2024-12-16 Joint Powers Water Board MinutesJoint Powers Water Board
Regular Meeting Minutes
December 16, 2024
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1. Call to Order. The regular meeting of the Joint Powers Water Board was called to
order by Chairperson Gleason, on Monday, December 16, 2024 at 6:00 p.m. at the Joint
Powers Water Board Water Treatment Plant, 11100 50th St NE, Albertville, MN 55301.
Board present: Ryan Gleason, Tom Dierberger, Keith Wettschreck (for Joe Hagerty), Chris
Kauffman, Rob Olson, Bob Zagorski.
Board absent: None.
Staff present: John Seifert, General Manager; Jennifer Thomas, Office Manager.
Staff absent: Dustin Carlson, Water Department Supervisor / Facilities Manager.
Engineering present: Chris Larson, Short Elliott Hendrickson, Inc. (SEH).
2. Approve Agenda. Seifert asked to add two claims to the Claims List. Zagorski
moved, Dierberger seconded, to adopt the Agenda as presented with the addition of the two
claims to the Claims List. Motion carried 6-0.
3. Approve Consent Agenda. Olson moved, Zagorski seconded, to approve the Consent
Agenda below. Motion carried 6-0.
3.1 Approval of November 25, 2024 Regular Board Meeting Minutes
3.2 Approval of December 2024 List of Claims
3.3 Approval of December 2024 Budget Report
3.4 Approval of December 2024 Cash Balances Report
3.5 Approval of November 2024 Monthly Operations Report
3.6 Approval Lien Release on Lot 1, Block 5, Towne Lakes 7th Addition, Wright
County, Minnesota
3.7 Authorization to Execute Abdo’s 2024 Audit Engagement Letter
4. General Business.
4.1 Authorization to Advertise for SCADA Improvement Project for JPWB.
General Manager Seifert reminded the Board that they previously approved
scope of services with SEH Engineering and Engineer Larson to design and
produce final design and bid documents for all Joint Powers Water Board water
infrastructure to be updated on its Supervisory Control and Data Acquisition
(SCADA). Larson went over the need for improvements to the SCADA system,
what the project entails and timeline to complete the project, and requested
authorization from the Board to proceed with the bidding process for the SCADA
improvements project. Staff recommends authorizing SEH to advertise for
competitive bids off the current plans and specifications produced as part of that
scope. Wettschreck moved, Olson seconded, to approve SEH’s to advertising for
competitive bids off the current plans and specifications produced as part of that
scope. Motion carried 6-0.
Joint Powers Water Board
Regular Meeting Minutes
December 16, 2024
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4.2 Request for Proposal for Ground Storage Reservoir Tank. General
Manager Seifert told the Board that in November 2023, it developed a Water
Storage Tank Siting study. That study recommended additional storage
capacity for the JPWB service area to satisfy both the current and future
adequate service levels. At its September 2024 meeting, the JPWB
authorized staff to formally solicit for competitive Request for Proposals
(RFPs), to provide Final Design and Bidding services to construct the proposed
GSR. Three completed RFP submissions were received on December 10th,
and have since been evaluated by the full TAC Committee. The Committee
ranked the RFPs with the established ranking system in the original supplied
instructions to the firms submitting their proposals: SEH Engineering (71/100
evaluation points – not to exceed $166,190); APEX Engineering (77/100
evaluation points – not to exceed $183,235); AE2s Engineering Services
(94/100 evaluation points – not to exceed $399,800). TAC Committee
members unanimously recommended offering the scope of services contract
to SEH as the successful RFP engineering firm. Staff recommends authorizing
acceptance of the engineering services contract for the final design and
bidding services for the GSR from SEH Engineering and the execution of
necessary contract documents. Wettschreck moved, Kauffman seconded, to
approve the engineering services contract for the final design and bidding
services for the GSR from SEH Engineering not to exceed $166,190 and the
execution of necessary contract documents. Motion carried 6-0.
4.3 Joint Powers Water Board Budget. General Manager Seifert provided the
Board with details of the proposed 2025 budget of $1,962,913. Staff
recommended acceptance of the 2025 Joint Powers Water Board budget as
presented. Olson moved, Dierberger seconded, to approve the 2025 Joint
Powers Water Board budget in the amount of $1,962,913. Motion carried 6-
0.
5. Engineer. None.
6. Operations. None.
7. Other Business / Announcements / Correspondence.
7.1 Scrap Metal Recycling Payment. General Manager Seifert told the Board that
Staff has been working at stripping wire and received a check for $2,458.75
from Northern Metal Recycling for recycling of the scrap.
8. Adjourn. Zagorski moved, Wettschreck seconded, to adjourn the Joint Powers Water
Board meeting at 6:36 p.m. Motion carried 6-0.