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1999-10-18 CC PacketALBERTVILLE CITY COUNCIL AGENDA October 18, 1999 7:00 PM 1. CALL TO ORDER — ROLL CALL — ADOPT AGENDA 2. MINUTES • October 4, 1999, regular City Council Meeting 3. CITIZEN FORUM- (10 Minute Limit) 4. CONSENT AGENDA (a) Approval of Check #'s 12258 - 12297 (b) Resolution #1999-46 (Resolution Approving Class B Gambling License for Albertville Jaycees to sell Pulltabs at Geez' Sports Bar & Grill) (c) Resolution #1999-47 (Resolution Increasing the Levy Certification Tax Rate for Year 2000 Payable Taxes) (d) Approve Change Orders #1 & #2 - CSAH 19 Project (e) Financial Statement - September 1999 5. DEPARTMENT BUSINESS a. • Report b. Planning & Zoning (1) CUP application fees - Brian Scherber (2) Amendments to Zoning Ordinance i. Ordinance #1999-7 (Personal Services) ii. Ordinance #1999-8 (Temporary Outdoor Seasonal Sales) iii. Ordinance #1999-9 (Interior Yard Fences) (3) Amendments to Subdivision Ordinance i. Ordinance #1999-10 (Sidewalks) ii. Ordinance #1999-11 (Street Width) _ f e. Engineering (1) Schedule public hearing to assess projects for November 23 at 6:00 PM • 571h Street Project • 62"d Street Project • CSAH 19 Project (2) Project Updates d. Legal • None e. Administration (1) Request from Westwood Professional Services, Inc. to certify Comp Plan to EQB (2) Heidi Peper - Wright County ECP (3) Annual Evaluation & Planning System Survey (4) City Police Force discussion (Mayor Olson) (5) Otsego Creek Authority meeting - Report (6) Tax Increment Financing Policy 6. ADJOURNMENT Y ALBERTVILLE CITY COUNCIL October 4, 1999 Albertville City Hall 7:00 PM PRESENT: Mayor John Olson, Councilmembers Robert Gundersen, Patti Stalberger, Duane Berning and John Vetsch, City Administrator -Clerk Linda Goeb, City Attorney Mike Couri and City Engineer Peter Carlson Mayor Olson called the regular meeting of the Albertville City Council to order. The agenda was amended as follows: 0 Add Item 6d(5) - Joint Powers water main cleaning Berning made a motion to approve the minutes of the October 4, 1999, meeting. Stalberger seconded the motion. All voted aye. Mayor Olson asked if anyone present wished to address the Council. Gary Barthel of 5667 Lander Avenue NE explained that he is concerned that his property will flood from the Park View Place addition. According to Barthel, the lots directly behind his property are 5-6 feet higher than his lot. City Engineer Carlson assured Barthel that storm sewer has been installed and that no water should drain on his property. Carlson will meet Barthel on site to review the situation. Stalberger made a motion to approve payment of Check No.'s 12219- 12251 as presented. Gundersen seconded the motion. All voted aye. Stalberger made a motion to approve the WWTF Monthly Operations Report for August 1999 as presented. Gundersen seconded the motion. All voted aye. Mayor Olson opened the public hearing to consider a policy for business subsidies. City Attorney Couri explained that a new law requires that local governments which provide business subsidies to private business must have a business subsidy policy in place prior to granting the subsidy. A business subsidy could take the form of a low interest loan, a TIF project, subsidized street or utility construction, etc. Once the subsidy is in place the City must enter into a business subsidy agreement with the recipient if the subsidy exceeds $25,000. If the subsidy will exceed $100,000, the City must hold a public hearing on the issue. Couri presented RESOLUTION #1999-45 titled BUSINESS SUBSIDY POLICY for the Council to consider. The proposed policy is very general so that the ALBERTVILLE CITY COUNCIL October 4, 1999 Page 2 of 4 City will be able to maintain a large degree of flexibility depending upon the type of subsidy. The wage rate has been left blank, since the statute does not require a wage rate in the policy. However the Council has the option of establishing a rate. Mayor Olson called for comments from the public. There were none. Mayor Olson closed the public hearing at 7:20 PM. Berning made a motion to establish a wage rate of $10 per hour, exclusive of benefits, to complete Paragraph 2 of Resolution # 1999-45. Vetsch seconded the motion. All voted aye. Berning made a motion to adopt RESOLUTION #1999-45 titled BUSINESS SUBSIDY POLICY as amended. Stalberger seconded the motion. All voted aye. Tim Guimont presented his Public Works Report and requested that the Council reconsider the decision made regarding parking the Public Works vehicles in the City Hall parking lot. Tim explained that parking the vehicles outside will not allow the snow and ice to melt after snowplowing. Vetsch made a motion to authorize Tim to rent space from Don's Bus Garage for three vehicles at a monthly cost of $200. Berning seconded the motion. All voted aye. Guimont reported that unauthorized dumping is occurring at the compost site, despite signage that explains what can and cannot be dropped off. The Council agreed to post a sign warning that persons doing unauthorized dumping will be prosecuted and stating the penalty for the offense. Berning made a motion to accept the Public Works Department Report as presented. Gundersen seconded the motion. All voted aye. Joan Spence, representing the Minnesota ReLeaf Program of the DNR, explained the availability of matching grant funds for tree planting projects either on publicly or privately owned properties. The community is obligated to provide funds and/or "in kind" services as their part of the grant. Spence offered her services as a forester to assist the City as an "in -kind" contribution. Vetsch made a motion authorizing staff to prepare an application for the Community Tree Planting Grant from Minnesota ReLeaf in the amount of $7,500. I ALBERTVILLE CITY COUNCIL October 4, 1999 Page 3 of 4 Should the grant be awarded the City is committed to proving $7,500 in funding and/or "in kind" services. Stalberger seconded the motion. All voted aye. City Engineer Pete Carlson explained that an existing drain tile that flows from the City of Otsego into Albertville was connected to city storm sewer at the time municipal improvements were installed for Cedar Creek North. Upon inspection it appears the flow from Otsego is septic and is possibly draining a failed septic system in Otsego. Carlson reported the issue to the City of Otsego and has been in contact with Otsego's building inspector, Jerry Olson. Olson has suggested running dye through the two likely septic systems to identify where the septic drainage is coming from. The Council directed the administrator to send a letter requesting that the City of Otsego require immediate inspections of the suspect septic systems and take steps to correct the problem. Carlson reviewed the status of various city projects. City Attorney Couri presented the Contract for Private Development By and Among the City of Albertville, Minnesota and GEM Development Company, LLC and Land of Lakes Stone, LLC. Section 3.7., Paragraph a(8) will be amended to indicate funding from CMIF. Gundersen made a motion to approve the Contract for Private Development as amended above. Stalberger seconded the motion. All voted aye. Dick Asleson of Juran and Moody explained that the Joint Powers Water Board is considering financing certain improvements with the issuance of General Obligation Bonds through the City of St. Michael. In turn, the City of Albertville is being asked to consider issuing a contingent GO Water Revenue Bond to St. Micliael for the City's defined share of the water district, approximately 33% or $1,650,000. The purpose of using a GO bond through the City of St. Michael, rather than a Water Revenue Bond through the Joint Powers Board is to obtain a lower interest rate. Paul Donna of Springsted has briefly reviewed the potential impacts this financing may have on the City of Albertville. The City would be required to fund its share of the debt service on St. Michael's GO Revenue Bond should Joint Powers water revenue funds and reserves be insufficient. This shortfall will be made up from other funds of the City, including a property tax levy. If a tax levy is necessary, the levy would be qualified as a "special levy" and fall outside of current levy limits. The ALBERTVILLE CITY COUNCIL October 4, 1999 Page 4 of 4 GO revenue note issued by the City of Albertville to the City of St. Michael will not count against the City's statutory debt limit. Councilmember Gundersen stated his opinion that Joint Powers should issue its own bond. Olson made a motion stating the City of Albertville supports the concept of a contingent GO revenue note to the City of St. Michael for its defined share, provided that the Joint Powers Water Board make all efforts necessary to avoid a shortfall in revenues, and reserves a final decision on the financing proposed until after the final documents have been prepared and reviewed by the Council. Stalberger seconded the motion. Olson, Berning, Stalberger and Vetsch voted aye. Gundersen voted no. The motion carried. Councilmember Berning requested that the forms used by Joint Powers to notify residents when the water will be shut off identify the times when the water will be off. Stalberger made a motion to appoint Mayor Olson, Councilmember Gundersen and Public Works head Tim Guimont to a committee to interview applicants for the water/wastewater operator position. Berning seconded the motion. All voted aye. Councilmembers Berning and Stalberger reported on the committee meeting with the City of Otsego regarding joint concerns. The City of Otsego is looking for a specific number of gallons of sewer capacity but will not consider tax sharing, annexation or detachment, or joint planning for the areas to be served. The City Council unanimously agreed that the City is not interested in selling sewer service without being involved with planning issues. City Engineer Pete Carlson has been in discussion with the „Wright County Highway Department relating to a trail along County Road 18. The construction project has been put off until the year 2001. Gundersen made a motion to adjourn the public portion of the meeting at 9:40 PM and to reconvene in a closed session to discuss attorney -client privileged information regarding the Savitski assessment appeal. Berning seconded the motion. All voted aye. Linda Goeb, City Administrator . John A. Olson, Mayor #Owo L C AIMS FOR PAYMENT October 18, 1999 Check # Vendor Purpose Amount 12258 Affordable Sanitation Parks $ 287.60 12259 AirTouch Cellular PW Cell Phones $ 6.25 12260 Albertville Fire Relief State Fire Aid Payment $ 13,446.00 12261 Aramark Uniform Service $ 81.35 12262 Brock White Company Freight on Erosion Control Shipme $ 175.00 12263 ` CarQuest Monthly Charges $ 19.11 12264 Central Rivers Coop Grass Seed & RoundUp $ 365.60 12265 Dale's 66 Oxygen $ 24.36 12266 Davies Water Equipment 1 1/2" Meter $ 361.40 12267 Dehmer Fire Protection Testing Air Tanks $ 335.56 12268 DJ's Monthly Charges $ 436.34 12269 Earl F. Anderson Street Signs $ 91.50 12270 ECM Publishers Employment Ad $ 216.00 12271 Eggen's Monthly Charges $ 15.05 12272 Firstar Fiscal Agent Fees $ 243.38 12273 HealthEast Med Home Medical Supplies $ 31.95 12274 Lano Equipment Parts for Bobcat $ 8.30 12275 Larson Publications September Charges $ 573.1 12276 MARAC Dues $ 75.00 12277 Midwest Landscaping Trees for Oakside Park $ ; 1,240.21 12278 Minnesota Copy Systems Copy Use $ 124.39 12279 Monticello Times Employment Ad $ 441.60 12280 NSP Monthly Service $ 3,344.70 12281 Northern Tool & Equipment Tire $ 37.25 12282 NAC, Inc. Planning Services $ 4,90106 12283 Pats 66 Monthly Charges $°, 164.11 12284 Premier 94 Tire Tube & Parts $ 58.54 12285 Roto-Rooter Jet manhole $ 360.00 12286 Scharber & Sons Bearings & Parts - JD Mower $ 329.79 CLAIMS FOR PAYMENT October 18, 1999 12287 Seal Master Crack Sealant $ 692.00 12288 Sentry Systems Park Alarm Monitoring $ 69.49 12289 S.E.H. Engineering Services $ 54,975.74 12290 Sunrise Plumbing Repair City Park toilet $ 65.00 12291 Superior Services Monthly Service $ 174.41 12292 Phil Thompson Lumber for interior - salt shed $ 486.52 12293 Traff/Staber/Associates Fire Relief Assoc. Treasurer Bond $; 100.00 12294 Unlimited Electric Repair City Sign $ 129.67 12295 Wright County Journal Press Employment Ad $ 341.28 12296 Wr. Co. Treasurer October Police $ ' 8,942.50 12297 Wright Recycling September Recycling $ 1,547.75 Total $ 95,318.87 CITY OF ALBERTVILLE RESOLUTION # 1999-46 RESOLUTION APPROVING CLASS B GAMBLING LICENSE FOR ALBERTVILLE JAYCEES TO SELL PULL TABS AT GEEZ' SPORTS BAR & GRILL WHEREAS, the Albertville Jaycees have made application with the Minnesota Charitable Gambling Control Board for the renewal of its Class B (Raffles, Paddlewheels, Tipboards, Pulltabs) gambling license; and WHEREAS, the City of Albertville has an opportunity within thirty (30) days from the receipt of the application to disallow the gambling activity by filing a Notice of Disallowance within thirty (30) days of said date. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Albertville specifically waives its thirty (30) day right to serve notice of disallowance of said application and does, with this resolution, hereby consent to said application: APPROVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE THIS 18TH DAY OF"OCTOBER, 1999. John Olson, Mayor ATTEST: Linda Goeb, City Administrator ya CITY OF ALBERTVILLE RESOLUTION #1999-47 RESOLUTION APPROVING INCREASE IN LEVY CERTIFICATION TAX RATE FOR YEAR 2000'PAYABLE TAXES WHEREAS, the State of Minnesota has enacted Chapter 243, Laws of Minnesota 1999, Article 6, Section 2, requiring City Councils to adopt and file an authorizing resolution if its tax rate turns out to be higher the following year than a theoretical taxrate for the previous year under the law; and WHEREAS, the City of Albertville has set its preliminary levy within the levy limitations imposed by the State of Minnesota; NOW, THEREFORE, BE IT RESOLVED, that if the tax rate of the City of Albertville for the year 2000 is higher than the tax rate certified for the year 1999, the higher tax rate is hereby authorized by the City Council. BE IT FURTHER RESOLVED that an official copy of this adopted resolution be filed with the Wright County Auditor/Treasurer. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ABLERTVILLE THIS 18`h DAY OF OCTOBER 1999. John A. Olson, Major Linda Goeb, Administrator -Clerk LEVY CERTIFICATION TAX RATE PAYABLE 2000 City of Albertville 1. Payable 1999 Total Certified Levy (1+2) 652,353 2. Payable 1999 Certified Levy for GeneralObligation Bonds (93,500) 3. Payable 1999 Total Certified Non -Debt Levy (1-2) 558,853 4. Payable 2000 HACA Net Tax Capacity Adjustment p 5. Net Levy (3-4) 558,853 6. Payable 2000 Taxable Net Tax Capacity 1,862,909 7. Levy Certification Tax Rate (5 / 6) 30.00% Adw 605 Franklin Avenue NE, P.O. Box 51, St. Cloud, MN 56302-0051YCI arrharrhrre rn"inrrrin, ' September 30, 1999 RE: Albertville, Minnesota 1999 CSAH 19 Improvements A-ALBEV 9905.00 Honorable Mayor and City Council c/o Ms. Linda Goeb Administrator City of Albertville 5975 Main Avenue Northeast P.O. Box 9 Albertville, MN 55301-0009 Dear Mayor and Members of the City Council: Enclosed find Change Order No. 1 for this project. This change order substitutes Class 6 gradation for Class 5 aggregate base. If you find the document to be in order, we ask that you sign all copies and distribute as follows: Buffalo Bituminous SEH • RCM City of Albertville Sibaerely, . ter-J. on, P.E. City Engineer djg Enclosures W Aalbev\9903\specs\w-o. wpd Short Elliott Hendrickson Inc. Offices located throughout the upper Midwest Equal Opportunity Employer We help you plan, resign, and achirrr. DOCUMENT 00640 CHANGE ORDER NO. 1 DATE September 28, 1999 OWNER City of Albertville CONTRACTOR Buffalo Bituminous, Inc. ENGINEER SEH•RCM Contract: 1999 CSAH 19 Improvements Project: A-ALBEV 9905.00 OWNER's Contract No. N/A You are directed to make the following changes in the Contract Documents: Description: Decrease common excavation. Reason for Change Order: Allow subcut excavation to be reduced from 30- to 24-inches, Attachments: N/A RECO NDE APPROVED: ACCEPTE SEH•R City of Albertville Buffalo Bitu inous, Inc. By: By: By: Title: Project Engineer Title: Title: Date: 09/28/99 Date: Date: W 9albev\9905\specs\co# 1.wpd $ JIWSEN 605 Franklin Avenue NE. P.O. Box 51, St. Cloud, MN 56302-0051 320.253.1000 320.253.1002 FAX urchitrrlurr rn,ineeritt rneironmental transportation October 13, 1999 RE: Albertville, Minnesota 1999 CSAH 19 Improvements A-ALBEV 9905.00 Honorable Mayor and City Council c/o Ms. Linda Goeb Administrator City of Albertville 5975 Main Avenue Northeast P.O. Box 9 Albertville, MN'55301-0009 Dear Mayor and Members of the City Council: Enclosed find Change Order No. 2 for this project. This change order revises the concrete work. If you find the document to be in order, we ask that you sign all copies and distribute as follows: Buffalo Bituminous SEH • RCM City of Albertville Si rely, r Peter J. Carlson, P.E. City Engineer djg Enclosures W Aalbev\9905\specs\co-o. wpd Short Elliott Hendrickson Inc. Offices located throughout the upper Midwest Equal Opportunity Employer We help you plan, design, and (if hieve: 1_ DOCUMENT 00640 CHANGE ORDER NO. '� 2 DATE October 6, 1999 OWNER City of Albertville CONTRACTOR Buffalo Bituminous, Inc. ENGINEER SEH•RCM Contract: 1999 CSAH 19 Improvements Project: A-ALBEV 9905.00 OWNER's Contract No. N/A You are directed to make the following changes in the Contract Documents: Description: Revise concrete work. ITEM DESCRIPTION UNIT UNIT COST; QUANTITY AMOUNT 25A 3" CONCRETE WALK SQ FT $2.00 (9,878.00) ($19,756.00) 27A CONCRETE CURB DESIGN B6 LIN FT $13.00 (2,190.00) ($28,470.00) 63 6" CONCRETE MEDIAN SQ YD $33.30 1,217.00 $40,526.10 TOTAL ($7,699.90) Reason for Change Order: Owner request. Attachments: N/A CHANGE IN CONTRACT TIMES ITEM CHANGE IN — CONTRACT PRICE Substantial Ready for Completion Final Payment Original Contract Price $338,723.36 10/22/99 06/30/00 Net (Decrease) from previous Change Order No. 1: ($10,490.50) Contract Price Prior to the Change Order: $328,232.86 Net decrease of this Change Order: ($7,699.90) NO CHANGE NO CHANGE Contract Price with all approved Change Orders: $320,532.96 RECOMM NDEW, r APPROVED: SEH•RC City of Albertville i� 1 { J . Title: Project Engineer Title: Date: 10/06/99 Dater . W:\albev\9905\specs\co#2 wpd. -. ACCEPTED: Buffalo Bitu nous, Inc. By: Title: _ Date: /&A6 IV ym CITY OF ALBERTVILLE FINANCIAL STATEMENT September 1- September 30, 1999 Beginning Cash Balance August 31,1999 $3569775.69 Income: Building Permits 72,689.57 Business Licenses 45.00 Grant - Oakside Park 42,471.00 Interest 294.14 Liquor Licenses 1,600.00 Loan Repayment 689.06 Meter Sales 500.00 PID/Legal Descriptions 30.00 Recyling Incentives 3,167.00 Title Search 220.00 Utility Bills 1,930.75 Water Sales 11,992.84 Miscellaneous 159.25 Total Income 1359788.61 Transfer in from Savings Account 1509000.00 Expenses: Check #'s 12118 - 12167 397,438.13 (Approved 9/7/99) Check #'s 12174-12204 76,904.81 (Approved 9/20/99) Preapproved Checks 12,602.19 Total Expenses 4869945.13 Ending Cash Balance September 30,1999 $1559619.17 INVESTMENTS CD #9226 - Development Corporation — matures 10/19/99 8,105.97 CD #300373 •- (AFD) matures 12/30/99 21,801.74 CD #22202 - matures 4/7/00 @a 5.15% 626,616.61 Dain BosworthInvestments (9/30/99) 1,317,169.23 TOTAL INVESTMENTS $1,973,639.55 Money Market Savings Account (9/30/99) $2,090,571.50 i i TO: Mayor and City Council FROM: Tim Guimont, Public Works DATE: October 15, 1999 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT • Streets I would like to hire two (2) people to plow snow every snowfall to drive pickups. I am still waiting for two (2) bids on the ditch next to the lift station by Savitski's. • Parks We planted thirteen (13) trees at Oakside Park. We will be taking down all of the nets on the volleyball and tennis courts this week. I have ordered signs for the tennis courts. • Compost Site I have ordered a sign for the compost site addressing the fee for the dumping of garbage. TG:ttnm C:1My Works comW 101199.dOc CITY OF ALBERTVILLE ■ ZONING REQUEST APPL...A ...-- , N 5975 Main Avenue NE P.O. Box 9 Albertville, MN 55301-0009 (612) 497-3384 fax(612) 497-3210 Case No: Base Fee: Pd. Escrow Amt: Pd. Date Filed: Please read carefully and answer all questions thoroughly. Only complete applications will be accepted after validation by the City Clerk and prior to acceptance of required processing fees/deposits. Street Location of Property: Legal Description of Property I (Attach additional sheet if necessary): LOT T 4 13 L.O CK- I , -3A 2T 4 f-L- AAP61V 0'Z- Owner: Name: A -"�X-,itf,9Sf K- e ?ate M SC.L446EA Address: I. l -? $0 '5� S-1- 0 S City: AL&A vtw1— State: MA) • Zip: S75 3'D l Telephone (Home): 491-'f" u (Business): Applicant (If other than owner): Name: Address: City: tat3-1121 (Fax): 6Z'%- 1'79 0 State:. Zip: Telephone(Home): (Business): (Fax): Type of Request(s): Site and Building Plan Review Minor Subdivision/Consolidation Preliminary Plat Final Plat Comprehensive Plan or Ordinance Amendment Description of Request(s): Kee,ups Rezoning Variance K Conditional Use Permit Interim Use Permit Other tL4 cN �4e, S-WAte s►,cd . L6VQO I f Q +y 2-$ On 6QAr lot Rm2t 2Z f ' Page Two, City of Albertville Planning/Zoning Application Reason Why Request Should Be Granted: " FO be44e-r --pro ►411 K4 reCMt'+ mxk Jc.Wi c c (CS laA4,,) fVWC4S 0045;de '4,0'1s ec+ Existing Use of the Property / Nature of Facility or Business:C,k If a request for a planning/zoning action on the subject site or any part thereof has been previously sought, please describe it below: What? When? Project Name, if applicable: I hereby apply for the above consideration and declare that the information and materials submitted with this application are in compliance with City Ordinance and Policy Requirements and are complete and accurate to the best of my knowledge. I understand that the application will be processed for the next available meeting agenda after review of the information submitted to determine if any other data is needed and after completion of a staff report. I understand that all City incurred professional fees and expenses associated with the processing of this request are the responsibility of the property owner and/or applicant and should be promptly paid. If payment is not received from the applicant, the property owner acknowledges and agrees to be responsible for the unpaid fee balance either by direct payment or a special assessment against the property. (If the property fee owner is not the applicant, the applicant must provide written authorization by the owner to make application.) Signature(s) of Owner(s): Date: Date: — Signature(s) of Applicant(s): Date: — Date: -- Approved Denied by the Planning Commission on: (date) Approved Denied by the City Council on: (date) ■ r f ��r't-I t�lL� ; C'; :` 1`�G�j�-; ; ► i'.�L f.i j� ►Iii'Jfil� 0 T Z t, 15•�f� r v,p`, ' NORTHWEST ASSOCIATED CO INC COMMUNITY PLANNING - DESIGN - MAR..._ PLANNING REPORT TO: Albertville Mayor and City Council FROM: Deb Garross DATE: 14 October 1999 RE: Albertville Zoning Ordinance Amendments - Personal Services - Temporary Outdoor Seasonal Sales - Interior Yard Fences FILE: 1163.05 - 99.07 56(4) INTRODUCTION The purpose of this item is to consider three proposed amendments or changes to the City of Albertville Zoning Ordinance. The Planning Commission must hold a public hearing and - allow for public input for each of the proposed amendments. The amendments are considered to be minor changes to the Zoning Ordinance which have been precipitated by citizen inquiries and staff administration of various requirements. This memo is broken down into three categories which explain the rationale for each of the specific amendments concerning personal services, temporary outdoor seasonal sales and interior yard fences. The proposal is to amend the Zoning Ordinance to define personal services and to allow this use as a permitted use in the Business zoning districts. The amendment was precipitated by a request from two individuals to open a "shiatsu" business in the building that currently houses the Karate School. Shiatsu is a form of massag4ihat is defined as "a massage in which finger pressure is applied to those areas of the body used in acupuncture." See Exhibit D for further reference to this item. Approximately one year ago the Zoning Ordinance was amended to allow therapeutic massage in beauty parlors. However, that particular amendment allowed the use Q* if done in conjunction with a beauty parlor and as such, does not cover the Karate School (which is located in a B-3 zone). The proposed ordinance defines a new "personal services" category which includes uses such as acupuncture, barber and beauty shops, chiropractor, electrolysis, manicure, pedicure, physical therapy, tanning parlor, therapeutic massage and shiatsu. The proposal is to specifically define the uses that would be included as personal services, define shiatsu and list personal services as a permitted use 5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 55416 PHONE 6 1 2-595-9636 FAX 6 1 2-595-9837 in Business zoning districts. In order to accomplish this the following changes are proposed: The existing ordinance language is printed below. Sections proposed to be deleted are identified by a line through the text. New language is identified by bold letters. Section 200.2 (Definitions) of the Zoning Ordinance is proposed to be amended by adding the following definitions: (135.1) Personal Services: The following uses are defined as Personal Services: acupuncture, barber shop, beauty salon, chiropractor, electrolysis, manicure, pedicure, physical therapy, shiatsu, tanning parlor, and therapeutic massage. (153.1) Shiatsu: A massage in which finger pressure is applied to those areas of the body used in acupuncture. Section 4200.2. (B-1, Permitted Uses) of the Zoning Ordinance is proposed to be amended to read as follows: (a) Personal services (b) Essential services © Convenience grocery stores (not supermarket type and without motor fuel facilities). (d) Laundromat, self-service washing and drying. (e) Professional and commercial leased offices. (f ) Government and public related utility buildings and structures. (g) Funeral homes and mortuaries. (h) Personal wireless service towers and antennas if located upon a public structure, including necessary equipment buildings, as regulated by Section 2500 of this Ordinance. u•.•r•► � t... •t - • R The proposal is to amend the Zoning Ordinance to allow for a new "temporary outdoor seasonal sales" use within the Business zoning districts. This ordinance is intended to provide for agricultural produce stands (similar to the Seaver's Markets allowed within Monticello, Maple Grove, St. Michael and other communities), within the City of Albertville. Staff has been contacted by individuals who desire to operate produce stands however, the current Zoning Ordinance does not contain provisions to permit the use. Staff 2 reviewed ordinances from several communities and has developed the following regulations to allow the City Administrator to grant an administrative permit to allow temporary outdoor seasonal sales within the City. The existing ordinance language is printed below. Sections proposed to be deleted are identified by a line through the text. New language is identified by bold letters. Section 200.2 (Definitions) of the Zoning Ordinance is proposed to be amended to add the following definition: (170.1) Temporary Outdoor Seasonal Sales: The temporary sale of agricultural produce, Christmas trees, flowers and the like sold and conducted by the operators of a legitimate, established business within the appropriate zoning district in the City of Albertville. SECTION 1000 (General Building and Performance Requirements) is proposed to be amended to add the following: (1000.23) Temporary Outdoor Seasonal Sales Standards. 1000,23, Purpose. Temporary outdoor seasonal sales uses may be permitted in any business zoning district provided that the following minimum criteria are complied with: (a) A permit application form and fee shall be submitted to the City Administrator who is hereby authorized to review and approve permits for temporary outdoor seasonal sales provided the following criteria are satisfied: (1) The maximum term of operation shall be sixty (60) consecutive days, with a maximum of two (2) permits per calendar year for each use. (2) No portion of the use shall take place within any puolic right-of-way or landscaped green strip. (3) Parking and display areas associated with the use shall not distract or interfere with existing business operations or traffic circulation patterns. (4) Display areas and parking spaces shall use those parking lot spaces that are in excess of the minimum required parking for the primary use of that property. 3 (5) The site shall be kept in a neat and orderly manner and display of items shall be as compact as possible so as to not interfere with existing business, parking or driveway operations. (6) Sales products, trailers, temporary stands, etc., shall be located on an asphalt or concrete surface as approved in the administrative permit. (7) Temporary outdoor seasonal sales uses (with a valid administrative permit) may have one (1) on -site temporary sign not to exceed twenty- four (24) square feet in area and not more than six (6) feet in height. (8) The owner/operator shall have the written permission of the current property owner to locate the use on a specific site. (9) A daily clean-up program shall be presented as part of the administrative permit application. (10) Those temporary outdoor seasonal sales uses that are determined by the City Administrator not to be consistent with the intent of the City Code or Comprehensive Plan may be appealed pursuant to the process outlined in Zoning Ordinance Section 600. Amendment 3: Interior Yard Fence Ordinance The proposal is to clarify the existing fence regulations by explicitly stating that fences which are located in the yard (as opposed to boundary line fences) to enclose gardens are permitted. This amendment was prompted by a neighborhood dispute wherein one gentleman installed a decorative fence around a garden located within his yard. The neighbor maintains that the current City Ordinance does not allow for such fences. Staff does not agree with this interpretation and maintains that interior yard fdlices are implicitly permitted. However, in order to further clarify the Ordinance this ordinance amendment is proposed to explicitly differentiate interior yard fences from boundary line fences and to identify that interior yard fences are permitted in residential zoning districts. The existing ordinance language is printed below. Sections proposed to be deleted are identified by a line through the text. New language is identified by bold letters. Section 1000.6(g) is proposed to be amended to add item #8. 4 (8) Interior Yard Fences are permitted provided they do not exceed forty-two (42) inches in height. Section 200.2 Definitions paragraph (69) is proposed to be amended as follows: (69) Fence: A fence is defined for the purpose of this Chapter as any partition, structure, wall or gate erected as a dividing mark, barrier or enclosure. (a) Fence - Boundary Line: A" femees leeetted withim five (5) feet of a property lime. A fence located along the boundary of a lot or parcel intended to identify and/or enclose any part of a required yard. (b) Fence - Interior Yard: . A fence other than that described in subsection 200.2.(69xa), intended to enclose flower and/or vegetable garden within a yard. Section 1000.6(b) Fence Locations, is proposed to be amended as follows: (b) Locations. All boundary line fences shall be located entirely upon the private property of the person constructing, or causing the construction of such fence, and shall be set back two (2) feet from all lot lines. live prope The Building Official may require the owner of the property upon which a fence now exists, or may require any applicant for a fence permit to establish the boundary lines of a persons property by a survey thereof to be made by a registered land surveyor. Section 1000.6(g) Residential District Fences, is proposed to be amended to add the following provision. (8) Interior Yard Fences are permitted provided they do pot exceed forty-two (42) inches in height and conform to subsection (c ) through (g) of this Section. The Planning Commission reviewed these matters at their October 12, 1999 meeting and recommended approval of all three proposed Zoning Ordinance amendments. 5 ACTION REQUESTED The City Council is requested to consider the attached ordinance amendments and provided it is the decision of the City Council to approve the ordinances, a motion to adopt each ordinance would be in order. In the event that modifications are desired, City Staff should be directed to make the appropriate changes and bring this matter back before the City Council at a future date. Attachments: 1. Personal Services Ordinance 2. Temporary Seasonal Sales Ordinance 3. Fence Ordinance 4. Memo from Deb Garross dated 30 September 1999 re: Personal Services pc Linda Goeb, Mike Couri, Pete Carlson 0 5b(a>� CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO.1999 7 AN ORDINANCE AMENDING SECTION 200.2 (Definitions) AND SECTION 4200.2 (B-1, Neighborhood Low Intensity Business District, Permitted Uses) OF THE ALBERTVILLE ZONING ORDINANCE TO ALLOW PERSONAL SERVICES WITHIN BUSINESS ZONING DISTRICTS. THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. SECTION 200.2 (Definitions) OF THE ZONING ORDINANCE IS HEREBY AMENDED TO ADD THE FOLLOWING DEFINITIONS: (135.1) Personal Services: The following uses are defined as Personal Services: acupuncture, barber shop, beauty salon, chiropractor, electrolysis, manicure, pedicure, physical therapy, shiatsu, tanning parlor, and therapeutic massage. (153.1) Shiatsu: A massage in which finger pressure is applied to those areas of the body used in acupuncture. SECTION 2. SECTION 4200.2. (Permitted Uses) OF THE ZONING ORDINANCE IS HEREBY AMENDED BY DELETING ITEMS (a) Barber Shops AND (b) Beauty Parlors. SECTION 3. SECTION 4200.2. (Permitted Uses) OF THE ZONING ORDINANCE IS HEREBY AMENDED TO READ AS FOLLOWS: (a) Personal services (b) Essential services ' (c) Convenience grocery stores (not supermarket type and without motor fuel facilities). (d) Laundromat, self-service washing and drying. (e) Professional and commercial leased offices. (f ) Government and public related utility buildings and structures. (g) Funeral homes and mortuaries. (h) Personal wireless service towers and antennas if located upon a public structure, including necessary equipment buildings, as regulated by Section 2500 of this Ordinance. 1 (5) The site shall be kept in a neat and orderly manner and display of items shall be as compact as possible so as to not interfere with existing business, parking or driveway operations. (6) Sales products, trailers, temporary stands, etc., shall be located on an asphalt or concrete surface as approved in the administrative permit. (7) Temporary outdoor seasonal sales uses (with a valid administrative permit) may have one (1) on -site temporary sign not to exceed twenty-four (24) square feet in area and not more than six (6) feet in height. (8) The owner/operator shall have the written permission of the current property owner to locate the use on a specific site. (9) A daily clean-up program shall be presented as part of the administrative permit application. (10) Those temporary outdoor seasonal sales uses that are determined by the City Administrator not to be consistent with the intent of the City Code or Comprehensive Plan may be appealed pursuant to the process outlined in Zoning Ordinance Section 600. SECTION 3. THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION. Approved by the Albertville City Council this th day of 1999. CITY OF ALBERTVILLE 27 ATTEST: By: Linda Goeb, City Administrator John A. Olson, Mayor 2 561�);r CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 1999 - s AN ORDINANCE AMENDING SECTION 1000 (General Building and Performance Requirements) OF THE ALBERTVILLE ZONING ORDINANCE TO ALLOW TEMPORARY OUTDOOR SEASONAL SALES WITHIN BUSINESS ZONING DISTRICTS. THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. SECTION 200.2 (Definitions) OF THE ZONING ORDINANCE IS HEREBY AMENDED TO ADD THE FOLLOWING DEFINITION: (170.1) Temporary Outdoor Seasonal Sales: The temporary sale of agricultural produce, Christmas trees, flowers and the like sold and conducted by the operators of a legitimate, established business within the appropriate zoning district in the City of Albertville. SECTION 2. SECTION 1000 (General Building and Performance Requirements) OF THE ZONING ORDINANCE IS HEREBY AMENDED TO ADD THE FOLLOWING: (1000.23) Temporary Outdoor Seasonal Sales Standards. 1000.23. Purpose. Temporary outdoor seasonal sales uses may be permitted in any business zoning district provided that the following minimum criteria are complied with: (a) A permit application form and fee shall be submitted to the City Administrator who is hereby authorized to review and approve permits for temporary outdoor seasonal sales provided the following criteria are satisfied: (1) The maximum term of operation shall be sixty (60) consecutive days, with a maximum of two (2) permits per calendar year for each use. (2) No portion of the use shall take place within any public right-of-way or landscaped green strip. (3) Parking and display areas associated with the use shall not distract or interfere with existing business operations or traffic circulation patterns. (4) Display areas and parking spaces shall use those parking lot spaces that are in excess of the minimum required parking for the primary use of that property. 1 (5) The site shall be kept in a neat and orderly manner and display of items shall be as compact as possible so as to not interfere with existing business, parking or driveway operations. (6) Sales products, trailers, temporary stands, etc., shall be located on an asphalt or concrete surface as approved in the administrative permit. (7) Temporary outdoor seasonal sales uses (with a valid administrative permit) may have one (1) on -site temporary sign not to exceed twenty-four (24) square feet in area and not more than six (6) feet in height. (8) The owner/operator shall have the written permission of the current property owner to locate the use on a specific site. (9) A daily clean-up program shall be presented as part of the administrative permit application. (10) Those temporary outdoor seasonal sales uses that are determined by the City Administrator not to be consistent with the intent of the City Code or Comprehensive Plan may be appealed pursuant to the process outlined in Zoning Ordinance Section 600. SECTION 3. THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION. Approved by the Albertville City Council this th day of 1999. ATTEST: a Linda Goeb, City Administrator CITY OF ALBERTVILLE By: �. John A. Olson, Mayor 2 5b(412);;, CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO. 1999 - 9 AN ORDINANCE AMENDING SECTION 200.2 (Definitions) and 1000.6 (Fences) OF THE ALBERTVILLE ZONING ORDINANCE BY CHANGING THE DEFINITION AND PERMITTING INTERIOR YARD FENCES IN RESIDENTIAL DISTRICTS. THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. SECTION 200.2 DEFINITIONS, PARAGRAPH (69) FENCE, OF THE ZONING ORDINANCE IS HEREBY AMENDED AS FOLLOWS: (a) Fence - Boundary Line: A fence located along the boundary of a lot or parcel intended to identify and/or enclose any part of a required yard. (b) Fence - Interior Yard: A fence other than that described in subsection 200.2.(69)(a), intended to enclose flower and/or vegetable garden within a yard. SECTION 2. SECTION 1000.6(b) FENCE LOCATIONS, OF THE ZONING ORDINANCE IS HEREBY AMENDED AS FOLLOWS: (b) Locations. All boundary line fences shall be located entirely upon the private property of the person constructing, or causing the construction of such fence, and shall be set back two (2) feet from all lot lines. The Building Official may require the owner of the property upon which a fence now exists, or may require any applicant for a fence permit to establish the boundary lines of a persons property by a survey thereof to be made by a registered land surveyor. SECTION 3. SECTION 1000.6(g) RESIDENTIAL DISTRICT FENCES OF THE ZONING ORDINANCE IS HEREBY AMENDED TO ADD THE FOLLOWING: (8) Interior Yard Fences are permitted provided they do not exceed forty-two (42) inches in height and conform to subsection (c ) through (g) of this Section. SECTION 4. THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION. Approved by the Albertville City Council this th day of 1999. CITY OF ALBERTVILLE By: John A. Olson, Mayor ATTEST: By: Linda Goeb, City Administrator NORTHWEST ASSOCIATED CON 35L INc COMMUNITY PLANNING - DESIGN MARKE ___...._.. PLANNING REPORT TO: Albertville Mayor and City Council FROM: Deb Garross DATE: 14 October 1999 RE: Albertville Subdivision Ordinance Amendment - Sidewalks - Local Street Pavement Width FILE: 163.05 - 99.08 INTRODUCTION In order to facilitate the implementation of the Albertville Comprehensive Trail Plan, the City Engineer and City Attorney have drafted the attached Subdivision Ordinance amendments for consideration by the City Council. Amendment 1 The proposed amendment clarifies Section A-800.1 Improvements Required, to require the applicant to pay for the installation of sidewalks within development projects. Furthermore, item (1) is proposed to require the applicant to install sidewalks in the locations shown on the City Comprehensive Trail Plan. This requirement gives validity to the Comprehensive Plan and also justification for the siting of sidewalks within individual- projects. Amendment 2 The second proposed amendment changes the minimum pavement width for local streets (A 600.7(a) Street Design - Minimum Widths) from 36 to 32 feet. This change is recommended by the City Engineer in order to implement the intent of the above referenced sidewalk amendment. The proposed ordinances are considered to be minor amendments to the Subdivision Ordinance, intended to clarify the intent of the provisions with regard to the developer's responsibility. The proposed amendments will result in the implementation of the City's Comprehensive Plan and will provide additional guidance to the developer when designing the project. The amendments will also result in making sidewalk improvements'a matter of public record in that they will be required to be shown on all preliminary plat maps. The existing ordinance language is printed below. Sections proposed to be deleted are identified by a line through the text. New language is identified by bold letters. A- W.1. Irr pumKoents Reaudred. Prior to the approval of a plat by the governing body, the applicant shall have agreed, in the manner set forth below,to install the following improvements on the site, at the applicant's expense, in conformity with approved construction plans and in conformity with all applicable standards and ordinances: 5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 554 1 6 PHONE 6 1 2-595-9636 FAX 6 1 2-595-9837 (1) Sidewalks. Concrete sidewalks shall be installed in the approximate locations shown on the City of Albertville Comprehensive Trail Plan. Exact locations of the sidewalks shall be shown on the Preliminary Plat and shall be subject to review by the City Engineer. (a) Minimum Widths: Minimum right-of-way widths and pavement widths (back to back of curb) for each type of public street or road shall be as follows: Right -of -Way Pavement Width Tyne of Street tm JCurb to Curb) Arterial 100 feet 44 feet, or a determined by traffic needs Collector 80 feet 44 feet Commercial/Industrial Service 80 feet 44 feet Minor Collector 70 feet 36 feet Local 60 feet 32 feet Marginal Access 50 feet 28 feet Cul-de-sac 60 foot turn 48 feet around radius The Planning Commission considered this matter at its October 12, 1999 meeting and recommends that the City Council approve the proposed amendments. ACTION REQUESTED The City Council is requested to consider the attached ordinance amendments and provided it is the decision of the City Council to approve the ordinances, a motion to adopt each ordinance would be in order. In the event that modifications are desired, City Staff should be directed to make the appropriate changes and bring this matter back before the City Council at a future date. 1. Sidewalk Ordinance 2. Local Street Width Ordinance pc Linda Goeb, Mike Couri, Pete Carlson Page 2 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO.1999 -io- 5 3 1 b(14,449 1) 0 AN ORDINANCE AMENDING SECTION A-800.1. (Improvements Required) OF THE ALBERTVILLE SUBDIVISION ORDINANCE BY REQUIRING THE APPLICANT FOR SUBDIVISION TO SHOW TRAIL LOCATIONS ON THE PRELIMINARY PLAT AND TO PAY FOR AND INSTALL SIDEWALKS. THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. SECTION A400.1, IMPROVEMENTS REQUIRED OF THE SUBDIVISION ORDINANCE IS HEREBY AMENDED TO READ AS FOLLOWS: A-800.1. Improvements Required. Prior to the approval of a plat by the governing body, the applicant shall have agreed, in the manner set forth below, to install the following improvement on the site at the applicant's expense, in conformity with approved construction plans and in conformity with all applicable standards and ordinances: SECTION 2. SECTION A 800.1. IMPROVEMENTS REQUIRED OF THE SUBDIVISION ORDINANCE IS HEREBY AMENDED TO ADD ITEM (1) AS FOLLOWS: (1) Sidewalks. Concrete sidewalks shall be installed in the approximate locations shown on the City of Albertville Comprehensive Trail Plan. Exact locations of the sidewalks shall be shown on the Preliminary Plat and shall be subject to review by the City Engineer. SECTION 3. THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION. Approved by the Albertville City Council this th day of 1999. CITY OF ALBERTVILLE ATTEST: By: Linda Goeb, City Administrator By: Mayor John A. Olson 5(3)11 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA ORDINANCE NO.1999 - AN ORDINANCE AMENDING SECTION A-600.7. (Street Design) OF THE ALBERTVILLE SUBDIVISION ORDINANCE TO REDUCE STREET PAVEMENT WIDTH STANDARDS FOR LOCAL STREETS. THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. SECTION A-600.7. STREET DESIGN OF THE SUBDIVISION ORDINANCE IS HEREBY AMENDED TO READ AS FOLLOWS: (a) Minimum Widths: Right -of -Way Pavement Width Type of Street Width (Curb to Curb) Local 60 feet 32 feet SECTION 2. THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION. Approved by the Albertville City Council this th day of 1999. CITY OF ALBERTVILLE 2 ATTEST: Linda Goeb, City Administrator John A. Olson, Mayor Westwood Professional Services, Inca MEMORANDUM DATE: October 4, 1999 TO: Ms. Linda Goeb, City Administrator City of Albertville P.O. Box 9 Albertville, MN 55301 CC: Mr. Homer Tompkins Contractor Property Developers Company Quadrant Building 7100 Northland Circle Minneapolis, MN 55428 Mr. Ed Hasek, Westwood Professional Services, Inc. Mr. Dwight 7elle, Westwood Professional Services, Inc. FROM: David M. Weetman, Environmental Scientist 7 VA, , W 5;iz (1) 7599 Anagram Drive Eden Prairie, Minnesota 55344 Phone: 6121937-5150 Fax: 612/937-5822 Ref: 99360 RE: Request for Environmental Quality Board (EQB) certification of the City of Albertville Comprehensive Plan Westwood Professional Services, Inc. is requesting that the following subject matter be placed on the City of Albertville City Council agenda for October 18m, 1999. Westwood would like the City of Albertville Council to adopt a resolution at the October 18th council meeting to request certification of the City's current comprehensive plan from the Environmental Quality Board (EQB) chair. Westwood's responses to the questions the City posed regarding this request are as follows: Why is Westwood making the request for EQB Certification of the Comprehensive Plan? We are making the request because the certification process has ramifications on threshold limits required for Environmental Assessment Worksheets (EAWs) and Environmental Impact Statements (EISs) as stated in Section 4410.4300, Subpart 19 and 4410.4400, Subpart 14 of the Minnesota Rules, amended 1997. What are the advantages to the City of Albertville to have this EQB certification? It in to the City's advantage to have an EQB certified comprehensive plan. The purpose of the comprehensive plan is to efficiently manage resources and guide community development: The certification process helps communities verify that their comprehensive plan meets EQB standards. Memorandum - Albertville Comprehensive Plan Certification October 4, 1999 Page 2 What is the advantage to Westwood or Westwood's client to have this certification? The advantage to Westwood and it's client is that we will be working under a comprehensive plan that has been officially reviewed and approved by an outside entity, the Environmental Quality Board. If you have additional questions, or would like further information, please feel free to contact our office (612) 937-5150. W Westwood Professional Services, Inc. (612) 937-5150 NORTHWEST ASSOCIATED CONSULTANTS COMMUNITY PLANNING - DESIGN - MARKET RESEARCH MEMORANDUM TO: Linda Goeb FROM: Deb Garross DATE: 11 October 1999 RE: Albertville - Swanson PUD: EQB Certification Process for Local Comprehensive Plans FILE NO: 163.06 - 99.11 The purpose of this memo is to follow up on previous discussions concerning the certification of the City of Albertville Comprehensive Plan. Approximately three weeks ago, our office was contacted by David Wheaton of Westwood Professional Services who is representing the developer for the Swanson property in the City of Albertville. Mr. Wheaton inquired about whether or not the City of Albertville had certified its Comprehensive Plan with the Minnesota Environmental Quality Board. Upon review of the files and contact with Elizabeth Stockman, it has been determined that the City has not certified its Comprehensive Plan. Our office has researched this item and found that the certification process is a voluntary process which is outlined in the EQB Rules, Chapter 4410.7900 and attached to this memo. According to the EQB, cities that have adopted comprehensive plans may certify or put on record with the EQB notice that their comprehensive plans contain certain elements that are specified within the rules. Those elements being a land use plan, a transportation plan, a sewage collection system policy plan, a capital improvements plan, and an implementation plan for public programs. The certification process is not an approval process through the EQB, but rather is a means to identify for the public record that the City has adopted a comprehensive plan with the aforementioned elements. The process to certify a comprehensive plan is identified on the attached certification sheet and basically would involve the City Council approving a resolution including the certification information and then having the document signed by the Mayor and City Administrator. The resolution then would be filed with the EQB. 5775 WAYZATA BOULEVARD, SUITE 555 ST. LOUIS PARK, MINNESOTA 55416 PHONE 6 1 2-595-9636 FAX 61 2-595-9837 E-MAIL NAC@ WINTERNET.COM In researching this matter, it has been determined that the only change associated with certification and current city practices is that the threshold for residential development projects that trigger an environmental assessment worksheet/EAW process is different for communities that have their comprehensive plan certified versus those who do not. Page 54 of the attached EQB Rules, subpart 19.13-1) identify the threshold requirements for residential development projects. Currently within the City of Albertville, projects that contain 100 unattached units or 150 attached units must undertake an EAW process. If the community decided to certify its Comprehensive Plan with the EQB, that threshold would increase to projects with 250 unattached units or 375 attached units. Other than the residential development threshold minimum numbers or minimum dwelling unit numbers which automatically trigger the EAW process, there appears to be no other reason for a city to certify its comprehensive plan with the EQB. Principal planner, Jon Larsen for the EQB, stated that the certification process was added to the EQB Rules in order to allow cities that have done a higher level of planning and those who have prepared comprehensive plans with the minimum required elements to have more flexibility in the determination of when an EAW is required. In other words, in communities that are certified, it is assumed that comprehensive planning provides some level of environmental review and therefore, smaller projects do not trigger the EAW process, rather the city is given discretion to make a determination on a case -by -case basis whether or not to require the developer to do a discretionary EAW. This research has been prompted by a request from a private sector consultant working with a potential future developer within the City of Albertville. It is unknown at this time why the developer has requested that the City undertake the certification process. It is our assumption that the developer is looking to ultimately submit a master planned project which includes land within both the Cities of Albertville and Otsego. Our office is aware that the City of Otsego has indeed certified their Comprehensive Plan. It is therefore assumed that the developer desires the City of Albertville to have similar EAW thresholds in order to accommodate the development project. All of the certification information from the EQB Rules and certification form are attached to this memo for your review and consideration. Please contact our offica. if you have any questions concerning this matter and/or desire staff to prepare the appropriate documentation to proceed to the City Council with the certification request. pc: Mike Couri . 2 1 1 CERTIFICATION TO THE EQB THAT A CITY HAS ADOPTED A COMPREHENSIVE PLAN MEETING THE REQUIREMENTS OF MINNESOTA RULES, Parts 4410.4300, subpart 19, item A, subitem 4 and 4410.4400, subpart 14, item A, subitem 4. The above -cited rules provide that upon the filing of the certification specified in this form with the EQB chair by any city not within the Twin Cities seven -county metropolitan area, the mandatory EAW and EIS thresholds for residential projects within that city shall be: EAW -- 250 unattached units or 375 attached units; EIS -- 1,000 unattached units or 1,500 attached units. I HEREBY CERTIFY that the City of has adopted a -comprehensive plan that contains all of the following elements: (1) A land use plan designating the existing and proposed location, intensity, and extent of use of land and water for residential, industrial, agricultural, and other public and private uses; (;2) A transporation plan describing, designating, and scheduling the location, extent, function, and capacity of existing and proposed local public and private transportation facilities and services (3) A sewage collection system policy plan describing, designating, and scheduling the areas to be served by the public system, the existing and planned capacities of the public system, and the standards and conditions under which the installation of private sewage treatment systems will be permitted; (4) A capital improvements plan for public facilities .and (5) An implementation plan describing public programs, fiscal devices, and other actions to be undertaken to implement the comprehensive plan, and a description of official controls addressing the matters of zoning, subdivision, private sewage systems, and a schedule for ,the implementation of those controls. Signature of certifying official Date Title/position of certifying official PLEASE SEND CERTIFICATION TO: Chair, Environmental Quality Board, 300 Centennial Office Building, 658 Cedar Street, St. Paul, MN 55155. I ENVIRONMENTAL QUALITY BOARD ENVIRONMENTAL REVIEW PROGRAM CHAPTER 4410 - 4410.7900 '• Extracted from Minnesota Rules 1995 including amendments adopted through March 20,1997 a F. i Text Provided By The Office of Revisor of Statutes 7th Floor, State Office Building St. Paul, MN 55155 Prepared By Minnesota's Bookstore 117 University Avenue (Ford Bldg.) St. Paul, MN 55155 Metro: 612-297-3000, Toll Free:1-800-657-3757 TTY:612-282-5077 or 1-800-657-3706 ,r ENVIRONMENTAL QUALITY BD. I 1 11111111111 3-64 industrial process wastewater treatment facility which increases _ its design flow capacity by 50 percent or more and by at least 200,000 gallons per day or more, or construction of a new industrial process wastewater treatment facility with a design flow capacity of 200,000 gallons per day or more, 5,000,000 gallons per month or more, or 20,000,000 gallons per year or more, the PCA shall be the RGU. This category does not apply to industrial process wastewater treatment facilities that discharge to a publicly -owned treatment works or to a tailings basin reviewed pursuant to subpart 11, item B. Subp. 19. Residential development. An EAW is required for residential development if the total number of units that may Ultimately be developed on all contiguous land owned or under an Option to purchase by the proposer, and that is zoned for residential development or is identified for residential development by an applicable comprehensive plan, equals or exceeds a threshold of this subpart. In counting the total number of ultimate units, the RGU shall include the number of units in any plans of the proposer; for land for which the proposer has not yet prepared plans, the RGU shall use as the number of units the product of the number of acres multipliedbythe maximum number of units per acre allowable under the applicable zoning ordinance or, if the maximum number of units allowable per acre is not specified in an applicable zoning ordinance, by the overall average number of units per acre indicated in the plans of the proposer for those lands for which plans exist. If the total project requires review but future phases are uncertain, the RGU may review the ultimate project sequentially in accordance with part 4410.1000, subpart 4. If a project consists of mixed unattached and attached units, an EAW must be prepared if the sum of the quotient obtained by dividing the number of unattached units by the applicable unattached unit threshold, plus the quotient obtained by dividing the number of attached units by the applicable attached unit threshold, equals or exceeds one. The local governmental unit is the RGU for construction of a permanent or potentially permanent residential development of: A. 50 or more unattached or 75 or more attached units in an unsewered unincorporated area or 100 unattached units or 150 attached units in a sewered unincorporated area; F9 100 unattached units or 150 attached units in a city at does not meet the conditions of item D; 100 unattached units or 150 attached units in a city meeting the conditions of item D if the protect is not consistent with the adopted comprehensive plan; or D. 250 unattached units or 375 attached units in a city within the seven -county Twin Cities metropolitan area that has adopted a comprehensive plan under Minnesota Statutes, section 473.859, or in a city not located within the seven -county Twin Cities metropolitan area that has filed with 54 i the WB chair a certification that it has adopt_ed_a comoreh$nsiv_e plan containing —the--following elements: (1) a landuse plan designating the existing and proposed location, intensity, and extent of use of land and water for residential, industrial, agricultural, and other public and private purposes; _(2) a transportation plan describing, designating, and scheduling the location, extent, function, and capacity of existing and proposed local public and private transportation facilities and services; (3) a sewage collection system policy plan describing, designating, and scheduling the areas to be served by the public system, the existing and planned capacities of the public system, and the standards and conditions under which the installation of private sewage treatment systems will be permitted; (4) a capital improvements plan for public facilities; and (5) an implementation plan describing public programs, fiscal devices, and other actions to be undertaken to implement the comprehensive plan, and a description of official controls addressing the matters of zoning, subdivision, private sewage systems, and a schedule for the implementation of those controls. The EOB chair may specify the form to be used for making a certification under this item. Subp. 20. Campgrounds and RV Parks. For construction of a seasonal or permanent recreational development, accessible by vehicle, consisting of 50 or more sites, or the expansion of such a facility by 50 or more sites, the local government unit shall be the RGU. Subp. 21. Airport projects. Items A and B designate the RGU for the type of project listed: A. For construction of a paved, new airport runway, the DOT, local governmental unit, or the Metropolitan Airports Commission shall be the RGU. B. For construction of a runway extension that would upgrade an existing airport runway to permit usage by aircraft over 12,500 pounds that are at least three decibels louder than aircraft currently using the runway, the DOT, local government unit, or the Metropolitan Airports Commission shall be the RGU. The RGU shall be selected according to part 4410.0500, subpart 5. Subp. 22. Highway projects. Items A to C designate the RGU for the type of project listed: A. For construction of a road on a new location over one mile in length that will function as a collector roadwayr the DOT or local government unit shall be the RGU. B. For construction of additional travel lanes on an existing road for a length of one or more miles, the DOT or local government unit shall be the RGU. C. For the addition of one or more new interchanges 55 1 TO: Honorable Mayor and City Couneil FROM: Kelly Browning VP DATE October 13,1999 SUBJ-. Annual Evaluation and Planning System Survey It's that time, once again, to certify receipt of the Annual Evaluation and Planning System Survey. Enclosed is a copy of the completed survey and corresponding report from the MPCA, As you are aware, this survey is completed each year and is rewired by the MPCA. The survey is a form from which a connputer generated report is produced and sent back to the respective cities, Although the survey is quite detailed, the report generated is very general due to the varied responses and applicability of each question. The survey is simply a tool for Cities that may help identify areas of concern for thew wastewater system There were no areas that were flagged as needing extraordinary discussion. Many of the responses in the report are generated automatically, mess of the survey answers. Additionally, there are few major changes in the survey or report from year to year, As in the past, please review this at your newt Council meeting; I am available to answer any questima you may have. Following your review, the Agency would hike a certification that the Council has discussed the report. This may be in the form of a motion to authorize the mayor to sign the certification. I have enclosed a certification form for your convenience. As always, please call with any questions you may have, dibMinnesota Pollution Control September 1999 Ms. Kelly Browning Wastewater Superintendent City of Albertville City Hall` Albertville, MN 55301 ncy RE: 19" Annual Evaluation and Planning System Dear Ms. Browning: Thank you for participating in the 1999 Annual Evaluation and Planning System (ASPS) process. Your evaluation was reviewed and enclosed is a report based on your responses. We recommend the report be discussed at an upcoming municipal council/board meeting. In some cases, items identified in the report may require immediate attention. Comparing this year's data with that of past evaluations may help identify areas of concern for your wastewater system. After the meeting, the mayor/municipal chair should certify that the report has been discussed and submit this certification to the Minnesota Pollution Control Agency. If possible, this should be done within 30 days of your receipt of the report. The certification can be in the form of a letter signed by the mayor/chair. We hope the report information will prove useful in planning for the future of wastewater treatment in your municipality. If you need any assistance or have any questions regarding the AEPS process, would like assistance in implementing suggestions from the report, or would like a copy of the summary report, please feel free to contact me at (651) 296-4555 or 1-800-657-3864. Sincerely, Ron Omann Majors Section Policy and Planning Division RO;jmd Enclosure cc: Hon. John A. Olson (without enclosures) 520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (651) 296-6300 (Voice); (651) 282-5332 (TTY) Regional Offices: Duluth - Brainerd - Detroit Lakes - Marshall - Rochester Equal Opportunrty Employer - Printed on recycled paper Gontairi ft at least 201%. fibers from paper recycled by consumers. >>> MUNICIPALITY: ALBERTVILLE This report contains responses to questions you answered in the 1999 Annual Evaluation and Planning System form. Although you answered all the applicable questions in the form, not every answer received a response in this report. We provided a response only when an answer indicated that there is an issue which may need resolution. MPCA staff have assigned a point value to the various questions in this form, with the exception of questions in Section 8, Future Needs. Points are given to responses that indicate that there may be a problem to be addressed. Each section is worth 100 points. If your system received a score greater than 50 in any section, you should carefully review the report responses for this section to determine if your system is operating effectively and efficiently. If you need assistance in implementing any of the suggestions in this report or have questions concerning the report or survey process, please feel free to contact Ron Omann at 1-800-657-3864. >>> SECTION ONE: TREATMENT SYSTEM PHYSICAL CONDITION Your responses to the questions 2, 4, 7, and/or 12 demonstrate your awareness that major repairs or replacement are needed in the next five years. As you are aware, this requires a great deal of planning, including funding, construction, permit modifications, and choosing of a consultant. If you have questions about our role in this process, please feel free to contact us at 1-800-657-3864. Score for SECTION 1: 12, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION THREE: COLLECTION SYSTEM Questions 25-26. If your system is experiencing significant bypasses or overflows, you should investigate the causes and take the steps necessary to correct them. Question 27. Review the influent flows into your treatment system to determine if infiltration and inflow are a problem and establish a plan for correcting any problem identified. Question 29. Unless lift stations receive proper maintenance, your system's removal efficiency is likely to suffer. Your lift stations should be inspected daily to ensure proper operation. Score for SECTION 3: 31, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION FOUR: BIOSOLIDS Score for SECTION 4: 0, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION FIVE: SEPTAGE Question 44. You should develop a septage disposal plan, which covers how your system will treat and dispose of septage. This is a significant but too often overlooked part of the process of wastewater treatment. Score for SECTION 5: 0, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION SIX: TREATMENT SYSTEM OPERATION AND MAINTENANCE Score for SECTION 6: 0, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, carefully review the survey you.filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION SEVEN: FINANCIAL AND ORDINANCE STATUS The area of sewer service charge systems and sewer use ordinances is complex and confusing. Municipalities which received funding from the federal or state construction grants program or the State Revolving Fund (loan ,program) face certain requirements in the area of.ordinances. We have sample ordinances and charge systems which you can use to create your own documents. If you have questions concerning ordinances, charge systems, rate setting, or whether you must meet the requirements of specific funding programs, please contact Ron Omann at 1-800-657-3864. Question 69. An equipment replacement account contains funds s9t aside for replacement of equipment that will wear out during the life of tfie system. Such an account should be part of your operation and maintenance budget. Depreciation information will provide the dollar amounts to be set aside each year for this account. This both ensures adequate funding for equipment replacement and helps your municipality avoid emergency funding problems. Question 75. An industrial user rate schedule may exist in the form -of surcharges to users contributing high -strength waste,to the system. If you are not applying such surcharges, your system is probably not proportional. Even if there are no industries contributing waste to your system at this time, it is a good idea to be prepared and establish a schedule for future use. Question 76.5. Your sewer use ordinance should require annual notification of cost to all users. Users should be notified annually regarding what is encompassed in the user charge. Score for SECTION 7: 27, WHERE 0 IS BEST AND 100 IS THE MAXIMUM. If your score is greater than 50, carefully review the survey you filled out and our report responses for this section to determine if your system is operating efficiently. >>> SECTION EIGHT: FUTURE NEEDS MI N N ESOTA POLLUTION CONTROL AGENCY WATER QUALITY DIVISION ANNUAL EVALUATION AND PLANNING SYSTEM Municipality Name a f a i i • Today's Date /25 r Ei r r F F) C) r F MARKING INSTRUCTIONS 3:- . �. ,_ 1 =r►*:•P Use Na 2 pencil. Do not use red inkor felt tip pens. • Make solid marks that fill the response completer'• • Make no stray marks on this form. • Do not tear or mutilate this form. • KEEP A COPY OF THE COMPLETED FORM FOR YOUR RECORDS �-'i1111ocononn .�)wwo■ 0000000000 x11685 .._ . PLEASE DO NOT MARK IN THIS AREA ii 0 0 Q r � • All Systems 1. Age of the VP K : c T • • ,T T (This is defined as the number of years since the last construction facility: o i; ?' ,, s to increase the organic or hydraulic c capacity of the facility.) 2. Are there any valves, piping, pumps, etc. that will require major repair or replacement within the next five years?...... ...... ...... ....... oil b" 3. Identify items needing repair or replacement: �� j , kddr� �t_ ' . - MechanicalUnit Processes .................................................. If not applicable, go to question S. 4. For the listed below, indicate whether equipment, structures, etc., will require major repair or replacement within the years: 4.1 Activated Sludge ....................................................... ........CD (11) • 4.2 Chemical Feed- ( chWing phosphorus removal, pH adjustment, etc.) .................. M 0 0 4.3 ` Clarifiers(--- -! !dart, Imhoff tanla, etc.) .................................. (D o e 4.4 Disinfection ( ) ....................................... .... ( O 4.5 Effluent Filters .................................... . (M �o 4.6 Incineration .. .... 4.7 Intermittent Sand Filters ........................................ .. .. (Z) ® • 4.8 Preliminary Treatment (including grit removal, comminutors, screening, etc.) .. . .. ®(ID_ 4.9- Rota Contactors ...:................................ .................. ®�• 4.10 SNquencing$nECu Reactors....:......::................................................(V ® 4.11 Sludge Composthug..................................................................(2) w 1. 4.12 Sludge CNw�ratering ........................... ............. .. ®®� 4.13 Sludge Digesters.... ...................................... .............. ..(D�� 4.14 SI Thudc.................................................. ........�(� 4.1 S Trid img Filten�iiters............................................ ..... ... ®® f Pond Unit Processes (such as Stabilization, Aerated, Polishing, Sludge Storage, etc.) ...... If not applicable, go to question B. S. Is there any deep rooted vegetation (e.g., cattails, etc.) in ponds or dikes? ............................ ®• 6. Are there any burrowing rodents living in the ponds or dikes? ...................................... M • 7. Will any of the following need major repair or replacement within the next five years? 7.1 Liner or seal........................................................................ 7.2 Lift stations .................................................. ......... . . • 7.3 Ri rap ..... .......... .............................. .� pp ... .. 7.4 D1ces.............................................................................. O 7.5 Control structures.............................................................. M 7.6 All-weather road....................................................................C1 Soil Treatment Systems (such as Spray Irrigation, Rapid Infiltration, Drainfields, etc.) .. i If not applicable, go to question 12. Jr .. 8. During dry weather conditions, are there soft spots, seepage or pooling of water on the ground surface? .... O Z 9. is there any unusual growth of vegetation in or rear the soil treatment system area (e.g., cattails, plush green areas, etc.)?......................................................................(M 10. is there established vegetative cover on the soil treatment system? .................................. M 11. If present, are the ground water monitoring wells up to Minnesota Department of Health codest .......... (T Z 12. Will any other equipment identified in Section One require major repair or replacement within the next five years?................................................................... i -T[ 13. Identify items in Section One needing repair or replacement: tjg6. t„i�T 1124 aiv' .- -re. . 14. Additional commeog on wastewater tre�tment system physical condition, if necessary: 0 M Soil Treatment Systems (Spray Irrigation, Rapid Infiftmtion, Drainfields) . • If not applicable, go to epaestion 25. ' 1S. The influent design flow for your soil treatment system is: ' 16. The Influent design biochemical oxygen demand (BOD) for your treatment system is: , 17. In the last year, how many month did the following exceed 90 the design listed percent of values above: 17.1 :L M4 C1: Ct: T CI T T. 14 Ix Cli ■ , 17.2 ' T,XCI`TXXMCc(I0 ■ 18. In the last year, how manynKuWa did dw following exceed the design values: 18.1 CCU 1C,� CL GE; G'� • � C� CD � CAI ■ 18.2 19. Were the design hydraulic application rates exceeded on any sites? .................................... X EX 20• Were there ndischarvesin th to surface waters e past year? .... (3) � ■ - .a1i �..i :]i: ?:3'IV �1:i !::: ';.i2�� ?7ut�.i� .w.. rtip:i�+..... ..a•�i5leSa+ 3:':j a •1 .r; � 3 * - - 21 • Dos the system have enough site acreage to accept all of the .......... ■ water received? ............ • • ® Q0 ■ 22• Do leasers ever refuse to accept - water per "" ^lease ? ... .. . ■ r' 23. Did any monitoring well sample results exceed: ...................................................... ■ ■ 231 2S0 mgf l. chlorides? .. ... S ■ 23.2 .(V 10 mg/L nitrate-nihomW1 . ..:.......................... ................. , ..'.®(8) ■ 24. Additional coamnmts on wastewater treatment system loadings and performance, if necessary: ■ ■ ■ a �r ®.00000,-JEOPENbO000:000oo6d 11685 KI"E 00 NOT MARK MI THISAREA 6 fi 2S. How many days in the last year did emergency bypasses or overflows occur? (Regional systems answer to the extent of available information.) 25.1 In any part of the sewerKAL collection system? 4,0 1) �] OUf- 25.2 At the treatment system? •;MMS®CI XXa >.: 26. Of the number listed in 25.1 and 25.2, how many were due to: 26.1 Rain or Snow Melt (Infiltratione(Inflow) * -1) M (M (1) aD (7) WCtiC£CD(XMMCI: 26.2 E"ipment Failure CCD (DC�Cfl OCDa?WWC?f{IDOD 2 T{DCis?CDQD(V(VW(MOD 27. Does a plan exist to FemOve ash► filtration or inflow; ............................................ (D� : 28. Hirlfor 11a y .c, + 'gt:�ya , ; z rabd&.pn the bst caused ar�stiver to the extent of available ) . t#.yve+��•} -��: _ � rt? - : ��xs t,� nx�� .�::,t. � -r' .-•x`:.c .'a �d"t _ gZ, .... 29. Are lift stations adequately maintained and operated? 0 30. Does a scheduled: preventive maintenance program exist for the collection system? ....... 0 31. Does a routine inspection program exist for the collection system? ... :...................• C11? 32. Describe ash► major repairs or equipment replacement that were male to the collection system in the last year. Do not Include if the system ii less than one year old (as indicated in question 1). 33. Additional comments on collection system, If necessary: ` 0 Ll If not applicable, go to question 42. 34. For biosolids that are land applied: 34.1 Does the system employ a certified -Type IV waste system (sludge) operator?. 0 w 34.2 Does the system contract with a certified Type IV waste system (sludge) operatorl ................ 1. • 34.3 Does the system have at least six months of storage? ........................................ ! E 34.4 What storage components exist? , Digester v Dryhng 8 ds G Storage Tanks • Other S- 34.S Are an number of MPCA approved acres available to apply for the ire? ................. ......................... s........... . 93 34.6 Will any new landspreading sites be applied for in the next 12 months? ..... ........:.......MO 34.7 Have any site complaints been received regarding biosolids?.................................. M • 34.8 Are biosolids spread on frozen or snow covered ground? CD .................................... 35.1 in general are the EPA/S03 regulations understood? .................................. ........... • 10 3S.2 Are pathogen reduction to -Class B standards met? . 14�sD .tom.. S tl!1. Mal) 33.3 Are vector attraction reduction requirements met? .. f E , .... � !! �i'tP l fop.- ':6 .. _ (IDi N � • 36. Are monitoring wells- in place at may 1 ...... N . ....... . 37. If the biosolkIs are not land applied, are they transferred to facility? another .......................... ® M 37.1 If yes, list the name of the receiving facility: M List total annual biosolids generated (not W xbpread) in dry torts: M ® ®® C43 ( ® ® /A ®®®®q)mMM® ■ tJ o X(1�®QJD. 39. Will any other equipment ratified in Section Four require major repair or replacement within the next five years?..................................................................................� a ■ 40. Identify items in Section Four needing repair or replacement: ■ ■ 41. ��0��0■PLE489-DO NOT MMK N 11685` 0 0 If not applicable, P to q adon 49. 42. How many individual sewage trea hrrerrt systems exist wider the service area; (X (D kv (:D TMJ 43. Have the individual - systems' septic fordo been pumped in the last three years;................. , ........:Y3 s o . 44. Is septage accepted In the treatment systems .............................. :b 4S. Does due nwnic>ipality have a septage diqmW pfan?................................................. s 4s 4S.1 Is the septage disposal plan In accordance with due permits ................................ .v OD 4!t 46. Will any odrer equipment Identified In Section Five require major repair or rep i the next five years?........................................................ �� • l 9 .... , ....... . 47. Identify items in Section iwe new repair or repfamnent; W., .. . ... _ . i . ... 1 fiilt la"ei :'a,FE: _ tli .. _. .n ".'.. :.r.0 vi; -W. t - .. ..tw_. c"I'.. .. }t 4:i; 7:•` a t• t..L k SECTION SIV t System Operation 49. How many days per week is the wastewater treatment system staffed? z 4 i 6 I hr do oee� S SO. How many hours per day is the wastewater R ,n�atm it system staid? LIST THIS AS A TOTAL PER DAY (I.E., HOURS), NOT A TOTAL PER PERSON -tV ' �o i ,3= f: ; . • i CI PER DAY. 51. Total daily flow measurement: S1.1 Has the influent (or went) flow meter that measures total daily flow been calibrated within the last year? ............................................... .......................... • R O S1.2 if total daily flow is determined by running tines meters on lift station pumps, were the pumps calibrated within the last year?........................................................ MS S1.3 If flow is not measured using a flow meter or running time meters, how are total daily flogs measured? 52. Have any significant mechanical or proces-related operational problems been experienced within the lad year? :100 53. Please describe: N 54. If item S2 is yes, were any of the problems attributable to commercial or inihistrial discharges? . .. . '. WO 5S. Is your laboratory work conducted at a certified laboratory (excluding dkWved oxygen, pH and chlorine residuabl .... ...... ........ .......... .. ....... ............. .0 System Maintenance 4 S6. Does a scheduled preventive maintenance program exist for the treatment system? ..................... ON S7. Is the preventive maintenance schedule being adhered to and are accurate records being maintained? . .. • Ni S& were any major repairs or equipment replacement made in the last year? Do not include if the system is less than one year old WBcated in question 1)................................................... . Operator Certification and Training 59. What is the treatment system's classification (mark one) ..................................... (PO Z 1r 60. Is the operator in rye charge of the system certified at a class equal to or greater than the system's classification? ......................................................': T........... !'N 61. Has the above operator attended any training within the last year? ............................... • N 62. How many operators does the system enphioy? -,X zT ADI • � � � � CI^ C£ Q� ff - 'Z',MO,t 'Z} 63. How many of those operators are certified? — ..z _ =.9 �.�' T•3�Z? � 64. Does an ongoing safety training program exist? .................................................. E 65. Additional comments on treatment system operation and maintenance, if necessary: No 0 0,M M si w w w .�. W66 Please complete the following far dw entire wastevajer system using information from the last fiscal you .. w REVENUES EXPENDITURES w w ,.r w w w w � w � w w w 1w w s � as w w � w w � ss, � w � s, w w w w w w w w w w ss w � w w w � w w w w w � w w w w w w w w w w w w fist w w w w w w w w w w s, w w w w s� w ari � w w w w w w w a� s! � w w w w w w w s� w w w a i 2 J; _A 5 Q Operation I 2. 3, 4 S j 0. 0 2 3 4 5. titaintlnance o. t 2. 2 4 :S, _7 X. 0 f 2, 3_ 3' _8 f$ S Please lit: wasWON ti] sF �)c)��►r)fs�)c) F) () F! C)l()_ ��] ► fa �) c) E c) tr c) c � MMAC. wM ) ty ) E) WOW E wokoom ��o i �o000000 * o MARK IN THIS AREA ,1 16 Q w .. j� V v MM M MM 111 67. Did expenditures for operation and maintenance significantly exceed user charge revenues? •• . OD 9 68. Did user charge revenues significantly exceed expenditures for operation and maintenance . . ..... E 69. Does the municipality have an equipment replacement accounts ..... Je� ................... 70. Are revenues and expenditures for the wastewater treatment systems kept in accounts separate from non -sewer accounts (e.g., water utilities, public works, etc.)? ............................. off . ..................... 71. What was the year of the last rate adjustment? YEAR 72. Monthly Residential User/ Rake L l 72:1 Base Rate S 1 .Gjr (35, �/Q TrJ 72.2 If you use a per unit Per 1,000 gallons $ • 5 x 8 a $ Oc� T :' 1• `��%t Or Per 100 cubic feet s �� 10.67 : $ 72.3 Total Residential User Rate (based on an average 8,000 gallons per household per month) (72.1 + 72.2) . $ rnrn ®® � MO) .. - 73. Is there a sewer access charge for a new � � � � m dRaD connection to the sewer ? ... 73.1 If yes, please list the fee in whole dollars: sID 74. Total number of households served by die ID ®®Q7 ® CU C� C ? facility: _ 4 Ci} (11 m®®CDC®(M) ®® 75. Does an industrial user rate schedule or surcharge rate exist? ........................................ • 76. Has the municipality adopted a sewer use ordinance? ......................... If yes, does the ordinance: 76.1 Control new connections; 76.2 ................................... ........ ....... Prohibit dear water connections ■ 0 a 76.3 ............................................ Prolu'bif toxic$......... ............ . . 76.4 .... . Allow the municipality to require pretreatment • C • 76.5 ................................... Require annual notification of cost to all users • ® ■ 76.6 ............................................ Provide for enforcement of the ordinance....................................................................... • ■ 77. Does the munici ■ " ; municipality have pretreatment agreements/permits with industrial ■ significant users? ... (M ® • ■ 77.1 If do the agreements have ■ 77.2 yes, limits?.....................................................®® Have time been any violations limits in ■ of the last year? ...................................®� .. ■ 78. For individual soil treatment systems: ■ ............. .................. ............... .............. ■ 78.1 use ordinance exists sloes it address routine maintenance for individual treatment ■ sIfysatsewer sewage and ptapalidtyispregosal o die se ? ppttaa��ee ` 78.2 Does n mmmenerns ..............................................br uire incr niduafsystems be iceanu to code at the time of building ication, �1®® ■ ■ 78.3 permit a point of�sale or eompiamt$# . , ........ �t... . ought . Does the municipality restrict the d of waste to individual 78.4 sewage trea Systems?................ .....I .................................................... Does the municipality allow newly constructed homes to be served by individual treatment • Mae M M 78.5 systems? sewage � ann program to ensure that the new system if yesis ��s.he nicipality av (V � ® a designed bulk? ®® 79. Additional comments on financial and ordinance status, if necessary: Ill, _' . ii• SR 110 so. What is the expected hicrease In the average wet weather (maximum montdy) flow over the next five years? (million gallons per day) 81. What is the expected increase in the maximum monthly loadings for the following five years? �'0 r 81.1 Biochemical Oxygen Demand (pounds/month) 81.3 Total Suspended Soil (Pou nds/nwnth) ...-- .—•�'�" 81.3 Ammonia A (pounds/month) )� 5 " X 81.4 Phosphors QfZ0 (pounds/month) 3 82. Will the five -yew projected average wet weather flow rate exceed the system capacity? . n. 83. Will the five-year projected average maximum monthly loadings exceed the system design capacity? ........ 0 84. Are any major treatment facility or collection system improvements or expansiohs planned in the next five years?........ .. ............................... .......... ...... ...... . V & $4.1 if yes, please complete the following: Treatment System 0 Additional Capacity urinated Year of Construction Start Estimated Cost in Millions of Dollars .st. + O Rehabilitation of Present system o Rehabilitation to Meet New Standards (Not for additional capacity) S� i��k)c)t)c f►t)E) Estimated Year of construction Start (OX X --- Estimated Year of Constmction Start (TIC -X (DXaC(DWmMM 07� (T-qT T Other: Estimated Year of Construction Start r i• V _ p slpj (� 4 f) C) E-P G) f) tJ E )' l7ti+)c►If ED �� ss f� �) c) c-) c-► r� c� E) �'+� lf�f) )Eit)titJO KOM F E?OEit)�f FJ E Estimated Cost in Millions of Dollars $ AV XX(1)t'D MCt3W C10 C1 X C£ C1? C1® CI✓ X C4 �r, (T Ct' 04 (F) W (7) C£ CC a* (T (1 Estimated Cost in Millions of Dollars 1 -0 D (X, 4D,3 -4 1 f 2 3 A- X Ca C3' (z (E .W �. y 4^ •'MY '.' oho 6mmommomoo00000000 11685 PLEASE DO NOT MARK IN THIS AREA no W � ii• 1 Minnesota Pollution Control Agency Annual Evaluation and Planning System Survey for 1999 I, the undersigned, John Olson, Mayor of the City of Albertville, hereby certify that the 1999 Planning System Survey and resulting report have been received, reviewed, and discussed at their regular Council meeting of October 18, 1999. John Olson, Mayor Date 5e CITY OF ALBERTVILLE Tax Increment Financing Policy For the purpose of this policy, the "City" shall also mean the Albertville Economic Development Authority (EDA), which serves in conducting various economic' development, housing and redevelopment programs and activities within the City of Albertville. SECTION 1. GENERAL POLICY. The purpose of this policy is to establish the City's position relating to the use of Tax Increment Financing for private development. This policy shall be used as a guide in processing and reviewing applications requesting Tax Increment assistance. The fundamental purpose of tax increment financing in Albertville is to encourage desirable development and/or redevelopment that would not otherwise occur "but for" the assistance provided through TIF. The City of Albertville shall consider Tax Increment Financing for projects that serve to accomplish the City's goals for housing and economic development as they may change over time. The goals include facilitating projects that would result in the creation of quality jobs (e.g. stable employment and/or attractive wages and benefits) and the attraction, retention and expansion of business and housing options in the City. SECTION II. CITY'S OBJECTIVE FOR THE USE OF TIF. All requests for Tax Increment Financing shall be consistent with the City's Comprehensive Land Use Plan and its components. Only those requests that are comprehensive in nature will be accepted. Fragmented projects that exclude adjacent parcels will not be encouraged. SECTION III. COSTS WHICH QUALIFY FOR TAX INCREMENT FINANCING ASSISTANCE. • Project Design fees including utilities, landscape, architectural and engineering design • Site related work, including permits for site work, earthwork/excavation, soil - correction, landscaping, utilities, streets and roads, street/parking lot paving, street/parking lot lighting, curb and gutter, sidewalks • Land acquisition • Special assessments • Legal fees (acquisition, finance, closing) • Soil tests , 1 • Environmental studies • Surveys • Park and open space dedication • Interest rate write downs • Relocation assistance • Replacement or clean-up of contaminated soils which would otherwise preclude development • Rehabilitation • Any other costs allowable by Statute SECTION IV. PROJECTS WHICH MAY QUALIFY FOR TAX INCREMENT FINANCING ASSISTANCE. All new TIF projects considered by the City of Albertville must meet each of the " following minimum qualifications. All projects will also be evaluated based on their ability to meet the desired qualifications for assistance. However, it should not be presumed that a project meeting any of the qualifications will automatically be approved. Meeting the qualifications creates no contractual rights on the part of any potential developer to have its project approved. Minimum Qualifications: 1. At a minimum, the project shall: (a) Remove blight and/or encourage development or redevelopment in the commercial and industrial areas of the City in order to encourage high quality development or redevelopment and private reinvestment in those areas. (b) Facilitate the development process to achieve development on sites which would not be developed without this assistance. 2. The developer must demonstrate that the project is not financially feasible "but for" the use of tax increment financing. 3. The project must be consistent with the City's Comprehensive Plan and Zoning Ordinances, or required changes to the plan and ordinances must be under active consideration by the City at the time of final TIF application submitt&'.: 4. Prior to approval of a TIF financing plan, the developer shall provide any requested market and financial feasibility studies, appraisals, soil boring, private lender commitment, and/or other information the City or its financial consultants may require in order to proceed with an independent underwriting of the proposal. 5. The developer must provide adequate financial guarantees to ensure the repayment of the TIF loan and completion of the project. These may include, but are not limited to, assessment agreements, letters of credit, personal deficiency guarantees, guaranteed maximum contract, etc. 2 6. Any developer requesting TIF assistance should be able to demonstrate past successful general development capability, as well as specific capability in the type and size of the proposed development. TIF will not be used when the developer's credentials, in the sole judgment of the City, are inadequate due to past tract record relating to completion of projects, general reputation and/or bankruptcy, or other problems or issues considered relevant by the City. 7. The developer should retain ownership of the project at least long enough to complete it, to stabilize its occupancy, to establish the project management, and to initiate repayment of the TIF loan. Desired Qualifications: 1. TIF proposals creating a higher ratio of property taxes paid before and after redevelopment will receive priority consideration. A 1:2 ratio of taxes paid before and after redevelopment is desired. 2. TIF proposals will not normally be used to support speculative industrial, commercial, office or housing projects. In general, the developer should be able to provide market data, tenant letters of commitment or finance statements which support the market potential/demand for the proposed project. 3. TIF will not normally be used in a project that involves an excessive land and/or property price. This will normally be where the acquisition price is more than 20% in excess of market value as determined by an independent appraisal of the property. 4. TIF will not be used in projects that would give a significant competitive financial advantage over similar projects in the area due to the use of tax increment subsidies. Developers should provide information to support that TIF assistance will not create such a competitive advantage. Priority consideration will be given to projects that fill an unmet market need. 5. TIF will be provided on a pay-as-you-go basis. Any request for upfront assistance will be evaluated on its own merit in accordance with the City's general financing policies. Projects requesting pay-as-you-go financing will receive priority consideration. 6. TIF will not be used to support projects that place extraordinary demands on City services. Preference will be given to projects that do not place extraordinary demands on City services. 7. TIF will not be used for projects that generate significant environmental problems in the opinion of the local, state or federal governments. Priority will be given to projects that aim to clean-up existing contaminated sites and would facilitate the location of an industry or business that has an environmentally sound tract record, or meet a housing need in the City. 3 8. Preference will be given to projects that meet good public policy criteria as determined by the City Council, including: • High project quality (e.g. sound architectural design, quality construction and materials, extraordinary landscaping) • Projects that are in accord with the Comprehensive Plan, Zoning Ordinance, Strategic Plan and other redevelopment plans of the City • Projects that provide significant improvement to surrounding land use, the neighborhood, and/or the City • Projects that provide a significant increase in tax base • Projects that provide significant new, or retained, employment • Projects that meet financial feasibility criteria established by the City • Projects that provide the highest and best desired use for the property • Projects consistent with Livable Communities principles SECTION V. MAXIMUM SUBSIDY. All requests for Tax Increment Financing shall be subject to a subsidy cap. The subsidy shall be based on a percentage of the project's finished market value (for tax purposes) as determined by the County Assessor. Except for redevelopment projects which may require more assistance than other projects, the Tax Increment subsidy shall not exceed 15% of the project's finished value. Under extraordinary circumstances, the City reserves the right to increase the subsidy level. SECTION VI. APPLICATION FEE. All persons and companies requesting Tax Increment Financing shall be required to pay a non-refundable application fee of $2,000. This fee is intended to cover the City's legal, financial and administrative analysis involved with processing the application. The applicant shall also deposit a sum equal to ten percent (10%) of the tax increment requested up to a maximum of $7,500 with the City to cover its attorney's and consultants' costs incurred as part of amending or establishing a TIF distiiet, drafting and negotiating a development agreement, and conducting any fiscal analysis that may be required to meet the requirements of utilizing TIF. If additional expenses are incurred beyond the $7,500, prior to the execution of a development agreement, the City shall notify the applicant in writing and the applicant will be required to deposit additional funds upon notice. If the project is approved and the applicant proceeds with the project, the City shall reimburse the applicant any unused portion of the deposit as of the date of execution of the development agreement. If the applicant does not proceed with the project, the City shall reimburse the applicant for the unused portion of the deposit as of the date that the City is notified in writing that the applicant desires to withdraw its application. 4 Upon receipt of a completed Tax Increment Financing application, and upon payment of the application fee, the request for assistance shall be reviewed by staff consisting of the City Administrator, the City Engineer, the City Attorney, the City Planner, and the Financial Consultant. A recommendation from staff will be made to the City Council or the Economic Development Authority. Following a public hearing as required by Minnesota Statutes, the City Council shall approve or deny the Tax Increment Financing request. The City Council reserves the right to approve or reject each request. 5 APPLICATION FOR TAX INCREMENT FINANCING CITY OF ALBERTVILLE, MINNESOTA X1 Business Name Address Telephone Officers Contact Person Title Business Form (Corporation, Partnership, etc. Years in Operation Sales/Revenues $ Brief Description of Business, Principal Products, etc. Has applicant ever filed for bankruptcy? ❑ Yes ❑ No If yes, provide details on separate page(s). Has applicant ever defaulted on any bond or mortgage commitment? ❑ Yes ❑ No If yes, provide details on separate page(s). Does applicant have commitments for conventional financing for the project? ❑ Yes 0 No Please list three hnancmg; reterences: 1. 2. 3. Name Address Contact Phone Name and address of applicant's legal counsel and accountant: CAMy dommems\Application - Tax Increment Fimming.doc Page 1 Of 4 r i y PROPPED PRaIECT Describe Project Location APPLICATION FOR TAX INCREMENT FINANCING CITY of ALBERMLLE, MINNESOTA Site plan attached? ❑ Yes ❑ No Type of Project (check box below): Commercial Industrial Residential New Construction Expansion Rehab Current Number of Employees Current Payroll Number of Jobs Created Number of Jobs Retained Revised Pa oll Land Acquisition $ Site Development $ A Construction $ Machinery & Equipment $ Architectural and Engineering Fees $ Le al Fees $ Interest During Construction $ Debt Service Reserve $ Contingencies $ TOTAL] CAMy Documents44pplication - Tax Increment Finimcing.doc Page 2 of 4 APPLICATION FOR TAX INCREMENT FINANCING CITY of ALBERTvn LE, MmEsoTA Conventional Loan $ Equity $ SBA Loan $ Revenue Bond $ Tax Increment Financing $ Grants $ Other $ TOTAL CONSMU CIM An D Name and address of architect, engineer and contractor for project: Target Dates: Start of Construction: Construction Completed: The undersigned, (a) (the) of applicant, hereby represents and warrants to the City that (he)(she) has carefully reviewed this application, and that the statements and information contained herein and submitted herewith are accurate and complete to the best of the undersigned's knowledge and belie Applicant Date By Its The City reserves the right to require additional information and supporting data from the applicant after the filing of this Application. CAMy Documents\Application - Tax Increment Financing.doc Page 3 Of 4 APPLICATION FOR TAX INCREMENT FINANCING CITY OF ALBERTVILLE, MWNESOTA P .Fl►. F,� NCH 1. Site Plan Consistent with Submittal Requirements of the Building and Zoning Department. 2. Audited Financial Statements or Tax Returns from the Past Two Years. 3. Current Financial Statement 4. Three Year Pro Forma Analysis 5. Other Information Related to the Project 6. Application Fee CAMy DocumeMAApplication - Tax ImaemeM Financing.doc Page 4 of 4 14 S R FyT SWIVA"Wr an affiliste of MEMORANDUM TO: Home" Me MqW Md City Couned FROM: Keny &VIM ng DATE: October 13,1999 SUBJ: End of Year Transition It is Ming close to the and of the year, and I would like to take this Opportunity to let you know that we have, and will, be working with your City staff as much as time will allow to make the transition 90 as smoothly as possn'ble for you. We have already discussed with your staff seal issues and concerns that you will want to address as soon as possible. Following is a summary of some of the: items that you will need to be purchasing (if not done already) as soon as p ossiN : NOW DWIVIEM • Repair sleeves (Tom provided a list to Ken and Tim) • Curbstop repair parts (including a pipe canter, extemons, caps, etc) • Gate valves and valve boxes/artensionstcapsJnsers • Assmtment of valve keys • Locator • Metal detector • Probing rod • Hydrant wrenches • Locate paint and flags • A few spare hydrant markexs • Touch pad reading gun (to read meters) from Schlumbergar old ,000 pods (Should.have one for confined space entry and pulling pumps) •.,ortable blower Arrange certified laboratory service for your NPDES testing (we use Midwest Analytical Services due to the fact that we can maintain the 6-hour holding time limit for fecal conform testing.) • NOTE: there are already spare seals and O-rings and feed pump parts on hand We will be leaving equipment maintenance records, monthly reports, etc. on -site at the wastewater treatment facility. This is one area are urge you to be aware of; you should be sure to expect your operator(s) to maintain a preventative maintenance schedule and complete records of such. Additionally, you should expect some degree of quality conimUquatity assurance tracking for your on -site required analysis (pH and Dissolved Oxygen). Water Billing • Meter cards • Linda will be checking software capabilities for printing meter (turn emund) cards • We will provide a list of accounts and necessary parameters (# of units, etc.) • Joint Powers will need to receive regular reports of water usage and accounts in order to report required information to the state agencies. This is in no way an all-inclusive list of items for you to consider, but it is all I can think of at this time. I will continue to be in touch with your staff and will be available for any questions I might be able to assist you with. Please call me with any questions you might have.