Loading...
1991-03-04 CC Agenda/PacketALBERTVILLE CITY COUNCIL AGENDA MARCH 4, 1991 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * - February 19, 1991 * - February 25, 1991 Special Meeting V. COMMUNITY FORUM VI. DEPARTMENT BUSINESS a. MAINTENANCE - Project Updates - St. Cloud Technical College - Preventative Maintenance School - Pond School - Snowplowing Sidewalks b. LEGAL - 8:00 PM - Building Code Ordinance - Report on Westwind Phase I Developer's Agreement - Other Business c. ENGINEERING - Other Business d. FIRE DEPARTMENT e. ADMINISTRATION - Income Received and Bills to be Paid - Proposal from Wright Recylcing to recycle plastics and extend their contract through May 31, 1992 - Request for recycling bins for the Albertville Elementary School - Purchase of computer system - Other Business VI. COUNCIL MEMBER'S REPORT VII. OTHER BUSINESS a. Miscellaneous Information • VIII. ADJOURNMENT ALBERTVILLE CITY COUNCIL March 4, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor James Walsh, Councilmen Mark Barthel and Duane Berning, Engineer Thore Meyer, Attorney William Radawill, Maintenance Superintendent Ken Lindsay, Linda Houghton ABSENT: Councilmen Donatus Vetsch and Don Cornelius Mayor Walsh called the meeting to order. Berning made a motion to approve the agenda. Barthel seconded the motion. All voted aye. The minutes of the February 19, 1991, meeting were amended as follows: (1) Councilmen Donatus Vetsch and Don Cornelius Were not present for the meeting. (2) Page 2, Paragraph 2 is amended to read Don Zierke, of the auditing firm Gruys, Johnson. ". Pat Krause was not present at the meeting. (3) Page 2, Paragraph 3 is amended to read major purchase of hardware. (4) Page 2, Paragraph 6 is amended to read to change the time of all Council meetings. (b) Page 3, Paragraph 1 is amended to read Don Zierke instead of Pat, Krause. Barthel made a motion to approve the amended minutes of the February 19, 1991, meeting. Berning seconded the motion. All voted aye. The minutes of the special meeting held on February 25, 1991, were approved on a motion by Berning, seconded by Barthel. All voted aye, Maintenance Superintendent Lindsay updated -the Council on the Ron Becker project. Corrective measures will be made in the spring. Mayor Walsh directed Lindsay to find out the cause of the drainage problem at Bernard Vetsch`s residence and bring what information he can to the next Council meeting. Lindsay presented a fora, for requests for the Park Board. He asked that the forms be completed and given to him. He will take care of the request or refer it to the Park Board when necessary. The Council approved payment of $90 to register Lindsay for the Preventative Maintenance Workshop to be held on March 22, 1991, at, the St. Cloud Technical College, Lindsay was directed to present information on the pond school he would like to attend at the next meeting. Lindsay will be attending the MWA Operator's school on Tuesday, March 12, 1991. There is no registration fee for this school. The Council tabled discussion on the snowplowing issues until Councilman Vetsch is present. Attorney William Radzwill brought to the Councils attention the fact that, the City has not paid the building permit surcharge fees to the state since 1987. The quarterly forms for 1990 have been completed by the City`s building inspector and the surcharge due to the state for 1990 totals $2,106.54. Kevin Mealhouse believes mere will be no penalty assessed. Radzwill presented a draft of a Uniform Building Code for the Council to consider. If a building code ordinance has been passed by previous Councils, it cannot, be located. Radzwill advised the Council to adopt, the 1988 version of the Uniform Building Code. Berning made a motion to set a public hearing on the adoption of the Uniform Building Code for March 26, 1991, at 7:30 PM. Notice of the public hearing will be published twice prior to the hearing. Radzwill also reported that he has been working on the Developer's Agreement on Phase I on the Westwind project. He has found that some of the items required in the agreement have not been completed and he has spokedn directly with the developer concerning payment of the additional park dedication fees as agreed. The Agreement calls for park dedication fees of $10,000 plus 14.2 acres of land. of that $10,000, only 3,333.00 has been paid to the City. In addition, the deed for the 14.2 acres of land has never been recorded. He advised the Council to be sure that the Developer's Agreement on Phase I of Westwind has been complied with before proceeding with Phase II. Mayor Walsh asked Radzwill if any of the City's insurance would cover the penalties and interest the City has been assessed for failing to pay the federal income taxes. Radzwill stated the City could file a claim, but he is unsure of the result. Linda was directed to check to determine if the $12,000+ delinquent sewer charges from Hordis Glass have been certified for collection. Berning made a motion to certify the delinquent sewer charges to the tax rolls if it has not been done. Barthel seconded the motion. All voted aye. Brian Oless and Linda Behnke, representing Radio Shack and Tandy Company, gave a presentation on computer hardware. The Coucnil agreed to table discussion of the purchase of computer hardware because two Councilmen are absent. Engineer Thore Meyer updated the Council on the sanitary sewer proposal to serve the new high school. He will be meeting for the second time on drainage plans for the new high school tomorrow. Mayor Walsh suggested that the property owners south of the new high school be comtacted regarding the long-range plans for their property. Meyer will have the feasilbility study for 50th Street completed by next, week for the Council to consider at the next meeting. Meyer also reported that Darkenwald is considering about a new apartment complex in Westwind. David Vetsch and Paul Heinen of the Fire Department requested an increase of $100 per year for the Firemen's Relief Association Retirement Fund. Currently the City pays $200 per year. Vetsch reported that St. Michael is currently at $300 and Hanover is at $290. The Council will consider the increase request at, the next meeting. The Council reviewed the proposal from Wright Recycling to include plastics at the current contract price of $500 per month if the contract is extended one year. The Council decided to get, a bid from Polka Dot Recycling before a decision is made. Mayor Walsh presented a letter he had received from Tom and Susan Shepherd concerning the problems they have encountered withe the construction of their new home. The owners want assurance that this type of building in the City will be stopped. The letter sent to the IRS requesting recourse from the penalties and interest being assessed to the City was reviewed. Councilman Barthel requested that anything pertaining to the City parks should go through the Park Board. Councilman Berning reported that the Planning Board has not been meeting regularly. He will attempt to find out why. Mayor Walsh appointed Mark Barthel as the alternate on the Joint Powers Board. The Council reviewed the income statement and the list of bills to be paid. Three bills were added to the list --Check #11422 to the State Treasurer in payment of the 1990 building permit surcharge in the amount of $2,106.54, Check #11423 to Fund Balance for the purchase of accounting software in the amount opf $1,460.00, and Check #11424 to St. Cloud Technical College for the Preventative Maintenance Workshop registration in the amount of $90.00. Berning made a motion to pay the bills as amended. Barthel seconded the motion. All voted aye. Don Berning volunteered to be temporarily appointed as clerk/treasurer in order to sign checks if there was a legal problem with the appointment of Donatus Vetsch. The Council thanked Berning for his offer and indicated that the attorney has advised the City that the appointment of Vetsch is valid. Barthel made a motion to adjourn at 10:20 PM. Berning seconded the motion. All voted aye. mes A. Walsh, Mayor inda Houghton, Reco ing Secretary N I. ALBERTVILLE CITY COUNCIL February 19, 1991 Albertville City Hall 7:05 PM PRESENT: Mayor James Walsh, Councilman Duane Berning, Coucilman MArk Barthel, Deputy Clerk Jackie Peterson, Maintenance Superintendent Ken Lindsay ors �' .•� ��.� c, Mayor Walsh called the meeting to order. The agenda was amended by adding discussion of Don Savitski's building permit request. Barthel made a motion to approve the amended agenda. Berning seconded the motion. All voted aye. The minutes of the February 4, 1991, meeting were amended as follows: On Page 2, Paragraph 1 the word "sit" will be corrected to "site", and on Page 10, Paragraph 9 to read ". . .$3,000.00 to PERA?" Berning made a motion to approve the amended minutes. Barthel seconded the motion. All voted aye. Berning made a motion to approve a Non -Intoxicating Liquor Licence for St. John's Prep Alumni Association for March 23, 1991. Barthel seconded the motion. All voted aye. Berning made a motion to approve a Non -Intoxicating Liquor License for the St. Michael Association for March 2, 1991. Barthel the motion. All voted aye. Maintenance Superintendent Ken Lindsay presented some information on radios that he would like to purchase for his department. Because of questions about the City's financial status, the Council agreed not to purchase the radios at this time. The Council directed Ken Lindsay and the City Engineer Thore Meyer to work with Ron Becker on his problem with drainage. Ken reported that the pond flow maximum rate is 115,000 gallons per day. The City is currently running at approximately 93,000 gallons per day. The Council discussed concerns with the maintenance at the ice rink and complaints on snowplowing the City has received. Walsh directed Ken to continue maintaining the ice rink as long as the weather remains cold. Ken was directed to work out the snowplowing complaints and to use the snow blower around hydrants. The Council will discuss snowplowing on sidewalks at the next regular meeting. Thore Meyer reported on a meeting he attended with the architect and the engineer for the new high school building to be constructed. Drainage and sanitary sewer items were discussed. Berning made a motion to approve the contract with Kevin Mealhouse as the City Building Inspector for the period January 1, 1991 - December 31, 1991. Barthel seconded the motion. All voted aye. Bob Minkema, accountant for the City, and Pat Krause, of the auditing firm of Gruys-Johnson, explained several problems each had encountered with getting timely accounting information to prepare the City's bookkeeping records and audit reports. Minkema told the Council that he was unaware that payroll tax reports were not being submitted. Minkema has still not received the July 1991 bank statement he needs to complete his financial statements. Pat indicated the 1990 audit report can be started as soon as all information is available. She gave the Council a list of the items she needs to begin the audit. The Council reveiwed several proposals for accounting software and hardware. Berning expressed reservations about approving a major purchase of software when two of the Council members are absent. Representatives from Gruys-Johnson told the Council that the Fund Balance software program is the most workable for municipalities. Minkema added that the purchase of a software program will save the City money in the long run. The clerk and one office staff person would be sufficient to maintain the comupter records. Walsh believes that if the software had been on- line three years ago, the City would not have lost, $40,000 in extra interest and $20,000 in penalties and interest. Barthel made a motion to approve the purchase of Fund Balance General Ledger software and the Silver Service contract for support at a not to exceed cost of $1,400. Berning seconded the motion. All voted aye. j Barthel made a motion to change the time of the meeting to 7:30 PM. Berning seconded the motion. All voted aye. Don Savitiski presented a proposal for an addition to his building. The space will be used for offices and new bathrooms. The rest of the building will be rented. The Council indicated that the ordinance requires additional blacktopping. Savitski was directed to present his proposal to the Planning & Zoning Commission. Building Inspector Kevin Mealhouse explained that the building permit for Savitski was ready and indicated it is his understanding that the blacktopping requirements would not be in effect until a rental situation comes up. SAC charges have not applied to the permit since they were paid along with the original building permit. The Council tabled discussion on Savitski's proposal until after the Planning & Zoning reviewed the proposal and made a recommendation. The Council reviewed the income figures and the bills to be paid. The bill listed for Saxon has already been paid. Jackie was directed to void Check #11337. The Council discussed the payments to IRS for back payments of withholdings (Check #'s 11346, 11347, and 11348). -Pat-l�r u8e of Gruys-Johnson informed the Council that she has contacted the St. Paul office of the IRS and the City will be getting four more statements from them. She was directed to write to the Problem Resolution Office of the IRS to discuss the penalties and interest being assessed to the City. Don Zisike suggested the City hold off payment of the IRS bills until his firm has a chance to contact the IRS. Berning made a motion to pay the bills as presented with the following exceptions: (1) Check # 11337 will be voided. (2) Checks #'s 11346. 11347, and 11348 to the IRS will be held pending results of the correspsondence from Gruys-Johnson. (3) Check # 11378 for the final weeks Maureen Andrews was administrator will be held until the next payroll date. (4) Check #11379 to Maureen Andrews for four weeks of vaction will be held until the next payroll period. (5) Check #'s 11361 and 11362 to PERA will be hled until the actual amounts owed can be calculated. Barthel seconded the motion. All voted aye. Don Zisike, representing Gruys-Johnson, presented a proposal for serving the City on accounting matters. He also suggested that the Council consider an investment program available through the League of Minnesota Cities. Berning made a motion to rescind the previous appointment of the City's accountant for 1991 and appoint Gruys-Johnson as the City's accountants. Barthel seconded the motion. All voted aye. The Council set a work meeting for the purpose of reviewing resumes for the clerk/treasurer position for March 11, 1991, at 7:30 PM. Berning made a motion to adjourn, seconded by Barthel. All voted aye. James A. Walsh, Mayor SPECIAL MEETING ALBERTVILLE CITY COUNCIL February 25, 1991 Albertville City Hall 7:00 PM PRESENT: Mayor Jim Walsh, Councilmen Duane Berning, Mark Barthel, and Donatus Vetsch, Linda Houghton Mayor Walsh called the meeting to order. The special meeting has been called for the following purposes: (1) To appoint a temporary clerk/treasurer for the purpose of signing checks. (2) To ratify the emergency meeting held on February 20, 1991, meeting at which Linda Houghton was temporarily hired as a consultant to cover the City Hall day-to- day business during the interim period before a clerk/ treasurer is hired. Mark Barthel made a motion to appoint Donatus Vetsch as the temporary clerk/treasurer because he is the most senior member of the Council. Duane Berning seconded the motion. Barthel, Berning, and Walsh voted aye. Vetsch abstained. The motion carried. Duane Berning made a motion to pay the second half special assessments on the Four Sesaons Park, PID# 101-022-000010, that were due on October 15, 1990, in the amount of $2,425.00 and the additional interest and penalties in the amount of $395.74, before the final deadline for payment on February 28, 1991, pending verification of the delinquency from the Wright County Auditor. Donatus Vetsch seconded the motion. All voted aye. JoAnn Westpahl and Carol Krystosek were in the audience. Mark Barthel made a motion to adjourn, seconded by Duane Berning. All voted aye. James A. Walsh, Mayor Linda Houghton, Secretary 1NC,OME FEBRUARY 19 - MARCH 1, 1991 ----------------------------------------------------------------- ----------------------------------------------------------------- SEWER ACCOUNTS $7,264.35 STORM SEWER RECEIPTS 464.91 TITLE SEARCHES 10.00 LIQUOR LICENSE 50.00 UTILITY PERMITS 25.00 BUILDING PERMITS 342.83 FRANCHISE - JONE INTERCABLE 1,130.20 CITY DAYS 238.00 TOTAL INCOME DEPOSITED $9,525.29 - ----------- BILLS TO BE PAID MARCH 4, 1991 ------------------------------------------- CHECK NO. VENDOR AMOUNT 11384 IRS December '90 $2,769.13 11385 Fire Department Reissue #11326 1,275.00 11386 Northern Hydraulics Cutting Edge 76.99 11387 City of Monticello Dec. '90 Animal 95.75 Control 11388 City of Monticello Jan. '91 Animal 178.50 Control 11389 Hackenmueller`s Gas - Groceries 99.03 11390 NSF Street Lights 1,494.26 11391 Monticello Animal Feb. `91 Service 58.00 Control 11392 Chouinard's Office Supplies 102.57 11393 Pats 66 Feb. Gas Charges 122.45 11394 Diversified Insp. 755.87 Service 11395 Paulson Assoc. Fax Service 73.00 11396 Don Cornelius February `91 75.00 11397 Donatus Vetsch 11398 Donatus Vetsch 11399 Duane Berning 11400 Mark Barthel 11401 James Walsh 11402 United Telephone 11403 Minnesota Copy Systems 11404 Merlyn Brandt 11405 Larry McDermeit 11406 Albertville Auto Parts 11407 Monticello Times 11408 P.E.R.A. 11409 Frontline Plus 11410 American National Bank 11411 Star Tribune 11412 G. D. La Plant Sanitation 11413 Pioneer Press 11414 Barco Municipal Products 11415 Jackie Peterson 11416 ,Jackie Peterson 11417 Linda Houghton 11418 Security Bank NW February '91 Feb. Mileage February '91 February '91 Februury '91 Service Copy Machine 5 hours snowplowing 2 hours snowplowing Clerk/Treasurer Ad Interest on late Payment, for Dec. '90 Repairs fire hose Fees/Expenses 8/21/90 - 2/20/91 GO Adv. Ref. & Imp, Bonds Clerk/Treasurer Ad Garbage Service Clerk/Treasurer Ad Snow plow blade 9.75 hrs. Comp time 115 miles @ .22 37.5 hrs. - Feb. 21 thru Feb. 28 Fed. Tax Deposit Jan. & Feb. '91 135.00 23. 10 133.04 167.53 246.37 198.35 114.33 40.00 16.00 73.66 97.80 20.00 143.00 231.75 105.00 57.77 72.00 191.78 75.56 25.30 321.46 5,256.87 11419 Ken Lindsay 11420 Michael Rutkowski 11421 Cy"s Uniforms TOTAL BILLS Adjustment, to 2/26 10.00 Payroll Check Adjustment to 2/26 9.00 Payroll Check 4 Fire Dept. name tags 19.80 $14,960.02