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1991-07-15 CC Agenda/Packet• ALBERTVILLE CITY COUNCIL AGENDA July 15, 1991 I. CALL MEETING TO ORDER 11. APPROVAL OF THE AGENDA III. APPROVAL OF THE MINUTES * July 1, 1991 * July 2, 1991 IV. COMMUNITY FORUM * Jim Hennum - Minimum sq ft building per lot * Other V. DEPARTMENT BUSINESS A. MAINTENANCE B. ENGINEERING * Sewer lines back-up - Main Street * Project Updates C. LEGAL * Westwind 2nd Addition - Developer's Agreement and preliminary plat approval * Personnel Policy * Project Updates D. FIRE DEPARTMENT E. BUILDING INSPECTOR F. ADMINISTRATION * State of MN Dept of Natural Res. Shoreland Grant * Approval to pay bills (Checks #5315-5364) VI. COUNCIL MEMBER REPORTS VII. OTHER BUSINESS A. Property for Sale behind City Hall B. Variance Procedures VIII. ADJOURNMENT UPCOMING MEETINGS July 23rd at 7:30 PM at City Hall RE: Sewer line with Psyk, Marx, Barthel, Hemmun July 24th at 8:00 PM at City Hail RE: Meet with Frankfort Township to discuss 50th Street August 5th at 7:30 PM at City Hall ALBERTVILLE CITY COUNCIL JULY 15, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Michael Potter, Duane Berning, Donatus Vetsch and Mark Barthel, Secretary Ann Connors, Engineer Thore Meyer, Attorney Bill Radzwill & Mike Couri. Mayor Walsh called the meeting to order. Vetsch made a motion to approve the agenda of July 15, 1991. Berning seconded the motion. All voted aye. Berning made a motion to approve the minutes of July 1, 1991. Potter seconded the motion. All voted aye. Barthel made a motion to approve the minutes of July 2, 1991. Vetsch seconded the motion. All voted aye. Mayor and Councilmen requested a follow-up sheet from minutes as a checklist that all items discussed were taken care of. Jim Hennum requested a variance from the minimum size of construction and a lot split. Mayor asked Ann to contact Tom Haller, Chairman of the Planning & Zoning and the rest of the committee about setting up a meeting for Jim Hennum to discuss his variance requests. Potter explained that the Maintenance Department employees and several volunteers laid 850 yards of #2 sod at the cost of $467.50. Potter suggested that the rest could be seeded. A special guest from Sweden was present, Lotta Fritz. She is with the Lions Exchange Program. Vetsch pointed out there are street signs missing by Four Seasons Park. Mayor Walsh asked if the street signs in Westwind were ever moved. Berning asked about the grills and the picnic shelter, which is behind the City hall for 4-Seasons Park. Potter responded that he checked with the Fire Chief and Building Inspector about installing the grills and the requirements. Jill Merges, Chairperson for the Park Board, is responsible to let Ken Lindsay know where the Park Board would like them placed in the Four Seasons Park. Mayor Walsh discussed the sewer problems which Mrs. Youngdahl had discussed with Linda. Thore asked about the video tapes which were made of the sanitary sewer a couple years age. Couri said the City ordinance states it is legal for the City to inspect sump pump pumping in every household. Linda was directed to write a letter to inform all the residents what will be taking place. Engineer Thore Meyer was directed by the Council to get in contact with Francis Schmidt about the cost to replace the curb on Lannon Avenue at the time Schmidt replaces the driveway. Berning is concerned about all the curbs and roads sagging and was told by the Thore to contact another engineer and see what they would say. Council all agreed for Berning to contact another engineer. Attorney Bill Radzwill and Mike Couri both were present to discuss Westwind 2nd Addition, the Developer's Agreement and the preliminary plat. The Council discussed the sedimentation settling pond, the detention pond and whether a fence is needed around them. Council tabled a decision until next Council meeting and set up a meeting with Radzwill, Vetsch and Mayor Walsh to go into detail about this matter for Thursday night, July 18, 1991 at 7:30 PM. Several Westwind lots which need mowing were brought to the developer's attention. Xankoupe agreed to fax a copy of who owned each of the lots in question to the City. The Council tabled discussion on the revised Personnel Policy until the next meeting. Radzwill explained what the grant from the State of Minnesota, Department of Natural Resources Shoreland Grant is and how it works. He advised the Council to sign the preliminary letter. Radzwill explained to the Council that the City would be billed only for one attorney's fee for the meeting, even though both he and Couri attended the meeting. The Council discussed the assessment for Savitski's Sunrise Commercial Park, which the attorneys have been reviewing. A letter explaining what adjustment is necessary and a final wavier will be sent to Andy Savitski to sign. Linda was directed to set up a meeting with Mayor Walsh, Potter and some of the Fire Department to discuss charges. Rick Wacker, Assistant Fire Chief, asked about the Fire Department getting more space. Discussion was tabled. Linda was directed to set up a meeting with all the Council Members to discuss the audit and to understand what it means, before the Council can start on the 1992 budget. Couri informed the Council that neither of the Park & Ride deeds have ever been recorded. The one deed was found in Robert Miller's file. Radzwill suggested that the Council consider bonding the Parksedge improvements, which are nearly complete, and the Westwind Second Addition at the same time. Several other City projects may be tied into the same bond as well. Kevin Mealhouse, City Building Inspector, asked if the Mayor would sign his contract. Fire Department was informed by Radzwill that under the State Fire Code which Albertville has adopted that a false alarm is a misdemeanor. The Council discussed the purchase of the property for sale behind City Hall. There are three lots for sale for $69,000. The property could be used for a Senior Citizens center. Radzwill stated that there are grants available to help on projects like this as long as you have the land. Potter asked that the property be appraised before the decision be made. Mayor Walsh asked Radzwill if any other full service bank could be established in Albertville. Radzwill said he will check and see. State and federal charters are always looking and will try to out bid each other. Ann was directed to put a Thank You in the Crow River News for all who helped lay sod in the Four Seasons Park. Potter will give the list of volunteers to Ann. Robert Heuring approached the Council with a water problem in his field. He says the water is coming from the new high school. Mayor Walsh asked Ann to contact the engineer. Ann was asked to check if the City has a copy of the final site plan on file. Vetsch made a motion to approve check numbers 5315-5364. The Council will hold Check # 5343 (Feed -Rite Controls) until the next Council meeting in order to get quotes from other chemical companies and the amount of Check #5316 will be listed on the next financial statement. Barthel seconded the motion. All voted aye. Barthel made a motion to adjourn at 10:15 PM. Potter seconded the motion. All voted aye. J s A. Walsh, Mayor Ann Marie Connors, S cretar ALBERTVILLE CITY COUNCIL July 1, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Michael Potter, Duane Berning, Donatus Vetsch and Mark Barthel, Clerk Linda Houghton, Engineer Thore Meyer, Attorney Mike Couri Mayor Walsh called the meeting to order. The agenda was amended under Administration to read approval of check numbers 5287-5314. Barthel made a motion to approve the amended agenda. Vetsch seconded the -motion. All voted aye. Vetsch made a motion to approve the minutes of the June 17, 1991, minutes. Berning seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the June 25, 1991, Audit Report meeting. Barthel seconded the motion. All voted aye. Deb MacRunnel, 11791 57th Street NE, requested that 30 MPH speed limit signs be posted along Barthel Industrial Drive. The Council agreed to have speed limits signs posted on Barthel Industrial Drive and to install "Slow -Children at Play" signs on 57th Street. The Maintenance Department has had 11,891 feet of sewer mains cleaned recently and a report was presented to the Council. The Council reviewed the July Maintenance Work Plan and directed the maintenance department not to proceed with further crack sealing. Crack sealing will be done earlier in March and April of next year. Engineer Thore Meyer presented the Council with a report on areas in the City where street settlements have occurred. The curb has settled by one home on Lannon Avenue and the owner is planning to replace his driveway. Thore recommended that the City negotiate with the contractor who will be replacing the driveway and have him replace the 20'-30' of curb that has settled at the time he does the driveway. Thore suggested the City have an inventory on the streets and establish a five year maintenance plan and budget accordingly. Rick Wacker, Assistant Fire Chief, questioned whether the City could set up a schedule of charges for false alarm calls due to mechanical problems with the fire alarms. Wacker was asked to contact other area fire departments and find out how they deal with repeated false alarms. The attorney will check the statutes that may apply. Thore reviewed the plans and specs for the Westwind Second Addition with the Council. He explained that drainage would use the existing ditch through an extension of the present storm sewer lines. He explained that the backfilling specs have been changed to require the contractor to dry out the soils to the optimum level before filling. Thore expects that drying the soils may alleviate some future settlement. The service leads will be located on the center of the lot and will be extended an extra 10' into the lot. Vetsch made a motion to approve the plans and specs for the 1991-1 Improvement Project (Westwind Second Addition). Barthel seconded the motion. All voted aye. Attorney Mike Couri informed the Council that the assessments on the Sunrise Commercial Park development have been reviewed. The assessments should be for 105% of the total costs. Couri reported he has found that the project was assessed for more. It appears that a $5,000-$6,000 reduction in assessments should be made. He will check into the statutes to determine if a re -assessment hearing must be held. Couri also reviewed the draft of the developer's agreement for Westwind Second Addition. Since the Corps of Engineers required some small changes in the detention pond, a paragraph concerning the siltation pond will be deleted. A final developer's agreement will be forwarded to the developer for signature as soon as it is completed. Couri advised the Council that the Parksedge development is nearly complete and the Council should bond to finance the project. Several other City projects may be tied into the same bond. The Council tabled discussion on the revised Personnel Policy until the next meeting. Barthel made a motion to approve the Class B Gambling License for the Albertville Lions to be operated out of the 152 Club. Potter seconded the motion. All voted aye. Building Inspector Kevin Mealhouse will provide the Joint Powers representatives the report on the pressure test done at the new high school site as soon as it arrives. The Council directed Linda to check if the City joined the Minnesota Association of Small Cities the past year and determine the benefits the City would receive from membership. Vetsch made a motion to approve check numbers 5287-5314. Berning seconded the motion. All voted aye. Barthel made a motion to approve the payment agreement between the City and the Steffens for the special assessments on the Beaudry property and to approve payment of the Deed Tax when the deed is recorded at the County. Vetsch seconded the motion. All voted aye. Linda reported that GAB, the insurance company for the City, has denied the claim for damage incurred to Henry Zachman's vehicle while parked at the City Park and Ride. Councilmen Vetsch and Potter attended an organizational meeting to set up an agenda to celebrate the Winter Olympics. Another meeting has been scheduled for July 8 at City Hall at 8:00 PM. Linda was directed to place a notice in the Crow River News concerning weed removal. The Council reviewed the quotes for additional sod for the Four Season Park. Vetsch made a motion to approve purchase of additional sod and black dirt at a not -to -exceed cost of $2200. Barthel seconded the motion. Potter will visit the park to determine how much sod is necessary. Vetsch made a motion to adjourn at 10:55 PM. Potter seconded the motion. All voted aye. James A. Walsh, Mayor Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL July 2, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Donatus Vetsch, Mark Barthel, and Duane Berning, Engineer Thore Meyer, Clerk Linda Houghton Mayor Walsh called the special meeting to order. The purpose of the meeting is to review the bids received and award the bid for the 1991-1 Improvement Project for Westwind Second Addition. Thore presented the bid tabulation. All bids were properly submitted by responsible contractors. The following bids were received: Redstone Construction Co. Inc. $221,600.34 Latour Construction $232,838.40 Buffalo Bituminous Inc. $258,721.75 Northdale Construction $269,086.45 Bonine Excavating $270,699.37 Annandale Contracting Inc. $270,812.25 S. J. Louis Construction Inc. $291,738.70 B & D Underground Inc. $295,356.00 Thore recommended the Council award a contract to Redstone Construction Co. Inc. in the amount of $221,600.34. Although Thore has never worked with Redstone Construction, he has checked the references of Redstone and Redstone has good recommendations. Barthel made a motion to award the contract for the 1991-1 Improvement Project (Westwind Second Addition) to Redstone Construction Co. Inc. of Mora, MN, in the amount of $221,600.34. Vetsch seconded the motion. All voted aye. Berning made a motion to adjourn. Barthel seconded the motion. All voted aye. James A. Walsh, Mayor Linda Houghton, Clerk CITY OF ALBERTVILLE FINANCIAL STATEMENT June 28, 1991 - July 11, 1991 Beginning Cash Balance June 28, 1991 INCOME (June 28 - July 11) Building Permits 128,631.75 Fraser Steel Loan Pymt. 585.27 Interest on Account 276.95 Park Rental 25.00 Settlement - County 155,972.26 Sewer Receipts 462.76 Special Assessment Paid 108.07 Storm Water Receipts 73.67 TIF Settlements 40,691.09 Title Searches 10.00 Miscellaneous Income 6.00 TOTAL INCOME EXPENSES (June 28 - July 11) Check Vs 5287-5314 20,644.89 (Approved 7/01/91) TOTAL EXPENSES Ending Cash Balance July 11, 1991 SEWER_ CONSTRUCTION _FUND Cash Balance June 28, 1991 Interest Added to Account 7/1/91 Ending Cash Balance 7/11/91 326,917.82 20,644.89 $67,614.30 _$ 73,887.23 $173,353.07 664.92 $174,017.99 INVESTMENTS: CD #150231 (GF) - matures 12/12/91 @ 5.90% CD #8288 Sewer - matures 10/9/91 @ 6.6% CD #7640 - matures 10/18/91 @ 6.00% CD #8287-Sewer - matures 4/10/92 @ 7.00% CD #8290 (GF) - matures 4/10/92 @ 7.00% CD #8286-Sewer - matures 10/10/92 @ 7.25% CD #8289 (GF) - matures 10/10/92 @ 7.25% TOTAL INVESTMENTS 99,454.52 300,000.00 38,262.60 250,000.00 250,000.00 500,000.00 500,000.00 $1,937,717.12 CITY OF ALBERTVILLE BILLS TO BE PAID July 15, 1991 Check No. Vendor Reason _Amount 5315 Kelly Inn Hotel Expense 155.34 5316 Sheraton Mid -Way Hotel Expense 5317 Southam Business Infor. Construction Bulletin 165.00 5318 Communication Auditors Pager - Fire Dept. 47.11 5319 Wright Co. Auditor Assessor Contracted 3,190.00 Services 638 Darcels 5320 Meyer-Rohlin Inc. Engineering Services1,230.00 for June 1991 5321 League of MN Cities Annual Dues for 777.00 Membership 5322 Gopher State One -Call June Service 30.00 5323 Scharber & Sons Parts for Lawn Mow 20.30 5324 Gagnon Printing Co. Envelopes 144.85 5325 Northwest Ass. Consultants Technical Assistance 44.25 - City Projects 5326 Monticello Animal Control June Services 14.50 5327 Minnesota State Treas. Surcharge Report 703.80 5328 BFI Services 4-Season'5 Park 67.50 5329 Don's Auto Service Fire Dept. 146.24 169.93 City Hall 23.69 5330 Crow River News Publications 90.00 5331 Century Labs/Pro Clean Weed Killer 836.55 5332 DJ's Total Home Care City Hall 49.49 78.05 Park 29.56 5333 Albertville Auto Parts 705 Tube, Armorall 24.55 5334 Roto-Rooter Sanitary Sewer 4,530.76 Cleaning 5335 Albertville Family Care Hepatitis Vaccine 726.40 5336 Polka Dot Recycling Recycling for June 467.50 5337 Dennis Fehn Gravel 3 Loads of Black Dirt 306.00 5338 Frankfort Township 51 yards -Class 5 280.50 5339 AT & T Monthly Service 23.28 5340 G.D. LaPlant Sanitation June Service 57.77 5341 Simonson Lumber #057316B 1.98 156.66 #057572B 153.70 #058691B 10.26 City Park 5342 Minnegasco Monthly Service 4.78 5343 Feed -Rite Controls #159930 57.00 2,716.26 #160007 59.00 #159993 57.00 #160067 18.00 #159744 2468.26 #152292 57.00 5344 NSP Street Lighting 1,702.96 5345 Anoka Technical College # 11678 525.00 825.00 # 11681 300.00 Fire Dept. -Protective Clothing & Standard Operating Procedures 5346 First Trust $675,000 G.O. 16,610.00 Imp Bond 1985A 5347 Norwest Bank MN $575,000 G.O. Imp 12,430.00 S-A 10-1-86 5348 First Trust $1,145,000 G.O. 23,530.88 Imp Bond 10-1-79 5349 First Trust $270,000 G.O. Tax 4,712.50 Increment 1984A 5350 American National Bank G.O Advance Ref. 13,887.50 & Imp Bond 12-1-88 5351 National City Bank of Mpls $120,000 G.O. Tax 1,290.00 Increment Bonds 5352 Pat"s 66 Fire Dept Gas 29.90 302.85 City Hall Gas 272.95 5353 Ken Lindsey Payroll Period 751.00 7/01/91 - 7/14/91 5354 Mike Rutkowski Payroll Period 544.81 7/01/91 - 7/14/91 5355 Linda Houghton Payroll Period 642.47 7/01/91 - 7/14/91 5356 Ann Marie Connors Payroll Period 436.72 7/01/91 - 7/14/91 5357 PERA Pay Period 295.52 7/01/91 - 7/14/91 5358 Security Bank Northwest Federal Deposit for 890.10 Pay Period 7/01/91 - 7/14/91 5359 Meyer-Rohlin Inc. 1991-1 Imp. Prof. 13,185.22 5360 Chouinard Office Products Paper, Labels & 86.85 Name Tag 5361 Wright Co Sheriff's Dept May & June Services 4,268.47 5362 Diversified Inspection Ser 7 Building Permits 950.77 5363 Wright Co. Treasurer Deed Tax - 1.65 Beaudry Property 5364 Wright Co. Recorder Recording Fee 10.00 Total bills $1142433.91 COMP TIME REPORT KEN LINDSAY For Period June 2 - July 14, 1991 Comp Comp Balance Time Time Remain - Date Reason Earned Taken ing Hrs. Accumulated Prior to June 1. 1991 28.00 June 8 Check Pumps 1.5 29.50 June 9 Check Pumps 1.5 31.00 June 11 Comp Time Taken (3.5) 27.50 June 12 Comp Time Taken (8.0) 19.50 June 13 Comp Time Taken (5.0) 14.50 June 14 Comp Time Taken (8.0) 6.50 -� June 19 Comp Time Taken (3.5) 3.00 June 22 Check Pumps 1.5 4.50 June 23 Check Pumps 1.5 6.00 June 26 Check Pumps/Work at Ponds 3.0 9.00 June 28 Comp Time Taken (8.0) 1.00 July 4 Check Pumps 1.5 2.50 July 5 Comp Time Taken (3.0) -.50 July 6 Check Pumps 1.5 1.00 July 7 City Park Equip/ Check Pumps 3.00 4.00 July 9 Sprinklers .75 4.75 July 10 Sewer Inspection .75 5.50 PERIOD TOTALS 16.50 (39.00) 5.50 OVERTIME REPORT MIKE RUTKOWSKI For Period June 3 - July 14, 1991 Over Time Overtime Date Reason Earned Payment June 14 Check Pumps 1.5 June 15 Check Pumps 1.5 June 16 Check Pumps 1.5 Paid (June 18) 3.5 hours G $6.35 per hour $29.23 June 20 Check Pumps 1.5 June 29 Check Pumps 1.5 June 30 City Park Equip 1.5 June 30 Check Pumps 3.0 Paid (July 2) 7.5 hours at $8 35 per hour $62 63 July 9 Fix Sprinklers 1.5 July 13 Check Pumps 1.5 July 15 Check Pumps 1.5 Paid (July 16) 4.5 hours at $8 70 per hour $39.15 Total Overtime Paid Jane - July 14 $1J2.01 Missed July 10 Sewer Inspection 1.0 July 13 Check Pumps 1.5 COMP TIME REPORT LINDA HOUGHTON For Period June 2 - June 30, 1991 Extra Comp Comp Balance Hours Time Time Remain - Date Worked Reason Earned Taken ing Hrs. Accumulated Prior to June 2, 1991 44.25 June 3 4.0 CC Meeting 6.0 50.25 June 6 Comp Time Taken (4.0) 46.25 June 7 Comp Time Taken (8.0) 38.25 June 10 Como Time Taken (8.0) 30.25 June 17 1.5 CC Meeting 2.0 32.25 --. June 21 Comp Time Taken (2.5) 29.75 June 25 3.5 Audit Meeting 5.5 35.25 June 26 1.0 1.5 36.75 June 27 1.0 1.5 38.25 June Total 11.0 16.5 OVERTIME REPORT Ann Marie Connors For Period May 20 - July 14, 1991 Comp Comp Balance Time Time Remain - Date Reason Taken Earned ing May 20 .5 .5 May 21 .5 1.0 May 22 .5 1.5 May 23 .5 2.0 May 24 1.5 3.5 May 28 1.0 4.5 May 30 5.0 -.5 June 3 .5 0.0 June 5 .5 .5 June 6 1.0 1.5 June 7 Linda out of Town 1.5 3.0 June 10 Linda out of Town 1.0 4.0 June 11 Linda out of Town 1.0 5.0 June 11 Planning & Zoning Meeting 1.5 6.5 June 12 Linda out of Town 1.0 7.5 .-. June 13 Linda out of Town 1.0 8.5 June 14 Linda out of Town 1.0 9.5 June 17 .5 10.0 June 19 .5 10.5 June 24 .5 11.0 July 2 .5 11.5 July 5 8.0 3.5 July 9 Linda out of Town 1.5 5.0 July 10 Linda out of Town 1.0 6.0 July 11 Linda out of Town 1.0 7.0 July 12 Linda out of Town 1.0 8.0 * Indicates Completion FOLLOW - UP SHEET FROM CITY COUNCIL MEETING JULY 15, 1991 * Ann - contact Tom Haller, Chairman of P & Z to see if they would like to have a special meeting for Jim Hennum. Which he would like to get a variance to build a house. * Ken - fill in hole by clinic sidewalk & curb. Done July 22, 1991. Ken - street signs missing -cost about $50 - $75 a piece about a dozen or so missing. * Ken - park signs not up. Working on them July 19 - 22, 1991. Ken - Westwind street signs in the middle of the lots. Needs written policy on where signs should be placed. -� Ken - 4-Seasons Park grills & picnic shelter, will be done 2nd or 3rd week in August. * Linda - write a letter to inform residents about sump pumps and that the maintenance will be going around and inspecting. Thore - contact Francis Schmidt about the quote for the curb on Lannon Ave. * Ann - locate tapes on Sanitary sewer. * Thursday night meeting, July 18, 1991, with Bill Radzwill, Mayor Walsh, Donatus Vetsch, George Yankoupe and John Darkenwald. * Vetsch - Westwind lots - need mowing got list of owners which was faxed to the City from George Yankoupe. * Linda - set up meeting with Walsh, Potter and some of the Fire Department to discuss the charges. * Linda - set up meeting with City Council to discuss audit before August so new budget can get done. * Mayor Walsh - sign Building Inspectors Contract. * Ann - put a Thank you in the Crow River News for all who helped with the sod in the 4-Seasons Park. * Ann - have Thore call Jim at his office on Tuesday, July 16, 1991, about Bob Heuring water problem. * Ann - check if school gave us a finial site plat for the new school. * Ann - get quotes from other chemical companies. Quotes should be faxed to the City on Monday July 22, 1991.