1996-05-06 CC Agenda/Packet• 7ALLB�R7.'VI1.1E CITY C7OUNCIL
AGENDA
May 6, 1996
7:00 PM
7:00 1. CALL TO ORDER/ROLL CALL/ADOPT AGENDA
(Mayor/Clerk/Council)
7 : 05 2. MINUTES (Council)
a. Regular City Council Meeting - April 1, 1996
b. Special Council Meeting - April 10, 1996
C. Board of Review Meeting - April 10, 1996
d. Special City Council Meeting - April 15, 1996
7 :10 3. AUDITING CLAIMS (Council)
7:15 4. CITIZEN FORUM - 10 Minute Limit
7 : 2 5 5. CONSENT AGENDA [*1 (Council)
a. Financial Statement - April
b. Follow -Up Sheet as of April 1, 1996
C. WWTF Operation Report March 1996 (PSG)
d. Approve 3.2 License for 152 Club Softball at City
Park from 8:00 AM - 8:00 PM, May 17 & May 18
e. Approve participation in the Certification of Local
Performance Measures for Local Performance Aid
Payable in 1997
f. Animal Impound Agreement - Rate Change
g. LMCIT Property and Casualty Inspection Report
h. City Departments Report
i. Amend committee appointment of March 26, 1996, to
appoint Councilmember Muyres as the second
annexation representative
j. Approve purchase of park equipment for Westwind Park
(PO #96-0504) in the amount of $22,295.78
k. Approve request from Albertville Friendly City Days
to close city streets June 6-10
1. Approve request from Albertville Friendly City Days
to extend City Park hours to 1:00 AM on Friday, June
7 and to 12:00 midnight on Saturday, June 8
M. 1995 population (2114) and household estimates (718)
n. RESOLUTION #1996-41 (ESTABLISHING A CAPITALIZATION
POLICY)
�' 1
• 7:35 6. UNFINISHED BUSINESS
a.
STMA and Albertville Partnership Agreement (STMA
Youth Hockey Association)
b.
Water Tower Lot - Counter Offer (Jim Krystosek)
C.
RESOLUTION #1996-33 (RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT OF BIDS
FOR THE NORTH FRONTAGE ROAD SANITARY SEWER PROJECT)
d.
Ordinance Violation - Fence at 6247 NE 62nd Street
7:45 7. SPECIAL ORDER
-
Public Hearing - CSAH 37/19 Intersection Realignment
Project (City Engineer/Attorney)
8 : 2 0 8. NEW
BUSINESS
a.
Non -Conforming Use - 5667 Main Avenue NE (Kevin
Mealhouse)
b.
Richard Miller (11660 50th Street NE) - Outflow pipe
installation
C.
Consider recommendation from Planning Commission
to approve preliminary plat for Parkside 3rd
Addition
d.
Consider quotes for purchase of new copy machine
e.
Establish special meeting to review mowing bids
f.
Northwest Drainage - Lowering culvert under railroad
• g.
City Platting Standards (City Engineer, Attorney,
Zoning Administrator)
•
8 : 50 9. COUNCIL REPORTS (council)
a. Personnel Issues (Councilmmiber Anderson)
b. Annexation Status Report (Councilnenibers Berning &
Muyres)
c . Salt Shed (PW Camdttee)
9: o o 1 o. ADJOURMIENT (council)
2
ALBERTVILLE CITY COUNCIL
May 6, 1996
Albertville City Hall 7:00 PM
PRESENT: Mayor Michael Potter, Councilmembers Curt Muyres,
Sharon Anderson (10:05 PM), Duane Berning, and John Vetsch, City
Administrator Garrison Hale, City Clerk Linda Houghton, City
Engineer Peter Carlson, and City Attorney Mike Couri
Mayor Potter called the regular meeting of the Albertville
City Council to order.
The agenda was amended as follows:
(1) Add Item 5o - Award bid for sale of water tanker truck to
Don Anderson for $910 with delivery on or before May 20, 1996
(2) Add Item 9d - Fire Committee Report
(3) Add Item 9e - Senior Housing Discussion
(4) Add Item 9f - Finance Committee Report
Berning made a motion to approve the agenda as amended. Muyres
seconded the motion. All voted aye.
Berning made a motion to approve the minutes of the April 1,
1996, regular City Council meeting, the minutes of the special
meetings conducted on April 10 and April 15, 1996, and the minutes
of the April 10, 1996, Board of Review Hearing as presented.
Muyres seconded the motion. All voted aye.
Muyres made a motion to approve payment of Check #'s 10116-
10158 as presented. Berning seconded the motion. All voted aye.
Mayor Potter asked if anyone in the audience wished to address
the Council under Community Forum.
Bernie Marx told the Council he feels the City should correct
the drainage on his property since he has been asked to donate
nearly three-quarters of an acre of land for the County Road
realignment project.
Muyres made a motion to approve the Financial Statement for
the period March 28 - May 1 as presented. Vetsch seconded the
motion. All voted aye.
Muyres made a motion to approve the Follow -Up sheet from the
April 1, 1996, meeting as presented. Vetsch seconded the motion.
All voted aye.
Muyres made a motion to accept March 1996 Wastewater Operation
Report as presented. Vetsch seconded the motion. All voted aye.
Muyres made a motion to approve a 3.2 Non -Intoxicating Liquor
License for the 152 Club Softball Team from 8:00 AM to 8:00 PM on
May 17th and May 18th at City Park. Vetsch seconded the motion.
ALBERTVILLE CITY COUNCIL
May 6, 1996
Page 2 of 8
All voted aye.
Muyres made a motion to approve City participation in the
Certification of Local Performance Measures Aid Payable in 1997.
Vetsch seconded the motion. All voted aye.
Muyres made a motion to approve the rate increase from $8 to
$9 for daily impound charges and from $25 to $27 for disposal of
unclaimed animals in the Animal Impound Agreement with the City of
Monticello. Vetsch seconded the motion. All voted aye.
Muyres made a motion to accept the LMCIT Property and Casualty
Inspection Report as presented. Vetsch seconded the motion. All
voted aye.
Muyres made a motion to approve the City Departments Report as
presented. Vetsch seconded the motion. All voted aye.
Muyres made a motion to appoint Councilmember Muyres as the
second representative on the Annexation Committee. Vetsch seconded
the motion. All voted aye.
Muyres made a motion to approve the purchase of playground
equipment for Westwind Park from Earl. F. Anderson, Inc. in the
amount of $22,295.78. Vetsch seconded the motion. All voted aye.
Muyres made amotion to approve the request from the
Albertville Friendly City Days Committee to close various City
streets during Friendly City Days June 6th - June loth. Vetsch
seconded the motion. All voted aye.
Muyres made a motion to approve the request from Albertville
Friendly City Days Committee to extend City Park hours to 1:00 AM
on Friday, June 7, 1996, and to 12:00 Midnight on Saturday, June 8,
1996. Vetsch seconded the motion. All voted aye.
Muyres made a motion to accept the State Demographer's Office
1995 population estimate of 2,114 and the 1995 household estimate
at 718. Vetsch seconded the motion. All voted aye.
Muyres made a motion to adopt RESOLUTION #1996-41 titled
ESTABLISHING A CAPITALIZATION POLICY. Vetsch seconded the motion.
All voted aye.
Muyres made a motion to award the sale of the old tanker truck
to Don Anderson for $910. Delivery of the vehicle will be on or
before May 20th. Vetsch seconded the motion. All voted aye.
Jim Valerius, President of the STMA Youth Hockey Association,
explained that the association has applied for a state -funded
ALBERTVILLE CITY COUNCIL
May 6, 1996
Page 3 of 8
Mighty Ducks grant to help finance the proposed hockey arena. The
application was rejected because the association did not have
governmental support. The Association is applying again for the
grant and is requesting that the City of Albertville enter into an
Partnership Agreement to facilitate the application. The agreement
would not require any financial commitment from the City but may
require that the City agrees to plow the parking lot and/or mow the
grounds. The Hockey Association will also be contacting the school
district to request support for the arena. Similar agreements have
been drafted between associations and cities in Blaine and in Elk
River.
Muyres made a motion to table a decision on City participation
until the attorney and the administrator have the opportunity to
review sample agreements and STMA Youth Hockey Association's
application for the Mighty Ducks grant. Vetsch seconded the
motion. All voted aye.
Jim Krystosek reviewed the counter offer proposed for the
purchase of the water tower lot. The offer is a non -contingent
offer for $26,500 with a July 26 or sooner closing. The buyer
agrees to pay for the soil borings on the lot but requests that the
City (seller) pay for the lot survey.
Berning made a motion accepting the offer to purchase the
water tower lot from David and Virginia Carlson in the amount of
$26,500. Muyres seconded the motion. All voted aye.
The Council reviewed RESOLUTION #1996-33 titled A RESOLUTION
APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT OF
BIDS FOR THE NORTH FRONTAGE ROAD SANITARY SEWER PROJECT. City
Attorney Couri explained that state law requires that a project be
accepted within six months of the public hearing or another public
hearing must be conducted. Because of uncertainties regarding
sizing of the pipe and area to be served by the sanitary sewer,
Berning made a motion to table RESOLUTION #1996-33 indefinitely.
Muyres seconded the motion. All voted aye.
The City has been advised that the illegal fence at 6247 62nd
Street NE has not yet been brought into compliance with city
ordinances. City Attorney Couri explained that he had sent a
certified letter to the property owners, but the property owner
refused to accept the letter. The consensus of the Council is to
have the Sheriff's Department hand deliver the letter to the owner
prior to further action by the City.
The Council discussed the non -conforming use of property at
5667 Main Avenue NE. The lower level of the building is commercial
and the upper level is residential. The property owner has
indicated that he will pursue rezoning on the property to bring it
ALBERTVILLE CITY COUNCIL
May 6, 1996
Page 4 of 8
into compliance with city ordinances. The attorney recommended no
action at this time, contingent upon a rezoning application being
submitted for consideration on or before May 22, 1996.
The Council reviewed the quote from Richard Miller to install
storm sewer pipe on his property to complete the agreement between
the City and Miller. The project was approved for construction by
the City in return for an drainage easement across the Miller
property. Potter made a motion directing the administrator to
secure a second quote on the installation of a storm sewer pipe on
the Richard Miller property and to proceed to have the project
completed by the low bidder. Berning seconded the motion. All
voted aye.
The Council reviewed the quotes on the purchase of a new copy
machine. Potter made a motion authorizing staff to select and
order the copy machine best suiting their needs between the Minolta
and a Toshiba copy machine and to advertise the City's old copy
machine for sale by sealed bids closing June 3, 1996, at 4:30 PM.
The Council will consider the bids at the June 3, 1996, regular
meeting. Vetsch seconded the motion. All voted aye.
Mayor Potter opened the public hearing to consider the
realignment of County Roads 37 and 19.
City Attorney Couri gave the Council an overview of the
project and the options available to the Council. The three
options are:
(1) Full Project Option. This would improve CSAH 37/19 as
proposed by Wright County. This City could finance its portion of
the project through use of $180,000 in excess TIF debt service
funds and by bonding for the balance. Bond sale totaling $400,000
would require a city levy of $20,000-$30,000 per year for eight
years.
(2) Highway 19 and West 37 Only. This option would improve
only that portion of County Road 37 west of County Road 19. By
choosing to proceed with this option, the City would not be
required to obtain right of way from any property owner east of
County Road 19 (Savitski, L & D Trucking, Peterson properties).
Bonding for this project would require a City levy of $8,000-
$10,000 annually for eight years.
(3) No Project Option. By choosing this option the City opts
not to make any improvement to the area.
Couri further explained that the agreement with Wright County
as proposed calls for the County to pay approximately 80% of the
total project costs. The City is responsible for securing all
right of way. The County proposes to begin construction this
summer on the west portion of CSAH 37 with completion of the east
portion of CSAH 37 and all of CSAH 19 from 57th Street to I-94 next
ALBERTVILLE CITY COUNCIL
May 6, 1996
Page 5 of 8
summer. Should the Council opt to proceed with any portion of the
project, Couri advised that an appraiser should be brought in to
verify benefit to specific parcels and to establish right-of-way
values.
Mayor Potter opened the meeting for public comment.
Diane Vinge, owner of L & D Trucking, questioned if the
improvement east of CSAH 19 would be constructed. She is waiting
to proceed with various improvements to her property until she
knows exactly what the City and County are going to do.
A resident of the Westwind Addition questioned whether the
proposal would include any noise reducing barriers or screening
between the newly constructed street and the residential portion of
the area. There are no plans for any barriers at this time.
Lee Peterson questioned whether discussion with MNDOT
regarding an freeway entrance/exit ramp on County Road 19 is being
pursued. Mayor Potter explained he feels that eventually an
entrance/exit ramp will be constructed on County Road 19 but not
immediately.
There were no further comments from the audience.
Attorney Couri explained that a street into DJ's Hardware from
61st Street is shown on the plans. However, the City has no legal
obligation to put in this street since the DJ's property actually
has no present access to County Road 37. Couri recommends that if
the Council proceeds with the east portion of the project, the City
will put in the street to DJ's in exchange for DJ's giving the City
right of way. He further recommended that an appraiser be hired to
continue negotiating with property owners. However, in order to
guarantee that the County can proceed with the first phase of
construction this summer, Couri recommended that the Council adopt
a resolution authorizing condemnation of properties for right of
way purposes.
Potter made a motion to proceed with the full project to
improve CSAH 37/19 through an intersection realignment, to
authorize the city attorney, engineer, and administrator to proceed
with securing right of way and obtaining a land appraiser, and to
enter into the Funding Participation and Construction Agreement
with Wright County. Vetsch seconded the motion.
Councilmember Berning stated he is in favor of improving the
west portion of CSAH 37 only. He does not feel the City should
force property owners to the east to have CSAH 37 realigned through
their property.
ALBERTVILLE CITY COUNCIL
May 6, 1996
Page 6 of 8
Diane Vinge stated she is not against the project, but she
does have concerns over how the project will affect her parking and
drainage.
Attorney Couri reiterated that without an appraisal on the
properties it is impossible to determine the benefit/detriment
there may be to the properties.
Berning further added that there is a major cost difference in
the levy amounts required to finance the entire project compared to
financing only the west portion of the project. Couri suggested
that the cooperative agreement could possibly be revised to allow
the City to option out of the eastern portion of the project.
However, there are no guarantees that the County would agree beyond
the present time frame.
Councilmember Muyres stated that he feels the project is
feasible with minor impact on taxes. The levy for the General Fund
Reserve could be decreased in amount equal to the levy necessary to
fund the new debt. Muyres supports either proceeding with the full
project or no project.
Mayor Potter called for a vote on the motion on the floor.
Potter, Vetsch, Muyres and Berning voted aye. The motion carried
by the necessary four -fifths of the Council.
Berning made a motion to adopt RESOLUTION #1996-42 titled
RESOLUTION AUTHORIZING PROCUREMENT OF LAND AND TEMPORARY
CONSTRUCTION EASEMENTS FOR IMPROVEMENTS TO COUNTY HIGHWAYS 19 AND
37 BY EMINENT DOMAIN. Vetsch seconded the motion. All voted aye.
Muyres made a motion authorizing Kennedy & Graven to proceed
with modification of the TIF District #5 budget to include use of
funds for the CSAH 37/19 Improvement Project. Vetsch seconded the
motion. All voted aye.
Based ont he recommendation of the Planning Commission, Muyres
made a motion to grant preliminary plat approval for the Parkside
3rd Addition and to adopt the Findings of Fact and Decision
regarding the plat, subject to the developer entering into a
Developer's Agreement with the City. Vetsch seconded the motion.
All voted aye.
Muyres made a motion to refer the mowing bids to the Public
Works Committee for a recommendation. Berning seconded the motion.
All voted aye.
Berning made a motion to authorize the engineer to acquire an
easement/permit to allow the culvert under the railroad tracks to
be lowered and to proceed with the project using funding from the
ALBERTVILLE CITY COUNCIL
May 6, 1996
Page 7 of 8
storm water billings and connection charges. Muyres seconded the
motion. All voted aye.
The Council discussed platting standards with the city
engineer. City Engineer Pete Carlson explained that problems with
sizing utilities are created when only a portion of a larger piece
of property is presented for platting. Carlson gave the example of
the proposed Summerfield Addition, a ten acre parcel, adjoining the
Sylvester Kolles property. In order to determine what the proper
storm sewer sizing in the Summerfield Addition, the entire Kolles
property should be platted, at lease conceptually, since that
property will drain through the Summerfield Addition as well. The
other option Carlson discussed is that the City could determine
that in similar situations the proposed plat is ruled premature and
is denied on that basis.
Anderson made a motion directing staff to prepare a policy
regarding large parcel platting. Vetsch seconded the motion.
Anderson, Vetsch, Berning, and Potter voted aye. Muyres voted no.
The motion carried.
Councilmember Muyres explained he voted no on the issue
because he feels that the City already has a solution to the
problem in determining a plat is premature.
Councilmember Anderson updated the Council on the Westwind
Park development. Walking paths are being cut into the park this
week. Playground equipment has been ordered and will be installed
by the Albertville Jaycees. Completion of Westwind Park is
targeted by the end of June.
Councilmember Muyres updated the Council on progress on
annexation issues. A meeting with Frankfort Township has been
scheduled for May 13th in an attempt to reach a compromise.
The Council discussed placement of the salt shed. City
Engineer Carlson feels that the City should consider purchasing
some of the Skoglund Sign property and construct a Public Works
building on that site along with the salt shed. The only other
feasible option is to place the salt shed at the wastewater
treatment site. The consensus of the Council is to construct the
salt shed at the wastewater treatment facility.
City Administrator Hale has met with Fire Chief Dave Vetsch
about establishment of a Fire Committee to iron out building needs,
recruitment and retention of membership and the Fire Relief Fund
deficit. Hale recommends appointment of two Councilmembers and
himself to the Fire Committee.
ALBERTVILLE CITY COUNCIL
May 6, 1996
Page 8 of 8
Muyres made a motion to appoint Mayor Potter, Councilmember
Berning and Administrator Hale to the Fire Committee. There was no
second to the motion and the motion failed.
Berning made a motion to appoint Mayor Potter, Councilmember
Muyres and Administrator Hale to the Fire Committee. There was no
second to the motion and the motion failed.
Anderson made a motion to appoint Mayor Potter, Councilmember
Vetsch and Administrator Hale to the Fire Committee. Muyres
seconded the motion. Anderson, Muyres, Vetsch and Potter voted
aye. Berning voted no.
Doug Psyk, representing the CMIF Senior Housing Group,
requested that the City consider purchasing 12 acres of property
west of the Catholic church, have it appraised and sell a portion
of the land to the Feneis Brothers for a senior housing plat.
Councilmember Muyres stated that the Council has already made
the decision to participate in the senior housing project only by
the creation of a TIF Housing District.
Councilmember Muyres reported that the Finance Committee is in
the process of restructuring the City's investments through Shirley
Hogan of Dain Bosworth.
The Council reviewed the memo from the Public Works Department
about the repair of the tractor/loader. Anderson made a motion to
authorize the Public Works Department to have the tractor/loader
repaired. Muyres seconded the motion. All voted aye.
Councilmember Anderson commended the Public Works Department
on the quality report submitted on the tractor/loader repair, which
outlined rental costs, repair costs and uses for the
tractor/loader.
Anderson made a motion to adjourn at 11:10 PM. Muyres
seconded the motion. All voted aye.
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UPCOMING MEETINGS IMPORTANT DATES
May
8
Otsego Creek Authority - Otsego City Hall
7:00 PM
May
9
Municipal Board Hearing - City Hall
9:00PM
May
13
Annexation Committee Meeting (Albertville/
7:00 Rai
Frankfort)
May
14
Regular Planning Commission Meeting
7:00FM
May
20
Special City Council Meeting (if required)
7:00FM
May
27
Memorial Day Holiday - City Offices Closed
May
28
Special Planning Commission Meeting
7:00FM
(Comp Plan)
May
XX
Consolidation Commission
Lim
June
3
Regular City Council Meeting
7:00FM
June
11
Regular Planning & Zoning Meeting
7:001M
June
17
Special City Council Meeting (if required)
7:00FM
June
25
Special Planning Commission Meeting
7:00 R4
(if required)
3
ALBERTVILLE CITY COUNCIL
April 1, 1996
Albertville City Hall 7:00 PM
PRESENT: Mayor Michael Potter, Councilmembers Sharon Anderson
(10:00 PM), Duane Berning, and John Vetsch, City Administrator
Garrison Hale, City Clerk Linda Houghton, City Engineer Peter
Carlson, and City Attorney Mike Couri
Mayor Potter called the regular meeting of the Albertville
City Council to order.
The agenda was amended as follows:
(1) Add Item 51 - Receive letter from Steve Buebel, Holmes &
Graven, regarding Local Tax Assistance
(2) Add Item 5m - Receive letter from Virgil Hawkins
regarding CSAH 19/37
(3) Delete all Liquors License Approvals except the Off Sale
License for Hackenmueller's due to failure of 152 Club, KD's Family
Restaurant and Albertville Bar to complete and submit application
(4) Add CMIF Project and Mowing Contracted Service under
Council Reports
(5) Add 7v - City Engineer resignation
The amended agenda was approved by consensus of the Council.
Berning made a motion to approve the minutes of the March 4,
1996, regular City Council meeting, and the minutes of the special
meetings conducted on March 11, March 18, and March 26, 1996, as
presented. Vetsch seconded the motion. All voted aye.
Vetsch made a motion to approve payment of Check #'s 1546-1556
and Check #'s 10055-10058 and Check #'s 10060-10083 as presented.
Check #10059 to Danko will be voided and replacement check #10084
will be issued when the amount due is verified. Berning seconded
the motion. All voted aye.
Mayor Potter asked if anyone in the audience wished to address
the Council under Community Forum. No one asked to address the
Council.
Berning made a motion to reinstate approval of the Liquor
Licenses for the Albertville Bar because Owner Frank Hardy
presented his completed application and first half payment. Vetsch
seconded the motion. All voted aye.
Berning made a motion to approve the Financial Statement for
the period February 28 - March 27 as presented. Vetsch seconded
the motion. All voted aye.
Berning made a motion to approve the Follow -Up sheet from the
March 4, 1996, meeting as presented. Vetsch seconded the motion.
All voted aye.
01
ALBERTVILLE CITY COUNCIL
April 1, 1996
Page 2 of 8
Berning made a motion to accept February 1996 Wastewater
Operation Report as presented. Vetsch seconded the motion. All
voted aye.
Berning made a motion to accept the February 26, 1996, and the
March 25, 1996, Joint Powers Board minutes as presented. Vetsch
seconded the motion. All voted aye.
Berning made a motion to approve the Sunday, On Sale and Off
Sale Liquor Licenses for the Albertville Bar for the period April
16, 1996 through April 15, 1997, and the Off Sale Liquor License
for Hackenmueller's for the same period. Vetsch seconded the
motion. All voted aye.
Berning made a motion to approve the request from the
Albertville Queen Committee to use the City Hall parking lot for a
car wash on May 18, 1996. Vetsch seconded the motion. All voted
aye.
Berning made a motion to adopt RESOLUTION #1996-19 titled
ESTABLISHING A PROCEDURE FOR PERSONNEL RECORDS. Vetsch seconded
the motion. All voted aye.
Berning made a motion to adopt RESOLUTION #1996-30 titled
ESTABLISHING A POLICY FOR PERSONAL TELEPHONE CALLS. Vetsch
seconded the motion. All voted aye.
Berning made a motion to adopt RESOLUTION #1996-31 titled
ESTABLISHING A WORK ORDER/REQUEST FORM. Vetsch seconded the
motion. All voted aye.
Berning made a motion to adopt RESOLUTION #1996-36 titled
ESTABLISHING A CITY COUNCIL POLICY ON THE AUTHORITY TO CLOSE CITY
FACILITIES AS MAY BE REQUIRED. Vetsch seconded the motion. All
voted aye.
Berning made a motion to adopt ORDINANCE #1996-8 titled AN
ORDINANCE AMENDING INTERIM ORDINANCE #1995-12, EXTENDING THE ONE
YEAR MORATORIUM PROHIBITING THE DEVELOPMENT OF TWO FAMILY DWELLING
UNITS IN NEW PLATS WITHIN R-3, RESIDENTIAL SINGLE AND TWO-FAMILY
ZONING DISTRICTS. Vetsch seconded the motion. All voted aye.
Jim Krystosek, Century 21, recommended that the Council
consider increasing the asking price for the water tower lot to
$29,900 from the current $27,500. Krystosek explained that
interested parties expect that sewer is stubbed to the property
line and, consequently, deduct the cost of the stub from the price
they offer.
ALBERTVILLE CITY COUNCIL
April 1, 1996
Page 3 of 8
Berning made a motion to set the asking price for the water
tower lot at $29,900. Vetsch seconded the motion. All voted aye.
Frank Hardy, representing the Albertville Area Softball
Association, requested use of the softball field on Thursday nights
from May 2 through August 11. He indicated he has met with the
Youth Baseball League and they agree with that schedule. Since the
field will be in use only one night per week this year, and Hardy
is willing to chalk and drag the field himself on Thursday
mornings, he requested the Council consider reducing the fee per
team from $50 to $25. There are ten teams in the league.
Berning made a motion to approve use of the ballfield on
Thursday evenings from May - August for the Albertville Area
Softball Association at a fee of $25 per team for the ten teams in
the league. Vetsch seconded the motion. All voted aye.
The City has received three bids for the sale of the water
truck. Mayor Potter explained that the new pumper truck will be
out of service for a week or so while warranty work is being
completed. Therefore, the Fire Department will need to put the old
water truck in service again during the warranty work.
Berning made a motion to open and receive the three bids but
table award of the sale until the new tanker truck is in service.
Vetsch seconded the motion. All voted aye.
The three bids for the water truck recieved are:
Omann Brothers $802.00
Dan Hanson $800.00
Don Anderson $910.00
Preston Van Schepen, representing PSG, reviewed the monthly
wastewater report with the Council. He explained that the plant
has been over the phosphorous limits in January and February. PSG
is continuing to study the problem and expect a solution will be
found soon. Van Schepen also explained that two new meters used
for testing may need to be acquired. He also reported the City of
Delano may consider selling two fall protection devices for use in
lift stations. The 52nd Street lift station is not equipped with
a fall protection device and PSG is currently negotiating prices
with the City of Delano to purchase the equipment.
The City received two bids for street sweeping. T & S
Trucking bid $52 per hour and Astech bid $59 per hour. Berning
made a motion to award the street sweeping bid to T & S Trucking at
a cost of $52 per hour. Vetsch seconded the motion. All voted
aye.
ALBERTVILLE CITY COUNCIL
April 1, 1996
Page 4 of 8
Berning made a motion to approve the Kornovich Townhouse
Development site plan as recommended by the Planning Commission on
March 12, 1996, subject to the following:
(1) The developer will comply with the conditions recommended
by the city's planner and engineer.
(2) Each unit of the townhouses will have one single stall
attached garage.
(3) The developer enters into a Developer's Agreement with\
the City.
Vetsch seconded the motion. All voted aye.
As recommended by the Planning Commission on March 12, 1996,
Berning made a motion to adopt RESOLUTION 1996-28 titled A
RESOLUTION AMENDING THE COMPREHENSIVE PLAN from public/semi-public
and low density residential to commercial designation on the
property owned by 5 Heirs LLC (Scott Winer). Vetsch seconded the
motion. All voted aye.
As recommended by the Planning Commission on March 12, 1996,
Berning made a motion to adopt ORDINANCE #1996-10 titled AN
ORDINANCE AMENDING ORDINANCE #1988-12 (MAP AMENDMENT) rezoning the
property owned by 5 Heirs LLC (Scott Winer) from A-1 (Agricultural
Rural District) to B-3 (Highway Commercial District). Vetsch
seconded the motion. All voted aye.
As recommended by the Planning Commission on March 12, 1996,
Potter made a motion to adopt RESOLUTION 1996-29 titled A
RESOLUTION AMENDING THE COMPREHENSIVE PLAN from rural designation
to low density residential on the property owned by Little Mountain
Development. Vetsch seconded the motion. All voted aye.
As recommended by the Planning Commission on March 12, 1996,
Potter made a motion to adopt ORDINANCE #1996-11 titled AN
ORDINANCE AMENDING ORDINANCE #1988-12 (MAP AMENDMENT) rezoning the
property owned by Little Mountain Development from A-1
(Agricultural Rural District) to R-1 (Residential District - Single
Family). Vetsch seconded the motion. All voted aye.
Berning made a motion to adopt ORDINANCE #1996-9 titled AN
ORDINANCE REGULATING THE PRESENCE AND CONDUCT OF MINORS ON STREETS
AND OTHER PUBLIC PLACES; DEFINING DUTIES OF PARENTS OR OTHERS IN
THE CARE OF MINORS; PROVIDING FOR PROCEDURES AND PENALTIES FOR
VIOLATIONS THEREOF. Vetsch seconded the motion. All voted aye.
David Hinnenkamp, representing Kern, DeWenter, Viere, Ltd.,
reviewed the 1995 Audited Financial Statement and the Memorandum on
Accounting Policies and Procedures and Internal Control Structure
with the Council. Hinnenkamp also presented a list of
recommendations for the City Council to consider for 1996 regarding
ALBERTVILLE CITY COUNCIL
April 1, 1996
Page 5 of 8
establishing a "Closed Bond Issues" Debt Service Fund and a
"Revolving Capital" Capital Projects Fund. He also recommended a
review of all capital projects funds and the closure of those which
will not have specifically identifiable revenue sources.
Potter made a motion to approve the 1995 Audit Report and to
direct the Finance Committee to consider the recommendations
presented and take appropriate action. Vetsch seconded the motion.
All voted aye.
City Engineer Pete Carlson reviewed the plans and
specifications for the North Frontage Road Sanitary Sewer Project
with the Council. As proposed the plans call for an eight inch
(8") main running in and along the gravel frontage road with a
jacking under CSAH 37 with a manhole on the south side. The plans
will need to be revised if the City wishes to serve the area in
Frankfort Township currently petitioned for annexation. Carlson
recommended the City delay advertising for bids for this project
until more is known regarding the annexation petitions.
Berning made a motion to table discussion of Resolution #1996-
33 until the May 5, 1996, meeting. Vetsch seconded the motion.
All voted aye.
Engineer Carlson announced that his resignation from Short,
Elliott & Hendrickson is effective on April 12, 1996. He will
attend the City's April 15 public hearings. The Council accepted
his resignation with regret.
City Attorney Couri explained the Virgil Pouliot special
assessment question to the Council in a memo dated March 22, 1996.
Couri advised that the city is not legally responsible for the
situation, however, the City is affected by the assessment
currently not being collected on the tax rolls. Couri suggested
one solution to the problem for the City is to refuse to issue a
building permit for the vacant lot abutting Lander Avenue on the
grounds that the lot wa not property subdivided and is therefore
not a buildable lot.
Berning made a motion to deny a building permit for the Lander
Avenue lot until it has been subdivided and directing the
administrator to notify the property owner of the situation.
Vetsch seconded the motion. All voted aye.
The Council also reviewed the memo dated March 22, 1996, from
City Attorney Couri regarding the Frankfort drainage issue. In
light of the recent annexation -related events between Frankfort and
Albertville, Couri recommended that the city consider delaying
litigation against Frankfort Township at this time. Engineer
Carlson disagreed with Couri's recommendation. MNDOT is eager to
ALBERTVILLE CITY COUNCIL
April 1, 1996
Page 6 of 8
have the problem corrected as soon as possible to avoid further
damages to I-94. He recommended the City proceed with litigation.
It was the consensus of the Council the city attorney will draft a
litigation complaint against Frankfort Township at this time.
City Engineer Carlson reviewed the Northwest Drainage Study
Feasibility Study with the Council. Estimated cost of the project
is $195,180. That figure does not include land acquisition costs.
Drainage assessment rates are usually determined on an area basis
and are probably difficult to assess 100%. There are approximately
19.8 acres draining to the proposed improvement. If the project
were assessed 100%, the assessment rate would be approximately
$10,000 per acre. Carlson feels this assessment rate is too high
and there would have to be some level of participation in the cost
by the City.
Berning made a motion to approve RESOLUTION #1996-32 titled A
RESOLUTION ACCEPTING FEASIBILITY STUDY AND ORDERING A PUBLIC
HEARING FOR THE NORTHWEST DRAINAGE PROJECT. Vetsch seconded the
motion. All voted aye.
Carlson and Hale will set up a meeting to discuss the proposed
improvement with the property owners next week prior to the public
hearing on April 15.
(Councilmember Anderson arrived at the meeting at 10:00 PM.)
Carlson next discussed the feasibility of water and sewer
extensions north of I-94. Preliminary construction cost figures
for sewer extension to the area is $316,000, with additional soft
cost of approximately $149,000. Lateral benefit that could be
assessed for the sewer project would be approximately $149,000.
The remaining costs of $316,000 would be the trunk sewer charge
divided over a total of 228 acres ($1386 per acre).
The water extension north of I-94 would consist of a 12" water
main and the estimated construction cost is $542,000, plus
estimated soft costs of $217,000. Later benefit to be assessed for
the water is approximately $246,000, leaving a trunk water charge
of $513,000 spread over 277 benefitted acres, or $1,851 per acre.
Other options should be explored to lower the cost of the
project. Since Carlson will be leaving SEH soon, he did not
complete the feasibility studies for other options.
Berning made a motion to table RESOLUTION #1996-34 and
RESOLUTION #1996-35 accepting the feasibility reports and setting
public hearings for the sewer and water main extension north of I-
94 until more information is known. Anderson seconded the motion.
All voted aye.
ALBERTVILLE CITY COUNCIL
April 1, 1996
Page 7 of 8
Berning made a motion to table discussion of RESOLUTION #1996-
37 establishing council policy on goals, objectives, work
assignments and priorities to the Personnel Committee for review
and recommendation. Anderson seconded the motion. All voted aye.
The Council directed the Personnel Committee to meet to
discuss the hiring of a temporary clerk/typist and make a
recommendation to the full Council.
Berning made a motion to adopt ORDINANCE #1996-12 titled AN
ORDINANCE CONCERNING SPRINKLING BAN AND RESTRICTED WATER USE as
recommended by the Joint Powers Board. Anderson seconded the
motion. All voted aye.
The Council discussed the resolution recommended for approval
by the Joint Powers Board. The resolution provided for the
imposition of charges for the use and availability of, and
connection to, water and/or sewer facilities. City Attorney Couri
advised that this resolution may conflict with the City's sanitary
sewer resolutions and ordinances and all references to sewer should
be eliminated. Couri also believes that the resolution should be
submitted as an ordinance.
Berning made a motion to refer the City concerns be referred
to Joint Powers for consideration.
Berning made a motion to table discussion on the census data
information gathering procedure to the April 15th special meeting
after the April 12 action of the Municipal Board is known.
Anderson seconded the motion. Berning, Anderson and Vetsch voted
aye. Potter voted no. The motion carried.
Berning made a motion to adopt RESOLUTION #1996-38 titled
RESOLUTION CALLING FOR HEARING ON IMPROVEMENT setting a public
hearing on the CSAH 19/37 improvement at 7:45 PM on May 6, 1996.
Anderson seconded the motion. All voted aye.
Potter made a motion to recommend the use of a $10,000 grant
from Central Minnesota Initiative Fund for a Parks/Trail
Comprehensive Plan and to advise the Planning Commission of the
same. Anderson seconded the motion. All voted aye.
Mayor Potter explained that the Public Works Committee has
reviewed the bids for contracted mowing service. The Committee
will meet again one more time to discuss the bids prior to making
a recommendation to the Council.
Berning made a motion to establish a special meeting of the
City Council for April 15, 1996, at 7:00 PM. Anderson seconded the
motion. All voted aye.
ALBERTVILLE CITY COUNCIL
April 1, 1996
Page 8 of 8
Berning made a motion to adjourn at 11:15 PM. Anderson
seconded the motion. All voted aye.
Michael Potter, Mayor
Linda Houghton, Clerk
ab
ALBERTVILLE CITY COUNCIL F:•
SPECIAL FETING
April 10, 1996
Albertville City Hall 6:45 PM
PRESENT: Mayor Michael Potter, Councilmembers Duane Berning,
John Vetsch and Curt Muyres and City Clerk -Treasurer Linda Houghton
ABSENT: Councilmember Sharon Anderson
Mayor Potter called the special meeting of the Albertville
City Council to order for the purpose of discussing selecting
candidates to recommend to the Municipal Board for the chair of the
Consolidation Committee for the Cities of Albertville and Otsego.
Mayor Potter explained that three people had offered to have
their names submitted for consideration by the Municipal Board --
Paul McAlpine, Ken Jude, and Merton Auger.
Berning made a motion to submit the resumes of McAlpine, Jude
and Auger to the Municipal Board for consideration as chair of the
Consolidation Committee. Muyres seconded the motion. All voted
aye.
Muyres made a motion to adjourn at 6:55 PM. Berning seconded
the motion. All voted aye.
Michael Potter, Mayor
Linda Houghton, Clerk
a�
BOARD OF REVIEW
CITY OF ALBERTVILLE
April 10, 1996
Albertville City Hall 7:00 PM
PRESENT: Mayor Michael Potter, Councilmembers Curt Muyres,
Duane Berning and John Vetsch, City Clerk Linda Houghton, Wright
County Assessors Duane Swenson and Greg Kramber
ABSENT: Councilmember Sharon Anderson
Mayor Potter called the 1996 Board of Review hearing to order.
The purpose of the hearing is to consider adjustments to the 1996
valuations and/or classifications for property taxes payable in
1997.
Assessor Greg Kramber explained that all homes in the City of
Albertville experienced a 5% increase on the base structure and a
10% average increase on the land values. The average sale of price
of homes in Albertville is $99,000, the average City lot sold for
$25,000, and the average sale price for an acre of land is $7,200.
Bridget Falbo (PID #101-500-121210) explained the assessed
valuation on their 16+ acres was increased from $19,000 in 1995 to
$30,000 in 1996. The piece is mostly wetlands with only 4-5 acres
being usable as agricultural land. There is currently no access to
the parcel.
Berning made a motion to adjust the valuation on the parcel
from $30,000 to $24,400 because there is no access to the parcel
and most of the parcel is unusable. Muyres seconded the motion.
All voted aye.
Doug Psyk explained that two of the lots in Psyk's 6th
Addition are not saleable at this point. Lot 1, Block 1 is
currently designated as a detention pond for storage of storm water
and Lot 2, Block 1 has a berm constructed on the lot to prevent the
pond from draining. The lots have been assessed at $6,800 each, or
about 25% of the usual lot value, according to Kramber.
Potter made a motion to decrease the assessed value on Lot 1,
Block 1 (PID #101-044-001010) from $6,800 to $1,800 because the lot
is designated as a detention pond. Muyres seconded the motion.
All voted aye.
Potter made a motion to leave the value of Lot 1, Block 1 (PID
#101-044-001020) at $6,800 because the berm can be relocated if
necessary to sell the lot. Muyres seconded the motion. All voted
aye.
Eugene Kolles (PID 3101-011-005130) explained that his
valuation has increased $15,300 over the last two years. Kramber
BOARD OF REVIEW
April 10, 1996
Page 2 of 2
explained he viewed the property last year. The increase from
$119,000 in 1995 to $125,000 in 1996 is due to the 5% base increase
on structures and the 10% increase on land values. The Council
concurred to leave the parcel valued as stated.
Tom Haller (PID #101-500-121204 and #101-500-121211) explained
that one parcel is a total of 4.7 acres and the original house sits
on this parcel. The second parcel is one half acre and has an
addition to the house on this parcel. Last year the total
valuation was $137,800 and has been increased in 1996 to $156,700.
Kramber explained the increase in valuation is the basic land and
building percentage. Haller feels the property would not sell for
the assessed valuation and offered several comparables of sales.
Berning made a motion directed Assessor Kramber to view the
property to evaluate the situation and the Council will accept the
valuation established by Kramber. Vetsch seconded the motion.
All voted aye.
Tom Becker (PID #101-500-+121201) explained that his parcel
has been valued at $28,300. The parcel has no acceptable primary
or alternate site for a septic system and is not accessible to city
sewer at this time. The building located on the property is
basically a garage with a kitchen and bedroom.
Muyres made a motion to reduce the evaluation on Becker's
property to $23,300 ($11,300 on the building; $12,000 on the lot)
and to reclassify the property as non -homestead until a relative
homestead application has been completed. Vetsch seconded the
motion. All voted aye.
Assessor Kramber and City Clerk Houghton reported neither had
received any written requests for adjustments. There were no other
residents in the audience requesting adjustments.
Muyres made a motion to adjourn at 8:25 PM. Berning seconded
the motion. All voted aye.
Michael Potter, Mayor
Linda Houghton, Clerk
ALBERTVILLE CITY COUNCIL
SPECIAL MEETING
April 15, 1996
Albertville City Hall 7:00 PM
PRESENT: Mayor Michael Potter, Councilmembers Duane Berning,
John Vetsch, Curt Muyres and Sharon Anderson (10:00 PM), City
Attorney Mike Couri, City Engineer Peter Carlson, City
Administrator Garrison Hale and City Clerk -Treasurer Linda Houghton
Mayor Potter called the special meeting of the Albertville
City Council to order.
The agenda was amended by adding the following:
Item 20 - Request from JMJ Properties - Letter dated April 12,
1996
Item 2P - Discuss letter and request for direction from Peter
Schmitz of Schmits & Ophaug, special legal cousel, regarding
annexation proceedings
Item 2g - Approve bid on crack sealing materials
Berning made a motion to approve the agenda as amended. Muyres
seconded the motion. All voted aye.
Mayor Potter removed himself from the Council and turned the
meeting over to Acting Mayor Berning.
Berning explained the Becker property and the Potter property
individually petitioned by the property owners to be annexed to the
City of Albertville lie within the portion of Frankfort Township
that the City initiated for annexation. Attorney Schmitz has
informed the City, that in accordance with M.S. 414.033
subd. 6, the actions presently under the jurisdiction of the
Municipal Board stops the Council from taking any action on either
the Becker or Potter annexation requests at this time.
Muyres made a motion to continue the Public hearings for the
Roman & Donna Becker and Michael & Heidi Potter in accordance with
M.S. 414.033 Subd. 6 for annexation until final disposition of
other boundary adjustments have been decided for the same land.
Vetsch seconded the -motion. All voted aye.
Mayor Potter returned to the Council to continue the meeting
at 7:10 PM.
Because the public hearing on the Northwest Drainage
Improvement Project was not scheduled to begin until 7:30 PM, the
Council continued on with the remaining agenda items.
Jim Krystosek presented an offer for the purchase of the water
tower site. The offer written by an Edina Realty representative is
for $24,000. There are two miscellaneous contingencies--(1) the
ALBERTVILLE CITY COUNCIL
April 15, 1996
Page 2 of 7
lot is guaranteed buildable and (2) no toxic or hazardous waste is
buried on the site. Mayor Potter stated the Council needed time to
review the offer before making a decision to accept, reject or
counter offer.
Vetsch made a motion to approve the following liquor licenses:
152 Club - On & Off Sale, Sunday
KD's Family Restaurant - On Sale and Sunday
Muyres seconded the motion. All voted aye.
Preston Van Schepen reviewed the list of equipment PSG
recommends for purchase for the wastewater treatment facility.
Operational equipment includes a Dissolved Oxygen Meter and a. pH
meter with miscellaneous attachments. Total cost of the
operational equipment is $2,782.15. Van Schepen provided
recommendation for the purchase of safety equipment, including a
Personal Gas meter, fall restraint system for Lift Station and a
harness for the fall restraint system. Total cost for the safety
equipment is $2,144.10.
Councilmember Muyres questioned whether the items Schepen
recommended for purchase by the City should actually be provided by
the contractor. Schepen stated that the City will own the
equipment and should the City decide not to renew the contract, the
City would have the necessary equipment.
Potter made a motion to approve purchasing the operational
equipment and the safety equipment as recommended by PSG at a not
to exceed cost of $4,926.25. Vetsch seconded the motion. All
voted aye.
At 7:30 PM, Mayor Potter convened the public hearing on the
Northwest Drainage Improvement Project.
City Engineer Pete Carlson explained the project consists of
installing storm sewer pipe, a new culvert under County Road 19, a
detention pond and a culvert under the railroad tracks. The
project will benefit property owners who will not be required to
engineer detention ponds on their property, will allow Don Barthel
to fill some wetland areas to give 200' depth south of 60th Street,
and will give Andy Savitski's property more room for .parking and
vehicle movement.
Construction cost for the project is estimated at $195,000.
If the project were assessed 100o to the benefitting 19+ acres of
land, the assessment would be around $10,000 per acre.
Mayor Potter asked for comment from the audience.
ALBERTVILLE CITY COUNCIL
April 15, 1996
Page 3 of 7
Albert Barthel questioned why the Marx property was not
included as a benefitting property. Carlson explained that the
Marx property will drain to the north through storm sewers and he
could therefore not show a direct benefit.
Don Barthel stated he feels the concept is good but more
properties should be assessed.
Albert Barthel asked if the City could contribute to the cost
of the project by using funds collected through storm sewer
quarterly billings. Councilmember Berning indicated he would not
be opposed to the City using storm sewer funds to pay for the cost
of the culvert under the railroad tracks.
Andy Savitski believes the City Park will benefit from
improved drainage and the City should be responsible for some
additional costs.
Although representatives from John -George, Inc. were not
present, Attorney Couri reported they have indicated to him that
they would be willing to pay assessments of $5,000 per acre. If
all other property owners agree, John -George Inc. would pay up to
$6,000 per acre assessment.
Diane Vinge, owner of L & D Trucking, does not believe her
property benefits from the improvement and therefore should not be
assessed. City Engineer Carlson stated that her parcel was not
included in the assessable acreage.
Mayor Potter asked the property owners to state what amount
per acre they would agree to be assessed.
Don Barthel believes more outlying acreage also benefits from
the proposed improvement and should be assessed as well. He would
not be opposed to an assessment of $5,000 per acre.
Andy Savitski would agree to be assessed in the $5,000 per
acre range.
Mayor Potter asked for any other public comment. There was
none.
Muyres made a motion to close the public hearing. Berning
seconded the motion. All voted aye.
City Attorney Couri advised the Council to either have the
landowners sign an assessment agreement before proceeding with the
project or hire an appraiser to evaluate the properties before the
improvement is made.
ALBERTVILLE CITY COUNCIL
April 15, 1996
Page 4 of 7
City Engineer Carlson was asked if the project could be
revised to eliminate some of the estimated costs. Carlson
explained that approximately 300 feet of 24" storm sewer pipe along
County Road 19 could be eliminated by ditching and possibly some
piping from Lachman Avenue to 60th Street may be excluded if the
elevation of the storm sewer on 61st Street is adequate. Carlson
further explained that the cost savings from eliminating the piping
would not exceed $30,000, leaving approximately $65,000-$70,000 of
the project unassessed.
Muyres made a motion to table the Northwest Drainage Project
indefinitely. Berning seconded the motion. All voted aye.
City Engineer Carlson explained to the Council that he will
not be leaving SEH, Inc. as he reported at the last meeting.
Carlson suggested the Council table action on appointing Scott
Harri as city engineer until after Carlson and Harri meet with the
administrator and the council to discuss his job performance and
the City's expectations.
Potter made a motion to table the transfer of the city
engineer's office from St. Cloud to Minnetonka at this time.
Muyres seconded the motion. All voted aye.
Potter made a motion directing the Council and staff to review
Carlson's work as City Engineer and make comments in writing to the
City Administrator prior to meeting with Carlson. Muyres seconded
the motion. All voted aye.
City Planner David Licht reviewed the proposed Land Use Plan
portion of the Comp Plan with the Council. The Land Use Plan will
be revised as discussed and presented at the Planning Commission
meeting on April 30.
Licht reviewed the proposed Comprehensive Park and Trail
System proposal. The Planning Commission has recommended that the
Council approve using the $10,000 CMIF grant to proceed with the
project without the optional Community Recreation Survey.
Potter made a motion to approve a contract with NAC, Inc. to
proceed with a Comprehensive Park and Trail Plan without the
Community Recreation Survey and detailed design at a cost of
$10,265. Further, to approve the Community Recreation Survey at an
additional cost of $2,327.00 if the service organizations agree to
donate the cost of the survey. Vetsch seconded the motion. All
voted aye.
As recommended by the Planning Commission at their April 9,
1996, meeting, Potter made a motion to deny the preliminary plat of
Summerfield Addition because complete plans have not been
OALBERTVILLE CITY COUNCIL
April 15, 1996
Page 5 of 7
submitted. Muyres seconded the motion. All voted aye.
Potter made a motion to approve RESOLUTION #1996-39 titled
ESTABLISHING A PROCESS FOR A SUBDIVISION REVIEW PROCEDURE. Berning
seconded the motion. All voted aye.
The Council discussed methodology for gathering census data
pertinent to the Frankfort Township annexation issues. City
Attorney Couri told the Council that the state demographer provides
the Municipal Board with population figures for annexed properties.
The demographer may do so for a petitioning party as well . Berning
made a motion to continue the census data issue to the May 6, 1996,
meeting and to direct the administrator to contact the
demographer's office to determine if census data can be obtained
through the department. Potter seconded the motion. All voted
aye.
Mayor Potter explained that the bids for contracted mowing
have been reviewed by the Public Works Committee. The ad for bids
called for prices on a per hour basis. Due to the variety of
equipment provided, it is impossible to compare bids. Muyres made
a motion rejecting all bids submitted for contracted mowing and
directing staff to prepare a Request for Proposal (RFP) for the
contracted mowing service. Vetsch seconded the motion. All voted
aye.
The Personnel Committee is recommending the City advertise for
a part-time typist/file clerk aide position. Funds to cover the
part-time position for 16 hours per week have been included in the
1996 budget. Anderson made a motion to advertise for the position
of typist/file clerk aide on a 16 week per hour basis (Tuesdays and
Thursday from 8:00 - 4:30). Potter seconded the motion. All voted
aye.
Potter made a motion to approve RESOLUTION #1996-40 titled
DECLARING THE OFFICIAL INTENT OF THE CITY OF ALBERTVILLE TO HAVE
MINNESOTA STATUTES SECTION 272.162 RELATING TO RESTRICTION ON
TRANSFERS OF SPECIFIC PARCELS OF PROPERTY ENFORCED BY WRIGHT
COUNTY. Anderson seconded the motion. All voted aye.
Attorney Couri reviewed the two letters from Steven J. Bubul
of Kennedy & Graven regarding Local Tax Assistance and Local Tax
Assistance/School District Participation. Couri recommended that
a concept of how local tax assistance could encourage business to
locate in the City and benefit the city, the school district and
the county. Councilmember Vetsch is opposed to using tax dollars
to bring businesses into the City. Berning made a motion to
appoint Councilmember Muyres and Administrator Hale to take the
Local Tax Assistance concept to both the school district and Wright
County for their input. Anderson seconded the motion. Berning,
ALBERTVILLE CITY COUNCIL
April 15, 1996
Page 6 of 7
Potter, Muyres and Anderson voted aye. Vetsch voted no. The
motion carried.
Mayor Potter removed himself from the Council at 10:45 PM.
Acting Mayor Berning conducted the meeting.
The Council reviewed the letter dated April 12, 1996, from Jim
Morse of JMJ Properties Inc. requesting that the City guarantee
35,000 gallons per day sanitary sewer capacity in 1997 for his
proposed development and that a state permit to cross the creek
with a sewer line be secured by mid-1996. Muyres made a motion
directing the administrator to contact Morse and inform him of the
costs of connection to the sanitary sewer system and of the fact
that the City is having our engineer look into sewer extension to
service his property. Further, the City cannot guarantee a state
permit to cross the creek, as it is questionable whether a permit
is necessary, but the City can give a conditional guarantee of
35,000 gallon per day sewer capacity for a limited time period.
Anderson seconded the motion. All voted aye.
The Council reviewed the letter from Attorney Peter Schmitz
concerning the annexation issues. Schmitz recommends that the
Council authorize him to meet with attorneys from St. Michael,
Frankfort, and Otsego prior to the Municipal Board's hearing on May
9 in an attempt to work out a possible solution. Schmitz also
requested the use of City resources (engineer, planner, etc.) to
prepare the City's position at the annexation hearings.
Councilmember Muyres stated there would be no benefit to
having the attorneys meet at this point as he believes the
Municipal Board will require a minimum of three meetings between
all parties prior to making their decision.
Anderson made a motion to schedule a closed meeting with
Special Attorney Schmitz to discuss the City's options on
annexation and the possibility of litigation related therein on
April 25, 1996, at 6:30 PM. Muyres seconded the motion. All voted
aye.
Mayor Potter explained that the Public Works Department has a
quote on crack sealing material at $.30 per pound. The amount of
material needed will exceed $1000.00. Muyres made a motion to
approve the Public Works Department's purchase of crack sealing
material at a approximate cost of $2000. Berning seconded the
motion. All voted aye.
ALBERTVILLE CITY COUNCIL
April 15, 1996
Page 6 of 7
Berning made a motion to adjourn at 11:25 PM. Muyres seconded
the motion. All voted aye.
Michael Potter, Mayor
Linda Houghton, Clerk
CITY OF ALBERTVILLE
FOLLOW-UP SHEET
As of April 1, 1996
DATE
ACTION TO BE TAKEN
PERSON
1/ 95
Renumbering Ordinances
Aiiin./
In Process
OMxril
5/95
CMIF - Community Partners Program
Mmtes
Ongoing
6/95
Urban Service Area (Part of Comp Plan)
ctxxil
Ongoing
7/95
Personnel - Ordinance/Policies
Ad'dW
Ongoing
03xxil
7/95
Comp Plan & Zoning Map
P&Z/
Ongoing
Cbuxzl
08/95
Cohen Development (Commercial)
Staff
In Process
09/95 Water Tower Lot Sale (Residential) O=Xil
In Process
09/95 Development of Westwind Park Ander-
Ongoing son
09/95 Negotiate temporary easement rights with Dennis 03xxxil
On Hold Fehn & Atty.
11/95 Frankfort Drainage Council
In Process & Atty.
11/95 Senior Housing - Low to Moderate Income CMIF
In Process
11/95 Right of Way CSAH 19/37 Intersection Realignment Staff/
In Process Oaxxil
12/95 Consolidation/Merger Process - Cities of Albert- Couacil
Ongoing ville and Otsego
01/96 Fire Relief Retirement Fund Mayor/
In Process PD/Clk
01/96 SAC Fee - Cash Flow Eng./
Ongoing Trunk Access Fees CbL cil
O1/96
Equipment Maintenance Log Book
Hl Qm.
No Progress
O1/96
Darkenwald Development (Commercial)
Staff
In Process
O1/96
Balfany Development (Residential)
Staff
In Process
O1/96
Parkside 3rd Addition (Residential/Golf Course)
C=Xil
In Process
P&Z
O1/96
D'Aigle Development (Residential)
P & Z
In Process
O1/96
Water System Extension - North of I-94
C=Xil
In Process
O1/96
Sewer System Extension - North of I-94
C=Xil
In Process
02/96
Mowing/Snow Plowing Contracting
HRQU
In Process
02/96
Maintenance Worker II - Employment Search
0=Xil
On Hold
02/96
EDA Vacant Land Sale (Commercial)
couxil
In Process
03/96
Summerfield Development (Residential)
Staff
New Application
03/96
Local Effort TIF
M&yor/
In Process
AdTin/
Atty.
04/96
JMJ Properties (Commercial)
Staff
04/96
Financial System - Update
ClWAd
In Process
04/96
Sunrise Commercial Park
Staff
In Process
04/96
Comp Plan for Parks & Trails
P&Z/
In Process
C7mmil
04/96
Salt Shed - Installation
caric:il
04/96
Fire Department Membership - Recruit/Retain
C7caxCil
FireD=p
CITY OF ALBERTVILLE
FINANCIAL STATEMENT
March 26 - May 1, 1996
Beginning Cash Balance March 28, 1996
INCOME (Mar. 28 - May 1)
Animal Licenses
20.00
Building Permits
15,545.81
Donations
2,200.00
Lease Paymnet
475.00
Liquor Licenses
4,350.00
Interest (Mar.)
43.92
Joint Powers Payment
250.00
Loan Payment - Fraser
689.06
Park Rent
650.00
Planning Fees
6,400.00
Recylcing Incentive
748.00
Sewer/Storm Water
3,054.91
Special Assessment
355.28
Title Search
30.00
Refund
621.25
TOTAL INCOME
Transfer from Savings Account
Void Check #9784
EXPENSES (Mar. 28 - May 1)
Check #1546-1556,
#10054-10058 &
#10060-10083
(Approved 4/1/96) 17,181.82
Preapproved Checks 53,973.28
(List Attached)
TOTAL EXPENSES
35,433.23
100,000.00
269.09
71,155.10
$ 21,901.46
Ending Cash Balance May 1, 1996 ,$ 86,353.68
INVESTMENTS
CD #9226 - Alb. Development Corp. matures 5/8/96
CD #8579 - matures 6/25/96 @ 4.84%
CD #10412 - matures 6/28/96 @ 4.45%
CD #10190 - matures 3/1/97 @ 5.4%
CD #10203 - matures 3/29/97 @ 5.4%
Dain Bosworth
U S Treasury Bill (matures 6/6/96)
U S Coupon Treasury Strips
TOTAL INVESTMENTS
Money Markey Savings Acct. (4/30/96)
7,062.69
173,644.86
14 ,000.00
121,443.91
404,451.33
563 ,127. 23
501,360.97
$1,785,090.99
$404,791.69
CITY OF ALBERTVILLE
BILLS T4 BE PAID
May 6, 1996
Check
No. Vendor
Reason
Amount
10116
Advanced Wireless Comm.
F.D. Pagers
2,391.00
10117
Anoka Techical College
F.D. Training
30.00
10018
Berning, Duane
Mileage
31.28
10119
Berning, Janet
CMIF Mileage
81.96
10120
Business Records Corp.
License Forms
45.66
10121
CarQuest
Parts/Supplies
79.96
10122
DJ's
Misc. Supplies
902.39
10123
Don's Auto
March/April
751.60
10124
Earl's
Compressed Oxygen
17.73
10125
Emergency Medical
Medical Supplies
487.58
10126
Fehn Gravel & Excavating
125.00
10127
Gruys, Borden Carlson
Fire Relief Audit
600.00
10128
Hack's
Supplies
58.70
10129
Harvest Printing
Work Orders
137.34
10130
Internat'1 Clerk Institute
Membership
60.00
10131
John's Auto Electric
Toro Starter
73.36
10132
Kennedy & Graven
Local Tax Assistance
506.25
10133
Kern, DeWenter & Viere
1995 Audit/Analysis
4,795.00
10134
LMCIT
Balance Worker Comp
916.00
10135
Larson Publications
March Legals
634.96
10136
LMC
Conference
245.00
10137
Minnesota Copy Systems
Copy Use
195.66
10138
Minnesota UC Fund
Dave Koch
2,436.00
10139
MN State Fire Chief Assoc.
Membership
65.00
10140
NAC, Inc.
4,234.43
10141
Pat's 66
March Charges
289.39
10142
Precision Auto Repair
Brakes on Plow
624.99
10143
Rogers, Mike
Mileage
56.55
10144
San -Tom Enterprises
Street Sweeping
1,612.00
10145
Schmitz & Ophaug
March & April Fees
6,087.50
10146
SEH, Inc.
Engineering
7,878.27
10147
Simonson Lumber
Post
59.64
10148
Streicher's
Lights for Tanker
634.15
10149
U. S. West Cellular
Fire Department
11.59
10150
Unlimited Electric
185.52
10151
Weber 0I1
Diesel
87.57
10152
Welter's Inc.
Bolts
27.09
10153
Wr. Co. Fire Cheif Assoc.
Membership
15.00
10154
Wr. Co. Highway Dept.
Salt/Sand
213.89
10155
Wr. Co. Treasurer
Assessments
3,158.15
TOTAL BILLS $43,100.63
CITY OF ALBERTVILLE
PREAUTHORIZED CHECKS ISSUED
April 3 - May 1, 1996
Check
No. Vendor—.-------
--Reason
Amount
Payroll Period Ending 3/29
P1557
Gary
997.01
P1558
Linda
804.01
P1559
Ken
897.01
P1560
Linda
Comp Time
184.76
P1561
Ken
Overtime
256.55
P1562
Merlyn Brandt
Part -Time Help
166.23
10084
Custom Canopy
Refund of Payment
1,645.00
10085
Highland Bank
Federal Taxes
2,682.35
10086
Minnesota Dept. of Revenue
State Taxes
442.61
10087
P.E.R.A.
3/16 - 3/29
387.96
10088
USCM Midwest
Payroll Deduction
127.00
Payroll _Period__En_d_ing_�12
P1563
Gary
997.01
P1564
Linda
804.00
P1565
Ken
904.63
P1566
Merlyn Brandt
69.26
10089
Diversified Inspection
Bldg. Inspections
3,212.93
10090
AFCD Committee
City/JC's/Lions
6,600.00
10091
AT & T
Long Distance
35.88
10092
Danko Emergency Equipment
94.28
10093
LaPlant Sanitation
March Service
89.87
10094
Mealhouse, Kevin
Mileage
97.44
10095
Metropolitan State Univ.
F.D. Training
115.00
10096
Monticello Animal Control
March Service
102.00
10097
Monticello, City of
March Service
243.00
10098
PERA Life Insurance
Payroll Deduction
12.00
10099
PERA
3/30-4/12
344.72
10100
PSG
Feb. & May
15,038.32
10101
Roy Simms Library
City Donation
750.00
10102
Sentry Systems
Security Monitoring 57.51
10103
Wright Recylcing
March
931.50
Payroll Period Ending 4 30.
P1567
Gary
997.01
P1568
Linda
804.00
P1569
Ken
897.01
P1570
Merlyn Brandt
260.77
P1571
Sandy Kjellberg
177.32
P157 2
Allen Ruther
206.86
10104
Delta Dental
May Insurance
102.15
10105
Highland Bank
April Taxes
2,232.96
10106
LaPlant Sanitation
April Garbage
110.62
10107
Medica
May Insurance
829.25
10108
Minnegasco
Natural Gas
363.08
10109
MN Dept. of Revenue
April State Taxes
394.60
10110
NSP
Service
335.17
10111
PERA
4/13 - 4/26
343.73
10112
Planning Conference
Registration Fee
15.00
10113
United Telephone
Two Month Service
629.23
10114
USCM Midwest
Payroll Deduction
127.00
10115
WR. Co. Sheriff's Dept.
March Police
5,018.75
April1996 Council & Commissions
P1573
Anderson, Sharon
124.67
P1574
Berning, Duane
198.55
P1575
Berning, LeRoy
18.47
P1576
Brown, Jim
18.47
P1577
Fraser, Rod
18.47
P1578
Larson, Howard
18.47
P1579
Muyres, Curt
180.08
P1580
Potter, Michael
281.67
P1581
Scherer, Pete
18.47
P1582
Vetsch, Donatus
18.47
P1583
Vetsch, John
143.14
TOTAL $ 53,973.28
ALBERTVILLE WASTEWATER TREATMENT FACILITY
Monthly Report - February 1996
Executive Summary•
During the month of March the Albertville Wastewater Treatment Facility did
not meet the monthly average total phosphorus effluent standard of the NPDES
requirements of 1.0 mg/l. Average for the month was 1.3 mg/l. This has been a
problem that has occurred in past winters during ice cover months. Influent
flow to the Facility averaged .179 MGD (million gallons/day), Total Suspended
Solids 390 mg/1 and 221 mg/1 Carbonaceous Biochemical Oxygen Demand (CBOD).
Effluent flows from the Facility averaged .184 MGD, Total Suspended Solids
24.4 mg/1 and 3.9 mg/1 of CBOD.
erations:
The Phosphorus issue at the Facility is still ongoing. The operational
difficulties and need for accurate measurements have been brought to the
attention of the City and the Council. Pricing is being put together for the
purchase of reliable testing equipment.
The ultraviolet disinfection system was put on line at the end of February and
no problems were experienced during March. The intensity level is monitored
daily and reported in the operations database. This reading will be utilized
to determine the frequency of cleaning for the system to ensure adequate fecal
coliform control to the receiving waters.
Comments on Project Status Report:
Financial performance reflects all activity in the budget year. Financial
data reflecting Houston accounting is also included.
Maintenance•
Listed below are all the major maintenance corrective actions for the month of
March.
Routine preventative maintenance occurred during the month of March.
The polymer addition system was completely gone through and cleaned. This was
not enough to be able to utilize the system. Old polymer was determined to be
the problem and a meeting with the chemical company's representative is
scheduled in April.
A start capacitor on the Plant Lift Station failed and was replaced out of
parts in stock. A replacement was ordered for future spare (these are
regularly required with the style of motor being used).
The computerized maintenance program has been installed. Work orders for
routine preventative maintenance will be utilized in the future to track
maintenance performed. The software also has the ability to track all non -
routine maintenance that is performed on the Facility equipment. This program
has been a cost saver for the facilities that have used it. Evidenced by
increased longevity of equipment and early detection and repair of problems.
Safety
Confined Space Entry portable gas monitor and a fall restraint system have
been discussed with the City and the Council. Pricing is being presented to
the Council for purchase.
Regulatory Communications:
NPDES Report
Client / Public Relations:
Regular contact has been maintained with Garrison Hale and Mayor Potter
regarding plant operation and maintenance.
Aipnendices
NPDES Report
Financials
Loadings
APPLICATION FOR NON -INTOXICATING MALT LIQUOR LICENSE
The undersign, certifies that it cc mplies with the
Minnesota Statutes, Section 340.001, Subdivision 7, in that it
qualifies as a "Bona Fide Club" within that Section, and that this
application makes petition for a limited license as a "Bona Fide
Club" for a limited ncn-intoxicating malt liquor license.
1. Name of Applicant:
2. Name and Address of President and Secretary of Applicant: _
,/
�� , — �'DSSCP�
=IK e1()QV,
3/ Purcose for which funds derived will beused
�`� fir ��1/ ��� � ���/J�� .(LiYtt�21nt , /l Z�'L 'yci!!rr�?�...�� . L��• l "'
4. Date of activities fir whla'i license __ rea,.as _ec
5. Premises from whicl^
dispensed on said date:
�11ai t ly uor w111 be
/1 411
6. :-lours 0-f coerat/• on, on ::'ng C-3t9requested:
7. Number of previous 1_cerse c„cained th_s calendar year:
e. Name, address, telephone nuxter ama pcsi ionf 'ield Kith b of
person signing this application: 'qo O�, .. ""?,
NOTE: License fee of $10.00 per day is recuirec to accomcany this
application.
NOTE: Applicant must appear in person before the City Council for
approval of limited license.
DATED: o� 9
Sicnature of Apclicant(s)
Oe/19/91
MINNESOTA Department of Revenue
Property Tax Division
April 22, 1996
Mail Station 3340 St. ;46;3340
Phone (612) 296-5141 (61 66
TO: ALL CITY CLERKS, ADMINISTRATORS, MANAGERS, AND
FINANCE DIRECTORS
RE: CERTIFICATION OF LOCAL PERFORMANCE MEASURES
FOR LOCAL PERFORMANCE AID PAYABLE IN 1997
Laws 1996, Chapter 471, Article 3, Section 48 provides for a new state aid for all
qualifying counties and cities beginning in calendar year 1997. This new aid is called
Local Performance Aid (LPA).
In order to qualify for this new aid, your city must have a system of performance
measures for services provided by the city, and must regularly compile and present these
measures to the city council at least once per year. If there is currently no system of
performance measures in place, your city may still qualify for this aid if it is in the
process of developing and implementing a system of performance measures. However,
eligibility based upon being in the process of development may not be used for more than
two consecutive years.
For the purpose of the enclosed certification form, "in the process" may include having
the subject of performance measures on the agenda of the city council. The city should
then use the time period between this year's certification and next year's certification to
develop basic measures such as "workload," unless it has already moved beyond this
stage. The second year of "in the process" must be used to move to a higher level of
performance measurement, such as measuring efficiency and effectiveness.
All cities should be able to qualify to receive LPA in the first year of the aid
program.
This new aid will be determined as follows for calendar year 1997: The total amount of
aid available for cities is $441,735 plus $1 times the most recent population of each
qualifying city. A per capita aid amount is then determined by dividing the total aid
available by the total population of all cities that qualify for the aid. Each qualifying city
would then receive an aid amount based on its population times the per capita aid
amount. It should be noted that the $441,735 is appropriated from the general fund, and
the additional amount ($1 times the most recent population of each city) is a permanent
reduction in each city's homestead and agricultural credit aid (HACA). The HACA
reduction applies whether or not the city is eligible to receive LPA.
Distribution of this new aid will be based on yearly certifications for each qualifying city.
Cities will be required to submit an annual certification in order to receive LPA payable
in calendar year 1997 and subsequent years.
LPA will be paid in two equal installments on July 20 and December 26 of each year,
beginning in 1997. Qualifying cities will receive a certification of their 1997 LPA by
July 31, 1996.
(continued)
An equal opportunity employer TDD: (612) 215-0069
Page 2
As mentioned above, your city may qualify for LPA by (1) having a system of
performance measures in place, or (2) by being in the process of developing and
implementing a system of performance measures. If your city qualifies for LPA by either
criteria, and your city wishes to participate in the distribution of this aid for calendar year
1997, your city must fill out the enclosed certification and return it to our office by June
30, 1996. Please note: if our office does not receive a certification from your city by
June 30, 1996, your city will not be eligible to receive this aid in calendar year 1997.
If you have any questions regarding the completion of this form, please feel free to call
me at (612) 296-5141.
Sincerely,
4W��A
Larry L. Bew1e y
Research Analysis Specialist
Property Tax Division
Enclosure
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MONTICELLO
Office of the City Administrator
250 East Broadway
Monticello, MN 55362-9245
Phone: (612) 295-2711 MEMO
Metro: (612) 333-5739
TO: City Clerks, City Administrators, Town Clerks
FROM: Rick Wolfsteller, City Administrator�
DATE: March 27, 1996
RE: Animal impound agreements
The City Council recently reviewed the operating expenditures and revenues for the past
four years at our animal control shelter. During the review, it was noted that the last
increase for daily impound charges occurred in 1991 when the rates were increased from
$7.25 per day to $8 effective August 1, 1991. While the cost of our operation and personnel
costs associated with the housing and cleaning of the facility have increased annually, the
Council chose to keep the current fee for those services at $8 for as long as possible but
now must increase the fee to $9 per day effective April 1, 1996.
In regard to our current charge for disposal of unclaimed animals, the fee for this service
will also be increasing to $27 from the present $25 amount that has been in effect since
July 1, 1992. Again, our disposal costs have increased continually since the last increase,
and the Council is now faced with no choice but increasing the amount to an appropriate
level to cover our expenditures. This charge will also be effective April 1, 1996, for any
animal unclaimed which the City must dispose of either through euthanization, adoption
by a private agency, or through the Humane Society, etc.
Our billing system will remain unchanged, and you will continue to be sent monthly
statements for the services rendered by the City. Should you have any questions
regarding our shelter hours or have any comments or suggestions on how we can operate
our facility better, please feel free to give me a call or contact our Animal Control Officer,
Patty Salzwedel.
bBerkley Risk Services, Inc.
April 12, 1996
Ms. Linda Houghton
Clerk -Treasurer
City of Albertville
P.O. Box 9
Albertville, MN 55301
Dear Ms. Houghton:
5g
This letter is a follow up to my recent loss control visit to the City of Albertville. This visit
was in conjunction with the city's participation in the League of Minnesota Cities Insurance
Trust property and casualty program. The purpose of my visit was to assist the city in the
reduction of potential loss through loss control and risk management activities. I sincerely
appreciate the time and courtesy extended to me at the time of my loss control visit
Based on our discussion, I have developed the following recommendations. If you have any
questions after reviewing these recommendations, please do not hesitate to contact me.
Parks and Recreation Department
1-3/96 The signage used at the recreational skating rinks indicate persons should skate "At
Your Own Risk." This type of sign implies that the city knows of a risk but is
allowing the activity to go on. The sign should be replaced by clearly visible and
logically placed signs, free of obstructions, on both the inside and outside of the
warming house. These signs should be worded with concise language to inform the
skating public of established rules and hours of operation. In addition, signs should
be posted indicating that no hockey playing or practice is allowed on the recreational
rink. The city's legal counsel should be consulted concerning the proper wording
and placement of these signs.
2-3/96 It was noted that persons are using elevated basketball court at the city park adjacent
to a main thoroughfare. The down slope of the grade causes any basketballs or other
balls to roll onto the street. Children may then pursue these basketballs onto the busy
thoroughfare. The city should consider installing fencing between the recreational
area and the street at a significant distance to reduce the potential of persons running
into the fence while playing sports. This fencing may stop the play equipment from
rolling onto the adjacent street.
3-3/96 I noted that a new city park is being planned for the marsh land area on the
southwest side of the city. If playground equipment is to be installed in this area,
the city should consider various aspects of this type of endeavor.
920 Second Avenue South, Suite 700 • Minneafx)lis, Minnesota 55402-4023 • (612) 376-4200 • Fax (612) 376-4299
A Memlxr of Iferklo, Kisk Management Services Group
City of Albertville
April 12, 1996
Page Two
a. Equipment selection is very important. The equipment should comply with the
American Society of Testing and Material (ASTM) Standard #487.
b. Site preparation is crucial and the city should consult with experts in this area,
including use of proper surface material and depth, use zones, accessibility
requirements of the Americans with Disabilities Act and proper drainage.
c. Installation of the equipment is very important. This is also covered by ASTM
#487.
d. Finally, ongoing maintenance including routine inspection, documentation and
recordkeeping are also very important.
The long-term benefits and successes that can be enjoyed by a cooperative, self-insurance
organization depend upon serious and careful consideration of loss control recommendations.
In that context, we ask that you keep us informed of the steps you take to address these loss
control recommendations. Therefore, please respond within 60 days of your receipt of this
letter regarding the status of how you intend to respond to these loss control recommendations.
Thank you for your continued efforts in the interest of loss control. We look forward to
working with you.
Sincerely,
Mark Casey, CSP, ARM
Senior Loss Control Consultant
Berkley Risk Services, Inc.
MC:b
Enclosure
c: Middleton Insurance Agency
P.O. Box 249
St. Michael, MN 55376
Recommendations and comments are provided for loss control and risk exposure improvement purposes only in conjunction with the
insurance program referenced above. They are not made for the purpose of complying with the requirements of any law, rule or regulation.
We do not infer or imply in the making of these recommendations and comments that all sites were reviewed or that all possible hazards
were noted. The final responsibility for conducting loss control and risk management programs must rest with the insured.
Sh
M E M O R A N D U M
DATE: May 1, 1996
TO: City Council
FROM: Linda, Ken & Gary
SUBJ : City Department Report
The following represents work assignments status/update:
City Clerk -Treasurer
- Debt Service Funds - Analysis complete and being reviewed
(City Auditor, Attorney & Treasurer)
- Financial Reporting Budget to Actual 1996 in process after
system purge and restart. Sample January 1996 in computer
- Investments - Analysis in process but not complete by Finance
Committee and Dain Bosworth
- Tax Increment Financing - Analysis on possible use of extra
funds generated beyond required established budgeted needs
(City Auditor, Attorney & Treasurer)
- Project Monitoring Form in process to keep on -going tract of
project deposits/escrows and related consultant/city expenses
- Copier purchase
City Administrator/Zoning officer
- JMJ Properties meeting May 7-8, 1996, to review project and
narrow in on specific requirements
- Subdivision Review Procedure Form (P&Z) implementation
- CSAH 37/19 Intersection Realignment Project engineering,
cooperative agreement, and right of way drafts have been
prepared and all parties have been contacted.
- Comprehensive Land Us Plan almost complete (June 1996)
- Dan & Connie Anderson yard grading project
- Senior Housing - Feneis Brothers are continuing to land shop
- Drainage from Jon Foucault property onto Primary School
property is a repeat problem --will likely require
engineering/legal advice for resolution
- Fences not in compliance with ordinance are going to cost real
dollars for legal fees to prosecute. Does the Council really
want to be spending dollars on this?
- Implementing City Administrator and Clerk -Treasurer
alternating attendance at Planning Commission meetings. Both
the administrator and the clerk will attend regular City
Council meetings. All other meetings will be attended by the
position involved to minimize comp/overtime
Local Tax Assistance proposal has been delivered to and
reviewed with Wright County and Elk River Schools - In person
follow-up with a formal presentation (Muyres & Hale) 2nd
Quarter 1996.
Central Minnesota Initiative Fund check for $10,000 received
and deposited to a Special Revenue Fund for Comprehensive
Parks & Trails Plan. Completion July -November 1996 and done
on a progress payment basis
Balfany/D'Aigle projects pending status from State of
Minnesota Municipal Board since both projects tie to the other
utility services and to the Vetsch property. Action in 1996
is a questionable.
- Bond sales for CSAH 37/19 and others are waiting for a final
dollar amount for financial consultant
Darkenwald projects planned for 1996. Questions on right-
in/right-out access remain.
Hockey arena tied to finishing the street, possible drainage
ditch relocation, too much hard -surfaced areas for site,
zoning questions, platting --not a simple project
High school new sign exceeds signage ordinance and a red -tag
stop work order issued by Building Official/Zoning
Administrator. Ordinance may be too strict on this type of
signage
Salt Shed --How to handle remains an issue on location --
fire hall site or WWTF? '
- Overlay City Hall parking lot --Summer 1996?
Performance Standards 1997 Legislative Law --exploring ideas at
the time of this writing
Public Works & Parks
Ballfield Ag Lime installation
- Crack Sealing completed by May 3, 1996
- PortaPotties in place May 1, 1996
- Tennis and volleyball nets installed. Should we replace them
at a cost of $300-$400 each?
- Ballfield lights unlocked
- City Park parking area has several large frost boils
- Fencing pricing and quotes received for fencing repairs
(backstop/baseball)
- Ford Tractor steering cylinder (replaced in 1995) again needs
replacing (approximately $600-$700)--What to do?
Fire Department
Fire Relief Fund - $39,000 shortfall
Membership Recruitment/Retention--Look at annual retirement
amounts, hourly rate paid for calls, training and ???
Fire Tanker Truck now in for warranty work --Old tanker back in
service
INCOME STATEMENT
Date: 04/30/96
n I �Time: 8:48a -
ty of Albertville I
� Page:
--------------------------------------------------- --------------------------------9---------------
;r the Period: 01/01/96 to 01/31/96 Amended Budget YTD Actual MTO Actual
----------------------------------------------------------------------------------------------------------------------
und: 101 General Fund
Revenues
REVENUE 673,054.00 4,704.62 4,704.62
---------------------------------- -----------------
Total Revenues 673,054.00 4,704.62 4,704.62
Expenditures
General Government - Council
Gen. Govt.- City Administrator
Gen. Govt.- City Clerk/Trees.
Gen. Govt.- Assessing
Gen. Govt. - City Attorney
City Engineer
Economic Development Authority
Gen. Govt. - Planning Ioning
Gen. Govt. - Buildings 6 Plant
Public Safety - Police
Public Safety - Fire
Public Safety -Bldg. Inspection
Public Safety - Animal Control
Public Works-Highways,Streets
Public Works - Street lighting
Public Works - Recycling
Parks and Recreation
Culture/Recreation
Operating Transfer Out-GenFund
Reserve
Total Expenditures
Net Effect for General Fund
24,556.00
30.46
30.46
51,225.00
3,523.74
3,523.74
74,018.00
4,271.55
4,271.55
5,300.00
.00
.00
13,000.00
.00
.00
15,000.00
.00
.00
2,541.00
.00
.00
15,550.00
.00
.00
24,891.00
266.35
266.35
60,225.00
3,893.33
3,893.33
103,491.00
236.15
236.15
.00
6,318.10
6,318.10
1,750.00
34.00
34.00
122,088.00
4,003.65
4,003.65
26,000.00
2,062.66
2,062.66
11,220.00
842.00
842.00
58,220.00
1,887.22
1,887.22
3,750.00
.00
.00
.00
1,566.00
1,566.00
60,229.00
----------------------------------
.00
.00
673,054.00
-----------------
28,935.21
28,935.21
----------------------------------
.00
-----------------
-24,230.59
-24,230.59
NOTE: This is an actual report from the computer software. We will be
phasing over to this format. Detail will be available of this
summary report but will not be included in the council packets.
It is anticipated that we will rapidly be updating to a current
status to include bank reconciliation. For your information here
is a start towards our goal of complete computerized financial
reporting. Also, this is based on data that is only entered once.
Previous reporting has had the data entered more than once. Not
an efficient use of time.
lilt 07
LINDA
April 17, 1996
TO: David Vetsch, Fire Chief
FROM: Gary Hale, City Administrator-,,,`
SUBJ: Fire Department Membership Recruitment & Retention Concepts
As a followup on our telephone conversation of this date
coupled with the findings of the Fire Relief Audit for
1995, I believe we have some shared concerns on membership
and retirement funding.
What I would like to suggest is: 1)Fire Department Committee
of three members representing long time member(s), new member(s)
and somewhere in between; 2)City Council Members Committee
of two members with one member being the fire department
representative and the other from the finance committee.
Both you and I could be ex-officio to provide resource
information.
Committee purpose to review membership and find out what ideas
may exist on growing and maintaining membership. A start
would be: 1)$7.50 per hour or something like this for those
that feel this part of the job is important; 2)Retirement
at a level of $650 per year or whatever for those who see
this as important; 3)Fully fund the pension fund by requesting
$39,042 Unfunded Pension Benefit Obligation as shown in the
City Audit for 1995; 4)Joint/shared services with neighboring
communities with fire service capabilities; 5)Other ideas not
yet considered.
Would you consider this and take it up with the full membership
at your May 2, 1996 meeting. I would like to put this before
the city council at their May 6, 1996 meeting and move forward
for everyone's benefit. Thanks for your assistance.
MOWING BIDS
The City of Albertville is seeking sealed bids for the 1996
summer mowing season. Bids will be for the mowing of city parks,
road right-of-ways, and grounds surrounding city buildings.
Bids will be on a per week basis and shall include an itemized
list of all equipment to be used and the number of equipment
operators.
Bidders shall submit bids in a sealed envelope clearly marked
"Bids for Mowing Services 1996" with the name, address and
telephone number of the bidder. Sealed bids will be accepted until
4:30 PM on Wednesday, May 8, 1996, and will be submitted to Linda
M. Houghton, City Clerk, City of Albertville, 5915 Main Avenue NE,
P.O. Box 9, Albertville, MN 55301.
The City Council reserves the right to accept or reject any or
all bids or waive any informalities therein.
sraga: BY
a�rusn�st::
;r10T1fY�
PURCHASING AGENT
k-LBERTYILLE FRIENDLY CITY DAYS
r-O_ BOX 162
ALBERTVILLE, MN 55301
City of Albertville,
The Albertville Friendly City Days Committee is requesting permission to close
dovu the list of streets on the listed days during Friendly City Days -
Street
56th (Maui to Lander)
Lander (58th to Barthel Drivevay)
Mun (59th to 57th)
Day Time Activity
--------------------------------------------
June 6-10 All Day Carnival
June 6-10 All Day Carnival
Jane 7-8 6:00pm-1:00am Event
?Main (57th to 56th)
Jane 8
10:00-11:00sm
Parade
56th (Maim to Lander)
June 6
10:00-11:00am
Parade
Lander (56th to 57th)
June 8
10.00-11:00am
Parade
57th (Lander to Maim
June 8
10:00-11:00am
Parade
Main (60th to 513t)
June 9
12-00-4:OOpm
Parade
59th (Main to Barthel)
Jane 9
12.00-4:OOpm
Parade
Barthel (59th to 513t)
June 9
12:00-4-00pm
Parade
51st (Barthel to Main)
Jane 9
12:00-4:00pm
Parade
For your information ve have submitted applications to Wright County for the
closing of County Road 35 ( Main Avenue ) on June 7th, 8th, and 9th- The
applications are attached.
The Committee is also requesting permission to extend the city park hours on
Friday, June 7th to 1:00 a-m- for the Firemans Dance, and on Saturday, June 8th to
14:00 Midnight for the Jaycees Softball Tournament during Friendly City Days_
Sincerely.
A,FCD Committee
•r
C
sh?
APRIL 30, 1996
TO: LINDA HOUGHTON, CLERK
CITY OF ALBERTVILLE
FROM: R. THOMAS GILLASPY
STATE DEMOGRAPHER
SUBJECT: 1995 POPULATION AND HOUSEHOLD ESTIMATES
YOUR APRIL 1, 1995 POPULATION ESTIMATE IS 2114.
YOUR APRIL 1, 1995 HOUSEHOLD ESTIMATE IS 718.
IF YOU HAVE ANY QUESTIONS OR COMMENTS ABOUT THESE ESTIMATES,
PLEASE CONTACT THE OFFICE OF STATE DEMOGRAPHER, 300 CENTENNIAL
OFFICE BUILDING, 658 CEDAR STREET, ST. PAUL, MINNESOTA 55155
PHONE (612) 296-3091. ALL CHALLENGES MUST BE SUBMITTED IN WRITING.
PLEASE REFER TO THE ENCLOSED INSTRUCTION SHEET FOR DETAILS.
5nj
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION #1996-41
ESTABLISHING A CAPITALIZATION POLICY
WHEREAS, the City Council of the City of Albertville is
desirous of establishing a policy for dealing with the criteria
used by the City determining which outlays of funds should be
reported as fixed assets; and
WHEREAS, the City Council is determining that the City shall
capitalize items that meet the following criteria:
1. Retains original shape and appearance with use. Normal useful
life of at least one year.
2. The item(s) are nonexpendable. That is, if the article is
damaged or some of its parts are lost or worn out, it is
usually more feasible to repair it rather than replace it with
an entirely new unit (which is not so for materials and
supplies).
3. It represents an investment of money (usually a unit cost
range greater than $300) which makes it feasible and
advisable to capitalize the item.
4. Does not lose its identity through incorporation into a
different or more complex unit or substance.
5. Under a property control system each item or group of like
items will be separately inventoried and controlled.
NOW, THEREFORE BE IT RESOLVED, that 'the City Council of
Albertville, Wright County, Minnesota, does hereby adopt this
resolution and order the action herein.
BE IT FURTHER RESOLVED, by the City Council that the
resolution will be incorporated with the city ordinances ordering
the process of purchasing and payment of local bills and related
fund accounting functions.
.I
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 6th DAY
OF MAY, 1996.
Michael Potter, Mayor
ATTEST:
Linda Houghton, City Clerk
UNFINI SHM BUSINESS
THIS FORM MUST BE TURNED INTO CITY HALL BY 5:00 PM THE WEDNESDAY
BEFORE THE SCHEDULED CITY COUNCIL MEETING.
*******************************************************************
REQUEST TO BE SCHEDULED ON AGENDA
ALBERTVILLE CITY COUNCIL MEETING
DATE OF MEETING:
5.T: m
DEPARTMENT/ADDRESS:
13
11�4
k 14 0 c- I,(r
BUSINESS TO BE ADDRESSED BY CITY COUNCIL:
�7- f"r 4 X g-,
7-25 oy�:-7io•✓-
ACTION REQUESTED OF COUNCIL:
SIGNED:
TE
Christian Realty
21000 Rogers Drive
Suite 108
Rogers, Minnesota 55374
(612) 428-4181
April 24, 1996
City of Albertville
5975 Main Avenue N.E.
Albertville, MN 55301
Ref: Offer for lot on 57th St.
Honorable Mayor and City Council Members:
I have been in constant contact with Cindy Carlson from Edina Realty and have come up
with the following that I think will work for both buyer and seller:
$29,900 - List price
2,750 - Estimates from $2,500 to $3,000 to stub sewer into lot
200 - Extra cost for water connection
$26,950
The buyer is prepared to write a new purchase agreement (to close the end of July) at
$26,500 which is only $450 away from asking price, providing the city would supply a
survey and soil boring (which is almost always paid by the seller on a land sale).
Please analyze this updated offer and call me with your decision. If you have any
questions, please feel free to call me at my office #428-4181 or call me on my digital
pager #580-4296.
Sincerely,
g�' K
Jim Krystosek
Century 21/Christian
Realtor/GRI
JK: ckk
to
Each Office Is Independently Owned And Operated
6e
CITY OF ALBERTVILLE
RESOLUTION #1996-33
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND
ORDERING ADVERTISEMM OF BIDS FOR THE
NORTH FROKTAGE ROAD SANITARY SEWER PROJECT
WHEREAS, the City Engineer has prepared final plans and
specifications for the construction of the North Frontage Road
Sanitary Sewer Project, and such plans and specifications have been
presented to the City Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ALBERTVILLE:
1. Such plans and specifications are hereby approved and
ordered placed on file in the office of the City Clerk.
2. The City Clerk shall prepare and cause to be inserted in
the official newspaper an advertisement for bids upon the making of
such improvements under such approved plans and specifications.
PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 1st DAY
OF APRIL, 1996.
Michael Potter, Mayor
ATTEST:
Linda Houghton, City Clerk
mi J�� 1 ■ ,DO
JET Y ��
WRIGHT COUNTY
z DEPARTMENT OF HIGHWAYS «'A, �r ay Eng Seer
wuy 1 n�:neer
m82.738fi
(j WrightWriht County ,Public Works Building MOIL G, IIAWK(N1, I
1901 Highway 25 Nortit
r� O A8aistfint Highway EnKin
�y .buffalo, Alinnesota. 55313 f82.7387
7$6� Jct. T-N. 2.5 and C.P. 138 RICHARD E. btAFQJ,FT
Telephone (612)682-7383 Right of Way AgcriL
682-738G
Facsimile (612) 682-7313
May 2, 1996
Honorable Mayor and City Council
City of Albertville
5975 Main Avenue NE
Albertville, Minnesota 55301
RE: CSAH 37/19 Improvements
SAP 86-637-21, 86-619•-21, 6 86-637-22
Honorable Mayor and City Council Members:
As we discussed at our latest task force meeting for the above
mentioned project, please find enclosed two (2) copies of a revised
funding agreement. The agreement has been revised to reflect a
pro -rated cost split for the existing curb & gutter on 61st street,
based upon a 25 year life. For example, if the existing curb &
gutter is 10 years old, then the City would pay 40% of the cost for
new curb & gutter, and the County would pay for 60%.
We are proceeding with the design of this project in anticipation
of a July bid opening, subject to acquisition of the Right-of-way
by the City, and a signed agreement between the City and the
County.
If acceptable, please sign and return both copies of the funding
agreement to our office for execution by the County,
If you have any questions please contact me or Wayne Fingalson,
county Engineer.
Sincerely,
Virgil G. Hawkins, P.E.
Assistant County Engineer
enclosure
pc: Mike Couri, City Attorney
File
Equal Opportunity / Affirmatiue Action Employer
�nuemMbamIDc
AGREEMENT NO. 96-1
WRIGHT COUNTY
DEPARTMENT OF HIGHWAYS
FUNDING PARTICIPATION AND CONSTRUCTION AGREEMENT
BETWEEN
THE COUNTY OF WRIGHT
and
THE CITY OF ALBERTVILLE
For
CONSTRUCTION OF IMPROVEMENTS FOR;
SAP 86-619-21
SAP 86-637-21
SAP 86-637-22
CSAH 37 & 19 - GIZADING, BASE, SURFACING, AND UTILITY IMPROVEMENTS
COOPERATIVE AGREEMENT
THIS AGREEMENT, made and entered into by and between the County of Wright, Minnesota,
acting by and through its County .Board of Commissioners hereinafter referred to as the "County" and
the City of Albertville, Minnesota, acting by and through its City Council, hereinafter referred to as the
"City".
WITNESSETH:
WHEREAS, plans and specifications have been prepared for the improvement of County
Highways, hereinafter referred to as CSAH 37 & CSAH 19, and said construction plants are designated
as SAP 86-637-21, SAP 86-619-21, and SAP 86-637-22.
The project includes, but is not limited to, street reconstruction, curb/sidewalk construction,
drainage improvements, utility improvements, and other miscellaneous improvements within the corporate
limits of Albertville, and
WHEREAS, a Cooperative Agm1mont betrwaert thie County and dtC City outlines the
responsibilities and financial commitments for the proposed project.
NOW THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD THAT:
Article 1
The County shall construct or cause to be constructed a project meeting state aid standards of
street improvements including, roadway, utility, drainage, and other miscellaneous improvements upon
or along CSAH 37 & CSAH 19 within the City limits in accordance with the approved plans and
specifications on file in the Office of the County Engineer, Wright County Minnesota.
Article 2
It is agreed that upon completion of and acceptance of the work as to quantity and quality by the
County, the Engineer shall determine the actual amount due from the City in accordance with the
following funding participation schedule:
1. CSAH 37 & CSAH 19 Rec n truction Urban Section:
This area would be reconstructed to an urban section (curb & gutter and raised nizdian)
with utility and drainage improvements. The County will prepare and provide the City with a
recorded Right of Way plat for SAP 86-637-21, SAP 86-637-22, & 86-619-21. This
participation is consistent with Wright County's existing funding policies. The City would be
required to obtain permanent R/W, as required to do the work. These documents would be
transferred to the County and recorded.
Funding Participation
County City
Grading Items 100% 0%
• Common Excavation, Tile, Borrow, Agg, Base
0 Turf Establishment 100% 0 T
Bituminous Surfacing (Wear/Non-Wear)
New Concrete/Bituminous Wait`.
New Curb & Gutter (Entrance Pour -Backs)
Storm Sewer
Raised Concrete Medians
Signing/Striping
Utility Work (Sewer, Water, and Utility Restoration)
CSAH 19 Rgconstruction Rural Section:
100%
0%
0%
100%
0%(*C)
100%(*C)
(*A)
(*A)
100%
0%
100%
0%
0 % (*>3)
m(s)
(*) See Notes
This area would be constructed to a rural section (shoulders and ditches). The City
would be required to obtain permanent R!W easements out to 50' (min.) to control the clear zone
area. These documents would be transferred to the County and recorded_
Funding Participation
County Ciy
Grading Itenis (Eartliwork, Turf, Culv) 100% 0%
Surfacing Travel Lanes (Wear/Non-Wear) 100% 0%
Surfacing Shoulders (Wear) 70% 30%
Signing/Striping 100% 0%
Utility Work 0%(*B) 100%M
3, NOTES:
A. The Coutity will participate on storm sewer related items based on the (%) of contributing
flow as determined by the State Aid .Hydraulics Engineer.
13. Insulation of existing watertnaira, caused by the lowering of the highway grade, is an eligible
state -aid expense, which would be paid for by the County. All other utility costs would be
in accordance with the above cost split.
C. The cost for new curb & gutter on 61st Street shall be split between the City and County
based upon pro -rating the existing curb & gutter for a 25 year life. This shall apply only
to the linear footage on 61st Street that currently has concrete curb & gutter.
3
D. T1ae County will provide engineering services for design, construction, and administration of
the project. The County will not participate in any engineering costs incurred by the City that
are necessary for the City to assess their portion of the project costs (Feasibility Studies,
hearings, legal expenses, etc_)_ 'Me City shall reimburse the County for engineering services
for the City's portion of the project. The amount of the reimbursement for engineering
services shall be a lump sum of $25,000_ This amounts to approximately 12.5% of the City
of Albertville's estimated $200,000 portion of construction cost for the project. Half of this
amount shall be paid to the County as part of the first payment request from the County, and
the remaining half shall be paid as part of the 2nd payment request, as outlined in Article 4
below.
E. Mobilization costs are to be split based on the ratio of County costs versus the entire project
costs.
F. Traffic control costs are to be split based on the ratio of County costs versus the entire project
costs.
G. All right-of-way costs, acquisition costs are the responsibility of the City. The County will
prepare and record the Right of Way plat.
H. The County would provide the initial striping of crosswalks and pavement markings as
outlined on the plan. Maintenance of the crosswalks upon completion of the ptaject will be
the responsibility of the City.
It is intended that the work outlined above in ,Article Two is to be done by a contractor on a unit
price basis through a contract duly let by the County. At such time as the County awards a contract, the
County will prepare a new estimate of CheCity's share of the f such revised cost esenmatecwill be forwarded to the Ccost based on the unit Pylccs
via by the Caunty's contractor. A copy o
Article 3
The County shall be responsible for all field inspection of materials, quantities, and contractor
performance for the road improvement project. There will be no inspection cast to the City, beyond the
pinspection
Section 3(C), unless the City requests ��P The
engineering reimbursement ae outlined in Article Two, rocedures for normal State funded projects.
services beyond the standard requirements and testing p
t will monitor the wage rates to insure that the contractrthe EEacrequiremen have
complied with
County
the wages as specified, and that the contract has compliedwith
Art_ ►cle 4
om letion Of the work in progress the County Engis shall
the plans atnd specifications.
a certificate, of
Upon c p
performance which indicates that he inspected the work and it comp i Article Two, based upon the
Engineer will notify the City of the partial and final amoin A the City share based on the
The County Eng articipation amounts shown
actual quantities used and the funding p'
following schedule:
Reimb r went request N�
Work Comaleted throe h ReiLtent to the
rsemCount
October 15, 1996 within 90 calendar days
1 December 15, 1996 within 30 calendar days
2 Final payment within 30 calendar days
3
4
The City Engirleei shall xvview (Iris amount and approve it prior to processing any final payment to the
County. The City shall be responsible for reimbursing this amount to the County within the tirne period
provided in the above schedule. The County Engineer shall provide to the City a blue line as built plan
of the roadway improvements_ This as -built plan shall be submitted to the City within six months of the
final completion of the project.
Article 5
The City shall be responsible for all snow and ice removal on sidewalks and other
boulevard/sidewalk related maintenance outside the curb or street area.
Article
The City shall indemnify, save and hold harmless the County and all of its agents and employees
of any form against any and all claims, dernands, actions or causes of action of whatever nature or
character arising out of or by reason of the execution or performance of the work provided for herein
to be performed by the City. The County shall indemnify, save and hold harmless the City and all of
its agents and employees of any form against any and all claims, demands, ations or causes of action
of whatever nature or character arising out of or by reason of the execution of performance of the work
provided for herein to be performed by the County.
Article 7
It is further agreed that any and all full-time employees of the County and all other employees
of the County engaged in the performance by any work or services required or provided for herein to
be performed by the County shall be considered employees of the County only and not of the City and
that any and all claims that may or might arise nunad� and any and all mairn_sation made byAct
any third parties
Minnesota on behalf of said ernploye�s whileso engagedso engaged
on any
as a consequence of any act or omission on thhereinaidart of County
be the sole obligation rep n sib lit of
of the work or services provided to be rendered
the County.
It is further agreed that any and all full-time employees of the City anal all other employees of
he City engaged in the performance by any work or services required or provided for herein to be
t Ythe
performed by the City shall ig considered employees of Compensation Act of he State of Minnesota oe County and that n
p or might arise under Workmen P
and all claims that may and all claims made by any third parties as a
behalf of said employees while so engaged and any ' which so engaged on any of the
consequence of any act or omission on the part shall
said City sole
employees
' �. s provided to be tendered herein shall be the sole obligation and responsibility of the City
work or servrce, p
5
Artiele $
Before this agreement shall become binding and effective it shall be approved by the City Council
of Albertville and it shall also be approved by the County Board and such other officers as law may
provide.
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly
authorized officers and caused their respective seals to be hereunto affixed.
COUNTY OF WRIGHT
Recommended for Approval:
County Engineer
Chair, County Board
County Coordinator
County Attorney
Date
0
CJJY OF ALBERTVILLE
Recommended for Approval:
City Engineer, Albertville
Mayor, City of Albertville
City Attorney, City of Albertville
City Clerk, City of Albertville
Date
THIS FORM MUST BE TURNED INTO CITY HALL BY 5:00 PM THE WEDNESDAY
BEFORE THE SCHEDULED CITY COUNCIL MEETING.
REQUEST TO BE SCHEDULED ON AGENDA
ALBERTVILLE CITY COUNCIL MEETING
DATE OF MEETING: �-1
NAME: ,C��v .� /�v5 t
DEPARTMENT/ADDRESS, L F 7 1461 N Pdy
BUSINESS TO BE ADDRESSED BY CITY COUNCIL:
ivv/v — Gv- W-C C ic%v ICZ - ,"i"
Lr d l— -0 v �Wo fi; c
to 6F 2ti Gu.�� l�'�} c c
ACTION REQUESTED OF COUNCIL:
SIGNED: �\ `/%/-u. _ - DATE
=AIh
March 27, 1996
All Metro Builders
5667 Main Av NB'
Albertville MN 55301
Dear All Metro Builders:
5975 Main Avenue N.E.
P.O. Box 9
Albertville, MN 55301
(612) 497-3384
Fax: (612) 497-3210
It has come to the City's attention that you have been converting
the second story of your building from residential to office use.
The present zoning on your building is R-3 (Single & Two Family).
A use other than the allowed zoning would equal a "Non -conforming" use.
Such a use may be brought forward when the zoning ordinance is modified
but changes that increase the non -conformity are not permitted.
The present zoning of R-3 stands and any usage outside of this
will fall under "Non -Conforming Buildings, Structures and Uses"
Section 900.1 & 2 subd. (i) of the City of Albertville Zoning Ordinance.
A copy of the ordinance is included for your reference. The
building located at the address contained in the heading of this
letter will be required to follow the zoning ordinance unless changes
to the ordinance are requested by the property owner with a formal
rezoning process being followed to include a public hearing.
Thank you for your consideration in this matter. Questions or
comments are welcomed.
pc: City Attorney Couri
S' eiely,
Garrison L. HalP
Zoning Administrator
PLANNING & ZONING COMMISSION
April 30, 1996
Albertville City Hall
0
7:00 PM
PRESENT: Chair LeRoy Berning, Commission Members Donatus
Vetsch, and Jim Brown
ABSENT: Commissioners Sharon Anderson and Howard Larson
OTHERS PRESENT: Planner Liz Stockman and Zoning Administrator
Garrison Hale
Chair Berning called the special meeting for the purposes of
considering Parkside 3rd Addition preliminary plat and
Comprehensive Plan issues.
Chair Berning opened the public hearing at 7:09 PM.
Planner Liz Stockman opened comments on Kenco's proposed
Parkside 3rd Addition. Stockman was satisfied with plat except for
the collector road right-of-way and screening as provided in the
ordinance.
Planner Stockman recommended approval of Parkside 3rd
Addition. Chair Berning questioned 57th Street NE width 70 feet
vs. 80 feet for walking path width.
Further discussion revolved around street width for turning
lanes, radius and fire lanes for commercial property.
Commissioner Vetsch further discussed screening between
residential and commercial. Berm, fencing and vegetation.
Commissioner Brown feels 70 foot right of way and buffer for B-3
and to R-3.
Kent Roessler confirmed need for screening and suggests it be
part of commercial site approval and requirements. Roessler felt
they would plant six foot pine trees at 15 foot intervals on the
residential sites.
Chair Berning discussed multiple access to proposed park.
Engineer Scott Dahlke pointed out accesses 10 feet in width and
maintenance opening at 25 feet. Kent Roessler suggested putting up
"Park Entrance" signs. Vetsch questioned ability to mow in the
park accesses.
Chair Berning closed the public hearing at 7:40 PM.
UL
PLANNING & ZONING COMMISSION
April 30, 1996
Page 2 of 3
Moved by Vetsch, supported by Brown, to recommend the City
council approve the preliminary plat of Parkside 3rd Addition
conditioned upon:
(1) Stockman's comments
(a) Trees/screening
(b) Lot changes
(c) Street name change
(d) Incorporate city engineer's comments
Chair Berning opened discussion on Comprehensive Plan issues.
City Planner Stockman distributed:
(1) Albertville Comprehensive Plan Development Framework
(2) Functional Classification Concepts
(3) Commercial Corridor Concepts
Stockman reviewed eight districts and the Transportation Plan.
County/City street and possible collector routes. Stockman
referred the Commission to Metro Council concepts to road
"Functional Classification". Average trips per day for a single
family is 10 trips. Medium density is six trips per day. Stockman
worked out draft traffic flows to determine street status. Less
than 1,000 local street --over 1,000 collector status.
Stockman is pleased with 57th Street flowing through to 53rd
Street to serve as collector. Zoning Administrator Hale and
Commissioner Vetsch discussed a possible junior high school site in
district one or two.
Doug Psyk requested Medium Density along CSAH 19 on his
property. Psyk thought twins or quads would work as a buffer.
Psyk observed CSAH 19 traffic and thought a buffer for noise would
be in order. Would value get lower.
Commissioners discussed high to medium density. Brown
suggested a change to the Comp Plan can be made later if the need
occurs. Psyk would not develop single family residences.
Chair Berning stated the Planning & Zoning Commission and City
Council agreed on a Proposed Land Use Plan previously and were not
goint to change it subject to the public hearing process.
Liz Stockman stated a landowner may always pursue a Comp Plan
amendment if a demonstrated need occurs. She added the idea of a
park and trail may work for a buffer along CSAH 19.
Discussion on Barthel Industrial Park and Central Business
District. Consensus was to stay with commercial only from CSAH 37
to 57th Street. r
PLANNING & ZONING COMMISSION
April 30, 1996
Page 3 of 3
Planner Stockman discussed
and presented Options A, B and C,
Hamburg Townsite near the new
discussed vacating Lambert and
vacation part of 60th Street NE.
L new commercial corridor concept
showing a new street plan in the
City Hall. Commission members
Lander Avenues NE and consider
Consensus to incorporate Option A with Lamont Street staying
in and shortening cul-de-sac to Lambert and 60th Street NE.
Mayor Potter suggested including and area of High Density
Residential. Discussion of the Commissioners was to find a spot
for high density. Liz Stockman suggested a high density site
between Kenco's property and Kornovich. Potter suggested Welter
property may work.
Commissioner Brown thought Maple Grove situation revolved
around design standards creating costs too high for affordable
housing. Potter did not want to exclude a high density site if the
law would end up requiring one.
Potter felt there was a definite need for an additional high
density site. Stockman suggested the corner of CR 118 and CSAH 19.
Planner Stockman discussed Planning District Seven (Roden
Property). Discussed road accesses by commercial and industrial
coupled with utilities. Parcel (lot) size for industrial 10 to 20
acres.
District Eight in the School and Mud Lake area has access
problems, utilities, and other jurisdictional needs. Alignment of
accesses on CSAH 19 would be required by Wright County.
Moved by Brown, supported by Vetsch, to establish May 28,
1996, at 7:00 PM for Comprehensive Plan -Final Draft Review. Motion
carried unanimously.
Moved by Vetsch, supported by Brown, to adjourn at 9:22 PM.
Motion carried unanimously.
LeRoy Bernin �'bLir
Garrison Hale, Zoning Adm.
1 May 1996
CITY OF ALBERTVILLE
City Council
Findings of Fact
& Decision
Applicant's Name: Kent Roessler, Parkside Third Addition
Request: The applicants are requesting preliminary plat approval for a 99 lot single family
subdivision on 70.7 acres, located south of Westwind Planned Unit Development and West of
C SAH 19.
City Council Meeting Date: 6 May 1996
Findings of Fact: Based on review of the application, evidence received, and recommendation
of the Planning Commission, the City Council now makes the following findings of fact and
decision:
1) The legal description of the subject property is as follows:
That part of the NE 1/4 of Section 2, Township 120, Range 24, Wright County, Minnesota
except the North $5.0 acres and except the South 30.0 acres.
2) The request for preliminary plat approval meets all the requirements as outlined in the City
Zoning Ordinance or such requirements have been made conditions of approval and must
be met prior to final plat approval or issuance of any building permits within the subdivision.
3) The Memorandum dated 23 April 1996, prepared by Northwest Associated Consultants,
Inc. and Memorandum dated 2 April 1996 prepared by Short, Elliot, Hendrickson is
incorporated herein.
4) On 9 April 1996 and 30 April 1996 the Albertville Planning Commission conducted a
meeting to consider the applicant's request, preceded by a published and mailed notice_
Upon review of the application and evidence received, the Planning Commission closed
the meeting and recommended that the City Council approve the preliminary plat.
Decision: Based on the foregoing considerations, and applicable ordinances, the applicant's
request for preliminary plat approval is:
[x] Approved, based on the most current plans and information received to date, subject to
the following conditions:
1) Additional copies of the revised plat are submitted to the City Administrator, preferably in
advance of the 6 May 1996 City Council meeting, which show the following:
a) Wetland fillJmitigation areas
b) Rearrangement of lot lines in Blocks 1 and 8
c) 57th Street ROW at 70 feet along the commercial property
d) Continuous flow of 57th Street to the south at Kahler Drive
2) The street shown as Kane Avenue is changed to Kailand Avenue within the plat and north
to where it intersects with Kalland Drive in the Westwind subdivision.
3) Signage is installed at the three pedestrian entrances into the park area prior to
construction of homes on adjacent lots.
4) Screening is provided along the rear of lots which abut the commercial and medium
density development along CSAH 19. The developer shall provide a six (6) foot evergreen
species to be planted fifteen (15) feet on center.
Adopted by the Albertville City Council this — day of 1996.
Attest:
City of Albertville
Linda Houghton, City Clerk
Michael Potter, Mayor
2
Minnesota
an Copy
Systems Inc.
April 12, 1996
City of Albertville
Albertville, MN 55301
612-251-4484
2805 Clearwater Road
St. Cloud, IV21 56301
Thank you for the opportunity to quote prices on the Toshiba 4550 copier.
The City of Albertville does qualifty for special pricing granted by Toshiba
for city government.
Pricing is as follows:
Toshiba 4550 Copier $13,220.00
20-Bin Sorter 2,058.00
City Price Delivery Charge
$6029.00 $175.00
1162.00 25.00
2-Drawer Pedestal 1,561.00 881.00 25.00
Total $16,839.00 $8072.00 $225.00
Consumables and maintenance cost:
The meter on the copier is read every sixty days. The total is
then multiplied by 1.35p.
The 1.35C includes all of the following necessary items:
1. Toner
2. Developer
3. Fuser rollers
4. Drum
The 1.35G also includes all maintenance. Maintenance is defined as:
1. Parts
2. Labor
3. Travel time and mileage
4. All scheduled maintenance
The only item not included is the paper.
If you have any further questions, please do not hesitate to contact me.
I look forward to hearing from you.
Sincerely,
Fritz Trcka
FT/cc
1
' 1 1
MANKATO
WILLMR
MARSHALL 123 4th St. NE
sr. cLouo Waite Park, MN 56387
May 1, 1996
PROPOSAL: Minolta CS/4050 Copier
and Accessories
PREPARED FOR: City of Albertville
FROM: Dan Haight
Copier/Facsimile Consultant
PRODUCT PRICING:
Minolta CS/4050 Copier
Automatic Document Feeder
Duplex
2,500 Sheet Large Capacity Cassette
20-Bin Sorter
RETAIL..................................$14,398.00
Less discount ...........................$ 5,748.00
TOTAL ...................................$ 8,647.00
X4-6- 'ZO - no
MAINTENANCE AGREEMENT:
.013 per copy. Includes all parts, labor, travel time,
drum, developer and black toner.
Free delivery, setup and unlimited training.
Dan Haight
d
(612) 259-0181 / FAX # (612) 259-4154
MANKATO
WILLMAR
MARSHALL 123 4th St. NE
sr cLouo Waite Park, MN 56387
May 1, 1996
PROPOSAL: Minolta CS/3050 Copier
and Accessories
PREPARED FOR: City of Albertville
FROM: Dan Haight
Copier/Facsimile Consultant
PRODUCT PRICING:
Minolta CS/3050 Copier
Automatic Document Feeder
Duplex
2,500 Sheet Large Capacity Cassette
20-Bin Sorter
RETAIL..................................$13,420.00
Less discount ...........................$ 5,300.00
TOTAL ...................................$ 8,120.00
MAINTENANCE AGREEMENT:
.013 per copy. Includes all parts, labor, travel time,
drum, developer and black toner.
Free delivery, setup and unlimited training.
Dan Haight
(612) 259-0181 • FAX # (612) 259-4154
7-Y
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