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1991-08-05 CC Agenda/PacketPi ALBERTVILLE CITY COUNCIL AGENDA August S, 1991 1. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. REVIEW FOLLOW-UP LIST FROM 7/15/91 MEETING IV. APPROVAL OF THE MINUTES * July 15, 1991 V. COMMUNITY FORUM * Diane Youngdahl - Sewer back up. * Westwind Apts./Jim Coyier, Res. Manager * Tim Phillips - Buried gas main needed on 54 1/2th Street * Other VI. DEPARTMENT BUSINESS A. MAINTENANCE * 50th Street - Needs gravel per Wayne * Monthly Pond Flow Report * Maint. Schedule - August B. PLANNING & ZONING * Variance for Minimum Floor Size - Jim Hennum C. ENGINEERING * Wastewater Treatment Facility * Project Updates D. LEGAL * Westwind 2nd Addition - Developer's Agreement and preliminary plat approval * Personnel Policy * Project Updates E. FIRE DEPARTMENT * Paul Heinen - New Fire Hall * Frankfort Township - Formula for 1990 Fire Contract F. ADMINISTRATION * $750.00 Library Donation * Andy Savitski - Needs 20 loads of dirt $60. per load * Approval to pay bills (Checks #5365-5413) * Secretary Position * Shoreland Grant Agreement VII. COUNCIL MEMBER REPORTS * Berning - Barthel Industrial Drive * Vetsch - Appreciation Night for Jaycees/Lions VIII. OTHER BUSINESS IX. ADJOURNMENT UPCOMING MEETINGS August 6 - City Council Meeting to review audit August 13 - Planning & Zoning - Public Hearing for Conditional Use Permit for Ralph & Helen Ackerman ALBERTVILLE CITY COUNCIL August 5, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Council Members Duane Berning, Donatus Vetsch, Mark Barthel, and Mike Potter, City Clerk Linda Houghton, Engineer Thore Meyer, City Attorney Bill Radzwill and Mike Couri Mayor Walsh called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the request from Mary Vetsch to change the closing time at the City Park to 10:30 PM. Barthel made a motion to approve the agenda as amended. Vetsch seconded the motion. All voted aye. The Council reviewed the followup checklist from the July 15th meeting. The minutes of the July 15, 1991, meeting were amended on Page 1, Paragraph 9 to indicate Potter, rather than Berning, asked about the grills and picnic tables in the Four Seasons Park. The minutes were also amended on Page 2, Paragraph 9 to read "set up a meeting with the Fire Department to discuss budget". Vetsch made a motion to approve the minutes of the July 15, 1991, meeting as amended. Barthel seconded the motion. All voted aye. Bruce and Diane Youngdahl told the Council the sewer lines have backed up into the basement of their home six times in the past 11 years. The situation has occurred twice this summer. They are asking that the City correct the problem by installing a check valve in their home to prevent the sewage from backing into their basement. They also reported that several of their neighbors have also experienced sewage backup. The Council agreed to offer the Youngdahl's a short term solution at the next Council meeting on August 19. This will give the Council and the engineer some time to work out a solution to the problem. Jim Coyier, resident manager of the Westwind Apartments, requested that the City install a Slow --Children at Play by the apartment buildings to discourage speeding in the area. The Council directed the maintenance department to install the sign at the entrance to the cul-de-sac. Tim Philips explained that he and his neighbors are attempting to get Minnegasco to install buried gas service in the Pysk's Fourth Addition. Minnegasco will charge each of the property owners a $750 fee. Philips explained that when he purchased his lot he was told by the developer that gas service would be available within one year. Mayor Walsh told Philips that although the City has no obligation in his development, he would personally speak to the developer about what can be done. Mary Vetsch requested that the City Park hours be extended to 10:30 PM to accommodate a fall softball league under the new ball field lights. Barthel made a motion to extend the City Park hours to 10:30 PM through the fall. Potter seconded the motion. All voted aye. Maintenance Superintendent Ken Lindsay reported that Frankfort Township has requested the City put more gravel on 50th Street. Ken was directed to inspect 50th Street to determine if more gravel is necessary, and if so, how much. Potter recommended to the Council that no more sod be purchased for the Four Season Park at this time. Vetsch reported on the public hearing conducted by the Planning and Zoning Commission on August 1 to consider a variance request and a lot split for Jim Hennum. The Commission has recommended to the Council that the variance from the minimum floor area required for a single family residence be denied because the Commission found no hardship other than one of an economic nature. Attorney Radzwill advised the Council that they cannot act to change the Planning & Zoning's recommendation. Hennum addressed the Council and expressed the concern that the City's policy may be discriminatory. He also stated that the required square footage seems large for a City of this size. Berning made a motion to accept the Planning & Zoning Commission's recommendation and deny the variance from the required minimum square footage for a single family dwelling. Vetsch seconded the motion. All voted aye. Attorney Radzwill advised the Council that they can direct the Planning & Zoning Commission to study the ordinance and recommend to the Commission that the ordinance be changed. Engineer Thore Meyer presented the Council with a letter and a graph showing the monthly pumping records for the wastewater facility. He recommended that the Council review the data presented and consider having the sewer mains, particularly the older mains, televised again to determine where the excess flow is coming from. Although Ken does keep daily pumping records based on the number of hours the pumps run, that method is not the most accurate method available. Thore suggested the Council consider the purchase of a flow meter to monitor the incoming flow more accurately. The Council directed Thore to get price quotes for the flow meter and for televising the older mains before the next Council meeting. Thore reported that he has been advised by MNDOT that the -� cooperative agreement between Frankfort, Albertville and MNDOT to resolve the drainage problem will be approved shortly. Berning suggested that an informal meeting with interested 50th Street residents be held. Berning thinks that putting in a 44' wide street with curb and gutter is too expensive for the City and the residents to consider. He suggested that the City consider narrowing and blacktopping the street. Berning and Vetsch will meet with the residents of 50th Street on Wednesday, August 14th, at 7:30 PM to discuss the issue. George Yankoupe and John Darkenwald told the Council they are ready to go ahead with the Westwind Second Addition project. They have not been able to secure a Letter of Credit from Security Bank Northwest and they requested that the City reduce the surety amount to $30,000 for the duration of the project, or reduce the Letter of Credit automatically when 75% of the lots are sold. Attorney Radzwill recommended that the Council proceed with the Developer's Agreement as prepared in order to protect the City's interests. Radzwill told the developer's that they could approach the Council for a reduction in the Letter of Credit at the time that 75% of the lots are sold. Barthel made a motion to approve the Developer's Agreement for the Westwind Second Addition as presented. Vetsch seconded the motion. Vetsch, Barthel, and Potter voted aye. Berning voted no. The motion carried. Vetsch made a motion to approve the PUD specifications for the entire Westwind project as presented. Barthel seconded the motion. Vetsch, Barthel and Potter voted aye. Berning voted no. The motion carried. Vetsch made a motion to grant preliminary and final plat approval for WEstwind Second Addition, subject to the developer's signing the Developer's Agreement. Barthel seconded the motion. Vetsch, Barthel, and Potter voted aye. Berning voted no. The motion carried. Vetsch made a motion to approve the amended Personnel Policy as recommended by the attorney. Barthel seconded the motion. Barthel, Vetsch and Berning voted aye. Potter voted no. The motion carried. Radzwill has contacted a certified appraiser to evaluate the three lots the City is considering purchasing. The appraiser charges $30 per hour, not to exceed $250 for the appraisal. The appraisal should be complete within the week. Radzwill told the Council he has put out contacts to encourage a full service bank to locate in Albertville. Attorney Mike Couri reported that he is looking into Andy's Savi tski ' s claim that dirt was removed from Lots 1 and 2 of the Sunrise Commercial Park to use on the road. He will report on his findings at the next Council meeting. Radzwill advised the Council to sign the Shoreland Grant Agreement with the State of Minnesota. The Fire Department members present discussed their desire to The Fire Department members present discussed their desire to build a new fire station. Radzwill explained that there is not a lot of funding available from grants, etc., for such a project. The City must either have cash in the bank to finance the building or conduct a referendum. Mayor Walsh suggested that the Fire Department should gather figures for the budget before going ahead with plans for a new building. A meeting to discuss budgeting with the Fire Department has been set for August 21st. Linda was directed to contact the City's insurance agent to make sure that the Fire Department's equipment is adequately covered. Barthel made a motion to approve payment of the bills (Check #'s 5365-5415). Check #5377 will be voided and reissued to NSP for the correct balance due. Vetsch seconded the motion. All voted aye. Linda was directed to contact the Wright County Mayor's Association to find out the annual dues and to pay that amount. Linda recommended to the Council that Barbara Carlson be hired as secretary to fill the vacancy created by Ann Connors' resignation. Berning recommended that the City consider hiring a part-time administrator to ease the work load on the clerk. The Council made no decision on this question. Vetsch made a motion to hire Barbara Carlson as secretary at the rate of $7.50 per hour for the rest of the year. Barthel seconded the motion. Vetsch and Barthel voted aye. Berning and Potter voted no. Mayor Walsh cast his vote to hire Barbara Carlson. The motion carried on a 3-2 vote. Berning suggested the Council consider having Barthel Industrial Drive striped because of the heavy truck and pedestrian traffic. Ken will be directed to get quotes on the cost of striping. Vetsch suggested the Council consider an Appreciation Night for the service organizations who have donated their time and funds to the City. He was directed to put together a proposal for the Council to consider. The Council directed the Planning & Zoning Commission to look into an area in the City that could be used for smaller sized homes. Barthel made a motion to adjourn at 12:35 PM. Potter seconded the motion. All voted aye. CITY OF ALBERTVILLE FINANCIAL STATEMENT July 12, 199:1 - July 31, 1991 Beginning Cash Balance July 12, 1991 INCOME (July 12 - July 31) Building Permits 3,630.39 Conditional Use Permit 40.00 Interest on Account 1,366.89 Equalization Aid 4,622.00 Fire Contract (Frankfort)1,434.39 Homestead/Ag Credits 51,237.00 Sewer Receipts 9,369.44 Sewer Permits 100.00 Special Assessment Paid 11,394.88 Special Meetings 150.00 Spec. Assessment Pymt. 302.68 State Aid Local 18,750.00 Storm Water Receipts 1,932.00 Title Searches 50.00 Variance 40.00 Miscellaneous Income 105.00 _ TOTAL INCOME EXPENSES (July 12 - July 31) Check Vs 5315-5364 114,433.91 (Approved 7/15/91) Check #5316 - Sheraton 317.20 Midway Check #5365 -- Wright 5.00 County Recorder PAYROLL 7/15 - 7/28 Check #5366 - Ken 751.00 Check #5367 - Linda 642.47 Check #5368 - Mike 548.66 Check #5369 - Ann 436.72 Check #5370 - PERA 295.89 Check #5371 - Federal 890.74 TOTAL EXPENSES Ending Cash Balance July 31, 1991 SEWER CONSTRUCTION FUND Cash Balance July 12, 1991 Interest Added to Account 7/31/91 Ending Cash Balance 7/31/91 104,614.67 118,321.5 $373,887.23 $360,180.31 $174,017.99 786.66 $174,804.65 INVESTMENTS• CD #150231 (GF) - matures 12/12/91 @ 5.90% CD #8288 Sewer - matures 10/9/91 @ 6.6% CD #7640 - matures 10/18/91 @ 6.00% CD #8287-Sewer - matures 4/10/92 @ 7.00% CD #8290 (GF) - matures 4/10/92 @ 7.00% CD #8286-Sewer - matures 10/10/92 @ 7.25% CD #8289 (GF) - matures 10/10/92 @ 7.25% TOTAL INVESTMENTS 99,454.52 300,000.00 38,262.60 250,000.00 250,000.00 500,000.00 500,000.00 $1,937,717.12 CITY OF ALBERTVILLE BILLS TO BE PAID August 5, 1991 Check No. Vendor Reason Amount 5365 Wright County Treasurer Agr.-Recording 5.00 5366 Ken Lindsay Payroll Period 751.00 7/15/91-7/29/91 5367 Linda Houghton Payroll Period 642.47 7/15/91-7/29/91 5368 Mike Rutkowski Payroll Period 548.66 7/15/91-7/29/91 5369 Ann Marie Connors Payroll Period 436.72 7/15/91-7/29/91 5370 P.E.R.A. Payroll Period 295.89 7/15/91-7/29/91 5371 Security Northwest Bank Federal Deposit 890.74 Payroll Period 7/15/91-7/29/91 5372 Federated Co-ops Inc Yearly Tank Rental 2.59 5373 United Telephone System Monthly Bill 232.77 5374 Meyer-Rohlin Inc Verify locations of 262.50 park & ride lots for Mike Couri 5375 Crow River News Card of Thanks 12.30 5376 First Trust Fiscal Aoent Fee 91.25 1979 G.O. Improvement Bond Dated 1-1-1979 5377 NSP 5378 MacQueen Equipment 5379 First Trust 5380 First Trust Street Lighting 3,411.43 Back ordered Bolts 2.19 Fiscal Agent Fee 57.50 1982 G.O. Revenue Clinic Bond Dated 9-1-82 Fiscal Agent Fee 57.50 1977 G.O. Improvement Bond Dated 9-1-1977 5381 Feed -Rite Control, Inc. 5382 NSP 5383 Meyer-Rohlin.Inc. 5384 Business Records Corp. 5385 City Of Otsego 5386 Hackenmueller's 5387 Gruys. Johnson & Asso. 5388 MedCenters 5389 Newman Traffic Signs 5390 Jill Merges 5391 Sharon Anderson 5392 Barb Creighton 5393 Amy Peterson 5394 Federated Propane 5395 Post Office 5396 Linda Houghton 5397 Friends of the Roy Simms Community Library 5398 Minnegasco 5399 Compress Air & Equip. Inv.#161681 59.50 116.50 Inv.#161184 57.O0 Town Hail 130.49 438.47 Skating Rink 49.86 Lift Station 12.04 Lift Station 52.85 Sewer Lift St 22.05 Sewage Disp 171.18 Westwind 2nd Addt. 2,400.00 Forms -Liquor License 115.98 Grading 1.5 Hours 112.50 Paper Towels 38.10 44.53 Ice .80 2-Coffee 10.58 Less 10% - 4.95 Prof. Services 16,211.29 Health Ins. 857.50 Speed Limit 30 & 71.38 Slow Children at Play Park Board Meetings 60.00 May (2), June & July Park Board Meetings 60.00 May (2). June & July Park Board Meetings 30.00 May (1) and July Park Board Meetings 60.00 May (2), June & July 500 gallons/.68 340.00 Postage 300.00 Travel Expense 42.46 Donation to Library 750.00 Fire Hall Monthly Bill 5.44 Parts & Labor on 157.48 Intake 5400 C.D. LaPlant Sanitation Monthly Bill 58.04 5401 AT & T Monthly Bill 23.28 5402 Polka Dot Recycling July Service 467.50 5403 Diversified Inspection Permits # 19 & 30 533.95 5404 Dehmer Fire Protection Repair on Pump 48.00 5405 Don's Auto Gas Fire Dept. 79.50 5406 Ann Marie Connors 18.5 Hrs Comp Time 108.27 5407 Linda Houghton 40 Hrs Camp Time 321.24 5408 Donatus Vetsch July 1991 120.05 5409 Donatus Vetsch Millage 4.84 5410 Mike Potter July 1991 87.73 5411 Mark Barthel July 1991 129.29 5412 Duane Berning July 1991 106.20 5413 James Walsh July 1991 249.34 Total bills $32,211.27 W COMP TIME REPORT KEN LINDSAY For Period July 15 - July 30, 1991 Comp Comp Balance Time Time Remain - Date Reason Earned Taken ing Hrs. Accumulated Prior to July 15, 1991 5. 50 July 17 Comp Time Taken (8.0) (2.5) Period Totals n 0.00 (8.0) (2.5) OVERTIME REPORT MIKE RUTKOWSKI For Period July 15 - July 30, 1991 Over - Time Overtime Date _ Reason _ Earned Payment July 10 Sewer Inspection 1.0 July 13 Check Pumps 1.5 July 15 Working @ Ponds 1.0 July 20 Check Pump & Watering Sod 3.0 July 21 Check Pump 1.5 July 27 Check Pumps & Ponds 2.5 July 28 Check Pumps & Ponds 2.5 Total Hours 13.0 Bank 8.0 Hours of Comp - 8.0 Paid (July 30) 5.0 hours at $8 70 per hour $43.50 COMP TIME REPORT LINDA HOUGHTON For Period July 1 - July 30, 1991 Extra Comp Comp Balance Hours Time Time Remain- Date Worked Reason Earned Taken Hrs. Accumulated Prior to July 1, 1991 39.25 July 1 4.5 CC Meeting 6.75 45.00 July 3 Camp Time Taken (1.0) 44.00 July 5 Comp Time Taken (4.0) 40.00 July 12 Comp Time Taken (3.0) 37.00 July 23 1.5 Sewer Line Mtg 2.25 39.25 July 24 2.5 50th Street Mtg 3.75 43.00 July Total 9.5 12.75 (B.0) OVERTIME REPORT Ann Marie Connors For Period July 15 - July 30, 1991 Date Reason Comp Time Taken Comp Time Earned Balance Remain - ing Hrs. Accumulated Prior To July 15, 1991 8.5 July 15 CC Meeting 6.5 14.5 July 16 Office Work 1.0 15.5 July 17 Office Work 1.0 16.5 July 18 Office Work 1.0 17.5 July 19 Office Work 1.0 18.5 July 22 Office Work .5 19.0 n July 23 Office Work .5 19.5 July 26 Comp Time Taken 1.0 18.5 Total Comp Time 1.0 11.5