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1994-09-19 CC Agenda/PacketALBERTV I LLE CITY COLNHC I L ABENDA September 19, 1994 7:30 pm I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF CONSENT AGENDA ITEMS *Attached List IV. APPROVAL OF THE MINUTES 89optember 6, 1994 - Regular Meeting 7:45 pm V. COMMUNITY FORUM : 10 Minute Limit 7:55 pm VI. DEPARTMENT BUSINESS A. PARKS *Resolution 1994-13: Park Rates and Non-Refundability 8:15 pm B. PLANNING/ZONING -Discuss public hearing an rezoning R-3 to R-1 8:30 pe C. EDA -Discussion of Thelon Advertising's quote for promotional brochure/community profile packet. • 8:40 pm D. ADMINISTRATION *Financial Statement (September 1-15) *Approve Bills (Check •'s 000764-008801, P001143-P001147) *Resolution 1994-14s Per Diems *Zieeer Brothers lease *Approve application for non -intoxicating malt liquor license for Albertville Lioness for Friday, September 30, 1994 pending notification to the City of insurance coverage *Approve application for non -intoxicating malt liquor license for Albertville Lions for Saturday, October 8, 1994 pending notification to the City of insurance coverage -Bids for Fire Pumper -Drop Box for Utility Bills -Fire Hall -LMC Regional Meeting at Cokato -Quote from Gruys Borden Carlson on 1994 audit services -Curbside Yard Waste Collection update -Organized Collection update 9:00 pa VII. ADJOURN UPCOMING MEETINGS/IMPORTANT DATES September 20, 1994: Administrator Resume Review 7:00pm September 27, 1994: Planning and Zoning 7:3Opm October 3, 1994: City Council Meeting 7:3Opm October 11, 1994: Planning and Zoning 7:30pm October 12, 1994: EDA 7:30pm October 17, 1994: City Council Meeting 7:3Opm October 20, 1994: Park Board 7:00pm October 25, 1994: Planning and Zoning 7:30pm ALBERTVILLE CITY COUNCIL September 19, 1994 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Sharon Anderson, Duane Berning, Albert Barthel (7:45 PM) and John Vetsch, City Clerk Linda Houghton Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: Community Forum: Norm Gartner re: parking lot at Wastewater Treatment Facility Administration: (1) Add set public hearing to discuss organized waste collection for October 4, 1994, at 7:30 PM to the consent agenda. (2) Pull Zimmer Brothers lease from consent agenda until documentation is prepared. Anderson made a motion to approve the agenda as amended. Vetsch seconded the motion. All voted aye. Berning made a motion to approve the minutes of the September 6, 1994, meeting as presented. Vetsch seconded the motion. All voted aye. Norm Gartner discussed the parking lot at the wastewater treatment plant with the Council. To comply with City ordinance the parking lot must be hard surfaced with curbing. Norm proposes to subcut the base 5" and to use a 5" overlay of bituminous. Because he anticipates that the total cost will be less than $15,000, the City does not need to bid the item but can rather obtain quotes from several blacktopping firms. If all goes well, the project should be completed by the end of October. If the Council wishes, Norm will proceed to get quotes on the parking lot. Anderson made a motion to authorize Norm to secure quotes on the parking lot surfacing for the Council to consider at the next meeting. Vetsch seconded the motion. All voted aye. Berning made a motion to adopt RESOLUTION #1994-13 entitled A RESOLUTION TO CHANGE THE RATES FOR PARK SHELTER USAGE AND TO MAKE SAID RATES NONREFUNDABLE. Vetsch seconded the motion. All voted aye. Potter made a motion to appoint Councilmembers Vetsch and Ferning to meet with the Planning Commission to discuss the possibility of creating an R-1 zoning district. Councilmember Berning pointed out that Councilmember Anderson currently attends the Planning Commission meetings as the Council liaison and, therefore, only one additional Council member should be present at the Planning Commission meeting. Potter withdrew his motion. ALBERTVILLE CITY COUNCIL September 19, 1994 Page 2 of 5 Potter made a motion to appoint Councilmembers Anderson and Vetsch to meet with the Planning Commission to discuss a potential rezoning from R-3 to R-l. Kerning seconded the motion. All voted aye. The Council reviewed the proposal from Thelen Advertising for producing a brochure'icommunity profile packet for the AEDA. The Council directed Dale to secure at least another quote on the costs. Anderson made a motion to approve the Financial Statement for the period September 1 - September 15,1 994, as presented. Vetsch seconded the motion. All voted aye. Anderson made a motion to approve payment of Check #'s 8764- 8801 and payroll check #'s 1143-1147 as presented. Vetsch seconded the motion. All voted aye. Anderson made a motion to adopt RESOLUTION #1994-14 entitled A RESOLUTION TO CHANGE THE PER DIEM MEETING PAYMENT TO MEMBERS OF THE PLANNING & ZONING COMMISSION, PARR BOARD AND ECONOMIC DEVELOPMENT AUTHORITY, AS WELL AS ADDITION CITY COUNCIL MEETINGS. Vetsch seconded the motion. All voted aye. Anderson made a motion to approve the Non -Intoxicating Malt Liquor License for the Albertville Lionesses at City Park Park Shelter on September 30, 1994, from 5:00 PM to 12:00 PM. Vetsch seconded the motion. All voted aye. Anderson made a motion to approve the Non -Intoxicating Malt Liquor License for the Albertville Lions at City Park on October 8, 1994, from 2:00 PM to 12:00 PM. Vetsch seconcl.ed the motion. All voted aye. Fire Chief Dave Vetsch reviewed the bids for the 2000 gallon tanker truck with the Council. The five bids received are as follows: Central Sales Apparatus $43,995.00 Ford Chassis 39,085.00 GMC Chassis 39,852.00 Clarey's Braatz Apparatus 37,175.00 Chevy Chassis 40,950.00 International 44,542.00 Hoglund Bus Company Chassis Only 43,059.40 42,501.94 ALBERTVILLE CITY COUNCIL• September 19, 1994 Page 3 of 5 43,043.23 Iten Chevrolet Chevy Chassis 39,948.00 Toyne Apparatus 46,095.00 GM Chassis 38,624.00 Vetsch reported that several firemen drove to Mabel, Minnesota, to look at the apparatus supplied by Clarey's and found that the apparatus was acceptable. Additional options to be added to the base bid are as follows: Roll -up Door 575.00 Hose Reel 1_,500.00 Adjustable Shelves 350.00 Chief Vetsch recommended the apparatus bid for the water tanker be awarded to Clarey's Equipment Company in the base amount of $37,175, with the above additional options, for a total cost of $39,600. Chief Vetsch recommended that Council accept the bid from Hoglund Bus Company in the amount of $43,059 for the International chassis, Series 4900. The Fire Department is making the recommendation to purchase this chassis because this chassis has better driver visibility, a shorter turning radius, and the radio equipment is mounted within the truck. Potter made a motion to award the bid for the purchase of a 2000 gallon water tanker chassis to Hoglund Bus Company in the amount of $43,059.40 and the apparatus bid to Clarey's Safety Equipment in the amount of $39,600. Total cost of the vehicle and equipment is $82,659.40. Vetsch seconded the motion. All voted aye. The Council viewed the brochure for a drop box that Dale had received. The Council directed Dale to get a quote on having a slot inserted in the doorway entrance to City Hall before the Council will make a decision on a drop box or slot. The Council discussed a new fire hall. The Council viewed the financing options as prepared by Springsted. Appendix 1 shows tax impact on a $450,000 General Obligation Fare Hall Bond. Appendix II shows the tax impact on a $460,000 Fire Hall Lease Obligation. tinder the general obligation bond, which is a,tthorized by a referendum vote, taxes are levied on the basis of Market Value. This places a larger tax burden on the residential properties, bust lower borrowing costs are incurred. The Lease Revenue Obligation Bond is backed by annual lease appropriations. Since the lease A.LBERTVILLE CITY COUNCIL September 19, 1994 Page 4 of 5 transaction does not require a referendum vote, taxes are spread on Net Tax Capacity, which results in a smaller impact on residential properties, but higher borrowing costs. Councilmember Vetsch indicated that he feels the Council should proceed with building the new fire hall under a lease/purchase option that does not require a referendum vote. He indicated that by holding a referendum, the project will be delayed until next spring at the earliest. Both Councilmembers Berning and Anderson feel that a referendum should be conducted. Vetsch made a motion to have the City proceed with the construction of a new fire hall without a referendum vote. Potter seconded the motion. Vetsch and Potter voted aye. Berning, Anderson and Barthel voted no. The motion failed. Anderson made a motion to conduct a referendum on November 8, 1994, the date of the General Election, to determine if the City should construct a new fire hall and negoitate the sale of $460,000 General Obligation Bonds to pay for the construction . Barthel seconded the motion. Anderson, Barthel and Berning voted aye. Potter and Vetsch voted no. The motion carried. Anderson made a motion to set a special Council meeting with a representative of Sprir..gsted to discuss the options of financing a new fire hall for Thursday, September 22, 1994, in order to prepare the ballot language for the referendum vote. Berning seconded the motion. All voted aye. Mayor Potter reported that he will be attending the LMC Regional meeting at Cokato on Thursday, October 13 at a cost of $22.00. Any other Council member who wishes to attend the meeting should notify the office. The Council received a quote from Pat Krause of Gruys Border & Carlson for preparing the 1994 audit report. The Council directed staff to get quotes from several other firms for the Council to consider before a decision is made. Anderson made a motion to set October 24, 1994, as the date of the curbside collection of grass clippings and leaves. Dale has located an area farmer who will allow the clippings and leaves to be dumped on his property. Berning seconded the motion. All voted aye. Berning made a motion to conduct a public hearing on Tuesday, October 4, 1994, at 7:30 PM for the purpose of considering organized waste collection. Vetsch seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL September 19, 1994 Page 5 of 5 The Council directed the maintenance department to prepare a report on the lift station malfunction which occurred the evening of Friday, September 9th to be presented at the next Council meeting. The meeting adjourned at 9:00 PM. Michael Potter, Mayor Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL CONSENT AGENDA ITEMS September 19, 1994 *Financial Statement (September 1-September 15) *Approve Bills (Check #'s 009764-008801, P001143-P001147) *Resolution 1994-13: Park Rates and Non-Refundability *Resolution 1994-14: Per Diems *Zimmer Brothers lease *Approve application for non -intoxicating malt liquor license for Albertville Lioness for Friday, September 30, 1994 pending notification to the City of insurance coverage *Approve application for non -intoxicating malt liquor license for Albertville Lions for Saturday, October 9, 1994 pending notification to the City of insurance coverage ALBERTVILLE CITY COUNCIL September 6, 1994 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Sharon Anderson, Duane Berning, Albert Barthel and John Vetsch, City Clerk Linda Houghton, City Administrator Dale Powers, City Engineer Pete Carlson, City Attorney Mike Couri Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: Planning & Zoning - Request that the Planning Commission conduct a public hearing to consider the amendment of the Zoning to allow a lumber yard as a permitted use in the B-3 zone. Administration (1) Remove Resolution 94-13 from the consent agenda, (2) delete consideration of donating the old siren on the water tower to the Fire Museum because it was accepted as a trade- in toward the purchase of the new civil defense siren, (3) Park Board minutes discussion and (4) removal of Check #8747 from the consent agenda approval. Berning made a motion to approve the agenda as amended. Anderson seconded the motion. All voted aye. The minutes of the August 15, 1994, meeting were amended on Page 3, Paragraph 6 to read "Terms negotiated increase the hours Dale works from 30 hours per week to 39 hours per week." Barthel made a motion to approve the minutes of the August 15, 1994, regular meeting as amended. Anderson seconded the motion. All voted aye. Ed Hackenmueller, owner of Hack's, explained that he would like to expand and remodel his building, but his septic system is not adequate. He would like to have the sanitary sewer main extended to allow him to connect to the system. He does not require water service at this point as his well is sufficient to supply his building. The City has done a feasibility study on the costs of extending both the sewer and water mains to this area. The Council directed the engineer to review the feasibility of extending the sanitary sewer main to the Hack's property and report back to the next Council meeting. LeRoy Berning, representing the Albertville Jaycees, explained that the Jaycees have been leasing the Sieg property near School Lake for their annual snowmobile races. The Jaycees are now considering purchasing the property and Berning is questioning whether the City would cooperate with the Jaycees toward the purchase of the property. Neither Berning nor the Jaycees have spoken to the Park Board. The Council advised Berning that the Park Board must be consulted prior to any decision. The Council also would like to see some hard numbers regarding costs before a decision could be made. - ALBERTVILLE CITY COUNCIL September 6, 1994 Page 2 of 6 LeRoy Berning also requested that the City allow the Jaycees to lease a portion of the City Park shelter as a pull -tab site to conduct gambling during special events. Berning will check with the state regarding what rules and regulations would govern a second gambling site. The Council reviewed the offer from Ziegler Power Systems for purchasing the D-200 White generator stored at the wastewater treatment plant. The generator was replaced with a three-phase generator to operate the expansion to the plant. The Council directed staff to prepare a list of unused equipment that can be sold and place an ad requesting sealed bids on everything, including the generator. Anderson made a motion 'to reconsider discussion of the purchase of a tractor/loader. Barthel seconded the motion. Barthel and Anderson voted aye. Berning and Vetsch voted no. Mayor Potter cast a vote in favor of the motion. The motion carried. The City's tractor/loader needs major repairs to the charging system, the steering, the transmission, etc. The Council has reviewed estimates from Long Lake Tractor for the repairs ranging from $1000-$6000. Barthel commented that it is not good practice to run a piece of equipment until it is so old that a trade-in is not feasible. Councilmember Vetsch stated he is not in favor of spending any money on a new tractor/loader because he is unsure whether or not it would be properly maintained. Councilmember Berning stated he had spoken to Paul from Long Lake Tractor and had been told that the maintenance on the current tractor/loader has been delayed. Dale pointed out that he had had the maintenance personnel sign a declaration (included in the Council packets) pertaining to the maintenance of a new tractor/loader. Mayor Potter expressed the opinion that it is unwise to spend anywhere from $1000-$6000 to repair a piece of equipment that is only worth $4000. The Council discussed whether the City needs a tractor/loader. It is currently used by maintenance personnel for clearing snow around hydrants, moving dirt, and loading sand/salt, among other various jobs. Linda suggested that the maintenance department be contacted to help determine if the tractor/loader is an essential piece of equipment. The Council indicated it has already been advised by the maintenance department. Barthel recommended that the Council authorize repairs to the charging system and the steering on the tractor/loader at this time. The Council agreed and will have those repairs made. The Council has reviewed information on lot sizes in ALBERTVILLE CITY COUNCIL September 6, 1994 Page 3 of 6 surrounding communities as prepared by Dale. The City's requirements of 90 foot minimum frontage and 12,500 square foot minimum lot size is within the standard ranges. Building inspector Kevin Mealhouse indicated that there is generally no problem with fitting a house and attached garage on the current minimum lot. Developer Doug Psyk added that many developers, including himself, currently vary the lot sizes and dimensions within their developments to accommodate different customer needs. Vetsch made a motion to request the Planning & Zoning Commission conduct a public hearing to change the minimum lot frontage from 90 feet to 100 feet and minimum lot size from 12,500 square feet to 14,500 square feet. Berning seconded the motion. Vetsch and Berning voted aye., Barthel and Anderson voted no. Mayor Potter cast a no vote. The motion did not pass. Vetsch made a motion to request the Planning & Zoning Commission conduct a public hearing to consider an amendment to the Zoning Ordinance to allow a lumber yard as a permitted use in a B- 3 zone. Anderson seconded the motion. All voted aye. Because the city engineer and attorney were not yet in attendance, Mayor Potter continued with the meeting under Administration. Barthel made a motion to approve the Financial Statement for the period August 10-August 31, 1994, as presented. Anderson seconded the motion. All voted aye. Barthel made a motion to approve payment of Check Vs 8731- 8746, Check Vs 8748-8761 and Check Vs P1133-1137 as presented. Anderson seconded the motion. All voted aye. Barthel made a motion to approve a 3.2 License for the Albertville Lionesses at St. Albert's Parish Center on Friday, October 28, 1994, from 6:30 to 10:30 PM. Anderson seconded the motion. All voted aye. Barthel made a motion to approve the Amendment to Employment Agreement extending Dale's contract as temporary, part-time City Administrator from September 8 - December 31, 1994. Dale will work 39 hours per week during this period. Anderson seconded the motion. All voted aye. Barthel made a motion authorizing the upgrade of Linda's computer from 386mg to 486mg. Anderson seconded the motion. All voted aye. The Council reviewed the 1995 preliminary budget figures showing non -tax revenues of $306,131, general fund expenditures of ALBERTVILLE CITY COUNCIL September 6, 1994 Page 4 of 6 $595,731 and bond levies of $63,500. Anderson made a motion to certify the preliminary levy in the amount of $353,100 to the County Auditor. Barthel seconded the motion. All voted aye. Anderson made a motion to set the City's Truth in Taxation hearing on Wednesday, November 30, 1994, at 7:30 PM. A continuation hearing, if necessary, will be set for Wednesday, December 7, 1994, at 7:30 PM. The Council considered RESOLUTION #1994-12 entitled A RESOLUTION OF INTENT TO CHANGE THE REFUSE COLLECTION SYSTEM FROM UNORGANIZED TO ORGANIZED. This resolution does not obligate the City to go to organized collection, but allows the City to proceed with plans and proposals for an organized collection system. Anderson made a motion to adopt RESOLUTION #1994-12 as presented. Berning seconded the motion. All voted aye. Attorney Couri. advised the.Council that before December 31, 1994, state law requires that cities adopt an ordinance requiring that all residents and businesses have garbage collection. Mayor Potter recessed the regular meeting at 9:05 PM in order for the Council to meet in a closed session to discuss litigation. Mayor Potter reconvened the regular meeting at 9:30 PM. Attorney Couri reported there has been no opinion issued from judge in the 50th Street trial at this time. Couri advised the Council to reply to David Eide's concerns regarding sewage and waste problems created on the Albertville Tree Farm from problems at Hack's, as addressed in his letter dated August 11, 1994, to the City Administrator. The letter sent to Eide should note that the building inspector is currently monitoring the septic system and will continue to do so. City Engineer Pete Carlson explained to the Council the procedure for smoke testing to be performed on September 14th within the City. The purpose of the smoke test is to locate areas where infiltration from storm sewers and illegal connections is entering the sanitary sewer. Notice has been placed in the official newspaper and letters have been sent out to property owners along the route being tested. Pete reviewed the feasibility report dated September 2, 1994, for the 50th Street/Ron Becker drainage problem as prepared by Ron Guerts of Meyer-Rohlin, Inc. Option A consists of the installation of a 12" storm sewer pipe, extending from 50th Street north to the pond near 51st Street. Three catch basins would be.installed at intermediate points to collect the water from Becker's field. a ALBERTVILLE CITY COUNCIL September 6, 1994 Page 5 of 6 discharge line would be installed from the pond to the catch basin near 51st Street. The pond would be used as a sedimentation pond. Estimated cost of Option A is $28,500. Option B consists of reconstructing a berm along the property lines between Ron Beckers and the abutting Barthel Manor 2nd Addition properties. This option requires construction easements and relocation of two backyard sheds, a swing set and a sand box. Estimated cost for Option B is $16,500. Pete prefers this option as it addresses both the 50th Street and the field drainage. Pete recommended that two members of the Council meet with Ron Guert.s and himself to review the drainage history of the area and make a recommendation to the full Council. Mayor Potter appointed himself and Councilmember Berning to meet with the engineers. Pete has reviewed the Pargside drainage issues. Although the drainage situation if not ideal, Peter feels it will work and the issue is hereby resolved. Pete reported that all of his concerns with the Barthel Commercial Park site have been addressed and corrected. His concern that a detention pond may be necessary on site at some point has been incorporated into the concept plan. Pete reviewed other communities trunk line charges with the Council. No action was taken at this time. Mayor Potter removed himself from the Council because of possible conflict of interest concerns before the Council. addressed a business venture presented to the EDA. A major business is interested in purchasing the Bernard Roden property north of the freeway for its venture. The business requires a westbound exit ramp from I-94 to County Road 19. MNDOT and Wright County are in the process of reviewing the Wright County Transportation Plan and will make its determination of needs sometime this winter. However, the business wishes to locate by 1996. If MNDOT pursues the exit ramp, construction probably would not be scheduled until 1998. The City can proceed on its own by authorizing a preliminary environmental assessment of the area at a_ cost of approximately $4,000. This would determine if the ramp is a "go" or a "no go" for the full EcW that would be necessary prior to any ramp construction. The preli-minary assessment would also determine if 1996 is a realistic goal. If the preliminary study indicated the project is a "go", the full EAW would cost approximately $20,000. The Council questioned Pete concerning MNDOT and federal monies for the construction of the ramp. Pete believes that if the City constructs the ramp and bonds for the costs (somewhere in the $900,000 to $1,000,000 range), MNDOT and the federal government may reimburse the City for some of the expenses at a later time. ALBERTVILLE CITY COUNCIL September 6, 1994 Page 6 of 6 Anderson maAle a motion to authorize Pete to do the preliminary environmental assessment west of County Road 19 and north of I-94 at an estimated cost of $4,000. Barthel seconded the motion. All voted aye. Mayor Potter returned as a memher of the Council. Anderson made a motion to adopt ORDINANCE #1994-4 entitled AN ORDINANCE AMENDING SECTION 3, PARAGRAPH A OF ORDINANCE 91-2 (AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE) as presented. The ordinance sets the fee schedule for permits and inspections as presented in the Uniform Building Code, 1988 Edition, and will become effective upon publication of the ordinance. Berning seconded the motion. All voted aye. The Council tabled setting a date for curbside collection of leaves and grass clippings until a later date. Mayor Potter appointed three committees to review the applications for City Administrator --Anderson and Barthel, Vetsch and Berning, and the mayor. Each committee will review the resumes and prepare a list of the ten most desirable candidates. The full Council will meet at 7:00 PM on September 20, 1994, to select the candidates to called for a first interview. Councilmember Barthel expressed his displeasure with the Park Board minutes from the last two meetings. He had been unable to attend Pither of the meetings and the minutes of those meetings retlect.ed his ''t.lneJcused" absen�-e. Mayor Potter appointed Vetsch as the alternate liaison to the Park Board. Barthel made a motion to withhold the final payment request from Meyer-Rohlin, Inc. for the 50th Street project in the amount of $8,721.52 and to issue Check #F8762 to Meyer-Rohlin, Inc. in the amount of $1,842.74 in final payment on Psyk's 5th Addition. Anderson seconded the motion. All voted aye. Anderson made a motion to discontinue payments for Dale's pager. Dale has indicated he feels the pager is unnecessary since he has received only two pages in the past six months --both from Linda. Vetsch seconded the motion. All voted aye. The meeting was adjourned at 11:30 PM. Michael Potter, Mayor Linda Houghton, Clerk RESOLUTION 1994 - 13 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA A RESOLUTION TO CHANGE THE RATES CHARGED FOR PARK SHELTER USAGE AND TO MAKE SAID RATES NONREFUNDABLE WHEREAS, the City Council is desirous of its citizens to utilize the City"s public park shelters; and WHEREAS, the City Council has determined that the rate structure for said use is not reflective of the cost incurred to the City for maintaining said facilities; and WHEREAS, the City Council has expressed a concern about those who reserve usage of the park shelter, only to subsequently cancel said usage; and WHEREAS, the City Council feels said cancellation causes insufficient usage of the park shelters by denying others usage of the shelters when said shelters are previously scheduled for use, only to be cancelled at a later time. NOW THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County, Minnesota does hereby establish the following rates for non -charitable park shelter rental: Resident: $150.00 per day ($100 damage deposit) Non -Resident: $300.00 per day ($100 damage deposit) Softball Leagues: $100.00 per team The City Council of Albertville, Wright County, Minnesota further establishes that these fees are nonrefundable. Adopted by the Albertville City Council this 19th day of September, 1994. Michael Potter, Mayor ATTEST: Linda Houghton, City Clerk c;�l0tlt[Lt�tt8061t�1911-13.t1! ._ September 9, 1994 THELEN ADVERTISING ■ MARKETING IN CREATIVE SERVICES Dale Powers City Administrator 55975 Main Avenue NE Albertville, MN 55301 Dear Dale: Thank you for the opportunity to discuss the brochure project with you and Catie last week. Per our discussion, I'm enclosing our preliminary estimate for the project. For your further consideration, following is a list of communities/organizations we've assisted in a variety of promotional matters: Paynesville Litchfield Montevideo Becker Albany , St. Cloud Chamber of Commerce St. Cloud Convention & Visitors Bureau St. Cloud Economic Development Partnership Melrose I've enclosed some samples for your perusal. Please return them at your convenience. If you have any additional questions or concerns, please don't hesitate to call. I look forward to hearing from you after your September 14 meeting. Sincerely, Ronn Paulson Account Manager 705 Mall Germain ■ St. Cloud, Minnesota 56301 612-253-6510 ■ FAX:612-253-0159 THELEN ADVERTISING■ MARKETING■ CREATIVE SERVICES Preliminary Estimate for DALE POWERS CITY OF ALBERTVILLE ECONOMIC DEVELOPMENT BROCHURE September 9,1994 Project Description Design and development of economic development brochure (8-1/2 x 11) for the city of Albertville. Includes design, mockup and formatting of approved text/copy supplied by client. Also includes creation of a simple map showing location of Albertville rela- tive to St. Cloud and the Twin Cities metro area. Additional copy editing as needed $1500 $75 / hr. Mechanicals/Pre-Press Mockup/art supplies $20 Estimate reflects using logo supplied as camera-ready art. No allowance for photos. Prin in 8-1/2 x 11 brochure, 2-color both sides. Stock/inks yet to be determined. Exact quote to be offered prior to printing. 1000 $1800-$2000 Preliminary Estimate Total Based on 1 hour additional editing, $1900 printing $3495 *Allow approximately 6 weeks for completion/delivery of project. Applicable state sales tax, courier and freight charges additional. 705 Mail Germain ■ St. Cloud, Minnesota 56301 612-253-6510 111 FAX: 612-253-0159 CITY OF ALBERTVILLE FINANCIAL STATEMENT September 1- September 15, 1994 Beginning Cash Balance September 1, 1994 INCOME (Sept. 1 - Sept. 15) Building Permits 13,757.36 Filing Fees 6.00 Interest Income 517.42 Lease Payment 475.00 Loan Payment (Fraser) 585.27 Police Aid 2,867.24 Refunds (Training) 225.00 Sewer/Storm Water 260.91 Special Assessment Paid 9,600.00 Title Search 10.00 Miscleannous Income 10.00 TOTAL INCOME 28,314.20 EXPENSES (Sept. 1 - Sept. 15) Check #'s 8731-8762 Void Check #8747 (approved 9/6/94) 24,771.62' PAYROLL PERIOD 8/24 - 9/6 Check # P1138 - Catie 112.16 Check # P1139 - Linda 810.70 Check # P1140 - Dale 580.75 Check # P1141 - Ken 881.70 Check # P1142 - Mike 612.51 Check #8763 - PERA 278.95 TOTAL EXPENSES 28,048.39 $433,351.05 Ending Cash Balance September 15, 1994 $433,616.86 INVESTMENTS: CD #9226 - Alb. Development Corp. matured 7/1/94 6,970.05 CD #8579 - matures 9/28/94 164,389.96 CD #8807 - matures 9/28/94 366,931.99 CD #9198 (Fire Dept) - matures 10/20/94 @ 2.68% 12,645.57 CD #9145 (Lions) - matures 10/20/94 @ 2.68% 19,842.12 CD #8925 - matures 11/30/94 111,916.95 Piper-Jaffray Investments (8/31/94) 975,948.27 TOTAL INVESTMENTS $1,658,644.91 CITY OF ALBERTVILLE BILLS TO BE PAID September 19, 1994 Check No. Vendor Reason Amount 8764 Albertville Auto Parts Oil Filter - F.D. 5.30 8765 American Nat'l Bank 88 GO Adv. Ref. Bond 181.00 8766 Anoka Technical College Firefighter I & II 210.00 8767 AT & T Maintenance 8/24-11/23 78.84 8768 Beacon Sports Products Two Pitchers Plates 41.41 8769 Becker, Ronald Reimburse Pump Rent 68.70 8770 Bistodeau, Jim Dirt - Lions Shelter 45.00 8771 Chouinard Office Produuts Office Supplies 68.90 8772 Communications Auditors Battery - LS #3 99.52 8773 Crow River News August Publications 73.14 8774 Custom Line Products Windows - CP Shelter 469.00 8775 Dellwo, Marie F. D. Reimbursement 37.50 8776 Diversified Inspections Services 6,000.89 8777 DJ's Totla Home Care Shop 103.56 424.61 WWTF 255.91 Streets 12.74 City Hall 5.60 Parks 43.60 Fire Dept. 3.20 8778 Don's Auto Service Fire Dept. Gas 85.87 8779 Dynamic Systems Repairs L.S. #1 291.10 8780 Feed -Rite Controls Testing 519.00 8781 Hackenmueller's St - Gas 27.68 126.34 Park - Gas 27.67 WWTF - Gas 27.67 WWTF - Sup. 2.01 C.H. Sup. 41.31 8782 Houghton, Linda Mileage - Courthouse 7.50 8783 8784 8785 8786 8787 8788 8789 8790 8791 8792 8793 8794 8795 8796 8797 8798 8799 8800 8801 P1143 P1144 P1144 P1145 Independent Testing JR's Pizza KD's Family Restaurant MedCenters Meyer-Rohlin, Inc. Monticello Animal Control Newman Traffic Signs NSP Northern NAC, Inc. Pat's 66 Precision Auto Repair Quality Flow Systems Randy Kramer Excavating RCM SEH, Inc. St. Michael Drug Vetsch Custom Cabinets Wright Recycling Beaudry, Denise Engstrom, Elaine Hansen, Kathy Vetsch, Jeanne Barthel Comm. Park 17.00 Election Meals 30.19 Elections Meals 33.71 October Group Ins. 546.29 Barthel Comm. Park 590.42 August Service 16.00 "No Trucks" signs 68.01 City Hall 282.90 1,177.44 Parks 169.72 WWTF 724.82 Snow plow & Trailer 116.06 Lights General 14.50 330.60 Sybrant 215.07 Sr. Housing 101.03 Gas - St. 46.28 138.84 Parks 46.28 WWTF 46.28 Repairs Chevy PU 447.82 Repair Flow Meter 119.00 Partial Payment #3 18,483.08 Soil Borings - BID 1,857.60 July Engineering 837.00 Disposable Camera 5.31 Election Booths 1,550.00 August 94 Service 600.00 Primary Election 73.15 Primary Election 79.63 Primary Election 83.51 Primary Election 80.92 P1146 Zachman, Charlene Primary Election 82.21 TOTAL BILLS $36,197.41 CITY OF ALBERTVILLE FOLLOW UP SHEET September 6, 1994 DATE ACTION TO BE TAKEN PERSON 9/6 Review feasibility of extending sanitary sewer Pete service to Hack's 9/6 Prepare a list of non -essential City equipment Staff to be sold by means of sealed bids 9/6 Respond to David Eide's concerns regarding septic Dale and waste issues from Hack's 9/6 Prepare a preliminary environmental assessment Pete for the area west of Co.Rd. 19 and north of I-94 9/6 Meet with Pete and Ron Guerts to review drainage Beming 9/13 problems on 50th Street and Becker property Potter 9/6 Set date for curbside collection of leaves ind om-Acl grass clippings 9/6 Contact legal department regarding meeting to Linda 9/8 reveiw applications for administrator position �g RESOLUTION 1994 - 14 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA A RESOLUTION TO CHANGE THE PER DIEM MEETING PAYMENT TO MEMBERS OF THE PLANNING AND ZONING COMMISSION, PARK BOARD, AND ECONOMIC DEVELOPMENT AUTHORITY, AS WELL AS ADDITIONAL CITY COUNCIL MEETINGS WHEREAS, the City Council is desirous of lay participation in the affairs of the City; and WHEREAS, the City Council has compensated those who do serve the City as members of the several advisory boards and commissions of the City; and WHEREAS, the City Council has expressed a concern about the variances in per diem payment among the various boards and commissions; and WHEREAS, the City Council feels a need for uniformity among these rates. NOW THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County, Minnesota does hereby establish a uniform rate of $20.00 per meeting for members of the City"s advisory boards, including any boards (permanent or ad -hoc) which the City may create in the future. Adopted by the Albertville City Council this 19th day of September, 1994. Michael Potter, Mayor ATTEST: Linda Houghton, City Clerk C:\V01D11L1\11$0LDT\1$94-14.[DM APPLICATION FOR NON -INTOXICATING MALT LIGLCRc LICENSE The uncer=_ion. certifies that it co molies with the Minnesota Statutes, Section :�ap,:i(jy, Subdivision 7, in that it qualifies as a "Bona Fide Club" within that Section. and t:-at this application makes petition for a limited license as a "Bona Fide Club" for a limited non -intoxicating malt liquor license. 1. Name of Applicant: rfj��C�G- C. Name and Address of President and Secretar.,, of Applicant-: _ Purpose for whic`7 funds derived will be used: C ,_date of activi.`_ies f C r which license __ rPr�oc_en, 5. Premises from which ncn-intoxicating malt liquor vjili be dispensed on said date: curs o{ oC.erat c^ on the date for w~,cam ,i,r^_tee c _ie^sr is requested - l Number Of previous license cttained this calendar year: ` B. Name, address, telephone number and position held with Ciub of perscr, signing this application.071 37= 01 C.-TE License fee cf 1 � O.CO per day is req;,,irec to acccmp.a^;: this application. NOTE: Applicant must appear in person before the City Council for approval of limited license. CATER: , S Signature of Apolicant(S) n � n C)S%197 1 CTI FFjd SPRINGSTED PUBLIC FINANCE ADVISORS Home Office 85 East Seventh Place Suite 100 Saint Paui, MN 55101-2143 (612) 223-3000 Fax: (612) 223-3002 September 12, 1994 Mr. Dale Powers, City Administrator City of Albertville P.O. Box 131 Albertville, Minnesota Dear Mr. Powers: Re: Issuance of Debt for Fire Station 120 South Sixth Street Suite 2507 Minneapolis, MN 55402-1800 (612) 333-9177 Fax: (612) 349-5230 16655 West Bluemound Road Suite 290 Brookfield, WI 53005-5935 (414) 782-8222 Fax: (414) 782-2904 6800 College Boulevard Suite 600 Overland Park, KS 66211-1533 (913) 345-8062 Fax: (913) 345-1770 1850 K Street NW Suite 215 Washington, DC 20006 22CO (202) 466-3344 Fax: (202) 223.1362 The following Appendix I and II show ,tax impact on various sizes of Residential and Commercial/Industrial Property. Appendix I shows a $450,000 General Obligation Fire Hall Bond which carries the General Obligation pledge of the City. Because this issue is authorized by a referendum vote, the Department of Revenue requires taxes to be levied on the basis of Market Value, this places a larger tax burden on the residential properties, but a lower borrowing costs would be incurred. Appendix II mows a $460,000 Fire Hall Lease Revenue Obligation Bond ijhich is back by annual lease appropriations. Since a lease transaction does not require a referendum vote, taxes are spread on Net Tax Capacity. This results in a smaller impact on residential properties, but higher borrowing costs. In addition you will find Appendix III & Appendix IV which are preliminary projections for $450,000 General Obligation Fire Hall Bonds and $460,000 Fire Hall Lease Revenue Bonds respectively which reflect the difference in cost to the City. In light of the above the City has two alternatives in the issuance of debt for the Fire Station. Additional differences in'the two obligations need to be discussed in detail with the City to determine the "best fit" in debt obligation for the City Mr. Robert Thistle of our offices will be contacting you shortly to discuss these alternatives at length. ncerely,4 David Drown D Vice President DD:wtw Enclosures (4) City of Albertville, Minnesota APPENDIX I $450,000 General Obligation Fire Hall Bonds Estimated Annual Tax Impact on Taxes Payable in 1995 1993/94 Estimated Market Value: $47,878,800 1993/94 Taxable Net Tax Capacity: $768,565 RESIDENTIAL HOMESTEAD PROPERTY Minnesota Property Class: 1 A *Estimated Taxable Tax Impact of Less: Impact of Net Impact of Market Net Tax $450,000 G.O. Fire $35,000 Current $450,000 G.O. Fire Value Capacity Hall Bonds Levy Hall Bonds Tax Rate Increase: 0.090% 11 4.550% $50,000 $500 $45.001 ($22.75) $22.25 75,000 780 67.501 ($35.49) $32.01 125,000 1,780 112.501 ($80.99) $31.51 150, 000 2,280, , ' 135.00 ($103.74) $31.26 COMMERCIAL/INDUSTRIAL PROPERTY Minnesota Property Class: 3A *Estimated Market Value Taxable Net Tax Capacity Tax Impact of Less: Impact of $450,000 G.O. Fire $35,000 Current Hall Bonds I Levy Net Impact of $450,000 G.O. Fire Hall Bonds Tax Rate Increase: 0.090% I 4.550% $100,000 $3,000 $90.00 ! ($136.50) ($46.50) 200,000 7,600 180.001 ($345.80) .($165.80) 300,000 12,200 270.001, ($555.10) ($285.10) 400,000 16,800 360.00 ($764.40) ($404.40) 500,000 21',400 450.00 $973.70 $523.70 *The Department of Revenue requires the levying of taxes for general obligation debt based on rather Market Value rather that on Net Tax Capacity. This in effect shifts the burden of taxes away from Commercial/Industrial property to Residential property. Prepared by SPRINGSTED Incorporated 13—Sep-94 F:\DATA\A\Albert.wkl City of Albertville, Minnesota $460,000 Fire Hall Lease Obligation Estimated Annual Tax Impact on Taxes Payable in 1995 1993/94 Estimated Market Value: $47,878,800 1993/94 Taxable Net Tax Capacity: $768, 565 RESIDENTIAL HOMESTEAD PROPERTY Minnesota Property Class: 1 A APPENDIX II Estimated *Taxable Tax Impact of Less: Impact of Net Impact of Market Net Tax $460,000 Fire Hall $35,000 Current $460,000 Fire Hall Value Capacity Lease Obligation Levy Lease Obligation Tax Rate Increase: 5.510% 4.550% $50,000 $500 $27.55 ($22.75) $4.80 75,000 780 $42.98 ($35.49) $7.49 125,000 1,780 $98.08 ($80.99) $17.09 150,000 2,280 1125.63 ($103.74) $21.89 COMMERCIAL/INDUSTRIAL PROPERTY Minnesota Property Class: 3A Estimated Market Value *Taxable Net Tax Capacity Tax Impact of $460,000 Fire Hall Lease Obligation Less: Impact of $35,000 Current Levy Net Impact of> $460,000 Fire Hali Lease Obligation Tax Rate Increase: 5.510% 4.550% $100,000 $3,000 $165.30 ($136.50) $28.80 200,000 7,600 $418.76 ($345.80) $72.96 300,000 12,200 $672.22 ($555.10) $117.12 400,000 16,800 $925.68 ($764.40) $161.28 500,000 21',400 $1,179.14 $973.70 $205.44 *The Department of Revenue requires the appropriation on lease obligation be spread on Net Tax Capacity rather Market Value. This in effect distributes the burden of debt more evenly between Residential and Commerical/Industrial property. Prepared by SPRINGSTED Incorporated 13—Sep-94 F:\DATA\A\Albert.wk2 City of Albertville, Minnesota $450,000 General Obligation Bonds (20-Year Issue) APPENDIX III Dated: 4- 1 -1995 Mature: 2- 1 First Interest: 2- 1-1996 Total Impact Year of Year of Principal 105% on Tax Levy Mat. Principal Rates Interest & Interest of Total Rate (1) (2) (3) (4) (5) (6) (7) (8) 1994 1996 15,000 4.50% 22,088 37,088 38,942 0.081 1995 1997 15,000 4.70% 25,830 40,830 42,872 0.090 1996 1998 15,000 4.85% 25,125 40,125 42,131 0.088 1997 1999 15,000 5.00% 24,397 39,397 41,367 0.086 1998 2000 15,000 5.15% 23,647 38,647 40,579 0.085 1999 2001 15,000 5.30% 22,874 37,874 39,768 0.083 2000 2002 15,000 5.45% 22,079 37,079 38,933 0.081 2001 2003 20,000 5.55% 21,261 41,261 43,324 0.090 2002 2004 20,000 5.65% 20,151 40,151 42,159 0.088 2003 2005 20,000 5.75% , 19,021 39,021 40,972 0.086 2004 2006 20,000 5.85% 17,871 37,871 39,765 0.083 2005 2007 25,000 5.95% 16,701 41,701 43,786 0.091 2006 2008 25,000 6.05% 15,213 40,213 42,224 0.088 2007 2009 251000 6.15% 13,700 38,700 40,635 0.085 2008 2010 25,000 6.25% 12,162 37,162 39,020 0.081 2009 2011 30,000 6.35% 10,599 40,599 42,629 0.089 2010 2012 30,000 6.40% 8,694 38,694 40,629 0.085 2011 2013 35,000 6.45% 6,774 41,774 43,863 0.092 2012 2014 35,000 6.45% 4,516 39,516 41,492 0.087 2013 2015 35,000 6.45% 2,258 37,258 39,121 0.082 TOTALS: 450,000 334,961 784,961 824,211 Bond Years: 5,440.00 Annual Interest: 334,961 Avg. Maturity: 12.09 Plus Discount: 6,750 Avg. Annual Rate: 6.157% Net Interest: 341,711 T.I.C. Rate: 6.292% N.I.C. Rate: 6.281 % 1993 Estimated Market Value $47,878,800 Total Levy (Average of Levy Years: 1994-2013) Average Tax Column 7: $41,211 Capacity Rate 0.090% Interest rates are estimates; changes may cause significant alterations of this schedule. The actual underwriter's discount bid may also vary. Prepared by SPRINGSTED Incorporated September 12, 1994 A\Lotuswys\Alber2.wk1 City of Albertville, Minnesota $460,000 Fire Station Lease Obligation (20-Year Issue) Dated: 4- 1-1995 Mature: 2- 1 First Interest: 2- 1 -1996 Year of Year of Levy Mat. Principal Rates (1) (2) (3) (4) Total Principal Interest & Interest (5) (6) APPENDIX IV Impact 105% on Tax of Total Rate (7) (8) 1994 1996 15,000 4.50% 22,616 37,616 39,497 5.139 1995 1997 15,000 4.70% 26,464 41,464 43,537 5.665 1996 1998 15,000 4.85% 25,759 40,759 42,797 5.568 1997 1999 15,000 5.00% 25,031 40,031 42,033 5.469 1998 2000 15,000 5.15% 24,281 39,281 41,245 5.366 1999 2001 15,000 5.30% 23,508 38,508 40,433 5.261 2000 2002 15,000 5.45% 22,713 37,713 39,599 5.152 2001 2003 20,000 5.55% 21,895 41,895 43,990 5.724 2002 2004 20,000 5.65% 20,785 40,785 42,824 5.572 2003 2005 20,000 5.75% 19,655 39,655 41,638 5.418 2004 2006 20,000 5.85% 18,505 38,505 40,430 5.260 2005 2007 25,000 5.95% 17,335 42,335 44,452 5.784 2006 2008 25,000 6.05% 15,847 40,847 42,889 5.580 2007 2009 25,000 6.15% 14,334 39,334 41,301 5.374 2008 2010 30,000 6.25% 12,796 42,796 44,936 5.847 2009 2011 30,000 6.35% 10,921 40,921 42,967 5.591 2010 2012 30,000 6.40% 9,016 39,016 40,967 5.330 2011 2013 35,000 6.45% 7,096 42,096 44,201 5.751 2012 2014 35,000 6.45% 4,838 39,838 41,830 5.443 2013 2015 40,000 6.45% 2,580 42,580 44,709 5.817 TOTALS 460,000 Bond Years: 5,613.33 Annual Interest: Avg. Maturity: 12.20 Plus Discount: Avg. Annual Rate: 6.163% Net Interest: T.I.C. Rate: 6.298% N.I.C. Rate: 1993 Net Tax Capacity Total Levy (Average of Levy Years: 1994-2013) Column 7: 345,975 805,975 846,275 *Column 8 "Impact on Tax Rate" is based on Net Tax Capacity Interest rates are estimates; changes may cause significant alterations of this schedule. The actual underwriter's discount bid may also vary. 345,975 6,900 352,875 6.286% $768,565 Average Tax $42,314 Capacity Rate 5.51 °o A\Lotuswys\AI Berl .wkl CITY OF COKA TO Le».clue of Cities Regional Meetin This memo serves as clarification of the costs associated with attendance at LMC meeting to be held in Coakto on Thursday, October 13th at the First Baptist Church. - League Registration fee is $10.00 for each attendee - Meal expense at $12.00 each attendee - Total Cost per attendee is $22.00 If you have questions, please call the City Offices at 286-5505. 255 Broadway Avenue South . P.O. Box 298 . Cokato, MN 55321 . 612-286-5505 Gres Certified Public 611 Walnut St. P.O. Box 417, Suite 1 Plaza Professional Bldg., 1111 Hwy.. 25 No. Accountants and Monticello, MN 55362 295-5871 Buffalo, MN 55313 682-1762 Business Consultants Borden Carlson 705 Central Ave. East, PO. Box 338, Suite A St. Michael, MN 55376 497-2I18 & Associates P.A. September 2, 1994 Dale Powers Administrator City of Albertville P.O. Box 9 Albertville, MN 55301 Dear Dale: Thank you for the opportunity to submit the following proposal to the City of Albertville for the 1994 City audit and the Albertville Firemen's Relief Association audit. We will perform the audit of the City of Albertville for the year ending December 31, 1994 for a cost of $6,250. This includes the preparation of the forms required by the state auditor and a management letter. This proposal is based upon the City providing us accurate and timely financial information. This engagement is conditioned on our understanding that the management will assume the City's full responsibility for the following: ► recording and reconciling all general ledger account activity before submitting the trial balance to us ' ►making all final adjustments to all general ledger accounts ► preparing all working papers and schedules in support of your balance sheet accounts - we'll assist with the format ►preparing schedules for revenue and expenditure accounts as requested This proposal is based on the content of the 1993 financial statements, anticipated cooperation from your personnel and timely receipt of copies of workpapers or other information requested from your previous auditors. Should a problem develop during our engagement or additional services be requested by the City, we will resolve these with you immediately before any additional costs are incurred. We propose to do the majority of the field work before March 15 and have completed reports to you by May 31. If a problem arises with this timetable we will inform you immediately. Members: Pflyate C —Pames Pfae(iee Sect— of Amefican Inmituic Mlnn xa &—ty of C.CftIf ,d Public .lel wnont, 11f Cer(ificd Public kcmntants City of Albertville September 2, 1994 Page 2 The Albertville Firemen's Relief Association is not required to have an audit. Since the Association has assets and liabilities under $200,000 the State Auditor's office requires the submission of Reporting Form LS along with an independent accountant's review opinion by March 31. We will prepare and review the financial information included within the financial section of Reporting Form LS for 1993 for $450 - $600. We can, however, perform an audit if the Council would prefer. We will perform an audit of the Albertville Firemen's Relief Association and prepare Reporting Form LS for $650 - $800. The quotes for the Firemen's Relief Association are based upon the Association providing us with summaries of the 1994 activities of both the general and special funds by February 15. The Association also must submit Schedules I and II for State Fire Aid Year 1996 to the City Council by August 1, 1995. We have assisted in the preparation of the forms in the past. Fees for this service would be based upon our hourly rate. We have the expertise in the Governmental Auditing area to serve you well. We are represented and actively participate on the Minnesota Society of Certified Public Accountants' "Governmental Auditing Committee." Gruys Borden Carlson & Associates P.A. has a long history of serving the City of Albertville as auditors and would like to reestablish that relationship. I have personally worked on the audits of the City of Albertville for seven years and would be the manager for the 1994 audit. Again, we appreciate the opportunity to present this proposal to you and would be happy to discuss this proposal with you personally. If you have any questions, please contact either Bob Carlson or me at 497-2118. Sincerely, pa,*"ttlax OIX Pat Krause, CPA