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1995-11-06 CC Agenda/PacketAT. 3ERTVILLE CITY COUNCIL AGENDA November 6, 1995 7:00 PM 7:00 1. CALL TO ORDER/ROLL CALL/ADOPT AGENDA (Council/Clerk/Council) 7 : 05 2. MINUTES (council) a. Regular City council Meeting - October 2, 1995 b. Special City Council Meeting - October 16, 1995 7 :10 3. AUDITING CLAIMS (Council) 7:15 4. CITIZEN FORUM - 10 Minute Limit a. Norm Gartner 7: 25 5. CONSENT AGENDA [ * ] (council) a. Financial Statement - October b. Follow -Up Sheet as of October 16, 1995 C. Schedule Special Council Meeting November 20, 1995, • at 7:00 PM d. RESOLUTION #1995-50 - RESOLUTION ESTABLISHING QUARTERLY FINANCIAL REPORTS e. Public Works Projects List - November & December f. Approve Law Enforcement Contract with Wright County for 1996 at a cost of $33.00 per hour for five hours a day and for 1997 at a cost of $34.50 per hour for five hours a day and authorize the mayor and clerk to execute contract 7:30 6. PUBLIC HEARING - North Frontage Road Sanitary Sewer Project 8:00 7. UNFINISHED BUSINESS a. WWTF - Operations Contracting (Public Works Cormnittee) b. City Administrator Evaluation (Personnel Caaruttee) C. Base, Zoning & Utility Map Update (City Planner) d. CSAH 19/37 Intersection Realignment 1) Task Force Appointment 2) Right-of-way letter to property owners 3) Right-of-way Appaiser Selection e. Salt shed f. ORDINANCE #1995-15 - AN ORDINANCE AMENDING THE CITY'S LIQUOR ORDINANCE #1993-16 g. Capital Improvement Plan - Debt Management Plan (Springsted) • 8 : 45 8. NEW BUSINESS a. City Attorney (Mike Couri) 1) Old Republic Title Company - Road Easement Request 2) Fire Truck Contract - Proposed Amendment 3) Marx Property Drainage b. City Engineer (Pete Carlson) 1) Transportation Study - I-94/CSAH 19 C. Public Works 1) Suction Pump - Disposition or Sale? 2) Circulating Pump - Disposition or Sale? d. CMIF Group - Senior Housing (CMIF Group) e. Boards, Commissions, & Committees Member Assignments (Mayor) - Otsego Creek Authority Alternate and Other Committees f. Workers Compensation Renewal - Options g. Curb/Approach Replacement Reimbursement Request h. Project Updates (Mayor) i. Recylcing Calendar (Councilmember Berning) j. Final acceptance of Parkside 2nd Addition & discussion of broken bitunimous repair costs k. Wright County Community Action - Request to use the old City Hall to administer WIC program • 10 : 3 0 9. COUNCIL REPORTS (Council) 10 : 40 10. ADJOURNMENT (Council) 0K ALBERTVILLE CITY COUNCIL November 6, 1995 Albertville City Hall 7:00 PM PRESENT: Mayor Mike Potter, Councilmembers Sharon Anderson, Duane Berning, John Vetsch and Curt Muyres, City Administrator Garrison Hale, City Clerk -Treasurer Linda Houghton, and City Engineer Pete Carlson Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following: Item 5g. Accept donation of $600 from the STMA Women of Today for use in the Westwind Park Item 5h. Accept donation of $14,014.19 from Albertville Lions for use in the Lions Shelter The amended agenda was approved by consensus of the Council. The minutes of the October 2, 1995, meeting were amended on Page 2, Paragraph 6 to state Vetsch made the motion to adopt Resolution #1995-47 and at Paragraph 7 to indicate Berning seconded the motion. The minutes were also amended on Page 6, Paragraph 7 to indicate Potter voted aye and Vetsch voted no. Berning made a motion to approve the minutes of the October 2, 1995, regular Council meeting as amended. Anderson seconded the motion. All voted aye. Berning made a motion to approve the minutes of the October 16, 1995, special meeting. Anderson seconded the motion. All voted aye. Berning made a motion to approve payment of check Vs 9711- 9715 and Check Vs 9717 - 9755 as presented. Check #9716 to Danko Emergency Equipment is voided and another check to Danko Emergency Services in the amount of $10,961.96 is approved. Anderson seconded the motion. All voted aye. Linda was directed to recode Check #9748 in the amount of $1,422.45 to Springsted to an EDA expense. Mayor Potter asked if anyone present wished to address the Council under Community Forum. Norm Gartner of Gartner Engineering stated his company was one of three firms which submitted a proposal for the wastewater treatment facility operation to the City. His proposal was $15,000 less per year than the other quotation, but he was the only one of the three proposers not be called for an interview to discuss the proposal. Beside the fact that his proposal was the low quote, Gartner voiced his displeasure that even though he was the design engineer on the most current upgrade to the facility and he wrote the operations manual for the facility, his proposal did not ALBERTVILLE CITY COUNCIL November 6, 1995 Page 2 of 9 warrant an interview. The Public Works Committee explained that his proposal was not considered because he did not have a qualified operator for the plant. Gartner asked the Council to reconsider his proposal because he does have a qualified Class C operator in line --Ken Lindsay, the City's current operator. Gartner also stated he has another operator who will be licensed as a Class C operator by the proposed start-up date of January 1, 1996. Dan and Connie Anderson explained that the grading on their lot in MLDCO 1st Addition has still not been completed. Administrator Hale explained that he has shown Dennis Fehn the site and discussed the completion of the grading. Currently the ground is too wet to complete the project. Costs for the grading will be from a draft on the developer's letter of credit. Keith Franklin of Franklin Outdoor Advertising addressed the Council on the on -going drainage problem on his property. The City and MNDOT both want the 8" the line through Green Haven Estates replaced with the original 18" pipe. Frankfort Township has not yet responded to the letter City Attorney Couri sent them regarding the drainage. City Engineer Pete Carlson suggested that he, Couri and the Council address the Frankfort Town Board face-to-face to discuss the drainage problem. Dale Kunde informed the Council that his neighbor constructed a fence on his property. The neighbor did not have a permit for the fence. He brought this concern to city staff who sent letters to the neighbor indicating that the fence was in violation of City ordinance, requesting that he apply for a fence permit or remove the fence. Neither has been done. Attorney Couri has been advised on the situation. The neighbor can be prosecuted for violating the ordinance, but expenses for legal services and staff time will be costly. Attorney Couri suggested the Council needs to look at what items are priority with limited resources and pursue those items. Councilmember Vetsch stated that if the City opts not to enforce its ordinances, the ordinances should be repealed. Vetsch made a motion to proceed to prosecute the ordinance violation, with the first step as a letter from the attorney to the property owner. Anderson seconded the motion. Vetsch, Berning and Anderson voted aye. Muyres voted no. The motion carried. Mayor Potter opened the public hearing to consider the North Frontage Road Sanitary Sewer Extension at 7:45 PM. City Engineer Carlson explained the proposed improvement is for an 8" sanitary sewer pipe to be installed at a normal depth of 12'-14' to the Skoglund sign property toward CSAH 37 approxiamtely 1800 feet. The pipe could be extended in the future if the City chooses. The project is proposed to be assessed equally to five benefitting property owners. ALBERTVILLE CITY COUNCIL November 6, 1995 Page 3 of 9 Mayor Potter asked for comment from the public. Dick Matlazek, representing Skoglund Signs, stated his firm owns approximately 3.5 acres that is basically wetlands. He objects to being assessed on what he stated was basically unbuildable parcel. There was no other public comment. Muyres made a motion to close the public portion of the hearing at 8:00 PM. Anderson seconded the motion. All voted aye. The Council discussed the next step for the project. Attorney Couri advised that the Council next get a good estimate of the costs, perhaps through bidding the project, and then have an appraisal of the properties done to determine whether the project is 100% assessable. Berning made a motion to contact all affected property owners to determine if each is agreeable to the proposed $15,000+ assessment to his property. If the property owners object to the assessment amount, the City will order an appraisal of the properties. Anderson seconded the motion. All voted aye. Muyres made a motion to approve the Financial Statement for October as presented. Berning seconded the motion. All voted aye. Muyres made a motion to approve the Follow -Up Sheet from the October 2, 1995, meeting as presented. Berning seconded the motion. All voted aye. Muyres made a motion to adopt RESOLUTION #1995-50 titled RESOLUTION ESTABLISHING QUARTERLY FINANCIAL REPORTS. Berning seconded the motion. All voted aye. Muyres made a motion to accept the Public Works Projects List for November and December as presented. Berning seconded the motion. All voted aye. Muyres made a motion to schedule a special City Council meeting on Monday, November 20, 1995, at 7:00 PM. Berning seconded the motion. All voted aye. Muyres made a motion to approve the 1996 Law Enforcement Contract with Wright County at a cost of $33.00 per hour for five hours a day and for 1997 at a cost of $34.50 per hour for five hours a day and to authorize the mayor and the clerk to execute the contract. Berning seconded the motion. All voted aye. Muyres made a motion to accept the $600 donation from the STMA ALBERTVILLE CITY COUNCIL November 6, 1995 Page 4 of 9 Women of Today for use in Westwind Park. Berning seconded the motion. All voted aye. Muyres made a motion to accept a donation of $14,014.19 from the Albertville Lions for use at the Lions Shelter. Berning seconded the motion. All voted aye. Anderson made a motion to schedule a special meeting of the City Council for the purpose of evaluating the City Administrator for Thursday, November 30, 1995 at 7:00 PM. The meeting will be an open meeting per administrator's request. Berning seconded the motion. All voted aye. The Council reviewed the Public Works Committee recommendation to contract the operation of the wastewater treatment facility to PSG. Councilmember Vetsch stated the Public Works Committee opted not to interview Gartner Engineering is that he was concerned with Gartner's proposal using current city staff for the operations. Councilmember Muyres questioned whether there was merit in considering a $30,000 increase in costs of operation to contract wastewater operations versus using city staff to operate the plant as is currently being done. A representative of PSG stated that the City's increased cost of operating the wastewater treatment facility would actually be only around $15,000 per year, considering the City's costs of potential workers' comp claims and the expertise and maintenance data provided by PSG. Councilmember Berning asked if the Public Works Committee was recommending that the two maintenance workers currently on staff be kept full-time if the wastewater treatment operations is contracted. Potter indicated that the Committee feels there is enough work for two full-time employees even without the wastewater treatment facility. Councilmember Anderson asked City Engineer Carlson what his recommendation for contract maintenance firms is. Carlson stated that if the Council chooses to contract the operations, he would recommend PSG. Carlson further stated his opinion that by hiring a contractor for the wastewater treatment facility, the City still cannot operate with less than two full-time maintenance employees. Anderson made a motion to pursue a contract for the operations of the wastewater treatment facility with PSG as recommended by the Public Works Committee and to direct the Committee and Attorney Couri to draft a contract for Council review. Vetsch seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL November 6, 1995 Page 5 of 9 The Council discussed NAC's proposal to update the City's base, zoning and utility maps, either by hand or by computer. Engineer Carlson stated the City would benefit from CAD mapping, which makes updating future updating simpler. The City would own the maps on disk and could provide them to other staff when and if it chooses. Costs estimated at between $5,000-$6,000. Muyres made a motion to authorize NAC, Inc, to proceed with updating City base, zoning and utility maps on CAD and to direct that the updated map disk be sent to City Engineer Pete Carlson for his information. Vetsch seconded the motion. All voted aye. City Engineer Pete Carlson discussed the letter which will need to be sent to property owners with property needed for right- of-way if the CSAH 19/37 realignment is done. Wright County has a sample of a typical right-of-way letter for the City to utilize. Carlson suggested that the letter ask property owners if they are willing to donate the property needed for the right-of-way. Vetsch made a motion directing the city engineer, in conjunction with the city attorney, to prepare a letter to be sent to property owners whose property must be secured for right-of-way for CSAH 19/37 Intersection Realignment Project. Berning seconded the motion. All voted aye. Muyres made a motion to accept the bid from Structural Building for the construction of a 20' X 30' X 16' Salt Storage Facility at a cost of $8,950. Anderson seconded the motion. All voted aye. Anderson made a motion to adopt ORDINANCE #1995-15 titled AN ORDINANCE AMENDING THE CITY'S LIQUOR ORDINANCE #1993-16, an ordinance creating an on -sale wine license and to establish the annual fee for the on -sale wine license at $100. Berning seconded the motion. All voted aye. Muyres made a motion authorizing Bob Thistle of Springsted, Inc. to proceed with a Debt Management Plan in conjunction with a Capital Improvement Plan at cost of $1,500-$2,000. Berning seconded the motion. All voted aye. The Council will prioritize a list of capital improvements for the special meeting on November 20. City Attorney Couri explained the request from Old Title Republic to purchase interest in a 66 foot wide strip of land located immediately west of Lambert Avenue between 60th Street and County Highway 37, parallel to Lambert Avenue. Old Republic wrote a title insurance policy for the current owner of the property immediately to the west of the City -owned parcel. Old Republic erroneously identified the City property as owned in fee by the ALBERTVILLE CITY COUNCIL November 6, 1995 Page 6 of 9 landowner with the City holding an easement for road purposes. Couri explained there is no practical difference between a City owned and an easement road. Couri suggested the Council find out what will potentially be needed for an easement and set a price on what the City can or will sell. Since the CSAH 19/37 realignment may require some of the land for right-of-way, Anderson made a motion not to sell any of the City -owned property. Berning seconded the motion. All voted aye. Couri reviewed the proposed amendment to the contract between the City and Clarey's Fire Equipment for apparatus on the new pumper truck. Clarey's sub -contracted the apparatus work to Braatz, which is now out -of -business. The chassis of the truck is currently in Rochester, but no apparatus has been installed. The contract with Clarey's called for a completion date in July of 1995 and includes a $100 per day in liquidated damage penalty if delivery is not provided on the due date. Members of the Fire Truck Committee have met with Clarey's in Rochester and have arrived at a list of additional equipment installed on the truck in lieu of a total cash payment of damages. Muyres made a motion to amend the contract with Clarey's to include the additional equipment requested by the Fire Truck Committee and an $8,000 cash payment in liquidated damages. Delivery of the completed vehicle is required within 90 days or by January 31, 1996. Anderson seconded the motion. All voted aye. Couri reported that the two property owners --Jim Hennum and Clem/Bernard Marx --have refused to sign the agreement proposed by the City to split the costs of correcting the drainage on the Marx property. Hennum disagrees to the location and Marx objects to the agreement because of the clause that releases the City from further claims if the proposed solution does not work. City Administrator Hale explained that the Wright Soil & Water Conservation people have indicated that the proposed solution will make very little difference because of the elevation of the culvert under the railroad crossing. Muyres made a motion to table further discussion and action on the Marx drainage problem indefinitely. Anderson seconded the motion. All voted aye. The Council reviewed the request from Meyer-Rohlin, engineer for the Parkside 2nd Addition, to reimburse the developer for the cost of repairing damages to the base coat. Attorney Couri stated that Paragraph 10 of the developer's agreement requires the developer to repair any damages to the streets. ALBERTVILLE CITY COUNCIL November 6, 1995 Page 7 of 9 Potter made a motion to deny the claim of $6,100+ for repairs to parkside 2nd Addition streets. Anderson seconded the motion. All voted aye. The Council discussed the establishment of a Task Force to discuss the CSAH 19/37-I-94 ramp (Transportation Study). The task force will need to create a plan for what the City wants. If the City wants the I-94 ramp, the City will have to push for it. There will be no need for expenditures at this time for the Task Force. Berning made a motion to appoint Councilmember Muyres and Mayor Potter to the Task Force, with Councilmembers Anderson and Berning as alternates. Vetsch seconded the motion. Berning, Vetsch, Anderson and Muyres voted aye. Potter voted no. The motion carried. Muyres made a motion to attempt to sell the City -owned circulating pump and suction pump. Anderson seconded the motion. All voted aye. Dan Wilson, an associate of NAC, Inc., who has met with the City's CMIF group working toward a senior housing project, reviewed the progress the group has made. Wilson asked at what level the City would participate in financing or guiding the group. City Engineer Carlson said the first step should be to determine if there is really enough demand to justify the project. A market analysis should be done in the City to determine the demand. Cost of a market study could be from $5,000-$10,000. CMIF Group Member Janet Berning indicated that unless land can be secured for the project there is no reason to proceed. Councilmember Berning stated he would not object to the City participating in a project by using a TIF district. Berning made a motion directing the administrator to work with the CMIF group to determine how the CMIF $10,000 grant can be used in the project and to attempt to find developers interested in doing a senior housing project. Vetsch seconded the motion. All voted aye. Berning made a motion to appoint Councilmember Anderson as a alternate on the Otsego Creek Authority. Muyres seconded the motion. Berning, Muyres, Vetsch and Potter voted aye. Anderson voted no. Muyres made a motion to select the regular premium option for the City's Worker's Comp Insurance at a cost of $5,338. Berning seconded the motion. All voted aye. At 10: 40 PM Councilmember Vetsch removed himself from the City Council. The Council discussed the request for reimbursement of ALBERTVILLE CITY COUNCIL November 6, 1995 Page 8 of 9 costs associated with replacing 28' of defective curb in front of Vetsch's house. The Council discussed the defective curb at their meeting on October 3, 1994, and Vetsch agreed to share in the costs of replacing the curb. The curbing was replaced in July of 1995. Anderson made a motion to reimburse John Vetsch in the amount of $320 (one-half of the total cost). Berning seconded the motion. All voted aye. Councilmember Vetsch returned to the Council at 10:45 PM. Councilmember Anderson reported that the City of Otsego is in the process of setting up a meeting to discuss curfews, probably later this month. Mayor Potter removed himself from the Council at 10:50 PM. Potter reported that Les Cohen, the developer with the interest in the Roden property, has an alternate plan for developing the property that does not require a ramp on I-94 immediately. Cohen is requesting that the City agree in writing to working with the developer on wetland mitigation on the property. Cohen is requesting assistance in overcoming the obstacles presented by the wetlands on the property. Councilmember Muyres feels this is an opportunity to increase tax revenues to the City without creating a financial burden at this time. Muyres made a motion to send a letter to Les Cohen stating that the City agrees to work with him on the wetland issues and to enhance the development of the property and to recommend that he meet with the EDA to discuss specifics of what the City needs to do. Anderson seconded the motion. All voted aye. Mayor Potter returned to the City Council. Potter reported that the Municipal Board is meeting on Thursday, November 9 to make a determination on the detachmant/annexation question on the Kenco and D'Aigle properties. The Council directed staff to send out a 1996 recycling and composting calendar to all property owners. The Council considered the request from Wright County Community Action to use the old City Hall building to administer the WIC program on the Friday following the third Wednesday of each month, from 8:00 AM - 4:30 PM. Anderson made a motion approving the request from WCCA, contingent upon their agreement to be liable for damages and cleaning. Muyres seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL November 6, 1995 Page 9 of 9 Anderson made a motion to adjourn at 11:10 PM. Muyres seconded the motion. All voted aye. Michael Potter, Mayor Linda Houghton, Cler UPCOMING MEETINGS/IMPORTANT DATES November ? Personnel Committee Meeting RE: Benefits November 8 Regular Planning & Zoning Meeting 7:00 PM (Tactic Study Presentation jointly with City Council) November 10 Observance of Veterans' Day - City Offices Closed November 15 ?? Finance Committee Meeting - 1995 Budget 6:00 PM Amendment & Review November 20 Special City Council Meeting 7:00 PM (if necessary) November 23 Thanksgiving Day - City Offices Closed November 24 Floating Holiday - City Offices Closed December 4 Regular City Council Meeting 7:00 PM December 11 Truth in Taxation Hearing 7:00 PM December 13 Regular Planning & Zoning Meeting 7:00 PM December 18 Continuation of Truth in Taxation Hearing 7:00 PM (if necessary) December 25 Christmas Day - City Offices Closed ALBERTVILLE CITY COUNCIL October 2, 1995 Albertville City Hall 7:00 PM PRESENT: Mayor Mike Potter, Councilmembers Sharon Anderson, Duane Berning, John Vetsch and Curt Muyres (7:25 PM), City Administrator Garrison Hale, City Clerk -Treasurer Linda Houghton, and City Engineer Pete Carlson Mayor Potter called the regular meeting of the Albertville City Council to order. The agenda was amended by adding the following: Item 6e. Request for reduction of letter of credit for Omann Brothers Berning made a motion to approve the agenda as amended. Anderson seconded the motion. All voted aye. The minutes of the September 5, 1995, were amended on Page 1, Paragraph 3 to read that Anderson seconded the motion. Berning made a motion to approve the minutes of the September 5, 1995, regular Council meeting as amended. Anderson seconded the motion. All voted aye. The minutes of the September 11, 1995, special meeting were amended on Page 2, Paragraph 1 to read that Potter voted no. Berning made a motion to approve the minutes of the September 11, 1995, special meeting as amended. Anderson seconded the motion. All voted aye. Berning made a motion to approve the minutes of the September 18, 1995, special meeting as presented. Anderson seconded the motion. All voted aye. Anderson made a motion to approve payment of check #'s 9644- 9680 as presented. Vetsch seconded the motion. All voted aye. Mayor Potter asked if anyone present wished to address the Council under Community Forum. Dan and Connie Anderson asked the Council for clarification as to when they could expect the final grading to be completed on their lot in the MLDCO Addition. City Engineer Pete Carlson explained that he has notified the developer both verbally on inspection and in letter form dated September 28, 1995, that the southeast corner of the lot must be raised an additional six inches. Based on the Carlson's recommendation that the southeast corner of the lot be raised an additional six inches, Berning made a motion directing the city administrator to solicit bids and authorize a draft upon the letter of credit provided for the MLDCO Addition if the grading work is not completed by the developer on or before October 13, 1995. Anderson seconded the motion. All ALBERTVILLE CITY COUNCIL October 2, 1995 Page 2 of 6 voted aye. Carolyn Bauer asked the Council about progress on the update to the city's comp plan. Administrator Hale reported that the Tactic Study has been drafted by the planning consultants, based on the interviews conducted with staff, elected officials, and citizens. The final version will be distributed to the Council and the Planning Commission mid -month. Councilmember Muyres joined the meeting at 7:25 PM. Vetsch made a motion to approve the Financial Statement for September as presented. Berning seconded the motion. All voted aye. Vetsch made a motion to approve the Follow -Up Sheet from the September 5, 1995, meeting as presented. Berning seconded the motion. All voted aye. Vetsch made a motion to adopt RESOLUTION #1995-46 entitled RESOLUTION APPROVING CLASS B GAMBLING LICENSE FOR THE ALBERTVILLE JAYCEES TO SELL PULL TABS AT THE ALBERTVILLE BAR. Berning seconded the motion. All voted aye. Muyres made a motion to adopt RESOLUTION #1995-47 entitled RESOLUTION APPROVING CLASS B GAMBLING LICENSE FOR THE ALBERTVILLE JAYCEES TO SELL PULL TABS AT THE SIEG PROPERTY JANUARY 5, 6, & 7, 1996. Berning seconded the motion. All voted aye. Vetsch made a motion to accept the pledged securities from Security Bank Northwest as presented. Vetsch seconded the motion. All voted aye. Vetsch made a motion to schedule a special City Council meeting on Monday, October 16, 1995, at 7:00 PM for the purpose of discussing CSAH 19/37 Feasibility Study. Berning seconded the motion. All voted aye. Vetsch made a motion to approve payment of the League of Minnesota Cities annual dues in the amount of $1,187. Berning seconded the motion. All voted aye. Vetsch made a motion to approve a Non -Intoxicating Malt Liquor License for the Albertville Lions at City Park Park Shelter on October 7, 1995, from 6:00 PM to 11:00 PM. Berning seconded the motion. All voted aye. Vetsch made a motion to approve the 1996 Fire Service Protection Agreements with the City of Otsego in the amount of $13,435.37 and with Frankfort Township in the amount of $20,800.25. ALBERTVILLE CITY COUNCIL October 2, 1995 Page 3 of 6 Berning seconded the motion. All voted aye. Vetsch made a motion to approve the 1996 Recycling Contract with Wright Recycling in the amount of $11,178, based on 575 households at $1.62 per month. Berning seconded the motion. All voted aye. Vetsch made a motion to accept the tax forfeit land adjoining the parcel owned by the City along Barthel Industrial Drive. Berning seconded the motion. All voted aye. The Council reviewed the one realtor proposal submitted to list the water tower lot. Jim Krystosek, representing Century 21 Christian, detailed how the property would be listed and marketed. Krystosek proposal is for a total commission of eight (8) per cent. Potter made a motion to accept the proposal from Jim Krystosek, Century 21 Christian, as submitted for the sale of the water tower site. Anderson seconded the motion. All voted aye. The Council reviewed the Request for Proposal for the Wastewater Treatment Facility Operations Contract, with one addendum included. Anderson made a motion directing the Public Works Committee to conduct interviews with the proposers according to the schedule listed in the RFP. Muyres seconded the motion. All voted aye. Mayor Potter reported on the meeting held to discuss the Regal Creek/County Ditch 9 drainage issues. Beaver dams have blocked the flow along Regal Creek and will be removed. Wright Soil and Water Conservation recommends a drop in water in one foot increments to prevent flooding damages downstream. Potter also reported that the establishment of a Regal Creek Authority, similar to the Otsego Creek Authority, is in the discussion stages. Administrator Hale informed the Council that the street light design approved by the Council at the September 5, 1995, meeting for 62nd Street and County Road 37 has more street lights that are necessary. Although that proposal has no cost for installation, the City will pay for the electricity for the lights. The revised plan presented has only three street lights but carries an installation cost of $1,000. Anderson made a motion authorizing installation of three street lights along 62nd Street and County Road 37 at a City cost for installation of $1,000. Vetsch seconded the motion. All voted aye. City Engineer Pete Carlson reported that all work on the Omann Brothers site has been completed and he recommends that the letter of credit be released. Muyres made a motion to release the Omann Brothers letter of credit, as recommended by City Engineer Carslon. Anderson seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL October 2, 1995 Page 4 of 6 Based on the recommendation from City Attorney Mike Couri in his memo dated September 27, 1995, Berning made a motion to release a portion of the Westwind I Developer's Agreement concerning only Lot 2, Block 1, the lot containing the four apartment buildings as requested. Muyres seconded the motion. All voted aye. City Engineer Pete Carlson reported that he had underestimated the costs for installing a culvert across Barthel Industrial Drive to improve the drainage to the Locust Court/51st Street area. He has found that the project will require 60 feet of culvert at approximately $20 per foot, for a total of around $1200. Potter made a motion to authorize Carlson to have the culvert installed at a not -to -exceed cost of $1,500. Vetsch seconded the motion. All voted aye. Carlson reported he is in the process of completing the Feasibility Study for CSAH 19/37. The draft study will be presented to the Task Force Committee on October 10. The final study will be presented to the full Council on October 16, 1995. Carlson reviewed the Feasibility Study for the North Frontage Road area. The proposal is for the extension of an eight (8) inch sewer main installed at the normal 8'-10' depth. Estimated cost for this project is $78,350. Carlson further explained that the sewer as proposed in the study cannot be extended any further because of its size and depth. Mayor Potter removed himself from the City Council at 8:04 PM. Carlson explained that if each of the benefitted properties were assessed equally, each would be assessed approximately $15,000. Michael Potter told the Council that he owns property along County Road 37 in Frankfort Township and wanted the Council to be aware. His property has a primary septic site available but has no secondary site. Carlson believes the sewer extension as proposed is deep enough to serve Potter's property. Potter told the Council he is willing to pay a portion of the trunk extension costs as proposed and he will pursue annexation of his property into the City of Albertville when it is possible. He would also pay all costs for the extension of a service line from the main to his property. The Council concurred that it is premature to discuss the issue of serving areas outside the corporate limits at this time. Engineer Carlson suggested that as a cost -saving mechanism the Council could consider extending the sewer main only far enough to serve Hack's at this time. The line could be extended to serve ALBERTVILLE CITY COUNCIL October 2, 1995 Page 5 of 6 properties south of County Road 37 at a later date. Carlson estimated the savings of this method to be $15,000. Carlson reviewed the time line for this project with bids opened in February and completion of the project in the spring of 1996. At 8:30 PM Mayor Potter rejoined the Council. Berning made a motion to accept the Feasibility Study for the North Frontage Road Sanitary Sewer Study and to set a public hearing on November 6, 1995, at 7:30 PM to discuss the project. Vetsch seconded the motion. All voted aye. Carlson discussed the northeast drainage area (I- 94/Frankfort/Albertville) project. Lori VanDerheider of MNDOT indicated MNDOT prefers that the 18" the line in Frankfort Township be repaired, but MNDOT finds the Barthel Industrial Drive storm sewer proposal also acceptable. Carlson sought direction from the Council on how to proceed. The Council concurred that the least expensive option is to replace the 8" the line and agreed that the cost should be shared equally by the three entities. Potter made a motion directing the city attorney to send a letter to Frankfort Township requesting their cooperation in replacing the 8' the line with costs shared equally by Frankfort, Albertville and MNDOT. The letter will request a response within thirty (30) days. The letter will be copied to Lori VanDerheider of MNDOT. Muyres seconded the motion. All voted aye. Administrator Hale reported that the Westwind Park development has been put on hold, due to questions regarding wetland areas having been filled. More information should be available soon. The Council reviewed the reports dated September 13, 1995, and September 26, 1995, from Stephanie Christianson of the MPCA on the Reconnaissance Inspection conducted on the wastewater treatment facility on August 24th. City Engineer Carlson reviewed the steps in progress to make the corrections suggested in the report. Carlson and Administrator Hale both indicated that none of the items listed in the report are significant items and do not indicate the operator's failure to comply. These items are "bugs" in a new system. Potter made a motion to accept the two reports from Stephanie Christianson of the MPCA. Anderson seconded the motion. All voted aye. Carlson explained a salt shed, consisting of a 30' X 40' building, would cost between $6-$6.50 per foot, or approximately ALBERTVILLE CITY COUNCIL October 2, 1995 Page 6 of 6 $7,200. An asphalt floor in the building would be at extra cost. Administrator Hale stated that the money for the building would come from the Public Works Capital Outlay budgets. Muyres made a motion authorizing Carlson to secure quotes on construction of a 30' X 40' salt shed building. Potter seconded the motion. All voted aye. Berning made a motion authorizing the Personnel Committee to research employee insurance benefit packages. Muyres seconded the motion. All voted aye. Potter made a motion to enter into a lease agreement with Zimmer Brothers for the agricultual property north of the wastewater treatment facility at an annual fee of $950. Muyres seconded the motion. All voted aye. The Council directed the mayor to send a congratulatory note to Jay Novak on his appointment to commissioner of DTED. The Council directed the mayor to send a letter of thanks to Wright County for their quick response to the request to stripe county roads within the City. and for assistance in providing plans and specifications for a salt shed and public works maintenance building. Anderson made a motion directing Mayor Potter to contact the Postmaster regarding the location of the mailboxes on the sidewalk. Muyres seconded the motion. Anderson, Muyres, Berning and Vetsch voted aye. Potter voted no. The motion carried. Anderson made a motion to adjourn at 9:30 PM. Muyres seconded the motion. All voted aye. Michael Potter, Mayor Linda Houghton, Clerk AT TVIT.T.F CITY COUNCIL October 16, 1995 Albertville City Hall 7:00 PM PRESENT: Mayor Potter, Councilmembers Anderson (7:24 PM), Berning, Muyres and Vetsch, City Administrator Hale, City Engineer Carlson, and City Planner Stockman Mayor Potter convened the special meeting for the purposes of considering: a) Feasibility Study CSAH 19/37, b) Computer Base Mapping; and 3) Otsego/Albertville meetings. Berning made a motion, supported by Muyres, to adopt the agenda with an amendment to add item 2d. Investment Firm Recommendation. Motion carried unanimously. City Engineer Carlson opened the discussion of "Feasibility Study CSAH 19/37. Realignment of CSAH 19/37 for safety reasons due to present misalignment of intersection. CSAH 37 is classified as a minor arterial roadway extending from western Wright County, through Maple Lake and Albertville, and finally connecting with TH 101 in eastern Wright County. The roadway through Albertville is a rural, 2-lane, bituminous surface with a traffic count of 1,300 ADT between County Road 118 and CSAH 19, and 1,500 ADT between CSAH 19 and TH 101. The intersection of CSAH 37 and CSAH 19 is misaligned, with CSAH 37 being offset approximately 150 feet. With increasing amount of traffic on CSAH 37 and 19, the misaligned intersection is causing confusing traffic movements for motorists. Complicating the intersection is the proximity of the I-94 east -bound off -ramp and the Burlington Northern Railroad crossing. School buses traveling east on CSAH 37 cannot completely turn north -bound on CSAH 19 before having to stop for the railroad crossing. This leaves the back end of the bus hanging out in the south -bound lane of CSAH 19, creating a significant safety problem. CSAH 19 is also classified as a minor arterial roadway and extends from Rockford throughout Hanover, St. Michael, Albertville, Otsego and finally connecting with CSAH 39 in northern Wright County. The roadway through Albertville is a rural 2-lane bituminous surface with a traffic count of 5,000 ADT between TH 241 and CSAH 37, and 2,450 ADT between CSAH 37 and CSAH 39. The intersection of CSAH 19 and I-94 consists of a half diamond interchange, with the west -bound on -ramp and the east -bound off - ramp the only access points. Full movement to I-94 in Albertville is achieved at CSAH 37. The Wright County Transportation Study indicated that CSAH 19 would eventually be connected to the future TH 610 via CSAH 30 in Hennepin County. ALBERTVILLE CITY COUNCIL October 16, 1995 Page 2 of 6 The increasing amount of traffic using CSAH 37 and CSAH 19 has caused a significant safety problem at the intersection of CSAH 37 and 19. The County has found it desirable to move the intersection south to 61st Street. This new intersection would provide better spacing between the intersection, the I-94 off -ramp, and the railroad crossing. The increased spacing between the intersection and the railroad crossing will improve the turning movements for buses and trucks. The realigned CSAH 37 would swing south through undeveloped property to align with 61st Street. This alignment is similar to an alignment proposed by the owners of the undeveloped property. Existing 61st Street east of CSAH 19 would be upgraded to County standards. The relocated CSAH 37 would then connect to existing CSAH 37 just west of Lambert Avenue. This existing east intersection of CSAH 37 and CSAH 19 would become a cul-de-sac. CSAH 19 would maintain its current alignment. Additional right-of- way would be required to accommodate the additional lanes and center medians. The total estimated cost for the project is $1.1 million. These costs are based on 1995 construction prices, and does not include land acquisition costs. Based on Wright County policy, the City share of the project cost is approximately $200,000. No attempt has been made to determine land acquisition costs. With the exception of the John -George, Inc. property, there appears to be very little, if any, benefit to the abutting properties to which assessments can be assigned. In reviewing the John -George, Inc. concept sketch submitted to the City, it appears the road in the sketch has a similar alignment and length as realigned CSAH 37. Therefore, it seems reasonable that an equivalent length of City street could be assessed to the John - George property. Total length of street indicated on the John - George sketch is 800 feet. At a cost of $85.00 per foot, approximately $68,000 could be assessed plus land acquisition costs. The remaining $132,000 and land acquisition would be a City cost. Another option Carlson reviewed is CSAH 19/I-94 Interchange. As was identified in the small area study of the Wright County Transportation Plan of 1994, the most probable option for the west- bound off -ramp at CSAH 19 is to build an off -loop in the northwest quadrant, combined with relocation of the existing west -bound on - ramp further to the north. The east -bound on -ramp opposite the existing east -bound off -ramp. Because of the proximity of this on - ramp to the east -bound off -ramp at the CSAH 37 interchange, an auxiliary lane may have to be provided to reduce the impacts of merging and weaving on the I-94 main line. ALBERTVILLE CITY COUNCIL October 16, 1995 Page 3 of 6 To accommodate the east -bound on -ramp, the east CSAH 37 intersection at CSAH 19 will have to be moved south to 61st Street as has been previously identified. The cost to construct the west- bound off -ramp is estimated at $1.2 million. The east -bound on - ramp and auxiliary lane is estimated at $570,000. Total construction cost to complete the interchange is estimated at $3.2 million. This estimate is based on 1995 construction costs, does not include engineering fees, and has been estimated without a soils investigation. Councilmember Berning and Mayor Potter were interested in footage that is likely unavailable for assessment due to lack of benefit. Footage is about 900 feet times $85 per foot for a total of $76,500 of costs unavailable for assessment. Councilmember Muyres and Anderson were concerned about how to pay for $300,000 plus in city costs when the City's general fund balance is insufficient to cover the six month working capital reserves. Potter and Berning explained as Transportation Committee representatives to Wright County that a global view of the bigger picture for greater traffic flows would include increased freeway access. The increased freeway access, coupled with the intersection realignment, may make more logical sense. Muyres is concerned that realistically the City is not in a position to commit the City to any large projects. Mayor Potter is focusing on improved traffic flow benefit and an enhanced development commercial/industrial base. Muyres is concerned about funding from the City. Berning feels the affected businesses and those in the area would benefit. Muyres feels we need to prioritize our capital improvement program before we commit on the project. Further, concern exists over total costs. Pete Carlson felt he could estimate costs within 95% probability of the final dollar amount. City Administrator Hale reviewed the CSAH 19/37 Intersection Realignment in conjunction to the I-94 Freeway access and explained that County Commissioner Jude asked the City to take a global view. City Engineer Carlson then presented a map showing the global view of transportation traffic flows. Carlson discussed a need for a plan to deal with CSAH 19/37 and I-94 Freeway Interchange. Need a detail traffic analysis and ALBERTVILLE CITY COUNCIL October 16, 1995 Page 4 of 6 tie in need for a regional river crossing and a link to 610. Muyres was interested in a Transportation Task Force. Carlson wants a couple of councilmembers and SEH engineers. Potter would like to know if the County could increase its share of funding. Engineer Carlson feels the project costs are tough for the City to absorb without the ability to assess. Carlson recommends a delay of the project to formulate a bigger picture. Lori Karns, realtor, presented a scenaria of buyers not following alignment. Pete Carlson stated we need to move ahead and get a record with the landowners and notice them of property road alignment. Anderson made a motion, supported by Vetsch, to adopt resolution 1995-49 entitled RESOLUTION ACCEPTING THE FEASIBILITY STUDY FOR THE CSAH 19/37 INTERSECTION RELOCATION PROJECT. All voted aye. Consensus of the Council and Engineer: Task Force Transportation expectations Councilmember Vetsch and Engineer Carlson discussed formulating a plan with the costs and what the risks there are for each plan. Pete Carlson discussed the process on land acquisition. The consenus of the Council was that they wanted to authorize SEH to work with Wright County on right-of-way. Liz Stockman of NAC, Inc. was present to discuss City Base Mapping. Stockman explained to the Council how the City maps are prepared and maintained. Utility maps, zoning maps, and Comp plans. Carlson explained existing maps are updated by hand today. Stockman explained once map is in computer, it can be updated quickly. The City retains ownership of the product. Liz Stockman offered four parts: (1) Base map - $3,613 (2) Zoning & Utilities - $2,040 (3) Optional added features - per project cost (4) Printing - per project cost ALBERTVILLE CITY COUNCIL October 16, 1995 Page 5 of 6 Berning made a motion, seconded by Muyres, to table further discussion of City mapping to November 6, 1995. Berning, Potter, Vetsch and Muyres voted aye. Anderson voted no. The motion carried. Mayor Potter opened discussion on joint meetings of Otsego and Albertville. Potter recommended to go forward with annexation and ten years taxes offered in compensation for land. Potter made a motion, seconded by Vetsch, to adopt RESOLUTION #1995-50. Albertville desires to annex the Kenco and D'Aigle parcels east of Kadler to north of 70th Street and will pay the City of Otsego $5,000 per year for a period of ten years. Potter and Vetsch voted aye. Anderson, Berning and Muyres voted no. The motion failed. Further discussion by Councilmembers was held on what compensation and support or compromise should be made in an annexation process for the two parcels. Councilmember Muyres stated the City of Otsego is interested in joint services. Anderson made a motion, seconded by Berning, to notify the Municipal Board that there is an impasse and no agreement has been reached between the cities of Albertville and Otsego regarding annexation/detachment of the Kenco and D'Aigle properties and to authorize the mayor to send a letter to the Municipal Board on behalf of the City Council. Anderson Berning, and Potter voted aye. Vetsch and Muyres voted no. The motion carried. Concerns by the City Coucnil were expressed that no further monies be expended on the annexation/detachment proceedings of the Kenco and D'Aigle properties. Muyres and Berning reviewed investment firms with the Council. Firms interviewed by the Finance Committee are Smith Barney, Dean Witter Reynolds, Merrill Lynch, Dain Bosworth and Norwest Financial Services. Muyres made a motion, seconded by Vetsch, to adopt RESOLUTION #1995-51 entitled A RESOLUTION ESTABLISHING DEPOSITORIES BY AMENDING RESOLUTION #1995-1 and to authorize the City Treasurer and Finance Committee to move the City's investments currently with Piper Jaffrey to Dain Bosworth effective October 16, 1995. All voted aye. ALBERTVILLE CITY COUNCIL October 16, 1995 Page 6 of 6 City Engineer Carlson held discussion on salt sheds and related costs. He discussed steel buildings and creosote buildings. Costs reviewed at $12,000+. Carlson is looking into downsizing the building to 20' X 30' or a size that costs under $10,000. Muyres made a motion to adjourn at 9:50 PM. Berning seconded the motion. All voted aye. Michael Potter, Mayor ATTEST: Garrison L. Hale, Deputy Clerk CITY OF ALBERTVILLE BILLS TO BE PAID November 6, 1995 Check No. Vendor Reason Amount 9711 Affordable Sanitation Service 9/1-9/30 117.16 9712 Alex Air Appartus Air Pack Holders 305.00 9713 Barthel Masonry Lions Shelter 2,200.00 9714 Carlson Asphalt Street Patching 8,000.00 9715 CarQuest WWTF/PW Parts 134.38 9716 Danko Emergency Equip. Boots/Hurst Tool 11,165.53 9717 Denny's Small Engine Repairs Blower/Whip 80.26 9718 DJ's Total Home Care Supplies 631.24 9719 Eull's Manufacturing Westwin Area 141.65 9720 Feed -Rite Controls Testing/Alum 1,546.59 9721 Fehn Gravel & Exc. Sand/Gravel/Grading 1,478.50 9722 Front Line Plus Fire Hose 781.75 9723 Hack's Gas 72.74 9724 Harvest Printing Envelopes 194.68 9725 Internat'l Ins. of Clerks Gary's Membership 75.00 9726 Joint Powers Board Hydrant Use 69.22 9727 Kilian Hardware Curb Paint 38.32 9728 LaPlant Sanitation October Service 89.87 9729 Minnegasco Service 170.06 9730 MN Copy Systems Copy Usage 133.63 9731 MN Unemployment Dale Powers 244.93 9732 City of Monticello Animal Control 243.00 9733 MTI Distributing Toro Parts 197.97 9734 N. Glanz & Son Track for sign 56.14 9735 Northern Traffic Cones/Supplies 98.89 9736 NAC, Inc. Planning SErvices 4,224.34 9737 Norwest Bank 1990 GO Imp Bond 87.50 9738 NSP Servcie/St Lights 2,792.74 9739 Office Max Office Supplies 403.30 9740 Pat's 66 Gas 186.60 9741 Plaisted Companies Coarse Sand 59.32 9742 Post Office Postage Meter 300.00 9743 Print Communications Wetland Rulebooks 26.55 9744 Radzwill & Couri Legal Services 1,369.50 9745 Scharber & Sons Repair/fluid-fill 187.09 9746 SEH, Inc. Engineering 1,857.75 9747 Simonson Lumber Fence/Dumpster 234.46 9748 Springsted Cohen Project 1,422.45 9749 Sunrise Plumbing Shelter/City Hall 1,108.40 9750 Sunshine Lawn Service Blow sprinkler lines 80.10 9751 United Telephone Service 344.25 9752 Unlimited Electric L.S./Shelter 709.95 9753 Valerius, Eugene F. D. Mileage/Meals 209.88 9754 Weber Oil Company Diesel 43.08 9755 Wr. Co. Sheriff September Police 3,893.33 TOTAL BILLS $47,807.10 CITY OF ALBERTVILLE PREAUTHCIRIZED CHECKS ISSUED October 4 - November 1, 1995 Check No, Vendor Reason Amount COUNCIL/COMMISSIONS - September 1995 P1412-1416 VOID - P1417 Sharon Anderson 124.67 P1418 Duane Berning 161.61 P1419 LeRoy Bering 18.47 P1420 Jim Brown 18.47 P1421 Richard Faris 18.47 P1422 Rod Fraser 18.47 P1423 Howard Larson 18.47 P1424 Curt Muyres 143.14 P1425 Michael Potter 189.32 P1426 Peter Scherer 18.47 P1427 Donatus Vetsch 18.47 P1428 John Vetsch 124.67 9681 MN Dept. of Revenue Sept. State Taxes 435.46 9682 9683 9684 P1429 P1430 P1431 P1432 P1433 9685 9686 9687 9688 9689 9690 9691 MN State Treasurer Security Bank Northwest Wright Soil/Water Cons. Payroll Period Ending 9/29 Gary Linda Dave Ken Mike PERA USCM Midwest WR. Co. Child Support NSP Wr. Co. Recorder Wr. Co. Treasurer Wr. Co. Treasurer BP Surcharges 184.11 Sept. Fed. Taxes 2,605.48 WWTF Wetlands 25.00 1,001.60 799.86 354.56 896.64 611.40 Pay Period 9/29 408.28 Employee Deduction 65.00 Payroll Deduction 183.00 62nd St. Lights 1,000.00 Tax Forfeit Land 19.50 Deed Stamps 31.65 2nd Half Taxes 3,025.19 Payroll Period Ending 10/18 P1434 Gary P1435 Linda - P1436 Dave P1437 Ken P1438 Mike 1,001.60 799.85 44.65 896.64 621.79 9692 VOID - 9693 Don's Auto Service Service 175.90 9694 Group Health Employee Insurance 531.90 9695 LaPlant Sanitation Gargabe Service 89.87 9696 Minnegasco Service 48.29 9697 Monticello Animal Control SEptember 33.00 9698 City of Monticello Animal Control 243.00 9699 NSP Street Lights 1,998.47 9700 PERA Life Insurance Linda 12.00 9701 PERA Pay Period 10/18 409.60 9702 Sentry Systems, Inc. Alarm Monitor 57.51 9703 USCM Midwest Payroll Deduction 65.00 9704 Wr. Co. Child Support Payroll Deduction 183.00 9705 Wright Recyling Curbside Pickup 842.00 P4yro1_1Pe_riod Endinq_10127, P1439 Gary 926.60 P1435 Linda 799.86 P1436 Ken 906.78 P1437 Mike 621.79 COUNCIL/COMMISSIONS - October 1995 P1443 Sharon Anderson 69.26 P1444 Duane Berning 124.67 P1445 LeRoy Bering 18.47 P1446 Jim Brown 18.47 P1447 Richard Faris 18.47 P1448 Rod Fraser 18.47 P1449 Howard Larson 18.47 P1450 Curt Muyres 124.67 P1451 Michael Potter 207.79 P1452 Peter Scherer 18.47 P1453 Donatus Vetsch 18.47 -- P1454 John Vetsch 124.67 9706 City of Annandale Gary;s Insurance 387.00 9707 Highland Banks Oct. Payroll Tax 2,795.36 9708 MN Dept. of Revenue Oct. State Taxes 471.19 9709 PERA Pay Period 10/27 410.90 9710 USCM Payroll Deductions 65.00 TOTAL $28,738.33 CITY OF ALBERTVILLE FINANCIAL STATEMENT September 28 - November 1, 1995 Beginning Cash Balance September 28, 1995 INCOME (Sept. 27 - Nov. 1) Beer Licenses 10.00 Building Permits 3,405.62 Dog License 10.00 Interest (Sept.) 49.63 Lions CD Donation 14,014.19 Liquor License 1,350.00 Loan Payment - Fraser 689.06 Recycling Incentive 1,126.50 Reimbursement - JPB Mtg. 25.00 Reimbursement - Signs 900.35 Sewer/Storm Water 36,726.50 Sign Permits 160.20 Title Search 20.00 Misc. 30.00 TOTAL INCOME EXPENSES (Sept. 28 - Nov. 1) Check Vs 9644 - 9680 (approved 10/2/95) Preapproved Checks (List attached) TOTAL EXPENSES 31,169.80 28,738.33 58,516.85 59,908.13 $ 39,649.82 Ending Cash Balance November 1, 1995 539,258.54 INVESTMENTS: CD #9226 - Alb. Development Corp. matured 7/1/94 CD #8579 - matures 12/27/95 CD #10190 - matures 3/1/96 @ 7.0% CD #10203 - matures 3/29/96 @ 7.0% Piper-Jaffray Investments (9/30/95) TOTAL INVESTMENTS Money Markey Savings Acct. (9/30/95) 6,970.05 169,552.92 113,498.98 377,991.90 1,054,055.19 $1,722,069.04 $740,014.26 CITY OF ALBERTVILLE FOLLOW-UP SHEET As of October 2, 1995 DATE ACTION TO BE TAKEN PERSON 4/xx Personnel - Benefits Program Phrsar- In Process nelCbm Attee/ Staff/ Cburil 5/ xx Renumbering Ordinance Adton./ In Process Oaxx~il 5/xx CMIF - Community Partners Program Marbers Ongoing 6-7/xx City Administrator Evaluation 03xXil 6-7/xx City Council Evaluation Admin. 6fxx ------ Joint-Albertvillefetsego-Meeting------------------ Ebuwil fMinnesota-Munieipal-Board 6-9fxx---- eity-Park-Ballfield-bights------------------------ Mayor 6-9/xx Urban Service Area (Part of Comp Plan) CbLncil Ongoing 7/xx Personnel - Ordinance/Policies PeLwk- In Process nelCknr Attee/ Staff/ omx iI 7/xx Public Works Building - Skoglund Sign scan/ In Pro- Site for building ctuxil cess 7-8/xx Budget 1995 - Amendments Finem OMM. / Cbxxril 7-xx/xx Comp Plan & Zoning Map P&Z/ Ongoing am-Acil Staff 7-9/xx Equipment Maintenance Log Book PWCam/ 7xx/xx Cost sharing County Roads 19/37 Patter/ Ongoing Bm-�m 7fxx------ bocast-ecurt-Hrainage----------------------------- Ehu=Ll Eng. 7/xx Curfew Ordinance In Process 7/xx Bank Reconciliation Form Ctxxxil In Pro- cess Clerk/ FhcCmt 8/xx Fire Relief Retirement Fund Mayor/ FD/ Clerk 8/ xx SAC Fee - Cash Flow Finance Trunk Access Fees CJarmn./ Staff/ Oaxxil 9/5 Development of Westwind Park Ander- On Hold son 9/5 Negotiate temporary easement rights with Dennis Oaxx;il Fehn 9/5 Ordinance re: sump pump drainage Staff 9f5------- Progress-report-for-eMlF-grant-------------------- Staff 9f 5-------Review-hi-quer-Ordrnarnce t--f-cr--V+iire -------Staff f bicense------------------------------------------- AttyT 9/5 Review Sewer Ordinance for MPCA compliance Staff In Pro- requirements cess 9/5 Management Letter dicsussion Finance Qntee . 10/2 Solicit bids and authorize a draft on MLDCO's Staff letter of credit if not completed by 10/13/95 10f2 ------ Submit -required -paperwork -to -acquire -tax ---------- Staff forfeited -land 10/2 ------ Interview -proposers -of -wastewater -treatment ------- EWE2+ operation -contracting 10/2 ------ Have-street-lights-installed-aieng-62nd-StfeR37--- Adm- 10f2------ Release-emann-Berhters'-better-cf-eredit---------- Staff 10/2 Have culvert installed under Barthel Insustrial Eng. In Pro- Drive cess 10/2------ Notify-Frankfort-Township-about-replacing-8i------Atty- tile-line-and-request-38-day-response . 10/2 Secure quotes on construction of 30' X 40" salt Eng. In Pro- shed cess 10/2 Research employee benefit package Persar- In Pro- nelCom cess 19/2------ Eongratulatery-letter-to-HTEB-Commissioner-------- Pat -ter 10/2 ------ Thank -you -letter -to -Wright -County ----------------- Pat -ter 10/2 Discuss placement of mailboxes on sidewalk with Fbtter In Pro- Postmaster cess 10/xx Freeway Interchange Ramps Trans. Clntee . 11/6 Senior Housing CMIF/ Staff/ coulc it 11/6 Fire Department Pumper Truck Negoiations Atty/ Fire Chief/ Cbmcil 11/6 North Frontage Road Sanitary Sewer Staff/ Ctu_vil CITY OF ALBERTVILLE RESOLUTION #1995-50 RESOLUTION ESTABLISHING QUARTERLY FINANCIAL REPORTS WHEREAS, the City Council is desirous of establishing a time schedule for receiving city financial reports; and WHEREAS, the City Council is determining that the time schedule shall be on a calendar quarter basis. NOW, THEREFORE BE IT RESOLVED that the City Council of Albertville, Wright County, Minnesota, hereby orders the following financial reporting schedule: 1st Quarter (January - March) 2nd Quarter (April - June) 3rd Quarter (July - September) 4th Quarter (October - December) PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 6th DAY OF NOVMMER, 1995. Michael Potter, Mayor ATTEST: Linda Houghton, City Clerk M E M O R A N D U M DATE: November 1, 1995 TO: City Council FROM: Public Works Department SUBJ: Public Works Projects - November/December The following represents projects for November/December: 1) Repair letter sign 2) Street sweeping 3) Sand in playground 4) Clean storm sewer catch basins 5) Dips in Westwind - Patching (dependent on weather) 6) Move bleachers over to hockey rink 7) Compost fence 8) Signs for skating rink 9) Gate between old City Hall and Fire Barn 10) Prepare snow plow equipment 11) Paint inside fire barn 12) Put up hockey rink warming house wall & lay floor covering 13) Sand & salt shed 14) Haul sand & salt 15) Reorganize shop shelves & bench stock 16) Lawns - Mark with stakes spots that snow hits 17) Check manholes & gate valves for those that are high & put materials down so snow plow will not catch LAW ENFORCEMENT CONTRACT THIS AGREEMENT, made and entered into this day of , 1995, by and between the COUNTY OF WRIGHT and the WRIGHT COUNTY SHERIFF, hereinafter referred to as "County" and the CITY OF ALBERTVILLE hereinafter referred to as the "Municipality"; WI'I'NESSETH: WHEREAS, the Municipality is desirous of entering into a contract with the County for the performance or the hereinafter described law enforcement protection within the corporate limits of said municipality through the County Sheriff; and WHEREAS, the County is agreeable to rendering such services, and protection on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by the provision of Minnesota Statutes 471.59 and Minnesota Statutes 436.05; NOW THEREFORE, pursuant to the terms of the aforesaid statutes, and in consideration of the mutual covenants herein contained, it is agreed as follows: 1. That the County by way of the Sheriff agrees to provide police protection within the corporate limits of the Municipality to the extent and in the manner as hereinafter set forth: a. R C. Except as otherwise hereinafter specifically set forth, such services shall encompass only duties and functions of the type coming within the jurisdiction of the Wrigat County Sheriff pursuant to 'Lviinnesota Laws and Statutes. Except as otherwise hereinafter provided for, the standard level of service provide — shall be the same basic level of service which is provided for the unincorporated aress of the County of Wright, State of Minnesota. The rendition of services, the standard of performance, the discipline of the officers. and other matters incident to the performance of such services and control of personnel so employed shall remain in and under the control of the Sheriff. d. Services purchased pursuant to this contract shall include the enforcement of Minnesota State Statutes, including but not limited to the Traffic Code and the Criminal Code, as well as all local ordinances enacted in conformance therewith. Statutes and ordinances which prescribe enforcement by a different authority; i.e., the Star, -- Electrical Code, the Uniform Building Code, etc., shall be excluded from this agreement. Ordinances pertaining exclusively to purely local city management matters; i.e., sewer and water collection, etc., shall be excluded from this agreement. The Nfunicipality shall be responsible for enforcement of the Municipal Zoning Code, except that the Sheriff will enforce nuisance ordinances conforming to State law; i.e., junk cars, etc. and traffic ordinances; i.e., parking and erratic driving. ?. That it is agreed that the Sheriff shall have full cooperation and assistance from the Municipality, its officers, agents and employees so as to facilitate the performance of this agreement. 3. That the County shall furnish and supply all necessary labor, supervision, equipment. communication facilities for dispatching, cost of jail detention, and all supplies necessary to maintain the level of service to be rendered herein. 4. The Municipality shall not be liable for the direct payment of any salaries, wages, or other compensation to any personnel performing services herein for said County. 5. The Municipality shall not be liable for compensation or indemnity to any of the Sherifr�s employees for injuries or sickness arising out of its employment, and the County hereby agrees to hold harmless the Municipality against any such claims. 6. The County, Sheriff, his officers, and employees shall not be deemed to assume any liability for intentional or negligent acts of said Municipality or any officer, agent, or employee thereof. 7. This agreement shall be effective from January 1, 1996 to December 31, 1997. 8. The Municipality agrees to pay to the County the sum of $33.00 per hour for law enforcemear. protection during the calendar year 1996 and not to exceed $34.50 per hour during the calendar year 1997. If salaries of Deputy Sheriffs are increased at any time during the term of this contract, the hourly rate of this contract shall not be increased. 2 9. This contract shall be extended automatically for successive one year periods at a rate to be established by the County, unless the County or Municipality shall notify the other of termination, in writing, prior to August 15 of each year. 10. The number of hours of service to be provided pursuant to this contract are as follows: ZL hours per day - 1.825 hours annually and shall provide 24-hour call and general service. The Municipalityr shall notify the County in writing prior to August 15 regarding any change in the number of hours for the subsequent year. 11. The County shall provide for all costs and prosecution efforts with respect to violations charged by the Sheriff in the performance of this agreement. All fines arising from such prosecutions shall accrue to the County. Violations of municipal ordinances excluded from enforcement by this agreeme: t shall be prosecuted by the Municipality at its expense. All fines arising from city prosecutions shall accrue to the Municipality unless otherwise provided by law. 12. Pursuant to law, the County Auditor/Treasurer shall remit to the Municipality its share of ail fines collected. The Municipality shall return to the County within 30 days all fine money attributable tc prosecutions initiated by the Sheriff in accord with Paragraph 11 of this contract. The Municipality sham keep and retain any fine money submitted by the Auditor/Treasurer attributable to prosecutions initiated by the Municipality. 13. For the purpose of maintaining cooperation, local control and general information on existing complaints and problems in said Municipality, one member of the Municipal Council, the Mayor or othe_ person or persons shall be appointed by said Council to act as police commissioner(s) for said Municipalir; and shall make periodic contacts with and attend meetings with the Sheriff or his office in relation to the contract herein. ki s 14. The County shall save, hold harmless and defend the City from any and all claims arsin-a from the acts or omissions, including intentional acts and negligence, committed by employees or agents of the County or Sheriff while in the performance of duties in furtherance of this contract. IN WITNESS WHEREOF, The Municipality, by resolution duly adopted by it governing bcd r, caused this agreement to be signed by its Mayor and attested by its Clerk; and the County of Wright, by the County Board of Commissioners, has caused this agreement to be signed by the Chairman and C:enk of said Board, and by the Wright County Sheriff, effective on the day and year first above written. Dated: ATTEST: Clerk Dated: ATTEST: Richard W. Norman County Coordinator Dated: Approved as to form and execution: Wyman A. Nelson, Wright County Attorney Mayor WRIGHT COUNTY COMMISSION: I Ken Jude, Chairperson Donald Hozemp_ a Wright County Sheriff t0 tD W z T 0 z D 0 m O D C N D z m� < N �m nm 3m z-4 zm mz CA N O0 Dz 3dld - 003slO Zg HYSJ ■ r � f ` tov�£ Od Od - i I I�" ti0Eb9E � �• i ■ �i 3't11/LL1i38"IV 37WA.L :f3S7V d0 CV06F � - --- 9" E i= o0tv9E EOEVEEs -- — -- ---- -- ----` ----- 1 s 3 7 i i 6 U. t I I £Obt9£� • I The estimated project cost to construct the sanitary sewer as proposed is $78,350. It is proposed that all the properties within the benefitted service area be assessed for the project cost. Due to the irregular configuration of the lots, it is proposed the project costs be divided equally with each property. There are 5 properties, therefore, each assessment would be $15,670. 4.0 Project Cost Summary The total estimated cost for the sanitary sewer is $78,350. Table 1 summarizes the estimated cost for the various components of the project. These costs are based upon 1995 construction costs. Table 1 Item Quantity Unit Unit Price Total 8" Sanitary Sewer 1,800 LF $18 $32,400 Manholes 7 EA $1,200 $8,400 8"x6" Service Wyes 5 EA $90 $450 6" Service Pipe 50 LF $12 $600 Pavement Restoration 1 LS $5,000 $5,000 Turf Restoration 1 LS $2,000 $2,000 Jack -in -Place Casing Pipe 50 LF $160 $8,000 Subtotal $56,850 Contingency $6,000 Engineering $10,500 Financing $5,000 Total Estimated Proiect Cost S78,350JI North Frontage Road Sanitary Sewer Extension A-ALBEV 9602.00 Albertville, MN Page 2 601.494.500 WASTEWATER TREATMENT FACILITY - REVENUE 000.000 REVENUE ---------------------------------------- 1995 PROPOSE THRU OCTOBER 1996 BUDGE 115.000 SEWER BILLS ($110,787.62) $93,434 $140,OC ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ 372.070 SAC CHARGES $95,650 ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ BUDGET TOTALS $189,084 $140,0C ------------------------------------------------------------------------------ r 494.500 WASTEWATER TREATMENT FACILITY --------------------------------------------------------- ---------------------------- 10 MONTHS PROPOSE 1995 BUDGET ACTUAL 1996 BUDGE ----------------- ---------------------- 511.000 ------------------------------ WAGES - REGULAR EMPLOYEES $18,283 $14,334 $15,91 ------------------------------------------------------------------------------ 513.000 WAGES - OVERTIME $O $571 ------- ------- 521.000 ----------- -------- GROUP INSURANCE $1 , 600 $1 ,130 $2 , 26, ------------------------------------------------------------------------------ 522.000 FICA $1,400 $932 $1,21' -------------------------------------- 523 .000 7--------------------------------------- P . E . R . A . $820 $642 -, $ 71 ------------------------------------------------------------------------------ 526.000 WORKER'S COMP $1,208 $0 $1,16 ------------------------------------------------------------------------------ 543.100 REPAIRS/MAINT. - EQUIP. ** $4,125 $4,368 $6,00 ------------------------------------v-------------------------_� 543.800 -------------------------------------- REPAIRS/MAINT. - SEWER LILY- �1 ------ $4,125 ---------------- < $6,682 ------------ `_J $6,00 552.000 OTHER INSURANCE $6,380 $3,542 $6,38 ------------------------------------------------------------------------------ 558.000 TRAVEL $440 $207 $50 ------------------------------------------------------------------------------ 561.100 GENERAL SUPPLIES $3,300 $3,074 $50 -------------------------------------------------------------------------- 561.110 TESTING EXPENSES $4,070 $3,426 $4,2C ------------------------------------------------------------------------------ 561.120 CHEMICALS $11,000 $4,955 $12,OC ------------------------------------------------------------------------------ 561.300 TRAINING $660 $147 $5C ------------------------------------------------------------------------------ 561.500 BILLING EXPENSES $2,200 $362 $2,2C ------------------------------------------------------------------------------ 562.200 ELECTRICITY $13,200 $8,612 $13,2C ------------------------------------------------------------------------------ 562.400 FUEL OIL $1,650 $1,339 $1,6: ------------------------------------------------------------------------------ 562.600 GAS/OIL $1,100 $856 $5( --------------------------------------------------------------- 574.500 CAPITAL OUTLAY - RPLCMT. R $8,250 $0 $10,64 --------------------------------------------------------------------------- ' DEPRECIATION < $88,04 ------------------------------------------------------------------------------ PCA PERMIT $3 , 01 ----------------------------------------------------------------------------- 599.000 MISC. - Taxes $3 ---------------------------------------------------------------------------- ----------- ------------------------------------------------------------------------ --------- --------------------------------------- BUDGET TOTALS $83 ,811 $55 ,179 _. -$T76,,8 I ( 1 11 V 0� r N U1 0 p N UI O D tl m r 1 1 W 11 m r fl M aN t m II m <vao u m r• II `C �' 0 u I-4mov 11 c m D 0 c II urD n COz�Iu 11 W. m-•iv D II 11 II m m m II 7 11 U1 II r• m m N m it 11 m n m " tl )0 v r+ II In co It I 11 < m N M m m CD 01 II 11 ►+ . 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W 0\ N V p• V N ►' r r ►� r r r r r O 0 W V tP Ut W N r r O 0 O m V .A r N A 140 0\ 0 V N r 0• V W C^ a0 r O.A A O CD N OD O 0114 0 N V V V (P O. 0 CD V W CD, 0 V 10 A •0 O CO _(P 14,0 (P N A N •O O r r r I+•r r r r r r .0 OD V (n A w N r'r O 0 ()D,CD V 10 p r (n OD A 00 0� O O (P O\ N 0 O 0 0 10 A. O N W'CD U1 V W 0• O O O O N 0 O CD (P:►' ► N N O O W W N N N N N N Ntw,N N N N r j OD NO OD(P N0 0(0`Jrv�A� O(�JINm OV N A W CD D O UI CD 14WW W 0• 010 ►' O OD p UtN OVtPrCD 0 0 ON •0-A N O V VO 1' 14 �0 ID w1-+ A V A CD A O W 0Ut 14 N10 0ON N V 0(n00 v 0\ r V 0 O 0D r O W In O O O w W N N N N N r r r r r r V wN \Q'V AW r\0 14 A WNr O V r 0, CO U1 O OD W r ON .ON OD (.n N r t4••\,+ •0 CD (P A O \Ap BOND N,POD� .WO WOOD OV O i F f1 0\ (P (n V W A V A O 0\ r 0 UI W O OD W N V CD W V O W 0\ A A 0 N 01 co m N V \0 A 0,0 W U1 0• N A OD O (, V F 0.0 11 WO\ NCO V V O V N O 00 ? V r 0,►' W Ut V O r4r r r i. 10 f ^ V 0 O 0 0 1- OD OD OD (r 10 N 0' 0. 0 OD 0. O. r r N OD N N 0\ O N V p r O (P 0 aD N V (n W V 01 W v vv W N N r r (n W .O OD j� (P A N N N W V W N V A F�..O0OD A 0•CD '4N N W N •0 �0 A W N aD (n 0• •O V •O (P r N (n V m0 V V VO 0D•0 wV vw W W W 0r W V 'ON CDA NW IE CITY OF ALBERTVILLE PERFORMANCE APPRAISAL EMPLOYEE NAME_ DATE EVALUATED O = Outstanding AS = Above Satisfactory S = Satisfactory POINT VALUE 7� LS = Less Than Satisfactory US = Unsatisfactory NO = Not Observed O AS S LS US NO 5 4 3 2 1 0 ADAPTABILITY A. Ease with which new duties are learned B. Adjustment to changing conditions Additional Remarks POINTS ATTITUDE POINTS A. Enthusiasm shown for job B. Courtesy and Public Relations C. Ability to accept criticism D. Morale level E. Initiative F. Responsiveness to department needs Additional Remarks COOPERATION A. Ability to get along with others B. Diplomacy in dealing with fellow workers/public C. Acceptance of supervision/organizational procedures Additional Remarks DEPENDABILITY A. Reliability in carrying out duties B. Attendance and punctuality Additional Remarks KNOWLEDGE A. Technical knowledge B. Practical effectiveness Additional Remarks QUALITY A. Accuracy of work B. Thoroughness C. Neatness Additional Remarks _ POINTS POINTS POINTS POINTS ORGANIZATIONAL ABILITY A. Analyze B. Plan C. Follow Through Additional Remarks REMARKS: STRENGTHS NEEDED AREAS OF IMPROVEMENT OVERALL PERFORMANCE RATING 110-90 89-65 64-40 39-15 15-1 O AS 1 S LS US Total Points EMPLOYEE COMMENTS EVALUATED BY POINTS CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE #1995-2 AN ORDINANCE ESTABLISHING THE POSITION OF CITY ADMINISTRATOR AND DEFINING DUTIES THE CITY COUNCIL OF THE CITY OF ALBERTVILLE DOES HEREBY ORDAIN: 1.01 The City Administrator shall be chosen by the City Council solely on the basis of qualifications. The City Administrator may be appointed for a definite or indefinite period of time by a majority of the City Council. (a) If appointed for a definite period of time, the City Administrator may be removed from office at the expiration of said definite period for any reason and without a hearing, provided the City Council gives the City Administrator at least thirty (30) days written notice prior to the effective date of said removal from office. (b) If appointed for a definite period of time, the City Administrator may be removed from office anytime during said definite period of time by a majority of the City Council, but the City Administrator shall be provided with written reasons for removal and a public hearing prior to the effective date of such removal from office. The City Council shall give the City Administrator at least thirty (30) days written notice prior to the effective date of said removal from office. (c) If appointed for an indefinite period of time, the City Administrator may be removed from office anytime during said indefinite period of time by a majority of the City Council, but the City Administrator shall be provided with written reasons for removal and a public hearing on those reasons for removal before the City Council, provided the City Administrator requests such written reasons and a public hearing prior to the effective date of such removal from office. The City Council shall give the City Administrator at least thirty (30) days written notice prior to the effective date of said removal from office. (d) Unless otherwise modified by the provisions of this ordinance or by the terms of a written contract, the City Administrator shall be an "at will" employee. 1.02 The City Administrator must have the ability to plan development within the City, to collect materials and to be able to analyze that material for reporting to the City Council, and to conduct and implement studies as to procedures, operations, and organization. The City Administrator shall also have the ability to advance and promote harmonious relations with and between municipal employees and the general public. The City Administrator shall possess a degree in public administration or its equivalent and two years experience, knowledge and/or abilities, which, in the opinion of the City Council, qualifies the person -for the position. 1.03 The duties and responsibilities of the City Administrator shall be: (1) Subject to City council regulations and applicable laws, the City Administrator shall control and direct the administration of municipal affairs. (2) The City Administrator shall see that all laws, ordinances and resolutions of the City are enforced. (3) The City Administrator shall supervise the activities of all municipal department heads and personnel of the City in the administration of municipal policy with authority to effectively recommend their employment or removal. (4) The City Administrator shall attend and participate in all meetings of the City Council. Shall be responsible for the preparation of the City Council agenda and recommend to the City Council such measures as may be deemed necessary for the welfare of the citizens and the efficient administration of the City. The administrator may attend boards, commission or committee meetings as desired, or as directed by the City Council. (5) Responsible for the preparation of the Planning and Zoning Commission agendas and serves as Zoning Administrator. (6) Responsible for the preparation of the EDA agendas and may serve as the Executive Director. (7) The City Administrator shall be responsible for the preparation of the annual fiscal budget and capital improvement plan for the City Council. Shall maintain financial guidelines for the municipality within the scope of job responsibilities, submit reports to the City Council on the financial condition of municipal accounts and make sure the annual financial statement is prepared in accordance with Minnesota Statutes and in coordination with the City Clerk -Treasurer. (8) The City Administrator shall handle all personnel matters for the City in conjunction with policies established by the City Council. Shall recommend terms and conditions of employee labor contracts for presentation to the City Council. (9) The City Administrator shall represent the City at official functions as directed by the City Council and maintain good public relations with the citizens of the community. (10) The City Administrator shall act as the chief purchasing agent for the City and be responsible in making all purchases in accordance with the approved municipal budget and purchasing ordinances. Shall have the authority to sign purchase orders for routine services, equipment and supplies for which the cost does not exceed $1,000.00. All claims resulting from orders placed by the City shall be audited for payment by the City Council. Shall negotiate contracts for merchandise, materials, equipment or construction work for presentation to the City Council. (11) The City Administrator shall coordinate municipal_ programs and activities as directed by the City Council. Shall monitor all consultant and contract work performed for the City. (12) The City Administrator shall work in cooperation with the City Council's appointed attorney, engineer and other outside consultants. (13) The City Administrator shall prepare news releases, develop and discuss public relations with all concerned as required. (14) The City Administrator shall be informed regarding federal, state, and county programs with affect the municipality. Shall consult with officials of both public and private agencies as may be required. (15) The City Administrator shall inform the City Council on matters dealing with the administration of the City and prepare and submit to the City Council for adoption and administrative code encompassing the details of administrative procedures. (16) The City Administrator shall be required to take an oath of office. Shall be bonded, at City expense, through a position bond or equivalent which will indemnify the municipality. (17) Shall perform such other duties as may be prescribed by law or required of by ordinance or resolutions adopted by the City Council. (18) The City Administrator shall supervise, maintain or coordinate with the City Clerk -Treasurer for the following: (a) A minute book noting therein all proceedings of the City Council. (b) A resolution book of official Council action. (c) An ordinance book with all ordinances passed by the Council. (d) An account book where all money transactions of the Municipality are maintained, including the dates and amounts of all receipts and the person from whom the money was received and all orders drawn upon the treasurer with their payee object. (e) Ordinances, resolutions and claims considered by the Council need not be given in full in the minute book if they appear in other permanent records of the administrator and can be accurately identified from the description given in the minutes. The City Administrator may act as the clerk or treasurer of the Municipality, may be the custodian of its seal and records, may sign its official papers, may post and publish such notices, ordinances and resolutions as may be required and shall perform such other appropriate duties as may be imposed by the Council. For certified copies and for filing and entering, when required, papers not relating to Municipal business, shall insure the receipt of the fees allowed by law to town clerks, but the Council shall require the clerk -treasurer to pay such fees to the Municipal Treasury. With the consent of the Council, may recommend the appointment of a deputy, or in cooperation with the City Clerk -Treasurer, for whose acts may be responsible for and whom may removed at pleasure it accordance with City personnel policies. =n case of the City Administrator's absence from the Municipality or disability, the Council may appoint a deputy City Administrator if there is none, to serve during such absence or disability. The deputy may discharge any of the duties of the City Administrator except that they shall not be a member of the Council. The Council may discharge the duties of City Administrator without appointing a deputy City Administrator. (f) Coordinate calendar of expiration of expiration of all developer's Letters of Credit. 1.04 The City Administrator must have considerable knowledge of municipal government operation, proper procedures, public relations, finances, purchasing and all administrative requirements for proper municipal operation. Shall have knowledge of, or ability to acquire full knowledge of laws affecting the municipality. Shall have the ability to provide harmonious relations with municipal employees and the general public. Shall have the ability to plan development, collect materials and analyze for reporting and to conduct and implement standards of procedure, operation and organization. 1.05 The City Council may appoint the City Administrator to serve as the City Clerk -Treasurer, Deputy City Clerk -Treasurer and other positions as may be required from time to time at its discretion through the use of a resolution of the Council. 1.06 In the absence of, or temporary vacancy in the position of City Administrator, the title of Administrator and/or City Administrator as written in all ordinances, resolutions and/or motions adopted/passed by the City Council, shall be replaced by the title of City Council. 1.07 The City Administrator shall be an employee of the City, with appointment by resolution. At the City's discretion, the administrator may be employed through the use of a contractual employment agreement. Terms of such a contract will comply with state law, including pay equity and the provisions of this ordinance. 1.08 The ordinance repeals and replaces Ordinance #1994-2 entitled An Ordinance Establishing the Position of City Administrator. 1.09 This ordinance becomes effective upon publication. ADOPTED BY THE CL�TY� COUNCIL OF THE CITY OF ALBERTVILLE THIS DAY OF + 1995. 1 Michael Potter, May r —AJMEST : Linda Houghton, City Clerk Published in the Crow River News on CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE #1995-1 AN ORDINANCE ESTABLISHING A FORMAL CITY ORGANIZATIONAL CHART THE CITY COUNCIL OF THE CITY OF ALBERTVILLE DOES HEREBY ORDAIN: Section 1. Authorization. Pursuant to Monnesota Statute 412.111. The City Couccil requires the City to operate in accordance with the organizational chart provided herein. Section 2. Organizational Chart. The City Council is formalizing the city organiztion structure to reflect the necessary operating requirements and to specify the line and staff relationships for an efficient, effective organization. i i { I AMcawrsSs W j ar-aa 1 maw +rrs City I Administrator I I I I 1 I I - .+� 1 127.t Section 3. Repeal. This ordinance repeals Ordinance 93-15 and replaces that ordinance. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS '7 DAY OF 1995 . Michael Potter, Ma or ATTEST:- / Linda Houghton, City Clerk IAA C Northwest Associated Consultant C O M M U N I T Y PLANNING DESIGN MARKET R E S E A R C H MEMORANDUM TO: Albertville City Council FROM: Elizabeth Stockman DATE: 18 October 1995 RE: Albertville - Base, Zoning & Utility Map Update FILE: 163.05 For your consideration of the base, zoning, and utility map update at the 6 November 1995 City Council meeting, I wanted to clarify a few things that I think may have been misunderstood at the 16 October meeting. I have discussed the update of City base, zoning and utility maps, in one method or another, with Gary, Linda and Pete. All agree that update of these maps is necessary for proper functioning of day to day activities, which is primarily reference to and copying of these maps by City staff, consultants, property owners, and pending developers. It is therefore crucial that the proper information is displayed and distributed to avoid unnecessary mistakes or misrepresentation. As discussed previously, there are two ways to accomplish the update. We could get the original copies of maps from Meyer-Rohlin, which are hand drawn, and put the data on each individual map (base, zoning, and three utility maps for a total of five). Obviously, this has been done in the past and is more than adequate. I estimate this to take a minimum of 40 hours and cost somewhere between $1,700 and $2,000 plus the cost of copies (approximately one-half the cost of the computer base map preparation). The color would be black on white only. Copies and reductions must be made on a copier or as blueprints. Changes to and updating each individual map is time consuming. The second option is to generate the maps on computer. This is done by scanning in individual section maps, editing, and joining the maps to create a base. Then roads, lots, zoning, utilities, wetlands, etc. are created on a layering system that can be turned on or off on command (ie: if you only wanted streets and lots, or streets and utilities, etc). The maps are produced in any size (up to about 30x40 display size on a single sheet) and any color. Changes and updating is faster because it only needs to be done once. 5775 Wayzata Blvd. • Suite 555 • St. Louis Park, MN 55416 • (612) 595-9636•Fax. 595-9837 Before I submitted our estimate, I had talked specifically with Pete about his mapping system and whether or not he wanted to undertake this project. He had no objection to our updating the maps, including the utility maps for which he says there's no special procedure. While the overall cost of the computer update is higher, in my opinion you are getting more for your money. We will not exceed the cost estimate you were given, however if the time it takes to do the job is less, you will only be charged time and materials. 1 can reduce the cost of 81/ x 11 copies to $1.00 each if you get 20+ at a time, although I cannot alter the price of larger copies as these are done outside the office. The update of these maps, either way it is done, is not included in the Comprehensive Plan budget. If you want to use the updated maps within the Comprehensive Plan documents, then the timing of the map updates is critical. The current maps, which are still on file at Meyer-Rohlin, do not include the latest subdivisions/street layouts, zoning changes, lot splits/property transfers or utility lines, and do not show Swamp Lake or any of the many protected wetlands. Again, all the maps for Albertville are paid for by you and are technically public information, although they are stored within our computer. Concerns raised about access to computer maps is not an issue as access will not be denied to anyone including any future consultants. I'll gladly make the necessary changes to City maps using either method. I do, however, need a response on 6 November so that I can proceed with completion of the Comprehensive Plan Inventory. I only brought about the issue of computer mapping thinking that it would better serve your long term needs. Your authorization of the chosen update method should be documented in the City Council minutes. If you have any questions, please give me a call. PC: Gary Hale Linda Houghton Pete Carlson Mike Couri 2 IN Northwest Associated Consultants, Inc. AC COMMUNITY PLANNING DESIGN MARKET R E S E A R C H MEMORANDUM TO: Albertville City Council FROM: Elizabeth Stockman DATE: 28 August 1995 RE: Albertville - Base, Zoning & Utility Maps FILE: 163.05 The following outline provides you with an estimate of time needed for preparation of city base, zoning, and utility maps. 1. Import existing maps into computer and edit, creating a comprehensive base map and layering system of streets, lots, railroad/utility lines, major water bodies, ditches, parks, titles/names, etc. This would allow the creation of a variety of different maps on an as - needed basis with or without the variable data. 85 hours x $42.50/hour = $3, 613 2. Zoning, Sanitary Sewer, Storm Sewer and Water Maps prepared to overlay desired base map data 12 hours each x $42.50/hour = $510.00 each x 4 maps = $2, 040 3. Optional added features, prepared on a time and materials basis, may include topography as taken from USGS maps or other sources, existing buildings/structures, proposed subdivisions/developments, tillable/pasture/forested areas, existing land use, etc. 4. Printing: a. 8 'h x11 original color printouts, each $1.50 b. Large scale, display size color printout (30x40 inches), each $200. C. Reproducible vellum or mylar, scale original, $40-100 per sheet depending upon size. Blueline prints could then be made from these very inexpensively. 5775 Wayzata Blvd. • Suite 555 • St. Louis Park, MN 55416 • (612) 595-9636•Fax. 595-9837 i 7d M E M O DATE : November 1. 1995 TO : City Council FROM : City Engineer/City Administrator SUB.J : CSAH 19/37 Intersection Realignment The following are items for you to consider: 1) Task Force Appointment (Two People) 2) Right of way letter to property owners --standard letter or city attorney ideas �) Right-of-way appraiser selection who has good, solid commercial appraisal experience --Need to select someone NOTE: Springsted Inc. is working on a financial method for the City to fund the City`s share of CSAH 19/37. Results may be done and available for consideration. M E M O R A N D U M DATE: October 10, 1995 TO: City Council FROM: Linda SUBJ : Ordinance #1995-15 According to state statutes, a city may issue an on -sale license to a restaurant for the sale of wine not exceeding 14% alcohol by volume, for consumption on the licensed premise only, in conjunction with the sale of food. To qualify for a wine license, a restaurant must be under the control of a single proprietor or manager, have appropriate facilities for serving meals and seating at least 25 guests at a time, and regularly serve meals at tables to the general public. A city is not required to provide for wine licenses merely because it licenses the sale of intoxicating liquor. If the City chooses, it may limit the number of such licenses in this ordinance or impose restrictions beyond those contained in the state law, such as defining eligible restaurants more strictly. The limit on the number of on -sale licenses does not apply to wine licenses, and there is no statutory limit on the number of on -sale wine licenses a City may issue. A wine license authorizes the sale of wine on all days of the week unless the Council prohibits Sunday sales. If sales are to be limited in this way, the ordinance should be redrafted to state that limitation. Should the Council choose to establish an on -sale wine license, Section 4 of the Liquor Ordinance must also be amended by establishing the license fee for the license. CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE #1995-15 AN ORDINANCE AMENDING THE CITY'S LIQUOR ORDINANCE #1993-16 The City Council of the City of Albertville does ordain that Section 2 of Ordinance #1993-16 is hereby amended by the addition of Subdivision 6 as follows: Subdivision 6. On Sale Wine Licenses. On -sale wine licenses shall be issued only to restaurants meeting the qualifications of Minnesota Statutes Section 340A.404, Subdivision 5, and shall permit only the sale of wine not exceeding fourteen (14) percent alcohol by volume, for consumption on the licensed premises only, in conjunction with the sale of food. The City Council of the City of Albertville further ordains that Section 4, Subdivision 1 of Ordinance #1993-16 is hereby amended as follows: Section 4. License Fees. Subdivision 1. Fees. The annual fee for a liquor license shall be $2,500 for an "on -sale" license (established by Resolution #1994-22 adopted December 19, 1994), for a temporary "on -sale" liquor license, $100.00 for an "off -sale" liquor license, $200 for a special license for Sunday liquor sales, and $ for an "on -sale" wine license. These fees may be changed from time to time by resolution of the City Council. Section 13. This ordinance becomes effective upon its passage and publication according to law. ADOPTED THIS 6TH DAY OF NOVEMBER 1995. Michael Potter, Mayor ATTEST: Linda Houghton, City Clerk Published in the Crow River News North Edition on November 13, 1995. 11.01.9S 16:24 FAA 612 223 3002 SPRINGSTED INC. Z002,,003 ASS E. SEVENTH PLACE, Sun'E 100 SAINT PALIL, MN S3101-21.43 // 612-223-3000 FAX:612-222-3002 S PRINGSTED P:catsc Finance .advisors November 1, 1995 Mr. Garrison Hale, Administrator City of Albertville Albertville City Hall PC Box 9 Albertville, MN 55301 Re: Financial Advisory Services Dear Gary: 1 am pleased to present to you Springsted Incorporated's proposal to undertake, on behalf of Albertville, a debt management plan which will encompass the following three areas: first, a look at your outstanding debt, its repayment schedule and a review of your credit rating status; second, a review of Albertville's five-year capital improvement needs and an integrated presentation of these needs, an impact analysis of current debt with its proposed debt; and third, in conjunction with staff and Council, develop a debt management plan that will incorporate debt management policies that will facilitate planning. These policies are determined by Council, tfoor debtal discussion and review, and each year or a percentage ofedebtally perecapita eor la either a gross dollar amount percentage of legai debt capacity. The final product will allow the City to see clearly the amount of debt they currently have, the amount they anticipate needing, and develop a planning structure for debt issuance. We have undertaken similar studies for other cities. Our proposed fee and method for undertaking this project is to work on an hourly basis, with a cap of $1,500/S2,000 plus expenses. We can commence upon formal notification and would anticipate being able to complete the task within 60 days. We would anticipate at least one workshop with the Council in order to establish working parameters and policies for the study. We thank you for the opportunity to allow Springsted to assist you in this most interesting and important task. We know from prior experience it has been of great help to other communities that have undertaken it as it allows everyone to understand what capital needs are anticipated and how they are going to be paid over time. 11 - ..a . nIIn(IKFTELD. W1 • OVERLiNu PARK, K5 • WAsH1NGTON, L)C - IOVVA CrrY, 1A 11 01%95 16:25 FAX 612 223 3002 SPRINGS'TED INC. 003•'003 City of Albertville, Minnesota November 1, 1995 Page 2 Again, thank you for the opportunity contact me. Yours truly, Robert D. Thistle Senior Vice President sms Should you have any questions, please feel free to %y M E M O R A N D U M DATE: November 1, 1995 TO: City Council FROM: Financial Consultant Bob Thistle SUBJ: Capital Improvement Plan - Debt Management I am requesting that you consider the projects contained on the City of Albertville "Capital Improvement Plan" worksheet dated October 2, 1995. As the City Council, please rank (prioritize) the projects at the November meeting and combine it to one list. I will take your list and prepare a financial illustration on how to accomplish your improvement goals. Also, please consider annual local debt service tax levies, currently $82,500 for 1996. I would propose that we run this project using $82,500 or $100,000 or $150,000. Please consider two options for me to use. Estimated financial cost for putting this together is $1,000- $1,500. Thanks for considering this financial project. r A5 C, I_ 10 -a> -y S CITY OF ALEERTVILLE --�=•��-tea y "61c,- Pfjlo/ifrc Cost/ Fund/ City/ Expense Revenue Revenue PROJECT $1,350,000 CSAH 19/37 INTERSECTION �1,$70,000 County State Aid _0,000 City Special Assessment $280,000 City General Fund S4,800 MARX DRAINAGE DITCH $2,400 Marx/Hennum $2,400 City General Fund �100,000 CITY PUBLIC WORKS BUILDING/LAND $100,000 City General Fund/WWTF/ Lease Purchase Option $400,000 FIRE HALL - NEW - $400,000 City General Fund/ Community Contracts based on Tax Capacities $1,400,000 I-94/CSAH 19 FREEWAY RAMPS 0 MNDOT s0 Wright County (City General Fund $1,400,000 (TIF Local/State (Other Communities $32,000 I-94/FRANKFORT DRAINAGE s8,000* *MNDOT (25%)/City Storm Draiange Fund $24,000 TIF $1,000 62nd ST NE STREET LIGHTS S1,000 City General Fund NORTH FRONTAGE ROAD $78,350 SANITARY SEWER EXTENSION $78,350 Special Assessments STREETS/UTILITY I $590,184 BARTHEL INDUSTRIAL PARK $590,194 City General Fund/Special Assessments $42,000 WESTWIND PARK $42.000 City Park Dedication Fees $19,800 COMP PLAN UPDATE $19,800 City General Fund $10,000 SALT SHED $10,000 City General Fund $15,000 WALKING PATH TO SCHOOLS $15,000 City General Fund $5,000 CITY HALL PARKING LOT $59000 City General Fund $24,000 WWTF PAVING $24.000 WWTF Fund NORTH (EAST) FRONTAGE ROAD & I-94 CROSSING WATER $172,500 EXTENSION $172,500 City General Fund/Special Assessments SOUTH (WEST) FRONTAGE ROAD $42,200 WATER EXTENSION $42,200 City General Fund/Special Assessments GENERAL FUND RESERVE FOR WORKING CAPITAL (SIX MONTH $231,860 OF CURRENT YEAR BUDGET $231,860 City General Tax Levy $4,518,694 $1,150,750 $3,367,944 MEMORANDUM TO: GARY HALE, CITY ADMINISTRATOR FROM: MIKE COURI SUBJECT: OLD REPUBLIC TITLE COMPANY REQUEST TO PURCHASE INTEREST IN LAND OWNED BY THE CITY DATE: OCTOBER 26, 1995 As we discussed, Old Republic Title Company called with an unusual request. It appears that in 1976 the City purchased a 66- foot wide strip of land from the Siegs. The land is located immediately to the west of Lambert Avenue between 60th street and County Highway 37 and parallels Lambert Avenue (see attached map -- the property in question has been assigned tax ID number 363303). This property is still owned by the City, although it appears never to have been used and is not on record as a City street. I have not been able to determine why the City purchased this property or what it originally paid for it. In 1986, Old Republic wrote a title insurance policy for the current owner of the property immediately to the west of the City - owned parcel. Old Republic erroneously identified the City's property as owned in fee (i.e. in its entirety) by the land owner with the City holding an easement for road purposes. Old Republic then insured the landowner that the landowner owned this land. As discussed above, the City owns the property in fee, and the landowner currently has no ownership interest in the property. Old Republic is now requesting that the City sell this strip of land to Old Republic, with the City reserving a 66-foot road easement. Old Republic would then give their interest to the insured land owner, and the landowner would then have the exact interest in this land that Old Republic insured them for. From a road use perspective, there is virtually no difference between a road easement and having the City own the land in fee. In both instances, the City can use the property for road purposes. A difference would arise, however, if the City wanted to use the property for a purpose other than a road, in which case a road easement would limit the City's use to road and utility purposes only. If the City determines that it has no use for this property or that its only potential use would be limited to road purposes, I see no adverse legal impacts from selling the underlying fee and retaining a road easement if the Council felt that necessary. Because Old Republic needs to secure this property (or pay damages to its insured), the City is in a position to set its price to some extent, although if the price is too high, Old Republic will simply pay its insured the damages. Old Republic will pay the City's costs and fees (including attorney's and engineer's fees) related 01 to the sale, should the City choose to sell the property. I have not consulted the adjoining landowner (the insured) regarding this matter. Virgil Hawkins, County Highway Engineer, believes that some of the City -owned strip may be needed for road right of way (possibly including the Lambert Avenue culdesac?) for the County Road 37 realignment project. I suggest that Pete Carlson look at this and advise the Council accordingly. This matter should be placed on the next Council meeting agenda, if possible. cc: Pete Carlson q ' � •t ; � • � '' �,;�-\a:JpJ --...,. .... .�: ,,"ti.._„��, � , Sr � 3r '7r I�t7•i� :r '� • "' ♦. :. wf'ir. � j('..'.-Ll�a4, it :�,. ;-�:7�,; !• ,• .. :�•�, 'a+_'� �_>' ;"''�,, ,i''1;«, �-/.. •^ �..�.���.._1 .. �iJ� •`�+,• ,'ti.a < .�^�'Ti • i �'/"t,''t,+ '�'`�1 :�,�. r.A��.�y.,y� �^' 'a��, ,�r;,��'�`�`'+'ra�. t� •�'►�^MtiY"Sw`' ','. tl •.,,,�*�. `• i ';, •. 1 ►1 "1 '7,'�"4... ~�'`M'3.�•, ~,• � 1:..`': F! ;1V1'!t se•. ..••�' `.. ! f . .`l"'+.�.,..4�;+w.'�• 4 - t .ti. , ..�' ,. D fir� `e'►..t �7��'�..� •'.t t•iMo�.T:f'.'/.7'teti � w•i.� r N17lliit.� ^`ti'-'t.(1 r �• �' Jf •J.rr ,• :•"�.M1 .`,-/...;; „r • -) ;� r. om CZ h tiS dq 2 r'.. .' �.5• ,. r �Q •I � - '.i• � Y �' '� '7�� � ��lfr ,��111� ;QM M �''A �' AID ,t',r'�' �� ''�,,`r• 'r �, ,fir / �1�,1Fr•, J��,R �� ar �• J /\�,, `r... ,. �•fKYa, :'J �.�� :,.w.. ^ K -' � ` ' , - y � Imo. ZI 1��A i f �Qr.� : f ; . r'y: �s iJi:.X ■ �f ` '�- ati Y t r AY� NORTH, lyjjNN2APOLIS/MAPLIE GROVE, FIN. 55311 SATE OF PHOTOGRAPHY APM /MAY 1984 q a fF ' 1 ��a, • 1r 3� 311I1 37 iand-ai Ql0 Wt 2 : T t_ -- Sr-,, _ 3E i f OCT 26 '95 11=2501 OLD REPUBLIC TITLE LEGAL DEFT. P.4 A, ; e rr 36 3 2 00 A% JS ,, 1 SrA a 611 3 f 9 7B •r � 3433oT �C 1, JU 3304 ,y w fir= ►y SECOND w z t RISE ii' 7t.8 -• v ` R�yr Di �' 13 \ � C �. �' 6 w7J r 9 10 - i b(st ST. N.E. ..t a 2,00.00 ado. aa ..ti.er..s51- 83 .�\R I s COMMERCIAL - Z PARK 4 3 2 w i 3 a a 31 a4• OUTL?T 0 do -do L° 330-GO T'SJ iEW% 3nbtnrure — jtu�-p &nd J --TjjjLc�jTj--QF- A L Pert Iss of," 0, P-14 ,;+ MMdA' L44 ;O;w - P,,,* &I rx., Lu iA Pates b Lh, r"LO 0'am. jap CO.My A. o A. r of Th. Z&starLY Sixty-8'iA (66) fact Of (7) In Section 36, TO-11111P 121, RA09* 24- STATE D= TAX DUE The City ae Albertville qLaal Bat.6ta Ts:gem be SaAt co: Albertville, M)' S530 TAX T's "r Q w *ODA bg &M- 3n ad Itm aba-v wr"- .......... OCT 26 '95 11:24RM OLD REPUBLIC TITLE LEGAL DEPT. P.2 Jill** * * ** OLD REPUBLIC Natanal Me Insurance COMP" I * * * * 4w second Avenue Scutt, Minneepais, Minnesota 55401-2499 ((661Zj 371-1111 1.800.32&4441 (Michael Couri Attorney at Law 705 Central Ave. E. St. Michael, MN 55376 Re: Our Claim File No. 24488 City of Albertville Road Easement Dear Mr. Couri; I am writing pursuant to our conversation of October 26, 1995. The facts are: In 1976 Simon and Rose Sieg gave a deed to the City of Albertville covering the Easterly 65 feet of Government Lot Seven, Section 36, Township 121, Range 24. When the property was sold in 1986 our agent showed the deed (a copy of which I have enclosed) in the title insurance policy as the grant of an easement as opposed to a grant of the full fee ownership. In order to correct this error in our title insurance policy, we would like to purchase the fee ownership of this parcel from the City of Albertville with their retaining an easement for roadway purposes. it is my understanding that there is no roadway currently in eAstence at this location and that no roadway has existed there in the past 26 yeas. am enclosing copies of several maps and our insured legal description. please let me know if there is anything else I can provide to assist you in your presentation to the city council. Sincerely, Beverly Everson Associate Counsel 1 T) I •.��.. i_ , ... _ ... 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Qo,•�,Po..Lf'iwf_�f_..,�fo� 't1.'-'.''•-�M4.0 wi.l.t { DATE: November 1. 1995 TO: City Council FROM: Staff SUBJ: Futures Projects Updates for 1996 The following represents major projects for 1996. 1) Comp Plan (second half) 2) WWTF Expansion Planning to 515,000 GPD 3) I94/CSAH 19 Ramps 4) Industrial/Business Parks 5) Kenco Parkside 3rd Addition 6) Psyk 7th Addition 7) CSAH 19/37 Interstate Realignment 8) Brittany Kay Estates M E M O R A N D U M DATE: November 1, 1995 TO: City Council FROM: Public Works Department SUBJ: Suction Pump & Circulating Pump The specs on the suction pump: 18 h.p. Wisconsin Electric Start 400 g.p.m. Berkeley Pump 10 years old and 30'+ suction hose discharge Circulating Pump from City Hall ^aaw�a= LoQ'do v°i eeCC�' O O 'C"bG► v o L CL.61 N G! oy�tCCQ�V y .Q ea L •> O w to aa.0(VU (U o 6G! r X y F- ] v -B > >+ Owl.�_ ..�.i L V Q.�3vv� o,=VcE�w �'3�•,°o�v� •a��o�C6 U L 6l tr •a �.. —� ai N ' T > 5ul �g�y�o y N 6is� V C'N g§g .� CV W 0 C a.L N-�`°�8.0 N d >�'' L ' ru oay ',o'a •N a� �` v °� c0 ci V N �u�oo N. A �+ N E-I ww c@o.a 0", '-a� y O -W S O O E� � V O V w W w0 v p r w O O O a� v y ea y wj /j -au mg ►.SOU^ cu boS �° O V 2O-� W��� �3ED M. QUXw QwQ 0 U O O.. IOU a") to^r7++ V...rj .0 O O v� vC14 CJ ►. ' u tu + 'S7 3 CY O OO WA F SS L .fir C° Q N l6 � •C V°f � iVi fr V L '�" a10 O 1r C1. �.M 0.'V tn ea , C O� cu O 00 pw �tp' b �_` cd �yJ U C6*= N G. N 'C .S C1. 2 V •Ir W) -V N Li League of Minnesota Cities Insurance Trust Group Self -Insured Workers' Compensation Plan Administrator Berkley Administrators a member of the Berkley Risk Management Services Group P.O. Box 59143 Minneapolis, MN 55459-0143 Phone (612) 544-031 1 NOTICE OF PREMIUM OPTIONS The 'City' Agreement No.: 02-000313-12 ALBERTVILLE Agreement Period: From: 12 /01 / 1995 PO BOX 9 To: 12/01/1996 ALBERTVILLE MN 55301-0000 Enclosed is a quotation for workers' compensation deposit premium. Deductible options are now available in return for a premium credit applied to your estimated standard premium of $ 5373. The deductible will apply per occurrence to paid medical costs only. There is no aggregate limit. Please indicate below the premium option you wish to select. You may choose only one and you cannot change options during the agreement period. OPTIONS NET DEPOSIT PREMIUM 1 ❑ Regular Premium Option 5338. Deductible Premium Credit per Occurrence Credit Amount 2 ❑ $250 2 % 107. 5231. 3 ❑ 500 4 % 215. 5123. 4 ❑ 1,000 5 % 269. 5069. 5 ❑ 2,500 9 % 484. 4854. 6 ❑ 5,000 12 % 645. 4693. 7 ❑ 10,000 17 % 913. 4425. This should be signed by an authorized representative of the city requesting coverage. One of the above options must be selected. Please return a signed copy of this notice to the Administrator with payment and make checks payable to the LMCIT. Signature Title Date For more information on the premium options that apply to your city, refer to the enclosed brochure. BA 4501CG (4/93) League of Minnesota Cities Insurance Trust Group Self -Insured Workers' Compensation Plan Administrator Berkley Administrators a member of the Berkley Risk Management Services Group P.O. Box 59143 Minneapolis, MN 55459-0143 Phone (612) 544-031 1 Self -Insured Workers' Compensation Ouotation (RENEWAL of Agreement No. 02-000313-11) ALBERTVILLE 12/01/1995 12/01/1996 ESTIMATED DEPOSIT CODE RATE PAYROLL PREMIUM GENERAL MAINTENANCE 5506 7.20 30830. 2220. SEWAGE DISPOSAL PLANT 7580 5.86 15912. 932. FIREFIGHTERS (VOLUNTEER) 7708 65.46 POP 3547. 2322. CLERICAL Belo 0.65 78200. 508. PARKS 9102 4.09 16548. 677. ELECTED OR APPOINTED OFFICIALS 9411 0.69 18200. 126. Manual Premium 6785. 10% Sick, Holiday, b Vacation Allowance 679. Adj. Manual Premium 6106. Experience Modification 0.68 Standard Premium 5373. Managed Care Credit 0% 0. Deductible Credit 0% 0. Premium Discount 35. Discounted Standard Premium 5338. LMC Insurance Trust Discount 0% 0. Net Deposit Premium 5338. The foregoing quotation is for a deposit premium based on your estimate of payroll. Your final actual premium will be computed after an audit of payroll subsequent to the close of your agreement year and will be subject to revisions in rates, payrolls and experience modification. While you are a member of the LMCIT Workers' Compensation Plan, you will be eligible to participate in distributions from the Trust based upon claims experience and earnings of the Trust. If you desire the coverage offered above, please complete the enclosed "Application for Coverage" and return it and your check for the deposit premium (made payable to the LMC Insurance Trust) to the Plan Administrator, Berkley Administrators. BA 441 CG (12/92) i CARBONLESS CARBON STATEMEN FORM 3809 �.': REQUIRED DUPLICATE STATEMENT BARTHEL MASONRY 5157 MAIN AVENUE ALBERTVILLE, MN 65301 I. D. # 2587 - (612) 497-2987 DATE s �5 DETACH AND RETURN UPPER P&MOW H YOURREMITTANCE $ - . — } TOPS `© FORM aeon YOUR CHECK IS YOUR RECEIPT -LITHO IN U.S.A. i i r i 5975 Main Avenue N.E. P.O. Box 9 Albertville, MN 55301-0131 (612) 497-3384 Fax: (612) 497-3210 C WI,IR September 14, 1994 John Vetsch 11572 NE 57 St at`ert.:lle. MIT 55301. - - - Dear John, I am writing to let you know what I have found out about the curb in front of your new house. Pete Carlson conducted a field visit of the site. It is his opinion that the curbing is defective only at your location. Further, he .feels it might be more cost effective, rather to contract separately for the work, to contact Doug Psyk to find out when he is putting curbing in at his {?development. Since the contractor.will be out there anyway, he could swing ;over to your place to put ,new curbing in there.'-. - Ken also talked to me about this issue. He said that the year that street `went in was a dry year. The subsequent wet years have caused some warping of the street, causing some displacement of the curb. If you feel the City should pay for the curb replacement, I would recommend bringing it up during Community Forum at the next Council meeting, and recuse yourself from the Council to discuss the issue. -Otherwise, I will assume it to be a private matter. If you have any questions, feel free to contact me. Sincerely, TY OF ERTVILLE I rcw e Powers City Administrator C:\T01)11L1\L1TT11S\JT1T$C1.1 MINUTES CITY COUNCIL MEETING OCTOBER 3. 1994 COUNCILMEMBERS PRESENT: Mayor Mike Potter; Councilmembers Sharon Anderson, Albert Barthel, Duane Berning, John Vetsch STAFF PRESENT: Interim City Administrator Dale Powers, City Engineer Pete Carlson The meeting was called to order by Potter @ 7:30pm. Berning/Anderson unanimous to approve agenda as amended. Anderson/Barthel unanimous to approve the following consent agenda items amended: *Financial Statement (September 16-29) *Approve Bills (Check Vs 008803-008820, P001153-P001157) *Zimmer Brothers lease *Minutes of the 9/19/94 regular City Council meeting COMMUNITY FORUM John Vetsch: (Vetsch stepped down from the Council table at this time to discuss his concerns.) Vetsch discussed with the Council the condition of the curb in front of his new house at 5618 Large Av NE. The curbing is uneven due to the settling of the soil after the placement of the sewer trunk line. Potter and Barthel stated that this is not a unique situation, and that the City has paid to raise curbing in the past. Carlson mentioned the fact that the City has a street maintenance fund, and that perhaps the City could do several projects at the same time, maybe when Doug Psyk's contractor is in town. Vetsch said he is willing to contribute to the cost of the reconstruction. Carlson cautioned the Council to clarify the situation; work of the type envisioned for Vetsch should be placed in a different category than a total road reconstruction that can be assessed to the property owners. Vetsch needs a letter from the City to his mortgage company stating what the City will do about the curbing. The Council directed Powers to send such a letter. (Vetsch returned to the Council table.) Pat Adamski: Adamski addressed the Council concerning a situation involving a telephone answering machine message left by Powers concerning Adamski's construction of a deck without the requisite permit. Adamski replayed the answering machine message for the Council. Adamski's concerns were that the message left by Powers was polemic; the City failed to respond to a request for information about the derivation of building permit fees; a certified letter was sent to him, instead of using first class mail delivery; and that City Hall was not open, during normal business hours, when he came in to pick up his permit. Potter responded that, after Powers conveyed the entire situation to him, he authorized issuance of certified mail to correspond to Adamski on this issue. Powers explained his side of the story, and, while apologizing again to Adamski for his misunderstanding of the answering machine message, defended his actions as proper and necessary to get a response. Powers further mentioned that the reason Adamski constructed the deck without a permit is that his neighbor put up a fence on the property line without a permit and 1993 ALBERTVILLE RECYCLING CALENDAR I-I0-06£00-01 January S M T W T F 3 1 1 3 4 3 6 7 8 9 10 •• i1 : 12 13 14 13 16 17 I 19 20 2t 22 23 24 n3'26 27 28 29 30 31 April 5 M T Y T F S 1 2 3 4 6 7 8 9 10 11 12 13 14 13 16 17 18 C 20 21 22 23 24 23 26 27 28 29 30 July S y T W T F S 1 2 3 4 3 6 7 8 9 10 It © 13 14 IS t6 17 18 19 20 21 22 23 24 23 C 27 28 29 30 31 October TOSS NW '9jjjAa18gjv 16 X09 '0'd 6utuia8 auena i February S M T Y T F S 1 2 3 4 3 6 7 (jr, 9 10 it 12 IS 14 IS t6 17 18 t9 20 2212 23 24 23 26 27 28- .May S M T W T F 5 .7 1 2 0 4 3' .6 7 8 9 10 11 12 fa 14 13 16 17 18 t9 20 2t 22 23 24 23 26 27 29 29 30 August. S M T Y T F S 1 2 3 4 3 6 7 8 &P t0 it t2 13 14 t3 16 17 18 19 20 21 22024 23 26 27 28 29 30 JI November March S M T Y T F S t 2 3 4 5 5 7 9 10 It t2 t3 14 13 16 17 18 19 20 21 �0-. 23 24 23 26 27 28 29 30 3t ,June 5, 1 T W T F S 1 2 J 4 6 7 8 9 10 tt t2 13 0 IS 16 17 18 19 20 21 22 23 24 23 26 27 (0 29 30 September 5 4 T W T F S 1 2 3 4 3 0 7 8 9 10 11 12 ,�IS 14 13 16 17 t8 19 �% 21 22 23 24 2! 26 27 28 29 30 December S 4 T W T F 5 1 2 3 C4 3 6 7 8 9 10 It 12 13 14 13 I6 17 (�8�, 19 20 21 22 2 S M T' W T F S C, 2 3 4 3 0 7 � 8 9 10 11 12 13 14 (D5 16 17 18 19 20 21 22 23 24 23 20 27 ,a , 'n 5 4 T W T F S 1 2 3 4 3 6 7 8 9 t0 tt 12 t_3 t4 13 16 17 •8 19 20 21 22 23 24 tb 6f--j 28 24 30 31 MEYER-ROHLIN, INC. ENGINEERS -LAND SURVEYORS 1111 Hwy. 25 N., Buffalo, Minn. 55313 Fax 612-682-9492 Phone 612-682-1781 1-800-563-1781 October 27, 1995 City of Albertville c/o Garrison Hale PO Box 131 Albertville, Minnesota RE: Parkside 2nd Addition Street Improvement Project Albertville, MN Dear Mr. Hale: The contractor and developer have requested final acceptance for the above -referenced project. It is my understanding that the city engineer, Pete Carlson, has inspected the project and will submit his recommendation soon. There is one item which still needs to be addressed: Additional cost to the developer for repair of bituminous base course after the contract completion date. We feel this cost should be covered by the City, since it was upon your request that the wear course be extended by almost three months. Please present this issue to the City Council so that we may conclude this project. The additional cost incurred since June 1, 1995 is $6032.41 for broken bituminous repair. As of June 1, 1995, the project was repaired in whole and inspected for application of the wearing course. If you have any questions or comments, please do not hesitate to contact me. Sincerely, MEYER-ROHLIN, INC. Ronald Geurts Project Engineer cc: Kent Roessler, Kenco Peter Carlson, S.E.H. Joe Latour, Latour Construction File S-93124 Thore P. Meyer, Professional Engineer Robert Rohlin, Licensed Land Surveyor OCT-31-95 TUE 15:39 WRIGHT CO. COMM. ACTION FAX NO. 612 963 5745 Wright Ccx.lniy Ccmrru* Act ft VArAkrA VA October 31, 1995 Albertville City Council City Hall, 5964 Main Avenue NE Albertville, My 55301. To Whom It May Concern: 130 West Division. Street • P,O. Box 787 • Maple Lake, MN 55388 Telephone (6 i 2) 963-6500 • Fax (67 2) 963-574 - Minnesota Relay TDD 1-800-627-3529 1 am writing to request permission to use the Old City Hall building to administer the Special Supplemental Nutrition Program for Women, Tnfants, and Children (WTC). WIC is operated in Wright County by Wright County Community Action through a graut from the Muuiesota Department of Health. WIC provides nutrition assessments, uutritiou and diet counseling, health care referrals and vouchers for supplemental foods for income eligible women, infants, and children. Currently, we are serving approximately 140 individuals in the Albertville/St. Michael area through our site in Monticello. We feel these participants would be better Served by a site in Albertville area. We are seeking room with approximately 5 tables and 25 chairs, with access to rest room facilities and electricity. The space would be needed on the Friday following the third (3rd) Wednesday of each month, from 8:00 A.M. - 4:310 P.M. Please feel -free to contact either myself or Mark G. Sexton, Executive Director, at (612) 963- 6500. Sincere v, ? w Dale Erickson WIC Program Coordinator