1999-01-04 CC PacketALBERTVILLE CITY COUNCIL
AGENDA
January 4, 1999
7:00 PM
1. CALL TO ORDER - ROLL CALL - ADOPT
AGENDA
2. MINUTES
• December 21, 1998, regular City Council Meeting
3. CITIZEN FORUM - (10 Minute Limit)
4. CONSENT AGENDA
• WWTF Monthly Operations Report (November 1988)
5. DEPARTMENT BUSINESS
a. Legal
• None
b. Engineering
• None
c. Planning & Zoning
• None
d. Administration
(1) STMA Youth Hockey request to use City equipment for
maintaining outdoor ice rink (Rick Platzer)
(2) RESOLUTION #1999-1 (A Resolution Making Appointments to
Certain Offices and Positions within the City of Albertville for the
Year 1999)
(3) Proposal from Hagemeister and Mack, Architects, Inc. — re: new
fire hall
(4) Discuss having Jerry Dulac provide 200 hours of community
service at five hours/day as outdoor rink attendant from 5:00 PM to
10:00 PM weekdays
(5) Consider eliminating Wednesday extended office hours
(6) Discuss offer from Dave Lund to provide emergency assistance at
City Hall if necessary
6. ADJOURNMENT
UPCOMING MEETINGS/IMPORTANT DATES
January 12 Regular Planning & Zoning Meeting 7:00 PM
January 12 Joint Meeting with ISD #728 Communities 7:00 PM
(Elk River City Hall)
January 19 Martin Luther King Birthday — City Offices Closed
January 20 Regular City Council Meeting 7:00 PM
January 26 Joint Powers Water Board Meeting 7:00 PM
February 1 Regular City Council Meeting 7:00 PM
ALBERTVILLE CITY COUNCIL ot
December 21, 1998
Albertville City Hall 7:00 PM
PRESENT: Mayor Mark Olsen, Councilmembers Robert Gundersen,
Duane Berning, Patti Stalberger and John Vetsch, City Administrator Dave Lund,
City Clerk Linda Goeb, City Engineer Pete Carlson and City Attorney Mike Couri
Mayor Olsen called the regular meeting of the Albertville City Council to
order.
The agenda was amended by adding approval of the Joint Powers Water
Board Resolution under the Engineering Department. Gundersen made a motion
to approve the agenda as amended. Berning seconded the motion. All voted aye.
The minutes of the December 7, 1998, meeting were amended on Page 4,
Paragraph 3 to read as follows: "Councilmember Berning pointed out that
according to the City's previous engineer from Meyer-Rohlin, Inc., that MnDot
has refused to allow the I-94 ditch re -grading."
Berning made a motion to approve the minutes of the December 7, 1998,
regular City Council meeting as amended. Gundersen seconded the motion. All
voted aye.
Mayor Olsen asked if anyone present wished to address the Council under
the Citizen Forum portion of the agenda.
Don Jensen, representing Pilot Land Development Company, requested the
Council consider varying the setbacks on the non -living portions of the homes to
be constructed in the approved "coved" plats. The Council directed the clerk to
place the discussion on the January 12, 1999, Planning Commission agenda for
their input and recommendation.
Berning made a motion to approve payment of Check #'s 11277 — 11304 as
presented. Gundersen seconded the motion. All voted aye.
Berning made a motion to approve the Revenue/Expenditure Report for the
month of November as presented. Gundersen seconded the motion. All voted
aye.
ALBERTVILLE CITY COUNCIL
December 21, 1998
Page 2 of 5
Berning made a motion to approve the job descriptions for Administrator -
Clerk -Treasurer, Lead Maintenance Worker, and Planning & Zoning
Administrator as presented. Gundersen seconded the motion. All voted aye.
Berning made a motion to approve the joint meeting with the city councils
and township boards in the ISD #728 on January 12, 1999, at 7:00 PM at the Elk
River City Hall. Gundersen seconded the motion. All voted aye.
Berning made a motion to close City Hall at 12:00 noon on December 24,
1998. Gundersen seconded the motion. All voted aye.
Berning made a motion to reschedule the second regular City Council
meeting in January from January 19 to January 20 due to the Martin Luther King
legal holiday. Gundersen seconded the motion. All voted aye.
Berning made a motion to approve RESOLUTION #1998-29 titled
RESOLUTION OF APPLICATION AND INTENT TO REIMBURSE
EXPENDITURES. Gundersen seconded the motion. All voted aye.
Berning made a motion authorizing the clerk to pay all claims received by
the City through December 31, 1998. Gundersen seconded the motion. All voted
aye.
City Attorney Couri reviewed the Developer's Agreement for Cedar Creek
North 2nd Addition. The developer agreed to provide the City with evidence that
all equipment and materials stored on the Fairfield plat has been removed prior to
the release of the plat and the developer's agreement.
Stalberger made a motion to approve the Developer's Agreement for Cedar
Creek North 2nd Addition, contingent upon the developer providing evidence that
all equipment and materials stored in the Fairfield plat has been removed. Berning
seconded the motion. All voted aye.
Couri presented the amendment to the Karston Cove Developer's
Agreement and Conditional Use Permit. The amendment allows a reconfiguration
of selected lots (a rotation of ninety degrees) in order to minimize wetland fill.
The number of units remain the same as originally approved.
ALBERTVILLE CITY COUNCIL
December 21, 1998
Page 3 of 5
Olsen made a motion to approve the amendment to the Karston Cove
Developer's Agreement and Conditional Use Permit as presented. Gundersen
seconded the motion. All voted aye.
Couri reported that representatives from Land of Lakes Tile Company have
met with staff to discuss the potential relocation and expansion of their business
on the property located next to Hack's. The owners are requesting TIF assistance
for their proposal. Staff is requesting direction from the Council before
proceeding. Issues to be considered include water main extension under I-94,
street improvements and drainage concerns. The Council agreed that staff should
proceed to work with the developer to relocate the business in the city.
Couri presented Draft #3 of the Developer's/Planned Unit Development
Agreement for The Minneapolis Outlot Center. Mike Knowlton, representing the
developer, requested that the Council approve the agreement subject to the
submission of all documents and exhibits and staff s approval of the same.
The Council discussed the need for a traffic light at the intersection of
County Road 19 and the private road into the mall site. Knowlton stated that the
developer believes a yellow and red blinking signal is adequate initially at the
intersection. The developer is willing to establish an escrow account with the
City for a three year period from the date of the mall opening to pay for one leg of
the traffic signal if and when the need for a traffic signal arises.
Olsen made a motion to approve the Developer's/PUD Agreement for the
Minneapolis Outlet Center contingent upon WSWC's wetland approval, final staff
approvals, and submission of all documents. The developer will provide an
escrow account for a future traffic signal for a period of three years from the date
of the opening of the mall. Stalberger seconded the motion. Olsen, Stalberger,
Berning and Gundersen voted aye. Vetsch voted no. The motion carried.
City Engineer Carlson reviewed the proposal for the revamping of the Joint
Powers Water Board. Changes requested by the City Council at the last meeting
have been incorporated into the plan and the plan was approved by both the Cites
of St. Michael and Hanover at the joint meeting held on December 16.
Stalberger made a motion to adopt RESOLUTION #1998-30 detailing the
revamped Joint Powers Water Board. Olsen seconded the motion. Berning,
ALBERTVILLE CITY COUNCIL
December 21, 1998
Page 4 of 5
Olsen, Stalberger and Gundersen voted aye. Vetsch voted no. The motion
carried.
The Council reviewed the preliminary and final plat for Cottages of
Albertville Two. The plat consists of 20 owner occupied, attached single family
quad-homes/town homes. It is the second and final phase of the PUD plan
approved by the City in 1997.
Vetsch made a motion to approve the Findings of Fact & Decision granting
preliminary plat, final plat and site plan approval for the Cottages of Albertville
Two addition. The PUD agreement signed with the first phase will be amended to
include phase two. Gundersen seconded the motion. All voted aye.
The Council discussed the Planning Commission's request to consider an
amendment to the Zoning Ordinance to define the services related to and allowed
within beauty parlors, including therapeutic massage. The Council directed the
Planning Commission to schedule a public hearing to consider the amendment.
Staff is directed to prepare a draft ordinance amendment for the Planning
Commission to consider.
Vetsch made a motion to approve the Planning Commission's request that
the Council liaison to the Commission be a non -voting member of the Planning
Commission. Gundersen seconded the motion. All voted aye.
Vetsch made a motion to appoint the following applicants to positions on
the Planning Commission:
Ray Meyer — Four (4) year term expiring 12/31/02
Edward Budde — Three (3) year term expiring 12/31/01
Keith Franklin — One (1) year term expiring 12/31 /99
Gundersen seconded the motion. All voted aye.
Rick Platzer, representing the STMA Youth Hockey Association, requested
permission to maintain and use the City Park outdoor ice rink for youth hockey
practices. The Association will be responsible for locking up the warming house
each evening.
Vetsch made a motion to approve STMA Youth Hockey Association's
request to maintain and use the City Park outdoor ice rink for youth hockey
practice. The Public Works employees will assist with ice maintenance and snow
ALBERTVILLE CITY COUNCIL
December 21, 1998
Page 5 of 5
removal on the rink, as their schedule permits. Gundersen seconded the motion.
All voted aye.
Stalberger made a motion to approve RESOLUTION #1998-27 titled A
RESOLUTION APPOINTING PERSONNEL, contingent upon the
Administrator -Clerk -Treasurer and the Zoning Administrator signing an
employment agreement. Gundersen seconded the motion. All voted aye.
Gundersen made a motion to approve RESOLUTION #1998-28 titled A
RESOLUTION ESTABLISHING THE ASSIGNMENT OF PAY RANGE
AND STEP. Stalberger seconded the motion. All voted aye.
Berning made a motion authorizing the clerk to advertise in the local
newspapers for applicants for a secretary/deputy clerk at a starting pay of up to
$11 per hour DOQ. Gundersen seconded the motion. All voted aye.
Berning made a motion to deny the Public Works Department's request to
reopen the old Park & Ride area next to County Road 37. Berning, Vetsch,
Stalberger, and Gundersen voted aye. Olsen voted no. The motion carried.
Gundersen made a motion to adjourn at 10:15 PM. Berning seconded the
motion. All voted aye.
Mark S. Olsen, Mayor
Linda Goeb, City Clerk
C11 Yourwatermd
ALBERTVILLE WASTEWATER
TREATMENT FACILITY
November 1998
MONTHLY OPERATIONS REPORT
Subn*ed elf
KW &wAft
Date: December 21, 1 O
Professional Services Group
3320 Lander Avenue, NE
St. Michael, Minnesota 55376
(612) 497-8309 Fax: (612) 497-8312
November 1998
Execudye Surrunary
Albertville met all of its NPi)ES permit requkwnents far the month of November 1998.
Average biochemical oxygen demand in the effluent was 5.0 mgd, and effluent total
suspended solids averaged 22.4 mgA. Effluent total phosphorous average was 0.31 nVA.
Average daily flow through the treatment plant was 0.228 million gallons per day.
Ultraviolet disinfection season is over for 1998. The UV system was shutdown November
1st and will resume operabbn in March 1. .
Quarterly quality assurance l quality control (QA=) samples were run in November:
Ferric chk dde was brought on line for the winter. With the transition of the plumbing, some
leaks were encountered. They were repaired and some chemical feed lines re plumbed.
Effluent quaW is excellent
No ice on ponds throughout November.
d�alrnenance
Completed monthly preventative maintenance work orders on applicable equipmen4
including sludge pump, aerators, generator set automatic samplers, mixing motor, and lift
stations.
Repabed overhead winch (trolley) in operations building.
Lubed all pond aerators.
Switched out chemical feed pump from alum to ferric unit. Installed new frtfings in feed
lines. Installed new suction and discharge valves on ferric feed pump.
DJ's lift station was cleaned due to excessive grease accumulation.
Safety/ Tratnlno
Harassment and sexual harassment training was performed.
Rguulatory Communkadons
NPDES Discharge Monitoring Repot
CNN Relations
Regular Communications are maintained between PSG and City Hall.
Attended the Crow Rfvsw Watershed Stewng Committee meeting on Alovember 21 1998 .
Fodlowing Um meeting, we also met on the Water Gualdy Moniknng Subcommittee to
discuss mondodng needs of the wtewshed.
FinencW ropof roflocts all activity in the budget year The financial report does not reflect
Narembew bibs paid in Docember.
Atmenftes
NPUES Discha p Adonif dog Report
DMR Addendum's
Loadings Summary Report
Clot Status Reppowt
December 7, 1998
Mayor John Olson
City of Albertville
5975 Main Street
Albertville, MN 5=1
Re: Scholarship for Graduating High School Seniors
Honorable Mayor and Coud mbers:
Professional Services Group, Inc. (PSG) is Lased to announce that we will again be awarding a
scholarship in the Central Region. High School Seniors In communities In which we have a
Contract Operations facility are edible to apply. We will be awarder two (2) - $2,000
scholarships over the Region. Our intent is to increase environmental awareness In the youth of
our communes through education.
Scholarships are available to high school seniors planner to enroll in a full-time approved course
of study In an envhonmental science or related curriculum. AN preliminary information has been
submitted to Barb Lynch, Counselor at St. Michael / Albertville Senior High School.
We have again selected the Citizen's Scholarship Foundation of America (CSFA) to manage the
scholarship program for PSG. They will be responsNble for evaluating all candidates and
selecting the award winners.
PSG has a direct responsibility to the quality of our environment and, as such, we look to
encourage and reward future environmentalists. We look forward to a very successful program in
theAlbertville community. If you should have any questions, please let us know.
Sincerely,
PROFESSIONALS VICES GROUP, INC.
William A. Coleman
Vice President
Central Region Manager
cl Kelly Browning, PSG
Professional Services Group
Central Region Office
929 E. Edwardsville Road
Wood River, IL 62095
Tel: 618 259 650 Fax: 618 259 6546
E-mail: psgcr@exl.com
an affifiate of
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281
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0.174
288
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234
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0.181
204
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0.156
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CITY OF ALBERTVILLE
RESOLUTION # 1999-1
A RESOLUTION MAKING APPOINTMENTS TO
CERTAIN OFFICE AND POSITIONS
WITHIN THE CITY OF ALBERTVILLE FOR THE YEAR
WHEREAS, it has been the policy of the Albertville City Council to make annual
appointments to fill certain offices and positions with the city government at the
beginning of each year.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Albertville,
Minnesota, establishes the following:
1. That the following persons are appointed by the City Council to the following
offices and positions for the year 1999:
ACTING MAYOR: Duane Berning
PLANNING COMMISSION: Patricia Stalberger
Alternate: Duane Berning
ASSISTANT WEED INSPECTOR: John Vetsch
CITY ATTORNEY: Couri & MacArthur
CITY ENGINEER: Short Elliott & Hendrickson
FINANCIAL ADVISOR: Springsted, Inc.
PLANNING CONSULTANT: Northwest Associated
Consultants
TAX INCREMENT CONSULTANTS: Briggs & Morgan
Kennedy & Graven
BOND COUNSEL: Briggs & Morgan
ANIMAL CONTROL: Monticello Animal Control
CIVIL DEFENSE DRECTOR: Fire Chief
FIRE RELIEF ASSOCIATION Assistant Fire Chief
REPRESENTATIVES: Mayor
Clerk/Administrator
FIRE DEPT. REPRESENTATIVE: Mayor
OTSEGO CREEK AUTHORITY: John Vetsch
Planning Commission Chair
Alternate: John Olson
JOINT POWERS WATER BOARD: John Olson
Robert Gundersen
JOINT POWERS ICE ARENA BOARD: John Olson
John Vetsch
FINANCE COMMITTEE:
PUBLIC WORKS COMMITTEE:
PERSONNEL COMMITTEE:
TRANSPORTATION COMMITTEE:
OFFICIAL NEWSPAPER: Crow River News
OFFICIAL DEPOSITORIES: Highland Bank
Dain Rausher
LMC 4M Fund
Security State Bank of Maple
Lake
State Bank of Rogers
PUBLIC SAFETY:
RULES OF PROCEDURE: Robert's Rules of Order
CABLE TV BOARD: Acting Mayor
2. City Staff and/or Consultants will attend the boards, commissions and committee
meetings as directed by the City Council. Staff who are directed to attend
meetings will be compensated based on the City's personnel policies or
contractual agreements. Staff who are not directed to attend will not be
compensated for their attendance.
3. Change City Council regular meeting dated conflicting with legal holidays as
follows:
Martin Luther King Day — Monday, January 18, 1999, to Tuesday, January 19,
1999, at 7:00 PM.
President's Dav — Monday, February 15, 1999, to Tuesday, February 16, 1999, at
7:00 PM.
Independence Day — Celebrated Monday, July 5, 1999, to Tuesday, July 6, 1999,
at 7:00 PM.
Labor Day — Monday, September 6, 1999, to Tuesday, September 7, 1999, at 7:00
PM.
4. That such appointment shall take effect on the date thereof and shall continue for
the remainder of the year or until such time as a successor is appointed by the City
Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS
4th DAY OF JANUARY,1999.
John A. Olson, Mayor
Linda Goeb, City Clerk
M/
Hagemeister and Mack • Architects, Inc.
501 W. St. Germain, Suite 200
St. Cloud, MN 56301-3605
Tel.: 320.251 •9155
Fax: 320.251 •4919
December 28, 1998
Ms. Linda Goeb, City Clerk/Administrator
5975 Main Avenue NE
PO Box 9
Albertville, MN 55301
Re: New Fire Station
City of Albertville, MN
Dear Ms. Goeb,
On December 17th, a meeting was held with representatives of the Building Committee, City Council, and
this office to discuss the scope of architectural services requested for the above mentioned project.
The proposed fire hall design includes approximately 4,800 square feet of apparatus bay,.2,400 square feet
of support space (office, training, etc,), and 2,400 square feet of second floor open storage space, for a total
building size of 9,600 square feet of floor area.
As discussed at the. meeting, the work required of HMA and our mechanical and electrical consultants would
include the following:
Programming Phase
2 or 3 meetings to discuss the use of spaces required and
establish requirements for each space.
Schematic Design Phase
Review of various options of design (although there is a current
design, we would still request to review some differing design
options).
Design Development Phase
Selection of a design concept for further development, including
construction types and further development of materials.
Construction Document Phase
Development of a set of bidding and construction documents
including drawings and specifications.
Bid Phase
Distribution of bid documents to prospective bidders, preparation
of addenda (as necessary), and review and recommendation of
bids.
Construction Phase
Observe construction as it progresses on an average bi-monthly
basis to ensure conformance to the construction documents.
Review construction completion and assemble appropriate punch
lists.
A project of this size will typically cost an average of $60.00 to $70.00 per square foot. Using an average
cost of $65.00 per square foot, this 9,600 square foot building would equate to a construction cost of
approximately $625,000. This would not include Architect/Engineer fees, or other costs such as site
surveys, soil borings, material testing, etc. Hagemeister and Mack Architects, Inc. (HMA) would be
Members American Institute of Architects • Minnesota Society American Institute of Architects
Albertville Fire Station . December 28,1998 Page 2
responsible for the design of architectural systems, including interior finishes, and mechanical and electrical
design. Site and drainage design will be the responsibility of the city's engineer, SEH.
We propose an A/E fee of 8 percent of the estimated construction cost, or $49,900; this includes fees for
Schematic Design of $7,500, and Design Development of $5,000. This fee would not include reimbursable
expenses such as long distance telephone calls, mileage to and from the site, and printing of
bid/construction documents. These reimbursable expenses would generally total between $3,500 and
$5,000.
We hope that this letter has addressed the issues concerning ME fees for this proposed project. if you are
in need of additional information, please contact this office. Thank you.
Sincerely,
HAQEMEISTER AND MACK ARCHITECTS, INC.
lok�
Tom Peck, Architect
-4 . Sd(S)
To: City Council
From. David Lund
Date: December 30, 1998
Re: Wednesday Extended Office Hours
Starting on February 11, 1998, the City Hall has been open from'7:00 a.m. to 6:00 p.m. on
Wednesday to accomodate the residents. We kept track of the few times that anyone actually
showed up during the extended hours, but rarely had anyone participate. Linda and I adjusted our
schedules to allow for the 11 hour day. Now, with Linda being alone in the office for several
weeks and reviewing the lack of need in the Wednesday schedule, we propose that the experiment
be discontinued as of January 4, 1999. Should future needs dictate a different arrangement, the
Council could consider a change in hours at that time.