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1993-07-19 CC Agenda/PacketREVISED ALBERTVILLE CITY COUNCIL AGENDA July 19, 1993 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF CONSENT AGENDA ITEMS * Attached List IV. FOLLOW-UP SHEET * July 6, 1993 V. APPROVAL OF THE MINUTES * July 6, 1993 - Regular Meeting * July 12, 1993 - Special Meeting - Otsego Creek Cleanup VI. COMMUNITY FORUM - Susan Quitmeyer & James Thiesen - Drainage problems on Lake Avenue - Bernard Marx - Grading VII. DEPARTMENT BUSINESS A. MAINTENANCE B. ENGINEERING - Drainage Problems - Albertville/Otsego W.W.T.F-Otsego Creek - Jan Heikes volunteer as task force member - ProJect updates C. ADMINISTRATION * Financial Statement (June 28 - July 15) * Approve bills (Check #7641 - #7681) Schedule Fire Building Committee Meeting * Savings Bonds for 1993 Royalty - Law Enforcement Contract * Change Maintenance Dept. working hours (Back to 7:30 - 4:00) Employee Reviews * Fire Dept. request to transfer $1,680 * Jaycee Liquor App. Aug. 6 6PM-12 Midnight Aug. 7 9AN-12 Midnight VIII. OTHER BUSINESS 40 IX. ADJOURN July 21, 1993 City Council - Joint meeting w/Park Board July 26, 1993 MPCA - Water Quality Board - St. Paul July 27, 1993 MPCA - Regular Board Meeting - St. Paul July 27, 1993 Planning Commission - Regular Meeting (If needed) August 2, 1993 City Council - Regular Meeting August 10, 1993 Planning Commission - Regular Meeting and Joint meeting with Park Board August 16, 1993 City Council - Regular Meeting August 24, 1993 Planning Commission - Regular Meeting • • REVISED • n U .7 ALBERTVILLE CITY COUNCIL CONSENT AGENDA ITEMS July 19, 1993 III. APPROVAL OF CONSENT AGENDA - Follow Up Sheet - July 6, 1993, - Minutes of July 6, 1993 - Regula - Minutes of July 12, 1993 - Speci Creek Cleanup Meeting r Meeting al Meeting - Otsego - Financial Statement (June 29 - July 15) Approve bills (Check #7641 - #7681 - Savings Bonds for 1993 Royalty Change Maintenance Dept. working hours (Back to 7:30 - 4:00) Fire Department request to transfer $1,680 Jaycees Liquor License Request Aug. 6th 6 PM - 12 Midnight Aug. 7th 9 AM - 12 Midnight ALBERTVILLE CITY COUNCIL July 19, 1993 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Duane Berning, Sharon Anderson, John Vetsch and Albert Barthel, City Engineer Thore Meyer, City Clerk Linda Houghton Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following item under Administration: (1) Amendment to lease agreement with Security Bank Northwest Berning made a motion to approve the agenda as amended. Barthel seconded the motion. All voted aye. Potter removed approval of Check #7643 to Babcock, Langbein & Company in the amount of $4,500 from the consent agenda. Anderson made a motion to approve the Follow -Up Sheet from the July 6, 1993, meeting as presented. Barthel seconded the motion. All voted aye. Paragraph 1, Page 5 of the minutes of the July 6, 1993, meeting was amended to clarify that one driveway access on 50th Street was approved for Gerald Corbin. Corbin also has one driveway access on Main Avenue. Anderson made a motion to approve the minutes of the July 6, 1993, meeting as amended. Barthel seconded the motion. All voted aye. Paragraph 3, Page 1 of the minutes of the July 12, 1993, special meeting was amended at line 8 to read: Meyer stated that Albertville's total share of the runoff, including the discharge from the wastewater treatment facility, would be between 20%-30%. Anderson made a motion to approve the minutes of the July 12, 1993, special meeting as amended. Barthel seconded the motion. All voted aye. Susan Quitmeyer addressed the Council about the drainage problem on Lake Avenue. Thore had checked the area and found that the City does have a five foot utility easement over the back property lines. He recommended that the most likely solution to the problem would be a cooperative effort by the property owners to install a field tile line. One of the property owners has filled a garden area on the back of his lot, and this seems to be preventing some of the storm water to drain. Linda was directed to notify that property owner that he must reshape and level his garden within thirty (30) days to allow the water to drain properly. ALBERTVILLE CITY COUNCIL July 19, 1993 Page 2 of 5 Bernard Marx addressed the Council requesting a grading permit to allow him to cut and fill on his father's property. The Council explained that all areas to be either cut or filled must be identified and approved by the City Engineer before a grading permit will be issued. Mayor Potter will meet with the building inspector about the requirements and will contact both Jim Hennum and Bernard Marx regarding what can be done. The Maintenance Department had nothing to report. City Engineer Thore Meyer presented a Feasibility Study for the 50th Street drainage problems dated July 19, 1993. The study lists three different options to reduce possible erosional impact to the property owned by Ron Becker as follows: Option 1. A sand or rock filled retention pit constructed at the storm sewer outlet. The retention pit should be at least 12' deep by 15' across. Estimated cost of Option 1 is $2,040. Option 2. A supplemental 4'-5' PVC drainfield line would be installed from the existing rip -rap structure or sand/rock pit (as proposed in Option 1) to the intersection of the recently installed line and previously existing old clay drainfield line. Estimated cost of Option 2 is $1,000. Option 3. This option utilizes the existing surface flowline through the field and includes placement of a permanent deep-rooted grass swale. Estimated cost of Option 3 is $2,000. A temporary and a permanent easement would be required from the property owner for whichever option is chosen. Thore was directed to meet with Ron Becker to discuss which plan is most acceptable to the Beckers. Thore informed the Council that to his knowledge the City of Otsego has not yet acted on the ditch agreement as proposed by the City of Albertville. Consideration of the issuance of the NPDES permit by the full PCA Board has been scheduled for 11:20 AM on Tuesday, July 27th. The PCA staff is recommending a denial of the objections raised by the City of Otsego and reissuance of the NPDES permit. Because the City's NPDES permit has been already been scheduled for consideration by the full PCA Board, and because the City of Otsego has not yet acted on the proposed agreement for cost sharing in Otsego Creek cleanout and, consequently, has not ALBERTVILLE CITY COUNCIL July 19, 1993 Page 3 of 5 withdrawn its letter of protest to the issuance of the NPDES permit, Vetsch made a motion to rescind approval of Resolution #1993-18, detailing the cost sharing formula to be used in the Otsego Creek cleanout. Anderson seconded the motion. All voted aye. Linda was directed to send notification of this decision to the City of Otsego. Anderson made a motion to appoint Janet Heikes to represent the City of Albertville at the informational meeting on regional wastewater concerns on July 28, 1993. Berning seconded the motion. All voted aye. Councilmember Barthel left the meeting at 8:40 PM. Thore reported that the curb and gutter are nearly complete on 50th Street. The contractor will be shaping up behind the curbs, repairing driveways and installing sidewalks next. The sewer replacement project is going well. The contractor is currently working on 60th Street. They will also be replacing the pipe on Lander Avenue and starting on Main Street next week. Mayor Potter reported that several property owners on Lander Avenue are interested in having the entire surface of Lander Avenue redone. Thore was directed to get cost estimates on repaving all of Lander Avenue. Linda was directed to check with the attorney to determine if those additional costs could be assessed to the property owners. Thore reported that work in Psyk's 5th Addition was begun today. Thore will meet with Ken Lindsay of the maintenance department to determine the best place to use the excess dirt from the sewer replacement project. Thore has sent a second letter to Kadlec Excavating regarding the extra bills for locating Bebeau's sewer service and the problem with the culvert. A copy of the letter has been sent to Kadlec's bonding company as well. Thore was directed to contact MNDOT regarding the cooperative effort on solving drainage problems between the City, the state and Frankfort Township. Anderson made a motion to approve the Financial Statement for r the period of June 28-July 15 as presented. Barthel seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL July 19, 1993 Page 4 of 5 Anderson made a motion to approve payment of Check #'s 7641- 7642 and Check #'s 7644-7681 as presented. Check #7643 to Babcock, Langbein & Company will be held until the management letter is received. Barthel seconded the motion. All voted aye. The Fire Building Committee will conduct its first meeting at 7:00 PM on Thursday, July 29 at City Hall. Savings bonds will be presented to the new Albertville royalty at the next Council meeting. Anderson made a motion to increase the police protection contract with the Wright County Sheriff's Department for 1994 from the current three hours per day to four hours per day. Berning seconded the motion. All voted aye. Anderson made a motion to approve a change in working hours from 7:30 AM to 4:00 Pm for both maintenance employees. Barthel seconded the motion. All voted aye. Berning made a motion to set a special Council meeting to go over employee reviews and to discuss the 1994 budget for Monday, August 9, 1993, at 7:00 PM. Anderson seconded the motion. All voted aye. Berning made a motion to approve the following additions to the lease with Security Bank Northwest for the City -owned property on the corner of Large Avenue and 60th Street as follows: 10. REIMBURSEMENT BY BANK. In the event that the City is required by the Wright County Treasurer or other such County official to pay said Treasurer's office an amount in excess of $10.00 per year pursuant to Minnesota Statute 272.68 subdivision 3, the Bank agrees to pay, on the City's behalf, all such annual amounts due to the County Treasurer in excess of $10.00. 11. OPTION TO RENEW. This lease shall be renewable, at the option of the City, for a period of one year, said period to run immediately following the term of this Lease. Written notice of renewal of said Lease must be received by the City at least 60 days prior to the expiration of the term of this Lease. ALBERTVILLE CITY COUNCIL July 19, 1993 Page 5 of 5 Vetsch seconded the motion. All voted aye. Anderson made a motion to adjourn at 9:25 PM. Berning seconded the motion. All voted aye. Michael Potter, Mayor Linda Houghton, Clark CITY OF ALBERTVILLE FOLLOW UP SHEET JDLY 6, 1993 DATE ACTION TO BE TAKEN PERSON 1993 - _--- -- 3/15 Write change order for second lift of black- (.rtrr_r top for 3 blks. along 57th St. & Lander Ave. 4/5 Obtain explanation from Ericksen Ellison re: Meyer their apparent over billing. 5/17 Check minutes and info available regarding Linda drainage problem on Voght property (PPM). 5/17 Check on possibility of sidewalk/bike path Meyer on 50th Street. 6/7 Issue Change Order extending sewer main on Meyer 60th St. from Main Ave. to the 2nd manhole on 60th St. 6/7 Meet, w/Linda and Ken to determine if there is Potter sufficient storage space available to demolish storage building at the WWT facility. 6/7 Investigate 2 letters from Mary Vetsch and Linda prepare staff report for Council. 6/7 Set meeting w/Maint. Dept. & Park Board after C'kq it staff report is complete. 6/7 Contact St. Cloud re: establishment of HRA Potter and EDA. 6/21 Send letter to L&D Trucking requesting re- Linda moval of dirt from ditch. 6/21 Restore C. Paulson's property abutting Ken alleyway. 6/21 Send letter to D. Heifort re: responsibility Linda for cost of sloping past property line. 6/21 Review sewer rates in 6 months. taxril 6/21 Meet with Sheriff Hozempa to discuss Bel contracted services. Vetsch 7/6 Send letter to LaDonna Eull re: Sump Water Linda 7/6 Clean up algae growth along 54 1/2 Street Ken 7/6 Review drainage at 5621 Lake Ave. Meyer 7/6 Locate field tile on Becker property & present Meyer options to Council. CITY OF ALBERTVILLE FINANCIAL STATEMENT June 29 - July 15, 1993 Beginning Cash Balance June 29, 1993 INCOME (June 29 - July 15) Building Permits 4,081.64 Dog License 10.00 Fire Contract 5,418.50 Fire Dept. Pagers Grant 250.00 Loan Payment -Fraser Steel 585.27 P & Z Application 465.00 Sewer Penalties 47.72 Sewer Receipts 410.31 Special Assessments 19,387.60 Storm Water Penalties 18.60 Storm Water Receipts 125.90 Title Search 80.00 Wr. Co. Settlement 72,599.39 TIF #13 1,366.73 TIF #18 3,028.00 TIF #47 10,892.17 TOTAL INCOME EXPENSES (June 29 - July 15) Check Vs 7590-7634 (approved 7/6/93) 69,465.66 PAYROLL 6/30 - 7/13 Check # 7635 - Ann 495.83 Check # 7636 - Linda 819.39 Check # 7637 - Ken 715.45 Check # 7638 - Mike 604.55 Check # 7639 - PERA 363.09 Check # 7640 - Fed. 3,214.67 TOTAL EXPENSES 118,766.83 75,678.64 $398,170.42 Ending Cash Balance July 15, 1993 $441,258.61 INVESTMENTS: CD #8579 - matures 6/29/93 @ 2.65% CD #8816 - matures 7/10/93 @ 2.75% CD #8222 (Lions) - matures 7/19/93 @ 2.75% CD #8925 - matures 9/1/93 @ 2.9% CD #8807 - matures 9/29/93 @ 3.5% Piper-Jaffray Investments TOTAL INVESTMENTS 159,579.97 568,806.53 31,034.75 108,292.02 356,108.22 455,324.13 $1,679,145.62 CITY OF ALBERTVILLE BILLS TO BE PAID JDLY 19, 1993 Check No. Vendor ReasonAmount _ 7641 Albertville Auto Parts Shop Supplies 50.62 7642 American National Bank Interest-GO-R2931 10,895.00 7643 Babcock, Langbein & Co. 1993 Audit, 4,500.00 7644 Buffalo Bituminous Partial Pymt. #2 41,087.83 1992-13 Imp. Proj. 7645 Central Riverws Weed Spray -Ponds 15.00 7646 Century Fence City Park Fence 2,800.00 7647 Comprehensive Med. Care F.D. Hepatitis Shot 659.75 7648 DJ`s Total Home Care Shop Supp. 32.60 C.H. Supp. 44.94 -- St. Supp. 19.11 Park Supp. 31.73 128.38 7649 Diversified Insp. Srvc. Bldg. Insp. Srvcs. 2,153.85 7650 Emergency Med. Prod. F.D. Supplies 357.96 7651 Eull Concrete Prod. City Park Suppl. 12.76 7652 Federated Co-ops Inc. Sewer -Tank Rental 10.00 7653 Feed -Rite Controls Sewer Testing 60.50 7654 Fehn, Dennis Excay. C. Park-GrntfGrvl 6,303.30 7655 First Trust GO Bonds 2,045.00 7656 Gopher State One -Call June Locates 4.50 7657 Hackenmueller"s C.H. Suppl 33.62 Park -Gas 3.46 Sewer -Gas 3.46 Sts-Gas 3.46 44.00 7658 Heikes, Larry & Jan Sewer Chg. Refund 238.38 ^'659 Houghton, Linda Mileage & Parking 35.75 7660 MN Clerk & Fnc Ofcrs Assoc Dues 25.00 i'661 7662 7663 7664 7665 7666 7667 7668 7669 7670 --7671 7672 7673 7674 7675 7676 7677 7678 7679 7680 7681 MedCenters Health Plan Montgomery Watson Monticello Animal Cont. NSP Northwest Assoc. Cnslt. Norwest Bank P.E.R.A. Pats 66 Inc. Pepsi Cola Co. Petty Cash Pitney Bowes Pitney Bowes Roto-Rooter Scharber & Sons Sentry Systems Springsted Valerius, Wm. Widmer, Inc. Winthrop & Weinstein Wright Cnty Mayors Assoc Wright Recycling Empl Health Ins. 1,122.40 Otsego Creek/Mud Lk 1,043.80 June Services 31.00 June Services 565.77 June Services 1,457.62 GO Bond 10/1/86 319.20 Aug Life Ins 24.00 Sts-Gas 49.25 Sewer -Gas 49.25 Parks -Gas 49,25 147.75 Period 8 Rent 10.65 Postage 2.29 Park Supp. 3.14 Equip Mtnc 36.25 39.68 Mo. Rental 38.00 Equip Mtnc Agrmt 78.00 Jet Cement Culvert 187.50 Parts-J.Deere 173.48 City Park Alarm 57.51 Issuance Fees 10,928.46 F.U. Reimb Postg 12.85 Partial Pymt. #2 108,081.31 Attny-Lloyd Grooms 3,398.98 1993 Dues 150.00 June Service 435.00 TOTAL 199,730.54 TENTATIVE NOTES'OF MEETING AND MAY CONTAIN INACCURACIES. ALBERTVILLE CITY COUNCIL July 6, 1993 Albertville City Hall 7:30 PM PRESENT: Councilmembers Duane Berning, John Vetsch, Sharon Anderson and Albert Barthel, City Engineer Thore Meyer, City Attorney Stan Ellingson, City Clerk Linda Houghton Acting Mayor Duane Berning called the regular meeting of the Albertville City Council to order. The agenda was amended under Administration to include the following: (1) Request from the 152 Club for a special use permit to allow live music until 1:00 AM on July 17, 1993 (2) Check #7631 - Albertville Friendly City Days Committee (Donation from Jaycees) (3) Check #7632 - MN State Treasurer (2nd Quarter State Income Tax) (4) Check #7633 - MN State Treasurer (2nd Quarter Building Permit Surcharge) (5) Check #7634 - Radiation Products Design (Used time clock) Barthel made a motion to approve the agenda as amended. Anderson seconded the motion. All voted aye. Councilmember Anderson requested that approval of Check #7616 and Check #7598 be pulled from the consent agenda. The minutes of the June 21, 1993, regular meeting were amended on Page 3, Paragraph 2 and Paragraph 4 by adding the following statement: Extension of the sanitary sewer mains is contingent on MPCA approval. Barthel made a motion to approve the minutes as amended. Anderson seconded the motion. All voted aye. The minutes of the June 21, 1993, public hearing on the vacation of 60th Street were amended to include the following legal description of the portion of 60th Street being vacated: That part of the NW 1/4 of the NE 1/4 of SEction 1, Township 120, Range 24, Wright County, Minnesota, lying southwesterly of the southerly right-of-way line of Wright County Highway Number 37 and between the extension north of the west and east lines of Lot 7, Block 1, Plat of Block 1 and Block 2 in the NW 1/4, Section 1, Township 120, Range 24, Wright County, Minnesota. Barthel made a motion to approve the minutes as amended. Anderson seconded the motion. All voted aye. Barthel made a motion to approve the minutes of the June 23, 1993, emergency meeting regarding the wastewater treatment facility. Anderson seconded the motion. All voted aye. Barthel made a motion to approve the minutes of the June 23, ALBERTVILLE CITY COUNCIL July 6, 1993 Page 2 of 6 1993, special meeting. Anderson seconded the motion. All voted aye. Carolyn e information presented by l n The Council reviewed the dangerous situation on 54 The the potentially pumped next to the curb. Bauer concerning sum Water being pimp letter to LaDonna Eull, the Street created by P pumped into the curb, and Council directed Linda twater sabeing P that carries the property owner whose sump th of the piping The Council request that she shorten the length the easement line. The to clean up water i that it extends only department attempt also directethat along thecurb. the algae growtha water 5621 Lake Avenue, discussed the drainage According to Thiesen, James Thiesen, ro erty that remains trapped on the back of his to is backyard. The Council has ea re catch basins further d own from each side of his P there a s trapped in the City but the water stay site and to determine if Thore to review the lot - drainage and utility easement on this or s er Thore Meyer reviewed t nt bid tabulations bidder is (Machtemes Engine The appare 5th Addition project. 193�gOg.10, Alternate bids were Contracting with a base bid of S portion not undresultsthe s in ea taken for PVC pipe for the storm sewer C storm sewer in a and for the water mains. Using mains results 2,62.. Using PVC water has not used deduction of $ 400Thore explained that the City deduction of $8,012•60' but PVC storm sewer has been used. PVC water mains in the past, been e used e t to the wa''lermai ns ashtoeallow Some cities Thore contacted have n Council satisfied. A lead wire is Thore recommended that the for locating the buried pipe. t�_o,1 project to Machtemes award the bid for pysk's 5th A�d5� and allow the use of PVC Contracting in the amount of $18Barthel made a motion to award sewer and water main. the improvements in storm e contract to make Engineer, contingent Machtemes Contracting the : the Cit. seconded the 's 5th Addition as recom esd Agreement. Vetsch upon a comp motion. All voted aye. s being washed out from explained to the Council that since 50th street Ron Becker his field i construction s over his field r from been 50th Street. The water traveineer Thore Meyer drainage water City Eng and exits through several other d that the culvert under 50th $e rep water from the centerline of has checked the area. The drainage is Street has been removed andthat only ker's. through a the street now drains edge of Beckeris property the west request, the low area concentrated now on At Becker's the storm sewer into a as filled in with severa�hfeet r of dtotthi7snarea along the street wraded. Thore believes street was being g ALBERTVILLE CITY COUNCIL July 6, 1993 Page 3 of 6 or water being filled in, it served as a sotslo detention ten narea f Theamountof water and allowed the water to move more tha- the other t drains across Becker`s field arob bly hasthrough decreased since properties has not increased and verurP Thore suggested that the construction on 50th Street has beg to determine if it is old field tile be located through probing 12" and the field the possi ble to pipe water from the storm sewer outlet into the field tile. Thore stated that the stohestworis will not eliminate all the is only 4" or 5" and connecting Thore was directed to proceed in locating water immediately. Tho the options to the Council at the next field tile and present meeting. The Council reviewed the Developer's Agreement for Pysk s Addition- letter of Linda pointed out too establish lieu oan aaccount at in Fifth A psyks propose t credit for surety, The account will Security Bank Northwest in the amount of $DougSPsyk, the city cpsyk require three signatures for withdrawalonon the account. and the mayor will be authorized s_g_ i thdraw funds from this account without one City will be u. able to w- - the city can withdraw monies from this account Sig -nature. However, Developer's Agreement - to comb lete the terms of the DA�reement as proposed if necessary rove the Sur_._ g improvements Barthel made a motion to he surety required for tp,lllvoted aye. in the amount of $67,750, and escrow items. Anderson seconded the motion. "and Doug words Psyk requested that the Council dl 1 of thee Developer's the agreement is only for the Fifth Additi Agreement. sinceon and wetland" from the first sentence of Pa Anderson made a motion to there are no wetlands in this addition, Agreement on Page approve Psyk' s requedst w nd a end th from 11 by ethe o fi rst sentence and by deleting an e tts based on the A d voted did in acc P ,ing new surety amounded the motion. e. the meeting. Vetsch secon amo r the Bob Braun asked the Council tOPondsn2nde Addition. He°fee Letters of Credit for the Hardwoo project is assessed over three that a 75% Letter of Credit if the P project is assessed over years or a 100% Letter of Credit if the P er in the City five years is excessive for an experienced developer stating of Albertville. since ti council iredsissnotlis less than 50andnor Boaun that the amount of s case -by -case basis, 100%a and is determined on a } P a good r4sk with the In..orporated has been provyen -o b_ g set the Develo��ment soh made a motion to - Ponds Addition, 50°: � f the first Hardwood aition a- fcr Hard��ocr1 Ponds Second Ad' ; f the p_-oject is u-_rr _ty amount rd pVer three vr?:3_'� or �'�' - A� 1 trn' ed project 1S asses T ' ded the ^r^oti on• p sesSecl over fiv years -tea` - - ALBERTVILLE CITY COUNCIL July 6, 1993 Page 4 of 6 Pursuant to Minnesota Statutes 471.705 Subdivision ld, Barthel made a motion to adjourn to a closed meeting at 9:15 PM to consider litigation matters with John -George, Inc. Anderson seconded the motion. All voted aye. Acting Mayor Berning reconvened the public portion_ of the regular City Council meeting at 9:33 PM. Engineer Thore Meyer reported that the amendment to the Parkside Addition Feasibility Study adding a gravity sanitary sewer from the proposed lift station site to the southerly boundary of the Westwind Park ayes increase the estimated cost of the project by $3,600. This figure includes the engineering fees but not include additional costs for bonding, financing or legal fees. Thore advised the Council that the apparent low bidder for the wastewater treatment facility expansion is Rice Lake Contracting with a base bid of $816,400. Engineer Norm Gartner will review the bids with the Council at a later date. Thore explained that he and Norm Gartner had met earlier in the day with Larry Kosack, Otsego's city engineer, to discuss a ditch clean -out agreement for Otsego Creek. A preliminary outline is being drafted by the engineers and should be vailablme eting. t for the Otsego City Council to consider at their Monday, Y The preliminary draft will establish a formula for assessing costs of the clean -out based on the percentages of acreage draining into Otsego Creek from each city, including a basis for calculating a percentage of use from the expanded wastewater facility. Based on very preliminary estimates of acreage, Thore estimates that Albertville's percentage of the costs would be around 25% of the cleanout costs. The City of Albertville will not participate in any improvements, only the ditch cleanout. The cost of the ditch cleanout is unknown at this point. The proposal will have two members of each City Council appointed meet annually to review what clean -out work is necessary. The City of Albertville will stipulate that the agreement is only binding upon the City if Otsego's protest of the issuance of the NPDES permit is withdrawn. The engineers also discussed the regional sewer study resolution proposed by the City of Otsego. According to Otsego's engineer, Otsego is requesting that a committee be established to meet once a year only to discuss regional sewer needs. Anderson made a motion to set a special Council meeting for Monday, July 12, 1993, at 6:00 PM to review the preliminary ditch agreement worked out between the engineers. If the Council passes the agreement, the agreement will be faxed to the City of Otsego for their action. Barthel seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL July 6, 1993 Page 5 of 6 Vetsch made a motion to approve the Conditional Use Permit for Gerald Corbin allowing him a second driveway access on 50th Street, as recommended by the Planning Commission on June 29, 1993. Barthel seconded the motion. All voted aye. Vetsch made a motion to approve the site plan for Security Bank Northwest contingent upon the following: (1) The true property lines of the site will be determined and the curb located five feet from the property lines on all sides, (2) A catch basin is installed inside the curb with an underground piping system connected to the storm sewer, (3) The curb is extended to include the radius on the vacated portion of 60th Street Anderson seconded the motion. All voted aye. Barthel made a motion to approve the Financial Statement for June 17 - June 28 as presented. Anderson seconded the motion. All voted aye. Barthel made a motion to approve payment of Check #'s 7590- 7597, Check #'s 7599-7615, and Check_ #'s 7617-763A Anderson seconded the motion. All voted aye. After clarification of the invoices, Anderson_ made a motion to approve payment of Check #75` -S and Check #7616. Vetsch seconded the motion. All voted aye. Linda was directed to prepare a monthly comp hours report for each employee. The Council reviewed the lease agreement with Security Bank Northwest for City owned property adjoining the bank' property. Anderson made a motion to amend the lease agreement from a 99-year lease to a 30-year lease. Vetsch seconded the motion. Anderson, Vetsch and Berning voted aye. Barthel voted no. The motion to approve an amended lease carried. Barthel made a motion to approve the Wright County Funding Agreement for reconstruction of Main Avenue. Anderson seconded the motion. All voted aye. Anderson made a motion to appoint Councilmember Barthel and Mayor Potter to a committee to meet with representatives of the City of Otsego to work out a ditch agreement for Otsego Creek clean -out. vetsch is appointed the alternate tc the committee. vetsch seconded tl-.e motion. All voted aye. Vetsch made a motion to approve the easement for the wate�_raain ' the Joint PptT?r` extension to the new ?eater tcwer a-> pr<,p ; e oy ALBERTVILLE CITY COUNCIL July 6, 1993 Page 6 of 6 Board. Barthel seconded the motion. All voted aye. Barthel made a motion to grant MNDOT a permit to construct and cooperatively maintain and operate a public park and ride site at the corner of County Roads 19 and 37. Anderson seconded the motion. All voted aye. John Weicht of School Street Development requested that the Council authorize the building inspector to issue a footings and foundation permit for one of the proposed 75-unit apartment buildings in West -wind Third Addition. Weicht explained that he must get the groundwork for the building started to avoid losing his financing for the project, He stated that he is aware of the risk: that he may not be able to connect to the sewer system if the wastewater facility cannot be constructed as scheduled and he is willing to take that risk. The Council agreed to authorize the issuance of a footings and foundation permit with the stipulation that in issuing this permit, the City does not guarantee that the building will have sewer accessibility. Barthel made a motion to approve a special use permit for the 152 Club to have outdoor live music until 1:00 AM on July 17th. Anderson seconded the motion. All voted aye. Anderson reported that the Park Board requests a City map and a schedule of uses. They have also requested that the City purchase a copy of the Bikeway Design Manual from MNDOT. Barthel made a motion to adjourn at 11:17 PM. Anderson seconded the motion. All voted aye. Duan� Berning, Acting Mayor Linea Houghton, Clerk ALBERTVILLE CITY COUNCIL July 12, 1993 SPECIAL MEETING Albertville City Hall 6:00 PM PRESENT: Mayor Mike Potter, Councilmembers Duane Berning, Sharon Anderson, John Vetsch, City Engineer Thore Meyer, and Secretary Ann Culley. ABSENT: Councilmember Albert Barthel Mayor Potter called the special meeting of the Albertville City Council to order at 6:12 PM. The purpose of the meeting was to discuss the proposed Otsego Creek Cleanout Agreement. Thore Meyer presented his July 9, 1993, memo to the City Council regarding the preliminary Otsego Creek Cleanout Agreement, a copy of which is attached as a permanent part of the minutes. Thore stated that both he and Otsego's City Engineer did separate evaluations and, upon comparison, came up with essentially the same type of proposal. He read through the memo, clarifying all points as he went. Meyer stated that, he estimates Albertville"s runoff factor to be about 70%. He further stated that the City of Albertville wants perpetual easements to the creek from the City of Otsego. Meyer explained that there would be a committee appointed who will inspect the creek annually. The City Council felt, that one Councilmember and one alternate would be sufficient. The Council appointed Mike Potter as committee member and John Vetsch as alternate. Berning wants to make sure that the 1994 budget includes all costs relating to meetings, staff time, etc. as they relate to this committee. Meyer further stated that the Otsego City Engineer would be presenting the same Preliminary Cleanout Agreement to the Otsego City Council tonight at 7:30 PM. The Council wants it noted that if the engineers come back to the Council with figures that are dramatically different from those that were presented tonight, the Council reserves the right to amend or void the Otsego Creek Cleanout Agreement. Vetsch made a motion to approve the Preliminary Otsego Creek Cleanout Agreement dated July 9, 1993, from Meyer-R.ohlin. The motion was seconded by Berning. All voted aye. CITY COUNCIL SPECIAL MEETING JULY 12, 1993 Anderson made a motion to pass RESOLUTION #1993-18 regarding Albertville's Wastewater Treatment Expansion, their participation in the cleanout of Otsego Creek, and the City of Otsego's withdrawal of its protest of the NPDES permit as drafted by the MPCA. Vetsch seconded the motion. All voted aye. The Council declined to act on proposed RESOLUTION #1993-19, entitled, RESOLUTION AUTHORIZATION TO PARTICIPATE IN REGIONAL WASTEWATER TREATMENT FACILITIES TASK FORCE, due to the fact that this subject matter was not included in the information posted for tonight's special meeting. The Council will address this resolution at it's next regular meeting on July 19, 1993. Anderson made a motion to adjourn the meeting at 7:05 PM. The motion was seconded by Berning. All voted aye. Michael Potter, Mayor Ann Culley, Secretary COUNTY OF WRIGHT KEVJUDE 10 V.W. 2nd Street First District Btyfaio, ,Winnesota 55313-1193 PAT SAWATZXE Second District Tel: (612) 682-7378 JACK RUSSEK ,Metro: (612) 339-6881 Third District 1-300-362-3667 JUDIE ROSE Fourth District DICK 3fATTSON Fifth District RICHARD W. NORMAN County Coordinator July 1, 1993 The Frankfort Township Sewer Committee has requested that we call together all interested parties to discuss the formation of a Sanitary District. We are inviting all Clerks, Elected Officials, Sewer Committee members, and Planning and Zoning members from Hanover, St. Michael, Albertville, Otsego, Frankfort Township, and Rockford Township. The meeting will be held on Wednesday, July 28, 1993, at 7:30 p.m. in the County Board Room, located at the Wright County Courthouse. We will have speakers from the P.C.A. discussing our options and sharing information on other sanitary districts formed throughout the state. Central MN Inititative will be invited to talk about the process of applying for planning grants. This meeting is informational only, and your attendance is optional. The Commissioners support the concept of cooperation in investigating the feasibility of a sewer project; however, our assistance would be limited to appropriate county personnel. To enable us to accomodate everyone, we would appreciate your RSVP by calling Marian, 682-7378. Sincerely, i Pat Sawatzke Jack Russek Board Chair Commissioner District 2 District 3 srb Judie Rose Commissioner District 4 Equal Opportunity Af,�irmatzue .action Empioyer THIS FORM MUST BE TURNED INTO CITY HALL BY 5:00 PM THE WEDNESDAY BEFORE THE SCHEDULED CITY COUNCIL MEETING. REQUEST TO BE SCHEDULED ON AGENDA ALBERTVILLE CITY COUNCIL MEETING DATE OF MEETING: 7-i - g - NAME: �CZ.� F 'L�� ' e DEPARTMENT% ADDRESS = BUSINESS TO BE ADDRESSED BY CITY COUNCIL: ACTION REQUESTED OF COUNCIL:DATE SIGNED: 07/12/93 13:31 a 612 427 3401 HakansonRnderson 02 REVIEW COPY RESOLUTION #43- /`� RESOLUTION AUTHORIZATION TO PARTICIPATE IN REGIONAL WASTEWATER TREATMENT FACILITIES TASK FORCE WHEREAS, the City of is in the Northeast Quarter of Wright County, which is bisected by Interstate Highway 94; and WHEREAS, the I-94 corridor, north of the Metropolitan Area has recently and is expected to continue to receive significant development and population increase in the next decade; and WHEREAS, the availability of adequate wastewater treatment capacity is critical to be able to reasonably accommodate this prospective growth; and WHEREAS, the present treatment facilities in the region are located in St. Michael and Albertville. While the remaining land in the area is served by soil absorption system; and WHEREAS, the City or Township is interested in creating the best possible environment for its residences and the highest and best potential use of land within the City or Township. NOW THEREFORE, BE IT RESOLVED, that it is in the interest of the communities in the Northeast quarter of Wright County to cooperatively share information on wastewater treatment needs and to support area wide wastewater treatment solutions. The Council of the City of hereby resolves: 1. We support the organization of a regional Wastewater Treatment Task Force which will share information and make recommendations relating to wastewater treatment solution for the Northeast Quarter of Wright County. 2. A planning commission member, at least one council member and as optional, the city staff and/or engineering consultant shall participate in the regional wastewater treatment facility needs evaluation and exchange of information. 3. The cities of Albertville, St. Michael, Otsego and the Township of Frankfort may also participate in a Regional Study of wastewater treatment needs study if approved by all Cities/Townships participating. 4. At a minimum, the task force should evaluate at least one tnulti-community wastewater treatment alternative for the Northeast Quarter. 07/12/93 13:31 a 612 427 3401 HakansonRnderson 03 5. The regional wastewater facility planning task force should meet within 2_2 days following the adoption of a resolution authorizing participation by three out of four of the above communities. The planning task force shall meet at least two times a year thereafter. 6. The task force members shall prepare a written summary of the verbal exchange at the meetings for presentation to the respective City/Township. 7. The task force will remain in existence for a period of 14 years from the date of this resolution. Adopted by the Council this day of July 1993. City Deputy Clerk Mayor RICHARD W. NORMAN County Coordinator COUNTY OF WRIGHT KEN JUDE 10 N.W. 2nd Street First District Buffalo, Minnesota 55313-1193 PAT SAWATZKE Second District Tel: (612) 682-7378 JACK RUSSEK Metro: (612) 339-6881 Third District 1-800-362-3667 JUDIE ROSE Fourth District DICK MATTSON Fifth District July 7, 1993 TO: LAW ENFORCMIENT CONTRACT CITIES (Albertville, Clearwater, Cokato, Delano, Hanover, Maple Lake, Monticello, Montrose, Otsego, Rockford, South Haven, St. Michael and Waverly) Please be advised that the County Board of Commissioners, in cooperation with the County Sheriff and County Attorney, has established rates for contract patrol services for 1994 and 1995. The rate for 1994 shall be $30.50/Hour. The rate for 1995 will not exceed $32.00/Hour. As you're aware, the current contract states that municipalities must notify the County in writing prior to August 15 regarding any change in the number of hours to be contracted for in the coming year. Please provide this information if you anticipate an increase or decrease from current contract hours. Once again, it is felt that by setting the rate for two years, juris- dictions will be able to consider rates in their budget discussions and analyze their particular contract needs. Sincerely, Richard W. Norman County Coordinator cc: Don Hozempa, Sheriff Wyman Nelson, Attorney County Board Equal Opportunity Affirmative Action Employer 0 i i 14, 90 10 : 00 FIX 612 330 7240 EMP. RELJTIONS July 14, 1993 TO: City of Albertville FROM: The Purchasing Commi ee (Fire Department) Bill Valerius Albert Barthel Joe Campbell Gene Valerius Kevin Roden Bob Braun Q002.002 we would like permission to take money from Budgets o.o57a4- 50-pos(pal ive pressure fan"the amount of $1 ,680.00 to be used towardsp fan" and "adjustable helmet bands" which we feel are needed more at this time. Thank you. TENTATIVE NOTES OF MEETING AND MAY CONTAIN INACCURACIES. PLANNING A ZONING COMMISSION JULY 13, 1993 ALBERTVILLE CITY HALL 7:00 PM COMMISSION MEMBERS PRESENT: LeRoy Berning, Howard Larson, Roger Johnson, Donatus Vetsch, alternate Jan Heikes, and Secretary Ann Culley. ABSENT: Albert Barthel Chairman Berning called the meeting to order at 7:10 PM. Vetsch made a motion to approve the agenda as submitted. Heikes seconded the motion. All voted aye. Johnson wanted it clarified in the minutes of the June 29, 1993, meeting that the final site plan approval for Security Bank Northwest does not in any way include the location of the sign as it was shown on the site plan and that the sign will have to comply with all City regulations. Johnson made a motion to approve the minutes of the June 29, 1993, meeting as amended. Vetsch seconded the motion. All voted aye. The Planning Commission discussed proposed Ordinance #1993-10, entitled AN ORDINANCE AMENDING SECTION 1200.4 OF THE ALBERTVILLE ZONING REGULATIONS (1988-12) RELATING TO OFF-STREET PARKING REQUIREMENTS IN CASES OF BUILDING EXPANSION AND SPECIAL DRAINAGE NEEDS. It was the general consensus of the Commission that, the proposed changes to the existing ordinance are sound, however, they questioned if "back" parking lots which were used basically for storage, not parking, should be required to be hard surfaced. They felt that possibly crushed granite, crushed concrete, or similar material would be both practical and more cost, effective, depending on the proposed use of the area. The Commission cited the example of the Coop, where their outside tanks are stored. The Commission felt, that in this situation there was no need for hard surfacing. They directed Ann to contact Licht for his input on this (Section 1000.16 (b) (4). The Commission will wait to schedule a public hearing on this proposed ordinance change until they have reviewed Licht's recommendations. PLANNING COMMISSION - 7/13/93 Page 2 of 2 The Commission questioned what action the City Council had taken with regard to Dennis Fehn's drainage problem. Ann stated that she had not heard. The Commission directed Ann to check into it and report to them at the next meeting. A motion to ad3ourn was made by Vetsch at 7:05 PM. Johnson seconded the motion. All voted aye. Ann Culler, Secretary