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1997-01-06 CC Agenda/PacketALBERTVILLE CITY COUNCIL AGENDA January 6, 1997 7:00 PM o. OATH OF OFFICE 7:00 1. CALL TO ORDER/ROLL CALL/ADOPT AGENDA (Council/Clerk/Council) 7:05 2. MINUTES (council) - Special City Council Meeting - December 16, 1996 7:10 3. AUDITING CLAIMS (Council) 7:15 4. CITIZEN FORUM - 10 Minute Limit 7 : 25 5 . CONSENT AGENDA [*1 (council) a. Financial Statement - December b. Follow -Up Sheet as of December 16, 1996 C. WWTF Operations Report (December) d. Approve RESOLUTION 1997-1 (A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF ALBERTVILLE FOR THE YEAR 1997 e. Approve RESOLUTION #1997-3 (APPOINTMENT OF FIRE DEPARTMENT PERSONNEL) f. Approve 1997 contract for building inspections with Diversified Inspection Services 7:30 6. UNFINISHED BUSINESS a. Petition for Extension of Utility Services to serve Gilmer Industrial Parcel and for medium density housing on CSAH 37 (Kenco) b. RESOLUTION #1997-5 (DETERMINATION OF SANITARY SEWER TAC FEES) C. Public Works - Snow Plowing (Council/Admin/PW) (1) Snow Plowing and Ice Control Policy of 12/4/95 (2) Maintenance Worker I - Wages for Merlyn Brandt (3) Call Out Authorization for Snow & Ice Control (4) Second Request from Kenco to plow Kalland Avenue (Don Jensen) d. RESOLUTION #1997-2 (RESOLUTION ACCEPTING THE FEASIBILITY STUDY AND ORDERING A PUBLIC HEARING FOR THE NORTHEAST TRUNK EXTENSION PROJECT) (Engineer) e. Premier 94 Truck Service - Check #10595 ($4,528.45) 1 8 :15 7 . NEW BUSINESS a. WWTF Operations Report (Engineer) b. Federal Funding Candidate Project Solicitation Notice - Wright County (Engineer) C. RESOLUTION #1997-4 (ESTABLISHMENT OF A STRATEGIC PLAN FOR THE FUTURE OF ALBERTVILLE) - Discussion d. Planning & Zoning - Terms of Office (P&Z) e. BRC Election Hardware Maintenance Support Agreements for Optech IIIP - Eagle (City Clerk) f. Tax Increment Refunding/Administrative Costs - Office of the State Auditor (City Clerk) g. Schedule public hearing on February 3, 1997, at 7:15 PM for vacation of a portion of CSAH 37 8 : 45 8. COUNCIL REPORTS (Council ) 9 : 00 9. ADJO (Council) UPC OKING NEETINGS/ IMPORTANT DATES January 14 January 20 January 22 January 28 February 3 February 11 February 17 February 25 February 26 March 3 Regular Planning & Zoning Meeting 7:00 Sri Martin Luther King Day - City Offices Closed Staff Meeting 9:00 PM Regular Joint Powers Board Meeting 7:00 Sd Regular City Council Meeting 7:00 Sri Regular Planning & Zoning Meeting 7:001M President's Day - City Offices Closed Regular Joint Powers Board Meeting 7:00 Sd Staff Meeting 9:00 PM Regual r City Council Meeting 7:00- Sri 3 FM ALBMTVILLE CITY COU14CIL December 16, 1996 Albertville City Hall 7:00 PM PRESENT: Mayor Michael Potter, Councilmembers Duane Berning, John Vetsch, and Sharon Anderson, City Administrator Garrison Hale, City Clerk Linda Houghton, and City Engineer Peter Carlson Mayor Potter called the meeting to order at 7:00 PM. Mayor Potter presented an award on behalf of the City to Councilmember Anderson in recognition of her dedication and work in the development of Westwind Park. Councilmember Anderson expressed her thanks to the Albertville Jaycees for all of their assistance. Acting Mayor Berning presented a plague to Mayor Potter in recognition of his many years of service to the City of Albertville. Berning made a motion to approve the agenda as presented. Anderson seconded the motion. All voted aye. The minutes of the December 2, 1996, meeting were amended by deleting Item 2 of Paragraph 5, Page 5. Berning made a motion to approve the minutes of the December 2, 1996, meeting as amended, and to approve the minutes of the December 4, 1996, Truth in Taxation hearing as presented. Anderson seconded the motion. All voted aye. Anderson made a motion to approve the bills as presented (Check Vs 10621-10653). Vetsch seconded the motion. All voted aye. Anderson made a motion to approve the Snow Plowing and Ice Control Agreement with Mark A. Weber Grading and Snowplowing and to appoint the present and future Public Works Committee members as the "Appointed Individual" who shall have the authority to decide when snow plowing operations shall begin. Unless otherwise instructed, the contractor shall plow snow when snow has accumulated to two inches. Vetsch seconded the motion. All voted aye. The Council considered the request from Kenco to have the City plow all of Kalland Avenue and a portion of 57th and 58th Streets in the Parkside 3rd Addition for the remainder of the winter season. Mayor Potter pointed out that the Developer's Model Home for the Parkside 3rd Addition states that the developer is responsible for the streets until the City accepts the project as completed. At this time, the City has taken not taken action to accept the project. Potter made a motion to deny Kenco's request to have the City do the snow plowing as requested. Anderson seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL December 16, 1996 Page 2 of 4 Potter made a motion to provide extra gas and oil at the Association's use in maintaining motion. All voted aye. have the Public Works personnel Park Shelter for the STMA Hockey the rink. Anderson seconded the The consensus of the Council was to have the Park Shelter building opened by the Public Works personnel on weekday morning and to place an ad to hire someone to lock the shelter each evening at a rate of $5 per day. Administrator Hale explained to the Council that he had spoken to a representative of Premier 94 Trucking regarding the cost of replacing the rear end on the snow plow. The estimate on the job was $1900, but the actual bill was $4500. No one in the City was contacted regarding the cost overrun. Hale stated that a representative of the business is willing to attend a Council meeting to explain the bill. Potter made a motion to table payment of the bill at this time and to have a representative from the company attend the January 6, 1997, meeting. Anderson seconded the motion. All voted aye. Joan Kododo and Pam Roden discussed their concerns over the snow plowing on the Locust Court cul-de-sac. Administrator Hale reported that residents on Main Avenue between 54th and 55th Streets have complainted regarding the sidewalks being plowed in the mornings at 6:00 AM. The Council explained that the recent snowfall was unusual in amount and it was impossible to appease all residents' complaints regarding snowplowing. Potter made a motion to adopt RESOLUTION #1996-73 titled RESOLUTION ADOPTING THE FINAL ALBERTVILLE 1996 TAX LEVY, COLLECTIBLE IN 1997. Anderson seconded the motion. All voted aye. Potter made a motion to adopt RESOLUTION #1996-74 titled RESOLUTION ADOPTING THE FINAL ALBERTVILLE BUDGET FOR 1997. Berning seconded the motion. All voted aye. Berning made amotion to adopt RESOLUTION #1996-78 titled RESOLUTION ADOPTING THE WASTEWATER FINAL BUDGET FOR 1997 THROUGH 1999. Anderson seconded the motion. All voted aye. Berning made a motion to approve the 1997 contracted fee for wastewater treatment facility operation and maintenance with PSG in the amount of $93,392. Anderson seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL December 16, 1996 Page 3 of 4 Potter made a motion to adopt RESOLUTION #1996-76 titled A RESOLUTION SETTING SAC AND USER CHARGES IN THE CITY OF ALBERTVILLE, with the language in Paragraph 2 amended to clarify the user charges. Vetsch seconded the motion. All voted aye. City Clerk Houghton explained that Katie McCoy has agreed to work over her Christmas break (December 23rd to January 3rd) to assist with year end filing, etc. at a hourly rate of $7.50, as recommended by Mayor Potter. Therefore Resolution #1996-75 needs to be amended by adding Step B to the Typist/File Clerk position. Mayor Potter further explained that the City Clerk -Treasurer position has been increased from Step K to Step L. Anderson made a motion to adopt RESOLUTION #1996-75 titled A RESOLUTION ESTABLISHING THE ASSIGNMENT OF PAY RANGE & STEP as amended. Berning seconded the motion. All voted aye. Berning made a motion to adopt ORDINANCE #1996-21 titled AN ORDINANCE ESTABLISHING A LICENSE AND FEE SCHEDULE FOR CITY SERVICES. Anderson seconded the motion. All voted aye. Potter made a motion to adopt RESOLUTION #1996-70 titled RESOLUTION ESTABLISHING A LICENSE AND FEE SCHEDULE FOR CITY SERVICES. Anderson seconded the motion. All voted aye. Potter made a motion to adopt RESOLUTION #1996-71 titled RESOLUTION ESTABLISHING, TRANSFERRING AND/OR CLOSING CITY FUNDS. Anderson seconded the motion. All voted aye. Anderson made a motion to adopt RESOLUTION #1996-77 titled ADOPTION OF COMPREHENSIVE PLAN. Berning seconded the motion. All voted aye. Anderson made a motion to adopt RESOLUTION #1996-79 titled RESOLUTION ESTABLISHING 1997 RECYCLING & COMPOSTING SCHEDULE. Vetsch seconded the motion. All voted aye. Administrator Hale presented a contract with Wright -Hennepin Electric to provide street lighting service to the Greenhaven Addition. Potter made a motion to approve the five-year street lighting contract with Wright -Hennepin effective January 1, 1997. Berning seconded the motion. All voted aye. Berning made a motion authorizing the clerk, administrator, mayor or acting mayor to approve and issue year-end payments for 1996 invoices and prepaid for 1997 prior to year-end. Anderson seconded the motion. All voted aye. ALBERTVILLE CITY COUNCIL December 16, 1996 Page 4 of 4 Potter made a motion to adjourn the motion. All voted aye. at 8:40 PM. Anderson seconded -A . J Michael Potter, Mayor Linda Houghton, City Clerk CITY OF ALBMTVILLE BILLS TO BE PAID January 6, 1997 Check No Vendor Reason Amount 10683 Chouinard Office Products Name Plates 17.02 10684 Diversified Inspection Serv. Building Inspec. 4,086.82 10685 Don's Auto Gas 73.98 10686 Fehn Gravel & Excavating Haul/AgLime 2,308.43 10687 Fraser Steel TIF tax return 16,474.90 10688 G.D. LaPlant Dec. service 89.87 10689 Medica Health Ins. 930.7.9 10690 Minnegasco Service 673.94 10691 St. Michael Floral Flowers 34.90 10692 Unlimited Electric, Inc. Repairs 94.52 TOTAL $ 24.7 85.17 CONSENT AGENDA CITY OF TVIT,T FINANCIAL STA Rav— r 26 - December 31, 1996 Beginning Cash Balance November 26, 1996 $ 42,422.88 INCOME (November 26 - December 31) Bond Proceeds 396,978.50 Building Permits 18,408.91 Donations 9,500.00 Fire Contracts 16,424.45 HACA 68,204.50 Interest 5,780.40 Joint Powers Bond 71,000.00 LGA 34,471.50 Loan Payment - Fraser 689.06 November Tax Sttlmt. 327,727.88 Refund - Insurance 4,486.00 TIF Settlements 50,631.80 Title Search 30.00 - Miscellaneous 50.00 TOTAL INCOME 1,004,383.00 Transferred from Savings to Checking 250,000.00 EXPENSES (Nov. 26 - Dec. 31) Check #10562-10594 & Check #'s 10596-10616 (Approved 12/2/96) 74,924.21 Check #'s 10621-10653 (Approved 12/16/96) 77,454.68 Preapproved Checks 331,933.27 (List Attached) TOTAL EXPENSES 484,312.16 Ending Cash Balance December 31, 1996 $812,493.72 INVES22MTS : CD @9226 - Alb. Development Corp. matures 1/2/97 CD @10190 - matures 3/1/97 @ 5.4% CD #10203 - matures 3/29/97 @ 5.4% CD #300116 - AFD - matures 6/27/97 @ 4.2% Dain Bosworth Investments (11/30/96) TOTAL INVESTMENTS 7,249.71 121,443.91 404,451.33 24,113.92 1,320,986.17 $1,878,245.04 Money Markey Savings Acct . (11/ 30 / 96 ) $145 , 37 6.43 CITY OF AL ERTVILLE PREMITHORIEED CHECKS ISSUED November 27 - December 31 check No Vendor Reason Amount 10553 Wright County Treasurer 203,481.00 10554 Airtouch Cellular 12.10 10555 Delta Dental 102.15 10556 Medica 829.25 10557 P.E.R.A. 386.97 10558 Pitney Bowes 195.64 10559 Sprint 3.96 10560 USCM Midwest 92.00 10561 Wright County Sheriff's Dept. 5,018.75 Payroll Endina 11/22/96 P1722 Gary 997.01 P1723 Linda - 826.40 P1724 Ken 897.01 P1725 Merlyn Brandt 416.30 P1726 Allen Ruther 55.41 P1727 Ken 379.96 P1728 Void Check Us 10562 - 10616 Approved 12/1/96 Appointed/Elected Officials P1729- Sharon Anderson 124.67 P1730 Duane Berning 106.20 P1731 LeRoy Berning 18.47 P1732 Jim Brown 18.47 P1733 Rod Fraser 18.47 P1734 Howard Larson 18.47 P1735 Curt Muyres 124.67 P1736 Michael Potter 189.32 P1737 Pete Scherer 18.47 P1738 Donatus Vetsch 18.47 P1739 John Vetsch 87.73 P1740 Void P1741 Void P1742 Void P1743 Void P1744 Void Payroll Endina 12/6/96 P1745 Gary 997.01 P1746 Linda 826.40 P1747 Ken 897.02 P1748 Ken 472.55 10617 Highland Bank Nov. Fed. Taxes 2,535.46 10618 Minnesota Dept. of Revenue Nov. State Taxes 435.49 10619 P.E.R.A. 392.49 10620 USCM Midwest 92.00 Check Vs 10621 - 10653 Approved 12/16/96 Payroll Endina 12/20/96 P1749 Gary 993.19 P1750 Linda - 822.56 P1751 Ken 891.24 P1752 Merlyn Brandt 317.78 P1753 Dennis Licciardi 183.36 P1754 Ken 466.30 10654 US Post Office 450.00 Appointed/Elected Officials P1755 Sharon Anderson 106.20 P1756 Duane Berning 106.20 P1757 LeRoy Berning 18.47 P1758 Jim Brown 18.47 P1759 Rod Fraser 18.47 P1760 Howard Larson 18.47 P1761 Curt Muyres 87.73 P1762 Michael Potter 189.32 P1763 Pete Scherer 18.47 P1764 Donatus Vetsch 18.47 P1765 John Vetsch 106.20 10655 Delta Dental 112.65 10656 Federated Propane 45.00 10657 Dennis Fehn 3,016.50 10658 First Trust National Associ. 385.20 10659 Gopher State One -Call 1.75 10660 Hackenmueller's 100.33 10661 Highland Bank Insurance Group 100.00 10662 Highland Banks 2,674.70 10663 Highland Banks 9,500.00 10664 Kennedy & Graven 2,077.21 10665 MN Dept. of Revenue 449.47 10666 City of Monticello 180.00 10667 MTI Distributing .90 10668 Northern Hydraulics, Inc. 55.33 10669 Office Max 460.44 10670 P.E.R.A. 392.49 10671 Pat's 66 292.30 10672 Premier 94 Truck Service 154.01 10673 Professional Services Group 7,519.16 10674 Radzwill & Couri 1,500.00 10675 Signs Plus 189.45 10676 Sprint 24.19 10677 Sprint -United Telephone 341.71 10678 Unlimited Electric, Inc. 222.60 10679 USCM Midwest 92.00 10680 Wright County Highway Dept. 110.49 10681 Wright County Sheriff's Dept. 5,018.75 10682 US Department of Commerce 71,000.00 TOTAL $331,933.27 11 *S46 CITY OF ALBERTVILLE FOLLOW-UP SHEET As of December 2, 1996 DATE ACTION TO BE TAKEN PERSON 5/95 Renumbering ordinance Staff 7/95 Personnel - Ordinance/Policies AddW Ongoing C=Xil 01/96 SAC Fee - Cash Flow Eng./ Ongoing Trunk Access Fees Cbux:i.l 04/96 JMJ Properties (Commercial) Staff In Process 04/96 Comprehensive Park & Trail Plan P&Z/ In Process - Carril 05/96 WWTF Planning Eng. In Process 07/96 Primary School Park/Drainage Plan Eng/ In Process Admin 8/96 CSAH 19/37 Intersection Realignment Project Staff/ In Process chrril 08/96 Barthel Industrial Lot (1.54 acres) EDA In Process 09/96 Hockey Arena CM-1di In Process 09/96 Cedar Creek Golf Course (Center Oaks) renco/ In Process Comm. 11/96 New Council Orientation Admin/ Staff 12/96 Fire Station Parking Lot Drainage CC/Eng I PROFESSIONAL SERVICES GROUP, INC. ALBERTVILLE WASTEWATER TREATMENT FACILITY November 1996 MONTHLY OPERATIONS REPORT sa S Submitted by. L4*7 Kelly Browning Date: December 13, 19M ALBERTVILLE WASTEWATER TREATMENT FACILITY Monthly Operations Report November 1996 Executive Summary Albertville met all of its NPDES permit requirements for the month of November. Average Biochemical Oxygen Demand of the effluent was 2.0 mg/I and the average Total Suspended Solids was 12.4 mg/l. Total Phosphorous averaged 0.33 mg/l. Ice has covered 100% of Pond #3 since the second week in November. Dissolved Oxygen levels have dropped but have been maintained in an acceptable range with all aerators running in the first two ponds. Phosphorous removal remains consistent with temperatures from Pond #3 averaging 3.0 degrees C. Temperatures in Ponds #1 and #2 have dropped to less than 1.0 degree C. We are prepared for several treatment strategies to facilitate phosphorous removal should the need arise. These will be discussed in more detail later in this report. Operations With the onset of colder temperatures, treatment processes are affected in many ways. Microbiological activity slows down considerably, and natural metabolism of organics and nutrients slows down. Physical properties of water also change as temperatures change. The viscosity of the water increases to a point where particulate matter will settle very slowly, if at all. The physical properties of the chemicals are also affected. Alum is not as effective in colder temperatures, therefore it usually requires more. But as the amount of alum is increased, it also has difficulty settling. Aluminum sulfate is cationic, which means it has a negative charge. The more that is used, the more it wants to repel itself. That is when an anionic polymer may Ile also be used. The anionic polymer has a positive charge that helps to neutralize the overall charge and hopefully helps improve settling, all along fighting the viscosity of the water, also. Ice cover on the ponds may cause some other reactions in the system. For instance, phosphorous can be released when provided an anaerobic environment. It is possible that if the dissolved oxygen levels in Pond #3 drop to 0.0 mg/l, phosphorous may be released from the sediment, making more phosphorous to remove chemically. All of these things, and others, are being studied during the course of this winter. So far, things are going well. But we are preparing for the chance that we could encounter phosphorous removal problems caused by any of a number of reasons that are a result of the cold weather. All aerators are operating in the ponds and will remain on until ice out in the Spring in an effort to get the dissolved oxygen to carry through the third pond. Another chemical, Ferric Chloride, has also been purchased and is on -site for use in the event we encounter problems. Ferric Chloride is used extensively in Canada for phosphorous removal. It tends to be more effective in colder temperatures. Although it is a costlier alternative to alum, less volume is usually needed and it would not have to be used during the temperate months when alum is quite effective. Ferric also does not have problems associated with alum such as crystallizing in cooler environments. A drum mixer has also been purchased for the polymer. Polymer may be used in conjunction with alum or Ferric Chloride to improve settleability. Polymer tends to separate over time and oils surface. The mixer will keep the polymer mixed, therefore more manageable and more effective. Alternative operating strategies may also be tried, such as bypassing the third pond if there is a phosphorous release. Analysis of all three ponds has shown, though, that the temperature of the third pond is the warmest. Additionally, the clarity coming out of Pond #2 is far less and very likely may not settle out in the clarifier in the colder temperatures. This is an option that could be visited, though. Monitoring of the system has been stepped up considerably in order to carefully monitor and track the changes taking place. We will continue to update the City and the MPCA as data is gathered. Earlier this month the Pond #3 dike appeared to be "weeping", which could indicate a leak. Runoff (snowmeft) is likely the cause, but due to the unusual way the ice formed in that area, it was decided to be on the cautious side and inform the Agency of the concern. We also have taken a sample of ice and of Pond #3 to compare for chlorides concentration, which is soluble enough that it would easily pass through the soil of the dike if it were leaking. The test results will be evaluated and forwarded to the Agency, also. At this time, the area in question appears to be solid. Maintenance Regular preventative maintenance was performed throughout the plant. Monthly work orders include sludge pump servicing, aerator amp draw readings, clarifier drive maintenance, sampler cleaning and servicing. Smaller items that appear on work orders monthly and quarterly include electric hoist maintenance, fire extinguisher checks, emergency shower testing, sump pump exercising, and control panel checks. The influent signal converter finally was repaired and returned to ICS. ICS and Page Electric moved the influent and effluent chart recorders to the wastewater building. The signal converter (which has no displays and is rather small), apparently cannot be moved due to the fact that the shielded cable that is used with it has a maximum length limitation of 100 feet. This should not have any negative impact due to the size and the need to have access to the converter is very rare. The apparent lightening strike that damaged the converter may also have damaged the flowmeter at the pipe, also. This could not be known until the converter was repaired. Diagnostics are now being run to help pinpoint the problem. Replacement is not feasible if the unit can be repaired. We have been working with the manufacturers representative to work on this problem without having to send in the unit. We were quite displeased with the amount of time it took to have the converter repaired at the factory, in which case there was no other alternative. The alum pump's anti -siphon valve needed repair. Diaphragms were ordered to replace the torn ones and spares to keep on hand. A spare pump has also been acquired to have in the event there is a complete pump failure. Additionally, ferric chloride cannot be used in a pump with any metal parts that come in contact with the chemical. Therefore, the pump will serve two purposes. Safe Safety training is ongoing. Staff are scheduled to receive SCBA training and fit tests early in January. Reaulatory Communications NPDES Report Cooperative Efforts PSG has been happy to work with the City on various cooperative efforts this past month. A sewer backup was responded to recently to determine where the problem originated. It was found to apparently be in the service. PSG staff retrieved Christmas decorations from the cellar and assisted Ken in loading them up for the Jaycees. Ken and members of the Jaycees then installed the decorations on Main Street. Also, thanks go to Ken for doing a great job keeping the wastewater plant area plowed. PSG also met with Gary Hale and the Public Works Committee to work on the complete wastewater and collection system department budget for Albertville, in addition to developing some alternative sewer rate options. We appreciate the opportunity to work with the City of Albertville on these cooperative efforts. Client / Public Relations Regular communications have been maintained between PSG and Gary Hale concerning plant operations and maintenance. Financials Financial Report reflects all activity in the budget year. The financial data does not reflect November bills paid in December. Appendices NPDES Discharge Monitoring Report DMR Addendum's Loadings Summary Client Status Report Phosphorous Study Update ALBERTVILLE WWTF LOADINGS Contract Valves d Triggers: Ave- 0.1680 MGD Ave- 307 B Ave- 187 B High- 0.19" moo High- 3680 High- 224 f Low. 0.1264 MGD Low- 248 i Lovw 160 B Design: 0.3150 MGD 366 i 368 9 FLOW 12 mo % of TSS 12 mo % of CBOD 12 mo % of MGD �n�r��r��«��►�� Avg. «��►�► Design ►►��«��........... mgA Lbs. Avg. Design H•. ........ mgA ... ..w• Lbs. a.. n..•«....u...►...��n�e. Avg. Design 1996 Jan 0.161 394 493 240 302 Feb 0A43 296 339 184 219 Mw OA64 288 394 191 261 Apr 0.177 99 145 92 136 May 0.172 274 392 148 212 Jun 0.163 232 315 133 181 Jul 0.152 222 291 154 196 Aug 0.174 288 416 136 197 Sep 0.165 234 322 100 138 Oct 0.161 294 395 122 164 Nov 0.163 78 106 68 92 Dec 0.166 406 527 234 304 1996 Jan OA61 0.1626 51.81% 260 336 331 89.93% 175 235 195 52.97% Feb 0.169 0.1639 62.01 % 433 671 360 95.16% 178 235 196 53.21 % Mar 0.179 0.1851 52.41 % 312 466 356 96.79% 221 330 202 64.78% Apr 0.189 OA 660 52.70% 336 527 309 106.43% 131 206 207 66.36% May 0.196 0.1692 53.39% 388 641 409 111.05% 169 279 213 57.87% Jun 0.203 0.1716 6444% 364 699 432 117.48% 151 256 219 59.67% Jul 0.161 OA 723 64.69% 248 333 437 118.66% 129 173 217 69.07% Aug 0.141 0.1895 53.91% 668 656 456 124.04% 179 210 218 59.37% Sep 0.141 OA675 63.17% 625 735 491 133.40% 146 171 221 60.11% Oct OA63 OA677 63.23% 274 372 489 132.89% 144 196 224 60.83% Nov 0.26 0.1749 56.63% 244 609 623 142.01 % 141 294 241 65.40% Dee I I E) Your water and was6ewraterparhter December 13, 1996 Municipal Section Water Quality Division Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, Minnesota 55155-4194 Please find enclosed the City of Albertville's Monthly Discharge Monitoring Report for November 1996. with its required addendum's. We would also like to update you on the status of the influent flowmeter. As was mentioned a couple of months back, the influent flowmeter signal converter had apparently been taken out by a lightening strike. Further damage at the meter could not be tested for until the converter was repaired. We are extremely displeased with the extensive amount of time it has taken to get the converter repaired at the factory and shipped back. There was no other alternative in that case. The converter has now been received and was reinstalled. It's apparent that there is, indeed, damage to the meter itself, also. This, however, may be repairable in the field with the verbal technical support by the manufacturer's technicians. We have begun to troubleshoot the system to isolate the problem. More electronics testing will be done next week. Hopefully, this can be resolved now in short order, but we wanted you to be made aware of the status. The Duty Officer was notified in November of a possible breach in the dike of Pond #3 of our system. Because of the unusual ice formation in the area in question, it was felt that the Agency should be notified. Upon further investigation and observation, it seemed as though runoff (snowmelt) could have caused the formation. On the side of caution, we have sampled the ice formation and the pond water for chlorides. The results should be available by December 16, 1996. They will be evaluated for any indication that the dike may be compromised. The results and a follow-up letter will then be forwarded to Bill Priebe of the.Agency, as requested. If you should have any questions, please contact me at (612) 497-8309. Sincerely,- Kelly Facility Manager Professional Services Group 3320 Lander Avenue, NE St. Michael, Minnesota 55376 (612) 497-8309 Fax: (612) 497.8312 q5j CITY OF ALBERTVILLE RESOLUTION #1997-1 A RESOLUTION !HARING APPOIAILl TS TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF ALBERTVILLE FOR THE YEAR 1997 WHEREAS, it has been the policy of the Albertville City Council to make annual appointments to fill certain offices and positions within the City government at the beginning of each year. NOW, THEREFORE, BE IT RESOLVED by the City Council of Albertville, Wright County, Minnesota, establishes the following: 1. That the following person are appointed to the following offices and positions for the year 1997: ACTING MAYOR: 1st Qtr. - DUANE BERNING 2nd Qtr. - CURT MUYRES 3rd Qtr. - JOHN VETSCH 4th Qtr. - PATRICIA STALBERGER PLANNINC3 COMMISSION: LIAISON/MEMBER ASSISTANT WEED INSPECTOR: CITY ATTORNEY: CITY ENGINEER: FINANCIAL ADVISOR: PLANNER: TAX INCREMENT CONSULTANTS: BOND COUNSEL: ANIMAL CONTROL: CITIZEN MEMBER ALTERNATE: DUANE BERNING JOHN VETSCH PUBLIC WORKS EMPLOYEE RADZWILL & COURI SHORT, ELLIOT & HENDRICKSON, INC. SPRINGSTED, INC. NORTHWEST ASSOCIATED CONSULTANTS BRIGGS & MORGAN HOLMES & GRAVEN BRIGGS & MORGAN MONTICELLO ANIMAL CONTROL CIVIL DEFENSE DIRECTOR: FIRE DEPARTMENT ALBERT BARTHEL FIRE RELIEF ASSOCIATION MAYOR REPRESENTATIVES CITY CLERK FIRE DEPT. REPRESENTATIVE: MAYOR OTSEGO CREEK AUTHORITY: JOHN VETSCH HOWARD LARSON ALTERNATE: MARK OLSEN EKIIC DEVELOPMENT CURT MUYRES AUTHORITY: MARK OLSEN PATRICIA STALBERGER JOINT POWERS BOARD DUANE BERNING REPRESENTATIVES: JOHN VETSCH ALTERNATE: MARK OLSEN FINANCE COMMITTEE: DUANE BERNING CURT MUYRES ALTERNATE: MARK OLSEN PUBLIC WORKS COMMITTEE: MARK OLSEN JOHN VETSCH ALTERNATE: PATRICIA STALBERGER PCOMMITTEE: MARK OLSEN PATRICIA STALBERGER ALTERNATE: DUANE BERNING TRANSPORTATION COMMITTEE: CURT MUYRES MARK OLSEN ALTERNATES:- DUANE BERNING PATRICIA STALBERGER CMIF CROUP: JANET BERNING ELAINE ENGSTROM ANDREA EULL MICHAEL POTTER GOLF COURSE COMMITTEE: OFFICIAL NEWSPAPER: OFFICIAL DEPOSITORIES: MEDICAL OFFICER: RULES OF PROCEDURE: CABLE TV BOARD: DONATUS VETSCH KIM WALSH PATRICIA STALBERGER JOHN VETSCH CROW RIVER NEWS HIGHLAND BANK DAIN BOSWORTH LMC 4M FUND SECURITY STATE BANK OF MAPLE LAKE DR. DAVID EHLENZ, BUFFALO SPECIALTY CARE ROBERT' S RULE OF ORDER (AS A GUIDE) ACTING MAYOR 2. City Staff (Employees) and City Consultants (Planner, Attorney, Engineer and others) will serve the boards, commissions and committees to include attendance at meetings as directed by the City Council. 3. Change City Council regular meeting dates conflicting with legal holiday as follows: Labor Day - Monday, September 1, 1996, to Monday, September 8, 1996 at 7:00 PM. 4. That such appointments shall take effect on the date hereof and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 6th DAY OF JANUARY, 1997. Mark Olsen, Mayor ATTEST: Linda Houghton, City Clerk sew CITY OF �RLBF.'ELTVILLE RESOLUTION #1997-3 APPOIA Z 1 lr OF FIRE DEPART PEI Im M o nEL WHEREAS, the Albertville City Council is desirous of appointing Fire Department personnel to various positions in the department; and WHEREAS, the City Council is interested in making the appointments in accordance with Minnesota Statutes, Fire Department Policies and the election of officers held on December 5, 1996, at the regular Fire Department monthly meeting. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Albertville, Wright County, Minnesota, hereby appoints the following Fire Department personnel to various positions in the department: Position Name Term of Office Fire Chief Albert Barthel 1997-1998 Asst. Fire Chief Scott Black 1997-1998 President Kevin Zachman 1997 Secretary/Treasurer Kenny Roden 1997 Relief Association Treasurer Gordy Berning 1997 Secretary Bob Wacker 1997 BE IT FURTHER RESOLVED that the City Council further determines that terms of office to be as stated in this resolution and all terms of office are effective on January lat and terminate on December 31st or until a duly qualified replacement has been elected/appointed to office. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTV I LLE THIS 6TH DAY OF JANUARY, 1997. Mark S. Olsen, Mayor ATTEST: Linda Houghton, City Clerk SIP L This agreement is entered between the City of Albertville (The City) and Diversified Inspection Services hereinafter referred as (the Contractor) for the purpose of the Contractor providing professional budding inspection services to the City. IL CONTRACTOR RESPONSIBILITIES - The contractor agrees : A To make available its services as a certified Building Official to the City of Albertville. B. To enforce the State and Uniform Building, Plunflwg, Mechanical, and Energy Codes within the City of Albertville. C. To coordinate its efforts with the City, and to be present at the City as noeded for this purpose. D. To assume all costs incurred by the Contractor in the performance of his duties, Permit forms, Correction notices, Inspection Cards, and a system for scheduling E. To perform other duties and inspections as requested by the City. M. CITY RESPONSIBILITIES - The City agrees: A. To maintain all records on all permits applied for and issued. B. To collect permit fees, and issue permits after the Contractor has reviewed and approved the permit application C. To assist the Contractor, as necessary, with enforcement for corrections of violations of the Budding Code, when properly documented by the Contractor. IV. PAYMENT - The City agrees: To reimburse the Contractor as follows, upon proper receipt of documentation 1) Upon submission of documentation showing that all required inspections have been completed on the project, the City agrees to pay the Contractor, 60 % of the perndt fee and 90 % of the plan review fee. (based on the 1988 Uniform Building Code Fee Schedule Table # 3-A) 2) Other duties and inspections will be made at the request of the City for the fee of $30.00 dollars per hour. PAGE 2 V. DURATION A. The period of tins agreement shall be from January 1, 1997 tine December 31, 1997. B. This contract may be emended or renewed by action of the City with the consent of the Conhactor. C. This agreement may be tuminated within (30) thirty days upon written notification from the Contractor or the City. City of AH=tvMe Mayor A�strator Contractor Kevin Meallmuse Diversified Inspection Services ' I .. '' : I :r � : � 1:r. . DEC. 9.1996 6:03PM KENCO NO.646 .6i9 PETITION FOR LOCAL IMPROVEMENTS The undersigned hereby PETITIONS The City Council of The City of Albertville, pursuant to Minnesota Statutes Chapter 429, For the following proposed improvements: Sanitary Sewer main lines and lateral service line tees; Waxer main lines and lateral service tees; Ditch culverts, storm sewer pipe and Water Quality Ponds (depending on project design) The petition is to request a feasibility study and cost estimate for construction and related costs, and the projected assessments for the improvements proposed. LEGAL DESCRIMONS (SEE ATTACHED SHEETS AND LOCATION MAPS) petidon.doc DEC. 9.1996 6:02PM KENCO NO.646 P.4/9 13736 Johnson Street N.E. • Ham Lake, MN 55304 • 757.4M2 December 9, 1996 Mr. Gary hale City Administrator 5975 Main Avenue NE. Albertville, MN 55301 RR: " ". dustrial arml u ' ties Dear Mr. Hale: Last week Kenco met with staff to review the status of the Kolles property and the extension of utilities west to Kenco lands in the Northwest quadrant of Highway 37 and the western City limits with Otsego. We understand that these parcels will be served by a sanitary sewer and water line which is intended to provide lateral benefit to all properties along the corridor. In order to make the most effective use of this lateral benefit, the pipes are proposed to run through the properties rather than the road right of way of Highway 37. This alternative would eliminate the need for Highway 37 road upgrades considered likely if pipes were placed under pavement. Kenco favors this proposal which ultimately saves on utility costs to all parties as it minimizes pipe which has some maintenance burdens without true lateral benefit. Kenco has progressed far enough in our planning to be confident that we can dedicate a usable and reasonable utility corridor through our properties at this time. We therefore are asking the City to commence feasibility planning. While we are only in the conceptual stages of product design for the R5 parcel, we have concept plans for both the 1-1 and the R-5 as they relate to the proposed utility corridor. We will not request any deferred assessments for the parcels and request that the project costs be fairly distributed. We have reason to believe that the availability of an incubator style industrial park with frontage on I-94 is desirable for local and semi regional growth businesses. Kenco's own office facilities are located on a similar shaped property. We also request that as part of the feasibility planning that Kenco be allowed to plan on utility construction during 1997 as a 429 assessment project. If the construction of the sewer and water is delayed significantly, we would install on site holding tanks for sewer, maintain the existing drain field and well for the existing house as short term contingency measures. We have enough interest in proceeding on the I-1 parcel such that any other alternatives to the municipal sewer system would be inappropriate. We believe that the projects are petidon.doc DEC. 9.1996 6:03PM KENCO NO.646 P.5i9 13736 Johnson Street N.E. • Ham Lake, MN $5304 • 757.4052 in the City, s interest and are anxious to progress towards full approvals. We have been . directed to put forward business park plans in the attached concept format until such time as the utility feasibility plan becomes clearer. We are interested in applying for a full preliminary plat and subdivision as soon as the timeline requires in order to progress a full project to the design stage. As such, we anticipate the need to have an active submittal by early February 1997. Thank you for your consideration. Sincerely, I�VO&A4 14ku.' Donald Jensen Land Development Director cc: Peter Carlson - SLH DEC. 9.1996 6:05PM KENCO N0.646 P.9i9 REAL ESTATE TAUS PAYABLE IN 1M WNGHT COUNTY, WNNESOTA omEFKE=NCO CONSTRUCTION-9 INC PROPERTY PROPERTY I.O. 118v-a 0O-3W-,v `"S 40i 00 A CITY Of �� SECT-35 TWP-121 RANG-24 UNPLATTEO LANO YI1/2OF SWI/4EX S1/20F W1/20F SWI/4 TAXPAYERS 03699 VMMATMmAAK6TVALUE K E NC O C l7 N S TRUC T I O N y INC TAXABLE MAFIKET VALUE 13736 JOHNSON S1 NEE HAM LAKE MN 5 304 /W AG NON-HSTO NEW IMPROVEMENTS N/A S6* TAX CAPAcn y 7 I. Use this amount Form M•1 PR to ses B you re agw for a mt property taut raipnd...„._«...« - • v� FAO W August, S. K box is dmm*ed. you owe dalnttwsnt tax" and ere rmt eNgible N/A 2. Use this amount forme sp@dal gmP•rb tax refund on sdw" ton Your Pmp wty lhx And How It k Reduced By The State NIA; Z, 699. 64 s. Your property tax birlom reduction by elata•PaW aM and cradils.«..«««.....«...........�.....«...« ►A 1 s 273 • T 1 4. Aid paid by the sate of MrlPssata to reduce Your Property taut ..... .................... ...«......«� 5 Credits pald by the State of Minnesota io reduce your PmPe"Y taut: %A 46641 A. Homestead and agricultural credit ............................ ...... ...„........... .................. I................ a. Outer Credns.....«............«......................................... .................«.«.... ............................ ., lr1/A. S. Your property tax after reduction by mas'Paid olds and cred m............................................. WhersYour Property Tax Dollars Go MjrA �. c owty............«......................_...................................................«..................«................ it0 A 9. City or town ........ «.._.... «................................................................................«.................... NIA 9. SCh001dletrict..$-S•.A.Excessleyrrererendatax........ ..... ................. .................. «.«.. S. Rernalning school tax .................. «..„......................... ............ ....... A. HOSPITAL DISTRICT N/A 1o. Special m*g dlstrtct: a. 11. Non -school voter approved referenda WIN..................................•......•................................ N/A 12. Totat property tax before special asaesemerft..................... ............. ................................... . 13. Special assessments added to this property tax bill:................•.•••.•••.••••.•...-........•.......•........ A. t3. c. tax and special eseesents...................... .................. .,..«.............. me N 14. Your total property PAY THIS AMOUNT NO LATER THAN MAY 15,1996 PAY THIS AMOUNT NO LATER THAN NOV EMBER 159 1996 You mm bs erixW#jbF0w err two r¢urrdr is redueo rourpmomv roc. ESCROW AGENT NO. Rearl the back ajrhis mrd wnt to Add our how ro appt3: 219 s 4t•7 257.70 21090 436953 18.32 959092 959,0 % 41F9,00 4rym`st DEC. 9.1996 6:04PM KENCO N0.646 P.7i9 PROPOSED CITY OF ALBERTVILLE OFFICIAL ZONING MAP A-1, Agricultural Rural R-6, Residential High Density F-D B-W, Business Warehouse �...� A-2, Agricultural Transitional L^] R-7, Special Purpose High Density ❑ 1-1, Light Industrial R-1A, Low Density Single Family R-8, Mixed Housing ❑ I-1A, Limited Industrial (� R-1, Single Family V R-MH, Manufactured Housing Residential❑ 1-2, General Industrial [Yl R2, Single & Two Family 0 8-1, Neighborhood Business ❑ PUD, Planned Unit Development ❑ R-3, Single & Two -Family ❑ 8.2, Limited Business ❑ P/l, PublicAnstitudonal 0 R-4, Low Density Multiple Family ❑ B-3, Highway Commercial ❑ S, Shoreisnd Overlay ❑ R-S, Medium Density Multiple Family ❑ 8-4, General Business ❑ W, Wetland Overlay 12.3-08 27 DEC. 9.1996 6:OSPM KENCO O•rr. O A •i A�rAi� m rpl�� v U qKA � -A Ci k � O Incq 40 �V•0+Oiy0.0 Ti �+CAi�� v.� �fo 43 *3441 'Cfin l to E �! � a 014 16 Cc��V a.O �•��?mac top av&Oc �� O O O�+ O� 41 4.•� 0 b A cj "�� O 4 A 4)r1 0 • O E. ,N w f.. En c. Z ■ - - A6 cr CITY OF ALBERTVILLE RESOLUTION NO. 1997-5 DETERMINATION OF SANITARY SEW TRUNK ACCffiSs BEE the City Council of the City of ;�Albeirtville has inc ed costs related to the installation of santarylsewer trunk mains, and seeks to recover those costs through a sanitary sewer trunk access charge to be paid by properties which will discharge sewage into said trunk lines. NO*TgSREFORE, THE CITY COUNCIL OF T88 CITE` OF ALBERTVILLB HIMBBY RESOLVES AS FOLLOWS: 1. Sanitary Sewer District No. 1 is hereby estalished for that as as shown on the attached Exhibit A, said area being that rea:expected to be served by the trunk line as detailed on Exhibit A. 2. Sariitary'Sawer District No. 1 fund is herebyjestablished, and hall receive all funds collected under thisl !, resolution from Sanitary:Sewer District No. 1. it .I 3. he total costs to be reimbursed from the instal'la'tion of said rank line are estimated at $700,000. 4. The total acreage upon which said charge is �to be spread is estimated to be 500 acres. This acreage includes all wetlands hich,may be'located within said area. 5. Th a per 'acre trunk access charge for the properties in Sanitary Sewer District No. 1 is $1, 400.00 peg; acres {$700; 000/ 500 .acres}. This per acre charge shall be EMposed upon all lands, including that land which may bE; designated as i trunk charges shall apply to all proper ies:for which a new sanitary sewer connection is required within the sanitary sewer district, including all outlots on platted property, except, that the City Council may defer pa) ant of outlots hich, except for their designation as iloutlots, would otherwise be buildable lots. Said deferral 5 11 be effective until the outlot is replatted into a builds,, le lot or until the City council otherwise specifies. Dated: January 6, 1997 i Mayo Attelt: 'i I ' Clerk I i ; TOTAL P•03 December 27, 1996 TO: City Council FROM: G.L. Hale, City Administrator SUBJ: Public Works - Snow Plowing There are issues that you as a newly seated City Council need to review. 1)Snow Plowing & Ice Control Policy: To insure there is an ongoing, consistent level of service. As the policy is written, we need to deal with Sec. 2 Commencement of Operations since this calls for the Public Works Coordinator to decide when to begin snow and ice operations. With the elimination of the Public Works Coordinator position 60 days from December 2, 1996 there is no one to perform that duty. Also, the council has determined by past practice which is not reflected in the policy that the mayor or public works committee member (elected official) shall control the operations for snow and ice control. Further, we have in the policy Sec. 8 Responsibility of Residents which tells all of us that the resident is to clear their own driveways and private sidewalks. The City has been performing sidewalk cleaning with particular attention to two business areas. You should make a formal determination on how to handle our present practice and insure the policy is clear on what to yd�o-. Recommendation: Review this policy and if required, update so as to insure a smooth snow and ice control operation through this policy. One comment: you need consistency! We cannot have constant changes to the policy because somebody is unhappy. You will not keep everyone happy. Also, when you determine who the incharge person will be, all comments etc. go to that one person. Changes to the policy only come through a regular or special council meeting of the whole! No one person has any authority other than that granted by motion or greater of the council as a whole. 2)Maintenance Worker I - present pay is $10 per hour for Merlin Brandt. Ken Lindsay wishes to discuss how to handle days over eight hours by 1} times for pay or a higher wage. 3)Call Out Authorization: May be included as part of item 1 or with a motion giving someone the authority over all snow and ice control (Public works elected committee members) such as a city committee, the public works maintenance worker II or ? SHOW PLOWING AND ICE CONTROL POLICY (Revised 12/4/95) 1. DETERMINATION OF NEED AND INTRODUCTION: The City of Albertville has determined that it is in the best interest of the residents for the City to assume basic responsibility for control of snow and ice on the streets under the jurisdiction of the City. Appropriate snow and ice control is necessary for emergency services, as well as routine travel. Providing this service in a cost-effective manner is a discretionary decision of the City Council. The City will use City employees, equipment and/or contract services as deemed appropriate to provide this service. Therefore, this policy is needed to provide direction for these operations and guidelines for employees and residents based upon available resources. The City of Albertville has approximately thirteen (13) miles of streets under its jurisdiction. This policy is intended to provide guidelines for snow and ice control operations for streets under the City's jurisdiction. Some sidewalks are also covered under this policy. The City currently has the following equipment available for implementation of this policy: (a) 1979 Ford Model 800 with reversible plow and wing plow; (b) Ford Tractor, Model 535, with loader and detachable snow blower; (c) 1989 Chevrolet 1-Ton Pick -Up, with reversible plow; (d) 755 John -Deere Compact Tractor with snow blower. 2. COMMENCEMENT OF OPERATIONS: Snow plowing and/or ice control shall commence under the direction of the Public Works Coordinator ("Coordinator"). The Coordinator will decide when to begin snow or ice control operations. The criteria for that decision are: (a) Snow accumulation of two (2) inches, with continual snow fall, warrants commencement of plowing operations; (b) Drifting of snow may warrant commencement of partial or full operation, depending upon conditions; (c) Icing of pavements may also warrant partial or full operation depending upon extent and conditions; (d) The Coordinator or his designated representative shall determine the time to start operations and the extent of the operations. Snow and ice control operations are expensive and involve the use of limited personnel and equipment. Consequently, snow plowing operations will not generally be conducted for snow fall of less than two inches. 3. SUSPENSION OF OPERATIONS: Operations will continue until all roads are passable. Widening and clean-up of operations may continue immediately or on the following working day depending upon conditions and circumstances. Safety of the plow operators and the public is important. Therefore, snow plowing operations may be terminated after 10-12 hours to allow personnel adequate time for rest. There may be instances where this is not possible depending on storm conditions and other circumstances. Operations may also be suspended during periods of limited or zero visibility. Any decision to suspend operations shall be made by the Coordinator and shall be based on the conditions of the storm. 4. PLOW ROUTE AND SEQUENCING: There are City streets, public sidewalks (on Main Street and 50th Street), public parking lots and ice rinks under the City's jurisdiction which are affected by this policy. Sidewalks maintained by City crews shall be plowed by snowblower only by City forces after street routes are completed. City parking lots shall be plowed and ice rinks shall be cleared by City crews. However, they may be plowed or cleared in conjunction with street routes or after street routes have been completed. The Coordinator has the responsibility of determining plow routes and sequencing of operations and shall, from time to time, prepare a copy of such routes and sequencing and file a copy in the City Administrator's office, after the plow route and sequencing of operations plan has been approved by the City Council. The Coordinator shall retain the latitude to adjust sequencing or route assignments based on storm conditions, equipment availability and/or other conditions warranting changes. 5. LEVEL OF SERVICE: The intent of this policy is to provide safe winter driving conditions appropriate for the type of travel necessary on City streets. The level of service described herein shall be considered a guideline with the understanding that immediately after a storm the level of service provided may be less than described herein and may vary across the City depending on storm conditions and other circumstances. Streets shall be plowed and/or sanded to provide intersection approaches and curves to be as safe as conditions allow. Gravel and dirt road services shall be plowed to provide a hard packed surface with sand and/or abrasives spread as necessary for traction. A minimum of chemicals will be used to achieve the conditions stated and to provide workable stock piles and/or abrasives. During light to normal snowfalls, streets will be plowed full width as soon after the initial pass as possible. During heavier snowfalls, the streets shall be plowed as wide as possible initially and widened as the storm intensity lessens. After the storm passes, clean up operations shall begin to clear intersections and snow storage areas along corners and boulevards. It is the City's intent to complete the initial plowing and widening operations within twenty-four (24) hours of cessation of the storm. Clean up operations -should be complete within twenty- four (24) hours for light snowfalls and within seventy-two (72) hours for heavy snowfalls. Major blizzards may require additional time. 6. PARKING RESTRICTIONS: On -street parking is not compatible with efficient snow plowing operations. Vehicles left parked on the street for extended periods of time create problems for snow plows,_ as well as safety problems with packed snow and ice around the vehicle. Ticketing and/or towing these vehicles may occur in conformance with City ordinance. Additionally, after large accumulations of snow, the City may find it advisable to prescribe parking restrictions to facilitate snow plowing and clean up operations. 7. PROPERTY DAMAGE: Snow plowing and ice control operations can cause property damage even under the best of circumstances and care on the part of the operators. The major types of damages are to improvements in the City right-of-way which extends approximately five (5) to seventeen (17) feet beyond the curb locations. The intent of the right-of-way is to provide room for snow storage, utilities, boulevard trees, sidewalks and other City uses. However, certain private improvements, such as mail boxes, are required in this area. Notwithstanding, mail boxes should be constructed sturdily enough to withstand snow rolling off a plow or a wing. In all events, boulevard sod damage and damage resulting from snow is the responsibility of the residents. 8. RESPONSIBILITY OF RESIDENTS: Snow storms create numerous problems and inconveniences. This policy has identified streets, sidewalks, parking lots and ice rinks that the City will clear. The residents will also have certain responsibilities. These include clearing their own driveways and private sidewalks, clearing areas for trash cans, clearing around mailboxes and/or newspaper delivery tubes and fire hydrants adjacent to their property. These areas should be cleared "1 without depositing any snow into the street. There also must not !! be any large piles which obstruct vision of driveways or walks. Trash cans must not be placed on the street surfaces. Pipes and similar items should also not be placed in the areas within the street surfaces or within the boulevard areas which would come into contact with the snow plowing operations. The City will not clear private drives or walks. Snow plowing can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimise these instances, however, it is not practical to eliminate the situation. Residents should be aware that they may have to clear their driveways a second time after their street has been plowed. Residents should also be aware that snow plows frequently will be operating in directions contrary to the normal flow of traffic. Residents have the responsibility to observe the operational modes of the snow plow operators. Complaints regarding snow and ice control or damage shall be taken during normal working hours and handled in accordance with the City's normal complaint procedure. It should be understood that complaint responses are to ensure that the provisions of.this policy have been fulfilled and that all residents of the City have been treated uniformly. It is the City's intention to log all complaints and upgrade this policy as necessary in consideration of the constraints of our resources. In the event of people calling the Coordinator, he should make on -site visits to the site indicated in the complaint if the complaint is such that site .visitation is indicated. 1997 Northeast Sanitary Sewer and Water Main Extension Preliminary Engineering Study City of Albertville Albertville, MN SEH No. A-ALBEV 9605.00 December 30, 1996 1997 Northeast Sanitary Sewer and Water Main Extension Preliminary Engineering Study City of Albertville Albertville, MN SEH No. A ALBEV 9605.00 December 30, 1996 I hereby certify that this report was prepared by me or under my direct superAsi am a duly Registered Engineer under the laws of the SW o�sota. D.December 1 '•. . : • Short Elliott Hendrickson Inc. 113 South 5th Avenue P.O. Box 1717 St. Cloud, MN 56302-1717 320 252-4740 800 572-0617 320 251-8760 Fax December 30, 1996 Honorable Mayor and City Council c/o Mr. Gary Hale City Administrator City of Albertville 5979 Main Avenue NE P.O. Box 9 Albertville, MN 55301-0009 Dear Mayor and Members of the City Council: RE: Albertville, Minnesota 1997 Northeast Sanitary Sewer and Water Main Extension SEH No. A-ALBEV 9605.00 Enclosed is the Preliminary Engineering Study for the above referenced improvement. It includes recommendations, probable costs, and estimated assessments. Please contact me if you have any questions. S';ly Tww Peter I Carlson, P.E. City Engineer djg Enclosure JAMSEWosx WATS EPMT Table of Contents Certification Page Cover Letter Table of Contents Page 1.0 Introduction ...................................... 1 2.0 Existing Conditions ............................... 1 3.0 Proposed Improvements ........................... 2 3.1 Water Main ............................................. 2 3.2 Sanitary Sewer ........................................... 2 4.0 Project Cost Summary ............................. 2 5.0 Possible Trunk Costs .............................. 3 6.0 Feasibility and Recommendations ................... 3 7.0 Preliminary Assessment Roll ....................... 4 List of Tables Table 1 Statement of Probable Cost ........................... 3 List of Exhibits Exhibit A Statement of Probable Cost for Water Main Water Main Location Map Impacted Area of Water Main Extension Exhibit B Statement of Probable Cost for Sanitary Sewer Sanitary Sewer Location Map Impacted Area of Sanitary Sewer Extension 1997 Northeast Sanitary Sewer and Water Main Extension A-ALBEV 9605.00 Albertville, MN Page i December 30, 1996 1997 Northeast Sanitary Sewer and Water Main Extension Preliminary Engineering Study for the City of Albertville Albertville, MN 1.0 Introduction Presented in this report are the results of a Preliminary Engineering Study for the extension of trunk sanitary sewer and water main east of County State -Aid Highway (CSAH) 19 and north of I-94. These proposed improvements will help initiate the development of residential subdivisions in this area. The technical and financial feasibility of this project are discussed in this report, along with the potential benefits of the proposed improvements. 2.0 Existing Conditions Currently, on the northeast side of I-94 there is a 12 inch water main along CSAH 19 up to the corporate limits. There are also approximately 500 linear feet (U) of 12 inch trunk sanitary sewer line located in CSAH 19, and an 18 inch sanitary sewer trunk line that flows to the wastewater treatment plant. Because of the associated wetlands and poor quality of existing soils surrounding School Lake and Mud Lake, there will be additional costs involved in extending the proposed trunk lines to future developments on the east side of CSAH 19 and the north side of I-94. A-ALBEV 9605.00 Page 1 3.0 Proposed Improvements 3.1 Water Main The proposed trunk water main should be looped to the existing water main in order to maintain fire flows and water quality. A 12 inch water main will need to be jacked in -place under I-94 to connect to the existing system. On the north side of I-94, a 12 inch tee will be installed with a stub to the east for future extension. On the west end of that tee, the water main extension will curve to the north, crossing a section of questionable structural fill. Because of the poor fill quality between the southeasterly comer of School Lake and the southwesterly comer of Mud Lake, ball and socket joints are essential. This type of joint is recommended to allow the pipe to deflect without coming apart. Ball and socket joints will also be required for the Mud Lake water main crossing. The trunk line will extend through a future subdivision site and loop around the northwest side of Mud Lake into another potential subdivision site. Continuing through this site, the 12 inch trunk line will turn to the west toward CSAH 19 where the proposed water main will connect to the existing water main in CSAH 19 at the approximate intersection with the corporate limits boundary (see Exhibit A). 3.2 Sanitary Sewer The proposed sanitary sewer improvements will connect into the existing system at a manhole on the north side of I-94 just upstream from the wastewater treatment facility. From that connection point, a 10 inch sanitary trunk line will be installed to the west where a 6 inch force main coming from the proposed lift station will intersect it. Upstream from the lift station, a 10 inch trunk line will extend to the north to a point where the sanitary sewer from the future subdivision site can be connected into it. A 10 inch trunk line will also be installed to the west for future connection of sanitary sewer lines from potential developments along CSAH 19 (see Exhibit B). 4.0 Project Cost Summary The total estimated cost for the trunk sanitary sewer and lift station is $440,000. The total estimated cost for the trunk water main is $658,600. Table 1 summarizes the estimated costs for various components of the project which are based on 1997 construction prices. The proposed assessments for this project are shown in the Preliminary Assessment Roll, and are broken down by individual projects. 1997 Northeast Sanitary Sewer and Water Main Extension A-ALBEV 9605.00 Albertville, MN Page 2 }.:•f.•: ,f,. r.Y};Y. :• .�:'//; }:: vh\ •}tY.vpy}:j•'ti�i::;:x .......: r.:. .... }i:!: ?!••'!!: is?i•:?:?�:�i:�7''•;.} 4. 4�'}r,'.�: X: •.w !•`�' ��.. r:. y':�v:? i:•• : Rf; }:tr. k\...y':.•.. •.,i'.:::iiC}}ZiG•.!.:.:: x:. ;.rt:rM14;:;�%•4:+Y,•:: }y:iji:: •^:�:•:;\�•;.h?}\:i•�; R}1,/,.{�•.v '•,4. ...•.• y?v}\:?t .�Y,.vi';:?•!:.:.�y} :R�:::!.:Y.::,:r,...N:C.,�•.!.•l:T•'!� ..!?'r i?J:'F. :. •Q :.\:: }:: •7}::: x:::!v:::.:F:• . . . . . . . .•h4y}.\�� i' 4 }'r.�!Pi\'.+iv \\t .v,.:+• • ,}'� }�:v+'F,. �•`i2}:•: R•: .,.•:.. i..9,i�;�ii %' •. �t $fiitl• :YR:YF. ii:•f::}.r✓s: Item Trunk Sanitary Sewer Trunk Water Main Total Construction Cost $333,500 $513,600 $847,100 Engineering $50,000 $77,000 $127,000 Subtotal $383,500 $590,600 $974,100 Financing/Administrative $56,500 $75,000 $131,500 Subtotal $440,000 $665,600 $1,105,600 Less Lateral Benefit ($148,500) ($311,000) ($459,500) Total Assessed Cost $291,500 $354,600 $646,100 Sanitary Sewer Service Area 228 Acres Water Main Service Area 290 Acres 5.0 Possible Trunk Costs The areas of potential development benefiting from the proposed trunk water main and sanitary sewer lines are 290 acres and 228 acres, respectively. See the exhibits section for maps showing the exact areas benefiting from these improvements. Over half of the shared area is included in two concept plans for subdivisions that border Mud Lake. Lateral benefits to these two sites include 4,700 LF of 8 inch sanitary sewer and 11,000 LF of 8 inch water main. Typically, lateral benefit costs are assessed to the benefitting properties if the project proceeds as a city project or the pipe oversizing and extra depth costs are paid by the city to the developer if the project proceeds as a private project. 6.0 Feasibility and Recommendations This project is necessary, feasible, and cost effective. Due to the proximity to the lakes and surrounding poor soils, property in the study area could not develop as the property owners desire without benefit of sanitary sewer and water main, therefore, this project is necessary. Sanitary sewer and water main materials and alignments have been 1997 Northeast Sanitary Sewer and Water Main Extension A-ALBEV 9605.00 Albertville, MN Page 3 estimated to minimize initial cost to the property owners, and to minimize maintenance cost to the City in the future. This project is feasible and it is recommended that the proposed improvements be designed and constructed as outlined in this report. ••}::�°.u:•�:(. ?•'!%%' •k;4Sa1F''`� •.•Fr}f ..,X:.rl• : ${Y: f• "K•4•,�'.'.rf,'{.•>�,'•,� Yij::' � S4r •:6 .4' �yf• :{/,.. N... ':x.iv •`.� .. ..x •i>YXf ,y:. J{: :.',': .f ••:�:�•�J,<sh:':.v'�).a:;��y:ti:%.S.�:C+'.'•.tr�`•$'k::':;':%•.'^tJ "��y::y.r':;%'..� ;i:;xk•7•:;. f �W".r::J:^l•:t}:'.r'ti.:.Y:.•}'.{:::"^i'��•'•A,'Xy}n}5:4;}.'�X`:�:•}:�,�'f.{:Q:\q': �i'{.kk:ry'4..-: S' .i. ,ri: rk . •4 •}\n Y,.:Sl%'fiiti..4`}•3�?SrT {y{:ri• •'.','.?•. ,% rr J• trff,.•Y`'r'• i+i-t':�'• � fff.�y::�{:�}:.;X;..r:,, i'4�qq k:� vu v.•"w.A•r}•ir � }.::\$Yti l'n�}••� ttr '•` ` J. ,;4�. �W� 4 � •�rY..�i}4 rk`S4Sf:4if: iY.v h •K:•%..fi}'Sy '}ry il.•%.,'i': .: f•. .•.� r . r. +:•>.Y., •: ` ?3:4' .::: •: r Y.•' r .. •4<I .,E�'• }....::\:::,.,.�,f, f. �t.ff....%.r .4::::.. f�•.+ ,'F7/.:5:;}: . .. :4 .. ... ,'!••:'. } 5,.<S::;•�} •••" .v'iM.. • n}.,v,.,; •}}.xr:. :. .:�5•.x'.. .O:;f.•} Trunk Sewer Trunk Water Assessable Acres Assessment Assessment Property I.D. No. Owner Sanitary Water $1,300 Per $1,250 Per Sewer Main Acre Acre 101-500-361100 Frank & Margaret 67.03 67.03 $87,139.00 $83,787.50 D'Aigle 101-500-361101 Alfred & Ann 0.77 0.77 $1,001.00 $962.50 Valerius 101-500-361200 Bernard & 52.06 52.06 $67,678.00 $65,075.00 Marlene Vetsch 101-500-361401 John R. Gries 0 2.26 $0.00 $2,825.00 101-500-361403 Vernon & Agatha 0 1.34 $0.00 $1,675.00 Hackenmueller 101-500-362100 Balfany 23.91 23.91 $31,083.00 $29,887.50 Development 101-500-362101 Daniel & Bridget 0.84 0.84 $1,092.00 $1,050.00 Vetsch 101-500-362300 Bernard & 12.45 34.62 $16,185.00 $43,275.00 Marlene Vetsch 101-500-362301 Charles & Karen 0 2.37 $0.00 $2,962.50 Vetsch 101-500-363200 Gerhardt Knechtl 0 4.39 $0.00 $5,487.50 101-500-363202 5 Heirs L.C.C. 0 5.53 $0.00 $6,912.50 1997 Northeast Sanitary Sewer and Water Main Extension A-ALBEV 9605.00 Albertville, MN Page 4 I Property I.D. No. 101-500-363203 101-500-363204 101-500-363403 101-500-363404 101-500-363405 101-500-363407 101-500-364200 101-500-364304 101-500-364317 II 101-500-364400 101-500-364401 Total 5 Heirs L.C.C. 5 Heirs L.C.C. J & D Enterprises Balfany Development, Inc. Thomas L. Houck Ray I Little Balfany Development, Inc John R. Gries Skoglund Comm. of St. Cloud Arnold Ergen & W.A. Cox Steve Birkeland Assessable Acres Sanitary Water Sewer Main 0 5.53 0 5.53 (1.00) (1.00) (0.74) (0.74) Trunk Sewer Assessment $1,300 Per Acre $0.00 $0.00 $0.00 $0.00 Trunk Water Assessment $1,250 Per Acre $6,912.50 $6,912.50 $0.00 $0.00 (1.26) (1.26) $0.00 $0.00 (2.38) (2.38) $0.00 $0.00 71.14 71.14 $92,482.00 $88,925.00 0 2.57 0 6.21 0 1.94 0 1.55 228.2 289.59 $0.00 $3,212.50 $0.00 $7,762.50 $0.00 $2,425.00 $0.00 $1,937.50 $297,960.00 $363,237.50 1997 Northeast Sanitary Sewer and Water Main Extension A-ALBEV 9605.00 Albertville, MN Page 5 19M North Side Trunk Water Main Albertville, MN Proj. No. ALBEV 9605.00 Exhibit A STATEMENT OF PROBABLE COST Water Main 12/30/96 ITEM UNIT OF APPROXIMATE NO. ITEM DESCRIPTION MEASUREMENT QUANTITY UNIT PRICE AMOUNT 1 12" DIP Water Main LF 6.600.00 $24.00 $158,400.00 2 10" DIP Water Main LF 2,500.00 $22.00 $55,000.00 3 10" DIP Water Main (Ball & Socket) LF s 2,000.00 $97.00 $194,000.00 4 12" Butterfly Valve S Box EACH 7.00 $1,200.00 $8,400.00 5 10" Butterfly Valve 3 Box EACH 2.00 $950.00 $1,900.00 6 DI Water Main Fittings LB 5,000.00 $2.00 $10,000.00 7 Pipe Bedding TON 1,500.00 $5.00 $7,500.00 8 Jack/Bore Steel Casing LF 200.00 $170.00 $34,000.00 .9 Connect to Existing Water Main EA 2.00 $700.00 $1,400.00 Subtotal $470,600.00 Contingency $43,000.00 Engineering $77,000.00 Legal/Administrative $10,000.00 Financing $65.000.00 PROJECT TOTAL $665,600.00 Lateral Benefit 1 8" DIP Water Main LF 11,000.00 2 8" Gate Valve and Box EA 18.00 3 DI Water Main Fittings LB 2,100.00 4 Pipe Bedding TON 1,100.00 $18.00 $198,000.00 $600.00 $10,800.00 $2.00 $4,200.00 $5.00 $5,500.00 Subtotal $218,500.00 Contingency $22,000.00 Engineering $33,000.00 LegallAdministrative $4,500.00 Financing $33.000.00 PROJECT TOTAL $311.000.00 Trunk Water Main Assessments: $665,6W - $311,000 1 290 Acres = $1222.76 Per Acre 1996 North Side Trunk Sanitary Sewer Albertville, MN Proj. No. ALBEV 9605.00 Exhibit B STATEMENT OF PROBABLE COST Sanitary Sewer 11/22/96 ITEM NO. ITEM DESCRIPTION UNIT OF MEASUREMENT APPROXIMATE QUANTITY UNIT PRICE AMOUNT 1 10" PVC Pipe Sewer LF 4,700.00 $30.00 $141,000.00 3 6" PVC Forcemain LF 500.00 $18.00 $9,000.00 4 6" PVC Forcemain LF 1,000.00 $28.00 $28,000.00 5 Standard Manhole EACH 12.00 $1,500.00 $18,000.00 6 Extra Depth Manhole LF 30.00 $100.00 $3,000.00 7 Pipe Bedding TON 800.00 $5.00 $4,000.00 8 Lift Station LS 1.00 $100,000.00 $100,000.00 9 Connect to Existing Manhole EA 1.00 $500.00 $500.00 Subtotal $303,500.00 Contingency $30,000.00 Engineering $50,000.00 LegallAdministrative $6,500.00 Financing $50,000.00 PROJECT TOTAL $440,000.00 Lateral Benefit 1 8" PVC Pipe Sewer LF 4,700.00 $16.00 $75,200.00 2 Standard Manhole EA • 13.00 $1,500.00 $19,500.00 4 Pipe Bedding TON 1,500.00 $5.00 $7,500.00 Subtotal $102,200.00 Contingency $10,000.00 Engineering $18,000.00 LegaVAdministrative $2,300.00 Financing $16,000.00 PROJECT TOTAL $148,500.00 Trunk Sanitary Sewer Assessment Rate: $440,000 - $148,500 / 228 Acres = $1,278.51 Per Acre goo cr W z F— z Y Q = H FM H cr LU x CO J W LLl a cr O z co O) fF-'9096A38-Y 43S boo Cf'Zz >-wz X82 azL4 m�LU �w m j ¢< cc z to rn rn wOZ� O cf)zw Z Q Z Y Z �QQ�Qm x==Q u O Z (D rn rn T DEMSONA30W M3S CITY OF ALBERTVILLE RESOLUTION #1997-2 RESOLUTION ACCEPTING THE FEASIBILITY STUDY AND - ORDERING A PUBLIC HEARING FOR THE NORTEERST TRUNK EXTENSION PROJECT WHEREAS, the City Council directed its City Engineer to prepare an engineering study to determine the feasibility of a trunk extension project for the northeast portion of the City, and; WHEREAS, the Feasibility Study was submitted to and reviewed by the City Council on January 6, 1997. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE to accept the Feasibility Study as presented. FURTHER, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE to call for a public hearing on the trunk extension project on February 3, 1997, at 7:30 PM. PASSED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 6th DAY OF JANUARY, 1997. Mark Olsen, Mayor ATTEST: Linda Houghton, City Clerk -� . +I�� : � +f:�. . December 1996 WWTP Operations Report Municipal Wastewater Collection and Treatment System Albertville, Minnesota Background The City of Albertville owns and operates a municipal wastewater collection and treatment system. This system is regulated by NPDES Permits issued to the City by the Minnesota Pollution Control Agency (MPCA). This operation requires the City to operate this system at levels of proficiency described within the Permits. The discharge of waters collected for treatment by the Albertville system are subject to stringent limitations for Biological Oxygen Demand (CBODS), Total Suspended Solids (TSS), Phosphorus and several other constituents. The present treatment system is a combination of pond cells and mechanical treatment units. This system operates with a continuous discharge rather than a spring and fall discharge typical of traditional pond systems. Since the effluent or water being discharged from this system requires phosphorus removal a chemical agent is added to accomplish this task. The City of Albertville recently contracted with a private firm to operate this system for the City. Professional Services Group is an established "contract operations" firm with many facilities throughout the country retaining their services. This type of situation allows the City to retain the service required to operate and maintain the facility without the day to day administration of personnel and equipment maintenance. In addition, most firms offer well trained and resourceful personnel that are available to troubleshoot any problems that may arise. The PSG personnel have encountered difficulty with the phosphorus removal at the facility and as early as last spring had Larry Briemhurst review the situation. Kelsie McGuire and the other PSG staff assigned to the Albertville facility have expressed concern that the problems encountered are design related. Short Elliott Hendrickson Inc. (SEH) staff were brought into the loop in late September and October to discuss the problems with PSG personnel. A-ALBEV9701.00 Page 1 In addition, SEH has also reviewed design documents, preliminary data provided by PSG personnel, Operation and Maintenance (O & M) Manuals along with operational data and NPDES monthly reports. Phosphorus Removal Phosphorus removal from pond system discharges have been successfully treated with alum prior to the seasonal discharge. This technique is quite well accepted and has been very good at maintaining- compliance with this type of batch discharge. The Albertville system is somewhat different with the continuous discharge of treated wastewater effluent from the system. Chemical phosphorus removal is temperature sensitive. The rate of reaction that occurs will rapidly diminish when the temperature of the water drops below 40 degrees F. A normal pond discharge will occur when temperatures of the pond are at or above this mark. This allows a batch treatment of the pond contents to occur and readily settle out the phosphorus to allow discharge. Dissolved Oxygen (D.O.) also is a key element in the removal of Phosphorus. If levels of D.O. drop below 2.0 and continue to drop to less than 1.0 in a pond cell it is likely that anaerobic biological activity will occur and allow the phosphorus that has settled out to be re-released to the contents of the pond. In addition, the sediment (sludge) that is removed from the clarifier that is returned to the fast two cells of the pond system has been noted to be building up. This buildup of sludge was noted to have biological activity through emission of gas bubbles which would indicate that there is additional re-release of phosphorus from this sediment. The PSG operations staff noted that the D.O. levels in the ponds will drop as the ponds become covered with ice. The ice cover reduces the photosynthesis that the algae and other plant forms that release oxygen into the water during daylight. The first two cells of the pond have been equipped with aerators that were designed to maintain adequate D.O. based on the influent loading. Since the ponds have a long detention time the average sewage influent temperature of 50 to 60 degrees F. is observed to rapidly be reduced during winter months in the pond cells. As noted, the phosphorus removal by chemical means becomes difficult when temperature of the water drops below 40 degrees F. Munkoal Wastewater CoQeation and Treatment System A-ALBEV9701.00 Albertville, Minnesota Page 2 Interim Conclusions The operation of the mechanical pond system at Albertville does present seasonal operational difficulties. However, there are several options that should be explored prior to major redesign. 1. Operational staff should continue to monitor temperature, D.O. and phosphorus levels within the treatment system. 2. The D.O. levels within the pond system should be maintained above 1.0 or 2.0 mg/1 by using available aerators. Bypassing the third cell may also increase the oxygen levels without noticeable effect of CBODS or TSS concentrations in the final effluent. This is addressed in the O & M Manual. A copy of pages from the manual are in the Appendix. 3. Alum dosage rates should be increased as temperatures drop in the system. In addition, an alternate dosage point should be considered prior to the first cell should low temperatures continue to plague the effective removal of phosphorus. Further discussion of this activity can develop strategy for initial and polishing alum addition at both the influent and effluent of the system. 4. Plant operational personnel should review the O & M and design alum dosages projected by the original engineering report. Also, as ice cover develops on the ponds the aerators should be started to prevent major problems when the D.O. levels drop as the ice cover restricts the photosynthesi$ within the cell. Many of these items are discussed in the O & M Manual. 5. A long term plan needs to be implemented to "harvest" the phosphorus enriched sludge and sediment from the bottom of the first two sludge "compartments" in the pond cells. Dredging of the sediment is possible but perhaps utilization of sediment drying beds direct from the clarifier or use of a portable sludge thickener on a scheduled basis would reduce the sediment impact on the process. The design memo for the facility related that the expected yield for sludge would be 3,550 gallons per day or at 0.5 percent solids 129,575 gallons for the 20-year design life. In reviewing this part of the design it is my opinion that this assumption was not well supported. It is likely that the 3,550 gallons per day would relate an annual displacement of 1,295,750 gallons of sludge in the first two cells. If 2.0 percent or 25,915 gallons remained in the sludge compartment the calculated sludge storage of 378,000 gallons would last 14.5 years. Municipal Wastewater Collection and Treatment System A-ALBEV9701.00 Albertville, Minnesota Page 3 O JNTY qo, A v q,� WRIGHT COUNTY WAYIEFI ON, P.E. ti Z DEPARTMENT OF HIGHWAYS Highwwa2y 68388 Engineer = M Wright County Public Works Building (�W-0 � VIRG[L G. HAWKINS, P.E. id0 1901 Highway 25 North Assistant Highway Engineer Buffalo, Minnesota 55313 682-7387 RICHARD E. MARQUETPE 78r* S Jct. T.H. 25 and C.R. 138 Right of Way Agent Telephone (612)682-7383 682-7386 Facsimile (612) 682-7313 TO: Wright County Cities and Townships dT.il FROM: Wayne Fingalson, Wright County Enginesf DATE: December 16, 1996 SUBJECT: Federal Funding Candidate Project Solicitation Notice We just received information from Mn/DOT regarding the solicitation of federally funded candidate projects by the Central Minnesota Area Transportation Partnership (ATP) for developing their draft Area Transportation Improvement Program (ATIP) for fiscal years 1998-2000. The Partnership will be accepting new project nominations for state fiscal year 2000 (July 1,1999 to June 30, 2000). The draft ATIP is a prioritized list of transportation projects that the Partnership recommends for inclusion in the State Transportation Improvement Program (STIP). Once in the STIP, projects become eligible for federal transportation funding. The packet of information which includes the qualifying criteria and application forms is quite extensive (41 pages) so we are not sending a "mass mailing" to all cities and townships. The reason for this is that we feel most townships and cities will not have an interest in submitting candidate projects. However, we will either mail, or deliver the materials to all interested townships and cities. Please contact my office immediately by phone if your township or city has a candidate project, so that we can get a packet to you. Candidate project categories being considered include: Urban & Rural Road, Urban & Rural Bridge, Hazard Elimination Safety (HES), and Transportation Enhancement Activities. We need to have all application forms completed and submitted to Mn/DOT by Friday, January 17, 1997. In view of this, we need to receive any township or city project submittal NO LATER THAN 8:30 A.M. ON FRIDAY, JANUARY 10, 1997. Please understand that submittal received after this date cannot be considered for funding. Please direct any questions regarding this process to either Virgil Hawkins, Assistant County Engineer, or myself. We will attempt to help you as much as possible with this process. pc: Wright County Commissioners Richard Norman, County Coordinator Equal Opportunity / Affirmative Action Employer 7co CITY OF ALBERTVILLE RESOLUTION #1997-4 ESTABLISEMM OF A STRATEGIC PLAN FOR THE FUTURE OF ALBERTVILLE WHEREAS, the City Council is desirous of charting a course/direction for the City; and WHEREAS, the City Council is determining through a strategic plan for the future course/direction for the City; and WHEREAS, the City Council is establishing through this resolution that goals and objectives by year will serve as the steps to be utilized in working toward the City's course/direction. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Albertville, Wright County, Minnesota, hereby adopts the following goals and objectives for use in carrying out the City's "Strategic Plan" for the future: Year 1 (1997) CSAH 37 & 19 Intersection Realignment Project ($1,200,000 local $400,000 - Minneapolis Factory Shoppes ($100,000 may run higher) - Zoning Ordinance Performance Standards ($2,000 est.) - Zoning Ordinance Signs ($3,500 est.) - Tax Impact Study of Local Government Aid vs. TIF ($1,000) - Lawn Tractor for WWTF ($2,200) - Northwest Trunk Sewer & Water Project ($1,100,000 special assessed) Drainage Ditch Cleaning ($2,000) - Comprehensive Parks & Trails Plan ($12,600 est. Grant $10,000 & $1,200) - City Sign Replacement Program ($1,000 per year) - No Parking, etc. - City Storm Sewer Catch Basin Repair Program ($2,000 per year for three years) - City Street Striping Program ($1,500 once every three years) - Gravel Road Maintenance Program ($10,000 per year use or reserve) - Sewer Collection System Maintenance Program ($6,000 per year) - Air Compressor for crack sealing ($2,000 with assessors) - Crack Sealing Program ($8,000 per year) - Sidewalk Repairs on Main Street ($4,000 TIF Funding) - Park Replacement Equipment for City Park and Four Seasons ($10,000 per park per year for three years) - Fire Truck Rescue Van ($80,000 est.) - Fire Hall Renovation Program (Building & Lot $30,000 est.) - Street Lights in Greenhaven Barthel Industrial Park - encourage development Truck Sewer & Water Costs Contour Maps at 2' intervals ($10,000 per year for 5 years) Street Light Style Policy Year 2 (1998) CSAH 18 (formerly CR118] Road Improvement Project ($1,100,000 - no local costs) 5 Heirs Project (Champps) Utilities ($ unknown) WWTF Expansion Project from I-94 to 70th Street ($400,000 est.) Four Seasons Park Tennis Court New Matt ($5,000 est.) Lions Park Shelter Sidewalk Widening Project ($5,000) Lawn Mower to replace Toro ($20,000 est.) Crack Sealing Project ($8,000 per year) Park Replacement Equipment for City Park and Four Seasons Park ($10,000 per park -per year for three years) Sewer Collection System Maintenance Program ($6,000 per year) Gravel Road Maintenance Program ($10,000 per year use or reserve) City Storm Sewer Catch Basin Repair Program ($2,000 per year for 3 years) City Sign Replacement Program ($1,000 per year) No Parking, etc. Contour Maps at 2' intervals ($10,000 per year for 5 years) O & M Cost/Benefit Analysis for Operations ($4,000) Barthel Industrial Drive Completion to 50th Street NE ($90,000 est.) Year 3 (1999) thru Year 10 (2006) More ideas ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTV I LLE THIS 6TH DAY OF JANUARY, 1997. Mark S. Olsen, Mayor, ATTEST: Linda Houghton, City Clerk �d December 27, 1996 TO: City Council FROM: G.L. Hale, City Administrator SUBJ: Planning & Zoning - Terms of Office The P & Z has received two applications for the Office of Planning & Zoning Commissioner. You have on the consent agenda a place for a planning & zoning commissioner/liaison. In the recent past the council has chosen to fill the openning with one elected council member. In the event you choose to not assign one council member, then this agenda item equals the opportunity to discuss the two applicants for the opening. One applicant was willing to serve as an alternate. After watching what is going on in this area, my recommendation is to have at a minimum one council representative as the alternate commissioner/liaison. The work load can get quite heavy so keep this in mind. Comment: The planning and zoning commission was created by Minnesota Law to allow for the sharing of the City Council's workload. My observations have seen one council member continue to retry all the P & Z items at the council level. This is not how the law was established to work nor is it fair to the council. In the event the council as a whole desires to not attend and be part of the planning & zoning commission either as interested public attendees or as members of the P & Z Commission, then appoint the entire city council to serve as the planning & zoning commission. CITY OF ALBERTVILLE PLANNING AND ZONING COMMISSION APPLICATION TO SERVE ON COMMISSION You have recently expressed interest in serving on the Albertville Planning Commission. In an effoYt to fill the vacant position, we ask that you complete this application and return to City Hall by Thank you for your interest. Should you have any further questions regarding this application, please feel free to contact City Hall at 497-3384. ------------------------------------------------------------------- ------------------------------------------------------------------- ADDRESS: I 1 1ia t SY ti- S-+. 1V. r, A16.,, 1k, MIU sS3a� PHONE: Home: 491 t Toe Work: CS-7 -- '7 v" PLACE OF EMPLOYMENT: (0e1T%k Are you available to attend Planning CoPm fission meetings on the znd and 4th Tuesday of each month? AYES NO What experience or knowledge doyou possess that would be applied to the position you are interested in? - 5�/J.,� O.J -tt-r� /b�b�t,.,\�`` O'�St4d C►Q�S;' UlQ'1��,_. C,*-.4 -Ae- �' Paf t ' "'.��' of.� 4-0^ � wl V o� v.e�-c,.►'\ � --� 2JJ 0 �: +� \t�i 42� �1.✓ /�' � 4s w'C..,+ t i .t i { i Reasons that you would like to serve on the Planning Commission: A /" \l6p ie-* d I\e- - t 3 I hereby certify that all answers to the above questions are true, and I agree and understand that any false statements contained in this application may cause rejection of this application. L Z I IyoJ 1554 Applicant Signature Date CITY OF ALBERTVILLE PLANNING AND ZONING COMMISSION APPLICATION TO SERVE ON COMMISSION You have recently expressed interest in serving on the Albertville Planning Commission. In an effort to fill the vacant position, we ask that you complete this application and return to City Hall by Thank you for your interest. Should you have any further questions regarding this application, please feel free to contact City Hall at 497-3384. ------------------------------------------------------------------- NAME: ADDRESS: PHONE: Home: _ 'T I�'3 (��C Work: PLACE OF EMPLOYMENT: Are you available to attend Plannin Commission meetings on the 2nd and 4th Tuesday of each month? YES NO What experience or knowledge do you possess that would be applied to the position you are interested in? 100 not howl taJAc.-h� -thQ� wau ld . T ' KaVf ed Pla M19 ayW 2Or)IV1 a rv�e�h � Q,nd am Reasons , that you would like to serve on the Planning Commission: iywoIV-ec In �lA�lnir artd Z�h ))it -fD -frg -[� rtep itv c i 96i4 I hereby certify that all answers to the above questions are true, and I agree and understand that any false statements contained in this application may cause rejection of this application. Applicant S' nature Date OWN December 16, 1996 Linda Houghton City of Albertville Clerk/Treasurer 5975 Main Ave NE POB 9 Albertville, MN 55301 Dear Linda; *7G Business Records Corporation Government Services Division 2901 Third Street South P.O. Box 548 Waite Park, MN 56387-0548 Tel. 320.253.2170 Mike Hoverston asked me to send you Hardware Maintenance and Election Support Agreements for your Optech IIIP-Eagle. Warranty on this equipment expires on December 31, 1996. The Hardware Maintenance(HMA) and Election Support Agreements (ESA)on your Optech IIIP-Eagle are two year agreements covering the period from January 1, 1997, through December 31, 1998. Pricing is $520/unit for two years and $400 for the ESA. Please sign the enclosed HMA/ESA agreements and return to me by Friday, December 27, 1996, in the postage paid envelope provided. I will forward executed copies to you at the end of December when these are invoiced. Thank you, Linda. If you have any questions concerning these agreements, please contact Mike or myself at 1-800-800-8235. Si cerely, Dale Stang Controllers Office BUSINESS RECORDS CORPORATION Page 1 of 1 P.O. Box 1082, St Cloud, MN 58302 (012) 253-2170 ELECTION SUPPORT AGREEMENT CITY OF ALBER7WJZ, 1VWMSOTA CLIENT This AGREEMENT is between BUSINESS RECORDS CORPORATION (BRC), and the signatory CLIENT, and clearly states their mutual responsibilities and commitments. This agreement is in effect for two years, in return for the stated fees and rates. it can be modified at any time if both parties agree to the change in writing. SERVICES: BRC will provide the consulting and support services specified and defined entirely by this agreement. These may include: consulting, training, telephone assistance, modification or maintenance of software. WARRANTIES AND LIABILITIES: BRC endeavors to provide high quality services. AN services are provided by qualified staff, properly supervised, and will meet the specifications agreed to by both parties. Those services performed by BRC and determined by BRC to be of less than professional quality are corrected without charge to the CLIENT. Corrections may take the forth of: 1) changed documentation; 2) changed software; 3) procedures to bypass the problem; or 4) additional support. UNDERSTANDINGS: All services performed by BRC under this agreement will be paid by the CLIENT according to the agreed fee structure and within 30 days after the date of invoice. BRC retains all proprietary rights to software programs, documentation, and techniques that are prepared on behalf of the CLIENT, unless a specific exception is stated herein. BRC will make its best effortto schedule and meet scheduled commitments in the orderof priority most important to the CLIENT. BRC takes into consideration the client's time schedule, the workload of its employees and disruption of CLIENTS' schedules. BRC will provide any additional services as listed below for Election Support Agreement clients at special reduced rates. This agreement, governed by the laws of the State of Texas, is the entire agreement between the parties. A waiver of any part of this agreement is limited to that specific event and shall not waiver the entire agreement. Any notices required shall be in writing and effective when deposited in the mail properly addressed with prepaid postage. BRC will not initiate action on any item without the express consent of the CLIENT. BRC will automatically renew this Support Agreement and continue the covered services on its anniversary date, unless notification in writing is made by either party prior to the anniversary date. Election Support fees are non-refundable. BUSINESS RECORDS CORPORATION (BRC) will provide the following support services: SUPPORT SERVICES (Covered under the fee.) Unlimited Optical Scan training at a BRC training facility at regularly scheduled classes. Telephone Consultations. Hot Line Telephone Support during Election Day (6 a.m. Central Time until the last user reports). Priority Access to Election Management Staff. Diagnostic Testing Consultation. Election System Optech MPE Number of Units 1 TOTAL This Agreement: $400 ADDITIONAL SERVICES (Charged at BRC hourly rates, plus travel expenses.) On -site visits. On -site, Optical Scan training. On -site Poll Workers training. On -site Public Test support. On -site Election Day support. Planning, status meetings and feasibility studies. Dates of Coverage for Election Support: 1/1/97 12131198 Signed: X Title: Client: City of Albertville Address: 5975 Main AVE NE POB 9 Albertville, MM 55301 Pre -Election Seminar. Telephone Test Deck Consultation. Telephone Problem Analysis. Newsletter. Documentation Updates. Fee $400 Business Records Corporation PO Box 1082 St Cloud MN 56302 Date: X Revised 3125/93 BUSINESS RECORDS CORPORATION P.O. Box 1082, St. Cloud, MN M02 (612) 253-2170 HARDWARE MAINTENANCE AGREEMENT for Optical Scan Equipment THIS HARDWARE MAINTENANCE AGREEMENT (the "Agreement") is made and entered into this 16th day of December .1996, by and between Business Records Corporation, a Delaware corporation, having a principal place of business at 1111 W. Mockingbird Lane, Suite 1400, Dallas, Texas 75247 ("BRC") and City of Albertville, Minnesota , a government entity having a principal place of business at 5975 Main AVE NE POB 9 Albertville, M11T 55301 ("Customer"). In consideration of the mutual cov- enants herein contained, the parties hereby agree as follows: This Agreement shall become effective with regard to the computer equipment, hardware, peripheral equipment and other products described in Exhibit A attached hereto (the "Products") on Januaru 1. 1997 , (the "Commence- ment Date"), and shall continue bi-annually from the Commencement Date, or this Agreement may be terminated by the parties as follows: (i) immediately upon delivery of written notice by BRC of its intent to terminate, if Customer shall assign, delegate or otherwise transfer this Agreement or any of its rights or obligations under this Agreement, (ii) by either party, if that party delivers written notice to the other party that the other party is in breach of this Agreement and such breach continues unremedied for forty-five (45) days after the delivery of the notice; or (III) by either party, if a party delivers written notice to the other party that an assignment has been made of the business of the other party for the benefit of creditors, or a receiver, trustee in bankruptcy or similar officer shall be appointed to take charge of the property of the other party, or the other party is adjudged a bankrupt, provided such assignment, appointment orj udgement is not remedied or reversed with twenty (20) days of delivery of the notice. 2.Inspection, BRC shall have the right to inspect any products before BRC's obligations under this Agreement with respect to any Products shall begin, if such Products are not covered by an agreement that is in force. BRC may perform such adjustments and repairs as it deems reasonable and necessary to place any Products in good working condition. If BRC determines, in its sole discretion, that any Product cannot be placed in good working condition, then BRC may exclude such Products from this Agreement. Customer shall pay BRC for performing such inspection services and for all labor, materials and adjustments required to place the Product in good working condition, at BRC's then applicable rates for such services and materials. BRC's inspection fee is $1,000.00, plus parts and travel related expenses. 3. Price and Payment. In consideration for this Agreement, Customer shall pay BRC the amounts described below. A. An amount equal to the aggregate of the initial maintenance fees on the Products as set forth in Exhibit A. B. Any fees or expenses invoiced to Customer by BRC pursuant to Section 2. C. If Customer selects Option A as described in Exhibit C as an additional service to be performed by BRC under this Agreement, then Customer shall pay an additional sum equal to the aggregate of the option fees described in Exhibit C. D. Any importduties or federal, state, municipal or other government excises, sales, use, occupational or similar taxes, insurance and other fees that BRC must pay as a result of its performance of the Agreement. E. The payments described in paragraphs 3(A) through 3(D) shall be invoiced to Customer and shall be due within thirty (30) days of the date such invoice is delivered. If BRC shall not receive a payment from Customer by the date such payment is due, then Customer shall pay BRC interest on such overdue payment at the highest level of interest allowed by law. In addition, Customer agrees to indemnify and hold BRC harmless for all costs involved in collecting overdue payments from Customer. Maintenance fees are non-refundable. A. The Optech II, III-P, and III -PE are depot repaired units. If Customer has ten (10) or more Products, preventive maintenance can be contracted to be performed at Customer site. Subject tothe provisions of paragraphs 6 and 8, BRC shall maintain all Products covered by this Agreement in good working condition. If Customer shall elect to ship the Products to BRC then Customer shall pay all costs of such shipment to and from the BRC maintenance facility designated by BRC, including any expense for insurance and shall bear all risk of loss of or damage to the Products during such shipment. If Customer chooses to have BRC maintain the Products at Customer's facilities, the Customer shall notify BRC of its request during BRC's normal working hours by telephone or written communication and Customer shall pay the associated travel expenses described in Exhibit D if applicable hereto. See Section 5 for customer responsibilities. Notwithstanding the foregoing, an employee or agent of BRC shall provide one preventive maintenance inspection of the Products during each 12-month period while this Agreement is in effect, or two preventive maintenance inspections of the Products during a 24-month period while this Agreement is in effect. if the Product is depot repair, the preventive maintenance is done at a designated BRC facility with Customer paying freight both to and from BRC. B. Subject to the provisions of paragraphs 6 and 8, BRC shall supply all labor and/or parts necessary to maintain Products In good working conditions per the program selected by the customer in Exhibit B. All parts supplied by BRC shall be either new standard parts or certified rebuilt parts, and shall be substituted and exchanged for the old parts which shall become the property of BRC. C. If Customer so requests, BRC shall record in reasonable detail, information relating to repair of Products. Such record shall be adequate to show the repair history of Products, including any history of malfunctions. D. BRC will provide loaner units for equipment failing to operate through fault of BRC. These will be provided within 24 hours of notification to BRC. HARDWARE MAINTENANCE AGREEMENT for Optkal Scan Equipment - Revised In St. Cloud 211505 Page 1 of 3 8 E. BRC warrants that Products shipped to a Depot facility will be operational upon arrival at Customer location. Customer shall verify operation of equipment and notify BRC, if applicable, if nonworking attime of arrival. BRC shall absorb any additional shipping charges, if applicable, for the return of such non -working, warranted Products. 5. Responsibilities of Customer. A. Customer shall provide BRC full access to the Products to perform any maintenance services required during the term of this Agreement. B. Customer agrees to contact BRC within a minimum of 40 days prior to the date the unit shall be required to schedule maintenance. These services will be scheduled on a first come first served basis. C. If maintenance is performed at Customer's facilities, Customer shall provide BRC with adequate working space including, but not limited to, heat, light, ventilation, electric current and outlets, and adequate storage space, if required by BRC, forspare parts for Products. Such working space and storage space shall be within a reasonable distance from the Products, and shall be provided to BRC by Customer at no charge. D. If BRC so requests, Customer shall record, in reasonable detail, operating information relating to Products, such records shall be adequate to show the operating history of Products, including any history of malfunctions. 6. Excluded Services. This Agreement does not require BRC to repair or replace (1) ribbons, lithium batteries or other supplies which need repair or replacement as a result of normal wear and tear, (it) Products which have been repaired, altered or transported by persons other Dian those expressly approved in writing by BRC, (ill) Products from which the serial numbers have been removed, defaced or changed, (iv) Products damaged as a result of accident, disaster, theft, vandalism, neglect, abuse, use of any Product for a purpose other than the purpose for which it is designed or use not in accordance with instructions fumished by BRC, (v) Products which have been subjected to physical, mechanical or electrical design alteration or any conversion by persons other than those expressly approved in writing by BRC, or (vi) Equipment that in BRC's responsible opinion can not be repaired to a maintainable condition. 7. Disclaimer, BRC DISCLAIMS ALL WARRANTIES WHETHER EXPRESS OR IMPLIED WITH REGARD TO MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 8. Customer's Remedies. If BRC shall breach this Agreement in any manner,Customer's exclusive remedy shall be the further adjustment, repair or maintenance of the Products until the Products are in good working condition. Customer acknowledges that it has sole control over the Products. Accordingly, BRC shalt not be liable to Customer for damages in any way related to or connected with results obtained from or otherwise contributed to by the Products. BRC's liability for any losses or damages of any nature except for personal injury, whether direct, indirect or incidental, arising from its performance of this Agreement, shall be limited to the aggregate amount of the fees paid by Customer to BRC pursuant to this Agreement. BRC SHALL NOT BE LIABLE FOR ANY INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, LOSS OF ANTICIPATED REVENUES OR PROFITS, OR FOR ANY CLAIM OR DEMAND AGAINST CUSTOMER BY ANY THIRD PARTY, IN CONNECTION WITH OR ARISING OUT OF BRC'S PERFORMANCE UNDER THIS AGREEMENT. A. General Confidentiaiity. Not applicable. B. Force Maieure. BRC or Customer shall be excused from performance hereunder for any period BRC or Customer is prevented from performing their respective obligations hereunder in whole or in part as a result of an act of God, war, civil disturbance, court order, labor dispute or other cause beyond its reasonable control. In addition, such nonperformance shall not be aground fortermination or default. C. Waiver. Any waiver by either party of any provision of this Agreement must be in writing, and shall not imply subsequent waiver of that or any other provision. D. Notices. Except as otherwise noted in this Agreement, any notice, demand or request or other communication required to be given by either party to the other party pursuant to this Agreement shall be in writing and shall be mailed by first class, registered orcertified mail, return receipt requested, or transmitted by hand delivery, telegram of telex, to the appropriate addresses first set forth above, or to such other address as either party may hereinafter substitute by written notice given in the manner prescribed in this paragraph. Notice shall be deemed given three (3) days after mailed, or at such time as it is actually delivered to the addressee or such attempted delivery is refused by the addressee. E. Complete Agreement. This Agreement, including the attached exhibits, embodies the entire contractual agreement of the parties with respect to the subject matter hereof. This Agreement cannot be modified except by written agreement signed by all parties hereto. F. Assignment Customer may not, without BRC's prior written consent, assign or otherwise transfer this Agreement, or any Customer's rights or obligations under this Agreement, to a third party. BRC shall have the right to subcontract the performance of all services specified in this Agreement to a third party with written consent from the Customer. G. Goveming Law. This Agreement shall be construed and enforced with the laws of the State of Minnesota HARDWARE MAINTENANCE AGREEMENT for Cpdcal Scan Equipment- Revised In St Cloud 211W5 Page 2 of 3 8 Each of the undersigned states that he or she has carefully read the foregoing Agreement and knows the contents thereof and has signed the same as his or her own free act and deed. BUSINESS RECORDS CORPORATION BY: City of Albeirtiville, Minnesota X BY: TITLE: X TITLE: DATE: X DATE: TERM OF CONTRACT: 01101197 - 12131198 EXHIBIT A - PROGRAM OPTION Type Number of Units Serial Location Initial Maintenance FeO* Number(s) per unit in total IIIPE I on file Albertville, MN $520 $520 *see Exhbk B for Product Options EXHIBIT B - PRODUCT OPTIONS Selected from the following service options for equipment coverage. Select One Select One Labor Only On -Site Labor and Materials Ax Depot __xx_ Parts Only (BRC pays freight of any part shipped to the Customer, Customer pays freight of any defective part to BRC.) EXHIBIT C - OPTIONS Option A: ELECTION STANDBY SERVICE - BRC applicable rates at time of service. plus travel related expenses. Definition: On -Call Service to cover election tabulation. Specifications, including approximate dates for the above service, must be provided in writing to BRC at the time of contract initiation. This amount would be billed at the time of usage. EXHIBIT D - TRAVEL CHARGES The following additional charges shall apply if Products are serviced at Customer's facility as part of the Maintenance Agreement. Actual travel -related expenses: Airfare, hotel, car rental, food and lodging, if service is performed on -she for a depot -repaired Item. ALL PRODUCTS COVERED BY THIS AGREEMENT ARE DEPOT -REPAIRED ITEMS OR ON -SITE REPAIRED ITEMS. AS STIPULATED IN EXHIBIT B. HARDWARE MAINTENANCE AGREEMENT for Optical Scan Equipment . Revised in St. Cloud 2115W Page 3 of 3 VpITO�, A'�suu Off, ° U JUDITH H. DUTCHER STATE AUDITOR STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 400 525 PARK STREET SAINT PAUL 55103 Ms. Darla Groshens, Auditor/Treasurer Wright County 10 N.W. 2nd St. Buffalo, MN 55313 December 6, 1996 RE: City of Albertville - Refund of Excess Tax Increment for Districts 1, 2, 3, & 4 Dear Ms. Groshens: (612) 296-2551 (Voice) (612) 297-5353 (TDD) The Office of the State Auditor (OSA) was asked to review the documentation supporting the $203,481 in excess increment which the City of Albertville wishes to return to Wright County. We have reviewed the documentation sent to us by Radzwill & Couri, attorneys for the City of Albertville. We agree that the $203,481, plus interest, is reasonable, subject to the condition that the City of Albertville also return any recovery of the Piper Jaffrey investment losses related to TIF Districts 2, 3, & 4, as they are received by the city. Our office appreciates the assistance provided by the county in resolving this issue. If you have any questions, please contact me at (612) 296-9255. A U ,hlenhoff Financing Director cc: Ms. Linda Houghton, Albertville City Clerk Mr. Michael Couri, Radzwill & Couri, Attorneys at Law C:\WRIGHTCT.DOC Recycled paper with a minimum of 15% po,t-consumer waste ram' \n blu;ii l)ppottonm li iq?i ti s 1 4 I PVDiTOR STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR yob'/ SUITE 400 s� ;4 525 PARK STREET SAINT PAUL 55103 JUDITH H. DUTCHER STATE AUDITOR December 6, 1996 Ms. Linda Houghton, Albertville City Clerk City of Albertville PO Box 9 Albertville, MN 55301 (612) 296-2551 (Voice) (612) 297-5353 (TDD) RE: City of Albertville Administrative Costs for Tax Increment Financing District 1 Dear Ms. Houghton: Our review of the documentation for TIF District 1 raised a question regarding potential over- expenditure of tax increment on administrative costs. Since the "request for certification" for TIF District 1 was dated April 12, 1982, this district is subject to a five percent cap on administrative expenses. Minnesota Statutes §469.176, subd. 3 states that "no tax increment shall be used to pay any administrative expenses for a project which exceed five percent of the total tax increment expenditures authorized by the tax increment financing plan or the total tax increment expenditures for the project, whichever is less." The final year of reporting for TIF District 1 was in 1992. Based on the expenditure figures reported on Statement H-1 in your December 31, 1992 financial statements, this district has exceeded the five percent statutory limitation on use of increment for payment of administrative expenses. Using the $135,000 spent on land acquisition and the $87,029 paid in interest, the five percent calculation would limit administrative expenses payable with a tax increment in this district to $12,335. Statement H-1 indicates that increment was used to pay $26,473 in administrative expenses. If this is the case, the city must repay $14,13 8 to the Wright County Auditor to compensate for the increment spent over and above the five percent statutory limitation. If you have additional financial information that changes the facts outlined above, please provide it to me at your earliest possible convenience. If you agree with this analysis, please advise as to when the $14,138 will be repaid to the county. I appreciate your assistance in resolving this issue. If you have any questions, please contact me at (612) 296-9255. enhnff Financing Director Recycled paper with a minimum of CATH ALBERTVIDOC 15% post -consumer waste 4W An Equal Opportunity Employer TO: FR4M:f DATE MEMORANDUM GARY HALE, CITY ADMINISTRATOR, CITY COUNCIL MIKE COURI, CITY ATTORNEY s PUBLIC HEARING FOR FUTURE VACATION OF A PORTION OF COUNTY HIGHWAY 37. DECEMBER 31, 1996 Paragraph 9 of the recently completed land -donation Agreement betwe of the City, County and John George requires', the City to hold a p lic hearing before February 20, 1997 to consider the vacation of t e "turn back" portion of County Highway 37 abutting the John George property (the portion of Highway 37 which will no longer be. need�d :after the new stretch of Highway 37 is completed). Although the acition hearing will be held while the "turn back", ortion c7f High ay.37 is still in use by the public', the Vacati n of !'f5 port'orx of the highway will be contingent upon the completi the Highway 19/37 improvement project, weaning that the v o Lion will of be effective until the new highway is in j1:lace"and n %use. Asisuming'the City Council vacates the turn hack rtion;.the City will deed its interest in that part of. Highwa 37 to John George.via quit claim deed uRon completion of the cjject. John George 'understands that the City will retain utility easements as nece9sary over the turn -back parcel (the City has sewer and water main under the turn back portio,n of Highway 37),. John George furt er. understands that the turn back .shall be- contingent upon John George agreeing that should the City need to service the utilities; within the easement, the City will be responsible only for egrading.any excavations and re -seeding the area disturbed (.e.J the City will not replace landscaping,�bituminous surfaces, etc.). I If the City fails to approve the vacation of the turn back potion :of current Highway 37 by February 28, 1997, the land donation agreement with John George will be null and void, and the City would need to condemn John George's land for the improvement prof ct. At this time I am requesting that the City ;Council schedule the ublic hearing for February 3, 1997, the first City Council meeting in February. The public hearing should beyrelatively short (app oXimately 15 to 20 minutes), and can be scheduled during the ragOar meeting time. Two weeks notice of the meeting will need to be p lished in the local paper and posted it city hall. The affe tedd landowners (John George and the Railroad) , must be given at leas! 10 days mailed notice of the hearing. The Council must apprOe the vacation by a 4/5ths majority.