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1994-11-07 CC Agenda/Packeti ALBERTVILLE CITY COUNCIL AGENDA November 7, 1994 I. CALL MEETING TO ORDER II. APPROVAL OF THE AGENDA III. APPROVAL OF CONSENT AGENDA ITEMS * Attached List IV. FOLLOW-UP SHEET * October 17, 1994 V. APPROVAL OF THE MINUTES * October 17, 1994 - Regular Meeting * October 25, 1994 - Special Meeting VI. CITIZEN FORUM - 10 Minute Limit VII. DEPARTMENT BUSINESS A. MAINTENANCE - Request for hearing - Hourly rate increase for Dave Koch _ Report to Employer re: Mike Rutkowski • MPCA report survey - Discuss Mike Rutkowski attending wastewater schools while unable to work - Discuss average daily flows at WWTF - Part-time help for snowplowing B. ENGINEERING - County Road 19 & I-94 update Dundee Property Catch Basin Psyk's 6th Addition streets Wetland Map of Marx property C. LEGAL - Administrator Contract D. ADMINISTRATION * Financial Statement (October 13 - November 2) * Approve bills (Check #'s 8868-8906 & P1168-P1172) * Accept resignation of Virgie Bistodeau from Park Board Joint Powers Board request to waive completion date in Termination of the Water Tower Lease dated June 7, 1994 * Resolution #1994-14 entitled A RESOLUTION APPROVING AN OFF -SITE, ONE DAY GAMBLING LICENSE • - FOR THE ALBERTVILLE JAYCEES Wright County Transportation Study - Meeting for City on Wednesday, November 16 at 9:50 AM - Letter from City of St. Michael requesting confirmation of funding for library City response to Wright County Planning Commission public hearing November 17th re: amending the County Zoning Ordinance Quotes to upgrade Linda's computer 1994 Audit proposals Health, life, diability-& dental insurance for employees VIII. OTHER BUSINESS IX. ADJOURN UPCOMING_ MEETINGS/IMPORTANT DATES November 8, 1994 Election - Polls open 7:00 AM - 8:00 PM November 9, 1994 Canvassing Meeting 7:00 PM November 9, 1994 Assessment Hearings - Westwind 3rd 7:30 AM & Hardwood Ponds 2nd Additions • November 10, 1994 Regular Planning Commission Meeting 7:30 PM November 11, 1994 Veteran's Day - City Offices Closed November 15, 1994 Meeting with garbage haulers 6:30 PM November 17, 1994 Park Board Meeting 7:00 PM November 21, 1994 Regular City Council Meeting 7:30 PM November 24, 1994 Thanksgiving Day - City Offices Closed November 25, 1994 Floating Holiday - City Offices Closed November 28, 1994 Joint Powers Board meeting 7:30 PM November 30, 1994 Truth -in -Taxation Hearing 7:30 PM • ALBERTVILLE CITY COUNCIL November 7, 1994 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Sharon Anderson, Albert Barthel; Duane Berning, and John Vetsch, City Clerk Linda Houghton, City Engineer Pete Carlson, City Attorney Mike C.ouri Mayor Potter called the regular meeting of the Albertville City Council to order. Berning made a motion to approve the agenda as presented. Anderson seconded the motion. All voted aye. Barthel made a motion to approve the Follow -Up Sheet from the October 17, 1994, meeting as presented. Anderson seconded the motion. All voted aye. Barthel made a motion to approve the minutes of the October 17, 1994, regular meeting as presented. Anderson seconded the motion. All voted aye. Barthel made a motion to approve the minutes of the October 25, 1994, special meeting as presented. Anderson seconded the motion. All voted aye. There was no one who wished to address the City Council under the Citizen Forum section of the agenda. Ken Lindsay reglaested a meeting with the City Council to discuss the definition of "informal on -call" as it is used in his job description. He would also like to discuss the question of compensation if he is required to be on -call and within a 5-7 mile range of his residence indefinitely. The Council decided to check with the city attorney when he arrives for his legal opinion before making a decision. Berning made a motion to increase the hourly wage for Dave Kock, the temporary maintenance worker, from $7.00 per hour to $7.50, based on the terms of the employment contract with. Mr. Koch and Lindsay's evaluation and recommendation. Anderson seconded the motion. All voted aye. The Council reviewed the Report to Employee report submitted by Mike Rutkowski's doctor. According to the report, Mike is able to come back to work on a very limited basis, if light work is available. The Council concurred that until Mike is able to work at full strength, he should remain off duty. Ken reviewed the City's scores on the MPCA survey with the Council. The survey was completed earlier in the year and the results have just become available. r� ALBERTVILLE CITY COUNCIL November 7, 1994 Page 2 of 5 Ken discussed having Mike Rutkowski attend a wastewater treatment school while he is off -duty. Since Mike would actually be in the City's employment while attending the school, the Council agreed, that to limit the City's exposure to liability for a reinjury, Mike should not attend the school on City time. Ken explained to the Council that it now takes longer than eight hours to complete the snow plowing procedures. He requested that he be allowed to hire temporary help as needed. The Council agreed that the clerk or the administrator will make the judgment call to authorize additional help. City Attorney Mike Couri reported that negotiations are still continuing on the new administrator's contract. He expects to have the contract completed by late in the week. Couri also reported that the judgment in the 50th Street assessment appeal has been returned. All of the assessments have been cut back by 20%, with the exception of Rita Bistodeau. Her assessment has been capped at $3,000. Greg Vetsch's assessment for his driveway will remain the same, but the street assessment is reduced 20%. Couri told the Council that they have the right to appeal the decision to the appellate court. The Council's consensus is to accept the judgment as passed. Couri also indicated that the landowners also have the right to appeal the judgment. Couri advised. the Council to set a reassessment hearing to make the changes in the assessment roll as ordered in the judgment. Anderson made a motion to conduct a public hearing on Tuesday, November 29, 1994, at 7:30 PM for the purpose of reassessing the 50th Street landowners. Berning seconded the motion. All voted aye. Couri advised the Council that it would be appropriate to set a meeting with Ken Lindsay as he has requested. Anderson made a motion to set a closed meeting on Wednesday, November 16, 1994, at 7:30 PM. Barthel seconded the motion. All voted aye. City Engineer Pete Carlson updated the Council on various projects: (1) A catch basin will be installed on the Dundee property to take care of the drainage problems. (2) The curb in Psyk's 6th Addition has been completed. Because of the soft soil conditions, a two inch lift of asphalt will be used. The weal- course may be delayed another year to make sure that the soils have corrected under the street. (3) Pete has completed the wetland delineation map of the Marx property. ALBERTVILLE CITY COUNCIL November 7, 1994 Page 3 of 5 Pete discussed the County Road 19 and I-94 interchange possibility. He believes the cost of the project is too cost prohibitive for the City, without financial support of partners, i.e., Wright County and/or MNDOT. Although the Transportation Study completed by Wright. County discusses the interchange, it is not identified as "needed". Pete explained that a "needs" study must first be prepared proving that the interchanged is indeed needed. This study is expensive --in the area of $30,000. An additional $55,000 would be spent preparing the Environmental Assessment Worksheet. Wright County will not participate in the costs. Pete has contacted MNDOT requesting their participation, but he has not gotten a response. As the first part of the "needs" study, the wetlands area must be delineated. Peter further explained that if the interchange is targeted for completion in 1996, the delineation should be done as soon as possible. Councilmember Anderson questioned what the delineation portion of the needs study alone would cost the City. Pete was unable to estimate the cost of only the delineation. Anderson made a motion to have Linda check with Wright County Soil and Water Conservation to determine if they could do the delineation and what the costs would be and to have Pete break out the costs for the delineation only. Both estimates will be brought to the next Council meeting for discussion. Barthel seconded the motion. Barthel, Anderson, Berning and Vetsch voted aye. Potter abstained. The motion carried. Mayor Potter removed himself from the City Council and directed Acting Mayor Berning to proceed with the meeting. Potter addressed the Council and explained that the project that precipitated the need for- the interchange is time sensitive. The need to have the interchange opened by 1995 is real. Delays in proceeding with the delineation of the wetland areas may cause the project to fold. The Council questioned Potter if the property Pin question stateds already been purchased by the planned developer. that there was nothing in written form. Counciimember Berning indicated that he is uncomfortable in approving expenditures when the City has no certainty that the development will proceed regardless. Anderson asked to amend her previous motion to reflect that the delineation -only portion of the project could be set up to begin immediately after the Council reviews the cost estimates from both Pete's firm and WCSWC in an effort to save time. Barthel agreed to second that amendment to the original motion. Berning, Vetsch, Anderson, and Barthel voted aye. Potter abstained. The motion carried. n ALBERTVILLE CITY COUNCIL November 7, 1994 Page 4 of 5 Barthel made a motion to approve the Financial Statement for the period October 13 - November 2 as presented. Anderson seconded the motion. All voted aye. Barthel made a motion to approve payment of Check #'s 8868- 8906 and P1168-P1172 as presented. Anderson seconded the motion. All voted aye. Barthel made a motion to accept the resignation of Virgie Bistodeau from the Park Board effective immediately. Anderson seconded the motion. All voted aye. Barthel made a motion to approve the Joint Powers Board's request to allow a change in the completion date for the removal of the water tower as detailed in the Termination of the Water Tower Lease. The tower and the building will be removed yet this year but removal of underground apparatus and restoration will not be completed until the spring of 1995. Anderson seconded the motion. All voted aye. Barthel made a motion to approve RESOLUTION #1994-14 entitled A RESOLUTION APPROVING AN OFF -SITE, ONE DAY GAMBLING LICENSE FOR THE ALBERTVILLE' JAYCEES. Anderson seconded the motion. All voted aye. Mayor ?otter and Pete Carlson will attend the Wright County Transportation meeting on November 16. Vetsch made a motion to contribute $500 to the R<-y Simms Library in 1995. Anderson seconded the motion. All voted aye. The Council chose not to respond the proposed amendment of the Wright County Zoning ordinance. Linda presented four quotes on upgrading her computer from a 386 to a 486. Because each of the quotes are nearly as high as the cost of a new 486 computer, she recommended that the Council table further consideration of the upgrade. The Council reviewed the proposals from four auditing firms for preparing the 1994 audit report. Babcock, Langbein and Company submitted the low quote of a not -to -exceed amount of $4,400. Because of the low quote, the fact that Babcock has prepared the audit for the previous two years and is familiar with the City's books, ana major changes in staffing and procedures will occur at the beginning of the year, Linda recommended that the Council r� accept Babcock's proposal to prepare the 1994 audit. The Council concurred with Linda's recommendation but demand that the audit is completed no later than April 15th. ALBERTVILLE CITY COUNCIL November 7, 1994 Page 5 of 5 The Council discussed the option of different insurance packages for the employees. No decisions were made. Dale has accepted a position with the City of Eagle Lake and will start that position on Monday, November 14th. Linda will contact the Wright Vocational School and a temporary agency to get help. Anderson made a motion to adjourn at 10:30 PM. Eerning seconded the motion. All voted aye. Michael Dotter, Mayor - Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL CONSENT AC3ENDA ITEMS November 7, 1994 III. APPROVAL OF CONSENT AGENDA * Follow -Up Sheet from October 17, 1994, meeting * Approve Minutes of October 17, 1994, regular meeting * Approve minutes of October 25, 1994, Special Meeting * Financial Statement (October 13 - November 2) * Approve bills (Check #'s 8868-8906 & P1168-P1172) * Accept resignation of Virgie Bistodeau from Park Board * Joint Powers Board request to waive completion date in Termination of the Water Tower Lease dated June 7, 1994 * Resolution #1994-14 entitled A RESOLUTION APPROVING AN OFF-S?TE, ONE DAY GAMBLING LICENSE. FOR THE AL•BERTVILLE JAYCEES i-**N CITY OF ALBERTVII.LE FOLLOW UP SHEET October 17, 1994 DATE ACTION TO BE TAKEN PERSON 9/6 Prepare a list of non -essential City equipment Staff to be sold by means of sealed bids 9/19 Get a quote on a mail slot for City Hall Dale 10/17 Check with legal department re: disbanding Linda 10/18 Albertville Charity Drive 10/17 Prepare inforamtion regarding licensing of Dale garbage haulers & set up a meeting with the haulers ALBERTVILLE CITY COUNCIL October 17, 1994 Albertville City Hall 7:30 PM PRESENT: Mayor Mike Potter, Councilmembers Sharon Anderson, Duane Berning, and John Vetsch, City Clerk Linda Houghton, City Engineer Pete Carlson Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: Communi t>�Forum! nertha Paulson - Albertville Charity Drive Admi-is*rat-lon: (1) Set date for 4.nterviewin-7 final three candidates for the City Administrator position (2) Discuss request from City employee to meet with the City Council to discuss disciplinary action (3) Variance request from Bob Heuring re: setbacks (4) Pull Check #8830 from the approved bills list Berning made a motion to approve the agenda as amended. Anderson seconded the motion. All voted aye. The minutes of the October 3, 1994, regular meeting were amended as follows: Page 1 - Community Forum - Replace the third sentence to read: "The curbing is uneven due to the settling of the soil after the placement of the sewer service line". Page 4 - Staff Hours - Replace the second sentence to read: "Both elected officials had concerns about staff being available during business hours". Anderson made a motion to approve the minutes of the October 3, 1994, regular City Council meeting as amended. Vetsch seconded the motion. All voted aye. Anderson made a motion to approve the minutes of the October 4, 1994, Special Meeting on Organized Collection as presented. Vetsch seconded the motion. All voted aye. Russ Voght addressed the City Council regarding the Ackerman property adjacent to_1i _ property. Voght had previously discussed concerns regarding drainage issues with the Council several times. He explained that he understands that the property has been sold and would like the Council to address the elevation problems when and if there is a site plan presented by the new owners. The Council explained that the City has not be approached by a new owner but the City will contact Voght if and when a site plan for the property comes in to allow Voght to give his input at that time. Bertha Paulson explained that she has conducted the Albertville Charity Drive in the City since 1979, when it was approved by the Council. She has found that she is unable to ALBERTVILLE CITY COUNCIL October 17, 1994 Page 2 of 4 continue because of time constraints and because of the fact that she is unable to get help. She indicated she is willing to help with the drive but can no longer do it alone. Linda was directed to check with the legal department to see if there is any reason why the drive could not be suspended. The Council thanked Mrs. Paulson for her years of service. The Council agreed that due to budgetary constraints there will not be a fall street sweeping. The Council approved the annual fall sanitary sewer cleaning project. City Engineer Pete Carlson reviewed the extension of sanitary sewer to the Hack' property. Carlson indicated that the adjoining property owners probably will not waive their rights to appeal the assessment. The bottom line,y according to Carlson, is that the project is not likely to be completed this year. He also indicated that the City will probably need to pick up the trunk costs of the project. The Cnurcil asked'Pete to continue working on the trunk sewer access charge system for the City. The Wright Soil and Water Conservation District has completed the wetland e-lineation and bete will shortly have the mapping of the wetlands completed.. P^'e "_ - rev' -Awed -and approved the updated drainage corre,:�tIons +'nr the Dundee Nul-sery property. The plan shows a catch basin that will provide gooddrainagefor the property. Pete explained that the roads in the Psyk's 6th Addition are quite soft. The contractor has added Class 5, but inclement weather probably prevents the road from being built this year. Mayor Potter and Engineer Carlson will meet with the Wright County engineer to discuss the Focus Study on the I-94 exchange as soon as possible. The meeting with Ron Becker to discuss the drainage swale on his property has not been held at this time. The Council took no action on the Wright County Planning Commission petition to amend the Wright County Zoning Ordinance Section 724.3(3)(a). Anderson made a motion to approve the Financial Statement for the period September 30 - October 12 as presented. Vetsch seconded the motion. All voted aye. Anderson_ made a motion to anprovP payment of ("heck #'s 8828- 8829 and Check #'s 88.31-8863 as�presVetsch seconded the motion. A!' Noted ave. ALBERTVILLE CITY COUNCIL October 17, 1994 Page 3 of 4 Anderson made a motion to set a public hearing for Wednesday, November 9, 1994, at 7:30 PM to set the special assessments for the Hardwood Ponds 2nd and the Westwind 3rd Additions. Vetsch seconded the motion. All voted aye. Berning made a motion to set a special meeting of the City Council to discuss the fire hall proposal with the Fire Building Committee for Tuesday, October 25, 1994, at 6:30 PM preceding the informational meeting for the public to be conducted at 7:00 PM. Vetsch seconded the !notion. All- vc-tefl aye. The Council reviewed the prP'_imina_-y plat for the Simonson Addit1on. Pete Carlson hao reviewed the drainage plans presented a^d has some concerns. Ron Guests design engineer t was in a"Pnda�Zce � g g L for the plat, _ , with plans,that have been revised to address Pete's concerns. The Council agreed to continue the meeting while Pete met with Guerts to review the revisions. Bob and Christine Heuring are requesting minor variances for a side setback and for a front setback for a new house to be constructed on Jason Avenue. The City's Zoning Ordinance requires a 150 foot front setback from a county road. Heuring is proposing to build his house with an approximate 90 foot front setback. According to the information presented in the letter dated October 17, 1994, from Liz Stockman of NAC, Inc., the Council can treat the front setback variance as a minor variance since the house will be constructed partially on an existing foundation that was constructed prior to the adoption of the Zoning Ordinance and was treated as a non -conforming use. Based on that information, Anderson made a motion to grant a variance for a 90' front setback and a 5' deviation from the side yard setback. Berning seconded the motion. All voted aye. Mayor Potter explained that one City employee is requesting a closed meeting cf the Council to discuss disciplinary action. He further exptainecl that according to the City's personnel policy the d-sc_plJ ary action does not require the Council to meet in a rin_s C seZ!Z i Thy? CollrC? i concurred not to s:,tp-= I meat _U. a closed . 1e " The t:OU?? i i directed Linda to have the administrator Prepare informati�:^ regarding licensing of arh�age Col lectors for the ne.kt meeting and to set up a meeting with the collectors. The Council set the date for conducting the final round of interviews with the three top candidates for the position of City Administrator for Thursday, October 20, 1994, at 6:30 PM. Anderson made a motion to schedule conduct the canvassing meeting to certify the results of the General Election at 7:00 PM ALBERTVILLE CITY COUNCIL October 17, 1994 Page 4 of 4 on Wednecu.av, NoVe,: be7 9, ) 094 c,�_ -_ng seconded the motion. Al voted aye. - - C'ty Engineer Pete Carlson reported that the upgraded drainage plans for the Simonson Addition are acceptable. The area will be subject to pending at times, but the plan should work. The Council required that storm water piping be installed beyond the L & D Trucking building rather than ditching. The plat has been revised to meet the Planning Commission's requirement that the lumber rack on the northeast corner of the property be changed by removing the east/west portion of the rack. Anderson made a motion to approve the revised preliminary plat of Simonson Addition contingent upon the developer meeting the following requirements: (1) All conditions set forth in the planner's report are met. (2) There is a resolution of the construction of 60th Street and Lachman Avenue issues. (31 The grading and drainage plan is approved by the City Engineer. (4) No building permit or r..ertificate of occupancy will be issued until the adjacent property (Lot 1, Block 1, Eart.�•sl Co��,mer^_, al _ a_k, Own ed by Don Barthel is Ldl=vied =n' t"e -rr.n _ :ad _c in-r_ ' 1 ,? �- --1 a^> C a,; ).t' -)n _^ ham.nw with C� a _ �_ :?�T •;�F=S ta_ _ _.:�1'? ntii n� pr on ;a ! ' l e g a -- =i- tf'1 a' 1-,. '_ni'? •-- � 'i ;�t''(,� ?Vp. Anderson made a motion to approve the following variances for the Simonson Addition: (1) A rear yard setback of five feet. (2) Lumber rack and fences will be allowed at eight feet from lot lines. Vetsch seconded the motion. All voted aye. Anderson made a motion to adjourn at 9:15 PM. Berning seconded the motion. All voted aye. Michael Potter, Mayor Linda Houghton, Clerk ALBERTVILLE CITY COUNCIL SPECIAL MEETING October 25, 1994 Albertville City Hall 6:00 PM PRESENT: Mayor Mike Potter, Councilmembers Duane Berning, Albert Barthel, Sharon Anderson, and John Vetsch (6:25 PM), City Clerk Linda Houghton, City Administrator Dale Powers Mayor Potter called the special meeting to order at 6:20 PM. The purpose of the special meeting is to select the candidate to offer the position of City Administrator. The final candidates for the position of City Administrator are Marvin Harr, David Hemze, and Garrison Hale. Mayor Potter pcl l- aa,,h mer-1:,er -f the Coijncil for his/her _epoSi 7�n''i?_ :1? n to r?rri -nn aal?. ShouIi� M Hale not LhP aalabl or uninterested, the Councils sa~^rd r_hnice is David Hemze. Barthel made a motior, to appoint Mayor Potter and Councilmember Berning to a committee to negotiate a contract with Mr. Hale. Councilmember Anderson will be the alternate to the committee. Anderson seconded the motion. All voted aye. Barthel made a motion to adjourn the special meeting at 6:45 PM. Vetsch seconded the motion. All voted aye. Linda Houghton, Cfty Clerk MAINTENANCE REPORT November 3, 1994 The parks have been winterized and we are waiting for Fehn's to relevel the skating rink. Patch seal coating has been completed. The brakes on the Ford dump truck were bad and have been repaired. Sand and salt have been hauled in for winter. Final mowing has been completed. The annual sewer line cleaning has been completed. The plows are ready to go for the winter. M E M O E>A T a: November 3, 1994 T O: City Council F R O M : Ken Lindsay R a: Personnel Policy Hearing I have requested a hearing on the "lift station incident" on October 4, 1994, and again on October 26, 1994. I would like this cleared up as soon as possible. a M E M O E> A T E : November 3, 1994 T O: City Council F' R O M : Ken Lindsay R E: Dave Koch's Wages When we hired Dave, we promised a $.50 per hour raise at the end of the first two pay periods. Dave has done an outstanding job so far. He has been a fast learner and has handled every'job with professional results. I feel he deserves the rate increase as promised. He is a good asset to the City Maintenance Department. WHEREAS, the City of Albertville ("City") desires to employ, on a temporary basis, a full-time maintenance person during the absence of Mike Rutkowski, one of its regular maintenance personnel; and WHEREAS, David Paul Koch ("Koch") desires to be employed by the City as a temporary, full-time general maintenance person during the absence of one of the City's regular maintenance personnel; THEREFORE, the City and Koch hereby agree as follows: 1. The City shall employ Koch as a temporary, full-time general maintenance person. Such employment may be terminated by the City Council at any time, without notice. Koch understands that the City will not employ Koch as a permanent employee, and that this position is temporary in nature. 2. Koch shall be paid $7.0W per hour with no health insurance or other benefits provided by the City. The City Council (or other City official, as designated by the City Council) may consider a merit -based per-4formance increase of $.50 per hour, such increase to be considered every other pay period and granted only if deemed warranted by the City. Dated: - �1 CITY OF ALBERTVIT.T. Mayor , `e'1 er3c i DAVID PAUL KOCH 171, TOThL F.02 Date: / Date of Injury Patient's Name/ Employer Diagnosis `l f Diagnostic/Treatment Plan: Work Recommendations: ❑ Reserved, pending additional information ❑ Able to work with no limitations Able to work with limitations if modified work is available. These limitations are. ❑ Unable to work Estimated time span of total disability Comments: v))j ,GJ t A, • r '� rt r12 � , ICJ.L� .r , F �`c'� • a Return to Spine. on (date) M.D. Signature: u , Case Manager Original to MSC/Copy 1 to patient/Copy 2 to QRC MSC 063, R 10/90, Revised 12/92 0 Minnesota Spine Center, all rights reserved Minnesota Pollution Control Agency October 20, 1994 To Whom It May Concern: RE: 1993 Annual Evaluation and Planning Survey Thank you for participating in the 1994 Annual Evaluation and Planning Survey process. We have completed our review of your survey and enclosed is a report based on your responses and a copy of the survey form for reference. In addition, for all cities which discharge to a surface water, a summary of some of your discharge monitoring repoi''t data for the last year is also enclosed. We recommend you discuss this report at an upcoming municipal council/board meeting. In some cases, items identified in the report may require immediate attention. At the least, it should help your focus your planning efforts to meet future needs. After the meeting, the mayor should certify that the city council has discussed the report, and submit this certification to the MPCA. If possible, this should be done within 30 days of your receipt of the report. We believe the AEPS will prove useful for both the municipalities and the MPCA. The individualized report can be used as a planning tool for your municipality's wastewater treatment system. If you need assistance in implementing suggestions from the report, we suggest you contact the Agency or your consulting engineer. We are in the process of combining data from all participants into several statewide reports. This process should be completed within the next 60 days. If you wish to receive a copy of the statewide summaries, please contact us after that time. We hope the report information will prove useful in planning for the future of wastewater treatment in your municipality. If you need any assistance or have any questions regarding the AEPS process, please feel free to contact me at (612) 296-8766 or 1-800-657-3864. Sincerely, Deb Lindlief Operations/Training Unit Municipal Section Water Quality Division DL: jmg Enclosures 520 Lafayette Rd. N.; St. Paul, MN 55155-4194: (612) 296-6300 (voice): (612) 282-5332 (?TY) Regional Offices: Duluth • Brainerd • Detroit Lakes • 14arshall • Rochester Equal Opportunity Employer • Printed on recycled paper containing at east 101. fibers `rom caper recyc,ea t:y consumer;. >>> MUNICIPALITY: ALBERTVILLE This report contains responses to questions you answered in the Annual Evaluation and Planning Survey. Although you answered all the applicable questions in the survey, not every answer recieved a response in this report. We provided a response only when an answer indicated that there is an issue which needs resolution. MPCA staff have assigned a point value to the various questions in this survey, with the exception of questions in Section 8, Future Needs. Points are given to responses that indicate that there may be a problem to be addressed. Each section is worth 100 points. If your system received a score greater than 50 in any section, you should carefully review the report responses for this section to determine if your system is operating effectively and efficiently. We hope this report proves useful both in planning for future wastewater needs and in resolving current problems. If you need assistance in implementing any of the suggestions in this report or have questions concerning the report or survey process, please feel free to contact the Operations/Training Unit of the MPCA at 1-800-657-3864. >>> SECTION ONE: SYSTEM LOADINGS AND PERFORMANCE (from your DMR's) Based on the monthly D.M.R. data you have submitted over the last calendar year, the following conclusions can be drakn: Score for SECTION 1: 0 WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, examine your DMR's for the last calendar year and note if your system is operating efficiently. >>> SECTION TWO: TREAT= SYSTEM PHYSICAL CONDITION Your responses to the questions 12, 14, 17, 18, and/or 24 demonstrate your awareness that major repairs or replacement are needed in the next five years. As you are aware, this requires a great deal of planning, including funding, construction, permit modifications, and choosing of a consultant. Score for SECTION 2: 12, WHERE 0 IS BEST AND 100 IS THE MAXIMUM.* If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION THREE: COLLECTION SYSTEM Question 27. If your system is experiencing significant bypasses or overflows, you should investigate the causes and take the steps necessary to correct them. Question 32. A routine inspection program for the collection system is important in order to locate problems before they grow into crises. Such a program should include smoke testing, light testing, flow monitoring, and so on. The program should be in written forth. Score for SECTION 3: 23, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION FOUR: SLUDGE Score for SECTION 4: 0, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION FIVE: SEPTAGE Score for SECTION 5: 0; WHERE 0 IS BEST AND 100 IS THE b9 XIlKM. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION SIX: TREATMENT SYSTEM OPERATION AND MkINIMNANCE Question 65. In order to maintain certification, a wastewater operator must meet continuing education requirements. Operators should keep track of their continuing education hours in order to maintain their certification status. Score for SECTION 6: 0, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION SEVEN: FINANCIAL AND ORDINANCE STATUS The area of sewer service charge systerns and sewer use ordinances is cocplex and confusing. Municipalities which received funding fran the federal or state construction grants program or the State Revolving Fund (loan program) face certain requirements in the area of ordinances. We have sample ordinances and charge systems which you can use to create your own documents. If you have questions concerning ordinances, charge systems, rate setting, or whether you must meet the requirements of specific funding programs, please contact the MPCA Operations/Training Unit at 1-800-657-3864. Question 73. An equipment replacement account contains funds set aside for replacement of equipment that will wear out during the life of the system. Such an account should be part of your operation and maintenance budget. Depreciation information will provide the dollar amounts to be set aside each year for this account. This both ensures adequate funding for equipment replacement and helps your municipality avoid emergency funding problems. Question 80.5. Your sewer use ordinance should require annual notification of cost to all users. Users should be notified annually regarding what is encompassed in the user charge. Score for SECTION 7: 16, WHERE 0 IS BEST AMID 100 IS THE D9=1, M. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION EIGHT: FUTURE NEEDS Question 90. Enclosed is information on the State Revolving Fund loan program. Low interest loans are given by the Public Facilities Authority to fund wastewater treatment projects. The interest rates are determined by a municipality's fiscal status. If you have questions concerning the program, please contact Mary Jane Schultz at 1-800-657-3864. MINNESOTA POLLUTION CONTROL AGENCY WATER QUALITY DIVISION ANNUAL EVALUATION AND PLANNING SYSTEM Municipality Name 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 8 7 8 9 0 1 2 3 4 5 6. 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 8 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 MARKING INSTRUCTIONS • Use No. 2 pencil or blue or black ink pen only. Incorrect ,Marks • Do not use red ink or felt tip pens. X • Make solid marks that fill the response completely. • Make no strav marks on this form. Correct ;Mark • Do not tear or mutilate this form. • Soil Treatment Systems (Spray Irrigation, Rapid Infiltration, Drainfields) .............. NA It not applicable, .,o to question 11. 1. The influent design flow for your soil treatment system is: 2. The influent design biochemical oxygen demand t130D1 for vour treatment system is: In the past year, how many months did the following exceed 90 percent of the design values listed above: 3.1 0 0 2 3 3 5 6 7 8 9 0 1 0 1 2 .3 4 5 6 7 8 9' .4. In the last year, how many months did the following exceed design values: 4.1 0 1 ~ 0 1 2 3 4 5 6 7 8 91 4.2 0 • 1 0 1 0 1 .3. Were the design hydraulic application rates exceeded on any sites? .................................. v N ti. Were there any discharges to surface waters in the past year? ...................................... v N 7. Does the system have enough site acreage to accept all of the water received? .......................... v N 8. Do leasees ever refuse to accept water per their lease agreements? .................................. v N NA 9. Did any monitoring well sample results exceed: ................................................ ..... NA 1).1 250 mg/Lchlorides? ................................................................. v N 9.2 10 mg/L nitrate-nitrogen?.............................................................. v N 10. Additional comments, if necessarv: ❑■ ■ ■ ■ - 2118 PLEASE 00 NOT MARK IN THIS AREA All Systems 11. Age of the a 1 2 a a s e 7 a 9 (This is defined as the number of years since the last construction facility: o f i 3 4 5 6 7 6 e to increase the organic or hydraulic capacity of the facility.) 12. Are there any valves, piping, pumps, etc. that will require major repair or replacement within the next five years? ................................................... 13. Identify items needing repair or replacement: MechanicalUnit Processes .................................................. NAM If not applicable, go to question 15. 14. For the processes listed below, indicate whether equipment, structures, etc., will require major repair or replacement within the next Five years: 14.1 Activated Sludge ....................................................... . Y N NA 14.2 Chemical Feed Equipment (including phosphorus removal, pH adjustment, etc.) . Y. N NA 14.3 Clarifiers (including primary, secondary, Imhoff tanks, etc.) Y N NA 14.4 Disinfection (including dechlorination).................................................. Y N NA 14.5 Effluent Filters ......................................... Y N NA 14.6 Incineration.............................................................. Y N NA 14.7 Intermittent Sand Filters . .. . i .... .... ....Y N NA .. .. . ... ............. 14.3 Preliminary Treatment (including grit removal, comminutors, screening, etc.) .- ........... Y N NA 14.9 Rotating Biological Contactors........................................................ Y N NA 14.10 Sequencing Batch Reactors............................................................ Y N NA 14.11 Sludge Composting.................................................................. Y N NA 14.12 Sludge Dewatering.................................................................. Y N NA 14.13 Sludge Dipsters..................................................................... Y N NA 14.14 Sludge Thickening.................................................................. Y N NA 14.15 Trickling Filters/Biofilters............................................................ Y N NA Pond Unit Processes (such as Stabilization, Aerated, Polishing, Sludge Storage, etc.) ...... NA If not applicable, go to question 20. 15. Is there any deep rooted vegetation (e.g., cattails, etc.) in ponds or dikes? ............................ v N 16. Are there any burrowing rodents living in the ponds or dikes? ...................................... Y N 17. Will any of the following need major repair or replacement within the next five years? 17.1 Liner or seal Y N 17.2 Lift stations........................................................................ Y N 17.3 Riprap.............................................................. ............. Y N 17.4 Dikes Y_ N 17.5 Control structures ................................... Y N 17.6 All-weather road.................................................................... Y N 18. Will any other equipment require major repair or replacement within the next five years? ................ Y_ N_ 19. Identify items needing repair or replacement: Soil Treatment Systems (such as Spray Irrigation, Rapid Infiltration, Drainfields, etc.) .... NA If not applicable, go to question 26. 20. During dry weather conditions, are there soft spots, seepage or pooling of water on the ground surface? Y N 21. Is there any unusual growth of vegetation in or near the soil treatment system area (e.g., cattails, plush green areas, etc.)? .............................................................................. Y N 22. Is there established vegetative cover on the soil treatment system? .................................. Y N 23. If present, are the ground water monitoring wells up to ,Minnesota Department of Health codes? .......... v N N N SECTIONa • • 24. Will any other equipment require major repair or replacement within the next five years? ................ v N 25. Identify items needing repair or replacement: 26. Additional comments on treatment system physical condition if necessary: � SECTION THREE_ COLLECTION SYSTEM (All Systems)- 27. How many days in the last year did bypasses or overflows occur? (MWCC is not required to answer 27.1.) 27.1 In any part of the sewer collection system? i 1 0 1 2 3 4 5 6 7 8 9 1 1 0 1_ 2 3 _4 5 6 7 8 9 1 j 0 1 2 3 4 5 6 7 8 9 27.2 At the treatment system? 0 1 2 3 4 5 6 7 8 91 0 1. 2 3 4 5 6 7 8 9 0 1 2 3 a 5 6 7 8 9 27.3 Of the number listed in 27.1 and 27.2, how lnanv were due to: 27.4 Rain or Snow ,Melt (Infiltration/Inflow) 1 10 1 2 3 4 5 6 7 8 911 1 0 1 2 3, 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 27.5 Equipment Failure 0- 1 2- 34 5 6 7 6- 9 j J 0L 1- 2_ 3 4 5 6, 7 8 9 0 1 2 3 4 5 6 7 8 9 28. Does a plan exist to remove any infiltration or inflow? ............................................ Y N 29. How many rainfalls in the last year caused basement backups? i,b1WCC is not required to answer this question.) ��--! 0 1 2 3 4 5 6. 7 8 9: 0 1 2 3 4 5 6_ . 8 9 I--� 0 1 2 3 4 5 6 7 8 9 j 30. Are lift stations adequately maintained and operated? ............................................ Y N 31. Does a scheduled preventive maintenance program exist for the collection system? ...................... Y N 32. Does a routine inspection program exist for the collection system?.................................. Y N 33. Describe anv major repairs or equipment replacement that were made in the last vear. Do not include if the system is less than one year old (as indicated in question 11). 34. Additional comments, if necessary: IN M IN IN PLEASE 06 NOT MARK IN THIS AREA ■ ■ ■r SECTIONFOUR: If not applicable, go to question 46. 10 NA 35. Does the system generate a sludge that is land applied? ............................................ Y N 35.1 If yes, does the system employ or contract with a certified Type IV waste system (sludge) operator? .. Y N 36. If sludge is landspread, does the system have at least six months of storage? ............................ Y N NA 37. Are an adequate number of MPCA approved acres available to apply the system's sludge production for the nextyear?.............................................................................. Y N NA 38. Will any new landspreading sites be applied for in the next 12 months? .............................. Y N NA 39. Have any site complaints been received regarding sludge? .......................................... Y N NA 40. Does the sludge meet Class 8 sludge reduction requirements (old P5RP classification)? .................. Y N 41. Does the sludge meet vector attraction reduction requirements? .................................... Y N 42. If the sludge is not land applied, is it transferred to another facility? ...................... : ........... Y N NA 42.1 If yes, list the name of the receiving facility: 43. Will any other equipment require major repair or replacement within the next five years? ................ Y N 44. Identify items needing repair or replacement: 45. Additional comments, if necessary: SECTION If not applicable, go to question 53. 00 NA 46. How manv individual sewaee treatment systems exist in the service area? I 11 0 1 2 3 4 5 6 7 A o 0 1 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 46.1 How many buildings do they serve? 1 2 3 a 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 j 47. Have the individual systems' septic tanks been pumped in the last three years? .......................... Y N NA 411. Does the municipality have a septage disposal plan? .............................................. Y N NA 48.1 Is the septage disposal plan in accordance with the permit? .................................. Y N NA 48.2 Does the septage disposal plan address buildings not connected to the collection system? .......... Y N NA 49. is septage accepted in the treatment system? ................................................ .. Y N 50. Will any other equipment require major repair or replacement within the next five years? ................ Y N 51. Identify items needing repair or replacement: 52. Additional comments, if necessary: M M M M 2118 PLEASE 00 NOT MARK IN THIS AR� ■ ■ •❑ SECTIONOPERATION System Operation 53. How many days per week is the wastewater treatment system staffed? 0 1 2 3 4 5 6 7 54. How many hours per day is the wastewater treatment system staffed? 0 1 2 LIST THIS AS A TOTAL PER DAY (I.E., HOURS), NOT A TOTAL PER PERSON 0 1 2 3 4 5 6 7 a 9 PER DAY. 55. Total daily flow measurement: 53.1 Has the influent (or effluent) flow meter that measures total daily flow been calibrated within the last year?............................................................................ Y N NA 53.2 If total daily flow is determined by running time meters on lift station pumps, were the pumps calibrated within the last year? ........................................................ Y N NA 55.3 If flow is not measured using a flow meter or running time meters, how are total daily flows measured? 56. Have any significant mechanical or process -related operational problems been experienced within the last year? Y N NA 57. Please describe: j 33. If item 56 is ves. were any of the problems attributable to commercial or industrial discharges? ............ Y N NA 59. Is vour laboratory work conducted at a certified laboratory (excluding dissolved oxygen, pH and chlorine residual)? ..................................... ................... I...................... Y N Please list the following: 39.1 Facility Laboratory 59.2 Certification Number ..39.3 Contract Laboratory Urf.tin. System Maintenance 60. Does a scheduled preventive maintenance program exist for the treatment system? ...................... Y N 61. Is the preventive maintenance schedule being adhered to and are accurate records being maintained? ...... r N NA 62. Were any major repairs or equipment replacement made in the last year? Do not include if the system is less than one year old (as indicated in question 11)................................................... Y N 62.1 Please describe: Operator Certification and Training 63. What is the treatment system's classification (mark one) ........................................ A B c o 64. is the operator in responsible charge of the system certified at a class equal to or greater than the system classification?............................................................................ Y N 65. Has the above operator attended any training within the last year? .................................. Y N 66. How many operators does the system employ? 0 1 2 3 4 5 6 7 8 9 j 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 SECTIONOPERATION AND MAINTENANCE (CONTINuED) 67. How many of them are certified at some level? (0, 1 2.3�;4 5. 0_ ' 1: " 2 1 ; 5, 6 7 B 9 68. Does an ongoing safety training program exist? .................................................. Y_ N 69. Additional comments, if necessary: sEcnor4ORDINANCE 70. Please complete the following for the entire wastewater system using information from the last fiscal year. REVENUES User Charges $ Taxes +$ Other +$ Total =$ EXPENDITURES Operation & Maintenance $ Depreciation +$ Capital Replacement +$ Debt Service +$ Other +$ Total =$ 71. Did expenditures for operation and maintenance exceed user charges by ten percent? .................... Y_ N 72. Did user charges exceed expenditures for operation and maintenance by ten percent? .................... r N 73. Does the municipality have an equipment replacement account? .................................... v N 74. Are revenues and expenditures for the wastewater treatment systems kept in accounts separate from non -sewer accounts (e.g., water utilities, public works, etc.)? ................................................ . N 75. What was the year of the last sewer service charge system review by the municipal council? I 1 i i YEAR 9 0 1_ 2 3 4 5 67 8. 9 0 1_ 2 3 4 5 6 7 8 9. 75.1 Year of the last rate adjustment: Eo- YEAR 2345B7 8 91 2 3 4 5- 6 -7 8 9 76. Monthly Residential User Rate 76.1 Base Rate $ 76.2 If you use a per unit charge: Per 1,000 gallons $ x 5 = $ Or Per 100 cubic feet $ x 6.68 = $ 76.3 Total Residential User Rate (based on an average 5,000 gallons per household per month) (76.1 + 76.2) = $ 1 0 1 2_ a. 4 5 6 7 6 9: 0. 1- 2 3 4 5_ 6 7_ 4, 9 0- 1 2 3 4 5 6 7 8 9 . 0 t 2 3 4 5 6 7 8 9 76.4 Debt Service Charge per month $ 76.5 Total Residential Rate (76.3 + 76.4) _ $ 0_ _ z 3_ 4 s s_ 7 a 9 " 0 1 2 3 4 5 6 7 8 9 77. Is there a fee for a new connection to the sever system? .......................................... v_ ri. 77.1 If yes, please list the fee: $ a i .z_ 3 a s ,6 7 8: 9 .6 _7. ..8 9 0' 1 2 3 4- 5 6- 7- 8 9 0 1 2F 3 4 5 6 7 8 9 0 1 2 3 4 5_ 6 7 8 9 0 -1 2 3 4` 5- 6 7 8 9 78. Are all users charged proportionately to their use? ................................................ .0 N 79. Does an industrial user rate schedule or surcharge rate exist? ...................................... Y N 80. Has the municipality adopted a sewer use ordinance? ............................................ Y N If yes, does the ordinance: 80.1 Control new connections......................................................... r N 80.2 Prohibit clear water connections...................................................... v N 80.3 Prohibit toxics ................................................................ Y_ t+ 80.4 Allow the municipality to require pretreatment ............................................ r ri 80.5 Require annual notification of cost to all users ............................................ Y' N 80.6 Provide for enforcement of the ordinance ................................................ v. N 81. Does the municipality have pretreatment agreements/permits with significant industrial users? ............ Y N NA 81.1 If ves, do the agreements have limits? .................................................... Y N 81.2 Have there been any violations of limits in the last year? .................................... y N 82. For soil treatment systems: ...................................................................... NA 82.1 If a sewer use ordinance exists, does it address routine maintenance for individual sewage treatment systems and proper disposal of the septage?.............................................. v N NA 82.2 Does the municipality require individual systems be inspected and brought up to code at the time of building permit application, point of sale or complaints? .................................... Y N NA 82.3 Does the municipality restrict the discharge of non -domestic waste to individual sewage treatment systems?... ..... ......i. ..... ..... ................. Y N NA 82.4 Does the municipality allow newly constructed homes to be served by individual sewage treatment systems?.. ... .... ...... ... ................. .......... Y N NA 82.3 It yes, does the municipality have .. ...... .... ... .. ... .. .. ... ordinances and an inspection program to ensure that the new system is properly located, designed and built? ..................... . 83. Additional comments, if necessary: SECTION EIGHT= FUTURE NEEDS 84. What is the expected increase in the average wet weather (maximum monthly) flow over the next five years? (mi!!ior. ga!!ors per day) 85. What is the expected increase in the maximum monthly loadings for the following five years? 85.1 Biochemical Oxygen Demand 85.2 Total Suspended Solids 85.3 Ammonia 85.4 Phosphorus (pounds/month) (pounds/month) (pounds/month) (pounds/month) 86. Will the five-year projected average wet weather flow rate exceed the system capacity? .................. Y N 87. Will the five-year projected average maximum monthly loadings exceed the system design capacity? ........ Y N 88. Are any major treatment facility or collection system improvements or expansions planned in the next five years?..................................................................................ter N 88.1 If yes, please complete the following: Description of Work Years of Construction Estimated Cost M M M M SECTIONra • i 88.2 Name, author and date of document that listed the cost estimate on previous page (e.g., facilities plan, engineering report, engineer study, etc.) Write "None" if estimate was not documented. 89. Do any plans exist to connect any of the unsewered homes in the service area to the municipal treatment system within the next rive years?............................................................. ...... Y N NA 89.1 If yes, how many? 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4. 5 6 7 8 9 ��O 1 2 3 4 5 6 7 8 9 89.2 Anticipated year(s) of construction: 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 89.3 Total estimated cost: 90. If future construction project(s) were identified in 87.1, are you interested in receiving information regarding financial assistance through the State Revolving Loan Program? ...................................... Y N 91. Additional comments, if necessary: 92. Completed by: Date: 'MONTH 0 1 0 1 2 3 1 5 6 7 3 9 DAY 0 1 2 3 0 1 2 3 4 5 6 7 8 9 YEAR 0 1 2 3 7 5 6 7 8 9 0 1 2 3 3 5 6 7 8 9 If you have questions concerning this document, please contact: Deb Lindlief Operations/Trainin& Unit Water Quality Division 1-800-657.386.3 (612) 296-87 66 Copyright 10 1994 National Computer Systems. Inc. All rights reserved. Printed in U.S.A. "Hark Reflex") by NCS h1M99569:321 ■ . 0 211 PLEASE 00 NOT MARK IN THIS AREA CITY OF ALBERTVILLE FINANCIAL STATEMENT October 13 - November 2, 1994 Beginning Cash Balance October 13, 1994 INCOME (Oct. 13 - Nov. 2) Building Permits 6,315.47 Dog License 10.00 Liquor Licenses 3,900,00 P & Z Fees 1,550.00 Recycling Incentive 1,125.75 Sewer/Storm Water 23,235.48 Special Assmt Payoff 2,453.93 Title Search 30.00 Misr. Income 382.63 TOTAL INCOME 39,003.26 Voided Check #8797 1,857.60 EXPENSES (Oct. 13 - Nov. 2) Check #'s 8828-8863 Ch #8830-VOID (approved 10/17/94) 22,786.87 PAYROLL PERIOD 10/5 - 10/18 Check # P1162 - Linda 810.70 Check # P1.163 - Dale 655.58 Check # P1164 - Dave 279.35 Check # P1165 - Ken 977.90 Check # P1166 - Mike 505.23 Check # P1167 - M.Brandt 51.72 Check #8864 - D. Koch 23.69 (PERA Deduction) Check #8865 - PERA 356.02 Check #8866 - Wr. Co. 172.55 Child Support PAYROLL PERIOD 10/19 Check # P1173 - Linda 810.70 Check # P1174 - Dale 708.71 Check # P1175 - Dave 298.06 Check # P1176 - Ken 940.89 Check # P1177 - M.Brandt 81.26 Cehck #8867 - PERA 300.78 $357,353.67 TOTAL EXPENSES 29,760 01 Ending Cash Balance November 2, 1994 _$368,454.52 INVESTMENTS: CD #9226 - Alb. Development Corp. matured 7/1/94 6,970.05 CD #8925 - matures 11/30/94 111,916.95 CD #8579 - matures 12/27/94 @ 3.0% 164,389.96 Cr #9198 (Fire Dept) - matures 1/19/95 @ 3.00% 12,729.12 CD #9145 (Lions) - matures 1/19/95 @ 3.00% 19,973.21 CD #8807 - matures 3/29/95 @ 3.0% 372,420.89 Piper-Jaffray Investments (9/30/94) 953,193.96 TOTAL INVESTMENTS $1,641,594.14 CITY OF ALBERTVILLE BILLS TO BE PAID November 7, 1994 Check No. _ Vendor Reason moun P1168 Anderson, Sharon October Council 235.49 P1169 Barthel, Albert October Council 175.13 P1170 Berning, Duane October Council 217.02 P1171 Potter, Michael October Council 281.67 P1172 Vetsch, .John October Council 198.55 8868 Affordable Sanitation Four Seasons Park 58.58 8869 Albertville Auto Parts Shop Sup. - 83.41 115.57 F.D. Sup. - 32.1.6 8870 Bistodeau, Virginia Park Board Mtg/Mileage 34.08 8871 Cartridge Works Service Check F.D. Copier 67.00 8872 Chouinard Office Products Printer Ribbons 20.34 8873 Crow River Rental Rent Paint Sprayer 80.15 8874 Diversified Inspections Inspections 7,570.03 8875 Don's Auto Service Streets 64.70 224.62 F. D. Gas 143.97 F. D. Sup. 15.95 8876 Don's Bus Service 4 Hrs. Mowing Ditch 100.00 8877 Feed -Rite Controls Testing 111.00 8878 Fehn Gravel Crushed Blacktop for 464.72 WWTF 8879 Hackenmuller's CH Sup. 13.86 54.00 Shop Sup. 15.68 WWTF Sup. 17.29 WWTF Gas 7.17 8880 Harvest Printing Purchase Orders 109.93 8881 Houghton, Linda Mileage 18.65 8882 LaPlant Sanitation October Service 85.71 8883 Long Lake Tractor 8884 MedCenters 8885 Meyer-Rohlin 8886 Minnegasco 8887 Minnesota Copy Systems 8888 MN Dept. of Revenue 8889 Monticello, City of 8890 Newman Traffic Signs 8891 Northern 8892 NSP 8893 Otsego, City of 8894 Petty Cash 8895 Pitney Bowes 889f; Quality Flow Systems 8897 Radzwill Law Office 8898 RCM, Inr_. , 8899 Security Bank NW 8900 SEH, Inc. 8901 Simonson Lumber Company 8902 St. Michael Floral 8903 United Telephone 8904 Widmer, Inc. Seals & Cable 102.63 Group Insurance 546.29 General 182.88 3,462.02 HWP2 3,279.14 New C.H. 51.16 94.8 Old C.H. 35.16 Park Shelter 8.48 Usage 8/20 - 10/19 175.49 October State Tax 485.61 Animal Control 162.00 4 Directional Signs 104.37 Sand Blaster & Tips 51.19 C.H. 148.30 2,169.59 WWTF 55.49 Park 30.08 St. Light 1,935.72 Grading 300.00 52.06 Rent Prostage Machine 43.00 L.S. 1 & 2 300.00 1,266.06 L.S. 3 Pump 936,06 October Legal 4,550.00 Fire Hall Sketch 918.69 October Federal Tax 2,453.93 Env Assess 905.20 2,219.10 Service 1,313.90 Boards for Hockey Rink 43.92 K. Black Funeral 55.50 C. H. 266.86 293.89 Park 27.03 Final Payument - Sewer 49.92 Replacement Proj. 8905 Wr. Co. Sheriff's Dept. September Police 3,710.83 8906 Wr. Co. Treasurer Assessing Contract 4,554.00 TOTAL BILLS $36,978.27 September 15, 1994 To: The Albertville Park Board Members Please accept this notice that I will be resigning the Park Board as of October 1, 1994. I have sold my house and will no longer be a resident of Albertville. It has been a short but enjoyable term as park board member and I wish all of you well and hope you can have the help and cooperation from the residents and City Council in all your efforts of supporting the city parks. Z4CW rginia ZiIsd eau JOINT POWERS BOARD • Hanover, Frankfort, St. Michael and Albertville Post Office Box 10 . 11100 - 50th Street N.E.. Albertville, Minnesota 55301-0010 • Telephone 612-497-3611 November 3, 1994 Attn: Linda Houghton City of Albertville PO Box 131 Albertville, MN 55301 Dear Linda Houghton: This letter is to request a waiver of the Termination of the Water Tower Lease regarding the domplete removal of the tower and buildings down to 10 feet below grade 6 months after the completion of the tower protect (June 7, 1994). The Board was Informed at their October 24, 1994 meeting that the towers and buildings would be removed yet this year, but anything below ground and restoration would be completed in the spring of 1995. If you have any questions, please contact me weekdays between 8 am and 1 pm. Sincerely, JOINT POWERS BOARD ' 1 Donna M. Kipka Secretary oJNTY 1221 WRIGHT COUNTY z DEPARTMENT OF HIGHWAYS � Wright County Public Works Building 1901 Highway 25 North O �'y Buffalo, Minnesota 55313 71356 Jct. T.H. 25 and C.R. 138 Telephone (612)682-7383 Facsimile (612) 682-7313 October 26, 1994 LINDA HOUGHTON, ADMIN. CITY OF ALBERTVILLE BOX 9, 5975 MAIN AVE NE ALBERTVILLE, MN 55301 WAYNE A. FINGALSON, P.E. Highway Engineer 682-7388 DAVID K. MONTEBELLO, P.E. Assistant Highway Engineer 682.7387 RICHARD E. MARQUETTE Right of Way Agent 682.7386 Re: Second Township and City Meetings - Wright County Transportation Study Dear Ms. Houghton: As you know, Wright County in conjunction with Mn/DOT has been working on a transportation plan for the County and we have asked all of the 'townships and Cities to participate in the study. As part of this participation the County asked you for input on transportation issues that concerned you. We appreciate the input we have received from you. This input was gathered for the most part during the initial meetings with the you on either the April 27th or 28th. We would now like to meet with you again to discuss some possible solutions to the issues that you raised and also share with you information that has been developed over the last number months. The County has scheduled the meetings on a Regional basis as shown in the attached schedule. The meetings will last approximately two (2) hours for each region. We realize that due to harvest time, deer hunting, etc., some of you may not be able to make the meetings, however, we feel this regional format will provide a good exchange of information with adjacent government units that would not take place in a individual meeting. Therefore we would appreciate it if you could make every effort to attend. If, however, you cannot attend and want to provide input please contact Wayne Fingalson or myself to schedule a separate meeting or you may provide written comments to us. The attached schedule shows the selected time for your agency to meet with us. If you are unable to make this time please call Dave Montebello, Project Manager, at 682-7387 or 1-800- 339-6881 ext. 7387. The meetings will be held in the Community Room in the Wright County Government Center. The meeting will address the following issues: • Review of Issues and Potential Solutions • Review of Traffic Forecast Data • Review of Roadway Functional Classification & Its Importance • Review of Jurisdictional Issues • Review of Access Guidelines • Review of Issue Priorities We ask that local elected officials and/or staff that deal with transportation and planning related issues attend this meeting. We are requesting that you RSVP to our office (682-7383) so that we know how many people will be attending each session. Thank you for your input and assistance on this overall County planning project. Si r ly, Wayn Fingalson a Count x Engineer Enclosures: Meeting Schedule PC: County Commissioners Township Clerks Ferrol Robinson, Strgar-Roscoe-Fausch City Administrators/City Clerks Transportation Advisory Committee File Equal Opportunity Affirmatiue Action Employer O J,4T Y 0� WRIGHT COUNTY �2 DEPARTMENT OF HIGHWAYS _ � Wright County Public Works Building ' 1901 Highway 25 North I. Buffalo, Minnesota 55313 7855 At. T.H. 25 and C.R. 138 Telephone (612)682-7383 Facsimile (612) 682-7313 TRANSPORTATION PLAN REGIONAL MEETING SCHEDULE WRIGHT COUNTY TOWNSHIPS AND CITIES Wednesday, November 16, 1994 7:30-9:30 AM Southwestern Region City of Cokato Stockholm Township Victor Township Middleville Township Cokato Township City of Howard Lake 9:50-11:50 AM Eastern Region City of Otsego City of Albertville City of St. Michael City of Hanover Frankfort Township City of Dayton 12:30-2:30 PM Northwestern Region French Lake Township Albion Township City of Maple Lake Maple Lake Township City of Annandale Corrina Township Southside Township City of South Haven Clearwater Township City of Clearwater Silver Creek Township 2:45-4:45 PM Southcentral Region City of Rockford City of Delano Franklin Township Woodland Township Rockford Township Marysville Township City of Montrose City of Waverly 5:00-7:00 Central Region City of Buffalo Buffalo Township City of Monticello Monticello Township Chatham Township MEETINGS TO BE APPROXIMATELY 2 HOURS IN LENGTH WAYNE A. FINGALSON, P.E. Highway Engineer 682-7388 DAVID K. MONTEBELLO, P.E, Assistant Highway Engineer 682-7387 RICHARD E. MARQUETTE Right of Way Agent 682-7386 Equal Opportunity / Affirmative Action Employer ' City of t. Michael Minnesota 55376 • 216 Main Street South • P.O. Box 337 • (612) 497-2041 N 0 T I C E O F P U B L I C H E A R I N G NOTICE IS HEREBY GIVEN, that on Thursday, November 17, 1994 the Wright County Planning Commission will hold a hearing in Meeting Room 120 of the Courthouse Annex, in the City of Buffalo, Minnesota at 8:00 p.m. to consider an AMENDMENT TO THE WRIGHT COUNTY ZONING ORDINANCE: FRANKLIN OUTDOOR ADVERTISING Petitions to amend the Wright County Zoning Ordinance Section 724.3(2)(a) to allow signs up to 40' in height according to Section 504.1 of the Wright County Zoning ordinance. Current Ordinance allows 20'. Such persons that desire to be heard with reference to the proposed application will be heard at this time. If you do not attend the hearing or submit written comment, it will be assumed that you have no objections to the proposal. If there are any questions, please contact the Planning and Zoning Office in Buffalo. Interpreter• services for the !-searing impaired will be provided on request for public meetings and other county -sponsored classes and events. WRIGHT COUNTY PLANNING & ZONING OFFICE WRIGHT COUNTY COURTHOUSE BUFFALO, MINNESOTA 55313 PHONE: 682-7338 NOTICE OF PUBLIC HEARING -- WRIGHT COUNTY PLANNING COMMISSION CITY OR TOWNSHIP RESPONSE FORM FRANKLIN OUTDOOR ADVERTISING Petitions to amend the Wright County Zoning Ordinance Section 724.3(3)(� to allow signs up to 40'- in height according to Section 504.1 of the Wright County Zoning Ordinance. Current Ordinance allows 20'. THE CITY COUNCIL/TOWN BOARD SHOULD COMPLETE THE FOLLOWING. IF NO WRITTEN RESPONSE IS RECEIVED BEFORE THE HEARING, THE PLANNING COMMISSION WILL ASSUME THAT THE CITY COUNCIL/TOWN BOARD PREFERS TO LEAVE THE MATTER UP TO THE COUNTY. CITY/TOWNSHIP APPROVES OF THE REQUEST BECAUSE: CITY/TOWNSHIP DISAPPROVES OF THE REQUEST BECAUSE: COMMENTS OR PROPOSED CONDITIONS: SIGNED: Paul Sallsan 2397 Niagara Lana North Xaple drove, NN 55369 (612) 420-8726 - Price Quote - City of Albertville Attn: Linda Houghton QTY Description Price ------ 1 Upgrade to 420 Meg $255.00 IDE fast access Hard Drive. (2 Year Warranty) 1 486/DX2 66 Motherboard W/ $319.00 256K cache, 3 local bus slots and SIP socket and CPU cooling ran. 1 8 Meg Memory Upgrade $375.00 1 Install all Hardware, D08 6.2 $200.00 and transfer existing software. Total $ 1149.00- All quoted prices are good for 30 days, any defective parts will be replaced within 3 days or initial shipment. + Any questions/concerns regarding this quote please call Paul Hallman at 420-8726 or 223-6646. • All installations will be completed within 1 week of order. From: HEP Computer Services To: Linda Houghton Date: 9/8/94 Time: 14:13:33 COMPUTER SERVICES 09/08/94 386 - 486 Upgrade 486 AS motherboard Intel 4aP�1Hz processorw/fan 3mb FnAtvi Seagate 420mb hard drive MS-DCS - .L Labor five year limited (replacement) warranty on , parts one year limited ON -SITE labor warranty Micro -Net 486dx2-66MHz Personal Computer h•;1ar. tolmer case 30466dx2-66MH4z Intel local bus processor 256k cache and CPU fan included 1 mb VGA video card 8mb RAM 420mb Seagate IDE Hard Crive 5.Z5' 1.2.mb tlopp_. disk drive 3.5" 1.44mb floppy disk. drive IDE intertace w/multi-ii_i 10 . key keyboard A/IS-DOS 6.2 five year limited (replacement) warranty on p arts five year limited ON -SITE labor warranty $ 1 Z5.00 349.00 400.00 - Z5fJ.00 79.00 7 fJ.00 1273.00 j U 165ol Flialm- 10. Elk River. NIN 55330. (612) 241-1601 F.At(61_)_41-16u1 1439.00 it :T�? COMPUTER SERVICES PIONEX 486dx2-66MHz Personal Computer 1539.00 Space saving tower case lm 250w pwr. sup. 80466dx2-66MHz Intel local bus processor 256k cache and CFU tan included 1 mb VGA video card 8mb F-.bi 420mb `,/VC ICE hard drive (sub 13ms) 5.25" 1.2mb floppy disk, drive 3.5" 1.44mb floppy disk. drive ICE interface //multi-io 101 kew sculptured ke•board MS-C1OS 6.2 MS compatible mouse Windows 3.1 PFS. bVindows'+Norks Frodigy Quicken Financial I'Aar. Sort,vare Pre -Loaded on -site maintenance for 1­yea.r (firs; yeerfree! 120 00 five year limited (replacement) warranty on parts one year ON -SITE labor warranty Colorado Jumbo 250 tape back-up system 1 gg iJ0 (5) CC2120 tape canridge 39.00 }'-.P(' 450va Back-UF': - �.�9.00 1 a" 28 SVGA monitor 269.00 sl/hgales tax not inciuded M01 Hishwac 10. Ell; River. "vl.' S53?0, (612) _41-1601 FA.N 1612) _41-1601 0312d/139a 02:41 5714191 COMPUTER SEPVICE CE�i PgGE 01 UNtilGW OF NETVVVW Cl]ftWANM' Na 1226 E. MOORE LAKE DR. • MINNEAPOLIS. MN 5S432 612/571-8115 r fax 612/571-4191 ■ bbs 612/571.7073 Septcntbcr 20, 1994 To, Linda Houghton. City of .4lbcrM]le FAX 49?_3210 RE: System Upgrade 486 VLB Mothrboard 1=1486DX2/66 Processor wit11 CYU (tooling Chip 8 MB 72 Pin SDANI Module S295.00 Seagate 420 MB IDE Hard Drive $295.00 In House Installation aeprox. 2 Hours {Zu S50.00/hr S 45.00 S I00.00 Data Transfer to New System 1 Hour S 50.00 Thanks for the opportunity to quote this requirement. Patrick Whichello Gruys Certified Public 611 Walnut St. P.O. Box 417 Suite 1 Plaza Professional Bldg., 1111 Hwy. 25 No. Borden Accountants and Monticello, MN 55362 295.5871 Buffalo, MN 55313 682.1762 Business Consultants 705 Central Ave. East, P.O. Box 338, Suite A Carlson St. Michael, MN 55376 497.2118 & Associates P.A. September 2, 1994 Dale Powers Administrator City of Albertville P.O. Box 9 Albertville, MN 55301 Dear Dale: Thank you for the opportunity to submit the following proposal to the City of Albertville for the 1994 City audit and the Albertville Firemen's Relief Association audit. We will perform the audit of the City of Albertville for the year ending December 31, 1994 for a cost of $6,250. This includes the preparation of the forms required by the state auditor and a management letter. This proposal is based upon the City providing us accurate and timely financial information. This engagement is conditioned on our understanding that the management will assume the City's full responsibility for the following: ► recording and reconciling all general ledger account activity before submitting the trial balance to us ► making all final adjustments to all general ledger accounts ► preparing all working papers and schedules in support of your balance sheet accounts - we'll assist with the format ► preparing schedules for revenue and expenditure accounts as requested This proposal is based on the content of the 1993 financial statements, anticipated cooperation from your personnel and timely receipt of copies of workpapers or other information requested from your previous auditors. Should a problem develop during our engagement or additional services be requested by the City, we will resolve these with you immediately before any additional costs are incurred. We propose to do the majority of the field work before March 15 and have completed reports to you by May 31. If a problem arises with this timetable we will inform you immediately. Member Private Companies Practice Sectirl of American Inuitute Minneuxa Society of Certified Public .Accountants of Certified Public Accountants City of Albertville September 2, 1994 Page 2 The Albertville Firemen's Relief Association is not required to have an audit. Since the Association has assets and liabilities under $200,000 the State Auditor's office requires the submission of Reporting Form LS along with an independent accountant's review opinion by March 31. We will prepare and review the financial information included within the financial section of Reporting Form LS for 1993 for $450 - $600. We can, however, perform an audit if the Council would prefer. We will perform an audit of the Albertville Firemen's Relief Association and prepare Reporting Form LS for $650 - $800. The quotes for the Firemen's Relief Association are based upon the Association providing us with summaries of the 1994 activities of both the general and special funds by February 15. The Association also must submit Schedules I and II for State Fire Aid Year 1996 to the City Council by August 1, 1995. We have assisted in the preparation of the forms in the past. Fees for this service would be based upon our hourly rate. We have the expertise in the Governmental Auditing area to serve you well. We are represented and actively participate on the Minnesota Society of Certified Public Accountants' "Governmental Auditing Committee." Gruys Borden Carlson & Associates P.A. has a long history of serving the City of Albertville as auditors and would like to reestablish that relationship. I have personally worked on the audits of the City of Albertville for seven years and would be the manager for the 1994 audit. Again, we appreciate the opportunity to present this proposal to you and would be happy to discuss this proposal with you personally. If you have any questions, please contact either Bob Carlson or me at 497-2118. Sincerely, 4t*4t1'ae CAN Pat Krause, CPA Babcock, Langbein and Company Cued Public Accountants A Professional Association Minneapolis, Minncsota 55421 (612) 781-9354 October 14, 1994 Honorable Mayor and Members of the City Council The City of Albertville 5964 Main Avenue NE P.O. Box 131 Albertville, MN 55301-0131 Dear Mayor and Members of the City Council: Thank you for the opportunity to submit oUr proposal for the audit of the City of Albertville for the year ending December 31, 1994. We estimate the cost of the audit to be $4,400.00. Our billing will be based on actual costs and hours with the total not to exceed $4,400.00. If the books are ready and available by February 28th, we estimate that the entire audit will be complete by March 31, 1995, and available for the April City Council meeting. An engagement letter is enclosed which sets forth our understanding of the service we will provide. If you have any questions regarding this proposal or our firm, please contact me at anytime. Respectfully submitted, Mark E. Babcock Certified Public Accountant Babcock, Langbein and Company Certified Public Accountants A Professional Association Minneapolis, Minnesota 55421 (612) 781-9354 October 14, 1994 Honorable Mayor and Members of the City Council The City of Albertville 5964 Main Avenue NE P.O. Box 131 Albertville, MN 53301-0131 We are pleased to confirm our understanding of the services we are to provide for the City of Albertville for the year ended December 31, 1994. Our audit will be made in accordance with generally accepted auditing standards and will include tests of your accounting records and other procedures we consider necessary to enable us to express an unqualified opinion that your financial statements are fairly presented, in conformity with generally accepted accounting principles consistently applied. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, test of the physical existence of inventories, and direct confirmation of receivable and certain other assets and liabilities by correspondence with selected customers, creditors, and banks. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written representations from you about the financial statements and related matters. An audit is based primarily on the selective testing of accounting records and related data; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Because we will not perform a detailed examination of all transactions, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you, however, of any matters of that nature that come to our attention. We understand that you will provide us with the basic information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with you. This responsibility includes the maintenance of adequate records and related controls, the selection and application of accounting principles, and the safeguarding of assets. We understand that your employees will prepare all cash, accounts receivable, accounts payable and other confirmations we request and will locate any invoices we select for testing. Our audit is not specifically designed and cannot be relied on to disclose material weaknesses in accounting control. However, during the audit, if we become aware of such material weaknesses in internal accounting control or ways that we believe management practices can be improved, we will communicate them to you in a separate letter. We expect to begin our audit in January 1995, and to complete and issue our report on, or about March 31, 1995. Our fees for these services will be based on our proposal previously submitted. We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, Mark Babcock Babcock, Langbein and Company RESPONSE: This letter correctly sets for the understanding of the City of Albertville. By: Title: Date: