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1990-08-20 CC Agenda/Packet• CITY OF ALBERTVILLE • P. O. BOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE: (612) 497-3384 �j moLst-fujis :HL+ 11: :1!'iti .4 ••� ! Z,4 C, Ili III. APPROVAL OF THE MINUTES * April 16, 1990 * April 17, 1990 * August 6, 1990 FT COMMWTY FCOM 7:05 Residents from 50th Street Regarding the Condition Existing on 50th Street 1'�•: • ui� :141 a. MAINTEMANC9 - Pond Pump - Composting ;= - Update on Serer Line Cleaning - Update on Four Season's Park - New Building * - Request to Seep Jim Becher on Payroll Until the Lakes and Prairies Program Resumes in September - Other Business Me t, M'555t - Update on Drainage Problem in Frankfort Township and Joint Feasibility Report for the Correction of the Problem - Plans and Specifications for Barthel's Park-s Edge Subdivision and the Resolution Ordering the Advertisement of Bids - Other Business c. LEGAL - Update on Building Permit Issue - Legal Di:seription for Drainage Area - Other Busi.) ws Make our City ........ Your City We invite Home, Industry, Business • ►i 1 1 : Nh !1: • r,t • .AUNINISTRATION Income Received Appointmmt of Election Judges Discussion .n Sheriff's Contract, OtherPark Board VacawleS APProval of the Ron Yanish Conditional Use Permit BLAget Meeting Work Haeth3m Bus3xxmB IX. ADJOURNMENT COUNCIL MINUTES AUGUST 20, 1990 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenafeier. Members present included Jim Krystosek, Donatus Vetsch, and Bob Braun. Members absent, were Don Cornelius. Others present were Maureen Andrews, Thore Meyer, Ken Lindsay, Bob Miller, and Jackie Peterson. The agenda for the evening's meeting were reviewed by the Council. Maureen informed the Council that there were two additional items to be added to the agenda. They were the Beer License approval for the Lion s Pork Chop Dinner, and the Letter to all residents regarding improper connection of sump pumps to the sanitary sewer system. A motion was made by Donatus Vetsch, and seconded by Jim Krystosek to approve the agenda with the additions. All were in favor and the motion carried. The minutes of the April 16th Council meeting were reviewed by the Council. Ken noted to the Council that the second page, paragraph six should read, Rogers instead of Rochester. With no further comments a motion was made by Bob Braun and seconded by Donatus Vetsch, to approve the April 16th, minutes with changes. All were in favor and the motion carried. The minutes of the April 17th Council meeting were reviewed by the Council. Hearing no comment a motion was made by Jim Krystosek and seconded by Bob Braun to approve the minutes. All were in favor and the motion carried. The minutes of the August 6th meeting were reviewed. Hearing no comment a motion was made by Donatus Vetsch and seconded by Jim Krystosek to approve the minutes. All were in favor and the motion carried. The first issue presented was by the residents of 50th street. Trudy Dahlheimer and Rick Bishop explained to the Council that the residents of 50th Street feel that the speed of the traffic should be slowed down to 30 mph. They informed the Council that they had had a traffic count done on County State Aid Highway 35 at its intersection with C.S.A.H. 19, and the average speed was 48 mph. They feel the high speed poses a hazard to their young children out at play. They also pointed out that soon there will be the new school along road and therefore will be much more traffic. that the Maureen said that we could request the Minnesota Department of Transportation do a traffic study to determine whether or not the speed limit should be reduced. If the study would indicate a reduction is justified then MN/DOT would contact us so that new speed limit signs could be installed. Another problem the residents expressed was the dust problem and the poor condition of the road. They asked the Council if the City would do some street improvements, or put down gravel or some black magic. Thore explained what would be involved if the City were to do any major improvements. The road has a 9 ton designation, which means semis and trucks are allowed to use it. To accommodate the trucks, it would need to be leveled off to eliminate the hills and valleys. Then it would need to have water and sewer put in. It would require shoulders which would take and additional 4 feet of land on each side of the road. He reminded the residents that the cost of the improvements will assessed back to them, and it was questioned whether or not the residents were prepared to accept these costs to improve the road. He then explained that the black magic that has been put down is greatly responsible for the washboard effect. It was also noted that the Pollution Control Agency no longer allows the use of this oil by-product, pointing out that even if the material was still available that it probably would not wise to put any more on. He also said that if the existing black magic is left on the road it would repel any gravel that is put down. He said in order for the gravel to stay on the road, the top layers of the road would have to be graded down to remove the old black magic. There was some discussion about putting a matt down. Thore said that, with any pavement there should also be a shoulder put in for safety reasons. . There was comments that with pavement or any improvement to the road, there will also be an increase in traffic speed. The residents felt that they were willing to risk that possibility, in order to hold down the dust. As another option, the possibility of putting down a dust control material on the gravel road was discussed. Dennis Fehn, a resident from 50th Street was asked if he had worked with any of the dust control materials before? He said that the road would have to have all of the black magic removed from from the road and new gravel PAGE 2 installed and then to spray the Chloride on to keep the dust down. The cost of doing this on the road would cost about $1,200.00 per time. The treatment should be done twice a year. At that time the residents asked that a new radar check be done by the Sheriff's Department, on a nice day. Maureen said that she would contact MN/DOT and the Sheriff's Department, to have them schedule the traffic studies, on Tuesday. After some discussion it was decided that Ken and Thore would take a look at the road and see what condition it is in, and what the correction possibilities are. The Council asked the residents who they would like to have as their contact spokesperson. It was decided that Rick Bishop and Trudy Dahlheimer would be the contact people. The residents asked how soon something will be done. Maureen assured them that there would be an update on the matter at the next Council meeting. With no further comments heard, the issue was tabled until the next meeting. The next item on the Agenda was Engineering. The first topic was the update on the drainage problem in Frankfort Township and the Joint Feasibility Report for the correction of the problem. Thore informed the Council that he had met with the Frankfort Engineer, Pete Raatikaa, to work on the study. Between the two of them they came up three approaches for long term drainage. 1.) Put a line in the existing ditch. 2.) Put a tile line in along I-94 going east through the hills. 3.) Situate the line to go south from Franklin's Outdoor Advertising and hook into the 48" storm sewer, located in the Industrial Park. Thore then said that they were working on the costs for each drainage. He was questioned on how much land was actually Albertville's land. He said that he believed that there was 68 acres on the south side of the road and 12 acres on the north side. He said the area east of MacKensie had been dug up opening a ditch 400 - 500 feet long, and approximately 2 - 3 feet above the old tile. He said that the water is flowing very nicely, and that, it is boiling up freely from the old tile, and that the water is going down quickly. Thore told the Council that Alfred Zachman was worried about the liability responsibility of Frankfort township, should a child fall in to the ditch and get hurt. Alfred told Thore that he wants to fill in ditch as soon as possible, preferably within the week. PAGE 3 There was discussion regarding how much more action Albertville should do since Frankfort Township has not yet sent Albertville their response to our request of a letter of intent. It was decided to not take any further action at this time. The Council then discussed the Plans and Specifications for Barthel's Park's Edge Subdivision and the resolution ordering the advertisement of bids. Thore explained the changes. He said that the subdivision's water main would be cut into water main on Barthel Industrial Drive and would be sized for fire protection. A motion was made by .Jim Krystosek and seconded by Donatus Vetsch to accept the Plans and Specifications for Barthel's Parks Edge and to authorize the ordering of advertising that it is open for bids. All were in favor and the motion carried. The Council decided to set the bid opening for September 18, 1990 at 2:00 p.m.. A special meeting was scheduled for that evening to award the contract only after the Developer has agreed to sign. The next item on the agenda was hearing from the Maintenance Department. Ken Lindsay informed the Council that the new pond pump had arrived. He said that the pump had a larger engine and gas tank. He said that it was out in the shop if any one would like to look at, it. Ken brought to the Council Is attention, that some people have been dumping their grass clipping and leaves in the ditches at the ponds. He suggested that the Council reconsider a compost site, or find some other way to help aid the City's residents in disposing of their leaves and clippings. The Council felt that a compost site would be to difficult and costly to maintain. It, was suggested that the City hold a community sponsored burning day in the Spring and the Fall of the year. Ken then showed the Council a map and reviewed a letter from Roto-Rooter regarding their findings when they cleaned out the sanitary sewer lines. He pointed out that they had a difficult time cleaning some of the lines. The had found a lot of tar, chunks, and sand in the lines. He explained that they had a particularly difficult time cleaning the lines of 55th Circle. There was a 100 to 200 foot section of the line where they had pulled 1-2 yards of sand out from the line. The only explanation there could be is that the residents of the street are still using sump pumps to pump out water into the sanitary sewer system. He then asked when the letters to the residents were going to be put out, regarding this matter. PAGE 4 Maureen informed the Council that Jackie was in the process of putting out the 2nd quarter sewer billing, and that she could send out the notices with the bills. The Council briefly discussed what the letter should contain. They decided that the residents would have 30 days notice to install a PVC pipe to pump the water out and away from the house. A picture of how the pipe should be installed would also be included. After the 30 days the City will be randomly inspecting various homes to assure that the sump pumps have been installed properly. If at that time sump pumps are found still using the sanitary sewer system, that resident will be fined. The next item on the agenda was the Maintenance Department. Ken Lindsay informed the Council that the ditch in the Industrial Park needs to be cleaned out. He showed the Council pictures of the water that is backed up and filling the manholes. He said that the pumps are running 24 hours a day trying to keep up with the water. He said that it would cost $1,000.00 to have it cleaned. No action was taken on this matter at this time. Ken then informed the Council that all the playground equipment was installed in the new Four Seasons Park. He said the Jaycees were working hard to get the Double Tennis Court completed, weather permitting within the next 20 days. The total cost of the courts will be $18,000.00 dollars. He then said that the Lions are in the process of installing the shelter and that the shelter is 1/4 to 1/3 near completion. He said all the trees have been planted. Ken also pointed out to the Council that he has been trying to keep dirt pushed up to the blacktop, but with all the rains, the dirt keeps washing away. Ken said that the next, major project to the park would be putting in sod. He feels that the park is 80% - 90% near completion. He reminded the Council that this was a 5 year project. He suggested that the Council send a thank you letter to the Lions and the Jaycees for all their hard work and efforts to get the park completed. Having no further comment on the park, Ken then asked the Council what they had decided was Mike Rutkowski"s official starting date. After some discussion by the Council, Donatus Vetsch made a motion and Jim Krystosek seconded the motion that, Mikes official starting date was May 1st, 1990. All were in favor and the motion carried. Ken then asked the Council if they would want to buy the cement mixer that the City has been using for the Four Seasons Park. He pointed out that to rent a mixer would cost $25.00 per day. The cement mixer they have been using is for sale for $75.00 dollars. Jim Krystosek made a motion and Bob Braun seconded the motion, to purchase the Cement mixer for $75.00 dollars. All were in favor and the motion carried. PAGE 5 Ken then informed the Council that this was the last week of Jim Becher's Summer Youth Employment, Program. He asked the Council to keep Jim on as part time help until the Lakes and Prairie Program resumes in the fall. Maureen informed the Council that the agreement Jim has with the City stipulates that if he does not go to school, he will not have a job. Maureen said that she had talked to Mike Lingren, Jim"s worker from the Lakes and Prairie program. They agreed to keep in touch each week to confirm with each other that Jim is coming to work, and that he is attending school. Bob Braun made a motion and Donatus seconded the motion to keep Jim on as part time help until the Lakes and Prairies program resumes in the fall. All were in favor and the motion carried. Hearing no further comment from the Maintenance Department the Council then discussed the Legal Business. Bob Miller the City Attorney told the Council that he had met with Loren Kohnen. He said that Loren agreed to the settlement and accepted the check. He said that Loren is bringing the files and that they are meeting again. Bob then bought up the issue of the drainage and how to process the easements of new retention pond Bob said that he needed to get the names of all the owners of the various properties. He then said that these people will need to sign a quit claim. There was some discussion of how the City could give the owners some kind of incentive to do this. The idea of giving a tax break was brought up, and the possibility of giving gift letters was mentioned. The Council then discussed the issue of the building that G and K Milling had brought in and located by the railroad tracks. Th issue was, do we let the building stay or do we want to press the issue as a injunction and issue a citation. After some discussion the Council decided to have David Licht look at the building. The Council then discussed the updated specifications on the new maintenance building. The original plans had included 4 bays and a larger size. Thore explained to the Council that the new plans show 3 bays at 20 feet deep. He showed the Council that there was room enough for the 2nd door to be a 14 foot door if they wished. He quoted the price at $20.00 per foot. There was other discussion as to what kind of heating the building should have, and the door to the mezzanine. Ken offered to build the cabinets themselves in order to save money, and not cut out more space to the building. PAGE 6 After much discussion on the different specifications, the Council decided to have Thore revise the plans. The Council then discussed assessments for Psyk's 4th Addition. Maureen said that there were 27 lots. There is three ways this can be done. 1.) Assess everyone 2.) Assess 1/2 a lot for the corner lots 3.) Do not assess where people have an existing street in front After some discussion it was decided that the lots will be assessed by how many sides each particular lot has. It was decided that the assessments would be as follows: Carron - Full assessment Roden - 1/2 assessment Lidberg - 1/2 assessment Doug Psyk - 1/2 assessment Altman - Full assessment Harrington - 1/2 assessment Doug Psyk - 4 lots at 1.5 assessment each Zachman - 1.5 assessment Bauer - 1.5 assessment All remaining lots - Full assessment The Council reviewed the Income and Bills to be paid. Ken said that the bill for Sunshine landscaping needed to be held until he could check the work they did. A motion was made by Bob Braun and seconded by Jim Krystosek to pay the bills. All were in favor and checks 10754 through 10791 were paid. The Council briefly discussed the appointment of Election Judges. Maureen told the Council that she had received a letter from the County regarding a meeting on the 24th that she will attend regarding the training of new election judges. The Council then discussed the Sheriff's Contract proposed increase of $3.00 per hour for police protection. Maureen informed the Council that there was to be a meeting on the 21st for all of the community representatives to attend and that she will be attending this meeting. She said she would update the Council what the results of the meeting were. The Council then discussed Ron Yanish's conditional use permit request. Maureen explained that after taking a further look into the situation they found out that he could riot build in the back. She said that Kevin Mealhouse the building inspector would allow Ron to put a floating slab down next to the existing garage and build on to that, and put a false front on to make it look as though the new shed is actually a third stall. A motion was made by Donatus Vetsch and seconded by Bob Braun to accept the conditional use permit request with these stipulations. All were in favor and the motion carried. PAGE 7 The question of when the Budget meeting was to be held was raised. Maureen said she would call the Council members when all the figures were in from the different departments, and then would schedule the meeting at that time. The Council then approved the application for a Beer Permit from the Lions. The Lions were to have a Pork Chop dinner on August 25th. A motion was made by Jim Krystosek to adjourn the meeting. Bob Braun seconded the motion. All were in favor and the motion carried. PACE 8 *WIN, 1 f•. The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenzfeier. Members present included Jim Krystosek, Donatus Vetsch, Don Cornelius and Bob Braun. Others present included Maureen Andrews, Bob Miller, Thore Meyer, Ken Lindsay and Lorie Villareal. The agenda for the evening's meeting were reviewed by the Council. A motion was made by Donatus Vetsch and seconded by Don Cornelius to approve the agenda. All were in favor and the motion carried. The minutes of the April 2, 1990 meeting were reviewed. Hearing no comment a motion was made by Don Cornelius and seconded by Jim Krystosek to approve the minutes. All were in favor and the motion carried. The first item on the agenda was a joint public hearing for the consideration of passing a variance for the placement of a new sign within the right-of-way area of the Lamp Post In. The Planning Commission was called to order by Acting Chairman Donatus Vetsch. Members present included Mark Daleiden, Rick Bishop, LeRoy Berning and Tom Haller. The Public Hearing was called to order by the Chairman and the notice for the hearing was read. Maureen presented the Planning Commission and the Council with the background information pertaining to the variance request. They were informed that the request was to allow the replacement of the existing sign in its same location. The sign would measure 48" X 1f- and that there would be at least 12 feet of clearance from the bottom of the sign to the ground. It was noted that the purpose for the variance was to allow the sign to be placed in the same location as the existing sign because of the lot layout. Noting that there is not any other feasible location on said site. Hearing no questions or comments, a motion was made to close the hearing. The motion was made by Mark Daleiden and seconded by Rick Bishop. All were in favor and the motion carried. A motion was then made to recommend to the Council the approval of the varia ce to allow the sign to be located in the same location as the existing sign location. The motion was made by Mark Daleiden and seconded by LeRoy Berning. All were in favor and the motion carried. There was then a motion to adjourn the Planning Commission meeting. The motion was made by LeRoy Berning and seconded by Rick Bishop. All were in favor and the meeting was adjourned. The Council next reviewed the findings of the Planning Commission. There were no other comments regarding the findings. A motion was made to approve the variance for the placement of the sign within the setback requirement of the lot. The motion was made by Don Cornelius and seconded by Jim Krystosek. All were in favor and the motion carried. The next item on the agenda were maintenance items. The first item Ken discussed was regarding the new pump for the waste water treatment facility. It was pointed out that he had chocked into several different types of peps including: 1. An electric pip and electric generator. 2. Diesel powered generator and hydraulic pump. Thore was asked what his recommendation would be regarding the pump. He noted that their firm had not had a great deal of experience with the hydraulic pumps but felt that tfiF as well as any other. There benefits in using this type of pump, it is smaller and light weight so that it would be easier to move around. There was some discussion regarding the Norther Dewatering pump. It was question how long the firm had been around and would they be able to service the pump if we purchased it from them. It was noted that the company has been around for several years, being located in the Rochester area. They have assured Ken that they will be able to service the equipment fever needed. There was some discussion regarding whether or not the pump would be able to be used for dewatering purposes. Ken noted that the this is really a different type of use but that if the pump was not being used at the waste water treatment facility that it could likely be used for dewatering. The Council noted that they had been impressed with the pump demonstration and felt that the pump would meet the City`s needs. Ken was asked if the firm would have a pump that the City could use in the meantime until the City"s pump was built and sent to the City. Ken stated the the representative he had been working with said that they would be able to help us out. Ken was asked to check on the warranty for the pump and the generator. It was noted that the City would like to see some type of extended warranty on the pump. The quotes for the pond transfer pump were next reviewed by the Council. The City had received 5 quotes in all, they included: • • ID!'� 1 D. D • ✓ TECHNIFLOW • EWO •N (PUMP • 1 ri/ OR 4,375.00 INTERSTATE1 . ' •IT (DIESEL) 12. ri ri .s_•_•' 4. ' rI WITH DEDUCT There was some discussion regarding whether or not the City should decide on the purchase of a pump and then have Ken check out the warranty issue to see if an extended warranty would be available and at what cost or if they should wait until the information was available. It was decided that the City should make the decision pending Ken's findings. It was further noted that the Council wanted to know if the pump could be used to by-pass a sewerline break in an emergency basis. Hearing no other questions or comments a motion was made to accept the bid from Northern Dewatering, pending the information regarding the warranty and the loaner pump being available until ours comes in. The motion was made by Don Cornelius and seconded by Jim Krystosek. All were in favor and the motion carried. Ken next informed the Council that he was planning to start the pond transfer the following day and that it should be completed within a week. There was some minor discussion of the impli_ers. No action was taken on the matter. The Council next reviewed the quotes for the installation of the water line to serve the sprinkling system for the Four Season Park. Three quotes had been received from the following firms: Bonin Excavation $6,362.38 Meiny's Diggers 6,995.P0 Lindenfelser Excavation 3,8e0.170 It was noted that the City would pick up the Joint Powers fees if they are not willing to wave them. It was also pointed out that the City would be responsible for restoring the area once the work had been completed. Bob was asked to prepare two temporary construction easements for the effected property so that work could begin on the project. Hearing no other questions or comments, a motion was made to accept the bid from Lindenfelser Excavation. The motion was made by Jim Krystosek and seconded by Don Cornelius. All were in favor and the motion carried. • rC Ken informed the Council that the sprinkling system had been installed in the ball fields at the City Park. He also noted that the street sweeping was held off because of weather conditions. The first Engineering item was the discussion regarding a curb settlement on 55th Street at its intersection with Large Avenue. It was pointed out that this settlement is one section down from the problem area last year and the Council wanted the Engineers to look at it. It was pointed out that there must be a water problem and they want to know were it is coming from or else it is because of poor compaction. There was also some discussion regarding whether or not the the problem would be covered under the warranty work from the 1989 improvement project. Thore stated that they would look at it, but if the problem is in a different location, Buffalo Bituminous may object to having to correct the problem. He noted that both Ken and Bob Sullentrop had inspected the problem last year and did not find any problem. Thore update the C xnacil on the work being done in relationship with the drainage ditch in the industrial park. He noted that Fehn Gravel is b7ading the area now and that it will then be dragged and seeded. It was noted that the companies adjacent to the land should be maintaining the area once the work is completed. Several items were discussed regarding some of Barthel lots, including the need for a retaining wall behind Fehn's property in Barthel Manor ?.nd Addition and the lots that have construction material left on them when home are being constructed on adjacent lots. Thore informed the Council that be had received a letter from Wright County denying the request to open cut the road for the installation of the sewer and storm sewer lines across C.S.A.H. #19. There was some discussion regarding whether or not the City should request the County Boards review of this matter. After some additional discussion it was decided to let it go at this time. The Council was informed that there was a meeting scheduled for Tuesday morning at 10:00 a.m. with Allied and the oil company regarding the stripping that has occurred in the areas sealeoated. Thore will report back to the Council his findings. In a related matter, Donatus stated that he was not impressed with the red rock and would like to Council to consider not using it again. Don stated that he disagreed with this statement, noting he likes the red rock. The Council next reviewed the Tel items on the agenda. In the matter relating to the payment of building inspection to Loren Kohnen, bob noted that Kohnen's attorney would be out of the office Lentil the next week. Bob will contact him when he is back in his office. 4 The Council was informed that there was a problem with a Quick Claim deed for the Beaudry property. There is a question regarding the overlapping of the property description for Pat's 66 and the property in question. The correction of this matter will then be waived by the title company. Bob noted that the Council would need to approve a new Quick Claim Deed to correct the problem. A motion was made by Ion Cornelius and seconded by Jim Krystosek to approve the Quick Claim Deed. All were in favor and the motion carried. The Council next reviewed the issues of Rental inspections and a policy for the demolition of property which deemed unsafe for habitation. There was some discussion on the matter and it was agreed that Bob would look into the matter and get back to the Council at the next meeting. The income and bills were reviewdd next. Hearing no questions or comments on the matter a motion was made to approve the bills. The motion was made by Donatus Vetsch and seconded by Don Cornelius. All were in favor and checks 1W85 through 10442 were approved, The next item on the agenda was the sale of the copy machine to the Joint Powers. A motion was made by Don Cornelius and seconded by Jim Krystosek to sell the machine for $1,800.00 and purchase a new machine from Minnesota Copy for $2,400.00. All were in favor and the motion carried. The Council was reminded that the Board of Review was scheduled for the next evening at 7:00 p.m. The recycling matter was tabled until a later date. A beer license was approved for the Vetsc*o %abinet Softball Tournament, pending payment and proof of insurance. The motion was made by Jim Krystosek and seconded by Bob Braun. All were in favor and the motion carried. Hearing no other questions or comments a motion was made to adjourn the meeting. The motion was made by Donatus Vetsch and seconded by Dan Cornelius. All were in favor and the motion carried. :! • 91 • • , 1 1 V1 i•. ..y The Board of Review was called to order by Mayor Gary Schwenzfeier. M mbers present included Jim Kiystosek, Donatus Vetsch, Don Cornelius and Bob Braun. Others present included Maureen Andrews and two representatives of the Wright County Assessor's Office. The Council was informed that the notice of the hearing had been duly Published and Posted. The hearing notice was read. The Wright County Assessor reviewed with the Council and the residents present a general overview of what had taken place during the assessing period. He noted that the valuations and classification determined in the 1990 assessments are for the 1991 taxes, pointing out that the Assessor-s Office has nothing to do with the 1990 taxes. It was noted that all homes increased in value by about 2 to 3%; garages saw a 1% increase, split level homes were increased $5M.00 across the board, Agriculture buildings had a 15% eeonomac deprecation credit and that most lots were increase $2,000.03 a lot because the have to 100% of the market value. It was pointed out that the Albertville market is increasing so that the Assessor's Office must make the neeessaiy, adjustments to keep the values at the correct levels. It was rooted that sales of twin homes in the Barthel Industrial Park have proven to be somewhat lower, noting that the land values have stayed the same but the the building values have been lowered. It was suggested that because some homes have been tax forfeited that this is why these values are lower. It was pointed out that all the Green Acres land in the County had a blanket adjustment, so all farm land that had green acres classification saw an increase. Scott pointed out that the valuations for undeveloped land is figured on the highest and best use. It was noted that the market value is not used for tax purposes unless the property changes use. In the event that the land is sold the past three years of taxable value and market values are used to determine the added tax. After this general overview, the assessors then went through the peoples questions that were presant. Mr. Ralph Ackermann was present and stated that he felt his valuation was incorrect_ He stated that he had 1 homesteaded lot and one that was not. According to Scott, the County records show two 2.5 acre lots that have been classified as agriculture and have no access from C.S.A.H. 4119. Scott stated that the property was the same as last year but that the value increase from $13,1M.20 to $13,620- 0 this year. He noted that there was a common easement to the rear property but no dedicated street. The records show that the house is in poor condition, the effect age of the house is 1951, and is classified as average. The value on the house was figured at $37,649.00 and the other buildings were valued at $4,000.20 for the Pole building, $1,7e0_00 for the garage and $2,520.00 for the porch and land (5 acres) was valued at $20,008_00. It was noted that the house had not be viewed and would not be 1990. It was suggested that if the City Council and the resident wanted the Assessor's Office to review the Property they would do so. It was pointed out that the Assessor can not change the classification but that they could change the value if after the review it was found to be incorrect. Bob Brain suggested that he felt that the value on the house seemed high but the land seemed to be in the right area. If the Assessor's Office was to review the Council needed to decide if they wanted to reconvene or did they want to accept the Assessor's findings? A motion was made to have the Assessor's Office review the property for the value an the house and accept the Assessor's findings. The motion was made by Domtus Vetsch and seconded by Jim Krystoseg. All were in favor and the motion carried. Mr. Herb hcrber was present to find out information regarding his house `'. Scott informed the Council that the value an the house had gone from $78.6 0 to $83 , 600.0 0 and that the land had increase from $12 , 520 . Q0 to $16,0 0.Q0- The home was graded good for the main floor and average for the basement. Herb felt that the value was to high on the house. Scott noted that the house had been reviewed in 1988. Reminding the Council that the valuations need to 90% of the state value. Scott went through the values on the house for a period of 5 years noting that in years 1988 and 1989 there was a 2X increase across the board. These values are as follows: 1985 1986 $74,600.20 $74, 6Q0.00 1987 $75,1M.00 1988 $77, 200 _ 00 1989 $78,500.00 It was noted that the house is 10 years old is in good condition and has the central air, deck, 3/4 bath and 50% finished basement. It was noted that these value run equal to the other housing in the area. There was some discussion regarding the actual tax. Albertville saw 3.1% drop in tax rate. Hearing no other discussion the Council decided to leave as is. The next house reviewed was one owned by Jerome Scherber. This house had been Purchased through a foreclosure and the owner felt that it had been valued to high considering the condition of the house. It was noted that the house had been reviewed in 1988 but that the Assessor had not been an it since. It was suggested that the Assessor should change the condition of the house. A motion was made to change the condition from good to fair based on the fact that there will be a review in 1990- The motion was Ian Cornelius and seconded by Bob Braun. All were in favor and the motion carried. Mr. Gene Bolles was the next person on the review. He felt that his house was valued higher than some of the others on his block. Scott noted that his house was some what larger than the other homes on the block and that It falls within the averages. It was the consensus of the Council that it should be left the same. Judy Roden questioned the issue of the estimated valuation on their agriculture land. Scott noted again that land must be set at the highest and best use for market value, noting that in this case the land is also green acred. If the land was to be sold that there would need to be an adjustment made for the current year plus the back two years, to compensate for the difference between the green acre value and market value of the sale. It was the Councils consensus that the value on the land should not be changed. A representative of pays 66 was present to discuss the values on their Property. Scott noted that the station had not been fully completed on January 2, 1989 and was therefore valued at $97,1M.00 This year the total valuation was $156,300.00. There was discussion regarding what the land had been bought for and what the building had cost to construct. Chuck noted that he had seen a significant increase in taxes, which Scott pointed out was the reflection of the full value being as the building. Hearing no other discussion the Council decided to leave this one the The Virgil Pouliot's property was reviewed next. This property had seen an increase in valuation. Scott noted that this was a direct result of the improvements done to the property, such as the new stucco work. This work improved the condition of the house. David Cornelius' home was reviewed next. The question was raised regarding why this house would be valued higher in the City of Albertville compared to if it had been built in the township. It was pointed out that sewer and water Property has a higher value than lots with septic and well systems. No action was taken on this property. A motion was made to adjourn the Board of Review. The motion was made by Donatus Vetsch and seconded by Jim Krystosek. All were in favor and the motion carried. The Council next discussed the issue regarding the fact that the majority of Westwind being in the Ella River School District. Mr. DeMatteis from St. Michael -Albertville School District was here to discus the issue. Scott had brought over a copy of a map which shows that most of the Westwind Subdivision is located in the Elk River School District. Mr. DeMattis will be sending a letter to Elk River to see if they can get this matter straighten out since the children in the Westwind Subdivision are currently going to the St. Michael -Albertville schools. The Council next reviewed two bids for recycling. Bids were received from Wright Recycling and Polka Dot Recycling. The bid from Wright Recycling was the lower of the two bids. A motion was made to accept the Proposal from Wright Recycling and to authorize the preparation of a contract. The motion was made by Bob Braun and seconded. by Jim Krystosek. All were in favor and the motion carried. Hearing no other business a motion was made to adjourn the meeting. The motion was made by Jim Krystosek and seconded by Donatus Vetsch. All were in favor and the motion carried. CITY OF ALBERTVILLE P. O. BOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE: (612) 497-3384 COUNCIL MINUTES AUGUST 6, 1990 The regular meeting of the Albertville City Council was called to order by Mayor Gary Schwenzfeier. Members present included Bob Braun, Donatus Vetsch, Don Cornelius, and Jim Krystosek. Others present included Maureen Andrews, Bob Miller, Thore Meyer, Kevin Mealhouse, and Jackie Peterson. The agenda for the evening was reviewed by the Council. A motion was made by Donatus Vetsch to approve the agenda. Don Cornelius seconded the motion. All were in favor and the motion carried. The minutes of the April 16, 1990 Council meeting was given to the Council at the beginning of the meeting. It was decided to wait in approving the minutes until the next Council Meeting, giving the Council members time to read the minutes before approval. The minutes of the July 16th Council meeting were reviewed. A motion was made by Don Cornelius to approve the minutes. Bob Braun seconded the motion. All were in favor and the motion was carried. The first item on the agenda was the Public Hearing for the Street Improvements for Barthel"s Park"s Edge. A motion to call the Public Hearing was made by Donatus Vetsch. The motion was seconded by Don Cornelius. All were in favor and the motion carried. Maureen Andrews informed the Council that a notice was posted an published. She also explained that the estimated cost for the improvements would be approximately $95,000.00 Thore Meyer then gave a brief update on the July 16th Feasibility Report for the project. He said the only change in the Feasibility Report related to the issue of the timing of the installation of the second lift of black top. Don Cornelius said that he thought that we should second lift go beyond one year. He felt that it would not the new home owners and would be a hindrance to them. not let the be fair to Make our City ........ Your City We invite Home, Industry, Business Donatus Vetsch brought up the placement of the fire hydrants positioned at 300 feet apart. Thore said that the placement was subject to Joint Powers approval. If they wanted the hydrants at 250 feet, it could be done by placing one on the other side of the cul-de-sac, this would not change the quantity of hydrants. Jim Krystosek then asked how long the improvement contract could be left open before the City had to install the second lift of blacktop. It was noted that usually a contract is not extended out much beyond three years because of the fact that the contractor has to bid the project so not to lose money on the project because of cost difference in construction prices on a year to year basis. Bob Miller stated that the contract could be let in such a fashion so that the prices would not change for the life of the project. Thore noted that the contractors will price their bids accordingly to allow for any price changes that may occur. At that time Maureen pointed out that that the first years construction would include the installation of the sewer and water, the curb and gutter and one lift of blacktop and the second year's construction would be for second lift of blacktop. There was no further discussion regarding the improvement hearing so Don Cornelius made the motion to close the public hearing. Jim Krystosek seconded the motion. All were in favor and the motion carried. Bob Miller suggested that a motion be made to formally order the improvement project construction formally and instruct Thore Meyer to prepare the plans and specifications. Jim made the motion to approve the RESOLUTION ON PUBLIC HEARING ON PROPOSED STREET AND UTILITY IMPROVEMENTS NO 1990-1 AND ORDER CONSTRUCTION stipulating that the contract would not be awarded until after the Developer's Agreement for the project is signed. Donatus seconded the motion. All were in favor and the motion carried. A motion was made to have Meyer-Rohlin prepare the plans and specifications for the Council's review. The motion was made by Bob Braun and was seconded by Don Cornelius. All were in favor and the motion carried. The next item on the agenda was the Public Hearing for the Street Vacation for the Old 152 Right-of-way. Donatus Vetsch made the motion to call the Public Hearing to order. Don Cornelius seconded the motion. All were in favor and the motion carried. Maureen informed the Council that the meeting had been posted and registered. The minutes should reflect that no one was present for the hearing. PAGE 2 Bob Miller said that it is not clear yet as to who is the rightful owner of the property. He pointed out that Keith Franklin's attorney was having a title search done to determine who the land would revert back to. Bob stated that this needed to be done so that the City was not creating a new parcel which would not be buildable. It was suggested that the Council not take any action on the matter until this issue was clarified. The Council discussed briefly some of the problems that may arise if the City approves this road vacation prior to the water problem being resolved. After more discussion the Council decided to table the decision until the water problem issue has been solved. A motion was made by Jim Krystosek to close the hearing. The motion was seconded by Don Cornelius. All were in favor and the motion carried. The next topic of discussion was the Public Hearing for Variance of size for storage shed for Ron Yanish. The Planning Commission meeting was called to order by Chairman Tom Haller. Members present included Mark Daleiden, LeRoy Berning and Donatus Vetsch. Commission member Rick Bishop was absent. The Public Hearing was called to order by Mark Daleiden. LeRoy Berning seconded the motion. All were in favor and the motion carried. Maureen informed the Planning Commission and Council that the Notice of the Hearing had been published and posted as required. Maureen briefly reviewed the Planning Report prepared on the Yanish request. The two bodies were informed that because of poor soil conditions that exist on the lot that Mr. Yanish was not able to build an addition on his garage and was therefore requesting a Conditional Use Permit to allow a 20' X 20' storage shed in his side yard. The report indicated that a permit had been pulled in October of 1989 for such addition, but when the construction was started that the Poor soil condition were found. The report went on to explain that according to Kevin Mealhouse, if the condition of the existing soil under the garage is questionable that he would would not allow the addition to be attached to the existing building because of potential shifting of the building. Maureen pointed out that if the finding of fact are proven to be true than the Yanish property does meet the hardship definition as described in Section 500.1 (2), pertaining to the issue of variances and therefore the Conditional Use Permit should be granted. At this time Mr. Ron Yanish explained to the Council that last PAGE 3 fall when he was planning to build the garage addition, he had checked the soil with a backhoe, up to the garage. He stated that he had gone down 12 feet and still did not find suitable soil for footings. Ron told the Council that he would have rather built on to his garage for the extra space. But since he can not, he would like to build that same size. It was suggested that Ron should have a core sample done. The cost of the test would be approximately $400.00 to $500.00. Ron said he had a drill rig available and could get it out to his place the next day. After some additional discussion it was agreed that several areas would be dug up so Kevin could inspect them, if Kevin felt the soils were marginal he would then require the core samples to be done. It was noted that the Planning Commission would have a meeting on August 9th and could review the findings at that time. The issue of amending the Ordinance was then discussed at this time. It was noted that there appears to be a problem with the ordinance and should be discussed and changed if that is the wishes of the Planning Commission and Council. Maureen pointed out that this decision should not hold up the Yanish matter because Ron had proven a hardship which is the justification for approving the conditional use permit. The two bodies decided to postpone any formal decisions at this time, suggesting that the matter be tabled until the August 9th meeting, giving Ron time to have to core sample done and presented the finding to the Planning Commission. At that time Mark Daleiden made a motion to close the public hearing. Leroy Berning seconded the motion. All were in favor and the motion carried. LeRoy Berning made a motion to table the issue to the August 9th meeting of the Planning Commission. Mark Daleiden seconded the motion. All were in favor and the motion carried. A motion was then made to adjourn the Planning Commission meeting. The motion was made by LeRoy Berning and seconded by Mark Daleiden. All were in favor and the motion carried. The next item on the agenda was the Maintenance Department. Ken Lindsay had no updates for the Council at this time. In Engineering, Thore Meyer updated the Council on the Feasibility Report for Sanitary Sewer trunk to St. Michael Albertville school. Thore informed the Council of the changes. He said that the report shows that the Sanitary Sewer line will serve through to the South West corner of the school. PAGE 4 Donatus Vetsch questioned why the costs for the project had increased 16% from the original report put out last year. Thore explained that at that time the plans did not reflect the additional extension of the sewer trunk to the school. The additional line is the reason for the increase. It was then decided to schedule a work meeting to project out to 1991 and 1992 to bring everything up to date. The Council instructed Bob Miller to send a letter to the School Board about the connection changes and what the options are and the monies needed for the changes. Don Cornelius made a motion to accept the revised feasibility report with the extended sewer trunk to the school. Jim Krystosek seconded the motion. All were in favor and the motion carried. The Council then reviewed the letter Bob sent to Frankfort Township. The letter was to confirm the City of Albertville"s interest in resolving the issue of drainage and flooding currently under discussion. The letter also asked that Frankfort Township to respond with a letter of what their intentions and expectations of Albertville are. Thore and Maureen told the Council that they had gone out earlier and looked at the situation. Maureen decided to take a real close look at the situation by getting right down to it. She found out that "Yes, there is definitely a water problem here" They said that the water is flowing. The calvert is flowing but the water is 4 to 6 inches over the top of the 6 inch pipe. The Council decided it would be a good idea to contact Alfred Zachman and suggest another meeting with him. The Council decided that the City would just wait for the letter of response from Frankfort township, before making any further moves. The Council reviewed the letter sent to Mr. Loren Kohnen the previous building inspector, regarding the settlement between him and the City. Bob Miller pointed out that he felt that the City should pay what we rightfully owe Mr. Kohnen and settle the matter. He pointed out that he would meet with Mr. Kohnen with a letter of agreement, and a check from the City, in exchange for the records he owes us. A motion was made by Don Cornelius the instruct Bob Miller to meet with Mr. Kohnen. Have Mr. Kohnen sign the settlement papers and give him the check in exchange for the files. Jim Krystosek seconded the motion. All were in favor and the motion carried. The Council reviewed the bills to be paid. Donatus Vetsch made a motion to pay the bills. Jim Krystosek seconded the motion. All were in favor and checks 10689 through 10752 were paid. PAGE 5 The issue of building a Banner Cabinet was discussed. Maureen informed the Council of the bid received. She explained that the cabinet design shows them to be 6 inches deep, 72 inches high, and 108 inches long. It would have 3 doors with paneling inside and cork on the inside of the door . With the doors closed the City could mount the maps, and when the doors were open the Service Organizations could display their banners. The cost of the project would be $860.00 dollars. The question of where the money was to come from was raised. Maureen felt that it would come out of the remodeling fund. After some discussion the Council decided that they would wait until after the first of the year at budget time for any more major Purchases. At that time the issue was tabled until a later date. The Council looked at the bids received for installing the hand rail for the main entrance steps. Donatus Vetsch pointed out to the Council that he had talked to Superior. He said that the quote he got from them over the phone was $285.00, not $185.00 like the bid says. He felt that there was either a typo on the bid or he was misquoted over the phone. He then told the Council that he would call Superior back in the morning to confirm the actual price. Bob Braun made a motion to have Donatus check on the bid. When the bids are in, accept the lower one, and have that company install the railing. Jim Krystosek seconded the motion. All were in favor and the motion carried. Gary Schwenzfeier suggested that instead of installing a canopy at the doors and windows, we should install gutters. This will eliminate the water running off of the roof on to people. Also, he expressed his concern about the miscoloration of the new stucco put on the building. He felt that it could be from water coming off of the roof. If we install gutters, it would keep the water from splashing on to the sides of the buildings also. After some discussion, the Council felt that they should run one along the main door roof and a shorter one along the back door entrance. The cost of gutters runs about $3.50 - $3.60 per foot installed. The Council decided that the building would need 45 feet of gutter and 4 down spouts. This would be a total of $600.00 dollars. There was no further discussion at that time. Jim Krystosek made a motion to change the September 3rd Council Meeting to September 4th due to Labor Day on the 3rd. Don Cornelius seconded the motion. All were in favor and the motion carried. PAGE 6 The Council then set the Public Hearing for the 1989 Improvement Project. They set the date for September 4th, at 7:00 p.m. Don Cornelius made the motion to set the date. Bob Braun seconded the motion. All were in favor and the motion carried. Maureen Andrews brought up the issue of purchasing the radios from Jim Krystosek, for the Maintenance Department. She also pointed out that if the City did purchase the radios, they would need to have new crystals installed. The crystals would cost $40.00 each. Jim then told the Council that he is obstaining from any decision making regarding his radios. He did remind the Council that he does have other buyers and that the Council promised a decision one way or the other to be made at this meeting. The Council decided that they did not need all 7 radios. The Council felt that it would be feasible to buy the 3 Midland mobile radios, and the 1 Midland hand held radio. They asked Jim if he would be willing to sell just the Midlands to the City. Jim said that he would do that. He told the Council that he would need to get $1,000.00 for them. Donatus Vetsch made a motion to purchase the 4 Midlands for $1,000.00 and the new crystals for $160.00, for a total of $1,160.00 dollars. Bob Braun seconded the motion. All were in favor and the motion carried. Donatus Vetsch informed the Council that he had checked the blacktop in the new park. He said that the soil is washing away and undermining the blacktop. He said that something needs to be done before it starts breaking away. After some discussion about the possibilities, it was decided that we would have Ken push dirt in for leveling purposes. The City will wait until fall to put in the sod. Hearing no other comments or discussion, Don Cornelius made the motion to adjourn the meeting. Donatus Vetsch seconded the motion. All were in favor and the motion carried. 1 54 CkEA tiro S A,� ,T�,� Scwcns y A ,., n �o L r- n. 5,4,., C 14 & 1< s _ a !-'. Tf3 r2 4 C v ,j _C rZ1rT E. c,> G ; c,4-` D To u 's E A Sn1A1LC-e- 7� G &T T 4,e v ,L ,'w N S sTo pp�p A"� A e ov-7 4/oo ' o N 96 sr: NAD T. BT. G&T ?fr,2v�,tiE evl.lEC� 1,oTs or CL6AN Sq UJP, 1 CIZ r N F LT 2 A-T r4T Yy\ P 6'y 2 ei4s , n. 67' s �. a i, A c rz A u c-r . �A C- / .., �. ,.. � a tv m ,F� tom+ S t rz P�LCCZ 12ct.X C C- tiKs a TA B._ e y o L o C lz cr-A �o3�s of S m ►� 1..L G N u ,.. l� S o � 7E} IC .� lZ c, c. k s . K" IPo r— B A-rzT(4 E L EMPLOYMENT AGREEMENT BETWEEN THE CITY OF ALBERTVILLE AND JAMES BECHER As a result of our meeting of August 8, 1990, Jim Becher has agreed to enter into the following agreement with the Maintenance Superintendent Ken Lindsay and the City Administrator Maureen Andrews: 1. I agree to be at work on time and as scheduled and will not have any unexcused absences. I understand that failure to call in or report to work will result in my immediate dismissal from my position. 2. I have agreed to continue with the Lakes and Prairie Program to complete my high school education and have further agreed to attend school as schedule, being on time for class and doing the work that is required. I further understand that if I fail to attend class the City of Albertville will deduct from my salary the same number of hours missed. 3. I agree to follow the requirements set forth by Tray Probation Officer. I further understand that failure to do so will make this agreement null and void. 4. I understand that as part of this agreement I will be working 4 hours a day for the City of Albertville for my regular pay and 4 hours a day to reimburse the County for the $400.00 fine through their Community Service Program, provided that Court Services agrees to this Agreement. 5. I understand and agree that failure to conform to any of the Points of this agreement will nullify my ability to complete my Community Service with the City of Albertville and will provide the County the right to do as they see fit regarding the same. Provided that Jim Becher agrees to these points, Ken Lindsay and Maureen Andrews have agreed to the following: PAGE 2 1. That as employee supervisors, we have agreed to ask the Council for an extension of Jim's summer employment for the Period between the Summer Youth Employment Program and when the Lakes and Prairie Program starts in the fall. 2. That contact will be made with Jim's Probation Officer to see if Community Service hours can be done to pay off a $400.00 fine with the Wright County Court Services. 3. That if Jim conforms to this agreement that a request for a raise will be presented to the Council at the September 17, 1990 meeting for their consideration. We, the undersign, have read and agree with the points of this agreement and will carry them forward. James Becher Dated: Ken Lindsay, Dated: Maintenance Superintendent Maureen Andrews, Dated: City Administrator cc: Sherry Schliesing, Wright County Court Services August 9, 1990 Ms. Sherry Schliesing Wright County Court Services Wright County Courthouse Buffalo, Minnesota 55313 Dear Sherry: Per our phone discussion on August 8, 1990, I am writing to request that the County's Court Service consider allowing Jim Becher to preform Community Services to reimburse the $400.00 fine he owes. As we discussed in our phone conversation, the City of Albertville has worked out an agreement with Jim regarding his responsibilities associated with his job here at the City and feel that any assistance from your office in regards to his fine may help Jim out in the long run. I have included a copy of this agreement for your file as well. I believe that the recent discussions that Jim's supervisor, Ken Lindsay and I have had with him has made him understand that the people involved with his education, work environment and probation are just trying to do what is best for him. It was made perfectly clear to him yesterday that this is his last chance with the City and the result of his actions will be his own responsibility. If you or the judge working with Jim's case have any questions regarding this matter please feel free to contact Ken Lindsay or myself so that we can discuss them. Thank you for any assistance you can provide in this matter. Sincerely, CITY OF ALBERTVILLE Maureen T. Andrews City Administrator SEWER ACX)OUNTS PLYMOUTH PLUMBING MINNESOTA FRASER WILDING PARTNE13SHIP DOUG PSYK STATE OF MINNESOTA 16 i+' M iD!' I!i aNwi .11A."VzI•i► IN0JtlE/BIL[,S AUGUST 20,1990 TOTAL $ 2,282.34 25.00 10.00 500.00 16,565.90 2,217.58 4,000.00 10.00 1,236.55 137.82 1,746.45 393.07 33.00 113.02 72.25 $29,342.98 1 ►i i. I}' 103.48 LW56 BOB BRAUN 105.00 tW57 GARY SCHWENZFEIER 185.00 10758 !ONA111S VETS(;1f 110.00 10759 LATOUR (X)NTSTRUCTION 13,5W. IM61 KEN LINDSAY8.50 10762 VOID♦ ►i 10763 JACKIEPETERSON 547.59 10764 EN LINDSAY 645.19 107651 'h R[nKOWSKI 519.72 INCOME/BILLS PA( 2 W766 KEN LINDSAY 54.50 10767 MIKE RUTKOWSKI 3.84 IM68 VOID 0.00 1W69 STATE OF MINNESOTA 6,984.15 1 W70 MAURE EN ANDREWS 773.67 IM71 ANCHOR ASPHALT, INC. $ 1,000.00 10772 SWAN OF44AMEWAL IRON 260.00 10773 MARTHBL MASONRY 884.00 IW74 LARRDAL MEDICAL CORP. 2,402.19 10775 SUNS INE LAWN SERVICE 84.80 10776 RC)BERT MILLER, LAW OFFICES, P.A. 1,510.50 10777 PATS 66 107.46 10778 CHOUNARD`S 797.83 10779 C'ENTRY LABS 711.95 10780 NORTHWEST ASSOCIATED CONSULTANTS. 1,269.20 10781 FIRST TRUST 12,048.13 10782 FIRST TRUST 1,916.88 10783 AMR, GROUP 116.25 1W84 ROTO ROOTER 4,025.00 IW 85 MKD CENTERS 251.70 10786 NSP 130.22 10187 AMERIC AN NTL BANK 13,028.75 TOTAL $120,977.90 CITY OF ALBERTVILLE P. O. BOX 131 ALBERTVILLE, MINNESOTA 55301 PHONE: (612) 497-3384 PLANNING COMMISSION MINUTES AUGUST 9, 1990 The regular meeting of the Planning Commission was called to order by Chairman Tom Haller_ Members present included LeRoy Berning, Donatus Vetsch and Mark Daleiden who arrived late. Others present included Maureen Andrews and Kevin Mealhouse. The Planning Commission first went through Kevin Mealhouse`s finding regarding the soil conditions existing on the Yanish property. The report indicated that poor soils did exist on the site and that footings would be required to be installed 96 inches below existing grade, noting that normal installation of footings is at 42 inches. Kevin`s report also indicated that special building techniques would have to be used to build an addition on to the existing garage. Because of these findings the Planning Commission had the justification to grant the Conditional Use Permit for the 400 square foot storage shed_ The next issue discussed was the location of the proposed building site. As noted in the Planning Report, Mr. Yanish was proposing to locate the building in the side yard which is not allowed under the ordinance. It was suggested in the report and at the meeting that the building should be relocated to the rear of the property to conform with the Zoning Ordinance_ Ron Yanish, who was present at the meeting, noted that the location of the shed was in the side yard because of the location of the catch basin which is located on the north property line. He went on to say that drainage from the 4 lots south of his drain across his back yard and would make it impossible to locate the shed in the rear of his property. After some additional discussion, it was decided that the Planning Commission needed to review the problem first hand so the members went out to the site -to inspect the problem. After looking at a variety of options, including the relocation of the building to the rear of the lot and Ron"s proposed location. It was decided that neither would work for the following reasons: Make our City ........ Your City We invite Home, Industry, Business 1. Location of the shed in the rear yard. Because of improper drainage of the lots south of the Yanish lot the location of the shed in the rear would disrupt the current drainage flow or would be located in such a fashion that Ron would not be able to get to the shed any time it rained. 2. Side yard location of shed, per the Yanish plan. Kevin noted that because of the slope of the side yard that the shed would have at least 4 feet of exposed footings on the north side of the building and would disrupt the look of the neighborhood. After some additional discussion the possibility of locating the addition within 5 feet of the existing garage with a false front was reviewed. It was noted that this option would make the shed look like it was part of the existing garage, would eliminate the problem of trying to attach the new structure onto the existing garage and would not look like a second garage on the site. It was suggested that Ron build the additional storage shed within five feet of the garage and then place siding between two slip joints which would allow for the building's shifting if there is any. It was noted that the pitches of the roofs could be the same and the space in between the two buildings could be there for maintenance purposes. It was suggested that the shed would then be sized 16' X 22' to allow for the gas meter and the air conditioning units existing locations. It was also agreed that the overhead door would not exceed 9 feet. Hearing no other discussion a motion was made by LeRoy Berning and seconded by Donatus Vetsch to recommend approval of the location and size of a storage shed (16' X 22') to be located within 5 feet of the existing garage provided that it is constructed with a false front that rises up to the sofet line with a slip joint construction. In addition, the following stipulations were made: 1. That the overhead door shall not exceed 9 feet. 2. That the roof of the addition would be the same as the existing garage. 3. That new plans are brought in for Kevin's review and the structure is built to code. All were in favor and the motion carried. Hearing no other comments or discussion, a motion was made to adjourn the meeting. The motion was made by Donatus Vetsch and seconded by LeRoy Berning. All were in favor and the motion carried. PAGE 2 cl CP,14 o� 77 ;off f�,0/Zok (�S'�. � i�`�_ �E"f _ wAS _ . �4_ _.�/•q c�. _ . �oA�r�/ � ��4....._._��._:_:-...:.. CAI �A lk n , n _ � �_� � � � � � O _.��� ___JI!t,0 d i 't�► C !A`�i O tit C �,_�,�!l�E ��t_� ___w_._ �oot '�i�q.g __._._r...._...�.._._. - __ ta?ould._:bE..__�v�`✓Z�z__-�-0 6� ,eE�vE�l__d2__../ocK.._.;._. - -- SySE',tJ .. y-u 1 3 i ZAL DSO . XA k tf N ------------ le _—..-- 6lt�c'L QirQto IeFRtoJE / 1l X lstf soil16 �F ��CE •w;� eofn f� � I I6' •