1996-02-05 CC Agenda/PacketALBERTVILLE CrITY COUNCIL
` AGENDA
February 5, 199+6
7:00 PM
7:00 1. GALL TO ORDER/ROLL CALL/ADOPT AGENDA
(Council/Clerk/Council)
7 : 05 2. MINUTES (Council)
a. Regular City Council Meeting - January 2, 1996
b. Special City Council Meeting - January 25, 1996
7 :10 3. AUDITING CLAIMS (Council)
7:15 4. CITIZEN FORUM - 10 Minute Limit
7 : 25 5. CONSENT AGENDA [ *1 (council)
a.
Financial Statement - January
b.
Follow -Up Sheet as of January 2, 1996
C.
Final acceptance of Psyk's 6th Addition
d.
Final acceptance of Westwind 3rd Addition
e.
f.
Accept SAC Fees Cash Flow Analysis
RESOLUTION #1996-7 (A RESOLUTION ESTABLISHING
ADMINISTRATIVE FEES, CHARGES, APPLICATION AND ESCROW
AMOUNTS RELATED TO THE PROCESSING OF BUILDING
PERMITS/SITE PLANS, ZONING AND SUBDIVISION REQUESTS
IN THE CITY)
g.
Adopt revised job description - Public Works
Coordinator
h.
RESOLUTION #1996-8 (APPOINTMENT OF MAINTENANCE
WORKERS I)
i.
ORDINANCE #1996-1 (AN ORDINANCE AMENDING SECTION
1500 OF THE ALBERTVILLE ZONING ORDINANCE (1988-12)
RELATING TO MINOR SITE AND BUILDING PLAN REVIEW)
j.
Reappoint Planning Commission members and remove
Richard Faris as alternate member
k.
Accept Pledged Security from Highland Bank effective
1/10/96
1.
Accept $800 Donation from Albertville Jaycees for
City Park fence/Installing Christmas Lights
M.
RESOLUTION #1996-11 (A RESOLUTION MAKING THE
APPOINTMENT OF SPECIAL LEGAL COUNSEL FOR THE APPEAL
OF THE DETACHMENT/ANNEXATION PROCEEDINGS FOR THE
CITIES OF ALBERTVILLE AND OTSEGO ) (Municipal Board
D-312 Otsego/A-5402 Albertville]
n. RESOLUTION #1996-12 (A RESOLUTION MAKING THE
APPOINTMENT OF SPECIAL LEGAL COUNSEL FOR THE APPEAL
do OF THE DETACHMENT/ANNEXATION PROCEEDINGS FOR THE
CITIES OF ALBERTVILLE AND OTSEGO) (Municipal Board D-
311 Otsego/A-5384 Albertville]
o. ORDINANCE #1996-3 (AN ORDINANCE CONCERNING
SPRINKLING BAN & RESTRICTED HOURS)
7:30 6. UNFINISHED BUSINESS
Frankfort Drainage - Committee Report (Councilmember
Berning )
7:45 7. NEW BUSINESS
a.
STMA Youth Baseball Association - Field Use & Cost
(Larry Lee)
b.
Sewer Line Clog at 11561 55th Street NE - Request
for reimbursement (Paul Larson)
C.
Approve preliminary plat of Brittany Kay Estates
d.
Authorize sale and solicitation of realtor bids for
site located on Barthel Industrial Drive site
e.
Authorize Fire Department purchase of carbon
monoxide testing equipment ($1200)
f.
Consider P&Z recommendation to clean County Ditch #9
and/or establish a ditch/creek authority
g.
Consider adoption of ORDINANCE #1996-2 (AN ORDINANCE
AMENDING SECTION 3100.4.(e) OF THE ALBERTVILLE
•
ZONING ORDINANCE (1993-11_ RELATING TO AGRICULTURAL
RURAL DISTRICT AND COMMERCIAL FEEDLOTS) as
recommended by the P&Z Commission
h.
Public Works Department (Personnel Committee/Adm.)
1) Public Works Coordinator position - Discussion
of future need
2) Maintenance Worker II position - Discussion of
future need
3) Parks/City Mowing - Discuss contracting service
4) Snow Removal - Discuss contracting service
9 : 00 8. COUNCIL REPORTS (council)
9 :15 9. ADJOURNMENT (council)
0
ALBERTVILLE CITY COUNCIL
February 5, 1996
Albertville City Hall 7:00 PM
PRESENT: Mayor Michael Potter, Councilmembers Sharon
Anderson, Curt Muyres, Duane Berning, and John Vetsch, City
Administrator Garrison Hale and City Clerk Linda Houghton
Mayor Potter called the regular meeting of the Albertville
City Council to order.
The agenda was amended as follows:
(2) Add Item 4a - Consider offer on water tower lot
(3) Add 7a - Receive petition for extension of water and
sewer to properties north of I-94
(4) Add 6b - Establish special meeting with Frankfort Town
Board
Berning made a motion to approve the agenda as amended. Muyres
seconded the motion. All voted aye.
Anderson made a motion to approve the minutes of the January
2, 1996, regular Council meeting as presented. Berning seconded
the motion. All voted aye.
Anderson made a motion to approve the minutes of the January
^ 25, 1996, special City Council meeting as presented. Berning
seconded the motion. All voted aye.
Potter made a motion to approve Check #'s 9929 - 9964 and
Check #'s 9966 - 9971. Check #9965 to Schmitz and ophaug will be
discussed later in the meeting. seconded the motion. All
voted aye.
Debbie Jensen, representing Century 21 Christian, presented an
offer for the sale of the water tower site for Council
consideration. City Administrator Hale and Mayor Potter
recommended that the city attorney review the offer before a
decision is made. The Council concurred and the offer will be
submitted to the attorney for review.
Eugene Valerius told the Council his driveway had been plugged
by the snow plow four times in one week. Mayor Potter apologized
for the inconvenience and explained that the plow had broken down
several times during the snow -clearing operations and the City is
taking steps to prevent a repeat situation.
Carolyn Bauer addressed the Council regarding the billboard
ordinance. She asked that the Ci'�y review the ordinance to
determine if spacing of billboards should be increased. The
Council asked Bauer to submit her request in writing and the issue
^ will be referred to the Planning Commission.
ALBERTVILLE CITY COUNCIL
February 5, 1996
Page 2 of 6
Eugene Valerius questioned why Fire Department representatives
were traveling to Wisconsin to inspect the new pumper. As a member
of the Truck Committee, he was unaware that plans had been made to
inspect the pumper this week. Mayor Potter, as the representative
to the Fire Department, agreed to discuss the issue with Fire Chief
Dave Vetsch.
Vetsch made a motion to approve the Follow -Up sheet from the
January 2, 1996, meeting as presented. Muyres seconded the motion.
All voted aye.
Based on City Engineer Pete Carlson's recommendation dated.
November 27, 1995, Vetsch made a motion to approve Psyk's 6th
Addition. Muyres seconded the motion. All voted aye.
Based on City Engineer Pete Carlson's recommendation dated
January 2, 1996, Vetsch made a motion to approve Westwind 3rd
Addition. Muyres seconded the motion. All voted aye.
Vetsch made a motion to approve the SAC Fees Cash Flow
Analysis dated January 12, 1996, as presented. The schedule is
based on 44 single family connections annually between 1996 and
2000; 54 single family connections annually between 2001 and 2010;
^ and 64 single family connections annually between 2011 and 2015.
1996 SAC fees are $2,200 per single family connection in 1996 and
will increase 10% annually thereafter as established in Resolution
#1994-8. Muyres seconded the motion. All voted aye.
Vetsch made a motion to adopt RESOLUTION #1996-7 titled A
RESOLUTION ESTABLISHING ADMINISTRATIVE FEES, CHARGES, APPLICATION
AND ESCROW AMOUNTS RELATED TO THE PROCESSING OF BUILDING
PERMITS/SITE PLANS, ZONING AND SUBDIVISION REQUESTS IN THE CITY.
Muyres seconded the motion. All voted aye.
Vetsch made a motion to approve the revised Public Works
Coordination position job description dated 01/96. Muyres seconded
the motion. All voted aye.
Vetsch made a motion to adopt ORDINANCE #1996-1 titled AN
ORDINANCE AMENDING SECTION 1500 OF THE ALBERTVILLE ZONING ORDINANCE
(1988-12) RELATING TO MINOR SITE AND BUILDING PLAN REVIEW. Muyres
seconded the motion. All voted aye.
Vetsch made a motion to reappoint the following members to the
Planning & Zoning Commission:
Member Original appt. Term Endinq
LeRoy Berning 1994 1998
Donatus Vetsch 1993 1997
Jim Brown 1995 1999
ALBERTVILLE CITY COUNCIL
February 5, 1996
Page 3 of 6
Howard Larson
Sharon Anderson
1996
1995
Muyres seconded the motion. All voted aye.
2000
1996
Vetsch made a motion to accept the Pledged Security from
Highland Bank effective January 10, 1996. Muyres seconded the
motion. All voted aye.
Vetsch made a motion to accept an $800 donation from the
Albertville Jaycees to be used to purchase fencing for City Park
and to pay for having the Christmas lights installed. Muyres
seconded the motion. All voted aye.
Vetsch made a motion to adopt RESOLUTION #1996-11 titled A
RESOLUTION MAKING THE APPOINTMENT OF SPECIAL LEGAL COUNSEL FOR THE
APPEAL OF THE DETACHMENT/ANNEXATION PROCEEDINGS FOR THE CITIES OF
ALBERTVILLE AND OTSEGO (Municipal Board D312 Otsego/A-5402
Albertville). Muyres seconded the motion.
Vetsch made a motion to adopt RESOLUTION #1996-11 titled A
RESOLUTION' MAKING THE APPOINTMENT OF SPECIAL LEGAL COUNSEL FOR THE
APPEAL OF THE DETACHMENT/ANNEXATION PROCEEDINGS FOR THE CITIES OF
ALBERTVILLE AND OTSEGO (Municipal Board D-311 Otsego/A-5384
Albertville). Muyres seconded the motion.
Vetsch made a motion to adopt ORDINANCE #1996-2 titled AN
ORDINANCE CONCERNING SPRINKLING BAN & RESTRICTED HOURS. Muyres
seconded the motion. All voted aye.
The Council discussed the memo from City Engineer Pete Carlson
dated January 29, 1996, regarding the proposed solution to the
Frankfort Drainage problem. Carlson's opinion is that the only
solution to the ongoing problem is to restore the drain tile line
to its previous condition, which was an 18-inch tile line from the
wetland to the outlet. The Council concurred to discuss the issue
with the Frankfort Town Board and set a special meeting with the
Town Board for February 12, 1996, at 6:30 PM at Frankfort Town Hall
for the purpose of discussing drainage and annexation issues.
Muyres made a motion to receive two petitions titled PETITION
FOR LOCAL IMPROVEMENTS and signed by the property owners to extend
water and sewer mains to the north side of I-94 and to direct the
clerk to examine, check and verify the petitions presented.
Anderson seconded the motion. All voted aye.
Larry Lee, representing the STMA Youth Baseball Association,
requested permission to use the City Park softball field between
May and July. A series of 226 games will be scheduled among all
'� the fields being used. Lee requested use of the filed three to
ALBERTVILLE CITY COUNCIL
February 5, 1996
Page 4 of 6
four nights a week between the hours of 6:30 PM and 8:30 PM.
Potter made a motion supporting the STMA Youth Baseball
Association's use of the softball field and will meet with the
adult softball league representatives to work out a schedule
allowing for both youths and adults use of the field. Vetsch
seconded the motion. All voted aye.
Potter made a motion to waive the fees for using the softball
field for the STMA Youth Baseball Association for 1996. Anderson
seconded the motion. All voted aye.
The Council discussed the request from Paul Larson, a resident
livina at 11561 55th Street NE, for reimbursement of the money
spent to have the sewer line unclogged. According to the report of
the description of work performed by B & D Plumbing, submitted to
the City, a snake was inserted 60'-65' into the line to unplug the
line clogged by underwear. The report further states that there is
approximately 50' between the clean -out and the curb. Anderson
made a motion to deny the request and directed the administrator to
notify the property owner of the City's decision. Muyres seconded
the motion. All voted aye.
r� The Council reviewed the revised preliminary plat of Brittany
Kay Estates and the revised Planning Report dated January 30, 1996,
submitted by Elizabeth Stockman of NAC, Inc. The Council discussed
the recommendation by City Attorney Couri that adequate park
dedication fees for Brittany Kay Estates are negotiated prior to
final plat approval.
Anderson made a motion approving the City Council Findings of
Fact & Decision with the addition of Item #20 stating that adequate
park dedication fees are negotiated prior to final plat approval,
and granting preliminary plat approval for Brittany Kay Estates.
Berning seconded the motion. All voted aye.
Vetsch made a motion denying the request from the Planning
Commission to proceed with cleaning County Ditch #9 and/or
establishing a ditch authority for the reason that the Council has
acted on this issue at their meeting on July 3, 1995, and
subsequently, received a report from City Engineer Pete Carlson
dated August 1, 1995, recommending delaying the cleanout. Berning
seconded the motion. All voted aye.
Potter made a motion authorizing the sale of the city -owned
Barthel Industrial Drive site as recommended by the EDA and
directing staff to solicit realtor bids for listing the property
with bids received by February 28, 1996, at 12:00 noon. Anderson
seconded the motion. All voted aye.
ALBERTVILLE CITY COUNCIL
February 5, 1996
Page 5 of 6
Potter made a motion to adopt ORDINANCE #1996-2 titled AN
ORDINANCE AMENDING SECTION 3100.4(e) OF THE ALBERTVILLE ZONING
ORDINANCE (1993-11) RELATING TO AGRICULTURAL RURAL DISTRICT AND
COMMERCIAL FEEDLOTS. Berning seconded the motion. All voted aye.
The Council discussed the recommendation of the Personnel
Committee regarding the Public Works Department. The Committee has
suggested that the Council consider contracting for mowing and snow
plowing, thereby eliminating the need to hire a Maintenance Worker
II position. The Public Works Coordinator position could be
eliminated and the Maintenance Worker II position could be filled
from within. Councilmember Muyres stated he feels that the Council
needs to consider "real" numbers on the cost of contracting prior
to making any decision.
Anderson made a motion directing the Public Works Committee,
along with the administrator and clerk, to solicit quotes on
contracting snow plowing and mowing. Muyres seconded the motion.
All voted aye.
City Clerk Houghton reported that the City has received the
franchise fee from Jones Intercable in the amount of $4,283.73.
Mayor Potter requested discussion of the franchise fees be placed
on the March 4, 1996, agenda.
Mayor Potter reported that a representative from the state had
been scheduled to attend the last meeting of the Fire Relief
Association meeting to discuss the pension requirements and needs.
but was unable to attend due to the weather. She has rescheduled
for the March 1st meeting.
Berning made a motion to require the Fire Relief Association
to use Kern, DeWenter and Viere (KDV) of St. Cloud, MN, for
auditing the association's books. Muyres seconded the motion. All
voted aye.
Anderson made a motion to table discussion of RESOLUTION
#1996-8 titled APPOINTMENT OF MAINTENANCE WORKERS AND TYPIST/FILE
CLERK until revisions have been made. The revised resolution will
be considered at the March meeting. Muyres seconded the motion.
All voted aye.
Councilmember Berning notified the Council he has signed out
keys for the park shelter, mechanical room and garage area.
Councilmember Anderson reported progress on the curfew
committee. The next meeting is scheduled for February 15th at
Otsego.
ALBERTVILLE CITY COUNCIL
February 5, 1996
'ON Page 6 of 6
Anderson made a motion to hold payment of Check #9965 in the
amount of $2,314.00 to Schmitz and Ophaug until the City receives
and itemized statement. Muyres seconded the motion. All voted
aye.
City Administrator Hale reported that the fire hall will be
rekeyed on Thursday, February 8, 1996.
Anderson made a motion to adjourn at 9:25 PM. Muyres seconded
the motion. All voted aye.
xAIJ
Michael Potter, Mayor
inda Houghton, lerk
CITY OF ALBERTVILLE
FOLLOW-UP SHEET
r-.
As of January 2, 1996
DATE
ACTION TO BE TAKEN
PERSON
5/xx
Renumbering Ordinance
Adorn./
In Process
Cbux21
5/xx
CMIF - Community Partners Program
Ma►teis
Ongoing
6-9/xx
Urban Service Area (Part of Comp Plan)
Cbulail
Ongoing
7/xx
Personnel - Ordinance/Policies
Persm-
Ong o i ng
nelcarr
mittee/
Staff/
Ckaxxa l
7-xx/xx
Comp Plan & Zoning Map
P&Z/
Ongoing
C=Idl
Staff
7xx/xx
Cost sharing County Roads 19/37
Patter/
Ongoing
Bea-dM
7/xx
Curfew Ordinance
Cax1il
In Process
7/xx
Bank Reconciliation Form
amicil
In Pro-
Clerk/
c e s s
FhcCmt
8/95
Cohen Development (Commercial)
Staff
9/5
Development of Westwind Park
Ander-
Ongoing
son
9/5 Negotiate temporary easement rights with Dennis Cowl
On Hold Fehn
9/5 Ordinance re: sump pump drainage Staff
On Hold
9/5 Review Sewer Ordinance for MPCA compliance Staff
On Hold requirements
10/2 Discuss placement of mailboxes on sidewalk with Mayor
In Pro- Postmaster
cess
10/xx
Freeway Interchange Ramps
Trans.
In Pro-
Com.
�- cess
11/95
Frankfort Drainage
Drainage
In Process
Com.
11/95
Senior Housing
CMIF
Ongoing
11/95
Righ of Way CSAH 19/37
Staff
12/12
Consolidation/Merger Process - Cities of Albert-
Carril
Ongoing
ville and Otsego
O1/96
1995 Audit
Staff
Ongoing
Al/96-----
EBA-Business-fneentive-Proposals------------------
EBA
O1/96
Capital Improvement Plan - Financing Strategies
Finance
Com.
O1/96
Fire Relief Retirement Fund
Mayor/
FD/
Clerk
01/96
SAC Fee - Cash Flow
Finance
Ongoing
Trunk Access Fees
Ckmm./
Staff/
Caxncil
1-3/96
Equipment Maintenance Log Book
FWCom/
O1/96
Curfew Ordinance
CaxrU
O1/96
Darkenwald Development (Commercial)
Staff
O1/96
Savitski Development (Commercial)
Staff
O1/96
Balfany Development (Residential)
Staff
O1/96
Kenco Development (Residential/Golf Course)
Staff
O1/96
D'Aigle Development (Residential)
Staff
O1/96
Water System Expansion - North of I-94
Staff
O1/96
Sewer System Expansion - North of I-94
Staff
02/96
Maintenance Worker II - Employment Search
ctxxxal
CITY OF ALBERTVILLE
PREAUTHORIZED CHECKS ISSUED
December 27, 1995 January 26, 1996
Check No.
Vendor Reason
Amount
_
Payroll Period Ending 12/22
P1480
Gary
1,001.60
P1481
Linda
867.93
P1482
Ken
1,068.52
P1483
Mike
651.19
December Payroll - Officials
P1484
Anderson, Sharon
161.61
P1485
Berning, Duane
161.61
P1486
Berning, LeRoy
18.47
P1487
Brown, Jim
18.47
P1488
Faris, Richard
18.47
P1489
Fraser, Rod
18.47
P1490
Larson, Howard
18.47
P1491
Muyres, Curt
18.47
P1492
Potter, Michael
244.73
P1493
Scherer, Pete
18.47
_ P1494
Vetsch, Donatus
18.47
P1495
Vetsch, John
161.61
9873
Post Office
Postage
450.00
1874
Anoka Technical College
EMT Refresher
294.00
9875
Berning, Duane
FD Training
30.00
9876
Berning, Greg
FD Training
80.00
9877
CarQuest
Parts/Supplies
185.37
9878
Chicos, Chad
FD Training
30.00
9879
Feed -Rite Controls
Testing 12/8
98.00
9880
Hackenmueller, Ed
FD Training
30.00
9881
Hingland Bank
Federal Taxes
2,940.99
9882
K. Tabor
Broom for Toro
200.00
9883
Lindsay, Ken
Mileage
26.31
9884
Mealhouse, Kevin
FD Training
30.00
9885
Minnegasco
Natural Gas
554.61
9886
9887
9888
9889
9890
9891
9892
9893
9894
9895
9896
W.-
P1496
P1497
P1498
P1499
P1500
9900
9901
9902
P1501
P1502
P1503
P1504
P1505
9903
9904
9905
9906
9907
9908
MN Dept. of Revenue
PERA
Radzwill & Couri
Roden, Kenny
Roden, Kevin
Ross, John
SEH, Inc.
United Telephone System
USCM Midwest
Vetsch, Dave
Wulff, Brian
Zachman, Kevin
LMCIT
Payroll Period Endinq 1/6
Gary
Linda
Katie McCoy
Ken
Mike
Diversified Inspections
USCM Midwest
PERA
MN State Treasurer
Payroll Period Ending 1 19
Gary
Linda
Ken
Mike
Merlyn
Affordable Sanitation
American Bank
AT & T
Delta Dental
Driver -Vehicle Service
First Trust
State Taxes
481.99
12/9 - 12/22
446.87
December Service
3,075.00
FD Training
30.00
FD Training
30.00
FD Training
110.00
Eningeering
992.20
Service
340.60
Deferred Comp
65.00
FD Training
30.00
FD Training
80.00
FD Training
30.00
Premiums
16,931.00
997.01
804.00
318.55
897.01
622.17
Bldg. Insp. 6,318.10
Deferred Comp 127.00
12/23 - 1/6 414.63
4th Qtr. Surcharge 236.56
997.01
804.00
1,027.59
633.03
319.98
Hockey Rink
79.31
88 AdvRef/Imp
62,482.50
Long Distance
25.14
Group Insurance
136.20
Vehicle Licenses
40.50
93A Ref/Imp
102,411.25
9909
First Trust
93B GO Bond
89,445.00
9910
First Trust
88 GO Sew/Water
287.50
9911
Highland Bank
Safe Deposit Box
40.00
9912
LaPlant Sanitation
December Service
91.22
9913
LMC
Directories
121.84
9914
Medica
Group Insurance
1,058.00
9915
MN Ambulance Assoc.
FD Training Course
120.00
9916
MN UC Fund
Dave Koch
1,566.00
9917
Monticello Animal Control
Dec. 95
34.00
9918
NSP
Service
2,062.66
9919
NSP
Street Lights
2,000.66
9920
PERA Life Insurance
Payroll Deduction
12.00
9921
PERA
1/6 - 1/19
432.95
9922
Post Office
Box Rent
24.00
9923
PSG
January Service
7,519.16
9924
Sentry Systems, Inc.
Park Alarm
57.51
9925
USWest Cellular
FD Phone
21.11
9926
USCM Midwest
Deferred Comp
127.00
9927
Wr. Co. Sheriff's Dept.
Dec. 95 Police
3,893.33
9928
Wright Recycling
Dec. 95 Recycling
842.00
TOTAL $321,505.98
UP_C;OM I NG MEETI NGS/ IMPORTANT DATES
February 13 Regular Planning & Zoning Meeting 7:OOEM
February 19 President's Day - City Offices Closed
February 20-23 City Audit 1995
Feb/March Personnel Committee
March 4 Regular City Council Meeting 7:OOFM
March 12 Regular Planning & Zoning Meeting 7:OOF4