1993-08-02 CC Agenda/Packet• ALBERTVILLE CITY COUNCIL
AGENDA
August 2, 1993
I. CALL MEETING TO ORDER
II. APPROVAL OF THE AGENDA
III. APPROVAL OF CONSENT AGENDA ITEMS
* Attached List
IV. FOLLOW-UP SHEET
* July 19, 1993
V. APPROVAL OF THE MINUTES
* July 19, 1993 - Regular Meeting
VI. COMMUNITY FORUM
- Keith Franklin - Excavation Permit
VII. DEPARTMENT BUSINESS
A. MAINTENANCE
- Parking lot at City Park
B. ENGINEERING
- Hardwood Ponds 2nd Addition - Utility Plans
- Lander Ave. & 57th Street - Estimate to replace
remaining bituminous
- 50th Street - Contractor request for time
extension
- Project updates
C. ADMINISTRATION
* Financial Statement (July 16 - July 28)
* Approve bills (Check #7686 - #7716)
* 1994 Assessment Contract with Wright County
Otsego Creek Cleanout Agreement
VIII. OTHER BUSINESS
IX. ADJOURN
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CJ
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UPCOMING MEETINGS/IMPORTANT DATES
August 9, 1993 Employee Reviews and Budget - 7:00 PM
August 10, 1993 Planning Commission - Regular Meeting and
Joint meeting with Park Board
August
16,
1993
City Council - Regular Meeting
August
18,
1993
Personnel Committee Meeting - 9:00 AM
August
19,
1993
Park Board - Regular Meeting
August
24,
1993
Planning Commission - Regular Meeting
•
ALBERTVILLE CITY COUNCIL
CONSENT AGENDA ITEMS
August 2, 1993
III. APPROVAL OF CONSENT AGENDA
- Follow Up Sheet - July 19, 1993, Meeting
- Minutes of July 19, 1993 - Regular Meeting
- Financial Statement (July 16 - July 28)
- Approve bills (Check #7686 - #7716)
- 1994 Assessment Contract with Wright County
ALBERTVILLE CITY COUNCIL
August 2, 1993
Albertville City Hall 7.30 PM
PRESENT: Mayor Mike Potter, Councilmembers John Vetsch, Duane
Berning, Sharon Anderson and Albert Barthel, City Engineer Thore
Meyer, City Clerk Linda Houghton
Mayor Potter called the regular meeting of the Albertville
City Council to order at 7:35 PM.
The agenda was amended by adding the following items under
Administration:
(1) Resolution 1993-20 (IRS tax exempt status for
Psyk's 5th Addition
(2) Approval to pay Check #7643 to Babcock,
Langbein & Company in the amount of $4,500
(3) Discuss job description changes
(4) Time clock
(5) Liability questions on City owned vehicles
Berning made a motion to approve the agenda as amended. Anderson
seconded the motion. All voted aye.
Berning made a motion to approve the Follow-up Sheet from the
July 19, 1993, meeting. Vetsch seconded the motion. All voted
aye.
The minutes of the July 19, 1993, meeting were amended on Page
3, Paragraph 5 to read that "two property owners" instead of
"several property owners". The minutes were also amended with the
additions:
Anderson made a motion to approve the request from
the Fire Department to move $1,680 from the Pale 5 budget
to allow the Fire Department to purchase other equipment.
Barthel seconded the motion. All voted aye.
Anderson made a motion to approve the 3.2 Liquor
License for the Albertville Jaycees for August 6 from
6:00 PM to 12 Midnight and for August 7 from 9:00 AM to
midnight. Barthel seconded the motion. All voted aye.
Berning made a motion to approve the minutes of the July 19, 1993,
minutes as amended. Vetsch seconded the motion. All voted aye.
Keith Franklin addressed the Council concerning his plans to
relandscape his business. Franklin has applied for a grading
permit and was told he must provide information on elevations at
the present time and the proposed elevations after the grading is
completed. He plans to construct a new driveway into his business
and wants to be sure that the water flows away from his building
and driveway. The Council informed Franklin that the final
ALBERTVILLE CITY COUNCIL
August 2, 1993
Page 2 of 4
elevations must be approved before the permit can be issued, and
Mayor Potter volunteered to help Franklin get the elevation
information together for the permit.
Lenny Tallman explained he had received the letter from the
City regarding the elevation of his garden. He told the Council
that if he is forced to lower the elevation of the garden, his yard
will also flood. The Council advised Tallman that the portion of
his garden that lies on the easement should be lowered. This will
probably not solve the drainage problem completely. Thore has
recommended that the homeowners with the drainage problems should
cooperatively do some drain tiling along the back yards to
eliminate the drainage problems. Tallman does not feel that the
homeowners should be responsible for correcting the problem. The
City Council explained that the City cannot become involved in
correcting individual drainage problems.
Judy Roden questioned whether a fire contract had been signed
between the City of Otsego and the City of Albertville covering
the area of Otsego lying south of I-94. The Council reported that
a contract has been prepared for Otsego to consider, but Otsego has
not decided to sign the contract at this point.
The Council authorized Ken to get prices for installing drain
tile in the City Park parking lot before crushed granite is added.
Ken will work with LeRoy Berning on what needs to be done to
improve the parking lot area.
The Council directed Ken to check with Widmer, Inc. to see if
they will grade the road along the railroad property while they
have their equipment on Main Street.
Thore presented the plans and specs for improvements in the
Hardwood Ponds 2nd Addition. Barthel made a motion to adopt
RESOLUTION #1993-21 entitled A RESOLUTION ACCEPTING THE PLANS AND
SPECS FOR HARDWOOD PONDS SECOND ADDITION. Berning seconded the
motion. All voted aye.
Barthel made a motion to adopt RESOLUTION #1993-22 entitled
A RESOLUTION DIRECTING THE CITY CLERK TO ADVERTISE FOR BIDS FOR
IMPROVEMENTS FOR HARDWOOD PONDS SECOND ADDITION. This resolution
is contingent upon the City awarding a contract for expansion of
the wastewater treatment facility. Anderson seconded the motion.
All voted aye.
Linda was directed to send letters to those property owners
along Lander Avenue asking for input regarding replacing the entire
bituminous surface of Lander Avenue.
Thore reviewed Buffalo Bituminous' request for a two week time
ALBERTVILLE CITY COUNCIL
August 2, 1993
Page 3 of 4
extension on completion of 50th Street with the Council.
Substantial completion of the improvement was scheduled for August
1. Because of the wet summer, the contractor was unable to
complete the improvement by August 1. Anderson made a motion to
grant the two week time extension to Buffalo Bituminous contingent
upon Buffalo Bituminous agreeing to repair the 11' X 15' stretch
of 51st Street which was removed to repair a water main break. The
new completion date is August 15, 1993. Barthel seconded the
motion. All voted aye.
Thore updated the Council on the sewer replacement project and
Psyk's 5th Addition improvement progress.
Kenco has decided to withdraw their request for improvements
in the Parkside Addition under the 429 statutes and will finance
the improvements through the company. Thore has already worked on
finalizing the plans and specs for the improvements as the city
engineer. The plans and specs are nearly completed at this point.
Since the Council has previously determined that the city engineer
cannot work for both the developer and the city, Thore asked for
direction from the Council on what should be done. Since Thore's
office is required to review all plans and specs for projects in
the city anyway and has already nearly completed the plans and
specs for Parkside because it was a 429 project, Barthel made a
motion to accept Kenco's request to withdraw his 429 request and
to allow Meyer-Rohlin to continue engineering the Parkside project
at the developer's request. Vetsch seconded the motion. Vetsch
and Barthel voted aye. Anderson and Berning voted no. Mayor
Potter cast the tie -breaking vote and voted aye. The motion
carried.
Thore presented another proposal to eliminate the drainage
problems on the Ron Becker property. This proposal calls for a 12"
PVC pipe from a manhole at the west edge of Becker's property to
a manhole on the easement between Becker's property and the lots
in Barthel Manor Second Addition. A sodded swale would be
constructed from the manhole along the back lot lines of Barthel
Manor Second Addition. The estimated cost of this proposal is
$5,440. Thore suggested that at least a portion of the cost could
be assessed specifically against the Becker property since there
is a specific benefit to that property. Ron Becker would prefer
to have the entire area piped directly to the storm sewer. The
Council tabled further discussion of the Becker drainage problem.
Thore will present a report on the I-94 crossing at the next
meeting.
The Council took no action on the report from Thore dated July
29, 1993, regarding storm sewer improvements.
ALBERTVILLE CITY COUNCIL
August 2, 1993
Page 4 of 4
Berning made a motion to approve the Financial Statement for
the period July 16 - July 28 as presented. Vetsch seconded the
motion. All voted aye.
Berning made a motion to approve payment os Check #'s 7676 -
7716 and Check # 7643 as presented. Vetsch seconded the motion.
All voted aye.
Berning made a motion to approve the contract with the Wright
County Assessor for assessment work for the 1994 assessment at a
contract price of $5.75 per parcel. Vetsch seconded the motion.
All voted aye.
Anderson made a motion to adopt RESOLUTION #1993-20 entitled
DECLARING THE OFFICIAL INTENT OF THE CITY OF ALBERTVILLE TO
REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE
ISSUED BY THE CITY for Psyk's 5th Addition. Berning seconded the
motion. All voted aye.
The Council reviewed the Otsego Creek Agreement as passed by
the City of Otsego. Attorney Lloyd Grooms has recommended minor
changes in the verbiage of the agreement. Linda was directed to
draft those changes into the Agreement and send the draft to Otsego
for their approval. Potter and Barthel were appointed to be on the
Otsego Ditch Agreement Committee. The committee will meet with
Otsego's representatives to finalize the agreement.
Savings bonds will be presented to the new Albertville Royalty
at the August 16, 1993, meeting.
Councilmember Vetsch would like the maintenance employees to
punch out for lunch. Linda informed the Council that the used time
clock purchased from Radiation Products is not accurate. She also
questioned the need for the maintenance employees to come back to
City Hall simply to punch out for lunch and then return to City
Hall again at the end of the lunch break. The Council had
previously discussed whether those employees could drive the city
vehicle to and from lunch and had agreed that they could. A
liability issue may arise from the use of the city owned vehicle
during lunch time. Linda will check into that question.
Vetsch made a motion to adjourn at 9:57 PM. Berning seconded
the motion. All voted aye.
Mich a*l Potter, Mayor
4LinaHoughton, C1 rk
CITY OF ALBERTVILLE
FOLLOW OP SHEET
JULY 19, 1993
DATE
ACTION TO BE TAKEN
PERSON
1993
3/15
Write change order for second lift of black-
Cyr
top for 3 blks. along 57th St. & Lander Ave.
4/5
Obtain explanation from Ericksen Ellison re:
Meyer
their apparent over billing.
5/17
Check on possibility of sidewalk/bike path
Meyer
on 50th Street.
6/7
Issue Change Order extending sewer main on
Meyer
60th St. from Main Ave. to the 2nd manhole
on 60th St.
6/7
Meet, w/Linda and Ken to determine if there is
Potter
sufficient storage space available to demolish
storage building at the WWT facility.
6/7
Contact St. Cloud re: establishment of HRA
Potter
and EDA.
6/21
Restore C. Paulson's property abutting
Ken
alleyway.
6/21
Send letter to D. Heifort re: responsibility
Linda
for cost of sloping past property line.
6/21
Review sewer rates in 6 months.
Crjxxril
7/6 Send letter to LaDonna Eull re: Sump Water Linda
7/20
Contact Kadlec Exc. re: Bebeau's property Thore
and payment of bills.
7/19 Contact property owner on Lake Avenue re: Linda
7/21 reshaping and leveling his garden to correct
drainage problem.
7/19 Meet with Marx and Hennum re: requirements for Potter
for grading permit after checking with Kevin
Mealhouse.
7/19 Meet with Ron Becker to discuss drainage Thore
correction options.
7/19 Notify Otsego of Albertville's decision to Linda
7/21 rescind Resolution #1993-18.
7/19 Prepare cost estimates for Lander Ave. and Thore
7/21 57th Street for resurfacing.
7/19 Check with attorney about assessment of costs Linda
7/21 on Lander and 57th resurfacing.
7/19 Meet with Ken Lindsay to determine best use of Thore
7/21 excess dirt from sewer replacement project.
7/19 Contact MNDOT re: Albertville/Frankfort/State Thore
drainage problems.
TE^!TATIVE NOTES OF MEETING AND
"AY CGNT1IN INAGCURAGIES.
ALBERTVILLE CITY COUNCIL
July 19, 1993
Albertville City Hall
7:30 PM
PRESENT: Mayor Mike Potter, Councilmembers Duane Berning,
Sharon Anderson, John Vetsch and Albert Barthel, City Engineer
Thore Meyer, City Clerk Linda Houghton
Mayor Potter called the regular meeting of the Albertville
City Council to order.
The agenda was amended by adding the following item under
Administration:
(1) Amendment to lease agreement with Security Bank
Northwest
Berning made a motion to approve the agenda as amended. Barthel
seconded the motion. All voted aye.
Potter removed approval of Check #7643 to Babcock, Langbein
& Company in the amount of $4,500 from the consent agenda.
Anderson made a motion to approve the Follow -Up Sheet from the
July 6, 1993, meeting as presented. Barthel seconded the motion.
All voted aye.
Paragraph 1, Page 5 of the minutes of the July 6, 1993,
meeting was amended to clarify that one driveway access on 50th
Street was approved for Gerald Corbin. Corbin also has one
driveway access on Main Avenue. Anderson made a motion to approve
the minutes of the July 6, 1993, meeting as amended. Barthel
seconded the motion. All voted aye.
Paragraph 3, Page 1 of the minutes of the July 12, 1993,
special meeting was amended at line 8 to read: Meyer stated that
Albertville's total share of the runoff, including the discharge
from the wastewater treatment facility, would be between 20%-30%.
Anderson made a motion to approve the minutes of the July 12, 1993,
special meeting as amended. Barthel seconded the motion. All
voted aye.
Susan Quitmeyer addressed the Council about the drainage
problem on Lake Avenue. Thore had checked the area and found that
the City does have a five foot utility easement over the back
property lines. He recommended that the most likely solution to
the problem would be a cooperative effort by the property owners
to install a field tile line. One of the property owners has
filled a garden area on the back of his lot, and this seems to be
preventing some of the storm water to drain. Linda was directed
to notify that property owner that he must reshape and level his
garden within thirty (30) days to allow the water to drain
properly.
ALBERTVILLE CITY COUNCIL
July 19, 1993
Page 2 of 5
Bernard Marx addressed the Council requesting a grading permit
to allow him to cut and fill on his father's property. The Council
explained that all areas to be either cut or filled must be
identified and approved by the City Engineer before a grading
permit will be issued. Mayor Potter will meet with the building
inspector about the requirements and will contact both Jim Hennum
and Bernard Marx regarding what can be done.
The Maintenance Department had nothing to report.
City Engineer Thore Meyer presented a Feasibility Study for
the 50th Street drainage problems dated July 19, 1993. The study
lists three different options to reduce possible erosional impact
to the property owned by Ron Becker as follows:
Option 1. A sand or rock filled retention pit
constructed at the storm sewer outlet. The retention pit
should be at least 12' deep by 15' across. Estimated
cost of Option 1 is $2,040.
Option 2. A supplemental 4'-5' PVC drainfield line would
be installed from the existing rip -rap structure or
sand/rock pit (as proposed in Option 1) to the
intersection of the recently installed line and
previously existing old clay drainfield line. Estimated
cost of Option 2 is $1,000.
Option 3. This option utilizes the existing surface
flowline through the field and includes placement of a
permanent deep-rooted grass Swale. Estimated cost of
Option 3 is $2,000.
A temporary and a permanent easement would be required from the
property owner for whichever option is chosen.
Thore was directed to meet with Ron Becker to discuss which
plan is most acceptable to the Beckers.
Thore informed the Council that to his knowledge the City of
Otsego has not yet acted on the ditch agreement as proposed by the
City of Albertville. Consideration of the issuance of the NPDES
permit by the full PCA Board has been scheduled for 11:20 AM on
Tuesday, July 27th. The PCA staff is recommending a denial of the
objections raised by the City of Otsego and reissuance of the NPDES
permit.
Because the City's NPDES permit has been already been
scheduled for consideration by the full PCA Board, and because the
City of Otsego has not yet acted on the proposed agreement for cost
sharing in Otsego Creek cleanout and, consequently, has not
ALBERTVILLE CITY COUNCIL
July 19, 1993
Page 3 of 5
withdrawn its letter of protest to the issuance of the NPDES
permit, Vetsch made a motion to rescind approval of Resolution
#1993-18, detailing the cost sharing formula to be used in the
Otsego Creek cleanout. Anderson seconded the motion. All voted
aye. Linda was directed to send notification of this decision to
the City of Otsego.
Anderson made a motion to appoint Janet Heikes to represent
the City of Albertville at the informational meeting on regional
wastewater concerns on July 28, 1993. Berning seconded the motion.
All voted aye.
Councilmember Barthel left the meeting at 8:40 PM.
Thore reported that the curb and gutter are nearly complete
on 50th Street. The contractor will be shaping up behind the
curbs, repairing driveways and installing sidewalks next.
The sewer replacement project is going well. The contractor
is currently working on 60th Street. They will also be replacing
the pipe on Lander Avenue and starting on Main Street next week.
Mayor Potter reported that several property owners on Lander Avenue
are interested in having the entire surface of Lander Avenue
redone. Thore was directed to get cost estimates on repaving all
of Lander Avenue. Linda was directed to check with the attorney
to determine if those additional costs could be assessed to the
property owners.
Thore reported that work in Psyk's 5th Addition was begun
today.
Thore will meet with Ken Lindsay of the maintenance department
to determine the best place to use the excess dirt from the sewer
replacement project.
Thore has sent a second letter to Kadlec Excavating regarding
the extra bills for locating Bebeau's sewer service and the problem
with the culvert. A copy of the letter has been sent to Kadlec's
bonding company as well.
Thore was directed to contact MNDOT regarding the cooperative
effort on solving drainage problems between the City, the state and
Frankfort Township.
Anderson made a motion to approve the Financial Statement for
the period of June 28-July 15 as presented. Barthel seconded the
motion. All voted aye.
t
ALBERTVILLE CITY COUNCIL
July 19, 1993
Page 4 of 5
Anderson made a motion to approve payment of Check #'s 7641-
7642 and Check #'s 7644-7681 as presented. Check #7643 to Babcock,
Langbein & Company will be held until the management letter is
received. Barthel seconded the motion. All voted aye.
The Fire Building Committee will conduct its first meeting at
7:00 PM on Thursday, July 29 at City Hall.
Savings bonds will be presented to the new Albertville royalty
at the next Council meeting.
Anderson made a motion to increase the police protection
contract with the Wright County Sheriff's Department for 1994 from
the current three hours per day to four hours per day. Berning
seconded the motion. All voted aye.
Anderson made a motion to approve a change in working hours
from 7:30 AM to 4:00 Pm for both maintenance employees. Barthel
seconded the motion. All voted aye.
Berning made a motion to set a special Council meeting to go
over employee reviews and to discuss the 1994 budget for Monday,
August 9, 1993, at 7:00 PM. Anderson seconded the motion. All
voted aye.
Berning made a motion to approve the following additions to
the lease with Security Bank Northwest for the City -owned property
on the corner of Large Avenue and 60th Street as follows:
10. REIMBURSEMENT BY BANK.
In the event that the City is required by the
Wright County Treasurer or other such County
official to pay said Treasurer's office an
amount in excess of $10.00 per year pursuant
to Minnesota Statute 272.68 subdivision 3, the
Bank agrees to pay, on the City's behalf, all
such annual amounts due to the County Treasurer
in excess of $10.00.
11. OPTION TO RENEW.
This lease shall be renewable, at the option
of the City, for a period of one year, said
period to run immediately following the term
of this Lease. Written notice of renewal of
said Lease must be received by the City at
least 60 days prior to the expiration of the
term of this Lease.
ALBERTVILLE CITY COUNCIL
July 19, 1993
Page 5 of 5
Vetsch seconded the motion. All voted aye.
Anderson made a motion to adjourn at 9:25 PM. Berning
seconded the motion. All voted aye.
Michael Potter, Mayor
Linda Houghton, Clerk
MEYER-ROHLIN, INC.
ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N., Buffalo, Minn.55313 Phone 612- 682-1781
July 21, 1993
City of Albertville
c/o Linda Houghton, Clerk
Box 131
Albertville, MN 55301
RE: 1992-11B Improvement Project
Existing Sewer System Improvements
Honorable Mayor and City Council:
The Mayor asked that I prepare a cost estimate for the removal and
replacement of the remaining bituminous on Lander Avenue NE and
57th Street NE. Evidently there has been interest from the property
owners to be assessed for this work. Below is a cost estimate for
the construction work necessary to be performed.
Lander
Avenue NE
Remove
bituminous pavement
2079
sy x
$1.50
= $3118.50
Type 31
base course mixture
3119
sy-in
x $1.25
= $3898.75
Type 41
wearing course mixture
3119
sy-in
x $1.50
= $4678.50
$11,695.75
57th Street
NE
Remove
bituminous pavement
672
sy ;c
$1.50 =
$1008.00
Type 31
base course mixture
1008
sy-in
x $1.25 =
$1260.00
Type 41
wearing course mixture
1008
sy-in
x $1.50 =
$1512.00
$3780.00
Assessment Preparation maximum.... . $500.00
In order to assess this work, the City will have to hold a public
hearing with all property owners which could potentially be
assessed. This hearing should be scheduled as soon as possible.
If you should have any questions, please do not hesitate to contact
me.
Sincerely,
MEYER-ROHL IN , INC.
Norman Gartner
Professional Engineer
E-9201-D
Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor
MEYER-ROHLIN, INC.
ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N., Buffalo, Minn.55313 Phone 612- 682-1781
July 21, 1993
City of Albertville
c/o Linda Houghton, Clerk
Box 131
Albertville, MN 55301
Re: 50th Street Improvement
Dear Linda,
Enclosed is a copy of the time extension request from the contrac-
tor, Buffalo Bituminous, Inc., for the above -referenced project.
We would recommend an extension of the specified substantial
completion date from August 1, 1993 to August 15, 1993.
If you have any questions, please contact me.
SinceVely,
ROHLIN, INC.
7hore Meyer
Professiona Engi eer
cc: File E-9001-J
Buffalo Bituminous
Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor
BUFFALO BITUMINOUS, INC.
ASPHALT PAVEMENT CONTRACTOR
MEMBER ASPHALT PAVEMENT ASSOCIATION
Box 337 - Buffalo, Minnesota 55313
Phone 682-1271
m y 20, 1993
Meyer-R Ohl in, Inc.
ittn: Thor-e
1111 Hwy 25 N.
Buf fal 1_1, MN 55313
Dear Thor e :
Buf falo BituminOus is hereby asking for a time e:;tensic m
on the above mentioned Wined project dLle to the Linseas� tenable '.Jet
weather.
We will still contiMLOR to work diligently and in a timely
matter to complete this project under a reasc-nable time
s�_hedule.
Sincerely,
BUFFALO B I TUC•1 I NOUS, IN,--'.
Greg Hicks
Secretary/Treasurer
13 H /c 1„
EQUAL OPPORTUNITY CONTRACTOR
CITY OF ALBERTVILLE
FINANCIAL STATEMENT
July 16 - July 28, 1993
Beginning Cash Balance July 28, 1993
INCOME (July 15 - July
28)
3.2 Permits
20.00
Building Permits
5,759.26
Dog Impound Fees
43.00
Equalization Aid
4,680.00
HACA
68,318.50
Interest Income
392.74
LGA
19,300.50
Park Rent
100.00
Recycling Incentive
970.00
Sewer License
45.00
Sewer Penalties
116.40
Sewer Receipts
589.31
Special Assessments
7,621.00
Storm Water Penalties
10.50
Storm Water Receipts
66.92
Title Search
20.00
TOTAL INCOME
EXPENSES (July 16 - July 28)
Check Vs 7641-7642 &
Check Vs 7644-7681
(approved 7/19/93) 195,230.54
PAYROLL
7/14 -
7/27
Check
#
7682
- Ann
501.83
Check
#
7683
- Linda
790.58
Check
#
7684
- Ken
796.86
Check
#
7685
- Mike
634.21
TOTAL EXPENSES
Ending Cash Balance July 28, 1993
108,053.13
197,954.02
$441,258.61
$353,688.54
INVESTMENTS:
CD #8579 - matures 12/28/93 @ 3.0%
CD #8816 - matures 10/9/93 @ 2.65%
CD #8222 (Lions) - matures 10/18/93 @ 2.65%
CD #8925 - matures 9/1/93 @ 2.9%
CD #8807 - matures 9/29/93 @ 3.5%
Piper-Jaffray Investments
TOTAL INVESTMENTS
159,579.97
568,806.53
31,247.53
108,292.02
356,108.22
455,324.13
$1,679,358.40
CITY OF ALBERTVILLE
BILLS TO BE PAID
AUGUST 2, 1993
Check No
Vendor _
Reason Amount
7686
Anderson, Sharon
July Council
175.46
7687
Barthel, Albert
,July Council
69.26
7688
Berning, Duane
July Council
143.14
7689
Potter, Michaenl
July Council
249.34
7690
Vetsch, John
July Council
69.26
7691
Affordable Sanitation
4 Seas. Park
58.58
7692
American Financial Print.
400 Bonds 93A
416.42
7693
CompressAir & Equip.
F.D. Equip. Maint.
425.71
7694
Dehmer Fire Protection
F.D. Equip. Repair
44.00
695
Feed -Rite Controls
Supplies & Tests
3,424.50
7696
Harvest Printing
Window Envelopes
51.76
7697
Holmes & Graven
Legal Services
500.00
7698
Houghton, Linda
Mileage-PCA Mtg.
19.70
7699
Joint Powers Board
Hydrant Use
190.42
7700
MN Dept. of Agriculture
APp• Lic. - Mike
10.00
7701
Machtemes Construction
Partial Pay #1
36,347.38
7702
VOID
0.00
7703
Meyer-Rohlin
WWTF & Sewer
3,286.75
7704
Monticello, City of
June Animal Cont.
162.00
7705
N.S.P.
St. Lighting
1,915.35
7706
P.E.R..A.
PR end 7/28
349.60
7707
U.S. Postmaster
Meter Postage
300.00
(708
Potter, Michael
Mileage-PCA Mtg.
35.50
7709
Radzwill Law Office
July Services
1,225,00
710
7711
7712
7713
7714
7715
7716
Sentry Systems, Inc.
United Telephone
WestStar Curb & Concrete
Widmer, Inc.
W.C. Hwy, Dept.
W.C. Sheriff's Dept.
Meiny's Diggers Inc.
Park -Service Call
95.85
C.H. 240.91
Park 26.64
267.55
Final Pymt. 92-4
16,960.20
21" RCP Hwy Crsg.
1,396.00
Winter mix
37.52
June Protection
2,600,63
21" RCP Hwy Crsg
690.00
TOTAL
71,516.88
SPECIAL
ALBERTVILLE
August
Albertville City Hall
MEETING
CITY COUNCIL
2, 1993
7:00 PM
PRESENT: Mayor Mike Potter, Councilmembers Duane Berning,
John Vetsch, Sharon Anderson, and Albert Barthel, City Engineers
Thore Meyer and Norm Gartner, City Clerk Linda Houghton
Mayor Potter called the special meeting to order. The purpose
of the meeting is to review the bids for the wastewater treatment
expansion.
Norm reviewed with the Council the bid summary for the 1992-
11A Improvement Project (wastewater treatment expansion) as
detailed in his report dated July 29, 1993. Bids were opened on
July 1, 1993. Rice Lake Contracting Corp. was the low bidder at
$816,400 less any Alternate Bid Deducts approved by the Council.
Norm reviewed the Alternate Bids. The base bid calls for an
aluminum dome on the clarifier. Alternate Bid A provides a
fiberglass dome. Alternate Bid D calls for the removal of the dome
completely and the installation of an aluminum railing around the
clarifier's perimeter instead. PCA prefers a domed clarifier.
Norm checked with the City of Rogers to see how satisfied they are
with their undomed clarifier and reported that Rogers has indicated
that they may soon add the dome. Norm recommends that the Council
approves Alternate Bid A for a deduct from the base bid of $18,000.
Alternate Bid B provides for PVC piping vs. ductile piping and
would result in a net deduct of $500. Since the savings is
negligible, Norm recommends the Council reject Alternate Bid B.
Alternate Bid C provides for the deduct of the Electric Chain
Hoist. Norm recommends that the chain hoist be installed.
Alternate Bid E provides a deduct of $4,000 to delete the
alarm signals for the aerators. Norm recommends deleting the
signals at a deduct from the base bid of $4,000.
Alternate Bids F and G concern the Aerator Disconnect Stations
between Cells 1 and 2. Alternate Bid F removes the Aerator
Disconnect Stations completely and Bid G changes the disconnect
enclosures from two units back to back to one disconnect enclosure.
Norm recommends acceptance of Alternate Bid F (the removal of the
disconnect stations) for a total deduct from the base bid of
$10,000.
Alternate Bid H deals with modifications of the ultraviolet
disinfection system. Norm does not recommend accepting this
alternate bid.
Alternate Bid I is the addition of a 300 KW standby generator.
The larger unit could supply electricity for each piece of
electrical equipment for all future expansions. Accepting this bid
would increase the base bid $9,000. Norm does not recommend the
acceptance of Alternate Bid I.
Based on the recommendations of the engineer, the contract
would be awarded to Rice Lake Contracting Corp. in the amount of
$816,400 less deducts in the amount of $32,000 for Alternate Bids
A, E and F.
Councilman Vetsch questioned whether the City should consider
expanding the wastewater treatment facility by placing an outfall
line directly to the Crow River. Norm explained that expanding the
facility to discharge into the Crow River would cost an additional
$1.2 million. The Council expressed concerns that the bids were
much higher than the feasibility study indicated. Norm pointed out
that the electrical work was bid much higher than anticipated.
Councilman Berning asked Norm to present a cash flow analysis
to show how the City would be able to pay for this expansion. Norm
told the Council that it is likely that the interest rate on the
loan through DTED may be as low as 3.3% vs. the 3.7% that was
previously discussed. Norm will provide the cash flow analysis and
submit it to Bob Thistle of Springsted, Inc. for his review.
Vetsch made a motion to continue the special meeting on August
4, 1993, at 7:00 PM to review the cash flow figures and to consider
awarding the bid for the wastewater facility expansion. Barthel
seconded the motion. All voted aye.
Michael Potter, Mayor
i
(, l
Linda Houghton, Cle
JNTY o,� DOUGLAS M. GRUBER
Wright County Assessor
2 Wright County Government Center
G 10 N.W. 2nd Street
fV M Buffalo, Minnesota 55313-1193
Q Phone: (612) 682-7367 / (612) 682-7368
.4y Metro: (612) 339-6881
!8 5 FAX. • (612) 682-6178
July 21, 1993
Linda Houghton, City Clerk/Treasurer
Albertville City Council
P.O. Box 131
Albertville, MN 55301
Re: 1994 Assessment Contract
Dear Linda:
Enclosed is a contract for the assessment work for the 1994
assessment.
The proposed fees for doing the assessment work for 1994 is $.25
per parcel higher then 1993.
If you have any questions or concerns about the enclosed contract
or about the quality of our work, please feel free to contact me.
We look forward to your continued cooperation and support of our
office and staff.
Sincerely,
i
Douglas M. Gruber
Wright County Assessor
EncI.
DMG/ga
Equal Opportunity / Affirmative Action Employer
To: Linda Houghton, City Clerk/Treasurer
Albertville City Council
P.O. Box 131
Albertville, MN 55301
Re: 1994 Assessment Contract
I, Douglas M. Gruber, Wright County Assessor representing Wright
County, do hereby contract with the City of Albertville to perform
the dut i es of C i ty Assessor for sa i d C i ty for the year of 1994 .
Contract price is $5.75 per parcel which will include all expenses
except the cost of homestead cards which will be billed to the
City. Payment is due after the 1994 City Board of Review.
DougJas M. Gruber
Wright County Assessor
Date: July 21, 1993
Linda Houghton
City Clerk/Treasurer
City of Albertville
Date.
OTSEGO CREEK AGREEMENT
THIS AGREEMENT, is entered into on this day, JULY 26 , 1993 by and
between the City of Otsego, hereinafter referred to as "Otsego" and the City of
Albertville, hereinafter referred to as "Albertville":
WITNESSETH:
WHEREAS, Albertville desires to expand its waste water treatment facility
which discharges effluent into School Lake and Mud Lake and subsequently into
Otsego Creek; and
WHEREAS, Otsego Creek flows through and serves as a surface water drainage
basin for Otsego and also receives water from Mud Lake; and
WHEREAS, it is interest of both cities to repair and maintain Otsego Creek;
NOW, THEREFORE, the parties hereto agree as follows:
1 . Purpose and Plan. The purpose of this Agreement is to develop a cooperative
procedure for Otsego and Albertville to prepare and implement a plan for the repairing
of Otsego Creek from its upstream beginning at the outlet of Mud Lake through the
"Section 30 Wetlands" situated approximately 2.32 miles down stream as indicated
on the attached map.
2. Plan Preparation. Within IL&ty (60) days following the effective date of this
Agreement, the Otsego Creek Authority (Authority) shall prepare a Plan for the
repairing and maintenance of Otsego Creek above the Section 30 Wetlands (the
"Creek Plan"). The Plan shall include the following:
2.1 Determine the regulations and extent of repair allowed by applicable
regulatory agencies including the DNR, BWMR, Corps. of Engineers and
SWD. The engineers from both Cities (the Engineers) will meet jointly
with the appropriate regulatory representatives.
2.2 On identifying the extent of an allowed repair, a field survey of existing
conditions shall be completed to determine the necessary clean out and
repairs required. The Engineers will provide that survey in their
respective cities with concurrence by the other City. Existing culverts
or crossing structures will be reviewed for hydrologic and structural
integrity.
2.3 The hydrology of the watershed will be reviewed to determine flow
capacity for culverts and stream cross sections and profile. Each city
shall be responsible for reviewing its portion of the watershed.
2.4 Cost estimates will be included in the Plan for the repairs and any other
associated expenses and identified as common costs. Engineering costs
to prepare the Plan and costs associated with public hearings, preparing
plans and specifications for construction services for the trunk repair and
clean-up only shall be considered Common Costs. Repairs will be made
to trunk facilities only (Otsego Creek) unless by mutual agreement of the
Authority, other watershed ditch and upgrading of structures are
considered necessary for repair.
2.5 Perpetual easements over the trunk facilities shall be secured by
respective Cities.
3. Plan Adoption. Acceotance and Amendment. The Creek Plan shall be prepared
cooperatively by the Engineers; the Engineers must jointly approve the Plan.
Following their approval, the Plan will be presented to the Authority for review and
approval. The Authority shall be composed of two council persons and one planning
commission member from each of the Cities/Parties. The Engineers shall provide
assistance to the committee. The Plan may be amended annually.
4. Performance of Work. Following Plan review and adoption, each member of the
Authority shall arrange for and administer the implementation of the Plan. The
Cities/Parties shall perform all work necessary in their respective jurisdiction.
Contracts for the performance of tasks and improvements shall be noticed and
awarded in accordance with applicable statutory requirements as necessary. Work
may be performed by the owners of land tributary to the Creek and such services shall
be subject to reimbursement in accordance with the Plan. All permits necessary for
the performance of the work shall be secured by Authority.
5. Inspection and Review. Any member of the Authority may review and inspect
any and all work, services and activities undertaken pursuant to the Plan, and may
inspect and audit books and records relating to plan implementation. If any
discrepancies or inefficiencies are noted, the Authority shall work out their
differences.
6. Cost Allocation. The Common Costs for preparing and implementing the Creek
Plan, shall be allocated to and paid by the parties on the basis of the following:
6.1 The payment for common costs shall be determined by the use of a
hydrological based formula, which determines the proportionate flow
contribution to the Creek volume from both parties. Flow volumes
include storm water runoff and direct discharges by the Albertville Waste
Water Treatment Plant.
6.2 Cost sharing formula shall involve the area of the Creek from the outlet
of Mud Lake through Section 30 Wetland (approximately the 83rd Street
crossing south).
6.3 The watershed is estimated to be 7,050 acres (as per attached maps)
upstream of the Section 30 wetland. The entire watershed is estimated
at 8,950 acres. The following is the estimated drainage area for the
upstream portion of the Section 30 wetland:
Otsego 5175 acres
Albertville 900 acres
Monticello Township 600 acres
Frankfort Township 400 acres
6.4 The costs of repairs and the area below the Section 30 Wetland will be
covered entirely by Otsego for cost sharing. Also Monticello Township
and Frankfort Township would not be included but kept informed of any
improvement to the system.
6.5 The Annual Average Precipitation for the state is 27.18 inches per year
based on the "National Oceanic and Atmospheric Administration"
Summary. Annual Average Precipitation shall be used to determine
volume of runoff.
The Soils Conservation Service (S.C.S.) method of determining storm
water runoff will be used to determine runoff factors. The S.C.S.
manual TR55 will be used as reference.
6.6 The formula for determining the volume of runoff annually for purposes
of cost sharing is:
Watershed Acres X Annual Precipitation X Runoff factor =
Acre feet.
Each member of Agreement will determine the runoff factor and land
area in watershed with concurrence by the other members.
6.7 The Albertville Waste Water Treatment Facility (W.W.T.F.) is assumed
to contribute a design flow of .315 MGD or 353 acre feet.
6.8 The Cost Sharing will be based on the share of acre feet of each
member, over the total acre feet runoff including the W.W.T.F. annual
discharge to Mud Lake.
6.9 The allocated percentages shall be adjusted for each repair project based
upon estimated proportionate flow contributions from the parties.
7. Cost Reimbursement. Within sixty (60) days following implementation of the
Creek repairing program pursuant to the Plan, Authority shall transmit a statement to
each member detailing the Common Costs which have been incurred in preparing the
repair plan and performing the repair work provided in the Plan. Each member shall
pay its portion of the Common Costs of the project within thirty (30) days following
receipt of the statement.
8. Maintenance. An annual inspection of the condition of trunk facilities will be
made with a report to the Authority. Annual reports on the developments in the
respective areas of the watershed shall be prepared and presented to the Authority.
The inspection report and improvement report will be prepared two weeks in advance
of the annual meeting of the Authority. Annual meeting date and time should be the
last Wednesday in October at 8:00 p.m.
9. Depository. Authority shall establish an account in a state or national bank
authorized to receive deposits of public monies to act as a depository for the funds
budgeted for the Creek repair and maintenance program. The Authority may act to
disburse monies from this account on the authorization and signature of one council
member from each member.
10. Insurance. Authority may purchase property and liability insurance as described
in the Plan for the purpose of protecting the interests of the parties in implementing
the Creek repair and maintenance program. The costs of such insurance, shall be
included in the Plan and funded as a Common Cost.
11. Gifts, Grants or Loans. The Authority within the scope of this Agreement,
accept gifts, apply for and use grants or loans or other property from the United
States, the State of Minnesota, or its departments or agencies, Wright County, or any
person or entity for the purposes described herein. The Authority may enter into any
reasonable agreement required in connection therewith. The Authority shall comply
with all laws and regulations applicable thereto, and may hold, use and dispose of
such money or property in accordance with the terms of the gift, grant, loan, or
agreement relating thereto.
12. Accounting. On or before (date) of each year, the Authority shall submit an
accounting of the monies expended from the Creek repair and maintenance program
fund to the member for review. This report shall include the following:
a. The financial condition of the fund;
b. The status of all projects and work pursuant to the Creek maintenance
program;
C. The business transacted through the fund and any other matters which
affect the interests of the member in the Creek maintenance program.
13. DNR Stream Maintenance Program. The Authority hereby agrees to use their
best efforts to secure Wright County's participation in the Stream Maintenance
Program of the Minnesota Department of Natural Resources established pursuant to
Minnesota Statutes § 103G.701. Any money secured form this program shall be
used to reduce the costs of the parties for performing the Otsego Creek repair and
maintenance plan.
14. Duration and Termination. This Agreement shall remain in force and effect
continuously from its effective date until the parties formally terminate the agreement.
This Agreement may be terminated only by approval of a majority vote of the
governing bodies of each of the parties hereto, provided that the approvals both occur
within a ninety (90) day period.
15. Amendments. Amendments to this Agreement may be made only by written
instrument executed by the parties hereto.
16. Effective Date. This Agreement shall be in force and effect following its
execution by authorized representatives of both of the parties hereto. A certified copy
of the Agreement shall be maintained by the city clerks of both parties.
IN WITNESS WHEREOF, the undersigned governmental units, by action of their
governing bodies, have caused this Agreement to be executed in accordance with the
authority of Minnesota Statute § 471.59.
Approved by the City Council City of Otsego
JULY 26 199 3 By - "
NOAN F FnSKE M Y03
By
JEROME PERRAULT, CLERK
Approved by the City Council City of Albertville
199_ By
By