Loading...
1991-04-01 CC Agenda/Packet• ABLERTVILLE CITY COUNCIL AGENDA April 1, 1991 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES *March 15, 1991, Special Meeting *March 18, 1991 *March 26, 1991, Public Hearing IV. COMMUNITY FORUM *Edward Ostendorf - Traffic concerns on Lansing Avenue NE (Petition from area residents) V. DEPARTMENT BUSINESS A. MAINTENANCE -Project Updates -Crack sealing -Street sweeping -Vacation request - May 2-10 for Mike Rutkowski -1991 Safety A Loss Control Workshop • B. ENGINEERING -Project Updates C. ADMINISTRATION -Recommendation to hire secretary -Purchase of computer hardware -Approval of liquor licence application for Albertville Bar -Approval of Non -Intoxicating Liquor License for Albertville Bar Softball Team for May 3-5 -Appointment of Assistant Weed Inspector -Other Business VI. COUNCIL MEMBER REPORTS *Vetsch - Intern from SCSU *Barthel - Park Board VII. OTHER BUSINESS A. Tom Vander Weyst - Permission to construct storage shed VIII. ADJOURNMENT ALBERTVILLE CITY COUNCIL April 1, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor James Walsh, Councilmen Duane Berning, Mark Barthel, and Donatus Vetsch, Clerk Linda Houghton ABSENT: Councilman Don Cornelius Mayor Walsh called the meeting to order. The agenda was approved as presented on a motion by Vetsch, seconded by Barthel. All voted aye. The minutes of the March 15, 1991, special meeting were approved on a motion by Barthel, seconded by Vetsch. All voted aye. The minutes of the March 18, 1991, regular City Council meeting were amended as follows: (1) Page 3, Paragraph 1 was amended to read that Berning abstained from the vote on the motion to raise the Fireman's Relief Association from $200 per year to $240 per year. (2) Page 3, Paragraph 5 was amended to read Harlun Peterson. Barthel made a motion to approve the minutes as amended. Vetsch seconded the motion. All voted aye. Ed Ostendorf, representing a group of residents from the Lansing Avenue area, presented to the City Council a petition asking that the City look into the problems of speeding cars, truck traffic and loud mufflers on Lansing Avenue. The Council directed the clerk to contact Wright County Sheriff's Department and ask that the area be patrolled more closely. The Park Board requested that a "Slow -Children at Play" sign be installed in the Westwind Phase I development. The Council agreed to have the signs installed. The Council directed the Maintenance Department to sweep the sidewalks before calling in the street sweepers. Mary Vetsch questioned why the City was using the sweeper on sidewalks when the sweeper was donated to the City for use in the parks. Mayor Walsh assured Vetsch that the sweeper will be in good repair for park use by November 1st of each year. The Council approved a vacation request for Mike Rutkowski from May 2 - May 10. The Council discussed the street signs in the Westwind development. Some of the signs are located inappropriately in resident's front yards. Mayor Walsh and Councilman Vetsch have driven through the development and recommended to the full Council that those signs be replaced. The Council will establish a policy for street signs at a later date that will require designation of street signs on final plats. Engineer Thore Meyer advised the Council that he has not yet met with anyone concerning the 50th Street Improvement. Meyer has contacted the District Engineer from MNDoT regarding the status of the interchange at Interstate 94 and County Road 19. The District Engineer will be contacting Thore about what the City can do in attempt to get an off ramp onto County Road 19. Thore reported he has also discussed with the County Engineer the intersection of County Roads 19 and 35. The City Engineer indicated that he is satisfied with the drainage plans for the new high school. However, he advised the Council that the City must address the issue of how to serve the Eicher property with sanitary sewer. The Council directed Thore to set up a meeting with the property owners who may be involved in a sewer line extension. Councilman Vetsch and the clerk interviewed two applicants for the position of office secretary and recommended to the Council that Ann Marie Connors be hired for the position. Barthel made a motion to hire Ann Marie Connors as secretary. Vetsch seconded the motion. All voted aye. The Council set the secretary's wages at $7.50 per hour for the rest of 1991 and grant the same benefits to the position as for all City employees. The Council established City Hall office hours from 8:00 AM to 5:00 PM weekdays. The clerk and the secretary will alternate lunch hours so that someone will be in the office between those hours. Berning made a motion to set a special work meeting for Tuesday, April 9, 1991, at 7:30 PM to review and update the Employee Personnel Policy. Vetsch seconded the motion. All voted aye. The Council tabled the application for a Non -Intoxicating Liquor License for the Albertville Bar Softball Team until the April 15th meeting, pending verification of insurance covering the event. Barthel made a motion to approve the Liquor Licence for the Albertville Bar, pending proof of insurance. Marvin Vetsch paid the first portion of the fee in the amount of $1,000 to the City, with the remaining balance due on or before October 1, 1991. Berning seconded the motion. All voted aye. Donatus Vetsch was appointed assistant weed inspector. Vetsch made a motion to purchase the computer hardware system as proposed by HEP Computer Services in the amount of $3,867.53. Barthel seconded the motion. All voted aye. Vetsch reported that Tom Thelen of the League of Minnesota Cities has advised him that an intern program through St. Cloud State University may be helpful to the City for sorting through the City's records and establishing a retention records program. Vetsch made a motion directing Linda to contact SCSU's Urban Studies Department in an attempt to get two students from the program to work in the City Hall under the direction of the clerk to set up a filing and retention system for the City's records. Barthel seconded the motion. All voted aye. Barthel reported on the Park Board's request for directional and Slow - Children at Play signs for the parks. The Park Board is also requesting that the City contact the Sheriff's Department about locking the parks' bathrooms at 10:00 PM daily on their regular rounds. Barthel informed the Council that Paul Heinen has indicated that he will be submitting his letter of resignation from the Park Board. Mayor Walsh asked Thore to set up a meeting with the Council to discuss the water tower being considered by the Joint Powers Board. Linda reported that Zimmer Brothers have paid the City one- half of the land rent due for City property on the north side of the ponds. Barthel made a motion to pay the bills as presented (Check #5036 through Check #5062). Berning seconded the motion. All voted aye. Vetsch made a motion to adjourn at 10:45 PM. Barthel seconded the motion. All voted aye. la,4— ,�mes A. Walsh, Mayor Lindi Houghton, Cler ALBERTVILLE CITY COUNCIL March 18, 1991 Albertville City Hall 7:30 PM COUNCIL MEMBERS PRESENT: Vetsch, Berning, Walsh, Barthel COUNCIL MEMBERS ABSENT: Cornelius Mayor Walsh called the regular meeting of the Albertville City Council to order. Vetsch made a motion to approve the agenda. Barthel seconded the motion. All voted aye. The minutes of the March 4, 1991, regualr meeting and the March 11, 1991, special meeting were approved on a motion by Vetsch, seconded by Berning. All voted aye. Mayor Walsh reported to the Council that he and Councilman Vetsch had conducted two interviews for the position of clerk treasurer on March 15th. The recommendation from the interviewers is to hire Linda Houghton as clerk/treasurer. Barthel made a motion to hire Linda Houghton as clerk/treasurer effective April 1, 1991. This will allow Linda to give two week notice to Joint Powers. Vetsch seconded the motion. All voted aye. Vetsch made a motion to set salary for the clerk/treasurer position at $23,500 this year to be prorated over the year, and to give the clerk/treasurer the same benefits as other city employees. Linda will be allowed one week of paid vacation in 1991. Berning seconded the motion. All voted aye. Sue Peterson addressed the Council on her proposal to open an antique business at her home. The Council advised her to set up a public hearing with the Planning & Zoning Commission. Ken Lindsay requested permission to attend the Pond School April 23-26. Registration fee is &60. Ken estimated hotel expenses around $150. The Council agreed to send Ken to the school. Ken was directed to present a written report on a ramp project for the ponds. Ken reported that it will cost $69 to repair the props on the pontoon. The Council okayed repairs to both props. Ken requested permission to either build or buy a two -wheeled trailer. Building cost would be about $150 or he may be able to purchase a used trailer for between $100-$125. The Council authorized Ken to either build or buy a two -wheeled trailer at, a not -to -exceed cost of $150. Ken reported that he need 12 yards of ag lime for the ball fields. He will purchase the ag lime from Dennis Fehn for $300 and the purchase will be debited from the Park Fund. Ken was authorized to purchase a measuring wheel from Northern for $60.99. Ken reported he still has six trees for the Four Season Park and suggested that they be planted for Arbor Day. Engineer Thore Meyer presented the Feasibility Study for improving 50th Street. Members of the audience living along 50th Street expressed concerns over how the project would be funded. Mayor Walsh suggested that two residents of 50th Street, one Council member and the engineer meet to discuss the 50th Street Improvement. Berning made a motion to adopt a resolution requesting Wright County to proceed with a study via MNDot to lower the speed limit on 50th Street to 30 mph and to install two additional stop signs on the intersection of 50th Street, Main Avenue and County Road 35. Barthel seconded the motion. All voted aye. The Council tabled action on the Bernard Vetsch drainage problem. Mayor Walsh read a Notice of Intention to Levy dated March 10, 1991, from the Internal Revenue Service regarding the payroll taxes not paid for the years 1988, 1989. and 1990. Pat Krause, from the City's auditing firm, has contacted the IRS regarding this notice. The IRS has since placed a hold on their action and are in the process of transferring the City's records from their Kansas City office to their St„ Paul office. The Council also reviewed the letter from City Attorney Radzwill advising the Council to grant power of attorney to both Pat Krause, auditor, and himself as attorney to work directly with the IRS to resolve the problem. Vetsch made a motion to adopt a resolution granting power of attorney to Pat Krause of Gruys, Johnson, and Associates, and Bill Radzwill, City Attorney, to deal directly with the IRS on the tax forms for 1988, 1989, and 1990. Barthel seconded the motion. All voted aye. John Darkenwald, George Yankoupe, and Wally Odell addressed the Council concerning Westwind Second Addition. They requested a public hearing before the Planning & Zoning Commission as soon as possible for preliminary plat approval. The Planning & Zoning Commission will set the public hearing. The Council reminded the developers that, the 14+ acre park land has not been deeded to the City. The City attorney needs the definite boundaries of the park before he can get, title for the City. The developers indicated that they are willing to give the City access to the proposed park this year if the City wishes. Barthel made a motion to raise the Firemen's Relief Association from $200 per year to $240 per year and to review the figures again in a year. Vetsch seconded the motion., All voted aye. gr-A wL-� lil)5111,0 The Council discussed implementing a quarterly informational letter to all residents of the City advising them on events and actions of the City. Linda was directed to get written quotations for curbside recycling from Wright Recycling and Polka Dot Recycling for the Council's consideration. The Council directed Linda to inform Megan Cassidy that the City would not, supply 24 recycling bins for the Elementary School. Mayor Walsh and Linda will meet with Hzri-}ine Peterson to review his computer hardware package. rrlkv- The Council will direct the Friendly City Days Committee to try to buy power from the carnival. The Council must first get permission from Burlington Northern before a dead cottonwood tree on their property can be removed. Vetsch made a motion to adopt a resolution requesting Wright County to make a study to determine if the speed limit can be lowered to 40 mph on County Road 37 by the Westwind development to the stop sign on County Road 19. Barthel seconded the motion. All voted aye. The City Attorney has advised Linda of a Clerk and Financial Officer's Seminar to be held on March 20-22, 1991, at the Sunwood Inn in St, Cloud. The Council asked Linda to attend the seminar. The following checks will be added to the bills to be paid: Check #5028 for $60.00 to the Minnesota Pollution Control for registration fees to the Pond School, Check #5029 for $25.00 to the Minnesota Clerk and Financial Officers Association for membership fees, and Check #5030 for $105.00 to the University of Minnesota for the clerk seminar. Vetsch made a motion to pay the bills as presented. Berning seconded the motion. All voted aye. Berning made a motion to adjourn at 11:10 PM. Vetsch seconded the motion. All voted aye. James A. Walsh, Mayor Linda Houghton, Recorder ALBERTVILLE CITY COUNCIL PUBLIC HEARING March 26, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor Walsh, Councilmen Vetsch, Berning, and Berth&&. Attorney Bill Radzwill, Building Inspector Kevin Mealhouse, Secretary Linda Houghton Mayor Walsh called the public hearing to order. The purpose of the public hearing is to adopt the Uniform Building Code Ordinance. There was no audience attending the meeting. Attorney Radzwill reviewed the proposed ordinance with the Council and advised them that the ordinance should be reviewed and updated every two years to be in compliance with the state regulations as they change. Building Inspector Kevin Mealhouse told the Council he was in agreement with the ordinance as proposed. Vetsch made a motion to adopt Ordinance 91-2, the Uniform Building Code, for the City of Albertville. Berning seconded the motion. All voted aye. The ordinance will be effective as soon as it is published. Barthel made a motion to adjourn, seconded by Vetsch. All voted aye. James A. Walsh, Mayor Linda Houghton, Secretary CITY OF ALBERTVILLE FINANCIAL STATEMENT March 15 - April 1, 1991 Beginning Cash Balance March 15, 1991 INCOME 3/16 - 4/1 Building Permits 1,966.24 Inspection Permits 75.00 Park Fund Donation 439.50 Sewer Receipts 1,987.70 Storm Water Receipts 64.22 Title Searches 10.00 Miscellaneous Income 36.20 TOTAL INCOME EXPENSES 3/16 - 4/1 Check #`s 5004-5030 (Approved 3/18) Check # 5031 - Post Off. (Postage -Sewer bills) Check # 5032 - K. Lindsay (3/11-3/25 Payroll) Check # 5033 - Mike R. (3/11-3/25 Payroll) Check # 5034 - Linda (3/18-3/22 Payroll) Check # 5035 - PERA TOTAL EXPENSES 7,984.75 85.50 751.00 514.79 335.65 2 8 9 ENDING CASH BALANCE APRIL 1, 1991 4,578.86 $847,598.73 $842,257.41 CITY OF ALBERTVILLE BILLS TO BE PAID April 1, 1991 Check No. Vendor Reason 5036 G. D. LaPlant Garbage Service _Amount 57.77 5037 aright County Treasurer Homestead Cards 140.20 5038 William Radzwill Legal Service 2,638.00 (1/24 - 3/26) 5039 Emergency Apparatus Repairs - Fire Truck 247.60 Maintenance 5040 Star Tribune Clerk/Treasurer Ad 105.00 (3/3 - 3/9) 5041 Hackenmueller's February `91 Charges 97.05 (Gas/Misc.) 5042 NSP Service 662.04 5043 American Nat'l Bank G.O. Refunding Bonds 190.51 (Service 9/21-3/20) 5044 Meyer-Rohlin, Inc. Engineering October 90 7,962.89 through March 91 5045 United Telephone System Service/Installation 517.52 of fax line 5046 The Yellow Pages Listing 147.00 5047 C. L. Paulson Associates Fax Service 8.00 5048 Welter's, Inc. Parts/Repairs 46.70 5049 Chouinard Office Products Clean/repair typewriter 77.50 5050 Donatus Vetsch March 91 185.00 5051 Duane Berning March 91 133.04 5052 Mark Barthel March 91 172.46 5053 Don Cornelius March 91 75,00 5054 NSP Street Lights 1,594.43 5055 Albertville Auto Parts Oxygen tank/oil filter 25.48 5056 5057 5058 5059 5060 5061 5062 Diversified Inspection Linda Houghton Information Policy Office Crow River News Gruys, Johnson & Assoc AT&T Jim Walsh Mileage to St. Cloud (3/20,3/21,3/22) City General Retention Schedule Booklet Notices Accounting/Auditing Monthly maintenance March 91 1,613.25 54.78 5.00 39.15 773.75 23.38 .77 $17,838.717