1991-02-04 CC Agenda/PacketCITY OF ALBERTVILLE
P. O. BOX 131
ALBERTVILLE, MINNESOTA 55301
PHONE: (612) 497-3384 3
CITY COUNCIL
AGENDA
FEBRUARY 4, 1991
I. CALL MEETING TO ORDER
II. APPROVAL OF THE AGENDA
III. APPROVAL OF THE MINUTES
- January 22, 1991
V. COMMUNITY FORUM
* - Application of 3.2 Beer License by St. Albert's
Social Committee
Fly the Flag Campaign Request by Mary Hartner and
Lynnetta VanDale
VI. DEPARTMENT BUSINESS
a. Maintenance
- Project Updates
- Other Business
b. Engineering
— Other Business
c. Legal
Other Business
d. Administration
* - Income Received and Bills to be Paid
- Bill to be Paid December 31, 1990
- Memo on Project Status Reports
- Request for a Reduction of Speed Limit for Lander
Avenue by Park
Update on the Possibility of Recycling Plastic
- Cost Comparison of Electric VS Propane for Wastewater
Treatment Facility
• - Additional Plan Review for Barthel's Construction
Permit Refund
* - City Membership at the Wholesale Club
* - Humane Society Letter to the Sunshin Kennels
- Other Business
Make our City ........ Your City
We invite Home, Industry, Business
AGENDA
PAGE 2
VI. COUNCIL MEMBER'S REPORT
VII. OTHER BUSINESS
a. Miscellaneous Information
- MN Association of Small Cities, Small Talk
VIII. ADJOURNMENT
COUNCIL MINUTES
FEBRUARY 4TH, 1991
The regular meeting of the Albertville City Council was called
to order by Mayor Jim Walsh. Members present included Mark
Barthel, Don Cornelius, Donatus Vetsch, and Duane Berning. Other
staff members present were Maureen Andrews, Ken Lindsay, and Jackie
Peterson. Others present were Gary Schwenafeier, Gordy Berning,
Judy Roden, Kevin Mealhouse, Cornelius Paulson, Ron Becker, Don
Mischke, and Lynnetta VanDale.
The agenda for the evening's meeting was reviewed by the
Council. Maureen informed the Council that there were three
additions to the Agenda. They were as follows:
1. Mosford, Barthel & Co. Proposal for Assistance in
acquiring Accounting Software and Computer Hardware
2. Jackie Peterson's Request for Membership to
International Institute of Municipal Clerks
3. Don Mischke"s Presentation of a Revised Plan Proposal
of the New High School
Don Cornelius made a motion to approve the Agenda. Donatus
Vetsch seconded the motion. All were in favor and the motion
carried.
The minutes for the January 22, Council Meeting were reviewed.
It was pointed out that page 4, paragraph 5, should read "in the
long run" not "in the long rung". Duane stated that on page 4
paragraph 2, he did not recall saying that Robert, Miller served 20
municipalities. He said he meant that he served 2 municipalities.
He also pointed out that on page 2, let paragraph, Don Cornelius
made the correction and not himself.
At that time Don Cornelius made a motion to approve the
minutes with the corrections, of the January 22, Council Meeting.
Donatus Vetsch seconded the motion. All were in favor and the
motion carried.
Mayor Jim Walsh then opened discussion of the Community Forum
by addressing Don Mischke.
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Don then presented a preliminary sit plan of the new St.
Michael Albertville High School. He explained that County Road 19
is on the right and 50th Street runs along the top. The Ball Park
has been situated on the Fast side the Building and the Football
Field placed to the rear of the building. He stated that the
dotted lines represent the proposal of two future classroom areas,
a swimming pool area, and a hockey arena. He stated that the
current plans represent room for 800 students. With the additional
classroom space, the school will have the capacity to house 1,200
students.
He then pointed out that the football and track fields were
placed in back, adjacent to the spectator parking areas. The
parking lot holds spaces for 504 car stalls, which will also serve
as student parking during school hours. He further explained that
there is an additional 128 stall parking area directly behind the
school designed for faculty parking. He pointed out that there
could be signs for no parking between 7:00 a.m. and 3:30 p.m.
posted. After that time, it could be open for additional parking
for the public.
Jim Walsh asked Don if the 16 foot drive along the West side
of the school is adequate enough width for fire trucks to pass
through? Mr. Mischke stated that he had a good question and that
he will check on it.
Jim Walsh informed Mr. Mischke that himself and Duane Berning
were appointed to be the liaison between the Council and the School
Board, and requested that all communication from the School Board
to the Council go through themselves.
Mr. Mischke stated that he was the representative for the
School Board during the project, and that he could be contacted with
questions.
There was some discussion as to the placement of the school
out at the corner. The soil studies show that this is the most
suitable area to build on. There was some question as to what kind
of traffic problems may occur if built there. Mr. Mischke stated
that it is currently being studied.
The Council discussed a few miscellaneous thoughts and then
thanked Don for his appearance.
The Council then reviewed the application for Beer Permit for
the St. Albert's Social Committee. They will need it for February
9th. The proceeds will be a church donation.
Donatus Vetsch made a motion and Don Cornelius seconded the
motion to approve the application.
Jim Walsh noted that the application states that they must be
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present at the meeting, to be approved. He asked Donatus if he
wished to waive the personal appearance. All agreed and the motion
carried.
Next the Council heard from Lynnetta VanDale. Mary Hartner
and herself were representing the Fly the Flag campaign which is
in support for the troops in the Persian Gulf. It is their hopes
that Albertville will also participate in the campaign.
She handed out a flyer explaining the campaign. She
explained that Mary Hartner had heard about it, on the radio and
thought it was a good idea. She perused the campaign by bringing
it to the Jaycees in St. Michael. They had purchased the flags for
disbursement. Persons can get them from the bank, the Legion Club
and the Lions.
There was some discussion as to the costs involved, and what
the next steps were to be. All the Council Members felt that this
was a good cause and want to participate.
Donatus said he would present this campaign to the Lions at
the next meeting.
At that time Lynnetta thanked the Council and excused herself
from the meeting.
Jim Walsh then asked if there was any more comments from the
residents. Ron Becker said he wanted to discuss what progress the
City has done as far as fixing 50th street.
Jim suggested we wait until the Engineering portion of the
minutes to discuss the matter.
Jim then announced to the Council and others present, that he
had an Administration Management letter from our Auditors, that he
wished to read to the public. The letter read as follows:
August 24, 1990
To the City Council
City of Albertville
]Albertville, Minnesota
We have audited the financial statements of the city of Albertville
for the year ended December 31, 1989, and have issued our report
thereon dated August 24, 1990. During our audit we became aware
of several matters that are opportunities for strengthening
internal controls and operating efficiency. Our comments and
suggestions regarding those matters are as follows:
1. Last year we noted in our management letter that no state
withholding taxes had been remitted during 1988 and that the
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federal for 941's for 1988 were incorrectly prepared. At that time
we discussed this matter with the City Administrator and were
assured that these reports would be corrected. During our audit
this year, we found that not only had the 1988 reports not been
filed, but that no federal or state withholding tax reports had
been filed and not taxes remitted for 1989.
It is extremely important that payroll tax deposits and payroll
tax reports be submitted on a timely basis as there are substantial
penalties for failing to meet these deadlines. Failure to file the
state withholding taxes for 1988 and 1989 has already cost the City
$2,900 in penalties and interest. We estimate that the potential
IRS penalties and interest, for failure to file the federal taxes
could run as high as $8,000.
Accurate payroll records must be maintained and timely tax deposits
made. Someone must be take ultimate responsibility for ensuring
that this is done.
One way of ensuring that the payroll tax reports are timely filed
would be to use a payroll service. There are several service
bureaus in the metro area that will print, payroll checks and file
all the payroll tax forms for a monthly fee.
2. During our audit we also found that he correct amounts of FICA
were not being withheld from some employees. For new and part-time
employees, only the 1,45% medicare tax was withheld. The basic
rule for government employees is that if the employee qualifies for
PERA withholding, then he qualifies for FICA withholding of 7.65%.
The eligibility requirements for PERA are set out in the PERA
Reporting Manual and the staff can contact us, for PERA if they
have questions regarding whether an employee is subject to PERA
and/or FICA withholding.
3. The City had over two million dollars in the bank at December
31,1989, most of which was in two interest bearing checking
accounts earning 5.25%. Most of the cash in the bank belongs to
the debt service funds. It is not difficult to schedule out the
debt service payments for a given year and invest the cash
accordingly.
If these monies were invested in instruments earning even two
percent more than the interest your are receiving on the checking
accounts, the additional interest on two million dollars would be
$40,000. The Council has an obligation to see that the City's
money is invested wisely and that the City receives a reasonable
return on its investments.
4. The City did not have sufficient pledged collateral for funds
on deposit at Security Bank Northwest for tow of the three periods
tested. By law, the Council is responsible for ensuring that,
pledged collateral is in place at the time funds are deposited.
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This matter was identified as a violation of state statutes in our
compliance report found on page 49 of the City's Comprehensive
Annual Financial Report.
5. Once again, we made a large number of adjusting journal
entries (92) during the audit. Many of these adjustments were due
to miscodings which means extra time tracing transactions and
making the necessary adjustments.
Several items needed for the audit were not readily available. We
spent much time looking for particular invoices, receipts, etc.
Part of this was due to the disorganization caused by the office
remodeling. We made several suggestions to the City Administrator
during our audit field work regarding a filing system, which she
started to implement at that time.
6. We made every effort to reduce the amount of audit time by
providing your staff with lists of schedules they could prepare and
other information needed for the audit, and even went so far as to
give your staff a list of items to ask your accountant to provide.
Many of those schedules and recaps were not provided, and as a
result, we spent, considerable time preparing the necessary
schedules.
We began contacting the Administrator in early March regarding
setting the date for the audit field work and kept in biweekly
contact until she indicated she was ready for the audit. However,
since we were no t able to begin until late July we were unable to
spend consecutive blocks of time working on the audit due to other
commitments; having to stop and start the audit work adds more time
to completing the audit.
The audit report is not a very useful tool for the City when it is
completed s o late in the year. also, June 30th is the state
auditor's deadline for the annual audit report and city reporting
form. In order to meet this deadline we have to get in and do the
audit field work sometime between mid February and early May.
During 1989 and 1990 the state auditor has withheld a portion of
local government aid until the audit report is received by them.
The State Auditor has informed us that it is their intention, under
Minnesota Statutes, to permanently withhold those aids in 1991 if
the audit report is not timely files.
7. The computer sewer billing system appears to be running
smoothly. One suggestion which we made last year was to run all
sewer billings and receipts through the accounts receivable general
ledger account. This was not done for 1989, but, we again discussed
with the staff that this should be implemented. By doing this the
staff will always have an accounts receivable balance on the books
to compare to the computer balance. This should enable staff to
more quickly spot problems.
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One item that is still included in the sewer receivables is the
$12,000 amount due from Hordis Brothers from 1987 which was never
certified to the county auditor. It is our understanding that if
this amount was not paid by this fall, it would be put on the
delinquent tax rolls.
8.With the advent of "Truth in Taxation",it is now required that
the City prepare budgets for the general and special revenue funds.
Budgeting in the general and special revenue funds is not well
thought out, at the revenue level. If the City does not have a good
handle on the revenue side of the budget, it is very difficult to
budget expenditures. The lack of current budget versus actual
expenditures at budget preparation time makes the budget process
even more difficult.
9. As part of our audit we reviewed the bond documents and the
adequacy of future cash flow for the various outstanding bonds.
In reviewing the bond documents for tow issues, General Obligation
Advance Refunding and Improvement Bonds of 1988 and Water and
SKewer Revenue Bonds of 1988 we noted that the Council is to
transfer net revenues of the Sewer Fund to these debt service funds
if current, revenues in the debt service fund are inadequate to
cover the annual debt service payments. If necessary, the amount
of the transfer to the Water and Sewer Revenue Bonds of 1988 Debt
Service Fund would be an amount to eliminate any deficit spending
in that fund. The amount of the transfer from the
Sewer Fund to the General Obligation Advance Refunding and
Improvement Bonds of 1988 Debt Service Fund can exceed 66.34% of
the amount necessary to cover any deficit in that fund. The
remaining amount would probably have to come from the
General Fund. Neither of these funds had deficits during the
current year.
10. We realize that the City Administrator is extremely busy
with the many planning an development issues associated with
Albertville's growth. This apparently prevents her from devoting
sufficient time to her duties as City Clerk/Treasurer. As a res►a.lt
payroll returns are not being timely filed, in one instance special
assessment information was not submitted to County on time. and
also information and schedules were not available at the time of
audit field work. The Administrator had delegated some of this
work to an office staff person and assumed that, it was getting
done. While work frequently must be delegated, it is imperative
that the City Administrator be able to free up enough time to
adequately supervise employees to ensure that the work delegated
is in fact being completed.
_ 11. The City currently retains an outside accountant to process
monthly information. The Administrator and mayor have expressed
an interest in using an in-house computer system to process the
accounting information. Whether Council decides to retain their
current outside accountant for processing monthly financial
N.
information or to use an in-house computer system there is a need
for an additional employee to handle the day to day accounting
information.
If you retain your outside accountant a staff person will need to
spend a minimum of 10 hours per week writing checks, coding the
receipts and disbursements for processing and handling the payroll
and payroll tax reports. This would enable you to get the
information to your accountant, monthly financial statements and
bank reconciliations, you should reasonable expect your accountant
to make the normal year-end adjustments and to review the year-end
financial statements for other adjustments prior to our audit.
We would anticipate that going to an in-house computer system would
require approximately 20 hours per week of a staff person's time
to handle the accounting function once the system us up and
running. Keep in mind that there will up front costs to purchase
software and hardware, install the system , set up opening balances
and train personnel to use the system. With an in-house system you
would have accounting information readily available, but the first
year costs would be high in comparison to the outside accountant
fees.
If the Council decides to convert to an in-house accounting system,
we can provide you with the necessary advisory services concerning
selection of the software and hardware, installation, personnel
training and continued support. Regardless of which option the
City chooses, there must, be sufficient staff time devoted to the
accounting function to ensure that accounting information is
provided on a timely basis.
We appreciate the opportunity to serve you and look forward to
reviewing this management letter and the audit report with you.
This report is intended solely for the use of the City Council and
management.
Sincerely,
Gruys, Johnson and Associates, Ltd.
Certified Public Accountants
Jim then stated that he wanted the management letter entirely
typed as part of the minutes. He then said that we are looking at
loosing an Administrator the City. He said that we do not know
where the City is at and will not know until the end of December.
He then stated that this is a gross injustice and lack of duties
by the Administrator. He then expressed concern as what will
happen in receiving local governmental aid.
7
He suggested we delay appointment of another staff person for
City Administrator. He said he felt that we should hire a CPA to
come in and find out, where we are at financially, and get to the
bottom of it.
He then said he knows of an accountant from Monticello who can
help in the purchase of software and hardware.
He then stated that there was no call for the lack of not
properly preparing for the budget. And that the budget was made
with out the information, after the state deadline.
He expressed his concern as what kind of penalties the City
has paid.
He then wanted to know how the Council could have let this
slip by.
The Council members then briefly discussed other possibilities
of what to do. Should they hire the CPA or another Clerk
Treasurer.
Donatus noted that the taxes are all up to date as of
December.
Don Cornelius stated that the accountant was just as much to
blame since we can not, get the information needed from him.
Jim then interjected that, he wanted to know why the letter was
dated August 24th and the Council did not receive it until
December.
Duane Berning then brought to the Council's attention this has
been going on for more than one year by the way the letter reads.
He said he was " shocked and uncalled for" He could not believe
that with all this that the Council went ahead and approved the
City Administrator's contract.
Duane then asked Maureen when her last day was. She stated
that it was March 1st, and the she had 4 weeks vacation. Two of
them where carried over from last year. She stated she could be
done February 15th, whatever the Council's wishes were. At that
time Jim Walsh stated " As far as I'm concerned you can turn in
your keys tonight".
Duane wanted to know why as a new Council member he did not
receive a copy of the letter and had to call Gruys Johnson himself
to get a copy. He also said that Mark Barthel and Jim Walsh did
not receive on either. At that point Jim stated that now he can
see why and that he was disgusted. He stated that this was totally
uncalled for, he could understand a few mistakes but not two years
at a clip.
8
Maureen stated the accountant and her schedule always
conflicted. She said she made many calls, and made many trips to
see him with no response and he would not call back.
Jim stated that he does not buy it. He then requested that
Jackie call Bob Minkema tomorrow to have him be at the next Council
Meeting. He said that the attorney and the Auditors were very
concerned.
Maureen then stated that the next meeting will be on the 19th.
She said that if at all possible she will be at the meeting. Once
again Jim said that as far as he was concerned she could turn in
her keys that night, and with or without her they were going to get,
to the bottom of it all.
At that, time Cornelius Paulson explained to the Council that
he has been using the same accountant for the past 5 years, and
finds that he does a great job. He said that if you provide him
with the necessary information that, there no problem getting timely
monthly statements from him.
Jim commented that if we were having such problems why did we
continue using that same accountant.
Duane then brought to the Council's attention, some things
that he had found out. He said "On January 25th I talked to
Maureen about some questions I had regarding checks that where
excluded from the bill to be paid on January 7th. They were:
#11231 LMCIT $439.00
#11232 D.J.' Heating $26.25
#11249-11254 PERA, Gary, Jim, Donatus, Don, & Bob
Three of which where not to be excluded #11231, 11232, and 11249.
At, this time I notice the checks where out of sequence. They
skipped from 11214-11225. She (Maureen) said Jackie mixed them up.
I also asked her if all checks where supposed to be approved.
She said "yes". Then I asked her about 58 checks that where not
approved from the December 17th meeting to the January 7th meeting.
She then told me they were approved at a special meeting. I told
her I still wanted a list of the and she said she would get it for
me. On Tuesday January 29th, I went back to get the lists. She
had the one done to get the checks in proper sequence, but she said
she did not have the list of unapproved checks. Thin I told her
I talked to a past Council member, and he told me they never had
another meeting in December. Then she said she must have forgot
or maybe she just went over them with Gary. I told her I still
wanted a list of them. She said okay. The following day I went
back to get the list. She said she lost it in the computer and
couldn't find it, and said she would find it that night. After
this I called PERA, then I called Gruys, Johnson, about the
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financial report from 1989, and asked them some questions. They
then asked me if I got the management report and i said no. They
told me they would make me a copy.
Then on Thursday, Maureen said she couldn't find anything on
the computer and she couldn't even find the stubs. She said she
would keep trying. Then I got my report from Gruys Johnson, and
couldn't believe it. Then I told Jackie I wanted the list, and she
called back and said the accountant would fax the check entries to
her and she would have a list. Finally I got a list and went over
it a little with Maureen. Then I came back later and and talked
to her about the management letter".
Jim said that the Gruys Johnson are very concerned with the
finances with Albertville. He does not know what to do. He said
we will limit expenses to staff until we get to the bottom of this,
and how we stand financially.
Hearing no further comments from members of the Council, Ken
Lindsay discussed his Maintenance updates.
He expressed his concern as to why he has to have a purchase
order to purchase nuts and bolts. He said that it is to costly
with all the time spent arranging to purchase these things.
Jim said that it was good accounting procedures. There was
some discussion as to what arrangements or procedures we can do.
Jim also stated that we will just have to do some planning for some
of these things.
There was no legal business to discuss or engineering. At
that time Ron Becker asked the Council what the status was as far
as upgrading 50th street. He was reminded that it, is being studied
at this point and the Engineers are putting together a feasibility
report to present to the Council by Spring.
The Council then reviewed the Income and Bills to be paid.
There was some question on some of the bills, and was decided to
hold the one for DJ's.
Duane then asked why there where 3 checks made out for over
$3,000.00? Maureen replied it was an oversight due to the fact,
that Lori had quit in April.
Jim then briefly reviewed the copies of the insurance policies
of the City, and requested that a copy be sent to the City
Attorney.
The Council discussed when PERA should be paid. Maureen said
it should be every two weeks. Duane then requested a breakdown of
what amounts were paid for employees and what was penalties and
i •Y'
interest. After some discussion Donatus Vetsch made a motion and
Don Cornelius seconded the motion to pay the bills #11313 - 11311,
hold #11307 for D.J.'s until •Jackie could check on, voiding #11302
and approving #11284 for Mike's overtime. All were in favor and
the motion carried.
The Council then reviewed the memo prepared and included in
the packet by Maureen regarding the status of different projects
the consulting staff is currently working on or in the case of Bob
Miller finishing. The Council discussed them briefly and at that,
time Jim Walsh stated that everything that is addressed to the
Mayor or Council shall be given to the Councilmen or included in
the Council Packets.
Duane then asked if Bob Miller was taking care of the G & K
Milling issue. Maureen then said that Kevin should probably answer
the question. Kevin then stated that the first memo to them was
May of last year. He said that, the City is now going to file a
formal complaint and Bob is handling the matter.
The Council then discussed the memo in the Council packet
regarding a reduction request by Mark Barthel on Lander by the City
_ Park. It stated that Maureen had contacted Wayne Fingleson, the
Wright County Engineer. He said by State Statutes it could not be
reduced below 30mph unless it was a school zone in which case it
could only be reduced to 20 mph, during school hours only. His
only suggestion was to have the Sheriff's Department patrol the
area for speed violators. There was some discussion on the matter,
and possibilities of putting up signs. •Jim asked if there was any
money in the Park budget that could be used for street signs. Ken
Lindsay said that there was, and that the Park Board would look
into the matter. The Council then tabled the issue.
The Council then discussed the possibility of Recycling
plastics. •Jackie then told them that she had talked to P.J. from
Wright, Recycling. He said that they do recycle plastic bottles,
basically any plastic container with a neck could be recycled. He
had told her that it would cost the City an additional $85.00. She
said she also requested them to a written bid to the City.
Hearing no further comments on the matter the Council then
asked if the comparison for electric verses propane at the
treatment facility was complete. Maureen stated that she needed
to pull out all the old bills from years back, and has not had a
chance to do so yet.
The Council then discussed the membership to the Wholesale
Club. •Jim stated he felt it would save the City to purchase the
certain necessities like computer paper, paper products, cleaning
supplies, and the new fax machine. He said that this could be
something the would only be done on occasion to stock up on
supplies.
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Duane pointed out that he had talked to some people that have
used the Club. He said he found that some items were cheaper, but
some were more expensive. He questioned the the feasibility of
doing this.
Donatus said if we can buy locally, we should try to do so.
He felt that we should try to patronize our local businesses.
The Council then decided that Jackie would go the the
Wholesale Club to purchase a fax machine and the supplies, with a
purchase order. The Club is to sign the purchase order, along with
including the prices. Jackie is to then do a cost comparison.
The Council then reviewed the letter from the Humane Society
regarding their investigation of the Sunshine Kennels owned by
Ralph Ackerman. The memo stated the various problems and state
laws. Maureen informed the Council that he does not have a
conditional use permit filed with the City either. She said that
we will send a follow up letter to him with all the necessary
applications and information he needs. The notice will give him
10 days to respond, at which point the matter will be turned over
the the Attorney's office for formal action.
The Council then looked at the information enclosed regarding
Jackie's request for the City to become a member of the
International Institute Of Municipal Clerks (IIMC). It is a
nonprofit organization which supplies clerks with information,
manuals, and education opportunities. The cost is $45.00 annually.
Jackie felt this would be a very useful tool for her since she has
only worked for local government for 9 months, keeping in mind that
Maureen will soon be leaving. The Council decided to table the
issue until the next meeting to take some time to read the
materials.
The Council then discussed the quote from Mosford Barthel
accountants regarding helping the City purchase and set up a new
computer and program. The Council decided to pay them for their
services up to this point. It was decided that we will research
the purchases ourselves. When the City is ready to enter any
information into the new program we would then have them come in
to assist.
The Council discussed setting a date for a work meeting
regarding the hiring of a new City Clerk/Treasurer, purchasing of
computer hardware and software. The date was set for February
12th, at 7:30 p.m.
Maureen pointed out to the Council that they should officially
appoint Jackie as temporary Deputy Clerk so that someone would be
officially able to sign documents and checks. There was some
question as to when this would be effective. It was decided to
word the motion as " in the City Administrator's absence" to cover
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any time necessary.
Donatus Vetsch made a motion to appoint Jackie Peterson as
temporary Deputy Clerk in the absence of the City Administrator.
Mark Barthel seconded the motion. All were in favor and the motion
carried.
Kevin Mealhouse then asked the Council if they had approved
his contract yet. There was some discussion regarding the attorney
approving of the contract. It was decided that Kevin's contract
would be on the agenda for the next meeting.
Hearing no further comments from the Council Members, Donatus
Vetsch made a motion and Mark Barthel seconded the motion to
adjourn the meeting. All were in favor and the motion carried.
0
13
COUNCIL MINUTES
JANUARY 22, 1991
The regular meeting of the Albertville City Council was called
to order by Mayor Jim Walsh. Members present included Mark
Barthel, Don Cornelius, Donatus Vetsch, and Duane Berning. Others
present were Maureen. Andrews, Thore Meyer,City Engineer, Ken
Lindsay and Jackie Peterson. Others present were Gary
Schwenzfeier, Judy Roden, Lori Winters of the Crow River News, Rick
Wacker, Jim Krystosek, Howard Larson, and Doug Psyk.
The agenda for the evening's meeting was reviewed by the
Council. Maureen informed the Council of four additional items to
be added to the agenda. They were as follows:
1. The Park Board Minutes from January 17, 1991.
2. Barthel Construction's request for building permit refund.
3. The Sunshine Kennels and Humane Society issue.
4. Building Inspector's Contract.
A motion was made by Don Cornelius to approve the Agenda.
Donatus Vetsch seconded the motion. All were in favor and the
motion carried.
The minutes for the January 7th, Council Meeting were reviewed
by the Council. Duane Berning pointed out that he did not hear a
motion by Don Cornelius to appoint the City's current Building
Inspector. Don then stated that he did indeed make that motion.
Donatus Vetsch commented that he had heard that the motion was not
to be recognized. At that time the Council requested to see
Jackie's hand written notes. The Council checked them. Jim Walsh
then stated that it really does not matter, because the issue has
since been resolved.
1
Duane -Burning pointed out that the last paragraph on page 7
should read, "time to think" instead of "time to thing". He also
said that page 3 paragraph 3, stated that all were in favor the
snow plowing ordinance. He pointed out that he had abstained from
the vote. He then questioned the 1st paragraph on page 6, which
said that the Council Member which has not yet filled the vacant
seat, would also be a liaison between the new school project and
the Council along with Jim Walsh and Donatus Vetsch. Jim then
stated that was not what he had meant. He said it was to be
Donatus and himself only.
Hearing no further comments, Donatus Vetsch made a motion to
approve the January 7th, minutes with the corrections. Don
Cornelius seconded the motion. All were in favor and the motion
carried.
The Council then reviewed the minutes of the January 14th,
meeting. Jim Walsh stated that the last paragraph on page seven
was not correct, and asked the paragraph be struck from the
minutes. Don Cornelius then made a motion to approve the January
14th, minutes. Mark Barthel seconded the motion. All were in favor
and the motion carried.
The first item on the agenda was Maintenance updates. Ken
brought up to the Council the issue of the Snow and Ice removal
policies. He stated that the Park Board had met and discussed the
possibilities of having the walkways and parking lot of the Four
Seasons Park cleared of snow during a snow fall. There was some
discussion, and the Council agreed that, it would be a good idea.
The Council decided that the wording for the policy should state
that it will be for the Four Seasons park only, and that it will
only be cleared by one piece of equipment, to eliminate the top
layer of snow. This will help eliminate the liability of the City.
Ken then informed the Council of the Lakes and Prairie
program. The City recently had a youth doing some community
service work for the City to work off Community Service time. He
has since finished and would like to be hired on through the Lakes
and Prairie program. The program is designed to employ troubled
youths, using that as an incentive for youths to complete their
high school education through night school. He further explained
that it would not be of any cost to the City because the program
pays the youth not the City. Any workman's compensation liability
will be the Lakes and Prairie program, so therefore there would not,
be any liability obligations to the City. He explained that the
youth would be working four hours in the morning, and then
attending school in the afternoon.
2
The Council expressed concern regarding the character of the
youth and the possibilities of damage to City property. After some
discussion, the Council requested to see a copy of the youth's
driving record. Don Cornelius then made a motion and Mark Barthel
seconded the motion, to hire the youth under the program pending
the results of his driving record, and documentation from Lakes and
Prairie that there will be no liability to the City.
Hearing no further comments from Ken, Duane Berning asked
whether or not someone is watching whether or not the street lights
are turning off during the day. He had commented that 2 or 3
lights seem to be on most, of the time. Maureen explained that the
street lights are all charged at a flat rate per month and that
NSP does not recognize continuously running lights as a high
priority item.
Hearing no comments from the Engineering or Legal Department,
the Council moved on to Administration. The Council reviewed the
Income and Bills to be paid. There was question as to what, the
bill for Crow River Farm was for. Maureen explained that of it was
for fencing for the Fire Department, and they will be reimbursing
the City $1,200.00 for the fence.
Donatus then asked about the Federated Propane bill. He thought
that it seemed too high. He reminded thqt Council that the building
used to have electric heat, and that the reason for the switch to
propane was to save money. It seemed to him that the propane was
just as expensive as the electric. The Council then requested to
see a comparison of the electric costs for the building verses the
propane costs, and the have them for the next meeting
Jim Walsh then asked why there were blank checks for Mike
Rutkowski. Maureen explained that payroll was on Tuesday the 29th
and Mike normally has over time compensation. We do not know until
that time what the amount would be. At that time it would be
filled in. .Jim then stated he does not like to sign a blank check,
and requests to see the amount reflected in the next meeting's
list.
Donatus Vetsch then made a motion and Don Cornelius seconded
the motion, to pay the bills check numbers 11249 through 11287
excluding 11284. All were in favor and the motion carried.
The Council then discussed the approval of the new City
Attorney. As requested Maureen had provided the cost breakdown
of a financing for a bond issue in the amount of $435,000.00 for
r_ost, comparison.
3
Donatus noted that he felt comfortable with the City's current,
Attorney and that he served us well. He also pointed out that, the
new Attorney will have to start all over. He then suggested that
the City keep the current attorney on a trial basis for one year
and see how things go.
Duane then commented that Bob Miller himself had said that he
did not, think that Bill Radzwill would have a problem, considering
that he has a lot of pull. He also stated that Bob counsels 20
municipalities, and Bill Radzwill serves 50 townships and 2 cities.
Howard Larson spoke to the Council. He said that he
remembered a few years back when: Gary Meyer was the City Attorney,
and how he did not understand the bond issues. He felt that in
hearing Bob Miller, that he did know the Bond Industry and the bond
process. He also felt that Bob never had any problems answering any
of the questions people had asked him regarding these issues. Jim
Walsh noted Howard's comments but, stated that was not the issue
being discussed.
Howard then asked if Bill was not also the Attorney for
Otsego, and if so, would it present a conflict of interest. Jim
Walsh then stated that in previous discussion both Bill and Bob
Miller felt that there will be no conflict.
There was some question as to whether or not Mr. Radzwill
could handle Albertville with all the rest of the communities he
works for. Jim Walsh explained that he feels there is not a need
to have a City Attorney present at every meeting. He explained
that the $100.00 per hour attorney fees includes administrative and
secretarial fees and that will never change. He then reminded the
Council that Bob Miller also had said that Bill would probably do
just fine as the Bond Council and Tax Increment Specialist. So in
the long rung the City is going to save Bond Counsel, and Tax
Increment Specialists, since Bill can do it all for the City.
Gary Schwenzfeier pointed out to the Council the fact that
with Maureen resigning as City,; Administrator, there will be no one
knowledgeable of the events and City projects for a new City
Attorney to work with. The City Attorney needs to work with a
person who knows what has happened in the City in the past few
years. Don Cornelius added that Gary brought up a good point to
consider. Jim then stated that if it becomes an ethics problem, we
would deal with it at that time.
The Council discussed the idea if they hired Bill Radzwill,
they could have a review of his performance and rates. Donatus
said that if it costs more at that time the City should consider
a change. He also stated that for the record, he feels that with
this change, the minute it costs more, it will come back to haunt
the City.
4
Duane Berning then made a motion to appoint Bill Radzwill as
City Attorney with a six month review of the financial costs and
his performance. Mark Barthel seconded the motion. Not all were
in favor so a role call was taken. Mark voted "aye" , Duane
Berning voted "aye" Donatus Vetsch voted "nay", and Don Cornelius
voted "nay". Jim then stated that the Council is tied and the
Mayor votes in favor of Mr. Radzwill for the tie breaker.
Maureen asked to clarify if the vote was for Bond Council and
Tax increment also.
Jim then asked the parties making the motion if they were
opposed to amending the motion to approve Mr Radzwill as City
Attorney, Bond Counsel, and Tax Increment Specialist, at which time
they agreed to the amendment. He then asked all those in favor?
Mark Barthel and Duane Berning voted "aye". He then asked all those
opposed? Don Cornelius and Donatus Vetsch voted "nay". Jim then
stated he votes "aye" for the tie breaker in favor of Bill
Radzwill.
The next item the Council reviewed was the final bill for
Loren Kohnen the City's previous Building Inspector. After some
discussion Donatus Vetsch made a motion to approve the final bill
in the amount of $10,453.51. Don Cornelius seconded the motion.
All were in favor and the motion carried.
The Council then discussed the approval of the Sewer
Availability Charge (SAC) increase of $50.00 for a total of $725.00
per hook up charge. Jim Walsh asked how often this will happen and
when does it stop? Maureen explained that it, will be $50.00 per
year until the year 2,000, noting that the SAC Schedule had been
provided to the Council in their packets. After some discussion
Mark Barthel made a motion to approve the Sewer Availability Charge
(SAC) increase of $50.00 per the bond repayment schedule. Donatus
Vetsch seconded the motion. All were in favor and the motion
carried.
The Council then reviewed Maureen Andrews' resignation as City
Administrator. Maureen informed the Council that she had accepted
the position as City Administrator in Waconia. She stated that, she
enjoyed working for the City of Albertville. She then said that
this was the first position she had applied for in 3 1/2 years.
She further explained that, the last time Waconia's Administrator
position was vacant, she did not have enough experience at that
time.
Don Cornelius then told Maureen that, he had enjoyed working
with her. He then stated to the Council and Maureen that he hates
to see her leave, and wished her luck in her new position.
5
Maureen then told the Council that she could be done on the
15th of February, and use her accumulated vacation time to make up
the difference of the days she is obligated by contract to work,
or she said she would be willing to work until February 28th, and
be paid for her remaining vacation time. She stated she would be
willing to help the City thereafter, schedule permitting. She then
suggested that the Council needs a motion to accept the resignation
and decide if they wanted to set up a meeting to discuss what they
wanted to.
At that time Jim Walsh said that he did not want to make any
decisions at time because he has not yet had a chance to review
Maureen's contract. He said he wanted to hold off until the next
meeting. He then said that he wants to make sure the contract will
be held up to under the terms of the agreement. He then stated
that there will never be a contract written in the next 2 years.
He wanted to know who wrote the contract, and if the City paid for
it.
Donatus pointed out that there was nothing magic about the
contract.
•Jim Krystosek pointed out to the Council that it was a big
plus to have the contract. He said that with the City having two
new Council Members, without the contract, and Maureen's vacation
time, she could be done in a week. Now she is committed to the
contract.
Donatus then said he had no problem with Maureen staying on
until the 28th and that we need to get someone in here. He then
made a motion to accept the resignation. Don Cornelius seconded
the motion. All were in favor and the motion carried.
There was some question as to whether or not the Council
wanted to advertise for the City Administrator's position. The
Council decided that they wanted to wait and have time to think
over other options and possibilities. The Council then tabled the
issue until the next meeting.
The Council discussed the approval of the Joint Power's Board
hook -on fees. Maureen explained that the charges were $400.00 per
line inch diameter, and an additional $400.00 flat rate hook-up
fee, which were put into a special fund for the expansion of the
system. The increase will be $200.00 on the flat fee fund. She
then explained an example. She said if it is a 3" line it will
be $1,2000.00 plus the flat $600.00 fee. Hearing no further
questions or comments Don Cornelius made the motion to accept the
increase of the Joint Power's hook-up. Mark Barthel seconded the
motion. All were in favor and the motion carried.
A
The Council then discussed the request of the Firemen for an
increase of the Firemen's Relief Fund. Maureen explained to the
Council that she had talked to the Fire Chief, Paul Heinen,
regarding this issue. He had told her that he wants to see the
Fire Department's Standard Operating Procedures up and running
before any increases are put into place.
At that time there were some comments and questions as to what
the Fire Department's policies; are. After some discussion the
issue was tabled until further notice.
The next, item on the agenda was Barthel Construction's request
i+:re�Tilistl_';�F;&€9:3 {?Y: a bl33 ld�Y3t far 2'lg, +:f t3+i13u Wlia,}: b7i Yli.;
be built. Maureen explained that originally Barthel Is submitted
and paid for a permit. After the plan review by Kevin Mealhouse
determined that the original house they planned to build was not
acceptable for the lot. Then Barthel Construction submitted a new
permit, and another plan review was performed. The permit was
approved, but never picked up. Now the house will not, be built,
and they are requesting a refund. She stated that the plan reviews
have been done and can not be refunded.
The question of administrative time spent on the permits was
then raised. The Council decided to withhold 1 hour of
administrative time. The permit amount was $1,663.20. The
breakdown of the refund would be as follows:
Permit Amount $ 1,663.20
Plan review 90-85 232.70
Plan review 90-84 238.70
Administrative fees 100.00
Total $ 1,091.95
Donatus Vetsch then made a motion to refund the permit minus
the plan review charges and the Administrative charges. Don
Cornelius seconded the motion. All were in favor and the motion
carried.
Jim stated that he had met with Mosford and Barthel regarding
the accounting for the City. They were to be out the next day at
8:00 a.m. to go over the some accounting procedures and software
for the City. Jim also stated that, he would like to see .Jackie do
the entry work on a daily basis, and will provide to the Council
a financial statement each month. He also said he had arranged for
Mike Bromberg, from Greenfield to demonstrate an accounting package
he has.
In another matter, Maureen updated the Council on the Sunshine
Kennels issue. She said that the Humane Society will be sending
the Sunshine Kennels a letter regarding all of the violations of
State Statutes and their recommendations to resolve the problems.
7
Jim Walsh then brought up the issue of purchasing a fax
machine. There was some discussion between the Council and the
people in the audience of the pros and cons. It, was decided that
Jim would pick up a machine at the Wholesale Club, which he is a
member of. Donatus Vetsch made a motion to have Jim pick up the
machine at the Wholesale Club. Don Cornelius seconded the motion.
All were in favor and the motion carried.
The Council discussed a few other issues. Duane Berning asked
if there had been any discussion on recycling plastics. Jackie
commented that she had talked to Wright Recycling, and it, sounded
like it would not cost that much more per month, and would look
further into the matter.
There was some discussion also as to who will be liaison for
the different special meetings and staff. Jim said he will
continue to be liaison for the Maintenance Department. With
further discussion between the members of the Council, it was
decided that Mark Barthel will be Park Board representative, and
Duane Berning will be the liaison between the School District and
the City.
Hearing no further comments from the Members of Council, Don
Cornelius made a motion to adjourn the meeting. Mark Barthel
seconded the motion. All were in favor and the motion carried.
APPLICATION FOR NON -INTOXICATING MALT LIQUOR LIMITED LICENSE
The undersign, certifies that it complies with the Minnesota
Statutes, Section 340.001, Subd. 7, in that it qualifies as a "Bona
Fide Club" within that Section, and with this application makes petition
for a limited license as a "Bona Fide Club" for a limited non -intoxicating
malt liquor license.
1. Name of Applicant: % 1''Z— i
2. Name and Address of President and Secretary of Applicant:
11It) !¢LAA01 S
3. Purpose for which funds deruved activity will be used:
�_WU�c�
4. Date of activity for whic9h license is requested:
-�
5. Presises from which non -intoxicating malt liquor will be dispensed
on said date:
�L AZ f3 jS
6. Hours of operation
on the date for which limited license is requested:
(� R f CJ Z ,�—,� — ( /
7. Number of previous licenses obtained in this calendar year:
y)ok
8. Name, address, telephone number and position held with Club of persons
signing this application:
,Cc
NOTE: License fee of $15.00 per day is required to accompany this
application
NOTE: Applicant must appear in person before the City Council for approval
of limited license.
DATED:
Snat e Ap ant )
INCOME/BILLS TO BE PAID
FEBRUARY 4, 1991
SEWER ACCOUNTS
WRIGHT TITLE GUARANTEE
SHERBURNE COUNTY ABSTRACT
SHERBURNE COUNTY ABSTRACT
WRITHT TITLE GUARANTEE
THOMAS SHEPERD
ST ALBERTS SOCIAL COMMITEE
NOVAK FLECK
MEYER-ROHLIN, INC
WRIGHT TITLE GAARANTEE
MIKE WESTERLUND DOG
AUDITOR'S WARRANT
.JIM LEUER CONSTRUCTION
INCOME
SPECIAL ASSEMENT SEARCHES
1.
DOG LICENSE
BEER LICENSE AP.
BLG PERMIT
REFUND
SPECIALS
LICENSE/VIOLATION FEES
BLG PERMIT
TOTAL
BILLS TO BE PAID
11288
NATIONAL CITY BANK
11289
PERA
11290
METRO WEST INSPECTIONS
11291
BARTHEL CONSTRUCTION
11292
ROAD RESCUE
11293
VOID
11294
LMC - DIRECTORIES
11295
DON'S AUTO SERVICE
11296
FEED RITE CONTROLS - POND TESTINGS
11297
WELTERS INC.
11298
DENNIS FEHN GRAVEL
11299
NORTHERN HYDRAULICS
11300
G.D. LAPLANT
11301
WRIGHT COUNTY AUDITOR - ASSESSMENT BOOK
11302
NORTHERN
11303
RADIATION PRODUCTS DESIGN, INC. SNWPLOW PINS
11304
PAUL HEINEN MILEAGE
11305
UNITED TELEPHONE
11306
SAXON - DEDUCTABLE ON TRUCK REPAIRS
11307
DJ'S HEATING
11308
DIVERSIFIED INSPECTIONS
$ 48.02
5,394.89
10.00
10.00
10.00
10.00
50.00
1,699.10
10.00
10.00
55.00
7,290.62
1,635.95
$16,185.56
$22,465.00
985.61
10,453.51
359.25
307.98
00.00
48.00
25.92
675.90
4.96
50.00
93.15
57.77
12.00
76.99
50.00
17.60
185.41
100.00
26.25
1,281.75
PAGE 2 (CONT.)
11309 DONATUS VETSCH
11310 WHOLESALE CLUB
11311 JIM WALSH
11312 MARK BARTHEL
11313 DUANE BERNING
11314 DON CORNELIUS
SUBTOTAL
MEMO
111284 MIKE RUTKOWSKI 4.5 HRS O/T
170.00
35.00
$ 37,122.80
$ 33.12
BILLS TO BE PAID
DECEMBER 31, 1990
11154
MAUREEN ANDREWS
$ 773.67
11155
KEVIN MEALHOUSE
602.65
11156
MEDCENTERS
597.10
11157
KEN LINDSAY
628.27
11158
MIKE RUTKOWSKI
452.97
11159
JACKIE PETERSON
4C'.72
11160
MIKE RUTKOWSKI
51.11
11161
BARTHEL CONSTRUCTION
2,037,60
11162
PERA
3,79',.92
11163
PERA
308.12
11164
FERA
27 . X
11165
VOID
11166
IRS
5,047.14
11167
IRS
4,675.33
11168
IRS
5,499.40
11169
COMMISSIONER OF REVENUE
1, 096 . k?fc?
11170
SECURITY BANK NORTHWEST
1,934.75
11171
SECURITY BANK NORTHWEST
5,247.55
11172
SECURITY BANK NORTHWEST
6,154.23
11173
SECURITY BANK NORTHWEST
2,434.13
11174
SECURITY BANK NORTHWEST
3,862.52
11175
COMMISSIONER OF REVENUE
323.Y -30
11176
COMMISSIONER OF REVENUE
314.a-=+
11177
IRS
5,443.08
11178
MAUREEN ANDREWS
773.67
11179
JACKIE PETERSON
492.72
11180
KEN LINDSAY
628.27
11181
MIKE RUTKOWSKI
452.97
11182
ALBERT BARTHEL
150.X
11183
BOB BRAUN
160.kuk
11184
GORDY BERNING
9�.a7l
11185
GREG BERNING
16k .a-)
11186
DUANE BERNING
16.vcl
11187
FRANCIS BEAUDRY
95,
11188
MIKE FEHN
80.X.-
11189
PAUL HEINEN
1&1,
11190
PAUL HEINEN
2aD.00
11191
DOUG HEINEN
1&--4.Al
11192
ROGER KISCH
115.C�G?
11193
GARY BARTHEL
40.X
11194
KEN LINDSAY
115.X
11195
KEVIN MEALHOUSE
160.k
11196
HUGH O"DOKNELL
1X.cc)
11197
KEVIN RODEN
115.X
11198
JIM RIPLINGER
6k.X
11199
BILL VARARIUS
lE .x��
PAGE 2
11200
GENE
VALARIUS
11201
GORDY
LIEDER
11202
DAVE
VETSCH
11203
DAVE
VETSCH
11204
JOHN
VETSCH
11205
BRAIN
WULF
11206
RICK
WACKER
11207
BOB WACKER
11208
KEVIN
ZACHMAN
11209
VOID
11210
MIKE
RUTKOWSKI
11211
TROY
BASSERT
11212
GRUYS
JOHNSON
11213
MN DEPARTMENT
OF TRANSPORTATION
TOTAL
75.00
41%. 0&1)
150.00
20D. k-'0
115.ok�
35.0
95. k�
160.00
115.0k
145.85
4.93
13,300.vo—v,
26.OVA
$66,142,12
ADDITIONAL BILL TO BE PAID
11373
KEN LINDSAY
11374
MIKE RUTKOWSKI
11375
MIKE RUTKOWSKI
11376
JACKIE PETERSON
11377
JACKIE PETERSON
11378
MAUREEN ANDREWS
11379
MAUREEN ANDREWS
30 HRS O/T
1 WK/FNL
4 WKS VCTN/PAY
$ 741.00
474.64
468.19
204.88
479.12
1,657.34
TOTAL $4,025.17
CITY OF ALBERTVILLE
P. O. BOX 131
ALBERTVILLE, MINNESOTA 55301
PHONE: (612) 497-3384
Date: February 1, 1991
To: Mayor Walsh and members of the City Council
From: Maureen Andrews
Re: Status Reports of Consultant Projects
As requested by Major Walsh, I am providing you each a list
Of projects that consulting staff are currently working on or in
the case of Bob Miller finishing.
If there are any questions regarding these projects we can
discuss them at the Monday Evening meeting.
STATUS REPORT
Northwest Associated Consultant:
1. Conditional use permit for Ken Lindsay's storage shed.
2. Plan Review for Rezoning and Conditional Use Permit for
S.T.M.A. High School.
Bob Miller
1. G & K Milling Building / Zoning Code Violation.
2. Custom Canopy ( Steve Burkland) Building Code Violation.
3. Resolution of Radiation Products Design assessment
problem.
Engineering
1. Feasibility for the upgrade of 50th Street.
2. Feasibility for the Frankfort / Albertville Storm
Drainage repair.
,Make our Cat......... Your City
We invite Hot ne, Industry, Bumne .s
CITY OF ALBERTVILLE
P. O. BOX 131
ALBERTVILLE, MINNESOTA 55301
PHONE: (612) 497-3384
Date: February 1, 1991
To: Mayor Jim Walsh and Members of the City Council
From: Maureen Andrews
Re: Reduction of speed limit on Lander Avenue by City Park.
As requested by Council member Mark Barthel, I have checked
on the possibility of reducing the speed limit by the City Park on
Lander Avenue,
According to Wayne Fingleson, Wright county Engineer, the
minimum speed limit within the urban area is 30 mph, and the only
exception from the minimum is in the case of a school zone. In
which case speed limits can be reduced to 20 mph but only during
the time s that children are present.
Because of the State Statute we will not be able to reduce the
speed limit below the 30 mph. limit.
The only suggestion I can make is that we have the Wright
County Sheriff's office patrol the area for speed violators.'
Wake our Citv........ Your Citv
We finite Nome. Ind -trv. Business
MEMBER SATISFACTION IS O uR NUMBER ONE RESPONSIBILITY.:
Welcome to
.THE
WHOLESALE CLUB
Self Service Cash and Carry Wholesale Warehouse
CONGRATULATIONS
You've joined decision makers throughout the Mid-
west who purchase at wholesale prices.
At The Wholesale Club there are no gimmicks. No seconds. No
minimums. No limits. Just the lowest possible prices on
the brand names you know and trust ... EVERYDAY.
❑ A MEMBERS - ONLY CLUB
The Wholesale Club is not open to the public. Please show us
your membership card every time you enter your Club. Your
personalized membership card is not transferable. You may
bring two guests with you and you are welcome to make pur-
chases for them.
❑ YOUR. SAFETY IS IMPORTANT
Please remember The Wholesale Club is a working ware-
house with forklifts in operation. Keep your children with you
at all times, away from the steel racking. Shoes and shirts are
required. No smoking is allowed in the warehouse.
❑ RETURNS AND
DEFECTIVE MERCHANDISE
The Wholesale Club stands behind everything it sells. Our
number one responsibility is to assure member satisfaction.
Unused, saleable merchandise may be returned for any rea-
son for refund. Members must have the sales receipt with the
item in its original condition and in the original container.
All merchandise which is defective may be returned to The
Wholesale Club for refund. Some items are limited by manu-
facturer's service only warranty and are so identified by signs
in the Club. If service is not available, we will at our option
repair the item, replace it or issue a refund.
We ask members to return merchandise within 30 days of
purchase.
❑ CHECK WRITING
Checks will be accepted from members only for up to the
amount of purchase. For checking privileges, complete the
checking account section of the membership application.
❑ STATE SALES TAX EXEMPTIONS
Ifyou qualify to purchase items not subject to State Sales tax,
complete a Sales Tax Exemption Certificate at the member-
ship desk.
❑ SALES RECEIPT CHECK
Your cash register receipt is verified as you leave the Club. It's
the best way to make sure you've received everything you paid
for and you weren't over or undercharged. Punching a hole in
your receipt voids its reuse. That solves a costly security
problem ... one more way we work to keep your Club's prices
the lowest possible ... EVERYDAY.
❑ OUR, GOAL
We strive to keep operating costs low and pass this savings on
to you. Please do not open any cases or packages, and return
shopping carts and flatbeds to the front of the Club.
❑ THE SCANNING SYSTEM
Scanner bars are printed on the carton of every item. The
price, description and scanner code appear on the sign above
the item. Your receipt will show the price and item descrip-
tion. Our scanning procedure is designed to eliminate errors
and save you time at the checkouts.
SCANNING SYSTEM
IDENTIFICATION it II I I l l II II'�I II I�� I III' lil Item Label
51616��ill�IUil:'Ji�lll!!I- ---
HANGING FOLDER
LETTER SZ. 25 CT.
Model # 51616 05
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BRANDS YOU KNOW ... PEOPLE YOU TRUST ... PRICES YOU LIKE
THE
WHOLESALE CLUB
Self Service Cash and Carry Wholesale Warehouse
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❑ PREFERRED w0
GROUP MEMBERSHIP ERRED
PREF MEMBEP
"YOU CAN'T LOSE"
Group members, upgrade your membership and purchase at
posted wholesale prices. Save the "plus 5%" fee everytime you
shop. You just can't lose when you become a Preferred Group
Member, we guarantee it.
If at any time duringyour first year of Preferred Membership
you are not satisfied, we will refund the difference between
your membership fee and the "plus 5%" fee you would have
paid on your purchases year to date.
The annual fee is $30 and an additional card for your spouse
is just $10.
Attention Business Members: If you have over 20 employees,
you can make them eligible for Preferred Group Membership
(purchase merchandise at the posted wholesale prices - no ad-
ditional 5%). A membership desk associate can give you the
details.
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❑ SECONDARY CARDS
FOR YOUR BUSINESS
If you are a Business Member, your employees can enjoy the
same savings you enjoy with additional cards. Additional
cardholders purchase at posted wholesale prices (no addi-
tional 5%). Cards cost only $10 each for the first 4 and $25
each for 5 to 20.
❑ HOURS OF OPERATION
WEEKDAYS
SATURDAY
SUNDAY
COMPANY CARD
❑ COMPANY CARDS
An economical way to increase your purchasing flexibility at
The Wholesale Club. The Company Card is transferable ...
you may authorize several employees or volunteers to use it.
FOR -PROFIT Companies ... must purchase a $25 Wholesale
Membership plus two $10 secondary cards prior to purchas-
ing a $25 Company Card. Company Card purchases may only
be made by company check or TWC's CASH CARD.
NON - PROFIT & GOVERNMENT AGENCIES ... may pur-
chase a $25 Company Card after purchasing a $25 Wholesale
Membership. No secondary cards are necessary. Company
Card purchases may be made with cash, organizational check
or TWC's CASH CARD.
SPECIAL LIMITED TIME OFFER:
Non profit organizations may receive a complimentary Com-
pany Card ($25 value) with the purchase or renewal of their
Primary Membership ($25).
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❑ DISCOVERH L gp1.EGt�
THE ADVANTAGES OF 7CCACGrd
TWC'S 1
CASH CARD
A major midwestern bank has developed a special credit
program that will not increase our costs which means ... we
haven't raised our prices to bring you this CASH CARD
convenience. One low $20 annual fee paid to the bank allows
you to purchase major, more expensive products easier ... for
your home or business.
Noon - 8:30 Use the CASH CARD instead of petty cash. When you pay
your entire balance off within 25 days you'll pay no interest
9:30 - 6:00 at all ... or if you wish ... extend your payments with low
Noon - 6:00 monthly interest rates. The monthly statements help to
simplify your record keeping.
ADDITIONAL BUSINESS HOURS
for Wholesale Business members only (gold or blue cards)
TUESDAY & THURSDAY 10:00 - Noon
The Wholesale Club, Inc. is a publicly held company traded on NASDAQ. Symbol: WPILS.
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• Prices lower than your current suppliers ... EVERYDAY.
Merchandise for your personal use at wholesale prices.
A wide selection of brand name, top quality merchandise.
• No limits. No seconds. No minimums. No hassles. You buy
just the amount of merchandise you need.
• You may charge your purchases with 71VC Cash Card,
with 25 days same as cash.
• Open 7 days a week.
• The Wholesale Club's prices are lower because we are a
self-service, cash and carry operation.
• You save the costs traditionally involved with outside sales
men, delivery and accounts receivable.
• The Wholesale Club is no frills. There are cement floors, open
beamed ceilings, and steel warehouse racks.
• Our prices are unrivaled because they reflect true wholesale
prices. We do not have sales or loss leaders. We do not
mark up some items so we can have "sales" on others.
• The cost of weekly advertising and promotions is not
added to The Wholesale Club's prices.
• Delivery service available.
AMEMBERSHIPrFEE? ..
SHOPPING THE ;CLUB IS FUN
• f f
• It's like a vast treasure hunt every visit. We are committed to
staying in stock on your key wholesale needs, plus we are
constantly bringing in new, fun items, often on a limited
time basis.
• You can shop for business and personal use under one roof
Apparel
Beverages & Mixes
Books
Calculators
Candy
Cheese & Dairy
The membership fee is returned to you un the orm o lower
wholesale prices.
• This fee enables your Club to operate on margins considerably
lower than other suppliers.
• This means you pay the lowest possible wholesale price.
`. WE CARRY...-...,
Cigarettes
Film
Frozen Foods
Hardware & Tools
Health & Beauty Aids
Home Furnishings
Housewares
Institutional Foods
Janitorial Supplies
Jewelry
Luggage
Major Appliances
Microwaves
Office Furniture
Office Supplies
Photo Processing
Sporting Goods
Stereo & CD players
"I saved more than the membership fee on
my first trip. It's unbelievable! Seeing is
believing. The Wholesale Club has changed
the way I shop. I will save at least $500 this
year. "
O.J. Waterman
Compton/Waterman
Heating & Cooling
Business people can supply their offices with
merchandise from The Wholesale Club.
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:BUS ESS f EMBERS THEE a iGESa
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• Own, operate or have buying authority fora'? fi'1��>CC:ASHD d
business or government agency,
club, school, church or
non-profit organization.
• Are self-employed, i.e. farmers & contractors.
• CPA's, CLU's, dentists, veterinarians, physicians, attorneys,
engineers, & architects.
T0_JOIN
• Present your business license and a completed wholesale
application to the Membership Desk. You may shop the same
day you apply. WHOLESALE MEMBERS PAY POSTED
WHOLESALE PRICES.
• Wholesale members pay an annual membership fee
of S25. This entitles the business to one membership
card, which is assigned to an individual. Additional
cards are available. Cards 1-4 are S10 each. Cards 5-20 are
S25 each.
• The business may also purchase a Company Card
allowing any employee to make purchases with a
business check or a TWC CASH CARD. The Company Card
is S25 per year, after purchasing a ($25) Wholesale
Membership and two (S10) secondary cards.
• To purchase merchandise exempt from sales tax, the wholesale
Member must present his/her resale license and complete a
sales tax exemption certificate at the membership desk.
Membership questions? Call (317) 842-0351, ext 111
Weekdays 9:00 a.m. - 4:00 p.m.
THE WHOLESALE CLUB
GUARANTEE
If at any time during your
first year of wholesale Membership
you are not completely satisfied,
your Membership fees
will be refunded.
The wholesale Club features only top quality,
brand name merchandise.
• One low $20 annual fee, paid to the bank, allows you to
purchase major, more expensive products easier ... for your
home or business.
When you pay your entire balance within 25 days you'll pay
no interest at all.
• The TWC Cash Card offers the convenience of credit without
price increases.
• Monthly statements help to simplify your record keeping.
"I've been in business for5 years, and have been saving
money with The Wholesale Club for three years. Be-
fore The Wholesale Club, when I was purchasing for
my business, I used to run around buying wherever I
could get the best prices. I can now purchase the
majority of my needs in their warehouse and save time
and money."
John Nichols
Gisela's Kaffekranzchen
The HUMANE SOCIETY of Wright County
To Nurture and Protect All Animal Life
January 23, 1991
Ms. Maureen Andrews
City of Albertville
P. 0. Box 131
Albertville, Mn 55301
Dear Maureen:
As you requested, I am writing to you about our investigation of
Sunshine Kennels owned by Helen and Ralph Ackerman. We have re-
ceived four complaints to date. Dogs that have been purchased
have been found to have the following health problems: Giardia,
internal parasites, coccidia, umbilical hernia and ringworm.
The St. Michael Vet Clinic also reported a litter of puppies died
from symptons that appeared to be parvo virus. One man reported
that he had put $100 down on a dog but after thinking it over
decided he didn't like the looks of the place and didn't want the
dog. Mr. Ackerman refused to give the down payment back and
allegedly told the man he had a loaded gun waiting if the man
tried to come back and make any trouble.
Upon investigation of the property, we found the following
problems. The material used far all housing and cages is wood
which is very porous and consequently holds moisture and bacteria.
It is impossible to keep sanitary. The ventilation in the shed
where the puppies and nursing females are housed was very bad.
The smell of urine was so strong that it was like ammonia. This
condition is harmful to the animals. The use of sawdust in the
cages and kennels causes problems in the environment of the
animals. It gets in their eyes, lungs, coats as well as their
food and water. Also we noted that there was bare electical wires
and open electrical switches and boxes in the shed which is not
only a fire hazard but I would assume a code violation.
We recommend the following changes be made before you give them
the permit. The wood materials should either be replaced with
non -porous materials or some type of non -porous material be put
over the wood so it can be kept sanitary and dry. We also rec-
ommend better ventilation so the air is not harmful to the dogs.
The puppy shed should be kept much cleaner and the food and water
dishes be cleaned daily as well as the cages. We would suggest
cedar shavings or shredded paper be used in place of sawdust. It
is important that dogs that are confined to cages get periodic
exercise. We would recommend that an inspector check out the
electrical wiring in both buildings. We would suggest that you
(over)
8875 Highway 12 • Delano, Minnesota 55328 • 612-972-3577
put a limit on the number of dogs at any time of 50 for the
facilities he presently has. Also the St. Michael Vet Clinic
(I talked to a Dr. Dutton) has offered to help the Ackermans
and we would suggest that you require them to have a vet come
out and look at the setup and give them suggestions on what
could be done to keep the animals more healthy and also be sure
the Ackermans are using the right medicine. We would also like
to suggest that you or someone from the city go out and inspect
the place.
I might point out that Sunshine Kennels are currently in violation
of the following state laws: Mn Statute 346.37 Subd. 4 Adequate
Healthcare; Statute 346.39 Subd. 2 Clean Potable Water; Statute
346.39 Subd. 5 Exercise; Statute 346.39 Subd. S Ventilation;
Statute 346.39 Subd. 10 Confinement and Exercise Area Surfaces;
Statute 346.39 Subd. 12 Sanitation.
Let us know if we can be of any further help.
Sincerely,
ref fG'Dow
President and Certified State Humane Agent