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1991-03-18 CC Agenda/Packet. ALBERTVILLE CITY COUNCIL AGENDA March 18, 1991 I. CALL, MEETING TO ORDER II APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES *March 4, 1991 *March 11, 1991, Special Meeting *March 15, 1991, Special Meeting IV. RECOMMENDATION TO HIRE CLERK/TREASURER V. COMMUNITY FORUM VI. DEPARTMENT BUSINESS A. MAINTENANCE - Project Updates - Stabilization Pond Seminar - Ponds - Trailer • - Request for Service forms - Ag lime for ball fields - Measuring wheel B. LEGAL - Business C. ENGINEERING - 50th Street Improvement Project - Projects Update - Other Business D. FIRE DEPARTMENT -Request for increase for Firemen's Relief Association from $200 to $300 per year -Other Business E. ADMINISTRATION -Community Bulletin Board, Jones Intercable -Recycling Proposal from Polka Dot -Information on Albertville Elementary Recycling -Letter dated 3/10/91 from IRS -Purchase of computer hardware for FundBalanee software -Power pole for Albertville Friendly City Days -Dead cottonwood tree across on railroad property across • from the old church -Request to lower speed limit to 40 mph on County Road 37 by Westwind to stop sign on County Road 19 Enclosure for notices to be posted outside of City Hall VI. COUNCIL MEMBER REPORTS VII. OTHER BUSINESS A. B. C. VIII. ADJOURNMENT ALBERTVILLE CITY COUNCIL March 18, 1991 Albertville City Hall 7:30 PM COUNCIL MEMBERS PRESENT: Vetsch, Berning, Walsh, Barthel COUNCIL MEMBERS ABSENT: Cornelius Mayor Walsh called the regular meeting of the Albertville City Council to order. Vetsch made a motion to approve the agenda. Barthel seconded the motion. All voted aye. The minutes of the March 4, 1991, regualr meeting and the March 11, 1991, special meeting were approved on a motion by Vetsch, seconded by Berning. All voted aye, Mayor Walsh reported to the Council that he and Councilman Vetsch had conducted two interviews for the position of clerk treasurer on March 15th. The recommendation from the interviewers is to hire Linda Houghton as clerk/treasurer. Barthel made a motion to hire Linda Houghton as clerk/treasurer effective April 1, 1991. This will allow Linda to give two week notice to Joint Powers. Vetsch seconded the motion. All voted aye. Vetsch made a motion to set salary for the clerk/treasurer position at $23,500 this year to be prorated over the year, and to give the clerk/treasurer the same benefits as other city employees. Linda will be allowed one week of paid vacation in 1991. Berning seconded the motion. All voted aye, Sue Peterson addressed the Council on her proposal to open an antique business at her home. The Council advised her to set, up a public hearing with the Planning & Zoning Commission. Ken Lindsay requested permission to attend the Pond School April 23-26. Registration fee is &60. Ken estimated hotel expenses around $150. The Council agreed to send Ken to the school. Ken was directed to present a written report on a ramp project for the ponds. Ken reported that it will cost $69 to repair the props on the pontoon. The Council okayed repairs to both props. Ken requested permission to either build or buy a two -wheeled trailer. Building cost would be about $150 or he may be able to purchase a used trailer for between $100-$125. The Council authorized Ken to either build or buy a two -wheeled trailer at a not -to -exceed cost of $150. Ken reported that he need 12 yards of ag lime for the ball fields. He will purchase the ag lime from Dennis Fehn for $300 and the purchase will be debited from the Park Fund. Ken was authorized to purchase a measuring wheel from Northern for $60.99. Ken reported he still has six trees for the Four Season Park and suggested that they be planted for Arbor Day. Engineer Thore Meyer presented the Feasibility Study for improving 50th Street. Members of the audience living along 50th Street expressed concerns over how the project would be funded. Mayor Walsh suggested that two residents of 50th Street, one Council member and the engineer meet to discuss the 50th Street Improvement. Berning made a motion to adopt a resolution requesting Wright County to proceed with a study via MNDot to lower the speed limit, on 50th Street, to 30 mph and to install two additional stop signs on the intersection of 50th Street, Main Avenue and County Road 35. Barthel seconded the motion. All voted aye. The Council tabled action on the Bernard Vetsch drainage problem. Mayor Walsh read a Notice of Intention to Levy dated March 10, 1991, from the Internal Revenue Service regarding the payroll taxes not paid for the years 1988, 1989. and 1990. Pat Krause, from the City'; auditing firm, has contacted the IRS regarding this notice. The IRS has since placed a hold on their action and are in the process of transferring the City's records from their Kansas City office to their St, Paul office. The Council also reviewed the letter from City Attorney Radzwill advising the Council to grant power of attorney to both Pat Krause, auditor, and himself as attorney to work directly with the IRS to resolve the problem. Vetsch made a motion to adopt a resolution granting power of attorney to Pat Krause of Gruys, Johnson, and Associates, and Bill Radzwill, City Attorney, to deal directly with the IRS on the tax forms for 1988, 1989, and 1990. Barthel seconded the motion. All voted aye. John Darkenwald, George Yankoupe, and Wally Odell addressed the Council concerning Westwind Second Addition. They requested a public hearing before the Planning & Zoning Commission as soon as possible for preliminary plat approval. The Planning & Zoning Commission will set the public hearing. The Council reminded the developers that, the 14+ acre park land has not been deeded to the City. The City attorney needs the definite boundaries of the park before he can get title for the City. The developers indicated treat, they are willing to give the City access to the proposed park this year if the City wishes. ^ Barthel made a motion to raise the Firemen`s Relief Association from $200 per year to $240 per year and to review the figures again in a year. Vetsch seconded the motion. All voted aye. The Council discussed implementing a quarterly informational letter to all residents of the City advising: them on events and actions of the City. Linda was directed to get written quotations for curbside recycling from Wright Recycling and Polka Dot Recycling for the Councils consideration. The Council directed Linda to inform Megan Cassidy that the City would not supply 24 recycling bins for the Elementary School. Mayor Walsh and Linda will meet with Hairline Peterson to review his computer hardware package. The Council will direct the Friendly City Days Committee to try to buy power from the carnival. The Council must, first get, permission from Burlington Northern before a dead cottonwood tree on their property can be removed. Vetsch made a motion to adopt a resolution requesting Wright County to make a study to determine if the speed limit can be lowered to 40 mph on County Road 37 by the Westwind development to the stop sign on County Road 19. Barthel seconded the motion. All voted aye. The City Attorney has advised Linda of a Clerk and Financial Officer's Seminar to be held on March 20-22, 1991, at, the Sunwood Inn in St, Cloud. The Council asked Linda to attend the seminar. The following checks will be added to the bills to be paid: Check #5028 for $60.00 to the Minnesota Pollution Control for registration fees to the Pond School, Check #5029 for $25.00 to the Minnesota Clerk and Financial Officers Association for membership fees, and Check #5030 for $105.00 to the University of Minnesota for the clerk seminar. Vetsch made a motion to pay the bills as presented. Berning seconded the motion. All voted aye. Berning made a motion to adjourn at 11:10 PM. Vetsch seconded the motion. All voted aye. a -- s A. Walsh, Mayor 1-1 I;indzi Houghton, Recor4er ALBERTVILLE CITY COUNCIL March 4, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor James Walsh, Councilmen Mark Barthel and Duane Berning, Engineer Thore Meyer, Attorney William Radzwill, Maintenance Superintendent Ken Lindsay, Linda Houghton ABSENT: Councilmen Donatus Vetsch and Don Cornelius Mayor Walsh called the meeting to order. Berning made a motion to approve the agenda. Barthel seconded the motion. All voted aye. The minutes of the February 19, 1991, meeting were amended as follows: (1) Councilmen Donatus Vetsch and Don Cornelius were not present for the meeting. (2) Page 2, Paragraph 2 is amended to read Don Zierke, of the auditing firm Gruys, Johnson. Pat Krause was not present at the meeting. (3) Page 2, Paragraph 3 is amended to read major purchase of hardware. ". (4) Page 2, Paragraph 6 is amended to read to change the time of all Council meetings. ". (5) Page 3, Paragraph 1 is amended to read Don Zierke instead of Pat, Krause. Barthel made a motion to approve the amended minutes of the February 19, 1991, meeting. Berning seconded the motion. All voted aye. The minutes of the special meeting held on February 25, 1991, were approved on a motion by Berning, seconded by Barthel. All voted aye. Maintenance Superintendent Lindsay updated the Council on the Ron Becker project. Corrective measures will be made in the spring. Mayor Walsh directed Lindsay to find out the cause of the drainage problem at Bernard Vetsch's residence and bring what information he can to the next Council meeting. Lindsay presented a form for requests for the Park Board. He asked that the forms be completed and given to him. He will take care of the request or refer it to the Park Board when necessary. The Council approved payment of $90 to register Lindsay for the Preventative Maintenance Workshop to be held on March 22, 1991, at the St. Cloud Technical College. Lindsay was directed to present information on the pond school he would like to attend at the next meeting. Lindsay will be attending the MWA Operator's School on Tuesday, March 12, 1991. There is no registration fee for this school. The Council tabled discussion on the snowplowing issues until Councilman Vetsch is present. Attorney William Radzwill brcught to the Council's attention the fact that, the City has not paid the building permit surcharge fees to the state since 1987. The quarterly forms for 1990 have been completed by the City's building inspector and the surcharge due to the state for 1990 totals $2,106.54. Kevin Mealhouse believes there will be no penalty assessed. Radzwill presented a draft of a Uniform Building Code for the Council to consider. If a building code ordinance has been passed by previous Councils, it, cannot be located. Radzwill advised the Council to adopt the 1988 version of the Uniform Building Code. Berning made a motion to set a public hearing on the adoption of the Uniform Building Code for March 26, 1991, at 7:30 PM. Notice of the public hearing will be published twice prior to the hearing. Radzwill also reported that he has been working on the Developer's Agreement on Phase I on the Westwind project. He has found that some of the items required in the agreement have not been completed and he has spokedn directly with the developer concerning payment of the additional park dedication fees as agreed. The Agreement calls for park dedication fees of $10,000 plus 14.2 acres of land. Of that, $10,000, only 3,333.00 has been paid to the City. In addition, the deed for the 14.2 acres of land has never been recorded. He advised the Council to be sure that the Developer's Agreement on Phase I of Westwind has been complied with before proceeding with Phase II. Mayor Walsh asked Radzwill if any of the City's insurance would cover the penalties and interest the City has been assessed for failing to pay the federal income taxes. Radzwill stated the City could file a claim, but he is unsure of the result. Linda was directed to check to determine if the $12,000+ delinquent sewer charges from Hordis class have been certified for collection. Berning made a motion to certify the delinquent sewer charges to the tax rolls if it has not been done. Barthel seconded the motion. All voted aye. Brian Oless and Linda Behnke, representing RAdio Shack and Tandy Company, gave a presentation on computer hardware. The Coucnil agreed to table discussion of the purchase of computer hardware because two Councilmen are absent. Engineer Thore Meyer updated the Council on the sanitary sewer proposal to serve the new high school. He will be meeting for the second time on drainage plans for the new high school tomorrow. Mayor Walsh suggested that the property owners south of the new high school be comtacted regarding the long-range plans for their property. Meyer will have the feasilbility study for 50th Street completed by next week for the Council to consider at the next meeting. Meyer also reported that Darkenwald is considering about a new apartment complex in Westwind. David Vetsch and Paul Heinen of the Fire Department requested an increase of $100 per year for the Firemen's Relief Association Retirement Fund. Currently the City pays $200 per year. Vetsch reported that St. Michael is currently at $300 and Hanover is at $290. The Council will consider the increase request at the next meeting. The Council reviewed the proposal from Wright Recycling to include plastics at the current contract price of $500 per month if the contract is extended one year. The Council decided to get a bid from Polka Dot Recycling before a decision is made. Mayor Walsh presented a letter he had received from Tom and Susan Shepherd concerning the problems they have encountered withe the construction of their new home. The owners want assurance that this type of building in the City will be stopped. The letter sent to the IRS requesting recourse from the penalties and interest being assessed to the City was reviewed. Councilman Barthel requested that anything pertaining to the City parks should go through the Park Board. Councilman Berning reported that the Planning Board has not been meeting regularly. He will attempt to find out why. Mayor Walsh appointed Mark Barthel as the alternate on the Joint Powers Board. The Council reviewed the income statement and the list of bills to be paid. Three bills were added to the list --Check #11422 to the State Treasurer in payment of the 1990 building permit, surcharge in the amount of $2,106.54, Check #11423 to Fund Balance for the purchase of accounting software in the amount opf $1,460.00, and Check #11424 to St. Cloud Technical College for the Preventative Maintenance Workshop registration in the amount of $90.00. Berning made a motion to pay the bills as amended. Barthel seconded the motion. All voted aye. Don Berning volunteered to be temporarily appointed as clerk/treasurer in order to sign checks if there was a legal problem with the appointment of Donatus Vetsch. The Council thanked Berning for his offer and indicated that the attorney has advised the City that the appointment of Vetsch is valid. Barthel made a motion to adjourn at 10:20 PM. Berning seconded the motion. All voted aye. .lames A. Walsh, Mayor Linda Houghton, Recording Secretary ALBERTVILLE CITY COUNCIL SPECIAL MEETING March 11, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Donatus Vetsch, Mark Barthel, Duane Berning ABSENT: Councilman Don Cornelius Mayor Walsh called the meeting to order. The purpose of the meeting is to review the applications for the clerk/treasurer position. Councilman Vetsch has reviewed all the applications and gave the Council a report on each applicant's skills. Six resumes were received after the March 8, 1991, application deadline. The Council decided to exclude the six resumes that were received March llth. The Counnil reviewed the League of Minnesota Cities booklet regarding legal considerations when hiring and firing city employees. The Council reviewed 62 resumes and agreed to interview three candidates for the clerk/treasurer position: Jackie Carrier, Linda Houghton, and Karen Nordstrom. Mayor Walsh will contact the three candidates and set up interviews on Friday, March 15, 1991, at, 6:00 PM, if possible. If the the candidates cannot schedule an interview for that time, the Council will schedule another interview session for March 18, 1991. Mark Barthel made a motion to adjourn. Donatus Vetsch seconded the motion. All voted aye. James A. Walsh, Mayor Donatus Vetsch, Clerk/Treasurer CITY OF ALBERTVILLE FINANCIAL STATEMENT March 1 - March 15, 1991 Beginning Cash Balance March 1, 1991 INCOME 3/1 - 3/15 Bond Payment (Health One) $32,204.63 Loan Payment -Fraser Steel 500.00 Park Dedication Fees 6,667.00 Sewer Line Insp. Permit 25.00 Sewer Receipts 2,999.26 Storm Sewer REceipts 283.91 Suddivision/Platting 200.00 Zoning Fees 250.00 Miscellaneous Income TOTAL INCOME EXPENSES 3/1 - 3/15 Check #'s 11384-11424 (Approved on 3/4) $18,616.56 Check #11425 - Com. of Rev. Income Tax Jan. & Feb. 918.00 Check #11426 - Best Buy (Fax Machine & Paper) 592.83 Check #5001 - K. Lindsay (Payroll 2/25 - 3/10) 751.00 Check #5002 - M. Rutkowski (Payroll 2/25 - 3/10) 525.83 Check #5003 - P.E.R.A. (Pay Period 2/25 - 3/10) 162.40 Check #5023 - Duluth Tech. (School for 8 Firemen) 320.00 Check #5024 - State Fire Sch. (Registration for 2 Firemen) 170.00 TOTAL EXPENSES $43,159.80 $826,495.55 Ending Cash Balance March 15, 1991 $847,598.73 CITY OF ALBERTVILLE BILLS TO BE PAID March 18, 1991 Check No Vendor Reason Amount 237.11 5004 NSP Service for 3 accounts 5005 Mosford, Barthel Accounting Service 1,320.00 Invoice #3538 **5006 Voided check for Credit balance on - Northern account 5007 Crow River News Clerk/treasurer ads 201.60 (2/18, 2/25, 3/4) 5008 Superior Products Economy Tissue Dispenser 25.56 for Park 5009 Communication Auditors Portable antenna 9.85 (Fire Department) 5010 Minnegasco Service 195.60 5011 Franklin Sings Angle iron 12.81 5012 Wright Recycling Curbside Pick-up 500.00 February 1991 5013 NW Associated February '91 Service 775.46 Consultants 5014 Don's Auto Gas, oil, repairs 264.27 February '91 5015 DJ's Misc. Supplies 179.81 1/22 - 2/25 5016 Wright County Assessments printout 12.00 5017 Wright County January '91 2,144.37 Sheriff's Department 5018 Star Tribune Clerk/treasurer ad 105.00 2/24 - 3/2 5019 Pioneer Press Clerk/treasurer ad 72.00 February 24 5020 Northern Gases 8 cylinders charged 36.00 (Fire Department) 5021 Barco Municipal Prod. 2 - 8' snow plow blades 382.44 1 - 10' snow plow blade 5022 AT&T Monthly Maintenance 23.28 2/24 - 3/23 **Check Vs 5023 & 5024 issued for Fire Department Schools 5025 City of Monticello Animal Control 59.50 August '90 5026 Medcenters Health coverage 823.20 5027 Linda Houghton 58.5 hrs. 414.89 March 1 - March 15 TOTAL BILLS $7,794.75 VOIDED CHECKS February 20 - March 15, 1991 Check No. Vendor Reason Amount 11302 Northern - 76.99 11313 Wholesalers Club No fax machines - 11322 Mike Rutkowski - - 11326 Firemen's Relief Reissued Ch. 11385 1,275.00 Association to Fire Dept. 11337 Saxon Motors Already Paid 103.00 11354 First Trust Check written for 35.88 wrong amount 11355 First Trust Check written for 35.88 wrong amount 11357 MN Dept. of Revenue - - 11359 Security Bank NW - - 11360 MN Dept. of Revenue - - 11363 DJ's Total Home Care - 235.85 11368 P.E.R.A. Life insurance for 9.00 Jackie cancelled 11376 Jackie Peterson Corrected to $362.09 468.19 in Ch. #11380 5006 Northern A credit balance 66.98 remains in amount of $83.00 We are still holding the following checks: Check #11346 IRS $3,652.20 Check #11347 IRS $2,909.97 Check #11348 IRS $3,137.77