2009-01-20 CC PacketA�bert ijj4E City of Albertville Council Agenda
ttrsc. etc
JANUARY 20, 2009
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed
on the agenda or of general community interest. Advertised public hearings are scheduled as such so that
the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council
regarding specific agenda items, other than public hearings should indicate so and will be afforded an
opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to
speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to
speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council",
usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In
any case, citizens are asked to complete a `Request to Speak Card'.
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER — ROLL CALL
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
4. MINUTES
A. January 5, 2009 City Council minutes (pgs. 1-8)
5. CITIZENS OPEN FORUM — (time reserved 5 minutes)
6. AMENDMENTS TO AGENDA
7. 0 CONSENT AGENDA
All items with an asterisk O are considered to be routine by the City Staff and will be
enacted by one motion. There will be no separate discussion of these items unless a
Council member so requests. In such event, the item will be removed from the General
Order of Business and considered in its normal sequence on the agenda.
Items
40 8.D.1. Building Department — 4t" Quarter Update (pgs. 11-13)
8.E.1. Finance — Semi-monthly Payment of Claims (bills) (pgs. 15-28)
8.E.l.a. Finance — Release Escrow T-Square Business Park (B. Heuring)
(pgs. 29-30)
8.I.2. Engineering— Amend Towne Lakes 6tn PUD Dev Agree (pgs. 31-33)
8. DEPARTMENT BUSINESS
A. Fire Department
City of Albertville Council Agenda
January 20, 2009 Page 2 of 3
B. Public Works Department
C. Utilities Department (WWTP)
1). Accept the Utilities Superintendent's Report dated January 8, 2009 (pg. 9)
D. Building Department
1). 0 Accept the Building Official's Report dated January 12, 2009 (pgs. 11-13)
E. Finance Department
1). 0 Approve the Tuesday, January 20, 2009 Payment of Claims (bills) for check
numbers 026575 to 026627 (pgs. 15-28)
a. 0 Included in Payments - approve releasing in full the $5,000 Escrow
posted by Mr. Robert Heuring as surety for the T-Square Business Park plat
(pgs. 29-30)
F. City Clerk
G. City Council
1). Oral Update on the STMA Ice Arena Board meeting (Tom Fay and/or Dan
Wagner)
2). Oral Update on the FYCC (Larry Sorensen and/or Tom Fay)
3). Oral Update on the Planning and Zoning Commission meeting (Dan Wagner)
H. Planning and Zoning
L Engineering
1). 0 Directing Staff to amend to the Plan Unit Development (PUD) Agreement for
Towne Lakes 6th Addition to extend the completion of the municipal and on- and
off -site improvements until October 31, 2010, with the exception of the trunk
water extension, which shall be completed by October 31, 2009, and conditioned
upon the Developer signing the amendment (pgs. 31-33)
2). Accept the Assistant City Engineer's Report dated January 7, 2009 (pgs.35-37)
J. Legal
K. Administration
1). Accept the City Administrator's Written Report dated January 14, 2009 (pgs. 39-
40)
9. CITIZENS OPEN FORUM - (continued if necessary)
M:\Public Data\City Council\Council Agendas\2009 Agendas\A 0120 2009 only.doc
Meeting Date: January 20, 2009
City of Albertville Council Agenda
January 20, 2009 Page 3 of 3
10. ANNOUNCEMENTS and or UPCOMING MEETINGS
January 2009
22 7:00 p.m. Diversity Strategic Planning Committee -optional (Albertville)
TBA 7:00 p.m. Family -Youth Community Cooperative (FYCC)
26 6:00 p.m. Joint Powers Water Board meeting
26 7:00 p.m. Committee of the Whole Workshop (tentative)
February 2009
2
7:00 p.m.
City Council meeting
9
6:00 p.m.
STMA Ice Arena Board meeting
10
7:00 p.m.
Planning and Zoning Commission meeting
16
all day
Presidents' Day observed — City Offices closed
17
7:00 p.m.
City Council meeting WISDOM
23
6:00 p.m.
Joint Powers Water Board meeting
23
7:00 p.m.
Committee of the Whole Workshop (tentative)
March 2009
2
7:00 p.m.
City Council meeting
9
6:00 p.m.
STMA Ice Arena Board meeting
10
7:00 p.m.
Planning and Zoning Commission meeting
16
7:00 p.m.
City Council meeting
23
6:00 p.m.
Joint Powers Water Board meeting
30
7:00 p.m.
Cities of Albertville & St. Michael and STMA School Board
Joint Workshop (location TBD-last mtg. was held at the School)
April 2009
6
7:00 p.m.
City Council meeting
13
6:00 p.m.
STMA Ice Arena Board meeting
13
7:00 p.m.
Family -Youth Community Cooperative (FYCC)
14
7:00 p.m.
Planning and Zoning Commission meeting
20
7:00 p.m.
City Council meeting
27
6:00 p.m.
Joint Powers Water Board meeting
27
7:00 p.m.
Committee of the Whole Workshop (tentative)
11. ADJOURN INTO A WORKSHOP TO DISCUSS THE FOLLOWING
A. I-94 Ramp (request for a cost estimate to develop Plans and Specifications to bid the
westerly 1-94 phase)
B. City Council 2009 Goals and Expectations
C. Albertville Wireless Committee
12. ADJOURNMENT
M:\Public Data\City Council\Council Agendas\2009 Agendas\A 0120 2009 only.doc
Meeting Date: January 20, 2009
�b£r`tV1ll£
T— UAMI. so Ckv ur.
Mayor and Council Communication
January 8, 2009
SUBJECT: CITY COUNCIL MINUTES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to approve the Monday, January 5, 2009 regular City Council minutes as presented,
which a final copy will be printed and signed; the signed copy will be scanned; the electronic
scanned version will be kept on file in the office of the City Clerk and serve as the official
record.
BACKGROUND: City staff attends the regular City Council meetings and records any action
taken or motions made during the meeting for Council review in the form of Minutes.
KEY ISSUES:
• Approve the minutes as prepared by City staff with no amendments.
POLICY/PRACTICES CONSIDERATIONS: It is at the discretion of the Mayor and Council
whether the City Council minutes that have been prepared and submitted should be amended.
FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to
approval of the City Council minutes.
LEGAL ISSUES: In accordance with Council practices, the Mayor, Council, and staff members
have the ability to amend minutes, which requires a consensus of the City Council.
Respectfully submitted,
Larr C Rse
Y
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: January 5, 2009 regular Council minutes
M:\Public Data\Requests for Council Actions (RCA)\2009\01 20 2009 4-A City Council minutes.doc
Agenda Item No. 4.
Meeting Date January 20, 2009
'i
1
ALBERTVILLE CITY COUNCIL
JANUARY 5, 2009
MINUTES
ALBERTVILLE CITY HALL
PLEDGE OF ALLEGIANCE — CALL TO ORDER
Mayor Klecker called the Albertville City Council
Pledge of Allegiance.
7:00 PM
at 7:00 p fin, followed by the
ROLL CALL
PRESENT: Mayor Ron Klecker, Council Xxtembers Tom Fay; � Wagner, and Larry Sorensen,
Finance Director Tina Lannes, City Admn�strat�z Larry Kruse, Clerk Bridget Miller
ABSENT: Council member John Vetsch, City, Attorney M k Couri, City Planner Al Brixius,
Assistant City Engineer Adam Nafstad
RECOGNITIONS — FRU-S.ENTAtIONS — INTRODUCTIONS
Mayor Kleckerktovledgeil`th .two m�rnbeis in the audience who were Ms. Arvilla Klecker
and Deb Schreiner With the Crow River News.
Mayor Klecker a W if therez Vas anyone in the audience that wanted to discuss an item with the
Council that was no i eat on the agenda.
Neither of the two indjIiduals had questions or concerns that were not already on the agenda.
AMENDMENTS TO THE AGENDA
Mayor Klecker asked if there were any amendments to the agenda, which no items were added
or removed from the agenda. Klecker then asked for a motion to approve the agenda as
presented.
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 01-05-09 B-drafts.doc
Agenda Item NA.A.
Meeting Date January 20, 2009
City of Albertville
City Council Minutes
January 5, 2009
Page 2 of 7
MOTION BY Council member Wagner, seconded by Council member Sorensen to approve the
Monday, January 5, 2009 regular Albertville City Council agenda as presented. Motion carried
unanimously.
MINUTES
December 15, 2008 regular City Council minutes
Mayor Klecker asked the Council if there were any changes to
City Council minutes. Hearing no comments regarding the D2
Council minutes, Klecker entertained a motion to approve they
Council packet.
MOTION BY Council member Wagner, seconded b Co
Monday, December 15, 2008 regular City Council minute
and signed; then the signed copy will be scanned and the f
on file in the office of the City Clerk that>wll serve as the
unanimously.
CONSENT AGENDA
CONSENT AGES
All items with an asteri
enacted by one motion.
member or c*tin rE
of Business and conslt
Mayor Kle&ker inquired
January 5 09 Consent
further discussiba and or
001 entitled a Resolution
,. i
of Albertville for than
Legal Holidays and LpC
)er 15, 2008 regular
2008 regular City
ubmitted in the
fiber Fay to app"JibVe the
rated, which will be printed
scanned version will be kept
Motion carried
are cdnsidered to bevutine in nature by the City Staff and will be
illae no separate discussion of these items unless a Council
>fs I�rAsuch e enl,` te'`item will be removed from the General Order
in its rural sequence on the agenda.
Councilembers or staff wanted any of the items pulled from the
,da. The following item was pulled from the Consent Agenda for
pcation on appointments: 8.F.1. Approve Resolution No. 2008-
ng Appointments to Certain Offices and Positions within the City
8 and Re -scheduling City Council meetings that Conflict with
Elections.
Mayor Klecker invited a Council member to make a motion to approving the January 5, 2009
Consent Agenda pulling the item 8.F.1.
MOTION BY Council member Wagner, seconded by Council member Fay to approve the
January 5, 2009 Consent Agenda pulling item 8.F.1., which the items will be removed from the
General Order of Business and considered in its normal sequence on the agenda and will require
a separate motion. Motion carried unanimously.
M:\Public Data\City Council\Council Minutes\2009 Minutes\DraftS\M 01-05-09 B-drafts.doc
Agenda Item NA.A.
Meeting Date January 20, 2009
3
City of Albertville
City Council Minutes
January 5, 2009
Page 3 of 7
DEPARTMENT BUSINESS
FIRE DEPARTMENT — no comments
PUBLIC WORKS DEPARTMENT — no comments
UTILITIES DEPART
BUILDING DEPART
FINANCE DEPARTI
Approve the Mc
to 026572
MOTION BY Coi
Monday, January s
as presented excel
authorize payment
the bills specificall
discussion from the
authorize payment
checks willsbe slgn
electrompally scan
serve the City's
Approve Reft, lr
Authorized Sinners
026565
the
72
lnd;
except
crate
id;
I. The
nts; the
hat will
No 2999-002 entitled a Resolution Making Appointments to Corporate
the G* of Albertville for the Year 2009
MOTION BY Council member Wagner, seconded by Council member Fay to approve
Resolution No. 2009-002 entitled a Resolution Making Appointments to Corporate Authorized
Signers for the City of Albertville for the Year 2009 as presented except those items specifically
pulled, which if pulled from the Consent Agenda will require a separate discussion from the
Consent Agenda and a separate motion from the Consent Agenda; which will be printed and
signed; then the signed copy will be scanned and the electronic scanned version will be kept on
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 01-05-09 B-drafts.doc
Agenda Item No. 4.A►.
Meeting Date January 20, 2009
City of Albertville
City Council Minutes
January 5, 2009
Page 4 of 7
file in the office of the City Clerk that will serve as the City's official record. Motion carried
unanimously.
Accept Semi-monthly Financial Reports
Finance Director Lannes began by reporting as of December 30, 2008 the accounts receivable
outstanding is $109,637.48. Lannes went on to say the majority of the Omer 90 days are due from
Albertville Holdings, Edina Development, Gold Key, Schuett Group (Seiiibr Housing
Development), Terra Development (LaBeaux Station), and Towne°Lakes. The two that may not
be collected are Edina Development and Gold Key.
City Administrator Kruse asked Lannes to report on the ret e
proceeded to inform the Council that The State of Minnesota
not be making the second half of the Market Value Credit, w
December. The amount the City will loose is $48,436 whicl
to minimize the impact on the reserves. \
Council questioned how the State calculates the amount of
determined by the Levy. It is based on a percent4ge, which
Council approved.
Council summarized by
amount that is lost in St,
CITY CLERK
the larger the levy,tliat is
„which staff agreed with
ate Aid ENs. Lannes
notified the sty that they will
is generally payW J n
City will have to work on how
Lannes explained it is
4. of the levy that the
d results in a bigger hit on the
's interpretation.
Approve R o1 t � 2009 W( ,entitled a Resolution Making Appointments to Certain Offices
and Posa ns within iNNOt of,40%yille for the Year 2009 and Re -Scheduling City Council
meetings �zat Conflict wit gal Ho zday
Mayor KlecW*anted to clay his intentions on the appointment to the STMA Hockey Board
representat>ves �K ticker stat6, he wanted Tom Fay to remain on the board from January to June,
at which time Dan 1_gner uld take over and Larry Sorensen act as the second representative
from July to Decembe `.:J, Fay would serve as an alternate on the board from July to
December. <;<>
Council member Wagner had a question regarding the Joint Powers Water Board appointment.
It was Wagner understands that he was supposed to have been appointed to the JPW Board.
Council member Fay explained that it was originally suppose to have been Larry Sorensen, who
commented that he was being appointed to quite a few Boards and Commissions; therefore, Fay
said he would be the representative on the Joint Powers Water Board.
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M O1-05-09 B-drafts.doc
Agenda Item NA.A.
Meeting Date January 20, 2009 5
City of Albertville
City Council Minutes
January 5, 2009
Page 5 of 7
Upon hearing the clarification and discussion from the Council; Klecker made a motion to
approve Resolution No. 2009-001 as amended, and was looking for a second. The following
motion was then made:
MOTION BY Mayor Klecker, seconded by Council member Fay to approve Resolution No.
2009-001 entitled a Resolution Making Appointments to Certain Offices and Positions within the
City of Albertville for the Year 2009 and Re -Scheduling City Council meetings that Conflict
with Legal Holidays as amended except those items specifically pulled, uuich if pulled from the
Consent Agenda will require a separate discussion from the Consent Aeiida and'a separate
motion from the Consent Agenda; which will be printed and signed, then the signed copy will be
scanned and the electronic scanned version will be kept on file >ti`the office of the City Clerk that
will serve as the City's official record. Motion carried unanimously.
CITY COUNCIL
Oral Update on the December 22, 2008 Joint Powers Teter Bc
John Vetsch)
Ron Klecker stated there was not too much to report from the I
Water Board meeting. The one subject that was>) fbaterest was
is the first time something like this has been' neWel�, No-9
which will store treated water, Over the winter months the 164i
will treat water and
when water usage is
the lines to the resid
Council did ftrq best to
was created and a Muir:
t into Well No. 9.
at whlti point V
,busmeses to use.
to
eting (Ron Klecker and or
'eber22, 2008 Joint Powers
to=l'ddition of Well No. 9. This
1E, erve as a holding Well,
Powers Water Plant (Veolia)
there until the summer months
pump the water from the Well and down
Ding to work. Council inquired how the Well
level.
Kleck+er " lained the Weil has emptied oT the current water supply and will be replenished with
treated wtir , Again, this is,4, ew wa'of storing water and unknown if there is the slight
potential of o er entities to ` 4.., into the water.
p � pl?g
,"
PLANNING AND ZONING do comments
ENGINEERING — no comments
LEGAL — no comments
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 01-05-09 B-drafts.doc
Agenda Item NA.A.
.A.
Meeting Date January 20, 2009 6
City of Albertville
City Council Minutes
January 5, 2009
Page 6 of 7
ADMINISTRATION
Accept the City Administrator's Written Report
City Administrator Kruse began by complimenting staff on a job well done. Kruse informed the
Council that City Attorney Couri prepared and or recorded approximately 20 documents with the
Downtown Railroad Plat. It was somewhat of a challenge to obtain all of,the property owners'
signatures for the Plat, as staff discovered one property owner's health iv" -=not good. Staff did;
however, hear from another individual who was Power of Attornelxand Couri coordinated
obtaining the appropriate paperwork to document the signature
Kruse went on to discuss I-94 by informing the Council that Mif DOT disftict Engineer signed
Albertville's Layout approval. Kruse inquired if the C, ncil would be intere§t d in meeting with
Tinklenberg and setting a workshop regarding the 19 ramp project. Kruse reported that he has
put in a request for a cost estimate to develop plans ark- specifictpns to bid the Overly I-94
phase.
Council reviewed the calendar and came a the consensus of da cussing the I-94 following the
next regular Council meeting, which is sef forTuesday, January 201.1,„
Another suggestion made by Kruse was to se
expectations. Again, it was recommended to
20 regular Council meeting an outcome
Council's goals and eNp�ctations ar to be di;
CITIZENS
Mayor
Jan
rkM ta: discussCouncil's goals and
he meeting following the Tuesday, January
meeting, si ff could compile a list of what
d at future workshops.
TINGS
the Council to review the upcoming meetings and calendar of events.
5
6 15F n1 "`
Swearing in of the newly elected Council members
5
7 0 p m.
City Council meeting
12
6:O p.m.
STMA Ice Arena Board meeting
13
7:00 p.m.
Planning and Zoning Commission meeting
1.9
all day
Martin Luther King, Jr Day observed — City Offices closed
20
7:00 p.m.
City Council meeting �
26
6:00 p.m.
Joint Powers Water Board meeting
26
7:00 p.m.
Committee of the Whole Workshop (tentative)
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 01-05-09 B-drafts.doc
Agenda Item NA.A.
Meeting Date January 20, 2009 7
City of Albertville
City Council Minutes
January 5, 2009
Page 7 of 7
February 2009
2
7:00 p.m.
City Council meeting
9
6:00 p.m.
STMA Ice Arena Board meeting
10
7:00 p.m.
Planning and Zoning Commission meeting
16
all day
Presidents' Day observed — City Offices closed
17
7:00 p.m.
City Council meeting 011
23
6:00 p.m.
Joint Powers Water Board meeting
23
7:00 p.m.
Committee of the Whole Workshop (tentative)
March 2009
2 7:00 p.m. City Council meeting
9 6:00 p.m. STMA Ice Arena Board i 0g1dg
10 7:00 p.m. Planning and Zoning 6mmission meeting
16 7:00 p.m. City Council meeting
23 6:00 p.m. Joint Powers Waterord meg
30 7:00 p.m. Cities of Albertville & S*-.".Miehael'And STMA
Joint Workshop (tentative)
ADJOURNMENT
MOTION BY Council
Monday, January 5, 201
unanimously.
Board
Wagner, seconded,'by Council rriember Sorensen to adjourn the
pity Council meeting at 7:3fl p.m. Motion carried
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 0I-05-09 B-drafts.doc Agenda Item NA.A.
Meeting Date January 20, 2009
A
TO: Mayor and City Council
FROM: John Middendorf
DATE: January 8, 2009
RE: Wastewater Treatment Plant and Water Department Update
WATER
• There was a water service line leak at 6787 LaSalle Circle NE. The leak was under the
street. There was a bad flair on the corporation stop.
• There was a water service line leak at 11711 54th Street NE. This one was in the driveway.
The flair on the curb stop went bad.
• We had a water main break on Main Avenue NE across from the 152 Club. Here the main
cracked.
WASTEWATER
• The Utility Department has been busy with problems with the main lift station. On
December 20th Pump No. 1 had a seal fail alarm. The pump was removed for repair. On
December 27th Pump No. 2 burned out and was removed for repair. This left us with only
Pump No. 3. Pump No. 1, which was a new pump replacing a problematic pump, was
installed in January of 2008 and died on December 20, 2008. Pump No. 2 was rebuilt in
May of 2008 and left for repairs on December 27, 2008. Both pumps were under warrantee.
Pump No. 3 has more hours on it than any other pump, and has made it this long without
needing a rebuild.
• I would like to purchase an additional pump from a different company to help keep us out of
this problem. I will bring quotes to the meeting.
• The influent flow meter control unit is broken and out for repair. It should be back in
service shortly.
REED BED UPDATE
• We have harvested the reeds in all 7 beds. That is, we cut them down and burned the reeds.
This is a necessary step for the beds to do well next summer, and was recommended by
Scott Davis of Reed Bed Systems, Inc.
M:\Public Data\City Council\Council Packet information\2009\01-20-09 (Tue)\1 20 2009 8-C-1 Utilities Dept Report.doc Q
Agenda Item No. t7. C. I .
Meeting Date January 20, 2009
9
A,lb£r'tvi l le Mayor and Council Communication
Sand Tour+ u b s. me 43W Ly—
January 12, 2009
SUBJECT: BUILDING DEPARTMENT - 4TH QUARTER REPORT
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
the Building Official's Monthly Report and other building matters.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and
Council to review and ask questions about the Monthly Reports.
Building Official Jon Sutherland reported the following Activity:
Construction Activity: We had 224 permits in September, 186 permits in October, 91
permits in November, and 41 permits in December. This resulted in a total of 1372 permits
processed for the year 2008 and these permits had a total value of $21,388,817. The building
Department Revenue for 2008 was $299,148. A large number of our permits were related to
storm damage repair work. Some of the Highlights in our permit activity are as follows: A
Commercial Tenant Finish for Design Enterprises at 5548 Barthel Industrial Drive, two
Tenant Finishes at the Outlet Mall - Yankee Candle and Guess Outlet, a New Construction
permit for Emma Krumbee's Restaurant, New Construction Permits for Albertville
Townhomes 37 units and a Community Center, a new Billboard at I94 and CSAH 19 for the
Knechtl property, a Tenant Finish Alteration for Impress Nails at 6597 Labeaux Ave, and a
Commercial Accessory Building for Federated Coop located at 11229 60th Street
• Revenue comparisons from the previous year have been included in the attachment to this
report.
• Storm Damage: We had a total of 339 storm damage repair permits for 4th quarter to bring
the May 25th storm damage repair permits to a total of 1019. There are still homes that have
not been repaired from the previous storms/damage that will require follow up and building
code enforcement. Many of the City properties were damaged by the storm of May 25, 2008
and are now repaired. We are still working with the City insurance adjuster on getting bids to
repair some of the remaining damaged City property.
Planning and Zoning, Rental Housing, Miscellaneous Enforcement: Various
enforcement activities for the quarter and the year include, but is not limited to, Vacant and
Foreclosed properties located at 10460 62nd Street, 4973 Kama Lane, 10141 49th Street, 4916
Kama Lane, 4937 Kama Lane, 6191 Kahl Ave, 10408 62nd Street, 6182 Karmen Ave, 10568
62nd Street, 10831 Kantar Court and 10516 5 1 " Street. (A Notice to Secure Property was
issued to the owner of this property). We have worked on answering various residential and
commercial construction and development questions, dumpster violations, sign violations
M:\Public Data\City Council\Council Packet information\2009\01-20-09 (Tue)\01 20 2009 8-Building 2008 4th quarter BO report.doc
Agenda Item No. 8.D. I.
Meeting Date January 20, 2009
11
Mayor and Council Communication — January 12, 2009
Building Official — Monthly Report
Page 2 of 2
(and removal of lots of signs and storm chaser signs), rental licensing, along with revising
and updating our various handouts.
• Fire Code Inspections with the Fire Department: Follow up inspection work with the Full
Moon Saloon Bar and 152 Club continues.
KEY ISSUES: none
POLICY CONSIDERATIONS: The Mayor and Council review monthly department reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Respectfully submitted,
Larry R. Kruse
City Administrator
Department/Responsible Person: Building Department/Jon Sutherland, Building Official
Attachments: Permit Activity Report
M:\Public Data\City Council\Council Packet information\2009\01-20-09 (Tue)\01 20 2009 8-Building 2008 4th quarter BO report.doc
Agenda Item No. 0.D. L
Meeting Date January 20, 2009
December 2008 Building Department Permit Activity/Revenue Report
Valuation Permit Fees
Sub Total 2008 $ 520,362.00 $ 9,891.93
Less SAC, WA Storm Water, S & W & Meter $ -
Less Signs $ 172.08
DEC 2008 TOTAL BUILDING DEPT REVENUE
2007 Valuation Permit Fees
Sub Totals $1,251,286.00 $ 62,709.78
Less SAC, WAC Storm Water, S & W & Meter $ 41,700.00
Less Signs $ 3.150.00
DEC 2007 TOTAL BUILDING DEPT REVENUE
INSPECTIONS
November 262
Monthly
Average 15
Year To Date 2930
$ 9,719.85
$ 17,859.78
13
A.
1b£r'tYlll£ Mayor and Council Communication
January 13, 2009
SUBJECT: 0 FINANCE DEPARTMENT — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion authorizing the Tuesday, January 20, 2009 payment of the claims that includes check
numbers 026575 to 026627 as presented except the bills specifically pulled, which are passed by
separate motion.
BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Check No. 026578 Bob Heuring — Refund T-Square Escrow of $5,000. See attached
Engineer's recommendations for release/payment
Check No. 026585 City of Otsego — Payment # 3 for 70'l' Street. See attached Engineer's
recommendations for payment.
Check No. 026590 Dennis Fehn Gravel — Pulverized Black Dirt is $3,718.98 of this
check for Central Park Improvements, $13,056.77 is payment # 3
(final) for Lachman Ave Improvements.
Check No. 026605 Northdale Construction Co — Payment # 3 (Final) for the Phillip
Morris Lift Station. See attached Engineer's recommendations for
payment.
Check No. 026606 Northland Trust Service Inc — Bond payments. $122,343.75 for Lease
Revenue Bond Public Works Building, $81,668 for 2008 Sewer
Revenue Bonds, $68,355.50 2008 Capital improvement Bonds Fire
Hall, $33,022.50 CSAH 19, $11,002.50 Lachman, $20,680 Industrial
Park and $16,017.50 Storm Water Pond
Check No. 026612 Premier Electrical Corp. — Repair photocell for Christmas tree lights —
Main Ave NE.
Check No. 026617 Sterling Codifiers — Annual hosting fee
M:\Public Data\Requests for Council Actions (RCA)\2009\01 20 2009 8 Finance Bills Report (RCA).doc
Agenda Item No. 8. E . I .
Meeting Date January 20, 2009
Mayor and Council Communication — January 14, 2009
Finance — Payment of Claims Page 2 of 2
PRACTICES/POLICY CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines disputes the billing.
Respectfully submitted,
D-4Z
Larry R. Krus
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Register Detail, Engineer recommendations/reports
M:\Public Data\Requests for Council Actions (RCA)\2009\01 20 2009 8 Finance Bills Report (RCA).doc
Agenda Item No. 8. L'1. I .
Meeting Date January 20, 2009
I
A�Ibcrtvillc
City We.
Check Detail Register
January 20, 2009
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 026575 1/20/2009 ALBERTVILLE PIT STOP
E 101-42000-212
Motor Fuels
$79.08 120208
Fuel
E 101-43100-212
Motor Fuels
$23.00 121508
Fuel
E 101-42000-212
Motor Fuels
$39.75 121808
Fuel
E 101-43100-212
Motor Fuels
$29.40 122208
Fuel
E 101-43100-212
Motor Fuels
$23.46 122908
Fuel
E 101-45100-212
Motor Fuels
$41.01 123008
Fuel
E 101-42000-212
Motor Fuels
$13.64 123008
Fuel
E 101-42000-212
Motor Fuels
$7.91 123108
Fuel
Total ALBERTVILLE PIT STOP
$257.25
Paid Chk# 026576 1/20/2009 BANYON DATA SYSTEMS
E 101-41400-300
Professional Srvs (GENERAL)
$390.01 143593
Program support
E 601-49450-300
Professional Srvs (GENERAL)
$390.01 143593
Program support
E 101-41300-570
Office Equip and Furnishings
$390.01 143593
Program support
E 101-41500-570
Office Equip and Furnishings
$390.01 143593
Program support
E 602-49400-300
Professional Srvs (GENERAL)
$39&01 143593
Program support
E 604-49960-300
Professional Srvs (GENERAL)
$389.98 143593
Program support
Total BANYON DATA SYSTEMS
$2,340.03
Paid Chk# 026577 1/20/2009 BEAUDRY OIL COMPANY
E 101-43100-215
Shop Supplies
$1,000.93 741542
DYED KODIAK PLUS
Total BEAUDRY OIL COMPANY
$1,000.93
Paid Chk# 026678 1/20/2009 BOB HEURING
G 101-22828 Bob Heuring Escrow
$5,000.00
T-Square Escrow Release
Total BOB HEURING
$5,000.00
Paid Chk# 026579 1/20/2009 BOLTON & MENK, INC
E 101-41710-303
Engineering Fees
$142.50 121590
Hunters Pass Plan & Plat
E 101-41710-303
Engineering Fees
$570.00 121591
TL 6th
E 101-41710-303
Engineering Fees
$380.00 121592
Phillip Morris
E 494-49000-303
Engineering Fees
$7,251.50 121593
CSAH 19 & 50th
E 473-00000-303
Engineering Fees
$190.00 121594
Prairie Run
E 101-41710-303
Engineering Fees
$190.00 121595
Parkside Comm
E 101-41710-303
Engineering Fees
$285.00 121596
Shoppes @ TL II
E 497-00000-303
Engineering Fees
$95.00 121597
70th Street Improv
E 101-41710-303
Engineering Fees
$1,285.00 121598
TL 5th
E 101-41710-303
Engineering Fees
$9,135.00 121626
Franklin Property
E 101-41710-303
Engineering Fees
$2,780.00 121627
Dominium TH
E 503-00000-303
Engineering Fees
$2,296.05 121628
CSAH 37 utility Extension
E 604-49660-303
Engineering Fees
$994.50 121630
Storm Water Mgmt Plan
E 101-41710-303
Engineering Fees
$190.00 121631
Niemeyer
E 101-42400-313
Engineer Plan Check Fee
$225.00 121633
Asbuilt surveys
E 101-41700-303
Engineering Fees
$1,254.00 121634
Landtrade Prelim & Final
E 101-41700-303
Engineering Fees
$73.00 121635
2008 Muni Aid
E 101-41710-303
Engineering Fees
$100.00 121678
Impress Nails Review
E 101-41710-303
Engineering Fees
$142.50 121678
Perkins
E 101-41710-303
Engineering Fees
$95.00 121678
Karston Cove 3
E 101-41700-303
Engineering Fees
$95.00 121678
Proj Updates
E 101-41700-303
Engineering Fees
$237.50 121678
Staff meetings
Total BOLTON & MENK, INC
$28,096.55
Paid Chk# 026580 VOID VOID VOID VOID
M:\Public Data\City Council\Council Packet information\2009\01-20-09 (Tue)\01 20 2009 8-E-1 Payment Posted Batch.doc
Agenda Item No. 8.E.1. .
Meeting Date January 20, 2009
17
Mayor and Council Communication - January 14, 2009
Finance - Payment of Claims
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026581 1/20/2009 BUFFALO COMPUTER COMPANY
E 101-41500-207 Computer Supplies $725.00 900901
Total BUFFALO COMPUTER COMPANY $725.00
Paid Chk# 026582 1/20/2009 CARQUEST
E 602-49400-210
Operating Supplies (GENERAL)
E 101-43100-404
Repair/Maint - Machinery/Equip
E 602-49400-210
Operating Supplies (GENERAL)
E 101-43100-404
Repair/Maint - Machinery/Equip
E 101-43100-404
Repair/Maint - Machinery/Equip
Total CARQUEST
Paid Chk# 026583 1/20/2009 CENTER POINT ENERGY
E 101-43100-383
Gas Utilities
E 601-49450-383
Gas Utilities
E 101-41940-383
Gas Utilities
E 101-42000-383
Gas Utilities
E 101-41940-383
Gas Utilities
E 101-45100-383
Gas Utilities
Total CENTER POINT ENERGY
Paid Chk# 026584 1/20/2009 CITY OF MONTICELLO
E 101-42700-309 Animal Control Contract
Total CITY OF MONTICELLO
$51.39 69448
$9.93 69699
$17.01 69882
$5.33 69887
$8.50 69893
$92.16
Website Hosting
Clamps - JM
Mega Crimp Fitting
Etching - JM
Fuse
Toggle switch
$1,569.65 123008 11822 63rd Street
$864.75 123008 11728 63rd Street
$1,913.96 123008 City Hall 5959 Main
$1,226.02 80000144255 Fire Dept
$588.48 80000144255 Garage
$190.88 80000144255 5801 Lander Ave
$6,353.74
$268.38 11026 Nov animal control
$268.38
Paid Chk# 026585 1/20/2009 CITY OF OTSEGO
E 497-00000-300
Professional Srvs (GENERAL)
$42,800.26 010709
70th Street Improv
Total CITY OF OTSEGO
$42,800.26
Paid Chk# 026586 1/20/2009 COBORN'S
E 101-41400-200
Office Supplies (GENERAL)
$248.00 101871604
supplies
Total COBORN'S
$248.00
Paid Chk# 026587 1/20/2009 COURT & MACARTHUR RUPPE,
PLLP
E 101-41610-304
Legal Fees
$1,567.50 111408
Niemeyer
E 101-41610-304
Legal Fees
$41.25 111408
Shoppes @ TLII
E 101-41610-304
Legal Fees
$41.25 111408
Space Aliens II
E 101-41610-304
Legal Fees
$82.50 111408
Franklin Prop
E 101-41610-304
Legal Fees
$108.75 111408
Towne Lakes
E 101-41610-304
Legal Fees
$165.00 111408
Hunters Pass
E 101-41610-304
Legal Fees
$41.25 111408
AV 6th
E 101-41600-304
Legal Fees
$1,486.25 111408
RR land, agendas, fire code, e
E 494-49000-304
Legal Fees
$1,087.50 111408
CSAH 19 assess appeal
E 503-00000-304
Legal Fees
$36.25 111408
CSAh 37 utilities
E 473-00000-304
Legal Fees
$145.00 111408
Prairie Run Litigation
E 604-49660-304
Legal Fees
$1,798.44 111408
Albert Villas Drainage
E 101-41610-304
Legal Fees
$1,113.75 111408
Dominium
Total COURI & MACARTHUR RUPPE, PLLP
$7,714.69
Paid Chk# 026588 1/20/2009 CROW RIVER NEWS NORTH
E 101-41100-351
Legal Notices Publishing
$61.50 112008
Ph Application
E 101-41100-351
Legal Notices Publishing
$44.28 112408
Chap 1000 Gen Bldg
E 101-41100-351
Legal Notices Publishing
$46.74 112408
Chap 1007-G
E 101-41100-351
Legal Notices Publishing
$159.60 122008
BID CSAH 37
E 101-41.100-351
Legal Notices Publishing
$684.00 122808
Truth in taxation
Total CROW RIVER NEWS NORTH
$996.12
Paid Chk# 026589 1/20/2009 D H B
E 101-43100-323
Nextel Radio Units
$63.89 32248
Ryan cell phone battery
Total D H B
$63.89
M:\Public Data\City Council\Council Packet inform ation\2009\0 1 -20-09 (Tue)\01 202009 8-E-1 Payment Posted Batch. doc
Page 2 of 7
Agenda Item No. 8. E. I .
Meeting Date January 20, 2009
Mayor and Council Communication - January 14, 2009
Finance - Payment of Claims
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026590 1/20/2009 DENNIS FEHN GRAVEL & EXCAVATIN
E 499-49000-300 Professional Srvs (GENERAL) $13,056.77 010709 Pay Est No 3 - Lachman Improve
E 102-49440-300 Professional Srvs (GENERAL) $3,718.98 22573 Central Park Project
E 602-49400-407 R/M - Water Mains $195.26 22733 water main break
Total DENNIS FEHN GRAVEL & EXCAVATIN $16,971.01
Paid Chk# 026591 1/20/2009 DEPT OF LABOR & INDUSTRY
G 101-21705 Building. Permit Surcharge
$4,266.89 5583171005
4th qrt surcharge
Total
DEPT OF LABOR & INDUSTRY
$4,266.89
Paid Chk# 026592 1/20/2009
DJ'S TOTAL HOME CARE
CENTER
E 101-45100-210
Operating Supplies (GENERAL)
$21.25 35645
PW tree wrap
E 101-43100-405
Repair/Maint - Buildings
$17.33 35685
PW paint
E 101-45100-210
Operating Supplies (GENERAL)
$5.84 35880
tape, coupling
E 101-43100-405
Repair/Maint - Buildings
$51.09 35966
PW
E 602-49400-210
Operating Supplies (GENERAL)
$19.66 36015
WWTP propane
E 101-41940-405
Repair/Maint - Buildings
$404.67 360211
key, rope, icemelt
E 101-43100-405
Repair/Maint Buildings
$287.55 36068
Ice melt City Hall
E 101-45100-210
Operating Supplies (GENERAL)
$11.69 36072
rollers PW
E 101-45100-405
Repair/Maint - Buildings
$6.36 36103
Key PW
E 601-49450-210
Operating Supplies (GENERAL)
$95.32 36187
PVC Pipe
E 101-43100-405
Repair/Maint - Buildings
$11.69 36229
connectors
E 101-41940-405
Repair/Maint - Buildings
$21.52 36237
salt CH
E 602-49400-210
Operating Supplies (GENERAL)
$25.51 36260
Duct tape
Total DXS
TOTAL HOME CARE CENTER
$979.48
Paid Chk# 026593 1/20/2009 DJS TOTAL HOME CARE CNTR FIRE
E 101-42000-200
Office Supplies (GENERAL)
$11.56 357351
D-ring, wall anch, spring
E 101-42000-200
Office Supplies (GENERAL)
$17.52 35799
wall plates, mount
E 101-42000-200
Office Supplies (GENERAL)
$26.19 35802
cable, chain, bolts
E 101-42000-200
Office Supplies (GENERAL)
$5.99 36083
FD Supplies
E 101-42000-200
Office Supplies (GENERAL)
$4.19 56092
washers, nuts, bolts
Total DJS
TOTAL HOME CARE CNTR FIRE
$65.45
Paid Chk# 026594 1/20/2009 DON'S AUTO & REPAIR
E 101-43100-212
Motor Fuels
$8.25 120208
Fuel
E 101-42000-212
Motor Fuels
$53.26 120308
Fuel
E 101-43100-212
Motor Fuels
$36.22 120508
Fuel
E 101-43100-212
Motor Fuels
$6.36 120908
Fuel
E 101-42000-212
Motor Fuels
$42.84 121108
Fuel
E 101-43100-212
Motor Fuels
$7.50 121708
Fuel
E 101-42000-212
Motor Fuels
$29.87 122208
Fuel
E 101-43100-212
Motor Fuels
$7.40 122308
Fuel
Total DON'S AUTO & REPAIR
$191.70
Paid Chk# 026595 1/20/2009 EGGEN'S DIRECT SERVICE, INC.
E 101-42400-212
Motor Fuels
$54.94 121808
Fuel
E 101-43100-212
Motor Fuels
$27.42 122708
Fuel
E 101-43100-212
Motor Fuels
$20.42 122908
Fuel
E 101-43100-212
Motor Fuels
$38.00 136774
Fuel
E 601-49450-212
Motor Fuels
$32.01 136792
Fuel
E 101-43100-212
Motor Fuels
$34.00 136793
Fuel
E 101-43100-212
Motor Fuels
$44.25 136815
Fuel
E 601-49450-212
Motor Fuels
$8.44 136817
Fuel
E 602-49400-212
Motor Fuels
$35.67 136837
Fuel
E 101-43100-212
Motor Fuels
$42.00 136846
Fuel
E 601-49450-212
Motor Fuels
$45.09 136848
Fuel
E 602-49400-212
Motor Fuels
$48.11 136856
Fuel
E 101-43100-212
Motor Fuels
$21.00 136873
Fuel
E 602-49400-212
Motor Fuels
$43.75 136886
Fuel
MA\Public Data\City Council\Council Packet infonnation\2009\01-20-09 (Tue)\01 20 2009 8-E-1 Payment Posted Batch.doc
Page 3 of 7
Agenda Item No. B.E. I..
Meeting Date January 20, 2009
19
Mayor and Council Communication - January 14, 2009
Finance - Payment of Claims
Page 4 of 7
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 026595 1/20/2009 EGGEN'S DIRECT SERVICE, INC. (cont'd)
E 101-45100-212
Motor Fuels
$40.00 136907
Fuel
E 101-45100-212
Motor Fuels
$8.50 136927
Fuel
E 602-49400-212
Motor Fuels
$43.00 136944
Fuel
E 101-43100-212
Motor Fuels
$53.00 136952
Fuel
E 602-49400-212
Motor Fuels
$55.29 136962
Fuel
E 101-43100-212
Motor Fuels
$74.71 143993
Fuel
E 602-49400-212
Motor Fuels
$39.75 143995
Fuel
Total
EGGEN'S DIRECT SERVICE, INC.
$809.35
Paid Chk# 026596 1/20/2009 EMERGENCY MEDICAL PRODUCTS
E 101-42000-230 Medical Supplies
$224.87 1125940
Medical Supplies, gauze, blank
Total EMERGENCY MEDICAL PRODUCTS
$224.87
Paid Chk# 026597 1/20/2009 FIRE ENGINEERING
E 101-42000-433 Dues and Subscriptions
$21.00 330769B
Subscription
Total FIRE ENGINEERING
$21.00
Paid Chk# 026598 1/20/2009 H & L MESABI PRODUCTS
E 101-43100-404 Repair/Maint - Machinery/Equip
$952.20 76401
Carbon plow blades
Total H & L MESABI PRODUCTS
$952.20
Paid Chk# 026599 1/20/2009 MINNESOTA GFOA
E 101-41500-433 Dues and Subscriptions
$60.00
Dues
Total MINNESOTA GFOA
$60.00
Paid Chk#, 026600 1/20/2009 MINNESOTA MUNICIPAL UTILITIES
E 601-49450-433 Dues and Subscriptions
$366.00 32625
2009 Dues
E 60'1-49450-433 Dues and Subscriptions
$174.00 32827
2009 Drug & Alcohol dues
Total MINNESOTA MUNICIPAL UTILITIES
$540.00
Paid Chk# 026601 1/20/2009 MONTICELLO ANIMAL CONTROL
E 101-42700-309 Animal Control Contract
$75.00 301b
Dec pick ups
Total MONTICELLO ANIMAL CONTROL
$75.00
Paid Chk# 026602 1/20/2009 MSFDA
E 101-42000-433 Dues and Subscriptions
$216.00
FD Dues
Total MSFDA
$216.00
Paid Chk# 026603 1/20/2009 N. A. C.
E 101-41910-306 Planning Fees
$500.00 123108
PZ meeting/Staff/CC meetings
E 101-41910-306 Planning Fees
$446.75 18234
2009 Zoning Fees
E 101-41910-306 Planning Fees
$168.80 18234
Plan Sub Requirements
E 101-41910-306 Planning Fees
$362.85 18234
ordinances, agendas,etc
E 101-41910-306 Planning Fees
$497.90 18234
Nuisance Ord.
E 101-41910-306 Planning Fees
$843.80 18234
Accessory Bldg Review
E 101-41910-306 Planning Fees
$240.50 18234
Landscape Ord
E 101-41915-306 Planning Fees
$13.50 18235
Perkins
E 101-41915-306 Planning Fees
$205.00 18235
Pr lanscape compliance
E 101-41915-306 Planning Fees
$13.50 18235
Follow up to staff meeting
E 101-41915-306 Planning Fees
$564.30 18235
Albertville TH sign variance
Total N. A. C.
$3,856.90
Paid Chk# 026604 1/20/2009 NAGELL APPRAISAL & CONSULTING
E 494-49000-300 Professional Srvs (GENERAL)
$4,750.00 15278
Labeaux Street Improv
E 494-49000-300 Professional Srvs (GENERAL)
$175.00 15280
CSAH 19 Appraisal reports
Total NAGELL APPRAISAL & CONSULTING
$4,925.00
Paid Chk# 026605 1/20/2009 NORTHDALE CONSTRUCTION
CO
E 501-49000-300 Professional Srvs (GENERAL)
$33,371.13 010709
Pay Est 3 Phillip Morris Lift
Total NORTHDALE CONSTRUCTION CO
$33,371.13
M:\Public Data\City Council\Council Packet inform ation\2009\0 1 -20-09 (Tue)\01 20 2009 8-E-1 Payment Posted Batch.doc
Agenda Item No. 8. E. J .
Meeting Date January 20, 2009
20
Mayor and Council Communication — January 14, 2009
Finance — Payment of Claims
Check Amt
Invoice Comment
10100 Premier Bank
Paid Chk# 026606 1/20/2009 NORTHLAND TRUST SERVICE INC
E 354-47000-620
Fiscal Agent's Fees
$403.00
Gen Cap Improv
E 362-47000-611
Bond Interest
$20,680.00
Gen Improv Bonds
E 361-47000-611
Bond Interest
$11,002.50
Gen Improv Bonds
E 360-47000-611
Bond Interest
$33,022.50
Gen Improv Bonds
E 358-47000-601
Debt Sry Bond Principal
$80,000.00
Project Lease Rev
E 358-47000-611
Bond Interest
$42,343.75
Project Lease Rev
E 354-47000-611
Bond Interest
$7,952.50
Gen Cap Improv
E 354-47000-601
Debt Sry Bond Principal
$60,000.00
Gen Cap Improv
E 604-49660-611
Bond Interest
$16,017.50
Gen Improv Bonds
E 601-49450-611
Bond Interest
$11,265.00
Gen Sewer Rev Bonds
E 601-49450-601
Debt Sry Bond Principal
$70,000.00
Gen Sewer Rev Bonds
E 601-49450-620
Fiscal Agent's Fees
$403.00
Gen Sewer Rev Bonds
Total NORTHLAND TRUST SERVICE INC
$353,089.75
Paid Chk# 026607 1/20/2009 NOW CARE MEDICAL CENTERS
E 101-42000-305 Medical -Physicals $86.00 121208 Josh Eull
Total NOW CARE MEDICAL CENTERS $86.00
Paid Chk# 026608 1/20/2009 ONVOY, INC.
E 101-41940-321 Telephone $710.90 90102009622 Network Charges
E 602-49400-321 Telephone $35.54 90102009622 Network Charges
E 601-49450-321 Telephone $35.54 90102009622 Network Charges
E 101-42000-321 Telephone $82.94 90102009622 Network Charges
E 101-43100-321 Telephone $82.94 90102009622 Network Charges
E 101-42400-321 Telephone $236.97 90102009622 Network Charges
Total ONVOY, INC. $1,184.83
Paid Chk# 026609 1/20/2009 OXYGEN SERVICE COMPANY
E 101-43100-215 Shop Supplies
$60.55 7317326
ARGON/CARBON DIOXIDE
Total OXYGEN SERVICE COMPANY
$60.55
Paid Chk# 026610 1/20/2009 PATTI WIRTZ
G 101-22900 Rental Deposit Escrow
$100.00 123008
City Hall Deposit refund
Total PATTI WIRTZ
$100.00
Paid Chk# 026611 1/20/2009 POSTMASTER
E 101-41400-413 Office Equipment Rental
$98.00 121608
Po Box 9
Total POSTMASTER
$98.00
Paid Chk# 026612 1/20/2009 PREMIER ELECTRICAL CORP
E 101-41940-399 Miscellaneous
$270.00 46940
xmas lights main ave
Total PREMIER ELECTRICAL CORP
$270.00
Paid Chk# 026613 1/20/2009 RC GRADING & EXCAVATING INC
E 602-49400-407 R/M - Water Mains
$945.00 113008
57th & Lander
Total RC GRADING & EXCAVATING INC
$945.00
Paid Chk# 026614 1/20/2009 REED BUSINESS INFORMATION
E 503-00000-300 Professional Srvs (GENERAL)
$222.30 4092125
Legal Ads
Total REED BUSINESS INFORMATION
$222.30
Paid Chk# 026615 1/20/2009 S & T OFFICE PRODUCTS
E 101-41400-200 Office Supplies (GENERAL)
$77.10 12304
supplies
E 101-41400-200 Office Supplies (GENERAL)
$118.31 144135
office supplies
Total S & T OFFICE PRODUCTS
$195.41
Paid Chk# 026616 1/20/2009 SCHARBER & SONS
E 101-45100-404 Repair/Maint - Machinery/Equip
$35.36 1020929
ball bearings
Total SCHARBER & SONS
$35.36
M:\Public Data\City Council\Council Packet inform ation\2009\0 1 -20-09 (Tue)\01 20 2009 8-E-1 Payment Posted Batch.doc
Page 5 of 7
Agenda Item No. 8.E. I..
Meeting Date January 20, 2009
21
Mayor and Council Communication - January 14, 2009
Finance - Payment of Claims
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026617 1/20/2009 STERLING CODIFIERS, INC.
E 101-41400-300 Professional Srvs (GENERAL) $500.00 8458 2009 Annual Fee
Total STERLING CODIFIERS, INC. $500.00
Paid Chk# 026618 1/20/2009 TIM DALY
E 101-42000-404 Repair/Maint - Machinery/Equip $15.95 277901 Pressure Washer Parts - FD
Total TIM DALY $15.95
Paid Chk# 026619 1/20/2009 TYTHER CONTRACTING
R 101-00000-32210 Building Permits $268.80 281335 Refund of Permit B28-1335
Total TYTHER CONTRACTING $268.80
Paid Chk# 026620 1/20/2009 USABLE LIFE
E 101-41300-131
Employer Paid Health
$14.10
Emp Life Ins
E 101-41500-131
Employer Paid Health
$35.53
Emp STDis Ins
E 101-41500-131
Employer Paid Health
$4.95
Emp Life Ins
E 101-45100-130
Employer Paid Ins (GENERAL)
$5.40
Emp Life Ins
E 101-41400-131
Employer Paid Health
$6.60
Emp Life Ins
G 101-21710 Other Deducations
$7.50
Emp Life Ins
E 101-43100-130
Employer Paid Ins (GENERAL)
$9.00
Emp Life Ins
E 101-42400-130
Employer Paid Ins (GENERAL)
$67.96
Emp STDis Ins
E 101-42400-130
Employer Paid Ins (GENERAL)
$20.55
Emp Life Ins
E 101-41400-131
Employer Paid Health
$22.81
Emp STDis Ins
E 601-49450-130
Employer Paid Ins (GENERAL)
$9.00
Emp Life Ins
E 101-43100-130
Employer Paid Ins (GENERAL)
$49.19
Emp STDis Ins
E 101-41300-131
Employer Paid Health
$54.29
Emp STDis Ins
E 602-49400-130
Employer Paid Ins (GENERAL)
$33.80
Emp STDis Ins
E 60� 49400-130
Employer Paid Ins (GENERAL)
$9.00
Emp Life Ins
E 601-49450-130
Employer Paid Ins (GENERAL)
$33.82
Emp STDis Ins
E 101-45100-130
Employer Paid Ins (GENERAL)
$19.55
Emp STDis Ins
Total USABLE LIFE
$403.05
Paid Chk# 026621 1/20/2009 WASTE MANAGEMENT
E 601-49450-384
Refuse/Garbage Disposal
$55.82 481370915938
City Pk/PW/WWTP
E 101-45100-384
Refuse/Garbage Disposal
$68.69 481370915938
City Pk/PW/WWTP
E 101-43100-384
Refuse/Garbage Disposal
$48.75 481370915938
City Pk/PW/WWTP
E 101-41940-384
Refuse/Garbage Disposal
$20.04 481371015936
96 gal garbage PU
Total WASTE MANAGEMENT
$193.30
Paid Chk# 026622 1/20/2009 WEIDNERS PLUMBING & HEATING CO
E 101-41940-405 Repair/Maint -Buildings $1,361.00 226095 City Hall Contract
E 101-41940-405 Repair/Maint -Buildings $446.00 226110 Boiler Repair Work
Total WEIDNERS PLUMBING & HEATING CO $1,807.00
Paid Chk# 026623 1/20/2009 WRIGHT COUNTY RECORDER
E 101-41000-300 Professional Srvs (GENERAL) $746.00 200800000129 Recording Documents downtown p
Total WRIGHT COUNTY RECORDER $746.00
Paid Chk# 026624 1/20/2009 WRIGHT CTY AUDITOR/TREASURER
E 101-41400-300 Professional Srvs (GENERAL) $100.00 Tori Leonhardt Notary Recordin
Total WRIGHT CTY AUDITOR/TREASURER $100.00
Paid Chk# 026625 1/20/2009 WRIGHT CTY SHERIFFS PATROL
E 101-42110-307 Police Contract Fees $40,880.00 0901 Jan 09 Patrol
Total WRIGHT CTY SHERIFFS PATROL $40,880.00
Paid Chk# 026626 1/20/2009 WRIGHT RECYCLING
E 101-43200-308 Recycling Contract Fee $4,500.00 120408 Dec recycling
Total WRIGHT RECYCLING $4,500.00
M:\Public Data\City Counci]\Council Packet information\2009\01-20-09 (Tue)\01 20 2009 8-E-1 Payment Posted Batcb.doc
Page 6 of 7
Agenda Item No. 8. E. I..
Meeting Date January 20, 2009
W
Mayor and Council Communication — January 14, 2009
Finance — Payment of Claims
Page 7 of 7
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026627 1/20/2009 XCEL ENERGY
E 601-49450-381 Electric Utilities $50.12 1808371.11
E 101-43160-381 Electric Utilities $34.43 253894360
E 101-43160-381 Electric Utilities $5,035.78 254213487
E 101-41940-381 Electric Utilities $4.04 254213689
Total XCEL ENERGY $5,124.37
10100 Premier Bank $575,418.34
Fund Summary
10100 Premier Bank
101 GENERAL FUND
$104,692.57
102 CAPITAL OUTLAY RESERVE
$3,718.98
354 1999 LEASE/REVENUE
$68,355.50
358 Lease Revenue Bond 2004
$122,343.75
360 CSAH 19, 2007A
$33,022.50
361 Latchman, 2007A
$11,002.50
362 Industrial Park, 2007A
$20,680.00
473 PRAIRIE RUN
$335.00
482 CITY HALL 2004-5
$1,109.69
494 CSAH 19 & 50th St. (South 19)
$13,264.00
497 70th Street
$42,895.26
499 Lachman Ave
$13,056.77
501 Phil Morris Lift Station
$33,371.13
503 CSAH 37 Utilities
$2,554.60
601 SEWER FUND
$83,827.92
602 WATER FUND
$1,987.75
604 STORM WATER
$19,200.42
$575,418.34
5900 Cty Rd 18 Unit Sewer
5700 Labeaux unit signal
Street Lighting - 58-59-60 St.
10820 Kantar Court Fire Siren
M:\Public Data\City Council\Council Packet information\2009\01-20-09 (Tue)\01 20 2009 8-E-1 Payment Posted Batch.doc
Agenda Item No. 8.E. I..
Meeting Date January 20, 2009
23
• B® L.8L M F:== N K
• Consulting Engineers & Surveyors
" 7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
January 7, 2009
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P.O. Box 9
Albertville, MN 55301-0009
Re: Pay Estimate No. 3 & Final
Lachman Avenue Improvements - 2007
City of Albertville, Minnesota
BMI Project No.: T15.21652
Dear Mr. Kruse:
Rk�h'R
Enclosed please find three (3) copies of Pay Estimate No. 3 and Final for the above referenced project.
Payment No. 3 includes all project related work and complete release of all retainage.
We have reviewed Pay Estimate No. 3 & Final and recommend payment in the amount of $13,056.77 to
Dennis Fehn Gravel and Excavating, Inc.
For`your information the final contract amount, including all additional work items, is $261,135.40.
Please verify that the total amount of previous payments plus the final payment does not exceed the final
contract amount.
If everything meets your approval, please sign all three (3) copies, retain one (1) copy, return one (1) copy
to our office, and submit one (1) copy along with payment to:
Dennis Fehn Gravel and Excavating, Inc.
PO Box 256
5050 Barthel Industrial Drive
Albertville, MN 55301
We have requested that the Contractor submit all lien waivers, IC- 134 forms and consent of surety.
Please do not release payment until receipt of these items has been verified.
Please contact me if you have any questions regarding this final payment.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P.E.
Project Manager
Enclosures
Cc: Tina Lannes, Finance Director
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
24
- Eac> L _T"CJN a. M r-== N K , i Nam@
• Consulting Engineers & Surveyors
it 7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
January 7, 2009
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P.O. Box 9
Albertville, MN 55301-0009
Re: Partial Pay Estimate No. 3 & Final
Phillip Morris Lift Station
City of Albertville, Minnesota
BMI Project No.: RI3.39382
Dear Mr. Kruse:
Enclosed please find three (3) copies of Pay Estimate No. 3 and Final for the above referenced
project.
Please note Payment No. 3 includes all project related work, with the exception of the
construction of the driveway. Due to project delays, primarily caused by the Albertville
Marketplace development, the Contractor has requested that they be relieved of the driveway
component of the project and have agreed to a $3,500 deduction. The deduction is based on a
quote received from Oman Brothers Paving, who has agreed to assume the original contract's
construction and warranty responsibilities for the driveway.
We have reviewed Pay Estimate No. 3 & Final and recommend payment in the amount of
$33,371.13 to Northdale Construction Company, Inc. It is further recommended that the
Contractor be relieved of the driveway construction requirements of the contract to avoid
potential costs related to the delays.
For your information the final contract amount, including driveway deduction, is $137,523.25.
Please verify that the total amount of previous payments plus the final payment does not exceed
the final contract amount.
If everything meets your approval, please sign all three (3) copies, retain one (1) copy, return one
(1) copy to our office, and submit one (1) copy along with payment to:
Northdale Construction Company, Inc.
9625 71 st Street NE
Albertville, MN 55301
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
25
\ Lift Station Final
•��1 1/07/09
Page 2 of 2
We have requested that the Contractor submit all lien waivers, IC- 134 forms and consent of
surety. Please do not release payment until receipt of these items has been verified.
Please contact me if you have any questions regarding this final payment.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P.E.
Project Manager
Enclosures
Cc: Tina Lannes, Finance Director
26
• s BQ L -rc:>N 8 MP= rl--.I K,
• Consulting Engineers & Surveyors
t` 1 7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
January 7, 2009
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P.O. Box 9
Albertville, MN 55301-0009
RE: 701h Street Improvements - 2007
Partial Pay Estimate No. 3
City of Albertville, MN
BMI Project No.: T15.21660
Dear Mr. Kruse:
I have reviewed the enclosed December 4, 2008 invoice from the City of Otsego for the above
referenced project. The invoice includes Partial Pay Estimate No. 3 and associated professional
service fees for the period of 5/1/08 to 10/31/08.
The total invoice amount is $42,800.26. This amount represents 50% of the partial payment and
professional fees and is consistent with the 701h Street agreement. It is therefore recommended
that payment be made to the City of Otsego in the amount of $42,800.26.
For your information, Albertville has been previously invoiced and paid $126,492.57. To date,
Albertville's total project responsibility (including the December invoice) is $169,292.83. Please
ensure the total amount previously paid to Otsego plus payment #3 does not exceed this amount.
Please let me if you have any questions regarding this partial payment.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P.E.
Assistant City Engineer
Enclosures
Cc: Tina Lannes — Finance Director
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
27
Nbertville s� xaun u.Yq. ero a¢u Ur.. Mayor and Council Communication
January 7, 2009
SUBJECT: 0 FINANCE - T-SQUARE BUSINESS PARK — ROBERT HEURING ESCROW RELEASE
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approving the following motion:
Motion approve releasing, in full, the $5,000 Escrow posted by Mr. Robert Heuring as surety for
the T-Square Business Park plat.
BACKGROUND: Mr. Robert Heuring, Co -Developer of the T-Square Business Park plat has
requested a complete release of the escrow held by the City as surety for the T-Square plat,
currently in the amount of $5,000. This escrow served as security to ensure the obligations of
the development contract were fulfilled.
To date, we are unaware of any outstanding contract obligations or defaults on the terms of the
agreement by Mr. Heuring. Assuming Mr. Heuring is current with all fees owed to the City and
to be consistent with the development agreement, it is recommended that the escrow be released
in full.
For your information, the platting of the T-Square subdivision required two (2) development
contracts, one with Mr. Heuring and one with T-Square Properties, LLC. The letter of credit
posted by T-Square Properties, LLC was released in August of 2008.
POLICY CONSIDERATIONS: This release is consistent with the agreement between the City
and Developer. With or without a letter of credit in place, the Developer is required to comply
with the conditions of the Development Agreement.
FINANCIAL CONSIDERATIONS: There are no financial implications for this request.
LEGAL CONSIDERATIONS: The City has the legal authority under the Development
Agreement to release the letter of credit upon completion of required improvements. The City
also has legal authority under the Development Agreement to deny requests for release or
reduction if required improvements are found unacceptable.
Respectfully submitted,
Larry R. se
City Administrator
Department/Responsible Person: Engineering/Assistant City Engineer Adam Nafstad; Finance
Department/Finance Director Tina Lannes
Attachments: Bolton & Menk, Inc.'s Recommendation
M:\Public Data\Requests for Council Actions (RCA)\2009\0 120 2009 8 Finance RCA (LOC Release - Heuring).doc
Agenda Item No. 8._E. .a.
Meeting Date January 20, 2009
• Consulting Engineers & Surveyors
7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
January 7, 2009
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P. O. Box 9
Albertville, MN 55301
RE: Escrow Release
T-Square Business Park
Albertville, Minnesota
Honorable Mayor and City Council:
Mr. Robert Heuring, Co -Developer of the T-Square Business Park plat has requested a complete release
of the escrow held by the City as surety for the T-Square plat, currently in the amount of $5,000. This
escrow served as security to ensure the obligations of the development contract were fulfilled.
To date, we are unaware of any outstanding contract obligations or defaults on the terms of the agreement
by Mr. Heuring. Assuming Mr. Heuring is current with all fees owed to the City and to be consistent with
the development agreement, it is recommended that the escrow be released in full.
For your information, the platting of the T-Square subdivision required two (2) development contracts,
one with Mr. Heuring and one with T-Square Properties, LLC. The letter of credit posted by T-Square
Properties, LLC was released in August of 2008.
Please let me know if you have any questions or would like additional information.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P. E.
Albertville Engineer
cc: Mr. Robert Heuring
Tina Lannes
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
30
S '_
b£r'tV1ki£ s.,ron tom, . ft n� �.. Mayor and Council Communication
January 8, 2009
SUBJECT: ENGINEERING - AMENDMENT TO TOWNE LAKES 6M ADDITION PLANNED UNIT
DEVELOPMENT AGREEMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approval the following motion:
Motion directing Staff to amend to the Plan Unit Development Agreement for Towne Lakes 6th
Addition to extend the completion of the municipal and on- and off -site improvements until
October 31, 2010, with the exception of the trunk water extension, which shall be completed by
October 31 st, 2009, and conditioned upon the Developer signing the amendment.
BACKGROUND: This past year ownership of the Towne Lakes 61h Addition was turned over
to M&I Bank. Since acquiring the property, M&I and its representatives have diligently worked
with Staff to achieve compliance with the terms of the development contracts. To date, the Bank
has renewed the required Letter of Credit and has appointed management groups to maintain and
market the properties.
Currently the Bank is seeking an extension to the completion dates as specified in the Addition's
Planned Unit Development Agreement. This agreement requires all municipal and on -and off -
site improvements be complete by October 31", 2006, unless otherwise approved by the City.
Although a large portion of the required improvements are in place, numerous required
improvements have yet to be completed. In general, outstanding improvements include:
placement of the wear course on the public streets, construction of the private drives, landscaping
and lighting, utility adjustments, and completion of the trunk municipal utility systems through
Outlot B.
Of the outstanding improvements, the placement of the wear course on Linwood Avenue NE and
69th Street NE and the construction of the trunk watermain raise the most concern. The first lift
of pavement was placed on both Linwood Avenue and 69th Street in 2006 and is currently
sufficient for the roads low traffic volume. However, as the area continues to develop,
specifically the Shoppes of Towne Lakes additions, the second and final lifts will be necessary to
prevent premature failure of the roadway's section. Also, from a maintenance perspective, the
final lift of pavement provides for a more manageable road surface.
Another requirement of the 61h Addition is the extension of trunk water to the easterly plat
boundary. This extension is necessary to loop the Hunter's Pass Additions into the municipal
water system and provide an alternate feed to assure continuous flows. Hunter's Pass is
currently connected to the municipal water system by a main that crosses Hunter's Lake and is
connected to the watermain in the Towne Lakes 2nd Addition. Although water supply to Hunter's
Pass is sufficient, without being looped into the municipal system, the Addition is very
susceptible to water outages and/or reduced flows should a watermain break occur. If a break
M:\Public Data\Requests for Council Actions (RCA)\2009\01 20 2009 Engineering (TL6 - DA Amendment) RCA.doc
Agenda Item No. 8.1... ( .
Meeting Date January 20, 2009
Mayor and Council Communication — January 8, 2009
Engineering — Towne Lakes 6th Addition
Page 2 of 2
were to occur in the portion of main that lies beneath the lake, residents could be without water
for a significant period of time.
Through discussions with M&I representatives, it is my understanding that the Bank is aware of
the outstanding construction items and, obviously, would prefer to prolong the completion of the
items, as they are not contractors or developers. However, acknowledging their contract
obligations as the property owner, the Bank has respectfully asked that the completion dates of
the contract be extended as long as permissible and ideally to such time that the property is sold
or development resumes.
Given the state of the area economy and how it has adversely impacted the residential housing
market, it is unknown when development of the 6th Addition will resume. Upon discussing the
outstanding requirements with City Staff and in effort to meet the goals of all parties, it is
recommended that the Towne Lakes 61h PUD Agreement be amended to extend the completion of
the municipal and on -and off -site improvements until October 31 st, 2010, with the exception of
the trunk watermain extension, which shall be completed by October 31 st, 2009. As a condition
of this recommendation, the Owner will be required to sign an amendment to the PUD
Agreement.
Should development of the property not resume in the near term, it is believed that the
aforementioned amendment will provide the Bank and the City sufficient time to coordinate
efforts and complete the obligations of the PUD Agreement.
KEY ISSUES:
• Amend development contract such that completion dates are extended.
• Letters of Credit to remain intact until all requirements are fulfilled.
POLICY CONSIDERATIONS: It is City policy to have all amendments to agreements
approved by the City Council
FINANCIAL CONSIDERATIONS: There are no financial implications for this request
LEGAL CONSIDERATIONS: The Mayor and Council posses the authority to approve or
deny amendments to agreements.
Respectfully submitted,
WZLarry R.
City Administrator
Department/Responsible Person: Engineering/Assistant City Engineer Adam Nafstad
Attachments: Bolton & Menk, Inc. Engineer's Recommendation Letter
M:\Public Data\Requests for Council Actions (RCA)\2009\01 20 2009 Engineering (TL6 - DA Amendment) RCA.doc
Agenda Item No. 8.1..
Meeting Date January 20, 2009
• = BO L_TO�N 8� rs- i E= N P< ,
• Consulting Engineers & Surveyors
" 7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
January 7, 2008
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P. O. Box 9
Albertville, MN 55301
RE: Towne Lakes 6th Addition
Development Agreement Amendment — Extended Completion Dates
Honorable Mayor and City Council:
t r_11J+::^e
As you aware, this past year ownership of the Towne Lakes 6th Addition was turned over to M&I Bank.
Since acquiring the property, M&I and its representatives have diligently worked with Staff to achieve
compliance with the terms of the development contracts. To date, the Bank has renewed the required
Letter of Credit and has appointed management groups to maintain and market the properties.
Currently the Bank is seeking an extension to the completion dates as specified in the Addition's Planned
Unit Development Agreement. This agreement requires all municipal and on -and off -site improvements
be complete by October 315t, 2006, unless otherwise approved by the City. Although a large portion of
the required improvements are in place, numerous required improvements have yet to be completed. In
general, outstanding improvements include: placement of the wear course on the public streets,
construction of the private drives, landscaping and lighting, utility adjustments, and completion of the
trunk municipal utility systems through Outlot B.
Of the outstanding improvements, the placement of the wear course on Linwood Avenue NE and 69th
Street NE and the construction of the trunk watermain raise the most concern. The first lift of pavement
was placed on both Linwood Avenue and 69th Street in 2006 and is currently sufficient for the roads low
traffic volume. However, as the area continues to develop, specifically the Shoppes of Towne Lakes
additions, the second and final lifts will be necessary to prevent premature failure of the roadway's
section. Also, from a maintenance perspective, the final lift of pavement provides for a more manageable
road surface.
Another requirement of the 6th Addition is the extension of trunk water to the easterly plat boundary. This
extension is necessary to loop the Hunter's Pass Additions into the municipal water system and provide
an alternate feed to assure continuous flows. Hunter's Pass is currently connected to the municipal water
system by a main that crosses Hunter's Lake and is connected to the watermain in the Towne Lakes 2nd
Addition. Although water supply to Hunter's Pass is sufficient, without being looped into the municipal
system, the Addition is very susceptible to water outages and/or reduced flows should a watermain break
occur. If a break were to occur in the portion of main that lies beneath the lake, residents could be
without water for a significant period of time.
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
33
Towne Lakes 6th
4•� 1/7/2008
\ Page 2 of 2
Through discussions with M&I representatives, it is my understanding that the Bank is aware of the
outstanding construction items and, obviously, would prefer to prolong the completion of the items, as
they are not contractors or developers. However, acknowledging their contract obligations as the property
owner, the Bank has respectfully asked that the completion dates of the contract be extended as long as
permissible and ideally to such time that the property is sold or development resumes.
Given the state of the area economy and how it has adversely impacted the residential housing market, it
is unknown when development of the 6th Addition will resume. Upon discussing the outstanding
requirements with City Staff and in effort to meet the goals of all parties, it is recommended that the
Towne Lakes 6th PUD Agreement be amended to extend the completion of the municipal and on -and off -
site improvements until October 31st, 2010, with the exception of the trunk watermain extension, which
shall be completed by October 3 I't, 2009. As a condition of this recommendation, the Owner will be
required to sign an amendment to the PUD Agreement.
Should development of the property not resume in the near term, it is believed that the aforementioned
amendment will provide the Bank and the City sufficient time to coordinate efforts and complete the
obligations of the PUD Agreement.
Please let me know if you have any questions or would like additional information regarding this matter.
I will be at your January 20th City Council meeting to address any questions you may have regarding this
issue.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P. E.
Albertville Engineer
Cc: Larry Kruse — City Administrator
Bridget Miller - City Clerk
Mike Couri — City Attorney
Megan King — Jones Lang LaSalle
34
• = EaG L <w. M r-=- N P<,-
Consulting Engineers & Surveyors
7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
MEMORANDUM
Date: January 7, 2009
To: The Honorable Mayor and City Council
Cc: Larry Kruse, Albertville City Administrator
From: Adam Nafstad, P.E., Albertville Engineer
Subject: Project Status Update
The following is a brief project status update as of January 7, 2009:
1. Albertville Townhomes (Dominium Development)
With the exception of the final lift of pavement, the new roadways and utilities are
substantially complete. The main entrance that serves the town homes and
apartments will be resurfaced next year.
2. Albertville Markedlace
Other than minor items related to the restaurant site, work is not anticipated to resume
until spring or the development of the one the remaining lots. It is believed that the
restaurant will open in March.
3. Niemeyer Trailer Sales
Staff is working with the Developer to finalize the terms of the development
agreement.
4. CSAH 19 Project 57th Street to Albertville Southerly Limits)
Staff is assisting the City Attorney as required with the current assessment appeal
trails. Also, it is expected that the County will process the final pay estimate and
closeout the project yet this winter.
5. Storm Water Management Plan
Staff has finalized the modeling component of the study and is working to identify
existing and potential flood susceptible areas, and is the process of reviewing
stormwater management codes and ordinances.
6. CSAH 37 (West) Utility Extension —Niemeyer Development
Bids will be received and opened on January 14th and presented to Council at the first
meeting in February.
M:\Public Data\City Council\Council Packet information\2009\01-20-09 (Tue)\8-Engineering Project Status Update January 7, 2009.doc
Agenda Item No. 8.1.a.•
Meeting Date January 20, 2009
35
Albertville Project Status Update
1/7/09
Page 2 of 3
7. Hunters Pass
Staff will be coordinating the completion of all outstanding requirements with the
Developer. The LOC has been drawn in full and payment has been made to the
Prime Contractor and the city will be using necessary funds from the LOC to
complete the outstanding requirements.
8. Albertville Railroad Exchange Plat
The plat has been approved and recorded. In the spring, staff will further investigate
the abandoned storm sewer along the southerly boundary of the plat.
9. Phil Morris Lift Station
The transformer dedicated to the lift station is defective and not working. Xcel has
ordered a replacement transformer and believes to have installed by the end of
February. If the restaurant requires sanitary sewer service before this date, Xcel has
agreed to install a temporary transformer.
Start-up of the lift station took place in late December with the use of the City's
generator. To date, with the exception of the driveway, the Contractor has completed
all construction requirements of the contract. To do delays due to the Marketplace
development, Staff has recommended that the Contractor be relieved of the driveway
components of the contract and the project be closed -out. Oman Brothers have
agreed to assume the driveway responsibilities and complete the driveway in the
spring for the amount deducted from the original contract.
10. Winter park Improvements
Overall the project is complete; however, Staff is working with the Contractor to
resolve a few drainage issues with the trail and parking lot. These issues will be
completed in the spring.
11. Towne Lakes 51h Addition
Several outstanding punchlist and warranty items have been completed. The primary
items that remain are related to trail defects and the completion of stub streets. Staff
is working with Contractor and Mr. Hemple, who represents Peter Scherer, to
complete the punchlist items.
12. Towne Lakes 61h Addition
Staff is working with the owner and its representatives to amend the development
contracts and possibly extend the contract completion dates. This item will be
discussed at the January 20t" meeting.
13. 70th Street (CSAH 19 to MacIver)
Otsego is currently working with the Contractor to complete the final payment
application. Once completed by Otsego and the Contractor, Staff will present a
payment recommendation to Council.
M:\Public Data\City Council\Council Packet information\2009\01-20-09 (Tue)\8-Engineering Project Status Update January 7, 2009.dooc Agenda Item No. O.I..
Meeting Date January 20, 2009
36
Albertville Project Status Update
., 1/7/09
a = Page 3 of 3
14. Karston Cove 3rd Addition
Staff is working with the Developer to renew the letter of credit and to amend the
PUD Agreement to allow for extended contract completion dates.
15. Mapping
Staff will be meeting to compile all map revisions and updates and to add Utility As-
Builts to the City Online Mapping System.
16. Intersection Crash History
Staff has received crash histories for the CSAH 19 intersections at 57th Street and
CSAH 37. Staff is working to schedule a meeting with the County to discuss the
crash rates and potential corrected measures.
17. 2009 Municipal State Aid System
Staff is working to complete the required 2008 Mileage Certification. It is this
certification that is the basis for the City's MSAS allotment.
18. Naber Avenue EA/EAW — St. Michael (Layout Attached)
The City has received and reviewed an Environmental Assessment/Environmental
Assessment Worksheet prepared for the City of St. Michael's Naber Avenue
Extension and Interchange. The EA/EAW has been prepared as part of St. Michael's
Interstate Access Request and is necessary for St. Michael to preserve the necessary
right-of-way for the project. The proposed project includes the extension of Naber
Avenue from 50th Street north to CSAH 37 as a four -lane roadway, with an
interchange to provide full access between I-94 and Naber Avenue. The extension is
approximately a mile in length, includes bicycle and pedestrian facilities, as well as, a
standard diamond interchange to overpass and provide access to I-94. To
accommodate the overpass and south interstate ramps, approximately 1.3 miles of the
BNSF railroad track will have to be realigned.
Staff has found the environmental document to be consistent with the I-94 Freeway
Study Report, Northeast Wright County Sub -Area Transportation Study, and the I-94
Interstate Access Request, all joint efforts of both Albertville and St. Michael.
Attached for you use, please find a copy of the proposed St. Michael project.
19. Projects to resume in the Spring Include:
• Franklin Property Sewer Extension — Punchlist Items.
• Winter Park Improvements — Punchlist Items
• Niemeyer Trailer Sales — Grading
• Albertville Townhomes — Site Improvements
I will be at your January 20th City Council meeting to discuss any questions concerning these
and/or other projects taking place in town.
M:\Public Data\City Council\Council Packet information\2009\01-20-09 (Tue)\8-Engineering Project Status Update January 7, 2009.doc
Agenda Item No. O. 1.).
Meeting Date January 20, 2009
37
A,lbertville
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MEMORANDUM
Date: January 15, 2009
To: City Council
From: Larry R. Kruse, City Administrator
Re: General Update
CSAH 37 WEST UTILITY PROJECT
On January 14, 2009 staff opened bids for the CSAH 37 West Project and had 16 companies bid
the project. The apparent low bidder was Nodland Construction, Inc. at $339,699.55. This
amount is substantially under the engineers $400,000 plus estimate. Staff continues to work with
Mr. Niemeyer to finalize the terms of the Development Agreement to bring back to Council to
award the contract. Early spring construction is likely.
SNOW REMOVAL
City crews continue to do an excellent job keeping up with the many snowfalls. The Sheriff's
department has also done a good job of tagging cars parked in the streets. Public Works
Supervisor Guimont reported the plow broke on the 1998 one ton plow truck and then the
transmission went out on the backup which is the 1989 plow. Guimont emphasized the
importance of having good equipment.
ANNUAL AUDIT
Staff has been working hard on closing out 2008 financials. W-2's have been mailed to
employees, Council and Commissions. We plan on presenting the 2008 audit in late April or
early May.
I-94 CHAMBER "STATE OF THE CITIES MEETING"
The State of Cities Annual meeting was held at the Albertville City Hall on Tuesday, January 13,
2009. All the Cities seemed to present the same message that everyone is dealing with the
economic downturn, state aid cutbacks and housing foreclosures. All cities reported they are
financially sound, and working hard to minimize expenses, but the work of law enforcement, fire
protection, snow removal and other services goes on. The City received many compliments
about the great facility we have.
I-94 Six Lane Project
There is some discussion of the some Chamber representatives and City officials going to
Washington to lobby for widening I-94 in March. This would involve all the members' cities in
the I-94 Coalition.
M:\Public Data\City Administrator\2009\01-21-2009 City Admin Report. doc
Agenda Item No. 8.K.1.
Meeting Date January 20, 2009 39
Mayor and Council Communication - January 15, 2009
Administrator — Written Report
2 of 2
SENIOR HOUSING TAX INCREMENT FINANCING (TIF) PROPOSAL
Northland Securities has been authorized to proceed with the Senior Housing TIF Financial
Study. I understand Guardian Angels are making some adjustments to the project, and they will
provide key information for the report in mid to late January.
STATE AID LOSS
The State of Minnesota has notified us that they will not be making the second half of the Market
Value Credit payable to us in December 2008 in the amount of $48,436. We will have to work
on this to minimize the impact on our reserves.
DOWNTOWN LAND TRADE
Completed!
WATERMAIN BREAK AND LIFT STATION PROBLEMS
Over the weekend of January I O`h, the Utilities Dept. experienced another watermain break by
the BP Station. I have to compliment Supervisor Middendorf and his crew on an excellent job
responding to and evaluating the situation. The actual waterline break is under CSAH 37 and the
crew installed another valve outside the Highway thus isolating the problem until next summer
or perhaps we can avoid digging up the County Road altogether. A little out of the box thinking
helped us avoid digging up the County Road!
I-94 INTERCHANGE APPROVAL
Official approval of the approved I-94 Interchange Layout should be here by the end of January.
STMA ARENA
I am assisting STMA Arena Manager Grant Fitch on improving Board packets and
communication with and to the STMA Arena Board. Further, we are trying to improve the
financial report to the Board making sure it has up to -date information on the operation.
5975 Main Avenue (Old City Hall)
Infit Fitness is considering a larger location. We are coming up on the 90 day notice to renew
their lease. They asked about being able to go month to month until they find a location. I
requested they send a letter and we would evaluate it. I believe it would be in both of our interest
to keep them there as long as possible. I would suggest a 60 day notice at a minimum to vacate
the lease. I believe it is both our goal to incubate new business and maximize the rent from that
facility.
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Agenda Item No. 8.K. l..
Meeting Date January 20, 2009
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