2024-06-17 City Council Agenda PacketCity of Albertville Council Agenda
Monday, June 17, 2024
City Council Chambers
7 pm
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community
interest. Citizens wishing to address the Council regarding specific agenda items, other than public hearings, are invited to do so under Public Forum
and are asked to fill out a “Request to Speak Card”. Presentations are limited to five (5) minutes.
Pages
3-6
7
8-9
1.Call to Order
2.Pledge of Allegiance – Roll Call
3.Recognitions – Presentations – Introductions
4.Public Forum – (time reserved 5 minutes)
5.Amendments to the Agenda
6.Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on
the Consent Agenda following the approval of the remaining Consent items. Items pulled will
be approved by a separate motion.
A.Approve the June 3, 2024, regular City Council Meeting minutes as presented.
B.Authorize the Monday, June 17, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
C.Adopt Resolution No. 2024-18 Appointment of Election Judges and Absentee Ballot
Board for the Primary Election on August 13, 2024.
7.Public Hearing – None
8.Wrig ht C ounty Sheriff’s Office – Updates, reports, etc.
9.Department Business
A.City Council
1.Committee Updates (STMA Arena, Planning, JPWB, Parks, Fire Board, FYCC,
etc.)
B.Building – None
C.City Clerk – None
D.Finance – None
E.Fire – None
City of Albertville City Council Agenda
Monday, June 17, 2024 Page 2 of 2
F.Planning and Zoning – None
G.Public Works/Engineering
1.Main Avenue Reconstruction Discussion
H.Legal – None
I.Administration
1.City Administrator’s Update 11-12
10.Announcements and/or Upcoming Meetings
June 19 City Offices closed in observance of Juneteenth
June 24 Joint Power Water Board, 6 pm
Parks Committee, 7 pm
July 4 City Offices closed in observance of the 4th of July
July 8 STMA Arena Board, 7 pm
July 9 Planning Commission, 7 pm
Council Budget Workshop, 6:15 pm July 15
July 15 City Council, 7 pm
11.Adjournment
ALBERTVILLE CITY COUNCIL
DRAFT REGULAR MEETING MINUTES June 3, 2024 – 7 pm
Council Chambers
Albertville City Hall
1. Call to Order
Acting Mayor Olson called the meeting to order at 7 pm.
2. Pledge of Allegiance – Roll Call
Present: Acting Mayor Olson, Councilmembers Cocking, Hayden, and Zagorski.
Mayor Hendrickson arrived at 7:15 pm.
Staff Present: City Administrator Nafstad, Fire Chief Bullen, City Attorney Couri, Finance
Director Lannes, and City Clerk Luedke.
3. Recognitions – Presentations – Introductions
A. Civil Air Patrol Presentation
Major Marybeth Slocumb delivered a presentation on the activities of the Civil Air Patrol (CAP).
Her presentation included the history and background information on the organization, the programs
available and the training missions CAP has been involved in. Cadet Chief’s Slocumb and Slocumb
provided additional background information. Major Slocumb answered questions from Council.
The Council thanked them for coming to the meeting and their service with CAP.
B. City Employee Service Award – Tina Lannes (20 years)
Mayor Hendrickson recognized Finance Director Lannes for her 20 years of service to the City of
Albertville.
The Council thanked Ms. Lannes for her service and congratulated her on 20 years with the City of
Albertville.
C. Wright County Commissioner Jeanne Holland
Commissioner Holland reported on a meeting that the Wright County Commissioners had with the
Wright County Sheriff’s Department. She stated she had hoped that there would not be an increase
to the Sheriff’s Contract but reported there would be a $5 an hour increase in 2025 and another $5
an hour increase in 2026. Commissioner Holland said the increase was due to raising fuel and
employee costs. She answered questions from the Council regarding the upcoming contract and
reported that next year, the City of Albertville would be able to negotiate the number of hours the
City needed. Ms. Holland said the Sheriff’s department was working towards having a consistent
Wright County deputy for the City instead of a constant change.
There was Council discussion regarding the upcoming Wright County Sheriff’s contracts and the
services provided by the department.
4. Public Forum
There was no one present for the public forum.
Agenda Page 3
City Council Meeting Draft Minutes Page 2
Regular Meeting of June 3, 2024
5. Amendments to the Agenda
There were no amendments to the agenda.
MOTION made by Councilmember Olson, seconded by Councilmember Zagorski to approve the
June 3, 2024, agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski.
Nays: None. The motion carried.
6. Consent Agenda
All items under the Consent Agenda are considered to be routine by the City staff and will be
enacted by one motion. In the event an item is pulled, it will be discussed in the order listed on the
Consent Agenda following the approval of the remaining Consent items. Items pulled will be
approved by a separate motion.
A. Approve the April 15, 2024, regular City Council Meeting minutes as presented.
B. Approve the May 6, 2024, regular City Council Meeting minutes as presented.
C. Approve the May 13, 2024, special City Council Meeting minutes as presented.
D. Authorize the Monday, June 3, 2024, payment of claims as presented, except bills
specifically pulled which are passed by separate motion. The claims listing has been
provided to City Council as a separate document and is available for public view at City
Hall upon request.
E. Approve a Community Festival Permit Application for Neighbors Eatery and Saloon
located at 5772 Main Avenue NE for Wednesday, June 5 through Sunday, June 9, 2024.
F. Approve Special Event Permit including a Temporary Outdoor Music Permit for the 152
Club located at 5794 Main Avenue for the Chad Smith Ride for Life Benefit event on
June 15, 2024.
G. Approve the purchase of a Toro 4000 Z master HDX Pro With 52” deck and bagger for
the amount of $14,669 from Minnesota Equipment.
H. Approve Payment Application No. 13 to Gridor Construction in the amount of $391,713
for the Wastewater System Improvements.
I. Approve Payment Application No. 14 to Gridor Construction in the amount of $190,600
for the Wastewater System Improvements.
J. Approve Payment Application No. 1 to Fehn Companies in the amount of $161,794.84
for the 2024 Concrete Improvements.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to approve the
June 3, 2024, consent agenda as submitted. Ayes: Cocking, Hayden, Hendrickson, Olson and
Zagorski. Nays: None. The motion carried.
7. Public Hearing – None
8. Wright County Sheriff’s Office – Updates, reports, etc.
Wright County Sheriff Deputy Cassidy reviewed the incidents that occurred in the City within the
past few weeks and provided safety tips for the upcoming festival.
9. Department Business
A. City Council
1. Committee Updates (STMA Ice Arena, Planning, JPWB, Parks, Fire Board,
FYCC, etc.)
There were no Council updates.
Agenda Page 4
City Council Meeting Draft Minutes Page 3
Regular Meeting of June 3, 2024
B. Building – None
C. City Clerk
1. Set Preliminary 2024 Budget Workshops
City Clerk Luedke said City staff would like to set the 2024 budget workshops to discuss the 2025
preliminary budget. She reported the purposed workshop dates were July 15, August 5 and August
19 if needed and asked if the Council preferred to meet before or after the regular City Council
meeting. She added in the past, the workshops were set for 6:15 pm.
There was Council discussion regarding the proposed budget workshop dates and the consensus was
to set the workshops for 6:15 pm.
MOTION made by Councilmember Hayden, seconded by Councilmember Cocking to set the
workshops for July 15, August 5, and August 19, 2024, at 6:15 pm to discuss the 2025 preliminary
budget. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The motion
carried.
D. Finance – None
E. Fire
1. Albertville Fire Department – May 2024 Incident Data
Fire Chief Bulletin provided information on the May fire incident data report and answered
questions from Council.
F. Planning and Zoning – None
G. Public Works/Engineering – None
H. Legal
1. Potter Property Ordinance Enforcement
City Attorney Couri presented the staff report which included an update on the ongoing nuisance
and zoning code violations on the Potter property. He said that the property has been about two-
thirds of the way cleaned up since March of 2023. He reported on the nuisance items that are still
located the property and added the property owner was working on a schedule as to when the rest of
the items would be removed. He reported the nuisance case was currently in the Wright County
District Court with a pretrial conference set for the end of July. He answered questions from
Council regarding the cleanup process and stated it was similar to other nuisance property cleanups.
Ms. Heidi Potter asked if some of the items that were left on the property would be grandfathered in
and would not need to be moved if they were on the property before the City ordinance was
changed.
City Attorney Couri replied there are two different ordinance violations. He said one was the zoning
ordinance and under that ordinance the only items that may be grandfathered in would be if they
were on the property before it was annexed into Albertville which was around 1996 and he added
that none of the items were on an aerial photo from the year 2000. The other ordinance was the
nuisance ordinance in which man-made items such as trailers, wood, etc. are not grandfathered in.
Agenda Page 5
City Council Meeting Draft Minutes Page 4
Regular Meeting of June 3, 2024
Mayor Hendrickson asked if anyone else who like to speak. No one came forward.
The was Council discussion regarding the miscellaneous items on the property and the cleanup
process.
City Administrative Nafstad answered questions from Council and reported no Council action was
needed at tonight’s meeting.
2. Everbrooke Daycare Developer’s Agreement Amendment
City Attorney Couri presented the staff report which included information on the orginial
developer’s agreement and the proposed amendments to it. He reported that Oppidan Holding was
proposing the construction of a daycare on the property which would require changes to the original
conditions in the agreement. He answered questions from Council regarding the developer’s
agreement and the proposed changes
There was Council discussion regarding the proposed amendments and the daycare construction.
MOTION made by Councilmember Cocking, seconded by Councilmember Hayden to approve
First Amendment to Planned Unit Development Shoppes at Towne Lakes Two (Everbrook Daycare
Developer’s Agreement). Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None.
The motion carried.
I. Administration
1. City Administrator’s Update
City Administrator Nafstad presented the City Administrator’s Update and provided information on
upcoming events within the City.
10. Announcements and/or Upcoming Meetings
June 5-9 2024 Albertville Friendly City Days
June 10 STMA Arena Board, 6 pm
June 11 Planning Commission, 7 pm
June 17 City Council, 7 pm
June 19 City Offices closed in observance of Juneteenth
June 24 Joint Power Water Board, 6 pm
Parks Committee, 7 pm
11. Adjournment
MOTION made by Councilmember Cocking, second by Councilmember Zagorski to adjourn the
meeting at 8:07 pm. Ayes: Cocking, Hayden, Hendrickson, Olson and Zagorski. Nays: None. The
motion carried.
Respectfully submitted,
_____________________________
Kristine A. Luedke, City Clerk
Agenda Page 6
Mayor and Council Request for Action
June 17, 2024
SUBJECT: CONSENT – FINANCE – PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Authorize the Monday, June 3, 2024, payment of the claims as presented except
the bills specifically pulled, which are passed by separate motion. The claims listing has been
provided to Council as a separate document. The claims listing is available for public viewing at
City Hall upon request.
BACKGROUND: The City processes claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
•Account codes starting with 810 are STMA Arena Expenses/Vendors (bolded) and
key issues will be presented in the claims listing document.
POLICY/PRACTICES CONSIDERATIONS: It is the City’s policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines to dispute the billing.
Responsible Person: Tina Lannes, Finance Director
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
•List of Claims (under separate cover)
Agenda Page 7
Mayor and Council Request for Action
June 17, 2024
SUBJECT: CONSENT – CLERK – APPOINTMENT OF ELECTION JUDGES AND
ABSENTEE BALLOT BOARD FOR AUGUST 13, PRIMARY ELECTION
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following:
MOTION TO: Adopt Resolution No. 2024-18 approving appointment of the Election Judges
and Absentee Ballot Board for the Primary Election to be held on August 13, 2024.
BACKGROUND: As required per Minnesota Statute 204B.21, the Council needs to approve the
appointment of the Election Judges for the upcoming election at least 25 days before the August
13, 2024. The City is the responsible authority to conduct absentee voting for the Albertville
residents and is required by Minnesota State Statute 203B.121 to establish an Absentee Ballot
Board. The Absentee Ballot Board judges will have the responsibility for accepting/rejecting
absentee ballots based on the criteria set by State Statute.
KEY ISSUES:
•The Primary Election will be held on Tuesday, August 13, 2024.
•Minnesota Statute 204B.21 requires that persons serving as election judges must be
appointed by Council at least 25 days before the election.
•The City of Albertville is the responsible authority to conduct absentee voting for its
residents and is required to establish an Absentee Ballot Board.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council has the authority
to appoint the Election Judges and the Absentee Ballot Board for the August 13, 2024, Primary
Election.
Responsible Person: Kris Luedke, City Clerk
Submitted through: Adam Nafstad, City Administrator-PWD
Attachment:
•Resolution No. 2024-18 Appointment of Election Judges and Absentee Ballot Board
Agenda Page 8
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2024-18
RESOLUTION APPROVING THE APPOINTMENT OF ELECTION
JUDGES AND ABSENTEE BALLOT BOARD FOR THE
PRIMARY ELECTION ON AUGUST 13, 2024
WHEREAS, Minnesota State Statute 204B.21 requires that persons serving as election
judges be appointed by the City Council at least 25 days before the election; and
WHEREAS, the City of Albertville is the responsible authority to conduct absentee
voting for such election and is required by Minnesota Statutes 203B.121, subd.2 to establish an
Absentee Ballot Board.
NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the
individuals named on Exhibit A, and on file in the office of the City Clerk be appointed as the
City of Albertville Election Judges and Absentee Ballot Board for the August 13, 2024, Primary
Election.
BE IT FURTHER RESOLVED, that the City Clerk is with this, authorized to make any
substitutions or additions as deemed necessary.
Adopted by the City Council of the City of Albertville this 17th day of June 2024.
Jillian Hendrickson, Mayor
ATTEST:
Kristine A. Luedke, City Clerk
Agenda Page 9
City of Albertville
Meeting of June 17, 2024
Resolution No. 2024-18
Page 2
Exhibit A
2024 Election Judges and Absentee Ballot Board
The following individuals are appointed to serve at the Primary Election on
August 13, 2024:
Election Judges
Anderson, Dave
Anderson, Rick
Bacon, Connie
Bacon, Randy
Barthel Dale
Bartholomew, David
Bartholomew, Renee
Berning, Duane
Buhrmann, Paul
Coleman-Jenson, Elizabeth
Devine, Bill
Finka, Christine
Gordon Jr., William
Haugen, Ronald
Jents, Charlotte
Kimbler, Dick
Kimbler, Janet
Kisner, Michael
O’Brien, Rick
Otto, Karen
Radde, Rhoda
Robeck, Carmen
Swinehart, Jane
Swinehart, Steve
Wilkes, Sam
Winkleman, Darrell
Absentee Ballot Board
Bartholomew, David
Becker, Maeghan
Buhrmann, Paul
Jones, Amy
Lannes, Tina
Moseng, Kristie
Smeby, Erin
Agenda Page 10
City Administrator’s Update
June 13, 2024
GENERAL ADMINISTRATION
2025 Preliminary Budget Workshops: The 2025 Budget Workshops are set for July 15, August 5
and August 19 (if needed) at 6:15 pm before the regularly scheduled City Council Meetings.
Friendly City Days: As usual, the event was very well attended. City Halls has received a few
complaints related to parking, noise and trash. I believe the parking related issues can be
addressed with additional signage and enforcement and I will make the Friendly City Day
Committee aware of the feedback staff has received.
Border States: Border States is making significant improvements to their parking and storage
areas and have asked if they can temporarily use the City parcel next to Radiation Products on
52nd Street for storage. Scherer Bros. entered into a lease agreement with the City and used this
same parcel when they relocated. Unless Council desires otherwise, staff will enter into a
similar lease agreement with Border State for their use of the lot.
League of Minnesota Cities 2024 Annual Conference: This event will be held on Wednesday,
June 26 through Friday, June 28, 2024, in Rochester, MN at the Rochester Mayo Civic Center.
Annual Recycling Rate Increase: In 2021, the City negotiated the 5-year contract extension with
Republic Services. Resolution No. 2021-016 was approved on March 15, 2021, setting the
recycling fees for the five-year period. Beginning June 1, 2024, through May 31, 2025, the new
recycling rate will be $4.81.
2024 Elections: Filing for City Offices will begin July 30 and run August 13, 2024. In-person
absentee voting at the Albertville City Hall for the August 13 Primary Election will begin
Monday, July 1, 2024. Campaign signs of all sizes are allowed beginning June 28. (46 days
before the state primary in a state general election year until 10 days following the state
general election.)
July 1 Council Meeting: A reminder there will not be a Council meeting the first week of July.
Parks Committee Vacancy: The Parks Committee still has a vacancy due to a resignation. The
vacancy has been posted on the City’s website and Facebook page.
Code/Zoning Enforcement: The code enforcement regarding illegal land use on Potter’s
property located at the southwest corner of 60th Street NE and Mackenzie Avenue has a pre-
trial hearing scheduled in July.
Agenda Page 11
City Administrator’s Update Page 2 of 2 June 13, 2024
ENGINEERING/PUBLIC WORKS
49th Street NE (St. Michael Sewer): Albertville and St. Michael have a sanitary sewer agreement
for Albertville to provide sewer service to 250 single family properties in St. Michael south of
Fieldstone Elementary. Currently, approximately 172 homes are complete and in service. The
next phases of the residential subdivisions will require the developer to connect a sewer line to
an existing manhole in the Kagan Avenue and 49th Street intersection in our Albert Villas
neighborhood. The connection will require the developer to completely reconstruct the short
segment of 49th Street. Work is scheduled to be the week of June 24th. The intersection of
Kagan and 49th will be closed for a few days to complete the connection and patching. Work on
49th will continue into August.
Main Avenue NE Reconstruct: Preliminary design and engineering is underway and we are
coordinating the project with Xcel Energy as part of their Main Avenue feeder upgrades. I have
added this project to Monday’s agenda to have a very preliminary discussion on design
concepts.
2024 Street Overlay: The project is expected to begin the second week of July.
2024 Concrete Improvements: With the exception of restoration, the project is complete.
WWTF Improvements: The project continues to progress well. Currently, the Contractor is
working to complete the watermain and related site improvements.
Generator Improvements: All three generators have been ordered. The generator for the fire
hall and Villas Lift Station are expected to arrive by the end of the year. The trailer mounted
generator is expected anytime.
Lift Station Upgrades: Public Works is working on 4 lift station upgrades. Generally, upgrades
are related to control panels and electrical components. Eligible expenses can be paid with
ARPA funds otherwise are paid with enterprise capital reserves.
Upcoming Events:
•June 13 – Opening day of the Albertville Farmer’s Market
•June 14 – FYCC Dueling Piano Event
Agenda Page 12