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1994-04-04 CC Agenda/Packet• ALBERTVILLE CITY COUNCIL AGENDA April 4, 1994 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF CONSENT AGENDA ITEMS # Attached List IV. FOLLOW-UP SHEET # March 21, 1994 V. APPROVAL OF THE MINUTES # March 21, 1994 - Regular Meeting VI. COMMUNITY FORUM - John Oulette 8:00 PM VII. JUDY ROSE - Organized Solid Waste Collection 9:30 PM VIII. CHANGE ORDERS FOR 1992-11A PROJECT • - Norm Gartner, Engineer IX. DEPARTMENT BUSINESS A. MAINTENANCE - Compost Site - Time share equipment with other cities - Project updates B. PLANNING & ZONING # Approve recommendation to grant a CUP to Rich Miller allowing an additional garage on his property per minutes of the March 17 public hearing C. ENGINEERING - Report on I-94 water crossing - Drainage proposal for MLDCO 1st Addition - Report on need for stop signs D. ADMINISTRATION # Financial Statement (Mar. 17 - Mar. 30) # Approve bills (Check #'s 8329-8370 & P1044-P1051) # Approve 1994 Liquor Licenses - Albertville Bar . On -Sale $2,400 Sunday 200 Off Sale 100 i • • - KD's Family Restaurant On -Sale $2,400 Sunday 200 - 152 Club On -Sale $2,400 Sunday 200 Off Sale 100 - Hackenmuller's Off -Sale $100 Appoint Weed Inspector Set meeting to discuss I-94 water/sewer crossing Administrator's Report - Job Description for part-time administrator IX. ADJOURN UPCOMING MEETINGS/IMPORTANT DATES April 6, 1994 Fire Building Committee Meeting 7:00 PM April 11, 1994 Public Hearing - EDA 7:00 PM April 12, 1994 Planning & Zoning 7:00 PM April 18, 1994 Regular City Council Meeting 7:30 PM April 19, 1994 Board of Review Meeting 7:00 PM April 21, 1994 Park Board 7:00 PM April 27, 1994 Long -Range Goal Planning Meeting 7:00 PM ALBERTVILLE CITY COUNCIL April 4, 1994 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Duane Berning, Sharon Anderson, Albert Barthel and John Vetsch, City Clerk Linda Houghton, City Administrator Dale Powers, Engineer Bob Robertson AUDIENCE IN ATTENDANCE: Bernard Marx, Clem Marx, Chuck Davis, Judie Rose, John Oulette, Pete Klinkhammer, Russ Heath, Char Zachman, Judy Roden, Douglas Psyk, Ken Lindsay, Kristi Powers Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following: Administration: (1) City Unity Day (Resolution #1994-6) (2) LMC Conference (3) Discussion of enforcement of nuisance ordinance regarding unlicensed vehicles (4) Upcoming Fire Building Committee meeting Berning made a motion to approve the agenda as amended. Vetsch seconded the motion. All voted aye. Barthel made a motion to approve the Follow -Up Sheet as presented. Vetsch seconded the motion. All voted aye. Barthel made a motion to approve the minutes of the March 21, 1994, meeting as presented. Vetsch seconded the motion. All voted aye. John Oulette explained to the Council that he is attempting to purchase the old church building on 58th Street to open as an antique and clock repair store. He has discovered that if he can have the building declared of historical significance by the state, he can avoid having to comply with all the requirements of the state building codes regarding ADA regulations. He stated he will not be able to purchase the building because of financial difficulties if he is required to comply with all the ADA codes. Oulette requested assistance from anyone who may have information and/or documents to support his request to have the building classified as historically significant. Wright County Commissioner Judie Rose and Environmental Health Officer Chuck Davis reported on the County's plan to keep Wright County's solid waste in the county. Cities who participate in the County plan contract with only one garbage hauler. The collected materials would be trucked directly to the compost facility. The advantages to the city are there is less garbage truck traffic within the city, one hauler will generally be cheaper per unit, and Wright County offers the city indemnification from any liability ALBERTVILLE CITY COUNCIL April 4, 1994 Page 2 of 5 for Superfund cleanup costs if all city garbage goes to the County Compost facility. Davis recommended that the City pay the County directly for the compost (tipping) fees on a per ton basis. The City would bill the users for the garbage pickup. Mayor Potter expressed the opinion that the residents of Wright County are already paying for the compost facility and feels it would be advantageous for all residents of Albertville to keep the compost facility operating. Commissioner Rose reported briefly on a proposal that will be on the agenda of the Wright County Commissioner's meeting tomorrow. If adopted, there will be some changes in the recycling incentives offered to cities who organize their waste collection. The County will also pay the city $1 per capita for expenses incurred in upgrading software, securing bids from haulers, etc. The Council directed Dale to keep informed of the solid waste collection program and to present any new information to the Council at the next meeting. Maintenance Foreman Ken Lindsay told the Council he has had several requests for a compost site for leaves and grass clippings. Ken explained the City needs a permit from the PCA for the operation of a compost site. The Council concurred that a compost site would not be opened this year and directed Ken to contact two of the local farmers who have requested yard waste for their use last year and see if they are still willing to accept the compost materials. Ken reported that he had been approached regarding a time- share purchase of equipment --namely a street sweeper and a crack sealing machine. The Council directed Ken to get information on the cost of the proposed equipment for the Council to consider. The odor emanating from the wastewater treatment facility is coming from Cell #3, which has no added aeration. The odor should dissipate as soon as the water turns over. Engineer Norm Gartner reviewed Change Order #2 for the wastewater treatment facility expansion (Project #1992-11A). The change order covers six items, which Norm reviewed with the Council. The grand total of the change order is $15,141.41, approximately 24% less than first anticipated. Vetsch made a motion to approve Change Order #2 as presented. Anderson seconded the motion. All voted aye. The Council reviewed the minutes of the public hearing conducted by the Planning Commission on March 17, 1994, to consider ALBERTVILLE CITY COUNCIL April 4, 1994 Page 3 of 5 approval of a Conditional Use Permit to allow construction of a 28 X 40 garage on the property owned by Rich Miller. The Commission recommended approval of the CUP request. Dale presented the Findings of Fact for the Conditional Use Permit. Councilman Berning requested that a stipulation be added to the Findings of Fact stating that Miller will use his driveway access only to enter the garage, rather than driving over the curb. Dale explained to the Council that a variance should have also been granted to allow the construction. Since there was no public input or opposition to the issuance of the Conditional Use Permit, Dale told the Council he felt they could approve both the Conditional Use Permit as recommended and the variance. Berning made a motion to grant a Conditional Use Permit and a variance from the garage size restrictions to Rich Miller, contingent upon the addition of the stipulation that the main driveway only be used to access the additional garage. Anderson seconded the motion. All voted aye. City Engineer Bob Robertson reported that upon reviewing the video tape and the surveyed drawings of the casing under I-94, it is his opinion that the casing can be used to accommodate a polyethylene water main of sufficient size to serve the area north of the freeway. He has also reviewed the Feasibility Study written by Meyer-Rohlin, Inc. and feels the cost projections are fairly accurate, although he is unsure whether the costs are sufficient to cover the possibility of encountering poor soils. Robertson reported that he has reviewed the drainage as proposed in the MLDCO 1st Addition and finds that the catch basin is necessary. Robertson recommended that the Council wait on the results of the MNDOT traffic study to determine the need for stop signs on 57th, 51st and 53rd Streets. He suggested that yield signs may be more appropriate and less restrictive. Councilmember Berning requested that if the traffic study from MNDOT has not been received by May 1 that the Council address the stop sign issue at their next meeting. Barthel made a motion to approve the Financial Statement for the period March 17 - March 30 as presented. Vetsch seconded the motion. All voted aye. Barthel made a motion to approve payment of Check #8329-8370 and Check #'s P1044-P1051 as presented. Vetsch seconded the motion. All voted aye. Barthel made a motion to approve the following liquor licenses: Albertville Bar - On -Sale, Sunday and Off Sale KD's Family Restaurant - On -Sale, Sunday ALBERTVILLE CITY COUNCIL April 4, 1994 Page 4 of 5 152 Club - On -Sale, Sunday and Off Sale Hackenmuller's - Off Sale Vetsch seconded the motion. All voted aye. Dale presented information on the League of Minnesota Cities Conference to be held in St. Paul June 7-10. Dale would like to attend the conference and recommended that someone from the Council also attend. Anderson made a motion to approve RESOLUTION #1994-6 entitled CITY UNITY DAY RESOLUTION. Berning seconded the motion. All voted aye. Councilmember Vetsch will provide City Hall with a list of properties with abandoned vehicles on the premise. Staff will contact the Sheriff's Department regarding enforcement of the ordinance prohibiting abandoned vehicles. Anderson made a motion to appoint Councilmember Vetsch as the City's weed inspector. Barthel seconded the motion. Berning, Anderson, and Barthel voted aye. Vetsch voted no. The motion carried. Councilmember Berning requested that the property owners north of the freeway be notified and asked to attend the April meeting with the planner, the engineer and City staff scheduled for April 27 to discuss the I-94 water crossing. Dale reported that he is working to develop the enabling resolution and ordinance to establish an EDA for the City. He has also spoken to two business concerns who may be interested in relocating into Albertville. The Council reviewed the job description for the interim part- time administrator position. The following changes were made: 2. "Supervises" inserted in place of "Keeps" 3. Deleted. 18. "Supervises the keeping of" inserted in place of "Create and update". 25. "Supervise" inserted in place of "assure" 27. "Supervises" inserted in place of "develops and administers", "with clerk" inserted after "presents". 29. "And determines grant money needed" replaces "handles grant money that is received and prepares related reports". Anderson made a motion to approve the job description for the interim part-time administrator as amended above. Barthel seconded the motion. All voted aye. The Council discussed the upcoming fire building committee ALBERTVILLE CITY COUNCIL April 4, 1994 Page 5 of 5 meeting to be held on Wednesday, April 6. Councilmember Anderson requested that minutes be taken at the committee meeting in order that the other Council members not present at the meeting can be kept informed. Dale indicated he will attend the meeting. Vetsch made a motion to adjourn at 10:15 PM. Anderson seconded the motion. All voted aye. Michael Potter, Mayor Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL CONSENT AGENDA ITEMS April 4, 1994 III. APPROVAL OF CONSENT AGENDA * Approve Minutes of March 21, 1994, regular meeting Approve Follow Up Sheet of March 21, 1994 * Approve recommendation to grant a CUP to Rich Miller allowing an additional garage on his property per minutes of the March 17 public hearing * Financial Statement (March 17 - March 30, 1994) Approve bills (Check #'s 8329-B370 & P1044-P1051) * Approve 1994 Liquor Licenses - Albertville Bar On -Sale $2,400 Sunday 200 Off Sale 100 - KD's Family Restaurant On --Sale $2,400 Sunday 200 - 152 Club On -Sale $2,400 Sunday 200 Off Sale 100 - Hackenmuller's Off -Sale $100 CITY OF ALBERTVILLE FOLLOW UP SHEET March 21, 1994 DATE ACTION TO BE TAKEN PERSON 6/21 Review sewer rates in 6 months. ccxrcii - On Agenda for 3/7 12/20 Prepare detailed 1993 expenditure report on Linda WWTF. 1/3 Meet with W.C. Sheriff's Dept. re: clarification Linda of addresses on Jason, 61st, and 62nd. 1/18 Review comp time issue in six months co.r-cil 1/18 Prepare semi-annual newletters in May & October Admin. 3/7 Prepare details of purchase requests for Council Ken 3/7 Check budget - cracksealing Linda Ken 3/21 Review the necessity of stop sign Eng. 3/21 Order "Slow --Children at Play" signs Ken Done 3/21 Contact Bob Thisle of Springsted, Inc. Linda 3/23 Re: Set meeting to develop long-range plan on either April 12 or April 26 ALBERTVILLE CITY COUNCIL March 21, 1994 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Duane Berning, Sharon Anderson, Albert Barthel and John Vetsch, City Clerk Linda Houghton, City Attorney Bill Radzwill Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following: Administration: (1) Appoint Park Board members Dale Langsdorf and Mark Byer as recommended by the Park Board at their meeting on March 17 (2) Set a meeting to work on long-range planning issues with the Planning Commission and area business leaders (3) Discussion of fire building Berning made a motion to approve the agenda as amended. Barthel seconded the motion. All voted aye. Anderson made a motion to approve the Follow -Up Sheet as presented. Barthel seconded the motion. All voted aye. The minutes of the March 7, 1994, meeting were amended by adding the following paragraph: Ken explained that approximately 800,000 gallons of water had gone into the wastewater treatment plant due to the infiltration from the Parkside Addition manholes. The Council agreed that the developer should be billed for the expenses the City incurred in treating the infiltration. Anderson made a motion to approve the minutes of the March 7, 1994, meeting as amended. Barthel seconded the motion. All voted aye. Residents from the 57th Street and Lake Avenue neighborhood requested that the Council authorize a stop sign to be placed at the intersection. Mayor Potter explained that he is not in favor of indiscriminately placing stop signs around the City without some basis of justification. The clerk has contacted MNDOT regarding the traffic study that was requested for the City last spring and was told the Albertville study is still on the list, but the study probably will not be completed for another 6-8 weeks. Attorney Radzwill advised the Council to have the city engineer review the area of concern and make a recommendation on whether a stop sign is needed. Brian Bebeau told the Council there is still a drainage problem with the culvert and ditch in front of his house as a result of the trunk sewer project. Linda has spoken to Norm Gartner, the engineer for the project, and has been advised that the contractor will return to correct the drainage problem. ALBERTVILLE CITY COUNCIL March 21, 1994 Page 2 of 3 However, until the frost is out of the ground, there was nothing that could be done at this time. Dan Robertus, a resident from 54 1/2 Street, presented a petition signed by all of his neighbors requested that "Slow -- Children at Play" signs be installed along the street. The Council directed the signs to be ordered and placed along 54 1/2 Street as soon as possible. Attorney Radzwill reviewed the Developer's Agreement for MLDCO 1st Addition with the Council. Radzwill still must see proof of title on the property. The cost of escrow improvements to the lots are estimated at between $7,500-$8,100. The Council concurred to require a letter of credit in the amount of $5,600, or 75% of the estimated costs. Vetsch made a motion to approve the Developer's Agreement for the MLDC0 1st Addition as presented, subject to the developer providing a letter of credit in the amount of $5,600 and subject to the attorney's finding of clear title. Berning seconded the motion. All voted aye. Barthel made a motion to grant final plat approval for the MLDCO 1st Addition, subject to the city engineer's approval of the final drainage plans. Vetsch seconded the motion. All voted aye. Radzwill reviewed the Agreement for Easement and Release of Claims and the easement document for the Rich Miller property along 50th Street with the Council. Anderson made a motion to approve the Easement and Release of Claim and the easement as presented. Vetsch seconded the motion. All voted aye. Anderson made a motion to approve the Financial Statement for the period March 3 - March 16 as presented. Barthel seconded the motion. All voted aye. Anderson made a motion to approve payment of Check #'s 8302 - 8C27 as presented. Barthel seconded the motion. All voted aye. The Council received the Administrator's Report but took no action on the report. The Council agreed to retain the medical payment coverage on its liability insurance. Barthel made a motion to approve the format of the specifications and the bid form as presented by the Otsego Creek Authority. Anderson seconded the motion. All voted aye. Anderson made a motion to appoint Dale Langsdorf and Mark Byer ALBERTVILLE CITY COUNCIL March 21, 1994 Page 3 of 3 as new members to the Park Board, as recommended by the Park Board at their March 17, 19941 meeting. Barthel seconded the motion. All voted aye. Linda was directed to contact Bob Thistle from Springsted, Inc. regarding his offer to assist the City with long-range planning goals. Linda will attempt to set up a meeting on either April 12 or April 26. Councilmember Berning expressed his reservations of moving ahead with the construction of a fire hail without a referendum vote of the residents. Councilmembers Vetsch and Anderson expressed similar concerns. Mayor Potter told the Council that the Fire Building Committee is waiting for some final drawings from the architect before proceeding with the project. Linda suggested that after the Committee has received the architectural drawings an informational meeting be conducted with concerned citizens to discuss whether to proceed. Councilmember Berning also requested that the City Planner be directed to research the City to determine if the location proposed is in fact the best location for a fire hall. Linda will contact Northwest Associated Consultants to request this study. Barthel made a motion to adjourn at 8:40 PM. Anderson seconded the motion. All voted aye. Michael Potter, Mayor Linda Houghton, Clerk 70 0 z CL UJ ui k RPi cr. am ui cu re ae -a uj CD LD CC uj C6 C= uj 1= La L—A. QC I.- LLJ U3 I-- LALI La cu UA UA U. UA LU U-S, CU, 3.— .7- 7 0 GoL7— - to UM cu cu La (ji 1 1= uj .Ni '7z I--, CY C, O C+ U-j -4 LAA L'i >1 Lc ; =4 I — cc (z ti CHANGE ORDER Change Order No. 2 Date: March 22, 1994 Original Agreement Date: August 4, 1993 Project No. L272091-01 NAYS OF PROJECT: __ 1992-11A Improvement Proiect (Wastewater Treatment Expansion), Albertville Minnesota OWNER: CitY CONT7tACTOR: r The Justification for this CHANGE ORDER is attached. The following changes are hereby 'made to the CONTR,CT DOCU1•'�:1;TS• Original CONT?.ACT PRICE Current CONTRACT PRICE adjusted by previous CHANCE O:cOER The CONTRACT PRICE due to this CHANGE ORDER will be increased (decreased) by $ 784,400.00 $ 786,237.00 $ 15,141.41 The new CO1vTPACT PRICE including this ct..AlGE ORDER will be $ 801,378.41 The CONTRACT TI1-� will be increased (decreased) by 0 calendar days. The date for completion of all work will be January 2, 1994 (Date) . Approvals reauired prior to implementation: Engineer's recommendation, by e Owner's order, by Contractor's acceptance, by !L&LXY :. �� �. hpproval stamp of Minnesota P 11 date _�5r-3D 9SL date date o utlon t-ontrol Agency (MP CA) ; --ALL CHANGE ORDERS must be submitted to the MPCA. i-PCA approval stamp is REQUIRED if this CHANGE ORDER alters the scope or objective of the project. '.PCA 2/82 5/84 1/89 10/89 DESCRIPTION OF CHANGES CHANGE ORDER NO. 2 This Change Order consists of six parts which have been completed by the contractor for efficient operation of the facility. These six parts are: 1. Installation of two gas unit heaters in lieu of the three electric unit heaters which were originally specified. The City of Albertville, after completion of the pond system in 1985, replaced the electric unit heater which was originally installed with a gas heater. This was not conveyed to the design team for incorporation into the projects until after the project had been designed and was in the bidding process. ($7112.00) 2. Installation of a 12" gate valve on the existing 12" outfall line from the stabilization ponds to Mud Lake. Installation of the gate valve eliminates potential unauthorized by-passes from the wastewater treatment facility and also allows for a more flexible utilization of the pond system for diversion around one or more of the ponds if necessary for maintenance. ($3931.56) 3. The effluent meter manhole was relocated near the ultraviolet disinfec- tion basin. As a result of this relocation, the electrical service cost was increased because of the increased length of wiring required. Relocation of the meter manhole in this location provided for a true effluent flow reading from the treatment facility, since it takes into consideration the sludge which is removed during intermediate processes. ($826.68) 4. It was necessary to install a weir wall in manhole No. 5 which is located near Mud Lake, on the outfall line. This weir wall installation was required as a result of Mud Lake's water surface elevation rising higher than the ordinary high water level used in the facility's design and our concern that an accurate sample of the effluent be taken prior to discharging into the lake. ($1729.17) 5. The City's wastewater treatment operator requested that two ceiling fans be installed in the new building to help circulate the warm air from the high ceiling down to the floor areas, thus helping to more evenly distribute the heating and help conserve energy. ($617.00) 6. The City's maintenance operator requested the installation of drain lines in the alum storage tanks to help with the cleaning operations of the tanks. Without these drain lines the City's operator would have had to do all of his cleaning from the top of the tanks with the potential need for a operator to go within the tank, which would be considered a confined space entry and thus under OSCHA regulations. ($925.00) On the following pages are attachments which provide a breakdown of each of the change order items which have been described above. Please note that these items have been implemented as necessary features of this wastewater treatment facility and have been completed by the contractor. END OF CHANGE ORDER NO. 2 RICE LANE MURACTING - E081 OpporNOY Employer - January 23, 1994 Meyer-Rohlin, Inc. 1111 Hwy. 25 N. Buffalo, MN 55313 ATTN: Norman Gartner, P.E. RE: Albertville, MN - WWTF Expansion RLC Project No. 93-06 Gentlemen: ATTACHMENT 1 Providing the change in unit heaters results in an increase in contract amount of $ 7,112.00. This sum breaks down as follows: Electrical Subcontractor: $ 563.00 Mechanical Subcontractor: $5,750.00 Additional Bond Costs: 152.00 Subtotal $6,465.00 Margin 647.00 Total $7,112.00 We have enclosed our Mechanical Subcontractor's time and material reports for this work. Page Electrical's pricing was provided in our November 3, 1993 letter. If you have any questions, do not hesitate to contact us. Sincerely, Rice Lake Contrac ' Corp. Wade J. le�ard Project Manager encl. County Road 12, P.O. Box 517, Deerwood, MN 56444. Phone (218) 546.5519 - Fax (218) 546.7016 From : SILVER CREEK MECH. PHONE No. : 612 963 6210 Jan.24 1994 7:39AN P02 ,Silver CreekMechanicaf, Inc. 4.150 Co, ,R�ad 3.9 91jW. 91-mapre Dike, MN 55358 _,oficma & fa v (612) $6_4.62an To: Rice Lako Contracting Corp. Date 01-14-94 ATT: wade This is a list of materials & labor for unit heaters and motorized damncar Axtra _ Date worked No. of hours EmPlnyps 12-30-93 $ Les Peterson 12-30-93 5 Ed Houser 01-03-94 8 Les Peterson 01--03-94 8 Ed Houser 01-04-94 7 Les Peterson 01-04-94 7 Ed Houser 01-03-94 3 Dennis Houser 01-04-94 4 Dennis Houser 01-10-94 7 Les Peterson 01-10-94 7 Ed Houser TOTAL HR. 64.00 Labor at $42.00 Per. Hr. Total Labor $2,688.00 Materials listed on separate..sheet. Total of Materials with Tax. $ 2,311.81 Total of Labor. $ 2,688.06 Total Materials & Labor $ 4,999.51 Profit & overhead 15% 749.97 TOTAL PRICB T'OR EXTRA $ 5,749.78 We are sending invoices for major -materials. If invoices are needed for small fitting's call me at (612) 963-6210. Silver Creek Mechanical, Inc. c t_�,HOAA�< Carol J. Houser President NOJG M t i SOBS 86/'d{B NW 31ltA7Y: 1 8►tLWj 9��N{C(ltl {'s O _...-...... -». - •- Sod WUTV:L 1766T VZ-U?f oIZ9 E96 ZL9 : 'ON SNOHd 'HDSW A3380 63MIS : woad `r ggo�8 ca m rn �,Yi Gi f3i '------------------ r` � - Cr- -- fi� -zr --- eel �: d j- y----------------------------------------L I xw � ca s ---------------•--------- J u, :k air, a� ! ! ilia + Z tit a ca X Ce` �iR�-rt,-----------�------------- rel ----t4--------------- I { ILI _1 y ILI :T i I'l{______ ra cu a. .1 lft r 0 � u. u M n. fi <z tn R. I ILI K• 4 Z v,J;••o ro a aca I llu W g ci F I l7 W � I A y � �xU N I aw J Ln U :" 1 Ul [ its q wa c+� 'r't T# M I it �t .1o. LLLMMM I 1 cv swra,v r,n �v»av i ennu.1nUnrone r-".0 Pod W OP:L b66T vz -uler 0TZ9 296 ZT9 : *ON 3N0Hd 'H93W N33aD a2n-lIS : wouA From SILVER CREEK MECH. PHONE No. : 612 963 6210 Jan'24 1994 7:39AM P03 2 04, as Unit 1jeatcrs Black pill CAA Cocks lack Plugs 3/4" Black 2 2 -9.00 Small Screws & Bolts to Ancker Damper @ 5.00 $ MATERIALS Sales TOTAL tax MATERIALS .& 81 ..TAX RICE LAKE CONTRACTING CORP. P.O. Box 517 - Deerwood, Minnesota 56444 DAILY REPORT OF "EXTRA" WORK Bate �k- �Lc \\-Ig-9-1 Work for: ATTACHMENT 2 Location of work:��1 Description of work: LABOR / Hours 8 z Rate z' � t 00 EQUIPMENT Ct O �+t� ��_� �� IZC 0 cc) aO z O LG c0 c c_S Z l O - CC MATERIAL ITEM COST 1Szz LC =77- RICE LAKE CONTRACTING CORP. OWNER r RIC1t LAKE 1,1)i`!'I:KACTINt.3 A): B1:k7'V I.LLE WASTE WATER PLANT. BEHIND CONOCO ST„' AT HX IT OFF N SIDE OF 1-94 ALBEttTV ILLE, MN. R ICF ).AK')'' CONTRACTING PO BOX 517 DEERWU(I)j HN 56444 CRIGINAL INVOICE J, PLEASE REMIT TO t,�1v J21 DIRECT!NOUIRIESTO: Watefpro cs 8 L q �6- :I NVO ICE Phone: (612) 937-9666 Fax: (612) 937.8065 INVOICE NO. INVOICE DATE I PAGE 522408 :I 1 /I8/911 1� INVOICE 'NHSE i r� I THANK YOU FOR J r� I THANK YOU FOR J OUR TERMS ARE YET 30 DAYS. IN THE =.'ENT YOU aEOU:RE YOUR ORDER: ADDITIONAL CREDIT. SERVICE CHARGES WILL BE ASSESSED AT THE RATE OF i.5% PER MONTH ON THE UNPAID BALANCE. J. N0. TO JOB NAME / NUMBER CUSTOMER P.O. NO. TRANSACTION NO. DATE ORDERED MANI DATE SHIPPED SHIP VIA X 02 I AL8ER•r.VILL,: 53171ra 1 3.1/121/93 ;; 1 11/115/9:31 8^5'l' WAY C I kjA).v}: )ill). 1 M.f IiLANI) M11 ),)If) J N )tlt}t}lxx ti("S : 2 4 "( 4' i'. Oil IT !. AWP wl) 1 I-(' clot-ed for i WFIlit.(iry (...? 17..504 J 0 Xp 0.000 l 0 EA S83.000 i 0 F;A 79.000 ,' 0 F-.A 0.000 t. f; 0 :a) ( O . t) O U { �) YA I %6.000 I I. Fr. ilA::y� Now mberl 19 NET MERCHANDISE I SALES TAX I 24t:1.3f:l 7"1. 66 l✓� 1,�Z�- .& k . vs � 1� SzZ 3:.0.00 0.00 8:3.0O %19.00 0.00 0.00 0.00 00 s34.:3s) •t s •., : i �� . Dennis Fein Gr-avel & Excavating, Inc ii! 00 ,ri t11 St IVG 8tatcment % Invoice Ai U_ t . ill aC, ..11—vr V— '1 a _ . 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It.) _.. • _ .. v — . 1': ! .J •L• v V G 1 L' '�• L/ Y ;I �• � '/ L I - i L V.• RICE [AKE CONTRACTING �WORP.�� - Equal Opperlanily Empleyer - November 10, 1993 ATTACHMENT -3 Meyer-Rohlin, Inc. 1111 Hwy. 25 N_ Buffalo, MN 55313 ATTN: Norman Gartner. P_E_ RE: Albertville, MN - WWTF Expansion RLC Project No. 93-06 Gentlemen: We are in receipt of your November 9, 199:3 letter concerning the Meter Manhole relocation. In response we offer the following. Items 1 & 2: Page Electrical has only taken a 151 amount for overhead and profit. This amount is shown by the lines; Home Office 0-H - 5% and Profit - 10%. The sum of these two lines equals 15%_ The paragraph 11.6.2.3 referenced in regard to the insurance does not pertain to this cost breakdown. This paragraph only applies to additional insurance premiums required because of the changes, not payroll insurance costs. Paragraph 11.4.1 states," Payroll costs shall include, but not be limited to, salaries and wages plus the cost of fringe benefits which shall include social security contributions-, unemployment, excise and payroll taxes, workers' or workmen's compensation, health and retirement benefits, bonuses, sick leave, vacation and 'holiday pay applicable thereto_" The following items listed by Page Electrical fall into this catagory; Labor Per HR. Fringe Benefits, Field Overhead, Liability/Comp. Ins., SS/Unemployment Ins. Therefore, both Page and our firm are entitled to the mark-up on these items. Item 3: There is no decrease in the installation price of the manhole. The excavation depth was not shallower, we still had to install the pipe. The installation of a manhole on a pipeline being installed is bid the same whatever the depth of the manhole. All of the manholes on this project were bid with the same amount of crew time to install. Item 4: There is also no decrease for not having to install the section of manhole returned. As stated above, all the manholes on this project were bid the same, regardless of County Road 12, P.O. Box 517, Deerwood, MN 56444. Phone (218) 546.5519 - Fax (218) 546.7016 depth. Also, this section was probably handled more times in being returned than it would have been to install it. As a result any credit for not installing the section would result in a charge for handling on the site, and loading to return. Item 5: Our records indicate that the actual difference in manhole height is 4.65 feet. A manhole section 5.3 feet in length was returned for credit. The difference of 0.65 feet was made up by casting the cover of the manhole thicker. These costs were inadvertantly omitted from our previous letter, and have been included in the revised cost breakdown. Paragraph 11.6.2.4 refers to only changes that result in a net decrease in contract amount. Paragraph 11.6.2.5 indicates that when both additions and credits are involved in a change, the Contractor's Fee is computed on the net change. The revised costs breakdown is as follows: Page Electrical $ 727.48 Additional Forming 16 SF @ $ 6.81/SF $ 108.96 Additional Concrete 0.5 CY @ $144.00/CY $ 72.00 Delete MH Section 5.3 LF @ $ 38.43/LF ($ 203.68) Subtotal $ 704 'r6 Margin $ 105.71 Bond Costs $ 16.20 Total $ 826.68 If you have any questions, do not hesitate to contact us. Sincerely, Ric Lake Cont Wade J . �nard Project Manager ing Corp. RICE LAKE CONTRACTING CORP. P.O. Box 517 - Deerwood, Minnesota 56444 DAILY REPORT OF "EXTRA" WORK Dare 11-ZZ_9 Work for: C, 1��z-,�, ��� ATTACHMENT 4 Location of work: �, �— — ice: � P- i Description of work: T-1 LABOR Hours Rate z yZ 8 L (oc 1�Z cc I EQUIPMENT I MATERIAL ITEM COST C �,-IZQ i - RICE LAKE CONTRACTING CCRP. OWNER O.C. OLSON !i580 - 94th Lane N.E. P. O. Box 49605 Blaine,MN 55449 (612) 780-4143 FAX (612) 780-9481 COMPANY A4�J��, DEC((no £:-fl, S o RICE LAKE CONTRACTING CORP. L P.O. BOX 517 D IT DEERWOOD, MN 56444 U a INVOICE li�NN No. 004621DATE 12/10/93 S H RICE LAKE CONTRACTING CORP. I P T ALBERTVILLE, MN 0 CUSTOMER NO. PURCHASE ORDER NO. TERMS OF SALE SHIPPING METHOD JOB NUMBER RICE ;WADE Net 30 days UPS 3590 QUANTITY DESCRIPTION AMOUNT I i 4i ALUMINUM ANGLES WITH SS KWIK BOLTS i I xi -- r g,. J 1 SUB TOTAL $12 0. 0 0 MISC. CHARGES 9� SALES TAX $ 7 . S 0 FREIGHT $ . 00 $127.80 =.EASE RE.".11T FRCM THIS INVOICE. NO STATEMENT WILL 5E SENT. RICE [AKE CONTRACTING �Woflp.�� - 09819p99rlunily fm91919P - January 23, 1994 Meyer-Rohlin, Inc. 1111 Hwy. 25 N. Buffalo, MN 55313 ATTN: Norman Gartner, P.E. RE: Albertville, MN - WWTF Expansion RLC Project No. 93-06 Gentlemen: ATTACHMENT_ 5 Providing the two ceiling fans, as requested, results in an increase in contract amount of $ 617.00. This sum breaks down as follows: Electrical Subcontractor: $ 550.00 Additional Bond Costs: 11.00 Subtotal $ 561.00 Margin 56.00 Total $ 617.00 We have enclosed Page Electrical's cost breakdown for your review. If you have any questions, or require additional information, do not hesitate to contact us. Sincerely, Rice 174 ke Contracting .wo,�-c'-IJ Wade J. Lon d Project Manager encl. County Road 12, P.O. Box 517, Deerwood, MN 56444. Phone (218) 546.5519 - Fax (218) 546.7016 f.F PROMS&AL PAR ELECTRICAL CONTRACTING INC P. Q. BOX 701 WIYZATP4 MN 55391 (612) 473 - 0759 DATE: 12/20/1993 TO: RICE LAKE CONTRACTIN6 ATT-. WAX LEARD RE: ALI3ERTVILLE wWTP 50. INSTALL 2-CEILING FAW I QUAN.I I DESCRIPTION I PRICE I EXT. iLPMRiEXT i - --1 I 1 100 1 FT 11/2 EXT C0108IT 1 $.151 415.001 .0351 I 3.51 1 12 lEA I1/2 WMIT SUPPORTS 1 $.501 $6.001 .0321 .3$41 1 2 1 EA 13/8 BEAT! CLAMPS CAST 1 $& 991 $5. 981 .241 .481 1 6 1EA 11/2 E14T COMPRESSION CDOECTORS I $.361 #2.161 .091 .541 1 10 1 EA 11/2 ENT COMPRESSION Ca PLINGS I *. 431 $4. 301 .091 .91 1200 I FT 1 #12 T14M STR WIRE 1 $. 061 411.001 .006 ! 1.121 1 3 1EA 14/S X 1 1/2 BOX 1 $.801 $2.401 .0831 .251 1 2 l EA 156" CEILING FANS 1 $75. 001 $150. 001 1.251 2.51 1 1 1EA ISP® CONTROL 1 325.001 $25.001 .51 .51 I i IEA 10-ECTRI[AL PERMIT 1 I I 1 01 I I I 1 1 I 1 01 I i 1 TOTAL MATERIAL i 1 $221.841 1 01 1 ! I TAX 5.5% 1 6.51 $14.421 1 Ol 1 10.171 HR I k.RBtIR PER HR. 1 421.26E $216. 301 1 of t i t MARK JR % OVERHEAD 1 151 $67.881 1 01 1 I 1 KWLP % PINT 1 101 $29.861 I 0l TOTAL. 1 1 $550. 301 1 10.171 RICE LANE CONTRACTING �WDRP.�� Equal 9998FIVOY Employer - January 23, 1994 Meyer-Rohlin, Inc. 1111 Hwy. 25 N. Buffalo, MN 55313 ATTN: Norman Gartner, P.E. RE: Albertville, MN - WWTF Expansion RLC Project No. 93-06 Gentlemen: ATTACHMENT 6 To install drain lines in the storage tanks results in an increase in contract amount of $ 925.00. This sum breaks down as follows: Mechanical Subcontractor: S 825.00 Additional Bond Costs: S 16.00 Subtotal S 841.00 Margin S 84.00 Total $ 925.00 We have enclosed Silver Creek Mechanical's cost breakdown for your review. If you have any questions, or require additional information, do not hesitate to contact us. Sincerely, Rice Lake �l Wade J. Le'onarc Project Manager ig Corp. ck,—.'\Cj) encl. County Road 12, P.O. Box 517, Deerwood, MN 56444. Phone (218) 546.5519 - Fax (218) 546.7016 From : SILVER CREEK MECH. PHONE No. : 612 963 6210 Jan.24 1994 7:41AM P96 Si(ver Creek Me hanicaf Inc. 438o ca Ij ad.i9 NW.. MarCc Gal , MN 553 �8 PTorrc & fad'; (612)91.4-6210 To Rice Lake Contracting Corp. Att; Wade Norman Gartner of Moyer-Rohlin, Inc. has asked for a change in the Sample lines And to install 1V" drain lines in Storage tanks. silver Creek Mechanical, Inc. has a price of. $825.00 for all materials & Labor. Silver Creek Mechanical, Inc. Dennis V. Houser From : SILVER CREEK MECH. PHONE No. : 612 963 6210 Jan.24 1994 7:42AM P07 SILVER CRUK MECIIANICAL INC. DATE SHEET NO. PROJECT Albertville W. W. T. P. SUBJECT SaMRler lino cllall�e & drain lines for tank4 - �I}ESCIRPTION �- QUANTITY UNIT LA13QR UNIT MATERIALS 1„ "x 311 sch. $0 _nipgl ---- 1 -- _-_.32 . 32 - .74 - I x 8„ sch. 80 niplle 1' .32 .32 - 2.04 _ 1F ball Valve 1 .32 •32 - 42.71 union �. - - _ 1 .32 .32- 11" x �" bushing... -- 1- ^.32 .32 - 2.42 i o-g-8-P male con.. 7 .7 2 . 3 6 __ -- - 7 2 -- pG-$-r far. nuts 2 .17 .34 38 .7_G #313 saddle 1 _80 -80 - 41-3U 2"-x gal. bushing 1 .37 .37 - 2.29' Drill 2"-hole in D.I.P. 1 .$0 .80 - - 10.00 Instal bracket f 1 1.00 1.00 1.28 unistrat 1 - 1.00 unistrat clamp "' s.s.anker bolts 2 5.20 10.40 tank drain's - 1�" ball valves 3 .30 .90 - 33.41 100.23 1 bulkhead fit. 3 .30 .90 12.75 38.25 1" cam -lock 3 :30 .90 5.80 17.40 Drill hole in tank 3 .35 1.05 - - 1"rsch. 80 niplles 3 .30 .90 .55- 1.65 9.90 ----•-- ~ ^.284.07- TOTAL SALES TAX 6.5% 18.46 LABOR @ 4 2 .. 0 0 PER. HR 415.80 'TOTAL MATERIALS & TAX 302.53 PFST & OVERffEAb 1516 RO &2-37 45.37 TOTAL'S 478,17 347.90 TOTAL MATERIALS & LABOR------------ --$826.07 Silver Creek Mechanical, Inc. sent a price to Rice Lake Contracting Corp. a price of $825.00 for this work. Silver Creek Mechanical, Inc. Dennis V. Houser n MWOA MEETING March 29, 1994 St. Francis, Minnesota Anoka -Hennepin Technical College Customized Training Service representatives where there to explain the many different training schools they offer. Most deal with OSHA mandated safety training requirements. These courses will be offered to all cities. We can combine cities to save on the cost of these training sessions. or the school will put them on at the school. More information will be coming to us in the near future. Next we received information on non -contacting ultrasonic level measurement lift station controls for pumps. They explained the different types available and how each worked. (We have two n lift stations with this type in it.) They also explained the pros and cons to other types of controls. The PCA told us about the annual evaluation and planning survey project. This survey will be done by each city to find out what its wastewater needs are now and in the future. This will also help PCA with permits and permit limitations. It also helps cities with finding out their costs of operating and helps with user charges. I have the information on this if anyone needs it. Northern Waterworks Supply gave us an update on some of the newest leak detection and pipe locating equipment. During breaks and lunch time operators were discussing different problems they are having and how to handle them. n We also discussed equipment sharing on such things as street sweepers and the crack filling tar wagons. MINUTES OF PLANNING/ZONING COMMISSION PUBLIC HEARING/MEETING March 17, 1994 Present: Chairman Berning; Commissioners Anderson and Johnson; Rich Miller; City Administrator Powers Chairman Berning called the public hearing to order at 7:45pm. The purpose of the public hearing is to hear from the public comments concerning a request from Rich Miller, of 11660 NE 50 St, for a Conditional Use Permit (CUP) allowing him to construct a 28x40 (1120 sq. ft) garage on his 2.125 acre property. Ordinance 1000.4 (a) (5) calls for a 900 sq. ft. maximum, which can be mitigated via a CUP. Since there were no members of the public present other than the petitioner, Berning/Anderson unanimous to adjourn the public hearing at 7:46pm. Chairman Berning called the Planning/Zoning Commission to order at 7:46pm. Berning stated that, while generally supportive of this request, expressed a concern that if we allow this request to be granted, others in the city will ask for similar consideration. Powers stated that the relationship between the size of the appurtenant structure and the size of the property would pose no design or safety concerns, and felt the request should be granted by the Commission. Johnson thought it would be best for the Commission to utilize a spatial relationship criterion when reviewing similar requests. Powers recommended amending the ordinance to reflect some objective ratio to avoid potential legal liability, and will provide the Commission with revisions for its review at the next meeting. Anderson/Johnson unanimous to recommend to the City Council that Rich Miller be granted a CUP for construction of an additional garage. Anderson/Johnson unanimous to adjourn the meeting at 7:50pm. LeRoy Berning, Chairman Dale Powers, City Administrator CITY OF ALBERTVILLE FINANCIAL STATEMENT March 17 - March 30, 1994 Beginning Cash Balance March 17, 1994 INCOME (Mar. 17 - Mar. 30) Building Permits 5,089.99 Dog Licence 20.00 Park Rent 350.00 Reimbusrement - KD's 68.93 Sewer Receipts 401.66 Sewer Penalties 38.67 Storm Water Receipts 29.40 Storm Water Penalties 2.94 Title Search 70.00 TOTAL INCOME EXPENSES (Mar. 17 - Mar. 30) Check #'s 8302 - 8327 (approved 3/21/94 PAYROLL 3/9 - 3/22 Check #'s P1035-P1038 VOID 16,818.05 Check # P1039 - Ann 542.19 Check # P1040 - Linda 912.80 Check # P1041 - Dale 555.68 Check # P1042 - Ken 1,140.72 Check # P1043 - Mike 612.50 Check #8328 - PERA 394.04 TOTAL EXPENSES 6,071.59 20,975.98 $327,788.70 Ending Cash Balance March 30, 1994 $312,984.31 INVESTMENTS. CD #9066 (Fire Dept) matures 3/17/94 CD #8807 - matures 3/30/94 CD #9145 (Lions) - matures 4/21/94 @ 2.68% cd #9196 - Alb. Development Corp. matures 4/21/94 CD #8925 - matures 6/1/94 CD #8579 - matures 6/28/94 Piper-Jaffray Investments TOTAL INVESTMENTS 12,OW. GO 361,523.99 19,582.51 6,939.78 110,452.64 161,967.11 1_, G75, 469 . 58 $1,747,935.61 ^; CITY OF ALBERTVILLE BILLS TO BE PAID April 4, 1994 Check No. Vendor Reason Amount B329-9338 VOID 8339 American (National Banff; 1989 GO Ref. Bond 209.35 8340 Buffalo Family Care Fire Dept. Physical 91.00 B341 DJ's City Hall 105.97 453.17 Shop 114.59 Parks 77.90 WWTF 132.12 Fire Dept. 22.59 3342 Diversified Inspections Inspections 619.OB 8343 Elk River Concrete Repair WWTF manhole 588.22 8344 Federal Signal Corp. Sire Installation 2,900.00 B345 Feed RiteControis Alum 2699.41 2,833.41 Testing 134.00 8346 Fire Instructors Assoc. Dues 5.00 8347 Harvest Printing Supplies. 178.92 8348 Heathspan Transportation Fire Dept. Classes 150.00 8349 L.M.C.I.T. Open Meeting Coverage 500.00 8350 LaPlant Sanitation March Service 85.71 8351 Machtemes Construction Partial Payment #6 308.75 Psyk's 5th 8352 Minnegasco City Hall 104.34 404.99 ParkShelter 87.5-0 Fire/MtnB l dg 213.i5 8353 MN Dept. of Revenue March Income Taxes 587.36 8354 MN State Treasurer 1st Qtr. Surcharge 536.53 8355 NSP Street Lights 1,947.49 8356 Petty Cash Maintenance 37.00 42.83 WWTF 2.22 Postage 1.50 i1N 8357 Pitney Bowes 8358 Printing Systems, Inc. 8359 Quality Flow Systems 3360 Radzwill Law Office 8361 Roto-Rooter 8362 Security Bank NW 8363 St. Michael Drug 8364 Sunrise Plumbing 8365 United Telephone 8366 Valerius, Bill 8367 Vetsch Custom Cabinets 8368 Wr. Co. Highway Dept. 8369 Wr. Co. Sheriff's Dept. 9370 Wr. Co. Treasurer P1044-P1046 VOID P1047 Anderson, Sharon P1048 Barthel, Albert P1049 Berning, Duane P1050 Potter, Michael P1051 Vetsch, John Misc, 2.11 Postage Machine Rent 43.00 FB Billing Cards 410.18 Lift Station #3 1,121.41 General 825.00 1,829.00 MLDCO 400.00 50th Street 225.00 Confidentail379.00 Repais Sewer Line 778.50 March Federal Taxes 2,947.77 Film & Development 14.42 Park Shelter 98.50 118.50 Sewer Repairs 20.00 City Hall 240.16 267.02 Park 26.86 Mileage 26.50 39.37 Supllies Reimb 12.87 Council Table 3,175.00 Salt/Sand 561.31 884.74 Wing/Supplies 323.43 February Service 3,710.83 Audit Verification 25.00 March Council 69.26 March Council 87.73 March Council 87.73 March Council 193.93 March Council 69.26 CHECK TOTALS $28,364.46 Minnesota State Deportment of Agriculture AGRONOMY SERVICES DIVISION 90 WEST PLATO BOULEVARD SAINT PAUL, MINNESOTA 55107 TELEPHONE: (612) 296-6123 NOTICE OF APPOINTMENT OF ASSISTANT WEED INSPECTOR FOR CITY OR TOWNSHIP INSTRUCTIONS 1) COUPLE7E THIS FORM 1N 7RTPLICA7E. 2) SE.ND: A) ORIGINAL 70 THE A77ENTION OF 7HE SECTION OF WEED CONTROL A7 7HE ABOVE ADDRESS. B) F7RS7 COPY 70 YOUR COUNTY AGRICUL7URAL INSPECTOR. C) SECOND COPY TO YOUR LOCAL CLERK. NAME OF PERSON APPOINTED ADDRESS CITY, STATE, ZIP CODE TELEPHONE NO. iINCLUDE AREA CODE) - APPOINTMENT LOCA71C& _ CITY OR TOWNSHIP NAME COUNTY DATE OF APPOINTMENT IN ACCORDANCE WITH MINNESOTA STATUTES 18.231, PARAGRAPHS 2 AND 3, PERTAINING TO ASSISTANT WEED INSPECTORS, THE ABOVE -NAMED PERSON IS HEREBY APPOINTED TO BE ASSISTANT WEED INSPECTOR FROM THE DATE INDICATED UNTIL SUCH TIME AS THE MAYOR OR TOWN BOARD WISHES TO TERMINATE THE APPOINTMENT. THIS APPOINTMENT CONFERS ON THE APPOINTEE ALL THE DUTIES, AUTHORITY, AND PRIVILEGES OF ANY LOCAL WEED INSPECTOR AS OUTLINED BY LAW. SIGNATURE tMAYOR OR CHAIR OF TOWNSHIP BOARD)TITLE I DATE SIGNED STREET ADDRESS AC-00157-02 CITY AND STATE I ZIP CODE CITY OF ALBERTVILLE JOB DESCRIPTION POSITION: Interem/Part-Time Administrator DEPARTMENT: City Hall Office Staff & Maintenance Department SUPERVISION RECEIVED: Works under the general and adminstrative supervision of the City Council SUPERVISES: City Staff RESPONSIBILITIES/DUTIES PERFORMED: Duties listed may not include all duties, as some duties are performed once every year or once every other year, and duties are not necessarily confined to the following. Duties are direct, or when delegated, are supervised and this position is responsible for result of delegated duties. 1.) Administers oaths of office to all elected and appointed officials of the city. 2.) Keeps records of all Council proceedings, including preparing of minutes of council meetings and maintaining the ordinance book. Handles correspondence on behalf of the Council. Prepares agenda with working papers for Council meetings. Executes directives by Council. 3.) Prepares, attests and certifies all official documents of the City including but not limited to the minutes, resolutions, ordinances and orders of the Council. 4.) Files and maintains, according to established policy, the records and other documents of the city. 5.) Arranges for publication of official notices, minutes and advertising. 6.) Administers city insurance program, including fire and extended coverage, public liability, and worker's compensation. 7.) Responsible for remaining apprised of all city related changes in state and federal laws, informing staff/Council and recomending procedures for compliance. 8.) Prepares recommendations for Council approval on a variety of city issues to improve the health, safety or Y. 'fare of the city. 9.) Monitors operations to ensure compliance with applicable laws, regulations, rules, policy and ordinances. 10.) Assists City engineer, attorney, auditor, planner, accountant and financial advisors with city projects, including research and financing information and establishing processes, while coordonating with Council. 11.) Attends Council meetings and such other meetings as directed by Council. 12.) Attends, with Council approval, the Clerks' Institute and conferences to ensure City has up--to--date information on laws, rulings, trends, and professional practices. 13.) Acts as liaison with state, county and other community officials. 14.) Researches and prepares special reports as directed by Council. 15.) Responsible for all staff employee review and when necessary, recommendation to Council for disciplinary action. Prepare advertisement for vacant positions, screening process, interview process and preparation of all documentation for hiring after the selection process, and maintains all employee files. 16.) Responsible for zoning administration, with assistance and cooperation of engineer, public works foreman and building inspector. 17.) Developes with consultants, staff and Council long and short range goals for City. 18.) Create and update ordinances, resolution, public hearing and publication books. 19.) Oversee codification of all ordinances. 20.) Draft all published and maileo i iotices for review by City attorney's office. 21.) Assume duties of Zonong Administrator. 22.) Become generally aware of all major aspects of subdivision and zoning ordinances. 23.) Become specifically aware of other ordinances currently in effect. 24.) Organize and maintain files on all costs on projects under construction. Calculate all city costs for assessrr. ,t of projects 25.) Track progress of all city bond payments and revenues, also assure their timley payments. 26.) Draft routine ordinances for Council passage. 27.) Developes and administers annual City budget, presents budget to Council for adoption, monitors expenditures and receipts. 28.) Assists outside auditing firm with audit. 29.) Assists in the completion of grant applications, handles grant money that is received and prepares related reports. 30.) Directs and coordinates the operations of the public works department. 31.) Supervises staff including assigning and prioritising work, evaluating work, training, recommending reward, and approving time off. 32.) Oversee maintance department, work logs, maintance journals, damage reports and two week peliminary work s,_::,adules, and all other jobs listed within the job descriptions. 33.) Oversees the clerk/treasurer, all City financial reports, bond payments and revenue, Fire Relief Association reports and all other duties listed in job description. 34.) Supervises and coordinates Park Board with Council and Planning and Zoning.