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1993-02-01 CC Agenda/Packet• ALBERTVILLE CITY COUNCIL AGENDA February 1, 1993 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF CONSENT AGENDA ITEMS * Attached List IV. FOLLOW-UP SHEET * January 19, 1993 V. APPROVAL OF THE MINUTES * January 19, 1993 - Regular Meeting VI. COMMUNITY FORUM VII. DEPARTMENT BUSINESS A. MAINTENANCE - Project Updates B. PLANNING COMMISSION - Minutes of January 26, 1993 meeting - Statement of Purpose C. ENGINEERING - Wastewater Treatment Expansion - Plans & Specs - Restoration of sewer - 57th and Lander Project Updates 8:30 PM D. STEPHANIE KLINGZING Legislature Update E. ADMINISTRATION 9:00 PM - Wright Recycling Contract - P.J. Hanson * Financial Statement * Approve bills (check #'s 7165 - 7194) * St. Michael Foundation -Application for Liquor License - March 6, 1993, 8 PM - 12 AM Springsted Quote: Credit Profile for City - Excellence in Management Seminars - Linda: Succeeding as a Leader 3/23 - Ken: Managing Your Time for Results 4/22 - North Central Regional Wastewater Issues Workshop - Potter 2/18 - 1993 Wetland Conference 2/5 - Approve Legal Service Agreement with City Attorney - Job Description Change - Ken and Mike - Otsego Council Meeting 2/22/93 7:30 PM - Audit services 0 • 9 - Plaques: Walsh/Barthel Thank You - Thank You Notes: Previous P & Z Members Previous Park Board Members Park Shelter - Individuals/Organizations IX, OTHER BUSINESS X. ADJOURN UPCOMING MEETINGS/IMPORTANT_ DATES February 9, 1993 MPCA Meeting - Review Loan Application 10:00 AM - City Hall February 9, 1993 Planning Commission - Regular Meeting February 16, 1993 City Council - Regular Meeting February 18, 1993 Park Board - Regular Meeting February 22, 1993 Otsego City Council Meeting - 7:30 PM February 23, 1993 Planning Commission - Regular Meeting ALBERTVILLE CITY COUNCIL ` 1 February 1, 1993 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Council Members John Vetsch, Sharon Anderson and Albert Barthel, City Clerk Linda Houghton, City Engineer Norm Gartner Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following items under the Administration department: Approve 3.2 Liquor License application for St. John's Alumni Association at the St. Albert's Parish Center on April 3, 1993 Approve the one -day Gambling License for St. John's Alumni Association at the St. Albert's Parish Center on April 3, 1993 Add Donatus Vetsch to the list for presented plaques of appreciation for service Vetsch made a motion to approve the agenda as amended. Anderson ^ seconded the motion. All voted aye. The Council removed approval of Check #7172 in the amount of $19.00 from the consent agenda. Anderson made a motion to approve the Follow -Up Sheet from the January 19, 1993, meeting as presented. Barthel seconded the motion. All voted aye. The minutes of the January 19, 1993, meeting were amended by adding the following sentence to Paragraph 4, Page 5: "The City agrees to pay for 1.5 yards of concrete mix only." Anderson made a motion to approve the minutes of the January 19, 1993, meeting as amended. Barthel seconded the motion. All voted aye. Mayor Potter asked if there was anyone present who wished to address the Council under Community Forum. No one requested to be heard. The Council reviewed the December 1993 wastewater report. It was noted that the daily average flow for December is 104,000 gallons. The current capacity of the treatment facility is at 115,000 gallons per day. Mayor Potter commented that the Maintenance Department has done an excellent job plowing the sidewalks and that he and other Council members have received several compliments from residents. CITY OF ALBERTVILLE February 1, 1993 Page 2 of 4 The Council concurred that because of the warm weather today and the forecast for continuous warm weather this week, the Maintenance Department should turn off the lights and lock the park shelter until the weather turns colder. The Council reviewed the minutes from the Planing & Zoning Commission. Linda was directed to get a copy of the Westwind PUD Agreement for the Commission members. Engineer Norm Gartner reviewed the plans and specs for the wastewater treatment facility expansion with the Council. All plans and specs except the electrical plans have been completed. Gartner hopes to submit the entire plan to the MPCA for their review later this week. The MPCA has up to 90 days to review the plan. Gartner will also submit a request to the MPCA to upgrade the NES permit at the same time. Under the worst case scenario, Gartner feels that construction should get underway in mid -May. Completion should be within five months of the start of construction. Because Council Member Berning was not present the Council agreed to meet at 7:00 PM on February 16, 1993 (before the regular Council meeting) with Gartner to review the entire plans and specs. Gartner estimates the cost of a 30' X 50' pole barn with a 16' high roof and a 14' garage door constructed at the wastewater treatment facility site would run between $10,000-$13,000. The Council agreed that because the City will no longer need the pontoon and the alum storage now in the existing building, they will not consider adding the pole barn at this time. Barthel made a motion to adopt the following resolution: RESOLUTION 1993-4 RESOLUTION ORDERING ADVERTISING FOR BIDS IMPROVEMENT PROJECT 1992-11A BE IT RESOLVED BY THE ALBERTVILLE CITY COUNCIL, WRIGHT COUNTY, MINNESOTA: The City Clerk shall prepare and cause to be inserted in the official newspaper and in the Construction Bulletin as advertisement for bids for Improvement Project 1992-11A. The advertisement shall be published for three (3) weeks, shall specify the work to be done, shall state that the bids will be opened at 10:00 am on Thursday, March 25, 1993, in the Albertville City Hall, Albertville, Minnesota. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashiers' check, bid bond or certified check payable to the City CITY OF ALBERTVILLE February 1, 1993 Page 3 of 4 Clerk for five percent of the amount bid. PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 1ST DAY OF FEBRUARY 1993. Vetsch seconded the motion. All voted aye. Gartner explained there could be a problem plowing snow along 57th Street and Lander Avenues where the sewer main is being replaced if only one lift of blacktop is installed over the cut as detailed in the plans and specs for the project. The second lift of blacktop is scheduled for the following year. The Council agreed to have the three blocks restored to final grade completely in 1993. Gartner was directed to write the change order for this work. Stephanie Klinzing, State Representative for the City of Albertville discussed the proposed cuts in the state budget, including cuts to LGA and HACA. Klinzing also told the Council that Wright and Sherburne Counties have now been included in the Metropolitan Statistical Area. She asked that the Council contact her with their concerns. P. J. Hanson was unable to attend the meeting to explain the recycling contract. Linda received a call from Mrs. Hanson stating that Wright Recycling will pick up recyclables from the businesses that were covered under the Evergreen Recycling contract. Anderson made a motion to approve the Financial Statement for January 14-28 as presented. Barthel seconded the motion. All voted aye. Anderson made a motion to pay the bills (Check #7165-#7171 and Check #7173-7194) as presented. Barthel seconded the motion. All voted aye. Anderson made a motion to approve a 3.2 Liquor License for the St. Michael Foundation for 8:00 PM-12:OOPM on March 6, 1993. Barthel seconded the motion. All voted aye. The Council reviewed the revised estimate from Springsted, Inc. to perform a credit profile for the City at a cost of $800- $1200. The credit profile will show the strengths, weaknesses and debt capacity of the City. Vetsch made a motion to have Springsted, Inc. do a credit profile at a not to exceed cost of $1,200. Anderson seconded the motion. All voted aye. Linda gave the Council information on a leadership class she will attend and recommended that Ken take a time management class. The Council agreed. CITY OF ALBERTVILLE February 1, 1993 Page 4 of 4 Mayor Potter and Ken Lindsay will attend a Wastewater Issue Workshop on February 18, 1993. The Council tabled discussion on the Legal Service Agreement with Radzwill Law Office until the next Council meeting. Linda was directed to contact the League of Minnesota Cities regarding maintenance department job descriptions and make a recommendation to the Council. Linda presented the Council with quotes for the 1993 audit from Babcock, Langbein and Company and from Gruys, Borden, Carlson. She recommended the Council accept the lower quote from Babcock, Langbein and Company for the 1992 Audit at a not -to -exceed cost of $4,500. The Council agreed with Linda's recommendation. Linda will contact Mark Babcock to schedule the audit. Linda was directed to check on prices for plaques for the former Council members and to send letters and/or certificates of appreciation to the outgoing Planning & Zoning Commission and Park Board members. -� Vetsch made a motion to approve the 3.2 Liquor License for St. John's Prep Alumni Association on April 3, 1993, and the one -day gambling license for the same date. Barthel seconded the motion. All voted aye. The Council discussed the mileage payment requested by Ann Culley for attendance at two P&Z meetings and one City Council meeting in January. The Council feels that attendance at meetings are a part of Ann's job. Anderson made a motion to deny payment of Culley's $19.00 mileage request. Barthel seconded the motion. All voted aye. Mayor Potter reported on the Central Minnesota Council on Aging meeting he attended. Copies of pertinent information from the meeting will be supplied to the Council members. Anderson made a motion to adjourn at 10:03 PM. Barthel seconded the motion. All voted aye. Michael Potter, Mayor L�oz�", i da Houghton, ¢ erk ALBERTVILLE CITY COUNCIL CONSENT AGENDA ITEMS February 1, 1993 III. APPROVAL OF CONSENT AGENDA - Minutes of January 19, 1993 - Regular Meeting - Financial Statement - Approve bills (Check #'s 7165 - 7194) - Follow Up Sheet - January 19, 1993, Meeting - Approve Liquor Permit - St. Michael Foundation FOLLOW UP SHEET JANUARY 19, 1993 Linda: Review sign ordinance and inform current violators of the ordinance's requirements. Linda: Proceed to develop Fair Housing requirements to comply with the Fraser Steel loan agreement. Potter} Meet with Tim Raab to discuss solution to Berning} driveway settlement problem. Meyer} Must meet in spring - after snow thaw. Meyer: Put together costs of a retaining wall in Barthel Manor Second Addition. Ken: Review Insurance Quote relating to lift stations. Council: Review Insurance Quote. Ann: Check into ordinance regarding placement of utilities near fire hydrants. Meyer: Check into cost and feasibility of tearing down old building at WWT Facility and building new one. Linda: Check with Wright Recycling to determine why they do not pick up at, businesses as Evergreen Recycling did. Meyer: Get information to Linda regarding Engineer's Contract with the City. Linda: Get specific audit information to Gruys Borden Carlson and Babcock, Langbein & Co. and obtain audit quotes from both. Linda: Contact Hoglund Bus Co. and make arrangements to lower selling price of old plow truck. Linda: Linda: Potter} Berning} Meyer} Meyer: Ken: Council: Ann: Meyer: Linda: Meyer: Linda: * Linda: FOLLOW UP SHEET JANUARY 19, 1993 Review sign ordinance and inform current violators of the ordinance's requirements. Proceed to develop Fair Housing requirements to comply with the Fraser Steel loan agreement. Meet with Tim Raab to discuss solution to driveway settlement problem. Must meet in spring - after snow thaw. Put together costs of a retaining wall in Barthel Manor Second Addition. Review Insurance Quote relating to lift stations. Review Insurance Quote. Check into ordinance regarding placement of utilities near fire hydrants. Check into cost and feasibility of tearing down old building at WWT Facility and building new one. Check with Wright Recycling to determine why they do not pick up at businesses as Evergreen Recycling did. Get information to Linda regarding Engineer's Contract with the City. Get specific audit information to Gruys Borden Carlson and Babcock, Langbein & Co. and obtain audit quotes from both. Contact Hoglund. Bus Co. and make arrangement; to lower selling price of old plow truck. V O z 1 Q N a I �Iz J I F= Z� s W a J MONTHLY OPERATION REPORT OF WASTEWATER TREATMENT FACILITY STABILIZATION PONDS TYPE OF POND (PRIMARY, ?ECONOARY, AERATED, ETC.) 1 e� L POND �11 ACRE WEEK OF THE MONTH 1 st 2 nd 3 rd I 4 f h 1 . DATE OF TEST OR OBSERVATION 7 5— Z Z 2. ODOR ( YES OR NO ) dQ (i 3. AQUATIC PLANTS (% OF COVERAGE, TYPE) U G 4. FLOATING MATS (% OF COVERAGE, TYPE) S. POND WATER DEPTH (NEAREST INCH ) "3. Z 7 6. MUSKRATS, RODENTS ETC. (YES OR NO A..� ^j i3 Aj C, Aj 7. DIKE CONDITION (EROSION ETC.) hA, 6 f /i 0 8. ICE COVER (% OF COVERAGE) �O i a v o f / GENERAL ANALYSIS — POND INFLUENT, EFFL'-: DATE 9 DAY OF WEEK 10 P11ECtPITATtON (INCHES) INFLUENT I EFFLUENT DIS 11 FLOW (MG0) 12 SAMPLE TYPE 13 800 (T9/1I 14 T S S (T9/I) 15 F (MOO) 16 TIME SAMPLED 17 B00 (rn p/1) 18 TSS (mq/I) 19 m ►- 20 of t ¢O OiLOW � O j 21 (mg/1) 3! O I I I 6 i 36 I I ! I I e —r .�1�o I I I 9 w lcL I I I 10 v I I W7 14 US2 I 15 1 6 17 — /p 19 r zo / ! 21 ! z z u I 23 I W (O4 Z. 0 25 1= _ J a! I I z6 5o I z7 ze w ,( 29 3 /C I 30 31 TOTAL MIN. REPORTED VALUE MIN. PERMIT CONDITION AVG. REPORTED VALUE , (O AVG. PERMIT CONDITION MAX. REPORTED VALUE MAX. PERMIT REPORTED FREQUENCY OF ANALYSIS PERMIT CONDITION FREQUENCY OF ANALYSIS REPORTED SAMPLE TYPE PERMIT CONDITION SAMPLE TYPE ��I�� PLANNING & ZONING COMMISSION JANUARY 26, 1993 ALBERTVILLE CITY HALL 7:00 PM COMMISSION MEMBERS PRESENT: LeRoy Berning, Donatus Vetsch, Roger Johnson, Albert Barthel, alternate Jan Heikes, City Planner David Licht, and Secretary Ann Culley. ABSENT: Howard Larson Chairman Berning called the meeting to order at 7:10 PM. Vetsch made a motion to approve the agenda. Barthel seconded the motion. All voted aye. The minutes of the January 12, 1993, meeting were amended on page 1, paragraph 8, to read "items within a 5" radius", not a 5' diameter and "felt that a 10' radius", not 10' diameter. A motion was made by Johnson to approve the minutes of the January 12, 1993, meeting as amended. Vetsch seconded the motion. All voted aye. Berning opened discussion on the proposed Adult Use Ordinance, specifically with regard to possible locations for same. Licht stated that the proposed ordinance for Albertville is based on the one used in the City of Ramsey. He further stated that the Ramsey ordinance had been tested in Federal District Court and that it was upheld. The Adult Use Business in question, is still operating in Ramsey at this time due to the fact that the Federal District Court decision is currently under appeal. Licht explained that the proposed ordinance allows for Adult Use - Accessory Use in B-1 and B-2 districts, but restricts advertising, provides that movies must be in a separate room, and that it must be non -accessible to minors. He stated that the proposed ordinance allows for Adult Use - Principal in B-3 and B-4 districts. This would include businesses such as adult book stores and adult movie theaters. The ordinance also states that these businesses must be 500' away from protected uses such as schools and day care centers. He stated that 500 feet is a place to start, but that further analysis will have to be done in order to determine that the City provides approximately 5 of its total space for this type of business. Licht stated that some cities have decided to wait with this type of ordinance until the situation presents itself. He does not recommend this course of action. He further stated that the fees for Northwest Associated Consultants relating to the suit in Ramsey were approximately $20,000. The Planning Commission directed Licht to prepare spacing distance analysis for their review. Licht will also prepare a plat map showing all possible locations of adult use businesses. PLANNING COMMISSION - 1/26/93 Page 2 The Planning Commission next discussed amending the ordinance addressing facade on metal sided buildings. Kevin Mealhouse, Building Inspector, attended this portion of the meeting at the Commission's request. Licht stated that the first building in any area sets the character for that area. He recommended placing some type of material other than metal on 50% of all four sides of a building in order to protect future businesses that may locate on any side of it. Mealhouse was in agreement with Licht. Doors would not be included as "other material" in businesses such as the bus garage or mini -storage. Licht further stated that requiring material other than steel adds to the value of the building, which in turn protects not only the City's tax base, but also other property owners values. Vetsch stated that previously the Council had been concerned with the additional cost of such a facade. Licht will put together some cost figures and submit them to Culley. Licht stated that the City could establish a B-W district (business -warehouse) which would allow metal sided buildings with no facade requirements. He will forward further information regarding this to the Planning Commission for their consideration. He further stated that the Planning Commission should meet informally with property owners in the area where a change may be made and get their input, thus avoiding any misunderstandings or hard feelings. Said meeting should take place after the proposed text amendment has been done, and prior to the public hearing. The City Council has requested that the Planning Commission consider placing a moratorium on new construction of multi -family housing. Licht stated that the Comprehensive Plan may have to be amended and the reasons for same stated if a moratorium is decided upon. Licht will forward further information for the Planning Commission's consideration. The Planning Commission questioned the parameters of the Westwind Commercial PUD and inquired as to the restrictions on same. Licht stated that this should be checked into now. Licht will check his files and forward any information he may have to Culley for the Commission's consideration. Mayor Mike Potter arrive at 8:30 and addressed the Commission regarding the Council's request for a job description from the Commission. Potter said that a better term may be "Statement of Purpose". Potter stated that the reasoning behind this request was to make the new Councilmembers aware of the Planning Commission's responsibilities and to, hopefully, avoid any future confusion and/or problems. The Commission recommended that Houghton and Culley put the necessary information together for review at the next meeting. PLANNING COMMISSION - 1/26/93 Page 3 Vetsch made a motion to adjourn the meeting at 8:50 PM. Johnson seconded the motion. All voted aye. Ann Culley, Secretary PLANNING COMMISSION CITY OF ALBERTVILLE FEBRUARY 1993 STATEMENT OF PURPOSE: The procedures for dealing with Planning and Zoning issues in the City of Albertville are intended to provide flexibility and efficiency in complying with the ordinances of the City. Issues referred to the Planning Commission include: 1. Rezoning requests 2. Platting of property - preliminary and final 3. Subdivision of property - major and minor 4. Conditional Use Permits 5. Variances 6. Planned Unit Developments It is the duty of the Planning Commission to thoroughly review all requests for action in a timely manner, make specific findings of facts relating to specific requests, and recommend approval or denial of the request to the City Council. CITY OF ALBERTVILLE FINANCIAL STATEMENT January 14 - January 28, 1993 Beginning Cash Balance January 14, 1993 INCOME (Jan. 14 - Jan. 28) Beer License 10.00 Donations Friendly City Days 2,000.00 Fire Department 2,000.00 Park 816.29 Pament - FraserSteel 585.27 Park Rent 200.00 Park Donation 600.00 Recycling Incentive 862.00 Sewer License 45.00 Sewer Receipts 368.67 Storm Water Receipts 46.20 Title Search 20.00 Wright County 22,789.99 Misc. Income 1.84 TOTAL INCOME EXPENSES (Jan. 14 - Jan. 28) Check #'s 7130-7160 (Approved 1/19/93) 316,539.61 PAYROLL 1/13 - 1/26 Check # 7161 - Ann 542.51 Check # 7162 - Linda 784.58 Check # 7163 - Ken 862.97 Check # 7164 - Mike 690.74 TOTAL EXPENSES 29,159.99 319,420.41 $675,763.65 Ending Cash Balance January 28, 1993 $385,803.23 INVESTMENTS: CD #8816 - matured 1/9/93 @ 3.25% CD #8823 - matures 4/19/93 @ 3.25% 560,878.03 560,878.03 CD #8222 (Lions) - matures 4/19/93 @ 2.80% 30,811.98 CD #8807 - matures 3/3/93 @ 3.5% 350,000.00 CD #8579 - matures 6/29/93 @ 3.05 157,189.40 TOTAL INVESTMENTS $1,659,757.44 CITY OF ALBERTVILLE BILLS TO BE PAID February 1, 1993 Check No. Vendor Reason Amount 7165 Anderson, Sharon Jan. Council 83.11 7166 Barthel, Albert Jan. Council 96.97 7167 Berning, Duane Jan. Council 69.26 7168 Potter, Michael Jan. Council 138.52 7169 Vetsch, John Jan. Council 69.26 7170 American Natnl. Bank GO Bond 1/5/93 7,138.75 7171 Anderson, Sharon 4th Qtr 92 Park Bd 45.00 7172 Culley, Ann Mileage 19.00 7173 Federated Co-ops Fuel - Sewer 595.00 71,74 Med Centers Health Employee Health 990.40 7175 NEW Gateway Chamber 1993 Dues 75.00 7176 Northern Shop Supplies 246.96 7177 N.S.P. C.Hall 165.13 WWT Fac. 267.20 Park 405.86 838.19 7178 P.E.R.A. PR 369.15 D.Vetsch 557.74 557.74 7179 Pepsi Cola Co. Machine Rental 10.65 7180 Pitney -Bowes Postage Mach. Rent 38.00 7181 Postmaster Postage for meter 300.00 7182 Precision Auto Repair pick-up 63.86 7183 RCM International Tiles -Park shelter 639.83 7184 Radzwill Law Office Jan. legal srvc. 2,705.75 �-. 7185 Roden, Pam 4th Qtr. 92 Park Bd 45.00 7186 Royal Tire Repair plow truck 474.48 7187 Scharber & Sons 7188 Security Bank NW 7189 Spencer, Dean 7190 Twin City Hardware 7191 United Telephone 7192 Vetsch, Marvin 7193 Wright County Treas 7194 ZEP Manufacturing Repair Hustler 77.80 Jan. payroll taxes 2,181.67 4th Rtr 92 Park Bd 30.00 Park shelter 30.83 C.H. 224.93 Park shelter 243.74 468.67 4th Qtr 92 Park Bd 45.00 93 Special Assessments 12.O0 Runners for C.H. 140.96 TOTAL 21,658.46 �1 PLANNING COMMISSION CITY OF ALBERTVILLE FEBRUARY 1993 STATEMENT OF PURPOSE: The procedures for dealing with Planning and Zoning issues in the City of Albertville are intended to provide flexibility and efficiency in complying with the ordinances of the City. Issues referred to the Planning Commission include: 1. Rezoning requests 2. Platting of property - preliminary and final 3. Subdivision of property - major and minor 4. Conditional Use Permits 5. Variances 6. Planned Unit Developments It is the duty of the Planning Commission to thoroughly review all requests for action in a timely manner, make specific findings of facts relating to specific requests, and recommend approval or denial of the request to the City Council. APPLICATION FOR NON -INTOXICATING MALT LIQUOR LICENSE The undersign, certifies that it co mplies with the Minnesota Statutes, Section 340.001, Subdivision 7, in that it qualifies as a "Bona Fide Club" within that Section, and that this application makes petition for a limited license as a "Bona Fide Club" for a limited ncn-intoxicating malt liquor license. 1. Name of Applicant: , llllr4�JCG�! �OU21z�.z/v 1::z 2. Name and Address of President and Secretary of Applicant: _ oe�_,kne_S - se, 3. Purpose for which funds derived will be used: /0 �ze-1 �17 4. Date of activities for which license is requested: 5. Premises from which n-intoxicating It liq/LLp r will be dispensed on said date: �1'2L �t S b. Flours of operation on the date for which limited license is requested: � — f Z 7. Number of previous license obtained this calendar year: 1,444 8. Name, address, telephone number a d position held withClubof person signing this application:Zafyl�i- SLR- zv SZ� /j�%!�/'!Q� / — �6�_7 ZG .3V NOTE: License fee of $10.00 per day is required to accompany this application. NOTE: Applicant must appear in person before the City Council for approval of limited license. DATED: / -.9c/ - '�F3 Sign tore of Applicant(s) 08/19/91 SP R I N GSTE© 120 South Sixth Street PUBLIC FINANCE ADVISORS Suite 2507 Minneapolis, MN 55402-1800 (612) 333-9177 Fax: (612) 349-5230 Home Office 85 East Seventh Place Suite 100 Saint Paul, MN 55101-2143 (612) 223-3000 Fax: (612) 223-3002 16655 West Bluemound Road Suite 290 Brookfield, WI 53005-5935 (414) 782-8222 Fax: (414) 782-2904 6800 College Boulevard Suite 600 Overland Park, KS 66211-1533 (913) 345-8062 Fax: (913) 345-1770 1800K Street NW Suite 831 Washington, DC 20006-2200 (202) 466-3344 Fax: (202) 223-1362 January 25, 1993 Ms. Linda Houghton, City Clerk City Hall Albertville, MN 55301 Dear Ms. Houghton: I am writing to confirm our most recent conversation regarding Springsted Incorporated undertaking a credit profile for the City of Albertville. It is my understanding the City Council wishes to limit the scope of the study to just a credit profile at this time. Our estimated cost for undertaking such a profile will be between $800-$1,200. This assumes at least one meeting with Council at a Council meeting or workshop to review the findings and discuss the contents of the report. Linda, should you have any additional questions, please feel free to contact me. I look forward to commencing this project. Yours truly, Robert D. Thistle Vice President rlw /Saint Paul Office y .� Z V L c � O c,,.., .0 .uu. � •C C..G = U `n u u ♦ � ti .. 00 O L O i�l � U U ai �•' cp vUi O N u i.M p �j C C bA GA v� cn `' V > U X cn cn O En COO cnc �' •^'+ cn v� �: p :: a� C. a� O �n L U 3 C° •� .a >' o a� a. v c �• x vi ^� O. > U C O C 7z 2.1 y L c• U ` �� yj LO O O GrD U R Vi C G yj '~ •vr cz Q cz U _^ G u a r ��, �•I w �n t. O Q O 4..1 r � N C .— = cs cstD Co cn •rcn cn CA r. .0 "O ^ L� C� ' U >1 c V �„ _ p 3 y cr N >609. cn eq C cnO �n con �1 �. 3 O cn > L C . ^ Ln O C. czO •� - 3 a� a3 U 40 CA En � %, •..' Cj ^J_ M Z v� � � M L� C U y �'�. � Cr � ��" O � O � —p V'� r'•.. �j• .T+. y L LIP ^ ct: ci cj ^. C >, U c b^0 O .., � r ;C '— _ .^. C U • L cS c� oC :r = U � � � C U �O c O � U � � O e�3 tocz � U CC C i >cn 7;b bA X G > 6. U cc Q �r U G- o-o = U h G. O 61 r •�1 Gi L b0 c i•I "� CS U �1 _ cn 1>6. '-' 'Q i•1 �'� C L .Q. U C CC U %. U U U U Q1 OA ucz c. ° 3cz U cn c >, cz ° o. 4s •� C .� � y c �u C— U. U cn p en ..n �. y O ^ �` .y 3 '0 bUA t� C bUQ p U cyC CS CA V h GO .G G Q F/4 •. �'" City Hall 501 Laurel Street Brainerd, Minnesota 56401 Fax (218) 828-2316 r � : 60 BRA,INERD Mayor (218) 828-2308 City Administrator (218) 828.2307 City Attorney 502 Laurel Street (218) 828-2311 Fax (218) 829-4730 City Engineer (218) 828-2309 Chief of Police Law Enforcement Center 304 Laurel Street (218) 829-2805 Fax (218) 829-9459 Fire Chief Fire Station 23 Laurel Street (218) 828-2312 City Planner (218) 828-2309 Director of Parks & Recreation 1619 Washington Street N.E. (218) 828-2320 Fax (218) 828-2791 Water & Light Secretary (218) 829-8726 Water & Light Superintendent 101 Laurel Street (218) 829-2193 Fax (218) 829-2308 Equal Opportunity Employer January 8, 1993 Dear Mayor/City Council: Enclosed you will find an invitation to the North Central Regional Wastewater Issues Workshop from the Brainerd Office of the Minnesota Pollution Control Agency (MPCA). This workshop is the result of planning efforts by an advisory group known as the Community Assistance Advisory Committee. Comprised of mayors, city administrators, city clerks and wastewater operators from throughout the North Central (Brainerd) Region, this advisory committee has been meeting regularly with the purpose of providing guidance to the programs carried out by the Brainerd Regional Office of the Minnesota Pollution Control Agency. As a member of the Community Assistance Advisory Committee, I encourage each of you to attend this important event with your wastewater treatment facility operator. As elected officials, I feel it is imperative that we become more familiar with the wastewater treatment issues that affect our communities presently and with those that will affect our communities in the future. The information that you receive from the workshop will be essential for both short-term and long-term planning and management of your wastewater treatment facility. Another important aspect of the workshop will be the opportunity it affords each of us to share vital experience and information with other community officials. I ask that this letter be read at your next scheduled city council meeting and that each of you seriously consider attending the workshop with your wastewater treatment facilitv operator. If you have any questions regarding this workshop, please feel free to call me at (218) 828- 2308 or Don Adams at the Minnesota Pollution Control Agency Office in Brainerd at (218) 828-2492. Sincerely, Lee eta; Bonnie K. Cumberland Mayor BKC/sss Printed on Recycled Paper E rn 0 1=� z w U MI z o V RO M 00W w po �1 o �_ O cz :. O y ��.. r0, , � it , � v U �-r O 4 bD w cz O 3? o 3 S � c tin baCa 4, bn a; o w tx a� o o o� -c tobn 4-2 CL tO rn U (D o � a� 0 3 � o � � obD 3 rn .61 La 4.2 CZ r o a�i fib° Cl . 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O c o E a 3 °c o c Q a) Q °) L, p a) O E a mcZQ N ° `a a o L V)� u C _ E � °) a) - > Oaai ai Y a) — o Q) c N ecc s 3 o r a) �,L0O c cp 'a V N. a Q -o 'a o 'a N Q o a, p o s .a Q co o --a m o r �V -0 � °�N. E��o uco C C 0 3 C) 0- C: c a N c c O a u N TO — N 3 M vs N m N -° E o Q° o °•° Q° �s a� rnaci a, °'N I- 0 a) 3 0 ° ° a T) a) � H E (L) o —� • � E a) � C) a) a, c c o E y = rn m m N N� a a) a) a E� c rn a �° h UU. .c_° N° s -a s s c E s° 3: s c u E Q) °s a 3 V) o° V) o �-° o William S. Radzwill Andrew J. MacArthur Michael C. Couri Stanley A. Ellison RADZWILL LAW OFFICE Attorneys at Law 705 Central Avenue East P. O. Box 369 Saint Michael, Minnesota 55376 (612) 497-1930 (612) 497-2599 (FAX) January 27, 1993 Linda Houghton City of Albertville Box 131 Albertville, MN 55301 RE: Municipal Legal Services. Dear Linda: Mei J. Dallman, Admin. Assistant John DeLaundreau, Financial Analyst Kristina DeLaundreau, Accounts Receivable Donna J. Matson, Receptionist/Clerk Pursuant to the City Council's request, this letter is intended to serve as a memorandum of understanding concerning the scope of legal services to be provided by the Radzwill Law Office (the "Firm") to the City of Albertville and the fees which will be charged for such services. If the City concurs with the provisions contained in this letter, please have the City Council approve the terms and the mayor and yourself sign on the appropriate lines. The original should be kept at City Hall and a copy returned to me. The terms are as follows: 1. The City appoints the Firm as City Attorney, with Michael C. Couri and William S. Radzwill acting as primary legal counsel for the City with respect to the services described in this letter. 2. The City Attorney agrees to preform all usual and customary legal services for the City in accordance with the terms of this letter. 3. The City agrees to compensate the City Attorney for services as follows: One Hundred Dollars per hour for legal services rendered. Services to be covered include but are not limited to the following: 1. Attendance at Council Meetings, both regular and special, as requested; Ms. Linda Houghton January 27, 1993 Page 2 2. As requested by the Council or City Clerk, attendance at meetings with staff, public groups and public hearings; 3. Review and preparation of contracts, performance bonds, insurance and other routine legal documents; 4. Review and preparation of ordinance code amendments and resolutions; 5. Formal and informal legal advice to Council and staff, commissions and committees; 6. Advising boards and committees of the City from time to time as required; 7. Training sessions with officials and staff, as necessary or as required, to discuss topics including, but not limited to important legislative or judicial developments; 8. Formal and informal advise on personnel matters including interpretations of federal, state and local rules and regulations relating to personnel matters; 9. Preparation for and conduct of litigation before any court or administrative tribunal; 10. Review and preparation of bonding and assessment matters; 11. Set up and maintenance of Tax Increment Financing Districts and other economic development matters; 12. Real estate transactions; 13. Labor and employment matters; 14. Worker's compensation matters; 15. Integration of amendments into the City Code; 16. Such other services as may be requested by the City Council or the City Clerk. 4. The Firm shall also be separately reimbursed for any cost disbursements which it incurs in connection with providing any services described in paragraph 3 of this letter, including computer assisted legal research at the rate charged by the provider. Reimbursable costs and disbursements shall not include charges for secretarial or word processing services. Billings by the City Attorney to the City for services, costs and disbursements shall be made monthly. The billing statement shall be of sufficient detail to adequately inform the City concerning the tasks performed, the time spent on each such task and the nature and the extent of Ms. Linda Houghton January 27, 1993 Page 3 costs and disbursements. Within the limits of its billing system, the City Attorney's billing statement shall also, as requested by the City Council, show the types of work done in various categories and the time spent and fees attributable to each of such categories. 5. The Firm agrees that it will not undertake the representation of any person or other entity during its appointment as City Attorney in instances where such representation may create a potential conflict of interest, unless: a) The Firm reasonably believes the representation will not adversely affect its relationship with the City; and b) The City and such other person or entity have consented after consultation. 6. The Firm agrees that it will not, during its appointment as City Attorney, undertake the representation of any elected official of the City or the City Clerk in connection with any personal legal matter of such person; and will not during such appointment, absent the consent of the City Clerk, undertake the representation of any other employee of the City. 7. The appointment of the Firm as City Attorney may be terminated by the City at any time and by the Firm upon 60 days written notice to the City. Nothing in this letter or the City's acceptance shall be deemed to preclude the opportunity of the City to retain and appoint legal council other than the Firm to represent the City in any legal matters. 8. The term of the appointment shall run from January 4, 1993 through January 3, 1994. RADZWILL LAW OFFICE By Michael C. Couri Ms. Linda Houghton January 27, 1993 Page 4 The provisions of this letter are understood and accepted. Dated: CITY OF ALBERTVILLE BY: ATTEST: Michael Potter Mayor Linda Houghton City Clerk CITY OF 'OTSEGO ON THE GREAT RIVER ROAD January 22, 1993 Honorable Mayor Michael Potter and Council City of Albertville 5964 Main Avenue NE - PO Box 131 Albertville MN 55301-0131 Honorable Mayor Michael Potter and Council: The City of Otsego Mayor and Council wish to thank you for your kind letter of January 6, 1993 regarding fire service issues. We do wish to discuss fire service issues with you, but first, we would like to have a meeting of our Mayor and Council to discuss fire service issues and try to get to a point where a consensus is reached as to how to approach our fire service needs for now and the future. This meeting will take place on February 11, 1993. In the meantime, we would like to have you and your Council come to our Council meeting on February 22, 1993 at 7:30 PM so we can all have a chance to meet with you and get acquainted. Thank you for your consideration in this matter and we hope to see you on Monday, February 22, 1993. Sincerely, CITY OF OTSEGO Elaine Beatty Deputy Clerk/Zoning Adm. eb CC: Mayor and Council Jerome Perrault 13474 N.E. 95th Street • Otsego, MN 55330 0 (612) 441-4414 • Fax: 441-8823