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1995-05-01 CC Agenda/PacketALBERTVILLE CITY COUNCIL AGENDA May 1, 1995 7:00 PM 7 : 00 1. CALL TO ORDER/XOLL CALb/ADOPT AGENDA (Mayor/clerk/council) 7 : 05 2. MINUTES (Council) a. Regular City'Council Meeting - April 3, 1995 b. Special City `Council Meeting - April 17,, 1995 C. Board of Review - April 18, 1995 7:10 3. AUDITING CLAIMS (Council) 7:15 4. CITIZEN FORUM - 10 Minute Limit 7 : 2 5 5. CONSENT AGENDA t * ] (Counci l ) a. Financial Statement - April b. Composting Site Schedule for 1995 C. Accept Donation for Fire Department in the amount of $2,000 from Omann Brother d. Accept Donation for Albertville Friendly City Days Committee in the amount of $2`,000 from the Albertville Lions' e. Approve request from St. Albert's Parish Festival Committee to use City`s "No Parking" signs and the City Park picnic tables f. Approve Non -Intoxicating Liquor License for the Albertville Jaycees for June 9, 10, and 11, 1995 at Albertville' City Park (Contingent upon proof of insurance) g. Approve Non- Intoxicating Liquor License for the Albertville Jaycees for May 12, 13 and 141 1995 at Albertville City Park (Contingent upon proof of insurance) h. Approve request to close streets on June 8-12, 1995, (Albertville Friendly City Days) i. Approve request to extend City Park hours for Albertville Friendly City Days (June 9 & 10, 1995) J. Adopt RESOLUTION #1995-26 entitled A RESOLUTION CALLLING A PUBLIC HEARING TO CONSIDER AN Ali MAINNT TO THE TAX INCREMENT PLAN FOR TAX INCREMENT FINANCING DISTRICT #5 (June 5, 1995,pat 7:30 PM) k. Adopt RESOLUTItNI #1995-27 entitled A RESOLUTION CALLING A PUBLIC HEARING TO CONSIDER AN AmwDWW TO THE TAX INCRIUMT PLAN FOR TAXINCREMENT FINANCING DISTRICT #6 (June 5, 1995, at 7:30 PM) 1. Approve Pitney Bowes Equipment Maintenance Agreement for postage machine M. Accept donation from Albertville Lions in the amount of $6,700 for purchase of picnic tables for new, shelter area 7:30 6. SPECIAL ORDER 7:30 PM (Council/Haulers) - Garbage, Refuse and Recyclables Preparation, Collection and Disposal Ordinance No. 504.00 s • • 7:45 7. UNFINISHED BUSINESS (Council) a. RESOLUTION #1995-8 (A RESOLUTION ADOPTING JOB DESCRIPTIONS) b. RESOLUTION #1995-15 (A RESOLUTION ESTABLISHING F.L.S.A. OVERTIME STATUS) C. RESOLUTION #1995--2 (A RESOLUTION ADOPTING THE''"PAY EQUITY FINAL REPORT") d. RESOLUTION #1995-3 (A RESOLUTION ESTABLISHING THE ASSIGNMENTS OF PAY RANGE k,STEP) e. RESOLUTION #1995-4 (A RESOLUTION ESTABLISHING SALARY/WA02, ;SCHEDULE) f. RESOLUTION #1995-14 (A, RESOLUTION ESTABLISHING NORMAL WORK HOURS) g. RESOLUTION #1995-16 (A RESOLUTION ESTABLISHING AS ON -CALL POLICY) h. RESOLUTION #1995-7 (A RESOLUTION ESTABLISHING THE HIRING PROCESS) 8:00 8. NEW BUSINESS a. Approve process (Auditing Services) and establish interview date (Suggest Week of June 19-22) b. Request from Andrew Savitski to release Letter of Credit #254714 in the amount of $2,500 (Landscaping/blacktopping Precision Auto Building) c . Omann Brothers Developers Agreement' (City Attorney) d. Complaint about retaining wall along 50th Street needing guard rail (Karen Mason) e. Coin operated timer for ball field lights f. Request from Albertville Bar to use picnic tables from City Park for an event in rear of bar on May 5,'1995 8 : 30 9. COUNCIL REPORT (Council) 8 45 10. ADJOURNMENT (Council) UPCOMING MEETINGS/IMPORTANT DATES May 3, 1995 May 91 1995 May 10, 1995 May 24, 1995 June 5, 1995 EDA Meeting Planning 6 Zoning Inter -Community Planning Session (STMA High School Cafeteria) Staff Planning Meeting Regular City Council Meeting June 13, 1995 Regular Planning & Zoning June 28, 1995 Staff Planning Meeting 7:00 PM 7:30 PM 7:00 PM 9:00 AM 7:00 PM 7:30 PM 9:00 AM July 3, 1995 Regular City Council Meeting 7:00 PM ALBERTVILLE CITY COUNCIL May 1, 1995 Albertville City Hall 7:00 PM PRESENT: Mayor Mike Potter, Councilmembers Sharon Anderson, Curt Muyres, Duane Berning, and John detsch, City Administrator Garrison Hale, City Clerk Linda Houghton, City Attorney Mike Couri Mayor !otter called the regular meeting of the Albertville City Council. to order. The agenda was amended under New Business as follows: g. Bernard & Judy Roden - Request for a resolution supporting annexation of 90.45 acres of land h. Donatus Vetsch - Lions' request for an addition to the new park shelter i.. (ouncilmember Anderson - Landscape Plan for f'ity Hall Berning made a motion to approve the agenda as amended. Anderson seconded the motion. All voted aye. Berning made a motion to approve the minutes of the April 3, 1995, regular meeting and the April 17, 1995, special meeting as presented. Anderson seconded the motion. All voted aye. The minutes of the April 18, 1995, Board of Review meeting were amended on Page 1, Paragraph 2 to state that property is assessed at 90-105% of its market value. Berning made a motion to approve the minutes of the April 18, 1.995, Board of Review meeting as amended. Anderson seconded the motion. All voted aye. Muyres made a motion to approve payment of Check #'s 9308- 9356 as presented. All voted aye. Mayor Potter asked if anyone present wished to address the Council under Community Forum. No one addressed the Council City Administrator Hale advised the Coi_tnci l that a complaint had been received regarding the "Banner. Homes" sign located on Main Avenue. The sign is not in compliance with the City's Sign ordinance because it is oversized and is located within that vision triangle of the intersection of Main Avenue and 54 1/2 Street. Mayor Potter explained -that the City has attempted to correct this violation for several years and has been Stymied in the attempts. The Cotincil agreed to discuss the issue, after Attorney Couri a rri ves . Berning made_ a. motion to approve the Financial Statement for April as presented. Muyres seconded the motion. All voted aye. Berning made a motion to approve the Composting Site Schedule as follows: May 13th & 20th 1.0:00 AM - 12:00 Noon June 17th 10:00 AM - 12:00 Noon ALRERTVTT,LR CTTV CCJUWTT, May 1, 1995 Page 2 of 6 July 15th 10:00 AM - 17:00 Noon August 19th 10:00 AM - 17:00 Noon GPptember_ 9th & 23r.d 10:00 AM - 1?_:00 Noon October 7th & 21st 10:00 AM - 12:00 Noon November 4th 0:00 AM - 12:00 Noon December CLOSED January 14th 1n:n0 AM - 1.2:00 Noon February - April CLOSED Muyres seconded the motion. All voted aye. Berning made a motion to accept a donation to the Fire Department from Omann Brothers in the amount of $2,000. Muyres seconded the motion. All voted aye. Berning made a motion to accept a donation to the Albertville Friendly City Days Committee from the Albertville Lions in the amount of. $2,000. Muyres seconded the motion. All voted aye. Berning made a motion to approve the request from St. Albert's Parish Festival_ to use the City's "No Parking" signs and the City " Park picnic tables on July 16, 1995. Muyres seconded the motion. All voted aye. Berning made a motion to approve a 3.2 Non -Intoxicating Liquor license for the Albertville Jaycee-, on Jame 9, 10 and 11th at the Albertville City Park, contingent upon the City's receipt of proof of insurance. Muyres seconded the motion. All voted aye. Berning made a motion to approve a 3.2 Non -Intoxicating L.iq"or license for the Albertville Jaycees on May 1?, 13 and 14th at the Albertville City Park, contingent upon the City's receipt of proof of insurance. Muyres seconded the motion. All voted aye. RArni.ng made a motion to approve the request from the Albertville Friendly City Days Committee to close the following streets as follows: 58th (Main to Lander) June 8-1.2 All Day Carnival Lander (58th-Barthel) June 8-12 All Day Carnival Main (57th-59th) June 9-12 6:00-1:00 Event Main (57th-56th) June 10 10:00-11:00 Parade 56th (Main to Lander) June 10 10:00-11:00 Parade Lander (56th-57th) June 10 10:00-11:00 Parade 57th (Lander -Main) June 10 10:00-11:00 Parade Main (60th-51st) June 11 12:00-4:00 Parade 59th (Main -Barthel) June 11 12:00-4:00 Parade Barthel (59th-51st) June 11 12:00-4:0o Parade 51st (Barthel -Main) 111ne 11 12:00-4:Oo Parade ALRERTVILLE CITY COUNCTL May 1, 1995 Page 3 of 6 Muyres seconded the motion. All voted aye. Rerning made a motion to extend City Park hours on Friday, J»ne 9, 1995, to 1:00 AM and on Saturday, June 10, 1995, to midnight. Muyres seconded the motion. All voted aye. Berning made a motion to adopt RESOLUTION #1995-26 entitled A RESOLUTION CALLING A PURLTC HEARING TO CONSIDER AN AMENDMEIfT TO TRIP, TAX TNCRP'MFNT PLAN FOR TAX INCREMENT FINANCING DISTRICT #5 as presented. Muyres seconded the motion. All voted aye. Berni ng made a motion to adopt RFSOLTTTTOR #1.995-27 entitled A RESOLUTION CALLING A PUBLIC HFARTNG TO CONSIDER AN A!►lFNMENT TO TRF TAX INCR"gENT PLAN FOR TAX TNCRFW.MT FINANCING DTSTRTCT #6 as presented. Muyres seconded the motion. All voted aye. Berning made a motion to approve the Pitney Bowes EquinmPnt Maintenance Agreement -for the postage machine as presented. M»yrPs seconded the motion. All voted aye. Perning made a motion to accept a $6700 donation from the Albertville Lions for the purchase of picnic tables and a sign for the new park shelter. Muyres seconded the motion. All voted aye. Mayor_ Potter allowed Donatus Vetsch to address the Council regarding the Lions' request to construct and pay for an addition to the new park shelter. Vetsch explained that the Lions wish to construct two more bays (16') at the west end of the shelter. The addition would be used for serving and could be locked. The second bay area would be used for storage. The Council expressed concerns that the City would be liable for stored equipment and would not accept that liability. Rerning made a motion to approve an 8' foot addition to the park shelter for use an serving area, contingent upon the Planning Commission and the building inspector's approvals. Anderson seconded the motion. All voted aye. Mayor Potter opened the p,_,hlic hearing to cnnsider adnptinn of GARRAGF, RMMIF AND RFCTCLARLFS PRLrPARA'PTn f eOT,T.RCTTnA AND DISPOSAL ORDINANCE NO. 504.00. The Council discussed concerns expressed by Rest and LaPlant Sanitation regarding licensing fees, collection days, and indemnification agreements if the waste is not taken to the Wright County Compost. License fees will be minimal and will be set by Council resolution. Since two of the three garbage haulers already haul on Thursday and curbside recycling is also on Thursdays, the Council determined that Thursday will be selected as the day all, haulers will pick up in the City. In order to allow the haulers AI,BSR`TVTLLF CTTY COUNCTL May 1, 1995 Page 4 of 6 time to adjust to a new schedule, the Council agreed the ordinance will not go into effect until September 1, 1995. There was no further public comment. Anderson made a motion to close the public hearing at 8:04 PM. Muyres seconded the motion. All voted aye. Anderson made a motion to adopt GARBAGE, REFUSE AND RECYCLABLES PREPARATION COLLECTION AND DISPOSAL ORDINANCE NO. 504.00 in effect on September 1, 1995. Muyres seconded the motion. All voted aye. Anderson made a motion to adopt the following resolutions: RESOLUTION #1995-8 (A RESOLUTION ADOPTING JOB DESCRIPTIONS) RESOLUTION #1995-15 (A RESOLUTION ESTABLISHING F.L.S.A. OVERTIME STATUS) RESOLUTION #1995-2 (A RESOLUTTON ADOPTING THE "PAY EQUITY FINAL REPORT) RESOLUTION #1995-3 (A RESOLUTION ESTABLISHING THE ASSIGNMENTS OF PAY RANGF 6 STEP) RESOLUTION #1994-4 (A RESOLUTION ESTABLISHING SALARY/WAGE SCHEDULE) RESOLUTION #1995-14 (A RESOLUTION ESTABLISHING NORMAL WORK HOURS) RESOLUTION #1995-16 (A RESOLUTION ESTABLISHING AN ON -CALL POLICY RESOLUTION #1995-7 (A RESOLUTION ESTABLISHING THE HIRING PROCESS) Ber.ning seconded the motion. All voted aye. Muyres made a motion to approve the Request For Proposal for a three year "Auditing Services" bid with the bid date changed to Wednesday, May 31, 1995, at 4:30 PM. The Council will consider interviewing bidders the week of June 19th. Anderson seconded the motion. All voted aye. Potter made a motion to release Letter of Credit #254714 as requested by Andrew Savitski. All items covered by the letter of credit have been completed. Vetsch seconded the motion. All voted aye. City Attorney Couri reviewed the Developer's Agreement and Conditional Use Permit for the nmann Brothers property. Because a Conditional Ilse Permit is a property right, the permit can be assigned to another party in the future. Jim and Dave Omann participated in the changes in the language of the agreement. The agreement calls for a Letter of Credit to cover the following site improvements: grading, parking lot, ALBERTVILLE CITY COUNCIL May 1, 1.995 Page 5 of 6 berming and trees, tanks and the ground shingles on the outside storage area. The letter of credit will be released when all items are completed. Muyres made a motion to approve the terms of the Developer's Agreement with Omann Brothers as amended. Anderson seconded the motion. All voted aye. Attorney Couri explained that the City cannot remove the "Banner Homes" sign without having a court order to do so. The City also has the option of prosecuting the sign owner for non- compliance with the ordinance, but the legal costs incurred would be borne by the City. The owner of the property on which the sign is located agreed to speak to the sign owner and ask that it be removed. Berning made a motion to have City Engineer Pete Carlson check the retaining wall area by the Mason residence on 50th Street to determine the need for a guard rail. Muyres seconded the motion. All voted aye. The Council reviewed the bid from Unlimited F,lectric for a coin operated timer on the ball field lights. City Administrator Hale pointed out there may be other options to explore. The Council agreed to table action on the subject until the June meeting. Muyres made a motion to approve the request from the Albertville Bar to use only the picnic tables located in the City Park Park Shelter for an event scheduled at the bar on May 5, 1995. Berning seconded the motion. All voted aye. Bernard and Judy Roden asked the Council for a resolution supporting the annexation of 90.45 acres of their property located in the City of Otsego. The Council agreed they would need more information regarding the supporting resolution on annexations and directed City Administrator Hale to gather information to be presented at the June 5th Council meeting. Anderson made a motion to table further discussion on the request until June 5. Berning seconded the motion. All voted aye. Council_member Anderson presented a proposed landscaping plan for City Hall. She explained that she is in the process of soliciting bids and donations. Councilmember Berning reported that he has spoken to two Frankfort farmers regarding the plan to extend the storm sewer to drain the I-94 area. He suggested that the Council. set up a committee to meet with the concerned farmers and the Frankfort Town Board. No action was taken at this time. ALBERTVILLE CITY COUNCIL May 1, 3.995 Page 5 of b Vetsch made a motion_ to adjourn at 10:00 PM. Anderson seconded the motion. All voted aye. __Jr_�ZIA �— Michael potter, Mayor Linda Houghton, City erk ALBERTVILLE CITY COUNCIL April 3, 1995 Albertville City Hall 7:00 PM PRESENT: Mayor Mike Potter, ers Sharon Anderson (7:10 PM), CCouncilmemb Curt Muyres, Duane Bernin Administrator Garrison Hale g, and John Vetsch, City City Clerk Linda Houghton, City Engineer Pete Carlson, Cit y Attorney Mike Couri Mayor Potter callee thereg,Tlar meeting of the Albertville City Council to order. The agenda was amended as follows: Add: 7(r) Approval to issue check for Pal, of Meeting registration for the publ;,. Safety employees in the amo'-int Works Department Public Works of $20.00 to Wright County Berning made a motion to approve the agenda as amended. seconded the motion. All voted aye, Muyres Muyres made a motion to approve the minutes of the March 6, 1995, regular meeting and the March 20, presented. Berning seconded the motion. 1995, special meeting as All voted aye. Vetsch made a motion to approve payment of Check 9288 as presented. Berning seconded the motion. All voted9248 Commissioner Judie Rose addressed the Council regarding the bill before the State Senate to freeze crimp property taxes. Rase feels passage of this bill could League of Minnesota Cities is lobbying growthfor against they billies. The suggested that the City Council consider drafting a letterntR to the local legislators expressing the City's point of The Council next considered Sec,. to'vacate the city's Security Bank Northwest's request Presidnet Dou gle alley behind the bank property. Vice g ess, represent_n,: the bank, stated that the bank I s open to the citv,s preferen(7e in regards to making the are either a green space or a bl it a consider ac'; opged area• If the City wants to Vacation of the entire alley between 59th and 60th Streets, Bleess stated that t P the east of the alley h- bank now owns all theproperty and would be open to blacktoppingbehi.ndthe Post office to 58th Street as well. bank officialscity meet with Ci Potter recommended that Council to consider. staff to Mayor work out a proposal for the Kent Hamre, Commissioner of the Men's Softball League, ' discussed his concerns over the increased charges for use of the City Park ball fields for this year. St. Michael had also raised their fees for softball leagues and it will cost each team $200 to play on the St. Michael and Albertville fields. After further discussion, Anderson made a motion to change the AI,BF.RTVTLT•E CTTY (rOTTNCTT, April 3, 1995 Page 2 of 7 fees for the league play to $50 per team. motion. All voted aye. It was agreed representatives from the league would meet field to discuss what needs to be done in an effort to ease both parties concerns. Vetsch seconded the that Hamre and other with City staff at the Hamre also addressed the three day tournament fee of $300. The consensus of the Council was to keep the tournament fees as adopted. Muyres made a motion to accept the unaudited Financial Statement from 1994. Anderson seconded the motion. All voted aye. Muyres made a motion to approve the Follow -Up Sheet as presented. Anderson seconded the motion. All voted aye. Muyres made a motion to approve the Financial Statement for March 1995 as presented. Anderson seconded the motion. All voted aye. Muyres made a *notion to approve the approve a 3.2 Non- Intox_cating Liquor License for the 152 club Softball Team at the City Park on May 20-21, 1995, contingent upon the City's receipt of proof of insurance. Anderson seconded the motion. All voted aye. Muyres made a motion to schedule a Special City Council meet4 rnrr nY% aTri 1 I 1 r 1 oar, } 7 1n Du to rii celiac Organi Seri Raf1ico Collection, Zoning, Financial and Engineering issues. Anderson seconded the motion. All voted aye. Muyres made a motion to schedule a joint meeting with the Planning Commission for Tuesday, April 25, 1995, at 7:00 PM for the purpose of discussing the Kenco Concept Plan and the Comprehensive Plan. Anderson seconded the motion. All voted aye. Muyres made a motion to approve Sunday Liquor Licenses, contingent upon the City's receipt of proof of insurance, for Albertville Bar, 152 Club and KD's Family Restaurant. Anderson seconded the motion. All voted aye. Muyres made a motion to approve On -Sale Liquor Licenses, contingent upon the City's receipt of proof of insurance, for Albertville Bar, 152 Club and KD's Family Restaurant. Anderson seconded the motion. All voted aye. Wiyres made a motion to approve Off -Sale Liquor Licenses, Contingent upon the City's rF?rei t of proof of ir_s„rar_ce, for A I bertvi l l e Bar, 152 C l i.tb , KD's Family Restaurant and Hack's. ALBERTVILLE CITY COUNCIL April 3, 1995 Page 3 of 7 Anderson seconded the motion. All voted aye. Muyres made a motion to approve the approve a 3.2 Non - Intoxicating Liquor License for St. Albert's Church at St. Albert's Parish Center on July 17, 1995, Anderson seconded the motion. All voted aVe. Muyr-s made a_ mriti on to apnrntte the 1995 H^urly Rate Schpdvl P as presented by Short, F' 1 i ott , ?nd T1F_n(lri c kson; Tnt-, An('or-on Ser!: nefo r the ?notion, P_1 1 voted. aye. Th? Council reviewed the latter dated P_pril 3, 1995, from James Cassidy of Cassidy Realty & Appraisal Services, Inc. regarding the error discovered in his appraisal of the "fire hall" property completed in FPrruary. That appraisal outlined more property than the City actually owns; however, the acreage used in the appraisal was correct. Based on the fact that the appraisal report in the amount of land appraised, the value recommendation in the report is not changed. Since completion of the remaining work at the water tower site has been extended until June 30th of this year, the Council concurred to table discussion of that site. In regards to the "fire hall" site, Mayor Potter suggested that the Council turn the property over to the EDA for marketing and promotion. Anderson stated her understanding has been that the proceeds from the sale of that property would be used to finance the purchase of a site for a fire hall. Potter stated the Council would have to approve any recommendation that comes from the EDA regarding the site. Vetsch stated he feels at least a portion of the proceeds of a sale of the property should go into the General Fund. Anderson made a motion to allow the EDA to begin a marketing/promotional ca,r`nai a_n fnr the "fire hall" Site. Finarcial allotment of the proceeds will hp a_ nnro-trcd later by the City CQu?!Ci 1 Muyres Se-Conded the mcti n+? . P^.dPrso£t, jdl.Ivrpc Potter and Berning voted aye. Vetsch voted no. The motion carried. City Administrator Hale reviewed the changes to Ordinance #1995-11 recommended by City Attorney Couri. Berning made a motion to adopt ORDINANCE #1995-11 entitled AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE as amended. Vetsch seconded the motion. All voted aye. Vetsch made a motion to accept a donation from the Lions in the amount of $764.00 to be used to purchase a trailer for the Queen's float. Berning seconded the motion. All voted aye. ALBERTViLLE CiTY CO"NCIL Anri_ 1 3, 1995 Pag+:� 4 of 7 Mayor potter reported on the Cc!rm"ni tv ?=rtn- rs Program hel d at Mille Lacs Resort on March 22nd and 23rd. as a training program for the Central Minnesota initiative Fund grant program. Fite other representatives from various City groups --Rim Walsh, Andrea Eull, Janet Berning, Elaine Engstrom ane ,Tim Brown --also attended. insurance Agent Arlan Middleton reviewed the optional Electrical Systems Breakdown insurance gtiotation previously requested by the Council. Middleton explained that on Wednesday, March 29, the League of Minnesota Cities Insurance Trust send out information that offers broader coverage on this type of policy at a premium based on 7-20% of the total City package. Based on the LMCIT's broader and more economical policy now available, Middleton stated he could no longer recommend that the Council consider the policy ha had been asked to quote. Berning made a motion authorizing Middleton and City staff to apply to the LMCIT for coverage for electrical breakdown. Anderson seconded the motion. All voted aye. Mayor reported that the Public Works Committee has met and discussed setting up a procedural policies for speci�ic items, such as crack sealing and street swp-epiT'?g. Tha Counci eme+rj the+ ma_mn frnm Acamirti etrPtor Ha} a regare?ing *he i'1a}Ji 1 i ty to con_taCt 1-2y mai or tpl o7hr3np Nelson �?ryrner, nnP o* *�^e Tnembers of P1a.P_P_ir�Q7.oninT r`nmm? Ss4 or. Pr.S . maP .p 1 p!�?^_r�nca 1+Pg a "nn 1 e)na, r i scr-ri r+e" Tn. essarT- that both the ar±rninistrator r jerk have checked and two pieces of mail addresser! to B nnel-- have been refiLlrnPd as "ur+del i verabl ?" . Berning made a motion based on the attempted correspondence via telephone and mail, that Nelson Bonner has abandoned his position on the Planning Commission and a vacancy now exists. Muyres seconded the motion. All voted aye. Berning made a motion to appoint Jim Brown to fill the unexpired term of Bonner as a member of the Planning Commission and to appoint Richard Faris as an alternate member, who will attend meetings regularly and will be appointed as a regular member when the next vacancy occurs. Vetsch seconded the motion. All voted aye. Attorney Couri reported that Rad Fraser is planning a 30,000 sgtiare foot addition to his Fraser Steel business and has requested that the City modify the existing TiF District. In Couri's opinion, a modification of the district should not cause a penalty in the City's LGA. Thirty day notice rmist be given to both the County and the school district before a hPari ng cot_ild be held to c nrsi der ame.neiin7 thn di --tri ct . al cn euggAGtee that. a ALBERTVILLE CITY COUNCIL April 3, 1995 Page 5 of 7 written agreement between the City and Fraser Steel be drafted if the Council agrees to amend the TIF district. Muyres made a motion authorizing Couri to begin the preliminary groundwork regarding the TIF modification and refer his findings to the EDA, contingent upon legal opinion that no penalty in the City's LGA would occur. Vetsch seconded the motion. All voted aye. Couri rec.om±llended that the Council perform a preliminary interim ayal uatinn on the Pity Administrator strator now that he is half- way throfl.gh his six-month probationary period. Ml.iyres made a motion to !+.avA ear±h an on of- Thal -s P-rfcrmpri a and turn the A!.ral ltati one nvgr to the Perqnnj1e1 r7om,T4_ttee tor final revie!q. -2er-nin- ccrCnrl-H the mgtinn. All voted aye. Anderson. made a moti or. to d4 c<-Ti-_s an fF rmenrlments to the TiF #5 and t1he Fraser heel TIF bndgPts at the special meeting on Apri l 17, 1995. Muyres seconded the motion, All voted aye. Couri reported that he had contacted Piper Jaffrey and the State Auditor's Office to discuss whether Piper Jaffrey's Money Market fund was one in which municipalities could invest. Although it appears that the fund in which the City has invested is proper, Piper Jaffrey has not given the City documentation that this fund is a legal investment as the law requires. Potter mmda a satica to auth :size -the Fi. u. ce C;,m� ittss, urgn its recommendation after meeting with Piper Jaffrey on Friday, April 7, to move all City funds from the Piper Jaffrey Money Market to the local bank. Anderson seconded the motion. All voted aye. Further, results of the committee action would be reported to Coiinni 1_ on April 17, 1995. City Engineer Pete Carlson reviewed with the Council the 1attar he received from Jim Dovich, ASSiscant District Frniveer wi.tS MNrOT. Thy 1.- 4-..*pr_ indi Cateel the Ci.t.' may i.ni.ti ate 1- ',e nrnit�nt rlr?�ral nnmAnt nrnr+caS for tha hoer are4 of TVQA and ('SAN J 1.Q i nt.PrnhRi^rc . MP170T }??r?. i ri ti ?'. l �r j�nr?i r -' a.1 t-ho-r wrTi l ei r)rnhahl v not require an extensive Environm- 'nmtal rT4ork-7- p-t (EPAW � or �r�t;gi 1 �c1 traffic anal nci S, whi c-l'+ i !; rnrT it 1 y re-:mJ !-Pd fir t>. i s typp of prc j ect . However, the Federal.Ni r_•hr7a�r a�r+�i n? etYati nr. (F*�WA; , which ha c 111 t.i 1?!at A aut. hOri ty Over t'?i g project, has informed Carlsone FAW and a Justification report would be required. At 9:55 PM Mayor Potter removed himself from the City Council citing a potential conflict of interest and Acting Mayor Berning continued the meeting. ALBERTVILLE CITY COUNCIL April 3, 1995 Page 5 of 7 r`arl•-nn A-tiyrn`aG -.hot the r-nct of preparirg an FAW wotil � he �39, 000 . �r+.; aStinr;ate i n(+1 �7r?a +3 a co -it of rio4 Se aP-d ai st,Trli ea, Whi rh a. -A ;ant AG^Onti2.1 to th? PAW. Carlson ca n_ 1 aiT±er! that by includi,',r, the -Se nnrtion:&, in the FAW, he hopes try el lrninato thF+ pns8ihi'it,' that "an Impact St;:�_tement" (FTS) wolild he reglli red. Pete estimated the cost of the Preliminary Interchange Access request at approximately $24,000. Both the EAW and interchange access request would he prepared simultaneously in order to save time. In order to achieve opening of the ramp in 1995, the City Council must decide to move on the preliminary work within the month of April. Couri indicated he has spoken with the potential developer and believes the developer is aware that the 1995 opening is not likely. Carlson advised the Council that even if the preliminary interchange access request and the EAW are done, there is still no guarantee that the ramp will be approved. The Council expressed concerns that the developer has yet to me-f' wi }h the Council or tf) have rr,-se ted ..:tny sort of plan. The Ctiy has already Spent $7 nOo for rlelinr??ti-onand the prAlirni.nary TAW Wort . T.4,Tvroc that tflP C`i tv nrnrc+p.a r+n f,_lrther ttnti 1 tha hovel open at meet" W_tti tho to discuss h±,:; +fro JQC't a!"!(i /r,i cost s i-iar i_ g of t,h- An-'-rso`^. mine a motion t,7) flirthar nerti on. on. the ra.mn i Gc,Te tint --;.I -4ntor:r.?tion h-s the developer regard ng his plans. MlIvrPs seconded the *±ration. P.11 voted aye. The Colinci 1 ciiroe-ted Administrator Hale to send. a letter to the. developer explaining the Council decision. Mayor Potter returned to the Council at 10:20 PM and continued the meeting. Carlson reviewed the map of the "Urban Service Area" with the Council. The map shows how the area in and around the corporate limits can be served with sanitary sewer. Four new lift stations are required to implement the Urban Service Area as proposed. Pete will have cost estimates, information on trunk access charges, etc. for the Council to consider at the special meeting on April 17, 1995. The Council discussed the letter from Pete dated March 28, 1995, regarding ownership of the watermains. It is the Council's consensus that each member of the Joint Powers should own/control ALBERTVILLE CITY COUNCIL April 3, 1995 Page 7 of 7 the lateral mains within the community and Joint Powers should own/control only the trunk mains. Anderson made a motion directing the City Clerk to send a letter to Joint Powers indicating that until the Joint Powers Board completes a Comprehensive Water Plan the City of Albertville will not consider discussion of watermain ownership. Berning seconded the motion. All voted aye. The Council was informed that the Public Works Committee has authorized the public works department to obtain bids for a 2-3 vAPr contrsc-t r.Pr; od nn siich i terns 'viz crack sPa1_ing, alum: and StrPP.t swpori ng . T!, 1 rp-7i P_��P.!a itie i^ ^,rm� 4-. (,TL fl'(?*+ p'2-1Z�"4_47+_-1 11: vn'_? Was L�==-pn+�or? t (7 on nr-t ;I. gnen'-!a :R?! d -,I^';_ }„�•� • � •-;n,at r.'i +►^ +�hp !�Q1'nr�l rnr1!-:4 - - .. Miiyres +r.ade a *not'_on to '^' aatie p+rCCov P..s a Park Mairitenance Worker & Typist/ File CIPrk or �- d^ hnt,r a wPP}c basis fnr the summer ai- Pay R2^gA 2, Step A. V-tsrh seconded the motion. All voted aye. Muyres made a motion a"thorizing issuance of an additional check in the amount of $20 to pay for registration for the two Public Works employees to attend the Wright County Safety meeting on Friday, April 7. Anderson seconded the motion. All voted aye. Berning made a motion to adjourn at 11:25 PM. Muyres seconded the motion. All voted aye. Michael Potter, Mayor '-A nei�t Hnughton , Clerk ALBERTVILLE CITY COUNCIL April 17, 1995 Albertville City Hall PRESENT: Mayor Mike Potter, Curt Muyres, Duane Berning, and Garrison Hale, City Clerk Lind Carlson, City Attorney Mike Couri Linda 7:00 PM Councilmembers Sharon Anderson, John Vetsch, City Administrator Houghton, City Engineer Pete Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: Add: Consider motion requiring outstanding bills for developer services from the City Planner, Engineer and Attorney be paid in full prior to issuance of building permits. Berning made a motion to approve the agenda as amended. Muyres seconded the motion. All voted aye. Muyres made a motion requiring that all charges from the city planner, engineer, and attorney for work on developments are paid to the City prior to issuance of building permits, in accordan e with footnotes 1 and 2 on the Zoning Fee Schedule adopted by the Council. Berning seconded the motion. All voted aye. Mayor Potter called the public hearing to order for the purpose of considering a variance to allow an addition to the Particle Control buildings, a legal, non -conforming use in the City of Albertville. The Planning & Zoning Commission has conducted its own public hearing on April 11, 1995, and approved Findings of Fact I7PTATP rPf: nmmP rld i T[�T T jZaT t r1p (�nl_LI1 �•i 1 AnnrnV? ThP earl a_n_�`P TPQIIP4T City Planner Liz Stockman has recommended that Particle Control come more in compliance with the City's Zoning Ordinance, in relation to landscaping and hard surfacing, but, because the Comp Plan is currently under review, Stockman has suggested that Particle Control be required to make various improvements over the next 12-18 months. Norm Arns has met with Stockman to discuss what improvements will be required and he has agreed to upgrade his property according to Stockman's recommendations within the time requirements. Mayor Potter called for public comment. There was none. vetsch made a motion to close the public hearing. Anderson seconded the motion. All voted aye. Vetsch made a motion approving the variance request to allow an addition to the Particle Control buildings, based on the Planning Commission's Findings of Fact and the recommendation for approval. Anderson seconded the motion. All voted aye. The Council reviewed the Planning Commission's Findings of ALBERTVILLE CITY COUNCIL April 17, 1995 Page 2 of 6 Fact in relation to the Fraser Steel site plan and addition. The Planning Commission has recommended approval of the site plan with a 50' driveway access to eliminate trucks having to back onto the street. The drainage plans have been revised in accordance with the city engineer's recommendations. Anderson made a motion to approve the site plan for an addition to the Fraser Steel building as presented, based on the Planning Commissior_%s Findings of Fact and recommendation for approval. Muyres seconded the motion. All voted aye. The Cnll.nci l reviewed the s? to plan presented for the addition to Particle Control. Based on the Planning Commission's Findings of Fact and recommendation for arprnlral , Andp -son made a motion to approve the site plan as presented. Berning seconded the motion. All voted aye. The Council reviewed the site plan for the Omann Brothers office and storage site. Omann Brothers presented a signed agreement with Otsego Tool concerning the shared driveway access into the two businesses. Omann's also presented a letter dated April 14, 1995, documenting the usual hours of operation. Mayor Potter questioned whether the Omann's intended to have a shingle grinding machine on site at all. Omann replied that the only time that piece of equipment would be on site was while it was being repaired. City Engineer Pete Carlson informed the Council that he is still in the process of determining if ground asphalt shingles are a sufficient dust control measure on the outside storage area in place of crushed granite. Carlson stated that both MNDOT and the MPCA have given their approval for the use of crushed asphalt shingles as a non -leeching, acceptable alternative. However, Carlson is still checking into the dust control issue. If Carlson approves use of the shingles on the outside storage area, an agreement will drafted with Omanns stating that if the shingles do not provide adequate dust control, the storage area will be redone with crushed granite. City Attorney Mike CoiAr_i recommended that the Council require Omann Brothers to comply with the federal EPA monitoring system and request picti.ires of the installation of the diesel fueling station. Couri also recommended that bulk waste materials not be allowed to be stored on site longer than 24 hours. Muyres made a motion approving the site plan for Omann Brothers, based on the Planning Commission's Findings of Fact and recommendation, contingent upon the following additional ALBERTVILLE CITY COUNCIL April 17, 1995 Page 3 of 6 conditions: (1) The engineer approves the use of ground asphalt shingles in place of crushed granite surfacing of the outside storage area and Omann's written agreement that if the ground shingles prove to be unacceptable at a later date, crushed granite will be used. (2) Omanns comply with federal EPA standards in relation to the diesel fueling station and provide the City photographs of the actual installation. (3) Bulk waste materials will not be stored on site for longer than 24 hours. Anderson seconded the motion. All voted aye. Berning made a motion to approve the Conditional Use Permit for outside storage for Omann Brothers, based on the Planning Commission's Findings of Fact and Recommendation, and contingent upon compliance with all planning and engineering reports. Anderson seconded the motion. All voted aye. The Council reviewed the PUD Conditional Use Permit request to allow zero lot lines on seven twin home lots in the Meadowview Addition. Tim Philips addressed the Council with his concerns that one twin home abuts his property. The Council explained that the preliminary plat_ for the development was approved with the condition that additional G(:reening he placed on the rear property line. Counci.lmemher Vetsch stated concerns that the twin homes will have a negative impact on other property values. Councilmember Berning expressed concerns that if the Council approves this Conditional Use Permit more requests for zero lot lines will follow. Anderson made a motion to approve the PUD Conditional Use Permit for seven twin home lots in the Meadowview Addition, based on the Planning Commission's Findings of Fact and Recommendation. Vetsch seconded the motion. Potter, Vetsch, Anderson and Muyres voted aye. Berning voted no. The PUD Conditional Use Permit was approved. Anderson made a motion to approve RESOLUTION #1995-25 entitled A RESOLUTION DIRECTING THE ESTABLISHMENT OF A MORATORIUM TEMPORARILY PROHIBITING TWO FAMILY DWELLING UNITS IN NEW PLATS WITH R-3, RESIDENTIAL SINGLE AND TWO FAMILY ZONING DISTRICTS. Muyres seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL April 17, 1995 Page 4 of 6 Vetsch made a motion to adopt ORDINANCE #1995-12 entitled AN INTERIM ORDINANCE TEMPORARILY PROHIBITING TWO FAMILY DWELLING UNITS IN NEW PLATS WITH R-3, RESIDENTIAL SINGLE AND TWO FAMILY ZONING DISTRICTS. Berning seconded the motion. All voted aye. Anderson made a motion ratifying the Finance Committee's decision to liquidate the City funds in the Piper Jaffrey Voyageur Fund and transfer those funds to the Piper Jaffrey Money Market. Vetsch seconded the motion. All voted aye. Councilmember Muyres reported that the Finance Committee will be contacting other brokerage firms to discuss what each has to offer. City Administrator Hale again_ stated his opposition to remaining with the Piper .zaffrey firm. Lindawas di t-e^ted to contact. Piper Jaffrey to find out if the funds inlr-sted in zero coupons can be withdrawn without penalty at any t ime . City Attorney Couri reviewed his letter dated April 17, 1995, regarding unspent funds in Tax Increment Finance District #5 with the Council. Since there are currently bills in the State Legislature which, if passed, would strip the City of the remaining funds in TIF #5, Couri recommended that the Council consider having the EDA revise the TIF plan, with suggestions from the Council on where the remaining funds should be spent. In addition, Couri recommended that the City delay actual expenditures of the funds Until th-- .aa� ,latizrn ' �f 1}� ^YS1 1 T1cin G-i _ I=. Anderson made a motion to direct the EDA to conduct a public hearing to amend the TIF #5 budget with the suggestion that the EDA consider the storm drainage project and sidewalk repairs as areas for consideration. Vetsch seconded the motion. All voted aye. Anderson made a motion to direct the EDA to conduct a public hearing to consider modifying the TIF #6 (Fraser Steel) budget to allow Fraser Steel eligible development costs. Potter seconded the motion. All voted aye. The Council reviewed ORDINANCE #504.00 entitled AN ORDINANCE ESTABLISHiNG THE PROCESS FOR HANDLING; GARBAGE, REFUSE AND RECYCLABLES PREPARATION; COLLECTTON AND DISPOSAL FOR THE CITY OF ALBERTVILLE. Attorney Coiiri advised the Council that the ordinance is not an organized collection ordinance as such, since the City has not been divided among haulers. Subdivision 10, Paragraph 3 will be drafted to clarify what is required by the indemnification process. Couri advised that Subdivision 4 also be amended by wiping out the dollar amounts and ALBERTVILLE CITY COUNCIL April 17, 1995 Page 5 of 6 set those amounts by Coun�71 resoliAt.ion. Further di scl.ission of the ordi.riance was tabled until a regular or special May meeting; when the Ct-i.inril will review the ordinance as ameneied at this meeting City Engineer Pete Carlsor: revi.awed the Urban Service Area and the tr,_ink access charges. Carlson explained that trunk sewer mains will he required in three zones --the westerly zone, the. northerly zone and the easterly zone. Estimated costs of the trunk sewer in each of the districts was calculated on a per acre of serviceable property to arrive at a trunk access charge as follows: Westerly Zone - $1100 per acre Northerly Zone - $1512 per acre Easterly Zone - $1600 per acre In addition, each acre in the Urban Service Area would be charges an additional $200 for the upgrading of lift stations. All figures projected by Carlson must be fine-tuned prior to Council approval. Carlson then reported on the I-94/Albertville/Frankfort storm sewer project. It appears that Frankfort has not responded in regard to participating in the project, but Carlson has confirmation that MNDOT will participate at a minimum of 25% of the total estimated cost of $37,968. The project is proposed with a flat ditch tot he railroad tracks; with a ! 2" pipe jacked i-l.nder the tracks, which continues parallel to the edge of Barthel industrial Drive to the 42" storm Sewer. The plan has been slihmitted to MNDOT for their final fevlew, a process that Coil) d take lip to 20 weeks. Carlson does not anticipate construction liTti l at least September of thi c year. Muyres made a motion to approve RESOLUTION $1995-26 approving the project as designed and authorizing MNDOT to prepare an agreement to provide for the State to pay its share of the costs of the improvements in accordance with the latest "Procedures for Cooperative Construction Projects with Municipalities". Anderson seconded the motion. All voted aye. Carlson reported that he has checked the alley that security Bank Northwest has petitioned to be vacated. Carlson's recommendation to the Council is to not vacate the alley, but rather, to try to accommodate the bank without vacating the alley. Carlson also recommended that the Public Works Committee consider looking at the space needs of the Public Works department. He pointed out that the sand/salt storage shed is only one of things that need to be considered. ALBERTVILLE CITY COUNCIL c ( April 17, 1995 Page 6 of 6 Anderson made a motion to adjourn at 9:50 PM. Potter seconded the motion. All voted aye. Michael Potter, Mayor Linda Houghton, City Clerk CITY OF ALBERTVILLE BOARD OF REVIEW April 18, 1995 Albertville City Hall 7:00 PM PRESENT: Mayor Mike Potter, Councilmembers Sharon Anderson, Curt Muyres, Duane Berning and ,John Vetsch, Wright County Assessors Doug Gruber and Greg Kramber, City Clerk Linda Houghton Mayor Potter called the 1995 Board of Review Hearing to order. Assessor Greg Kramber explained that the Minnesota Department of Revenue requires that property be assessed at 100% of market value. Based on the 23 sales in the City last year, Kramber stated that those properties were valued at an average of 86.9% of actual market value. Kramber has visited and reviewed the valuation on 25% of the properties in the City this year and has adjusted the assessed value accordingly. The properties not reviewed this year have an average 5% increase in base structure values and between 5%-15% increase, depending upon the area, in land values. Carla Isler (PID #101-023-001020) stated her home was increased $7900 this year. Kramber explained that he had reviewed this house and the valuation was set based upon his visit. Isler stated that she has had independent market valuations done once a year over the past few years and she has not had one report that indicates a valuation as high as the assessed valuation. Muyres made a motion requesting that Isler have another independent market appraisal done on her home and present that to the assessor. If the assessor agrees with a lower valuation, the assessed value will be adjusted. Anderson seconded the motion. All voted aye. Eugene Valerius (PID #101-500-011316) told the Council that his value has been increased $5,000. Kramber visited this house last year and feels the increase is typical over all of the County. Muyres made a motion to leave the valuation on Eugene Valerius' property as set. Anderson seconded the motion. All voted aye. Marie Vetsch (PID #101-011-002020) questioned why her property was valued at $90,900, an increase of $6,900 from last year. Kramber explained again that the base structure of all buildings were raised 5%. He also pointed out that this home was purchased in 1992 for $92,500. Berning made a motion to leave the assessed value on Marie Vetsch's house at $90,900. Anderson seconded the motion. All BOARD OF REVIEW April 18, 1995 Page 2 of 3 voted aye. Kathryn Clayton (PID #101-039-002070) explained that she Purchased her home this year for $126,500 and it was valued at $127,500. This property was within Kramber's review area, but he was not physically inside the house. Clayton explained that in order to save money, one wall of cabinets have not been installed in the kitchen and there are no cabinets at all in the utility room. Clayton requested that the Council consider revaluing her home at the purchase price of $126,500. Doug Gruber suggested that the Council consider dropping the quality grade from the current grade 7 to a 6.5 grade, because of the lack of amenities in the house. This would reduce the valuation on the house approximately $3500. Berning made a motion to reduce the quality grade on Kathryn Clayton's house from a grade 7 to a grade 6.5. the motion. All voted aye. Anderson seconded Tom and Julie Daleiden and Mike and Carmen Kolles both stated thei r q,_iPstions had already been answered. Bill Odegard (PID #101-039-002020) discussed the increase in his valuation. He understood that the increase was County wide. Anderson made a motion to leave the valuaton -?Qcar i s house as sot nt, ion Bill lyrec eennndor� the mot j on 1 1 aye. - P__ vntPd Steve Praught (PID #101-500-012111) requested that the Council consider adjusting the $45,900 valuation on his house. He has attempted to sell the property and cannot find a willing buyer. Greg Kramber stated that this property is a very difficult one to assess and suggested the Council could roll back the valuation on this house to last year's value of $44,100. Muyres made a motion to adjust the value of Steve Praught's house to the 1994 valuation of $44,100. Anderson seconded the motion. All voted aye. Albert and Don Barthel (PID #101-038-000010) explained that the value of this property was increased $40,000. This parcel recently been delineated for wetlands area and only acreshas the 14+ acre total can be developed. There is currently no agricultural use of the land. Doug Gruber stated that if only five acres of the parcel are useable and the remaining acres are wetlands, the val�.iation would be $27,600. BOARD OF REVIEW April 18, 1995 Page 3 of 3 Anderson made a motion to lower the valuation of PID #101- 039-000010 to $27,600. Muyres seconded the motion. All voted aye. Anderson made a motion to adjourn at 9:00 PM. Muyres seconded the motion. All voted aye. Michael Potter, Mayor Linda Houghton, City Clerk r CITY OF ALBERTVILLE PREAUTHORIZED CHECKS ISSUED April 5 - April 26, 1995 Check No. Vendor Reason Amount. Payroll Period Ending 4/4 P1258 P1259 P1260 P1261 P1262 P1263 P1264 P1265 P1266 P1267 P1268 P1269 P1270 P1271 P1272 P1273 • • om 0W m WIDYM R'YWsm P1274 P1275 P1276 P1277 P1278 P.E.R.A. USCM Midwest Wr. Co. Child Support. Wr. Co. Highway Dept.. Payroll Period Ending 4/18 9294 American Bank 9295 City of Annandale 9296 Group Health, Inc. 9297 LaPlant Sanitation 9298 Minnegasco 9299 MN State Treasurer 9300 NSP 1,001.60 799.85 100.57 416.55 VOID 983.40 124.67 161.61 73.88 73.88 92.35 106.20 226.26 36.94 73.88 161.61 349.93 Payroll Deduction 65.00 Payroll Deduction 172.55 Safety Meeting 20.00 1,001.60 799.85 136.88 361.97 896.64 1989 GO Ref Bond 226.50 Health Insurance 309.00 Group Insurance 492.80 March Service 89.87 Service 389.49 Surcharge 660.28 Service 1,497.87 9301 P.E.R.A. Life Ins. Payroll Deduction 12.00 9302 P.E.R.A. 338.71. 9303 Pitney Bowes Postage Machine 43.00 9304 USC.M Midwest Payroll Deduction 65.00 9305 Wr. Co. Child Support Payroll Deduction 172.55 9306 Wr. Co. Sheriff's Dept. March Service 3,893.33 9307 Wright Recylcing March Service 842.00 TOTAL $17,270.07 CITY OF ALBERTVILLE BILLS TO BE PAID May 1, 1995 Check No. Vendor Reason Amours 9308 Albertville Auto Parts Filters & Wax 30.97 9309 Albertville Fire Dept, Reimburse for 150.00 Pediatric Care 9310 Albertville Fire Relief Reimbursement of 311.00 Assoc. Refund - State 9311 Albertville Friendly Don, for Lions 2,000.00 City Days 9312 B & D Plumbing & Heating 9313 9314 9315 9316 9317 9318 9319 9320 9321 9322 9323 9324 9325 9326 Barthel Masonry Campbell, Joe Chouinard Office Products Clarey's Safety Equip. Crow River Farm Equip. Crow River News Danko Emergency Equip. Deer River Hired Hands Dehmer Fire Protection Diversified Inspection DJ's Total Home Care Federated Propane Feed -Rite Controls, Inc. First Trust Repair City Hall 1,135.00 Furnance Main Ave. Sidewalk 206.00 Fire Dept. Travel 33.06 Toner 40.54 Fire Boots/Chimney 105.50 Flares Parts for Hustler 73.40 March Legals 189.73 Fire Dept, Repairs 225.30 Picnic Tables(Lions)5,531.50 Refill Extinguisher 49.80 Inspection Service 4,104.91 322.57 625 Gallons Propane 393.75 Testing 3/10/95 666.00 1988 GO Sewer & 5,738.75 Water Revenue 9327 Hackenmueller's 28.29 9328 HealthSpan Transportation EMT Class & Materials 448.00 9329 Houghton, Linda Mileage 26.92 9330 Internat'1 Inst. of Clerks Annual Membership 55.00 Fee - Gary 9331 League of Minnesota Cities 1995 Annual Conf. 235.00 Registration 9332 Lindsay, Ken Expenses-WWTF School 53.80 9333 Mealhouse, Kevin Mileage 105.56 9334 Minnesota Copy System Copy Usage 251.48 9335 Minnesota UC Fund Unemployment 1,863.00 Benefits-D. Powers 9336 Monticello Animal Control March 1995 Control 99.00 9337 Newman Traffic Signs "Road Work Ahead" 90.98 9338 Northwest Assoc. Cnsltnts. 875.00 9339 Northwest Assoc. Cnsltnts. 3,814.28 9340 Pat's 66 Inc. 220.24 9341 Pitney -Bowes, Inc. Quarterly Postage 150.91 Meter Rent 9342 U.S. Postmaster Postage for Machine 300.00 9343 Printing Systems Accounts Payable 564.49 Checks 9344 Radzwill Law Office Legal Services 2,425.00 9345 Russell's Lock & Key Remove Broken Key 390.26 9346 Sentry Systems Inc. Monitoring Service 57.51 April - June 9347 Sew E-Z Custom Designs Lettering F.D. Items 291.19 9348 SEH, Inc. 1,350.80 9349 Simonson Lumber Lumber for Barricades 51.12 9350 Spec Materials, Inc. 7640# Joint Sealant 2,420.64 9351 State Fire School Tuition for School 575.00 9352 Streicher's May Lites & Holders 180.62 9353 Sunrise Plumbing Heating Element Park Shelter 9354 United Telephone System 9355 Unlimited Electric, Inc. Replace GFI on on Old City Hall 9356 Wright County Treasurer Audit Report & 1st Half Taxes TOTAL 84.00 519.93 44.61 3,214.19 $42,094.60 CITY OF ALBERTVILLE FINANCIAL STATEMENT March 29 - April 26, 1995 Beginning Cash Balance March 29, 1995 INCOME (March 29 - April 26) Beer Permits 70.00 Building Permits 25,589.95 Donations: Lions 2,764.00 Omann Brothers 2,000.00 Impound Fees 89.50 Interest- Checking 64.23 Liquor Licenses 5,700.00 Loan Payment (Fraser) 585.27 Park Rent 400.00 .Sewer/Storm Water 144.79 Sign Permits 1,395.00 Miscellaneous 16.90 TOTAL INCOME TRANSFER FROM MONEY MARKET SAVINGS EXPENSES (Mar. 29 - April 26) Debit - ISF Check ($46.04 + $3.00 Srv.cJhrg) 49.04 Check Vs 9248-9289 (approved 4/3/95) 26,267,89 Preauthorized Check Vs P1258-1278 & 9290-9307 17,270.07 TOTAL EXPENSES 38,819.64 30,000.00 43,587.00 $65.10 Ending Cash Balance April 26, 1995 $ 27,297.74 INVESTMENTS: CD #9226 - Alb. Development Corp. matured 7/1/94 CD #8579 - matures 6/27/95 @ 3.25% CD #9719 - (Fire Dept) matures 6/30/95 CD #10155 (Fire Dept) - matures 7/21/95 @ 4.72% CD #10 (Lions) - matures 7/21/95 @ 4.72% CD #10190 - matures 3/1/96 @ 7.0% CD #10203 - matures 3/29/96 @ 7.0% Piper-Jattray investments (3/31/95) TOTAL INVESTMENTS Money Market. Savings Account (4/26/95) 6,970.05 166,849.05 28,209.42 12,824.33 13,698.53 113,498.98 377,991.90 1,001,317.08 $1,721,359.34 $474,842.82 i M E M O U A T E : April 25, 1995 T O_ City Council F R O M : Ken Lindsay, Public Works/e?4 R E: Composting Site Schedule for 1995 The following represents a suggested schedule for 1995: May 13th & 20th June 17th July 15th August 19 September 9th & 23rd October 7th & 21st November 4th December January 14th Christmas Trees February - April 10:00 AM - 12:00 Noon 10:00 AM - 12:00 Noon 10:00 AM - 12:00 Noon 10:00 AM - 12:00 Noon 10:00 AM - 12:00 Noon 10:00 AM - 12:00 Noon 10:00 AM - 12:00 Noon CLOSED 10:00 AM - 12:00 Noon CLOSED ALBERTVILLE FIRE DEPARTiV[ENT 5964 MAIN AVE. ALBERTVILLE, MINN. 55301 APRIL 20, 1995 Authorization is hereby given to the Albertville Fire Department to burn the buildings located at 6551 LaBeawx ave. Albertville, Mn.. The schedule of burns will be as follows: April 22, 19995 Burn barn and wood framed garage. May , 1995 Burn house. Pole type building will be demolished or removed by owner. Owner Date ALBERTVILLE LIONS GA ® ALBERNILLE. MN 55301 5r. Michael, Minmsoio 55376 Albermilk, Minnesoro 55301 For' 1:09 19 L6378i:T5076 L 2001" I 2419 75-1637/919 s April 3, 1995 City of Albertville Albertville, MN 55301 This letter is written to request the use of No Parking signs and the picnic tables from the City Park for the St. Albert's Parish Festival. The festival is scheduled for the weekend of July 16, 1995 If you have any questions, please contact the Chairman listed below. Thank you. /A�� 497-2642 Hugh P. O'Donnell Chairperson, Set-up Committee i APPLICATION FOR NON -INTOXICATING MALT LIQUOR LICENSE The undersign, certifies that it complies with the Minnesota Statutes, Section 340.001, Subdivision 7, in that it qualifies as a "Bona Fide Club" within that Section, and that this application makes petition for a limited license as a "Bona Fide Club" for a limited non -intoxicating malt liquor license. 1. Name of Applicant: !4i/�� fr,��t �sryc« S , C. Name and Address of President// and Secretary of%Hpplicant:` _ Jew Purpose for which funds derived will be used �YY1 IM L4- R , <,, / ro"e e /-1 4. Date or activities fcr li=erse b. Premises from which me =nt60x; atirg -a1L licucr will be dispensed on said date: ��%/i l✓K-3��/er o. Hours or ocerat_rn on -.,e Carte ec , :_ requested: �/a�r g lo,o� iZ�M `_/r�n� /o d'�•�,- le� �u�* i/ /Hoch- - �l'/o. i, Number of previous license tained t�-s cale^dar year: O 8. Name, address, telephone nuxter and pcs_-zimn held .vith Club e* person signing this application: /rob A//eXKl- kotlL�101 laY\A' r- of 0 r NOTE: License fee of $10.0O per day is requirec tc acccmcany this application. NOTE: Applicant must appear in person before the City Ccuncil for approval of limited license. DATED: W13 08/19/91 °O O OO- a APPLICATION FOR NON -INTOXICATING MALT LIQUOR LICENSE The undersign, certifies that it complies with the Minnesota Statutes, Section 340.001, Subdivision 7, in that it qualifies as a "Bona Fide Club" within that Section, and that this application makes petition for a limited license as a "Bona Fide Club" for a limited ncn-intoxicating malt liquor license. 1. Name of Applicant: 4i15t,h:-Ile 11�yc«S , Name and Address of President and Secretary of Applicant: _ Purpose for which funds derived will be used: .1m /;,I „f,� 4. Date O. activities fir w.ni=:z ii ar5.? _= rec;-:asLBe. v. Premises from which mcn-intoxicating 'aim 'Li=uCr wi,i b dispensed on said date: c7/6 K-3,4eIler b. HCUrs of onorat4-rn11 Cn Onto �M _-_ requested. Ma(-©_L 7, Number or previous license _..tai^ems. ":s� cage: da�� _ .Car: e. Name, address, telep`cne rux--ar person signing this application: A-0o�6 AIlelG/ 'Ka 11GA and PCs_ pion geld "Ji -h Clue C- NOTE: License fee of $10.00 per day is requiree to acccmcar.v this application. NOTE: Applicant must appear in person before the City Ccuncil for approval of limited 'License. DATED: S* na a of Apc'ica (s) O8/19/91 ALB ERTVILLE FRIENDLY CITY DAYS P.O. BOX 162 ALBERTVILLE, MN 55301 City of Albertville, The Albertville Friendly City Days Committee is requesting permission to close dove the list of streets on the listed days daring Friendly City Days. Street 58th (Main to Lander) Lander (58th to Barthel Drivevay) Main (59th to 57th) Day Time Activity 41 June 8-12 All Day Carnival Jane 8-12 All Day Carnival June 9-10 6:00-1:00 Event Main (57th to 56th) Jane 10 10.00-11:00 Parade 56th (M&W to Lander) June 10 10:00-11:00 Parade Lander (56th to 57th) June 10 10:00-11:100 Parade 571h (Lander to Main) June 10 1.0:00-1 i:00 Parade Man (60th to Slst) Jape ii 12`00-4:00 Paimic 59th (Main to Barthel) June 11 12:00-4-60 Parade Barthel (59th to 51 st) June i 1 12:00-4; 00 Parade 51st (Barthel to Main) Jane 11 12:00-4:00 Parade For your information ve have submitted applications to Fright County for the closing of County Road 35 ( Main Avenue ) on both Jane 9th, 10th and June 11th- The ar,oiications are attached_ �- e The Committee is also requesting pervussion to extend the city park hours on Friday, June 9th to 1:00 a-m_ on Jane loth for the Firemans Dance, and on Saturday, June loth to 12:00 Midnight for the Jaycees Softball Tournameut daring ' Friendly City Days. Sincerely, AFCD Committee APPLICANT: ADDRESS: WRIGHT COUNTY DEPARTMENT OF HIGHWAYS Wright County Public %brks Building 1901 Xlthray 25 North Walo. Mln^aora 55313 At T.X. 25 and CK 138 Telephone (612) 682-7383 FAX (612) 682-7313 HOME PHONE: WORK PHONE: SPECIAL EVENT PERM, PERMIT NO. EVENT DESCRIPTION: Ax6e , e^a�/v C'1� Z"s- /v/,"cc_ ESTIMATED NUMBER OF PARTICIPANTS: STARTING LOCATION: e:�1a-e^lll Ilea, SY ENDING LOCATION: EVENT DATE: EVENT TIME: . 00�,� to /. DO P .,•�� UP HIGHWAY ROUTES USED: (supply map) !/F2 SAFETY PROCEDURES/TRAFF/IC CONTROL (EVENT PERSONNEL) : /�C .t ,4-1- a,, .� NPS A0 /AG. / rrry &.43 i e O-L- / c37 C �t NUMBER OF SHERIFF'S UNITS REQUIRED: SHERIFF DEPT. COMMENTS/REQUIREMENTS: X $27.50/HR. i $ /HR. APPROVED BY: Authorized Sheriff's Dept. Signature - Approval DATE HIGHWAY DEPT. COMMENTS/REQUIREMENTS: APPROVED BY: Authorized Signature - Highway Department DATE The undersigned applicant hereby agrees to the above requirements and holds harmless Wright County for any acts resulting fom the n�ligence of his prganizers, participants or any spectator. / �� "� / Applicant's Signature DATE .v APPLICANT: ADDRESS: WRIGHT COUNTY - DEPARTMENT OF HIGHWAYS Wright County Public R6rks Building 1901 Slshway 25 North Buffato. MMnwota 55313 Id. T.X. 25 and CR 138 7e1ephone (612) 682-7383 FAX (612) 682-7313 8 -e rni HOME PHONE: Zl-rjc Ala WORK PHONE: In--j SS30/ SPECIAL EVENT PERM PERMIT NO. V5 7- 3oi9 4197-e/z,/ EVENT DESCRIPTION: ESTIMATED NUMBER OF PARTICIPANTS: STARTING LOCATION: ENDING LOCATION: ` O -� ^ '-4 �� S- <V- " EVENT DATE: EVENT TIME: 0tJo0AJ to HIGHWAY ROUTES USED: u �� u41 (supply map) ep1lexl- SAFETY PROCEDURES/TRAFFIC CONTROL (EVVjENT PERSO /): .av d � IN NUMBER OF SHERIFF'S UNITS REQUIRED: X $27.50/HR. _ $ /HR. SHERIFF DEPT. COMMENTS/REQUIREMENTS: APPROVED BY: Authorized SheriiV a Dept. Signature - Approval DATE HIGHWAY DEPT. COMMENTS/REQUIREMENTS: APPROVED BY: Authorized Signature - Highway Department DATE The undersigned applicant hereby agrees to the above requirements and holds harmless Wright County for any acts resul ing from the negligence of his organizers, participants or any spectator. Applicant's Silgnature 11 DATE ,y WRIGHT COUNTY SPECIAL EVENT PERMIT - REGULATIONS - 1. Permit shall be filled out by organization or responsible party for the event. 2. Applicant should submit permit to the Wright County Highway Department a minimum of one month prior to the event. Questions should be directed to Bill Cordell at 682-7391 or Dave Montebello at 682-7387. 3. The Sheriff's Department will determine the number of officers required to control traffic, etc. (These services will cost approximately $27.50/hr. per man and unit. 4. Applicants should contact either Chief Deputy Don Lindell at 682-7617 or Captain Gary Miller at 682-7618 to schedule Sheriff Department assistance. 5. A map showing the highway routes used shall be included with the permit. 6. Applicant shall list all safety and traffic control procedures he/she intends to provide for the event. 7. Off street parking facilities must be provided for at the start and finish locations. 8. All participants shall obey all traffic laws and the enforcement officers that are assisting in the traffic control for the event. 9. Failure to abide by the guidelines in this permit will -be cause for denials of future applications. 10. That organizers be responsible for all costs involved in or as a result of the event. 11. Applicants should make a special effort to provide visible/reflective clothing for its officials and participants. CITY OF ALBERTVILLE RESOLUTION #1995-26 A RESOLUTION CALLING A PUBLIC HEARING TO CONSIDER AN AMENDMENT TO THE TAX INCREMENT PLAN FOR TAX INCREMENT FINANCING DISTRICT #6 WHEREAS, the City Council is considering amending the budget established for the Tax Increment Financing District #5; and WHEREAS, the City Council is considering reallocating the budget for the purposes or storm water and sidewalk improvements. NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County, hereby establishes a public hearing on Monday, June 5, 1995, at the Albertville City Hall at 7:30 PM for this purpose. PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 1st DAY OF MAY, 1995. Michael Potter, Mayor ATTEST: Linda Houghton, City Clerk CITY OF ALBERTVILLE RESOLUTION #1995-27 A RESOLUTION CALLINGA PUBLIC HEARING TO CONSIDER AN AMENDMENT TO THE TAX INCREMENT PLAN FOR TAX INCREMENT FINANCING DISTRICT #6 WHEREAS, the City Council is considering expanding the amount of the tax increment, and WHEREAS, the City Council is also considering expanding the amount of budgeted expenditures within the Tax Increment Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County, hereby establishes a public hearing on Monday, June 5, 1995, at the Albertville City Hall at 7:30 PM for this purpose. PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 1st DAY OF MAY, 1995. Michael Potter, Mayor ATTEST: Linda Houghton, City Clerk 0 Pitney Bowes EQUIPMENT MAINTENANCE AGREEMENT SOFT-GUARDsM AGREEMENT SEE PG. 22S.05 DISTRICT NAME OT. NO. UNIT NO. off' f}?_u .-o U. m Z00 CSR. NO - AGREEMENT NO. 073054 EMA KEY CUSTOMER ACCOUNT NUMBER 1651jZ—f % A % —7 CAN KEY IN ARREARS ❑ YES ❑ NO PRODUCT CODE MACHINE SERIAL NO. CD Cps oRK1,INSLoATE RTY - O E -. DESCRIPTION/ ANNUAL RATE O % 1v771 C/o �A %il2t �n �oItiir < �•CiO AMOUNT PAID rEFFECT DA E � -RATE PURCHASE ORDER NUMBER CNF ❑ TOTAL ANNUAL CHARGE SUBJECT TO APPLICABLE TAXES y. c c &LL SC BILL CODE WRTY PRIV RPL ❑ CRIED PUR ❑ AGREE COMP. ❑ YES PCN's NO CHANGE Of OWKERSHIP ❑ TAX EXEMPT ❑ STATE ❑ CNTY ❑ CITY _ TAX SOFT -GUARD— RATE GUARANTEE: YRS TOTAL ANNUAL -CHARGE SPECIFICATIONS: PITNEY BOWES SERVICE TELEPHONE NO. PITNEY BOWES WORKING HOURS SPECIFIED CHARGES, PENALTIES AND LIMITATIONS: IF YOU ARE IN AGREEMENT WITH THE TERMS AND CONDITIONS ON THE REVERSE SIDE PLEASE SIGN HERE ► ACCEPTED AND AGREED TO: ACCEPTED AND AGREED TO: CUSTOMER DATE FOR PITNEY WES DATE PRINT NAME OF SIGNER PRINT NAMME OF SIGNER / TITLE OF SIGNER TITLE OF SIGNER �s Please sign, retain ORIGINAL and return remaining Copies to our district office serving you. Refer all questions concerning this Agreement or its invoicing to this same office. Send remittance to our home office after receipt of an invoice. Issuance of invoice indicates final Acceptance. 91000-MARCH 90 CUSTOMER t9PITNEY BOWES INC. 1982. 1984, 19& 6 GARBAGE. REFUSE AND RECYCLABLES PREPARATION, COLLECTION AND DISPOSAL ORDINANCE NO. 504.00 AN ORDINANCE ESTABLISHING THE PROCESS FOR HANDLING GARBAGE. REFUSE AND RECYCLABLES PREPARATION, COLLECTION AND DISPOSAL FOR THE CITY OF ALBERTVILLE The City of Albertville does ordain: Section 504.01. Authorization. Pursuant to Minnesota Statutes 115A.94 "Organize Collection" and this ordinance, the city council requires garbage, refuse, and recyclable preparation, collection and disposal to be performed as prescribed herein. Section 504.02. Definitions. Subdivision 1. The following terms, as used in this section, shall have the meanings stated: A. "Code Enforcement Officer" means a licensed peace officer designated with the power to cite property owners of residence and/or commercial business for non-compliance with this ordinance, federal, state or county mandates. B. "Collection" is the aggregation of waste from the place at which it is generated and includes all activities up to the time when the waste is delivered to a "waste facility". C. "Collector(s)" means any person(s) who owns, operates or leases vehicles for the purposes of collection, conveyance, and transportation of any type of mixed municipal solid waste, recyclables and/or yard waste. D. "Commercial establishment" means any premises where a commercial or industrial enterprise is conducted: the term includes clubs, churches, schools and establishments of nonprofit organizations whether or not food is prepared or served or goods are sold. the term also includes more than two dwelling units with individual kitchen facilities no already included in Subdivision 8. E. "Designated recyclables" means properly prepared and Packaged metal/aluminum beverage and food containers, plastic products, glass bottles and jars, newsprint, corrugated cardboard, batteries, tires and any other materials as may be defined by the city council, federal, state, or county mandates. F. "Garbage" means animal and vegetable matter resulting from the preparation, cooking, service, consumption or display of meat, fish, fowl, fruit, grains or vegetables. G. "Hauler" means a collector or transporter of mixed municipal solid waste recyclable materials and/or yard waste. H. "Incinerator" means any device used for the burning or refuse, rubbish, or other waste materials for which all licenses and permits (federal, state, county and local) have been obtained. I. "Licensed private garbage and refuse collector" means a person holding a license form the city for the collection of garbage and refuse for residential and/or commercial. Licensing requirements are contained in Section 504.09. J. "Mixed Municipal Solid Waste" means garbage, refuse and other solid waste from residential, commercial, industrial and community activities which is generated and collected in aggregate, but does not include auto hulks or large auto parts, street sweepings, ash, construction debris, mining waste, sludges, tree and agricultural wastes, tires and other materials collected, processed and disposed of as separate waste streams. R. "Recyclables" means materials which may be recycled or reused through recycling processes. This term includes "designated recyclables". L. "Recycling Center" means a premises within a City approved by the Council for receipt, storage, and processing of recyclable materials. M. "Refuse" means waste which normally result form the operation of a household, excluding body wastes, garbage, and designated recyclables. Refuse includes but is not limited to rubbish, tin cans, paper, cardboard, glass jars, bottles, wood, grass clippings, ashes, sod, dirt, rocks, household appliances and furniture or any other household refuse or material. The term does not include construction material or other waste or debris resulting from construction or reconstruction of buildings and other improvements contractors or trees in excess of six inches in diameter. N. "Residential dwelling unit" means a single building consisting of two or fewer separate dwelling units with individual kitchen facilities for each unit. The term includes boarding houses in residential districts. 0. "Rubbish" means non -garbage solid waste such as tin cans, glass, paper, sweepings, clippings, ash, etc. P. "Solid Waste" meaning is given it Minnesota Statutes Section 116.06, Subdivision 10. Q. "Unacceptable waste" includes, but is not limited to, hazardous waste as defined in Minnesota Statutes, Section 116.06 Subd. 13 (1968), and the Resource Conservation and Recovery Act 42 Q.S.C. 6903 (5); hazardous waste of any kind or nature, such as explosives, radioactive materials, cleaning fluids, batteries, crankcase oils, cutting oils, paint, acids, caustics, poisons, r drugs, or other material that would be likely to pose a threat to health or public safety; pathological and biological wastes; hot ashes, foundry san; sanitary sewage and other highly diluted water - carried materials or substances; all sludges, including sewage sludge and septic and cesspool pumpouts; human and large animal remains; large quantities of non -burnable demolition debris; street sweepings; mining waste; construction debris, trees, agricultural waste (manure) and tires; and waste which was generated outside the city. Section 504.03. Disposal of garbage and refuse. The tenant, owner, or occupant of a private dwelling, house, multiple residence, store, restaurant, and other types of property in the city which accumulate garbage and/or refuse on such premises shall dispose of such garbage and refuse a provided in this section. Garbage and refuse must be disposed of at least once every fifteen calendar days. No person may accumulate or permit to accumulate any refuse on any property in the city which might constitute a nuisance by reason of appearance, odor, sanitation_, littering of the property on which the refuse is accumulated, or an adjacent property, or a fire hazard or represents a threat to the public health or safety of the community. Section 504.04. Disposal of unacceptable waste. Each generator shall dispose of or arrange for the disposal of its own unacceptable wastes as defined in Section 504.02, Subd. D, "Generator" means any person who generates waste. No person may accumulate or constitute a nuisance by reason of appearance, odor, sanitational littering of the property on which the unacceptable f4aste is accumulated or an adjacent property, or a fire hazard or represents a threat to the public health or safety of the community. Section 504.05. Collection, supervision and control. The city council shall make regulations concerning the days of collection, type and location of waste containers, designation, preparation, and packaging of recyclables and yard waste, and such other matters pertaining to the collection, transport and disposal as deemed necessary. A person aggrieved by regulation of the city council may appeal the regulation to the city council which may confirm, modify, or revoke the regulation. Licensing may be prescribed by the city council separate from this ordinance. SECTION 504.06. Precollection practices. Subdivision 1. Contagious disease refuse. Refuse such as, but not limited to bedding, wearing apparel, or utensils from or contagious diseases are present, may not be deposited for regular collection but must be disposed of a directed by the city council, federal, state and/or county at the expense of the owner or possessor thereof. 3 Subdivision 2. Duty to provide and maintain containers in sanitary condition. A. Garbage, refuse, and yard waste containers must be provided by the owner, or may be provided by the tenant, lessee, or occupant of the premises and/or the waste hauler servicing the premises and must be located in such a manner so as to prevent them from being overturned. Note, this is ultimately the owners responsibility. B. Containers for designated recyclables may be provided by the owner, tenant, lessee, or occupant of the premises, or the waste hauler servicing the premises. C. All containers must be kept in a clean, safe, and sanitary condition and kept free from any substance which will attract or breed flies, mosquitoes, or other insects. No container may have sharp edges or any other defect liable to hamper or injure the person collecting the contents thereof. Containers not complying with the requirements of this subdivision must be promptly repaired or replaced. Subdivision 3. Residential dwelling units: placement of garbage, refuse, and designated recyclables, Garbage, refuse, and designated recyclables shall be deposited for pickup adjacent to the street or alley from which the pickup is to be made, unless the licensed residential hauler agrees to pick up such materials from some other allowable location on the premises. Material deposited adjacent to a street or alley for pickup must be deposited off the traveled roadway at ground level. No material may be deposited next to the traveled roadway of any street or alley before one day prior to the day of collection. Garbage, refuse, designated recyclables, and disposal bags and wrappings, must be picked up by the licensed residential hauler at, a location adjacent to the street or alley. T},g owner or occupant of the premises must remove .,all containers and any matarials not picked. up by the licensed residential hauler from there location next to the street or alley by the end of the collection day. Subdivision 4. Multiple residential units. Multiple resident units having more than two family units and which require garbage and refuse pickup more frequently than once each week must either be equipped with containers and provide all pickup service as provided in this subdivision or be equipped with a commercial incinerator complying with the requirements of the State and Federal Agencies. Containers provided as an alternative to or in addition to such incineration must be at least one cubic yard in capacity, must be conveniently located in relationship to the resident units for which they are provided, must be watertight, flytight and rodent -proof with self -closing lids and be kept in an enclosing structure concealing them from public view. The structure must have a concrete floor and must be kept in a state of good repair at all time. All containers must be located so that their contents are inaccessible to at least three feet above the base of the enclosing structure. The owner or operator of multiple 4 residence property must provide for pickup from the containers. Refuse, debris, garbage, recyclables and other waste materials may not be permitted to accumulate in or near the enclosing structures except in the containers. There shall be daily cleanup in and around each enclosing structure. Containers shall not be filled to over flow an lids must remain closed at all times. Subdivision 5. Commercial property. The owner of occupant of commercial establishment of any other property which produces a volume of garbage or refuse or both, which requires garbage or refuse pickup more frequently than once each week, must also comply with the provisions of subdivision 4. Section 504.07. Air pollution control regulations. Air Pollution Controls and Regulation pursuant to Minnesota Rules, Chapter 7005 (M.P.C.A.), are hereby adopted by reference. Section 504.08. Vehicles for hauling garbage and refuse. Persons hauling or conveying garbage or refuse over the streets of the city must use a vehicle provided with a tight cover. The vehicle must be operated and maintained so as to prevent offensive odors from escaping or garbage or refuse from being blown, dropped or spilled from the vehicle. Vehicles must be kept clean and as free from offensive odors as possible and, if customarily used for the hauling of garbage, refuse or recyclables, may not be allowed to stand in any street, alley, or other place longer than is reasonable necessary to collect garbage, refuse or recyclables. Vehicles customarily used for such purposes must be kept in a clean and sanitary condition. Section 504.09. Licensing of garbage/refuse collectors and recyclers. Subdivision 1. License required. No person may engage in the business of garbage and refuse in the city without a license. There are two license classifications: 1. Residential license. A residential license is required for collection garbage/refuse from a residential dwelling unit. 2. Commercial license. A commercial license is required for collection garbage/refuse from any premises other than a residential dwelling unit. Subdivision 2. License application. A person or organization desiring a license must make application to the city clerk. the application must accurately state: (1) the name of the owner or the licensee, (2) the proposed charges for hauling, (3) a description of the kind of services to be rendered, 5 (4) a description of each motor vehicle to be used for hauling including the license number thereof (5) a listing, name and address of residential accounts, (6) verifiable volume or tonnage summaries of garbage, refuse or yard wastes collected in Albertville during the previous year, and (7) for licensed residential haulers, verifiable tonnage summaries of designated recyclables collected in the city during the previous year. previously unlicensed haulers will have this requirement waived for their first year of operation in the city but must comply with paragraph 3 of this subdivision. Subdivision 3. Request for progress reports regarding designated recyclables collection shall be submitted on a calendar year quarterly basis. Upon reasonable notice at any time during the license term, the city may request and the hauler must provide verifiable volume and/or tonnage summaries of separately collected and designated recyclables. This is necessary in order to track recycling collection performance and to comply with Wright County reporting requirements on a quarterly basis. Subdivision 4. Insurance required. The applicant must file with the City of Albertville a current policy of insurance covering all vehicles to be used in the applicant's business. The minimum limits of coverage for insurance shall be those set from time to time by resolution of the City Council. Subdivision 5. License fee. The annual fees for residential and commercial license are established by the city council in resolution prescribing fees. Subdivision 6. Tempora=-7 substitute vehicle. If a licensed vehicle becomes temporarily inoperable, the hauler may substitute in its place a unlicensed vehicle for a period not to exceed one month. Unlicensed substitute vehicles must conform in all respects to the requirements other than licensing .contained in this subsection. . The hauler must notify the city clerk of the substitution within 48 hours of it's first use. Subdivision 7. Inspection. Licensed vehicles must have the name, address and phone number of the licensee clearly printed o both sides. The license must be kept in the vehicle at all times while the vehicle is being used for the licensed purpose. Subdivision 8. No vested right. A person licensed under this section does not have a vested right in the license. The city may, upon finding that public necessity requires, determine to establish another means of garbage, refuse, or recyclables collection and the city may at its discretion license at its convenience if so required. L-� 1 Subdivision 9. Obligation of licensed collectors. A licensed garbage and refuse collector, and/or recycler must pick up garbage, refuse, and recyclables in the manner provided for in this ordinance and shall comply with all applicable federal, state and county laws, regulation, rules and/or ordinances as may apply. Subdivision 10. Refuse collection. Refuse collection in all areas of the city shall be restricted to: 1. Licensed haulers for residential service shall have a license issued annually on a calendar year basis. Pickup will be permitted between the hours of 6:00 o'clock a.m. through 6:00 o'clock p.m. on a one (1) day per week basis for all current licensed haulers and will be established in resolution by the City Council. Special hauling beyond prescribed times only with permission of the City Administrator and/or City Council conditioned upon an unusual or unforeseen circumstance. 2. Residential haulers shall be required to furnish insurance certificate(s), to furnish inspection records, and to maintain compliance with seven (7) ton load limits on all residential streets except during road restrictions where compliance with seasonal requirements must be met. 3. Every licensed hauler shall provide documentation evidencing the location of every disposal site at which the hauler will dispose of garbage of refuse. In the event the hauler intends to or actually disposes.of garbage or refuse at a site other than +1Nc W i d1�+ C!r,,,r,ty C!��r+r+nct Far•i 1 i ty thsa h,? 1 er a_all _r _ provide the City with a written indemnification in • favor of the City of Albertville indemnifying the City against any and all damages, payments of other expenses the City may be required to pay or may incur as a result of the hauler's disposal of garbage or refuse a such other site. Section 504.10. Disposal of garbage and refuse: approved sites. It is unlawful for any hauler to dispose of garbage or refuse from any source in any place other than in an approved disposal facility/site. Failure to comply will subject them to the full enforcement of the law. Section 504.11. Disposal of designated recyclables: approved sites. Designated recyclables collected by haulers must be delivered to an approved disposal facility/site or end market where the material must be weighed and processed for later reuse. Verifiable tonnages of designated recyclables must be reported to the city clerk quarterly. 7 Section 504.12. Storage of garbage, refuse, and recyclables containers. Garbage cans, refuse, and recyclables containers must be located alongside or behind the house or garage if stored outside of a residential dwelling unit. Section 504.13. Enforcement. Subdivision 1. The Enforcement Officer (as per Section 504.02, Subd. 1A) shall be directed to cite property owners without refuse collection service in accordance with this ordinance. Further, property owners not in compliance will have their addresses forwarded to the City Administrator and/or City Council to arrange for clean up and refuse collection service submitting related costs to the city clerk and city council for annual certification to the Wright County Auditor as a special assessment in accordance with Minnesota Statutes 443.015 and Section 504.13, Subdivision 2 of this ordinance. Subdivision 2. "Although the occupies of an individual residence, commercial or business facility, multiple unit residence, or mobile home park is considered to be the party primarily responsible for payment of any collection fees charged by the City, the service is considered to benefit the real property occupied by the consumer. Therefore, in the event of non-payment by the consumer or person or business billed, unpaid charges shall be assessed against the property served. On or before August 1st of each year, the City Clerk shall provide the City Council, a list of past due user fees for each dwelling, residential unit, commercial or place of business, and each separate lot or par -,el of teal estate to which charges are ,attributable under this ordinance. The City Council, by resolution, shall then spread the past due user fees against the resolution, shall then spread the past due user fees against the benefitted property as a special assessment pursuant to Minnesota law. The City Clerk shall, prior to September 1st of each year, certify the list of past due user fees to the County Auditor for collection along with the current taxes in the following year. As a single installment. Such assessment may include a penalty not to exceed ten percent (10%) of the amount thereof and shall bear interest a such amount not exceeding six percent (6%) per.annum as the Council shall determine. See Minn. Stat. Section 443.015 Section 504.14. Penalty. Whenever an act or omission is declared in this Code to be a petty misdemeanor, any person violation the provision of this ordinance will be cited and prosecuted in accordance with state law for a petty misdemeanor. Section 504.15. Suspension/8evocation of License. Any license issued pursuant to this ordinance may be suspended for not longer than sixty (60) days by the City Council for violation of any L provision of this ordinance. Collector (hauler) is entitled to a hearing after being served by certified mail and ten (10) calendar days are permitted for a response/request for a council hearing. In the event the City Council upholds the suspension and the collector (hauler) dose not comply with the ordinance revocation procedures may be initiated. Submitting a false application, failure to comply with this ordinance or federal/state laws, rules or regulations shall each be sufficient cause for revocation. Notice and hearing procedures as prescribed in this section. Section 504.16. Severability. If any provisions or sections of this ordinance are found invalid by any court of law, such a decision does no invalidate any other provision of this ordinance not specifically included in such a decision. Section 504.17. Effective date of ordinance. The effective day of this ordinance is upon publication. PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS DAY OF , 1995. By Michael Potter, Mayor Attest: Linda Houghton, City Clerk Published in the Crow River News North Edition 1995. 9 WHEREAS, descriptions 1995; and 7'j CITY OF ALBERTVILLE RESOLUTION #1995-8 A RESOLUTION ADOPTING JOB DESCRIPTIONS the City Council is desirous of adopting job for the City of Albertville effective to January 1, WHEREAS, the City Council is determining that these job descriptions create or replace any and all previous job descriptions; and WHEREAS, the City Council is establishing these job descriptions and orders that they be used as required in all phases of employment and that includes use for Pay Equity. Fair Labor Standards Act and other laws that may apply from time to time; and WHEREAS, the City Council includes in each job description the following areas of content: Date of Creation/Revision Accountabilities/Conditions Reports To Job Title Work Direction Nature of Work Work Coordination Examples of Work Special Conditions Education/Experience Physical Requirements Knowledge, Abilities & Skills WHEREAS, the City Council directs that the Fair Labor Standards Act classification and Pay Equity value points be �--I ... 4CA ETA WHEREAS, the City Council is adopting the following job descriptions: City Attorney City Clerk -Treasurer Deputy City Clerk -Treasurer Clerk/Secretary Typist/File Clerk City Assessor City Engineer Public Works Coord/Sr.Plant Op. Lead Maint. Wrkr/Sr. Plant Opr. Maint. Worker II/Plant Opr. Maint. Worker I Maint. Worker -Seasonal Park Maint. Worker Janitor/Custodian City Building Official Fire Chief Firefighter Animal Control Officer NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Albertville, Wright County, Minnesota, does hereby adopt this resolution and the authorize the actions stated herein. PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 1ST DAY OF MAY, 1995. ATTEST: Linda Houghton, Clerk l Michael Potter, Mayor 2 76 RESOLUTION #1995-15 CITY OF ALBERTVILLE A RESOLUTION ESTABLISHING F.L.S.A. OVERTIME STATUS WHEREAS, the City Council is desirous of establishing the assignment of overtime status for the City of Albertville effective to January 1, 1995; and WHEREAS, the City Council is determining that the following assignments of overtime status is for the purposes of specifying what officers and employees of the City are officially considered overtime exempt and non-exempt and with the determination, specifying what officers and employees are supervisory and non - supervisory; and WHEREAS, the City Council is making the following order to be used in accordance with the Federal Labor Standards Act establishing the assignments as contained herein: Overtime Classification FLSA Status Sup ry/Non-Sup ry Statll.s City Administrator ExecutiirP Supervisory Exempt City Attorney Contracted N/A N/1 City Clerk-Treas. N/A Supervisory Non -Exempt Deputy Clerk-Treas. N/A Non -Supervisory Non -Exempt Clerk/Secretary N/A Non -Supervisory Non -Exempt Typist/FileClerk/ N/A Non -Supervisory Non -Exempt Aide City Assessor Contracted N/A N/A City Engineer Contracted N/A N/A Public Works Coord. N/A Non -Supervisory Non -Exempt Lead MtnWkr/SrP1tOp N/A Non -Supervisory Non -Exempt MtnWkrII/Plant Op. N/A Non -Supervisory Non -Exempt Maint Wkr I N/A Non -Supervisory Non -Exempt MtnWkr - Seasonal N/A Non -Supervisory Non -Exempt Park Maint Wkr N/A Non -Supervisory Non -Exempt Janitor/Custodian N/A Non -Supervisory Non -Exempt Building Official Contracted N/A N/A Fire Chief N/A Supervisory Non -Exempt Fire Fighter N/A Non -Supervisory Non -Exempt Animal Control Off. Contracted Non -Supervisory Non -Exempt NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County, Minnesota, does hereby authorize the aforementioned determination. ADOPTED THIS 1st DAY OF MAY, 1995. Michael Potter, Mayor ATTEST: Linda Houghton, Clerk r is CITY` OF ALBERTVILLE RESOLUTION #1995-2 A RESOLUTION ADOPTING THE "PAY EQUITY FINAL REPORT" WHEREAS, the City Council is desirous of adopting a "Pay Equity Final Report" dated January 1, 1995; and _ WHEREAS, the City Council is determining that the positions (jobs) included in the report will comply with the State of Minnesota Pay Equity Law and thn report is all inclusive as written; and WHEREAS, the City Council_ is ordering that the "Pay Equity Final Report" dated January 1, 1995, is the final source for "pay equity value points" and, in the event positions (jobs) change or new positions created or eliminated, the report will be modified by resolution of the City Council for the purposes of updating the pay equity report. NOW, THEREFORE, BE IS RESOLVED that the City Council of Albertville, Wright County, Minnesota, does hereby adopt this resolution and authorize the actions stated herein. Michael Potter, Mayor ATTEST: Linda Houghton, Clerk Y 'q T. o ;_s _ 9 S-Y DATE: January 1, 1995 TO: Mayor and Council FROM: G. L. Hale, City Administrator SUBJECT: PAY EQUITY FINAL REPORT -Included in this "Pay Equity Final Report" you will find a review of all position (job) descriptions. State of Minnesota - Department of Employee Relations "Supplement for Small Cities" dated November, 1984, and "Local Government Pay Equity Supplement for Cities" dated October, 1984, were employed for the purposes of preparing the final written summary. METHODOLOGY You will find the "State Job Match System" was used. The point values were obtained by comparing the City of Albertville's job descriptions to the described in the Local Government Pay Equity Supplement for Cities, issued by the Department of Employee Relations (DOER) in October, 1984, and the Local Government Pay Equity Supplement for Small Cities, issued by DOER in November, 1984. In this memo, a "benchmark" is an established rating which is per se valid for comparison purposes for various state jobs. ,aa�The pay equity law only applies to "public employees" which J! .P2:nS1CJ�l.!t Ltaw' n,.o;+il as tii$ �;w-ic- T.w.�i ,lgepe T,�1.nr Relations Act, and defines "employees who are not elected, not temporary, and who work more than 13 hours per week and at least 67 days per year". Some position descriptions were rated at the time of this writing but do not meet the stated requirements of pay equity. This rating was done for reference and allowing for changes in the future which would eliminate the need to revisit the pay equity valuation task. This memo includes a composite of the sources listed in the opening paragraph and condenses them into a format that explains the present "Pay Equity Value Points" assigned to each job description. The pay equity value point range used for the City of Albertville job descriptions were in accordance with the Local Government Pay Equity Supplement for Small Cities, issued by the DOER in November, 1984, and range for zero (0) being the lowest Possible point value to five hundred (500) being the maximum points available to a position. A note, other systems being used plus the Local Government Pay Equity Supplement for Cities issued by DOER in October, 1984, and other dates include point values that vary from Albertville's range. As the City Council, you make the final Equity Value Points" for each job. This review by employees, the State of Minnesota Relations and others as may be permitted leading to mock fi cation(s ) therpi_n F-�tl.nnc �,•� Position determination on "Pay process is subject to Department of Employee in law and challenges Cit— Admi ni strat.or ( 4g? ) . Position is defi.n?d by ci tv ordinance and fiol l ows Minnesota Law in di3tiec related to a "City Mana Ar" or 2 "Plan B" city as d'�fined i n M. 1 7 � 1 P -s 9 4__. 0_. o�itior± compares well to the t,anch_nark in Local e7nirerr_ment Pav F'Qllity S+ion? emAr_t for Citi Ps, dated November, 1984, enti tied AHm4.nistrator/Manager". DutIPe: serves as top administrator for City Council. usually prepares Midgets, hires personnel (recommends), implements city policies and supervises city personnel. City Attorney (XXX): This position is not an employee of the city by definition and, as such, has not been rated. City contracts for professional services in the area of general council and prosecution services. City Clerk -Treasurer (275): Position compares well with the benchmark classification "City Clerk -Treasurer" (Local Government Pay Equity Supplement for Small Cities, October, 1984 rating 275). The duties focus on the statutory responsibilities as prescribed by statutes, maintaining records' -of city activities and accounting of receipts and disbursements in regard to city funds, and coordinating city investments. Additionally, the position executes any assignments giiren by council administrator. DP,nuty Clerk -Treasurer (1rQ) There ;s no benchmark for this 1a5`rifir7a-.ion. Ti]e maJpr rl11Gi,.y- t-,r .Irk V.isi%=�ii� --V. - _1— i,:r.I --ct -3 IL bookkeeping. Ad(?iti onal 1 v the 7!)si ti r i t� o�., S reepnciyjlc 1_lnr?Pr Minnesota Law :ns the C pputy+`n r!1 erk-'1'reaSl2ror ar_d ral a*ed d1-itips there -in as presr-ri;ed To detpririne Pay, eRllity -irajiie `1(1intG a Composite rating was eatahl, shed. This rating was based on: (a) "A( -count Clerk" (Local Government Pay Equity Supplement for Cities, October, 1984, rating 141). Duties included a combination of clerical and bookkeeping duties involving specialized knowledge of financial records and coding, inputting and accessing information in the system. (b) "Account Clerk Senior" (Local Government Pay Equity Supplement for Cities, October , 1984, rating 169). Provide bookkeeping and clerical services necessary to initiate and complete a functional phase of a major accounting operation such as accounts payable/receivable and provides occasional lead direction to co-workers. The job is a combination of both job comparisons. The difference relates to the scope, volume, and complexity of the financial operation. The wide variety of bookkeeping tasks of the utility billing program qualify as a major accounting function plus, secretary/receptionist duties added in, creating the higher composite rating. Clerk/Secretary (117): Position compares well with the classification "Clerk 2" (Local Government Pay Equity Supplement for Cities, October , 1984, rating 117). The duties focus on skilled typing and clerical support to an office. Also may account for receipts and disbursements of money and other related work. May serve as receptionist dealing with the public, Typist/Fite Clerk (98): Position compares well with the benchmark classification "Typist/File Clerk" (Local Government Pay Equity Supplement for cities, November, 1984, and as amended, rating 97). The duties focus on performing clerical tasks such as typing, mailing and filing. May serve as receptionist dealing with the public in person or on the telephone. NOTE: This position could be utilized as an entry level position where a minimum of experience would be required and could be titled Typist/File Clerk Aide (72). Purpose to allow for work/study students an opportunity to learn on the job for entry level workers. There is no benchmark position for Typist/File Clerk Aide and it is rated according to the factor of a typist/file clerk with no real work experience and for training. City Assessor (289): This position is not an employee of the City by definition and, as such, has not been rated. City contracts for professional services in the area of assessing. City Engineer (XXX): This position is not an employee of the City by definition and, as such, has not been rated. City contracts for professional services in this area of engineering, capital project design and architectural services. Publ;r Works Coordinator (239): This position compares with two benchmark classifications of "Maintenance/Public Works Supervisor" (Local Government Pay FQuity Supplement for Cites, November 1984 and as amended, rating 213); and "Wastewater Plant. Supervisor" (Local Government Pay Equity Supplement for Small Cities, October, 1984, and as amended, rating 291). The duties focus on coordination of employees engaged in providing municipal sewer and general citywide public works services for street construction and maintenance, parks, municipal buildings, related public works functions, and performing the related tasks. The job is a combination of both job comparisons and then blended with the higher -rated wastewater plant supervisor job calculated at 33% of time with the public works supervisor calculated at 67% of time leading to a composite rating. Lead Maintenance Worker/Senior Plant Operator (176): There is no benchmark for this classification title. The duties focus and lead work for the general city-wide public works services with parks maintenance as a part of the job. Job performs "hands-on services" and provides some "lead work" or work direction to employees in the absence of the Public Works Superintendent. (a) "Senior Sewer & Water Maintenance Worker" Government Pa E pity 5131,n1e ent (Local m- fr Cities, October, 1984 rating 175). This position is the person who does work repai ring comnl eF skilled sewer and water pumps and motors, etc. Several years Of experiencA in water and sewer are required. (b) "Maintenance/Public Wnr Ea,tity ks Worker (Local Government �UCDT eficarlt fAr STpa j 1 r`i ti ee . Pa.v 149). This pAGit;nn is the person.November, 1984 rating eneral maintenance work all around hpublic wor s, includingerforms gwater, sewer, and street work. The job is a combination of the two job comparisons above and then blend in parks with the lead and senior work and the supervisory aspects of the position and you obtain a composite rating on the higher end of the value point scale factoring in the breadth of work responsibility. Maintenance Worker II Plant operator (156 : benchmark for this classification title. The)dutiThere focus on general sewer and city-wide public works services with maintenance as a part of the job. Job _ Parks and automotive mechanic duties in add ition toothe "hand -on To determine the pay equity value points, a composite rating was established. This rating was based on: la) "Water/Wastewater plant n^eratcr" (Local Government Pav Ea1�; fiv S„DnlemPr_t for Smal 1 Cities, October 1984 Position i nc-ll�dea operation of rating 171) . Typical responsibilities sewage treatment plant. ties irCIUde operation and maintenance of wells, piur+ps, filters. _1Arators, 1?ct OP, -rations, OATg, chemical treatment testing of Water qUa. t:y and related Operations- (h) " Mai_ntanancP./D1Iblic: works E L31ty Supplement for ( 'tieg Duties include maintenance of related areas. Worker. (Local CiAVerR*'tPnt Pav er. 1984 riovA•tubrating 149) . bIJi Idings, streets, parks and The job is a combination of the two job arisons and blended to obtain a composite rating factoring min the breadththen of work responsibility with 33% of time for the wastewater plant operator and 67% of the maintenance worker leading to a composite rating. Maintenance Worker I (121): This position compares well with the benchmark classification "Maintenance/Public Works Worker" (Local Government pay E uit Supp,ement for Small Cities, October, 1984 rating 121). Duties include routine manual labor for public l works and parks. Mair-tPnance Worker - Seasonal (72) : There is no benchmark for this classification title. Duties incliIdP routine manual labor for public works and parks. This position_ is the equivalent of Maintenance Worker I with an allowance for entry level workers with no previous experience on a seasonal basis. Park Maintenance Worker (121): This position compares well with the benchmark classification "Park Maintenance Worker" (Local Government Pay Eculity Supplement for Small Cities, October, 1984 rating 121). Duties include routine manual labor for parks. Janitor/Custodian (111): This position compares well with the benchmark classification "Custodian" (Local Government Pay Eauity Supplement for Small Cities, October, 1984 rating 111). Duties incll.ide routine cleaning, maintenance, groundkeeping and/or housekeeping tasks for city buildings. City Blli ldi rcl Offi rri a 1 (213) - This position is not an emp] n ee of the C4 tTr by deti niti e n a.nd. aG st- r y _ I..h, h._. not Pe rated. rite contrpr*.g +fnr �rr�fcccin�a! car*Ti rac in tha a.ra� of �-114 4,4 ; rg code an forc�mArt - - - - - Fi ra r^'hi ec y"�' Th, s position i c an emp1c rAe of tale !'ity or a ire? Ilint g by r ar the ger_e_ a t _ memh _ _shin of the deD rtm+ .nt With fi t^coati Cn by tl3a r!1 Tha p'i re Ch._ef must' have !Chi Avt?d status in the department as an active m-ember of the fire department as provided for in their by-laws. Position_ does not receive a rating because it does not meet the Pay equity requirement as determined by law. Firefighter (227) . Position compares well with the benchmark Classification "Firefighter" (Local Government Pay Eauity Sipnlemer_t for Small Cities, October, 1984 rating 227). Duties involve the protection of life and property through combating, extinguishing and preventing fire. This position is an employee of the city on a volunteer basis with election to the position by the general membership of the department with confirmation by the City Council. Position received a rating for reference but it does not meet the pay equity requirements as determined by law. Animal Control Officer (97): There is no benchmark for this classification title._ The duties focus on animal control through the use of enforcement and proper disposal methods of animals and a close working relationship with law enforcement and conservation officers. Degree of complexity r.etatPd t0 roiitine and repetitive/standardized processes in accordance with established procedures of law enfor,�-Pment with aleneral and immediate step?rvision nrotridod by same fnr animal control. Non -sworn nositi nn _ T!-^. detern. ne the , nay � 'i1t�T tT11�ijA of tC r -'� _ p.. _*� �.. a. _ at; rg Was oCtabliSl!t?'i. The _�''!nej wao haeiee mn' (a) "Clerk" (Local Government Pay Equity Supplement for Cities, October, 1984, rating 97). This position is a person who does routine and repetitive/standardized clerical and office support functions in accordance with established procedures under immediate supervision. (b) "Police Officer" (Local Government Pay Equity Supplement for Small Cities, November, 1984, rating 236). Duties are for public safety and enforcement. Work is patrolling by car and foot but is sworn and authority exists to issue citations. The job is a combinatior of the twn inh t-omnarisnns inc-t,_ldPr? heroin for the pi-irnoses of e?fltArmi_niner nav PR,lit_v va117e2. nnintg, TrA ac-t,±?1 je)b reI atoc rnnra to a r�nl ir•a pffi c+pr wi t.h t>,A ski 1 1 e7pmr%I ev,i tv a.n'3 bra?r?th of !i,tti ss , na th0CP of a rl Prk ac clef -I neei !')V St t,n- /1� lwjl TT!P�o''a-T�PnaYtTT1PTt r1f Fmr�l (�VAA 1?P1 7ti nng rr0n'7l UdI-!s the "?;I' Fc,t,i ty Fi na 1 Report" --Fn,i of Memo-- ?M:D: vpW,wmlwPelMM-r7.T!h CITY OF ALBERTVILLE RESOLUTION #1995_3 A RESOLUTION ESTABLISHING THE ASSIGNMENT OF PAY RANGE & STEP WHEREAS, assignment the City Council effec of Pay ranges and is desirous tive to January steps for of establishing 1, 1995; and the City of Albe the WHEREAS, rtville assignment of Pay ran=tP Council is determining d °n the me and is be g that the following resolution adopted on the used for the g pted in a "Establish Purposes of Pay for pay ranges as far h rate action assign Ranges set herein; and to gn rating WHEREAS, and g points assignment the following is t to be used for the he official pay on employee classification: City s officers and range and step employees based PAY RANGE & STEP ASSIGNMENT Classification City Administrator Ra tsings Pay Ran e City Attorney 483 Ste �1' City Clerk -Treasurer De ,. t Clerk -Treasurer Contracted 275 7 _ Contracted C1erkY Clerk/Secretary Typist/File 169 4 3 _ $14.92 Clerk City Assessor 117 98 2 _ City Engineer Public CorltractpH 2 - n Lead---r.,- ^'Jrks Coord/SrPlantOp Wrkr/Sr, Contracted 239 - Maint Wrkr II/Plant Olant Op. Maint Wrkr 176 4 3 - $14•93 I Maint. Wrkr - Seasonal Park Maint. 156 121 3 2 _ _ Wrkr. Janitor/Custodian 72 121 1 D Building Official Fire 111 2 _ Chief Fire Fighter Contracted N/A 2 - - Animal Control Officer 227 _ Contracted NOW, THEREFORE, BE Albertville, Wright Count, RESOLVED aforementioned y, Minnesota that the City Council of action. does hereby authorize the Michael Potter Mayor ATTEST: Linda Houghton, Clerk NOTE: Placement based on the resolution for initial employment and movement between steps based on personnel policies and hours of work. e CTTY nr ALFF.FTVTL,I,E - RESOLUTION #1995-4 A RESOLUTION ESTABLISHING SALARY/WAGE SCHEDULE WHEREAS, the City Council is desirous of establishing salary and wages for the City of Albertville effective January 1, 1995, and thereafter until amended by resolution; and WHEREAS, the City Council is determining all salary and wage ranges in accordance with Minnesota Law and City Personnel Policies; and WHEREAS, the City Council is determining an official salary/wage schedule to be used for all the City's officers and employees. The pay schedule is based on pay ranges and steps and moves within the schedule are by formal action of the Council nr,ri/nr �t tha time of ar PnpntntT11ent to a posit ion. In the event t118.t the C^ti-:7i ? utilizes cant-;4-ttud aT+-ee!7!- me for �TTIr•1 nv" theirUa�' 4'1 l 1 �COTTt�l v z.Ti th ►� - pSyZ.1 i e i`arj �ev ra.nros of the City of A 1 bervi'_ l e . The a^era�-A �;'ork week year is as 2 nA!1 hours. FAP S77-RE ULF 4Y RANGE STEP STEP STEP STEP STEP STEP STEP STEP STEP STEP STEP STEP STEP 3E FLOOR A 8 C 0 E F G ----- -------------------- M I J ----------- K -__----------- L M - ---------------------------------------------- 7 423 14.50 IS.00 15.50 --- 16.00 -- ------ 16.50 ------- 17.00 17.50 18.00 18.50 19.00 19.50 20.00 20.5( 6 353 13.00 13.50 14.00 14.50 15.00 15.50 16.00 16.50 17.00 17.50 18.00 18.50 19.04 S 283 11.50 12.00 12.50 13.00 13.50 14.00 14.50 15.00 15.50 16.00 16.50 17.00 17.51 4 213 10.00 10.50 11.00 11.50 12.00 12.50 13.00 13.50 14.00 14.50 IS.00 15.50 16.01 3 143 8.50 9.00 9.50 10.00 10.50 11.00 11.50 12.00 12.50 13.00 13.50 14.00 14.5, 2 73 7.00 7.50 8.00 8.50 9.00 9.50 10.00 10.50 11.00 11.50 12.00 I2.50 13.0 1 0 5.50 6.00 6.50 7.00 7.50 8.00 8.50 9.00 9.50 10.00 10.50 11.00 11.5 NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County, Minnesota, does hereby authorize. -the aforementioned action. Michael Potter, Mayor ATTEST: Linda Hnught^T': , ^_ l erl: T7_� RESOLUTION #1995-14 CITY OF ALBERTVILLE A RESOLUTION ESTABLISHING NORMAL WORK HOURS WHEREAS, the City Council is desirous of establishing normal work hours for its officers and employees; and WHEREAS, the City Council is ordering that the following hours shall apply; and, Normal Work Hours City Offices 8:00 AM to 4:30 PM Fire/Ambulance On -Call (as needed) Public Works 8:00 AM to 4:30 PM WHEREAS, the City Council is also determining that these are the normally scheduled hours, subject to emergencies, weekend "on - call", "inspection check" duties, after business functions such as meetings and to work overtime as may be required. Further, the City Council is determining in compliance with the Fair Labor Standards Act USC 29 that all employees shall have two (2) duty free paid fifteen (15) minute rest periods scheduled approximately half way in the morning and afternoon work schedules and that all employees shall have one (1) duty free unpaid thirty (30) minutes meal break scheduled at 12:00 PM with the closure of the city facilities in conformance with the meal break unless on a non- recurring basis the supervisor/department head grants and exception to this resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF —THE Ci'zz OF ALBERTVILLE, MINNESOTA, DOES HEREBY ADOPT THIS RESOLUTION; AND BE IT FURTHER RESOLVED THAT THE CITY COUNCIL DIRECTS THIS RESOLUTION BE INCLUDED AS PART OF THE CITY OF ALBERTVILLE'S PERSONNEL POLICIES AND MAY BE CHANGED FROM TIME TO TIME AS THE CITY'S NEEDS CHANGE BY RESOLUTION BY THE CITY COUNCIL. ADOPTED THIS DAY OF , 1995. Michael Potter, Mayor ATTEST: Linda Houghton, Clerk RESOLUTION #1995-16 CITY OF ALBERTVILLE A RESOLUTION ESTABLISHING AN ON -CALL POLICY WHEREAS, the City Council is desirous of establishing an ON - CALL Policy for the City in accordance with 29 Code of the Federal Regulations; and WHEREAS, the City Council is interested in determining the parameters of an ON -CALL Policy for City employees. NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville, Wright County, Minnesota, hereby orders the following policy: CAN -CALL (1) When an employee is not required to remain on the employer's premises but is required to remain in the area (as determined by PAGER range or equivalent) in order to timely respond to immediate problems when necessary, such employee shall be considered to be in an "ON -CALL" status. "ON -CALL" status shall be designated on a position -by -position basis by the City Council. Employees shall receive additional compensation only for that time spent responding to a call (i.e. "ON -DUTY"), and shall not receive additional compensation when merely "ON -CALL". (2) When an employee is in an "ON -CALL" status, they generally will be assigned rotating shifts (alternating weeks and weekends) and will be authorized to trade their "ON -CALL" status with another employee qualified to work the assigned shift(s). Employees may temporarily be required to work consecutive shifts if other qualified employees are unavailable to staff said shifts due to injury, termination, emergency, etc. The Supervisor must be informed as soon as practical if a shift trade has been arranged between the employees. ON DUTY (1) When an employee is "ON -CALL" status and is called out to "ON -DUTY" status, causing the employee to lose the ability to utilize their own time for their own benefit, they will be compensated in accordance with City policies on overtime and/or compensatory time off. BE IT FURTHER RESOLVED that the City Council directs that the Personnel Committee shall oversee this policy and will recommend actions to the Council when there is a need for clarification_ on a situational basis. ADOPTED THIS DAY OF , 1995. Michael Potter, Mayor ATTEST: Linda Houghton, Clerk CITY OF ALBERTVILLE RESOLUTION #1995-7 A RESOLUTION ESTABLISHING THE HIRING PROCESS WHEREAS, the City Council is desirous of adopting a procedural process for the hiring of personnel covering the City's employees exclusive of the employees of the fire department; and WHEREAS, the City Council is ordering the adoption of "The Hiring Process" as its procedure for hiring employees. The hiring process is included by reference of this resolution as part of the manual titles: "Personnel Policies" for the City of Albertville; and WHEREAS, the City Council directs that every employee to be considered for hiring and that is hired shall be employed in compliance with the City council's procedural process as the "Hiring Process", and in conformance with the City's Personnel Policy; and WHEREAS, the City Council is ordering that the fire department shall adopt a "Membership" policy that conforms with the City Council's established "Hiring Process" as adopted and included herein by reference; and WHEREAS, the City Council is rescinding any and all prior policies and other City generated memos and the like and replacinc them effective with the date of "Establishing the Hiring Process" procedural policy; and WHEREAS, the City Council is directing the effective date of the implementation of this policy to be May 1, 1995. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Albertville, Wright County, Minnesota, does hereby adopt this resolution and the aforementioned actions contained herein. PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 1st DAY OF MAY, 1995. Michael Potter, Mayor ATTEST: Linda Houghton, Clerk HIRING CHECKLIST JOB TITLE: PREPARED BY: Tide APPROVED BY: Tide INSTRUCTIONS: BEFORE EACH LINE WRITE "Y" FOR "YES" IF YOU ARE CERTAIN THE TASK HAS BEEN DONE, "N" FOR "NO" IF THE TASK HAS NOT BEEN DONE, OR "N/A" FOR EVERY "N" OR "NA", PLEASE GIVE A BRIEF EXPLANATION IN THE "COMMENT" SECTION AT THE END. TASK TASK NUMBER: DESCRIPTION: Prepare or Update Job Description CI. A. Job Tide. B. Department. C. Union or Non -Union. D. Exempt or Non-exempt. E. Who this position reports to supervisory or non -supervisory. F. Who reports to this position. G. Examples of work (number them so they can be referenced in the next section). H. Which tasks in previous section are essential duties and responsibilities. C. Page 1 C) TASK TASK NUMBER: DESCRIPTION: I. Skills and Abilities 1) Tools and equipment used. 2) Physical demands. 3) Work environment (insideloutside). 4) Problem solving. 5) Math skills. 6) Ability to communicate orally and in writing; reading. J. Qualifications: Minimum and Preferred: 1) Required/Preferred licenses or certifications. 2) Required/Preferred education. 3) Required/Preferred experience. II. Review and approval ofiob description city council III. Prepare training and Merience rating: A. Determine "minimums" cut-off point. IV. Does this job require some form of testing: written, oral, skills, twins etc.?: A. Pre -determine how many will go to next step either through score cut-off point or top number of candidates. V. Prepare job interview questions/materials. Page 2 TASK TASK NUMBER: DESCRIPTION: VI. Prepare Job Posting A. Job title. B. Department. C. Union or Non -Union. D. Exempt or Non-exempt. E. Supervisory or non -supervisory. F. Starting salary range (from council approved salary/wage schedule resolution). G. Highlight examples of work. 1) Skills and abilities. H. Qualifications 1) Minimum qualifications. 2) Licenses or certifications. 3) Education. 4) Experience. I. Preferred Qualifications. 1) Licenses or certifications. 2) Education. 3) Experience. J. Completed application required. K. Supplemental questions and required documentation. Page 3 TASK TASK NUNMER: DESCRIPTION: L. Resumes NOT accepted. M. Deadline: date and time applications must be received. N. Where (address and/or phone) "application packet" can be obtained. O. Where "application packet" must be returned. VII. Review and approval of job postin,�. VE J. Send ad to local papers, school, professional associations minority contacts, other public employers. Dept. of Jobs and Training - IX. Post iob opening on Employer's bulletin board(s). X. Post iob opening according to collective bargaining XI. Take postings down following the closing date. XH. Sign affidavits of iob applications and supplements after posting closes XIII. Receiving completes) "application packets". A. Prepare mailing list of all applicants. B. Remove EEOC information from applications. C. Remove identifiable medical data from disabled veteran's preference application. Page 4 C TASK TASK NUMBER: DESCRIPTION:' XIV. Veterans Preference requests - review by City Administrator or City Clerk A. DD-214. B. Disability verification (remember medical data is confidential). XV. Review applications per training & experience ratings. XVI. Send letters of eligibility to applicants scoring high enough to make next "- XVII. Schedule testing as necessary. XVIII. Schedule interviews of top candidates and certifv as "finalists" (in compliance with Data Privacy Act). XIX. Make job offer. A. If job is contingent upon the following: physical, psychological, or background check, then conditional job offer must be made to proceed ... is Council approval for this action required and it is. XX ehAe rc ac nooccnry A. Conduct reference checks as necessary. B. M.S. 346.... criminal history as necessary. 1) these need signed waivers. C. Driver's license check. 1) also subject to requirements of M.S. 346. XXI. Did you complete a post -offer pre -employment physical examination? A. what goes to doctor? B. what needs to be signed? C. may need to include drug testing. �1 / Page 5 TASK TASK NUMBER: DESCRIPTION: XXII. Did you complete a post -offer pre -employment psychological examination? A. what goes to doctor? B. what needs to be signed? XXIII. Send letter of appointment. XXIV. Send letters to interviewed candidates not hired. CONEMENTS: (USE THE NUMBER PRECEDING TEE TASKS YOU MARKED "N" OR "N/A" FOLLOWED BY AN EXPLANATION FOR YOUR RESPONSE. Example: "1.1.10a - not required"D HANCECCK FOR MINNESOTA CITIES ployers with 15 or more employees. Additionally, cities. regardless of number of employees, are required by the ADA to evaluate all public services to ensure access for the disabled. 26The Minnesota human rights act conforms to the federal law on disability discrimination. Other Anti -Discrimination Laws Federal laws also prohibit discrimina- tion -based union activity, exercising rights under the occupational safety and health or fair labor standards laws. or pregnancy. childbirth. or related medical conditions. 20 Recruitment and Select.Lon— Recruitment is a crucial stage in any 0Sliciting job applicants. This, personnel program. The scope and quality consists -of determining-potendial of recruitment determines the caliber of sources of labor supply and contacting city employees. these sources. Most professional The task of finding the best person for societies have personnel exchanges. the job demands an organized. planned. Information is available from people in and directed recruitment program. Re- the profession (an engineer can ,cruitment iiivbIves:l. following five steps. frequently provide information on • Determining needs. The council professional engineering societies) and s at two different times— �• —from-the League -of Minaesota-Eities.--�- when actual job openings occur. Flirninatin$ unq=li$ed applicants. at some other specified time each ye —_Once th_e_city has a list of applicants. An advance list of jobs the city must the council personnel committee or — fill during the coming year enables the city personnel staff should review the city to begin its recruiting program completed job application forms and early. and reduces the time lag eliminate those obviously unqualifled. between when the vacancy occurs and This reduces the number of people _- heaa,_successor begins work. who will take job examinations and • Training. The city may choose to train receive interviews. Care should be promote some existing employees taken to ensure that the job to fill anticipated job openings and application forms solicit only relevant new positions. There is no work. -related information. Questions r_rn1_1-rrrn�nt t -cat cityJ1/bs fbr cp� -n -],^ t v J♦YV V. s= application. However. open marital status. religion. national competitive hiring practices are origin. or disability are generally advisable to avoid possible illegal. discrimination claims and to ensure In recent years, state and federal agen- th - ty- orce. cies investigating discrimination claims Announcing openings. s :Job have begun their search with a review of a sho a a ttve ormat. city's application forms. Application forms describing the job in complete detail often seek unlawful or non -job -related and avoiding technical language and information. Similar problems may result requests for information that may lead if interviewers ask certain questions in a to discrimination clams. 30 Charters job interview. may. and civil service statutes do. The key to lawful employment inquiries contain specific requirements for is to ask only about those areas that win published notice. Police and fire civil provide information as to the person's service laws require 10 days published ability to do the job. notice and 10 days posted notice at Helpful guides and sample job applica- city hall and each station house. Lions are in the EEOC Uniform Guidelines Mailed notice must also be given to all on Employee Selection Procedures. who have requested notification. The The following areas are samples of general civil service law has similar prohibited inquiries or potential damaging requirements. 146 cw►Rri; R i o questions in both the application and Interview process. Age A question should not ask applicants to state their age or date of birth. Inquiries concerning an applicant's Primary and secondary dates of education could be seen as an attempt to determine the applicant's age. Citizenship or national origin Federal law prohibits employment discrimination based on national origin or citizenship status. A simple question such as Are you a U.S. citizen?- violates the law. After the city hires an individual. the Immigration control act of 1986 requires the newly hired employee to provide employers with proof of both identity and work eligibility. Physical attributes Most inquiries in this area are generally irrelevant to any decision concerning an applicant's eligibility or suitability for employment. Basic refusals to hire appli- cants because of non -job -related handi- caps or poor health constitutes illegal discrimination. It is not an unfair employ- ment practice for a city to require a person to undergo a physical exam including a medical history to determine ability to rc V—.,a die job. ire employer must collect and maintain the information in a separate medical file. It is private data. The city must meet certain conditions in requiring a medical exam% which are: 0 The city has offered the applicant the job on the condition he or she meets the physical or mental requirements of the job: 0 The exam tests only for essential job - related abilities. and • The city requires the exam for all People conditionally offered the same Position regardless of disability. 31 In the interview setting. the most a city should do is explain the necessary job - related requirements and ask whether the applicant can successfully meet all expec- tations of the position. Personal information inquiries The application and interview should not include questions about religion. ancestry...marital or family status. number and ages of dependents. and native language. Conviction and arrest records Unless there is a legitimate necessity for information or there is a requirement by law to make a criminal history record check cities should not ask about arrests or convictions of an applicant. The reason for prohibiting inquiries on arrest records Is that it may have a larger impact on certain minority groups. Remember that an arrest not resulting in a conviction is not proof that a person has violated the law. If the application form specifically inquires about convic- tions. the form should clearly state that the criminal record does not constitute an automatic bar to employment and will be considered only as it relates to the func- tions or responsibility of the position. Military related inquiries The city may include questions about Job -relevant military experience or train- ing. But the job application should avoid pre -employment inquiries about reserve or guard status or future anticipated military duties. Miscellaneous inquiries The following inqu+Tics =;z city to potential liability in the event of a discrimination complaint: pregnancy or childbearing plans: photographs attached to applications: whether the applicant is willing to work on particular religious holidays: organizational memberships: and inquiries about civic activities or Participation in social organizations. To ask these types of questions only increases and opens the exposure of the city for later charges of discrimination, even if the decision not to hire was depen- dent on other criteria. Once the city has completed these steps. the appointment process may begin. Records of these steps must dem- onstrate that the city has followed all the laws against discrimination. Veterans' Preference in Hiring The Minnesota Supreme Court recently ruled that all cities hiring for a position must award extra points to veterans. HANCSCCK FCA MINNESCTA CMES whether or not the city uses a civil service system. n This decision means cities must use some type of grading system compat- ible with the state veterans' preference law. That law requires a five -point prefer- ence (10 points if the veteran is disabled) on a 100-point scale. Additionally. the surviving spouses of deceased veterans are entitled to receive the sarne points that their spouses would have received If they were alive to apply. While the Court did not provide guid- ance on how to establish such a system, it was clear in requiring cities which do not have tests or civil service systems to develop some sort of objective. job -related measure. 33 In addition to written examinations. there are several other fairly easy systems which cities may adopt. but all systems require a sound review of the job require- ments and the characteristics the em- ployee must have to do that job. A training and e_-cperience rating system awards points for jab -related training and experience. An application form, resume. or questionnaire can provide this Informa- tion. An interview system using a set of common questions which the interviewer or panel then grades is another alterna ttve. There are advantages and disadvan- tages to any system. or combination of systems. which a city selects. Information on how to construct a training and evaluation system is avail- able in the Februarf 19Q1 issue of 3,f1r,rt— sota Cities and in the League information memorandum LegaL Considerations in Hiring and Firing City Employees. LMC 415A.4. both available from the League. See page 151 for more on veterans preference. Appointment In standard plan and Plan A cities. the enure council makes the final selection of employees. The council can act on the recommendations of committees or ad- ministrative officers. In Plan B cities. the manager makes the selection. Under a statutory civil service system the commis- sion makes the final choice. When the interviews and exams are complete. in standard plan and Plan A cities. the council should make the actual appointment through a resolution stating 01 the name. position. duties. salary dura- tion or term of appointment (which should be indefinite in most cases). bond require- ments. and any other necessary matter. Except in Plan B and some charter cities. the council may not delegate the power to make a final decision regarding hiring or firing of an employee either to a council committee or to an administrative officer. 1• No formal appointment procedure is necessary in Plan B cities once the man- ager makes a selection. since final author- ity rests with the manager. If official bonds and oaths are necessary. the appointee must file them before assuming duties. Most cities make all appointments for an indefinite duration, subject to termina- tion at council discretion. (A civil service system may restrict grounds for termina- tion.) In other words. once a city appoints Individuals. they continue to serve until they resign or the council removes them. This facilitates both the retention of competent employees and the removal of undesirable job holders. An initial training and evaluation period also may help establish the fitness of an individual prior to the employee becoming protected by procedural safeguards. While there is no general requirement to give public notice of position openings. such notice seems prudent to avoid discrimina- tion claims. The city should examine job hies and spec{fIcar+ons and remove language indicating discriminatory prefer- ences. Probationary periods do not apply when appointing veterans, and a hearing must be available if the city discharges the employee. Drug Testing A city may request or require a job applicant to undergo drug and alcohol testing if the city has made a conditional job oiler. and requires the same test of all such job applicants who have received a conditional offer of employment. 83 If the city withdraws the job oEer. it must inform the applicant of the reason for its action. The testing is lawful only if the city has a written drug and alcohol testing policy containing minimum information stated In the law. The test must be conducted by tag (F Re: Audi tincr Services Dear The City of Albertville is soliciting certified public accountantin Proposals from Minnesota to 9 firms licensed in qualified ending audit its financial statements for thetfiscalate of g December 31, 1995 1996 and consideration is a 1997. Enclosed years "Request for Proposal" (RFP).for your To be considered for this qualifications and satisfy engagement, your firm must meet the Eight (g) r_opies of the Completehe d set forth in the RFP. to: Proposals should be addressed Linda M. Houghton City Clerk -Treasurer City of Albertville 5975 Main Avenue NE P.O. Box 9 Albertville MN 55301 (612) 497-3384 Proposals must be received by: Monday, May 15, 1995 by 4:30 pM. All questions and correspondence Houghton in writing at the above add should ^be 3384. Cn„t.„} directed to Linda officials is ""11 other Albertville sjjy calling 612/497_ discouraged. Personnel or elected Once a proposal has been received, that there are no unanswered the City accepts it as evidence u modify the proposal on the basisOftions and the proposer cannot misunderstanding. For your information, the RFP has been sent to the firms list the attached page. Any additional re rms for a copy of the RF g listed on P may be honored, and, requests within by ethe lspecified time lines. Proposal solicitation is on an invitation basis Thank you for your consideration. Sincerely. Linda Houghton City Clerk -Treasurer 1 CITY OF ALBERTVILLE Requests for Proposals Auditing Services for the Fiscal Years Ending December 31, 1995, 1996 & 1997 Supplemental Information General Information: The City of Albertville, Minnesota (the City) is a fourth class statutory city under the laws of the State of Minnesota. The City, founded in 1902 and was platted for a new village originally named St. Michael Station, later _renamed Albertville. Its 1990 official Census population was 1,251. Due to very fast growth, the unofficial Census population through the end of 1994 is estimated to be 2,148. Albertville is located approximately 35 miles from Minneapolis and 37 miles from St. Cloud. The community is referred to as the "Friendly City". City operations are governed by a Statutory Plan A "mayor -council" form of government. A professional City Administrator is employed to direct the day-to-day operations. The City Council is comprised of five equal members with the council members elected for four year terms (two elected every even numbered years) and the mayor is elected every even number year for a two year term. We have the City's operations divided into six major departments: administration, public safety, city engineer, city assessor, development/planning and public works/utilities. During the calendar year, the City employs approximately 29 full, part 41111 GC., JC C1J V11Q1 C1111A VV1 U71VC6L eMlrt 1VS CCJ. 1-L1G L111 Gill t.G GLGG vl th,e City employs a ccity administrator, a clerk -treasurer, and a part time typist/file clerk. Document processing is maintained at the following approximate levels: Receipts 2,400 (approx.) annually Payable Checks 1,113 annually Utility Bills 2,400 annually (600 quarterly) All financial information and transactions are processed through micro -computers using FundBalance software. 1991 is ,the first fiscal year to be run virtually completely on this system. Accounting systems are maintained on a cash basis throughout the year along with the related budgets. At fiscal year end, adjusting entries are made to convert accounting records for reporting purposes to modified accrual/accrual system. Up to the present time basic financial statements have been prepared under the audit firm's direction. At this time, we 2 anticipate that this will continue due to the lack of city staff time and expertise. It would be our goal to have the City take over the major portions of preparing and producing a Comprehensive Annual Financial Report (CAFR). This CAFR will conform to the regulations promulgated by the Government Finance Officers Association (GFOA). It is the goal of the City to ultimately be able to submit to GFOA for the Certificate of Achievement but this will be based on available staff time and development in the financial areas. The City of Albertville operates Fund types General Funds Special Revenue Funds Debt Service Funds Capital Projects Funds Enterprise Funds Trust and Agency Funds with the following funds: Of Adopted Budgets 1 Yes 3 No 17 No 15 No 1 No 1 No CAFR will include all of these funds. It will also include activity for any special items that may be required from time to time depending on what special activities the City may be involved with and in. Performance Specifications The auditing firm (Firm) will perform a financial and compliance audit of all funds and account groups of the City. The audit will conform to generally accepted auditing standards and AICPA, GASB, and GFOA guidelines. The audit will satisfy the requirements of the Office of the State Auditor and be performed within the crr..7 , abl c .. `.,..,a^ ^t^ �t :t;,;t w :w t::� n n.^.-nd l .cw .. ., u..w�rdo cf t::c ."".� Ci.ty Code. Should a federal funds audit be required under the single audit act the level of federal funding received in any one year, that audit may be.included in the not--to--exceed cost or be an add on cost. The proposal should specify which method will be use to handle audit requirements for federal -funds. Audit firms will express a written opinion on the combined financial statements normally comprising the General Purpose Financial Statements. An alternate cost should be included in each proposal if so required for expressing an opinion on the combining individual funds and account group financial statements. The City anticipates due to its size, this should be part of the standard audit. As the City, we expect an unqualified opinion on the financial statements. Should the Firm conclude at any point in the audit process this is not possible, this conclusion will be conveyed promptly in writing to the Mayor, City Administrator and City Clerk -Treasurer. All matters whip-h preclude the issuance of an unqualified opinion will be clearly stated. Additionally, the 3 City is aware that it's -fixed assets do not conform to proper audit standards. Auditing Services List of Auditors 1. Gruys, Borden, Carlson & Associates Certified Public Accountants 1111 N. Hwy. 25 Buffalo, MN 55313 2. William Gans Larson, Allen, Weishain & Co. 500 Zapp Bank Plaza 1015 St. Germaine St. Cloud, MN 56301 3. Mark Babcock Babcock, Langbien & Co. 500 Columbia Heights Center 3989 Central Ave. NE, Box 50 Minneapolis, MN 55421 4. Kern, DeWenter, Viere, Ltd. 220 Park Ave. South P.O. Box 1304 St. Cloud, MN 56302 5. David Mol Tautges, Redpath & Co. 1310 East N�ghway 96 White Bear Lake, MN 55110 6. Abdo, Abdo & Eick 1060 Northland Plaza 3800 West 80th Street Minneapolis, MN 55431 5 CITY OF ALBERTVILLE REQUEST FOR PROPOSALS TABLE OF CONTENTS I. INTRODUCTION A. General Information B. Term of Engagement C. Subcontracting II. NATURE FOR SERVICES REQUIRED A. General B. Scope of Work to be Performed C. Auditing Standards to he Followed D. Reports to be Issued. E. Special Considerations F. Working Paper Retention and Access to Working Papers III. DESCRIPTION OF THE GOVERNMENT A. Comprehensive Annual Financial Report B. Federal Financial Assistance C. Internal Audit Function D. Auditing Costs IV. TIME REQUIREMENTS A. Proposal Calendar #` B. Schedule for the December 31, C. Schedule for Subsequent Years D. Audit Plan E. Entrance and Exit Conferences V.. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION A. Finance Department and Clerical Assistance B. Electronic Data Processing C. Work Area, Telephone, Photocopying and FAX Machines D. Report Preparation VI. PROPOSAL REQUIREMENTS A. General Requirements 1. Inquiries 2. Submission of Proposals B. Technical Proposal 1. General Requirements 2. Independence 3. License to Practice in Minnesota 4. Firm Qualifications and Experience 5. Partner, Supervisory and Staff Qualifications and Experience 6. Prior Engagements 7. Similar Engagements with Other Government Entities 2 S. Specific Audit Approach 9. Identification of Anticipated Potential Audit P r o.b l ems 10. Report Format C. Dollar Cost Bid 1. Total All -Inclusive Maximum Price 2. Rates by Partner; Specialist, Supervisory and Staff Level Times Hours Anticipated for Each 3. Out-of-pocket Expenses in the Total All-inclusive Maximum Price 4. Rates for Additional Professional Services 5. Manner of Payment VII. EVALUATION PROCEDURES A. Review Committee B. Review of Proposals C. Evaluation Criteria 1. Mandatory Elements 2. Technical Qualifications 3. Price D. Oral Presentations E. Final Selection F. Right to Reject Proposals APPENDICES A. Proposer Guarantees B. Proposer Warranties C. Schedule of Professional Financial Statements D. Checklist and Rating Sca b Fees and Expenses for the CITY OF ALBERTVILLE REQUEST FOR PROPOSALS I. INTRODUCTION A. General Information The City of Albertville is requesting proposals from qualified firms of certified public accountants to audit its financial statements for the fiscal year ending December 31, 1995, 1996, and 1997. These audits are to be performed in accordance with generally accepted auditing standards, the standards set forth for financial audits in the U.S. General Accounting office's (GAO) "Government Auditing Standards" (1988), the provisions of the Federal Single Audit Act of 1984 and U.S. Office of Management and Budget (OMB) Circular A-128 "Audits of Stag and Local Governments", as well as all other Federal, State and local requirements in effect now or place in effect during the engagement. There is no expressed or implied obligation for the City of Albertville to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. The City of Albertville reserves the right to reject any or all proposals submitted. Proposal submitted will be evaluated by the City Council Finance Committee. Dui illy ttlie a alUattltill Pi ocas5, ttlLe Ovaluat`.Ora rasal va tlha right, where it may serve in the City's best interest to request additional information or clarifications from proposers, or to allow corrections of errors or omissions. At the discretion of the City, firms submitting proposals may be requested to make oral presentations as part of the evaluation process. The panel of evaluators may be expanded to include one or more elected officials. The City of Albertville Reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this RFP, unless clearly and specifically noted in the proposal submitted and confirmed in. the Contract between the City and the firm selected. It is anticipated the selection of a firm will be completed June 1995. Following the selection of a firm 8 by the City Council, an appropriate contract will be executed between both parties. B. Term of Engagement A three (3) year contract is contemplated subect to annual review with the rption to cancel in any of the years subsequent to the first. C. Subcontracting Firms submitting proposals are not permitted to subcontract any portion of the engagement. II. NATURE OF SERVICES REQUIRED A. General The City of Albertville is seeking firms of certified public accountants to audit its financial statements for the fiscal years ending December 31, 1995, 1999 and 1997. These audits are to be performed in accordance with the provisions contained in this request for proposals. B. Scope of Work to be Performed The City of Albertville desires the auditor to express an opinion on the fair presentation of its general purpose financial statements in conformity with generally accepted accounting principles. The nn di tnr i a nn+ v: n�ii ro to znrli t the nnmHi ni nrr �rn.l indi-vidiial fund a -nil account groi.p fi tancial statements and supporting schedules. However_, the auditor is to provide an "in -relation -to" -epert on the combining and individual Lund financial statements and supporting schedules based on the auditing procedures applied daring the audit of the general purpose financial statements. The auditor is not required to audit the statistical section of the report. The auditor is not required to audit the schedule of federal financial assistance. However, the auditor is to provide an "in -relation -to" report on that schedule based on the auditing procedures applied during the audit of the financial statements. C. Auditing Standards to be Followed To meet the requirements of this request for proposals, the audit shall be performed in accordance with generally accepted auditing standards as set forth by the American 9 Institute of Certified Public Accountants, the standards for financial audits set forth in the U.S. General Accounting Office's Government Auditing Standards (1988), the provisions of the Single Audit Act of 1984 and the provisions on U.S. Office of Management and Budget (OMB) Circular A-128, Audits of State and Local Governments, as well as all other Federal, State and local requirements in effect now or placed in effect during the engagement. D. Reports to be Issued Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue: 1. A report on the fair presentation of the financial statements in conformity with generally accepted accounting principles. 2. A report on the internal control structure based on the. auditor's understanding of the control structure and assessment of control '"i.sk. 3. P. report on compliance with applir.ahle laws and regulations. 4. An "in -relation -to" report on the schedule of federal financial assistance. 5. A report on the internal control structure used in administering federal assistance programs. 6. A report on compliance with laws and regulations related to major and non -major federal financial assistance programs. This report should include an opinion on compliance with specific requirements applicable to major federal financial assistance programs, a report on compliance with general requirements applicable to major federal financial assistance programs, and a report on compliance with laws and regulations applicable to non -major federal financial assistance program transactions tested. In the required report(s) on internal controls, the auditor shall communicate any reportable conditions found during the audit. A reportable condition shall. be defined as a significant in the. design or operation of the internal control structure, which coW d adversely affect the organization', ability to record, process, summarize, and report ii nanci al Hata consistent with the as.se tions of mana:y�-ment in the financial statements. In addition.. specific matters of concern as 10 identified by the governing body or management shall be considered reportable. Reportable conditions that are also material weaknesses shall be identified as such in the report: Non -reportable conditions discovered by the auditors shall be reported in a separate letter to management, which shall be re`erred to in the report(s) on internal c nntrols. T'ne rRrorts on cnr,-pli.a;nr.e shall include all instances of n.on-r_.rr p' ianct- Auditors shall be r?ct1.1'_;-ed to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the following parties: Mayor, Acting Mayor, City Clerk - Treasurer or Deputy City Clerk - Treasurer. By appropriate reporting to the City, auditors shall assure themselves that the City of Albertville's City Council is informed of each of the following: 1. The auditor's responsibility under generally accepted auditing standards 2. Significant accounting policies 3. Management judgments and accounting estimates w : L: .. ._ a_ ._]_ 1. —_] _—1..—�._ L — T• 1J1 y11111. 1-C1!!l. CtUt114 Q-.lJUJ 1. 111G111J 5. other information in documents containing audited financial statements 6. Disagreements with management 7. Management consultation with other accountants 8. Mayor issues discussed with management prior to retention 9. Difficulties encountered in performing the audit E. Special Considerations 1. The City of Albertville will send its comprehensive annual financial report to the Government Finance Officers Association of the United States and Canada for review in its Certificate of Achievement for Excellence in Financial Reporting program. It is 11 an`�.c.irlat�d `bat the audi.tor will be. required to provide spacI.a1 assistance to the City of Albertville to rePt the requirements of that program. 2. The City of Albertville currently anticipates it will prepare one or more official statements in connection with the sale of debt securities which will contain the general purpose financial statements and the auditor's report thereon. The auditor shall be required, if requested by the fiscal advisor and/or the underwriter, to issue a "consent and citation of expertise" as the auditor and any necessary "comfort letters." 3. The schedule of federal financial assistance and related auditor's report, as well as the reports on the internal control structure and compliance are not to be included in the comprehensive annual financial report but are to be issued separately. Q. No material weaknesses or findings from the City of Albertville's audits remain unresolved. 5. Difficulties are not anticipated in implementing and r'ompl,Yi ng with t-..— Sn .: cir. rPporting rPCL1i raplpnte as ma- dated by the GASB; however, the City of All-:ertville will require the auditor's assistance t continue to comply with these reporting requi rements . YVULkillq rdrr'-L M"l-elII.l UIf CMU ril: l:CJb l.V WVLA.LIIV roylvLS All working papers and reports must be retained, at the auditor's expense, for a minimum of three (3) years, unless the firm is notified in writing by the City of Albertville of the need to extend the retention period. The auditor will be required to make working papers available, upon request, to the following parties or their designees: City of Albertville Cognizant Agencies U.S. General Accounting Office (GAO) Parties designated by the federal or state governments or by the City of Albertville audit gliality relriew Process. 12 Auditors of entities of which the City of Albertville is a subrecipient of grant funds. In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance. III. DESCRIPTION OF THE GOVERNMENT A. Please refer to the City's Comprehensive Annual Financial Report for the `'ear Ended DP -ember 31, 1995, 1996 and 1097, c.omplQte descrintion (,L tht& government and its financial o.P-rations- B. Ir.t.r,-:,.za' A.1.id;_t Function The City ,nt ylbertvi 1 1 �- has not mai ntained an independent internal audit function at any time in its history. C. For the fiscal year audits 1992 through 1994, the all- inclusive City costs for auditing services have been as follows: 1992 1993 1994 IV. TIME REQUIREMENTS A. Proposal Calendar May la, 1995 (4;30 PH) June 5-16, 1995, 1995 June 19, 1995 (7:00 PM) $9,750 $4,500 $4,500 lJCdU1111C LVL OIAfJlllll.l.dl VL Proposals Finance Committee Reviews Oral Interviews (Proposed) July 3, 1.995 City Council Approval B. Schedule for the December 31, 1995 Fiscal Year Audit 1. T-he City wi_11 have its: auditor's trial balance available on February 28, 1996. 2. The completed comprehensive annual financial report is to be delivered to the City no later than April 1, 1996. 3. The schedule for interim work, field work and draft and final reports will be determined upon completion of the auditor selection process. 13 C. C�i-a,l.lir for S1.1bS«�,__. It is F-xpE=,ctet1. that yea°-s will adhere to approx-imately the Barr schedll_ a a.> .-,11` 1 fined above for the audit report. specific dates will he determined annually. D. Audit Plan The auditor shall provide the City of Albertville both a detailed audit plan and a list of all schedules to be prepared by the City with required dates. E. Entrance and Exit Conferences An entrance conference shall be scheduled with the appropriate City Finance Committee officials to commence year-end audit work. An exit conference to summarize the results of the field work and to review significant findings will also be scheduled. V. ASSISTAVICE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION A. The f4nanc.e staff anci raspons .hle management per••.on.nel will be available during to assist the firm by proJidng information.; docilimetation and. explanations. Tha p.-spar.-I -r of ^C:,..1 - -7at-i0n.S r•r=" b,,e th l i ty of the City 1.bertvil le upon the direct' :fin o f the a-idor , Pam. Electronic Data Processing The City of Albertville is a stand alone with maintenance support from FundBalance. It shall be. the responsibility of the auditor to become familiar with that operation and to gather the necessary system documentation and explanation. C. Work Area, Telephone, Photocopying, and FAX Machines The City of Albertville will provide the auditor with reasonable work space, desks and chairs. The auditor will also be provided with access to a telephone, photocopying facilities and a FAX machine. D. Report Preparation Report Preparation, editing and printing shall be the responsibility of the auditor (30 copies). 14 VI. PROPOSAL REQUIREMENTS A. General Requirements 1. Inquiries Inquiries concerning the request for proposals mu be made to: Linda M. Houghton City Clerk - Treasurer City of Albertville 5975 Main Aire. r-1=', F.O. Box 9 A.ibertville, MN 55301 r oritar't with a?l� �-)y.i@r --.`y of A' i?erty, 1 i scn-,-ir'i is discourage(]. The following material is, required to be received by 4:30 p.m. on Monday, May 15, 1995 for a proposing firm to be considered. A. Eight (8) copies to include the following: i. Title Page Title page showing the request for proposals' subject; the firm's name; the nemc !nAAv-eec and +-cal =r%hnnca niiml-%er of a contact person; and the date of the proposal. ii. Table of Contents iii. Transmittal Letter A signed latter of transmittal briefly tating the r.rt-)poser's understanding of the wc-_-k to 1;e donne, }he .r..cmm=*-iitent ;.o perfri-m the wo--k within the time period, 5tnt?me _ w.7 to bP tha hest vi.alifi.ed to perform the enigagement and a stat?,,ent that the pr•^yosal is a firm and irrevocable offer for the three (3) year period. 15 iv. Detailed proposal :i t,:y� .'='r: �J rnr. nsai 3h01, t�:� v.-)ps of proposer Gua•-antees an,l_ Fr�npos r Warranti?s,. attached to this reque-st flnr proposals (Appendix A and Appendix B) vi. Sample Agreement (contract) b. The proposer shall submit five (5) copies of a dollar cost bid. c. Proposers should send the completed proposal to the address contained in section "VI. Proposal Requirements, A. General Requirements, 1. Inquires." B. Technical Proposal 1. General Requirements The pii pose of the- ta,-:hnical pronnsal is to demnnstr;�yP the. q,ta1 ` 'ations, competenr.e an,? ty nt t'rta tI m Pr Klnc i ,^ 1.Fnfl ,.ta'sF =,.n _ 1 a 1r.;t iy(1'. Qf }�_: •� CI tzT �L A. ;71?' t t17, YC.:r-:'i 1--mentc of i.i' :ti YF+gii� t. for p-npn.j�:�; • w-ight than they r fc- rm or m-ironer prese-nta*i_nn The technical pr7�pl,Sa1 should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. It should also specify an audit approach that will meet the request for proposals requirements. The technical proposal should address all the points outlined in the request for proposals. The proposal should be prepared simply and economically, providing a straightforward, concise description of the proposer's capabilities to satisfy the requirements of the request for proposals. While additional data may be presented, the following subjects, items Nos. 2 through 10, must be included. They represent the criteria against which the proposal will be evaluated. �h 2. Independence The firm should provide an affirmative statement that it is independent of the City of Albertville as defined by generally accepted auditing standards. The firm should also list and describe the firm's professional relationships involving the City of Albertville or any of its agencies for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit. In addition, the firm shall give the City of Albertville writti�!r rotir.e of any professional relationships enter.,--... int:, during the neri or? of this agreement. Fi�t;Cr y.'^esot An affirmative sta.`nt should be inr.-1»d.Qd ir_d ca`4.nI �-,at t,,� :_rm and ;;!I assigned key professional staff are properly licensed to practice in Minnesota. 4. Firm Qualifications and Experience The proposal should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this G..y Qy VlIIV.L4 15 4V LI l! and 411V Ll MLl1!✓VL i.1laM nature of the professional staff to be employed in this engagement on a full-time basis and the number and nature of the staff to be so employed on a part- time basis. The firm is also required to submit a copy of the report on its most recent external quality control review, with a statement whether that quality control review included a review of specific government engagements. The firm shall also provide information on thA results of any fedPra) or state desk reviews o7- field reviews of its a1.31-{=`s :luring t1Ze part three ±j_E 1d "eV LP_.WS Of � `C a.l-C!j.t r1,tlt' ng the Daft f.hI"PA 3) years . In add=. ` on, tht� f i r-.-,i sha l l provi d information cn th,- c..irclu-nstances and status of any c1=_scip' inary a::tion t.al�en or pending against th? firm during the past three (3) years with state regulatory bodies or professional organizations. 17 5 6. 7. Partner_, Supervisory and Staff Qualifications and Experience The firm shou!d i.c?en.`ify the principal_ supervisory : r1ilmai�agamr--.t •taf=, including engag e?reef'--Irt.n?rs, rr,a°- agerc ; :-)th?r sup,? -I visors anel W10 1!a .:� a5:�-�-_'('� to the an!l .-ldi catF pe-r5on is licensed to p: ,ct_i r.e as a cart..; L sac: pi.bl i c accnuiztant in Minnesota. The firm also should provide information on the government auditing experience of each person, including information on relevant continuing professional education for the past three 13) years and membership in professional organizations relevant to the performance of this audit. The firm should provide as much information as possible regarding the number, qualifications, experience and training, including relevant continuing professional education, of the specific staff to be assigned to this engagement. The firm also should indicate how the quality of staff over the term of the agreement will be assured. Audit personnel may be changed at the discretion of the proposer provided that replacements have substantially the same or better qualifications or experience. Prior Engagements with the City of Albertville rrip firm shr)ltid lisr Separately a_" 1 engagements within the la: t t:ivP years, ran_kt-d on tee basis of Iota'•_ =latf hours, tor the City 0t Al hf:p -tVi l l e by t J` of engagem-nt e.. , aud.i t, management advisory s(-rvice=-, other) . For each Pngagem,m!nt, the firm should the sr.ope. of work, date, Prgagement partners, total ho.,tr.s, the location of the firm'--, office from which the engagement was performed, and the name and telephone number of the principal client contact. Similar Engagements with Other Government Entities For the firm's office that will be assigned responsibility for the 'audit, list the most significant engagements (maximum of 5) performed in the last five years that are similar to the engagement described in the request for proposals. These engagements should be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, total hours, and the name 1S and telephone nilmher of the principal_ client contact S. Specific Audit Approach The proposal should set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in Section II of this request for proposals. In developing the work plan, reference should be made to such sources of information as the City of Albertville's budget and related materials, organizational charts, manuals and programs, and financial and other management information systems. Proposers will be required to provide the following information on their audit approach: a. Proposed segmentation c* the engagement b17?1. (?f -! aLt -.-:y n,-yrr)--, , - )1ni1?:� tq ')a n,-opnS'-gment. Sr?d ' of the Hmp'.e i-zes and the extent to which _sti ,a'. samp? iP.g is to he used in the engagement. d. Extent of 1-1Ge of EDP software in the engagement. C. 11/yr_. d11U CXLC114 UL 6L1ia1y4ic:d1, .PLUL:CUULCJ U uC used in the engagement. f. Approach to be taken to gain and document an understanding of the City of Albertville's control structure. g. Approach to be taken in determining laws and regulations that will be subject to audit test work. h. Approach to be taken in drawing audit samples for purposes of tests of compliance. 9. Identification of Anticipated Potential 7'.1.1dit ProbiPms '^he nroe�:a� shol�lrl ida',t;fv anal desc'T-i-he any int4r�.'�.3t:i) nnl ,c S aMach t cr r ac,o vind rat Spec^ t a l c; y._s t.Z� t� TfT 1 I he. 1- ..f?1est'-d t01:M :iC I t-7 (7)t Albertville. 10. Report Format The proposal should include sample formats for re_qu?. r ed reports. C. Dnl 1.?.r "'c;, Rid � i f;t.�l h11-1 L�Cltjs" �Tr. �=n �I_iil7i;tt Fi•_.:'e= dollar 4os`. -, �. , -r1-,,ntai n al 1 pri 7 71g Intormat, Oon ref 3y.IIlr ''.^ pa;'y;-)rming the aildl.t engagement as ciesrrihpd in ts request_ for proposals. The tnr.a1 a:1-inclusive maximum price to ,,)P hi ,7i is to conta.i n. all direct and indirect costs including all out-of-pock?t expens-es. The City of Albertville's will not be responsible for expenses incurred in preparing and submitting the technical proposal or the dollar cost bid. Such costs should not be included in the proposal. The first page of the dollar cost bid should include the following information: a. Name of Firm b. Certification that the person signing the proposal is entitled to represent the firm, empowered to submit the bid and authorized to rnn,' i th tha r.i tv of Al hartvi 1 1 0 C. A Total Ail. -inclusive MaximI.im Price for each (I; year engage-ment. 2. R:,.t.p., by par+,per CpJciaiist; fFj_lrP1717iSi,rnd Ct_Aff I"or ach Tile :rcnnd page of thr -?�' lar cost bid should. inr.l,id.P a sr.hed�.i' e of professional fees and expenses, presented in the format provided in the attachment (Appendix C), that supports the total all-inclusive maximum price. 3. Out-of-pocket Expenses Included in the Total All- inclusive Maximum Price All out-of-pocket expenses for firm personnel are to be included in the total all-inclusive maximum price submitted by the firm. Q01 P, 'j'r T% i �jlnt, i %Fr-n1T1 rc..�S�di in " } 7E r. t j Q Albs':tvtll_e- to rPgi.lest the aiidtto- to render any additional services to; either supplement the services requested in this requested in this request for proposals or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City of Albertville and the firm. Any such additional work agreed to between the City of Albertville and the firm shall be performed at the same rates set forth in the schedule of fees and expenses included in the sealed dollar cost bid. 5. Manner of Payment progrPss payments will be made on the basis of hours of work comrl t-ted during the co-ii -se of t-r? rr?}:I t7r�lilrnt- and ,;1t.-or-p,,ckp_t. �xpensas ;.r)(-irr �J in a. 7!n7:Ant a- , t r f; , :,, ?.�' ' a ^_.st '- I r T._!t? n_g" c.j)aa ,.-?r' od of -!nt. l?ion t-h nnJ! i j t 1 i.`lw -�z`..-1 A. Rt�!'TieW COMMi ttee Prcpr.ca s e+Ufl Mi tteA mi 1 1 ho 1 1�v mortthet- RCgI om Committee selected by the City of Albertville consisting of the following: City Council Finance Committee (Council Members (two), City Clerk - Treasurer and City Administrator) B. Review of Proposals The Review Committee will use a point formula during the review process to score proposals. Each member of the Committee will first snore each proposal by each of the criteria described in Section VII-C below. The full Committee will then convene to review and discuss these evaluations and to combine the individual scores to arrive at a. composite technical score for each firm. At this point, firms with an iinacreptably low score wall he. a l iminated froi-n further ronGide-ra.t, or . "�1 After the composite technical score for each firm has been established, the dollar cost bid will be considered and additional points will be added to the technical score based on the price bid. The maximum score for price will be assigned to the firm offering the lowest total all-inclusive maximum price. Appropriate fractional scores will be assigned to other proposers. The C'_ty of reserves the right to retain all proposals submitted a.',,t-1 ;;se any idea in a prr•pos..1 )t W'lth?r tha`. he? a 7 ii.at'ed -'. ng three catq Ot r i ` r.; s. i`i .: - - 1- ,l '. P - � f� i _ +t . • 1 �. _. r ' � - - _ � t- %� ' % a `_ ll r' 1. _. propose -ia i7^� -1 ,C: �'•':nrr..-! for both technical at-1:;nS and pr? tie. R'i"ie? ttnWl11g repr��a'nt t�l� c"117~1� 1 se_.1Prtlon Iter,.a. Witiich W=il be c(-)nsi ,;<re(I Flu -ing tree '_uat1_on pr-s- Sec Appendix D for the rating scale. 1. Mandatory Elements a. The audit firm is independent and licensed to practice in Minnesota. b. The audit firm's professional personnel have received adequate continuing professional education within the preceding two years. c . The firm has no conflict of inLeres i. wi i:ii regard to any other work performed by the firm for the City of Albertville. rl. The firm submits a copy of its most recent ?-_ternal quality control ret71aw report. Ind t1 record c)t' cruali,ty avidit work. m �t� t2-i-7. ?c1he t1, ,'.AS 1.1,It7t 717 ' it thi.S ;r p,. '1.. 71 r:.7T a. Fxpertise an_,. Experience 1. The firm's past experience and performance on comparable government engagements. 2. The quality of the firm's professional personnel to be assigned to the engagement 22 .,} .y �_ •.1 7TT • _ 1. Li i _. ♦ tr'. Li�r'a ! ir7!l ^l I T1 i b . Aucii t Approach 1. Adequacy of proposed staffing plan for various segments of the engagement. 2. Adequacy of sampling techniques 3. Price COST WILL NOT BE THE PRIMARY FACTOR IN THE SELECTION OF ANY AUDIT FIRM. D. Cral Presentati.ons Thr Rev1tz�w Ccl.inc i.' Finance hf ;�-ipaiitled all elactr-d ottic7a.' for the ora. _ pry-'�'"nt. a.t_n.. - . r. Lt7 r_r' -.0 t�U.'a., i`-] - t•+ r- - `ie'=? '.art r%: l'.. __- --- :T'ih - ";.t -._ Y4Y(1_ i ♦ - -` i .7 fi _.+ - - i _ _-!-rt E - L'tr;a I S-.1 act i c-)17 The City Council shall s�-'_ect a firm. It is anticipated that a firm will be. selected at the City Council meeting. Following notification of the firm selected, it is expected a contract will be executed between both parties. F. Right to Reject Proposals Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of Albertville and the firm selected. Tha Cof A1har�_,_ , 1'e rru s the right wi.th�,1t CITY OF ALBERTVILLE APPENDIX A PROPOSER GUARANTEES I. The proposer certifies it can and will provide and make available; at a minimum, all services set forth in S�c.tion II, Nature c'' SF r vi CPS Requi rt-d . PROPOSER WAR.R.ANTIES A. Proposer warrants that it is willing and able to obtain an errors and omissions insurance policy providing a prudent amount of coverage for the willful or negligent acts, or omissions of any officers, employees or agents thereof (copy to be provided to City). B.- Proposer warrants that it will not subcontract its responsibilities under an agreement. C. Proposer warrants that all information provided by it in connection with this proposal is trlip -in(i accurate. i_ gnatz�.r_ F of �tti ^ia 24 ., r. 7 7 TT.,TT —wr T 1TTT nv Mur- , ;T•w. .�eT yr r1T ,T 7-A,:,j1jT.. Standard Qkmted Hourly Hourly Hoi.ir Rates Rates Total Partners ,$ $ Managers Supervisory staff Staff Other (specify) Subtotal Out -of poc-:.et expenses: Mra l s and i n a I.l dA t Note: The rate quoted s'zould not he presented as a general. percentage of the standard hourly rate of as a gross deduction from the total all-inclusive maximum price. CITY OF ALBERTV I L LE APPENDIX C SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR THE AUDIT OF THE DECEMBER 31, 1996, FINANCIAL STATEMENTS Standard Quoted Hourly Hourly Hours Rates Rates Total Pa rt. Hers S S Ma.,.n Meals and lodging Transportation Total all-inclusive maximum price for December 31, 1996 audit $ Note: The rate quoted should not be presented as a general percentage of the standard hourly rate ,of as a gross deduction from the total. ail-inr_.lus L re maximum price. ?5 CITY OF ALBFRTVILLE r� APP^"+L Tar C r,^•'P9-MF.rjTc �1 /� T T TT TT/'r TM nT !1 ^I rT, NAt /r Tw y Hourly RatPa Total Partners $ $ Managers Supervisors staff Staff - Other (specify) Subtota1 $ Out -of pocket expenses: Meals and lodging Tran. sr ortati on a. h 77 t Note: The rate gnotetl not. he. pre-ented as a general percentage n` the-t,4n0;;rCirate of as a gross dedur.ti.on from the tonal all-z.zcl '.isive Maximum pric-1 : 27 -TTY OF ALBFRTVT_�L7 APPENDIX D CHECKLIST AND RATING SCALE Factor Score Weight Weighted Score 1. Qualification of the Firm a. Relevant auditing experience of the firm. .20 b. Reputation of the firm (based on references). .10 -. Qua - ficati ons of per5,onnet to be assignPri ,=7perienca, t ca;_r_ing, -- i ^0 !: A1)i -on i',a} - .! Par aI;! convincing manner. to 3. Fees a. Estimated cost of audit : L 4L 11 _ L l"L _ a 1. V1lIrQ1 _ �U W1�J 11 G'L bids. .20 Totals =___= 1.00 0=iinacr.eptable 1=poor 2=fair 3=good 4=excellent dPP '0 BAN< NORTHW=ST I11) August 1, 1994 AMOUNT: U.S. $2,500.00 City of Albertville P.O. Box 131 Albertville, MN 55301 RE: Letter of Credit No. 254714 in favor of: Andrew H. & Pauline C. Savitski Regarding the commercial building addition located at 11110 - 61st Str. N.E., Albertivlle, MN 55301 D2/1 701 Central Avenue E. St. Michael, Minnesota 55376 (612) 497-2131 FAX (612) 497-4353 We hereby establish our Irrevocable Letter of Credit #254714 in your favor for the account of Andrew H. & Pauline C. Savitski up to an aggregate amount of Two Thousand Five Hundred and No/100 ($2,500.00) Dollars. We authorize you, and any collecting bank acting in your behalf, to draw drafts at site at Security Bank Northwest, 701 Central Avenue East, St. Michael, MN 55376. Drafts are to be accompanied by this Letter of Credit and Certified Statement signed by the drawer of the draft stating that Andrew H. and Pauline C. Savitski have not completed the blacktopping requirements of the City of Albertville. Funds will then be drawn upon this Letter of Credit No. 254714, dated originally on 'clay 20, 1993 and renewed August 1, 1994 at Security Bank Northwest, 701 Central Avenue East, St. Michael, MN 55376. The draft must be presented to Security Bank Northwest at 701 Central Avenue East, St. Michael, MN 55376 no later than August 1, 1995, after which time this Letter of Credit will be null and void. This credit is subject to the International Chamber of Commerce Publication No. 400. We hereby agree with the drawers that drafts under and in compliance with the terms of this credit will be duly honored on presentation to us if presented at this office together with this Letter of Credit on or before the above referenced expir- ation date. Sincerely, l L �L_ _2 Douglas E.-? Bleess Vice President OFFICES: Albertville: 5882 Main Street Northeast, Albertville, Minnesota 55301, (612) 497-3525 • Maple Grove: 13370 Grove Drive, Maple Grove, Minnesota 55369, (612) 420 3039 r- ANDREW H. SAVITSKI 11110 — 61ST STREET N.E. ALBERTVILLE, MN 55301 BORROWER'S NAME AND ADDRESS "I" includes each borrower above, jointly and severally SECURITY BANK NORTHWEST 701 CENTRAL AVENUE EAST ST. MICHAEL, MN 55376 LENDER'S NAME AND ADDRESS "You" means the lender, its successors and assigns. Loan Number 254714 Date AUGUST 1, 1994 Maturity Date AUGUST 1, 1995 Loan Amount s 2,500.00 Renewal Of 254714 i For value received, I promise to pay to you, or your order, at your address listed above the PRINCIPAL sum of TWO THOUSAND FIVE HUNDRED AND N01100* * * * * * * * * * * * * * * * * * * * * * * * * * * Dollars s 2, 500.00 Single Advance: I will receive all of this principal sum on AUGUST 1, 1994 No additional advances are contemplated under this note. ❑ Multiple Advance: The principal sum shown above is the maximum amount of principal I can borrow under this note. On I will receive the amount of $ Conditions: The conditions for future advances are and future principal advances are contemplated. ❑ Open End Credit: You and I agree that I may borrow up to the maximum amount of principal more than one time. This feature is subject to all other conditions and expires on ❑ Closed End Credit: You and I agree that I may borrow up to the maximum only one time (and subject to all other conditions). INTEREST: I agree to pay interest on the outstanding principal balance fromAUG• 1, 1994 at the rate of 11 .000 % per year until AUGUST 1, 1995 ❑ Variable Rate: This rate may then change as stated below. ❑ Index Rate: The future rate will be the following index rate: _ ❑ No Index: The future rate will not be subject to any internal or external index. It will be entirely in your control. ❑ Frequency and Timing: The rate on this note may change as often as A change in the interest rate will take effect ❑ Limitations: During the term of this loan, the applicable annual interest rate will not be more than Effect of Variable Rate: A change in the interest rate will have the following effect on the payments: ❑ The amount of each scheduled payment will change. ❑ The amount of the final payment will change. % or less than ACCRUAL METHOD: Interest will be calculated on a ACTUAL/365 basis. POST MATURITY RATE: I agree to pay interest on the unpaid balance of this note owing after maturity, and until paid in full, as stated below: L on the same tixetl or varlabie rate oasis in effect before maturity (as maicatea abovel. XX at a rate equal to 21.75% ❑ LATE CHARGE: If a payment is made more than days after it is due, I agree to pay a late charge of ❑ ADDITIONAL CHARGES: In addition to interest, I agree to pay the following charges which ❑ are ❑ are not included in the principal amount above: ❑ Authority: The interest rate and other charges for this loan are authorized by PAYMENTS: I agree to pay this note as follows: XR Interest: I agree to pay accrued interest SEMIANNUALLY BEGINNING FEBRUARY 1, 1995 XZ Principal: I agree to pay the principal AUGUST 1 1995 ❑ Installments: I agree to pay this note in payments. The first payment will be in the amount of $ and will be due unpaid balance of principal and interest will be due ADDITIONAL TERMS: I AGREE THAT THIS LOAN IS UNSECURED. A payment of $ will be due thereafter. The final payment of the entire U"NZ.11�LITED ELECTRIC, I.C. MR_E KRSCHT,' 10486 90 Th STIZRET *N MOI�-7CELLO MN :5S?62-8117 PAGE Date Sent: kpril i 2. 19,9 Number of Pages including this Page: ONE Fax Seni To: CITY OF :tea ll-'vMLE Attention of: KEG' OR GARS' Mess -age: RE: LtGHTS AT BALL FIELD MATERIAL FOR THE LIGHTS WOULD RUN ABOUT $ tvuu FOR A QUARTER OPERATED TIMER! PLEASE GIVE ME A CALL IN THE MORNING ON MY TRUCK PHONE!! THANKS, MIKE Fax Sent by: _K= Kr SCST Shop Pbout # (612) 49.7-431 Fax #i (612) 49^,- 31: Truck Pbout (612) 670-0 lS Pager ## (612) $27-1967