1991-06-17 CC Agenda/PacketALBERTVILLE CITY COUNCIL
AGENDA
June 17, 1991
I. CALL MEETING TO ORDER
II. APPROVAL OF THE AGENDA
III. APPROVAL OF THE MINUTES
* June 3. 1991
IV. COMMUNITY FORUM
* Merlin Valerius - Compost
V. DEPARTMENT BUSINESS
A. PLANNING & ZONING
* Norm Arns - Variance Request
B. ADMINISTRATION
* MN Municipal Clerks Institute (July 15 -19) $170.00
* Approval to pay bills (Checks #5244-#5294)
VI. COUNCIL MEMBER REPORTS
VII. OTHER BUSINESS
VIII. ADJOURNMENT
ALBERTVILLE CITY COUNCIL
June 17, 1991
Albertville City Hall
PRESENT: Councilmen
City Clerk Linda Houghton
ABSENT: Mayor James
7:30 PM
Vetsch, Barthel, Berning, and Potter,
Walsh
Acting Mayor Vetsch called the regular meeting of the
Albertville City Council to order at 7:30 PM.
The agenda was amended by adding approval of a 3.2 Liquor
License for the Albertville Jaycees on June 29 and 30. Barthel
made a motion to approve the agenda as amended. Potter seconded
the motion. All voted aye.
Potter made a motion to approve the minutes of the June 13,
1991, meeting as presented. Berning seconded the motion. All
voted aye.
Merlin Valerius discussed his proposal for curbside pickup of
leaves and grass clippings in the City for composting. He will
begin pickup every other Tuesday from 4:00 PM to 9:00 PM beginning
on July 2, 1991. He will charge users $.50 per bag of compost
material picked up. The Council directed Linda to place a news
release in the Crow River News advising city residents of the
service to be offered. Berning will work with Valerius to get the
program implemented.
Potter made a motion to approve the 3.2 Liquor License for the
Albertville Jaycees during the softball tournament on June 29th and
June 30th. Barthel seconded the motion. All voted aye.
Berning made a motion to accept the recommendation of the
Planning and Zoning Commission and to grant Norm Arns a variance
on the setback requirements to construct an addition to the
Particle Control buildings. The addition meets all building code
requirements and will be the same color as the existing buildings.
Potter seconded the motion. All voted aye.
Barthel made a motion to send Linda to the Minnesota Municipal
Clerks Institute at the Earle Brown Continuing Education Center
July 15-19, 1991, for Workshop 1 at a cost of $170. Linda has
received a $100 Tom Moran Scholarship from the Municipal Clerks &
Finance Officers Association to attend the Institute. Potter
seconded the motion. All voted aye.
Barthel made a motion to approve payment of Check #'s 5244 -
5284 with the exception of Check #5248 to Robert Miller Law Office.
'-N Linda was directed to contact Miller's office advising that the
City wants the projects finalized and that the City will no longer
be responsible for any further legal services rendered. Berning
seconded the motion. All voted aye.
Linda was directed to send an official thank you letter to the
City of St. Michael for donating time and equipment to help
Albertville prepare for Albertville Friendly City Days.
Berning reported that the deeds for the Park & Ride areas have
not yet been recorded. The matter has been referred to the
attorney.
Barthel made a motion to adjourn at 8:50 PM. Berning seconded
the motion. All voted aye.
Linda Houghton, Clerk
ALBERTVILLE CITY COUNCIL
June 3, 1991
Albertville City Hall 7:30 PM
PRESENT: Mayor James Walsh, Councilmembers Duane Berning,
Donatus Vetsch, and Mark Barthel, City Engineer Thore Meyer, City
Attorney Bill Radzwill, City Clerk Linda Houghton
Mayor Walsh called the regular meeting of the Albertville City
Council to order at 8:10 PM. The meeting was called to order late
because of a quorum was not present at 7:30 PM.
The following addition and correction was made to the agenda:
(1) Consideration of a resolution to the Wright County Board of
Commissioners concerning the 6.5% sales tax. (2) Approval of
check #5209-5240. Vetsch made a motion to approve the amended
agenda. Barthel seconded the motion. All voted aye.
The minutes of the May 20, 1991, were amended as follows:
(1) Page 3, Paragraph 5 is amended to state Barthel made the
motion and Berning seconded the motion. (2) Page 4, Paragraph 5
is amended to state Berning made the motion and Barthel seconded
the motion. (3) Page 3, Paragraph 1, Item 5 is amended to read
"owns" instead of "owes". Barthel made a motion to approve the
minutes as amended. Vetsch seconded the motion. All voted aye.
The minutes of the May 30, 1991, special meeting were amended
as follows: (1) Councilmember Duane Berning was not present at
the meeting until 9:00 PM. (2) Page 1, Paragraph 7 is amended to
read Barthel made the motion. Berning made a motion to approve
the minutes as amended. Barthel seconded the motion. All voted
aye.
There was no Community Forum items.
The Council reviewed the article from the May 30, 1991,
edition of the Monticello Times concerning the actions taken on the
drainage question from the Westwind development into County Ditches
9 and 21. Engineer Thore Meyer stated that the proposed rate of
flow from drainage from the Westwind development would actually be
slower than before the development occurred.
Thore reviewed the Feasibility Study for the Westwind Second
Addition, dated June 3, 1991, with the Council. The projected
costs of installing sanitary sewer, watermains, storm sewer lines,
street and the outlet storm sewer is $341,873. Contingencies and
engineering costs bring the total of the project to $420,500. This
figure does not include bonding costs, financing or legal fees.
John Darkenwald, individually and as President of John George,
Inc., and George Yankoupe, individually and as Secretary/Treasurer
of John George, Inc., owner of 100% of the Westwind property,
presented the Council with a signed Petition for Local Improvement
and Agreement To Be Assessed.
Vetsch made a motion to adopt Resolution 1991-1 (Resolution
Accepting Petition, Accepting Feasibility Study, Ordering
Subdivision Improvements, and Ordering Advertisement for Bids for
Municipal Improvements to Westwind Second Addition Subdivision,
City of Albertville, Wright County, Minnesota). Barthel seconded
the motion. All voted aye. Bid opening is set for 2:00 PM on
Tuesday, July 2, 1991. A special meeting of the City Council is
set for 7:30 PM on Tuesday, July 2, 1991, to review the bid
tabulations and award the bids for construction of the Westwind
Second Addition improvements. Request for bids will be advertised
in the Crow River News and the Construction Bulletin. Barthel
seconded the motion. All voted aye.
Attorney Radzwill reviewed the draft of the Developer's
Agreement for the Westwind Second Addition. The developers have
requested in their letter dated May 28, 1991, that the guaranteed
surety amount be reduced from 30% to 15% based on the prior
performance of the Westwind First Addition. Attorney Radzwill
recommended that the Council require a 30% Letter of Credit in the
amount of approximately $135,000. Radzwill indicated that this
amount would give the City protection for two years. A 25% Letter
of Credit (approximately $112,500) would protect the City for
approximately one and one half years, and a 22.5% Letter of Credit
(approximately $101,250) would protect the City for a little over
one year.
Vetsch made a motion to require a 25% guaranteed surety
(Letter of Credit) in the amount of $112,500 from the developers
for the Westwind Second Addition improvements. Barthel seconded
the motion. All voted aye.
John Darkenwald requested that the 25% Letter of Credit to be
provided to the City by the developer be released at the time that
75% of the assessments are paid off. The Council agreed to
consider a petition from the developer to release the Letter of
Credit at the time that 75% of the assessments are paid in full.
The assessment period for the Westwind Second Addition improvements
will be set at 12 (twelve) years.
Engineer Thore Meyer will provide plans for erosion control
in the Westwind Second Addition if the storm sewer line is not
completed as proposed in the Feasibility Study and will be
incorporated in the Developer's Agreement.
Other items mutually agreed upon by the Council and the
developer will be incorporated in the Developer's Agreement as
follows:
(1) The developer will provide the City cash, irrevocable
letter of credit or other satisfactory surety in the sum of
$15,000, which represents 50% of the estimated costs of all on and
off -site escrow improvements.
(2) Escrow items will be completed by the Developer on or
before October 1, 1994, to the City's satisfaction.
(3) The boulevard improvements for each lot or parcel shall
be completed to the City's satisfaction within 60 days of the date
that a certificate of occupancy is issued, unless the certificate
of occupancy is issued after October 1 and before March 30 in any
given year. In which case the boulevard improvements must be
completed by the following June 15.
(4) No fencing of the retention pond will be required. A
siltation pond will be created to contain drainage before it moves
to the retention pond. If the retention pond meets the City's
standards upon completion of the improvements, the developer will
not be required to do a clean -out of the retention pond.
A final draft of the Westwind Second Addition Developer's
Agreement will be prepared by the City Attorney.
Barthel made a motion to adopt the Resolution Urging Adoption
of One -Half Percent Local Option Sales Tax. Berning seconded the
motion. All voted aye.
Vetsch made a motion to declare a vacancy on the City Council
as a result of the death of Councilmember Donald Cornelius.
Berning seconded the motion. All voted aye.
Mayor Walsh recommended the appointment of Roger Johnson to
fill the vacancy on the Council for the remaining portion of
Councilmember Cornelius' term.
Berning made a motion to appoint Michael Potter to fill the
vacancy on the Council for the remaining portion of Cornelius' term
since Potter has indicated his willingness to serve on the Council
by running for the mayor's position in the last election. Barthel
seconded the motion. Berning, Barthel and Vetsch voted aye. Walsh
voted no. The motion was carried.
Michael Potter took the Oath of Office and was officially
sworn in as a member of the Albertville City Council. Potter's
term will expire the first business day of January, 1993.
The Council agreed to purchase a service contract for the
postage meter from Pitney Bowes for a one year period at a cost
of $70.
Berning made a motion stating that the Planning & Zoning
Commission must approve the hiring of outside professional staff
on issues before the Commission effective immediately. Vetsch
seconded the motion. All voted aye.
Vetsch made a motion to adopt a Resolution Requesting Funding
for a Wright County Overall Economic Development Plan (OEDP) and
to contribute $500 to get the OEDP implemented. Barthel seconded
the motion. All voted aye.
Berning reported that the Park & Ride property on County Roads
N
19 and 37 deed has not been recorded.
the information to the city attorney.
Linda was directed to get
Mayor Walsh appointed Potter to the Park Board effective
immediately.
Vetsch made a motion to pay bills as presented (Check numbers
5209 through 5240) and to add Check #5241 in the amount of $70 for
the maintenance contract on the postage machine and Check #5242 in
the amount of $500 for the OEDP. Barthel seconded the motion. All
voted aye.
Berning made a motion to set a special meeting for the purpose
of reviewing the 1990 audit report on Tuesday, June 25, 1991, at
7:30 PM. Potter seconded the motion. All voted aye.
Barthel made a motion to adjourn at 11:05 PM. Potter seconded
the motion. All voted aye.
4
James A. Walsh, Mayor
Linda Houghton, Clerk
CITY OF ALBERTVILLE
FINANCIAL STATEMENT
May 31, 1991 - June 17, 1991
Beginning Cash Balance May 31, 1991
INCOME (May 31 - June 17)
Animal Control
59.50
Building Permits
5,808.49
Digging License
115.00
Dog License
10.00
Donation - Lions
(Air Compressor)
2,000.00
Donation - Jaycees
(Parks)
7,500.00
Fraser Loan Payment
585.27
Interest Earned
395.77
Liquor Licenses
350.00
Park Donation
120.93
Park Rental
25.00
Recycling Incentive
1,373.29
Refund - Quest Data
200.00
Sewer Receipts
6,219.08
Storm Water Receipts
538.51
Title Searches
30.00
Miscellaneous Income
40.00
TOTAL INCOME
Voided Check # 5235
EXPENSES (May 31 - June
17)
Check #'s 5209-5241
28,231.69
(Approved 6/3/91)
Check # 5242 - Cash
49.79
(Petty Cash)
Check # 5243 - Kahler
206.90
Plaza Hotel
Bank Charges - checks
23.50
TOTAL EXPENSES
Ending Cash Balance June 17, 1991
SEWER_CONSTRUCTION FUND
Cash Balance May 30, 1991
Interest Added May 31
Ending Cash Balance June 17, 1991
25,445.84
1.76
28,581.88
$75,993.12
$72,858.84
$172,620.03
733.04
$173,353.07
INVESTMENTS:
CD
#150231 (GF) -
matures
12/12/91
@ 5.90%
CD
#8288 Sewer -
matures
10/9/91
@ 6.6%
CD
#7640 -
matures
10/18/91
@ 6.00%
CD
#8287-Sewer -
matures
4/10/92
@ 7.00%
CD
#8290 (GF) -
matures
4/10/92
@ 7.00%
CD
#8286-Sewer -
matures
10/10/92
@ 7.25%
CD
#8289 (GF) -
matures
10/10/92
@ 7.25%
TOTAL INVESTMENTS
n
99,454.52
300,000.00
38,262.60
250,000.00
250,000.00
500,000.00
500,000.00
$1,937,717.12
CITY OF ALBERTVILLE
BILLS TO BE PAID
June 17, 1991
Check
No. Vendor
Reason
Amount
5244
Princeton Coop Asso
Bags AG Line
7.40
5245
Northwest Asso Consultants
Fraiser Steel
64.18
5246
Wright Recycling
Month of May
1991
500.00
5247
New Brighton Lumber Co
Plywood (Fire
Dept.)
34.05
5248
Robert J. Miller
G&K Milling -
167.50
505.00
Custom Canopy
- 167.50
Ackerman Dog
- 170.00
5249
Don's Auto Service
Gas for Truck
&
205.62
Lawn Mowers
5250
Void
0.00
5251
G. L. LaPlant
May Garbage Service
57.77
5252
AT & T
Monthly Service
23.28
5253
Minnegasco
Monthly Service
20.24
5254
City of Otsego
5-1/3 Hr. Grading
400.00
5255
Monticello Animal
May 1991 Service
58.00
Control
5256
PERA
Jacqueline Peterson
270.95
6/1/90 - 8/10/90
5257
Wright County Sheriff's
April 1991 Service
2,144.37
Department
5258
Dennis Fehn Gravel &
Load Class 5
77.00
5259
DJ's Total Home Care
Flags - 14.94
748.90
Fire Dept. - 95.78
Hall/Maint. - 153.71
Parks - 484.47
5260
Meyer - Rohlin
May 1991 Staking
T 1�2.41
Lights for Softball
Field
5261
Browning - Ferris
Rental & Service
87.10
Industries
5/23/91 - 6/30/91
5262
Communications Auditors
Retune Receiver
16.50
5263
Albertville Auto Parts
Batteries
5.64
5264
Gopher State One -Call
Monthly Service May
35.00
5265
Feed -Rite Controls Inc
Pump
549.00
5266
Void
0.00
5267
San -Tom Enterprises Inc.
5 Hours Street
250.00
Sweeping
5268
City of Monticello
Animal Control
104.50
May 1991 Control
5269
U S Department of
Bond -Payment
40,500.00
Commerce
J.P.-Reimbused
5270
U of M
Clerks Institute
170.00
Registration
(270 Less 100
scholarship)
July 15 - 19
5271
Chouinard Office Products
Office Supplies
266.52
5272
Beacon Sports Products
Home Plate &
46.47
Pitcher Plate
5273
MN Clerk & Finance
Membership Fees
25.00
Officers Association
7-1-91 - 6-30-92
5274
Ken Lindsay
Pay Period 6/3-6/16
5275
Linda Houghton
Pay Period 6/3-6/16
5276
Mike Rutkowski
Pay Period 6/3-6/16
5277
Ann Marie Connors
Pay Period 6/3-6/16
5278
P.E.R.A.
Payroll Taxes For
Pay Period 6/3-6/16
5279
Security Bank NW
Federal Deposit
Pay Period 6/3-6/16
5280
Diversifed Inspection
Invoice #081210
590.35
Services
5281
St. Michael Floral
For D. Cornelius
47.49
5282 Art, Signs & Sales
5283 Meyer-Rohlin, Inc.
5234 Crow River News
Tennis Court Rules 120.00
1991-1 Improvement 3,845.75
Pro j ec t-parksedge
1/1/91-6/10/91 - 2,724.46
Joint Powers Water
Engineering Staff Time
April & May - 750.00
io print 4 historic 12.OD
negatives.
Total bills (does not include payroll check s) $51,920.49
UNIVERSITY OF MINNESOTA
Twin Cities Campus
June 4, 1991
Department of Professional
Development and
Conference Services
Continuing Education and
Extension
214 Nolte Center
315 Pillsbun• Drive S.E.
Minneapolis, MA'55455-0139
612-625-6616
Far:612-626-1632
To: Linda Houghton
From: Joe Kroll, MCFOA
Bev Ringsak, Program Associate, 625-6689
Cheryl Tauer, Chair, Scholarship Committee
Congratulations on receiving a Tom Moran Scholarship to the 1991
Minnesota Municipal Clerks Institute. You have been allotted a
scholarship to defray the cost of tuition and materials at this
year's institute program, July 15-19, to be held at the Earle
Brown Continuing Education Center.
Please register for the institute on the scholarship recipient
form below. DO NOT USE THE GENERAL REGISTRATION FORM. Please
make your own arrangements for hotel accommodations.
If you cannot attend the 1991 institute, please contact Bev at
the number given above.
(detach and mail) 87-03br
SCHOLARSHIP RECIPIENT FORM
MINNESOTA MUNICIPAL CLERKS INSTITUTE
July 15-19, 1991
Name L iti"i7,47 f/ L'� X/ Teti%
City of ATl'/LLB
City address A /.
Af-
Work phone '� Position ,r%- - T�== �.� % i i
03 Year 1 scholarship recipient fee of $170, Workshop 1
v 04 Year 2 scholarship recipient fee of $220, Workshop 2
05 Year 3 scholarship recipient fee of $220, Workshop 3
Mail to: Registrar, Department of Professional Development
235 Nolte Center, 315 Pillsbury Drive SE
Minneapolis, MN 55455