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1991-07-01 CC Agenda/PacketALBERTVILLE CITY COUNCIL AGENDA July 1, 1991 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * June 17, 1991 * June 25, 1991 Audit Report Meeting IV. COMMUNITY FORUM Beth Barthel, Junior Miss Albertville & Kyle Shepard, Junior Commodore Deb MacRunnel - Concerns over speeding on city/residential streets * Other V. DEPARTMENT BUSINESS A. MAINTENANCE * Map showing sewer mains cleaned recently * July work schedule B. ENGINEERING * Letter Dated 6/26/91 RE: settlement of streets Approve Plans & Specs for Westwind 2nd Addition * Project Updates C. LEGAL Sunrise Commercial Park assessments Westwind 2nd Addition - Developer's Agreement and preliminary plat approval * Parksedge Project * Personnel Policy * Project Updates D. FIRE DEPARTMENT * Rick Wacker/Paul Heinen - False alarms E. BUILDING INSPECTOR F. ADMINISTRATION City Membership in Minnesota Association of Small Cities Approval to pay bills (Checks #52e6-#5311) VI. COUNCIL MEMBER REPORTS Mike Patter/Donatus Vetsch - Winter Olympics * Donatus Vetsch - Weed Control VII. OTHER BUSINESS VIII. ADJOURNMENT ALBERTVILLE CITY COUNCIL July 1, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Michael Potter, Duane Berning, Donatus Vetsch and Mark Barthel, Clerk Linda Houghton, Engineer Thore Meyer, Attorney Mike Couri Mayor Walsh called the meeting to order. The agenda was amended under Administration to read approval of check numbers 5287-5314. Barthel made a motion to approve the amended agenda. Vetsch seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the June 17, 1991, minutes. Berning seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the June 25, 1991, Audit Report meeting. Barthel seconded the motion. All voted aye. Deb MacRunnel, 11791 57th Street NE, requested that 30 MPH speed limit signs be posted along Barthel Industrial Drive. The Council agreed to have speed limits signs posted on Barthel Industrial Drive and to install "Slow -Children at Play" signs on 57th Street. The Maintenance Department has had 11,891 feet of sewer mains cleaned recently and a report was presented to the Council. The Council reviewed the July Maintenance Work Plan and directed the maintenance department not to proceed with further crack sealing. Crack sealing will be done earlier in March and April of next year. Engineer Thore Meyer presented the Council with a report on areas in the City where street settlements have occurred. The curb has settled by one home on Lannon Avenue and the owner is planning to replace his driveway. Thore recommended that the City negotiate with the contractor who will be replacing the driveway and have him replace the 20'-30' of curb that has settled at the time he does the driveway. Thore suggested the City have an inventory on the streets and establish a five year maintenance plan and budget accordingly. Rick Wacker, Assistant Fire Chief, questioned whether the City could set up a schedule of charges for false alarm calls due to mechanical problems with the fire alarms. Wacker was asked to contact other area fire departments and find out how they deal with repeated false alarms. The attorney will check the statutes that may apply. Thore reviewed the plans and specs for the Westwind Second Addition with the Council. He explained that drainage would use the existing ditch through an extension of the present storm sewer lines. He explained that the backfilling specs have been changed to require the contractor to dry out the soils to the optimum level before filling. Thore expects that drying the soils may alleviate some future settlement. The service leads will be located on the center of the lot and will be extended an extra 10' into the lot. Vetsch made a motion to approve the plans and specs for the 1991-1 Improvement Project (Westwind Second Addition). Barthel seconded the motion. All voted aye. Attorney Mike Couri informed the Council that the assessments on the Sunrise Commercial Park development have been reviewed. The assessments should be for 105% of the total costs. Couri reported he has found that the project was assessed for more. It appears that a $5,000-$6,000 reduction in assessments should be made. He will check into the statutes to determine if a re -assessment hearing must be held. Couri also reviewed the draft of the developer's agreement for Westwind Second Addition. Since the Corps of Engineers required some small changes in the detention pond, a paragraph concerning ^ the siltation pond will be deleted. A final developer's agreement will be forwarded to the developer for signature as soon as it is completed. Couri advised the Council that the Parksedge development is nearly complete and the Council should bond to finance the project. Several other City projects may be tied into the same bond. The Council tabled discussion on the revised Personnel Policy until the next meeting. Barthel made a motion to approve the Class B Gambling License for the Albertville Lions to be operated out of the 152 Club. Potter seconded the motion. All voted aye. Building Inspector Kevin Mealhouse will provide the Joint Powers representatives the report on the pressure test done at the new high school site as soon as it arrives. The Council directed Linda to check if the City joined the Minnesota Association of Small Cities the past year and determine the benefits the City would receive from membership. Vetsch made a motion to approve check numbers 5287-5314. Berning seconded the motion. All voted aye. Barthel made a motion to approve the payment agreement between the City and the Steffens for the special assessments on the Beaudry property and to approve payment of the Deed Tax when the deed is recorded at the County. Vetsch seconded the motion. All voted aye. Linda reported that GAB, the insurance company for the City, has denied the claim for damage incurred to Henry Zachman's vehicle while parked at the City Park and Ride. Councilmen Vetsch and Potter attended an organizational meeting to set up an agenda to celebrate the Winter Olympics. Another meeting has been scheduled for July 8 at City Hall at 8:00 PM. Linda was directed to place a notice in the Crow River News concerning weed removal. The Council reviewed the quotes for additional sod for the Four Season Park. Vetsch made a motion to approve purchase of additional sod and black dirt at a not -to -exceed cost of $2200. Barthel seconded the motion. Potter will visit the park to determine how much sod is necessary. Vetsch made a motion to adjourn at 10:55 PM. Potter seconded the motion. All voted aye. es A. Walsh, Mayor Linda Houghton, C ejrk ALBERTVILLE CITY COUNCIL June 17, 1991 Albertville City Hall PRESENT: Councilmen City Clerk Linda Houghton ABSENT: Mayor James 7:30 PM Vetsch, Barthel, Berning, and Potter, Walsh Acting Mayor Vetsch called the regular meeting of the Albertville City Council to order at 7:30 PM. The agenda was amended by adding approval of a 3.2 Liquor License for the Albertville Jaycees on June 29 and 30. Barthel made a motion to approve the agenda as amended. Potter seconded the motion. All voted aye. Potter made a motion to approve the minutes of the June 13, 1991, meeting as presented. Berning seconded the motion. A1_ voted aye. Merlin Valerius discussed his proposal for pickup of leaves and grass clippings in the City for compcsting. He will begin pickup every other Tuesday from 4:00 PM to 9:00 PM beginnin on July 2, 1991. He will charge users 5.30 per bag of compost material picked up. The Council directed Linda to place a news release in the Crow River News advising city residents of the service to be offered. Berning will work with Valerius to get the program implemented. Potter made a motion to approve the 3.2 Liquor License for t'-e Albertville Jaycees during the softball tournament on June ?9th and June 30th. Barthel seconded the motion. All voted aye. Berning made a motion to accept the recommendation of the Planning and Zoning Commission and to grant Norm Arns a variance on the setback requirements to construct an addition to t1z= Particle Control buildings. The addition meets all building code requirements and will be the same color as the existing buildings. Potter seconded the motion. All voted aye. Barthel made a motion to send Linda to the Minnesota Municipal Clerks Institute at the Earle Brown Continuing Education Center July 15-19, 1991, for Workshop 1 at a cost of $170. Linda has received a $100 Tom Moran Scholarship from the Municipal Clerks & Finance Officers Association to attend the Institute. Potter seconded the motion. All voted aye. Barthel made a motion to approve payment of Check #'s 5244 - 5284 with the exception of Check #5248 to Robert Miller Law Office. Linda was directed to contact Miller's office advising that the City wants the projects finalized and that the City will no longer be responsible for any further legal services rendered. Berning seconded the motion. All voted aye. Linda was directed to send an official thank you letter to the City of St. Michael for donating time and equipment to help Albertville prepare for Albertville Friendly City Days. Berning reported that the deeds for the Park & Ride areas have not yet been recorded. The matter has been referred to the attorney. Barthel made a motion to adjourn at 8:50 PM. Berning seconded the motion. All voted aye. Linda Houghton, Clerk CITY OF ALBERTVILLE FINANCIAL STATEMENT June 17, 1991.- June 27, 1991 Beginning Cash Balance June 17, 1991 INCOME (June 18 - June 27) Building Permits 3,139.74 Liquor Licenses 200.00 Sewer Receipts 529.13 Special Assessment Paid 5,394.89 Storm Water Receipts 50.98 Title Searches 1_0.00 TOTAL INCOME Voided Check # 5269 EXPENSES (June 17 - June 27) Check Vs 5244-5285 55,069.28 (Approved 6/17/91) TOTAL EXPENSES Ending Cash Balance June 27, 1991 SEWER CONSTRUCTION FUND Cash Balance June 27, 1991 9,324.74 40,500.00 55,069.28 INVESTMENTS: CD #150231 (GF) - matures 12/12/91 @ 5.90% CD #8288 Sewer CD #7640 CD #8287-Sewer CD #8290 (GF) CD #8286-Sewer CD #8289 (GF) matures 10/9/91 @ 6.6% matures 10/18/91 @ 6.00% matures 4/10/92 @ 7.00% matures 4/10/92 @ 7.00% - matures 10/10/92 @ 7.25% - matures 10/10/92 @ 7.25% TOTAL INVESTMENTS $72,858.84 ,467 , 614.30 $173,353.07 99,454.52 300,000.00 38,262.60 250,000.00 250,000.00 500,000.00 500,000.00 $1,937,717.12 CITY OF ALBERTVILLE BILLS TO BE PAID July 1, 1991 Check No. Vendor_ Reason Amount _ 5286 Internal Revenue Service Penalty Assessment 1,023.64 5287 United Telephone System Monthly Bill 212.96 5288 United Telephone System F.C.D. Phone 143.71 5289 Gruys, Johnson & Assoc. State Fire Aid 188.50 5290 D J's Heating & Air Cond. Turbine Ventilators 450.00 City Park 5291 Feed -Rite Controls #158024 2686.96 2,866.96 #158761 57.00 #158808 77.00 #158728 46.00 5292 MacQueen Equipment Inc Inv.#16415 84.41 114.65 Inv.#16524 30.24 5293 Minnesota Copy System Inv.#12914 184.14 237.64 Inv.#12781 53.50 5294 Miracle Recreation Equip. Park Grills (3) 363.55 5295 Hackenmueller's Distilled Water/soap 3.22 5296 Medcenters Health Insurance 857.50 5297 Void 0.00 5298 NSP Sir: Invoices 49.15 361.06 5299 William Radzwill 5300 Linda Houghton Total bills 51.57 21.18 118.32 11.57 109.27 7,916.50 Beaudry 50.00 Fraser 2.150.00 General 2,853.50 Savitski 1,275.00 Larson 75.00 Westwind 1.513.00 Mileage to Rochester 79.88 Mileage to St. Paul $14.698.93 IXN W CITY OF ALBERTVILLE AMITIONAL BILLS TO BE PAID July 1, 1991 Check No. Vendor Reason Amount 5301 Michael Potter June 1991 Council 108.40 5302 Duane Berning June 1991 Council 93.62 5303 Mark Barthel June 1991 Council 118.26 5304 Donatus Vetsch June 1991 Council 130.00 5305 Jim Walsh June 1991 Council 226.67 5306 Ken Lindsey Payroll Period 751.00 6/17/91 - 6/30/91 5307 Mike Rutkowski Payroll Period 544.83 6/17/91 - 6/30/91 5308 Linda Houghton Payroll Period 642.47 6/17/91 - 6/30/91 5309 Ann Marie Connors Payroll Period 436.72 6/17/91 - 6/30/91 5310 PERA Pay Period 295.13 6/17/91 - 6/30/91 5311 Security Bank Northwest Federal Deposit for 923.97 Pay Period 6/17/91 - 6/30/91 5312 MN Dept. of Revenue State Withholding 293.00 5313 Schumm Electric Parts for Bail 2,034.69 Field Lights 5314 Security State Bank Savings Bonds 250.00 for Albertville Royality Total bills $6,847.76