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1992-05-18 CC Agenda Packet• ALBERTVILLE CITY COUNCIL AGENDA May 18, 1992 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF CONSENT AGENDA ITEMS * Attached List IV. FOLLOW-UP SHEET * May 4, 1992 V. APPROVAL OF THE MINUTES * April 28, 1992 - Board of Review * April'29, 1992 - Special Meeting * May 4, 1992 - Regular Meeting * May 5, 1992 - Joint Meeting with Otsego * May 11, 1992 - Work Meeting VI. COMMUNITY FORUM VII. DEPARTMENT BUSINESS A. MAINTENANCE - Dead cottonwood tree across from old church - Dips on Main St. between School and 52nd St. County has complained - Dip in 52nd Street - 11564 52nd Street Driveway sunk by water & sewer hook up. Road started to sink last week - Project Updates VIII. B. PLANNING AND ZONING - Recommendation to approve inclusion of Mini - Storage in Sec. 4400.2, Permitted Uses, as noted in May 12, 1992, minutes. - Recommendation to include multiple warehouse buildings on one lot in Section 4400.4, Conditional Uses, as noted in May 12, 1992, minutes. - Recommendation to approve Preliminary Plat for Don Barthel for Lot 1, Block 2, Barthel Commercial Park with provisions as noted in May 12, 1992, minutes. Recommendation to approve Barthel's Final Site Plan for proposed mini -storage subject to conditions as noted in May 12, 1992, minutes. - Recommendation to approve Preliminary Plat for Westwind Fourth Addition subject to conditions as noted in May 12, 1992, minutes • - Recommendation to direct Linda to schedule Dave Licht to meet with Planning Commission on May 26, 1992 at 7:00 PM to discuss items as noted in minutes. - Recommendation to direct Linda to contact Licht to discuss his suggestion on how to handle Psyk request to add property to back of 2 currently platted lots and to contact Psyk with results. C. ENGINEERING - 50th Street - Frankfort drainage - Wastewater Treatment Facility Expansion - Sewer Line Replacement - Project Updates 8:30 Pm D. LEGAL - Closed Session - Project Updates 9:00 Pm E. 1991 AUDIT REPORT APPROVAL F. ADMINISTRATION * Financial Statement * Approval to pay bills (Check #6389 thru #6420) * Approval of 3.2 Liquor Licenses - Albertville Fire Dept. Fri. June 12 - 8:00 PM to 1:00 AM - Albertville Jaycees Friday, May 29 - 6:00 PM to 11:00 PM Saturday, May 30 - 9:00 AM to 11:00 PM Sunday, May 31 - 9:00 AM to 8:00 PM - Albertville Jaycees Friday, June 12 - 6:00 PM to 11:00 PM Saturday, June 13 - 9:00 AM to 11:00 PM Sunday, June 14 - 9:00 AM to 8:00 PM * Approval for Linda to attend year 2 of MN Municipal Clerk's Institute, July 13 - 17, 1992 - Karl Brown Center - Fee $280 * Approval for Ann to attend Clerk's Orientation Conference, July 7 - 9, 1992 - Fee $95 - Otsego Fire Contract Recalculation based on smaller district to be served IX. OTHER BUSINESS X. ADJOURN W • May 26, 1992 Work Meeting - 7:00 PM May 26, 1992 Planning Commission Meeting - 7:00 PM June 1, 1992 Regular City Council Meeting - 7:30 PM June 2, 1991 Joint Meeting with Otsego City Council - 7:30 PM June 8, 1992 Meeting with Wright County Commissioners to establish 5 year Hwy/Stret Plan - 2:30 PM • • ALBERTVILLE CITY COUNCIL CONSENT AGENDA ITEMS May 18, 1992 APPROVAL OF CONSENT AGE - Minutes of April 28, - Minutes of April 29, - Minutes of May 4, 19 - Minutes of May 5, 199 - Minutes of May 11, 19 - Financial Statement - Approval to pay bills - MN Clerk's Institute - Clerk's Orientation C • 0 NDA 1992 - Board of Review 1992 - Special Meeting 92 - Regular Meeting 2 - Joint meeting w/Otsego 92 - Frankfort Drainage Mtg. (CK #6389 thru #6420) - Year 2 onference M E M 0 TO: JAMES WALSH DONATUS VETSCH DUANE BERNING MARK BARTHEL MIKE POTTER FROM: LINDA HOUGHTON DATE: MAY 14, 1992 Please remember that the Council has scheduled a continuation of the April 28th Board of Review to begin at 7:00 PM on Monday, May 18th, prior to the beginning of the regular Council meeting. Maintenance: Linda: Linda: FOLLOW OP SHEET MAY 4, 1992 Remove poplar trees by water tower Contact Burlington Northern Railroad RE: Cleaning the ditch and installing new culvert Get any documentation regarding Rugged Road and Custom Canopy to attorneys ALBERTVILLE CITY COUNCIL May 18, 1992 Albertville City Hall 7.30 PM PRESENT: Mayor Jim Walsh, Councilmen Duane Berning, Mike Potter, Donatus Vetsch and Mark Barthel, City Clerk Linda Houghton, City Engineer Thore Meyer, City Attorney Mike Couri Mayor Walsh called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following items under Community Forum: (1) Letter of congratulations to Bill Valerius (2) Letters of appreciation to the Spring Fling organizers (3) Doug Psyk - request to consider preliminary plat approval for Psyk's 6th Addition (4) Pat Eiden The agenda was amended by adding the following item under Administration: (1) Letter from GAB - re: claim from Carl & Rita Swanson Potter made a motion to approve the agenda as amended. Vetsch seconded the motion. All voted aye. Upon request by Berning, approval for the clerk to attend Year 2 of the Clerk's Institute was removed from the consent agenda. Vetsch made a motion to approve the minutes of the April 28, 1992, Board of Review hearing. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the April 29, 1992, special meeting for the 1991 audit review. Barthel seconded the motion. All voted aye. The minutes of the May 4, 1992, regular City Council meeting were amended on Page 3, Paragraph 1, Line 5 to add the following: "The Council determines that Fehn does have access to Barthel Industrial Drive." Vetsch made a motion to approve the minutes of the May 4, 1992, City Council meeting as amended. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the May 4, 1992, special joint meeting with the Otsego City Council. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the May 11, 1992, work meeting. Barthel seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL May 18, 1992 Page 2 of 6 Doug Psyk addressed the Council and requested preliminary plat approval for Psyk's 6th Addition. He stated he is aware that approval of the sewer extension from MPCA will not be granted until the City expands its treatment facility, however, he would like his plat to have preliminary approval so that it can be placed on the list of plats to be approved when the expansion is complete. The Council took no action on Pysk's request. Pat Eiden did not appear to address the Council. Mayor Walsh publicly congratulated the organizers of the Park Board's Spring Fling/Ice Cream Social held at City Park on Sunday, May 17. Potter made a motion directing the clerk to send letters of appreciation to those people involved in the success of the event. Linda was directed to send a letter of congratulations to Bill Valerius upon his successful completion of the EMT training course. The Council discussed the dips on Main Avenue between 52nd Street and the elementary school. Potter made a motion to get bids to skin patch the three areas, contact each of the Council members when the bids are received and have the areas repaired. Barthel seconded the motion. All voted aye. The maintenance department has requested two temporary workers to prepare for Friendly City Days. The Council requested that a schedule of work to be completed by the temporary workers be submitted before a decision is made. Linda was directed to contact Burlington Northern Railroad about removing the dead tree along the tracks near Main Avenue. If the railroad does not have the tree removed, the City will remove the tree and bill the property owner. Attorney Mike Couri explained to the Council and the audience in attendance that it is appropriate for the Council to close a meeting to discuss attorney/client privilege matters. State statutes authorize a Council to meet in a closed session to discuss such attorney/client privilege matters. Couri recommended that the Council adjourn to a closed session to discuss attorney/client privilege matters. Potter made a motion to adjourn to a closed session to discuss financial matters that may result in litigation as provided by law under attorney/client privilege at 8:45 PM. Vetsch seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL May 18, 1992 Page 3 of 6 Mayor Walsh reconvened the regular meeting of the Albertville City Council at 9:10 PM. Couri discussed the request that the City vacate a portion of 60th Street, as presented at the last Council meeting by Security Bank Northwest. It is the attorney's and the engineer's recommendation that the City not vacate property that has City utilities buried. The small triangular parcel that would make the last lot of the Eiden property a rectangular lot could be vacated if the Council so wishes. The Council directed Linda to contact Security Bank Northwest requesting that they sign an agreement to reimburse the City for all expenses incurred for procuring the requested vacation. Couri advised the Council that he is still waiting for word from the State in regard to funding Park & Ride projects. The Council told Couri that they are concerned with the legal fees already billed to the City in 1992. They advised Couri to attempt to keep legal fees more in line with the budget. Lauri Winters of the Crow River News asked the Council if they would discuss the results of their closed session. Mayor Walsh explained that the closed session has been continued to June 1st, at which time the Council may make a decision. When the Council reaches a decision, that decision will be released to the public. Barthel made a motion to amend the Zoning Ordinance, adopted December 1988 and updated February 1991, Section 4400.2 (c) allowing mini -storage facilities as a permitted use, as recommended by the Planning & Zoning Commission. Vetsch seconded the motion. All voted aye. Barthel made a motion to amend the City's Zoning Ordinance, adopted December 1988 and updated February 1991, Section 4400.4, Conditional Uses, to include multiple warehouse buildings on one lot by conditional use permit. Vetsch seconded the motion. All voted aye. The Council reviewed the preliminary plat for Barthel's Commercial Park. Couri recommended that the City require the street fronting Lot 1, Block 2 to be improved to City standards. Barthels told the Council that the street would not be dedicated to the City at this time and would only be used as a driveway until some point in the future, at which time they would agree to dedicate the street and improve it to City specs. Potter made a _ motion to grant preliminary plat approval for Barthel's Commercial Park subject to a developer's agreement being worked out to address the street dedication question, drainage, and escrow amounts. Barthel seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL May 18, 1992 Page 4 of 6 Based on the May 12,1992, recommendation of the Planning & Zoning Commission, Barthel made a motion to approve the final site plan for Lot 1, Block 2, Barthel Commercial Park, with the condition that crushed rock be used as surfacing only until such time as a second building is erected. When the second building is erected, blacktop will be required. Vetsch seconded the motion. All voted aye. Potter made a motion to approve the preliminary plat for Westwind Fourth Addition with the following conditions: (1) Park access be changed to show a drive between Lots 3 & 4 and that a 15' walkway be added at the east end of the park property for easier access to the park. (2) Developer will install and pay cost of a fence along the detention pond berm if the City Engineer determines that the slope of the berm warrants. (3) Developer installs a hard surface mat on Kahler Drive along Outlots A & B, connecting Westwind 4th Addition to County Road 37. (4) MPCA grants approval of the sewer extension. (5) A developer's agreement is signed. Barthel seconded the motion. Potter, Barthel, Vetsch and Walsh voted aye. Berning voted no. The motion carried. Don Zierke of Gruys, Borden, Carlson & Associates, explained the revisions made to the 1991 Audit Report, since the preliminary discussion of the report on April 91 1992. Vetsch made a motion to accept the 1991 Audit Report as presented. Berning seconded the motion. All voted aye. Based on the recommendation of Don Zierke, Barthel made a motion directing Linda to change the day-to-day operating expenses from the Park Fund to a separate department in the General Fund. Berning seconded the motion. All voted aye. The Council reviewed the letter from GAB denying the claim made by Carl and Rita Swanson for the return of the overpayment of special assessments on their property. Potter made a motion directing Linda to verify the figures presented by the Swansons and to approve payment to the Swansons of their claim of approximately $5,354.93. Berning seconded the motion. All voted aye. Engineer Thore Meyer presented the Council with three options for assessing a 50th Street improvement. Barthel made a motion to set a public hearing on the 50th Street Improvement on Tuesday, June 23, 1992, at 7:30 PM. Vetsch seconded the motion. All voted aye. Thore reported that he will be meeting with Peter Raatikka, the Frankfort Township engineer, regarding the I-94/Frankfort ALBERTVILLE CITY COUNCIL May 18, 1992 Page 5 of 6 drainage problem. He has contacted MNDOT and funding to help pay for the project is still available. Vetsch made a motion to change the date of the next work meeting to discuss wastewater treatment expansion from May 26 to May 28 at 7:00 PM. Berning seconded the motion. All voted aye. Bernard Marx addressed the Council about extending the storm sewer through the Jim Hennum property. Thore advised Marx to submit a written letter of request, signed by both property owners involved for the City Council to consider. Vetsch made a motion to approve the Financial Statement for the period April 29 - May 13. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve payment of the bills (Check Vs 6389-6420) as presented. Barthel seconded the motion. All voted aye. The Council reviewed the revised figures for a fire contract with a portion of Otsego. Walsh proposed that the City of Albertville present the Otsego City Council with a five year plan for capital outlay purchases. He proposed that if the capital outlay items were not purchased and/or constructed, the money paid for those outlays would be refunded. Berning made a motion to approve the 3.2 Liquor License for the Albertville Fire Department for Friday, June 12, 1992 from 8:00 PM to 1:00 AM. Vetsch seconded the motion. All voted aye. Berning made a motion to approve the 3.2 Liquor License for the Albertville Jaycees on May 29 (6:00 PM to 11:00 PM), May 30 (9:00 AM to 11:00 PM) and May 31 (12:00 noon to 8:00 PM). Vetsch seconded the motion. All voted aye. Berning made a motion to approve the 3.2 Liquor License for the Albertville Jaycees on June 12 (6:00 PM to 11:00 PM), June 13 (9:00 AM to 11:00 PM) and June 14 (12:00 noon to 8:00 PM). Vetsch seconded the motion. All voted aye. Vetsch made a motion to approving the clerk to attend Year 2 of the Clerk's Institute to be held July 13-July 17. Barthel seconded the motion. Vetsch, Barthel, and Walsh voted aye. Berning voted no. Potter abstained. The motion carried. Vetsch made a motion to approve sending Ann to the Clerk's Orientation Conference July 7-9. Barthel seconded the motion. All voted aye. Potter seconded ALBERTVILLE CITY COUNCIL May 18, 1992 Page 6 of 6 Mayor Walsh told the Council he will contact Health One about getting the lawn around the clinic mowed. Barthel made a motion to adjourn at 11:50 PM. the motion. All voted aye. � Linda Houghton, CITY OF ALBERTVILLE CONTINUATION OF BOARD OF REVIEW HEARING May 18, 1992 Albertville City Hall 7:00 PM PRESENT: Mayor James Walsh, Councilmen Duane Berning, Mike Potter and Donatus Vetsch, Clerk Linda Houghton, Wright County Assessor Duane Swenson Mayor Walsh opened the continuation of the April 28, 1992, Board of Review Hearing. Duane Swenson reported that he had reevaluated the house and property owned by Mark Bauer. He recommended that the valuation be adjusted from $94,600 to $92,900. Mr. Bauer was not in attendance at the hearing. Potter made a motion to accept Swenson's recommendation and set the valuation on Mark Bauer's property at $92,900 for 1992. Berning seconded the motion. All voted aye. Swenson explained that he had visited the Hackenmueller's store and checked the assessment. He found that the land was valued at $.50 per square foot and the building at $26.00 per square foot. In comparison Pat's 66 building is valued at $30 per square foot. Swenson recommended that the Council leave Hack's valuation as is. Vetsch made a motion to accept Swenson's recommendation and make no change in the valuation of the Hackenmueller's property. Potter seconded the motion. All voted aye. Swenson reported that the County is still using the same Policy for the assessment of empty lots in a development as in the past. Wally O'Dell told Swenson and the Council that he is aware that there is a newly passed state statute providing that on plats filed after August 1, 1991, only one-third can be assessed per year on lots not built upon. The Council directed Swenson to contact the City if the statute has been passed. Potter made a motion to leave the valuation as is for the time being. If a new statute has been passed, the County will automatically adjust those affected lots. Vetsch seconded the motion. All voted aye. Swenson reported that upon inspection he found approximately 1.65 acres of the Margaret HEinen property is waste (cattails and water). He recommended that the assessed value on the 3.65 acre parcel be lowered from $15,100 to $8,100. Walsh made a motion to accept Swenson's recommendation and lower the assessed value of Margaret Heinen's property to $8,100. Potter seconded the motion. All voted aye. Potter made a motion to adjourn the Board of Review Hearing at 7:25 PM. Berning seconded the motion. A11 v ted aye. � J Linda Houghton, Cl FOLLOW UP SHEET MAY 4, 1992 Maintenance: Remove poplar trees by water tower Linda: Contact Burlington Northern Railroad RE: Cleaning the ditch and installing new culvert Linda: Comet any documentation regarding Rugged Road and Custom Canopy to attorneys CITY OF ALBERTVILLE BOARD OF REVIEW April 28, 1992 Albertville City Hall 7:00 PM PRESENT: Mayor Jim Walsh, Councilmen Duane Berning, Mike Potter, Mark Barthel, Donatus Vetsch, City Clerk Linda Houghton, Wright County Assessor's Office personnel Duane Swenson and Greg Kramber Mayor Walsh called the Board of Review hearing to order. Duane Swenson explained that the 1992 assessments increased the basic structure of a house by 2%. The increase in valuation of land varied from $500-$3,000, based on sales from October 1990 to September 1991. Mark Bauer (PID#101-027-002070) questioned why his valuation had increased from $82,000 to $94,000. In checking the assessment forms, Swenson found that Bauer's garage had been over assessed as a sheet -rocked, insulated structure. The assessed value of the garage should be $5,960, instead of $7,152, a difference of $1,192. Bauer had also finished off a portion of his basement, therefore, increasing his valuation. Jeff Kopp, speaking for Bauer, told the Council that his opinion as a realtor is that Bauer's house would not sell for the assessed value. The Council directed the assessor's office to inspect Bauer's home to determine if it has been valued too high. Potter made a motion to reduce the valuation on the Bauer property $1,192 because the garage had been valued incorrectly. Barthel seconded the motion. All voted aye. Potter made a motion to continue the Board of Review hearing to review the cases being reassessed for 7:00 PM, May 18, 1992. Barthel seconded the motion. All voted aye. Carla Isler (PID #101-023-001020) questioned why her assessed value had increased $7,400. Swenson explained that the land value had increased $2,500 based on sales and her house had been increased by 2%. Vern and Ed Hackenmueller, representing Hack's (PID #101-500- 361403), questioned why their taxes had increased nearly 100%. Swenson explained that Hack's is considered a secondary parcel and, as such, is taxed at a rate of 4.75% on the entire valuation. The land is valued at $18,400 and the building at $146,900. Neither of these were increased from 1991. The Council directed the assessor's office to inspect Hack's to determine if the parcel is valued correctly. The Council will review this case on May 18, 1992. Gary Meyer, representing PHM Property (PID #'s 101-500-011214 and 101-500-011213), questioned why the valuation on the three lots was increased from $7 , 500 last year per lot to $10 , 000 per lot this BOARD OF REVIEW April 28, 1992 Page 2 of 2 year. The house is valued at $41,900. Meyer and partner Cornelius Paulson stated that the house was not worth that much. The City had an appraisal done on this property within the past year and the appraisal is consistent with the land evaluation, however, the building was appraised less. Barthel made a motion to decrease the value of the house by 12.5% (down to $36,663) and to reevaluate the land value next year. Potter seconded the motion. Potter, Berning and Barthel voted aye. Walsh voted no. The motion carried. Wally O'Dell, representing the Darkenwald developers, questioned why six lots (Lots 9 and 10, Block 1 and Lots 9, 10, 11, and 12, Block 3, Westwind Second Addition) were assessed at 90% of an improved lot. Swenson explained that it is the County's policy that if three lots (or more than 10% of the lots in a plat) are sold, the adjoining lots are assessed. O'Dell explained it was his understanding that the legislature had changed this policy. Swenson indicated that the Wright County had not yet received this information. If O'Dell's information is correct, the County will revaluate all affected lots. The Council tabled action of these valuations until May 18 when more information is available. Don Berning, owner of Don's Auto Service (PID# 101-500- 363400), questioned why his taxes had increased $6,000. The building was inspected last year and the assessed value of $225,300 was not increased this year. The assessor was directed to review this valuation. The Council will make a final determination on May 18. Margaret Heinen sent a letter to the Council asking to have the valuation reviewed on her wooded, vacant property. Her taxes increased from $175.88 last year to $905.84 this year. Swenson explained that the state has taken away the vacant land classification under which Heinen's property was valued at $3,700 last year. The property is now classified as residential and is valued at $14,600 this year. Barthel made a motion directing Linda to send a letter to Mrs. Heinen advising her of the change in classifications and informing her that the Council will hold a continuation of this hearing May 18 if she wishes to address the Council. Potter seconded the motion. All voted aye. Barthel made a motion to adjourn the Board of Review hearing until 7:00 PM on May 18th. Berning seconded the motion. All voted aye. Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL SPECIAL MEETING April 29, 1992 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Duane Berning, Mike Potter and Donatus Vetsch, City Clerk Linda Houghton, Gruys, Borden and Carlson personnel Pat Krause and Don Zierke Mayor Walsh called the special meeting to order. The purpose of the special meeting is to review the 1991 audit report (draft copy). Pat explained that the draft copy will be corrected if the Council wishes to recatagorize any items. She explained that the final IRS payment of penalties and interest has been determined to be $3,981.03. The audit report shows an expense item of $13,000 for this payment. The draft will be amended to reduce the $13,000 expense to the acetal. The general fund will then increase by the difference between the actual payment and the amount already expensed. The Council agreed to approve the final 1991 Audit Report at the May 18th Council meeting. ( Vetsch made a motion to approve a 3.2 liquor license for Rohn - Ironworks and the Elk River K.C.'s for May 1, 2 and 3. The liquor liability insurance will be covered under the Jaycee's policy. Berning seconded the motion. All voted aye. Potter made a motion to adjourn at 9:35 PM. Berning seconded the motion. All voted aye. Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL May 4, 1992 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Mike Potter, Duane Berning, Donatus Vetsch, and Mark Barthel, City Attorney Bill Radzwill, City Engineer Thore Meyer, City Clerk Linda Houghton Mayor Walsh called the regular meeting of the Albertville City Council to order. The agenda was amended by adding Florence Menzel's request to remove the poplar trees near the water tower under the Maintenance Department business. Potter made a motion to approve the amended agenda. Barthel seconded the motion. All voted aye. The follow-up sheet from the April 20, 1992, meeting was approved on a motion by Vetsch, seconded by Barthel. All voted aye. Vetsch made a motion to approve the minutes of the April 20, 1992, Council meeting. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the April 21, 1992, meeting with the representatives from the MPCA. Barthel seconded the motion. All voted aye. Andy Savitski told the Council that Kadlec Excavating of Mora, Inc. is already in the process of removing the pipe from his property and has agreed to repair his damaged road. Mike Rutkowski reported on the following projects: (1) The first discharge from the wastewater treatment plant has been completed. (2) The crack sealing on city streets has been completed. (3) The manhole around the flow meter has been raised as directed. Mike requested permission to store the Ford Snow plow in Loren Becker's garage, as has been done in the past. The Council agreed to rent the garage space from Becker. The Council directed the maintenance department to remove the poplar trees by the water tower. Mike explained that he has not yet backfilled the manholes that were raised in the ditch by Westwind. He will be starting that project later this week. The Council reviewed Mark Barthel's complaint about ag lime being dumped in the wrong place at the City Park. Mike explained ALBERTVILLE CITY COUNCIL May 4, 1992 Page 2 of 5 that he was not on site when the ag lime was delivered but that most of it should be used up within the next week or so. Tom Haller, chairman of the Planning & Zoning Commission, requested that the Commission be allowed to use Dave Licht of Northwest Associated Consultants to view proposals that are presented to the Commission on an as -needed basis. The Council decided that the city clerk will review all plans before they are presented to the Commission with the Commission Chairman and will recommend when and if the planner, the engineer, or the attorney is needed. Vetsch made a motion to adopt the following resolution: RESOLUTION #1992-11 The City Council of the City of Albertville hereby adopts ORDINANCE #1992-4 entitled Ail ORDINANCE AMENDING THE ALBERTVILLE CITY CODE, ZONING ORDINANCE ALLOWING THE CITY TO SET FEE CHARGES, AND EXPENSES REQUIRED TO BE PAID FOR VARIOUS ZONING -RELATED REQUESTS REQUIRING ACTION BY THE CITY COUNCIL, ZONING ADMINISTRATOR AND /OR PLANNING COMMISSION. Berning seconded the motion. Ail voted aye. Potter made a motion to adopt the following resolution: RESCLUTION #1992-12 The City Council of the City of Albertville hereby adopts ORDINANCE #1992-5 entitled AN ORDINANCE AMENDING THE ALBERTVILLE CITY CODE, SUBDIVISION ORDINANCE, ALLOWING THE CITY COUNCIL TO SET Fees CHARGES AND EXPENSES REQUIRED TO BE PAID FOR VARIOUS SUBDIVISION - RELATED REQUESTS REQUIRING ACTION BY THE CITY COUNCIL. ZONING ADMINISTRATOR AND/OR PLANNING COMMISSION. Barthel seconded the motion. All voted aye. The Council reviewed the Planning and Zoning Commission's April 28, 1992, recommendation to rezone Dennis Fehn's property, described as Lot 9, Block 3, Barthel's Industrial Park, from R-3 to I-2. City Engineer Thore Meyer has calculated the areas involved in the proposed rezoning as requested by the Planning Commission and reported in his letter to the Council dated April 30, 1992, that his calculations show a total combined area of ALBERTVILLE CITY COUNCIL May 4, 1992 Page 3 of 5 5.096689 acres. This calculation includes the portion of Barthel Industrial Drive from the center line of 50th Street to the north line of the exception, extended. Barthel Industrial Drive is a dedicated City street. Fehn stated he does not have access to the street. Based on Thore's calculations and the Planning Commission's recommendation, Barthel made a motion to approve the rezoning of Lot 9, Block 3, Barthel's Industrial Park from R-3 to I-2. Potter seconded the motion. Barthel, Berning, Potter and Walsh voted aye. Vetsch abstained from voting. The motion carried and the property is rezoned to I-2. Vetsch made a motion to approve the final site plan as presented by Andy Savitski and approved by the Planning Commission on April 28, 1992, subject to Savitski's installation of a guard rail next to the drainage ditch and installation of curbs on either side of the easterly drive to aid in drainage. The Council will notify Savitski when the rip rap should be installed. Barthel seconded the motion. All voted aye. The Council directed the clerk to contact Burlington Northern Railroad regarding the need to clean the drainage ditch on their property and to install a new culvert under the tracks. Attorney Radzwill informed the Council that Security State Bank can make a request for the City to vacate property. Vacate means that the City gives up the right of public ingress and egress. The City can choose to vacate with restrictions, such as those situations regarding sewer and water lines. The Council directed the clerk to get more information on the Bank's request by discussing the situation with the City planner, engineer, Wright County and the attorney. The Council tabled further discussion on the request. Attorney Radzwill advised the Council to consider a closed meeting to discuss possible litigation. The Council agreed to meet in a closed session by interrupting the regular Council meeting on May 18, 1992. Radzwill reported that the security agreement and the promissory note with Fraser Steel has been signed and completed. Fraser Steel has repaid the City for the $15,448 of expenses incurred by the City. Radzwill's office is in the process of getting the City of Albertville on the Municipal Needs List. A committee meeting has been set for May 13, 1992, to meet with representatives of Frankfort Township to address the I- 94/Frankfort drainage problem. ALBERTVILLE CITY COUNCIL May 4, 1992 Page 4 of 5 Thore reported that the wastewater trunk line is approximately one-half of the way through Psyk's 4th Addition and is progressing as planned. Thore is waiting for clarification from the Corps of Engineers regarding the wetland areas before he prepares the Feasibility Study on Psyk's 5th Addition. Vetsch made a motion to approve the Financial Statement for the period April 16 - April 28, 1992, as presented. Barthel seconded the motion. All voted aye. Vetsch made a motion to pay the bills as presented (Check #6349-#6388). Barthel seconded the motion. All voted aye. The Council directed the clerk to send any previous documentation concerning the Rugged Road parcel and the Custom Canopy parcel to the attorney's office to review. Linda reported that the Boy Scouts have agreed to paint the curbs in the City. According to the City's insurance agent, the Boy Scouts will covered for liability under their own plan and the City is at no risk. Councilman Vetsch has volunteered to supervise the Scouts. Barthel made a motion to donate $250 to the Boys Scout troop for doing the curb painting. Potter seconded the motion. All voted aye. Berning made a motion to approve the following resolution: RESOLUTION #1992-13 The City Council of the City of Albertville hereby establishes the following impound fee, boarding fees and fines in accordance with ORDINANCE 1989-5, entitled AN ORDINANCE REGULATING DOGS AND OTHER DOMESTIC ANIMALS, PROVIDING A PENALTY FOR VIOLATIONS, AND REPEALING ORDINANCES NO.'S 1983-2 AND 1988-3. Pick -Up Charge Boarding Fees Fines: 1st pick-up 2nd pick-up 3rd pick-up Additional pick-ups $15.00 $8.00 per day $20.00 $50.00 $100.00 $100.00 Barthel seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL May 4, 1992 Page 5 of 5 Councilman Vetsch reported that Boyer Ford has a 1982 Ford diesel snow plow for sale for approximately $18,000. Wright County was the previous owner of the vehicle. The truck is equipped with everything but a wing. The Council will consider the purchase of of snow plow at a later date. Barthel made a motion to adjourn at 10:15 PM. Potter seconded the motion. All voted aye. James A. Walsh, Mayor Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL JOINT MEETING WITH OTSEGO CITY COUNCIL May 5, 1992 Otsego City Hall 7:30 PM PRESENT: Albertville City Council Members Jim Walsh, Duane Berning, Mike Potter, Mark Barthel and Donatus Vetsch, City Clerk Linda Houghton, Otsego City Council Members Larry Fournier, Floyd Roden, Norm Freske, Doug Lindenfelser, and Ron Black, City Clerk Jerome Perrault, Deputy Clerk Elaine Beatty, Albertville Fire Chief Rick Wacker Mayor Freske called the meeting to order. The purpose of the meeting is to discuss a compromise on the 1992 fire contract proposed by the Albertville City Council. The meeting was scheduled as per the request from Fire Chief Wacker. The Otsego City Council is opposed to being charged for a capital outlay building fund. They indicated that if a building were constructed, or if equipment were purchased, they would not object to paying for the expense after it has been realized. The City of Albertville is of the opinion that major purchases/expenditures should be planned for in the budget process and money accumulated over several years for the purchase. The Albertville City Council feels it cannot levy the residents of Albertville for capital outlay purchases without assessing a fair percentage of those costs to other communities it protects. The Otsego Council asked that Albertville reassess the formula used to base the fire contract covering on a smaller portion of the City of Otsego. The Councils agreed to meet again on June 2, 1992, at 7:30 PM at the Albertville City Hall to discuss the fire contract again. Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL SPECIAL WORK MEETING May 11, 1992 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Mike Potter, Mark Barthel, Duane Berning and Donatus Vetsch, City Clerk Linda Houghton, City Attorney Mike Couri, City Engineers Thore Meyer and Norm Gartner Mayor Walsh called the special work meeting to order. The purpose of the work meeting is to consider improvements to 50th Street NE, expansion of the wastewater treatment facility, and the repairs or replacement of existing sewer mains. Thore presented a proposal to improve 50th Street with a 36' wide curb to curb 9-ton street. The proposal calls for a sidewalk on one side of the street from Main Avenue to Lansing. Avenue. Included in the proposal are two retaining walls in areas where it is not feasible to secure a slope easement. Thore presented preliminary cost estimates for the project. He explained that the Council has several options for paying for the improvement. The Council can consider a per lot assessment, a front footage assessment of a combination of both methods. The Council directed Linda, Thore and Couri to work together and propose several options for financing this improvement before the Council set a public hearing. Thore and Norm Gartner presented the Feasibility Study for the 1992-11A Improvement Project (Wastewater Treatment Facility Expansion) dated May 11, 1992. The engineers reviewed four alternatives for expansion and the estimated costs, advantages and disadvantages of each. Each of the alternatives increase the wastewater treatment facility capacity to 315,000 gallons per day, an increase of 200,000 gallons per day over the City's current capacity. Also included in the Feasibility Study is a proposed project schedule. The Council directed Linda to gather information for a sewer billing rate study. The Council will again consider the expansion at a work meeting on May 26, 1992, at 7:00 PM. The Council reviewed the options as presented in the Feasibility Study for the 1992-11B Improvement Project (Existing Sewer System Improvements) dated April 20, 1992. The Council will again consider the improvements on May 26. Linda Houghton, Clerk WRIGHT COUNTY DEPARTMENT OF HIGHWAYS Wright County Public Works Building Route No. 1- Box 97-B Buffalo, Minnesota 55313 Jct. T.N. 25 and C. R. 138 Telephone (612) 682-JPM 7383 July 17, 1990 Maureen Andrews City Administrator City of Albertville Box 131 5964 Main Avenue N.E. Albertville, MN 55301 Re: Utility Permit #88-25 Sewer & Water Hook-up WOO o � CSAH 35 - Braun Plat �Hiv Dear Ms. Andrews: WAYNE A. FINGALSON, P.E. COUNTY HIGHWAY ENGINEER We have noticed that significant settlements have occurred in the curb and gutter areas covered in permit #88-25. Those areas no longer drain as they previously did nor does the street section appear to be restored to an acceptable condition due to the settlements. Since the City was responsible for inspection and compaction monitoring during the construction of these areas, we would like you to pursue the proper restoration of these settlements. If you have any questions concerning this matter, please contact me. Sincerely, Dave Montebello Assistant County Engineer DM/dkr F PLANNING & ZONING COMMISSION MAY 12, 1992 ALBERTVILLE CITY HALL 7:00 PM COMMISSION MEMBERS PRESENT: Tom Haller, LeRoy Berning, Donatus Vetsch, Rick Bishop, and Secretary Ann Culley. ABSENT: Tim Phillips Chairman Haller called the meeting to order at 7:05 PM. Bishop made a motion to approve the agenda. The motion was seconded by Berning. All voted aye. A motion was made by Bishop to approve the minutes of the April 28, 1992, meeting as submitted. Berning seconded the motion. All voted aye. At 7:10 PM Berning made a motion to open the public hearing for discussion of proposed ordinance amendments. Bishop seconded the motion. All voted aye. The first ordinance amendment issue was that of including "mini -storage facility" as a permitted use in a B-3 district (Section 4400.2). There is currently no provision in any district for the possible erection of a mini -storage facility. The term "Primary Use" was clarified. The Commission reviewed the recommendation from City Attorney Mike Couri and were uncertain as to how to address his recommended Conditional Use situation for the erection of more than one primary use building on a lot. The Commission would like the input of City Planner Dave Licht. Berning questioned whether or not a separate mini -storage ordinance and zoning district, as in the case of manufactured housing, would be a feasible solution. The Commission felt that this possibility could be discussed with Licht at a future date, but for the present time, Couri's recommendation would be a more expedient solution. Stan Barthel preferred that the current ordinance be amended per Couri's recommendation rather than looking into starting a new mini -storage zoning district. Bishop made a motion to recommend that the City Council approve the inclusion of mini -storage with one primary use building per lot, to Section 4400.2, Permitted Uses, and to include under Section 4400.4, Conditional Uses, mini -storage- facilities with multiple warehouse buildings on one lot, as per Couri's recommendation. The motion was seconded by Berning. All voted aye. PLANNING COMMISSION - 5/12/92 Page 2 Possible amendments to the Subdivision Ordinance were discussed. Bishop defined minor subdivision. Berning felt strongly that all subdivisions, both major and minor, should be presented to the Planning Commission. Vetsch stated that if this was the general consensus of the Commission, no amendment to the Subdivision Ordinance would be necessary. No action was taken. A motion to close the public hearing was made by Bishop and seconded by Berning. All voted aye. Bishop motioned to open the public hearing for Preliminary Plat Approval for Don Barthel's proposed subdivision. Berning seconded the motion. All voted aye. Stan Barthel stated that they intend to blacktop 60th Street to the easterly property line of their proposed plat, but that they did not intend to install curb and gutter at this time. Barthel also stated that the manhole on 60th Street is currently 1' below City standards, but that they intended to raise the manhole to meet specifications. Stan Barthel stated that they did not intend to dedicate any part of 60th Street to the City at this time and that Barthels would be responsible for all maintenance of same. Bernard Marx questioned whether the proposed street along the easterly edge of the Barthel property line would match with the corresponding street on the Marx concept plan. It was determined that the proposed streets were approximately 59' off. Haller made a motion to recommend that the City Council approve the Preliminary Plat for Lot 1, Block 2, Barthel Commercial Park with the provision that the road is built to City specifications up to the east end of the property line. The motion was seconded by Bishop. All voted aye. Stan Barthel next presented a final site plan for his proposed mini -storage facility for approval. He explained that he intends to install curb and gutter but not blacktop. He would like to install Class 5 surfacing instead of blacktop until such time as they erected more mini -storage buildings on the property. Bishop excused himself at 8:35 PM. Berning made a motion to recommend that the City Council approve the final site plan for the Barthel Mini -Storage facility with the condition that crushed rock be used as surfacing until such time as a second building is erected. When a second building is erected, blacktop will be required. Vetsch seconded the motion. All voted aye. PLANNING COMMISSION - 5/12/92 Page 3 George Yankoupe addressed the Commission with regard to the Westwind Fourth Addition. The Commission feels that the detention pond should be fenced along the southerly edge since the slope seems to be quite steep, however, they will go along with the City Engineer's recommendation. The Commission also feels that the Developer should pay for erection of said fence if that is what the Engineer feels is the best and safest option. Yankoupe stated that he did not have a problem with this. Vetsch questioned when Yankoupe estimated completion of this project. Yankoupe stated that he would check with City Engineer, Thore Meyer. The Commission also feels strongly that Kahler Drive should be finished with a hard surface mat through Outlots A & B in order to provide better accessibility to the residential lots. Yankoupe was in agreement and stated that he could see the need for this. The Park Board's request to change the access to the dedicated park land was discussed. Yankoupe agreed to have the plans revised to show a drive between Lots 3 & 4 in addition to a 15' easement/walkway at the east end of the park property. Berning made a motion to recommend that the City Council approve the Preliminary Plat for the Westwind Fourth Addition subject to: 1. Park access be changed to show a drive between Lots 3 & 4 and that a 15' walkway be added at the east end of the park property for easier access to the Park. 2. Developer install and pay cost of fence along detention pond berm if the City Engineer determines that the slope of the berm warrants such. 3. Developer install a hard surface mat on Kahler Drive along outlots A & B, connecting Westwind Fourth Addition to County Road 37. 4. There is ample sewer availability. The motion was seconded by Haller. All voted aye. Doug Psyk addressed the Commission regarding his desire to extend the rear lot lines of two lots in Psyk's Fourth Addition in order to make them more saleable. The Commission was uncertain as to exactly how to accomplish this. Psyk is discussing platted lots and wants to add unplatted land to the rear lines which would mean a metes and bounds legal description on a portion of each lot. PLANNING COMMISSION - 5/12/92 Page 4 Berning made a motion to recommend that the City Council direct Linda to contact David Licht by phone to see how to best accomplish this and to have her relate the information to Psyk so he can have the proper documentation available for the Planning Commission meeting to be held on May 26, 1992. Vetsch seconded the motion. All voted aye. Berning made a motion to recommend that the City Council direct Linda to contact Licht and arrange for Licht to attend the Planning Commission meeting on May 26, 1992, to discuss the following issues: 1. Recommendation for mini -storage ordinance 2. Clarification of major and minor subdivisions and major and minor variances, and who should address these issues 3. Licht's estimated fees for site plan review, plat review, etc. and guidelines for same 4. How to best handle Psyk's request to add footage to the back of each of his two lots Berning made a motion to adjourn the meeting at 9:40 PM. Vetsch seconded the motion. All voted aye. Ann Culley, Secretary CITY OF ALBERTVILLE FINANCIAL STATEMENT April 29 - May 13, 1992 Beginning Cash Balance April 29, 1992 INCOME (April 29 - May 13) 3.2 License 35.00 Building Permits 2,319.80 Donation - Park Dept. 1,000.00 Fines - Dog Impound Fees 105.00 Fire Dept. Lock Box Sale 136.00 Fraser Steel 15,448.60 Interest Income 586.75 Loan Payment/Fraser Steel 585.27 Park Rent 25.00 Recycling Incentive 730.00 Sewer Receipts 6,559.83 Special Assessment 9,718.62 Storm Water Receipts 1,242.82 Title Search 30.00 Misc. Income 9.19 TOTAL INCOME EXPENSES (April 29 - May 13) Check Vs 6349 - 6388 120,658.45 (Approved 5/4/92) Bank Charge for Check Registers 26.45 TOTAL EXPENSES Ending Cash Balance May 13, 1992 38,541.88 120,684.90 $222,054.30 $139,911.28 INVESTMENTS: CD #150231 (GF) - matures 6/13/92 @ 4.75% CD #8579 - matures 6/30/92 @ 5.0% CD #8288 Sewer - matures 10/9/92 @ 6.0% CD #8684-Sewer - matures 10/9/92 @ 5.25% CD #8685 (GF) - matures 10/9/92 @ 5.25% CD #7640 (Lions) - matures 10/16/92 @ 5.25% CD #8286-Sewer - matures 10/10/92 @ 7.25% CD #8289 (GF) - matures 10/10/92 @ 7.25% TOTAL INVESTMENTS 102,380.39 150,000.00 309,872.88 267,500.00 267,500.00 40,537.19 518,125.00 518,125.00 $2,174,040.46 CITY OF ALBERTVILLE BILLS TO BE PAID MAY 18, 1992 Check No. i Vendor Reason Amount 6389 Albertville Auto Parts Apr. Invoices 152.40 6390 Albertville Fr. City Days Contribution 1,800.00 6391 B.F.I. Park Refuse Removal 82.00 6392 Central Rivers Weed Spray & Supl. 36.25 6393 Chouinard Office Prod. F.D. Suppl. 22.80 6394 Crow River News Apr. Publications 147.20 6395 DJ's Supplies 146.32 6396 Dons Auto Supplies 156.02 6397 Dynamic Systems WWT Supplies 88.74 6398 Federated Coop Needle Valve 14.35 6399 Feed Rite Controls WWT - Tests 2,481.65 6400 First Trust Bond Payments 29,805.00 6401 Gopher State One -Call Apr. Service 35.00 6402 Govt. Training Center Clerk Institute 280.00 6403 Gruys, Borden, Carlson F.U. Relief Audit 580.00 6404 Joint. Powers Board 1991-2 Project 234.00 6405 LaPlant Sanitation Apr. Service 58.04 6406 League of MN Cities Clerk Orientation 95.00 6407 Meyer-Rohlin Apr. Services 13,723.76 6408 MN Conway F.D.-Air Pack Repair 67.60 6409 Monticello Animal Control Apr. Services 105.00 ^ 6410 Monticello, City of Apr. Boarding Fees 296.00 6411 No. Hydraulics, Inc. Apr. Services 11.95 6412 NW Bank of MN Bond Payments 20,877.50 6413 P.E.R.A. 6414 Pats 66 6415 Potter, Michael 6416 Rogers Electric Co. 6417 Simonson Lumber Co. 6418 Sunrise Plumbing 6419 Twin City Water Clinic 6420 Valerius, Wm. D. Vetsch 78.00 Apr. Gas 32.80 Mileage 7.00 C.H. Repair Light 74.42 Cedar Posts -Post Ofc. 13.00 Replace Stool in Park 230.00 Apr. Analysis 40.00 EMT Training 250.00 TOTAL BILLS 72,021.62 APPLICATION FOR NON -INTOXICATING MALT LIQUOR LICENSE The undersign, certifies that it complies with the Minnesota Statutes, Section 340.001, Subdivision 7, in that it qualifies as a "Bona Fide Club" within that Section, and that this application makes petition for a limited license as a "Bona Fide Club" for a limited ncn-in�t+oxicating malt liquor license. 1. Name of Applicant: ,���7'�r//�/� Name and Address of. President and Secretary of Applicant: ?. Purpose for which funds derived will be used: 4. Date of actifitias cr �,:-ich :i,_ense is reCuestec: e 5. Premises from whlc`^ nor-=^t=Xicat'^g malt liquor will be dispensed on said date: 57- 6. ;-lours of ooer(aat-cr licerlse 1 requested: %. Number of previcus license C.-tamed t:^is calendar year: �► • d 1 y h _ Name, ac ras=, a eN one n:.,;.bar and p.os :ior held with Club of person signing this acolicaticn: 10 `DOTE: License fee of 00 pzr aai is required to accompany this application. NOTE: Applicant must appear in perscr before the City Council for approval of limited license. DATED: /V- 1 3 Signature of Applicant(s) 09/19/91 APPLICATION FOR NON -INTOXICATING MALT LIQUOR LICENSE The undersign, certifies that it co mplies with the Minnesota Statutes, Section 340.001, Subdivision 7, in that it qualifies as a "Bona Fide Club" within that Section, and that this application makes petition for a limited license as a "Bona Fide Club" for a limited non -intoxicating malt liquor license. 1. Name of Applicant: AIL +1j,��Q_ - c,\,ICPQ 2. Name and Address of President and Secretary of Applicant: _ 5- 5-6-1 3 1 5- l r c 3. Purpose for {{which funds derived will be used: a_�: C 2 . Ttti•�t3 r'G. � S.Z.! 4. Date of activities for which license is requested: 5. Premises from which non -intoxicating malt liquor will be dispensed on said date: b. Hours of operation on the date for which limited license is requested:- �.r,.V I A^-, Y. rv� A.r%'� Y• �'� 7. Number of previous license obtained this calendar year: S. Name, address, telephone number and position held with Club of person signing this. application: t`1n. 1 NOTE: License fee of $10.00 per day is required to accompany this application. NOTE: Applicant must appear in person before the City Council for approval of limited license. DATED: S - 1.3 - Signature of Applicant(s) A 08/19/91 APPLICATION FOR NON -INTOXICATING MALT LIQUOR LICENSE The undersign, certifies that it co mplies with the Minnesota Statutes, Section 340.001, Subdivision 7, in that it qualifies as a "Bona Fide Club" within that Section, and that this application makes petition for a limited license as a "Bona Fide Club" for a limited non -intoxicating malt liquor license. 1. Name of Applicant AI •_/X +IVI IIP_ a 0 2 Q S 2. Name and Address of President and of Applicant: _ Secretary tIA < 0 AIL, n11y 3. Purpose for which funds derived will be used: 4. Date of activities for for which license is requested: �] i•. ^, Q 1 / C/ 5. Premises from which non -intoxicating malt liquor will be dispensed on said date: b. Hours of operation on the date for which limited license is requested: Fr I, - I I S, Q_ c A .yv 7. Number of previous license obtained this calendar year: S. Name, address, telephone number and position held with Club of Person signing this -application: *A , < ,� , _N 41, 1 _3 i q s 1 I NOTE: License fee of $10.00 per day is required to accompany this application. NOTE: Applicant must appear in person before the City Council for approval of limited license. DATED: �S_ / 3 -,-7, �, Signature of Applicant(s) 08/19/91 MINNESOTA MUNICIPAL CLERKS INSTITUTE Sponsors Municipal Clerks and Finance Officers Association of Minnesota (MCFOA) Government Training Service (GTS) College of St. Catherine Since 1977 the Municipal Clerks and Finance Officers Association of Minnesota (MCFOA) and the Department of Professional Development and Conference Services at the University of Minnesota had cosponsored the IIMC approved Minnesota Municipal Clerks Institute. Because of changes in administration at the University, the executive committee sought other sponsorship for the Institute program. The Executive Board has contracted directly with Joe Kroll as the educational director of MCFOA, and with Government Training Service for administration of educational programs. GTS has been working with municipal organizations, including the League of Minnesota Cities, for almost 15 years. In addition the College of St. Catherine has agreed to co- sponsor the Institute program and provide Continuing Education Units (CEU's). MCFOA has requested that the International Institute of Municipal Clerks (IIMC) transfer recognition of the MMCI from the University of Minnesota to the new sponsors. While the Institute may reflect new sponsorship and institutional -relationships, in fact it is a continuation of the successful program which began in 1977 and now has over 300 alumni. Dates: July 13-17, 1992 8:30 am-5:30 pm Monday -Thursday 8:30 am-12:15 pm Friday Location: Earle Brown Center St. Paul Campus University of Minnesota Lodging: Sheraton Midway St. Paul Rate: $54 single or double Fees: $280.00 Includes: Five breakfasts, four lunches, banquet, and all educational materials. Records: Clerks will be able to access all records of programs previously sponsored by the University of Minnesota by writing for a CEU transcript. Beginning in 1992 records of Institute participation will be maintained at the College of St. Catherine. In addition MCFOA maintains an independent data base on MMCI Institute attendance and tracks all clerks who have attended any of the Institutes. LMC clerk's orientation conference set The League of Minnesota Cities will conduct its annual orientation conference for new city clerks on July 7, 8, and 9, according to Tom Thelen, LMC Field Representative. The League urges other city employees who perform the duties of the office to attend the three-day seminar at the League office in St. Paul. Attendance is limited to 30 registrants. Cost of the conference is $95 which includes all materials, break refreshments, noon lunches, plus the July 8 evening meal. A special housing rate is available at the Kelly Inn for S45 single, and S55 double occupancy. Attendees must make their own arrange- ments. Those attending the confer- ence will learn about League services, basic municipal book- keeping, record keeping,record- ing of meeting minutes, payroll reports, and other important information to the office of city clerk. The conference staff will include authorities on topical information from the State Auditor's Office, Secretary of State, IRS, State Income Tax Withholding Unit, Public Employee's Retirement Associa- tion, and Practicing City Clerks of Minnesota. For more informa- tion call Cathy Dovidio at the LMC at 612-227-5600. Page 7 r