1990-05-21 CC Agenda/Packet•
MAY 21, 1990
UP,
IV. COMMUNITY FORUM
7:05 Brad Farnhen — Financing Tool to Provided Ist Ti.--L=-
.
..i i- Orpner Money to Developers in the City and
Update onTax IncrementFinancing
r .1
b.�
- Update on Sunken. Curb on. 55th Street
* - Final Pay Request for the 1988-3A Improvement Project
- Other Business
c. t
- Update on Building Permit Issue
Adopticin of the followingOrdinances:
•
soil :.ra
- Adoption of the following Resolution:
PROCESSING OF D&CLITION OMMS BY THE CITY
- APProval. of the CIURMWT 'O • CUMSIDE •rK
E + ♦ C►.
- Arproval. of Deed for the Road Right--of-4by for Barthel
Induff trial Park
Other s -
d. ADMINISMTJON
- Income Deceived and Bills to be Paid
- Approval of a Beer License for a J'aycm Ball Tournament
- Approval of Stucco, Bid
- Change in Time of the June 4th Council Meeting Because
of the Miss Albertville Style Show and Dinner
- Additional Items
c -rc a�;• t►. �' ,ic •i� c►. it •,c►.4� �i car
9
COUNCIL MINUTES
MAY 21, 1990
The regular meeting of the Albertville City Council was called to order
by Mayor Gary Schwenzfeier. Members present included Bob Braun, Don Cornelius,
Donatus Vetsch and Jim Krystosek. Others present included Maureen Andrews, Bob
Miller, Thore Meyer, Brad Farnham, Jackie Peterson, Sgt. Bill Correll and Ken
Lindsay.
The agenda for the evening's meeting was reviewed by the Council. A
motion was made by Don Cornelius and seconded by Donatus Vetsch. All were in
favor and the motion carried.
The minutes of the May 7th meeting were reviewed and discussed. Donatus
Vetsch questioned the information regarding the information regarding the
purchase of the park equipment. In an effort to clarify the issue the
following information should be included in the minutes.
The total cost of the equipment was $11,632.00 minus a $442.00
discount if all the items were purchased. This price included some items
which were to be purchased by the Albertville Jayvees. The amount of the
Jaycee's items amounted to $2,692.00 minus the discount.
The breakdown of the purchase price is as follows:
TOTAL COST $11,632.00
CITY'S SHARE OF EQUIPMENT 8,6(0.1VA1
COST TO CITY $ 8,340.51
JAYCEE'S SHARE OF EQUIPMENT 2,692.00
JAYCEE'S SNARE OF DISCOUNT (3.8%) - 112.51
COST TO JAYCEES $ 2,579.49
TOTAL PURCHASE PRICE INCLUDING DISCOUNT $11,920.00
(This amount includes the Jaycees
equipment)
It should be noted that this price does not include the cost of
installation of concrete to install the the equipment to safety
standards.
Hearing no other questions or comments a motion was made by Bob
Braun and seconded by Jim Krystosek to approve the quote from FLANNAGiN
SALES, INC. for the purchase of the playground equipment plus the
concrete. All were in favor and the motion carried.
Ken rooted that there needed to be a correction made in paragraph 3, page
3. The sentence should read ...A motion was made to accept Ray Varner`s letter
of resignation and hire Mike Rutkowski temporarily until a permanent
replacement could be hire.
Hearing no other comments or questions a motion was made by Jim Krystosek
and seconded by Don Cornelius. All were in favor and the motion carried.
The first item on the agenda was the approval of the appointment to the
secretary's position.
The Council was informed that the committee had interviewed nine
candidates for the position and had an additional interview with the two
finalist for the position. The Council packet included a copy of finalist's
resume` for the Council review.
The Council was informed that Jackie Peterson was being recommended for
the position because the committee felt that she had the most well rounded
experience and would really add a lot to the job.
There was some discussion regarding salary. It was agreed that Jackie
should be started out at $7.25 an hour and in 90 days her job performance
would be reviewed and at that time the Council would consider increasing the
salary rate. It should be noted that this decision does not supersede the
Personnel Policy which requires that a new employee be on a 6 month
probationary period.
Jim Krystosek asked if the City could require that Jackie to move to
town? It was noted that the City really can not require any employee to live
in town, but in the case of an essential service employee (i.e. snow plow
operator) can be required to live within a certain travel distance so that
they can be assured to get to work on an emergency basis.
Hearing no other discussion a motion was made by Don Cornelius and
seconded by Donatus Vetsch to hire Jackie Peterson for the Secretary`s
Position. All were in favor and the motion carried.
A motion was made by Donatus Vetsch and steed by Jim Krystosek to
start the position out at $7.25 an hour for 90 days and than review job
performance for a raise consideration. All were in .favor and the motion
carried.
fV14�vl W
The next item on the agenda was Maintenance.
Ken brought to the Council"s attention that there have been some problem
with the installation of sewer and water lines in the Westwind Subdivision. It
appears that there was not proper compaction around the pipe.
Ken suggested that the ordinance be changed to require Schedule 40 pipe
and in addition would establish a compaction standard for refilling the
trench.
It was questioned whether the City was problems with all the contractors
installing the sewer and water lines or if it was just one or two contractors
that seemed to have the problem. It was noted that most of the problems have
been with just on contractor.
Kevin Mealhouse commented that he had some concern regarding the two
suggestions that Ken had raised_
The first being that if the City establishes compaction standards that
then there would need to be some type of compaction testing done to relieve
the City of any liability if the compaction was not done correctly.
Secondly. be noted that the State Plumbing Code stipulates what type of
materials must be used for installation of sewer and water lines and that if
the City deviated from those standards that they could be found to be in
violation of the Plumbing Code_
Bob Miller noted that it was his opinion that the problem was really
between the Developer and the subcontractor doing the installation of the
lines. It was suggested that the developers should be made aware of the
problem so that it does not arise again in the future.
There was a question raised regarding what the City could do to help
eliminate this type of problem from happening in the future. It was again
stressed that it is important that the developers are made aware of the
problem so that they can be assured by their subcontractors that the lines
will be proper backfilled.
There was also discussion regarding the sewer inspection permits and
after hour inspections. It was noted that there have been several instances
that jobs are not completed on time and inspections need to take place after
the Maintenance Department has finished for the day. It was agreed that the
City should not be responsible for the overtime charged for this work. One way
around this is that the Council could reinstate the After hour Inspection fee
for these instances. It was noted that commonsense should be used for
determining when this charge should be enforced.
A motion was made by Donatus Vetsch and seconded by Don Cornelius to
reinstate the After Hour Inspection fee at $25.00. All were in favor and the
motion carried.
PALS 3
Ken next brought to the Cou cil's attention that there has been
additional driving occurring on the dike at the Waste Water Treatment
Facility. No action was taken on this matter.
The issue regarding the storm water drainage problem in and along the
frontage roads in both Albertville and Frankfort Township were discussed. Ken
informed the Council that he had been told by the Frankfort Maintenance
Superintendent that the Township does not intend to correct the problem and is
waiting for the City of Albertville to come in and fix it.
It was noted that pictures have been taken of the drainage problem so
that there is accurate records of high the water is getting because of the
fact that the water has no outlet to drain.
Bob Miller was questioned about what was the City"s responsibility in a
situation such as this one. Bob noted that there could be some serious problem
that arise out of this situation.
Some of the points raised included:
1. Did the plat in Frankfort Township include public drainage easements
or were they private easements and if so were they accepted as part
of the plat?
2. Is the drainage system public or private. If the pipe is considered
public there could be some recourse to get the problem resolved, but
if the system is private there is no obligation to correct the
problem.
It was agreed that Bob should look into the matter in more detail to see
if there is some solution to the problem.
Bob Miller was asked if the temporary construction easements for the
construction of the water line for the Four Season's Park had been completed.
Ken informed the Council that the installation of the line was expected to be
done by the end of the week or the early part of the following week.
There was some discussion regarding how much of an easement the City
needed from the two adjoining property owners. It was noted that it would
helpful if the City could get 25 feet from Keith Aalderks and 15 feet from Ken.
Wacker. This would allow for enough room to get the line installed and store
the extra dirt on the site.
It was suggested that a work meeting be scheduled within the next couple
weeks to discuss the construction of the Maintenance Facility. No action was
taken on setting up a meeting until soles could be checked to see when
time would be available.
There had been a request for some additional gravel to be installed in
the Park and Ride Lot, Ken said that he would go out and do the necessary work
PAGE 4
in the parking lot in the next few weeks.
Ken was reminded that they should plan on filling in the hole by the Lamp
Post In when the blacktoppirng is being done in the park. Ken noted that there
were some other spot around town that needed some patching done as well.
Brad Farnham next made a presentation to the Council regarding the issue
of 1st Time Home Owner money.
Brad explained to the Council that it had been his intention to came out
and discuss the possibility, of financing 1st Time Home Owner's Money for
single-family residential housing for 1990, but that some issues had arisen
which could have made the financing impossible for this year.
As part of the background information regarding this matter, Brad
informed the Council that Juran and Moody had planned on putting together a
consortium of cities to bid on State of Minnesota Industrial Revenue Bonds
that would be turned over for low interest residential housing money later in
the year. In order to do this this each participating City would need to
prepare a Resolution of Intent to Participate, a housing plan and a housing
program, which would then be submitted to various state and regional agencies
for review.
Brad noted that it appeared that there was between $50, 0 0, 000. 00 to
$70,000,000.00 available for this low interest money. The Juran and Moody plan
was to have ten of their clients enter into the consortium, which each of
these cities submitting a proposal for $10,0W,000.00 each. They then figured
that if 3 or 4 of these cities were drawn in the lottery that the money could
then be divided amongst the entire pool.
Other information provided to the Council was that a 2% application fee
(approximately $200,OOO.00 for each application) would have to be deposit at
the time the application was made to the State. Juran and Moody had agreed to
make the deposit of 1.6 million as a loan to participating cities until the
bond proceeds were made available.
It was at this time Brad explained that after additional consideration it
was decided that the timing was not feasible to get all the necessary
documentation prepared and reviewed in a timely enough period so that
applications could be submitted. The major points of concern centered around
the fact the these submittals need to be presented to the Department of
Finance, the Minnesota housing and Redevelopment Authority and the Met Council
for review and at any time, one of these organizations could reach into the
process and delay any or all of the applications from completing the process.
Brad noted that if this action was to occur that the participating cities
would not be able to recover all of the application deposit and for this
mason Juran and Moody felt that there was too much risk involve at this time.
Brad noted that he decided to still make an appearance before the Council
in. order to make them aware of the possibility this type of program may be
f••H�
available for 1991 if the federal government does not sunset the the law on
Industrial Revenue Bonds. Brad noted that this possibility has been in the
making for several years but that lobbyist groups for the construction
industry has work to keep the federal funding available and it appears that
they will be working to keep the financing alive for 1991 funding.
If the federal funding is still around in 1991, it is Juran and Moody`s
recommendation that the cities prepare the necessary documentation so that
they can participate in the program next year -
Brad noted that the City would need to direct that a Housing Plan and a
Housing Program be prepared in much the same manner that the Tax Increment
Financing Plans were prepared- It was estimated that the cost of such plans
would run the City approximately $4,0 0.00 to $8,000.00.
At this time Brad answered some questions raised by the members of the
Council which included:
1. What would the interest rate be on such money if it was available?
Brad noted that the schedules that Juran and Moody were running
indicated that the rates would be between 8.25 and 8.5M and would be
considered fixed rates for a period of 30 years.
2. What were the financial limits set for being eligible for this First
Time Home Owner Money?
It was noted that unlike FHmA housing, the guidelines for 1st time
Home Owner Money is as follows:
3. How long does each of the cities have to use the money?
The program requires that the money is used within three years of the
time of the award. Brad noted that because of the consortium approach
to financing this money would mean that if one city had not been able
to use up their allotment that it could be transferred to another
city within the group who may have already used their allotment,
thereby providing very little risk to any of the cities involved-
4. How does the city making the application get money back?
the money involved comes bank to the cities in two fashions, the
first being from the Housing Finance Agency and secondly from the
bond proceeds.
5. Has this type of financing be been in the past and if so how?
The Counties of Dakota and Washington Counties have undertaken this
type of financing before. They have tapped the developers in their
counties for the up front money prior to making the deposit and
application to the State.
6. Who loans the money out locally?
In this situation there is a master lender which is involved with
the local banking institutions who process the loans. It was noted
that if the City was to participate in such a financing that the
local bank would need to be approach to see if they would be
interested in being involved with the project.
7. Is there a risk of default on this money?
No, the money is backed by "GINNE MAh" dollars, which is federally
backed money.
8. Could the City draw interest on this money? No.
9. Could the City charge a servicing fee for making this money
available?
Not likely, because of the federal laws governing the money.
10. It was questioned when the money would be made available?
Brad noted that the money would come be available at the time of the
closing of the bonds.
11. Would there need to be a deposit note prepared?
Briggs and Morgan said NO, also noting that there would not need to
be a vote of the people for this financing.
Brad noted that this type of financing is the most complicated financing
behind the advance refunding that the City has undertaken but that the firm
felt comfortable in undertaking it if time would permit.
It was noted that each of the cities being asked to participate in this
type of financing have been selected strategically around the state so that
the money would be used. Noting that different regions are experienced
different types of growth activities.
There was some discussion regarding the home owner interest rates being
discussed. Brad noted that the schedules indicated about 8.5% and would
include points. These rates could be obtained by having one of the firms AAA
rate cities bond for the entire debt. It was estimated that the bond rate
would be 6.65% plus points which would take the rates to a 8.25% to 8.5%.
Brad pointed out that even though it was decided not to undertake a
financing of the type this year, that each of the cities should consider the
possibility, of preparing the plan and program so that the consortium would be
in position for the 1991 money. Brad noted that the Council should take some
time to consider the financing tool and decide whether or not they want to be
involve. He pointed out that the plan and program would need to be prepared by
February or early March at the latest and would take some time to prepare.
The issue of Tax Increment Financing was briefly discussed. Brad noted
that the new law just about gutted the use of the financing tool for this year
and that we can expect that the entire ability to use it in the future will be
killed in 1991. It was noted that it is the feeling of those involved with the
lobbying for the use of T.I.F. that the legislature did not understand the
full impact of the of the regulations adopted.
There was no other business for Brad, so he thanked the Council for their
time and then left.
The next items on the agenda were from hngineering.
Bob Sullentrop presented the Council with the final bill on the 1988-3A
Improvement Project for LaTour Construction. The amount of the bill was for
$13,506.17, which included reimbursement for the bidding errors in sections
"F" and "J" for Class 5 that had been presented to the Courbcil at the time the
contract had been submitted for approval. It was noted that this error would
be considered by the Council at the end of the contract and if money was
available LaTour would be paid. It should be noted that the error had no
impact on who the lowest bidder was.
There was some discussion regarding different parts of the pay request,
which Bob explained to the Council. It should also be noted that at the time
of the submittal of the pay request the final wear courses on the street
patches had not been applied so it was the recommendation of Meyer-Rohlin that
the Council should approve the request but not send the check until a letter
of release was sent from the engineering firm.
A motion was made to approve the pay request for the final payment of
1988-3A in the amount of $13,506.17, which includes the extra expense for the
Class 5 under Bids"F" and "J", pending the approval of Meyer-Rohlin. The
motion was made by Donatus Vetsch and seconded by Bob Braun. All were in favor
and the motion carried.
The next issue discussed was the point repair on 55th Street. A letter
had been submitted by Meyer-Rohlin regarding the matter for the Council s
review.
There was a great deal of discussion regarding whether or not the problem
that was to have been corrected in 1989 was in the same place or in a new
section of curb. Bob Sullentrop thought the problem had arisen in a new
section of curb, while Dan Cornelius and Ken Lindsay felt that it was in the
same location as were it had been repair last year.
After some additional discussion it was agreed that Ken and Bob should go
back out and check the problem area again before the Council took any action
on the matter. This issue was tabled until later in the meeting.
Sgt. Bill Correll had stopped by to see if there were any questions of
the Wright County Sheriff's Office. No comments or questions were raised.
The next business on the agenda was Legal.
Bob informed the Council that he had been in touch with the State
Building Official as well as 2 other building inspectors to see what they
would do in a instance such as the one that has occurred in Albertville. No
one had a clear cut answer to our problem.
Bob noted that the Council had the option to pay Loren Kohnen for all the
outstanding permits except for the "problem ones". It was decided that since
it had taken Loren so long to bill for the permits that the City could wait to
pay him when all the problems had been resolved.
The Council next reviewed two ordinances and a resolution regarding
housing maintenance, rental licenses and the processing of demolition orders.
Ordinance 1990-4; AN ORDINANCE ESTABLISHING RENTAL HOUSING DWELLING
LICENSES AND EMULATIONS AND PROVIDING A PENALTY FOR VIOLATION THEREOF was
discussed
Bob explained the intent of this ordinance was to provide for the ability
of the City to preform annual inspections of rental property to assure that
the units were up to code. He noted that in checking on this ordinance that
the fees established for this inspection varies, but was recommending that the
City follow the Brooklyn Park guidelines because they had just recently
updated their ordinance and fee schedule, noting that their fees were an
average of what other cities are charging.
It was pointed out that if the City of Albertville would use this
schedule the following fees would apply:
Single family and Duplex Rentals
Tri-plexes and Langer Units
$25.00 for each units
$25.00 for units 1 and 2, plus
$5.00 for each unit in the
building. (i.e. a Tri-plea
Would be charged $65.00
for the inspection --
$550.00 for units 1 and 2
and $15.00 for the three
units rented)
It was noted that the purpose of an ordinance such as this one is to
provide enough inspections so that properties will not deteriorate to the
point that they have to be condemned and demolished.
There was some discussion regarding when this inspection should go into
effect. It was noted that if Kevin is going going to do the inspection that
the best time of the year to do them is during the winter month when there is
not as much inspection work going on. It was suggested that the Council adopt
the ordinance at this time, notify the land lords of the new ordinance and not
enforce the license fee or inspection until February 1, 1991.
Hearing no other questions or comments a motion was made by Jim
Krystosek and seconded by Don Cornelius to approve Ordinance 1990-4; entitled
AN ORDINANCE ESTABLISHING RENTAL HOUSING DWELLING LICENSES AND REGULATIONS AND
PROVIDING A PENALTY FOR VIOLATION THEREOF and set the fee for the inspection
at $25.M for units 1 and 2 plus $5.00 for each unit in units larger than 2.
All were in favor and the motion carried.
The Council next reviewed Ordinance 1990-3; entitled AN ORDINANCE
ESTABLISHING HOUSING MAINTENANCE REGULATIONS AND PROVIDING A PENALTY FOR
VIOLATION THEREOF. The purpose of this ordinance establishes the guidelines
for the purpose of inspecting rental property.
After some discussion a motion was made by Bob Braun and seconded by Don
Cornelius to approve Ordinance 1990-3; entitled AN ORDINANCE ESTABLISHING
HOUSING MAINTENANCE REGULATIONS AND PRIDING A PENALTY FOR VIOLATION T REOF.
All were in favor and the motion carried
The Council reviewed and approved Resolution 1990-2. A motion was made by
Don Cornelius and seconded by Jim Krystosek to approve Resolution 1990-2;
entitled AN RESOLUTION ESTABLISHING A POLICY RELATING TO THE PROCESSING OF
DEMOLITION ORDERS BY THE CITY. All were in favor and the motion carried.
Bob next reviewed with the Council the contract for recycling with Wright
Recycling. There were some question regarding the pick up dates, liability and
the amount being charged for recycling. It was noted that Bob had made contact
with Ken Kunkel and had clarified these issues and the contract was in order
to be approved.
A motion Was made to approve the contract with Wright Recycling and set
the residential rates at $.25 about the unit charge charged by Wright
Recycling and to authorize the Mayor and the City Clerk to enter into the
contract with the same. The motion was made by Doan Cornelius and seconded by
Bob Braun. All were in favor and the motion carried.
Bob Sullentrop and Ken Lindsay came back to the Council with the
information regarding the point repair on 55th Street. The Council was
informed that it did not appear that the problem under discussion had any
relationship with the repaired last year.
Being informed of this information a motion was made to have point repair
made by Independent (kerb Contractors, Inc, provided that it did not exceed
$300.00. The motion was made by Donatus Vetsch and seconded by Jim Krystosek.
All were in favor and the motion carried.
Bob Miller next informed the Council that there had been some problems
with an old deed for Barthel Industrial Drive. It appeared that no deed had
ever been recorded for the 60 foot easement which ran on the Beawdry property_
Bob had drawn the rosary documents and had the gotten signatures from the
effected property owners. It was noted that the Council needed to accept the
deed and have Maureen record.
A motion was made to accept the deed and have Maureen record the deed for
Barthel Industrial Drive. The motion was made by Bob Braun and seconded by Jim
Krystosek. All were in favor and the motion carried.
A motion was made to approve the Income Received and Bills to be Paid_
The motion was made by Bob Braun and seconded by Jim Krystosek. All were in
favor and the motion carried.
A limited 3.2 Beer License was approved for the Albertville Jaycees for a
softball tournament to be held on June 1, 2 and 3, 1990 pending payment. The
motion was made by Don Cornelius and seconded by Bob Braun. All were in favor
and the motion carried.
The bids for the stucco work were reviewed. The City had received two
bids for the work:
PEPS RMY $3,066.00 plus $4.00 a lineal
foot for Boards or
Arches
A motion was made by Jim Krystosek and seconded by Bob Brag to accept
the bid from Bill Zimmerman`s Stucco for the work on City Hall. All were in
favor and the motion carried.
Mary Vetsch was at the meeting to discuss his concern regarding the
maintenance of the City Park and the problems that had arisen with the liquor
license. The points were well taken and the issues were to be looked into.
The June 4th Council meeting was changed from 7:00 p.m. to 8:30 so that
people could attend the Queen Candidate Dinner. A motion was made by Donatus
Vetsch and seconded by Bob Braun to change the meeting time. All. were in favor
and the motion carried.
A motion was made to adjourn the meeting. The motion was made by Don
Cornelius and seconded by Bob Braun_ All were in favor and the motion�carr
PAGE 11
4
COUNCIL MINUTES
MAY 7. 1990
The regular meeting of the Albertville City Council was called to order
by Mayor Gary Schwenzfeier. Members present included Bob Braun, Don Cornelius,
Donatus Vetsch and Jim Krystosek. Others present included Maureen Andrews, Bob
Miller, Thore Meyer and Ken Lindsay.
The agenda for the evening's meeting was reviewed by the Council. A
motion was made by Donatus Vetsch and seconded by Jim Krystosek. All were in
favor and the motion carried.
The minutes of the April 16th meeting were tabled until a later date
because of the remodeling.
Ken Lindsay updated the Council on several maintenance items.
The Council was informed that they would be planting the remaining trees
in the Four Seasons Park as well straightening up some of the trees that are
crooked in the next couple weeks. It was also noted that the seeding for grass
would be started in the next two weeks if weather permitted.
Ken questioned whether or not Bob Miller had prepared the temporary
construction easements for the installation of the water line into the park
for the underground watering system. Bob noted that he had forgotten about the
matter, but would prepare the documents before the next Council meeting.
The council was informed that the Albertville Jaycee's had agreed to pay
for the black topping of the basketball court and would make a discussion at
their next meeting regarding the other black topping projects. Other possible
projects would include the parking lot, the walking paths and the tennis
courts.
The Ccxincil next reviewed the bids for the playground equipment. They
were informed that bids had been received from three companies, which
included:
FLANNAGAN SALES, INC.
EARL F. ANDERSON
MINNESOTA PLAYGROUND
$11,632.00
13,060.00
12,041.34
These prices did not include any of the discounts which would apply if
all equipment was purchased from one company.
In reviewing the quotes it was noted that the Anderson quote did not
include a price for the large swing set and the Minnesota Playground quote did
not include the price for the basketball equipment.
The Council was informed that Minnesota Playground set an amended bid in
for the equipment after the initial bids had been reviewed. It was noted that
this quote was not considered since none of the other bidders had had the same
opportunity to do so. Bob Miller noted that the City could not be found at
fault for not considering the second bid since it arrived after the review
process had taken place.
It, was noted that the quotes had included some items that, were to be
purchased by the Jaycees. These its included the basketball court equipment
and the bleacher for the City Park.
It was also pointed out that, the City would next to include some money
for concrete that would be needed to install the equipment to safety
standards.
After some additional discussion a motion was made to accept the quote
from FLANNAGAN SALES, INC. for the amount of $11,632.00 minus the $442.00
deduct, noting that approximately $2,962 would be paid for by the Jaycees for
the installation of the basketball equipment for the Four Season Park and the
bleachers for the City Park. The motion was made by Bob Braun and seconded by
Jim Krystosek to accept the quote for the play ground equipment plus concrete.
All were in favor and the motion carried.
It was finally point out that a representative of Flannagan Sales, Inc.
would come out to the City and help layout the park design so that the
equipment is installed correctly. It was suggested that the Council members
will help with the installation of the equipment once it arrives.
Ken informed the Council that the 1st discharge has been completed and
the transfer of water is under way so that the 2nd discharge can be done. He
expects that the discharge will be done in the next couple weeks.
The Council next reviewed a letter of resignation from Ray Varner,
Maintenance Worker. In the letter he informed the Council that he though he
had planned on staying with the City for a much longer duration that he felt
that the wages paid did not fairly compensate the responsibility required for
the position. He also noted that that he had enjoyed working with Ken Lindsay
and felt that Ken was extremely well rounded in his position.
The letter went on to say that he felt, that the Council should consider
the wages being paid for this position because he did not feel that a person
could support a family on it.
There was some discussion regarding whether or not Ray would be eligible
tAD collect a pro -rated portion of his earned vacation, since he was resigning
before the end of his first year. Before any action was taken on the matter it
PAGE 2
was agreed that Bob Miller should review the Personal Policy for his
interpretation of the matter.
In a related matter it was pointed out that the City would need to
advertise the position for at least 10 days and would need to publish the
notice in the local paper at least once during the 10 days. In the mean time
Mike Rutkowski had agreed that he would work as temporary help to assist Ken
in the day-to-day maintenance activities.
A motion was spa& to accept Ray Varner's letter of resignation and hire
Mike Rutkowski temporarily until a permanent replace could be hired. The
motion was made by Don Cornelius and seconded by Donatus Vetsch. All were in
favor and the motion carried.
At this point Bob informed the Council that his interpretation of the
Personal Policy would indicate that Ray would not be eligible for any of his
earned vacation because he had not been in the position for one year. It was
suggested that Bob give this opinion in writing so that it could be put in
Ray's file for future reference.
The final maintenance item discussed was regarding crack sealing. The
Council was informed that the crack sealing was almost complete and would be
done in the next few days, weather permitting.
The next items on the agenda regarded engineering.
Thore informed the Council that they were still working with Buffalo
Bituminous regarding seal coating. No action had been taken by the contractor
to this point, but Thore stated that if the issue was not resolved in the next
few weeks that the City would have the option of calling on the performance
bond to complete the work. No action was taken on this matter at this time.
The next issue discussed was the possibility of open cutting C.S.A.H. 19
for the installation of the storm sewer and the sanitary sewer lines which
will be located across the road bed. Thore informed the Council that he had
been in contact with the Wright County Highway Department and was again
informed that they would not a permit to open cut the road.
There was some discussion regarding whether or not the City should
present the issue in front of the County Board since they are not willing to
let the City discharge the storm water runoff from the Westwind Subdivision
into County Ditch No. 9. It was pointed out that if the Board did over rule
the County Highway's decision that there would always be the treat that if
there was any sags in the road due to settling that the County would turn
around and try to assess the City for its repair.
In addition, it was also pointed out that the cost difference between
jacking the two lines under the road would not be alot different than if the
open out installation was to occur. Thore stated that the cost savings for
the open cut installation could potentially cost the City more than the jack
and bore process if the road was to ever settle.
PAGES 3
After some additional discussion, it was agreed that the City would not
make the request to the County Board.
Thore next, briefly reviewed with the Council a general overview of
platting potential for Central Albertville. He noted that this overview was
just a concept to be used to determine and justify the need for a central
storm water drainage plan, as well as to give the Council some general idea of
how the sanitary sewer line will be located through the central area of the
City.
The Council was informed that within the next few weeks the City staff
would be meeting with the affected property owners to show them what type of
potential for development their land has and to then discuss the proposed
storm sewer system in more detail.
At this time no action was taken on the matter.
The Council next reviewed the legal issues.
Bob first pointed out to the Council that he was still working on the
problem with the charges that Loren Rohnen was charging on the building
permits. He noted that there had been 1W plus permits that the City had
questions on, noting that some of the problems related to the fact that some
inspections had not been documented, that some of fees charged were for the
wrong amount and that the City had been charged full fees for buildings that
had never been constructed. Bob noted that he had met with Loren to discuss
these matters and that no final solution had been drawn.
Bob requested some additional time to talk to the State Building
Inspector regarding these problems and would then would like to break down the
permits into different categories for the Council to take action on. Bob noted
that Loren expected to get paid in full for all the fees that had been
submitted for reimbursement.
The next issue discussed was the adoption of two ordinances and a
resolution regarding housing maintenance regulations, rental housing standards
and and policies for the processing of demolition orders for substandard
housing.
The Council was asked to review each of the following ordinances and
resolution before the next meeting so that they could be adopted. The
information provided to them included:
Ordinance 1990--3; AN ORDINANCE ESTABLISHING HOUSING MAINTENANCE
REGULATIONS AND PROVIDING A PENALTY FOR VIOLATION
THEREOF
Ordinance 1990-4; AN ORDINANCE ESTABLISHING RENTAL HOUSING DWELLING
LICENSES AND REGULATIONS AND PROVIDING A PENALTY
FOR VIOLATION THEREOF
PAGE 4
Resolution No. 1990-2; RESOLUTION ESTABLISHING A POLICY RELATING TO THE
PROCESSING OF DEMOTION ORDERS FOR VIOLATION
THEREOF
Bob noted that he had checked with the City of Brooklyn Park and had
modeled these ordinances and resolutions after their standards, noting that
substantial research had been done at the time these ordinances were adopted
and have from time to time been reviewed.
There was some discussion regarding what the City would charge for the
rental housing inspection fees. Bob noted that Brooklyn Park charges an annual
fee of $25.00 each for all single and duplexes, $50.00 plus $5.00 for each
additional unit for tri-plexes and larger. It was pointed out to Bob that, an
inspection is done every year on all rental units larger than two, but that
because of the number of units in the City that they inspect the single and
duplexes on a complaint basis only.
Bob asked that the Council review the ordinances and resolution before
the next meeting so that if it was the Council's wishes that they could be
adopted at that time. It was also noted the Kevin Mealhouse be given a copy of
the information for review since he would be enforcing the ordinances.
The last issue that Bob updated the Council on was a potential problem
regarding the deed for the property purchased for the meat market and the new
maintenance building. The deed for these properties had not been recorded at
this time because there was not evidence that a deed had ever been provided
for for the construction of Barthel Industrial Park. Bob stated that he was
working with Bob Rohlin of Meyer-Rohlin to resolve the issue and thought that
the matter would be cleared up by the next meeting.
The C.-Amcil next approved the income and bills. After some limited
discussion a motion was made by Donatus Vetsch and seconded by Bob Braun to
pay the bills. All were in favor and checks 10423 through 10470 were approved.
The Council next reviewed the letter of resignation from Lorie Villareal.
They were informed that an ad had been place in the local paper with a closing
date of May 11th. To date there had been between 25 and 30 resumes submitted
to the City.
There was some discussion on how the City wanted to deal with the
appointment of the new secretary as well as the new maintenance employee. It,
was suggested that a committee be established for each of these hirings with
the Council splitting the interview duties. No formal action was taken on the
matter.
The Council was informed that the St. Albert's Gambling License Renewal
Application was before them for review or comment. Hearing no comments a
motion was made to approve recommendation of the renewal of the application.
The motion was made by Don Cornelius and seconded by Jim Krystosek. All were
in favor and the motion carried.
PAGE 5
The 1990 Summer 3.2 Beer License for the Albertville Jaycees was brought
before the Council for review. The Council informed that in the past the
Jaycees were charged $120.00 for the three months of week night beer selling
and the standard charge for the one tournament that they have during the
Friendly City Days weekend. With this in mind a motion was made to approve the
summer beer license for the Albertville Jaycees in the amount of $150.00. The
motion was made by Don Cornelius and seconded by Donatus Vetsch. All were in
favor and the license was approved pending payment of the license.
There was some discussion regarding the water problem that is occurring
because of the plugged or broken drain tile in Frankfort Township. Maureen
made a call to the Frankfort Town meeting that was occurring at the same time
as the City's meeting to see if a meeting could be set up for later in the
week. Maureen informed the Council that Sherry Berning would be getting back
to her once the Township had determined a time. No action was taken on this
matter.
Maureen was requested to get two bids for the installation of Central Air
for the City Hall. Quotes are to be brought back to the Council for review
once they have been received.
Jim Krystosek informed the Council that he had attended the May meeting
of the Albertville Lion's Club and that he had not been happy with the results
of the meeting. He noted that some of the members present had been rude and
overall the meeting had been a very unpleasant experience.
It was noted that some of the members of the Lions had complained that,
they were not allowed keys to the City Park for the Annual Easter Egg Hunt the
Saturday before Easter. The Council was informed that no one had requested the
use of the kitchen area and no arrangements had been made to request keys
prior to Friday afternoon when staff had left for the afternoon.
In addition there was discussion by the Lions Board that no money would
be given to the new park until the City formally came back to them regarding
the possibility of purchasing the LAND behind the City Hall for the use of a
"Community Center". It was agreed that Jim and Bob would make arrangements to
meet with the service organizations again to inform them that the City would
not be purchasing the land at this time because of fact that no funds were
available at this time.
It was pointed out that maybe the service organizations be sent a letter
regarding the policies set forth for the rental of the parks in the City so
that, there would not be any confusion regarding future park rentals.
It was pointed out at this time that the City would no longer make the
keys available to the back room of the park shelter because of the fact that
the controls to the underground sprinkling system is now located in there. The
Council agreed with this change in policy.
PAGE 6
Glenn Holman the Scout Master for the Albertville Scouts was present to
discuss the handing out of the recycling containers.
It was pointed out that the containers were in and were being stored in
Maureen"s garage and that the list for distribution was being prepared. It, was
agreed that the Scouts (both Boys and Girls) would drop them at each of the
residents and would just mark whether or not the people were home. This way
the work could be done in a much faster operation.
As soon as the list for distribution was completed, Maureen agreed to
contact Jim or Glenn so that they could coordinate the handing out of the
containers.
Hearing no other business a motion was made to adjourn the meeting. The
motion was made by Jim Krystosek and seconded by Donatus Vetsch. All were in
favor and the motion carried.
PAGE 7
MEYER-ROHLIN, INC.
ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N., Buffalo, Minn.55313 Phone 612- 682-1781
May 18, 1990
City of Albertville
c/o Maureen Andrews, Administrator
Box 131
Albertville, MN 55301
Re: 1988-3A Improvement Project
Albertville, Minnesota
Final Payment
Honorable Mayor & City Council:
The contractor for the above referenced project has requested final
payment for the work completed to date. Below you shall find the
quantities for the work performed.
CSAH INTERCEPTOR AND WATERMAIN
BID "A" Watermain
Item
Bid
No.
Item
Qty.
1.
12" DIP
1740
2.
6" DIP
20
3.
Wet tap with 12" gate
valve
valve box & riser
1
4.
12" gate valve with
valve box & riser
4
5.
6" gate valve with
valve box & riser
1
6.
Hydrant
1
7.
12" 114o bend
1
8.
12" 222o bend
1
9.
12" x 12" x 8" tee
2
Inst.
Qty.
Unit
Unit Price
Total Price
1758
1.f.
$
18.55
$32,610.90
38
l.f.
$
10.17
$
386.46
1
each
$
1920.00
$
1920.00
4
each
$
670.00
$
2,680.00
2
each
$
290.00
$
580.00
2
each
$
1000.00
$
2,000.00
1
each
$
145.00
$
145.00
1
each
$
145.00
$
145.00
2
each
$
200.00
$
400.00
Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor
Item
Bid
Inst.
No.
Item
Qty.
Qty.
Unit
Unit
Price
Total Price
10.
12" x 12" x 6" tee
1
2
each
$
195.00
$
390.00
11.
Crushed rock
200
ton
$
.01
$
12.
Density testing
35
35
each
$
19.00
$
665.00
13.
Class 5 aggregate
(cv)(inplace)
20
20
C.Y.
$
10.00
$
200.00
14.
Bituminous patch 4"
(2" base, 2" wear)
50
50
S.Y.
$
8.00
$
400.00
15.
12" plug
1
1
each
$
76.00
$
76.00
TOTAL
BID "A"
$
42_L598_36
BID "B" Sanitary Sewer
1.
12" PVC (12'-14')
750
748
l.f.
$
17.20
$12,865.60
2.
12" PVC (14'-16')
495
550
l.f.
$
18.20
$10,010.00
3.
12" PVC (16'-18')
400
389
l.f.
$
19.20
$ 7,468.80
4.
12" PVC (18'-20')
50
532
l.f.
$
20.70
$11,012.40
5.
12" PVC (20'-22')
165
537
l.f.
$
22.20
$11,921.40
6.
12" DIP (20'-22')
52
20
l.f.
$
29.80
$ 596.00
7.
Boring-24" casing
w/12" carrier pipe
86
l.f.
$
130.00
$ 0.00
8.
12" DIP (28'-30')
dead lead to L.S.
20
l.f.
$
34.60
$ 0.00
9.
Submersible pump L.S.
w/valve
MH,
2-5 hp pumps, piping,
controls,
valves (complete)
1
1
each
$45,734.00
$45,734.00
10.
6" PVC F.M., AWWA C900,
Class 150, DR 18
1280
693
l.f.
$
7.35
$ 5093.55
11.
Class 5 aggregate
(cv)(inplace)
200
288
C.Y.
$
10.00
$ 2,880.00
12.
Bituminous patch 4"
2" base, 2" wear
270
425
S.Y.
$
8.00
$ 3400.00
13.
Black dirt
1050
C.Y.
$
.01
$ 0.00
Item
Bid
Inst.
No. Item
Qty.
Qty.
Unit
Unit Price
Total Price
14. Seeding
1.85
1.10
acre
$
950.00
$
1045.00
15. Sodding
480
S.Y.
$
2.00
$
0.00
16. Crushed rock
800
ton
$
.01
$
0.00
17. Density testing
100
59
each
$
19.00
$
1121.00
18. Manholes
7
11
each
$
890.00
$
9,790.00
19. Manhole extra depth
70
105.6
l.f.
$
59.00
$
6,230.40
20. 6" 450 PVC bend
1
5
each
$
60.00
$
300.00
21. 6" 114o PVC bend
1
each
$
60.00
$
0.00
22. Bituminous patch 3"
12" base, 12" wear
140
175
S.Y.
$
7.00
$
1,225.00
23. Bitum. patch 2" wear
50
S.Y.
$
5.00
$
0.00
24. 12" plug
1
2
each
$
80.00
$
160.00
25. 12" end cap
1
2
each
$
50.00
$
100.00
Extra
12" PVC (22-24)
83
l.f.
$
27.20
$
2,257.60
18" PVC (22-24)
86
l.f.
$
39.20
$
3,371.20
12" x 6" Wye
8
each
$
130.00
$
1040.00
6" PVC
65
l.f.
$
9.85
$
640.25
12" Drop Section
6.86
l.f.
$
240.00
$
1,646.40
10" DIP
28
l.f.
$
23.00
$
644.00
6" DIP
28
l.f.
$
16.00
$
448.00
Boring-26" Casing
w/carrier pipes
73
l.f.
$
190.00
$13,870.00
Park. lot paving D.J.'s
215
S.Y.
$
6.00
$
1,290.00
Extra depth on valve M.H.
4
l.f.
$
305.44
$
1,221.76
Spirit Pager for voice
recorder
1
l.s.
$
286.77
.$
286.77
Change wiring from 120/240 to
277/480, 3-phase
1
l.s.
$
570.00
$
570.00
Extra 56' overhead wire
1
l.s.
$
186.00
$
186.00
Mobilization of swamp mats
1
l.s.
$
1000.00
$
1,000.00
Class 2 aggregate
49.49
tons
$
9.22
$
456.30
Rock
49
ton
$
8.20
$
401.80
Pumping water from jack
pit
1
l.s.
$
190.00
$
190.00
Lower production rate due
to relocation of lift
station
1
l.s.
$
6927.00
$
6,927.00
Class 5 aggregate
lost from 61st St.
125
C.Y.
$
7.69
$
961.25
Light for lift station
1
l.s.
$
220.00
$
220.00
Retolerance 61st St.
where Class 5 lost
1
l.s.
$
562.25
$
562.25
TOTAL
BID "B"
$169,143.73
WESTWIND DEVELOPMENT
Bid
"C" Watermain
Item
Bid
Inst.
No.
Item
Qty.
Qty.
Unit
Unit Price
Total Price
1.
6" DIP
1500
1460
l.f.
$
9.95
$14,527.00
2.
8" DIP
1975
2003
l.f.
$
12.25
$24,536.75
3.
6" gate valve
w/box & riser
14
13
each
$
290.00
$
3,770.00
4.
8" gate valve
w/box & riser
12
12
each
$
390.00
$
4,680.00
5.
Hydrant
8
8
each
$
1000.00
$
8,000.00
6.
8" x 8" x 6" tee
11
10
each
$
120.00
$
1,200.00
7.
8" x 8" x 8" tee
2
2
each
$
125.00
$
250.00
8.
6" x 6" x 6" tee
2
2
each
$
95.00
$
190.00
9.
8" 1110 bend
5
5
each
$
80.00
$
400.00
10.
8" 224o bend
2
2
each
$
80.00
$
160.00
11.
6" 1110 bend
4
4
each
$
60.00
$
240.00
12.
6" 22 0 bend
2
2
each
$
60.00
$
120.00
13.
6" 450 bend
5
4
each
$
60.00
$
240.00
14.
1" water service group
52
52
each
$
69.00
$
3,588.00
15.
1" copper
1800
1660
l.f.
$
5.30
$
8,798.00
16.
8" plug
3
3
each
$
55.00
$
165.00
17.
Density testing
67
55
each
$
19.00
$
1,045.00
18.
Flushing hydrant
1
each
$
175.00
$
0.00
19.
Crushed rock
200
ton
$
.01
$
0.00
20.
6" hydrant extension
5
each
$
143.00
$
0.00
21.
12" hydrant extension.
5
9
each
$
163.00
$
1,467.00
22.
6" plug
4
4
each
$
25.00
$
100.00
Extra:
2" insulation
24
l.f.
$
2.60
$
62.40
Item
Bid Inst.
No. Item
Qty. Qty.
Unit
Unit Price
Total Price
8" x 6" reducer
2
each
$ 100.00
$ 200.00
Mobilization & extra labor
for new hydrant
1
l.s.
$ 680.00
$ 680.00
12" hydrant extensions
installed
2
each
$ 208.00
$ 416.00
TOTAL BID "C"
$74i835.15
BID "D" Sanitary Sewer
1.
8" PVC (8'-10')
1192
1451
l.f.
$
10.85
$15,743.35
2.
8" PVC (10'-12')
890
756
l.f.
$
11.85
$
8,958.60
3.
8" PVC (12'-14')
490
738
l.f.
$
12.85
$
9,483.30
4.
8" PVC (14'-16')
394
47
l.f.
$
13.85
$
650.95
5.
4" PVC F.M., Class 150
AWWA C900, DR 18
dead lead to MH
35
38
l.f.
$
5.70
$
216.60
6.
48" manhole (comp.)
12
12
each
$
830.00
$
9,960.00
7.
Manhole ex. depth
47
40.3
l.f.
$
59.00
$
2,377.70
8.
4" service conn.
52
52
each
$
27.00
$
1,404.00
9.
4" PVC
1820
1671
l.f.
$
5.30
$
8,856.30
10.
Drop section
6.5
5.1
l.f.
$
160.00
$
816.00
11.
6" service conn.
4
4
each
$
38.00
$
152.00
12.
6" PVC
180
185
l.f.
$
6.75
$
1,248.75
13.
Density testing
100
93
each
$
19.00
$
1,767.00
14.
Crushed rock
200
ton
$
.01
$
0.00
15.
6" end cap
4
4
each
$
3.00
$
12.00
16.
8" end cap
1
1
each
$
10.00
$
10.00
Extra
Cut in 8" x 4" wye
1
each
$
250.00
$
250.00
TOTAL
BID "D"
$61 906.55
BID "E" Storm Sewer
Item
Bid
Inst.
No. Item
Qty.
Qty.
Unit
Unit Price
Total Price
1. 12" RCP, CL III-C
122
122
l.f.
$
13.85
$
1,689.70
2. 15" RCP, CL III-C
890
889
l.f.
$
14.90
$13,246.10
3. 18" RCP, CL III-C
190
189
l.f.
$
16.20
$
3,061.80
4. 21" RCP, CL III-C
247
247
l.f.
$
17.60
$
4,347.20
5. 24" RCP, CL III-C
80
80
l.f.
$
18.80
$
1,504.00
6. 33" RCP, CL III-C
200
200
l.f.
$
27.20
$
5,440.00
7. 48" catch basin
complete
11
11
each
$
880.00
$
9,680.00
8. 60" catch basin
complete
1
1
each
$
1300.00
$
1,300.00
9. 72" catch basin
complete
1
1
each
$
1665.00
$
1,665.00
10. 33" RCP apron
1
each
$
375.00
$
11. Ditch excavation
1450
1450
l.f.
$
1.24
$
1,798.00
12. Density testing
33
32
each
$
19.00
$
608.00
13. Erosion control
barrier
100
100
l.f.
$
1.50
$
150.00
14. Crushed rock
200
ton
$
.01
$
15. 18" flared end
sections
5
5
each
$
190.00
$
950.00
Extra
12" PVC culvert
1
l.s.
$
600.00
$
600.00
36" RCP Apron
instead of 33"
1
each
$
860.00
$
860.00
Rip rap
50.5
ton
$
45.00
$
2272.500
Grout for riprap
1
l.s.
$
371.50
$
371.50
Wood fiber blanket
200
S.Y.
$
2.30
$
460.00
Clean out County Rd.
ditch
1
l.s.
$
952.00
$
952.00
TOTAL
BID "E"
$51,720.80
BID "F" Streets
Item
Bid
Inst.
No.
Item
Qty.
Qty.
Unit
Unit
Price
Total Price
1.
Class 5 aggregate
(cv)(inplace)
5260
5230
C.Y.
$
5.30
$27,719.00
2.
Surmountable curb
and gutter
6040
5520
l.f.
$
3.95
$21,804.00
3.
Bituminous base 1111
MnDOT 2331
12585
11588
s.y.
$
1.60
$18,540.80
4.
Bituminous wear 12"
MnDOT 2341
12585
12968
s.y.
$
1.82
$23,601.76
5.
Black Dirt
900
233
C.Y.
$
1.50
$ 349.50
6.
Seeding with mulch
1.7
.33
acre
$
950.00
$ 313.50
7.
Subgrade preparation
14090
15700
s.y.
$
.79
$12,403.00
8.
Density tests
31
41
each
$
19.00
$ 779.00
9.
Common borrow
1200
1200
C.Y.
$
1.80
$ 2,160.00
EXTRA
Bituminous Base 2"
1380
S.Y.
$
2.55
$ 31519.00
B6-18 Curb & Gutter
573
l.f.
$
6.30
$ 3,609.90
Driveway Aprons
50.7
S.Y.
$
18.40
$ 932.88
Excavate for driveway
aprons
1
l.s.
$
400.00
$ 400.00
Class 5 bidding error
5230
C.Y.
$
1.00
$ 5,230.00
TOTAL
BID "F"
$121i411_84
BRAUN'S PHASE I
BID "G" Watermain
1.
6" DIP
1210
1212
l.f.
$
10.10
$12,241.20
2.
6" gate valve
w/box & riser
4
4
each
$
290.00
$
1,160.00
3.
Hydrant
2
2
each
$
1000.00
$
2,000.00
4.
Flushing hydrant
1
1
each
$
155.00
$
155.00
5.
6" x 6" x 6" tee
2
2
each
$
95.00
$
190.00
6.
6" 450 bend
2
2
each
$
60.00
$
120.00
7.
6" 900 bend
1
1
each
$
65.00
$
65.00
8.
6" plug
1
1
each
$
25.00
$
25.00
9.
1" water serv. group
23
22
each
$
69.00
$
1,518.00
Item
Bid
Inst.
No.
Item
Qty.
Qty.
10.
1" copper
720
681
11.
Density testing
24
20
12.
Crushed rock
100
13.
6" hydrant extension
2
14.
12" hydrant extension
2
3
15.
8" x 8" x 6" tee
1
1
16.
8" sleeve
1
1
TOTAL
BID "G"
BID "H" Sanitary Sewer
1.
8"
PVC
(0'-8')
150
164
2.
8"
PVC
(8'-10')
345
321
3.
8"
PVC
(10'-12')
73
102
4.
8"
PVC
(12'-14')
112
120
5.
8"
PVC
(14'-16')
273
327
6.
8"
PVC
(16'-18')
83
7.
48"
manhole
compl.
5
5
8.
Manhole
extra depth
18.5
18.3
9.
4"
service
conn.
23
23
10.
4"
PVC
760
827
11.
Density
testing
31
46
12.
Crushed
rock
100
Extra
Extra
depth & cutting in
service
saddles
on Main
St.
3
TOTAL
BID "H"
Unit
Unit
Price
Total Price
l.f.
$
5.60
$ 3,813.60
each
$
19.00
$ 380.00
ton
$
.01
$
each
$
143.00
$
each
$
163.00
$ 489.00
each
$
124.00
$ 124.00
each
$
60.00
$ 60.00
$22,340.80
l.f.
$
10.55
$
1,730.20
l.f.
$
11.55
$
3,707.55
l.f.
$
12.55
$
1,280.10
l.f.
$
14.05
$
1,686.00
l.f.
$
15.05
$
4,921.35
l.f.
$
16.05
$
each
$
851.00
$
4,255.00
l.f.
$
59.00
$
1,079.70
each
$
26.80
$
616.40
l.f.
$
5.60
$
4,631.20
each
$
19.00
$
874.00
ton
$
.01
$
0.00
each $ 297.50 $ 892.50
$25i674.00
BID "I" Storm Sewer
Item
No. Item
1. 12" RCP, CL III-C
2. 15" RCP, CL III-C
3. 27" c.b. complete
4. 48" c.b. complete
5. 12" RCP apron
w/trash guard
6. Crushed rock
7. Black dirt
8. Seeding with mulch
9. Density testing
Extra
15" RCP apron w/T.G.
Transplant 7 trees
Black dirt delivered to
lot on Lannon Ave.
Riprap
BID "J" Streets
1. Class 5 aggregate
(cv)(inplace)
2. Bituminous base 12"
MnDOT 2331
3. Bituminous wear 1'-z"
4. Surmountable curb
and gutter
5. Curb removal
6. Curb replacement B618
7. Bituminous patch 4"
(2" base, 2" wear)
Bid Inst.
Qty.
Qty.
Unit
Unit
Price
Total Price
525
547
1.f.
$
17.10
$
9,353.70
205
288
1.f.
$
18.15
$
5,227.20
3
3
each
$
540.00
$
1,620.00
4
5
each
$
825.00
$
4,125.00
1
1
each
$
270.00
$
270.00
100
48.95
ton
$
.01
$
.49
310
C.Y.
$
.01
$
.60
acre
$
950.00
$
0.00
15
9
each
$
19.00
$
171.00
1
each
$
379.00
$
379.00
1
l.s.
$
162.16
$
162.16
2
loads
$
75.00
$
150.00
7.5
tons
$
45.00
$
337.50
TOTAL
BID "I"
$21,796.05
2100
1982
C.Y.
$
5.30
$10,398.60
4650
4200
S.Y.
$
1.60
$
6720.00
4650
4297
S.Y.
$
1.82
$
7820.54
2350
2292
1.f.
$
3.95
$
9,053.40
90
153
l.f.
$
1.00
$
153.00
30
150
l.f.
$
6.30
$
945.00
155
220
S.Y.
$
8.00
$
1,760.00
Item
Bid
Inst.
No. Item
Qty.
Qty.
Unit
Unit
Price
Total Price
8. Black dirt
350
c.y.
$
1.50
$
9. Seeding with mulch
.65
.51
acre
$
950.00
$
484.50
10. Density testing
17
13
each
$
19.00
$
247.00
11. Adjust manholes
4
4
each
$
100.00
$
400.00
12. Adjust gate valves
1
1
each
$
75.00
$
75.00
13. Adjust catch basins
4
4
each
$
100.00
$
400.00
14. Subgrade prep.
6050
5537
s.y.
$
.79
$
4,374.23
EXTRA
Bituminous Base Patch
1z"
97
s.y.
$
4.00
$
388.00
Class 5 bidding error
1982
c.y.
$
1.00
$
1,982.00
TOTAL
BID "J"
$45i201.27
TOTAL PROJECT COST $636,628.55
LESS PREVIOUS PARTIAL PAYMENTS $623,122.38
FINAL PAYMENT $ 13,506.17
We therefore recommend Final Payment to Latour Construction, Route #1 ,
Box 7C, Maple Lake, MN 55358, in the amount of $13,506.17.
This pay request included two additional items under bid items "F" and
"J". These are extras for the Class 5 bidding error which previously was
tabled pending the final project costs. These extras do not cause the
construction costs to exceed the contingencies.
At the time this pay request was written, the wear course had not yet
been placed in the street patches in Westwind. Lien waivers had also not
as yet been submitted. We therefore recommend that if the Council
approves this pay request that no payment be made until we submit a
letter which recommends that the City accept the project.
If you have any questions, please feel free to contact me.
Sincerely,
MEYER-ROHLIN, INC.
Bob Sullentrop
Professional Engineer
sl
File: 8801-A, 8801-D, 8801-F
cc: Latour Construction
ACTUAL CONSTRUCTION COSTS INCLUDING CLASS 5 ADJUSTMENT:
Westwind
Braun Is
$352,719.48
$115,012.12
CONSTRUCTION COSTS LISTED IN BONDING SUMMARY:
Westwind $338,258.00
Contingency 16,913.00
Total $355,171.00
Braun's
$110,817.00
Contingency
5,500.00
Total
$116,317.00
4
SCHEDULE An1�!—
CITY OF ALBERTVILLE, MINNESOTA
GENERAL OBLIGATION IMPROVEMENT BONDS OF 1988 J ;ttt
APPI.ICATION OF FUNDS
ESTIMATED CONSTRUCTION
EST. ENGINEERING
ESTIMATED LOCAL LEGAL
ESTIMATED LOCAL ADMINISTRATION
ESTIMATED CONTINGENCY
ESTIMATED RnND COUNCIL
ESTIMATED BOND PRINTING
ESTIMATED BOND DISCOUNT
ESTIMATED CAPITALIZED INTEREST
ESTIMATED FISCAL FEE
ESTIMATED RATING FEE
SUBTOTAL
AMOUNT TO BE ASSESSED
,
\~
BARTHEL MANOR
DARKENWALD'S
STREET
BRAUN PROJECT
SECOND ADDITION
--
WEST WIND
MAINTENANCE
GRAND TOTAL
---------- - -------------------
$110,817.00
$11,316.00
--------------
$338,148.00
------------
$45,000.00
------------
$571,391.00
13,3DO.60
9,300.00
40,591.00
5,400.00
68,591.00
3,300.00
2,300.00
10,148.00
1,350.00
17,098.00
31500.00
3,000.00
6,500.00
1,250.00
14,250.00
5,500.00
3,900.00
16,913.00
3,300.00 '
29,613.00
500.00
500.00
2,000.00
250.00
3,250.00
150.00
100.00
150.00
100.00
500.00
2,318.26
1,647.49
6,924.86
959.39
11,850.00
9,681.65
6,880.31
28,919.92
4,006.66
49,488.54
5,000.00
4,500.00
10,500.00
2,000.00
22,000.00
500.00
400.00
800.00
350.00
2,050.00
--------------------------------
$154,566.91
$109,843.80
------------------------
$461,704.78
---- --------------
$63,966.05
$790,081.54
ROUNDED FOR ISSUANCE
---------- $790,000.00
$154,566.91
$109,843.80
$461,704.78
$0.00
$726,115.49
' INCLUDES $1,000 FOR THE CITY'S SHARE OF HACKENMUELLER'S PROJECT.
BONDS DATED: JULY 1, 1988
BONDS MATURE: DECEMBER 1, 1990 THROUGH 2O00
INTEREST: DECEMBER 1, 1988 AND SEMIANNUALLY THEREAFTER ON EACH
JUNE I AND DECEMBER 1.
OPTION: ALL BONDS MATURING IN THE YEARS 1993 THROUGH 2O00, ARE
CALLABLE AT THE OPTION OF THE CITY ON DECEMBER 1, 1992
OR ANY PAYMENT DATE THEREAFTER AT PAR PLUS ACCRUED INTEREST.
PURCHASE PRICE: $778,150.00
GOOD FAITH CHECK: $15,800.00
PAYING AGENT 6
REGISTRAR: FIRST TRUST NATIONAL ASSOCIATION
BOND SALE:
DATE: JUNE 20, 1988
TIME: 11:00 AN AT THE ST. PAUL OFFICES OF JURAN 6 MOODY, INC.
AWARD: 7:00 PM AT COUNCIL CHAMBERS IN ALBERTVILLE, MINNESOTA
AVERAGE COUPON RATE: 7.93958%
NET EFFECTIVE RATE: 7.231981
MAY- 1 0- 9 0 T H U 1 5 1.4 R O E T M I L L E R L A W O F F ICE R_ 0 2
CITY OF ALBERTVILLE
WRIGHT COUNTY, MINNESOTA
CONTRACT FOR CURBSIDE RECYCLING SERVICES
This Contract is made as of the day of
______, 1990, and is by and between the City of
Albertville, a municipal corporation, with offices at 5964 Main
Avenue, Albertville, MN 55301, ("City") and KEN KUNKEL, d/b/a
WRIGHT RECYCLING, with Offices at 110 Walnut Court, Delano, MN
55328 ("Contractor").
The City and Contractor agree as follows. -
SECTION 1. PURPOSE:
The purpose of this Contract is to establish a recycling project
for the collection of recyclable materials from residents of the
City.
SECTION 2. DEFINITIONS:
"RECYCLABLE MATERIALS" means newsprint, unsorted glass,
unsorted aluminum, steel and "tin" cans and car and truck
batteries; and other materials as mutually agreed upon by
the City and Contractor.
SECTION 3. SERVICES TO BE PERFORMED:
A. The Contractor shall collect all recyclable materials
for collection in the City every second week during the
term of this Contract. Collection shall be made on
every second Thursday beginning on Thursday, June 7,
1990 then June 21, 1990 and following thereafter on
every second Thursday.
B. The Contractor shall not be required to make regular
collections on State of Minnesota legal holidays;
provided, however, that collection shall occur on the
routes reasonably in advance thereof or thereafter so
that the monthly schedule shall be completed regardless
of a holiday.
SECTION 4. TERM OF CONTRACT:
A. The term of this Contract shall be from and after
June 1, 1990 to May 31, 1991.
B. This Contract may be renewed for an additional period
of one year at the City's option, and shall be on the
terms hereof, except as may be amended by mutual
consent of the parties. The City, however, reserves
the right from time to time to seek competitive bids,
and in its sole discretion, select another vendor at
-1-
- -----------------------------------------------------------------------_---------
„ M A Y- 1 0- 9 0 -r H U 1 5: 1 5 R O B-r M I L L E R L A W O F F I C E P 0 3
the end of the initial term or renewal term as the case
may be.
C. At such time during the term of this Contract if an
event or events occur which result in substantially
higher collection fees, the Contractor at its option,
upon 60 days written notice to the City may request a
renegotiation of the Contractor's compensation defined
in Section 8 of this Contract. In the event the
parties are unable to reach an agreement on the
compensation, the Contractor at its option, may
terminate this Contract.
SECTION 5. PREPARATION FOR COLLECTION:
A. All occupants of residential properties in the City who
participate in the recycling project will be directed
to separate and store recyclable materials in
containers provided by the City.
S. Participants shall be advised that containers in which
recyclable materials have been stored shall be placed
upon the boulevard area of the street in front of the
homeowner's residence for collection. Containers shall
be placed for collection by 7:00 a.m. on the scheduled
day of collection.
C. All recyclable materials placed for collection shall be
owned by and be the responsibility of the occupants of
each residential property until said materials are
handled by the Contractor. Upon handling of the
containers and recyclable materials become the property
and responsibility of the Contractor.
SECTION 6. CONTRACTOR'S EQUIPMENT:
A. All vehicles used by Contractor in picking up the
recyclable materials from the residential properties
shall be painted and marked uniformly and shall be
identified on both sides of the cab. Broom and shovel
in good usable condition shall be place and maintained
on each truck.
B. The Contractor shall make all collections of recyclable
materials in vehicles with closed tops on the load
portion of the trucks so that contents will not spill
or leak therefrom. All of the Contractor's receptacles
and vehicles shall be kept clean and as free from
offensive odors as possible and shall not be allowed to
stand in any street or other place longer than is
reasonably necessary to collect recyclable materials.
C. The Contractor shall keep all equipment used in the
performance of the work required by this Contract in
-2-
------------------------------------------------------ --- - ----- - -- -
MA'S-10-90 -r"U 15 : 15 ROET MILLER LAW OFFICE P. 04
good operating condition and in a clean, sanitary
condition and shall thoroughly wash each vehicle at
least twice each month or before each collection unless
the same has not been used since the last washing
thereof.
All of the Contractor's equipment is subject to
periodic inspection by the City.
SECTION 7. CONTRACTOR'S OPERATIONS:
A. The Contractor shall establish and maintain an office
staffed and capable of accepting complaints and
customer calls. The office shall be in service during
the hours of 8:00 a.m. and 5:00 p.m. on all days of
collection as specified herein. Any changes in address
and telephone number of the office shall be given to
the City in writing at least ten working days prior to
such change. The address of the office as of the
execution of this contract is 110 Walnut Court, Delano,
MN 55328. The telephone is 1-297-2626.
a. Complaints on service will be taken and collected by
the City in addition to those received at the
Contractor's office. The City will notify the
Contractor of all complaints it receives. The
Contractor is responsible for all corrective actions.
A record of all such complaints and the action taken
thereon shall be kept by the Contractor and reported
monthly to the City. All complaints shall be answered
by the Contractor courteously and promptly.
C. Whenever the City or a resident participant notifies
the Contractor of locations which have not received
scheduled service, the Contractor is required to
service such locations before 7:00 p.m. of the same day
if notified prior to noon. When notified after noon,
the Contractor shall service such locations not later
than 10:00 a.m. of the following day.
D. The Contractor's employees shall handle all containers
with reasonable care to avoid damage, shall replace all
containers in an upright position and shall immediately
clean up and dispose of any recyclable materials which
may have fallen out of a container.
E. The performance of the contract shall be done by
Contractor with staff which are adequate to insure the
satisfactory collection and disposal of the recyclable
materials at all times. Contractor's failure to
perform shall not be excused by adverse conditions of
weather, breakdown, and similar hindrances which on
other work might be regarded as "acts of providence".
MM
----- _---------------------------------------------------------------------------------------
6 R E L L E L A F F E --------------------------------------------------------------------
M A N- 1 o— 9 o T 5 H U 1 1 0 T M I R W O I C P 05
F. The contractor shall certify that the materials
collected are delivered to a recycling processing
center. Materials found to be landfilled will be in
violation of this Contract and cause the City to
consider termination of this Contract.
SECTION B. COMPENSATION:
The City will compensate the Contractor at the rate of
($------- ) per month for the collection of recyclable materials
from all City residents who desire to participate.
SECTION 9. FILING OF REPORTS:
A. The Contractor shall submit a monthly summary
describing the residents' participation rate, the
quantity and kinds of all recyclable materials
collected and the primary purchaser(s) of the
recyclable materials. Monthly summaries shall be
submitted no later than the 15th day of the month
following the month for which the report is submitted.
S. The Contractor shall furnish to the City throughout the
term of this Contract, a quarterly report detailing the
time expended to complete each month's tasks.
SECTION 10. ACCESS TO RECORDS:
The Contractor shall permit the City to review its books,
documents, papers, and records which are directly related to the
performance of this Contract for the purpose of making an audit,
and other examinations deemed necessary by the City.
SECTION 11. INSURANCE:
Prior to the commencement of this Contract, the Contractor shall
furnish the City certificates or copies of the following policies
of insurance, approved by the City Attorney, showing that such
insurance is in force. All endorsements shall apply to both
bodily injury or death and property damage coverage.
A. Comprehensive general public liability insurance
insuring against liability for bodily injury or death,
in the sum of $100000.00 for any one person and in the
sum of $300000.00 for two or more persons in the same
occurrence, and for damages to property in the sum of
$50 , 000 .00 .
a. workers' compensation insurance and employers'
liability insurance as required by law.
C. Automobile liability and property damage insurance,
including coverage for non -owned and hired vehicles, in
-4-
.- -- - - -------------------- -- . - •---.. - . ..-
MAY- 1 0- 9 0 -rH u 1 5: 1 -r R O M T M I L L E R L A W O F F I C E P 0 6
limits as for comprehensive general public liability
coverage stated above.
The City shall be named as an additional insured in the above
policies for coverage needed only for work as specified in this
contract, which endorsement shall provide that coverage may not
be terminated or changed by the insurer except upon 30 days'
written notice to the City Clerk.
No policy shall contain any provisions for exclusions from
liability other than provisions for exclusion from liability
forming part of the standard basic unamended and unendorsed form
of policy, except that no exclusion will be permitted in any
event if it conflicts with a coverage expressly required in this
Contract, and in addition, no policy shall contain any exclusion
from bodily injury to, or sickness, disease or death or any
coverage under the contractual liability endorsement of the
liability of the Contractor under this Contract. Compliance by
the Contractor with the foregoing requirements to carry insurance
and furnish certificates shall not relieve the Contractor from
liability assumed under any provisions of this Contract.
SECTION 12. INDEMNIFICATION:
The Contractor shall indemnify and hold harmless the City and its
officers, agents and employees from and against all claims,
damages, losses or expenses, including attorney fees, for which
it may be held liable, arising out of or resulting from the
assertion against them of any claims, debts or obligations in
consequence of the performance of this Contract by the
Contractor, its employees, agents or subcontractors.
SECTION 13. TERMINATION:
The City shall have the right to terminate this Contract prior to
the expiration of its term if in the City's opinion, there has
been a breach of its terms by the Contractor.
SECTION 14. PENALTIES AND DAMAGES:
A. Failure by the Contractor to perform under this
Contract, may result in its termination and/or claims
by the City for damages.
B. In the event of breach of this Contract, or proven
negligence by the Contractor, the Contractor agrees to
pay, in addition to the actual damages sustained by the
City as a result thereof, the reasonable attorney's
fees incurred by the City in pursuing any of its rights
under this Contract.
SECTION 15. SUCCESSORS AND ASSIGNS:
The Contractor binds itself, its successors, executors,
-5-
----------- ----------------------------------------------------
MANY- 1 0-90 THU 1 5 ' 18 R0BT M I LLER LA W QFF I iCE F' 0T
r�
administrators and assigns to the City in respect to all
covenants of this Contract, except that the Contractor shall not
assign or transfer any part of its interest in this Contract nor
shall the Contractor assign any monies due, or to become due,
without the City's written consent.
SECTION 16. AMENDMENT, MODIFICATION OR WAIVER:
No amendment, modification, or waiver of any condition,
provision, or term of this Contract shall be valid or of any
effect unless made in writing, signed by the party or parties to
be bound or by its duly authorized representative, and specifying
with particularity the extent and nature of such amendment,
modification, or waiver. Any waiver by any party of any fault of
another party shall not affect or impair any right arising from
any subsequent default.
SECTION 17. SEVERABLE PROVISIONS:
Each provision, section, sentence, clause, phrase, and work of
this Contract is intended to be severable. If any provision,
section, sentence, clause, phrase, or work hereof is illegal or
invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this Contract.
SECTION 18. ENTIRE CONTRACT:
This Contract contains the entire understanding of the parties
hereto with respect to the transactions contemplated hereby and
supersedes all prior agreements and understanding between the
parties with respect to such subject matter. No representations,
warranties, undertakings, or promises, whether oral, complied,
written, or otherwise, have been made by either party hereto to
the other unless expressly stated in this Contract or unless
mutually agreed to in writing between the parties hereto after
the date hereof, and neither party has replied on any verbal
representations, agreements, or understandings not expressly set
forth herein.
SECTION 19. CAPTIONS, HEADINGS OR TITLES:
All captions, headings or titles in the paragraphs or sections of
this Contract are inserted for convenience or reference only and
shall not constitute a part of this Contract as a limitation of
the scope of the particular paragraphs or section to which they'
apply.
IN WITNESS WHEREOF, the parties hereto have executed this
-6-
19 @ T H U its : 10 R O E T M I L L E R L A W O F F I C E R @ 8
.rr
Contract the day and year first above written.
CITY CONTRACTOR:
City of Albertville KEN KUNKEL, doing business as
WRIGHT RECYCLING
By,Its Mayor ------ Ken Kunkel ""----
ATTEST:
By:
Its Clerk/Administrator
SEWER ACCOUNTS
•
LARRY McDEIMIT
D. t II AIR CONDITIONINGG
MICHEAVALBERTVILLE AREA WOMENOF TODAY
100
REGISTERED CLOSERS
25.
JON A. !LSOOLSON
1,597.
BARTHEL EXCAVATION,
i
BARTHEL EXCAVATION,
FRASER BUILDING PARTNERSHIP
WRIGHT TITLE GUARANTEE i!
i
FRANK f E
1,
HARRY WEBER
45.
WRIGHTGUARANTEE 00
.....
WRIGHT TITLE GUARANTEE CD-
10.
TOTAL $ 11, 420. 35
! V 11
..►�
10439
J. C. PENNEY'S
10487
GARY SCHWENZFEIER
38.
10489
(ACCOUNTED FOR IN LAST BILL LISTING)
', • •'i
10491
MIKE •. •S
10492 •
i KRYSTOWSKI
160.1'i ,'
•
: ' t Os. :. •.
y
r
495
MAUREEN ANDREWS
10496
PATIO DOORS SALES & SERVICE
910.00
10497
NSP•
.75
10499
ALBERTVILLE FIRE DEPT.
1,000-00
10500
CROW RIVER RENTAL
40.60
i"i
MEDCENTERS
790.80
10503
FEED --RITE CONTROL,It
"3 I .
LMC
35.00
fl i I7
LMC
180.00
10507
CHOUINARDS
169.55
10508
NORTHERN
4.99
10510
1J.'S TOTAL HOME CARE CENTER
440.47
EN-5511
CANIVAS PLUS
344.50
10512
.ti TRUST
6,923.75
10513
FIRST TRUST
26,993.75
05
t I DISPLAY
i
10516
ELLISON EQUIPMENT t`!
W7.50
10517
GENERAL RENTAL : E'
23.75
WRIGHTCOUNTY AUDIOTX/TREASURER
12.50
10519
DENNIS•
:'iI /I
10522
QUESTDATA SYSTEMS, INC.
220.M
10523
SUNSHINE LAWN CO.
5,800.00
1M24
MID CENTRAL,
1M25
FEED-RITECONTROLS
15.'/
'/9 .
AMERICAN NATIONALBANK
I
257,500.00
MEALROUSE
. • .52
'i :
KEN LINDSAY645.19
10529
MIKERUTKOWSKI
TOTAL: