1996-12-02 CC Agenda/Packet11
ALBERTVILLE CITY COUNCIL
AGENDA
December 2, 1996
7:00 PM
7:00 1. CALL TO ORDER/ROLL CALL/ADOPT AGENDA
(Mayor/Clerk/Council)
7 : 05 2. MINUTES (Council)
a. Regular City Council Meeting - November 4, 1996
b. Special Council Meeting - November 25, 1996
7:10 3. AUDITING CLAIMS (council)
7:15 4. CITIZEN FORUM - 10 Minute Limit
7 : 2 5 .5. CONSENT AGENDA [ * ] (council)
a.
b.
Financial Statement - November
Follow Up Sheet - November 4, 1996, meeting
C.
Department Report - November
d.
WWTF Operation Report October 1996 (PSG)
e.
Reschedule Truth in Taxation Hearing to Wednesday,
December 4, 1996, at 7:00 PM
f.
Schedule special Council meeting for December 16,
1996, at 7:00 PM
g.
Schedule special Year End City Council meeting on
Monday, December 30, 1996 at 7:00 PM
h.
Approve 3.2 License for the St. Michael Jaycees at
the ISOC Races at School Lake on January 3, 4, and
5, 1997
i.
Resolution #1996-66 (RESOLUTION APPROVING CLASS B
GAMBLING LICENSE FOR THE ALBERTVILLE FIRE RELIEF
ASSOCIATION)
7:30 6. UNFINISHED BUSINESS
a. Public Works
1) Fire Station Parking Lot Drainage (Engineer)
2 ) EDA lot soil borings (Engineer/Admin. )
3) Snow Plowing (PW)
8 : 0 0 7. NEW BUSINESS
a. Trunk Charge Ordinance (Attorney)
b. Maintenance Worker II - Reclassification (PersCam)
1
c. Request to extend Brittany Kay preliminary plat
approval to the May 5, 1996 (Sybrant)
d. Discuss use of City Park hockey rink (Larry Lee,
STMA Youth Hockey Association)
e. Ownership Question Proposal (Joint Powers Board)
8 : 3 5 8. COUNCIL REPORTS (council)
8 : 45 9. ADJOURNMENT (council)
�4
ALBERTVILLE CITY COUNCIL
December 2, 1996
Albertville City Hall 7:00 PM
PRESENT: Mayor Michael Potter, Councilmembers Curt Muyres,
Duane Berning, John Vetsch, and Sharon Anderson, City Administrator
Garrison Hale, City Clerk Linda Houghton, and City Engineer Peter
Carlson
Mayor Potter called the regular meeting of the Albertville
City Council to order.
Berning made a motion to approve the agenda as presented.
Anderson seconded the motion. All voted aye.
Vetsch made a motion to approve the minutes of the November 4,
1996, regular City Council meeting, the minutes of the Canvassing
Board meeting on November 6, 1996, and the minutes of the November
25, 2996, special meeting as presented. Berning seconded the
motion. All voted aye.
The Council reviewed the bills list and pulled Check #10595
for further discussion under Council Reports. Vetsch made a motion
to pay the bills (Check #'s 10562 - 10594 and Check #'s 10596 -
10616) as presented. Muyres seconded the motion. All voted aye.
Gary Schwenzfeier discussed with the Council his concerns over -
snowmobiles racing up and down Lander Avenue. The Council agreed
to have the administrator send a letter to the area Snowmobile
Clubs and the Sheriff's Department regarding the problem of
snowmobiles in the city. A notice will also be placed in the North
Crow River News.
Brian and Laurie Beltrand, who live in Psyk's 5th Addition,
acted as the spokesmen for a group of neighbors attending the
meeting, explained that the house located next to them at 5349
Lachman Avenue NE was recently sold and the new owner Terry Lehman
allows her two children to live in the house unattended by an
adult. Consequently, situations, such as loud parties, juvenile
drinking, speeding cars and snowmobiles, and yards being driven
over, have affected the peace and tranquillity of the neighborhood
for the past six weeks or so. Police have been called by different
neighbors several times. The social services department at Wright
County has also been called regarding the 12-14 year old child
living at the home. The neighborhood is not pleased with the
action or lack of action they have seen from the Sheriff's
Department and the Human Services Department.
City Administrator Hale explained that he had contacted Chief
Deputy Don Lindell and discussed the problem. A deputy from the
Sheriff's Department attended the meeting and asked the
neighborhood to continue to notify the Sheriff's Department when
ALBERTVILLE CITY COUNCIL
December 2, 1996
Page 2 of 6
problems occur.
The Council agreed to review the City's ordinances on noise,
nuisances, and snowmobiles. If necessary, the ordinances will be
revised to make it easier for the Sheriff's Department to enforce
the ordinances.
No one else present wished to address the Council under
Community Forum.
Because the Council concurs that a special year-end meeting on
December 30, 1996, is not necessary, Anderson made a motion to
delete from the Consent Agenda list. Potter seconded the motion.
All voted aye.
Anderson made a motion to approve the Financial Statement for
November as presented. Potter seconded the motion. All voted aye.
Anderson made a motion to approve the Follow Up Sheet from the
November 4, 1996, meeting as presented. Potter seconded the
motion. All voted aye.
Anderson made a motion to approve the November Department
Report as presented. Potter seconded the motion. All voted aye.
Anderson made a motion to approve the October 1996 WWTF
Operation Report as presented. Potter seconded the motion. All
voted aye.
Anderson made a motion to establish a special meeting on
December 16, 1996, at 7:00 PM. Potter seconded the motion. All
voted aye.
Anderson made a motion to approve a 3.2 License for the St.
Michael Jaycees at the ISOC Races at School Lake on January 3, 4,
and 5, 1997. Potter seconded the motion.
Anderson made a motion to adopt RESOLUTION #1996-66 titled
RESOLUTION APPROVING CLASS B GAMBLING LICENSE FOR THE ALBERTVILLE
FIRE RELIEF ASSOCIATION. Potter seconded the motion. All voted
aye.
The Council dir,cted the Public Works Department/Committee to
secure new bids on replacing the window in the warming house.
After the window has been placed, wire mesh will be installed over
the window to prevent breakage from hockey pucks, etc.
City Engineer Peter Carlson discussed corrections to the Fire
Station Parking Lot Drainage in his memo dated November 21, 1996.
The City has received a bid from Meiny's Diggers for the grading,
ALBERTVILLE CITY COUNCIL
December 2, 1996
Page 3 of 6
installation of catch basins, and labor in the amount of $4,480.00.
Since the labor quote included ripping through frost at this time
of year, the Council concurred to delay action on the project until
spring.
City Administrator Hale presented the Council with details on
how to pay for the EDA lot soil borings, as well as the Sensitivity
Model Study from Springsted, Inc. for determining the balance
between tax increment financing and local government aid.
Muyres made a motion to proceed with soil borings on the EDA
(Fire Hall) lot at an cost of around $1,500, and to authorize
Springsted, Inc. to proceed with the Sensitivity Model Study as
discussed at the last Council meeting. Cost of the study is $500-
$1,000 with funding through budget amendment transferring $2,500
from the Parks Department. Anderson seconded the motion. All
voted aye.
The Council discussed snowplowing. Councilmember Vetsch
presented a quote he had received from Mark Weber
Grading/Snowplowing. Mayor Potter questioned the legality of
accepting a quote after the City's deadline for accepting
snowplowing bids had passed.
The Council agreed to accept and open the quote from Mark
Weber Grading/Snowplowing. The quote is exclusively for
snowplowing the area west of County Road 19 at the following rates:
Plow/Wing/Sander/Driver $150 per hour
Bobcat & Driver $ 75 per hour
Pickup/Ploy/Driver $ 75 per hour
Further specifications included in the bid are:
1) The company will provide their own sand and salt/sand
mixture and will notify the County that it will buy sand
for the City of Albertville.
2) The company will not be responsible for mailboxes,
garbage cans or anything in the road right-of-way.
3) The company will provide the City with a certificate of
insurance.
4) The bid covers the remainder of 1996 through May of 1997.
5) The company will plow or and at its own discretion.
Councilmember Berning stated the City will have to control
when to plow and/or sand.
Councilmember Muyres stated the City has already contracted
lawn mowing and wastewater treatment operations, and has advertised
for bids for contracted snowplowing. When no bids were received
for contracting snowplowing, the City advertised for part-time help
ALBERTVILLE CITY COUNCIL
December 2, 1996
Page 4 of 6
for snowplowing and received no response. The City has reached the
point when its time to add Public Works staff since there will
continue to be more and more demand for services and equipment.
Mayor Potter pointed out that the City would also need
additional space for storing more equipment, which the Council
cannot agree upon. Councilmember Muyres stated that a long range
plan would resolve the issues of staff, equipment and building
needs.
Anderson made a motion to have the Public Works Committee, the
city attorney and the city administrator consider the quote for
snowplowing west of CSAH 19 and bring a recommendation to the
December 16th Council meeting. Muyres seconded the motion. All
voted aye.
The Council discussed the reclassification of the City's
Public Works Coordinator to a Maintenance Worker II position, which
would more accurately reflect the actual duties being performed.
-� Since the City has only one Public Works employee, the Public Works
Committee and the Personnel Committee have determined there is no
need to have a coordinator position at this time and have
recommended the termination of the position of Public Works
Coordinator and with the transfer of Ken Lindsay, the current
Public Works employee, to the Maintenance Worker II position, Pay
Range 3, effective 60 days from the date the employee receives
notification. The committees further recommended that the wage for
the position of Maintenance Worker II be maintained at $14.93 per
hour until such time as payrange 3 is high enough to incorporate
the present hously swage into the salary schedule (present maximum
wage if $14.50 per hour).
Councilmember Berning and Councilmember Muyres asked the
administrator for his opinion. City Administrator Hale stated the
Maintenance Worker II describes the job being performed without
providing direction to other employees or coordination of
contracting vendors.
Public Works Coordinator Ken Lindsay questioned who would
direct the scheduling of jobs and contractors, as well as timing of
jobs since that is not a part of the Maintenance Worker II's job
duties. Councilmember Berning stated all work would be under the
direction of the city administrator.
Berning made a motion to approve RESOLUTION #1996-72 titled
A RESOLUTION ABOLISHING THE PUBLIC WORKS COORDINATOR POSITION AND
TRANSFERRING KEN LINDSAY TO THE MAINTENANCE WORKER II POSITION.
Anderson seconded the motion. Anderson, Berning, Vetsch and Potter
voted aye. Muyres voted no. The motion carried.
ALBERTVILLE CITY COUNCIL
December 2, 1996
Page 5 of 6
Berning made a motion to grant
preliminary plat of Brittany Kay Estates
seconded the motion. All voted ave.
an extension for the
to May 5, 1997. Muyres
STMA Hockey Association representative Larry Lee requested
permission from the Council to use the City Park hockey rink for
the youth teams to practice and/or scrimmage. He presented a
schedule of proposed use for December 1996. The schedule leaves
the rink open from 3:00 PM to 6:00 PM for skaters. The association
will attempt to police the hockey skaters from being on the open
skate area with their pucks and sticks.
There are 54 youths in the Initiation Program (the youngest
skaters). During their scheduled practices, Lee is requesting that
the wall dividing the warming room be taken down. The association
will be responsible for the removal and reinstallation of the wall.
The Association is also requesting the use of the snow
blower, the broom, and the hoses for flooding. Lee stated the
association is willing to rebuild the carburetor in the snowblower
and the repair the 1 1/2" valve used for flooding. Larry Lee will
coordinate the flooding and scheduling of the rink.
Potter made a motion to approve the requests from the STMA
Hockey Association as follows:
(1) The Association has permission to use the hockey rink and
the warming house for practices and/or scrimmages.
(2) The dividing wall may be removed before the Initiation
Program and reinstalled that same evening by the
Association.
(3) The Association will be responsible for supervision of
the participants and locking the shelter at the end of
the evening.
(4) Two sets rf keys to the park shelter are authorized to
Larry Lee and Jim Valerius of the Association with the
understanding that if the keys are duplicated and passed
out, the Association will pay for rekeying all doors at
the park.
(5) The Association shall repair the snow blower and replace,
the 1 1/2" valve for water.
(6) The Association is authorized to use the city's
snowblower, sweeper, valve and hose.
(7) The Association will pay a $100 damage deposit to the
City prior to use of the facilities.
Muyres seconded the motion. All voted aye.
Mayor Potter presented an overview of a proposed Joint Powers
lease arrangement to settle the ownership questions dealing with
water mains. Potter explained that the proposal does not require
any action at this time,.
ALBERTVILLE CITY COUNCIL
December 2, 1996
Page 6 of 6
The Council reviewed the bill from Premier 94 Truck Service
for replacing the rear end on the snow plow. Mayor Potter and
Administrator Hale both were under the impression that the total
bill would be around $1,900. The Council directed the
administrator to contact Premier to explain why the bill was
$4,500+. The Council will consider issuance of the check at the
December 16th meeting.
Anderson made a motion to adjourn at 9:40 PM. Muyres seconded
the motion.
`Michael Potter, Mayor
Linda Hough -ton, Clyk
CITY OF ALBERTVILLE
FINANCIAL STATEMENT
November 1 - November 25, 1996
Beginning Cash Balance November 1, 1996
INCOME (November 1 - November 25)
Beer Permits
30.00
Building Permits
9,993.68
Donations
350.00
Interest
234.84
Loan Payment - Fraser
689.06
Reimburse-JPB Meeting
20.00
Sewer/Storm Water
7,238.83
Title Search
20.00
Miscellaneous
239.88
TOTAL INCOME
Voided Check Us 10253 & 10256
EXPENSES (Nov. 1 - Nov. 25)
Check #10503-10535
(Approved 11/4/96) 125,895.36
Preapproved Checks 30,713.28
(List Attached)
Returned Check + $20 fee
+ $4 Service Charge 44.00
TOTAL EXPENSES
18,816.29
1,120.00
156,652.64
$178,767.48
Ending Cash Balance November 25, 1996 $ 42,422.88
INVESTMENTS:
CD #9226 - Alb. Development Corp. matures 11/3/96
CD #10412 - matures 12/27/96
CD #10190 - matures 3/1/97 @ 5.4%
CD #10203 - matures 3/29/97 @ 5.4%
Dain Bosworth Investments (10/31/96)
TOTAL INVESTMENTS
Money Markey Savings Acct. (10/31/96)
7,226.25
14,310.65
121,443.91
404,451.33
1,312,675.12
$1,860,107.26
$344, 215.19
CITY OF ALBERTVILLE
FOLLOW-UP SHEET
As of November 4, 1996
DATE _
ACTION TO BE TAKEN ___..
PERSON
5/95
Renumbering ordinance
Staff
7/95
Personnel - Ordinance/Policies
khLv
Ongoing
CarCil
01/96
SAC Fee - Cash Flow
Eng./
Ongoing
Trunk Access Fees
couxil
04/96
JMJ Properties (Commercial)
Staff
In Process
04/96
Comprehensive Park & Trail Plan
P&Z/
In Process
Cbuxil
05/96
WWTF Planning
Eng.
In Process
05/96
Sidewalk Repairs
Mayor/
On Hold
Hal Qm.
07/96
Primary School Park/Drainage Plan
Eng/
In Process
Admin
8/96
CSAH 19/37 Intersection Realignment Project
Staff/
In Process
Cbujcil
08/96
Barthel Industrial Lot (1.54 acres)
EDA
In process
09/96
Hockey Arena
ctuicil
In Process
09/96
Cedar Creek Golf Course (Center Oaks)
Fenco/
In Process
Comm.
11/96
New Council Orientation
Admin/
Staff
CITY OF ALBERTVILLE
PREAUTHORIZED CHECKS ISSUED
November 1 November 25, 1996
Check
No. Vendor
Reason
Amount
10536
Dept. of Resources
Permit
75.00
Election Payroll
P1711
Linda Houghton
140.60
P1712
Mike Potter
61.42
P1713
Denise Beaudry
80.80
P1714
Elaine Engstrom
90.50
P1715
Kathy Hanson
93.74
P1716
Jeanne Vetsch
84.04
P1717
Charlene Zachman
87.27
Payroll Ending 11/8/96
P1718
Gary
997.01
P1719
Linda
826.40
P1720
Ken
897.01
P1721
Merlin Brandt
235.08
10537
Albertville Fire Relief
Fire Aid
10,985.00
10538
AT&T Long Distance
27.31
10539
Firstar Trust Company
Fiscal Agent Fees 225.00
10540
LaPlant Sanitation
Garbage Service
89.87
10541
Monticello Animal Control
October Service
51.00
10542
NSP
2,396.34
10543
PERA
359.67
10544
PSG
7,519.16
10545
USCM Midwest
Deferred Comp
92.00
10546
Wright Recycling
October
978.48
10547
Highland Bank
Federal Taxes
3,330.21
10548
MN Dept. of Revenue
State Taxes
594.36
10549
Andrea Scherber
Royalty Donation
50.00
10550
Bridget Barthel
Royalty Donation
50.00
10551
Christie Sellers
Royalty Donation
50.00
10552 Highland Bank Savings Bonds 200.00
TOTAL $30,713.28
CITY OF ALBERTVILLE
BILLS TO BE PAID
December 2, 1996
Check
No. Vendor
Reason
Amount
10562
Advanced Wireless Comm.
Pager Batteries
260.60
10563
Anoka Technical College
Haz. Waste Class
150.00
10564
Barthel, Albert
F. D. Training
207.50
10565
Berning, Duane
F: D. Training
220.00
10566
Berning, Gordy
F. D. Training
137.50
10567
Berning, Greg
F. D. Training
115.00
10568
Black, Scott
F. D. Training
155.00
10569
Braun, Bob
F. D. Training
130.00
10570
Campbell, Joe
F. D. Training
80.00
10571
CarQuest
Supplies/Parts
178.76
10572
Chicos, Chad
F. D. Training
210.00
10573
Dehmer Fire Protection
Repairs/Service
130.00
10574
Dellwo, Marie
F. D. Training
155.00
10575
DJ's Total Home Care
Supplies
121.66
10576
Don's Auto
Gas
98.26
10577
Drain King
Hydrojet Main
240.00
10578
Eastman, Shawn
F. D. Training
117.50
10579
Eull Concrete
Concrete
79.88
10580
Front Line Plus
Fire Hose
2,280.00
10581
Gopher State One Call
Locates
10.50
10582
Hack's
Supplies
94.23
10583
Hackenmueller, Ed
F. D. Training
135.00
10584
Heinen, Paul
F. D. Training
175.00
10585
Houghton, Linda
Mileage
26.10
10586
JR's Pizza
Election Lunch
35.57
10587
Larson Publications
October Legals
361.10
10588
Little Tikes Play Equip.
Picnic Tables/WW
1,031.71
10589
Mealhouse, Kevin
F.D. Training/Wages
665.00
10590
MN Copy Systems
Usage 9/20 - 11/19
101.10
10591
Newman Traffic Signs
Plow Vehicles Signs
239.63
10592
NAC, Inc.
Planning Service
5,276.22
10593
Pat's 66
Gas
160.93
10594
Precision Auto
Pick -Up Repairs
1,543.66
10595
Premier Truck Service
Remove Engine
4,528.45
10596
Printing Systems, Inc.
Payroll Tax Forms
57.65
10597
Radzwill & Couri
Nov. Legal Service
3,686.00
10598
Roden, Kenny
F. D. Training
275.00
10599
Roden, Kevin
F. D. Training
162.50
10600
Rogers, Mike
F. D. Training
310.00
10601
Scharber & Sons
Broom/Parts
317.56
10602
SEH, Inc.
Engineering Serv. 14,514.54
10603
Sprint/United Telephone
Handset Cords
13.14
10604
Superior Products
Popcorn Popper/Tables
558.87
10605
Unlimited Electric
Fire Hall Light.
239.52
10606
Valerius, Eugene
F. D. Training
110.00
10607
Valerius, Bill
F. D. Training
285.00
10608
Vetsch, Dave
F.D. Training/Wages
777.50
10609
Wacker, Bob
F. D. Training
70.00
10610
Weber Oil Company
Diesel Fuel
38.28
10611
Welter's, Inc.
Tire Chains/Supplies
385.66
10612
Widmer, Inc.
Pay Request #1 35,934.16
10613
Wr. Co. Highway Dept.
10614
Wr. Co. Treasurer
10615
Wulff, Brain
10616
Zachman, Kevin
Salt/Salt-Sand Mix 1,820.00
T-in-T Notices 103.92
F. D. Training 167.50
F. D. Training 175.00
TOTAL BILLS $ 79,452.66