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1991-09-03 CC Agenda/Packet• ALBERTVILLE CITY COUNCIL AGENDA September 3, 1991 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. REVIEW FOLLOW-UP LIST FROM 8/5/91 MEETING IV. APPROVAL OF THE MINUTES * August 19, 1991 * August 28, 1991 Work Session V. COMMUNITY FORUM �k Russ & Donna Voght - Otsego Tool Co. - Recently purchased PPM building. Keith Franklin a.) Sign permit fees b.) Water problems VI. DEPARTMENT BUSINESS A. MAINTENANCE * Discuss contracted snow plowing * Pond ramp * Project updates * 50th Street - gravel B. PLANNING & ZONING * Lot split - Jim Hennum C. ENGINEERING * Project updates a.) 50th Street b.) High School Sanitary Sewer Trunks D. LEGAL * Project updates E. ADMINISTRATION * Secretary Position Appreciation Night costs - September 18th City Council's proposal - 3 lots behind City Hail * Complaints ,40 a.) Weeds - Joyce Roden, Jamie Steffens b.) Streets - John Adamski George Reiser # Approval to pay bills (Check #5454 - #5486) VII. COUNCIL MEMBER * Potter - * Walsh - * Berning - * Vetsch - VIII. OTHER BUSINESS IX. ADJOURNMENT REPORTS Park Board Joint Powers Park & ride issues New logo for City ALBERTVILLE CITY COUNCIL September 3, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor James Walsh, Councilmen Donatus Vetsch, Mark Barthel, Duane Berning, and Mike Potter, Attorney Mike Couri, City Clerk Linda Houghton, Engineer Thore Meyer Mayor Walsh called the regular meeting of the City Council to order. Vetsch made a motion to approve the agenda as presented. Barthel seconded the motion. All voted aye. The minutes of the August 19, 1991, minutes were amended on Page 3, Paragraph 3 to read "from $50 per day. . ." instead of "from $25 per day. . .". Barthel made a motion to approve the minutes as amended. Potter seconded the motion. All voted aye. Potter made a motion to approve the minutes of the August 28, 1991, work meeting. Barthel seconded the motion. All voted aye. Russ and Donna Voght explained they have recently purchased the PPM building for an amount considerably less than the assessed value of $275,500. They requested that the City reassess the building more fairly. The Council explained that because the PPM building was set up as a tax increment financing district, the attorney would have to review the assessment agreement and make his recommendation to the Council. Keith Franklin approached the Council about lowering the annual sign permit fee. Up through 1989 he has paid $.10 per square foot of sign. He feels this rate is excessive in comparison to other communities' fees. The Council reviewed the information presented on fees from other area communities. Vetsch made a motion to change the annual sign permit fee to $40 per year per face regardless of size. Potter seconded the motion. All voted aye. Franklin asked the Council to abate his $151.20 storm water billings because of the water drainage problem he has experienced at his business. He told the Coucnil he spent over $600 in sandbagging and pumping costs keeping the water from entering the new addition to his building. Franklin asked that until the water problem is resolved, that his billing for storm water charges be waived. The Council explained that the City has recently received approval from MNDOT to correct the drainage problem jointly with Frankfort Township. City Engineer Thore Meyer will be setting up 10� a meeting with Frankfort Township to reach a solution. The Council will not abate Franklin's storm water bills, because there are other areas within the City with drainage problems who are paying the storm water billings. Mayor Walsh informed the Council that the Albertville Family Care Center will be closing on October 1. Health One will remain responsible for the bond payments on the building. Walsh will be meeting with Health One in an attempt to maintain the building as a medical facility. Maintenance Superintendent Ken Lindsay received approval to install a culvert and a gate for a new pond ramp. He was asked to get quotations on the costs of a feed pump, gas transfer pump, battery and tank for the Council to consider. Lindsay reported that Pioneer Blacktop was the lowest quote for Class 5 gravel for 50th Street at $4.70 per yard delivered. He has ordered 500 yards and it will be applied 2"-3" deep and then packed. The Council reviewed the August 27, 1991, recommendation of the Planning and Zoning Commission meeting regarding the lot division requested by Jim Hennum. Attorney Mike Couri told the Council that the Planning and Zoning Commission can legally consider a developer's performance in the past when making a decision. Vetsch made a motion to approve the lot division as proposed for Jim Hennum, contingent upon the following: (1) The drainage problem on 55th Circle and 56th Street is corrected by the developer as agreed to in the September 16, 1985, minutes of the City Council, and (2) Drainage and utility easements are provided on all four sides of the lot as recommended by the City Engineer in his letter to the Planning Commission, dated August 21, 1991. Potter seconded the motion. All voted aye. The Council reviewed the bid from Sunrise Plumbing dated August 30, 1991, to replace the existing check valve with a check valve and gate valve combination at the Youngdahl residence at 5697 Main Avenue NE. The Council has approved an expenditure of $225 for the check valve at the August 19, 1991, meeting. Diane Youngdahl told the Council that she had not been aware there was a check valve in her house at all until Sunrise Plumbing came to her house prior to making a quote. Vetsch made a motion that the City would pay up to $225 on the purchase of a check valve for the Youngdahl residence and that any additional costs and the continued maintenance of the check valve will be the responsibility of the property owner. Barthel seconded the motion. All voted aye. Engineer Thore Meyer discussed the 50th Street improvement. He presented the Council with cost comparisons between a 36' and a 38' curb to curb street. These preliminary estimates show a cost n of Albertville's 75% share of the improvements to be $323,035 for a 36' street. and $334,765 for a 38' street. The report also calculates the assessment per foot charge based on the typical 36' residential street at $37.86 per foot. Thore prefers the 38' street because of safety factors. The earliest time frame for the City to complete all requirements prior to awarding a bid is early November. Thore feels that the time frame is too short for construction of 50th Street this fall. Tom Haller expressed his opinion that 50th Street is the third busiest street in the City already and additional development will mean an increase in traffic on 50th Street. He also feels the City must provide a walkway to the new high school for safety reasons. The Council will make a decision to proceed to set up a public hearing on the improvement at a later date. Vetsch made a motion to purchase 500 yards of gravel from Pioneer Blacktop at a cost of $4.70 per yard for 50th Street. Potter seconded the motion. All voted aye. Thore presented a cost estimate for installing a sanitary sewer trunk to serve the STMA High School. Mayor Walsh indicated that he would like to meet with the property owners who will be assessed for the trunk line before the Council makes the decision to proceed. The Council tabled action on the trunk sanitary sewer line until the next meeting. Attorney Mike Couri reported that Westwind Second Addition is proceeding as scheduled. Mayor Walsh told the Council he had received a call from a realtor who asked that the first lift of blacktop be installed yet this fall in the development. Thore explained that at the preconstruction meeting he advised the contractor that the curbs would be installed this year but only the gravel base of the street would be put in this year. Vetsch questioned whether the curbs should even be put in this fall. Thore explained that the gas, electric and telephone companies will not put in their utilities until the curbs are in place. Couri reported that he needs to discuss with Andy Savitski the payments he made to Dennis Fehn for the dirt moved from one of his lots to the street before final assessments figures are calculated. Clerk Linda Houghton reported that she and Councilman Vetsch interviewed three candidates for the secretary position. They agreed to recommend to the Council that Ann Bednarcyzk be hired as secretary. Vetsch made a motion to hire Ann Bednarcyzk as secretary at a rate of $8.00 per hour for the six month probationary period. Barthel seconded the motion. Vetsch and Barthel voted aye. Berning and Potter voted no. Walsh cast his vote in favor of the motion. The motion carried. Mayor Walsh opened discussion on the purchase of the three lots behind City Hall. Potter expressed the opinion that the house n on the lots is of no value to the City. According to the appraisal the estimated site value is $32,500. He suggested that the City not pay $69,500 for the property. Mayor Walsh announced that since he was the one to bring the purchase of the lots before the City Council, he will remove the purchase of the lots from consideration at this point. He advised that if any other Council member wished to reconsider the purchase, it could be brought up on another Council agenda. The Council directed Linda to notify the maintenance department to inspect all City property and get the weeds removed before the City demands other property owners to take care of their weeds. The Council received a request from John Adamski to fix the street in front of his house. The curb by his house was recently replaced by the City and the blacktop is about 6" lower than the curb at present. Linda will direct the maintenance department to cold patch the street as a temporary measure. Barthel made a motion to pay the bills as listed (Check Vs 5454-5486). Potter seconded the motion. All voted aye. Potter had no report from the Park Board. Vetsch agreed to talk to the Lions about donating labor to install a retaining wall in the Four Seasons Park. Berning reported that the three foot curb stops donated by the church have been place in the Park & Ride area, but they are being knocked around by cars because they are not anchored. Six foot stops from Eull Concrete will be placed on the Weber side of the Park & Ride. Linda was directed to order four 8" X 10" plaques from Colonial Jewelers for Appreciation Night. Vetsch suggested the Council investigate the possibility of developing a new logo for Albertville. Potter made a motion to adjourn at 10:30 PM. Barthel seconded the motion. All voted aye. /am=e=sA. Walsh, Mayor Lir.Aa Houg .ion, C Vrk FOLLOW-UP SHEET August 19, 1991, City Council Meeting JIM - Contact Minnegasco about natural gas service in Pysk's Addition. LINDA - Get quote to have a check valve installed in the Youngdahl house. KEN - Install three STMA Women of Today signs at entrances into City when they arrive. LINDA - Contact Chairman of P&Z Commission requesting that he report directly to the City Council on actions taken by the Commission. LINDA - Notify Wright County Humane Society when the P&Z conducts the rehearing on Ackerman's Conditional Use Permit request to operate a dog kennel. LINDA - Add assessor's contract charges to the 1992 budget recommendations. LINDA - Check on getting individual plaques for service organizations for Appreciation Night. LINDA - Schedule City's counter proposal for the purchase of the three lots located behind City Hall KEN - Contact Otsego to see if they will grade 50th Street the way the City requests. KEN - Check with Rogers about renting their striping machine. CITY OF ALBERTVILLE FINANCIAL STATEMENT August 16, 1991 - August 29, 1991 Beginning Cash Balance August 16, 1991 INCOME (August 16 - August 29) Beer License 10.00 Building Permits 108.22 Insurance Payment - Ann 154.50 Land Rent Payment 475.00 Park Rent 75.00 Refund (Fire Dept. Credit) 69.41 Sewer Digging Permits 25.00 Sewer Receipts 2,252.12 Spec. Assessment Pymt. 9,189.86 State Aid - Fire 8,237.00 Storm Water Receipts 395.25 Variance 40.00 Miscellaneous Income 16.35 TOTAL INCOME VOIDED CHECK #5248 (Robert Miller) EXPENSES (August 16 - August 29) Check #`s 5428-5453) 79,046.44 (Approved 8\19/91) PAYROLL 8/12 - 8/25 Check #5454 - Ken 751.00 Check #5455 - Linda 642.47 Check #5456 - Mike 556.31 Check #5457 - PERA 244.39 Check #5458 - Federal 734.30 TOTAL EXPENSES Ending Cash Balance August 29, 1991 SEWER CONSTRUCTION FUND Ending Cash Balance 8/29/91 21,047.71 505.00 81,974.91 $348,590.23 $288,168.03 $174,804.65 n INVESTMENTS: CD #150231 (GF) - matures 12/12/91 @ 5.90% CD #8288 Sewer - matures 10/9/91 @ 6.6% CD #7640 - matures 10/18/91 @ 6.00% CD #8287-Sewer - matures 4/10/92 @ 7.00o CD #8290 (GF) - matures 4/10/92 @ 7.00% CD #8286-Sewer - matures 10/10/92 @ 7.25% CD #8289 (GF) - matures 10/10/92 @ 7.25% TOTAL INVESTMENTS 99,454.52 300,000.00 38,262.60 250,000.00 250,000.00 500,000.00 500.000.00 $ ,937,717.12 CITY OF ALBERTVILLE BILLS TO BE PAID September 3, 1991 Check No. Vendor Reason Amount 5454 Payroll 5455 Payroll 5456 Payroll 5457 Payroll 545E Payroll 5459 NSP Sewage Disposal 125.81 6451 MacIver 5460 Void 5461 NSP 5462 Feed -Rite Controlls 5463 NSP 5464 Cassidy Realty 5465 Hackenmueller's 5466 Central Rivers Coop 5467 MedCenters 5468 MN Copy Systems 5469 F.H. Schmidt 5470 Dennis Fehn Gravel 5471 Central Rivers 5472 James Farris 5473 Miley's Lift Station 21.89 11200 60th St. Testing 59.50 St. Lighting 1,179.31 11942 52nd 49.85 6002 Main Av 12.08 11401 58th 44.62 5964 Main 120.98 1,946.84 Appraisal-5951 Large 285.00 Gas 223.49 Groceries 9.67 233.16 Barn Lime 11.60 Health Plan 857.5D Copier rental 144.18 Replace curb & gutter 325.00 J. Adamski res. City Park - dirt 173.00 Ponds 383.00 Labor - ponds 20.78 4 Seasons Park 6.59 �1 5474 Somonson Lumber 5475 Temporary Assets 5476 United Telephone 5477 Joint Powers 5478 Minnegasco 5479 Temporary Assets 5480 Am. Natnl. Bank 5481 Div. Insp. Srvcs. 5482 Duane Berning 5483 Mark Barthel 5484 Donatus Vetsch 5485 Mike Potter 5486 James Walsh 4 Seasons Park 9.68 Ann Bednarczyk-Sect'. 329.60 City Hall 209.86 Inspection Escrow 2,500.00 Westwind 2nd Addit. Fire Hall 5.13 Ann Bednarczyk-Sect'. 412.00 Fiscal Fees 211.06 Bldg. Inspection Fees 646.97 Council Member Salary 106.21 Council Member Salary 110.82 Council Member Salary 120.06 Council Member Salary 138.53 Council Member Salary 212.41 TOTAL BILLS $ 9,606.18