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1992-06-15 CC Agenda/PacketALBERTVILLE CITY COUNCIL AGENDA June 15, 1992 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF CONSENT AGENDA ITEMS * Attached List IV. FOLLOW-UP SHEET * June 1, 1992 V. APPROVAL OF THE MINUTES * May 28, 1992 - Work Meeting * June 1, 1992 - Regular Meeting * June 2, 1992 - Joint Meeting with Otsego * June 10, 1992 - Special Meeting VI. COMMUNITY FORUM VII. DEPARTMENT BUSINESS A. MAINTENANCE - Street Sign Placement Specifications - Project Updates B. PLANNING AND ZONING - Recommendation to approve changes to Zoning Ordinance as stated in minutes of June 9, 1992, meeting. (6 changes total) - Recommendation that Council reconsider their decision regarding Barthel's Mini -Storage as noted in minutes of June 9, 1992, meeting. - Recommendation to direct Linda to send letter to Property owner 30 - 60 days prior to variance deadline stating as noted in minutes of June 9, 1992, meeting. - Recommendation to direct Linda to check with Ken Lindsay regarding recording requirements of his variance with the County as noted in minutes of June 9, 1992, meeting. C. ENGINEERING - Letter from MPCA regarding Wastewater Treatment Plant - Preliminary Approval of Psyk's 6th Addition Project Updates 0 - 1992-1 Improvement Project - Feasibility Study - Wastewater Treatment Facility - Second Opinion (Requested by Mark Barthel) • 8:30 pm D. LEGAL Developer's Agreement for Barthel Mini -Storage facility. Project Updates E. ADMINISTRATION * Financial Statement * Approval to pay bills (Check #6468 thru #6515) - Progress report on Park Shelter - Follow up on Albert Barthel garage - Variance - Compatibility of other offices and Council Members - Rick Wacker - Complaint re: Maintenance Department - Fire Service to City of Otsego - Amendment to Joint Powers Operating and Authorization Agreement Regarding Hydrant - Change Mikes schedule in Parks from Tuesday and Wednesday to 16 hours per week (requested by Mark Barthel) VIII. OTHER BUSINESS IX. ADJOURN Ll iu v_ 3_s3 June 23, 1992 Public Hearing Scheduled for 7:30 PM 50th Street June 23, 1992 Planning Commission Meeting July 6, 1992 Regular meeting of City Council July 14, 1992 Planning Commission Meeting July 20, 1992 Regular meeting of City Council 0 • ALBERTVILLE CITY COUNCIL CONSENT AGENDA ITEMS June 15, 1992 III. APPROVAL OF CONSENT AGENDA - Minutes of May 28, 1992 - Work Meeting - Minutes of June 1, 1992 - Regular Meeting - Minutes of June 2, 1992 - Joint Meeting with Otsego - Minutes of June 10, 1992 - Special Meeting - Financial Statement - Approval to pay bills (CK #6468 thru #6515) • ALBERTVILLE CITY COUNCIL June 15, 1992 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Duane Berning, Donatus Vetsch, Mark Barthel, and Mike Potter, City Attorney Mike Couri, City Engineer Norman Gartner, City Clerk Linda Houghton Mayor Walsh called the regular meeting of the Albertville City Council to order. The agenda was amended under Community Forum by adding the following: (1) Paul Ederer - request the Council to consider vacation of a portion of 60th Street by the Eiden property (2) Arlan Middleton, the City's insurance agent (3) Mike Leary - Steffens' Meat Market Barthel made a motion to approve the amended agenda. Vetsch seconded the motion. All voted aye. Potter made a motion that all items for discussion on the Council agenda must be scheduled by 5:00 PM the Wednesday preceding the Council meeting. Barthel seconded the motion. All voted aye. Linda was directed to include the follow-up sheet from the June 1st meeting in the next Council packet. Vetsch made a motion to approve the minutes of the May 28, 1992, work meeting. Potter seconded the motion. All voted aye. The minutes of the June 1, 1992, regular Council meeting were amended on Page 1, Paragraph 8 to read "Councilman Berning reported on a telephone conversation he had received from Karen Mason..." and on Page 3, Paragraph 5 to read "The Council decided to have Councilman Vetsch and Mayor Walsh meet with the attorney...". Vetsch made a motion to approve the minutes as amended. Potter seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the June 2, 1992, joint meeting with the Otsego City Council. Potter seconded the motion. All voted aye. Vetsch made a motion to approve the minutes of the June 10, 1992, special meeting. Potter seconded the motion. All voted aye. Paul Ederer presented a letter requesting that the City vacate a portion of 60th Street for the construction of a new bank building on the Eiden property. Ederer explained that the City would be given a permanent easement for the buried utilities. The Council suggested that Ederer consider applying for a variance of ALBERTVILLE CITY COUNCIL June 15, 1992 Page 2 of 6 the setback requirements for the building instead of requesting the City to vacate the street. Ederer agreed to have the City contact the planner regarding the most workable option with which to proceed. The bank will be responsible for all costs associated with this project, assigned Project #1992-2. Mike Leary, representing Steffens' Meat Market, advised the Council that they have agreed to move their building as recommended by the City Engineer. They have also corrected 15 of the 16 items as required by the building inspector. They are unable to change the freezer door from an outward swing because the freezer is pressurized. Leary told the Council that a manhole must also be installed because the 6" force main has only a 1 1/2" stub, instead of a 2" stub. The manhole is necessary to house the grinder pump that must be used. Steffens requested that the City pay to have the manhole installed and Steffens Meat Market will be responsible for the electricity to the grinder pump and all maintenance of the manhole and grinder pump. The Council directed Linda to find out when the plumbing code changed requiring a 2" service stub vs. the 1 1/2" stub that exists. Mayor Walsh stated that the City cannot set a precedent of paying for an additional manhole to benefit one property owner. Councilman Berning suggested that the City could adjust the SAC charge for Steffens Meat Market. No action was taken by the Council pending further information. Arlan Middleton, the City's insurance agent, addressed the Council regarding the issue of whether the City carries adequate insurance to cover its buildings. Middleton explained that he is not a commercial appraiser and cannot advise the Council of the amount each structure should be insured for. He has received two quotes for an appraisal of the City property --GAB has quoted an appraisal at $1,850 and American Appraisal has quoted an appraisal at $4,800. The Council took no action on the quotes. Middleton also addressed the Council concerning a statement by Mayor Walsh that was quoted in the Crow River News about the insurance provided through Middleton's agency. Middleton stated that the statement created a bad reflection on his business. Middleton wanted to know why that statement did not appear in the minutes of the meeting and whether the statement was appropriate to be made at a public meeting, as it could be detrimental to someone's business. The Council agreed to table discussion of the street sign specifications until the next meeting. Berning made a motion to recommend that the Planning & Zoning Commission schedule a public hearing on the six ordinance changes they have recommended. Potter seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL June 15, 1992 Page 3 of 6 The Council directed the clerk to meet with the building inspector and the chairman of the Planning & Zoning Commission to discuss items that will come before the Commission, prior to scheduling the item on the Commission's agenda. The applicant should be given an estimate of what the costs associated with getting approval of the project will be and the applicant must be willing to pay all City costs. All materials must be presented to the clerk and reviewed by other City staff if necessary before going to the Commission. Barthel made a motion directing the clerk to send those building permit holders who have been granted a variance with a specific time limit attached a letter 30-60 days in advance of the time expiration informing them of the pending expiration and stating that if the owner does not complete the conditions of the variance, the City will do so and certify the costs to the owner's taxes. Potter seconded the motion. All voted aye. Attorney Mike Couri presented the developer's agreement for the Barthel Mini -Storage buildings. He recommended that the City require the property owner to sign the developer's agreement. Stan Barthel stated that the street would be improved as the Planning and Zoning Commission has requested and as detailed in the developer's agreement. Couri explained that Barthels must apply for the following variances: (1) A variance to allow a gravel parking lot until the Council determines when the parking lot must be hard -surfaced (2) A variance from the landscaping requirements (3) A variance from the ordinance requiring a water service (4) A variance from the 80' required right-of-way The Planning Commission must set a public hearing for those variances. The city engineer should recommend surety amounts to be included in the developer's agreement. The Council decided to table approval of the developer's agreement until all information is provided. Couri recommended that the Planning & Zoning Commission consider the adoption of an Adult Use Ordinance when they consider the other ordinance changes. Couri reported that MNDOT office in Brainerd will consider funding for improving a Park & Ride upon written request from the City. Couri will provide the clerk with the address at which to apply for consideration. Linda will contact the City of Monticello regarding their funding for their Park & Ride area. Couri is in the process of negotiating new easements with Doug Psyk and Joint Powers for the trunk sewer line that was relocated ALBERTVILLE CITY COUNCIL June 15, 1992 Page 4 of 6 through the property. The school has already signed their new easement. Linda has found an attorney general's opinion that a City Council member cannot serve on the Park Board. Couri recommended that no Council member be allowed to serve on the Park Board. Couri reported that he has found no statute stating that a Park Board member must be a resident and/or a property owner in the City. Councilman Potter made the following statement: "I, Michael Potter, hereby resign from the Park Board effective immediately." Potter will also tender a written resignation to the City Clerk. Berning made a motion to accept Potter's verbal resignation. Vetsch seconded the motion. All voted aye. Councilman Barthel excused himself from the meeting at 10:10 PM. Potter made a motion to appoint. Marvin Vetsch and Pam Roden to the Park Board effective immediately. Vetsch seconded the motion. All voted aye. Engineer Norm Gartner explained that the letter dated June 4, 1992, from Tom Holstrom of the MPCA, was only a cursory review of the plans and specs for the expansion to the wastewater treatment facility. None of the items Holstrom detailed are insurmountable, according to Gartner, and he will proceed to address each item. Gartner also reported that he had spoken to Juran & Moody, financial consultants for the City on financing the wastewater expansion. They are willing to give the City financial advice if they are asked. Vetsch made a motion to have Linda send Juran & Moody a letter requesting their assistance in planning the financing for the expansion. Berning seconded the motion. All voted aye. Gartner reviewed the Feasibility Study for the 1992-1 Project for the Marx-Hennum storm sewer extension. The estimated cost of the project is $7,940. Bernard Marx indicated that the study proposes more than the property owners had requested or wanted. The Council directed Gartner to revise the Feasibility Study to include only what the property owners requested for the July 6th meeting. Doug Psyk requested that consideration of preliminary plat approval of his Sixth Addition be removed from the agenda and placed on the agenda for the July 6th meeting. Gartner addressed Councilman Barthel's request for a second ALBERTVILLE CITY COUNCIL June 15, 1992 Page 5 of 6 opinion on the wastewater treatment facility expansion. He explained that Meyer-Rohlin has retained the services of JMM to assist in designing the facility. Gartner presented the resume of James A. Reynolds of JMM, who has consulted with Gartner in the design. Gartner told the Council that he is uncomfortable with the City getting a second opinion from an engineering firm in direct competition with Meyer-Rohlin. Vetsch made a motion to approve the Financial Statement for the period May 28-June 11 as presented. Potter seconded the motion. All voted aye. Vetsch made a motion to approve payment of the bills as presented (Check #'s 6468-6505 are voided --Check #'s 6506-6534 are approved) Linda will provide the Council with the corrected check numbers for reissue of voided check #'s 6487-6505. Potter seconded the motion. All voted aye. The Council decided to set a meeting with the Park Board, the Jaycees, and the Lions to discuss upgrading the park shelter for 7:00 PM on July 6th. The Council reviewed the complaint from Fire Chief Rick Wacker regarding the maintenance department's use of their equipment and records. The Council directed the clerk to inform the maintenance department to check with the Fire Chief if they need records or equipment. The Council discussed continued fire protection and medical calls to the City of Otsego. Berning made a motion to direct the Albertville Fire Department to cease responding to fire or medical calls in the City of Otsego, except on a mutual aid basis, effective July 6, 1992. Vetsch seconded the motion. All voted aye. Mayor Walsh volunteered to draft a letter to the City of Otsego explaining the City's position. Potter made a motion to adopt the resolution to amend the Joint Powers Operating and Authorization in regards to charges for fire hydrant use. Vetsch seconded the motion. All voted aye. The Council agreed to have Mike Rutkowski spend a minimum of 16 hours per week in the parks, rather than requiring him to spend Tuesday and Wednesday in the parks. The Council set a preliminary budget meeting for July 13, 1992, at 7:00 PM. Linda was directed to notify all department heads of the meeting. ALBERTVILLE CITY COUNCIL June 15, 1992 Page 6 of 6 Councilman Potter asked Linda to prepare a comp time report on the employees for the next meeting. Potter made a motion to adjourn at 7,�:55 PM. Vetsch seconded the motion. All voted aye. / ' --?D 1 , Ja)60's A. Walsh, Mayor Li da Hough on, C1 ALBERTVILLE CITY COUNCIL WORK MEETING May 28, 1992 Albertville City Hall 7:00 PM PRESENT: Councilmen Donatus Vetsch, Mike Potter, Duane Berning, and Mark Barthel (arrived at 7:40 PM), City Engineers Thore Meyer and Norm Gartner, City CLerk Linda Houghton Acting Mayor Vetsch called the meeting to order. The Council reviewed the bids received for the repairs of Main Street. The Council asked that Linda contact Omann Brothers to get clarification of the materials they plan to use. The Council will award the bid at the next regular meeting. The Council reviewed the Feasibility Study for the 1992-11B Project dated April 20, 1992. This study is of the existing sewer mains. The reports details seven options for upgrading the existing mains. The Council directed Thore to put together a cost estimate for the revision of Proposal #4 extending the replacement of mains to 56th Street and Main and for two blocks along Lander Avenue for the June 15th Council meeting. Norm Gartner suggested that the City attempt to secure a low interest MPCA loan for the improvement and make plans to construct the new lines next year. The Council also reviewed the Feasibility Study for expansion of the wastewater treatment plant. Thore explained that based on residential development only, the current corporate limits of the City could hold an additional 1877 new homes, or an additional population of 6,300. Based on these projections, the wastewater treatment plant would require a capacity of 507,000 gallons per day. Councilmen Vetsch and Potter will go on a tour of several wastewater treatment facilities on June 3 with the engineers. The other councilmen will tour those facilities at another time. LeRoy Berning of the Albertville Jaycees asked the Council to consider holding off on replacing the damaged roof of the park shelter because the Jaycees are considering constructing an addition to the shelter that would require that roof to be replaced. Linda has checked with the insurance adjuster and has been informed that the insurance will pay directly to the City and the City has the option to use that money to upgrade the building. It was the consensus of the Council to allow the Jaycees to make a decision on the addition before the roof is replaced. Potter made a motion to authorize Linda to get two bids from electricians to temporarily restore power at City Park for the ball field lights. She is authorized to accept the lower bid and have the work done as soon as possible. Barthel seconded the motion. All voted aye. Linda was directed to contact the Wright County Sheriff's Office to verify that their investigation of arson on the park shelter had been completed, and if so, to direct the maintenance department to remove the debris. Barthel made a motion to adjourn. Potter seconded the motion. All voted aye. Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL June 1, 1992 Albertville City Hall 7:30 PM PRESENT: Mayor Jim Walsh, Councilmen Mark Barthel, Donatus Vetsch, Duane Berning and Mike Potter, City Clerk Linda Houghton, City Engineer Thore Meyer, and City Attorney Mike Couri Mayor Walsh called the regular meeting of the Albertville City Council to order. A complaint from Karen Mason regarding 50th Street was added under Community Forum. Discussion of maintenance journals was added under the Maintenance Department. Under Administration approval of an on -sale liquor license for KD's Family Restaurant, and a Fire Department request to reserve a portion of the 1990 and 1991 fire contracts for capital outlay were added. Barthel made a motion to approve the amended agenda. Vetsch seconded the motion. All voted aye. Approval of Check #6443 was removed from the consent agenda. The follow-up sheet from the May 18th meeting was approved on a motion by Barthel, seconded by Vetsch. All voted aye. Barthel made a motion to approve the minutes of the May 18, 1992, continuation of the Board of Review hearing. Vetsch seconded the motion. All voted aye. The minutes of the May 18, 1992, meeting were amended on Page 3, Paragraph 8, Line 4 to read "Stan Barthel told. . Barthel made a motion to approve the minutes as amended. Vetsch seconded the motion. All voted aye. Edward Landman, representing Anco International, presented the Council with a brochure describing a wastewater treatment system for consideration. Councilman Berning read a letter he had received from Karen Mason on behalf of the 50th Street residents. Mason stated that it is their feeling that the City is ignoring their needs and concerns. Dennis Fehn told the Council that the dust is unbearable along the street. Councilman Vetsch questioned whether the City could provide some dust control and assess the costs to the improvement project. Because there was no money budgeted for dust control, the Council declined to pursue that option. The Council has set a public hearing on improvements to 50th Street for June 23rd at 7:30 PM. Steve Klitzka questioned the Council on the City's financial situation, the number of special meetings that have been held since January 1, 1992, and why the time of adjournment is not published in the Crow River News. The Council answered that the City has ALBERTVILLE CITY COUNCIL June 1, 1992 Page 2 of 4 taken steps to improve the financial situation of the City during the past year or so. The City is stable financially and in no more fiscal disparity than the average city. The Council was unable to answer how many special meetings have been held but advised Klitzka that the minutes of those meetings were available to the public. The Council also explained that the Crow River News is given a copy of the entire minutes of the Council meetings and the reporter makes the determination of what to print in the paper. Klitzka was advised that he could fill out a request form that he be notified of any special meetings that the Council conducts. Ken Lindsay explained why he needs two extra part-time personnel for the week of the Friendly City Days activities. The Council questioned why so much additional help was necessary. Lindsay removed his request for extra help from Council consideration. Lindsay reported that the ponds are in the process of being discharged. The Council reminded Lindsay that he is responsible for keeping maintenance records on each piece of City equipment and a monthly report must be submitted to the clerk on each piece of equipment. The Council tabled the approval of the building plan for the Barthel Mini -Storage building until the next Council meeting when a Developer's Agreement will be ready. Barthel made a motion to accept the resignation of Tim Philips from the Planning Commission due to a change in Mr. Philips' work schedule. Potter seconded the motion. All voted aye. Linda was directed to send a letter of appreciation to Mr. Philips. Potter made a motion to approve the request from the Planning Commission that the building inspector be allowed to attend Commission meetings upon their request. Payment for the building inspector's time will be charged to the project under consideration. Vetsch seconded the motion. All voted aye. The Council received a petition for storm sewer extension from Clem Marx, Bernard Marx and Jim Hennum. The extension is requested to the west in order that the lots can be filled. The Council advised the property owners that all City costs associated with the request would be charged to the project. Barthel made a motion ordering a Feasibility Study for the proposed storm sewer extension (Improvement Project 1992-1). Potter seconded the motion. All voted aye. Thore reported that Kadlec Excavating will complete the laying ALBERTVILLE CITY COUNCIL June 1, 1992 Page 3 of 4 of the sanitary sewer pipe either tomorrow or the following day. Restoration of the land will follow. Thore was directed to contact the individual property owners to see if they are satisfied with the completed project. Thore told the Council that another committee meeting on the I-94/Frankfort drainage problem has been scheduled for June 17. Thore was directed to inspect the silt fence in the Parksedge project to see if it is still necessary and notify the developer if it should be removed. Thore was directed to follow up his letter to Roger Scherer regarding the drain tile along the Ron Becker property. The Council has been informed that the drain tile has been cut and cemented off on a new home on Lansing. Thore was directed to check into that matter. Attorney Mike Couri advised the Council that TIF #3 should be decertified this year. TIF #5 needs to be rebudgeted and TIF #6's budget needs to be increased to $301,000. Potter made a motion to set a public hearing July 21, 1992, at 7:00 PM to redistrict and redefine the entire tax increment area and to modify TIF districts #3, #5 and #6. Vetsch seconded the motion. All voted aye. The Council reviewed the offer presented by Darkenwald Commercial for the assessment of their property. The improvements were requested by the developers but the area abutting the commercial property was not assessed. Couri pointed out that the offer proposes that the assessment be deferred. Couri advised that the Council establish a time frame for "deferred" - -either until sewer extensions can be approved or after a certain number of years whether or not commercial development has occurred. Couri also pointed out that the City is paying 7.3% interest on the bond for this project and Darkenwald's are proposing an interest rate on their assessment of 6%. The Council decided to have Councilmen Vetsch and Berning meet with the attorney to draft a counter proposal and bring that counter offer back to the Council for approval. Couri reported that he advised Linda to pull the closed meeting off the agenda because he is still waiting for more information concerning the issue to be discussed. Linda was directed to send letters to Rugged Road and Custom Canopy giving them 15 days to clean up their property. At the end of that time, the City will do the clean-up and will assess the costs to the property. Councilmen Berning and Potter will meet to determine how the City will do the clean-up if it is necessary. Barthel made a motion to approve the Financial Statement for ALBERTVILLE CITY COUNCIL June 1, 1992 Page 4 of 4 the period May 14 - May 27, 1992 as presented. Vetsch seconded the motion. All voted aye. Barthel made a motion to approve payment of Check #'s 6427- #6455 with the exception of Check #6443. Vetsch seconded the motion. All voted aye. Barthel made a motion to approve the 3.2 Liquor License for the St. Albert's Parish Festival on July 19, 1992, from 12:00 noon to 8:00 PM. Vetsch seconded the motion. All voted aye. Linda was directed to have the building inspector verify the safety of the park shelter. Potter made a motion to approve the On -Sale Liquor License and the Special Sunday On -Sale Liquor license for KD's Family Restaurant, contingent upon its meeting all legal requirements and the submittal of a certificate of liquor liability insurance. Barthel seconded the motion. All voted aye. Linda reported that she has contacted Omann Brothers regarding the specifications on their bid to repair Main Street. There has been no response to the request. The Council agreed not to accept the bid as prepared by Omann Brothers. Potter made a motion to accept the bid to repair Main Street per specs from the engineer from Pioneer Blacktopping in the amount of $850. Vetsch seconded the motion. All voted aye. Potter requested that Linda and Thore prepare a report on the efficiency of the alum application process and costs associated with the drip method of treatment now being used vs. the conventional method. Potter reported that the Park Board has requested that Mike Rutkowski be directed to work exclusively in the parks two days a week --Tuesdays and Wednesdays. The Council approved the request. Potter made a motion to deny payment of Check #6443 for the blade purchased from Lindenfelser Brothers and return the blade to the owners. Barthel seconded the motion. All voted aye. Barthel made a motion to adjourn at 10:45 PM. Vetsch seconded the motion. All voted aye. James A. Walsh, Mayor Linda Houghton, Clerk JOINT MEETING ALBERTVILLE CITY COUNCIL AND OTSEGO CITY COUNCIL June 2, 1992 Albertville City Hall 7:45 PM PRESENT: Albertville City Council Members Walsh, Berning and Vetsch, Otsego City Council Members Freske, Fournier, Black, Lindenfelser and Roden, Otsego City Clerk Jerry Perrault and Deputy Clerk Elaine Beatty, Albertville City Clerk Linda Houghton, Albertville Fire Chief Rick Wacker Mayor Walsh called the joint meeting to order at 7:45 PM. The purpose of the meeting is to continue discussions on the Albertville Fire Department -providing fire protection to a portion of the City of Otsego. Albertville presented a revised fire contract amount for the City of Otsego based on a smaller portion of the city as requested by the Otsego Council. The same formula was used to compute the rate as originally proposed. However, the assessed values of the property was redefined as requested by Otsego. Mayor Walsh told Otsego that the City Council would consider a contract with Otsego that outlines that the capital outlay Portion of the contract money be set aside and, if a new building is not constructed at the end of five years, the money would be returned to Otsego. The Otsego Council was not in agreement with that proposal. Neither Council's position has changed and the Otsego Council left the meeting at 8:30 PM. Fire Chief Rick Wacker mentioned the possibility of a joint fire department with the City of St. Michael. He has been approached by several St. Michael firemen about joining departments. The Council agreed to discuss a joint fire department at the next regular meeting. Vetsch made a motion to adjourn at 9:00 PM. Berning seconded the motion. All voted aye. Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL SPECIAL MEETING June 10, 1992 Albertville City Hall 7:35 PM PRESENT: Mayor Jim Walsh, Councilmen Donatus Vetsch, Mike Potter and Mark Barthel Mayor Walsh called the meeting to order. The purpose of the special meeting is to consider the application for a 3.2 Liquor License for the Albertville Lions. Potter made a motion to approve the 3,2 Liquor License for the Albertville Lions for June 12th--10:00 A.M. to 8:00 P.M., June 13th--10:00 A.M. to 8:00 P. M. and June 14th--12:00 Noon to 8:00 P.M. Barthel seconded the motion. All voted aye. The meeting was adjourned at 7:40 P.M. Linda Houghton, Clerk WASTEWATER TREATMENT FACILITY MAY 1990 1990 1991 1991 1992 1992 DATE PRECIP FLOW PRECIP FLOW PRECIP FLOW 1 .05 0.105 .2 0.122 0.132 2 0.169 0.107 0.11 0.072 0.126 0.112 4 0.09 .65 0.125 0.081 5 0.084 .8 0.124 0.142 6 0.074 .7 0.126 0.13 7 0.084 T 0.126 0.098 8 .01 0.095 0.153 0.115 9 0.084 0.151 0.092 10 T 0.084 0.164 0.107 11 0.069 0.109 .8 0.123 12 T 0.053 0.136 .1 0.119 13 0.065 .1 0.118 .T 0.111 14 1.2 0.107 0.147 0.108 15 .15 0.122 0.116 0.104 16 .7 0.162 0.138 . T 0.117 17 .1 0.126 T 0.128 .2 0.101 18 0.088 .05 0.105 0.099 19 .6 0.12 .2 0.111 0.107 20 .15 0.214 0.118 0.133 21 0.12 0.107 0.094 22 0.105 0.099 T 0.09, 2 .4 0.129 .05 0.126 T 0.09•_ 24 0.127 0.09 0.081 25 T 0.095 0.21.= .4 0.082 26 .2 0.09 .8 0.098 .3 0.123 27 .1 0.056 .4 0.109 0.105 28 0.086 0.118 0.119 29 0.015 1.5 0.107 0.09 30 0.099 0.101 0.131 32 0.122 .7 0.105 i .0e TOTAL 3.75 3.168 6.25 3.723 1.8" 3.331 107451.61 PLANNING & ZONING COMMISSION JUNE 9, 1992 ALBERTVILLE CITY HALL 7:00 PM COMMISSION MEMBERS PRESENT: Tom Haller, LeRoy Berning, Donatus Vetsch, Rick Bishop, City Planner Dave Licht, Building Inspector Kevin Mealhouse, and Secretary Ann Culley. Chairman Haller called the meeting to order at 7:10 PM. Bishop made a motion to approve the agenda. The motion was seconded by Berning. All voted aye. A motion was made by Berning to approve the minutes of the May 26, 1992, meeting as submitted. Bishop questioned the decision of the City Council to allow Barthel's to develop their mini -storage putting in a driveway only and not having to put in curb, gutter, and a street which is built to City standards per the requirements of our ordinance. The entire Planning Commission felt strongly that the ordinance should be strictly followed. Berning stated that he feels there will be future problems with other developers if this is allowed to go in as the Council has directed. Licht stated that in situations such as this, although he is not entirely familiar with this particular situation, the developer would be required to put in curb, gutter, and street to the edge of the property to be developed per City ordinance. Licht further stated that a variance would be needed and a public hearing held if the Council decided to hold fast to their decision to allow the Barthel's to construct a driveway as opposed to a street with curb and gutter. Haller cited this situation as an example of the types of issues the City currently faces and why the Planning Commission feels they need Licht's expertise. Licht stated that this is not unusual and that he has checklists on file in his office which will aid in the organization of planning requests. He will forward these checklists to Ann Culley. Licht addressed the Commission's questions with regard to fees for his services on plan review, etc. Licht stated his fees would be per his current contract with the City, dated April 18, 1988. Some of his fees are listed below: Meeting charge: Flat rate of $125.00 Normal review: $30 - $35/hour Licht's service: $80/hour Straight discount of 15% on all City projects Licht stated that all costs on private projects should be billed to the property owner. Owner should be required to sign agreement stating he will assume all professional fees, an escrow deposit should be paid along with the application fee at the time PLANNING COMMISSION - 6/9/92 Page 2 the application is submitted. Licht gave Culley a copy of his contract with the City,. Culley made copies and distributed to Commission member. Bishop made a motion to approve the minutes of the May 26, 1992, meeting of the Planning Commission as submitted. Berning seconded the motion. All voted aye. Doug Psyk was removed from the agenda due to the fact that he failed to appear and had submitted no plans in support of his lot extension request, The Planning Commission discussed possible changes to the City ordinances per the list Mealhouse had submitted at the Commission's request. 1. #200.2 (18) Page 227 - Change definition of Building Height to conform with Uniform Building Code definition (average mean height) 2. #1000.4 (b) Page 276 - Eliminate completely as this is outdated and no longer valid. Licht thought this had been dealt with in the past. Culley stated no evidence of this had been found. Licht will forward copy of drafted ordinance to Culley. 3. #1000.4 (g) Page 276 - Add average mean height, 4. #1000.4 ( i ) ( 2 ) Page 277 - Add restriction that 50% of sides and front must be faced with finish materials other than steel in commercial and industrial districts. Licht stated that this is pretty standard procedure in the Cities he is familiar with. It adds aesthetically and also attracts more business to these areas since it looks more Professional and will increase the tax base to the City by increasing the value of the property. 5. #1000.17 (b) Page 290 - Delete State Uniform Building Code and insert MPCA 7080. 6. #1100.6 (a) Page 294 - Include 1 Bedroom, 960 sq. ft. above ground. Berning made a motion to recommend that the City Council approve the above changes to the Zoning Ordinance and that these changes not be published until the Planning Commission has completed its review of the current Zoning Ordinance and made further recommendations for changes they feel necessary. All changes are then to be published and made a permanent part of the PLANNING COMMISSION - 6/9/92 Page 3 Zoning Ordinance. Bishop seconded the motion. All voted aye. Haller made a motion to recommend that the City Council reconsider their decision to allow Barthel's to finish the road by their mini -storage facility as a driveway up to the end of their easterly lot line as opposed to requiring that they conform to the Zoning Ordinance and immediately install curb, gutter, and blacktop per City specs. The motion was seconded by Bishop. All voted aye. The Commission wants to stress to the Council that a variance would be necessary in order for Barthel's to be allowed to deviate from the current ordinance. This, in turn, would require a public hearing. It is the opinion of the Planning Commission and Licht that there is no hardship in evidence, therefore, no variance can be granted. The Commission questioned procedures for follow up on variances which have been granted. Mealhouse stated that he follows up on variances which are covered in building permits. The Commission recommends that the City Clerk send a letter to the property owner 30 - 60 days prior to the deadline on their variance informing them of their deadline and stating that if the property owner does not complete the conditions of their variance, that the City will do so and certify it to the property owner's taxes. The three variances which are currently outstanding and need to be followed up on are: 1. Ken Lindsay - Variance was issued with the condition that he record with the County his acceptance of the condition that upon the sale of his property the second curb cut will be removed and replaced with standard curb and gutter. 2. Albert Barthel - Variance was granted upon the condition that he vacate and remove his old garage within 45 days of final inspection on his new garage. To date he has not called for a final inspection. Building permit was issued on September 25, 1991. 3. Larry Heikes - Variance was granted providing that he vacate his existing garage within one year. Building permit was issued on October 25, 1991. The Commission recommends that the Council direct Linda to check with Ken Lindsay as to whether or not this has ever been recorded with the county. Proof of recording is to be presented to Linda. PLANNING COMMISSION - 6/9/92 Page 4 Kevin Mealhouse will follow up with Albert Barthel and Larry Heikes. Bishop made a motion to adjourn the meeting at 9:45 PM. Berning seconded the motion. All voted aye. Ann Culley, Secretary Minnesota Pollution Control Agency 520 Lafayette Road, Saint Paul, Minnesota 55155-3898 Telephone (612) 296-6300 June 4, 1992 The Honorable Jim Walsh Mayor, City of Albertville City Hall Albertville, Minnesota 55301 Dear Mayor Walsh: Re: Albertville'Municipal Wastewater Treatment Facility NPDES Permit No. MN 0050954 We received the document, Feasibility Study for the 1992-11A Improvement Project (Wastewater Treatment Facility Expansion) Albertville, Minnesota, on May 13, 1992. Thank you for requesting our comments on the document. The following comments are based on an informal review of the report and in no way constitute a complete review. The comments, however, do raise questions that must be answered now, in the early design phase of this project. If you decide to pursue state funding for your project we will conduct a more thorough facility plan review. COMMENTS 1. Pages 7-8 of the report discuss BOD loading to the wastewater treatment facility. According to the report, current organic loading to the facility is 140 mg/L BOD. This loading is considerably lower than typical for domestic wastewater. The report assumes this low level of organic loading will continue in the future, and states the system will be designed to treat 368 pounds of BOD per day. The design manual, Recommended Standards for Wastewater Facilities (Ten States Standards), states that wastewater treatment facilities designed to serve new collection systems should be based on an organic loading of at least 0.17 pounds of BOD per capita per day. Your current organic loading is low in part because of the levels of inflow/infiltration (I/I) received by your collection system. However, the capacity of your treatment facility is being tripled. At design capacity, the majority of collection sewers serving your facility will be new and less subject to I/I. Thus, the organic loading for the design of the expanded facilities should be based on 0.17 pounds per capita per day. The organic loading for the design of the facilities that will serve the existing collection system should be made from actual wasteload data. It is prudent to use more data than quarterly samples to obtain this critical design data. Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester Equal Opportunity Employer • Printed on Recycled Paper The Honorable Jim Walsh Page 2 There also is the question of industrial loads to your facility. You may wish to dedicate part of your expansion to industrial growth. Your new facility should be designed to treat an organic load greater than 368 pounds of BOD per day or you may outgrow it much faster than anticipated. 2• Page 13 of the report states that bench scale testing of treatment alternative 4, pretreatment, filtration and clarification, should be conducted. We concur with this statement. However, the project schedule on page 14 makes no provision for the bench scale testing. 3. We have concerns on system reliability for alternative 4. Exhibit 5 contains a diagram of this alternative. For systems treating a flow of 100,000 gpd 'or more, there must be at least two of each major treatment units. Thus, you will be required to install two clarifiers for phosphorous removal and both primary cells will need aeration capability. It is necessary to provide an alternate power source for an aerated pond. This cost alone can be quite substantial. It is also necessary to provide a bar screen or some other means to remove rags, sticks and other objects that can plug an aerator. 4• Alternate 4 calls for the construction of a sludge holding pond. Sludge will be produced by the addition of alum to the wastewater which will cause phosphorus and other solids to settle out in the clarifiers at the end of the plant. Sludge can be stored for a short period of time in a holding pond. However, at least once a year, this sludge will need to be diosed of. This process is not cheap. sp 5. Another concern with alternate 4 is winter operation. Floating aerators have a history of icing up during a harsh Minnesota winter. A method will need to be devised to prevent the transfer structures between the ponds from freezing up.. How will freeze up of the rock filter be prevented? It is almost certain that the final clarifiers will need to be covered and heated. This will not be cheap. 6• Serious consideration should be given to installing deep cells for the aeration process. Aerated cells are required to have a minimum freeboard of three feet. Thus, floating aerators in the primary cells will require these ponds to be operated at a six foot depth. This depth must remain constant, thus reducing the flexibility of the system. Operation of floating aerators at shallow pond depths can cause the aerators to scour the pond bottom and damage the seal. 7. The cost estimates at the end of the document should be re-examined. The costs for system reliability should be added to alternate 4. Also, the only meaningful way to compare the costs of these alternatives is to compare the annual equivalent costs of the alternatives. This will consider initial construction costs as well as operation and maintenance (0&M) costs throughout the life of the project. The 0&M costs of alternate 4 will be much greater than those for alternate 1, stabilization ponds. The Honorable Jim Walsh Page 3 If you have any questions about this letter, please contact me at (612) 296-9323. Sinc rely, Thomas L. Holstrom Staff Engineer Municipal Section Water Quality Division TLH/ j mg Enclosure CC: Thore Meyer; Meyer-Rohlin, Inc.; Buffalo City Clerk, Albertville will, City Attorney, Radzwill Law Office UNNEMOM Albertville FOLLOW UP SHEET JUNE 15, 1992 Linda: Follow up sheet for June 1, 1992 Linda: Find out when plumbing code changed requiring a 2" service stub vs. the 1 1/2" stub that exists Linda: Send letters to building permit holders who have been granted a variance with a specific time limit attached giving 30 - 60 days notice in advance of the expiration date. * Linda: Contact City of Monticello regarding their funding for their Park and Ride area. Potter: Tender written resignation from Park Board. Linda: Send letter to Juran & Moody requesting their assistance in planning financing of the wastewater expansion. Gartner: Revise Feasibility Study on Marx-Hennum storm sewer extension. Linda: Provide Council with corrected check numbers for the reissue of voided check Vs 6487 - 6505. Linda: Inform Maintenance Department to check with Fire Chief if they need records or equipment. Walsh: Draft a letter to the City of Otsego explaining the City's position regarding response to fire or medical calls in the City of Otsego after July 6, 1992. * Linda: Notify all Department Heads of preliminary budget, meeting to be held on July 13, 1992, at, 7:00 PM. Linda: Prepare comp time report. CITY OF ALBERTVILLE BILLS TO BE PAID June 15, 1992 Check No. Vendor Reason Amount Voided Check #'s 6468-6486 6487 AT & T May maint. 69.84 6488 Albertville Auto Parts Equip Repair 102.04 6489 BFI May Service 387.74 6490 Buffalo Clinic F.D. Physical 76.00 6491 Crow River News May Publications 133.01 6492 Crow River Rental May Stmt. 43.20 6493 DJ's May Stmt. 198.13 6494 Don's Auto May 178.56 6495 Eull Concrete Concrete 7.85 6496 Evergreen Recycling May Service 467.50 6497 Federated Co -pp Tank Rent 10.00 6498 Fehn Gravel & Exc. Ag Lime 233.94 6499 Kadlec Excavating Request #2 125,085.39 6500 G. D. LaPlant May 92 83.60 6501 Long Haul Trucking Replace Spring 231.66 6502 Meyer-Rohlin 24,183.22 6503 Minnegasco 31.44 6504 MN State Treas Replace Ch #6446 15.00 6505 Monticello Animal Control May 60.00 6506 City of Monticello 222.00 6507 P.E.R.A. Life Ins. 12.00 6508 Pat's 66 56.83 6509 Schulte's Greenhouse City Hall Flowers 38.68 6510 State Treasurer Replace Ch #6446 15.00 6511 Techniflow Corporation Valves 186.33 6512 Wal-Mart Spring Fling Toys 765.45 6513 Wr. Co. Highway Dept Culverts 256.46 6514 Wr. Co. Sheriff March & April 4,745.00 6515 Wright Co. Treasurer Assessor Services 3,795.75 TOTAL BILLS $161,691.62 r CITY OF BUILDING PERMIT DATE / 2. SITE ADDRESS 3 LEGAL DESCRIPTION PROPERTY I.D. NO. / A i / 44-�- IrJ f /7 '7 A) O iVW /"I l UI.WNy'2 Ru Nj - "224' SECTION_ LOT BLOCK ADDITION PLAT NUMBER PARCEL NUMBER &4NR ..,L (Name)/ (Address) (Tel. No.) 5. ARCHITECT (Name) (Address) (Tel. No.) 6. 8 IL ER (Name) (Ad ess) (Tel. No.) 7. TYPE OF WORK Fireplace ❑ Septic ❑ Heating ❑ Plumbing ❑ Reroofing ❑ New Construction Alterations ❑ Addition [I Finish Attic ❑ Residing ❑ Permit No. ,J I / — IF Date FEES PERMIT FEE_ S�/]L PLAN CHECK FEE ' 7;1-- PENALTY FEE DRIVEWAY PERMIT FEE ENGINEERING FEES_ SITE FEE CULVERT S_ PLUMBING FE SEPTIC FEE_ WATER FEE_ WATER METER FEE SEWER FEE MECHANICAL FEE SURCHARGE FEE OTHERS 9 L TOTAL FEE CODE ANALYSIS TYPE OF CONST. —2 USE OF BLDG. C L OCCUPANCY GROUP_!-{'-' OCCUPANCY LOAD ZONING DISTRICT Iz-3 Finish Basement ❑ Porch ❑ GarageX Chimney ❑ Misc. VARIANCE GRANTED, DATE b i 8. SIZE OF STRUCTURE 9. NO. OF STORIES 10. ESTIMATED VALUE OFF STREET PARKING (Height) (Width) (Depth) ! c-i. vv I � SPACES RED. 11. COMPLETION DATE 12. PROPERTY DIMENSION 13_ NO. OF FAMILIES (if applicable) 17 SPACES ON PLAN Width Death ce MATERIAL FILED W/APPLICATION 14. PROPOSED ELEVATION IN 15. PROPERTY AREA OR ACRES 16. CULVERT SIZE RELATION TO CURB OR SOILS REPORT ❑ Borings WATERWAY. ELEV. Sq. Ft. Yes No ❑ Percolar,on ❑ Compaction tests 17. FRONT YARD set back 18. REAR YARD setback 19. SIDE YARDS set back from road property I t ( EC PLANS AND SPECS. Sets Z FL (,9 t FL Right So. Left So. SURVEConies v 20. FLOOR AREA APPORTIONMENT USE AREA ENERGY CALCULATIONS ❑ �.� X /�• Sq. Ft. PILING LOGS ❑ FIRE SPRINKLERS REQUIRED sq. Ft. Sq. Ft. ❑ YES ❑ NO Sg��l R &VAIL S AGGREGATE FLOOR AREA Sq, Ft. 1A(1L/APP — SPECIAL CONDITIONS ZONIN L'i FIRE DEPT. HEALTH DEPT. PUBLIC WORKS ACKNOWLEDGMENT AND SIGNATURE: The undersigned hereby agrees that, in case such permit is granted, that all work COUNTY which shall be done and all materials which shall be used shall comply with the OTHER plans and specifications therefor herewith submitted and with all the ordinances CERTIFICATE OF OCCUPANCY ISSUED of said City A i k c, f applicable thereto. DATE BY all�N;A��TURE OF APPLTCANT APPRGVEDaY BUIL IN , PE I tJ (� 1991 Supplement Chapter 7 - CHART VI COMPATIBILITY OF OTHER OFFICES WITH OFFICE OF MAYOR OR COUNCIL MEMBER A. Incompatible Offices g City Assessor Attorney Deputy City Clerk Health Officer Liquor Store Manager School Board Member School Board Clerk County Commissioner County Auditor Park Board Member Soil and Water Conservation District Supervisor Chief of Volunteer Fire Department Administrative Assistant State Senators or Representa- tives Sheriff Reference A.G. Op. 4-23-43 A.G. Op. 358-E-3, 3-6-46 A.G. Op. 358-E-7, 3-12-17 A.G. Op. 1916, No. 380 A.G. Op. 218-R, 2-25-36 A.G. Op. 1942, No. 223 A.G. Op. 358-F, 12-21-39 A.G. Op. 358-A, 2-8-39 A.G. Op. 1936. No. 261 A.G. Op. 358-E-9, 12-20-46 A.G. Op. 358-c-6, 9-12-73 A.G. Op. 358-E-9, 4-5-71 A.G. Op. 358-E-1, 1-19-65 Art. IV, Sec. 5, Minn. Const. M.S. 197.13. B. Compatible Offices Utilities Commission :Member Town Clerk Town Treasurer School District Superintendent Probate Judge District Court Clerk Firefighter Reference M.S. 412.341 permits only one and only one council member on the utilities commission. A.G. Op. 358-e-9, 11-9-57 A.G. Op. 358-e-6. 12-23-63 A.G. Op. 1920, No. 649 A.G. Op. 358-F, 4-11-19 A.G. Op. 358-B-3, 3-12-07 A.G. Op. 1920, No. 638, 639 A.G. Op. 358-E-3, 1-19-65 CHART VII COMPATIBILITY OF OTHER OFFICES WITH OFFICE OF CLERK (IN STANDARD PLAN CITY) A. Incompatible Offices Reference B. Compatible Offices Reference City Assessor A.G. Op. 1916, No. 379 Liquor Store Manager League Memo Attorney A.G. Op. 1938, No. 281 Utilities Commission Secretary M.S. 412.341 Library Board Member A.G. Op. 358-E, 12-11-23 Town Clerk A.G. Op. 358-E, 2-14-21 Municipal Judge A.G. Op. 1920, No. 637 School Teacher A.G. Op. 358-F, 8-11-49 Town Supervisor A.G. Op. 358-E-7, 2-19-17 School Superintendent A.G. Op. 1920, No. 649 School Board Member A.G. Op. 358-E, 11-24-17 District Court Clerk A.G. Op. 358-A, 12-17-46 School Board Clerk A.G. Op. 358-F, 12-27-37 Firefightcr A.G. Op. 358-E-4, 1-19-65 County Commissioner A.G. Op. 1918, No. 350 State Senators or Representa- Art. IV, Sec. 5, Minn. Const. tives Sheriff or Deputy M.S. 387.13 Handbook for Minnesota Cities Page 133 CITY OF ALBERTVILLE ALBERTVILLE, MINNESOTA 55301 PHONE: 497-3384 COMPLAINT FORM Date of Call 6/2/92 Time of Call Name of Caller Rick Wacker Address 11688 NE 51st St., Albertville, MN 55301 Telephone Number 497-4547 Nature of Complaint: Ken Lindsay of the Albertville Maintenance Department felt it was O.K. to go into the Albertville Fire Department's van and help himself to the fire department's reports, make copies of a report and hand it out to non -fire depart- ment people. Ken has no business in the fire department trucks or in the department's reports. If Ken wanted a copy of a report, he should have asked me for one. This is not the only time things like this have happened. We have been missing tools out of trucks for periods of time and all of a sudden there back. I'm not saying it was Ken who had the tools, but he does go into the fire department's belongings and I would like it to stop before we need something at a scene and it's not there. I am sure the council will take whatever action is necessary to handle this very im- portant matter. „ /j Thank you. Action Taken: Action Performed By .Mize our (..ity. . . . .. .. Your City :ti.- ir:,•i: �,,r•::• L•u?ustrv. Business Date a it * ri k Jkthr y :. `jt i� _ rr'��3 r ,t' �4 ♦� Y-.y `W 4 1+"i yl - u 4 " f"E� - . x n n _ ,x. k +d .r Ss pa 1•' 6? ✓ .;1 f _, --q;ur ��,, } Y r , �' :;` '�n'd' .3�i•+$ s f.,upy 1 - N' a ...d - . i-'ri x-rk}.!ij'_ a4' -AMENDMENT TO OPERATING AND AUTHORIZATION AGREEMENT REGARDING HYDRANT USE WHEREAS. the City of.Hanover, the City.of St. Michael, the ,City of Albertville and the Township of Frankfort, and the Hanover, Frankfort, St. Michael and Albertville Water and Sanitary Sewer Board have entered into an OPERATING AND AUTHORIZATION AGREEMENT dated December 14, 1977; and WHEREAS, it .is the desire of all parties to such Agreement to. amend the same to change certain rates set forth within such Agreement; NOW, THEREFORE, it is mutually agreed that such OPERATING AND AUTHORIZATION AGREEMENT is hereby amended by changing the rates and adding permits to Section C.6 to read as follows: C.6. Only the hydrant in front of the Water and Sanitary Sewer Board's pump house and office at 11100 - 50th Street NE, in the City of Albertville, shall be used to provide water to the public for filling large containers, including. containers on trucks, since only this hydrant has a back flow pressure valve which will prevent contamination -of the water supply and eliminate the rust_ problems that are starred uQ in other- areas of the system. The fee for use of this hydrant 1s `i'+50.00 per day plus $" t_ 0 for ea:_h thousand gallons used. A permit per day must be obtained from the clerk of the E{(::yard after paying the required fee. Water- may be obtained from this hydrant only after prior arrani7ement. s have b'?en made with the clerk of the Bnard for each da`'. This amendment shall take effect uoon adoption bv all parties to such Agreement. Pursuant to Resolution of the Board, the Hanover, Frankfort, St. Michael and Albertville Water and Sanitary Sewer Board hereby consents and joins in the Amendment as therein set forth. ' Dated this ________ day of , 1992 HANOVER~ FRANKFORT, ST. MICHAEL AND ALBERTVILLE WATER AND SANITARY SEWER BOARD Ancl ORDINANCE NO. AN ORDINANCE AMENDING THE CITY CODE CONCERNING WATER PERMIT. THE CITY COUNCIL OF THE CITY OF DOES ORDAIN: Section 1. water perait. Section of the City Code is hereby amended by adopting the following underlined language, to read as follows: N Dere�r� p Section 2. Effective Date. This Ordinance shall be effective from its passage and publication in accordance with the law. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF , MINNESOTA, THIS DAY OF , 1992. Mayor O: \WPDATA%MWV4=RDD(ANCT-LEGFE.NCE 1991 Supplement Chapter 7 A. Inca npatible W .., Offikes? .._ City Assessor Attorney Deputy City Clerk Health Officer Liquor Store Manager School Board Member School Board Clerk County Commissioner County Auditor Park Board Member Soil and Water Conservation District Supervisor Chief of Volunteer Fire Department Administrative Assistant State Senators or Representa- tives Sheriff A. Incompatible Offices City Assessor Attorney Library Board Member Municipal Judge Town Supervisor School Board Member School Board Clerk County Commissioner State Senators or Representa- tives Sheriff or Deputy CHART VI COMPATIBILITY OF OTHER OFFICES WITH OFFICE OF MAYOR OR COUNCIL MEMBER Reference a- A.G. Op. 4-23.43 A.G. Op. 358-E-3, 3.6-46 A.G. Op. 358-E-7, 3-12-47 A.G. Op. 1916, No. 380 A.G. Op. 218-R, 2-25-36 A.G. Op. 1942, No. 223 A.G. Op. 358-F, 12-21-39 A.G. Op. 358-A, 2-8-39 f A.G. Op. 1936, No. 261 A.G. Op. 358-E-9, 12-20-46 A.G. Op. 358-c-6, 9-12-73 A.G. Op. 358-E-9, 4-5-71 A.G. Op. 358-E-1, 1-19-65 Art. IV, Sec. 5, Minn. Const. M.S. 187.13. Reference B. Compatible Offices Utilities Commission Member Town Clerk Town Treasurer School District Superintendent Probate Judge District Court Clerk Firefighter Reference M.S. 412.341 permits only one and only one council member on the utilities commission. A.G. Op. 358-e-9, 11-9-57 A.G. Op. 358-e-6, 12-23-63 A.G. Op. 1920, No. 649 A.G. Op. 358-F, 4-11-19 A.G. Op. 358-B-3, 3-12-07 A.G. Op. 1920, No. 638, 639 A.G. Op. 358-E4, 1-19-65 CHART VII COMPATIBILITY OF OTHER OFFICES WITH OFFICE OF CLERK (IN STANDARD PLAN CITY) A.G. Op. 1916, No. 379 A.G. Op. 1938, No. 281 A.G. Op. 358-E, 12-11-23 A.G. Op. 1920, No. 637 A.G. Op. 358-E-7, 2-19-47 A.G. Op. 358-E, 11-24-17 A.G. Op. 358-F, 12-27-37 A.G. Op. 1918, No. 350 Art. IV, Sec. 5, Minn. Const. M.S. 387.13 B. Compatible Offices Liquor Store Manager Utilities Commission Secretary Town Clerk School Teacher School Superintendent District Court Clerk Firefighter Reference League Memo M.S. 412.341 A.G. Op. 358-E, 2-14-21 A.G. Op. 358-F, 8-11-49 A.G. Op. 1920, No. 649 A.G. Op. 358-A, 12-17-36 A.G. Op. 358-E-4, 1-19-65 Handbook for Minnesota Cities Page 133 1991 Supplement Chapter 7 CHART VI COMPATIBILITY OF OTHER OFFICES WITH -OFFICE OF MAYOR OR COUNCIL MEMBER A. 1"patible Otriees", Reference B. Compatible Offices Reference City Assessor A.G. Op. 4-2343 utilities Commission Member M.S. 412.341 permits only one and only one council member on the utilities commission. A.G. Op. 358-e-9, 11-9-57 Attorney A.G. Op. 358-E-3, 3-646 Deputy City Clerk A.G. Op. 358-E-7, 3-12-47 Health Officer A.G. Op. 1916, No. 390 Liquor Stone Manager A.G. Op. 218-R, 2-25-46 School Board Member A.G. Op. 1942, No. 223 Town Clerk A.G. Op. 358-e-6, 12-23 63 School Board Clerk A.G. Op. 358-F, 12-21-39 Town Treasurer A.G. Op. 1920, No. 649 County Commissioner A.G. Op. 358-A, 2-8-39 School District A.G. Op. 358-F, 4-11-49 County Auditor r Superintendent Park Board Member � A.G. Op. 1936, No. 261 Probate Judge A.G. Op. 358-8-3, 3-12-07 Soil and Water Conservation A.G. Op. 358-E_9, 12-20�i6 District Court Clerk A.G. Op. 192 0, No. 638, 639 District Supervisor . , _ _ A.G. Op358-c-6g1273 Firefighter Chief of Volunteer Fire A.G. Op. 358-E-i, 1.19-65 Department A G. Op, 358 E_9 4-5-71 Administrative Assistant A.G. Op. 358-E-1, 1-19-65 State Senators or Repnesenta_ tives Art*IV Sec. 5, Minn. Const. Sheriff M.S. 187.13. A. Incompatible Offices City Assessor Attorney Library Board Member Municipal Judge Town Supervisor School Board Member School Board Clerk County Commissioner State Senators or Representa- tives Sheriff or Deputy CHART VII COMPATIBILITY OF OTHER OFFICES WITH OFFICE OF CLERK (IN STANDARD PLAN CITY) Reference A.G. Op. 1916, No. 379 A.G. Op. 1938, No. 281 A.G. Op. 358-E, 12-11-23 A.G. Op. 1920, No. 637 A.G. Op. 358-E-7, 2-19-17 A.G. Op. 358-E, 11-24-47 A.G. Op. 358-F, 12-27-37 A.G. Op. 1918, No. 350 Art. IV, SeC, 5, Minn. Const. ,%f.S. 387.13 Handbook for Minnesota Cities B. Compatible Offices Liquor Store Manager Utilities Commission Secretary "fown Clerk School Teacher School Superintendent District Court Clerk Firefighter Reference League Memo M.S. 412.341 A.G. Op. 358-E, 2-14-21 A.G. Op. 358-F, 8-11-49 A.G. Op. 1920, No. 649 A.G. Op. 358-A, 12-17-t6 A.G. Op. 358-E-4, I_19_65 Page 133 Gl uys Borden Certified Public Accountants and Business Consultants 611 Walnut St. PO. Box 417, Suite 1 Monticello, MN 55362 295.5871 Briar Bend Offices, 13762 Reimer Drive Plaza Professional Bldg., 1111 Hwy. 25 No. Buffalo, MN 55313 682-1762 473-0036 Carlson Maple Grove, MN 55369 420.7880 & Associates P.A. January 2, 1992 City of Albertville Albertville, Minnesota We are pleased to confirm our understanding of the services we are to provide for the City of Albertville for the year ended December 31, 1991. We will audit the general purpose financial statements of the City of Albertville as of and for the year ended December 31, 1991. Also, we will include in your report the following supplemental information that will be subjected to the auditing procedures applied in our audit of the general purpose financial statements: 1. Individual fund statements 2. 'Property tax valuations, levies and collections - last ten years 3. Computation of legal debt margin 4. Statement of deferred tax levies to pay bonds 5. Schedules of bonded indebtedness Our audit will be made in accordance with generally accepted auditing standards and will include tests of the accounting records of the City of Albertville and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statements are fairly presented in conformity with generally accepted auditing principles consistently applied. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and banks. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our examination, we will also request certain written representations from you'about the financial statements and related matters. An audit is based primarily on the selective testing of accounting records and related data; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. .NIrn,hers Pri-w Companies Practice Seem, W American Instin¢r Minne to Sriety of Cernficd Mhlk Acc,—Unl, of Ccrnficd PuAlic Accountants