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1991-11-04 CC Agenda/PacketALBERTVILLE CITY COUNCIL AGENDA November 4, 1991 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF CONSENT AGENDA ITEMS - See attached list IV. APPROVAL OF THE MINUTES - October 21, 1991 - Regular Meeting V. COMMUNITY FORUM VI. DEPARTMENT BUSINESS A. MAINTENANCE B. ENGINEERING Storm Retention Pond Bids - Project 1991-3 Westwind Second - Sanitary Sewer Trunk for High School - Project Updates C. LEGAL - Set meeting with Otsego re: Fire Contract - Preliminary Plat - Westwind 3rd - Project Updates D. ADMINISTRATION - Financial Report - Approval to pay bills (Check #5581 to #5605) - Follow up sheet from October 21, 1991 meeting VII. COUNCIL MEMBER REPORTS - Potter - Park Board - Walsh - Joint Powers VIII. OTHER BUSINESS IX. ADJOURNMENT 0 ALBERTVILLE CITY COUNCIL CONSENT AGENDA ITEMS November 4, 1991 III, Approval of Consent Agenda Items - Follow-up Sheet from October 21, 1991 meeting - Minutes of October 21, 1992 - Regular Meeting - Financial Statement - Approval to pay bills (CK #5606 - CK #5638) A,,%" ALBERTVILLE CITY COUNCIL October 21, 1991 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Mike Potter, Duane Berning, Mark Barthel and Donatus Vetsch, City Attorney Bill Radzwill, Clerk Linda Houghton Mayor Walsh called the regular meeting of the Albertville City Council to order. Councilman Vetsch asked that the discussion of the Wilfred Barthel lot subdivision be removed from the consent agenda items. Councilman Potter asked that approval of the October 7, 1991, minutes be removed from the consent agenda items. Barthel made a motion to approve the agenda as amended. Potter seconded the motion. All voted aye. The minutes of the October 7, 1991, public hearing were approved on a motion by Barthel, seconded by Potter. All voted aye. The minutes of the October 7, 1991, meeting were amended to show that the Council meeting time was 7:30 PM. Paragraph 5, Page 4 of the minutes will be clarified to state that the Albertville Jaycees donated the money for the retaining wall in the Four Seasons Park and the Albertville Lions donated the labor to install the retaining wall. The amended minutes were approved on a motion by Barthel, seconded by Potter. All voted aye. Barthel made a motion to approve the Resolution Approving Permit for State Gambling Licence for Albertville Area Jaycees. Potter seconded the motion. All voted aye. Barthel made a motion to approve the variance for a 1,008 square foot detached garage for Larry Heikes, as recommended by the Planning & Zoning Commission with the following contingencies recommended by P & Z: (1) The current attached garage must be discontinued to be used as a garage within one year. ( 2 ) The exterior finish of the new garage will be the same as the existing house. Potter seconded the motion. All voted aye. Wilfred Becker told the Council how he proposes to split his parcel. It is the intention of the proposed buyer to install a pump to connect his house to the sanitary sewer system. Councilman Vetsch suggested that the Council consider having a small lift station installed on 50th Street at the time that 50th Street is improved. Attorney Radzwill advised the Council that an assessment for a new lift station can only be made to those properties that benefit. Since most of the homes are fairly new and have good septic systems in place, there may be no way to prove additional benefit to those homes. The Council tabled discussion of a proposed lift station since there is not enough information available for the Council to make a decision. Vetsch made a motion to approve the lot division for Wilfred Becker as recommended by the Planning & Zoning Commission. Barthel seconded the motion. All voted aye. Potter made a motion to grant a variance to DJ's Total Home Care Center to allow the placement of four 4' X 8' individual business identification signs on the building, not to exceed 15% of the total wall area as recommended by the Planning & Zoning Commission. Barthel seconded the motion. Potter, Barthel, Walsh and Vetsch voted aye. Berning abstained. The motion was passed. The Council reviewed the Monthly Operation Report of Wastewater Treatment Facility and the Maintenance Department Report. The Council reviewed the October 11, 1991, letter from John C. Weicht requesting a sewer and water extension to the Albertville Meadows apartment complex in the Westwind PUD area. The Council discussed the October 17, 1991, letter from the Minnesota Pollution Control (MPCA). Before more extensions are granted, the MPCA requires that data be submitted to that agency detailing how the City of Albertville plans to handle additional flowage into the current system since it is approaching capacity. The engineer is in the process of providing that data to the MPCA. Attorney Radzwill explained that the developer can proceed at his own risk and the Council can give him preliminary plat approval contingent upon the MPCA granting the extension. However, Radzwill pointed out that the Council should consider the extension necessary to connect the new high school to the sanitary sewer system the number one priority. The Council also should prioritize the future hook- ons to the system. Radzwill suggested that a developer's plan or a Council resolution be drafted for the Westwind Third Addition project to protect both parties. Mayor Walsh tabled further discussion of the Westwind Third Addition plat until the city engineer is available. Walsh told the developers that the Council will make a decision on the plat at the next Council meeting. Walsh directed the engineer, the clerk, and the attorney to meet and come up with a plan and a time schedule to present to MPCA and to provide the Council with a recommendation in regards to the water and sewer extension. to Westwind Third Addition. Radzwill told the Council that the question of realigning the school district boundaries must be addressed by mutual agreement between the two school boards. The school districts must agree to trade equal -valued properties to do the realignment. The Council directed Radzwill to set a date with the Otsego City Council to discuss both the school district boundaries and the fire contract with the Fire Department. Radzwill told the Council that the 1990 fire protection has been provided to Otsego and that the payment should be forthcoming from Otsego. Radzwill told the Council they should set a closed session to discuss the City's financial position and fiscal strategies. The Council set a closed session for October 30, 1991, at 8:00 PM to discuss the fiscal issues. The Council also agreed to meet in a separate closed session at 8:30 PM on October 30, 1991, to discuss an employee issue. The clerk was directed to publish notice of the closed hearings. Assistant Attorney Mike Couri reviewed several items with the Council. The City has a signed agreement with Hackenmueller's stating that they agreed to pay 900 of the costs of the improvements to the road in front of their building. The total cost of the project was in excess of $10,000. Linda was directed to contact Ed Hackenmueller to explain that the City will be invoicing him for this improvement. Couri recommended that the Council consider having an appraisal done to appraise the property where the trunk sewer line to service the high school will be installed to avoid problems with the assessment of the costs. He advised that a second public hearing on the trunk line be held after the appraisal is completed. Potter made a motion directing Radzwill to contact Malcolm Watson about doing the appraisal on the trunk sanitary sewer line property. Vetsch seconded the motion. All voted aye. Couri suggested that one of the Council contact Andy Savitski concerning the reassessment of his Sunrise Commercial Park. Walsh agreed to meet with Savitski. Couri also pointed out that there are two areas that the City must begin work on. The City ordinances need to be reorganized as soon as possible. The attorney will be getting started on updating the shoreland ordinances under the Shoreland Grant Agreement the City has signed with the state. Barthel made a motion to accept the Financial Statement for the period October 1 through October 17, 1991, as presented. Potter seconded the motion. All voted aye. The Council agreed to rent out City Hall at a $25 per day rental fee. The prospective renter will also be required to pay a $75 damage and cleaning deposit for the rental, which will be returned if the building is left in good condition. The clerk has been advised by the insurance agent that the renter must provide the City with a certificate of insurance proving he has host liability insurance to protect the City from any liability. Barthel made a motion to approve payment of the bills (Check #5581-5605). Potter seconded the motion. All voted aye. The Council tabled discussion on the Ron Becker water problems until the November 41 1991, meeting. The Council directed Linda to contact Mr. Vosika to advise him that all proposals must first be directed to the Planning and Zoning Commission before the Council will act. Vetsch made a motion to adjourn at 10:10 PM. Potter seconded the motion. All voted aye. James A. Walsh, Mayor Linda Houghton, Clerk MEYER-ROHLIN, INC. ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N., Buffalo, Minn.55313 Phone 612- 682-1781 October 29, 1991 City of Albertville c/o Linda Houghton, Clerk PO Box 131 Albertville, M"1 55301 Re: 1991-3 Improvement Project Dear Linda: Bids were received and opened at 10:00 A.M. Friday, October 25, 1991, at the Albertville city offices for the above -referenced project. Three bids were properly submitted as follows: 1. Veit & Company Rogers, Minnesota $13,690.00 2. Busse Construction, Inc. Belle Plain, Minnesota $27,900.00 3. Latour Construction Maple Lake, Minnesota $40,734.00 All proposals were submitted by responsible contractors; there- fore, we would recommend the awardal of the 1991-3 Improvement Project contract to Veit & Company in the amount of $13,690.00. If you have any questions, please contact me. Yours very truly, 4Thor R-ROHLIN, INC. e Meyer essional E a' cc: E-9001-0 er Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor CITY OF ALBERTVILLE FINANCIAL STATEMENT October 18 - October 31, 1991 Beginning Cash Balance October 18, 1991 $176,981.44 INCOME (October 18 - October 31) Building Permits 7,661.49 Fence Permit 1.00 Flag Donation - Lions 300.00 Liquor License 1,100.00 Sewer Digging Permits 50.00 Sewer Receipts 7,973.55 Storm Water Receipts 1,221.37 TOTAL INCOME 18,307.41 EXPENSES (October 18 - October 31) Check #'s 5581 - 5605 14,651.99 (Approved 10/21/91) TOTAL EXPENSES 14,651.99 Ending Cash Balance October 31, 1991 $180,636.86 SEWER_ CONSTRUCTION FUND Cash Balance 10/31/91 $176,231.21 INVESTMENTS: CD #150231 (OF) - matures 12/12/91 @ 5.90% 99,454.52 CD #8287-Sewer - matures 4/10/92 @ 7.00% 250,000.00 CD #8290 (GF) - matures 4/10/92 @ 7.00% 250,000.00 CD #7640 (Lions) - matures 4/17/92 @ 5.75% 39,407.33 CD #8288 Sewer - matures 10/9/92 @ 6.0% 309,872.88 CD #8286-Sewer - matures 10/10/92 @ 7.25% 500,000.00 CD #8289 (OF) - matures 10/10/92 @ 7.25% 500,000.00 TOTAL INVESTMENTS $1,948,734.73 CITY OF ALBERTVILLE BILLS TO BE PAID November 4, 1991 Check # Vendor Reason Amount 5606 Carl ' s Tire B9 Chev. New Tires 386.32 5607 Central Rivers Ponds-2 10' gates 150.C>C> 5608 Computer Satis. Install floppy disk drive 90.(K) 5609 Dehmer Fire Prot. 12' Pile Pole -Fire Dept. 67.50 5610 Feed -Rite Testing 119.00 5611 MN Copy Systems Copy Machine 131.02 5612 NSP Street Lighting 1,702.83 5613 Northern, Fire Dept Sup 91.15 Ponds Sup. 55.31 146.46 5614 Omann Bros. Patch Streets: 51st St. 570.00 51st & Main St. C.Rd. 37 & Kalland Dr 5615 Roto-Rooter Waste Water - Jet Pump 3,892.50 & TV 5616 Southam Bus. Imp. Proj 1991-3 106.(X) Advertise Bids 5617 United Telephone Srvc. 10/21 to 11/20 224.04 5618 Welter's Inc Ford Loader - Ag Master 4-3.77 5619 Jim Farris Composting work 23.09 5620 Linda Houghton Mileage reimbursement10.78 5621 Simonson Lumber 4 Seasons Pk -retain. wall 296.75 5622 Andrew Savitski Seaver Pump Station Taxes 1990 & 1991 76.es 5623 Ann Bednarczyk Pay period ending 11/3 48 ,97 5624 Mike Rutkowski Pay period ending 11/3 757,97 5625 Linda Houghton Pay period ending 11/3 642.47 5626 Ken Lindsay Pay period ending 11/3 751.Ck> "* N 5627 PERA Pay period ending 11/3 329-89 5628 Security Sank NW Fed. Tax Deposit 11/3 1,145.24 5629 Dona tus Vetsc h Oct. 91 193.94 5630 Duane Berning Oct. 91 161.61 5631 Mark Barthel Oct. 91 2-21.64 5632 Mike Potter Oct. 91 139.53 5633 James Walsh Oct. 91 267.82 5634 Minnegasco Fire Hail 85,57 5635 Radzwill Law Ofc. Legal Fees, Oct. 91 9,078.50 5636 Schum Electric Outside lite - City Hall 173.34 5637 G.D. LaPlant Refuse Disposal -City Hail 58.04 5638 AT&T Mo. Maintenance Z .28 TOTAL $22,544.75 CITY OF ALBERTVILLE FOLLOW-UP SHEET OCTOBER 21, 1991, COUNCIL MEETING LINDA - Set meeting with Thore and Bill to discuss plans and time schedule for MPCA issues ACTION: Thore, Mike Couri and I met Wednesday, October 30, at my office and agreed to a plan. BILL - Set meeting with Otsego City Council to review fire contracts and to discuss school district boundaries. ACTION: The Otsego clerk will contact Linda about an agreeable date for a joint meeting of the councils. LINDA - Discuss with Ed Hackenmueller the payment of the costs of the road improvements and invoice 90% of the charges to Hackenmueller. ACTION: I met with Ed and discussed the unpaid improvements. An invoice in the amount of $9,558.80 has been sent. BILL - Arrange for an appraisal of the proposed trunk sewer line property. ACTION: Malcolm Watson was contacted and visited the property to do the appraisal. JIM - Meet with Andy Savitski to discuss Sunrise Commercial Par.'s concerns. ACTION: Meeting was held - results unknown. LINDA - Contact Mr. Vosika advising him that he must address his questions concerning property he wishes to buy with the Planning & Zoning Commission before the Council will consider his request. ACTION: I made contact with Mr. Vosika. He has decided not to continue. C