1995-02-06 CC Agenda/PacketAGENDA
February 6, 1995
0. MEETING WITH WRIGHT COUNTY HIGHWAY DEPARTMENT CSAH 37 &
19 - 6:00 PM
00. PUBLIC HEARING TO CONSIDER AMENDMENT TO EDA ENABLING
RESOLUTION - 7:15 PM
T. CALL REGULAR CITY COUNCIL MEETING TO ORDER - 7:30 PM
II. APPROVAL OF THE AGENDA
III. APPROVAL OF CONSENT AGENDA ITEMS Approval of Follow -Tip of minutes from January the January 17,1199599
rovalf_Regular
Meeting
* Approval of Special Meeting - January lf-, 1995
* Financial Statement (January 11 - January 31)
* Approve bills (Check #'s 9094 - 9129 & P1226-P1230)
* Approve reduction in Kenco's Letter of Credit in the
amount of $13,213.91
IV. CITIZEN FORUM - 10 Minute Limit
V. DEPARTMENT BUSINESS
A. ENGINEERING
- Request from Donald Barthel for release of Letter
of Credit on the Barthel Commercial Park
Development (Engineering reports completed to
date)
B. ECONOMIC DEVELOPMENT AUTHORITY
- Minutes of January 18, 1995 meeting
- Approve RESOLUTION #1995-12 entitled A RESOLUTION
AMENDING SECTION III(A) OF RESOLUTION #1994-7
ENTITLED A RESOLUTION ESTABLISHING AN ECONOMIC
DEVELOPMENT AUTHORITY FOR THE CITY OF
ALBERTVTLLE, MINNESOTA
- Appoint Peter Scherer to EDA
- Change status of Doug Bleess from alternate EDA
member to active
- Memos from Chair Muyres
Land Sale - Appraisal
Industrial Park - Available land
C. MAINTENANCE
- Quotation from Page Electric re: rewiring
generator
- Damaged barricades on 61st Street
- Request from Sylvester Kolles to relocate
permanent Type III barricades in from property
line
D. ADMINISTRATION
- Memos for discussion
- Establish Special Meeting
- Council Meetings - Frequency
- Park Board - Future
- City Hall - Inside Door Proposed
- Dave Koch - Hourly Increase Per Contract
- Approve installation of 100 watt, high pressure,
sodium street lights at STMA High School
entrances at a cost of $8.85 each per month
(using overhead power source)
- Land Use Planning Workshops For Planning
Commissioners and Elected Officials
- Approve Joint Powers agreement with Dehmer's
Brothers
- Request from Joint Powers to draft a list of
ideas to be incorporated in the agreement
regarding ownership and responsibility of the
complete water system
- Approve RESOLUTION #1995-13 entitled A RESOLUTION
SETTING SAC CHARGES AND USER CHARGES IN THE CITY
OF ALBERTVILLE
Memo on "Ordinances Establishing Ministerial
Functions" as follows:
- Approve RESOLUTION #1995-17 entitled A RESOLUTION
ESTABLISHING REIMBURSEMENT AND ADVANCE RATE FOR
BUSINESS EXPENSES RELATED TO THE CITY OF
ALBERTVILLE
- Approve ORDINANCE #1995-3 entitled AN ORDINANCE
TO ESTABLISH A PURCHASING POLICY REGULATING THE
MANNER IN WHICH PURCHASES ON BEHALF OF THE CITY
OF ALBERTVILLE
- Approve ORDINANCE #1995-4 entitled AN ORDINANCE
ESTABLISHING THE INVESTMENT OF IDLE FUNDS TO BE
USED WHEN THE CITY HAS FUNDS AVAILABLE THAT ARE
NOT PRESENTLY NEEDED FOR ITS OBLIGATIONS
- Approve ORDTNANCF #1995-5 entitled AN ORDINANCE
ESTABLISHING THE PROCESS FOR PAYMENT OF LOCAL
GOVERNMENT BILLS
- Approve ORDINANCE #1995-6 entitled AN ORDINANCE
ESTABLISHING REIMBURSEMENT AND ADVANCES FOR
EXPENSES FOR BUSINESS RELATED TO THE CITY OF
ALBERTVILLE
- Approve ORDINANCE #1995-2 entitled AN ORDINANCE
ESTABLISHING THE POSITION OF CITY ADMINISTRATOR
AND DEFINING DUTIES
VI. OTHER BUSINESS
VII. ADJOURN
UPCOMING MEETINGS/IMPORTANT DATES
February 13,1995 Albertville EDA 7:30 PM
February 14, 1995 Regular Planning Commission Meeting 7:30 PM
February 16, 1995 Regular Park Board Meeting (Cancelled)
February 21, 1995 City Council Meeting (Tuesday) 7:30 PM
February 28, 1995 Regular Planning & Zoning Meeting 7:30 PM
ALBERTVILLE CITY COUNCIL
WORK SESSION
February 6, 1995
Albertville City Hall 6:00 PM
PRESENT: Acting Mayor Duane Berning, Councilmembers John
Vetsch, Sharon Anderson and Curt Muyres, City Administrator Gary
Hale
Acting Mayor Berning opened the piiblic work session to
consider Wright County's proposal on real-ignment of County Roads
37 and 19.
County Fngineers Fingalson and Montphell.o presented drawings
of proposed realignments and held discussion with the City Council
and members of the public for the purposes of seeing ideas before
proceeding with design and construction.
County Commissioner Rose and Right. of Way Coordinator
Marquette were present to assist with related discussions.
Fingalson informed everyone that the design phase was
scheduled for 1995 and the construction phase for 1996. Rose
confirmed that the Wright County Board approved the project as part
of their Five Year Plan.
There being no further discussion, Acting Mayor Berning
thanked everyone present and moved to the public hearing scheduled
for 7:15 PM.
Duane Berning, ct.i.ng Mayor
T, , Hale, neruty C"i ty
r' irk
ALBERTVILLE CITY COUNCIL
PUBLIC HEARING
February 6, 1995
Albertville City Hall
7:15 PM
PRESENT: Acting Mayor Duane Berning, Councilmembers John
Vetsch, Sharon Anderson and Ciirt Muyres, City Administrator Gary
Hale, City Clerk Linda Houghton
Acting Mayor Berning opened the public hearing to consider
increasing the membership on the Albertville Economic Development
Authority from five members to seven memhers.
There was no audience in attendance at the public hearing.
Anderson made a motion to close the public hearing. Muyres
seconded the motion. All voted aye.
Anderson made a motion to recommend that the City Council
approve RESOLUTION #1995-12 allowing for the Albertville EDA to
have seven members. Muyres seconded the motion. All voted aye.
Anderson made a motion to adjourn at 7:20 PM. Muyres seconded
the motion. All voted aye.
Duane Berning, ting Mayor
F
i
`Linda Houghton, City/Clerk-
ALBERTVILLE CITY COUNCIL
February 6, 1995
Albertville City Hall 7:30 PM
PRESENT: Councilmembers Sharon Anderson, Curt Muyres, Duane
Berning, and John Vetsch, City Clerk Linda Houghton, City Engineer
Pete Carlson, and City Administrator Garrison Hale
Acting Mayor Berning called the regular meeting of the
Albertville City Council to order.
The agenda was amended by adding the following items under
Administration_:
(1) Discussion of Mike Rutkowski.' s ability to return to work
(2) Inirestments
Muyres made a m-tion to approve the agenda as amended Anderson
seconded the motion. All voted aye.
Muyres made a motion to approve the Follow -Up Sheet from the
January 17, 1995, meeting as presented. Anderson seconded the
motion. All voted aye.
Muyres made a motion to approve the minutes of the January
17, 1995, meeting as presented. Anderson seconded the motion. All
voted aye.
Muyres made a motion to approve the minutes of the January
24, 1995, special meeting as presented. Anderson seconded the
motion. All voted aye.
Muyres made a motion to approve the Financial Statement for
the period of January 11 - .January 31 as presented. Anderson
seconded the motion. All voted aye.
Muyres made a motion to approve payment of Check #'s 9094 -
9129 and P1226 - P1.230 as presented. Anderson seconded the motion.
All voted aye.
Muyres made a motion to approve a reduction in the amount of
$13,213.91 on Kenco's Letter of Credit furnished for the Parkside
Addition. Anderson seconded the motion. All voted aye.
Acting Mayor Berning asked if anyone wished to address the
City Council under Citizen Forum. No one addressed the Council.
Anderson made a motion to release the Letter of Credit in the
amount of $1.9,933.00 held for Barthel. Commercial Park, contingent
upon the City receiving verification from the project engineer that
--� all construction has been completed per specifications and
contingent payment of park dedication fees. The letter of credit
will be released upon the approval of the administrator and the
mayor/acting mayor. Vetsch seconded the motion. All voted aye.
ALBERTVILLE
February 6,
Page 2 of 5
CITY COUNCIL
1995
City Engineer Pete Carlson explained that he has looked at the
drainage problem by the Joint Powers building and it appears that
the culvert is plugged. He will check the culvert again in the
spring after it has thawed.
Pete reported that he has disc"s�-ed the I-94/County Road 19
issue with the assistant district engineer from MNDOT. The
assistant district engineer gave his opinion that the City would
be allowed to proceed to construct an off ramp but MNDOT would not
participate financially. MNDOT may not insist on having an
eastbound ramp constructed, but Peter is waiting for an official
reply which he expects in the next week or so.
Pete also reported he has spoken to MNDOT regarding the
Frankfort drainage issue. He has been informed that there is a
long review process but the project may be funded after July of
1995.
Anderson made a motion to adopt RESOLUTION #1995-12 entitled
A RESOLUTION AMENDING SECTION III(A) OF RESOLUTION #1994-7 ENTITLED
A RESOLUTION ESTABLISHING AN ECONOMIC DEVELOPMENT AUTHORITY FOR THE
CITY OF ALBERTVILLE, MINNESOTA. The resolution increases the
membership on the EDA from five members to seven members. Muyres
seconded the motion. All voted aye.
Anderson made a motion to appoint Peter Scherer to the
Albertville Fronomic Development Authority. Vetsch seconded the
motion. All voted aye.
Anderson made a motion to appoint Doug Bleess to an active
member of. the Albertville Economic Development Authority. Muyres
seconded the motion. All voted aye.
The EDA recommended that the City Council obtain an appraisal
on the City -owned site previously considered for the fire hall
building, and based on that appraisal, consider selling the site.
Since the City also owns the water tower site, Anderson made a
motion to have an appraisal done on both the Barthel Industrial
site and the water tower lot. Muyres seconded the motion. All
voted aye.
Linda was directed to send a letter to the Joint Powers Board
relaying the Council's concerns with the debris remaining on the
water tower site.
EDA Chair Muyres reported that the EDA has some
recommendations for additional industrial sites in the City and
those recommendations will be on the agenda for discussion at the
March 9 Visioning Session.
ALBERTVILLE CITY COUNCIL
February 6, 1995
Page 3 of 5
The generator at the wastewater treatment plant at present
time operates only the pumps and aerators. The maintenance
department has received a quote from Page Electric to rewire the
generator so that the entire wastewater treatment plant is
operating from the generator during power outages. The cost of the
rewiring is $1,162.00. Engineer Pete Carlson suggested that if the
Council approves the rewiring, the generator should be operated at
least monthly. Anderson made a motion to approve rewiring the
generator so that it powers the entire wastewater treatment
facility at a cost of $1,162.00. Vetsch seconded the motion. All
voted aye.
A barricade on 61st Street has been damaged by an area
citizen. Another barricade had been removed but is now
reinstalled. Sylvester Kol.1Ps had requested that the barricades
be moved in and the project engineer has reviewed and agreed that
the barricades could be moved in a few feet but not until spring.
Muyres made a motion to have the barri.c.ades moved further east
according to the engineer's and administrator's recommendations and
to submit a claim to Mr. Kolles' insurance for the damages to the
barricade. Vetsch seconded the motion. All voted aye.
The City Council concurred to have the public works assistant
be responsible for maintenance of the hockey rink.
Anderson made a motion to schedule a Visioning/Planning
meeting on March 9, 1995, at 7:00 PM to meet with the EDA, the
Planning Commission, Park Board and appropriate staff. Muyres
seconded the motion. All voted aye.
The Council reviewed the memos from the administrator
regarding the frequency of City Council meetings and the
deactivating of the Park Board. The Council will consider these
recommendations at the next regular meeting.
Vetsch made a motion to authorize The Glass Hut to install a
glass door./side light between the reception area and the Council
chambers at a cost of. $1,029.64. Anderson seconded the motion.
All voted aye.
Muyres made a motion to increase Dave Koch's hourly wage from
$8.00 to $8.50 with all future raises to be in accordance with the
City's Pay Equity Plan. Vetsch seconded the motion. All voted
aye.
NSP will install two street lights at the entrances to the
high school at no charge to the City provided overhear power lines
are allowed. The _cost of operating each of the lights will be
$8.85 per month. Anderson made a motion to authorize NSP to
install the street lights with overhead power lines at each
ALBERTVILLE CITY COUNCIL
February 6, 1995
Page 4 of 5
entrance to the high school. Vetsch seconded the motion. All
voted aye.
Anderson made a motion to table the Joint Powers Agreement
with the Dehmers until more information is available. Muyres
seconded the motion. Anderson, Muyres and Berning voted aye.
Vetsch abstained, The motion carried.
Vetsch made a motion to approve RESOLUTION #1995-13 entitled
A RESOLUTION SETTING SAC CHARGES AND USER CHARGES IN THE CITY OF
ALBERTVILLE as amended. The resolution sets the SAC fees for the
remainder of 1995 at $2000 per single family connection and
outlines the 1.995 sewer usage rates. Berning seconded the motion.
All voted aye.
Anderson made a motion to adopt ORDINANCE #1995-2 entitled AN
ORDINANCE ESTABLISHING THE POSITION OF CITY ADMINISTRATOR AND
DEFINING DUTIES. Muyres seconded the motion. All voted aye.
The Council reviewed the proposed Ordinance #1995-3 and made
minor amendments in the wording. Muyres made a motion to adopt
ORDINANCE #1995-3 entitled AN ORDINANCE TO ESTABLISH A PURCHASING
POLICY REGULATING THE MANNER IN WHICH PURCHASES ON BEHALF OF THE
CITY OF ALBERTVILLE MAY BE MADE as amended. Anderson seconded the
motion. All voted aye.
The Council reviewed proposed Ordinance #1995-4. Section 5
(b) was amended by adding that investments shall be made upon
recommendation of the Finance Committee with approval of the full
City Council. Section 7 was amended to stall the ordinance shall
apply to :,1?.1 investments made subsequent to the adoption of this
ordinance. Muyres made a motion to adopt ORDINANCE #1995-4
entitled AN ORDINANCE FSTPRLT_SHING TIRE INVESTMENT OF IDLE FUNDS TO
BE TISED WHEN THE CITY HAS FUNDS AVAILABLE THAT ARE NOT PRESENTLY
NEEDED FOR ITS OBLIGATIONS as amended. Berning seconded the
motion. All voted aye.
The Council reviewed proposed Ordinance #1995-5. Subdivision
4 (b) was amended by adding "not to exceed 18% annually".
Subdivision 4 (d) was deleted. Vetsch made a motion to adopt
ORDINANCE #1995-5 entitled AN ORDINANCE ESTABLISHING THE PROCESS
FOR PAYMENT OF LOCAL GOVERNMENT BILLS as amended. Anderson
seconded the motion. All voted aye.
The Council reviewed proposed Ordinance #1995-6. Section 12
was amended to read ". . .the City Administrator must approve and
shall require City Council approval. . ." Anderson made a motion
to adopt ORDINANCE #1995-6 entitled AN ORDINANCE ESTABLISHING
REIMBURSEMENT AND ADVANCES FOR EXPENSES FOR BUSINESS RELATED TO THE
CITY OF ALBERTVILLE as amended. Muyres seconded the motion. All
660
ALBERTVILLE CITY COUNCIL
February C, 1995
Page 5 of 5
voted aye.
Muyres made a motion to approve RESOLUTION #1995-17 entitled
A RESOLUTION ESTABLISHING REIMBURSEMENT AND ADVANCE RATE FOR
BUSINESS EXPENSES RELATED TO THE CITY OF ALBERTVILLE. Vetsch
seconded the motion. All voted aye.
Anderson made a motion to table discussion of Mike Rutkowski's
return to employment with the City until the next regular Council
meeting. Vetsch seconded the motion. All voted aye.
Anderson made a motion authorizing the City's investment of
$500,00() in a money market savings account and affirming the
reinvestment of two of the City's certificates of deposit at a
higher negotiated interest rate. Vetsch seconded the motion. All
voted aye.
Anderson made a motion to adjourn at 10:15 PM. Muyres
seconded the motion. All voted aye.
Duane Berning, A f
ting Mayor
Linda Houghton, Cy Clerk
n
CITY OF ALBERTVILLE
FOLLOW UP SHEET
Janaury 17, 1995
DATE ACTION TO BE TAKEN PERSON
9/6 Prepare a list of non -essential City equipment Staff
to be sold by means of sealed bids
11/21 Meet with Ron Becker re: drainage on 50th St. Potter/
Pete
11/21
Contact Kenco Construction re: payment of bill
Linda
1/17
for drainage from manholes into sanitary sewer
system
12/5
Contact Kenco re: leveling an additional 3000
Linda
yards of fill to Westwind Park
1/3
Meet with. City Administrator and Planner to
Pete
1/25
discuss establishment of Urban Service Area and
trunk line access fees
1/3
Check drainage problem at Joint Powers buidling
Pete
1/17
Contact Arlan re: adding pontoon/motor coverage
Linda
1/18
1/17
Notify Mark Byers re: cancellation of Park Board
Linda
1/18
regular meeting
1/17
Set up a meeting with Paul Ederer and Curt
Linda
1/19
Muyres to discuss investments
1/17
Prepare Organized Collection ordinance
Gary
1/17
Contact the Fire Chief re: budget amendment
Linda
CITY OF ALBERTVILLE
FUTURE ITEMS
DATE
ACTION TO BE TAKEN
PERSON
1/17
Census stats update
Staff
2/xx
Pay Equity Report Final
cxx-cil
/Staff
Chs1 ts/
Staff
2/13
FDA "Economic Development" Presentation
DIED/
Staff
2/22
Staff/Planning Meeting
Staff
2/xx
Personnel - Benefits Program
Perscrr
neloa r
nittee/
Staff
2/xx
Investment Analysis
molts/
Staff/
Fromm
Cmt.
3/09
Zoning (Rezone Considerations)
P&Z/
Celts/
Staff
3/xx
Equipment Maintenance - Review
INCtm
Attee/
Staff
x/xx
Zoning/Engineering Processing Checklists
Staff/
Cnsl is
x/xx
Park Fees - Review
W C.tm-
m ttee/
AAX
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PPrat--Gq/ 04 rlrellm l l Sf ? a n �?��/cam% -� c�,
Sta
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ALBERTVILLE CITY COUNCIL
January 17, 1995
Albertville City Hall 7:30 PM
PRESENT: Councilmembers Sharon Anderson, Curt Muyres, Duane
Berning, and John Vetsch, City Clerk Linda Houghton, City Engineer
Pete Carlson, City Administrator Garrison Hale, City Attorney Mike
Cour'i
Acting Mayor Berning called the regular meeting of the
Albertville City Council to order.
The agenda was amended by adding the following:
Legal
Administration -
EDA Projects
Letter from Meyer-Rohlin, Inc.
Approve application for Central
Minnesota Initiative Fund grant
Anderson made a motion to approve the agenda as amended. Muyres
seconded the motion. All voted aye.
Berning removed approval of a reduction in the Parkside Letter
of Credit from the consent agenda.
Muyres made a motion to approve the Follow -Up Sheet from the
January 3, 1995, meeting. Vetsch seconded the motion. All voted
aye.
The minutes of the January 3, 1995, regular meeting were
amended on Page 2, Paragraph 9 by adding the appointment of Dave
Vetsch as Fire Chief. Muyres made a motion to approve the minutes
as amended. Vetsch seconded the motion. All voted aye.
Muyres made a motion to approve the Financial Statement from
December 30 - January 11 as presented. Vetsch seconded the motion.
All voted aye.
Muyres made a motion to approve payment of Check Vs 9062-
9088 as presented. Vetsch seconded the motion. All voted aye.
Muyres made a motion to the Knights of Columbus' request for
a Non -Intoxicating Malt Liquor License for Saturday, January 28,
1995, at the St. Albert's Parish Center from 6:00 PM to midnight.
Vetsch seconded the motion. All voted aye.
Muyres made a motion to adopt ORDINANCE #1995-1 entitled AN
ORDINANCE ESTABLISHING A FORMAL CITY ORGANIZATIONAL CHART. Vetsch
seconded the motion. All voted aye.
Muyres made a motion to adopt RESOLUTION #1995-5 entitled A
RESOLUTION APPOINTING A DEPUTY CITY CLERK -TREASURER. Vetsch
ALBERTVILLE CITY COUNCIL
January 17, 1995
Page 2 of 6
seconded the motion. All voted aye.
Muyres made a motion to adopt RESOLUTION #1995-6 entitled A
RESOLUTION APPOINTING RESPONSIBLE AUTHORITY. Vetsch seconded the
moti"an. All voted aye.
LeRoy Berning, spokesperson for the Albertville Jaycees,
addressed the Council under Community Forum. The Jaycees are
requesting permission to soundproof the walls and ceiling of the
Park Shelter and add a portable wall in the City Park shelter at
their expense. The purpose of the improvement is to make the
building quieter so that meetings could be conducted there. Muyres
made a motion to approve the Jaycee's request to add soundproofing
materials and a portable wall to the City Park Shelter. Vetsch
seconded the motion. All voted aye.
Rod and Frank D'P_igle explained that the Municipal Board
appears to be reluctant to force properties into a community, which
has not indicated that it will accept that property. Rod D'Aigle
asked the Council for direction on how the City Council views the
annexation of additional properties. Acting Mayor Berning
explained that discussion of the detachment/annexation issue is
scheduled under engineering department business.
City Engineer Pete Carlson reported that he has met with the
Wright County engineer to get a clarification of their
Transportation Plan. He found that the full interchange at County
Road 19 and I-94 is not identified in the Transportation Plan as
a "need". However, the County has included the realignment of
County Road 37 in its plan. In the process of realigning County
Road 37, County Road 19 will be upgraded to three, or possibly
four, lanes. The County has scheduled the construction for 1996.
Wright County will be contacting the City in the near future to set
up a workshop meeting with the City Council sometime in February.
At this point, Pete will approach MNDOT about the interchange at
County Road 19 and I-94.
Pete is reviewing the contour maps of the City to determine
an Urban Service Area and to establish trunk line access fees.
Pete reported that the ultimate capacity of the City's
wastewater treatment plant is approximately 1.4 million gallons per
day flow. The plant has a current capacity of 315,000 gpd and the
current average daily flow is around 150,000 gallons. Based on an
average of two lots per acre of land, Pete sees no problem with the
City having the capacity to serve the peripheral areas outside of
the current city limits with sewer.
Kent Roessler and his attorney presented a draft resolution
stating the policy of the Council on the detachment/annexation
ALBERTVILLE CITY COUNCIL
January 17, 1995
Page 3 of 6
matter for the ^ouncil consideration. The resolution states that
the City or Albertville does have the capacity to serve the
properties considered for annexation with municipal sewer and water
and will accept the properties into its corporate limits if
approved by the Municipal Board. The Council requested several
revisions in the resolution. Roessler, his attorney, D'Aigle's
and the city administrator left the meeting to revise the
resolution as requested.
Attorney Couri explained to the Council that he has reviewed
the Pay Equity materials drafted by the city administrator and
everything appears fine. The Council will set a special meeting
date to review the Pay Equity materials.
Couri advised the Council that the suit against Piper -Jaffrey
will be heading for litigation. The judge has yet to rule on
whether the suit will be a class action suit, which covers all
parties who suffered losses. Should the judge rule for a class
action suit, the City would have to specifically request to be
excluded if it so chose. Couri advised the Council to maintain its
investment at this time and wait for the legal system to proceed.
Couri reported that a manufacturing firm is interested in
relocating in the Industrial Park in Albertville. The firm
requests tax increment financing as an incentive to relocate here.
Based on roi,ri 's information, the building wool-? be valued at $1.5
mil llio^. and shoeld generate around S57,500 in tax revenues. Should
the City approve of a TIF program, th!? nenalty ^n t-p City's Local
GGVaZ—r,len n_A) :+vuiu be avu'. y� .,. Ii1�. vv L an eight yea-
TIF term, the City would bear around $180,000 in penalties in the
C,eneral Fund.
There will be a staff meeting between the attorney, the
engineer, the financial planner, and the administrator to discuss
the business being considered at County Road 19 and I-94.
Couri reviewed the letter from Thore Meyer of Meyer-Rohlin,
Inc. regarding final payment of the engineering fees for the 50th
Street project. Meyer is proposing a $1,500 reduction in the
original bill in the amount of $8,721.52, if the Council decided
to have its present City Engineer complete the remaining drainage
work. Couri recommends that two Councilmembers meet with Thore
Meyer in an attempt to settle the issue. Berning stated he feels
that would be a waste of time, since there have been other meetings
with Meyer-Rohlin about the project.
Anderson made a motion to deny the settlement offered by
Meyer-Rohlin, Inc. for final payment of the 50th Street project.
Vetsch seconded the motion. AL1 voted aye.
ALBERTVILLE CITY COUNCIL
January 17, 1995
Page 4 of 6
Couri reviewed the letter signed by property owners adjacent
to the proposed Meadow View site requesting that a public hearing
be conducted to consider rezoning that property from R-3 to R-1.
Couri explained the City's Zoning Ordinance states that rezoning
requests must be made by those with a "proprietary interest" in the
property, meaning either the present property owner, or one who is
in the process of purchasing the property. Contrary to statements
in the letter presented by the citizens, neither the City Council
nor the Planning Commission is required to conduct a public hearing
based on their request. The issue will be discussed at the Staff
Meeting to be held on Wednesday, January 25th, at which time the
developer of the Meadow View plat will be in attendance to present
his revised plat.
Couri suggested the City should review its insurance coverage
over and above the limits of the liability presented by Wright
Recycling in the 1995 contract.
Vetsch made a motion to have Dave Koch be responsible for
opening the warming house each morning and locking the building
each night. Dave will be compensated $5 per day for performing
this duty. Anderson seconded the motion. All voted aye.
The parties who met to revise the resolution stating the
City's policy on the annexation of land into the City presented the
revised resolution.
Anderson made a motion to approve RESOLUTION #1995-10
regarding the City's position on the Roessiar/riar.cc
detachment/annexation petition. Muyres seconded the motion. All
voted aye.
Muyres made a motion to approve RESOLUTION #1995-11 regarding
the City's position on the D'Aigle/Valerius detachment/annexation
petition. Anderson seconded the motion. All voted aye.
Kent Roessler agreed to fax the City a letter in response to
the billing for storm water entering the sanitary sewer system
during ccns _ruction of the Par':side P_ddition.
Dennis FEhn has offered to purchase the City's old generator
that is too small for use at the wastewater treatment plant for
$1,500. The City has received and denied an earlier bid from
Ziegler, Inc. to pur^base the generator for $500. Vetsch made a
motion to approve the sale of the generator to Dennis Fehn for
$1,500, contingent upon the City attorney's opinion on the legality
of the sale. Muyres seconded the motion. All voted aye.
The Council discussed the letter from adjacent residents of
the Meadow View proposed plat requesting a public hearing to rezone
ALBERTVILLE CITY COUNCIL
January 17, 1995
Page 5 of 6
that property. Muyres made a motion to refer the letter to the
Planning Commission to determine if a public hearing should be
conducted. Vetsch seconded the motion. Muyres, Vetsch and Berning
voted aye. Anderson voted no. The motion carried.
Anderson made a motion to approve the recycling contract for
1995 with Wright Recycling, pending an increase in the insurance
liability coverage provided by Wright REcycling. Muyres seconded
the motion. All voted aye.
Muyres made a motion to approve the insurance quotation from
the League of Minnesota Cities Insurance Trust (LMCIT) as provided
by the agent, with additional ,overage to be provided on the
Pontoon and motors stored at the wastewater treatment site.
Anderson seccrded the motion. All voted aye.
Thy C11inci l the for 'lanke} 173i thful
Performance -OV?1'3C- now b`r the LMr —T. The policy covers
al'_ �mplcy-es of the city, as well as the Council and mayor up to
the limit requested. The premium for a $200,000 limit is $519.00.
The City currently holds a $25,000 bond on the clerk -treasurer
only. That bond costs $100 per year. An additional bond on the
administrator would also be required. Anderson made a motion
purchase the Blanket Faithful Performance insurance with a $200,000
limit at the cost of $519.00. Muyres seconded the motion.
Anderson, Muyres, and Berning voted aye. Vetsch voted no. The
motion carried.
Acting Mayor Berning recorrarended that Councilmembers Vetsch
and Potter be appointed to the Public Works Committee,
Councilmembers Anderson and Potter be appointed to the Personnel
Committee, and Councilmembers Muyres and Berning be appointed to
the Finance Committee along with City -Clerk Treasurer Linda
Houghton. The city administrator will be a member of each of the
committees. Muyres made a motion to approve RESOLUTION #1995-9
entitled A RESOLUTION ESTABLISHING VARIOUS COMMITTEES AND ASSIGNING
1995 COMMITTEE MEMBERS as recommended by Acting Mayor Berning.
Anderson seconded the motion. All vcted aye.
Muyres mada a motion t-, s?t a Glecta' meeting to discuss Pay
Equity issues on Tuesday, January 24, at 6:00 ?M. Anderson
seconded the mct_on. A' 1 vot-:— ayJ -.
rna,?e - moticn author'i_-ing the -aim .ni strat sr to submit
to the Office afi t7l—_ State Dem^,rapher a request to amend the 1990
census for additions in population through 1994, and further, to
authorize thE- submission of the required documentation to support
a popul-ation and household estimate increase. Muyres seconded the
motion. All voted aye.
ALBERTVILLE CITY COUNCIL
January 17, 1995
Page 6 of 6
Muyres made a motion approving the grant application and
process from the Central Minnesota Initiative Fund for $10,000 to
be used in long term planning of the City (Project Name:
Albertville 20/20) and, further, to authorize the mayor to sign
pertinent documents. Anderson seconded the motion. All voted aye.
Linda reported that Mike Rutkowski had informed her that he
would be seeing his doctor on January 19th. She also presented the
Council with the estimated costs to have Mike examined by a spine
injury specialist. Mike has agreed to provide the City with
information he receives on his injury after his appointment.
Anderson made a motion to table discussion of the issue until the
next meeting. Muyres seconded the motion. All voted aye.
Anderson made a motion to adjourn at 10:55 PM. Muyres
seconded the motion. All voted aye.
Duane Berning, Acting Mayor
Linda Houghton, Clerk
ALBERTVILLE CITY COUNCIL
January 24, 1995
The City Council of Albertville, Minnesota, met for a special
meeting January 24, 1995, at 6:00 PM in the City Hall.
ROLL CALL:
PRESENT: Councilmembers Anderson, Muyres, Vetsch, and
Acting Mayor Berning
ABSENT: Mayor Potter
OTHERS PRESENT: City Administrator Hale and City Attorney
Couri
Mayor Berning convened the special meeting for the purposes
of considering the present "Pay Equity" Plan and consider
amendments for 1995 and beyond. The session was a work session for
the purposes of reviewing: job classification descriptions; pay
schedule; assignment of pay ranges through job value points; hours
of work; on -call policy; employee benefits; and job work tasks.
City Attorney Couri presented the history of pay equity
(comparable worth) and then reviewed the pay equity plan presently
being utilized by the City. Minutes establishing the existing plan
were discussed and the rationale to the job value points.
The council agreed to submit the present compensation plan as
approved January 22, 1992. Said plan is still in use and existed
December 31, 1994. Mayor to execute "Pay Equity Report".
Councilmembers along with the City Administrator reviewed
proposed job classification descriptions, job value points, pay
schedule and related personnel items for consideration with an
implementation date for early 1995. Such a revised plan would lead
to an amended "Pay Equity" Report and Plan during 1995 reflecting
the changes.
The council made suggestions that staff will rework into a
proposed plan amendment for pay equity. During February 1995
the council will meet to review a proposed "Pay Equity Plan Final
for 1995" and beyond. Hale to provide a complete pay equity for
the council with their suggestions incorporated therein.
Moved by Muyres, supported by Anderson, to adjourn the meeting
at 9:23 PM. Motion cared unanimously.
ATTEST.—
Duane Berning, Mayor
Garrison L. Hale, Deputy Clerk
CITY OF ALBERTVILLE
FINANCIAL STATEMENT
January 12 - January 31, 1995
Beginning Cash Balance January 12, 1995
INCOME (Dec. 30 - Jan. 11)
PFA Loan Proceeds 71,344.60
Park Rent 100.00
Sewer/Storm Water 21,286.81
Special Assessements 7,728.29
Wright County Stlmt. 11,064.13
TOTAL INCOME
ISF Check Returned/Service Charge
EXPENSES (Dec. 29 - Jan. 11)
Check Vs 9062 - 9088
(approved 1/17/95) 201,567.38
TRANSFER TO MONEY MARKET
_ SAVINGS
ACCOUNT (5.5%)
500,000.00
PAYROLL
PERIOD 1/11 -
1/24
Check
# P1220
1,008.00
Check
# P1221
822.26
Check
# P1222
91.42
Check
# P1223
426.18
Check
# P1224
949.94
Check
# P1225
36.94
Check #
9089 - VOID
Check #
9090 - PERA
345.54
Check # 9091 - Security 20,337.50
Bank Northwest
(Bond Payments due 2/1)
Check # 9092 - UCSM Midwest 20.00
(Deferred Comp)
Check # 9093 - Wr. Co. 172.55
Child Support
TOTAL EXPENSES
111,523.83
(501.00)
225,777.71
$768,196.90
Ending Cash Balance January 31, 1995 $153,442.02
INVESTMENTS:
CD #9226 - Alb. Development Corp. matured 7/1/94
CD #8925 - matures 3/1/95 @ 3.0%
CD #8807 - matures 3/29/95 @ 3.0%
CD #10155 (Fire Dept) - matures 4/20/95 @ 5.50%
CD #10154 (Lions) - matures 4/20/95 @ 5.50%
CD #8579 - matures 6/27/95 @ 3.25%
CD #9719 - (Fire Dept) matures 3/30/95 @ 3.25%
Piper-Jaffray Investments (12/31/94)
TOTAL INVESTMENTS
6,970.05
112,656.37
372,420.89
12,824.33
20,122.60
166,849.05
28,000.00
947,752.92
$1,667,596.21
CITY OF ALBERTVILLE
BILLS TO BE PAID
February 6, 1995
Check No.
Vendor
Reason
Amount
9094
American Bank, N.A.
GO Adv. Bond
500.00
610.94
Fiscal Fees
110.94
9095
B & D Plumbing & Heating
Thermostat
65.50
9096
rhouinard Office Products
office Suppl
54.21
162.84
Fix Typewriter
45.00
Door Signs
63.63
9097
City of Annadale
Group Insurnance
309.00
9098
Dep. of Agriculture
Pesticide App.
License
10.00
9099
DJ's
Repair Old CH
Furnace
154.25
9100
Don's Auto Serv.
127.19
9101
Earl F. Anderson, Inc.
Street Signs
186.21
9102
Federated Propane
Propane
535.50
573.50
Fix Heater WWTF38.00
9103
Feed -Rite Controls
Testing 12/22 111.00
222.00
Testing 1/12 111.00
9104
HealthSpan Transportation
EMT Refresher
105.00
9105
G.D. LaPlant
Garbage Service
89.87
9106
League of Minnesota Cities
LMC Directories
68.40
9107
Long Lake Tractor
Filter./Seal Kit
17.90
9108
MedCenters Health Plan
Group Insur.
546.29
9109
Midwest Specialty Sales
Neutral Lock Switch
15.49
9110
Minnegasco
Fire Hall 274.96
589.62
City Hall 165.62
Parks 149.04
9111
MN Wastewater Operators
1995 Membership
10.00
9112
Monticello Animal Control
Jan. Animal Control
33.00
9113
City of Monticello
Dec. '94 Animal Cont.
162.00
9114 NAPA Auto Parts
9115 Northern States Power
9116 Northwest Assoc. Cnslt.
9117 Northwest Assoc. Cnslt
9118 Office Max
9119 P.E.R.A. Life Ins
9120 Pitney Bowes
9121 Precision Auto Repair
9122 Radzwill Law Office
9123 Rogers Electric
9124 Security Bank Northwest
9125 United Telephone System
9126
William
Valerius
9127
Vergin
TV & VCR
9128
Wr. Co.
Sheriff's Dep
9129
Wr. Co.
Treasurer
P1226
January
Council
P1227
Janaury
Council
P1228
January
Council
P1229
January
Council
P1230
January
Council
Amp Meter
9.65
City - Gen. 279.34 3,448.50
WWTF 1,167.15
Parks 90.24
St Light 1,911.77
Principal 125.00
250.00
Planner/Analy.125.00
Strategic 34.12
372.97
Meadowview 185.85
Sybrant 8.00
Omann 76.75
General 68.25
Office Supplies
279.16
Linda's Life Ins.
12.00
Postage Machine
43.00
Master Brake Cylinder
286.98
Conf. Legal 75.00 2,175.00
Jan. Legal 2100.00
Bulbs for Hockey Rink
93.76
Deposit Box Rental
40.00
City Hall 240.18
269.81
Park Shelter 29.63
Reimb. for FD Supp.
24.72
Repair FD VCR
49.70
Dec. 1994 Police 3,710.83
Taxes -Lift Station
64.24
124.67
124.67
106.20
115.44
106.20
TOTAL $ 15,784.50
MEYER-ROHLIN, INC.
ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N., Buffalo, Minn. 55313 Phone 612 - 682 -1781
January 4, 1995
City of Albertville
c/o Linda Houghton, Clerk
Box 131
Albertville, MN 55301
RE: Parkside Utilities and Street
Albertville, Minnesota
Honorable Mayor and City Council:
The contractor for the above -referenced project has requested partial
payment for work completed to date. See the attached payment
recommendation to the developer. Since the developer is making payment
to the contractor with a portion of the letter of credit deposited with
the City to guarantee completion of the project, the City must
therefore approve a reduction in the letter of credit. The amount of
the reduction is as follows:
Reduction = (partial payment - [change orders x 95%]) x 57% _
($31,350.20 - [$8597.80 x 95%]) x 57% _ $13,213.91
The reason that the change order work has been factored out in the
reduction calculation is that it is not included in the letter of
credit deposited with the City.
Since the work performed by the contractor reflected by this amount has
been completed, we recommend that Kenco Construction, Inc.'s letter of
credit be reduced by $13,213.91.
If you should have any questions, please feel free to contact me.
Sincerely,
MEYER-ROHLIN, INC.
Norman Gartner
Professional Engineer
cc: Kenco
Latour Construction, Inc.
File S-93124
Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor
MEYER-ROHLIN, INC.
ENGINEERS -LAND SURVEYORS 1111 Hwy. 25N., Buffalo, Minn.55313 Phone 612-682-1781
AJ
1
Mr, Kent Roessler
Kenco '
13736 NE Johnson Street
Ham Lake, MN 55304
RE: PARKSIDE UTILITIES & STREET Q �
Albertville, Minnesota
Partial Payment Request No. 6
r'f
Dear Mr. Roessler:
O O
The contractor for the above -referenced project as req sted partial
payment for work completed to date. Below you shall find the
quantities for the work performed.
BID "A" SANITARY SEWER
Item Bid Inst.
No. Item Qty. Qty. Unit Unit Price Total Price
1. 8" PVC, (8-10') 2523 2127 l.f. $ 14.40
$30,628.80
2. 8" PVC (10-121) 882 1250 l.f.
$ 15.50 $19,375.00
3. 10" PVC (10-121) 549 528 l.f. $ 16.80
$ 8,870.40
4, 10" PVC (12-141) 130 140 l.f. $ 17.90
$ 2,506.00
5. 10" PVC (14-161) 180 201 l.f. $ 20.10
$ 4,040.10
6. 10" PVC (16-181) 257 263 l.f. $ 22.30
$ 5,864.90
7. 10" PVC (18-201) 204 162 l.f. $ 24.50
$ 3,969.00
8. 12" PVC (10-121) 223 279 l.f. $ 18.40
$ 5,133.60
9. 12" PVC (12-141) 641 508 l.f.
$ 19.50 $ 9,906.00
10. 12" PVC (14-16') 42 130 l.f.
$ 21.70 $ 2,821.00
11. 12" PVC (16-181) 32 19
l.f, $ 23.90 $ 454.10
12. 12" PVC (18-201) 28 48
l.f. $ 26.00 $ 1,248.00
Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor
-2-
Item
Bid
Inst.
No. Item
Qty.
Qty.
Unit
Unit Price
13. 12" PVC (20-221)
62
81
l.f.
$ 30.50
14. Manhole, 48" dia.
(0-81)
25
25
each
$1138.00
15. Manhole 48" dia.
extra depth
112
117.18
l.f.
$ 74.00
16. Manhole outside
drop section
2
2
l.f.
$ 950.00
17. Manhole outside
drop section
extra depth
3.3
6.72
l.f.
$ 47.00
18. 8" PVC cap
1
1
each
$ 15.00
19. Remove 12" PVC cap
& connect to exist-
ing 12" PVC
1
1
each
$ 410.00
20. 12" PVC cap
1
3
each
$ 37.00
21. Sewer service
connections
108
108
each
$ 46.00
22. 4" PVC, SDR 26
service pipe
4810
5196
l.f.
$ 6.90
23. Density tests
280
166
each
$ 19.60
24. Submersible pump
lift station
100%
100%
l.s.
$24720.00
25. Electrical for lift
station
100%
100%
l.s.
$9900.00
26. Remove 4" plug &
connect to existing
4" PVC forcemain
1
1
each
$ 360.00
27. 4" PVC
42
42
l.f.
$ 10.00
28. 4" 900 DIP bend
2
2
each
$ 56.00
29. 4" x 4" x 4"
DIP tee
1
1
each
$ 81.00
30. 4" gate valve,
valve box and
riser
2
2
each
$ 265.00
31. Crushed rock
50
65.14
C.Y.
$ 12.00
TOTAL
BID "All
Total Price
$ 2,470.50
$28,450.00
$ 8,671.32
$ 1,900.00
$ 315.84
$ 15.00
$ 410.00
$ 111.00
$ 4,968.00
$35,852.40
$ 3,253.60
$24,720.00
$ 9,900.00
$ 360.00
$ 420.00
$ 112.00
$ 81.00
$ 530.00
$ 781.68
$218L139_24
-3-
ALTERNATE BID "B" WATERMAIN
Item
No. Item
1. 6" PVC, C-900
2. 8" PVC, C-900
3. 12" PVC, C-900
4. 6" x 6" x 6"
DIP tee
S. 8" x 8" x 6"
DIP tee
6. 8" x 8" x 8"
DIP tee
7. 12" x 12" x 6"
DIP tee
8. 12" x 12" x 8"
DIP tee
9. 8" x 8" x 6" x 6"
DIP cross
10. 6" 2210 DIP bend
11. 6" 450 DIP bend
12. 8" 1140 DIP bend
13. 8" 222o DIP bend
14. 6" resilient seat
gate valve, valve
box & riser
15. 8" resilient seat
gate valve, valve
box & riser
16. 12" resilient seat
gate valve, valve
box & riser
17. Hydrants
18. Remove & reuse
6" plug
19. Remove & reuse
8" plug
Bid Inst.
Qty• Qty•
1618 1481
3517 3493
578 591
2
10
2
1
1
1
3
2
14
1
5
8
0
1
1
1
2
2
6
6
Unit Unit Price
l.f.
$
8.40
l.f.
$
10.20
l.f.
$
15.40
each
$
130.00
each
$
170.00
each
$
185.00
each
$
270.00
each
$
290.00
each
$
198.00
each
$
99.00
each
$
99.00
each
$
145.00
each
$
150.00
19 19 each $ 300.00
9 9 each $ 420.00
Total Price
$12,440.40
$35,628.60
$ 9,101.40
$ 650.00
$ 1,360.00
$ 0.00
$ 270.00
$ 290.00
$ 198.00
$ 198.00
$ 198.00
$ 870.00
$ 900.00
$ 5,700.00
$ 3,780.00
1
1
each
$ 730.00
$ 730.00
12
12
each
$1585.00
$19,020.00
1
1
each
$ 330.00
$ 330.00
1
1
each
$ 330.00
$ 330.00
-4-
Item
Bid
Inst.
No. Item
Qty.
Qty.
Unit
Unit Price
Total Price
20. Remove E reuse
12" plug
1
1
each
$
330.00
$ 330.00
21.
Remove & reuse
hydrant
1
1
each
$
560.00
$ 560.00
22.
Remove & salvage
existing 8" x 6"
reducer & 6" DIP
1
1
each
$
330.00
$ 330.00
23.
Water service
connection
108'
108
each
$
117.00
$12,636.00
24.
1" copper service
pipe
4340
4438
l.f.
$
6.20
$27,515.60
25.
Bacteriological
test
7
7
each
$
31.50
$ 220.50
26.
Crushed rock
50
0
C.Y.
$
12.00
$ 0.00
27.
Density tests
285
153
each
$
19.60
$ 2,998.80
28.
Raise valve box
16
0
each
$
82.00
$ 0.00
TOTAL
ALTERNATE BID
"B"
$136 585.30
BID
"C" STORM SEWER
1.
Remove 42" RCP apron
6 connect to
42" RCP
1
1
each
$
165.00
$ 165.00
2.
48" Arch RCP,
CL. III (0-81)
512
608
l.f.
$
106.00
$64,448.00
3.
48" Arch RCP apron
w/galvanized trash
guard
1
1
each
$1215.00
$ 1,215.00
4.
42" RCP, CL. III
(0-81)
122
124
l.f.
$
70.60
$ 8,754.40
5.
36" RCP, CL. III
266
254
l.f.
$
45.60
$11,582.40
6.
36" RCP apron
w/galvanized trash
guard
1
1
each
$1065.00
$ 1,065.00
7.
27" RCP, CL. III
(0-81_)
520
517
l.f.
$
30.80
$15,923.60
-5-
Item
Bid
Inst.
No. Item
Qty.
Qty.
Unit
Unit Price
Total Price
8.
21" RCP, CL. III
(0-81)
219
182
l.f.
$ 23.70
$ 4,313.40
9.
18" RCP, CL. III
(0-81)
230
229
l.f.
$ 21.60
$ 4,946.40
10. 15" RCP, CL. III
(0-81)
555
550
l.f.
$ 20.00
$11,000.00
11.
12" RCP, CL. III
(0-81)
70
68
l.f.
$ 18.60
$ 1,264.80
12.
Catch basin, 102"
dia. (0-51)
1
1
each
$3485.00
$ 3,485.00
13.
Catch basin, 102"
dia. extra depth
0.7
0.7
l.f.
$ 340.00
$ 238.00
14.
Catch basin, 96"
dia.
(0-51)
1
1
each
$2860.00
$ 2,860.00
15.
Catch basin, 96"
dia. extra depth
1.2
1.2
l.f.
$ 290.00
$ 348.00
16.
Catch basin, 84"
dia. (0-51)
1
1
each
$2335.00
$ 2,335.00
17.
Catch basin, 84"
dia. extra depth
0.6
0.6
l.f.
$ 230.00
$ 138.00
18.
Catch basin, 72"
dia. (0-51)
5
5
each
$1780.00
$ 8,900.00
19.
Catch basin, 72"
dia. extra depth
2.9
2.9
l.f.
$ 165.00
$ 478.50
20.
Catch basin, 60"
dia. (0-51)
1
1
each
$1440.00
$ 1,440.00
21.
Catch basin, 48"
dia. (0-51)
15
15
each
$1025.00
$15,375.00
22.
Catch basin, 48"
dia. extra depth
1.3
1
l.f.
$ 82.00
$ 82.00
23.
Catch basin, 30"
dia. (0-51)
1
1
each
$ 655.00
$ 655.00
24.
Catch basin, 27" dia.
(0-51)
2
2
each
$ 700.00
$ 1,400.00
25.
15" RCP apron
2
2
each
$ 280.00
$ 560.00
OR
Item
Bid
Inst.
No.
Item
Qty.
Qty.
Unit
Unit Price
Total Price
26.
Random rip -rap
CL. IV
33.3
33.3
C.Y.
$
34.00
$ 1,132.20
27.
Filter blanket
16.7
16.7
C.Y.
$
7.80
$ 130.26
28.
Crushed rock
400
25
C.Y.
$
12.00
$ 300.00
29.
Density tests
103
12
each
$
19.60
$ 235.20
TOTAL
BID "C"
$164i770.16
BID
"D" STREETS
1.
Grading, right turn
lane, CSAH 37 ROW
100%
1
l.s.
$9450.00
$ 9,450.00
2.
Subgrade
preparation
22496
21474
S.Y.
$
0.48
$10,307.52
3.
Aggregate base placed
class 5 (CV)
9749
10357
C.Y.
$
10.20
$105,641.40
4.
Surmountable concrete
curb 8 gutter
9490
9404
l.f.
$
5.25
$49,371.00
5.
Type 31 base
course mixture
30708
30000
sy-in
$
1.34
$40,200.00
6.
Type 41 wear
course mixture
29942
7963
sy-in
$
1.44
$11,466.72
7.
Seeding, mulching
fertilizing and
disk anchoring
0.3
0.3
acres
$1260.00
$ 378.00
8.
4" concrete flume
2
2
each
$
330.00
$ 660.00
9.
Sod
200
0
S.Y.
$
2.10
$ 0.00
10.
Ditch block
1
1
each
$
220.00
$ 220.00
11.
Permanent
barricades
48
48
l.f.
$
31.50
$ 1,512.00
12.
Street sign
(complete)
2
2
each
$
168.00
$ 336.00
13.
Random rip -rap
Cl. II
4.5
4.4
C.Y.
$
37.00
$ 162.80
14.
Adjust manhole
23
23
each
$
165.00
$ 3,795.00
15.
Adjust gate valves
15
15
each
$
82.50
$ 1,237.50
-7-
Item
Bid
Inst.
No.
Item
Qty,
Qty.
Unit
Unit Price
16.
Density tests
45
9
each
$
19.60
TOTAL
BID "D"
EXTRA WORK
1.
Geotextile filter
fabric
0
7546
s.y.
$
1.23
2.
Common excavation(EV) 0
1505
c.y.
$
2.25
3.
4" insulation
0
80
s.f.
$
1.60
4.
Motorola Pager
0
1
l.s.
$
4,160.00
5.
Raise manhole
in swamp
0
1
l.s.
$
1,520.00
6.
6" DIP sleeve
(materials)
0
1
each
$
37.50
7.
6" 450 DIP bends
(materials)
0
4
each
$
76.50
8.
6" PVC, C-900
(materials)
0
14
l.f.
$
3.24
9.
Adjust watermain to
avoid sanitary
0
1.5
hour
$
480.00
10.
Extend ex. RCP for
turn lane
0
1000/;
1.s.
$
642.00
11.
Moved culvert in farmer's
dwy for turn lane
0
100%
l.s.
$
860.00
12.
Manhole diamonds
0
0
each
$
65.63
13.
Gate valve
diamonds
0
0
each
$
42.00
TOTAL
EXTRA WORK
TOTAL
WORK COMPLETED
TO DATE
LESS
5% RETAINAGE
LESS
PREVIOUS
PAYMENTS
PARTIAL
PAYMENT
NO.
6
Total Price
$ 176.40
$2341-914.34
$ 9,281.58
$ 3,386.25
$ 128.00
$ 4,160.00
$ 1,520.00
$ 37.50
$ 306.00
$ 45.36
$ 720.00
$ 642.00
$ 860.00
$ 0.00
I -EY 36_69
$775,495.73
$ 38,774.79
$705,370.74
$ 31,350.20
aM.
The original bid amount for this project was $810,860.07. The total of
all work completed to date is 96% of the original bid amount. We
therefore recommend Partial Payment No. 6 be made to Latour
Construction Inc., 2134 Co. Rd. 8 NW, Maple Lake, MN 55358, in the
amount of $31,350.20.
If you have any questions, please feel free to contact me.
Sincerely,
MEYE ROHLIN, INC.
Norman Gartner
Professional Engineer
cc: S-93124
Latour Construction Inc.
M E M O
E>A T a: February 2, 1995
TO: City Counc
FROM: Linda �:
l
RE: Request from Don BArthel to release his letter of
credit for the street improvements in Barthel
Commercial Park
Don & Betty Barthel have requested that the letter of credit
they provided to the city in the amount of $19,933.00 for street
improvements required in the Developer Agreement be released at
this time.
In checking the Developers Agreement, I find that the letter
of credit covered only the portion of the street that the Barthels
were required to construct at the time the plat was approved. I
have spoken to Mike Couri and he advised me that upon the written
recommendation from the engineer that all such improvements have
been made according to the specifications, the letter of credit
should be released.
I have contacted the project engineer (Meyer -Rohl in, Inc.) and
requested written confirmation of that completion. I spoke again
yesterday to Ron Guerts who informed me that he has not gotten the
confirmation from Wright County Highway Department at this time.
I suggest that if the Council chooses to act on Barthel's
request at this time that the motion to release the letter of
credit only after the City has received the verification from the
project engineer that the improvements are in fact completed
according to specifications.
GC,
'o-W]IT -HT COUNTY
DEPARTMEN s •IF HIGHWAYS
Wright County Public Worn.- "ilding
1901 Highway 25 North"
Buffalo, Minnesota 55313
Jct. T.
Telephone (612)682-7383
Facsimile (612) 682-7313
January 30, 1995
Hale
City of -Aftmille
597: Main Ave. N.E.
P. O. 9
Albertville, Mn. 55301
R Right Turnlane - CSAH 19 @ Barthel Commercial Park
Dear Mr. Hale,
WAYNE A. ',ALSON, i' .t.
Highway. .ng,-eer
68'2--"388
DAVID K. MONTEBELL .
Assistant Highway Eng�
682-7387
RICHAR! - 1:. MARQUE 17"
RiEz}. 1, . Agent
Wright County has been asked to confirm that the right turn lane constructed on CSAH 19
at the above referenced intersection is in substantial compliance with the access permit and
preliminary plat "Barthel Commercial Park". The turnlane as constructed is in substantial
compliance, however, the modifications to the turnlane slopes were completed late in the
year and therefore there was not any growth or turf establishment. If proper growth occurs
on the slopes the County will fully accept the work. If proper growth does not occur then
the County would expect that the developer would reseed the area.
If you have any questions concerning this please contact me.
Sincerely,
e Montebello, P.E.
Assistant County Engineer
PC: Bill Cordell, Traffic Technician
File
Equal Opportunity / Affirmative Action Employer
ALBERTVILLE EDA
January 18, 1995
Albertville City Hall
6:00 PM
The Economic Development Authority of Albertville, Minnesota,
met for a special meeting on January 18, 1995, at 6:00 PM at City
Hall.
ROLL CALL:
PRESENT: Commissioner Berning, Alternate Bleess, Chair Muyres
ABSENT: Commissioners Fraser, Potter and Vinge
OTHERS PRESENT: City Administrator Hale
Chair Muyres convened the special meeting to conduct the
business from the cancelled January 9, 1995, regular meeting.
Moved by Berning, supported by Bleess, to adopt the agenda as
presented. Motion carried unanimously.
Moved by Berning, supported by Bleess, to approve the minutes
of the regular December 12, 1995, meeting. Motion carried
unanimously.
Chair Muyres introduced Don Orke of Garfield Clark &
Associates, who deal in Commercial Real Estate.
Mr. Orke was present on behalf of Marmon/Keystone Corporation
v F PA. This co irai 1 _: Z a P r 4•�} `T 1,I A-----vMF i `n
+. � . 1 ♦ � r .... .-
seeking approximately ten (10) acres of land for a 40,000 square
foot (36,000 sq. ft. warehouse and 4,000 sq. ft. office)
distribution facility to serve the Midwest Regional Headquarters
in Chicago, IL.
The company deals in pipe tubing and needs a location that
included at least three acres for outside storage (must be level)
with immediate freeway access and -good road structure. Facility
to be of concrete construction worth $1.5 million plus creating six
job initially.
The company requires a site large enough to allow for future
growth with the addition of one to two additions of 40,000 square
feet each. Final building size at 120,000 square feet and
employees up to 25.
Discussion by the Commission was held on types of incentives
and the penalties related to tax increment financing as it relates
to Local Government Aid (LGA). With a building estimate of
$1,500,000, the LGA reduction was approximately $22,000 and total
taxes were estimated at $67,500.
Mr. Orke discussed if there were other sites available and
some were identified. Orke would visit sites and then recontact
the group on the level of interest.
The Commission discussed the "Star City Program" and goals and
objectives of the group.
Moved. by Bleess, supported by Berning, to adjourn the meeting at
9:00 PM. Motion carried unanimously.
Curt Muyres, Chair
ATTEST:
Garrison L. Hale, EDA Secretary
RESOLUTION #1995-12
CITY OF ALBERTVILLE
A RESOLUTION AMENDING SECTION III(A) OF RESOLUTION #1994-7
ENTITLED A RESOLUTION ESTABLISHING AN ECONOMIC DEVELEOPMENT
AUTHORITY FOR THE CITY OF ALBERTVILLE, MINNESOTA
•WHEREAS, the City Council of the City of Albertville did on
April 18, 1994, adopt Resolution #1994-7 for the purpose of
establishing an Economic Development Authority (EDA) for the City
of Albertville; and,
WHEREAS, Section III (A) of said resolution states the AEDA
shall consist of five members; and,
WHEREAS, at its December 12, 1994, meeting, the AEDA approved
a motion to increase its membership from five members to seven
members, pending City Council approval; and,
WHEREAS, Section III (D) of said resolution allows the City
Council to increase membership of the AEDA by City Council
resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ALBERTVILLE TO AMEND SECTION III (A) OF RESOLUTION #1994-7 AS
FOLLOWS:
A. Appointment
1. The AEDA shall consist of seven members appointed
by the mayor with the approval of the City Council.
One member must be a member of the City Council.
ADOPTED THIS 6TH DAY OF FEBRUARY, 1995.
Michael Potter, Mayor
ATTEST:
Linda Houghton, Clerk
99 SCHERER
BROTHERS
LUMBER
COMPANY
9 - 9TH AVENUE N.E.
MINNEAPOLIS, MINNESOTA 55413-1897
PHONE (612) 379-9633
FAX (612) 627-0679
Friday, January 6, 1995
Ms. Linda Houghton
City Clerk
City of Albertville
P.O. Box 9
Albertville, MN 55301
Dear Ms. Houghton:
Thank you for your call regarding the Albertville EDA. I would be very interested in
being involved with this program for various reasons. Obviously, our involvement in the
community with Truss Manufacturing Corp. is the primary attraction. We are very proud
to be a employer in an area with such dedicated employees. Our interest in the
industrial park also leads me to seek to contribute to the overall controlled development
of the area. Finally, having spent three years in real estate banking, and now being
involved in residential real estate development, I have the background and interest in
fields related to the EDA's focus. I would welcome consideration for membership by
the City Council for membership on this board. If you have further questions or
comments, please contact me at 627-0871.
Sincerely,
Peter L. Scherer
General Manager - Riveryard
EEO / Affirmative Action Employer
M E M O
[7� A T E : January 19, 1995
T O: Citv Council
F R O M : Curt Muvres, EDA Chair
R E : Land Sale - Appraisal
At our special meeting held this date, we reviewed available
land sites in Albertville. Further, we discussed what might be
done with the proposed fire hall site.
It is our recommendation to obtain an appraisal on the city -
owned lot and, based on the appraisal, consider selling the site.
Also, you may want to consider utilizing the proceeds from the sale
of the land toward the purchase of another fire hall site.
Please consider this matter at your February 6, 1995, Council
meeting.
D:1wn50\Hemas\Firesite. EDA
M E M O
E>A T E : January 19, 1995
T O: City Council/Planning Commission
F R O M : Curt Muyres, EDA Chair L'
R E : Industrial Park - Available land
Please consider our request to have the planning consultant
and the Planning Commission consider future sites for I-1 Light
Industrial.
We are receiving requests for sites with municipal services
and we are not able to place them in Albertville due to smaller lot
sizes. Also, our focus in on Interstate 94 closeness/access.
D: k'WP50\MEMOS\IMDSITES.EDA
1 1 : 4:S MEYEF'-F:OHL I H , INC.
r..
MEYER-ROHLIN, INC.
ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N„ Buffalo, Mirnn.55
F A,X #
FAX TRANSMITTAL
# PAGES
14E S S AGE :
T7
FROM
DATE
- 3 95 MON 1 1: 49 MEYER-KOHL I N
PROPOSAL
PAGEELECTRICAL CONTRACTING INC
P.O. BOX 701
WAYZATA, MN 55391
c612> 473 — 0759
DATE: 1l17/95
TO: MEYER-ROHLIH
ATT: NORM GARTNER
RE: ALBERTVILLE WWT?
SUBJECTI REWIRE MCC TO EMU. POWER
61 2 682 94` --
INCLUSIONS:
DISCONNECT LOAD SIDE OF MAIN SWITCH TO EXIST rCC
.INSTALL 3-#500 MCM CABLES 00 EXIST AUTOMATIC TRANSFER SW17CH
2 DISCONNECT EXISTING 200A DISCONNECT FEEDING ATS NORMAL POWER
y• --C DISCONNECT
S INSTALL BARRIER BETWEEN FUSED AND UNFUSED CONDUCTORS
(. TH:S WOULD MEAN TOTAL PLANT WILL BE ON -GENERATOR
EXCLUSZONS:PREMIUM TIME LABOR
APPROX 6 HR SHUTDOWN
1 EXIST GENERATOR FUSED AT 200AMPS
FOR THE SUM CF: $1, 162. 00
WE WILL BE LOOKING FORWARD TO WORKING WITH YOU.
SINCERELY,
M E M O
E>ATE : February 2, 1995
TO: City Council
F R O M: Ken Lindsay, Public Works l
R E: Damaged Type III Barricade - Cost Reimbursement
We had a citizen run into our "Type III Barricade" at 62nd
Street and Kahler Drive dead end street. A tractor slid into the
barricade.
According to our contract with the developer, the materials
are $250, exclusive of any City cost for installation.
Would you please determine if we should bill for the materials
and/or installation?
Sylvester Kolles is the party involved.
1NC.
5 1111 Hwy. 25 N., Buffalo, Minn.55313
City of Albertville
c/o Linda Houghton, Clerk
Box 131
Albertville, MN 55301
RE: Sylvester Kolles driveway
City of Albertville
Honorable Mayor and City Council:
Phone 612.682-1781
C7 U 0
January 17, 1995
I have met with Mr. Sylvester Kolles to discuss the access issue
from 62nd Street NE to his property west of Parkside. Mr. Kolles'
main concern revolved around snow storage and the location of the
barricades at the end of 62nd Street. 62nd Street ends at his
property, and it is in the City's best interests not to open this
roadway to public access. This insures that your liability is
reduced as much as possible. Ken Lindsay has installed warning
markings on the rear of the barricades. If snowmobile traffic
does come from the westerly side, at least during the nightime
hours there would be some warning of the signs.
Mr. Kolles is concerned about the srowplcwing activities on 62nd
Street. The easiest way to alleviate his concern, is to stop
plowing the stub road. The street does not serve any garages or
any accesses to the adjacent properties. It's only purpose for
plowing it now would be to provide off street parking for the
adjacent lots. Mr. Kolles' concern about the barricades' close
proximity to his driveway is of a minor concern. The driveway is
actually located seven feet from the barricades. Mr. Kolles plows
it even wider, to within approximately three feet of the
barricades. After discussing this with Mr. Kolles, it was felt
the easiest way to alleviate his concern was to shift the
barricades to the east approximately ten feet and re -install them
in the bituminous. The bituminous wear course would be stopped
short of the end of the road by about ten feet and would have to
be paved at a future date as the road is extended to the west.
Unfortunately it will be impossible to re -locate the barricades
until the spring because they are currently frozen into the
ground.
If the Council is willing to allow these barricades to be
re -located from the property line into the roadway ten feet, I
will have this performed in the spring of the year. The Council
chore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor
PPV
I
should also decide if you want to continue plowing that segment
of 62nd Street or just stop plowing it during the winter, in
which case the snow removal concerns of Mr. Kolles will be
eliminated.
lf'you should have any questions, please feel free to contact me.
Sincerely,
cc: file S-93124
Mr. Kent Roessler
Mr. Sylvester Kolles
MEYER-ROHLIN, INC.
Norman Gartner
Professional Engineer
M E M O
E> A T E : January 26, 1995
TO: City Council
FROM: G. L. Hale, City Administrator�--
R E: Establish Special Meeting
We will need to consider establishing special meetings for:
February XX, 1995, Pay Equity Plan (2nd meeting) 7:00 PM
March 9, 1995, Planning Visioning Session, 7:00 PM - 10:00 PM
ALBERTVILLE, MN -
STRATEGIC PLANNING
VISIONING SESSION
9 MARCH 1995
7:00 PM
I. Call to Order
II. Introductory Statements - Mayor/City Administrator
III. Background
A. City Administrator
B. City Engineer
C. City Attorney
D. City Planner
IV. Issue/Opportunity Identification
A. Explanation of Process - City Administrator/City Planner
B. Sub -Group Discussions - Issue Listing
C. Summary of Issues
D. Sub -Group Discussions - Opportunity Listing
E. Summary of Opportunities
F. Sub -Group Discussions - Work Priorities
G. Summary of Work Priorities
V. Closing Comments
M E M O
E>ATE : February 1, 1995
T"O: City Council
F FZ O M : C. 1. Hale, City Administrator
Ft E : Council Meetings - Frequency
In talking with many of you, I have learned that one of your
objectives is to strive for fewer meetings.
With your objective in mind, it would be one of my assignments
to work towards more focus and organization --the purpose being to
minimize the need for meetings and to work when there is a meeting.
Food for thought --one regular City Council meeting a month
(first Monday of the month at 7:00 PM) with minutes, auditing
claims, consent agenda, citizens, special order public hearings,
unfinished business, new business, Council reports and adjournment.
In the event special topics of significance are present, we could
meet for a special meeting (third Monday of month at 7:00 PM) to
deal with topic specific items, such as plat approvals, highway
realignments, etc.
Although this represents a change from the present schedule,
I believe it an achievable objective during the first half of 1995.
To further eXpar_d on this, committees of the Council can meet on
demand and do not need to meet at any specific time, but rather
whatever works for the committee based on the need.
The approach of one regular meeting a month already exists
with Planning & Zoning. It is my intent to tighten down on the
requests for meetings and direct people to the first regular City
Council meeting of the month.
As an add -on, the city staff and work load would be more
manageable if we focused on the one regular meeting of the Council
and then committees as the needs arise. My feeling is to work
"smarter" and be more organized.
Please give this idea some consideration. Thanks!
M E M O
C7ATE: January 19, 1995
T O: City Council
FRAM: G. L. Hale, City ADministrator
R E : Park Board - Future
As discussed at the January 17, 1995, Council meeting, there
was an cn-going, chronic membership problem with the Park Board.
Such a problem is becoming more prevalent as people continue to
become busier. Also, frankly, the lack of an ongoing challenge
and mission may cause people to loose interest.
From a practical standpoint, there is not enough business to
warrant a park hoard at this time. one idea is to keep the concept
but transform it into something that would work.
A proposal for you to consider is to deactivate the park board
and ask the remaining members if they would join the City Council
public works committee to plan a year at a time and to assist with
capital projects for the parks. Additionally, involve a
neighborhood or area when major park projects exist by using a
public hearing and presenting proposals. Such an approach would
keep community involvement, yet facilitate our ongoing maintenance
needs in an expeditious manner.
D;`.,;rc50tme.�asl,prkbra.g':h
-fa M ALBERMLE PARK BOARD MEETING MINUTES
Meeting Date: Thursday, 15 December 1994
Attendees: Mark Byer, Acting Secretary
John Vetsch, City Council Liaison
Visitors: LeRoy Berning, Albertville JayCee's
Absent: Krisitn Green, member (excused)
December Meeting of the Albertville Park Board commenced at 7:00pm and adjourned at
8:00pm.
Item 1: It has been noted that Kevin MacIntosh has now been absent from more than three
board meetings without any communication of any kind. It is requested that the
council consider locating a replacement for Kevin.
Item 2: The Leter of Resignation of Dale Langsdorf from the park Board has been received.
It is requested that the council consider locating a replacement for Dale.
Item 3: Leroy Berning presented a proposal to add sound -dampening and a removable wall
to the City Park Shelter. The proposal would have the JayCee's add panels to select
areas inside the shelter reducing accoustics which interfere with holding meetings.
In addition, the JayCee's would install a removable wall which would be used during
the winter months to separate the warming area from the meeting area. Such an
arrangement would allow for use of the shelter for meetings without interruption
from ice-skaters.
Since Mark Byer was the only Board member in attendance it does not seem
appropriate to make any formal recommendations to the Council regarding this
proposal. However, both Mark Byer and John Vetsch felt this proposal was
valuable for the reasons Mr. Berning presented and would request the Council
consider approval of this proposal without further Park Board action.
Item 4: Future Park Board Meetings— 19 January 1995; regularly monthly meeting to be
held at Albertville City Hall at 7:00pm.
Page 1
412.371 STATL70RY CMES 490
412.271, subdivision 1, and to the same extent, audit claims to be paid from the pub-
lic utilities fund. The secretary of the commission shall draw an order upon the trea-
surer for the proper amount allowed by the commission. Upon counter signature by the
president of the commission and presentation orders shall be paid by the treasurer.
History: 1949 c 119 s 47; 1973 c 123 art 2 s 1 subd 2; 1986 c 444
412.381 REPORTS.
The accounting officer of the commission shall make such monthly or annual state-
ments of operation as the commission may require. A copy of each such report shall
be filed in the office of the city clerk. An annual financial report shall be made and a
copy filed with the clerk at the close of the calendar year and shall be included as part
of the annual financial report or statement of the clerk in conformity with section
471.697 or 471.698. The cost of publication of any other official statement required by
law to be published shall be paid from public utility funds.
History: 1949 c 119 s 48: 1973 c 123 art 2 s 1 subd 2; 1987 c 384 art 2 s 90
412.391 ABOLITION OF COMMISSION.
Subdivision 1. The public utilities commission of any statutory city may be abol-
ished or its jurisdiction over any particular utility transferred to the council by follow-
ing the procedure prescribed in this section.
Subd. 2. The council may. and upon petition therefor signed by voters equal in
number to at least 15 percent of the electors voting at the last previous city election shall
submit to the voters at a regular or special election the question of abolition of the pub-
lic utilities commission. The question on the ballot shall be stated substantially as fol-
lows: "Shall the public utilities commission be abolished?"
Subd. 3. Upon like presentation of a petition for election on the question of trans-
fer to the council of the jurisdiction of the commission over any one or more of the utili-
ties previously placed under its jurisdiction, the council shall, in the same manner as
under subdivision 2, submit the question to the voters. The question on the ballot shall
be stated substantially as follows: "Shall jurisdiction over (Name of public utility) be
transferred from the public utilities commission to the council?"
Subd. 4. If a majority of the votes cast on a proposition submitted to the voters
under subdivision 2 or 3 is in the affirmative, the provisions of sections 412.331 to
412.381 shall cease to apply to the city, in the case of an election under subdivision 2,
or to the particular utility mentioned in the proposition submitted to the voters, in the
case of an election under subdivision 3. Such change shall take place 30 days after the
election.
History: 1949 c 119 s 49: 1953 c 735 s 7: 1973 c 123 art 2 s I subd 2
412.401-412.481 (Repealed. 1953 c 398 s 131
PARKS, PARK BOARDS
412.491 PARKS; PARKWAYS; RECREATIONAL FACILITIES.
Any statutory city may establish, improve, ornament, maintain and manage parks,
parkways, and recreational facilities and by ordinance protect and regulate their use.
History- 1949 c 119 s 61: 1973 c 123 art 2 s 1 subd 2
412.501 PARK BOARD IN CERTAIN STATUTORY CITIES,-COLNMNUANCE
OF EXISTING BOARD; OFFICERS; COMPENSATION.____
,The council of any city of more than 1.000 population may by ordinance establish
a park board and it may by ordinance adopted by unanimous vote of all members of
the council abolish any board thus established. Any park board now in existence in any
city shall hereafter operate as a park board under this chapter until abolished as pro-
0 i% 491 STATUTORY CITIES 412.521
'- vided in this section. The park board shall consist of three, five, seven or nine members
'- as determined by resolution or ordinance of the council. appointed by the mayor with
ie the consent of the council. If the board consists of three members, one member of the
original board shall serve for a term of one year, one for a term of two years, and one
for a term of three years. If the board consists of five members, one member of the origi-
nal board shall serve a term of one year, two for a term of two years and two for a term
:- of three years. If the board consists of seven members, two members of the original
e_ board shall serve a term of one year, two for a term of two years and three for a term
all _ of three years. If the board consists of nine members, three members of the original
board shall serve a term of one year, three for a term of two years and three for a term
a
, a of three years. After the terms of the original board members expire, members shall be
in appointed for terms of three years. The number of members may be increased or
by decreased within the permitted three, five, seven or nine members by subsequent reso-
lution or ordinance. The resolution or ordinance shall include a provision for maintain-
ing staggered terms for board members, provided that if the number of members is
reduced the reduction shall be effected in such a manner that all incumbent members
are permitted to serve their full terms.
No action to change the size of the board shall be taken except upon a two-thirds
°l ^vote of all the members of the city council, and no such action shall be taken until at
'W- least three years after establishment of the board or until at least three years after the
last resolution or ordinance modifying the size of the board. Vacancies shall be filled
in for the remainder of the original terms. Each member shall serve until a successor is
call appointed and qualifies. Members shall serve without compensation unless the council
ub- 'authorizes compensation. Any member may be removed by the mayor with the consent
toi- of the council for cause after'a hearing. The board shall choose one of its members as
chair and may select a secretary either from among its own members or otherwise and
ins- fix the secretary's compensation at not to exceed 3500 per year. The board may adopt
till- and from time to time amend rules of procedure. It shall make quarterly reports of its
r as activities to the council. The city attorney, if there is one, shall act as attorney for the
hail board. An annual statement of its receipts and disbursements shall be filed with the
be clerk immediateiv after the close of the calendar vear and shall be included as pan of
the annual financial report or statement of the clerk in conformity with section 471.697
>ters or 471.698.
1 to History: 1949 c 119 s 62: 1973 c 123 art 2 s I subd 2; 1975 c 179 s 1: 1986 c 444:
)n = 1987 c 21 s 1; 1987 c 384 art 2 s 91
i the
r the 412511 ACQUISITION AND CONTROL OF PARK PROPERTY.
Either the park board or the council may acquire land for park purposes but the
park board shall have full, absolute and exclusive control over all property set aside for
park purposes.
History: 1949 c 119 s 63; 1973 c 123 art 2 s 1 subd 2
412.521 POWERS OF BOARD.
Subdivision 1. Generally. In order to carry out the general powers granted in sec-
tion 412.511, the park board shall have the powers granted in the following subdivi-
sions.
r use.
Subd. 2. Employment. The park board may employ necessary personnel and fix
*their compensation.
:.. Subd. 3. Construction; contracts. The park board may construct roadways, paths,
,.NCE buildings, fountains, docks, boathouses, bathhouses, refreshment booths, amusement
; i4 halls, pavilions, and other necessary structures and improvements in parks. The board
ablish „Y ,1nay, with the consent of the council, make contracts and leases for the construction
.ers of. and operation of these facilities for terms not exceeding ten years. Every such contract
in any __ and lease shall provide that the structure shall be operated for the public use and conve-
;s pro-', aience, and that the charges shall be reasonable and it shall reserve to the park board
M E M O
C>A T E : January 23, 1995
T O: City Council
F R O M : G. L. Hale, City Administrator
v�
R E : City Hall - Inside Door Proposed
In observing walk-in traffic, I have found that people on a regular
basis do not stop at the front counter. Rather, they walk on into
our office.
Further, I have had meetings where public members in the building
felt we should have them open for all to attend (staff meeting).
Proposed solution --install a door (similar to the one in the
building now) by the men's room that will be labeled and people
will be allowed to enter on invitation. The way it is supposed to
be.
Cost estimates is $870 to $1,100 and is allowed for in the budget.
NOTE: Door will be open for public meetings.
FILE:,4e!.ios/door.gh1
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a - GJ�A►.SSMAS TER S, INC.
10001 Batftimere Street N.E. • Minneapoffs, MN 55449
(612) 784-9580 Fax (612) 784-IS79
N t7?v . K'N 1 "t j
JOB ESTIMATEE
DATE
C�
JOS HAME
LOCATION
TIUE ANO QATS OF APPOI1iTUENT
Job Description _ %C
12
IN
t11(`hln.:Ltl� CS � i ,rt l�-'� f M�C•� i=-;-'i� .
I,jS; L�U�ao
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PRICE �^
MOM) (�'C
M E M O
E> A T E s January 31, 1995
T Ox City Council
F R O M : G. L. Hale, City Administrator ,
R Ez Dave Koch - Hourly Increase Per Contract
Ken recommends we move upwards one $0.50 per hour increase due
to his additional skills learned on the job.
NOTE: Presently, $8.00 per hour, with pay raise move to
Last raise was December 5, 1994.
DRAFT#
1_T7y OF ALFF VT -
RESOLUTION,�
A RESOLU ON ESTABLISHING SALARY/WAGE SCHEDULE
WH S, the City Council is desirous of establishing salary
wages for the City of Albertville effective January 1, 1995,
and thereafter until amended by resolution; and
WHEREAS, the City Council is determining all salary and wage
ranges in accordance with Minnesota Law and City Personnel
Policies; and
WHEREAS, the City Council is determining an official
salary/wage schedule to be used for all the City's officers and
employees. The pay schedule is based on pay ranges and steps and
moves within the schedule are by formal action of the Council
and/or Pt the time of an anpc:ntment to a position. in. the event
that the Council ut11?'es cOP.tr?ntad aTreomonts for art�t:l nvc �e
t1ne-ir r,ay will! c0mrl y -it', ►L - As*ahl i -1-i nay range!, of the• city
of Albertville. The al!er age T--ork TJesk year i.. as 2 , n?n
hoL,rs! .
PAY SCREDULF
PAY
RANGE
STEP
STEP
STEP
STEP
STEP
STEP
STEP
STEP
STEP
STEP
STEP
STEP
STE
o4GE
FLOOR
A
8
C
0
E
F
G
M
Z
7
K
L
N
___________________-____-------____--_-______________--_____--_--------------------_-____---____-____-____-_____-_______
7
423
14.50
IS.00
15.50
16.00
16.50
17.00
17.50
18.00
18.SO
19.00
19.50
20.00
2C
6
353
13.00
13.50
14.00
14.50
15.00
15.50
16.00
16.50
17.00
17.50
18.00
18.50
15
5
283
11.50
12.00
12.50
13.00
13.50
14.00
14.50
15.00
15.50
16.00
16.50
17.00
Si
4
213
10.00
10.50
11.00
11.50
12.00
12.50
13.00
13.50
14.00
14.50
15.00
IS.50
lE
3
143
8.50
9.00
9.50
10.00
10.50
11.00
11.50
12.00
12.50
13.00
23.50
14.00
1g
2
73
7.00
7.50
8.00
8.50
9.00
9.50
10.00
10.50
11.00
11.50
12.00
12.50
1;
1
0
5.50
6.00
6.50
7.00
7.50
8.00
8.50
9.00
9.50
10.00
10.50
11.00
11
NOW, THEREFORE, BE IT RESOLVED that the City Council of
Albertville, Wright County, Minnesota, does hereby authorize. -the
aforementioned action.
Michael Potter Mayor
ATTEST:
Linda Houghton_, Iner?:
r,
M E M O
E>A T E : February 2, 1995
TO: City Council
F R O M : Linda -�
R E : Street Light installation at High School
NSP will place two street lights at the entrances to STMA High
School at no cost for the installation provided they can use
overhead power source. The only cost to the City will be an $8.85
per month electric bill for each street light.
Since the existing street lights along 50th Street are
overhead wires, I recommend that the Council approve the placement
of the street lights at the entrances of the high school as NSP has
proposed.
GENERAL INFORMATION
We are pleased to once again offer workshops
designed especially for citizen planners.
Participants will enhance their knowledge of
various areas of planning and, as a result,
become better equipped to make recommen-
dations and decisions about the communities
in which they live.
Program Features Include:
An accomplished faculty with extensive
backgrounds in both planning and
instruction
Presentations focusing on current issues
and timely information
Handy reference materials designed to
make your job easier
If you would like to make your contribution to
solving land use problems as informed and
effective as possible ... REGISTER TODAY!
THESE PROGRAMS ARE FOR YOU.
WHO SHOULD ATTEND?
Members of planning commissions, boards of
adjustment/appeals and governing bodies in
Minnesota cities, counties and townships. Also
valuable for members of other advisory com-
missions, housing and redevelopment authori-
ties, staff (especially those without degrees in
planning), real estate professionals, and others
working in areas related to specialized work-
shop topics.
REAL ESTATE CREDITS
Participants of "Annual Planning Institutes" and
"Beyond the Basics" can earn Continuing Real
Estate Education Credits.
REGISTRATION/CANCELLATION
Register at least 7 days prior to the workshop
date using the forms in this brochure. Fill out
one form for each workshop; duplicate forms if
needed. Fees will be refunded less a $15
service fee if the registration is cancelled 3
working days before the program.
Substitutions for registered participants may be
made at any time. Should inclement weather
(or other circumstances beyond our control)
necessitate program cancellation or postpone-
ment, registrants will be notified via announce-
ments on WCCO radio and other local radio sta-
tions.
FEES
Registration fees for all workshops include a
meal, refreshment breaks and handout materi-
als. See inside for details about group dis-
counts for three or more participants attending
"Annual Planning Institute."
IMPORTANT: To qualify for the group discount,
registrations must be mailed in the same enve-
lope!
CO-SPONSORS
• Association of Metropolitan Municipalities
• Association of Minnesota Counties
• Humphrey Institute of Public Affairs
• League of Minnesota Cities
• Minnesota Association of Townships
• Minnesota Chapter, American Planning
Association
• Minnesota Planning Association
• Minnesota Planning
FURTHER INFORMATION
Contact Sharon Washick (Registration) or
Vivian Hart (Program) at Government Training
Service, (612) 222-7409 or Minnesota Toll Free
(800) 652-9719.
About Government Training Service (GTS)
Recipient of Organizational Support
for Excellence in Training Award
(American Society for Training and
Development)
GTS is a public organization whose mission is to
provide innovative, comprehensive, practical train-
ing and consulting to address the changing man-
agement and leadership needs of policymakers,
staff and appointed officials in publicly funded orga-
nizations in Minnesota through educational ser-
vices designed to enhance individual competency
and through organizational services designed to
strengthen group effectiveness.
��� Printed on recycled paper.
ANNUAL PLANNING INSTITUTE:
THE BASICS
Thursday, February 23 or Saturday, April 1, 1995
9:00 a.m. - 4:30 p.m.
For those new to land use planning and zoning or interested
in a review of fundamentals
INTRODUCTION TO PLANNING
• Why plan?
• Players in the planning process
• Understanding the planning process
• Elements of a comprehensive plan
BASIC PLANNING TOOLS — PART I:
ZONING, VARIANCES, CONDITIONAL USE PERMITS
Definitions, Rationale, Uses, Myths/Misconceptions, How
to's, Non -conforming Uses.
ZONING CASE STUDIES:
HYPOTHETICAL PROBLEM SOLVING
Participants are placed into small groups in which they
work on rural or urban zoning issues.
YOUR LEGAL LIMITS:
YOUR ROLE AS A DECISION MAKER
• The changing environment in land use
• Legal limits
• Procedures to keep from being sued
• When something goes wrong, who's liable?
• Conflict of interest
• How your attorney can help
• Video presentation: "Rudehaven"
HOT ISSUES — PART 1:
ANSWERS TO YOUR QUESTIONS (Faculty Panel)
BASIC PLANNING TOOLS — PART II:
SUBDIVISION REGULATION
Definition, Rationale, Uses, Content, Procedures, Design
Standards, Financial Guaranties, Special Provisions.
EVALUATION OF A SUBDIVISION PROPOSAL:
A SIMULATION
Participants work in small groups to evaluate a develop-
er's subdivision plan using standard planning tools — the
comprehensive Dian, ordinances, and maps.
HOT ISSUES — PART II:
ANSWERS TO YOUR QUESTIONS (Faculty Panel)
CORE FACULTY
IAN TRAQUAIR BALL, Planner and Attorney,
Rasmussen & Ball
WILLIAM GRIFFITH, Attorney, Larkin, Hoffman,
Daly & Lindgren
ROBERT LOCKYEAR, Director of Planning and
Public Affairs, Washington County
LOCATIONF2
BEYOND THE BASICS
Thursday, April 6 or Saturday, April 29, 1995
9:00 a.m. - 4:30 p.m.
Learn about preparing and using planning tools to
deal with a wide variety of development problems,
plus an in-depth review of the planning process —
from proper legal notice to development of sophisti-
cated findings of fact.
PLANNING FOR DEVELOPMENT
(Of Any Size)
• Some definitions and background
• How tools relate to each other
• Subdivision exactions and dedications
• Role of comprehensive plan; standards
• Public and private sector perspectives
• Implementation strategies
• Legal issues
• Pitfalls/words to the wise
• Adoption requirements
BASIC LEGAL CONSIDERATIONS
• Open Meeting Law
• Conflict of interest
• Making findings of fact that support your land -use
decisions
RECENT CASE LAW UPDATE
"WHAT'S HOT, WHAT'S NOT"
• Summary of recent land use cases
• Any proposed new legislation
SURVIVAL SKILLS:
COPING WITH THE REALITIES OF THE PLANNING
PROCESS
• How to (and how not to) conduct public hearings
• Legal guidelines
• Practical tips from a local elected official
ALTERNATIVE URBAN AREA -WIDE REVIEW
QUESTIONS AND DISCUSSION OF SPECIFIC
SITUATIONS (Faculty Panel)
FACULTY
BRUCE MALKERSON, Attorney, Popham, Haik,
Schobrich and Kaufman
JOHN SHARDLOW, President, Dahigren,
Shardlow and Uban, Inc.; planning consultant
ELECTED OFFICIAL from a local community
LOCATIONS
Thursday, February 23, 1995
Saturday, April 1, 1995
Thursday, April 6, 1995
Saturday, April 29, 1995
North Hennepin Community College
Earle Brown Center
North Hennepin Community College
So. Central Tech College
Room 132
U of M St. Paul Campus
Room 132
Conference Ctr., Room A
7411 85th Ave. North
1890 Buford Ave.
7411 85th Ave. North
1920 Lee Boulevard
Brooklyn Park, MN 55445
St. Paul, MN 55108
Brooklyn Park, MN 55445
North Mankato, MN 56001
(612) 424-0880
(612) 624-3275
(612) 424-0880
(507) 625-3441
FEE
$80 per person or $70 per person for 3 or more
people from same jurisdiction. This course has
been approved for six hours of Continuing Real
Estate Education Credit.
FEE
$90 per person. This course has been approved for 6.5
hours of continuing Real Estate Education Credit.
AGREEMENT
TH AGREEMENT is made and entered into this l day of
,09 , 4:; F, between the Hanover, Frankfort, St. Michael &
Al ert ille Water & Sanitary Sewer Board, a Minnesota municipal
joint powers entity (hereinafter referred to as "the Board"), and
Francis J. Dehmer and Janice E. Dehmer, husband and wife; Jerome
M. Dehmer and Cecella Dehmer, husband and wife; and Thomas L.
Dehmer and Judith Dehmer, husband and wife (hereinafter
collectively referred to as "Dehmer").
RECITALS
WHEREAS, the Board and Dehmer previously entered into an
option contract, dated January 10, 1978, (hereinafter the
"Contract") granting the Board an option to obtain certain
easements and establishing a specific limit on front footage
assessments; and
WHEREAS, said option was exercised by the Board and water
lines have been placed in the permanent easement and the parties,
notwithstanding any other Contract or Agreement, now wish to
clarify charges to Dehmers' property for access to said water
lines.
NOW, THEREFORE, for good and valuable consideration, the
receipt of which the parties hereby acknowledge, it is agreed as
follows:
1. For that property owned by Dehmer described on
Exhibit A, attached hereto and incorporated herein
♦ e iiaa ,�: L 1..a1G L L Vt./GL 1. 3' / , a.1. OG.^'1. .71llGll 1. r1 , connect" I_ L V11 Ql%_1
hook -on fees shall be as follows:
a. That portion of the Property which abuts
and uses the watermain, such as watermain used
by tapping watermain for services, shall be
assessed at a rate of six dollars ($6.00) per
front foot. This shall include the following:
I. Dehmer's Rambling Creek Estates,
4th Addition = 320.0 linear feet;
ii. All that portion of the
Property described in Exhibit A that
has not been developed or platted as
of the date of this Agreement,
consisting of 1,300.0 linear feet;
1
for a total gross front footage of
1,620.0 linear feet, and a total
amount of $9,720.00, of which 320.0
linear feet or $1,920.00 has been
paid on December 14, 1994 (receipt
#2910) leaving a balance of 1300.0
linear feet, and a total amount of
$71800.00;
b. All remaining portions of the Property not
encompassed in clause "a." above, shall be
assessed, and/or shall be charged the hook -on
rate, at the prevailing amount and/or rate as
established by the Board's Operating and
Authorization Agreement and the most recent
amendments thereto, in place at the time said
portion of the Property receives access to the
Board's water system.
C. All portions of the Property, regardless
of location, or amount of assessment and
hook -on charges, shall pay the prevailing cost
of water (or rate charge), as -established by
the Board's Operating and Authorization
Agreement and the periodic amendments thereto.
2. This Agreement contains the entire understanding of
the parties. It may not be changed orally but only by
an agreement in writing signed by the party against whom
enforcement of any waiver, change, modification,
extension, or discharge is sought.
IN WITNESS WHEREOF, the parties have executed th. s Aggreement
on the day and year first above written.
Francis ehmer
JAhice E. Dehmer
L2ay,��
rome M. Dehmer
x
Cecella Dehmer
X rr2uti �2- vll
Thomak L. Dehmer
J dith Dehmer
THE HANOVER, FRANKFORT, ST. MICHAEL, &
ALBERTVILLE WATER & SANITARY SEWER BOARD
By:
Chairman
APPROVED BY:
CITY OF HANOVER
By:
Mayor
Clerk
TOWNSHIP OF FRANKFORT
By:
Chairman
Clerk
CITY 0' ST . MICHAEL
By:
mayor'
Clerk
CITY OF ALBERTVILLE
By.
Mayor
Clerk
3
Date:
Date:
Date
Date:
STATE OF MINNESOTA)
) ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged
16th day of January , 199 5, by Francis J.
before me this
Dehmer and Janice E.
Dehmer, husband and wife; Jerome M. Dehmer and Cecelia Dehmer, husband and wife;
and Thomas L. Dehmer and Judith Dehmer, husband and wife.
PATRICIA E DEHMER
N0UN PUBLIC-MINNESM
WNW COUNTY
• �•• MlyCNE tssion Expires Jan. 31, 2000
1
STATE OF MINNESOTA)
) ss.
COUNTY OF WRIGHT )
ZZ
Notary Public
The foregoing instrument was acknowledged before me this
day of , 1994, by
, Chairman, of the Hanover, Frankfort, St.
Michael & Albertville Water & Sanitary Sewer Board, a Minnesota
municipal joint powers entity, on behalf of said joint powers
entity.
Notary Public
4
EXHIBIT A
(Legal Description of Dehmer Property SubJect to Agreement)
114-500-132216
The Northwest Quarter (NW+) of Oection thirteen, township one hundred twenty (120) , Range
twentrfour (24), excepting therefrom the following described tracts of land heretofore con�y
♦eyed from said Northwest Quarter, as follows to-wit3 1. Townsits of etj Michael, Minnesota.)
2. Tract of land heretofore conveyed to Louis taus, as described in deed recorded in Book
58 of Deeds, page 599, in the office of the Register of Deeds of Wright County, Minn. 3.
Tracts of land heretofore conveyed to Alfred H. Ludemann as described in deeds recorded in
Book 64 of Deeds, page 12, and Book 9e of Deadqq, page 418, in the office of said register
of deeds. 4. Tract of land heretofore coliveye4 to Phillip dohirmers and Barbara Schirmers,!
his wife, as described in Deed recorded in Book 66 of Deeds, page 636, in the office of the
register of deeds of Wright Oounty, Minnesota. 5. Zxcept easement and tract conveyed to the
Village of at. Mlonael, Minn, as recorded in Book 125 of Deeds, prZe 370, in the office of
said register of deeds. 6 tzoept easements to Standard Oil Company, as reoored in Book
5 of Miscellaneous, page 541, and easement to St. Cloud Public Service Co. of It. Cloud, as
recorded in Book R of Miscellaneous, page 185.
WHICH INCLUDES THE FOLLOWING:
(t.iwbl ing Creek Estates :
L,.,t
I ,
1, 1— �� •k
1 -
114-046-0010 1 0
Lot
2,
1sI�)(-k
1 -
114-046-001020
Lot
:,
B1,„-k
1 -
114-046-0010?0
L-',
41,
I „, k
1 -
114-046-001 040
Lnt-
5
F Itwk
1 -
114-046-0010910
L„t
1 ,
h1,,,-k
2 -
114-046-00201 u
L,.,t
1,
Bl,,ck
3 -
114-046-003010
U,t-
2,
Fi t„c•k
3 -
114-046-003020
Lot
1,
B I t w k
4 -
114-046-004010
Lot
2 ,
111 ,,.-k
4 -
1 14-046-0040211
L(,t:
";,
111,,,-•k
4 -
114-046-004010
Lr,t
4 ,
FS 1 ,, k
4 -
114-046-004040
Lot-
4,
[A k
4 -
114-046-004041
Lot.
5,
1i I k
4 -
114-046-004050
Lot
6,
111c,c k
4 -
114-046-004060
Lot
7,
R1,),•k
4 -
114-046-004070
Lot
S,
B1.,,•k
4 -
114-046-0040R(t
U,t
0,
1: l „(. k
4-
1 14-046-0040'lti
Lot
1 0 ,
F:1 (sok
4
- 114-046-004 1 011
Lr,t
I I,
1s I,,c•k
4-
1 14-046-004 1 1 11
Lot
1 2,
P 1, wk
4-
1 14-046-004 I_ 0
L„t
1 1,
t,l,,,•k
4
- 114-046-004l.,O
L,,t
1 4 ,
E' 1,„ k-
4
- 114-046-004 1 -10
t.(,t
17),
tsl(., k
4
- 114-046-0041 10
Lc,t
10,
itI,�t�k
4
- 114-016-00411-,n
EXHIBIT A Page 2
114-500-132217
That part of the Northwest Quarter of Section 13, Township 120, Range 24,
described as follows: Commencing at the West Quarter corner of said
Section 13; thence South 87047' East along the quarter line of said
Section 13, 33 feet to the East line of Main Street in the Village of
St. Michael for a point of beginning; thence North 0.13' East along said
East line of Main Street, 30 feet; thence South 87047' East, 140 feet;
therice 92*00' left, 520 feet; deflect 90*00' right, 100 feet; thence
deflect left: 900001, 200 feet; thence deflect left 1370441, 148.68 feet;
thence defli:ct 49*44' right, 140 feet to the East right of way line of
Main Street; thence North 0*13' East along said East line of Main Strc-t
to a point 33 feet East and 1764 feet South of the Northwest coiner of
Section 13, thence Northeasterly 238 feet to a point 1710 feet South of
the North line of said Section 13; thence North 60 feet; thence East 231
feet to the East line of Main Street, thence North along the East line
of Main Street to the South line of Lot 19, Block A, Townsite of
St. Michael; thence East 235 feet along the South line of said Lot 19,
Block A to the Southeast corner thereof; thence North along the East
line of said Block A, townsite of St. Michael to the Southwest corner
of Out Lot "M" Block E, of Dehmer's Addition to St. Michael; thence
East 231 feet along the South line of said Out Lot "M" Block E, Dehmer's
Addition to St. Michael to the Southeast corner thereof thence North
along the East line of said Out Let "M" to the Southwest corner cf Lot 16,
Block "E", Dehmer's Addition to the Village of St. Michael; thence North-
easterly along the South line of said Lot 16, Block "E", 231 feet to
the Southeast corner of said lot; thence continuing Northeasterly 100
feet more or less to a point 66 feet South of the South line of Lot 7,
Block "K" of pehmer's Fourth Addition to the Village of St. Michael,
which point is on the extended 'West line of Second Street in the Village
of St. Michaef';Athence North on a line parallel to Second Street in said
Village 6lIfeet; thence East at right angles 184.5 feet; thence North
0°11'W, 136.3''feet;. 'thence North on a line Parallel to the East line of
Second Street ^in said Village, 10 feet, thence West on a line parallel to
the South linQ'of Central Avenue in said Village 160 feet to the East line
of Second Street; thence North along the East line of said Second Street,
33 feet; thence East 135 feet; thence North on a line parallel with said
Second Street 449 feet; thence East at right angles to said Second Street
5 feet; thence North parallel to the East line of said Second Street to
a point 430 South of the North line of said Section 13; thence East on a
line parallel with the North line of said Section 13, 255 feet; thence
North 40 feet; thence East to a point (said point is described as follows:
Commencing at the Northwest corner of Section 13, Township 120, Range 24;
thence North 89050'30" East, (assumed bearing) along the North line of
said Section 13; 1-47 N
5 feet: thence South 0°35'30" East parallel with
the West line of salection 13, 222.75 feet; th nce South 1024'30" West,
169.15 feet, thence South 88035'30" East 60 feet to the said point);
thence South 88°35'30" East to the East line of the Northwest quarter of
skid Section 13; thenca South along the East line of the Northwest quarter
of Section 13 to the Southeast corner of the Northwest quarter of Section
thence West along the South line of the Northwest quarter of Section 13
to the point of beginnin;.
Subject to easements and rejtrictions of record.
13;
And, the South 1 rod of the Southwest Quarter of the Northeast Quarter of
Section 13, Township 120, Range 24.
EXHIBIT A Page 3
WHICH INCLUDES:
Dehmer's Rambling Creek Estates Swwond Add , t i"n
Lot
1,
Block
1 -
114-053-001010
Lot
2,
Block
1 -
114-053-001020
Lot
3,
Block
1 -
114-053-001030
Lot
4,
1 l"rk
1 -
114-053-001040
Lot
1r
Black
2 -
114-053-002010
Lot
2,
B 1"c k
2-
114-053-002020
Lot
3,
Block
2 -
114-053-002030
Lot
4,
Block
2
- 114-053-002040
Lot
5,
Block
2
- 114-053-002050
Lot
6,
Block
2
- 114-053-002060
Lot
7,
Block
2
- 114-053-002070
Lot
8,
Block
2
- 114-053-002080
Lot
1,
Block
3
- 114-053-003010
Lot
2,
Block
3
- 114-053-003020
Lot
3,
Black
3
- 114-053-003030
Lot
4,
Block
3
- 114-053-003040
Dehmer's Rambling Creek Estates Third Addition
Out
lot
A - 114-060-000020
Outlot
B - 114-060-000030
Outlet
C - 114-060-000040
Lot
1,
Block
1
- 114-060-001010
Lot_',
Block
1
- 114-060-001020
Lot
3,
Block
1
114-060-001030
Lot
4,
Block
1
- 114-060-001040
Lot
5,
Block
1
- 114-060-001050
Lot
1,
Block
2
- 114-060-002010
Lot
2,
Block
2
- 114-060-002020
Lot
3,
Block
2
- 114-060-002030
Dehmer's Rambling Creek Estates Fourth Addition
Park
-
114-066-000010
Lot
1,
Block
1 -
114-066-001010
Lot
2,
Block
1 -
114-066-001020
Lot
3,
Block
1 -
114-066-001030
Lot.
4,
Block
1 -
114-066-001040
Lot
5,
Black
1 -
114-066-001050
Lot
6,
Block
1 -
114-066-001060
Lot
7,
Block
1 -
114-066-001070
Lot
8,
Islock
1 -
114-066-001080
Lot
9,
Block
1 -
114-066-001090
Lot
10,
Block 1
- 114-066-001100
Lot
11,
Block 1
- 114-066-001110
EXHIBIT A Page 4
114-500-133200
The Northwest Quarter of the Southwest Quarter of Section 13, Township 120, Range 24;
all that part of the Southeast Quarter of the Northeast Quarter of Section 13,
Township 120, Range 24, lying in Wright Cbunty, Minnesota, and oontaining 36 acres,
more or less; the South Half of the Northeast Quarter of the Southwest Quarter in
the Village of St. Michael, and the Southeast Quarter of the Southwest Quarter all in
Section 14, Township 120, Range 24, containing 60 acres, more or less, ewmpt easement
to Standdrd Oil ompany.
JOINT POWERS BOARD • Hanover, Frankfort. St. Michael and Xberti ille
Post Office Box 10 . 11100 - 50th Street N.E. • Albertville, Minnesota 55301-0010 • Telephone 612-497-3611
January 25, 1995
Attn: Linda Houghton
City of Albertville
PO Box 131
Albertville, MN 55301
Dear Linda Houghton:
Enclosed is a copy of the 1995 Budget approved by the Board at
their December 21, 1994 meeting, the December 21, 1994 minutes
approved at the Board's January 23, 1995 meeting, the unapproved
minutes of the January 23, 1995 meeting, a copy of the St. Michael
and Albertville Tower Lease Termination Amendment approved by the
four communities and the Board, and a copy of the Dehmer agreement
to be approved by your respective council.
The Board would like your respective council to draft a list of
ideas that they would addressed in the amendment to the operating
and authorization agreement regarding the ownership and
responsibility of the complete water system such as, watermains to
inaccessible properties, oversized watermains, repairs and
replacements, looping of watermains, etc.
If you have any questions, please contact me weekdays between 8 am
and 1 pm.
Sincerely,
JOINT POWERS BOARD
Donna M. Kipka
Secretary
Enclosures
CITY OF ALBERTVILLE
RESOLUTION #1995-13
A RESOLUTION SETTING SAC CHARGES AND
USER CHARGES IN THE CITY OF ALBERTVILLE
WHEREAS, the City of Albertville has issued a $505,000 General
Obligation Advance Refunding and Improvement Bond of 1988 and a
$210,000 General Obligation Sewer and Water Revenue Bond of 1988;
and
WHEREAS, the City Council of the City of Albertville did
approve a Connection Charges Table on which the debt service
repayment schedule is based at the time of issuance of the bonds;
and
WHEREAS, the City of Albertville has issued a $1,490,000
General Obligation Sever Revenue Note, Series 1993, to pay for
improvements to the sewer infrastructure and the wastewater
treatment facility; and
WHEREAS, The City Council is interested in setting aside
additional money to pay for trunk sewer lines for proposed future
growth; and
WHEREAS, the Minnesota Public Facilities Authority requires
the City to impose and collect such rates and charges so that there
are sufficient gross revenues available for the payment of the
operation and maintenance of the system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ALBERTVILLE, AS FOLLOWS:
(1) The SAC (sewer access charge) for the remainder of the
calendar year 1995 is $2,000 per singe family residence.
(2) The SAC fee will be increased ten per cent (10%) annually
on January 1 of each year through 2015.
(3) Sewer rates for billing purposes have been set at the
rate of $30.90 for the first 15,000 gallons of use and
$2.38 per 1000 gallons of use above the minimum.
(4) Sewer rates will increase three per cent (3%) annually
on January 1 of each year through 2015.
BE IT FURTHER RESOLVED, Resolution #1994-8 is hereby rescinded
and replaced by this resolution.
PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 6TH DAY
OF FEBRUARY, 1995.
Michael Potter, Mayor
ATTEST:
Linda Houghton, City Clerk
CITY OF ALBERTVILLE
RESOLUTION #1995-13
A RESOLUTION SETTING SAC CHARGES AND
USER CHARGES IN THE CITY OF ALBERTVILLE
WHEREAS, the City of Albertville has issued a $505,000 General
Obligation Advance Refunding and Improvement Bond of 1988 and a
$210,000 General Obligation Sewer and Water Revenue Bond of 1988;
and
WHEREAS, the City Council of the City of Albertville did
approve a Connection Charges Table on which the debt service
repayment schedule is based at the time of issuance of the bonds;
and
WHEREAS, the City of Albertville has issued a $1,490,000
General Obligation Sever Revenue Note, Series 1993, to pay for
improvements to the sewer infrastructure and the wastewater
treatment facility; and
WHEREAS, The City Council is interested in setting aside
additional money to pay for trunk_ sewer lines for proposed future
growth; and
WHEREAS, the Minnesota Public Facilities Authority requires
the City to impose and collect such rates and charges so that there
are sufficient gross revenues available for the payment of the
operation and maintenance of the system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ALBERTVILLE, AS FOLLOWS:
(1) The SAC (sewer access charge) for the remainder of the
calendar year 1995 is $2,000 per singe family residence.
( 2 ) The SAC fee will be increased ten per cent (10% ) annually
on January 1 of each year through 2015.
(3) Sewer rates for billing purposes have been set at the
rate of $30.90 for the first 15,000 gallons of use and
$2.38 per 1000 gallons of use above the minimum.
(4) Sewer rates will increase three per cent (3%) annually
on January 1 of each year through 2015.
BE IT FURTHER RESOLVED, Resolution #1994-8 is hereby rescinded
and replaced by this resolution.
PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 6TH DAY
OF FEBRUARY, 1995.
Michael Potter, Mayor
ATTEST:
Linda Houghton, City Clerk
M E M O
d A T E : February 2, 1995
T O: City Council
FROM: G. L. Hale, City Administrator
RE:: Ordinances Establishing Ministerial Functions
Following the memo, you will find information concerning the
City Council and Its Powers as prepared and offered in the League
of Minnesota Cities "Handbook For Minnesota Cities Sixth Edition".
Purpose of the proposed ordinances is to prescribe by formal
Council action how the "ministerial" functions (administrative
actions) of the city shall be carried out between regular and
special meetings of the City Council. As you will find in
reviewing all of the information, the individual City Council
member and/or Council committees have no authority except as
specified in properly convened Council meetings. Employees and
consultants of the City have only authority as may be specified by
the City Council of the whole and the authority is restricted to
ministerial/administrative.
In order to clarify these relationships, I am offering
ordinances that do exactly that --prescribe what the
ministerial /administrative duties of the employees/consultants will
be.
The following ordinances/resolutions are proposed for your
consideration:
RESOLUTION 1995-17:
A RESOLUTION ESTABLISHING REIMBURSEMENT
AND ADVANCE RATE FOR BUSINESS EXPENSES
RELATED TO THE CITY OF ALBERTVILLE
ORDINANCE #1995-3:
AN ORDINANCE TO ESTABLISH A PURCHASING
POLICY REGULATING THE MANNER IN WHICH
PURCHASES ON BEHALF OF THE CITY OF
ALBERTVILLE MAY BE MADE
ORDINANCE #1995-4
AN ORDINANCE ESTABLISHING THE INVESTMENT
OF IDLE FUNDS TO BE USED WHEN THE CITY HAS
FUNDS AVAILABLE THAT ARE NOT PRESENTLY
NEEDED FOR ITS OBLIGATIONS
ORDINANCE #1995-5
AN ORDINANCE ESTABLISHING THE PROCESS
FOR PAYMENT OF LOCAL GOVERNMENT BILLS
ORDINANCE #1995-6 AN ORDINANCE ESTABLISHING REIMBURSEMENT
AND ADVANCES FOR BUSINESS RELATED TO THE
CITY OF ALBERTVILLE
Note, in the near future you will be reviewing an ordinance that
prescribes the order of City Council meetings, time lines and
frequency which will be one regular meeting a month. By having
the ministerial/administrative actions ordered by ordinance, you
can review minutes, audit claims, department reports, finances and
the like monthly. This should allow special meetings for specific
subjects only.
FILE: WPS0 \!nemo�minst erial
CHAPTER 6
Election duties
Declaring local emergencies
L11
Mayors of all cities have duties concern-
ing elections. At elections where cities will
vote on a question, the mayor upon
receiving a written petition signed by at
least 25 eligible voters, must appoint one
voter for each precinct to act as a chal-
lenger of voters in the polling place. 52
Also, mayors from the most populous
city in each county serve as members of
the county canvassing board. S'
Investigating fires
In cities without a fire department, the
mayor must investigate. or have investi-
gated, the cause, origin. and circum-
stances of any fire where damages exceed
$100. 1 The mayor must report the fire to
the state fire marshal. To carry out this
duty, the mayor may enter buildings at
any reasonable hour for purposes of
examination.
Only the mayor can declare a local
emergency. It cannot last for more than
three days except by or with the consent
of the council. A local emergency must
receive prompt and general publicity. The
clerk must file it promptly. A declaration
of a local emergency invokes
interjurisdictional disaster plans, and
may authorize aid and assistance. No
interjurisdictional agency or official may
declare a local emergency unless the
agreement expressly authorizes it. An
Intel u risdictional disaster agency must
provide aid and services in accordance
with its functioning agreement. ss
Many mayors belong to the Minnesota
Mayor's Association which is affiliated
with the League and has an annual
conference on issues of interest to may-
ors. Information about that association is
available from the League office.
City Council and Its Powers
Mayors and council members should
familiarze themselves with the powers
and duties of cities. It is their responsibil-
ity to see that their city abides by the law.
his a may r, c erk, an council mem
ers, who must see that the city is prop-
erly exercising its functions, fulfilling the
duties the law imposes, and not exercis-
ing powe does not legall
\ possess. )Furthermore, the council must
employees, making sure that they are
proper y carrying out their duties and not
exercising au o w c �y o not
possess. a voters of the city and the
courts hs.old elected city officials respon-
sible for the. proper performance of these
duties.
City officials can sometimes be person-
ally liable for failures to act. or inpro
actions, or for unau or a actions on
e n of
_pPTSClnal lily fnr nffi .1n1 ;err (onQ I�tri_
Part V. To avoid personal liability Suita_
city officials s ou Qain a w
-working knowl-
e ge of the laws governing rite uerrn-
went. Whenever there is any doubt about
the validity of an action or procedure, city
officials should consult the city attorney.
One important step city councils can
to e to re uce their city s an theft own
exposure to lawsuits is to limit the activi-
ties of the city government to thinashe
city�Q_effertively and well. The
council should not adopt ordinances
unless they are enforceable. The city
should not begin new projects and pro-
grams unless there is a commitment to
follow through with them. A city council
should determine what it expects the city
to accomplish and keep the city's activi-
ties within the scope of the council's
determination. This will reduce the possi-
bility of doing an inadequate job in some
area resulting in potential liability expo-
sure.
Another way to reduce liability exposure
is through training. City officials should
increase their knowledge of the decision -
making process and develop news s o
add to their levels of understan tng. e
League sponsors a wide range of training
opportunities for city officials.
87
HANDBOCK FOR MINNESOTA CITIES
Role of the individual
council member
Council members' statutory duties -are
to be performed, almost without excep-
on, by the council as a hole This body,
not Individual members, must supervise
administrative officers, formulate policies.
and exercise city powers. Even duties
which city employees handle are either
the direct or Indirect responsibility of the
council.
The most important single responsibility
of a council member is participation at
council meetings. Each council member,
including the mayrocities,
has full authority to make and second
motions, participate in discussions, and
vote on every matter co nt-before the
council. In a statutory city, any two
council members or the mayor can call
special meetings.
As individuals, council members hive
no administrative authority. They cannot
give orders or otherwise supervise city
employees unless the council specifically
directs them to do so. As a council, how-
ever, they have complete authority over all
administrative affairs in the city. In Plan 8
cities, and most charter cities, this au-
thority is restricted to conducting investi-
gations and establishing policies for the
manager to perform.
Council members should devote their
official time to problems of basic policy
and to liaison between the city and the
general public. -`6 Council members
should be concerned, not only with the
conduct of daily affairs, but also with the
future development of the city.
The council, including the mayor and
the clerk (if a member of the council), is
the city board of review for assessment
purposes. (See Part VI.) And, in standard
plan and Plan A statutory cities, all
members of the council, including may-
ors, are peace officers. S7 The extent of the
authority under this law is unclear be-
cause other statutes preclude any person
who Is not a state -licensed peace officer
from carrying a firearm, operating marked
police squads, stopping other vehicles, or
issuing citations. s8 Unless licensed as
peace officers, council members should
refrain from exercising these powers
except in serious emergencies, because of
the potential criminal and civil liability
exposure.
The council's authority
The city council is a continuing body.
New memTers have no effect on the body _.
except to chan:se its membership. � This
means that all ordinances and resolutions
remain in effect unSlLtYie-cauncil alters or
rescinds them o;6�tntll they expire
through their own terms. A time, the
counc can c ange any resolution, ordi-
nance, or administrative order, whether or
not the individuals presently on the
council are the same as those serving
when the council originally took action.
There are two exceptions to this rule.
First, the councilcan create a perpetual
cemetery maintenance fund. 60 Second,_
the council cannot rescind or unilaterally
alter any valid contracts. This means that
the law of contracts applies to the council
as it does to any other party. Whether a
contract was validly made is a question of
fact. One important factor is the length of
the contract, and whether It Involves a
governmental function or a proprietary
function. Generally, contracts of a propri-
etary nature bind succeeding councils.
those of a governmental nature do not. 61
Councils do not have power to punish
people for contempt. 62
The following list outlines 12 major
areas of council authority and responsi-
bility.
Judging the qualification and
election of its own members
The council evaluates the credentials of
individuals who are, or who claim to be,
members of that body. Under this are
such powers as certifying election results,
determining whether an individual has
the necessary qualifications such as
residence for holding office in the city, and
deciding whether or not a vacancy has
occurred In one of the council offices.
Setting and interpreting rules
governing its own proceedings
The council has the following powers:
• To preserve order during its own
meetings:
• To establish rules of procedure:
88
CHAPTER 6
i
• To compel the attendance of members
at meetings and to punish non-
attendance. City councils do not have
the power to remove council members
from office, but they do have express
authority to compel attendance. 0 It is
possible, for example, to punish
members by fines or by deducting a
part of the absentee's compensation
for failure to comply with orders
compelling attendance at meetings. 84
Exercising all the powers of cities which
the law does not delegate to others
Except for powers which the statutes
specifically delegate to some specific
official or to an independent board or
commission, the council has the authority
to exercise all of the powers the statutes
give to the city. 65
Legislating for the city
This includes authority to pass ordi-
nances, set administrative policies, and
otherwise establish public policy for the
city within the limits of its powers.
Directing the enforcement of city ordinances
The council determines the emphasis
put on law enforcement and on the execu-
tion of the policies which it establishes.
The council determines the level of law
enforcement by setting qualifications for
the police chief and police officers, by the
kind and quality of equipment which it
purchases for police use, by the directions
which it gives the police officers, and by
I
he supervision of their work.
Appointing administrative personne
- Under the standard_plan Plan_ A, e
co�anciLhas a sole a on point all employees of the city government. How
the council uses this power determines
the quality of government itself.
�f-Pansacting city business
This category includes a wealth of
activities such as purchasing, executing
legal papers, taking bids, letting con-
tracts, making discretionary adtninistra-
tive decisions, and evaluating the work of
the administrative departments and
personnel
Managing the city's financial operations
The council's responsibility includes,
but is not limited to:
• Levying taxes;
• Preparing a budget which is required
only in Plan B cities, but is advisable
for all governmental units;
• Auditing expenditures;
• Borrowing money; and
• Designating depositories. (See Part VI
for more information on these finan-
cial issues.)
Appointing members of the boards
The council has the responsibility to
appoint or approve the appointment of
Individuals to administrative and advisory
boards and commissions.
Conducting the city's intergovernmental affairs
This includes making agreements for
the joint exercise of powers, appointing
people to serve on intergovernmental
bodies, conducting city business with
state and federal agencies, and participat-
ing in intergovernmental programs and
the work of the League of Minnesota
Cities.
Protecting the welfare of
the city and its inhabitants
Elected officials take upon themselves
the duty to view the long-range perspec-
tives of the city and to focTnulate the
poL+cies which will help the citj solve
future problems and adjust to social and
economic trends. This requires an aware-
ness of city facilities and needs, so the
city can meet new demands for services as
they arise
Providing community leadership
Besides participating in civic events, city
officials must provide leadership by
promoting new ideas and suggesting new
programs to improve the community and
Its surrounding areas.
Delegation of council power
The courts have held that a city council
may not delegate leglslative or quasi-
u ci ower un ess t o T 6g Fs FaRure
au owes- t to do so. In addition, the
courts have declared that a_council may
not delegate_anyadministrative power of a
89
HANOBOCK FOR MINNESOTA CITIES
discretionary nature tQouncil commit-
tee. an—adminiarrarhrP ofiirPr on_aa_advi-
s. oc� board_nr_onmmission. unc s may
de ega e n those functions
which do not involve the exercise of
discretionary administrative ower.
IL:
e not been explicit in
describing the meaning of discretionary
administrative power. They have, however,
provided several rules which offer some
basis for distinguishing which powers the Although the statutes do not require the
.council can delegate. use of committees most councils ind that
they area helpful way of reducing their
worklo em_ bership
into several committees, a council enables
mem ers to devote most of their
to specific It o e city s operations.
—Each council member becomes a relative -
s c st in ese areas -an
ember's services beconi-e-o£-greater value
to -Cie coun a whole.
e council may set up special and
standing committees. The council ap-
points special committees to deal with a
single transaction or project. For example,
a council might appoint a special commit-
tee to study the advisability of purchasing
land for a new park. Standing committees
concentrate on work which is continuous
or repeated from time to time during the
year. Many cities, for example, have a
standing committee on finance.
Sometimes councils set up their com-
mittees on a functional basis. Committees
e deal with fire, police, health, public works,
welfare, or public utilities. This system
encourages council members to handle
administrative details and, consequently.
does not make full and proper use of the
city's administrative officers. Councils
e should try to limit their work to special
d policy problems or to certain staff or
public relations functions that are not the
_ responsibility of administrative personnel.
Examples of this are an auditing commit-
tee. personnel committee, budget commit-
tee, public reporting committee, purchas-
ing committee, licensing committee, and
others.
d Because the statutes do not set up
t these committees, council action is neces-
sary to establish them in the bylaws, by
special resolution, or through motion.
g ��rnittees may exercise all duties
which the council has legally assigned to
them. They can have authority 6=n-
duct investigations and t�make recom-
Discretionary and
ministerial powers
The first is a differentiation between
discretionary and _ministerial administra-
tive_p ers. iscretion powers or
Cc functions areose w ch involve__tb�
nt. �Giinisterfa�l func=
�-tions are absolute, fixed-aazi�certain so
�t that no judgment is necessary in fulfilling
The approval of a budget is a discretion-
ary function while the signing of legal
papers is a ministerial function. Between
extremes. however, there are many tasks
for which the difference is largely one of
degree. The courts, in these cases, gener-
ally differentiate by using a test of reason-
ableness.
Administrative standards
A second rule is based on administrativ
standards. Under this rule, the courts
permit the delegation of administrative
mower when the council establishes a
fixed standard or rule to guide the subor-
dinate. The courts usu permit delega-
tion —When the subordinate has reasonabl
discretion in administering an establishe
standard or rule.
The courts usually consider unconstitu
tional any laws or ordinances which
subject the right of a citizen to the unlim-
ited discretion of an administrative officer
without any provision of law to govern or
control the officer's actions.
On the other hand, the courts have said
that ordinances requiring a special permi
in order to carry on a particular business
or activity and providing no standards to
guide the administrative official in issuin
the permits are valid. 87 This departure
from the rule only applies to ordinances
dealing with the issuance of permits.
Making v. executing the law
Finally, the courts sometimes recognize
a distinction between the power to make
the law and the authority to execute it. A
council cannot delegate the first power.
but the courts usually don't object to
delegation of the second.
Council committees
�I
90
CHAPTER
mendations.; Cbmm�f-ittees may not make)
-decisions on behalf of the councCom-
mittees are subject to the same rules as
the full council under the open meeting
law.
In many cities. It is routine for the
council to automatically approve a
committee's recommendations if the
committee has done a thorough and
competent job. But, the council's final
decision, not the committee's recommen-
dation. binds the city. To illustrate.
committees may not enter into a contract
or employ workers even if a specific
motion of the council delegates such
power to them.
Salaries of mayor and
council members
The council, by ordinance, fixes the
salaries of the mayor and council mem-
bers. The ordinance takes effect on the
date set in the ordinance but not until
after the next succeeding regular city
election. There is no referendum on the
ordinance. by petition or otherwise. I
Until the council adopts an ordinance
fixing salaries, previous salaries remain In
effect.
Salaries may be on an annual or
monthly lump sum or a per diem basis.
The per diem may be payable for each
regular meeting, for each regular and
special meeting, or for each day's service.
Unless the ordinance provides otherwise,
a lump sum salary covers special
meetings. 70
An employer must allow a city council
member to take time off from regular
employment to attend council meetings. 71
When the council member takes time off
without pay, the employer must make an
effort to allow the employee to make up
the time with other hours when the
employee is available.
Iron Range cities have the authority to
make per diem payments to council
members of $25 per day, not to exceed
$250 per year, for absences from the city
while on official business. 11
Citizen Involvement
One way to increase positive feelings
about government is to increase citizen
Involvement.
Citywide or neighborhood committees,
special project review committees, and
even block organizations are some of the
committees cropping up in many cities.
In many cases, the council has formed or
encouraged these citizen committees.
They have saved time for public officials
and have made contributions which could
only occur through citizen participation.
Council members have found that
Ignoring citizen concerns can result in
their removal from office at the next
election or in the defeat of a program or
activity through citizen opposition.
Although city officials cannot, in most
cases. delegate decision -making authority
to citizen groups, they can use citizens in
advisory roles. This technique works,
however. only if the council listens to the
advice. If the council doesn't follow the
advice of the committee, it should give
understandable reasons for taking other
action.
When a council forms a citizens' advi-
sory body, it should lay out the ground
rules for its activities and point out that
in the absence of clear statutory authority
to delegate responsibility, the council
must, by law, make the final decisions.
State law allows, and in some cases
requires, city councils to delegate deci-
sion -making power to certain independent
boards and commissions.
Independent citizen boards
and commissions
Independent citizen boards and com-
missions can help alleviate the council's
workload.
The amount of discretionary power the
council can give to such bodies varies. In
some instances, such as a utilities com-
mission, the statutes give the commission
all discretionary authority necessary to
91
RESOLUTION #1995-17
CITY OF ALBERTVILLE
A RESOLUTION ESTABLISHING REIMBURSEMENT AND ADVANCE
RATE FOR BUSINESS EXPENSES RELATED TO THE CITY OF ALBERTVILLE
WHEREAS, the City Council is desirous of establishing
reimbursement and advance rates to be used when conducting business
rekated ti the City of Albertville; and
WHEREAS, the City Council is interested in setting the
following rates to be used in conjunction with the following City
Ordinance #1995-6 "Reimbursement and Advances for Expenses"; and
Mileage
Rate is $.29 per mile
Meals
Breakfast: $ 5.50
Lunch: $ 7.00
Dinner: $12.50
Note: Where the meal rate is part of a
confernce, seminar, workshop or similar
function, the rate included in the fees for
the event will be paid in lieu of the above
stated schedule. A total daily maximum meal
allowance of $25.00 or teh above scheudle is
the authorized amounts that can be paid for
reimbursement. Any amounts in excess are not
subject to reimbursement.
Hotels and Lodging
As defined in ordinance - Section 4
Laundry and Dry Cleaning
As defined in ordinance - Section 7
Other Special Expenses
As defined in ordinance - Section 9
NOW, THEREFORE, BE IT RESOLVED that the City Council of
Albertville, Wright County, Minnesota, hereby adopt this resolution
and authorize the action stated therein.
ADOPTED THIS DAY OF
ATTEST:
Linda Houghton, Clerk
1995.
Michael Potter, Mayor
ADOPTED THIS DAY OF , 1995.
Michael Potter, Mayor
ATTEST:
Linda Houghton., Clerk
CITY OF ALBERTVILLE
COUNTY OF WR I GHT
STATE OF MINNESOTA
ORDINANCE #1995-3
AN ORDINANCE TO ESTABLISH A PURCHASING POLICY
REGULATING THE MANNER IN WHICH PURCHASES
ON BEHALF OF THE CLTY OF ALBERTVILLE MAY BE MADE.
The City of Albertville does ordain:
Section 1. Authorization. Pursuant to Minnesota Statutes and
this ordinance, the city is authorized to establish purchasing
policies for the city.
Section 2. Purchasing agent. The City Administrator shall
serve as the chief purchasing agent of the City. Shall have
authority to delegate powers to the City Department Heads and
Supervisors for items directly under their control. Al purchases
for the City and all contracts shall be let by the purchasing agent
when the amount of the purchase or contract does not exceed
$1,000.00. Purchases or contracts over $1,000.00 in value shall
be let or made by the City Council upon recommendation by the chief
purchasing agent.
Section 3. Emergency purchasing. When an emergency occurs
that may imperil the public safety, health and welfare a department
head/supervisor may make a necessary emergency purchase not in
excess of $1,000.00 and report the purchase or service contracted
for in writing to the chief purchasing agent within 24 hours. The
reasons for such a purchase will be included for follow up
approval.
Section 4. City employee purchasing. Other than emergency
purchasing no city employee is empowered; unless so designated by
the chief purchasing agent; to order, sign any order, or give any
receipt for materials except as the same has been authorized by
purchase order. Purchase order is signed by the chief purchasing
agent. Failure to follow this policy requires the employee to
become personally liable for any and all costs incurred therein.
Section 5. Purchases and contracts over $1,000.00 but not
over $10,000.00. Purchases or contracts may be approved by the
City Council upon the recommendation of the chief purchasing agent
in the manner of purchasing deemed most favorable to the interests
of the City by the City Council. Methods to be used may be made
either upon quotation or in the open market with the chief
purchasing agent being responsible for preparation of
specifications and the advertisement therein. Award would be to
the lowest responsible bidder.
Section 6. Purchases and contracts of $10,000.00 but not over
$25,000.00. Purchases or contracts may be approved by the City
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE #1995-3
AN ORDINANCE TO ESTABLISH A PURCHASING POLICY
REGULATING THE MANNER IN WHICH PURCHASES
ON BEHALF OF THE CLTY OF ALBERTVILLE MAY BE MADE.
The City of Albertville does ordain:
Section 1. Authorization. Pursuant to Minnesota Statutes and
this ordinance, the city is authorized to establish purchasing
policies for the city.
Section 2. Purchasing agent. The City Administrator shall
serve as the chief purchasing agent of the City. Shall have
authority to delegate powers to the City Department Heads and
Supervisors for items directly under their control. All purchases
for the City and all contracts shall be let by the purchasing agent
when the amount of the purchase or contract does not exceed
$1,000.00. Purchases or contracts over $1,000.00 in value shall
be let or made by the City Council upon recommendation by the chief
purchasing agent.
Section 3. Emergency purchasing. When an emergency occurs
that may imperil the public safety, health and welfare a department
head/supervisor may make a necessary emergency purchase not in
excess of $1,000.00 and report the purchase or service contracted
for in writing to the chief purchasing agent within 24 hours. The
reasons for such a purchase will be included for follow up
approval.
Section 4. City employee purchasing. Other than emergency
purchasing no city employee is empowered; unless so designated by
the chief purchasing agent; to order, sign any order, or give any
receipt for materials except as the same has been authorized by
purchase order. Purchase order is signed by the chief purchasing
agent. Failure to follow this policy requires the employee to
become personally liable for any and all costs incurred therein.
Section 5. Purchases and contracts over $1,000.00 but not
over $10,000.00. Purchases or contracts may be approved by the
City Council upon the recommendation of the chief purchasing agent
in the manner of purchasing deemed most favorable to the interests
of the City by the City Council. Methods to be used may be made
either upon quotation or in the open market with the chief
purchasing agent being responsible for preparation of
specifications and the advertisement therein. Award would be to
the lowest responsible bidder.
Section 6. Purchases and contracts of $10,000.00 but not over
$25,000.00. Purchases or contracts may be approved by the City
f •.
Council upon the recommendation of the chief purchasing agent in
the manner of purchasing deemed most favorable to the interests of
the City by the City Council. Methods that may be made either upon
sealed bids or by direct negotiation, by obtaining two or more
quotations for the purchase or sale when possible, and without
advertizing for bids as allowed by Minnesota Statute 471.345 and
the chief purchasing agent shall be responsible for preparation of
specifications and the advertising therein. Award would be to the
lowest responsible bidder.
Section 7. Purchases and contracts of $25,000.00 or over.
Purchases or contracts shall he approv?d by the City Council upon_
the recommendation_ of the chief- r,,nrchasing agent in the manner of
purchasing deemed most *avorable to the interests of the City by
the City Council. Methods to be used shall include formal sealed
bids solicited by public notice as allowed by Minnesota Statute
471.345 and the chief purchasing agent shall be responsible for
preparation of specifications and the advertising therein. Award
would be to the lowest responsible bidder.
Section 8. Award recommendations. The chief purchasing agent
shall recommend to the City Council which bid in his opinion is the
lowest responsible bid. The Council shall determine the most
advantageous quote or bid for the City and shall accept such quote
or bid. The City Council reserves the right to accept or reject
any or all of the quotes or bids and may waive informalities
contained therein in the quotes or bids.
Section 9. Purchasing procedures/guidelines. At least two
to three competitive prices shall be solicited. When feasible
quotations or bids shall be based on plans and specifications.
Competition shall be upon common merchandise, conditions or
services so as to foster the competition. Purchase orders shall
be used for all purchases where practical and must be authorized
and signed by the chief purchasing agent in compliance with this
ordinance.
Se-,ti on 10. Fate of this ordinanc-e. This ordinance
becomes effective upon publication.
ADOPTED BY THE
DAY OF
CITY Cr)UNrIG OF THE CITY OF ALBERTVILLE THIS
i995.
Michael Potter, Mayor
ATTEST:
Linda Houghton, City Clerk
Published in the Crow River News on
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE #1995-4
AN ORDINANCE ESTABLISHING THE INVESTMENT OF IDLE FUNDS
TO BE USED WHEN THE CITY HAS FUNDS AVAILABLE
THAT ARE NOT PRESENTLY NEEDED FOR ITS OBLIGATIONS
The City of Albertville does ordain:
Section 1. Authorization. Pursuant to Minnesota Statutes and
this ordinance, the city is authorized to invest its idle funds in
certain specified obligations and it may make interest -bearing
deposits of such funds in state or national banks, and savings and
loan associations.
Section 2. Permissible investments and interest -earning
deposits are set forth in this section.
a) Direct U.S. government obligations
1) Treasury bills
2) Certificates of indebtedness
3) Treasury notes
4) Treasury bonds
b) Federal agency issues (not directly guaranteed by U.S.
government)
1) Federal Home Land Banks
2) Federal National Mortgage Association
3) Federal Land Banks
4) Federal Intermediate Credit Banks
5) Banks for Cooperatives
c) Shares in mutual funds investing exclusively in U.S.
government and agency issues.
d) Obligations of State of Minnesota or Minnesota
municipalities
e) Banker's acceptance of United States banks eligible
for purchase by the Federal Reserve System.
f) Highest quality commercial paper issued by United States
corporations or their Canadian subsidiaries when the
paper matures in 270 days of less.
g) Interest -bearing deposits.
Time deposits shall be withdrawable and certificates of deposits
and investments shall mature and bear interest payable at times and
in amounts which, in the judgment of the city will provide cash at
the times and in the amounts required for the purposes of paying
the city obligations. There is one exception, however; the city
may authorize the purchase of longer .term investments subject to
an agreement to repurchase such investments at times and prices
sufficient to yield the amounts estimated to be so required.
Repurchase agreement may be made with a bank qualified as a
depository or with any national bank or state bank in the United
States which is a member of the Federal Reserve System and whose
combined capital and surplus equals or exceeds $10,000,000 or with
a reporting dealer to the Federal Reserve Bank of New York.
The city is also authorized to enter into a reverse repurchase
agreement with any institution with which it is authorized to make
a repurchase agreement. A reverse repurchase agreement obligated
the city to repurchase at a fixed future date and a price a
security sold by it to a financial institution.
Any investment may be sold by the city council at any time, but if
the investment is made from a debt service fund or another fund
dedicated to a particular purpose, the money received from the sale
must remain a part of the fund until used for the purpose for which
the fund was created.
Section 3. Criteria For Making Wise Investments. The
following shall be the criteria used in making investments for the
city with no exceptions.
a) Safety. Includes the federal insurance available up to
the specified maximum with excess bank deposits protected
by the furnishing of the required collateral (110 per
cent of the excess deposit). In no case will home
mortgages be permitted as collateral even though allowed
in law. Direct obligations of the United States
(Treasury certificates, notes, bonds, and bills) are
guaranteed by the United States. Safety of government
agency issued must be weighed in terms- of experience,
types of loans which agencies make, and what
organizations Congress and the states permit to invest
in agency issues.
b) Spacing of maturities. This principle must be states,
"When the money is needed, it must be available". In
short, the interest to be earned, the length of the
investment -and the estimated cash flow needs shall be
weighed so as to obtain the maximum investment return
with the funds available as required.
c) Liquidity. A proper investment must be sufficiently
liquid so that the city is able to obtain cash if an
emergency arises.
d-)— Yield. The investment or deposit providing maximum
earnings shall be made since the object of investing idle
funds is to put the taxpayer's money to a use that will
yield the greatest return consistent with safety and the
city's later need for money.
Section 4. Cash Flow Analysis.
a) Making the cash forecast. A cash forecast is the city's
tool for determining expected expenditures and revenues
over a projected period of time which may be a fiscal
calendar year or several fiscal calendar years.
b) Determining the amount to be kept in the checking
account. This is the amount required to cover any
obligations of the city that may be outstanding plus any
money that may be expended based on the cash flow
projections between investment periods and in relation
to the city determined fiscal periods plus any banking
or financial institution service charges that may be
incurred for the maintenance of the city's accounts.
c) Accountability. Investments should be shown at cost,
adjusted for any premium or discount. An accounting
schedule of investments for each year will show for each
investment the date purchased and sold, the price paid
with reference to 100 as par, the total cost to the city,
the amount realized on sale, with premium, if any, and
the interest received by the city.
Section 5. Investment Depository/Investment Officer
Designations.
a) Investment Depository Designation. The City Council at
the annual meeting will designate the official
depository(s) by resolution as prescribed in accordance
with Minnesota Law and may add or delete depositories
from time to time as required for the proper conduct of
city business with these actions being officially
recorded.
b) Investment Officer Designation. By Minnesota Statutes
and this ordinance, the city treasurer is designated as
the primary investment officer. In the absence of the
city treasurer (absence being defined as unavailable),
the following alternates are designated to act as the
investment officer: 1) Deputy City Clerk -Treasurer; 2)
Mayor; or 3) Acting Mayor.
'Section 6. Penalty. Violations of the provisions of this
ordinance shall fall under Minnesota State Law in accordance with
the magnitude of the violation.
Section 7. Effective date of this Ordinance. The effective
date of -this ordinance is upon publication.
-ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS
DAY OF , 1995.
Michael Potter, Mayor
ATTEST:
Linda Houghton, City Clerk
Published in the Crow River News on
CITY OF ALBERTVILLE
COUNTY OF WRIGHT -
STATE OF MINNESOTA
ORDINANCE #1995-5
AN ORDINANCE ESTABLISHING THE PROCESS FOR PAYMENT
OF LOCAL GOVERNMENT BILLS
The City of Albertville does ordain:
Section 1. Authorization.
Pursuant to Minnesota Statutes and the city is authorized to
establish a process for paying local government bills. The city
council requires the city payment of local government bills
according to this ordinance and federal/state laws and rules that
may apply.
Section 2. Claims.
Subdivision 1. Itemization declaration. The council,
commissions, boards, committees or officers authorized by law or
resolution of the city council to audit and allow claims shall not
audit or allow the claim until the person claiming payment, or the
person's agent, reduces it to writing, in items and signs a
declaration to the effect that such account, claim, or demand is
just and correct and that no part of it has been paid. The city
council, commissions, boards, committees, officers or other as
established by resolution of the city council may in its discretion
allow a claim prepared by the clerk or secretary of such board or
officer prior to such declaration by the claimant if the declarant
is made on the check or order -check by which the claim is paid, as
provided in other sections of this ordinance or law.
Subdivision 2. Application. The provisions of this section
do not apply to any claim or demand for an annual salary or fees
fixed by law, nor to the salary or wages of any employee whose
salary or wages have been fixed on an hourly, daily, weekly, or
monthly basis, by the city council, commissions, boards or
committees, and which is now authorized by law to be paid on a
payroll basis.
Subdivision 3. Electronic Funds Transfers. Electronic funds
transfer is the process of value exchange via a mechanical means
without the use of checks, drafts or similar negotiated
instruments. A city may make an electronic funds transfer for a
claim for a payment from an imprest payroll bank account or
investment of excess money and for payment of bond principal, bond
interest, and a fiscal agent service charge from the debt
redemption fund. This authorization includes the following policy
controls:
a) The city council shall delegate the authority to make
electronic funds transfers to the city clerk -treasurer;
b) - The dispensing bank shall keep on file a certified copy
of the delegation of authority;
c) The initiator of the electronic transfer shall be
identified.
d) The initiator shall document the request and obtain
approval from the designated city clerk -treasurer before
initiating the transfer;
e) A written confirmation of the transaction shall be made
no later than one business day after the transaction and
shall be used in lieu of a check, order -check or warrant
required to support the transaction;
f) A list of all transactions made by electronic funds
transfer shall be submitted to the city council,
commissions, board or committee at its next regular
meeting after the transaction.
Section 3. Declaration Form.
Subdivision 1. The declaration provided for is sufficient if
in the following form: "I declare under the penalties of law that
this account, claim or demand is just correct and that no part of
it has been paid.
Signature of Claimant"
Subdivision 2. The check or order -check by which the claim
is paid may have printed on its reverse side, above the space for
endorsement thereof by payee, the following statement: "The
undersigned payee, in endorsing this check (or order -check)
declares that t±,A same is received in payment of a just and correct
claim against the city, and that no part of it has heretofore been
paid." When endorsed by the payee named in the check or order -
check, such statement shall operate and shall be deemed sufficient
as the required declaration of the claim.
Section 4. Auditing Claims. When any account, claim, or
demand against the city shall have been verified in the manner
prescribed in this ordinance, the council, commission, board,
committee, officer or other as established by resolution of the
council to whom it shall be presented may receive and consider it,
and allow or disallow the same, in whole or in part, as shall
appear just or lawful, saving to the claimant the right of appeal.
Section 5. Duplicate Warrants or Orders.
Subdivision 1. Issuance. When any order or warrant of the
city shall become lost or destroyed, a duplicate thereof may be
issued by the officers authorized by law to issue such orders or
warrants under the regulations and restrictions herein prescribed.
Such duplicate shall correspond in number, date and amount with the
original order or warrant and shall have endorsed on its face by
the officers issuing the same the word "duplicate," together with
the date of its issuance.
Subdivision 2. yffidavit filed before warrant issues. A
duplicate for a lost or destroyed order or warrant shall not be
issued until there shall have been filed with the proper officer
an affidavit of the owner thereof setting forth the ownership if
the order or warrant, the description thereof, and the manner with
the same officer an indemnifying bond, with sureties to be a-pproved
by such officer, in a sum equal to the amount of such order or
warrant, conditioned that the parties thereto shall pay all damaged
which the city may sustain if compelled to pay such loss or
destroyed order or warrant. The City Council may in its discretior�
dispense with the requirement of an indemnifying bond and this will
be done by resolution of the council.
Subdivision 3. Record to be kept. Any officer issuing
duplicates under this section shall keep a record showing the
number, dates and amounts of such mutilated, lost, or destroyed
orders or warrants, together with the date of issuance of the
duplicates therefore, and the names of the person to whom issued.
It may be preferred to issue a new order, order -check or warrant
with a new number, date and the amount allowing for the action of
a "stop payment" to be issued by the financial institution upon the
outstanding order, order -check, or warrant at the direction of the
authorized officers representing the city council, commissions,
boards or committees.
Section 6. Prompt Payment of Local Government Bills.
Subdivision 1. Definitions. For the purposes of this
section, the following terms have the meanings here given them.
( a ) "Contract" means any written legal document "or documents
signed by both parties in which the terms and conditions of any
interest or other penalty for late payments are clearly stated.
(b) "Date of Receipt" means the completed delivery of the
goods or services or the satisfactory installation, assembly or
specified portion thereof, or the receipt of the invoice for the
delivery of the goods or services, whichever is later.
(c) "Governing board" means the elected or appointed board
of the municipality and includes, but is not limited to the city
council, commissions, boards, and committees.
(d) "Municipality" means the statutory City of Albertville
created under Minnesota Statutes.
Subdivision 2. Payment required. The municipality must pay
each vendor obligations according to the terms of the contract or,
if no contract terms apply, within the standard payment period
unless the municipality in good faith disputes the obligation.
Standard payment period is defined as within thirty-five (35) days
of the date of receipt. Further, the City shall take advantage of
discounts that may be offered from vendors and will pay such bills
within the discount period if practical. Also, the City will pay
such bills that require penalties if the bill is not paid within
the required period of time. In accordance with the city ordinance
for "reimbursements and advances for expenses" for business related
to the City of Albertville, payments may be made more frequently
than within the thirty-five (35) day rule. It is the policy of the
city council and all of its commissions, boards, and committees to
pay bills at the regular meeting-- established normally on a monthly
basis. It shall also be the specified policy of the city council,
commissions, and board to authorize interim payments as provided
for in this section with the appropriated officers signing the
related orders, order -checks or warrants and that such interim
payments will be provided to the council, commissions, and boards
at their next regular meeting for review in accordance with Section
4 of this ordinance "auditing claims" and to take the appropriate
official actions as required therein.
Subdivision 3. Invoice Errors. If an invoice is incorrect,
defective or otherwise improper, the city must notify the vendor
within ten (10) days of the date of receipt. Upon receiving a
corrected invoice from the ven-dor, , the city must pay the obligation
within the standard payment period as defined in this ordinance.
Subdivision a. Payment of interest on late payments required.
(a) Except oth—wise provided in this section, the city shall
calculate and pay interest to a vendor if the city has not paid the
obligation according to the terms of the contract or, if no
contract terms apply, within the standard payment period as defined
in this ordinance. The standard payment period for a negotiated
contract or agreement between a vendor and the city which requires
an audit by the city before acceptance and payment of the vendor's
invoice shall not be begun until completion of the audit by the
municipality.
(b) The rate of interest calculated and paid by the
municipality on the outstanding balance of the obligation not paid
according to the terms of the contract or during the standard
payment period shall be 1 1/2 percent per month or part of a month.
(c) No interest penalties may accrue against the city for
delaying payment of a vendor obligation due to a good faith dispute
with the vendor regarding the fitness of the product or service,
contract compliance, or any defect, error or omission related
thereto. If such delay undertaken by the municipality is not in
good faith, the vendor may recover costs and attorney's fees.
(d) The minimum monthly interest penalty payment that a
municipality shall calculate and pay a vendor for the unpaid
balance for any one overdue bill of $100 or more is $10. For
unpaid balances of less than $100, the municipality shall calculate
and p:y the actual interest penalty due the vendor.
Subdivision 5. App'_icabi1iThis section applies to all
goods, leases and rents, and contracts for services, construction,
repair and remodeling. Purchases from or contracts for service
with a public utility or a telephone company under the jurisdiction
of the public utilities commission with an approved practice
regarding late fees are not subject to this section.
Section 7. Penalty. Violations of the provisions of this
ordinance shall be as follows: (a) Any person who willfully and
falsely makes the declaration provided for in this ordinance is
guilty of a felony as provided for in Minnesota Statutes; (b) Every
member of the council, commissions, board and committees who shall
audit and allow any claim required to be itemized, without the same
having been first duly itemized and verified, shall be guilty of
a gross misdemeanor.
Section 9. seve.ability. If any provisions or sections of
this ordinance are found invalid by any court of law. such a
decision does not invalidate any other provision of this ordinance
not specifically included in such a decision.
Section 9. Effective date of ordinance. The effective date
of this ordinance is upon publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS
DAY OF , 1995.
Michael Potter, Mayor
ATTEST:
Linda Houghton, City Clerk
Published in the Crow Ri �'Pr ATews on
CITY OF ALBERTVILLE
COUNTY OF WR I GHT —
STATE OF MINNESOTA
ORDINANCE #1995-6
AN ORDINANCE ESTABLISHING REIMBURSEMENT AND ADVANCES
FOR EXPENSES FOR BUSINESS RELATED TO THE CITY OF ALBERTVILLE
The City of Albertville does ordain:
Section 1. Authorization.
Pursuant to Minnesota Statutes and this ordinance, the elected
and appointed officials, and the employees of the City are entitled
to reimbursements and advances for expenses related to the specific
business of the City of Albertville and will be reimbursed or
advanced the appropriate dollar amounts in accordance with this
ordinance and the resolutions passed specifying the amounts allowed
to be paid therein.
Section 2. Mileage.
When required to use their own vehicles for attending
meetings, conferences, seminars, judicial proceedings or in the
course of normal city work, they shall be reimbursed at a rate
designated in a resolution of the City Council.
Section 3. Meals.
When working or on City business and at the express
authorization of the City, they shall receive up to a maximum daily
reimbursement or specified meal allowance as designated in a
resolution of the City Council.
Section 4. Hotel and Lodging.
When on City business and at the express authorization_ of the
City, they shall be reimbursed for the actual cost of hotel/lodging
based upon single occupancy room charges or as designated in a
resolution of the City Council.
Section 5. Air Travel, Train, Car Rental and Other Transportation.
When on City husiness and at the express authorization of the
City, they shall be reimbursed for coach/economy fares for
airlines. Other forms of transportation will be reimbursed and
computed in a manner in the City's best interest and the most
reasonable method of transportation for cost shall be used.
Section 6. Telephone Calls.
Telephone calls made specifically for City business, when City
telephones are not available, will be reimbursed based on actual
charges incurred. City telephone credit cards will be used when
practical and will only be used when the City telephone lines are
not available. Personal telephone calls will not be reimbursed.
Section 7. Laundry and Dry Cleaning.
Laundry and dry cleaning costs will only be reimbursed at the
express authorization of the City, and if such a reimbursement is
permitted, it will be as designated in a resolution of the City
Council.
Section 8. Parking and Toll Charges.
Parking and toll charges will be reimbursed for City business
based on actual charges at the express authorization of the City.
Section 9. Other Special Expenses.
Expenses not elsewhere authorized in this ordinance that are
incurred on or for City business at the express authorization cf
the City, :hall be _eimbursed based on the actual charges and/or
as designated in a resolution of the City Council.
Section 10. Advances.
Upon the expressed approval of the City for the conduct of its
business, elected and appointed officials, and employees of the
r_ty may requestana.`i7ance taa !sd7 on a completed advance estimate
of the anticipated total expenses to be incurred in the course of
conducting City business. An advance cannot exceed the anticipated
expenses and may be advanced as required prior to the anticipated
expense being incurred. Payment of advances according to normal
city policy on payments.
Section 11. Reimbursements.
All claims for expense reimbursement shall be submitted to the
city with the appropriate paid receipts for a particular item or,
if the claimant is not able to obtain a receipt, must submit a
statement certifying that the claim for that item is accurate. In
the case of an advance, any amounts not advanced will be reimbursed
according to this section and any overpayments for al advance will
be returned within ten (10) calendar days upon returning to the
city with a claim submitted verifying the proper use of city funds.
All other: claims for reimbursement will be submitted within thirty
five (35) days of returning to the city and will be paid as
required by -normal city policy for claims payment.
Section 12 Definitions and Futhorizations.
Fynress author .nation nr the city means receiving the
department head/ supervisor appror,a l prior to incurring the expense
for items ?.r. the curen` apr rct.•ed budge- and in concurrence wi th
the City Administrator. For expenses not authorized ir_ the budget,
the City Administrator *Must approve and may require City Council
approval depending on the circumstances. Advances are dollar
amounts issued prior to incurring the expense and are to be used
to defray the costs related to the purpose of the advance and at
no time are to he used for any other purpose. Reimbursement is the
process of receiving payment for expenses incurred in the course
of doing City business and are permitted under this ordinance and
Minnesota Statutes as items that can be repaid for justified City
expenses. No provision of this ordinance or resolutions designated
by the City Council related to the topic of this ordinance will
superre--e provisions of State of Minnesota -Bureau of Mediation
Serv_ Ces a- proved bargaining ur_i t Agreements tt contain
"o�r1s_onr re!a*ecl to the topic of this ordinance that are
different. Approved bargesi.ins unit Agreements that specify
reimbursement policies K1-1.1 be followed and this Ordinance will
apply in the absence of reimbursement provisions.
Section 13. Penalty.
Violations of the provisions of this ordinance shall
consti"tute a misdemeanor.
Section 14. Effective date of this ordinance.
The effective date of this ordinance is upon publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS
DAY OF 1995.
Michael Potter, Mayor
ATTEST:
Linda Houghtor_, c_t.v C1ez"k
Published in the Crow River News on
CITY OF ALBERTVILLE
Reimbursement and Advances Expense Report
Reimbursement or Advance
NAME. DEPARTMENT
DATES OF TRAVEL DESTINATION
PURPOSE
EXPENSES (Receipts Must Be Attached):
TRANSPORTATION: City Personal
If Personal: Miles @ $ .25 per mile
LODGING:
MEALS:
TUITION:
OTHER:
ACCOUNTING CHARGE CODE - - TOTAL $
EMPLOYEE'S S1(7-N TTJgF DATE
DEPT. HEAD/SUPERVISOR SIGNATURE DATE
REMARKS:
FILE:0: \ap50\forw\reimbarse
CITY OF ALBERTVILLE "
517
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE #1995-2
ORDINANCE ESTABLISHING THE POSITION OF CITY ADMINISTRATOR
AND DEFINING DUTIES
THE CITY COUNCIL OF THE CITY OF ALBERTVILLE DOES HEREBY ORDAIN:
1.01 The City Administrator shall be chosen by the City Council
solely on the basis of qualifications. The City Administrator
may be appointed for a definite or indefinite period of time
by a majority of the City Council.
(a) If appointed for a
Administrator may
expiration of said
without a hearing,
City Administrator
notice prior to the
office.
(b)
(c)
1.02 The
definite period of time, the City
be removed from office at the
definite period for any reason and
provided the City Council gives the
at least thirty (30) days written
effective date of said removal from
If appointed for a definite period of time, the City
Administrator may be removed from office anytime during
said definite period of time by a majority of the City
Council, but the City Administrator shall be provided
with written reasons for removal and a public hearing
prior to the effective date of such removal from office.
The City Council shall give the City Administrator at
least thirty (30) days written notice prior to the
effective date of said removal from office.
If appointed for an indefinite period of time, the City
Administrator may be removed from office anytime during
said indefinite period of time by a majority of the City
Council, but the City Administrator shall be provided
with written reasons for removal and a public hearing on
those reasons for removal before the City Council,
provided the City Administrator requests such written
reasons and a public hearing prior to the effective date
of such removal from office. The City Council shall give
the City Administrator at least thirty (30) days written
notice prior to the effective date of said removal from
office.
Unless otherwise modified by the provisions of this
ordinance or by the terms of a written contract, the City
Administrator shall be an "at will" employee.
City Administrator must have the ability to plan
development within the City, to collect materiL sand to be
able to analyze that material for reporting to the City
Council, and to conduct and implement studies as to
procedures, operations, and organization. The City
Administrator shall also have the ability to advance and
promote harmonious relations with and between municipal
employees and the general public. The City Administrator
shall possess a degree in public administration or its
equivalent and two years experience, knowledge and/or
abilities, which, in the opinion of the City Council,
qualifies the person -for the position.
1.03 The duties and responsibilities of the City Administrator
shall be:
(1) Subject to City council regulations and applicable laws,
the City Administrator shall control and direct the
administration of municipal affairs.
(2) The City Administrator shall see that all laws,
ordinances and resolutions of the City are enforced.
(3) The City Administrator shall supervise the activities of
all municipal department heads and personnel of the City
in the administration of municipal policy with authority
to effectively recommend their employment or removal.
(4) The City Administrator shall attend and participate in
all meetings of the City Council. Shall be responsible
for the preparation of the City Council agenda and
recommend to the City Council such measures as may be
deemed necessary for the welfare of the citizens and the
efficient administration of the City. The administrator
may attend boards, commission or committee meetings as
desired, or as directed by the City Council.
(5) Responsible for the preparation of the Planning and
Zoning Commission agendas and serves as Zoning
Administrator.
(6) Responsible for the preparation of the EDA agendas and
may serve as the Executive Director.
(7) The City Administrator shall be responsible for the
preparation of the annual fiscal budget and capital
improvement plan for the City Council. Shall maintain
financial guidelines for the municipality within the
scope of job responsibilities, submit reports to the City
Council on the financial condition of municipal accounts
and make sure the annual financial statement is prepared
in accordance with Minnesota Statutes and in coordination
with the City Clerk -Treasurer.
(8) The City Administrator shall handle all personnel matters
.: for the City in conjunction with policies established by
the City Council. Shall recommend terms and conditions
of employee labor contracts for presentation to the City
Council.
(9) The City Administrator shall represent the City at
official functions as directed by the City Council and
maintain good public relations with the citizens of the
community.
(10) The City Administrator shall act as the chief purchasing
agent for the City and be responsible in making all
purchases in accordance with the approved municipal
budget and purchasing ordinances. Shall have the
authority to sign purchase orders for routine services,
equipment and supplies for which the cost does not exceed
$1,000.00. All claims resulting from orders placed by
the City shall be audited for payment by the City
Council. Shall negotiate contracts for merchandise,
materials, equipment or construction work for
presentation to the City Council.
(11) The City Administrator shall coordinate municipal
programs and activities as directed by the City Council.
Shall monitor all consultant and contract work performed
for the City.
(12) The City Administrator shall work in cooperation with the
City Council's appointed attorney, engineer and other
outside consultants.
(13) The City Administrator shall prepare news releases,
develop and discuss public relations with all concerned
as required.
(14) The City Administrator shall be informed regarding
federal, state, and county programs with affect the
municipality. Shall consult with officials of both
public and private agencies as may be required.
(15) The City Administrator shall inform the City Council on
matters dealing with the administration of the City and
prepare and submit to the City Council for adoption and
administrative code encompassing the details of
administrative procedures.
(16) The City Administrator shall be required to take an oath
of office. Shall be bonded, at City expense, through a
position bond or equivalent which will indemnify the
municipality.
(17) Shall perform such other duties as may be prescribed by
law or required of by ordinance or resolutions adopted
by the City Council.
C
(18) The City Administrator shall supervise, maintain or
coordinate with the City Clerk -Treasurer for the
following:
(a) A minute book noting therein all proceedings of
the City Council.
(b) A resolution book of official Council action.
(c) An ordinance book with all ordinances passed by the
Council.
(d) An account book where all money transactions of the
Municipality are maintained, including the dates and
amounts of all receipts and the person from whom the
money was received and all orders drawn upon the
treasurer with their payee object.
(e) Ordinances, resolutions and claims considered by the
Council need not be given in full in the minute book
if they appear in other permanent records of the
administrator and can be accurately identified from
the description given in the minutes. The City
Administrator may act as the clerk or treasurer of
the Municipality, may be the custodian of its seal
and records, may sign its official papers, may post
and publish such notices, ordinances and resolutions
as may be required and shall perform such other
appropriate duties as may be imposed by the
C Council. For certified copies and for filing and
entering, when required, papers not relating to
Municipal business, shall insure the receipt of the
fees allowed by law to town clerks, but the Council
shall require the clerk -treasurer to pay such fees
to the Municipal Treasury. With the consent of the
Council, may recommend the appointment of a deputy,
or in cooperation with the City Cler:l-Treasurer, for
whose acts may be responsible for and whom may
removed at pleasure in accordance with City
personnel policies. In case of the City
Administrator's absence from the Municipality or
disability, the Council may appoint a deputy City
Administrator if there is none, to serve during such
absence or disability. The deputy may discharge any
of the duties of the City Administrator except that
they shall not be a member of the Council. The
Council may discharge the duties of City
Administrator without appointing a deputy City
Administrator.
(f) Coordinate calendar of expiration of expiration of
all developer's Letters of Credit.
1.04 The City Administrator must have considerable knowledge of
municipal government operation, proper procedures, public
relations, finances, purchasing and all administrative
requirements for proper municipal operation. Shall have
knowledge of, or ability to acquire full knowledge of laws
R affecting the municipality. Shall have the -ability to provide
harmonious relations with municipal employees and the general
-public. Shall have the ability to plan development, collect
materials and analyze for reporting and to conduct and
implement standards of procedure, operation and organization.
1.05 The City Council may appoint the City Administrator to serve
•as the City Clerk -Treasurer, Deputy City Clerk -Treasurer and
other positions as may be required from time to time at its
discretiom through the use of a resolution of the Council.
1.06 In the absence of, or temporary vacancy in the position of
City Administrator, the title of Administrator and/or City
Administrator as written in all ordinances, resolutions and/or
motions adopted/passed by the City Council, shall be replaced
by the title of City Council.
1.07 The City Administrator shall be an employee of the City, with
appointment by resolution. At the City's discretion, the
administrator may be employed through the use of a contractual
employment agreement. Terms of such a contract will comply
with state law, including pay equity and the provisions of
this ordinance.
1.08 The ordinance repeals and replaces Ordinance #1994-2 entitled
An Ordinance. Establishing the Position of City Administrator.
1.09 This ordinance becomes effective upon publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS
DAY OF , 1995.
Michael Potter, Mayor
ATTEST:
Linda Houghton, City Clerk
Published in the Crow River News on
CITY OF ALBERTVILLE
RESOLUTION #1995-5
A RESOLUTION APPOINTING A DEPUTY CITY CLERK -TREASURER
WHEREAS, the City Council is desirous of appointing a Deputy
City Clerk -Treasurer; and
WHEREAS, the City Council is interested in determining that
the position is in accordance with Minnesota Statutes and City of
Albertville policies; and
WHEREAS, the City Council is appointing Garrison L. Hale, City
Administrator, to also serve as the Deputy City Clerk -Treasurer in
accordance with M.S. 412.141 and 412.151. All benefits will be in
accordance with the City of ALbertville Personnel Policies for
Regular Full -Time Employees and/or contractual agreements.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
Albertville, Wright County, Minnesota, does hereby authorize the
aforementioned action.
PASSED B)�,,THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS
DAY OF `_ 1995.
Michael Potter, Ma or
ATTEST: vi
Linda Houghton, Clerk
J
r
CITY OF ALBERTVILLE
—URD—rNIN—C—E-7f1994-
AN ORDINANCE ESTABLISHING THE POSITION OF CITY ADMINISTRATOR
Section 1. Creation. The office and position of City
Administrator is hereby created within the City of Albertville.
Section 2. Appointment. The City Administrator shall be
appointed by the City Council and shall serve indefinitely, or for
a finite period of time if so designated by the City Council. The
City Administrator shall be chosen on the basis of educational and
administrative qualifications.
Section 3. Agreement__ The City may enter into such
employment agreement as it deems necessary to further the purposes
of this ordinance.
Section 4. Primary Objective of Position. The Administrator
shall be the chief administrative officer of the City, and shall:
A. Plan and direct the administration of City functions as
delegated by the City Council to ensure efficient
municipal services and development in line with Council
objectives, City ordinances, and State law;
B. Advise the City Council regarding the impact of policy
decisions. Operate with considerable discretion in
normal administrative functions and in implementing
policies of the Council;
C. Supervise/manage the administration of all departments
and employees within the City;
D. Perform the functions of City Zoning Administrator and
implement Council policies related to Economic
Development;
E. Maintain records related to City ordinances and
resolutions;
F. Be responsible for effectively recommending policies,
employee staffing, and code modifications where Council
action is required;
G. Carry. out, such other special projects and duties as
assigned or delegated by the City Council, including
attendance at meetings when required by the City Council.
ADOPTED AND PASSED by the Albertville City Cow
March, 1994.
A£est:
y �
Linda Houghton, Cite
Clerk
this 7th day
ZI /
Mice Potter, Mayor