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1994-10-03 CC Agenda/PacketALBERTVILLE CITY COUNCIL AGENDA October 3, 1994 • 7:30 pm I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF CONSENT AGENDA ITEMS *Attached List IV. APPROVAL OF THE MINUTES *September 19, 1994 - Regular Meeting 7:45 pm V. COMMUNITY FORUM : 10 Minute Limit -John Vetsch: Curb Repair 7:55 pm VI. DEPARTMENT BUSINESS A. ENGINEERING -Bids for WWTP paving project -I-94 drainage project -Smoke Testing results -Dundee drainage -Hack's sewer -Other projects B. ADMINISTRATION • #Financial Statement (September 16-September 29) *Approve Bills (Check 4's 008B03-88201, P001153-P001157) *Zimmer Brothers lease -Speed limits on 50 St between La Beaux and Main: further clarification -Proposed amendment to JPA re: watermains -Change Order 7 (9/23/94) re: 1992-11B Improvement Project -Confirm staff hours -Fire Hall referendum update -Organized Collection update 9:00 pm VII. ADJOURN UPCOMING MEETINGS/IMPORTANT DATES October 4, 1994: Fire Hall Building Committee 6:00pm October 4, 1994: Public Hearing: Organized Collection 7:30pm October 10, 1994: EDA 7:30pm October 13, 1994: PZ Public Hearing: Simonson Lumber 7:30pm October 17, 1994: City Council Meeting 7:30pm October 20, 1994: Park Board 7:00pm October 25, 1994: Planning and Zoning 7:30pm ALBERTVILLE CITY COUNCIL CONSENT AGENDA ITEMS October 3, 1994 *Approval of the minutes: September 19, 1994 CC meeting #Financial Statement (September 16-September 29) *Approve Bills (Check Ws 008803-B9201, P001153-P001157) *Zimmer Brothers lease MINUTES CITY COUNCIL MEETING OCTOBER 3. 1994 CIOUNCILMEMBER.S PRESENT: Mayor Mike Potter; Councilmembers Sharon Anderson, Albert Barthel, Duane Berning, John Vetsch STAFF PRESENT: Interim City Administrator Dale Powers, City Engineer Pete Carlson The meeting was called to order by Potter @ 7:30pm. Berning/Anderson unanimous to approve agenda as amended. Anderson/Barthel unanimous to apprt3ve the following consent agenda items amended: *Financial Statement (September 16-29) *Approve Bills (Check Vs 008803-008820, P001153-P001157) *Zimmer Brothers lease *Minutes of the 9/19/94 regular City Council meeting COMMUNITY FORUM John Vetsch: (Vetsch stepped drawn from the Council table at this time to discuss his concerns.) Vetsch discussed with the Council the condition of the curb in front of his new house at 5618 Large Av NE. The curbing is uneven due to the settling of the soil after the placement of the sewer trunk line. Potter and Barthel stated that this is not a unique situation, and that the City has paid to raise curbing in the past. Carlson mentioned the fact that the City has a street, maintenance fund, and that, perhaps the City could do several projects at the same time, maybe when Doug Psyk`s contractor is in town. Vetsch said he is willing to contribute to the cost of the reconstruction. Carlson cautioned the Council to clarify the situation; work of the type envisioned for Vetsch should be placed in a different category than a total road reconstruction that can be assessed to the property owners. Vetsch needs a letter from the City to his mortgage company stating what the City will do about the curbing. The Council directed Powers to send such a letter. (Vetsch returned to the Council table.) Pat Adamski: Adamski addressed the Council concerning a situation involving a telephone answering machine message left by Powers concerning Adamski`s construction of a deck without the requisite permit. Adamski replayed the answering machine message for the Council. Adamski's concerns were that the message left by Powers was polemic; the City failed to respond to a request for information about the derivation of building permit fees; a certified letter was sent to him, instead of using first class mail delivery; and that City Hall was not open., during normal business hours, when he came in to pick up his permit. Potter responded that, after Powers conveyed the entire situation to him, he authorized issuance of certified mail to correspond to Adamski on this issue. Powers explained his side of the story, and, while apologizing again to Adamski for his misunderstanding of the answering machine message, defended his actions as proper and necessary to get a response. Powers further mentioned that the reason Adamski constructed the deck without a permit is that his neighbor put up a fence on the property line without a permit and without his consent. Adamski agreed with this assessment of the situation, and elaborated on the fence situation. Adamski concluded with the thought that it appears that, if one doesn't get caught, one can get away with anything. Potter responded that the City lacks the staffing to properly enforce the City's ordinances, and out of necessity relies on the goodwill and civic - mindedness of the public to perform in a lawful manner. Regarding the fence, Potter was unaware of the situation and indicated he would contact City Building Inspector Kevin Mealhouse about the situation. ENGINEERING WWTP Paving Project: Former City Engineer Norm Gartner reviewed with the Council bids for the paving project at the wastewater treatment plant (WWTP). Six (6) bids were solicited, and two (2) were received: Aero Asphalt and Buffalo Bituminous, Aero Asphalt was the low bidder; however, Gartner recommended rejecting all the bids for two reasons: each bid came in higher that the anticipated cost amount, and that Powers indicated that mere may be additional paving projects in 1995 that could be combined with this project, resulting in a lower per unit cost of the projects. Berning/Anderson unanimous to reject all bids for the WWTP paving project. I-94 Drainage Project: Carlson reviewed with the Council correspondence to him from MN/DOT District Agreements Engineer Lori Vanderhider regarding this project. Essentially, Vanderhider stated that, funding for this project will be available in FY 1996 (commencing 7/1/95) and that MN/DOT"s share of the costs will, most likely, be no higher than 25%. Carlson stated that he could try to negotiate a higher participation level out of MN/DOT, but the amount of documentation required, when combined with the tenuous nature of state funding, leads Carlson to believe the City would be better served by working with the 25% MN/DOT participation amount. Potter agreed,, citing documentation requirements, and mentioned that he was asked by the Frankfort Township engineer what the City is asking for in the way of Frankfort's participation. Potter mentioned that the City should negotiate with Frankfort for a mutually agreeable participation level. Carlson responded by stating that, while Frankfort's participation would be preferable, the City should proceed with the project irrespective of any other pending cost -sharing arrangements. Carlson noted that the time spent in negotiating with Frankfort could cause MN/DOT to pull their funding for the project, resulting in no net financial gain for the City. When asked by the Council when construction could begin, Carlson responded by saying it could start, at, the earliest, in spring -to -early summer 1995. Sanitary Sewer Smoke Test, Summary: Carlson reviewed with the Council the summary of the smoke test results of 9/14/94. Powers stated that the private property owners have been notified of the concerns and the requirement to correct the deficiencies. Ken had been previously instructed to seal the manhole on Lander Av NE adjacent to City Park. Dundee drainage: Carlson reviewed with the Council the drainage map submitted by Meyer-Rohlin on behalf of Jerry Theis of Dundee Nursery affecting the property between Main Av/Lander Av and 55/54 Sts. Carlson feels the drainage plan is unrealistic due to the flat grades on the swale. Powers informed the Council that Carlson discussed this issue last week with Theis, and that Theis was disappointed that Carlson would not do any "ad -hoc" engineering for him. Carlson agrees with the first of two points in correspondence to Theis from Thore Meyer of Meyer-Rohlin, but the elevations on the print are not accurate, leading to the insufficient grade. Carlson disagrees with Meyer on the second point of his letter regarding assessibility of the project. Carlson feels that this dispute is between two private property owners (Clemens Marx and Theis). This could become a City issue if the property owners petition the City for relief, in which the City could respond under the authority of Minnesota Statute 429. Barthel stated that maybe the City should just, wait until Theis wants the property to sell. Carlson responded that Theis is aware that no certificate of occupancy will be issued on new residential construction on his property until the drainage issue is resolved. Perhaps Marx should be instructed to proceed with his drainage plan independent of Theis. Powers recommended a letter be sent to Marx, with a copy to Theis, stating that this issue is between the two of them and, if Marx and Theis can't mutually resolve it, proceed on your own. The Council rejected that approach, and instead City Attorney Mike Couri to correspond with Theis on this issue. Specifically, the Council instructed Couri to advise Theis to submit an approved drainage plan within 30 days or Marx will be able to proceed can his own. Hack's sewer: Carlson discussed the situation regarding the malfunctioning of the septic system at Hackenmueller-s groceries/Gas/Liquors at 11854 NE 62 St. The preferred installation plan would be for a 12" sanitary sewer service that could serve adjacent properties to the east. There is a question of assessibility. Stating that "assessing is a matter of timing", in Hackenmueller's case the timing is too late, while for the other property owners it is too early. The City is in a Catch-22 in that the City can't afford to proceed with the project unless the property owners waive their rights to notice and a hearing, while the majority of property owners are not ready to develop their land and, consequently, may be averse to foregoing those rights. The Council discussed with Carlson the cost estimates for the project. Carlson indicated that the costs were assuming wet soil conditions, and that if the soil is dryer than anticipated the costs should be adjusted accordingly. Potter stated that the property owners are aware that the sewer service will increase their property values, so there should not be much opposition to any assessment costs. Powers was directed by the Council to set up a meeting with the property owners to discuss the "sewer only" option. I-94/CSAH 19 feasibility study: Carlson advised the Council that the Wright County Transportation Study will be completed soon, and their findings will have an impact on this issue. This is due to the fact that the property in question contains a "Type 3" wetland, which mandates a policy hierarchy of avoidance -mitigation -replacement. If the transportation study shows no significant need for a full -service access at I-94/CSAH 19, DNR most likely will not allow construction of the off -ramp and interior road network. Carlson further stated that, even with a positive response from Wright County, there are significant hurdles to overcome. MN/DOT requires a one - mile separation between interchanges on its rural network, and the distance between CSAH 19 and CSAH 37 is nine -tenths (.9) of a mile. Carlson intimated that the City may have to give up the interchange, or part of it, at CSAH 37. The effect this treatment will have on traffic patterns will have to be part of any environmental assessment worksheet (EAW) study. When asked by the Council when and how long the EAW study will take, Carlson relied that, if the study were to start. 11/1/94, it would take at least until 6/95 to complete. Vetsch stated a concern that the City needs to know how the CSAH 37 interchange will be affected before committing tot, he CSAH 19 interchange plan. Carlson replied that, the EAW study needs to analyze all potential situations that could impact traffic flow, so as to be able to answer questions from the public on this issue. Skin patching at Westwind: Carlson mentioned that City Public Works Working Foreman Ken Lindsay was interested in performing some skin patching of some of the local road network in the Westwind area, Carlson stated that this action would not be a waste of money, and that, from what he has seen of past skin patching Ken has done a good job. Other engineering issues: Potter asked Carlson about the condition of the land around Psyk's 6th addition, stating that it appeared to be quite wet out there. Carlson replied that the soil was worked on last. Thursday through Saturday, then farmed for two days after that, The soils.did not pass roll testing, and that for the roads the soil is too wet, for any class 5 to be laid down. A possible solution would be to scrape off some of the top "muck" to reveal a stable soil surface for class 5 and eventual paving and curbing. ADMINISTRATION Speed limits: a clarification: Powers reviewed with the Council correspondence to him from MN/DOT District Traffic Engineer Anthony J. Kempenich concerning speed limits on 50 St, The letter states that the previous conclusion (treat the roadway meets urban district criteria and, therefore, can be posted at 30 MPH) covered only the section of 50 St under the City's jurisdiction (between Main and Mac Iver Av's), The section of 50 St that is also known as CSAH 35 was authorized at, 45 MPH under a separate study performed earlier. Proposed amendment to JPA re: watermains: Powers reviewed with the Council the proposed amendment to the Joint, Powers Agreement establishing a regional water service. This amendment would transfer ownership of each member's watermains to Joint Powers, establish a depreciated surplus account for future watermain replacement, and prepare and present a five year capital improvement plan. Council discussion centered on the inappropriateness of the City agreeing with this amendment due to the fact that it benefits one member jurisdiction only. The amendment was never formally brought up for a vote. Change Order # 7 for the 1992-11B Improvement Project: Gartner discussed this change order and the reasons for the change. Part, of the problem, according to Gartner, was incorrect information contained on 15 year old prints of the project area. Vetsch mentioned that the City should not have to pay for costs associated with bad information provided by the City engineer. Powers asked Carlson to put this into perspective., and asked whether the final cost overrun of 1.08% is normal, high, or low for a project of this type. Carlson responded by saying that, assuming there were no substantive changes to the project, the cost, overrun seemed within the range of respectability. Anderson/Barthel unanimous to approve, with reservations, Change Order # 7 for Project 1992-11B. Staff Hours: Potter and Berning wished to discuss with Powers reported incidents of staying late at, the office and occurrences of no staffing during normal office hours at City Hall. Both elected officials had concerns about overtime. Powers gave a reply to the situation that, due to Council directives, there was an occasion that prompted him to stay until 10:45 pm one evening. This was due to leaving early the day before to attend to a personal matter that needed immediate attention. Powers further mentioned that, as a temporary employee, he has no vacation or sick time; as a result, when personal situations arise treat, need attention, he has to shift hours to meet the competing priorities. Anderson mentioned that employees have to earn vacation and sick time. Powers responded to Anderson by saying that, according to the City's personnel policy, vacation time starts accruing at six (6) months, and he has worked seven (7) months. Powers advised the Council, in addressing the "overtime" issue, that he had requested of the Council the ability to work as many hours as necessary to complete Council directives without being paid overtime. In other words, to get paid the same weekly wage, but put in more hours for that same wage. The Council turned him down. Addressing the reports of lack of staffing during normal City Hall office hours, Powers responded that with only two staff people at City Hall, rare situations occur that result in temporarily closing City Hall for a period of time. Powers stressed that these incidents were extremely rare, but are unavoidable. The Council was satisfied with Powers" response to the situation. Replacement Maintenance Department Worker: Powers discussed with the Council the results of the interviewing for the temporary maintenance worker position. Powers felt that all three candidates have their strengths and weaknesses, but recommended to the Council the hiring of Mike Koch of Albertville for the position due to the immediate needs of the City. Barthel/Vetsch unanimous to approve the hiring of Mike Koch as a temporary maintenance department worker., at a wage of $7.00/hour to start, with performance increases of 50 cents a hours every other pay period. "Turn Off The Violence": Potter discussed with the Council correspondence from the Wright County Attorney-s office regarding "Turn Back The Violence week. Anderson/Berning unanimous to approve a letter to the editor on this issue to be published in the North Crow River News. Anderson/Barthel unanimous to adjourn @ 10:45 pm. Mike Potter, Mayor Dale Powers, Interim City Administrator C:\WORDFILE\MINUTES\100394.CC CITY OF ALBERTVILLE FOLLOW UP SHEET September 19, 1994 DATE ACTION TO BE TAKEN PERSON 9/6 Review feasibility of extending sanitary sewer Pete 10/3 service to Hack's 9/6 Prepare a list of non -essential City equipment Staff to be sold by means of sealed bids 9/6 Respond to David Eide's concerns regarding septic Dale 9121 and waste issues from Hack's 9/6 Prepare a preliminary environmental assessment Pete for the area west of Co.Rd. 19 and north of I-94 9/6 Set date for curbside collection of leaves and Council 9/19 grass clippings 9/19 Get another price quote on the City's community Dale profile publication 9/19 Get a quote on a mail slot for City Hall Dale 9)29 9/19 Get quotes on 1994 Audit Report Staff 9/28 9/19 Prepare report on lift station malfunction Maint. q/23 Dept. ALBERTVILLE CITY COUNCIL September 19, 1994 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Sharon Anderson, Duane Berning, Albert Barthel (7:45 PM) and John Vetsch, City Clerk Linda Houghton Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: Community Forum: Norm Gartner re: parking lot at Wastewater Treatment Facility Administration: (1) Add set public hearing to discuss organized waste collection for October 4, 1994, at 7:30 PM to the consent agenda. ( 2 ) Pull ZiiTner Brothers 'ease from consent agenda until documentation is prepared. Andersonn made a motion to approve the agenda as amended. Vetsch seconded the motion. All voted aye. Berning made a motion to approve the minutes of the September 6, 1994, meeting as presented. Vetsch seconded the motion. All voted aye. Norm Gartner discussed the parking lot at the wastewater treatment plant with the Council. To comply with City ordinance the parking lot must be hard surfaced with curbing. Norm proposes to subcut the base 5" and to use a 5" overlay of bituminous. Because he anticipates that the total cost will be less than $15,000, the City does not need to bid the item but can rather obtain quotes from several blacktopping firms. If all goes well, the project should be completed by the end of October. If the Council wishes, Norm will proceed to get quotes on the parking lot. Anderson made a motion to authorize Norm to secure quotes on the parking lot surfacing for the Council to consider at the next meeting. Vetsch seconded the motion. All voted aye. Berning made a motion to adopt RESOLUTION #1994-13 entitled A RESOLUTION TO CHANGE THE RATES FOR PARK SHELTER USAGE AND TO MAKE SAID RATES NONREFUNDABLE. Vetsch seconded the motion. All voted aye. Potter made a motion to appoint Councilmembers Vetsch and 19erning to meet with the Planning Commission to discuss the Possibility of creating an R-1 zoning district. Councilmember Berning pointed out that Councilmember Anderson currently attends the Planning Commission meetings as the Council liaison and, therefore, only one additional Council member should be present at the Planning Commission meeting. Potter withdrew his motion. ALBERTVILLE CITY COUNCIL September 19, 1994 Page 2 of 5 Potter made a motion to appoint Councilmembers Anderson and Vetsch to meet with the Planning Commission to discuss a potential rezoning from R-3 to R-1. Kerning seconded the motion. All voted aye. The Council reviewed the proposal from Thel en Advertising for producing a brochure/community profile packet for the AEDP.. The Council directed Dale to secure at least another quote on the costs. Anderson made a motion to approve the Financial Statement for the period September 1 - September 15,1 994, as presented. Vetsch seconded the motion. All voted aye. Anderson made a motion toyapprove payment of Check #'s 8764- 8801 and payroll check #'s 1143-1147 as presented. Vetsch seconded the motion. All voted aye. Anderson made a motion to adopt RESOLUTION #1994-14 entitled A RESOLUTION TO CHANGE THE PER DIEM MEETING PAYMENT TO MEMBERS OF THE PLANNING & ZONING COMMISSION, PARR BOARD AND ECONOMIC DEVELOPMENT AUTHORITY, AS WELL AS ADDITION CITY COUNCIL MEETINGS. Vetsch seconded the motion. All voted aye. Anderson made a motion to approve the Non -Intoxicating Malt Liquor License for the Albertville Lionesses at City Park Park Shelter on September 30, 1994, from 5:00 PM to 12:00 PM. Vetsch seconded the motion. All voted aye. Anderson made a motion tc approve the Non -Intoxicating Mal} Liquor License for the Albertvillm Lions at City park on October 8, 1994, from 2:00 PM to 12:^G pm. Vetsch seconded the motion. All voted aye. Fire Chiet' Dave Vetsch reviewed the bids for the 2000 gallon tanker truck with the Council. The five bids received are as follows: Central Sales Apparatus $43,995.00 Ford Chassis 39,085.00 GMC Chassis 39,852.00 Clarey's Braatz Apparatus 37,175.00 Chevy Chassis 40,950.00 International 44,542.00 Hoglund Bus Company Chassis Only 43,059.40 42,501.94 - ALBERTVILLE CITY COUNCIL September 19, 1994 Page 3 of 5 43,043.23 Iten Chevrolet Chevy Chassis 39,948.00 Toyne Apparatus 46,095.00 GM Chassis 38,624.00 Vetsch reported that several firemen drove to Mabel, Minnesota, to look at the apparatus supplied by Clarey's and found that the apparatus was acceptable. Additional options to be added to the base bid are as follows: Roll -up Door 575.00 Hose Reel 1,500.00 Adjustable Shelves 350.00 Chi et Vetsch recommended the apparatus bid f the '�_ water tanker be awa-rded t_C Clarey's Equipment f omrany in the b?se amoi-int of ,' 37, 175, wi *h the ,above additi oval i optons, for a tnt-a - e-o elf $39,500. -- - Chie± Vetsch recommended that Council accept the bid from Hoglund Bus Company in the amount of $43,059 for the International chassis, Series 4900. The Fire Department is making the recommendation to purchase this chassis because this chassis has better driver visibility, a shorter turning radius, and the radio equipment is mounted within the truck. Potter made a motion to award the bid for the purchase of a 2000 gallon water tanker chassis to Hoglund Bus Company in the amount of $43,059.40 and the apparatus bid to Clarey's Safety Equipment in the amount of $39,600. Total cost of the vehicle and equipment is $82,659.40. Vetsch seconded the motion. All voted aye. The Council viewed the brochure for a drop box that Dale had received. The Council directed Dale to get a quote on having a slot inserted in the doorway entrance to City Hall before the Council will make a decision on a drop box or slot. The Council discussed a new fire hall. The Council viewed the financing options as prepared by Springsted. Appendix 1 shows tax impact on a $450,000 General Obligation Fire Hall Bond. Appendix II shows the tax impact on a $460,000 Fi_e Hall Lease Cbligation. Under tha general obiigatian bond, which is authorized by a re`erendum vote, taxes are levied on the baois of Market Value. This plans a larger tax burden on the res,.-?ential properties, but l ow -r borrowing corta are incu_re;:'. . The ?ease Revenue Obligation nn Son(4 is ba•^kPd by annual lease ap rorriations. Since the lease ALBERTVILLE CITY COUNCIL September 19, 1994 Page 4 of 5 transaction does not require a referendum vote, taxes are spread on Net Tax Capacity, which results in a smaller impact on residential properties, but higher borrowing costs. Councilmember Vetsch indicated that he feels the Council should proceed with building the new fire hall under a lease/purchase option that does not require a referendum vote. He indicated that by holding a referendum, the project will be delayed until next spring at the earliest. Both Councilmembers Berning and Anderson feel that a referendum should be conducted. Vetsch made a motion to have the City proceed with the construction of a new fire hall without a referendum vote. Potter seconded the motion. Vetsch and Potter voted aye. Berning, Anderson and Barthel voted no., The motion failed. Anderson made a motion to conduct a referendum on November 8, 1994, the date of the General Election, to determine if the City should construct a new fire hall and negoitate the sale of $460,000 General Obligation Bonds to pay for the construction . Barthel seconded the motion. Anderson, Barthel and Berning voted aye. Potter and Vetsch voted no. The motion carried. Anderson made a motion to set a special Council meeting with a representative of Sprir_gsted to discuss the options of financing a new fire hall for Thursday, September 22, 1994, in order to prepare the ballot language for the referendum vote. Berning seconded the motion. All voted aye. Mayor Potter reported that he will be attending the LMC Regional meeting at Cokato on Thursday, October 13 at a cost of $22.00. Any other Council member who wishes to attend the meeting should notify the office. The Council received a quote from Pat Krause of Gruys Border & Carlson for preparing the 1994 audit report. The Council directed staff to get quotes from several other firms for the Council to consider before a decision is made. Anderson made a motion to set October 24, 1994, as the date of the curbside collection of grass clippings and leaves. Dale has located an area farmer who will allow the clippings and leaves tb be dumped on his property. Berning seconded the motion aye. . All voted Berning made a motion to conduct a public hearing on Tuesday, October 4, 1994, at 7:30 PM for the purpose of considering organized waste collection. Vetsch seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL September 19, 1994 Page 5 of 5 The Council directed the maintenance department to prepare a report on the lift station malfunction which occurred the evening of Friday, September 9th to be presented at the next Council meeting. The meeting adjourned at 9:00 PM. Michael Potter, Mayor Linda Houghton, Clerk 11 *t tkNESOp. s� y0 - Q P4 OF TaPN4 September 21, 1994 Minnesota Department of Transportation District 3 . 1991 Industrial Pk. Rd. Baxter, Minnesota 56401 Quality Service Through Individual Commitment Pete Carlson City of Albertville Engineer SEH 113 South Fifth Avenue St. Cloud, MN 56302 In reply refer to: S.P. 8680-126 (I-94) Albertville Special Agreement Dear Mr. Carlson: (218) 828-2460 The above referenced project precipitated as a result of a failed tile line in 1990. It is my understanding that a portion of the failed 18-inch tile was replaced with an eight -inch the as an emergency measure. This project was to provide a permanent solution to potential flooding in the City of Albertville. Mn/DOT's participation in this project is based on our desire to protect I-94 from any damage due to high water or flooding. Three alternatives to address the flooding issue were identified in a September 16, 1.990 report prepared by Hakanson Anderson Associates, Inc. The City of Albertville had retained Meyer-Rohlin, Inc. 'to develop this project. Delays in project development were experienced due to lack of agreement between the City of Albertville and Frankfort Township as to the proper fix and participation levels. In April of 1993 the City of Albertville decided to move ahead with the project regardless of whether an agreement could be reached with Frankfort Township. The alternative that Meyer-Rohlin was pursuing was routing the flow south to a city system. On August 30, 1993, Meyer-Rohlin submitted a layout, computations, and cost estimate. Comments on this submittal were sent to Meyer-Rohlin on September 20, 1993. It is my understanding that part of the existing drainage system was established or constructed by the drainage authority and that Frankfort Township accepted ownership of the tile when placed. If this is correct, the applicability of ditch law to the rerouting of this flow will also need to be determined. Funding for this project will be available in Fiscal Year 1996 (July 1, 1995 through June 30, 1996). Prior to beginning design a meeting should be scheduled to discuss the agreements process as well as plan preparation. An Equal Opportunity Employer Pete Carlson September 21, 1994 Page 2 Enclosed are several documents that give a history of this project. If you have any questions, do not hesistate to contact me at (218) 828-2454. Sincerely, Lori Vanderhider District Agreements Engineer Enclosures: Agreements Guidelines Letters (3) Layout Comps > Report ' Plan Sheets cc: City of Albertville - P.O. Box 131, Albertville 55301 Frankfort Township - 12239 NE 44nd Street, P.O. Box 113, St. Michael 55376 LV:rjn law iEW MEMORANDUM WHE" ---- ❑ ST. PAUL. MN ❑ MINNEAPOLIS. MN `.477. CLOUD. MN CHIPPEWA FALLS, WI MADISON, WI TO: Dale Powers City Administrator Albertville, MN FROM: Peter J. Carlson, P.E. DTG City Engineer DATE: September 21, 1994 RE: Sanitary Sewer Smoke Test Summary SEH No. A-ALBEV 9501.00 1 On Wednesday, September 14, 1994, a smoke test of the sanitary sewer was completed in the following areas: 1. Main street between 54th Street NE and 60th Street NE. 2. Large Avenue between County Road 37 and T.H. 94. 3. Lander Avenue between 55th Street NE and 58th Street NE. 4. 60th Street between Lambert Avenue NE and Main Street. Clear water inflow was found in the following areas: 1. At 5439 54th Circle, a sanitary sewer service cleanout was found improperly capped. The home owner should be directed to cut off the cleanout approximately l lh feet below the surface and glue a new cap on the cleanout. 2. The sanitary sewer manhole on Lander Avenue adjacent to the City Park is not watertight, and is allowing groundwater into the sanitary sewer system. This manhole should be sealed. 3. At 6041 Large Avenue, a private manhole containing a backflow preventor valve is not watertight and is allowing groundwater into the sanitary sewer system. This manhole should be sealed or eliminated from the system. 4. A steady stream of water is flowing from Don's Auto sewer service at 11438 County Road 37. During the smoke test, smoke exited the sewer cleanout but not the building's vents. When water was turned on in the building, the water flow into Mr. Dale Powers Page 2 September 20, 1994 blockage or a break in the sewer service between the building and the cleanout. The property owner should be directed to cleanout the service. With the service clean, we should be able to determine if the steady stream of water flowing in the service is groundwater infiltration. The above described problem areas can be corrected relatively easy and inexpensively. Once these problems are corrected, the wastewater flow into the Treatment Plan can be monitored to determine if there has been an affect on the quantity of wastewater flow. djg c: Linda Houghton, City Clerk Ken Lindsay, Public Works Superintendent (G:1ALB E V\CORRISE-20A.94) Adir AJ��' MEMORANDUM ❑ ST. PAUL, MN ❑ MINNEAPOLIS, MN ® ST. CLOUD, MN ❑ CHIPPEWA FALLS WI ❑ MADISON, WI TO: Dale Powers City Administrator Albertville, MN FROM: Peter J. Carlson, P.E. �fG City Engineer DATE: September 26, 1994 RE: Grading and Drainage Plan Dundee Property SEH No. A-ALBEV 9501.00 I have completed my review of the grading and drainage plan for the above referenced property, and have the following comments: 1. The grades for the proposed Swale are too flat. It is very difficult for a Contractor to grade a swale this flat and not create low spots where water will pond. A swale with grades this flat typically will not dry out, thereby creating maintenance problems. 2. This plan requires grading on property owned by others. An agreement would have to be made with the affected property owner. 3. There is not enough information on this plan to determine if grading the lot as proposed would create a drainage problem for the property to the north. Existing elevations .of the property to the north should be shown. The above stated comments should be addressed and the grading plan resubmitted for review. djg c: Linda Houghton, City Clerk Mike Couri, City Attorney (GAALBEV\CORR\SE-26A.94) MEYER-ROHLIN, INC ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N., Buffalo, Minn.55313 Phone 612 - 682-1781 September 28, 1994 Mr. Gerald Theis 16800 Highway 55 Plymouth, MN SS446 RE: Grading & Drainage Plan Albertville, Minnesota Dear Mr. Theis: In reference to the September 26, 1994, letter from Peter Carlson, City Engineer for Albertville, to Mr. Dale Powers, City Administrator, a copy of which is attached, we would like to make the following comments: 1. The proposed drainage swale is at the approximate grade that has been in existance for many years. To approach the desireable grade of 1% would necessitate the raising of the swale approximately two feet at your rear lot line, resulting in a blockage of the drainage from the abutting northerly lots that currently drain onto your lot. 2. If the 1% grade criteria is to be followed, it would appear the only solution would be the installation,of a catch basin on the southeast corner of your lot over the existing storm sewer. This should be installed by the City of Albertville with the costs being assessed to all benefitted properties that drain into this catchbasin. If you have any questions, please do not hesitate to contact me. Sincerely, MEYEVROHLIN, INC. 'Phore Meyer Profession Engineer cc: Peter Carlson, S.E.H. Dale Powers, City of Albertville Mike Couri, City Attorney File S-93270 Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor =SEN MEMORANDUM ❑ ST. PAUL, MN ❑ MINNEAPOL/S MN ® ST. CLOUD, MN ❑ CHIPPEWA FALLS WI ❑ MADISON, WI TO: Dale Powers City Administrator Albertville, MN FROM: Peter J. Carlson, P.E. k City Engineer DATE: September 26, 1994 RE: Sanitary Sewer Extension Along T.H. 94 North Frontage Road SEH No. A-ALBEV 9501.00 As directed by the City Council, I have completed my review of the sanitary sewer extension along the north frontage road of T.H. 94. This sewer extension has been requested by the Hackenmueller's, to serve their property on the north side of the frontage road, at the intersection of CSAH 37. A feasibility report, dated September 10, 1993, outlined the size and cost estimate for this sewer extension. This sewer would serve all the property along the frontage road, as well as all the remaining developable property currently within the City. The construction cost was estimated at the time to be $50,000. In reviewing recent construction costs of similar projects, it appears the previous cost estimate was low. The cost to extend the sanitary sdwer is now estimated at $68,500. An 8-inch sanitary sewer extended to serve only the Hackenmueller's property is estimated at $35,000. Other property along the frontage road would benefit from this sewer extension. However, these properties do not appear ready for development and, therefore, would be difficult to assess any cost at this time. Conclusions and Recommendations: 1. The cost to extend sanitary sewer to serve only the Hackenmeuller property is prohibitive. 2. Other properties benefitting from this sewer extension could be assessed their share of the construction cost. However, this assessment would probably be deferred until development occurs. Page 2 September 26, 1994 3. The sanitary sewer extended should be sized and constructed to provide service for the properties along the frontage road, as well as all the remaining property in Albertville north of T.H. 94. 4. A meeting should be held with potentially affected property owners to determine what their time tables are for development. djg c: Linda Houghton, City Clerk (G: W LBEV\CORMSE-26B.94) - _ MVTL L4B6kAT0R1ESp:`IAC.''�� P.O. BOX 249, 1126 N. FRONT STREET NEW ULM, MN 56073-0249 PHONE (507) 354-8517 WATS (800) 782-3557 FAX (507) 359-2890 WE ARE AN EQUAL OPPORTUNITY EMPLOYER KEN LINDSEY CITY OF ALBERTV= PO BOX 131 ALBERTVILLE MN 55301-0131 Sample Description: HACKS Report Date: 26 Sep 1994 Lab Number: 94-L19071 Work Order #: 19-2676 Account #: 060003 Date Received: 22 Sep 1994 Analyte Method Date Analyzed Result MDL Fecal Coliform, MF 9222D 9/24/94 5000 per 100mL ANALYSIS COMPLETED BY MVTL FOR FEED -RITE CONTROLS �11 data for this re�ortp has been��rov�d )iV'1Za LboratQiana�emen. MVT wnntees t x v the arts sts done tllc sam le sutwort for testrttg. riot posse a (or . T w guannta t a tat rew l t on a pa cutar camp a will be the same on airy ,,her sample unless all corditw affecting the sample are the same, including sampling by MV L. As a mutwl ptotectwn to clicros, the public and ourxlves, all reports are submitted as the cunftd—wd property d clients. and autlwr—twn (or publww— of statements, conclusions or c•tracts fmm or maardine our reports is reserved pendina our wrtnen apprVval. CITY OF ALBERTVILLE FINANCIAL STATEMENT September 16 - September 29, 1994 Beginning Cash Balance September 16, 1994 $433,616.86 INCOME (Sept. 16 - Sept. 29) 3.2 Licences 10.00 Building Permits 2,930.06 Dog Licenses 10.00 Reimbursement (Parkside) 2,504.00 Sewer/Storm Water 405.42 Special Assessment Paid 22,070.58 Title Search 20.00 Misc. (Postage Credit) 85.40 TOTAL INCOME 28,035.46 EXPENSES (Sept. 16 - Sept. 2.9) Check Vs 8764-8801 & P1143-P1146 (approved 9/19/94) 36,197.41 PAYROLL PERIOD 9/7 - 9/20 Check # P1148 - Catie 24.00 Check # P1149 - Linda 810.70 Check # P1150 - Dale 708.71 Check # P1151 - Ken 881.70 Check # P1152 - Mike 612.50 Check #8802 - PERA 363.87 TOTAL EXPENSES _ 39,598.89 Ending Cash Balance September 29, 1994 $422,053.43 INVESTMENTS: CD #9226 - Alb. Development Corp. matured 7/1/94 CD #8579 - matures 9/28/94 CD #8807 - matures 9/28/94 CD #9198 (Fire Dept) - matures 10/20/94 @ 2.68% CD #9145 (Lions) - matures 10/20/94 @ 2.68% CD #8925 - matures 11/30/94 Pi.per.-Jaffray Investments (8/31./94) TOTAL INVESTMENTS 6,970.05 164,389.96 366,931.99 12,645.57 19,842.12 111,916.95 975,948.27 $1,658,644.91 CITY OF ALBERTVILLE BILLS TO BE PAID October 3, 1994 Check No. vendor Reason _ AMpunt 8803 American Nat'l Bank 89 GO Ref Bond 243.50 8804 Clarey's Safety Eq. Repair Pumper 953.00 8805 Feed -Rite Controls Testing 408.00 8806 Gopher State OneCall August Locates 5.25 McIntosh, Kevin 94 Park Board Mtgs 105.00 8808 Meiny's Diggers Repair water line 607.35 City Park 8809 Minnegasco C.H. 13.57 19.02 Park 5.45 8810 Monticello, City of July & August Animal 243.00 Control 8811 NSP Street Lights 1,897.19 8812 Pitney Bowes Postage Machine 43.00 8813 Precision Auto Repair Repair Ford Truck 1,048.60 8814 Radzwill Law Office September Legal 752.00 8815 Sentry Systems Monitor Park Shelter 60.51 Alarm 881.6 United Telephone C. H. 251.55 277.73 Park 26.18 8817 Valerius, Eugene Mileage - Mabel; MN 97.50 881.8 Widmer, Tnc. Payment #7 (Sewer 57,066.41 Replacement Proj) 8819 Wr. Co. Sheriff August Police 3,710.83 8820 Wr. Co. Treasurer 2nd Half. Taxes 6,759.18 P1153 Anderson, Sharon P1154 Barthel, Albert P1155 Berning, Duane September Council 143.14 September Council 106.05 September Council 143.14 P1156 P1157 Potter, Michael Vetsch, John September Council September Council TOTAL BILLS 207.79 106.20 $75,003.39 1 •�fi it ; : 4; +�`` i k. >,It 9._ `fit. •.eft r3 r �. a .tsi• .� t- a{ .: �• 'Z a II .1• t Y This Agreement, Made this day of 1994, by and benwen the City of A1benW1k- parry of the first pan, Lessor, and Kenneth 2immner and Harold Vnvw, parry of the second part, Lessee: W7771+ESSEM, That said parry of the Jlrst pan. to consideration of the rena and covenants heridnajter mentioned, does hereby Denise. Lease and Let unto the said parry of the Second pan. and the said party of the second part does hereby hire and take Jt'om the said of the first pan, Atfoilowing described premises, situated In the County of Wright and Stateo Minnesota, as jbUows. Government Lot 10, Section 36, Township 121, Range 24, Wright County, Minnesota, except the South 520 feet therefrom, containing approximately '19 acne. A schematic drawing of the property involved in this lease is attached hereto as Exhibit 'A.' TO HAVE AND TO HOLD, The said premises just as they are, without any liability or obligation on the part of said Lessor of making any alterations, improvements or repairs of any kind on or about said premises for the term of April 1, 1995 from March 31, 1996, for the following purposes, to -wit: Agricultural production, said lease subject to the terms below yielding land paying therefor the rent of nine -hundred fifty Dollars (5950.00). And the said Lessee does covenant to pay the said rent in two equal payments to -wit: The sum of $475.00 on or before the April 1, 1995 and $475.00 on or before September 1, 1995, and that said Lessee will keep and maintain the said premises during the aforesaid term, and quit and deliver up the said premises to the said Lessor peaceably and quietly at the end of the aforesaid term or at any previous termination thereof for any cause, in as good order and condition and state of repair, reasonable use and wearing thereof and inevitable accidents excepted, as the same now are or may be put into the said Lessor. Lessee further agrees to give Lessor written notice thirty days before the expiration of this lease of its intention to vacate at the end of this lease, otherwise Lessor will have option of continuing this lease for one year from such expiration without notice to Lessee and on the same terms as herein written. The said Lessee will not rake or suffer any waste thereon or thereof, and will not assign or underiet said premises or any part thereof without the consent of said Lessor written and signed on the back of this lease. Said Lessee also agrees to replace all glass broken on said premises during said term, and pay for all the city water used thereon during the same time, and not to use said premises nor any part thereof for any hazardous propose, nor introduce any hazardous chemicals or substances onto the premises. And if said monthly payments, whether the same be demanded or not, are not paid when they become due; or if said leased premises shall be appropriated to or used for any other purpose or use than is hereinbefom specified; or if any liquor, gambling or any other immoral Practices are allowed on said premises, or any damage or waste shall be made thereon; or if any part of said premises shall be underiet or this lease be assigned without the consent of said Lessor on the back of this lease as above specified; or if any term, condition, or covenant of this lease on the part of said Lessee to be by said Lessee kept or performed, shall be violated or neglected, then and in either of said cases the said Lessee does hereby authorize and fully empower said Lessor or Its agent to cancel and annul this loam at once, and to re-enter and take Possession of said premises immediately, and by force, if necessary, without any previous notice of intention to re-enter, and remove all persons and their property therefrom, and to use such force and assistance in effecting and perfecting such removal as said Lessor tray deem advisable to recover at once foil and exclusive possession of all said demised premises, whether in possession of said Lessee or of third persons, or vacant; to said Lessor or its agent may at its option at any time after such default or violation of condition or covenant, re-enter and take possession of said premises, without such re-entering working a forfeiture of the arts to be paid and the covenants to be kept by Lessee for the full term of this lease. The City of Albertville (*City) reserves the right to use the field road to gain access to the well and rip wrap storage area of its wastewater disposal site. Lesee understands and agrees 44 L i >%{(��1,�, i 7t F.,� ��. • 1 ram/ ( L V f ` /h 4: Y' 4L that than is a wastewater treatment site on adjoining property, that I come will be responsible for any damage done to said property in the event that the Lessee's use of the demised property extends beyond the boundaries indicated on the attar ed Exhibit 'A.' Lessor makes no representation a to the total amount of tillable acreage, and Lessee is relying upon its own inspection in connection with the determination of the same. The annual rental is not based on an arsenate assessment of the total tillable acreage. Lessee will be responsible for removal of all noxious weeds on the premises. Lessor is not responsible for any damage to Lessee's equipment used in and about the subject property. Lessee shall cultivate said premises in a careful and husband -like manner and shall commit no waste or damage to the premises. Lessee agrees to indemnify and hold Lessor harmless from any claims by Lessee or third parties resulting from the actions of Lessee or Lessee's employees, agents or representatives on the premises. AND II' IS MLrrUALLY AGREED, That all the covenants, terms, and conditions of this lease shall extend. apply to and firmly bind the heirs, executors, administrators, and assigns of the respective parties hereto as fully as the respective parties are themselves bound. IN TESTIMONY WHEREOF, Both parties have hereunto set their hands and seals the day and year first above written. CITY OF ALBERTVILLE, LESSEE, 7 Mayor 7 Kenneth Zimmer Clerk Harold Zimmer State of Minnesota ) ) ss. County of Wright ) On this day of 1994, before me, a notary public within and for said County, personally appeared Mike Potter and Linda Houghton, to me known to be the Mayor and Clerk, respectively, of the City of Albertville, and who executed the foregoing instrument, and acknowledged that have executed the same as their free act and deed. Notary Seal State of Mmnesota ) ) u- County of Wright ) On this day of , 1994, before me, a notary public within and for said County, personally appeared Kenneth Zimmer and Harold Zimmer, to me known to be the persons described in and who executed the foregoing instrument, and acknowledged that have executed the same as their free act and deed. Notary Seal vv /. TOTPL P.33 0\NNESO,,! nf� ZO M a stir �� OF TRPa September 23, 1994 Mr. Dale Powers City Administrator P.O. Box 131 Albertville, MN 55301 Minnesota Department of Transportation District 3 1991 Industrial Pk. Rd. Baxter, Minnesota 56401 Quality Service Through Individual Commitment In reply refer to: Speed Zoning on 50th Street in Albertville - Wright County Dear Mr. Powers: (218) 828-2460 I would like to provide additional information in order to clear up the apparent confusion from my August 19, 1994 letter. The intent of the August 19th letter was to address the speed limits on the roadways under the City of Albertville's jurisdiction. The section of 50th Street which is under county jurisdiction (C.S.A.H. 35) was authorized through an earlier, separate study and was determined to be 45 miles per hour. Only the section beyond the county state aid highway system was determined to be an urban district and, therefore, the 30 mile -per -hour speed is appropriate there. We apologize for the confusion that this may have caused; however, there was no intention to modify the speed limit on C.S.A.H. 35. If you have any questions on this, feel free to call to discuss. Sincerely, Anthony J. KerWenich District Traffic Engineer cc: Wayne Fingalson - Wright County AJK:mc An Equal Opportunity Employer WATERIVIAIN REPAIR AND REPLACEMENT POLICY History The Joint Powers Water Board's original operating agreement and subsequent amendments do not explicitly spell out a method or mechanism for the replacement of watermains. It appears the ownership of the watermains was assumed to remain with each community. The opinion of ownership of the watermains varies with each community. The Board has been taldng responsibility for repairs to the watermains. The responsibility for replacing watermains is a question that has been debated for several years. From a fiscal view, the entity that repairs the watermain is the entity that should control the prioritization, funding, and scheduling of watermain replacement. An entity that is charged with both the repair and replacement can make a fiscally responsible decision to replace a failing watermain. For the Joint Powers Water Board to have the responsibility to both repair and replace watermains, the following items need to be created: 1. Depreciated Surplus Account. 2. Capital Improvements Plan 3. Amendment to Operating Agreement Depreciated Surplus Account A Depreciated Surplus Account is an account where funds are accrued to replace items that have outlived their useful lives. In a utility system budget, one item should include depreciation of the system. Each year the depreciation dollar amount should be accrued for the replacement of the system. The Board is indirectly accruing funds for replacement of watermains. Capital Improvement Plan The Board needs to prepare a Capital Improvement Plan which would determine the annual depreciation of the entire water system, identify system improvements, prepare planning level costs for system replacements and improvements expected for the next five years. This plan will be used as the basis for budgeting and prioritizing projects. Amendment to Operating Agreement Amending the Operating Agreement is essential in charging the Board with the responsibility for both repair and replacement. It is also essential that this charge be accompanied with the authority to determine what replacements are needed and when the work will be performed. The Amendment would dilate that the Board establish a Depreciated Surplus Account and prepare and maintain a Five Year Capital Improvement Plan. _ 745/000-2617.wo The Amendment should also explicitly address the ownership of the distribution system. It is clear that the communities are corA=ned that the Amendment provide for equitable treatment of all the member communities. An idea that may prove acceptable is as follows: All water system facilities constructed since the origination of the Board are owned by the Board. 2. Any watermains replaced by the Board shall then be owned by the Board. 3. If the Board is dissolved in the future, each community shall purchase the parts of the water system contained within their boundary at present value, the Board shall satisfy its debts, and the balance (whether asset or liability) shall be shared equally among the four communities. 7431000-2617-wp AMENDMENT TO AGREEMENT DATED AUGUST 1, 1977 REGARDING REPAIR, REPLACEMENT, UPGRADE, AND INSTALLATION OF UTILITY SYSTEM WHEREAS, the Cities of Albertville, Hanover, and St. Michael, and the Township of Frankfort entered into a Joint Powers Agreement dated August 1, 1977 "Agreement"), pursuant to Minnesota Statute Section 471.59, for the operation of a utility system; and WHEREAS, the entity established by said Agreement is known as the Hanover, Frankfort, St. Michael, and Albertville Water and Sanitary Sewer Board (hereinafter "Board"); and WHEREAS, it was previously implicitly agreed between the Parties to said Agreement that the Board would, at its expense, repair existing watermains within the utility system, and each of the signatory parties would, at their own expense, replace, upgrade, or install new watermains within their respective jurisdictions; and WHEREAS, the Board and the Parties desire to change this implicit arrangement and incorporate said change into the Agreement by means of this Amendment; and WHEREAS, the Board and the Parties desire to explicitly define ownership of various parts of the water system. NOW, THEREFORE, it is hereby mutually agreed by the Board as follows: Paragraph 14 of the Agreement is hereby created by adding the language below to read as follows: 14. When deemed necessary by the Board, the Board shall, at its expense repair, replace, or upgrade any existing watermain in any member jurisdiction. 14.1. The Board shall create a Depreciated Surplus Account and fund that account through the annual budgeting process. The annual cost of depreciation shall be calculated by determining the present value of the various parts of the system and dividing each of those parts by their expected useful life. 14.2. The Board shall prepare a Capital Improvement Plan that prioritizes projects for the next five years. This plan shall be prepared by the Board Engineer and shall use standard engineering practices in evaluating each project's priority ranking. The plan shall be updated at least every other year. 2. Paragraph _ of the Agreement is hereby (created/revised) by adding the language below to read as follows: All parts of the water system constructed as part of the 745/000-1617.scp implementatian of the joint water system and the Board and all parts of the water system constructed after August 1, 1977, are owned by the Board. _. 1. Any watermain replaced by the Board shall be then owned by the Board. _. 2. Upon termination of this Agreement, the parts of the system owned by the Board shall be purchased by the member community in which the parts are contained. The Board shall satisfy its liabilities by liquidating all assets. The balance, whether assets or liabilities, shall be distributed equally among the member communities. Dated: , 1994 Dated: , 1994 Dated: , 1994 Dated: , 1994 APPROVED BY: CITY OF ALBERTVELLE By: Its: Mayor By: Its: Clerk CITY OF HANOVER By: Its: Mayor By: Its: Clerk CITY OF ST. MICHAEL By: Its: Mayor By: Its: Clerk TOWNSHIP OF FRANKFORT By: Its: Chairman By: Its: Clerk 745/000-2617.icp CHANGE ORDER Chance Order No. 7 Date: _ September 23, 1994 Original Agreement Date: December 21, 1992 Project No. L272094-01 OF PROJF.CT: 1992-11B Improvement Project (Existing Sewer System Improvements) O"'NERs City of Albertville CONTRACTOR: Widmer Inc. The Justification for this CHANGE ORDER is attached. The following changes are hereby made 'to the CONTRACT DOCU1Lr_!;TS: Cricinal CONTRACT PRICE $ 353,422.15 Current CONTRACT PRICE adjusted by previous CHANGE ORDER $ 356,971.90 The CONTRACT PRICE due to this C'r.: �-G E ORDE� will be increased (decreased) by $ 3,810.00 he new CONTRACT PRICE including this CHANGE' ORDER will be' $ 360,781.90 The CONTRACT TIMM will be increased (decreased) by 0 calendar days. The date for completion of all work will be September 8, 1993 (Date). Approvals required prior to implementation: Engineer's recommmendation, by date Owner's order, by date Contractor's acceptance, by date7- Approval stamp of Minnesota Pollu ion Control Agency (NPCA); --ALL CHANGE ORDERS must be submitted to the MPCA. ?'MCA approval stamp is RF,QUIRrD if this CHANGE ORDER alters the scope or objective of the project. MPC.A 2 / 8 2 5/84 1/89 Jo/So I _ I CHANGE ORDER NO. 7 E-9201-D Description of Change Order: A. Because the jacking pit for the County Road 37 sewer crossing had to be moved to the north side of the road due to a conflict with the 12" watermain, the earthen materials excavated from the jacking pit had to be stockpiled at the far end of Large Avenue to keep access to the antique shop open and provide room to work. This resulted in the contractor having to change his work schedule and move his crew to do the sewer installation on 57th Street NE and Lander Avenue NE. Below is a breakdown of the costs: I. Moving earthen materials with 950 cat: 5.5 hours @ $90.00/hour = $ 495.00 2. Moving to another location and back: 6 hours @ $421.50 = S2529.00 $3024.00 B. The contractor had to remobilize some equipment and personnel to complete Change Order No. 2 due to delays in authorization to proceed. In addition, there was a change in materials to be installed. 1. Reinforced concrete frame: 1 each @ $101.00 $ 101.00 2. Remobilization: Foreman: 7 hours @ $55.00/hour = $ 385.00 Move equipment: 3 hours @ $100.00/hour = $ 300.00 $ 786.00 TOTAL CHANGE ORDER No. 7: $3810.00 OFFICIAL BALLOT SPECIAL ELECTION CITY OF ALBERTVILLE, MINNESOTA TUESDAY, NOVEMBER 8, 1994 The City of Albertville is asking voter approval to issue and sell its general obligation bonds in an amount not to exceed $460,000 to finance the construction and equipping of a new fire hall. The amount of taxes that would be raised in the first year of the property tax levy to pay the principal and interest on the bonds is estimated to be approximately $40,000. The maximum amount of taxes that would be raised in any subsequent year for the purpose is estimated to be approximately $45,000. This maximum increase in property tax levy is estimated to be approximately .09398% of the taxable market value of property in the City. SHOULD THE CITY OF ALBERTVILLE BE AUTHORIZED TO ISSUE AND SELL ITS GENERAL OBLIGATION BONDS IN AN AMOUNT NOT TO EXCEED $460,000 TO FINANCE THE CONSTRUCTION AND EQUIPPING OF A NEW FIRE HALL? BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. YES NO INSTRUCTIONS TO VOTERS: Voters desiring to vote in favor of the foregoing proposition .shall make a cross mark (X) in the square opposite the word YES. Voters desiring to vote against the foregoing proposition shall place a cross mark (X) opposite the word NO. ADMINISTRATOR"S MEMORANDUM SEPTEMBER 29, 1994 FOR THE CITY COUNCIL MEETING OCTOBER 3, 1994 Bills to be Paid: Staff has held final payment to Meyer-Rohlin on the 50 St project until the Council authorizes payment, If any of you wish to bring the matter up for discussion, p1F�se. move to amend the. agenda for its inclusion. ,John Vetsch: Curb Repair: ,John Vetsch is building a new house at 5618 Large Av NE. The curb in front of the lot, is- in a state of disrepair. Ken Lindsay advised me that this condition is due to the fact that the street, was put in during a dry year. Pete Carlson indicated that the only part, of that street with bad curbing is in front of John's house. E)onatus Vetsch advised me that the other property owners along Large Av have had their curbing repaired at City expense. Bids for WWTP Paving pmiec-t: Norm Gartner advised me today that he will have bids from the contractors from whom he solicited bids for paving the WWTP parking lot. I previously corresponded with the Cc-uncil about zoning issues relative to this project, and feel that 4 parking spares (1 handicapped/van access) be provided. The four potential spaces would be for the maintenance department, PCA (or other inspector), an administrator, and an elected official. I cant, foresee a situation that more than four spaces would be needed. I-94 drainage Project: Enclosed in your Council packet is correspondence from Lori Vanderhider of MN/DOT regarding this project. It appears that funding will be available in FY 1996, which starts next ,July. Lori requests a meeting to discuss contractual agreements and plan preparation before any design work is performed. Pete will report on this project. Smoke Testing results: Enclosed in your Council packet is a report from Pete on the results of the Smoke Testing on the sanitary sewer system, The private property owners (Cyril Beaudry, Don Berning, and John Strand) have been notified in writing about what needs to be done. D-indee drainage: Enclosed in your Council packet is correspondence from SEH to the City, and from Meyer-Rohlin to Uindee Nursery, concerning this issue. Pete should be addressing this issue at the meeting. It, appears that this is an engineering difference of opinion. Hack's sewer service: The test results at Hack's from Minnesota Valley indicate 5000 parts per 100 milliliters of fecal coliform, which is indicative of a problem ---a severe problem. Mike Couri has informed me that this condition is not serious enough to legally constitute an emergency for the purposes of construction of a sewer extension. Ed Hackenmueller has other options at his disposal, such as pumping the septic tanks on a weekly basis. Enclosed in your Council packet is a report from Pete on the approximate cost of constructing a sewer extension, large enough for future aevelopment, that Hack's could also tap into. Kevin Mealhouse has notified Ed that he has to keep the septic system pumped on a fairly regular basis, and to keep records of this action for City review if needed. ADMINISTRATION Speed limits on Fin St: Enclosed in y;.,4,ir Council � e pa _k - t is correspondence from Tony Kempenich of MN/DOT. Apparently his earlier letter caused some ..confusion" among City staff and, as a result, would like to clarify his remarks. According to Tony, the authorization for the 30 MPH speed limit was on the part of 50 St "under the City of Albertville's jurisdiction". A "separate study -authorized the 45 MPH speed limit on the CSAH 35 portion of 50 St. If so directed, I will communicate with Wayne Fingalson and Tony Kempenich on getting the speed limit reduced to 30 MPH on all of C`,nAH 35 triroaig,'. the City of Albertville. The Main Av portion of CSAH 35 has witnessed excessive speed incidents during the morning commute to school by the nigh schoolers. The area by Albertville Primary, where the little kids are walking to school, is especially vulnerable. I have referred the speed issue to Sheriff Hozempa's office, who indicated they would post an "ex_casional" morning patrol to deter speeders. I Proposed amendment to JPA re: watermains: It appears that this issue of who owns the water mains in each JPA-member jurisdiction will never die. This new amendment to the JPA agreement is accompanied by documentation that would appear to fiscally justify ,Joint Powers ownerships of the watermains. It is my opinion (for what it's worth) that this agreement should be approved. I realize it seems a little bit distasteful to approve this amendment when it seems to only benefit St. Michael. The notion of a joint powers agreement indicates some mutual benefit over time. At any one point in time, a member jurisdiction may benefit more than the other-;. However, the water mains in Albertville also will eventually need replacing in the future, which means that Albertville will also benefit from this amendment. I# would be an act, of foresight for the Council to approve this amendment, Chang e Order 7 on 1992-11B (sewer system improvements): The only Problem I see in this is the $685.00 (under "B") for "re -mobilization" of equipment and personnel "due to delays in authorization to proceed". I don't feel the City should be paying for mismanagement on the part, of the contractor. I would recommend Council payment of $3,125.00 ($3,810-$685). Confirm Staff hours: I have been told that this is in response to my working until 10:45 pm on Friday, September 23, Apparently s(�re citizens are concerned about me getting paid for overtime. I assume, of course, that the citizens don't mind me working overtime as long as I don't get paid for it. I worked that late to complete projects as directed by the City Council. The previous day, I worked two hours in the morning, Then I went to Mankato for Personal business. I returned to City Hall for the Springsted-Fire Hall meeting, which I did not count as paid time. The nature of being a city administrator does not lend itself easily to an 8-4:30pm schedule. Attendance at evening meetings is but one example. Having talked to many administrators, they assure me that there are many nights they work tic-, get Council directives completed. Since they are salaried, exempt employees, they don't get overtime. Having discussed this issue with the (��,,�icil record as favoring a salaried, P administrator up f xempt administrator know those mm the t' dministrator position. Free I am on hours taken ime C° t ants (both n the do. I on record ns ra• _ ) allows h.im/her to dot 'amber of hours and whe sheets would bear not having taken he job the Council w -�' is out. I Overt;ifie pay. Any review of him � doing the job asked of me for as longnot asthe City of funds, of my time Fire Hall refe You ask for it. rather 1994, rendum a ate: A public The referend.�m, is set 25, 1994. The Fire Hall meeting has b�ri sc for T��esday, Novembe? Tuesday, October 4 Hall Building Co nittc h aided for Tuesday, same day due to the 1994 at 7:30 meeting, �ariginallY Bch. for Public hear'', has been resch,-'dul,od for 6:00 pm that Pending on how Ions the �' an organized collect• commit -n could r'long Public hearing lasts, ion at e H Pm. during the Public Perhaps the Fire Hall Building hearing, and return after it aniaed Collection: You should have issue in advance of the r Dived are info questions Public hearing on �X tobPr 4, rmational packet on this or anything. you would like researched before the have any let me know. meeting, Please ALLOW-Dp SzffmT List of non -Essential e ui en the week oOctober 3. t: Not done yet. I will discuss t' f .nis with staff David ide: Letter was sent 9/29/94. Queer quotes: am �111aware of other co ---= airice I ntPFiriir� I Placed a call to the Association of AdvertisingB that Perform this service, assistance. Despite many calls to them,, I havAgencies far some Yet tc, receive an answer. Linda has contacted Abdo, Abdo, and Fsich; Kern, De -winter, and Viere; and KFMG Peat Marwick for quotes on the 1994 audit, I directed Linda to do this due to her familiarity with audit requirements. I have contacted Greg Vetsch about a quote for the mail slot. Report on Lift Station Malfunction: Put in mail slots last Friday under separate cover.