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2009-04-20 CC Packet1bcrtvillC SnmN Town L Wn . O, City of Albertville Council Agenda APRIL 209 2009 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council", usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. CALL TO ORDER — ROLL CALL 2. AMENDMENTS TO THE AGENDA 3. MINUTES A. Approve the Monday, April 6, 2009 Local Board of Review minutes (pgs. 1-5) B. Approve the Monday, April 6, 2009 regular City Council minutes (pgs. 7-25) 4. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS 5. CITIZENS OPEN FORUM — (time reserved 5 minutes) 6. PRESENTATION OF THE 2008 AUDIT — KDV (attachment for Council members) 7. 0 CONSENT AGENDA All items with an asterisk (tom) are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Items 8.E.1. Finance — Semi-monthly Payment of Claims (bills) (pgs. 31-40) 8.E.2. Finance — Pay Equity Final Report (pgs. 41-46) 0 8.F.1. City Clerk — One -Day 3.2% Malt Liquor License (pgs. 47-48) 8.1.1.1 Engineering — 2009 Sealcoat (Plans -Specs -Ad Bids) (pgs. 49-52) W 8.K.1. Administration — Multi jurisdictional Hazard Mitigation Plan (pgs. 53-55) 0 8.K.2. Administration — Albertville Meadows Support (pgs. 57-59) City of Albertville Council Agenda April 20, 2009 Page 2 of 3 8. DEPARTMENT BUSINESS A. Fire Department B. Public Works Department 1). Authorize staff to invite contractors to submit quotes/bids for approximately 800 feet of 5-foot wide side walk located on the west -side of Kalland Avenue NE between 57 h Street NE and Kantar Court NE (pgs. 27-28) 2). Accept the Public Works Department Report (pgs. 29-30) C. Utilities Department (WWTP) D. Building Department E. Finance Department 1). 0 Authorize the Monday, April 20, 2009 Payment of Claims (bills) for check numbers 026903 to 026971(pgs. 31-40) 2). 0 Approve Resolution No. 2009-009 entitled a Resolution Adopting the "Pay Equity Final Report" (pgs. 41-46) F. City Clerk 1). 0 Approve three (3) 1-Day 3.2% Malt Liquor License applications submitted by the Knights of Columbus for the annual Friendly City Days that will be held within Central -City Park from Friday, June 12 thru Sunday, June 14 (pgs. 47-48) G. City Council 1). Oral Update on the STMA Ice Arena Board meeting 2). Oral Update on the FYCC meeting H. Planning and Zoning I. Engineering 1). 0 Direct staff to prepare Plans and Specifications for the 2009 Sealcoat Improvements and Authorizing the Advertisement of the Project for Bids; and, Approve Resolution No. 2009-012 entitled a Resolution Approving Plans and Specifications for the Municipal Improvements of the proposed Albertville 2009 Sealcoat Project and Authorizing Solicitation of Bids (pgs. 49-52) J. Legal K. Administration 1). 0 Approve Resolution No. 2009-008 entitled a Resolution to Include Municipal Boundaries as part of the Wright County Multi -Jurisdictional Hazard Mitigation Plan (pgs. 53-55) 2). 0 Approve Resolution No. 2009-010 entitled a Resolution Supporting the Rehabilitation of Approximately 75 Apartment Units owned by Albertville M:\Public Data\City Council\Councit Packet information\2009\04-20-09\04 20 2009 1-A Agenda.doc Meeting Date: April 20, 2009 City of Albertville Council Agenda April 20, 2009 Page 3 of 3 Leased Housing Associates III, LP located at 10740 County Road 37, also known as Albertville Meadows Apartments within the Albertville city limits (pgs. 57- 59) 3). Approve Professional Services Contract with SRF for Final Design of I-94 Westbound Collector Distributor Project; and, Resolution No. 2009-011 entitled a Resolution for Layout Approval (pgs. 61-79) 9. CITIZENS OPEN FORUM - (continued if necessary) 10. ANNOUNCEMENTS and or UPCOMING MEETINGS April 2009 27 6:00 p.m. Joint Powers Water Board meeting 27 7:00 p.m. Committee of the Whole Workshop (cancelled) May 2009 4 7:00 p.m. City Council meeting 11 6:00 p.m. STMA Ice Arena Board meeting 12 7:00 p.m. Planning and Zoning Commission meeting 16 7:00 a.m. Annual jt. Spring Cleanup Day 18 7:00 p.m. City Council meeting 25 all day Memorial Day observed — City Offices closed 26 6:00 p.m. Joint Powers Water Board meeting June 2009 1 7:00 p.m. City Council meeting 8 6:00 p.m. STMA Ice Arena Board meeting 9 7:00 p.m. Planning and Zoning Commission meeting 11-14 varies Albertville Friendly City Days 12 5:00 p.m. Albertville vs. St. Michael friendly challenge (tentative) 14 1:30 p.m. Albertville FCD Grande Day Parade 15 7:00 p.m. City Council meeting 22 6:00 p.m. Joint Powers Water Board meeting 29 7:00 p.m. Committee of the Whole Workshop (tentative) July 2009 2 all day Independence Day observed — City Offices closed 6 7:00 p.m. City Council meeting 13 6:00 p.m. STMA Ice Arena Board meeting 14 7:00 p.m. Planning and Zoning Commission meeting 20 7:00 p.m. City Council meeting 26 6:00 p.m. Joint Powers Water Board meeting 26 7:00 p.m. Committee of the Whole Workshop (tentative) 11. ADJOURNMENT M:\Public Data\City Council\Council Packet information\2009\04-20-09\04 20 2009 1-A Agenda.doc Meeting Date: April 20, 2009 �bertvijle Mayor and Council Communication s„� -F , u�. ft cttv ur. April 14, 2009 SUBJECT: CITY COUNCIL MINUTES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve the Monday, April 6, 2009 annual Board of Review and Equalization minutes as presented, which a final copy will be printed and signed; the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record. Motion to approve the Monday, April 6, 2009 regular City Council minutes as presented, which a final copy will be printed and signed; the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record. BACKGROUND: Council designates the City Clerk as the routine person to attend the regular City Council meetings and serves as the Recording Secretary to take minutes documenting any action taken or motions made during the meeting. Following the meeting, the Recording Secretary prepares a typed form of the motions made during the meeting and presents them for Council to review and amend as necessary. KEY ISSUES: • Approve the minutes that have been prepared by the individual that served as the Recording Secretary during the regular City Council meeting as presented in the Council packet. POLICY/PRACTICES CONSIDERATIONS: It is the discretion of the Mayor and Council whether the City Council minutes that have been prepared and submitted should be amended. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the City Council minutes. LEGAL ISSUES: In accordance with Council practices, the Mayor, Council, and staff members have the ability to amend minutes, which requires a consensus of the City Council. Res ectfully submitted, Larry Kruse City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: April 6, 2009 Board of Review and regular Council minutes M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 4A City Council minutes RCA.doc Agenda Item No. 4. Meeting Date April 20, 2009 A�Ibcrtville ALBERTVILLE BOARD OF REVIEW APRIL 6, 2009 MINUTES ALBERTVILLE CITY HALL CALL MEETING TO ORDER 5:30 PM Board of Review Chairman Klecker called the Albertville Board of Review meeting to order at 5:30 p.m. ROLL CALL PRESENT: Board of Review Chairman Ron Klecker, Board of Review members John Vetsch, Dan Wagner, Tom Fay, and Larry Sorensen, Wright County Commercial Assessor Tony Rasmussen, Wright County Residential Assessor Wally Peterson, City Administrator Larry Kruse, and City Clerk Bridget Miller BOARD OF REVIEW Chairman Klecker opened the 2009 Local Board of Review and Equalization meeting. Klecker proceeded by turning it over to the Wright County Assessors. Wright County Assessor Peterson started off by stating the purpose of the Board of Review is to review the assessment and classification of property within Albertville. The Board of Review is for the 2009 assessment for taxes due and payable in 2010. The Board does not have the authority to change any prior years' assessments. Any appeal of prior years can only be made by the process of application for abatement or legal action. Peterson went on to share that the authority of the local board extends over the individual assessments of real and personal property. The board cannot increase or decrease by percentage all of the assessments in the district of a given class of property. If the board finds an instance of undervalued property, it cannot raise the market value until the owner is notified. The local board does not have the authority to grant an exemption or to order property to be removed from the tax roles. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 Draft Bd of Rev.doc Agenda Item No. 4. Meeting Date April 20, 2009 3 City of Albertville Board of Review April 6, 2009 Page 2 of 3 Peterson noted that a quorum of members must be present and at least one of the members must be "Training Certified" under Minnesota Statutes Section 274.014, which City Clerk Miller noted that three (3) members were certified. Peterson continued by reporting that State law requires the assessor to be at 100% of market value; however, the State allows the Assessor to be within a range of 90 to 105 percent of market value. The sales ratio study time frame is from October 1, 2007 through September 20, 2008. The sales data gathered from this ratio period is used to appraise property as of January 2, 2009. Peterson brought to the Council's attention that there were 971 qualified residential and seasonal recreational properties in the sales ratio period. The median sales ratio for residential and seasonal recreational properties going into the 2010 assessment was 101.5 percent; total estimated market value decreased about 8.5 percent after the assessment. Market conditions have changed significantly since the assessment date. The job of the assessor is to follow what is happening in the market and the Wright County Assessor's Office will be doing that for the 2010 assessment. For cities with agricultural property within their boundaries: The formula for calculating `Green Acre' taxable value has been changed statewide by the Department of Revenue. As a result, `Green Acre' values throughout Wright County increased 30 to 35 percent. Rasmuson reported that historically, the County has had 1,300 to 1,500 residential sales; however, the past year our residential sales were down considerably. Countywide there were a total of 806, qualified sales compared to 1,361 last year, which is a decrease of 40%. Wright county appraisers analyzed more than 650 bank and foreclosure sales that occurred during the study period. An additional 175 sales were determined as representative of the market. This brought our total qualified sales to 971. Rasmuson informed the Council that new construction is down from almost $500 M in the past three (3) years to a little over $100 M this year. The County averaged over 2,000 new homes per year for the past few assessments; however, had 333 new homes this year. Residential values are down 8.5%; Commercial values are down 1%; Agricultural values in development areas were reduced considerably (30%-40%); Green Acre values were increased over 30%; Countywide, the total value of the real estate was reduced about 7.6% with over one billion in value loss. Chairman Klecker opened up the floor for residents present to discuss their concerns regarding their 2009 Proposed Property Taxes. There were no residents or business owners present in the audience that expressed a concern or to dispute their property values there were used to calculate their 2009 Property Taxes that would be payable in 2010. Assessor Peterson informed the Board that the County received a couple of written requests from property owners that he would like to present. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 Draft Bd of Rev. doe Agenda Item No. 4. Meeting Date April 20, 2009 0 City of Albertville Board of Review April 6, 2009 Page 3 of 3 Bank of New York as Trustee, %Countrywide Home Loan, Inc. are the current owners of PID 101-015-001020, in which they have requested to lower the value. Wright County Assessor Peterson felt the value that has been appropriately calculated according to the calculation grid. Four Leaf Investments LLC are the current owners of PID 101-015-001040, and have requested the Board to consider re-evaluating the value. Again, the Assess feels the value is fairly priced with other surrounding properties. Paxmar LLC are the current property owners for PID 101-090-001020, who have requested a reduction in value. Steven A. & Deborah J McCann are the current property owners for PID 101-090-002100 who have written asking to recalculate the value. Wright County Assessor's have calculated both properties using the fair market value calculation as on all other properties throughout Albertville. Alshouse Properties LLC owns the property located at PID 101-099-001020, which is in a business district. According to Assessor Rasmuson, the value is calculated using the set guidelines. Mr. Alshouse shared in his letter that the building is 90% vacant since 2007, it has been hard to lease. Mr. Alshouse would consider selling, but that too has been a challenge to find a buyer. Rasmuson commented that he has already reduced the value $487,000. Other commercial properties throughout Wright County are in the same situation as Mr. Alshouse. MOTION BY Board of Review member Fay, seconded by Board of Review member Wagner to leave four (4) property values for PID: 101-015-001020; 101-015-001040; 101-090-002100; and 101-099-001020 as calculated by the Wright County Assessors. Motion carried unanimously. GERHARDT KNECHTL owner a parcel of land with the PID 101-500-363200 notified the City in November 2008 that his taxes were rather high for a vacant piece of property. Wright County Assessor Rasmuson felt the property was valued fairly in comparison to other surrounding properties. No action was taken regarding Mr. Knechtl's property. ADJOURNMENT MOTION BY Board of Review Chairman Vetsch, seconded by Board of Review member Sorensen to adjourn the April 6, 2009 Board of Review at 6:43 p.m. Motion carried unanimously. Bridget Miller, City Clerk M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 Draft Bd of Rev.doc Agenda Item No. 4. Meeting Date April 20, 2009 5. Albertville 1.,_,7.. .._ ALBERTVILLE CITY COUNCIL APRIL 6, 2009 MINUTES ALBERTVILLE CITY HALL PLEDGE OF ALLEGIANCE — CALL TO ORDER Mayor Klecker called the regular Albertville City he asked those present to stand to say the Pledge.,( ROLL CALL PRESENT: Mayor Ron Klecker, Counci City Attorney Mike Couri, City Engineer Administrator Larry Kruse, Finance Dire, ABSENT: Council OTHERS Eull etsch Wanks Supervisor meeting to order Tom Fay, 7:00 PM in., which and Dan Wagner, Planzzer Alan Brixius, City City Clerk Bridget Miller and Assistant Fire Chief Jay Mayor Kl&ftl asked the Co�pil if they had any changes to the April 6, 2009 agenda. Council requested to pi ,ems 9.E.1 , ccept the City Engineer's (BMI) Recommendation for Partial Pay Estimate No. 4 all Final Pays` to the City of Otsego in the amount of $34,430.47 for the 701n Street NE Improver and, E.2. Authorize the Monday, April 6, 2009 Payment of Claims (bills) for check num 26833 to 026894 as presented except the bills specifically pulled, which are passed by separate motion from the Consent Agenda. Staff then reported to have item 9.1-1.1. Approve Ordinance No. 2009-010 entitled an Ordinance amending Section 11-9-4 (Agreement for Installation) and Section 11-9-5 (Financial Guarantee) of the Albertville Subdivision Regulations (Title 11) of the 2005 Albertville Municipal City Code, relating to deposit or security amounts required by the city and requirements of a bank issuing a letter of credit as presented, which a final copy will be printed and signed; the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record was pulled from the agenda; and, add 9.A. Fire Department — Request for Payment to Monticello for 800 MHz Radios; and, to add 1 l.B. Closed Session for an Update M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 City of Albertville City Council Minutes April 6, 2009 Page 2 of 19 on the Leuer Special Assessment Trial. Klecker entertained a motion from the Council to approve the amendments made on the April 6, 2009 agenda. MOTION BY Council member Sorensen, seconded by Council member Wagner to approve the Monday, April 6, 2009 regular Albertville City Council agenda as amended, removing items 9.E.1. and 9.E.2. from the Consent Agenda; removing item 9.H.1. from the regular agenda; adding 9.A. Fire Dept. for a Payment Request to the City of Monticello for Albertville's portion for the 800 MHz Radios; and 11.B. Closed Session for an Update on the euer Trial. Motion carried unanimously. MINUTES March 16, 2009 regular City Council minutes Mayor Klecker looked to the Council to see if regular City Council minutes. to the Marc122009 MOTION BY Council member Fay, seeonded by Council member Sorensen to approve the Monday, March 16, 2009 regular City COunc L:mmnutes as presented, which will be printed and signed; then the signed copy will be scanned and th electronic scan ed�version will be kept on file in the office of the City Clerk that willserve as the offi;1 copy:` Motion carried unanimously. 2 F` \5 �` D RECOGNITIONS ' P :SENTATIONS — INTRODUCTIONS Klecker noted that there wei o teciVnil't b p eSentations, or introductions to be made during the regular Aprl3} City Catcil meeting'. r i'\tg \ ` \ CITIZEI'�' ;DRUM VA k Mayor Kleckeowledgehere were three (3) individuals who wanted to discuss a topic with the Councilvas ncaR lready on the agenda. Klecker reported that Missy Kotchen was 3 to be the first resident to speak to the Council, which she would be allowed approximately five (5) minutes to state her,oncern. Missy Kotchen of 10422 — 62nd Street NE of Albertville reminded the Council present that she came before them last year regarding the softball field at Winter Park. Ms. Kotchen informed the Council that she has been working with City Administrator Kruse in how to address the damage that is occurring on her fence. The softball season apparently has begun and again once she is experiencing the problems with the balls hitting her fence. Kotchen would like the Council to consider re -designing the park layout, by switching it so that the balls are hit in the M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 8 City of Albertville City Council Minutes April 6, 2009 Page 3 of 19 opposite direction of her backyard. She would prefer the balls be hit towards the wooded area near or within the park. Kotchen reported the age of kids playing ball range from 2nd Grade to 7th Grade. Mayor Klecker stated that the Council is aware of her situation and would take it under advisement of re -designing the park. Klecker reported that City Administrator Kruse would keep in touch as to how to deal with the situation. Klecker went on to say that it is not an easy fix to just switch the ballfield. It will take time and careful consideration to a0complish flip-flop the field not to mention the expense. Klecker noted that the City has ma`an'iiitial investment with the current layout. Staff wants to make sure as to what is actually � opening prior to making the investment of changing the layout. Another suggestion was bdt6r si e within the ballfield. City Engineer Nafstad added that the field was designed for Little League Deputy Sean Leven reported that he is aware of the varidalism' Ms. Kotchen 1 a contacted the Wright County Sheriff's where the deputy on duty would go to, he caller's place,of rQsJdence and find out what has happened; then investigate anc���k to the �1s at the park if p"Nesent. Leven continued by stating it would be difficult to know v hen to;staff by the park" observe what is happening in order for them to enforce the code Bean Bunnell of 11656 E. Laketowne Dri Towne Lakes Development there is a trail is about 98% complete, whic there is a st system comes to a d who encouraged me trail system. Bunne to see more of a tier Public Wo'upery that he some. City Olib—tinstall a base Council ackriedged Mr. review the stafiith staff Erik Kirscher of 9577 It be_0 the Counci City stf has placed _ . . _ �. trail. Albertville informeed the Council that in the tat flows_;, throughout the addition. The Trail owne"ekesth Addition where the trail that he has°been in contact with the PW staff see if they would consider completing the Ipr rm of temporary surface, but would like staff has put some crushed material on the trail ted that it would cost approximately $3,500 - . ' s request to complete the trail system, in which they would if there was something the City could do. wanted to introduce himself to the Council and inform him that he would be running the restaurant portion within the Full Moon Saloon Bar & Grill. Mr. Kirscher reported that Mr. Mabusth and himself are evaluating the portential of taking over the ownership in mid -to -late June 2009. Kirscher informed the Council the hours of operation would be 7:00 a.m. to 10:00 p.m. Kirscher's intention of taking over is to bring the establishment back to its initial reputation. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 City of Albertville City Council Minutes April 6, 2009 Page 4 of 19 Mayor Klecker asked Mr. Kirscher's if he was going to be taking over the entire establishment? If yes, Klecker brought to Kirscher's attention that he would have to transfer the Liquor License, which would involve a Background Check by the BCA. PUBLIC HEARING Approve Resolution No. 2009-006 entitled a Resolution Adopting Special Assessments for Albert Villas 6th Addition Developer Improvements Mayor Klecker opened the public hearing at 7:29 p.m. City Engineer Nafstad reported that the purpose of the Pu regarding a Special Assessment hearing on vacant lots i� ithi There are a total of 32 vacant lots, which 29 are be asses: development have asked staff when the sidewalk andarldsc noted that the original developer has filed for bankruptcy The current owner of the 29 lots is connected with the on suggestion to collect on the completion ez e improvement. Mayor Klecker asked if any Council mem approval of Resolution No. 2009-006 enti Albert Villas 6th Addition Developer Imnr aring is &1ake public comment Albert Vlll 6th Addition. Residents withifillthe ,would be co;; l d. Nafstad Letter's of Credit have expired. -velot)er, which is staff s or conms regarding the proposed .dopthig Special Assessments for Mayor Klecker asked. if there wad ha iyone in the 44dience that wanted to share comments or concerns regarding tles�posed aroval of Resozlutipn No. 2009-006 entitled a Resolution Adopting Special Assess forlhert Villas 6th Addition Developer Improvements. Jeremy Carl.o n ©f $�48th r e NE withni the Albert Villas Development asked if staff could iity where tti p crete�v�d b d .1e placed. Staff could not at this time identify exactly Mr. Carlson cern had A�� al with Albert Villas 7th Addition, which abuts his property. Residents or of walk aloe he sidewalk along his property, but it comes to a dead-end. These individually use C`i son's backyard as a turn -around to go back down the sidewalk. Council encouraged stW, to research extending the sidewalk slightly north of Mr. Carlson's lot into the Albert Villas 'IIh Addition to assist with the resident's request. Staff stated they would do their best to see if the sidewalk could be extended north of Mr. Carlson's property. Mr. Carlson also brought up the rumor that Lakeland Construction is in financial problems. Is it a positive way to assess these lots? Council felt an additional$1,551 should not affect the selling of the lots. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 10 City of Albertville City Council Minutes April 6, 2009 Page 5 of 19 Mayor Klecker closed the public hearing at 7:40 p.m. Mayor Klecker turned to the Council for a motion to approve Resolution No. 2009-006 entitled a Resolution Adopting Special Assessments for Albert Villas 6th Addition Developer Improvements. MOTION BY Council member Sorensen, seconded by Council member Fay to approve Resolution No. 2009-006 entitled a Resolution Adopting Special Asses rents for Albert Villas 6th Addition Developer Improvements as presented, which will be prip'fed and signed; then the signed copy will be scanned and the electronic scanned version wl be kept on file in the office of the City Clerk that will serve as the official copy. Motion c edlmopimously. CONSENT AGENDA CONSENT AGENDA All items with an asterisk () are considered to be routf rats enacted by one motion. There will be no: -separate discussion',"eth member or citizen so requests. In such eveptthe item will be red of Business and considered in its normal s6lg6 ce n the agenda Mayor Klecker acknowledged that items 9.E 1 Recommendation for PartiaEstimate No.` amount of $34,430.47 for -- tie fi0 street NE In April 6, 2009 Payme��f Claims. s) for ch( pulled from the April fi, �49 Consnt Agenda entertained a motion to apC of e tl3 lui-a" nt. A Final )y the City Staff and will be items unless a Council -d from the General Order ineer's (BMI) to the City of Otsego in the nent aril 9.E.2. Authorize the Monday, abers 026833 to 026894 as presented were Amendments to the Agenda. Klecker in which the two (2) items were pulled. MOTION>BY Coutc ember seconded by Council member Sorensen to approve the remamt three (3) item"p*the IVTcx117t.,April 6, 2009 Consent Agenda as presented; in which no sprat discussion willta e place require a separate motion. Motion carried FIRE DEPARTMENT Payment Request to the City of Monticello for Albertville 's portion for the 800 MHz Radios Finance Director Lannes reported that staff was notified just today from the City of Monticello that the 800 MHz Radios will be delivered, in which Monticello is requesting a $16,602 payment upon delivery. Lannes noted that the radios will be delivered prior to the next Council meeting; M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 11 City of Albertville City Council Minutes April 6, 2009 Page 6 of 19 therefore, requested Council approval to release the $16,602 payment. The total cost of the Radios is $83,000, which Monticello is looking for 20% at the time of delivery. MOTION BY Council member Fay, seconded by Council member Sorensen to approve the Payment Request to the City of Monticello for Albertville's portion for the 800 MHz Radios at a cost not to exceed $16,602. Motion carried unanimously. Final vement tb Street JE, e apt City the City assed by .genda by the d version vial 33 to 026894 as presented except the bills specifically pulled, which are passed by separate motion Council member Wagner had a question regarding check no. 026889 made payable to Weidners Plumbing & Heating Co. in the amount of %357.50 for City Hall climate control repair/ maintenance. When will the issues with City Hall be resolved? M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 12 City of Albertville City Council Minutes April 6, 2009 Page 7 of 19 Finance Director Lannes reported the repair had to deal with the climate control in the server room, which the City has dealt with for the past couple of years. Other item that was corrected had to deal with the noise level from the air flow ducts. The air flow vents or ducts in various rooms throughout the building, which included the front desk area become loud when the system is running making it difficult to hear individuals during a meeting or when on the phone. City Administrator Kruse reminded the Council that with most new construction there are areas that need additional tweaking after a year or two after moving into a building. This is one area that needed some tweaking and staff researched the appropriate way`dea ,with the issue. MOTION BY Council member Wagner, seconded by Coul Monday, April 6, 2009 Payment of Claims (bills) for check presented except the bills specifically pulled, which are lIli passed by separate motion; except the bills specifically pull Agenda will require a separate discussion from the Consent by the authorized personnel and scanned with support><ngdc version will be kept on file in the office of the Finance Dj official record. Motion carried unanimously. em`m i „Fay to the authorize a. hers 61633 to 026894 as y separa£d 0cation, which are which if nullin the Consent enda. The check, sll _be signed vents; the electromly scanned 77, tlaf will serve as the City's &Accept a donation in the amount of $1, 422 CIO from, the Foxtaileinowmobile Club and deposit the donation of $1, 422.00 to the Caty Mall furr a Display Case MOTION BY Council mrnber day, seconded by Council member Sorensen to the accept a donation in the amount- f $1 421,091rom the Foxtailers Snowmobile Club and deposit the donation of $1,422 Oil tcca the City ITII fund for a Blay Case, which are passed by separate motion; except the bills SWiiificall = u1led, which i f Red from the Consent Agenda will require a separate dtscussio6� the 0OIX t`Agenda. The checks will be signed by the authorized pern�lm scanned with supportYtlg documents; the electronically scanned version will be kept on file m the _,, f o 1 e Finance Director that will serve as the City's official .�. record !lotion carried u W&ouslyX`; Finance DirecinWeport dad April 1, 2009 Finance Director Lane have a brief overview of the financial status of the City's books. Lannes reported total al3`ounts receivable outstanding through March 30, 2009 is $59,599.69, which about 50% is over 90 days outstanding. Lannes asked if the Council had any questions or concerns regarding any of the outstanding invoices. There were no additional comments from the City Council. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 13 City of Albertville City Council Minutes April 6, 2009 Page 8 of 19 CITY CLERK Approve the Minnesota Lawful Gambling LG220 Application for Exempt Permit submitted by the St. Albert Catholic Church to conduct Excluded Bingo, Raffles, Paddlewheels, Pull -tabs, and Tipboards Activity at the St. Albert Parish Center located at S Main Avenue NE within the Albertville city limits for an event to be held on July 18, 2009 and July 19, 2009 with the Raffle drawing on July 29, 1009, which a signed copy of the gambling permit will be kept on file in the office of the City Clerk h>,;,, MOTION BY Council member Fay, seconded by Council m Minnesota Lawful Gambling LG220 Application for Exempt Catholic Church to conduct Excluded Bingo, Raffles, Paddle', Activity at the St. Albert Parish Center located at 5 Mai-, limits for an event to be held on July 18, 2009 and July 19, 2( Wednesday, July 29, 2009, which a signed copy o the office of the City Clerk. Motion carried unanl Approve the Annual Renewal of the 200_ 2,010 Holdings Inc. for the 152 Club; and, 2060-� Holm Holdings Inc. for the152 Club; and,`'Od. Holdings Inc. for the152 Club ?;eorensen to approve the tri>t submitted by the St. Albert els, Puli tabs, and Tipboards to NE N rth" the Albertville city with the RM drawing on permit will be *t o> file in to Holm ,icense to se to Holm City Clerk Miller informed>Ih uncil that Holrr `Holdings Ink. has submitted their annual liquor license renewal ftor the t1iret*3) various hcenses. As of today, Ms. Holm's has paid the fine and other outstarid�tn��debt, inwhich the approiri ate $133 invoices will be waived. There are still outstanding Fire C d viai�,t�.o»s that have d t been completed, which the most ,, important is deal* mg with anntticex c�a�hat' swings into the building and should swing towards Rf „Asser,hista'Fre Chief Eull is present to confirm the Fire Code comptia ce issues. Deb Holmf- Holm HoldiriInc (over of the 152 Club) asked to approach the Council to explain what/ has been doh. Ms. Holms began with the comment that from the exterior of the building it Id appear of nothing has been accomplished. If you look at the interior of the building you ?� see �l�t I have had a number of contractor's bringing the electrical up to code, remodeling the eke' among other things. Holm's verbally requested that the Council consider extending they.&adline from April 15 to May 15, which she would guarantee to have the front entrance — exit door swing corrected. The remaining items, Ms. Holms' stated she would have corrected by June I I th in time for Friendly City Days. Holms' reiterated that the 152 Club has passed Electrical final, building and plumbing finals. Former Council member Berning recently visited the establishment and noticed the interior progress being made. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 14 City of Albertville City Council Minutes April 6, 2009 Page 9 of 19 Council asked Assistant Fire Chief Eull if he had any comments regarding the Fire Code violation progress, which Eull had no additional comments at this time. Eull noted that Ms. Holms has made some progress over the past couple of months. Eull would most likely be okay with extending the completion to May 15, 2009. Mayor Klecker asked the Council if they had any questions or concerns. After careful consideration and review of the situation the following motion was made: MOTION BY Council member Fay, seconded by Council member, Annual Renewal of the 2009-2010 Off -Sale Intoxicating Liquo for 152 Club; and, 2009-2010 On -Sale Intoxicating Liquo: for 152 Club; and, 2009-2010 Special Sunday Liquor License Club contingent on all Fire Code violations being completed a by Wednesday, April 15, 2009; and, contingent on the pity re4 Holm Holdings requesting an extension until May 1 's, 2009 to all non -compliant Fire Code issues, outstanding fees aru not p; notification extending the date to May 15, the renewal is riot, a cease selling all liquor until such time as the Fire Chief cetti Code and the City Clerk verifies all bills �e,paid in full. At ti issue the above mentioned liquor Approve the Annual Renewal 9_,f the Food/Beverage Co. Inc , f�� Fill % Liquor License to Tits. Star Fo'dd & Grill carried gfi&to approve the to Holm Holdings Inc. ;3cert' xo Holm Holdings Inc. Holm'�t�mgs Inc. for 152 all mvoind bills being paid ves written' cation from ►mplete Fire C6 ;prior to April 1 r' oved and the 1: Waolations. If ' and written z `Club MUST it's compliance with the Fire time the City Clerk is directed to '009-2010 Of f Sale Into ��c� ting Liquor License to Twin Star on Saloon kGrill; and, 2009-2010 On -Sale Intoxicating leverage Co nc. for Full Moon Saloon & Grill; and, 2009- to Twin Star hq0everage Co. Inc. for Full Moon Saloon City Clerk" -f460�rted that T n Star Food%Beverage Co. Inc. came in last Wednesday to submit their renewal ofIft. combWatlon Liquor License. As per the Request for Council Actioexe are still outing mvs and outstanding utility bills. Assistant Fire Chief Eull can repof ,the outstandin ,Dire Code violations. & ' .. IN Assistant Flre W Eu11 rep ed that Mr. Mabusth has also been making progress with bringing his establishment,Il;Q cods =To the best of Eull's knowledge the establishment has passed the majority of code viol Eu11 noted that the Fire Chief was out-of-town and unable to assist 4 with the ins ection. 12 p _1 Mayor Klecker turned to the Council to see if they had any other questions or concerns regarding the renewal of the Liquor Licenses for the Full Moon Saloon & Grill. After careful consideration the Council made the following motion: MOTION BY Council member Wagner, seconded by Council member Sorensen to approve the Annual Renewal of the 2009-2010 Off -Sale Intoxicating Liquor License to Twin Star Food/ M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 15 City of Albertville City Council Minutes April 6, 2009 Page 10 of 19 Beverage Co. Inc. for Full Moon Saloon & Grill; and, 2009-2010 On -Sale Intoxicating Liquor License to Twin Star Food/Beverage Co. Inc. for Full Moon Saloon & Grill; and, 2009- 2010 Special Sunday Liquor License to Twin Star Food/Beverage Co. Inc. for Full Moon Saloon & Grill contingent on all Fire Code violations being completed and all invoices and bills being paid by Wednesday, April 15, 2009. If the Fire Code violations are not completed and all outstanding invoices and utilities bills are not paid by Wednesday, April 15, 2009 the renewal is not approved and the Full Moon Saloon & Grill MUST cease selling all liquor until such time as the Fire Chief certifies it's compliance with the Fire Code and the City.Qg erk verifies all bills are paid in full. At that time the City Clerk is directed to issue the above iftentioned liquor licenses. Motion carried unanimously. Approve a New Liquor Licenses for Phil Morris for contingent upon approval of the background check establishment City Clerk Miller commented that as Council has beef 4ware there is a new restau>"a t' known as Emma Krumbees that will be opening this year. Phil Morris, a k a �Mlorris Walkers TD., has submitted an application for a 2009-2010 On -Sale IntAcn ng Liquor License and, 2009- 2010 Special Sunday Liquor License. Miller reported that the City has not received the background information from the Bureau iminal Apprehend but, has received the background report from the Wright County Shen '..<laepartment. he- applicant would like to open by May 1, 2009; therefore, staff is requesting C4 W I;;approv ""the liquor license contingent upon the BCA's background report. MOTION BY Council member seconded by Council member Sorensen to approve the New Application for a � 9 2016.1 n-Sale Into acing Liquor License to Morris Walker LTD for Emma Krumbees 4, 26,011 10 Special criday Liquor License to Morris Walker LTD for Enuna., znbees the Bureau of Criminal Apprehension Background Clieekdl�en the Katy Clerk >s hereby authorized to issue the license. Motion , carried uhanimously. CITY C Oral Update on thQWnt Pq rs Water Board meeting (Ron Klecker and or Tom Fay) Mayor Klecker reporte `that the meeting was re -scheduled and short due to the joint meeting with the School Board'and St. Michael Council. Joint Powers staff offered a tour of the Water Treatment Plant, which Klecker was rather impressed. Klecker noted that the Annual Audit was presented at the meeting and was passed. There was not much more to report at this time. Oral Update on Trip to Washington DC promoting I-94 Project M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 16 City of Albertville City Council Minutes April 6, 2009 Page 11 of 19 Mayor Klecker informed the members of the Council that Tom Fay and Larry Kruse recently visited Washington DC, in which the three (3) of them had an opportunity to meet with Amy Klobuchar, Michele Bachmann, Betty McCollum, and Jim Oberstar. Mr. Oberstar has Albertville's support on the I-94 Project. Klecker reported that there maybe funds available for Albertville, but would have to obtain it through the Senate side. Klecker concluded by stating staff and Council will continue to be proactive in obtaining funds for the project. It was noted that representatives from Wright County Highway Inc. also visited Washington DC and presented information on Project. PLANNING AND ZONING Approve Ordinance No. 2009-010 entitled an Ordinance ame. for Installation) and Section 11-9-5 (Financial Cruarrzrtte) of Regulations (Title 11) of the 2005 Albertville Municipal CIS security amounts required by the city and requirements of" presented, which a final copy will be prmted and signed; the s electronic scanned version will be kept ortrn "ce of t official record NO ACTION was that the item was t, by mistake. Approve or t and Bolton & Menk, [bertville for the I-94 Section 11 9 #::,!Agreement Albertville Subdt-, on relating to deposit or issuing a letter of credit as ,d copy will be scanned; the and serve as the the 1tni was pulled fi om the agerrda. City Planner Brixius noted the P i ing and Zor* Commission and was placed on the agenda Ontitled anii" ordinance amending Section 10-1-3 Netiv?s�idential Construction) of the Albertville Building and Develo��tent RegulationA q7. I 10) bj thc� `2005 Albertville Municipal City Code, relating to the improvemft required on a ppertyfi."irior to issuance of a Certificate of Occupancy or refund of an escrow218, presented, w h a final copy will be printed and signed; the signed copy will be <, t: scanned; the onic scann;'version will be kept on file in the office of the City Clerk and serve as the official<;cord City Planner Brixius rdrted that City Attorney Couri has prepared an amendment to the Building and Development Regulations (Title 10) of the City Code, regarding the improvements that are required on a property prior to the issuance of a Certificate of Occupancy or the refund of an Escrow. The amendment specifically addresses the removal of all silt fencing on a property. Brixius noted that currently, the Building and Development Regulations (Section 10-1-3.A.l.a) outline improvements needed in order to receive a Certificate of Occupancy for a newly M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 17 City of Albertville City Council Minutes April 6, 2009 Page 12 of 19 constructed residential dwelling. Some of those improvements include: residential development standards and individual lot requirements in a developer's agreement. The proposed amendment adds language regarding the removal of silt fencing on a property as one of the improvements required prior to the issuance of a Certificate of Occupancy. Brixius went on to note that the Building and Development Regulations (Section 10-1-3.C.) also address the timing of the refund of an escrow. The proposed amendment adds language that specifies that the person or company which established the escrow mush, ply for a refund and that any silt fencing on the property must be removed prior to the refund of an escrow. Mayor Klecker asked the Council if they had any questions orrlcoiegarding Ordinance No. 2009-011. Klecker heard no comments from the Council; thelF,fore, the411owing motion was made: MOTION BY Council member Sorensen, second4by Council, member Wag n ;approve Ordinance No. 2009-011 entitled an Ordinance a e"Alli in g Sect>a .10-1-3 (Improvd�r ents or Escrow for New Residential Construction) of the Albertville Building and Development Regulations (Title 10) of the 2005 Albertville MunicipalClay; ode, relating to the improvements required on a property prior to issuance of a,Certificate of Occupancy or refund of an escrow as presented, which a final copy will be printedI and\signed; the sighed copy will be scanned; the electronic scanned version will be kept on file in the office of the City {Clerk and serve as the official record. Mayor Klecker, Council members Fa j c�zensen, acrid Wagner voted aye. Council member Vetsch voted nay. Motion carved.=` `' Approve Ordinance 1Vr���fl09-012 entitled an Ordinance amending Section 3 00. 1 (Procedures) and 400.2 (Procedures) ojAlbrtvlle Zoning O�inance (Appendix A) of the 2005 Albertville Municipal City Co relatae rcui3rber O Council votes needed to approve an amendment (text and magi) andttiona permit as presented, which a final copy will be printed and signed the signed copy +?,be scatted; the electronic scanned version will be kept on file in the office p the City Clerk ane ve as l�h,.� cial record City Plann6 B ._ius began b tating this is similar to the Ordinance that was presented and adopted at the (`€ cil meets `held in March 2009. Staff recently discovered that the current language in the Zang Ordinance is incorrect in regards to the number of Council votes needed to grant a variance, c%3�.dli al use permit, and amendment request. Staff has already brought forward the Ordinance.4 endment language pertaining to variance processing and is now bringing forward the Ordinance Amendment language pertaining to conditional use permit requests and amendment (text or map) requests. Currently, the Zoning Ordinance states that an amendment (text or map) or conditional use permit shall be granted by a four -fifths (4/5) vote of the council. According to Minnesota Statutes, however, a majority vote of the council is required in order to grant a conditional use permit or amendment request. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 W City of Albertville City Council Minutes April 6, 2009 Page 13 of 19 Klecker asked the Council if they had any questions; if not, entertained a motion to approve the Ordinance. MOTION BY Council member Fay, seconded by Council member Wagner to approve Ordinance No. 2009-01.2 entitled an Ordinance amending Section 300.1 (Procedures) and 400.2 (Procedures) of the Albertville Zoning Ordinance (Appendix A) of the 2005 Albertville Municipal City Code relating to the number of Council votes needed to approve an amendment (text and map) or a conditional use permit as presented, which a final 9 y will be printed and signed; the signed copy will be scanned; the electronic scanned verW- "'n w>11 <be kept on file in the office of the City Clerk and serve as the official record. Mayor Kleker, Council members Fay, Sorensen, and Wagner voted aye. Council member Vetsch vo 0`nay1Vlotion carried. Approve Resolution No. 2009-004 entitled a Resolutioi Concept Amendment for a site and building plan revi<6.14 store at the Albertville Market Place, located in the soyi Interstate 94 as presented, which a final copy will be pr scanned; the electronic scanned version will be kept on serve as the official record City Planner Brixius reviewed the Approving a PlannedfVvit Development of the expansion of thehven ence feast grxarant of CSAH 3 end the original PUD/CUP was approved on April, 2, 200`' with;, to the PUD that proposed changes to the build.."g sizes by rr circulation; or changes to y' 0 ate parking would require the Planning Commisstttri and City, council. Brixius continued by Ad! 1. at thih increasing the size of the cahmen�c'. feet; movingtl e g sOlu�e P11,7 Sri eight, an adding to t ie �at�ing ar+ engi report, dated' -arch 55 car wash';ing diagram ext requested arl**dment. ; g ed; the signed copy will be office of the City Clerk and in whl<eh Brixius commented that le condition that any modifications 4han 10%; changes to site to and building plan review by the appllcani'is proposing the following changes: 5rigAgpTp plan from 4,700 square feet to 6,208 square hi!ly, reducing the number of gas pumps from ten to planning report, dated March 3, 2009, and an lave been prepared and included with this memo. A levations have also been provided in support of the Brixius noted thal?bause o the full kitchen facility within the building the footprint of the building has expand d Brice the increase was made to the main building the number of gas pumps was reduced frog 10 pumps to 8 pumps. Brixius pointed out that the canopy area for the pumps was moved easterly to accommodate the expansion of the main building. Brixius shared that signage will be installed to assist with directing patrons through the site. Klecker asked the Council if they had any comments regarding the Albertville Marketplace Planned Unit Development Amendment. Upon hearing no comments, the following motion was made: M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 19 City of Albertville City Council Minutes April 6, 2009 Page 14 of 19 MOTION BY Council member Fay, seconded by Council member Sorensen to approve Resolution No. 2009-004 entitled a Resolution Approving a Planned Unit Development Concept Amendment for a site and building plan review of the expansion of the convenience store at the Albertville Market Place, located in the southeast quadrant of CSAH 37 and Interstate 94 as presented, which a final copy will be printed and signed; the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record. Mayor Klecker, Council members Fay, Sorensen, and Wagner voted aye. Council member Vetsch voted nay. Motion carried. Approve Resolution No. 2009-007 entitled Resolution Final Plat within the City of Albertville City Planner Brixius reminded the Council that Tim Ni property located at 10172 651h Street NE, in which Red approved to PUD/B W, Preliminary Plat was approve storage and site and building plans were approved. Th for Final Plat, which included a revised landscape plan Council approval. Brixius reported that the Planning and Zoning C August 12, 2008, to consider the following re9ye: a preliminary plat; two conditional use permits; ai On August 20, 2008, stk f met wit Mr. Tim Nie; the Planning and Zoning CommisCan and staff re meeting: Outdoor Sales V, s Out ,d, Storage; site Trailer Sale Addition applied t6lddvvelop the property from IY lva� ailer Sales with oc s submitted afi application 125 2009 were included for met and h'ed a public hearing on iemeyer`Properties LLC: a rezoning; itkWding plan review. to discuss outstanding issues related to The following issues were raised in the rig; and Landscaping. On March 1 f10} revis,W-` %andscape`P an, dated March 12, 2009, for Council's considerAlion. The Final t >llu�s a 75 foot right-of-way dedication from the centerline of County.Naad 37, which I enslstent �be''�Vright County requirements. Site access shall be provided private street; :own asbutlot A. Outlot A will remain a private street until such time as the C bequests its d, ication as a public street to provide access to adjoining properties Thy'== z velopmen_Agreement shall outline the terms for said future dedication. The Final Plat illustraft","the sizead location of all drainage and utility easements, which have been reviewed and approNJgk e City Engineer. The Final Plat includes three lots and two outlots, all of which meet the District standards. The revised Landscape Plan includes the following changes, which staff is in agreement with: • Replace shrubs along the private street with four 15 foot tall Colorado Spruce. The larger trees will give a more immediate visual impact to the site entrance. • The screening along the south side of the sales area has been changed from three to four foot Black Hills Spruce to a combination of Spruce and taller Pin Oaks. Both trees are taller than the original plantings and will provide immediate screening. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 20 City of Albertville City Council Minutes April 6, 2009 Page 15of19 Klecker asked if the members of the Council had any issues regarding the Final Plat approval for the Niemeyer Trailer Sales. There were no comments from the Council; therefore, the motion below was made: MOTION BY Council member Wagner, seconded by Council member Fay to approve Resolution No. 2009-007 entitled Resolution Approving Niemeyer Trailer Sale Addition Final Plat within the City of Albertville with the updated Landscape Plan as presented, which a final copy will be printed and signed; the signed copy will be scanned; the dlecfronic scanned version will be kept on file in the office of the City Clerk and serve as the official record. Mayor Klecker, Council members Fay, Sorensen, and Wagner voted aye: Council member Vetsch voted nay. Motion carried. ENGINEERING Approve to Reduce the Letter of Credit held for the $25, 000, with the following condition: Development is owed to the City MOTION BY Council member Fay, secc Reduce the Letter of Credit held for the T Addition to no less than ►i�z with all fees and obligations member Sorensen to approve to ddition to no less than $25,000, with City EngineeNafstad reportthat the proposed project consists of extending trunk sewer and water service td the,propertie ocated north of CSAH 37, south of Interstate 94 and lying h between 64tStreet and, 'Adler Avenue NE. The proposed proj ect includes the addition of a �: ,A lift station, two utihtyQs"Ings under CSAH 37, and the addition of sanitary sewer (gravity and pressurized) and waterrain. These, along with other related improvements, are necessary to serve the subject properties with municipal sanitary sewer and water. This impetus of this project is the Niemeyer Trailer Sales plat application and the requests of the City by Mr. Niemeyer. This project has been coordinated in conjunction with the proposed Niemeyer Trailer Sales subdivision, which will be the initial user of the sewer and water extensions. Currently it is not know when development of the two parcels adjacent to the Niemeyer plat, which also depend on this extension, will occur. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doe Agenda Item No. 4. Meeting Date April 20, 2009 21 City of Albertville City Council Minutes April 6, 2009 Page 16 of 19 Bids to construct the trunk improvements have been received and were opened on January 14, 2009. A total of sixteen (16) bids were received with proposals ranging from $339,699.55 to $418,953.34. Nodland Construction Company, Inc, of Alexandria, Minnesota, submitted the low bid for the project in the amount of $339,699.55. Nafstad reported that it is proposed that the project be funded through a combination of sources. The proposed funding sources and their associated percentages are as follows: Sewer Connection Charges (59.2%); Water Connection Charges (20.6); N>emeye -4Trailer Sales (10.5%); City Funds (Sewer Trunk) (9.7%). Nafstad informed the Council that all project costs, includini connection charges and/or reimbursed by Niemeyer Traile" 3 connection charge payment, staff recommends issuing a sep: required Minnesota Statutes 429 Assessment procesl�O-s have authority to issue a bond for the project. At Mr. Niemey., s the City will assess the connection charge and private impro bond. The City's financial contribution to this project will b( of the lift station which will be paid from the Sewer Trunk F Nafstad stated that upon review of the bids has asked the City to proceed with the proj move forward with his project.,,, ncmgrhall be paid through Given MA', own timing of negotiated braid. All of the i followed to pmvade the legal ther property owner's request nts=following issuance of the ted to the $48,592 for its share funding with pity staff, Mr. Niemeyer alle necessary agreements for him to If the City and Niemeyer Trailer ads choose to go forward with the project, based on the bid received, it is recornrriend that tl ��bontract in the amount of $339,699.55 be awarded to Nodland Construction Corany,e� Upon awar51 d, staff will finalize contract documents and proceed with tie provement r X' MOTIQ'BY Council member F seconded by Council member Sorensen to approve Resoliii No. 2009-005ttled a�dlution Accepting Bid for CSAH 37 Utility Extension Project asented, which`��nal copy will be printed and signed; the signed copy will be scanned; the ctronic sea nn ;version will be kept on file in the office of the City Clerk and } serve as the ofgfi record. 1yor Klecker, Council members Fay, Sorensen, and Wagner voted aye. Council men:-Vets9h voted nay. Motion carried. Accept the Assistant City Engineer's Progress Report dated March 25, 2009 Nafstad touched very briefly on the Engineer's report, in which he noted that a member from Bolton & Menk, Inc. went to Washington DC promoting the City's I-94 Project. Nafstad stated there are two bills: Reauthorization Bill and a Transportation Bill. Staff continues to pursue obtaining some of the funds from either one of the bills. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 22 City of Albertville City Council Minutes April 6, 2009 Page 17 of 19 LEGAL Approve the Niemeyer Trailer Sales Developer's Agreement dated March 30, 2009 PLANNED UNITDEVELOPMENTAGREEMENT, NIEMEYER TRAILER SALES; Exhibit I - Easement Agreement City Attorney Couri began by reporting Niemeyer Properties, LLC and Wellerson LLP applied for and received preliminary plat approval for the Niemeyer Trailer Salp-s.plat. Over the last several months City Staff has been working with Tim Niemeyer to wrap up -the loose items and put the developer's agreement into final form. That agreement is r" on the City Council's agenda for approval at this meeting. The Developer's Agreemett`s based on the City's standard form and incorporates the conditions set forth in the preliminary plat approval granted by the City last fall.Wn- Couri then proceeded to read off the key issues outhr ed in the Re that was included in the packet. �v Couri informed the Council that the City will receive park cedrea funds with the signing of the developer' g' agreement and the r i a City expenses incurred in processing this plat ll,be paid by they expenses in installing the trunk and local utilities While the city costs from special assessments levied upon the Niemeyer propert when the remaining two landowners will develm aria Davt� City will carry these cos Tim Niemeyer of N.— Paragraph 16H of the A; 16. MisOell>ri. ,A H ' Deve loper`ej Wom . Subj ect Prop( w - Iludim but boring uest for report )n funds and administrative - of the plat for recording. All eveloper. The City will incur l collect a majority of these City Staff is unable to predict re of the trunk charges. The to these utilities. Traile,g ales asked the Council to reconsider the language in that the Subject Property and the proposed use on the ill City, County, State and Federal laws and regulations, ordinances, zoning ordinances, and e nmental reg�dtions. Developer agrees to obtain all required federal, state and locrmits. If 46ty reasonably determines that the Subject Property does not complrCity` y, at its option, refuse to allow construction or development work on the Suerty until Developer so complies. Upon the City's demand in such event, the Ieloper shall cease work until there is compliance as determined by the City. Niemeyer commented that the process has come a long way to reach this point. It has been 2- years, many hours of negotiating and a substantial amount of funds. After all that it comes down to one (1) paragraph in the Developer's Agreement. Niemeyer had one final request that he knows what all Federal; State; County; and City regulations are met. Niemeyer and staff do not know what rules or regulations that may suddenly arise as he continues to move forward with the M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item NA. Meeting Date April 20, 2009 23 City of Albertville City Council Minutes April 6, 2009 Page 18 of 19 project. Mr. Niemeyer would like the paragraph to read "to the best of the developer's knowledge". Council acknowledged his request, but did not amend the Developer's Agreement. Other Agreements have the same language; therefore, it would be consistent. MOTION BY Council member Wagner, seconded by Council member Fay to the Niemeyer Trailer Sales Developer's Agreement dated March 30, 2009 PLANNED,NIT DEVELOPMENT AGREEMENT, NIEMEYER TRAILER SALES; Exhibit I - Easement Agreement as presented. Motion carried unanimously. ADMINISTRATION City Administrator Kruse apologized for not h ready. Staff is working with SRF to bring this Mayor Klecker asked the Council to which there were no comments. April 2009 13 6:00 � m. S 13 7:( F 1.4 7:00 p.> P 20.E 7 Q0 p.m. ,O 27 7: ,2009 . 7:00 P.M. 00 P.M. 12fl: P.M. 16 7: t1 { 18 7: 00' 25 all clay 26 6:00 p.m. June 2009 1 7:00 p.m. 8 6:00 p.m. 9 7:00 p.m. Ice Ar4 -Youth ite and. I-94 W9,st Agreement fo" Design calendar of events, and meeting tunity Cooperative (FYCC) Commission meeting Powers"Water Board meeting l ttee, of the Whole Workshop (tentative) City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting Annual jt. Spring Cleanup Day City Council meeting Memorial Day observed — City Offices closed Joint Powers Water Board meeting City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doc Agenda Item No. 4. Meeting Date April 20, 2009 24 City of Albertville City Council Minutes April 6, 2009 Page 19 of 19 June 2009 continued 1.1-1.4 varies 1.2 5:00 p.m. 14 1:30 p.m. 15 7:00 p.m. 22 6:00 p.m. 29 7:00 p.m. July 2009 2 all day 6 7:00 p.m. 13 6:00 p.m. 14 7:00 p.m. 20 7:00 p.m. 26 6:00 p.m. 26 7:00 p.m. Albertville Friendly City Days Albertville vs. St. Michael friendly challenge (tentative) Albertville FCD Grande Day Parade City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop (tentative) Independence Day observed — City Council meeting STMA Ice Arena Board meet' Planning and Zoning CArinis City Council meeting:;:''` Joint Powers Watelr�oard mt Committee of the')ke Worl COUNCIL Mayor Klecker closed the regular City ( to receive an update on client privilege i Mayor Klecker E 1 ll�1i)T7i;iT�M 111 ICI: MOTI to di MOTION BY Court Monday, April 6,200 Motion carried unanil City ber G etng at 9:16 p. closed (tentative) go into a closed session 9:39 p.m. MINUTE ICE ARENA ;d by Council member Sorensen to go into a STMA Ice Arena. r Wagner, seconded by Council member Sorensen to adjourn the City Council meeting and Council Workshop at 10:50 p.m. Bridget Miller, City Clerk (recording secretary) M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-06-09 B-drafts.doe Agenda Item No. 4. Meeting Date April 20, 2009 25 1e — — "'�w Albertville t>�. aft caw u►.. Mayor and Council Communication April 14, 2009 SUBJECT: PUBLIC WORKS — KALLAND AVENUE NE SIDEWALK IMPROVEMENT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion: authorize staff to invite contractors to submit quotes/bids for approximately 800 feet of five foot wide side walk located on the west side of Kalland Avenue NE between 57th Street NE and Kantar Court NE. BACKGROUND: The City Council has in the past discussed installation of the Kalland Avenue sidewalk and identified it as a high priority pending funding and neighborhood acceptance. This winter, the Park's Committee reviewed the sidewalk project and requested staff pursues bids for Council approval. KEY ISSUES: • There is already sidewalk on Kalland Avenue south of Kantar Court and filling in this missing segment will enhance pedestrian connections to trails systems. • This corridor is used by children walking to and from the bus stop. • Mail boxes would have to be moved to the east side of Kalland Ave. • Letters were sent out to the property owners and the City did not receive any negative comments about the project. • Could be a good time to do this project with contractors being slow. POLICY/PRACTICES CONSIDERATIONS: N/A FINANCIAL CONSIDERATIONS: The estimated cost of the project is $25,000 with city staff moving the mailboxes and doing yard restoration. Currently, there is approximately $99,000 in the park trail construction fund. LEGAL CONSIDERATIONS: The City Council has the authority to make pedestrian improvements in the right-of-way. If the amount of the contract is estimated to exceed $25,000 but not to exceed $100,000, the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof. Respectfully submitted, Larry use City Administrator M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 Kalland Avenue Sidewalk RCA.doc Agenda Item No. 8.B. I . Meeting Date April 20, 2009 Mayor and Council Communication — April 14, 2009 Public Works — Kalland Avenue NE Sidewalk Page 2 of 2 Department/Responsible Person: Public Works/Tim Guimont, Public Works Supervisor Attachments: None M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 Kalland Avenue Sidewalk RCA.doc Agenda Item No. CQ.B. L Meeting Date April 20, 2009 Nbertville Mayor and Council Communication smd Town UAW Aft C7tµ Uf. April 14, 2009 SUBJECT: PUBLIC WORKS REPORT RECOMMENDATION: Space is reserved on the agenda for the City Council to consider the Public Works Supervisor's report. BACKGROUND: Department Heads occasionally present reports to update the Council on various projects or concerns regarding issues throughout the city limits. Reports are prepared for the Council agenda to accommodate the Mayor and Council to review and ask questions about the Reports. Parks Things went well at the ice rinks this year. Youth hockey, women's hockey, men's broomball, community education and 3174 residents utilized our rinks this year. The rink attendants did a good job this year, having no complaints on their duties from staff or the public. The Parks Committee would staff to look into some temporary hockey rink boards to possibly have another smaller rink for the public to utilize while the lager one is being used. • The annual play ground inspections and necessary repairs have been completed. • We will be making four soccer goals for winter park. • We will be gearing up for a busy base ball, soft ball and soccer season. Streets This year we will be doing a large crack fill and seal coat project. With staff doing the crack filling and a subcontractor doing the seal coat. We will be concentrating on protecting and maintaining our good roads. We will be putting off an overlay project till next year. This will save money on engineering fees and leave some money in the budget. Staff will be doing several patches around town this year. Equipment We have been doing maintenance and repairs on all of our equipment and getting things ready for crack filling and the mowing season. KEY ISSUES: N/A M:\Public Data\Public Works Reports\2009 Reports\Public Works Report 4-6-09.doc Agenda Item No. 9.B.2. Meeting Date April 20, 2009 Mayor and Council Communication — February 19, 2008 Finance Director — Monthly Report Page 2 of 2 POLICY CONSIDERATIONS: The Mayor and Council review monthly reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all street and parks matters. Respectfully submitted, G Larry R. se City Administrator Department/Responsible Person: Public Works/Tim Guimont, Public Works Supervisor Attachments: none M:\Public Data\Public Works Reports\2009 Reports\Public Works Report 4-6-09.doc Agenda Item No. &B.2. Meeting Date April 20, 2009 A\1bertAjle Mayor and Council Communication April 16, 2009 SUBJECT: 0 FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion authorizing the Monday, April 20, 2009 payment of the claims that includes check numbers 026903 to 026971 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for final approval. KEY ISSUES: Check No. 026905 Albertville Fire Relief — These are monies from the state to reimburse the fire relief (special fund). Check No. 026912 C.L. Gentile — reimburse over payment of Sunday Liquor License. The State of Minnesota changed their maximum charge for the license effective 2009. Check No. 026913 Cedar Creek Golf Course — reimburse over payment of Sunday Liquor License. The State of Minnesota changed their maximum charge for the license effective 2009. Check No. 026919 D. Michael B's - reimburse over payment of Sunday Liquor License. The State of Minnesota changed their maximum charge for the license effective 2009. Check No. 026924 Full Moon Saloon - reimburse over payment of Sunday Liquor License. The State of Minnesota changed their maximum charge for the license effective 2009. Check No. 026930 Holm Holdings - reimburse over payment of Sunday Liquor License. The State of Minnesota changed their maximum charge for the license effective 2009. Check No. 026939 Major's - reimburse over payment of Sunday Liquor License. The State of Minnesota changed their maximum charge for the license effective 2009. Check No. 026942 Minnesota Fire Chiefs Assoc — Deposit to reserve Life Flight Helicopter to be at the Fire Hall during Friendly City Days. Check No. 0026953 Rancho Grande - reimburse over payment of Sunday Liquor License. The State of Minnesota changed their maximum charge for the license effective 2009. M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 Finance Bills Report (RCA). doe Agenda Item No. 49..L' r.1. . Meeting Date April 20, 2009 01 Mayor and Council Communication —April 16, 2009 Finance — Payment of Claims Page 2 of 2 Check No. 026956 Scherer Brothers Lumber — refund overpayment of developer bills for Towne Lakes 51h Addition Check No. 026958 Cosmic Foods - reimburse over payment of Sunday Liquor License. The State of Minnesota changed their maximum charge for the license effective 2009. Check No. 026961 Steve Blake — refund overpayment of final water bill Check No. 026963 ING Consulting — pay the consultant group that prepared or federal excise tax refund return on fuel for 2008. Their fee is 1/2 of the refund. Check No. 026967 Weidners Plumbing — City Hall heating/cooling system. Adjust air noise, replaced VAV # 16 actuator that was causing overheating, verified operation of AHU and dampers. PRACTICES/POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and verified the invoices and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines disputes the billing. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 Finance Bills Report (RCA).doc Agenda Item No. I.E. 1.. Meeting Date April 20, 2009 A,lbertville Small Town Living. 619 City We. Check Detail Register April 20, 2009 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026903 4/20/2009 A #1 BATTERY SOURCE E 101-43100-215 Shop Supplies $95.18 146 TG batteries E 601-49450-404 Repair/Maint - Machinery/Equip $134.36 146 JM batteries E 601-49450-404 Repair/Maint - Machinery/Equip $35.82 146 JM Batteries Total A #1 BATTERY SOURCE $265.36 Paid Chk# 026904 4/20/2009 ABDO, EICK & MEYERS LLP E 101-41400-301 Auditing and Acct'g Services $550.92 248392 Prof Audit/Acct Services E 101-42000-301 Auditing and Acct'g Services $550.92 248392 Prof Audit/Acct Services E 602-49400-301 Auditing and Acct'g Services $550.92 248392 Prof Audit/Acct Services E 601-49450-301 Auditing and Acct'g Services $550.92 248392 Prof Audit/Acct Services E 604-49660-301 Auditing and Acct'g Services $550.90 248392 Prof Audit/Acct Services E 101-42400-301 Auditing and Acct'g Services $550.92 248392 Prof Audit/Acct Services Total ABDO, EICK & MEYERS LLP $3,305.50 Paid Chk# 026905 4/20/2009 ALBERTVILLE FIRE RELIEF GEN R 101-00000-34950 Other Revenues $2,000.00 EF00003888972 Fire Relief Association- special fund Total ALBERTVILLE FIRE RELIEF GEN $2,000.00 Paid Chk# 026906 4/20/2009 ALLEY COMPANIES INC E 602-49400-210 Operating Supplies (GENERAL) $22.96 Towels/liners E 101-41940-210 Operating Supplies (GENERAL) $22.96 Towels/liners E 101-42000-200 Office Supplies (GENERAL) $22.96 Towels/liners E 101-43100-215 Shop Supplies $22.96 Towels/liners E 101-41940-210 Operating Supplies (GENERAL) $19.44 Towels/liners E 601-49450-210 Operating Supplies (GENERAL) $22.96 Towels/liners Total ALLEY COMPANIES INC $134.24 Paid Chk# 026907 4/20/2009 ALLINA HOSPITALS & CLINICS E 101-42000-312 First Responder Training $1,030.50 10009270 April -June 2009 directorship E 101-42000-312 First Responder Training $1,030.50 10009271 Jan -March Directorship - FD Total ALLINA HOSPITALS & CLINICS $2,061.00 Paid Chk# 026908 4/20/2009 APPOLLO SYSTEMS - COMMERCIAL D E 101-45100-405 Repair/Maint -Buildings $20.24 89907 Pks Alarm Total APPOLLO SYSTEMS - COMMERCIAL D $20.24 Paid Chk# 026909 4/20/2009 ARAMARK UNIFORM SERVICES E 101-42000-417 Uniform Rentals $17.40 6296654457 FD E 602-49400-417 Uniform Rentals $13.68 6296668602 Water Dept - Uniform Sery E 101-45100-417 Uniform Rentals $13.68 6296668602 Parks Dept - Uniform Sery E 101-43100-417 Uniform Rentals $13.67 6296668602 Public Works -Uniform Sery E 601-49450-417 Uniform Rentals $13.68 6296668602 Sewage Dept. - Uniform Sery E 101-45100-417 Uniform Rentals $13.31 6296706145 Parks Dept - Uniform Sery E 101-43100-417 Uniform Rentals $13.33 6296706145 Public Works -Uniform Sery E 601-49450-417 Uniform Rentals $13.33 6296706145 Sewage Dept. - Uniform Sery E 602-49400-417 Uniform Rentals $13.33 6296706145 Water Dept - Uniform Sery E 101-43100-417 Uniform Rentals $13.03 6296710908 Public Works -Uniform Sery E 601-49450-417 Uniform Rentals $13.03 6296710908 Sewage Dept. - Uniform Sery E 101-45100-417 Uniform Rentals $13.04 6296710908 Parks Dept - Uniform Sery E 101-43100-222 Sand & Gravel $13.03 6296710908 Water Dept - Uniform Sery E 101-45100-417 Uniform Rentals $88.37 6296710909 Mats/mops E 101-42000-417 Uniform Rentals $19.14 6296710910 Mats - FD E 101-43100-417 Uniform Rentals $21.32 6296715589 Public Works -Uniform Sery M:\Public Data\City Council\Council Packet information\2009\04-20-09\04 20 2009 9E2 Finance Bills Posted Batch.doc Agenda Item No. S.E. i . Meeting Date April 20, 2009 33 Mayor and Council Communication - April 16, 2009 Finance - Payment of Claims Page 2 of 8 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026909 4/20/2009 ARAMARK UNIFORM SERVICES (continuted) E 602-49400-417 Uniform Rentals $21.33 6296715589 Water Dept - Uniform Sery E 601-49450-417 Uniform Rentals $21.33 6296715589 Sewage Dept. - Uniform Sery E 101-45100-417 Uniform Rentals $21.33 6296715589 Parks Dept- Uniform Sery Total ARAMARK UNIFORM SERVICES $370.36 Paid Chk# 026910 4/20/2009 BILL VALERIUS E 101-42000-200 Office Supplies (GENERAL) $25.48 Supplies for NIMS class Total BILL VALERIUS $25.48 Paid Chk# 026911 4/20/2009 BOLTON & MENK, INC E 499-49000-303 Engineering Fees $380.00 123054 Lachman Prelim E 494-49000-303 Engineering Fees $95.00 123354 CSAH 19 & 50th E 503-00000-303 Engineering Fees $9,074.75 123364 Niemeyer Project E 500-49000-303 Engineering Fees $807.50 123369 Philip Morris Lift Stattion E 101-41700-303 Engineering Fees $386.00 123370 DT Prking/prelim & final E 101-41700-303 Engineering Fees $3,192.00 123373 2009 Municpal Aid E 101-41700-303 Engineering Fees $2,247.50 123380 on-line mapping E 101-41700-303 Engineering Fees $761.50 123380 map updates E 101-41700-303 Engineering Fees $522.50 123380 engineer tasks E 101-41700-303 Engineering Fees $380.00 123380 staff meetings E 101-41700-303 Engineering Fees $95.00 123380 project updates E 101-41710-303 Engineering Fees $207.50 123380 outlet mall E 494-49000-303 Engineering Fees $475.00 123647 CSAH 19 & 50th E 101-41700-303 Engineering Fees $506,83 123649 Landtrade/Prelim/Final E 503-00000-303 Engineering Fees $530.00 123650 CSAH 37 utility ext. E 101-41700-303 Engineering Fees $1,187.50 123652 2009 State Aid E 604-49660-303 Engineering Fees $885.00 123829 Albert Villas - 6th Sidewalks E 604-49660-303 Engineering Fees $710.00 123830 Tree replacement - AV 6th G 101-22825 Hunters Pass Escrow $710.00 123831 Hunters Pass Plan & Plat E 101-41700-303 Engineering Fees $285.00 123869 Staff Meetings E 101-41700-303 Engineering Fees $47.50 123869 project updates E 101-41700-303 Engineering Fees $142.50 123869 engineering tasks E 604-49660-303 Engineering Fees $2,753.50 123869 LGU/WCA Admin E 101-41710-303 Engineering Fees $245.00 123869 Outlet Mall Monitoring E 101-41700-303 Engineering Fees $549.50 123869 Map updates Total BOLTON & MENK, INC $27,176.58 Paid Chk# 026912 4/20/2009 C.L. GENTILE, INC. R 101-00000-32110 Liquor Licenses $20.00 over chg Sunday Liquor License Total C.L. GENTILE, INC. $20.00 Paid Chk# 026913 4/20/2009 CEDAR CREEK GOLF COURSE R 101-00000-32110 Liquor Licenses $20.00 over chg Sunday liquor license Total CEDAR CREEK GOLF COURSE $20.00 Paid Chk# 026914 4/20/2009 CENTER POINT ENERGY E 101-43100-383 Gas Utilities $909.66 11822 63rd Street E 101-45100-383 Gas Utilities $82.09 5801 Lander Ave E 101-41940-383 Gas Utilities $328.22 City Hall Garage E 101-42000-383 Gas Utilities $500.26 11350 57th E 601-49450-383 Gas Utilities $483.21 5407574 11728 63rd Street E 101-41940-383 Gas Utilities $1,759.08 67599639 5959 Main Ave Total CENTER POINT ENERGY $4,062.52 Paid Chk# 026915 4/20/2009 CITY OF OTSEGO E 497-00000-300 Professional Srvs (GENERAL) $346.72 70th Street Striping Total CITY OF OTSEGO $346.72 M:\Public Data\City Council\Council Packet information\2009\04-20-09\04 20 2009 9E2 Finance Bills Posted Batch.doc Agenda Item No. S.E. l.. Meeting Date April 20, 2009 Mayor and Council Communication - April 16, 2009 Finance - Payment of Claims Page 3 of 8 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026916 4/20/2009 COURT & MACARTHUR RUPPE, PLLP E 101-41610-304 Legal Fees $1,105.00 Niemeyer Trailer G 101-22831 Woodside- Karston Cove $42.50 Karston Cove 3 E 101-41600-304 Legal Fees $1,200.00 General E 604-49660-304 Legal Fees $112.50 Albert Villas 6th E 101-41610-304 Legal Fees $467.50 TL 6th E 101-41600-304 Legal Fees $337.50 Liquor E 101-41610-304 Legal Fees $85.00 Labeaux Station E 468-49000-304 Legal Fees $1,275.00 194 ramps Total COURI & MACARTHUR RUPPE, PLLP $4,625.00 Paid Chk# 026917 4/20/2009 CROW RIVER FARM EQUIPMENT E 101-45100-530 Improvements $716.19 135736 soccer goals Total CROW RIVER FARM EQUIPMENT $716.19 Paid Chk# 026918 4/20/2009 CROW RIVER NEWS NORTH E 101-41100-351 Legal Notices Publishing $29.52 032009 Weed removal E 101-41100-351 Legal Notices Publishing $29.52 032009 alb Market Place - Conv store E 101-41100-351 Legal Notices Publishing $31.98 032009 Fire ins violation E 101-41100-351 Legal Notices Publishing $36.90 032009 stormwater chap 200 E 101-41100-351 Legal Notices Publishing $44.28 032009 stormwater E 101-41100-351 Legal Notices Publishing $51.66 032009 Ph Chap 300 E 101-41100-351 Legal Notices Publishing $51.66 032009 Ph Chap 400 E 101-41100-351 Legal Notices Publishing $127.92 032009 alb Market Place - Conv store E 101-41100-351 Legal Notices Publishing $186.96 032009 AV assessment Total CROW RIVER NEWS NORTH $590.40 Paid Chk# 026919 4/20/2009 D. MICHEAL BS If INC. R 101-00000-32110 Liquor Licenses $20.00 over chg Sunday Liquor license Total D. MICHEAL BS 11 INC. $20.00 Paid Chk# 026920 4/20/2009 DESIGN ELECTRICAL CONTRACTORS E 101-43160-381 Electric Utilities $185.00 12239 Street Light repair 19, 50th & 53rd E 101-41940-405 Repair/Maint -Buildings $1,002.55 12239 AC unit, power strip repair Total DESIGN ELECTRICAL CONTRACTORS $1,187.55 Paid Chk# 026921 4/20/2009 DJ'S TOTAL HOME CARE CENTER E 101-43100-405 Repair/Maint - Buildings $37.24 37540 ball valve E 101-43100-404 Repair/Maint - Machinery/Equip ($13.83) 37547 return ball E 101-43100-405 Repair/Maint - Buildings $97.94 37625 Bulb hiprss sodium - TG E 601-49450-210 Operating Supplies (GENERAL) $9.56 37646 JM bulb E 101-43100-405 Repair/Maint - Buildings $9.55 37675 oil E 101-43100-405 Repair/Maint - Buildings $14.67 37678 roller pads E 601-49450-210 Operating Supplies (GENERAL) $19.02 37719 bulb, brush duster E 601-49450-210 Operating Supplies (GENERAL) $15.94 37760 padlock E 101-45100-210 Operating Supplies (GENERAL) $10.60 37836 rope E 601-49450-210 Operating Supplies (GENERAL) $4.23 37944 elbows E 101-45100-210 Operating Supplies (GENERAL) $29.79 37952 TG batteries, trash bags E 601-49450-210 Operating Supplies (GENERAL) $33.52 37993 drill bit E 101-43100-405 Repair/Maint - Buildings $22.33 38010 looped mophead, dust masks E 602-49400-210 Operating Supplies (GENERAL) $42.25 38154 electrical supplies Total DJ'S TOTAL HOME CARE CENTER $332.81 Paid Chk# 026922 4/20/2009 DON'S AUTO & REPAIR E 602-49400-212 Motor Fuels $42.03 55407 fuel E 601-49450-212 Motor Fuels $42.77 55504 fuel E 101-42000-212 Motor Fuels $66.93 55516 tanker 3 - FD E 101-42000-212 Motor Fuels $37.37 55588 fuel E 101-42000-212 Motor Fuels $34.14 55639 diesel - FD E 101-45100-212 Motor Fuels $60.70 55667 fuel Total DON'S AUTO & REPAIR $283.94 M:\Public Data\City Council\Council Packet information\2009\04-20-09\04 20 2009 9E2 Finance Bills Posted Batch.doc Agenda Item No. O.E.I.. Meeting Date April 20, 2009 35 Mayor and Council Communication — April 16, 2009 Finance — Payment of Claims Page 4 of 8 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026923 4/20/2009 EGGEN'S DIRECT SERVICE, INC. E 101-43100-212 Motor Fuels $40.75 143528 E 101-43100-212 Motor Fuels $49.00 143555 E 602-49400-212 Motor Fuels $53.00 143571 E 602-49400-212 Motor Fuels $46.00 143592 E 101-42400-212 Motor Fuels $47.65 143685 E 101-43100-212 Motor Fuels $51.00 143687 E 601-49450-212 Motor Fuels $25.00 143698 Total EGGEN'S DIRECT SERVICE, INC. $312.40 Paid Chk# 026924 4/20/2009 FULL MOON SALOON & BAR R 101-00000-32110 Liquor Licenses $20.00 Total FULL MOON SALOON & BAR $20.00 TG fuel Fuel Fuel JM fuel Jon S fuel TG fuel JM Fuel over chg Sunday liquor license Paid Chk# 026925 4/20/2009 GOPHER STATE ONE -CALL E 601-49450-209 Locates $14.50 9030285 Locates - Sewer Dept E 602-49400-209 Locates $14.50 9030285 Locates - Water Dept Total GOPHER STATE ONE -CALL $29.00 Paid Chk# 026926 4/20/2009 GOULD E 101-42400-404 Repair/Maint - Machinery/Equip $50.27 113509 belt Total GOULD $50.27 Paid Chk# 026927 4/20/2009 HAMMARGREN & MEYER, P.A. E 604-49660-300 Professional Srvs (GENERAL) $813.76 6121 S.E.H. Mediation Total HAMMARGREN & MEYER, P.A. $813.76 Paid Chk# 026928 4/20/2009 HEALTH PARTNERS E 101-41500-131 Employer Paid Health $921.56 Health & Dental E 101-42400-130 Employer Paid Ins (GENERAL) $2,590.96 Health & Dental G 101-21706 Group Insurance Payable $2,625.16 Health & Dental E 602-49400-130 Employer Paid Ins (GENERAL) $1,236.28 Health & Dental E 601-49450-130 Employer Paid Ins (GENERAL) $1,236.29 Health & Dental E 101-41400-131 Employer Paid Health $834.82 Health & Dental E 101-41300-131 Employer Paid Health $513.15 Health & Dental E 101-45100-130 Employer Paid Ins (GENERAL) $927.86 Health & Dental E 101-43100-130 Employer Paid Ins (GENERAL) $1,982.12 Health & Dental Total HEALTH PARTNERS $12,868.20 Paid Chk# 026929 4/20/2009 HOESCHEN HOMES R 101-00000-32210 Building Permits $70.80 B281188 Refund Permit B28-1188 Total HOESCHEN HOMES $70.80 Paid Chk# 026930 4/20/2009 HOLM HOLDINGS INC. R 101-00000-32110 Liquor Licenses $20.00 Over chg Sunday liquor license Total HOLM HOLDINGS INC. $20.00 Paid Chk# 026931 4/20/2009 INSPECTRON INC. E101-42400-300 Professional Srvs (GENERAL) $1,225.00 040309 1st quarter 2009 Total INSPECTRON INC. $1,225.00 Paid Chk# 026932 4/20/2009 IVERSON REUVERS, LLC E 604-49660-304 Legal Fees $1,592.50 5179 Professional services - S.E.H. Total IVERSON REUVERS, LLC $1,592.50 Paid Chk# 026933 4/20/2009 JOINT POWERS BOARD E 602-49400-372 JP Dist $42,600.55 JP Dist E 602-49400-373 JP Dist II Low $1,261.49 JP Dist II low E 602-49400-376 JP Fed Wtr Test $49.45 Fed wtr test pen E 602-49400-371 JPDIST COMBO $1,771.27 JPDist combo M:\Fublic Data\City Council\Council Packet information\2009\04-20-09\04 20 2009 9E2 Finance Bills Posted Batch.doc Agenda Item No. Q.1`1. I . Meeting Date April 20, 2009 W. Mayor and Council Communication — April 16, 2009 Finance — Payment of Claims Page 5 of 8 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026933 4/20/2009 JOINT POWERS BOARD (continued) E 602-49400-374 JP Dist Pen $2,222.53 JP Dist Pen E 602-49400-376 JP Fed Wtr Test $1,307.49 Fed wtr test E 602-49400-375 JP Access $14.00 JP Access Total JOINT POWERS BOARD $49,226.78 Paid Chk# 026934 4/20/2009 KATHLEEN POMERLEAU R 101-00000-34950 Other Revenues $74.97 Rental License Refund Total KATHLEEN POMERLEAU $74.97 Paid Chk# 026935 4/20/2009 KERN, DEWENTER, & VIERE, LTD E 101-42400-301 Auditing and Acct'g Services $2,500.00 90712 2008 Annual Audit E 101-42000-301 Auditing and Acct'g Services $2,500.00 90712 2008 Annual Audit E 101-41400-301 Auditing and Acct'g Services $2,500.00 90712 2008 Annual Audit E 601-49450-301 Auditing and Acct'g Services $2,500.00 90712 2008 Annual Audit E 602-49400-301 Auditing and Acct'g Services $2,500.00 90712 2008 Annual Audit E 604-49660-301 Auditing and Acct'g Services $2,500.00 90712 2008 Annual Audit Total KERN, DEWENTER, & VIERE, LTD $15,000.00 Paid Chk# 026936 4/20/2009 KJOLHAUG ENVIRONMENTAL SERVICE G 101-22825 Hunters Pass Escrow $685.05 30927 Montioring Hunters Pass Total KJOLHAUG ENVIRONMENTAL SERVICE $685.05 Paid Chk# 026937 4/20/2009 KYLE ANDERSON E 101-42000-208 Training and Instruction $70.00 Fire Fighter 1 training Total KYLE ANDERSON $70.00 Paid Chk# 026938 4/20/2009 L.M.C.I.T. E 101-43100-151 Worker's Comp Insurance Prem $2,296.48 Work Comp E 101-41300-151 Worker's Comp Insurance Prem $74.08 Work Comp E 101-42400-151 Worker's Comp Insurance Prem $444.48 Work Comp E 101-41400-151 Worker's Comp Insurance Prem $592.64 Work Comp E 101-45100-151 Worker's Comp Insurance Prem $740.80 Work Comp E 602-49400-151 Worker's Comp Insurance Prem $222.24 Work Comp E 101-42000-150 Worker's Comp (GENERAL) $2,000.16 Work Comp E 101-41100-151 Worker's Comp Insurance Prem $74.08 Work Comp E 601-49450-151 Worker's Comp Insurance Prem $963.04 Work Comp Total L.M.C.I.T. $7,408.00 Paid Chk# 026939 4/20/2009 MAJORS SPORTS BAR & GRILL R 101-00000-32110 Liquor Licenses $20.00 over chg Sunday liquor license Total MAJORS SPORTS BAR & GRILL $20.00 Paid Chk# 026940 4/20/2009 MENARDS - BUFFALO E 101-43100-215 Shop Supplies $213.63 97209 ladder, shovel Total MENARDS - BUFFALO $213.63 Paid Chk# 026941 4/20/2009 MINNESOTA COPY SYSTEMS E 101-42000-230 Medical Supplies $21.78 27121 FD Copier Total MINNESOTA COPY SYSTEMS $21.78 Paid Chk# 026942 4/20/2009 MINNESOTA FIRE CHIEFS ASSOC E 101-42000-310 Other Professional Services $150.00 FD rental life flight Friendly City Days Total MINNESOTA FIRE CHIEFS ASSOC $150.00 Paid Chk# 026943 4/20/2009 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $75.00 500 pick up Total MONTICELLO ANIMAL CONTROL $75.00 M:\Public Data\City Council\Council Packet inform ation\2009\04-20-09\04 20 2009 9E2 Finance Bills Posted Batch.doc Agenda Item No. 8. E. 1. . Meeting Date April 20, 2009 37 Mayor and Council Communication - April 16, 2009 Finance - Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026944 4/20/2009 N. A. C. E 101-41910-306 Planning Fees $388.47 18368 General Review, ordinances, zoning, etc E 604-49660-306 Planning Fees $497.05 18368 Stormwater ordinance E 101-41910-306 Planning Fees $194.55 18368 Zoning amend - variance E 101-41910-306 Planning Fees $170.00 18368 Votes for CUP E 101-41910-306 Planning Fees $16.85 18368 Bid/Dev Regs E 101-41910-306 Planning Fees $551.90 18368 Accessory Bldg E 101-41910-306 Planning Fees $144.80 18368 Subdivision Amendment E 604-49660-306 Planning Fees $392.30 18369b AV 6th Landscape E 101-41910-306 Planning Fees $500.00 18370 council, planning, staff Meetings E 101-41910-306 Planning Fees $312.50 18434 Bldg Regs E 494-49000-306 Planning Fees $379.20 18434 Cty Rd 19 Assess E 101-41910-306 Planning Fees $254.80 18434 Accessory Bldg review E 101-41910-306 Planning Fees $292.30 18434 Subdivision Ord E 101-41910-306 Planning Fees $11.85 18434 Variance Amend E 101-41910-306 Planning Fees $268.80 18434 Votes for CUP E 101-41910-306 Planning Fees $518.80 18434 General E 604-49660-306 Planning Fees $188.70 18434 Stormwater Ord E 604-49660-306 Planning Fees $11.80 18435 AV 6th landscape E 101-41915-306 Planning Fees $1,169.80 18435 Marketplace Conv store E 101-41915-306 Planning Fees $391.30 18435 March 09 Tech Assistance E 101-41910-306 Planning Fees $625.00 18436 Meetings Total N. A. C. $7,280,77 Paid Chk# 026945 4/20/2009 NAGELL APPRAISAL & CONSULTING E 494-49000-300 Professional Srvs (GENERAL) $1,500.00 15362 Parcel 4-5 Cty Rd 19 E 494-49000-300 Professional Srvs (GENERAL) $1,500.00 15364 Parcel 13 - Cty Rd 19 Total NAGELL APPRAISAL & CONSULTING $3,000.00 Paid Chk# 026946 4/20/2009 NAPA AUTO PARTS E 601-49450-404 Repair/Maint - Machinery/Equip $30.12 496706 Fuel line - Jet truck E 101-43100-404 Repair/Maint - Machinery/Equip $1.81 496708 Bulb Total NAPA AUTO PARTS $31.93 Paid Chk# 026947 4/20/2009 NORTH AMERICAN CLEANING CORP E 101-41940-405 Repair/Maint -Buildings $419.61 37198 City Hall E 101-42000-404 Repair/Maint - Machinery/Equip $138.45 37198 Fire Hall E 101-41940-405 Repair/Maint -Buildings $419.61 37239 City Hall Cleaning E 101-42000-405 Repair/Maint -Buildings $138.45 37239 FD Cleaning Total NORTH AMERICAN CLEANING CORP $1,116.12 Paid Chk# 026948 4/20/2009 NORTHLAND FIRE & SECURITY E 101-41940-405 Repair/Maint -Buildings $270.00 21826 Test Sprinkler system Total NORTHLAND FIRE & SECURITY $270.00 Paid Chk# 026949 4/20/2009 ON SITE SANITATION INC E 101-45100-415 Other Equipment Rentals $63.90 357915 Rental -Portable Bathrooms Total ON SITE SANITATION INC $63.90 Paid Chk# 026950 4/20/2009 ONVOY, INC. E 602-49400-321 Telephone $35.61 090402009646 phone/data network E 601-49450-321 Telephone $35.61 090402009646 phone/data network E 101-42000-321 Telephone $83.09 090402009646 phone/data network E 101-41940-321 Telephone $712.21 090402009646 phone/data network E 101-43100-321 Telephone $83.09 090402009646 phone/data network E 101-42400-321 Telephone $237.40 090402009646 phone/data network Total ONVOY, INC. $1,187.01 M:\Public Data\City Council\Council Packet information\2009\04-20-09\04 20 2009 9E2 Finance Bills Posted Batch.doc Page 6 of 8 Agenda Item No. 9. E.1. . Meeting Date April 20, 2009 Mayor and Council Communication — April 16, 2009 Finance — Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026951 4/20/2009 PITNEY BOWES - POSTAGE E 101-41400-322 Postage $170.54 Postage E 601-49450-322 Postage $218.51 Postage E 602-49400-322 Postage $101.26 Postage E 604-49960-322 Postage $42.64 Postage Total PITNEY BOWES - POSTAGE $532.95 Paid Chk# 026952 4/20/2009 PREMIER RNKS, INC E 101-45100-588 C/O - Park Mach/Equip $639.00 282891N Hockey Rink Total PREMIER RNKS, INC $639.00 Paid Chk# 026953 4/20/2009 RANCHO GRANDE INC R 101-00000-32110 Liquor Licenses $20.00 over chg Sunday Liquor License Total RANCHO GRANDE INC $20.00 Paid Chk# 026954 4/20/2009 RECREATION, SPORTS & PLAY INC E 101-45100-210 Operating Supplies (GENERAL) $235.37 soccer nets Total RECREATION, SPORTS & PLAY INC $235.37 Paid Chk# 026955 4/20/2009 ROYALE CROWN CONSTRUCTION R 101-00000-32210 Building Permits $70.80 b29-100 Refund of permit B29-100 Total ROYALE CROWN CONSTRUCTION $70.80 Paid Chk# 026956 4/20/2009 SCHERER BROTHERS LUMBER CO R 101-00000-34950 Other Revenues $21&00 refund overpmt invoices Total SCHERER BROTHERS LUMBER CO $216.00 Paid Chk# 026957 4/20/2009 SOUTH CENTRAL COLLEGE E 101-42000-208 Training and Instruction $425.00 73396 State Fire Rescue school Total SOUTH CENTRAL COLLEGE $425.00 Paid Chk# 026958 4/20/2009 SPACE ALIENS R 101-00000-32110 Liquor Licenses $20.00 over chg Sunday liquor license Total SPACE ALIENS $20.00 Paid Chk# 026959 4/20/2009 SPORT SUPPLY GROUP INC E 101-45100-210 Operating Supplies (GENERAL) $94.99 93056563 Jr soccer net Total SPORT SUPPLY GROUP INC $94.99 Paid Chk# 026960 4/20/2009 STAR TRIBUNE E 101-41300-433 Dues and Subscriptions $237.64 52 weeks Total STAR TRIBUNE $237.64 Paid Chk# 026961 4/20/2009 STEVE BLAKE R 602-00000-99999 UNALLOCATED UTILITY $158.16 Refund overpmt UB account Total STEVE BLAKE $158.16 Paid Chk# 026962 4/20/2009 TATE MILLS E 101-42000-417 Uniform Rentals $64.52 Rank for officers uniforms E 101-42000-417 Uniform Rentals $131.76 Stork -Childbirth bars Total TATE MILLS $196.28 Paid Chk# 026963 4/20/2009 TAX RESEARCH & RECOVRY, INC R 101-00000-34950 Other Revenues $833.57 excise tax on gasoline Total TAX RESEARCH & RECOVRY, INC $833.57 M:\Public Data\City Council\Council Packet information\2009\04-20-09\04 20 2009 9E2 Finance Bills Posted Batch.doc Page 7 of 8 Agenda Item No. 4.E.1.. Meeting Date April 20, 2009 CIA Mayor and Council Communication — April 16, 2009 Finance — Payment of Claims Page 8 of 8 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026964 4/20/2009 W. W. GOETSCH ASSOCIATES, INC E 601-49450-404 Repair/Maint - Machinery/Equip $1,404.80 81111 seals, ball berings, rings, o-ring, shaft sleeve Total W. W. GOETSCH ASSOCIATES, INC $1,404.80 Paid Chk# 026965 4/20/2009 WASTE MANAGEMENT E 101-43100-384 Refuse/Garbage Disposal $55.04 484710315934 April service E 601-49450-384 Refuse/Garbage Disposal $55.21 484710315934 April service Total WASTE MANAGEMENT $110.25 Paid Chk# 026966 4/20/2009 WATER LABORATORIES INC E 601-49450-218 Testing Expenses $631.50 718 Testing Expense (CBOD-5) Total WATER LABORATORIES INC $631.50 Paid Chk# 026967 4/20/2009 WEIDNERS PLUMBING & HEATING CO E 101-41940-405 Repair/Maint -Buildings $545.94 226802 Service call CH Total WEIDNERS PLUMBING & HEATING CO $545.94 Paid Chk# 026968 4/20/2009 WRIGHT CTY AUDITOR/TREASURER R 101-00000-34950 Other Revenues $3.00 3 tax statements ordered 101-092-001021 E 101-41550-300 Professional Srvs (GENERAL) $656.80 Special Assessment Contracts 2009 Total WRIGHT CTY AUDITOR/TREASURER $659.80 Paid Chk# 026969 4/20/2009 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $40,880.00 Patrol-09-3 March Patrol E 101-42110-307 Police Contract Fees $40,880.00 Patrol-09-4 April Patrol Total WRIGHT CTY SHERIFFS PATROL $81,760.00 Paid Chk# 026970 4/20/2009 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $4,500.00 033109 March recycling Total WRIGHT RECYCLING $4,500.00 Paid Chk# 026971 4/20/2009 XCEL ENERGY E 601-49450-381 Electric Utilities $50.22 E 101-41940-381 Electric Utilities $32.35 266382293 E 101-43160-381 Electric Utilities $5,310.31 266877879 E 101-41940-381 Electric Utilities $4.38 266877879 E 101-41940-381 Electric Utilities $24.28 267453907 E 101-43160-381 Electric Utilities $31.00 267536595 E 101-41940-381 Electric Utilities $1,151.72 267613374 E 101-43160-381 Electric Utilities $25.47 267677582 E 101-45100-381 Electric Utilities $3.63 267677669 Total XCEL ENERGY $6,633.36 10100 Premier Bank $250,386.17 Fund Summary 10100 Premier Bank 101 GENERAL FUND $160,093.54 468 CSAH 19 RAMPSP 94 Project $1,275.00 494 CSAH 19 & 50th St. (South 19) $3,949.20 497 70th Street $346.72 499 Lachman Ave $380.00 500 New Ice Sheet $807.50 503 CSAH 37 Utilities $9,604.75 601 SEWER FUND $8,578.48 602 WATER FUND $54,300.33 604 STORM WATER $11,050.65 $250,386.17 5900 Unit Sewer 5700 Labeaux unit signal Street Lighting - 58-59-60 St. Siren 5998 Labeaux 11750 Cty Rd 37 unit signal City Hall 11830 51 st Street 5799 Lander M:\Public Data\City Council\Council Packet information\2009\04-20-09\04 20 2009 9E2 Finance Bills Posted Batch.doc Agenda Item No. & E.1. Meeting Date April 20, 2009 .r �1bcrtvillc Mayor and Council Communication stma tour+a Whbo. MY City Ufa. April 1, 2009 SUBJECT: 0 FINANCE DEPARTMENT —PAY EQUITY FINAL REPORT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion approve Resolution No. 2009-009 entitled a Resolution Adopting the Pay Equity Final Report as presented, which a final copy will be printed and signed; the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record. BACKGROUND: The Pay Equity Implementation report is required by the local government pay equity act M.S. 471.991-471.999 and Minnesota Rules Chapter 3920 every three years. The City of Albertville last submitted a report approved by council dated January 12, 2006. KEY ISSUES: n/a PRACTICES/POLICY CONSIDERATIONS: It is the City's policy that the City Council approvals all contracts and or reports. FINANCIAL CONSIDERATIONS: There are no financial considerations for the report dated April 2, 2006, at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all reports pursuant to Minnesota State Law. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Pay Equity Report M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 Pay Equity (RCA).doc Agenda Item No. (3.E_ 2. Meeting Date April 20, 2009 CITY OF ALBERTVILLE RESOLTUON NO.2009-009 A RESOLUTION ADOPTING THE "PAY EQUITY FINAL REPORT" WHEREAS, the City Council is desirous of adopting a "Pay Equity Final Report" dated April 2, 2009; and WHEREAS, the City Council is determining that the positions (jobs) included in the report will comply with the State of Minnesota Pay Equity Law and the report is all inclusive as written; and WHEREAS, the City Council is ordering that the Pay Equity Final Report" dated April 2, 2009, is the final source for "pay equity value points" and, in the event position (jobs) change or new positions are created or eliminated, the report will be modified by resolution of the City Council for the purpose of updating the pay equity report. NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Albertville, Wright County, Minnesota does hereby adopt this resolution and authorize the actions stated herein. Adopted this 20th day of April 2009. Ron Klecker, Mayor ATTEST: Bridget Miller, City Clerk W Pay Equity Implementation Report Send completed report to: Pay Equity Coordinator Department of Employee Relations 200 Centennial Building 658 Cedar Street (651) 259-3761 (Voice) St. Paul, MN 55155-1603 (651) 282-2699 (TDD) Part A: Jurisdiction Identification Jurisdiction: City of Albertville P O Box 9 5959 Main Ave NE Albertville, MN 55301 Contact: Finance Director Tina Lannes Fax: 7634973210 Email: tlannes@ci.albertville.mn.us Part B: Official Verification 0 The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system used was: IState Job Match 0 Health Insurance benefits for male and female classes of comparable value have been evaluated and: here is no difference T and female classes are not at a disadvantage. 0 ❑✓ Information in this report is complete and accurate. 0 Z The report includes all classes of employees over which the jurisdiction has final budgetary approval authority. Part C: Total Payroll For Department Use Only i j Postmark Date of Report , 339 Jurisdiction ID Number Jurisdiction Type: CITY Phone: (763) 497-3384 0 No salary ranges/performance differences. Leave blank unless BOTH of the following apply: a. Jurisdiction does not have a salary range for any job class. b. Upon request, jurisdiction will supply documentation showing that inequities between male and female classes are due to performance differences. Note: Do not include any documentation regarding performance with this form. 0 An official notice has been posted at: Citv Hall (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: Albertville City Council Ron Klecker Mayor (governing body) (chief elected official) (title) $759,564.00 �✓ Checking this box indicates egal signature by above official. is the annual payroll for the calendar year just ended December 31. Date Submitted 1 04/02/2009 43 Salary v C> 3 m m C_ 0 y M�1 W m w (u a C_ 0 cr 0 D) N OD A ((D 01 -j N W 00 W 00 W 00 w co W 110 148 186 224 262 v 300 N 338 376 414 452 490 W co co W 0 44 Compliance Report 04/02/200� Jurisdiction: City of Albertville POBox 9 Contact: Tina Lannes Finance Director Phone: (763) 497-3384 The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 7 4 0 11 # Employees 10 4 0 14 Avg. Max Monthly $4,526.28 $4,474.76 $4,511.56 Pay per Employee II. STATISTICAL ANALYSIS TEST Male Female A. UNDERPAYMENT RATIO = 228.6 Classes Classes a.' # at or above Predicted Pay 3 3 b. # Below Predicted Pay 4 1 C. TOTAL 7 4 d. % Below Predicted Pay 57.14 25.00 (b divided by c = d) * (Result is % of male classes below predicted pay divided by % of female classes below predicted pay) B. T -TEST RESULTS Degrees of Freedom (DF) = 12 Value of T = -2.548 a. Avg. dill. in pay from predicted pay for male jobs = -$1 b. Avg. diff. in pay from predicted pay for female jobs = $238 Ill. SALARY RANGE TEST = 100.00 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 5.00 B. Avg. # of years to max salary for female jobs = 5.00 IV. EXCEPTIONAL SERVICE PAY TEST 0.00 A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 * (if 20% or less, test result will be 0.00) 45 Job Class Data Entry Verification List City of Albertville POBox 9 LGID: 339 Case: 2008 DATA Status: Job Class Nbr Nbr Class Jobs Min Mo. Max Mo. Yrs to Max Yrs of Exceptional Nbr Title Males Females Type Points Salary Salary Salary Service Service Pay 1 Secretary/Typist/File 0 1 F 117 $2,749.39 $3,110.68 5.00 0 2 Maintenance Worker 1 2 0 M 121 $1,967.68 $2,683.20 5.00 0 3 Building Technician 0 1 F 141 $3,159.02 $3,574.14 5.00 0 4 Wastewater Operator 2 0 M 149 $3,101.78 $3,509.38 5.00 0 5 Public Works Maintenance 2 0 M 156 $3,407.66 $3,865.46 5.00 0 6 City Clerk 0 1 F 228 $3,986.45 $4,609.17 5.00 0 7 Wastewater Supervisor 1 0 M 282 $4,378.98 $4,954.42 5.00 0 8 Street/Park Supervisor 1 0 M 301 $5,015.80 $5,674.91 5.00 0 9 Building Official 1 0 M 334 $5,488.04 $6,209.21 5.00 0 10 Finance Director 0 1 F 342 $5,926.29 $6,705.06 5.00 0 11 City Administrator 1 0 M 483 $7,360.91 $8,328.20 5.00 0 ,lb£rtvi l le Mayor and Council Communication $-a 1— UA g. ft 43W Wo. April 13, 2009 SUBJECT: 0 CITY CLERK —KNIGHTS OF COLUMBUS THREE 1-DAY LIQUOR LICENSES RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: Motion approve three (3) 1-Day 3.2% Malt Liquor License applications submitted by the Knights of Columbus for the annual Friendly City Days that will be held within Central -City Park from Friday, June 12 thru Sunday, June 14. BACKGROUND: Every year the Knights of Columbus apply for three (3) 1-Day Liquor Licenses for the annual Friendly City Days celebration; whereas a portion of the proceeds are donated back to the community. The City Clerk reviews the application to ensure Liquor Liability Insurance is current. Staff prepares a recommendation to the Mayor and City Council for their review and approval at a regular meeting. At such time the Council may ask questions regarding the liquor license applications that are submitted to the City Clerk. KEY ISSUES: '• Knights of Columbus have not submitted previous applications in 2009 for a One -Day 3.2% Malt Liquor License. • Council has the option to deny any One -Day 3.2% Malt Liquor License applications that have been submitted. POLICY/PRACTICES CONSIDERATIONS: It is the Council's practice to review and approve liquor license application to the sell 3.2% Malt Liquor at events held within the Albertville city limits. FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the applicant for liquor licensing. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and direct staff to take action regarding all liquor licenses and gambling permit applications received by the City of Albertville. Respectfully submitted, Larry R. s City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: Knights of Columbus 1-Day 3.2% Malt Liquor License application M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 8 Clerk (KC's 1-day Liq Lic) RCA.doc Agenda Item No. X A . Meeting Date April 20, 2009 5959 Main Avenue NE Albertville P.O. Boat 9 Smoil Town Wn9. 019 City ufs. Albertville, MN 55301 APPLICATION FOR ONE -DAY 3.2%:MALT LIQUOR LICENSE = Office Use Orily y The undersigned certifies that it complies with Minnesota Statefx Statutes, Section 340.001, Subdivision 7, in that Date Re'd u� it qualifies as a "Bona Fide Club "within that section, and that this application -k makes petition for a limited license as a "Bona Fide Club" for a ount'Fd 4 4 limited, non -intoxicating malt liquor license. Tul 7,7 Gh�c Cash k A license fee of $10.00 per day is required to accompany this application.mailed t 1. Name of Applicant (organization): k�j , r:j �s rS C., 2. Name and Address of President and Secretary of Applicant: Z 2 �J 3. Purpose for which funds derived will be used: cJ rn f 4. Date(s) of activity: 5. Premises from which 3.2% malt liquor will be dispensed on said date: t3 ry 6. Hours of operation: ?r am - % d - d .S rci -- �f 7. Number of previous license obtained this calendar year: 8. Name, address, telephone number and position held with Club of person signing this application: %2 %G 5�'7 �� G i2 cal �9 r- Si ,.•� c. 4 -�� �^ G. ✓ 5 fir, Applicant's Signature Date MAPublic Data\City Clerk\Liquor License\Application Forms\3.2 One -Day Liquor License.doe 48 NIbertville Mayor and Council Communication April 15, 2009 SUBJECT: 0 ENGINEERING — 2009 SEALCOAT IMPROVEMENTS RECOMMENDATION: This space on the agenda is reserved for the City Council to consider authorizing the preparation of plans and specifications and the advertising of bids for the 2009 Seal Coat Improvement project. It is respectfully requested that the Mayor and Council consider the following motion: Motion directing staff to prepare plans and specifications for the 2009 Seal Coat Improvements and authorizing the advertisement of the project for bids. BACKGROUND: Public Works Supervisor Tim Guimont and staff have identified City roadways to be seal coated as part of the 2009 Sealcoat Project. In general, the recommended areas to be seal coated include: • Albert Villas 1", 2na, 3", 4th, and 5th Additions • Fairfield Addition • Kollville Estates 3rd Addition • Hardwood Ponds 1st and 2nd Addition The current project scope includes approximately 88,000 square -yards of seal coating with an estimated cost of approximately $114,000. Should the city desire to move forward with the project, it is recommended that staff be directed to prepare plans and specification and advertise the project for bids. If so directed, staff will present plans and bids to Council at the first meeting in June. By performing routine pavement maintenance (crack seal, seal coat, overlay, etc.) at the correct times, a street's lifespan can be more than tripled before costly reconstruction is needed. Deferring maintenance is really deferring an expense, which will eventually catch up with the City. KEY ISSUES: • Estimated project cost: $114,000 • Roadways should typically be seal coated every 4 — 7 years. POLICY CONSIDERATIONS: It is the City's Policy for the Mayor and City Council to authorize all plan preparation and project advertising. M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 Engineering 2009 Sealcoat Plan Authorization RCA.doc Agenda Item No. S. I.1.. Meeting Date April 20, 2009 Mayor and Council Communication — April 15, 2009 Engineering — 2009 Sealcoat Improvements Page 2 of 2 FINANCIAL CONSIDERATIONS: The 2009 seal coat budget is $35,000.00 and the 2009 overlay budget is $170,000. The City also currently holds approximately $18,600 designated for the seal coating of the Kollville Estates 3rd Addition. The total balance for the reserved/designated funds is approximately $223,600. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to authorize the preparation and advertising of all municipal improvements. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Engineering and Public Works/ City Engineer Adam Nafstad and Public Works Supervisor Tim Guimont Attachments: Engineer's letter and Resolution No. 2009-012 M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 Engineering 2009 Sealcoat Plan Authorization RCA. doe Agenda Item No. 8.1.1. . Meeting Date April 20, 2009 r%,,00i ra r-%j S Consulting Engineers & Surveyors 7533 Sunwood Drive NW . Suite 206 Ramsey, MN 55303 Phone (763) 433-2851 . FAX (763) 427-0833 April 15, 2009 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P.O. Box 9 Albertville, MN 55301 RE: Approval of Plans and Specifications 2009 Seal Coat Improvements BMI Project No.: R13.100969 Honorable Mayor and City Council Members: Public Works Supervisor Tim Guimont and staff have identified City roadways to be seal coated as part of the 2009 Seal Coat Project. In general, the recommended areas to be seal coated include: • Albert Villas 1st, 2na, 3rd, 4tl', and 5" Additions • Fairfield Addition • Kollville Estates 3ra Addition • Hardwood Ponds 1st and 2na Addition The current project scope includes approximately 88,000 square -yards of seal coating with an estimated cost of approximately $114,000. Should the city desire to move forward with the project, it is recommended that staff be directed to prepare plans and specification and advertise the project for bids. If so directed, staff will present plans and bids to Council at the first meeting in June. I will be at your April 20th meeting to present the proposed scope of the project and address any questions you may have concerning your project. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Albertville Engineer cc: Tim Guimont — Public Works Supervisor M\Public Data\City Council\Council Packet information\2009\04-20-09\04 20 2009 Engineering Sealcoat Plan Authorization. doc Agenda Item No. 8.I.1. Meeting Date April 20, 2009 51 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2009-012 RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE MUNICIPAL IMPROVEMENTS OF THE PROPOSED ALBERTVILLE 2009 SEALCOAT PROJECT AND AUTHORIZING SOLICITATION OF BIDS WHEREAS, plans and specifications for sealcoating certain City streets have been prepared by Bolton & Menk, Inc. and such plans and specification have been presented to the Albertville City Council for approval; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Albertville, County of Wright, State of Minnesota: Such Plans and Specifications, a copy of which are on file with the City Clerk are hereby approved. 2. The City Clerk and City Engineer are directed to advertise for bids and present bids to the City Council for consideration. Adopted by the Albertville City Council this 20th day of April 2009. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\Resolutions\2009 Resolutions\draft\R 2009-xxx (Approving Plans Specs for 2009 Sealcoat).doc 52 Nlbertvillf. Mayor and Council Communication 6md ro lM,q. ftY -OW Wr April 14, 2009 SUBJECT: ADMINISTRATION — WRIGHT COUNTY MULTI -JURISDICTIONAL HAZARD MITIGATION PLAN RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve Resolution No. 2009-008 entitled a Resolution to Include Municipal Boundaries as part of the Wright County Multi -Jurisdictional Hazard Mitigation Plan as presented, which a final copy will be printed and signed; the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record. BACKGROUND: Following the September 11, 2001 incident in New York, Washington DC, and Philadelphia municipalities throughout the USA are putting hazard mitigation plans into place. In 2007, City staff along with a couple Council members completed MnNIMS and NIMS Training. Adopting the Resolution being presented is another effort to be proactive and prepare for a potential incident. Albertville understands the need to development a multi jurisdictional hazard mitigation plan in order for the City to comprehend it vulnerability to natural and man-made hazards, and the actions necessary to reduce or eliminate those risks. The development of such a plan is vital to the protection, health, safety, and welfare of the Albertville citizens, as well as its visitors. In order for the City to receive mitigation funding from the Federal Emergency Management Agency (FEMA) it must have a mitigation plan in place at the time of submitting a proposal. City staff is working together with Wright County Emergency Management Team in putting a mitigation plan in place. KEY ISSUES: • It is important to put a multi jurisdictional hazard mitigation plan in place in order to receive funding from FEMA. Contributes towards an improved relationship with Wright County. POLICY/PRACTICES CONSIDERATIONS: t is the City's policy to work with fellow government agencies when possible and to review and approve various agreements between them. M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 Administration WC Hazard Mitigation Plan RCA.doc Agenda Item No. 8.K.1.. Meeting Date April 20, 2009 Mayor and Council Communication —April 15, 2008 Administration — WC Hazard Mitigation Plan Page 2 of 2 FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to the approval of the resolution. LEGAL ISSUES: The Mayor and Council have the authority to approve agreements that the City enters into pursuant to Minnesota State Law. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Administration/Larry Kruse, City Administrator Attachments: Resolution No. 2009-008 M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 Administration WC Hazard Mitigation Plan RCA.doc Agenda Item No. 8. K. I . Meeting Date April 20, 2009 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2009-008 A RESOLUTION TO INCLUDE MUNICIPAL BOUNDARIES AS PART OF THE WRIGHT COUNTY MULTI -JURISDICTIONAL HAZARD MITIGATION PLAN WHEREAS, the City of Albertville, Minnesota, understands the need to develop a multi - jurisdictional hazard mitigation plan in order for the City to comprehend its vulnerability to natural and man-made hazards, and the actions needed to reduce or eliminate those risks. WHEREAS, the City of Albertville, Minnesota realizes the development of such a plan is vital to the protection, health, safety and welfare of its citizens as well as its visitors. WHEREAS, the City of Albertville, Minnesota, understands that in order for the City to receive mitigation funding from the Federal Emergency Management Agency (FEMA), it must have a mitigation plan in place at the time of submitting a proposal. NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota, that the City will work with Wright County to include its municipal boundaries as part of the Wright County's Multi -Jurisdictional Hazard Mitigation Plan. PASSED AND ADOPTED, this the 20th day of April, 2009 by the Mayor and Governing Board of Albertville, Minnesota, assembled in regular session. Ron Klecker, Mayor Bridget Miller, City Clerk MAPublic Data\Resolutions\2009 Resolutions\draft\R 2009-XXX (Municipal Boundaries).doc 55 Ibcrtvij] A+c Mayor and Council Communication &moll rw L""q. fb Cdw ue.. April 14, 2009 SUBJECT: 0 ADMINISTRATION - MEMORANDUM OF SUPPORT FOR THE BUYER/DEVELOPER TO APPLY TO MINNESOTA HOUSING FINANCE AGENCY FOR TAX CREDITS RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: Motion to approve Resolution No. 2009-010 entitled a Resolution Supporting the Rehabilitation of Approximately 75 Apartments Units owned by Albertville Leased Housing Associates located at 10740 County Road 37, also known as Albertville Meadows Apartments within the Albertville city limits as presented. BACKGROUND: Dominium Development & Acquisition, LLC is formally requesting that the Albertville City Council pass a resolution authorizing support for the Buyer/Developer to apply to the Minnesota Housing Finance Agency for 9% tax credits. What the 9% tax credit application will do is allow the Buyer/Developer to preserve the existing affordable housing by executing a 30-year affordable housing deed restriction; and substantially rehabilitate the property. The original Albertville Meadows Apartments were constructed in 1992 as a Section 42 Workforce Housing Project. At that time, a 30-year Deed Restriction was signed restricting the property to providing affordable housing to tenants at a below 60% of the Area Median Income (AMI). The existing Deed Restriction expires in 2022. The Buyer/Developer wants to enhance the tradition by spending over $1,875,000 to substantially rehabilitate the property in order to maintain a good reputation in the community. The Buyer/Developer was awarded $500,000 in HOME funds by Central Minnesota Housing Partnership to help fund the rehabilitation of the property. The Buyer's scope of rehabilitation includes: new roof for building and garages; parking lot repairs and sealcoat; new kitchen cabinets and countertops; new bathroom vanities and cultured marble vanity tops; replacing the boilers and water softeners; replacing appliances over 7-years old; and updating the common areas with new carpet, paint, and light fixtures. KEY ISSUES: By adopting Resolution No. 2009-010 enhances Dominium Development LLC chances of receiving tax credits. In addition to the letter of support, Dominium Development LLC is requesting two additional items to increase the score — donation or waiver of project specific local government fees; and fast -track permitting and approval. M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 8 Admin Memo of Support (Dominium Apts).doc Agenda Item No. 8.K.2 . Meeting Date April 20, 2009 Mayor and Council Communication — April 14, 2009 Administration — Memorandum of Support — Albertville Meadows Apts. Page 2 of 2 POLICY/PRACTICES CONSIDERATIONS: N/A FINANCIAL CONSIDERATIONS: The request to waive local government fees (consultant fees) will be minimal. It is not anticipated that the City will waive building permit fees. Expediting permit processing can be accommodated without additional costs. LEGAL CONSIDERATIONS: There are no significant legal issues regarding this support request. Respectfully submitted, Larry R se City Administrator Department/Responsible Person: Administration/Larry Kruse, City Administrator Attachments: Resolution No. 2009-010 M:\Public Data\Requests for Council Actions (RCA)\2009\04 20 2009 8 Admin Memo of Support (Dominium Apts).doc Agenda Item No. 8.K.2. Meeting Date April 20, 2009 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2009-010 RESOLUTION SUPPORTING THE REHABILITATION OF APPROXIMATELY 75 APARTMENT UNITS OWNED BY ALBERTVILLE LEASED HOUSING ASSOCIATES III, LP LOCATED AT 10740 COUNTY ROAD 37, ALSO KNOWN AS ALBERTVILLE MEADOWS APARTMENTS WITHIN THE ALBERTVILLE CITY LIMITS WHEREAS, the City Council supports development and maintenance of affordable housing to support the local job market; and WHEREAS, the Wright County Housing Study of 2001 identifies the need and short supply of affordable housing; and WHEREAS, the project will meet locally identified housing needs; and WHEREAS, the apartments constructed in 1992 are in need of being rehabilitated; and WHEREAS, the owner wants to invest $1,875,000 to improve the facility; and NOW THEREFORE BE IT RESOLVED that the City Council of City of Albertville, Wright County, Minnesota does hereby support Albertville Leased Housing Associates III, LP in their efforts to rehab the 75 units at Albertville Meadows Apartments and supports their continued effort to meet Albertville's workforce housing needs. Adopted by the Albertville City Council this 20th day of April 2009. Ron Klecker, Mayor Bridget Miller, City Clerk 59 .+� %�10 A1bcrtvij]c Mayor and Council Communication Sn"T� April 14, 2009 SUBJECT: ADMINISTRATION - I-94 INTERCHANGE IMPROVEMENTS WESTBOUND COLLECTOR DISTRIBUTOR FINAL DESIGN CONTRACT (MNDOT PROJECT NUMBER {S.P. 8680-145}) RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: Motion to approve a Professional Services Contract with SRF for Final Design of I-94 Westbound Collector Distributor Project in the amount of $326,366 as on file in the office of the City Clerk. Further to acknowledge an optional per meeting fee of $850 to coordinate and work with the City's lobbying consultant and an optional Wall Study fee of $29,000 to be approved at a later date by separate motion; and, approve Resolution No. 2009-01.1 entitled a Resolution for Layout Approval as presented. BACKGROUND: The Albertville City Council invited four pre -selected engineering firms (SEH, SRF, WSB and BMI) to respond to a Request for Proposals to complete the final design for the Westbound I-94 Collector Distributor Road. After careful evaluation and discussion on March 16, 2009, the Council moved to have staff negotiate a contract with SRF with the goal to insure the contract is comprehensive and includes all elements of final design. City Attorney Couri recommended the City consider studying other stormwater ponding options near School Lake that would not require a total taking of land owned by Bonnie Jo Kuka, PID # 101500363407. Staff agreed that this would be outside of the scope of work proposed by SRF. Further after discussions with SRF, they recommended the City consider a Retaining Wall Study to see if there is a more economical retaining wall other than the sheet pile wall proposed in the Request for Proposals. The majority of the proposed $29,000 Retaining Wall Study cost is for additional geological testing, which will likely require floating a barge out on School Lake to take additional soil borings. Lastly, SRF stated if they will need to work with the City's lobbying consultant, the cost not to exceed $850 per meeting basis. Staff recommends working with the City's Engineer (BMI) to identify alternative ponding sites. BMI is currently working on the City's Stormwater Management Plan and this task fits nicely with those efforts. The Commissioner of Transportation has approved Albertville's final layout (S.P. 8680-145) describing the improvement area as 4,100 feet west of CSAH 19 to 4,600 feet east of CSAH 37. The City is now required to host a public hearing prior to formally approving a resolution adopting the layout. SRF informed staff that some elements of the final design may go stale if the project is not constructed in the near term. SRF sited traffic signals as an example of specifications that change almost annually as new technology comes to market. If the City's project sits on the shelf for a M:\Public Data\Requests for Council Actions (RCA)\2009\04 16 2009 8 Admin I-94 Final Design Contract with SRF.doc Agenda Item No. 8.K.3. Meeting Date April 20, 2009 Mayor and Council Communication — April 14, 2009 Administration — I-94 Westbound Collector Distributor Road Final Design Contract (MnDOT Project Number (S.P. 8680-145) Page 2 of 2 number of years, some specifications will need to be updated to current standards prior to bidding. KEY ISSUES: • The Base cost of the Final Design is $326,366 • The optional cost of a Wall Study is $29,000 to be approved by separate motion • An optional cost for additional meetings with the City's lobbyist is $850 per meeting • BMI will evaluate other stormwater ponding options outside of the SRF contract POLICY/PRACTICES CONSIDERATIONS: It is the City's policy that the City Council approvals all contracts. FINANCIAL CONSIDERATIONS: Staff anticipates funding the I-94 Final Design via an inter -fund loan. In the past the City was levying $100,000 towards I-94 improvements and in 2009, the City lowered it to $80,000. In 2009, $40,000 of these dollars is dedicated towards lobbying our Congressional Delegation to fund the I-94 Project. The balance of unused funds can be dedicated towards repaying the inter -fund loan for final design. If the 2010 budget allows, staff would recommend increasing the 2010 budget for I-94 back up to the $100,000 level. However, it is too early to tell if the economy will improve and what other budget pressures we will have during budget development. It is anticipated that over the next five to six years the loan can be repaid with the current levy. The amount spent for lobbying will affect how quickly we can repay the loan. If the City receives federal funding for construction, the City can then wrap the loan amount into the long-term project financing. LEGAL CONSIDERATIONS: The Mayor and Council have the statutory authority to contract with a professional firm to complete final engineering plans. Respectfully submitted, Larry R. use City Administrator Department/Responsible Person: Administration/Larry Kruse, City Administrator Attachments: SRF Contract and Resolution No. 2009-011 M:\Public Data\Requests for Council Actions (RCA)\2009\04 16 2009 8 Admin I-94 Final Design Contract with SRF.doc Agenda Item No. 8.K.3. Meeting Date April 20, 2009 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF ALBERTVILLE AND SRF CONSULTING GROUP, INC. THIS AGREEMENT, made and entered into by and between, City of Albertville having an office at 5959 Main Avenue Albertville MN 55301, hereinafter referred to as the "Client," and SRF Consulting Group, Inc. having an office at Suite 150, One Carlson Parkway North, Plymouth, Minnesota 55447, hereinafter referred to as "SRF". WITNESSETH: WHEREAS, the Client requires services in connection with I-94 Westbound Collector Distributor Road Final Design hereinafter referred to as the "Project", and WHEREAS, SRF can provide those services needed in such a Project. NOW, THEREFORE, in consideration of the mutual covenants and considerations hereinafter contained, it is agreed by and between the Client and SRF as follows: 1. Scope of Services The services to be performed by SRF are described in Exhibit "A" attached hereto and made a part of this Agreement. 2. Term The term of this Agreement shall be from April 1, 2009 through December 31, 2009, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent by the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 3. Client's Responsibilities Provide full information as to its requirements for the Project. Place at SRF's disposal all information in the possession of or readily available that is pertinent to the Project. Examine all studies, figures and other documents presented by SRF and promptly render its decision pertaining thereto. Designate a single person to act as Client's representative with respect to SRF services to be performed under this Agreement. Such person shall have complete authority to transmit File: Albertville I-94 Westbound Collector 3-09 1 63 instructions, receive information, and interpret and define the Client's policies and decisions with respect to SRF's services. 4. Rate of Compensation Compensation to SRF for work listed in Exhibit "A" shall be on a lump -sum basis in the amount of $326,366.00 including reimbursable expenses. Services will be billed in equal monthly, amounts over the term of the project and 10% of each billing will be held as retainage until appropriate local, state aid and MnDOT approvals are obtained. In the event that appropriate approvals are unreasonably delayed due to circumstances beyond SRF's control and Client agrees that SRF's work has been satisfactorily completed, Client agrees to pay the final 10% upon request by SRF. Compensation for the "Optional Tasks" described in Exhibit "A" shall be on an hourly basis in addition to the monthly lump sum amounts as described above. For any "Additional Services" beyond the services described in Exhibit "A", ordered by the Client and performed by SRF, the Client will pay SRF in accordance with the rates listed in the attached Exhibit "A". An amendment to this Agreement covering the Additional Services will be executed by both parties prior to payment of any fee over and above the amount listed in Exhibit "A» Invoices will be submitted on a monthly basis for work performed. Invoice payment terms are net 30 days. 5. General Considerations SRF will perform the Project in a timely manner, but it is hereby agreed that SRF cannot be held responsible for delays occasioned by factors which are beyond its control, or by factors which could not reasonably have been foreseen at the time this Agreement was prepared and executed. Terms of this Agreement may be changed by mutual agreement of the Client and SRF. Such changes shall be approved by both parties and incorporated in written amendments to this Agreement. 6. Independent Contractor SRF is an Independent Contractor. Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners or joint venturers with the Client. No tenure or any rights or benefits, including workers' compensation, unemployment insurance, medical care, sick leave, vacation leave, severance pay, or other benefits available to the Client employees, shall accrue to SRF or employees of SRF performing services under this Agreement. SRF shall comply with Federal, State and local laws, together with ordinances and regulations applicable to the work. 7. Records SRF will maintain accounting records in accordance with generally accepted accounting principles and practices. Such records with respect to the Project will be available for examination by the Client during the SRF's normal business hours for a period of seven years after SRF's final invoice to SRF. File: Albertville I-94 Westbound Collector 3-09 2 8. U 10. 11. Termination of the Agreement Either party may terminate this Agreement (or any part thereof), at any time, upon written notice to the other parry, effective upon delivery (including delivery by facsimile or electronic mail). In such event, SRF will be entitled to compensation for work performed up to the date of termination based upon the payment terms of this Agreement. Such payment will not exceed the maximum amount provided for by the terms of this Agreement. Authorized Agents SRF's Agent Name: Matt Hansen Address: One Carlson Pkwy Suite 150 Minneapolis, MN 55447 Phone: 763-475-0010 FAX: 763-475-2429 Client's Agent Larry Kruse, City Administrator 5959 Main Avenue Albertville MN 55301 763-497-3384 763-497-3210 The Client and SRF's Authorized Agent shall have authority to accept service of termination agreements and execute amendments to this Contract for additional services for their represented parties. Controlling Law The Law of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the herein parties and performance under it. If any provision of the Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. Ownership of Instruments of Service All reports, plans, specifications, field data and notes and other documents, including all documents on electronic media, prepared by SRF, as instruments of service shall remain the property of the Client. Such documents are not intended or represented to be suitable for reuse by the Client or others on extensions or modifications of the Project or on any other project. Any such reuse without written verification or adaptation by SRF for the specific purpose intended will be at the user's sole risk and without liability or legal exposure to SRF. Indemnification To the fullest extent permitted by law, SRF agrees to indemnify and hold harmless the Client, its officers, directors and employees against all damages, liabilities or costs (including reasonable attorneys' fees and defense costs) to the extent caused by SRF's negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom SRF is legally liable. File: Albertville I-94 Westbound Collector 3-09 m 12. Insurance SRF will provide a certificate of insurance to the Client no later than 30 days after executing this Agreement and prior to commencing any work hereunder. Insurance certificates must show all insurance coverage as required by this Agreement to the satisfaction of the Client. SRF will maintain completed operations insurance in full force and effect throughout the term of this Agreement. A. Workers' Compensation Insurance: SRF will provide Worker's Compensation insurance for all its employees and, in case any work is subcontracted, SRF will require subcontractors to provide Worker's Compensation insurance in accordance with the statutory requirements of the State of Minnesota, including coverage B, Employer's Liability. B. Commercial General Liability: SRF will maintain insurance protecting it from claims for damages for bodily injury, including sickness or disease, death, and for care and loss of services as well as from claims for property damage, including loss of use which may arise from operations under this Agreement whether the operations are by SRF or by a subcontractor or by anyone directly or indirectly employed by SRF pursuant to this Agreement. $1,000,000.00 — per occurrence $2,000,000.00 — annual aggregate $2,000,000.00 — annual aggregate-Products/Completed Operations The following coverages must be included: Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual Liability Products and Completed Operations Liability Client named as an Additional Insured C. Commercial Automobile Liability: SRF is required to maintain insurance protecting the Client from claims for damages for bodily injury as well as from claims for property damage resulting from the ownership, operation, maintenance or use of all owned, hired, and non - owned autos which may arise from operations under this Agreement, and in case any work is subcontracted, SRF will require the subcontractor to provide Commercial Automobile Liability. $1,000,000.00 — per occurrence Combined Single limit for Bodily Injury and Property Damage In addition, the following coverages should be included: Owned, Hired, and Non -owned Automobile Client named as Additional Insured. D. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability Insurance: File: Albertville I-94 Westbound Collector 3-09 This policy will provide coverage for all claims SRF may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Client's professional services required under the Agreement. SRF is required to carry the following minimum amounts: $1,000,000.00 — per claim $2,000,000.00 — annual aggregate SRF shall furnish the Client with satisfactory evidence of the issuance of fully paid policies of insurance, which shall include an agreement by the insurer not to cancel, materially modify, or revise the said policy without thirty (30) days prior written notice to the Client. 13. Subcontracting and Assignment SRF shall not enter into any subcontract for performance of any services contemplated under this Agreement, except as indicated on Exhibit A, nor assign any interest in this Agreement without the prior written approval of the Client 14. Nondiscrimination During the performance of its responsibilities under this Agreement including procurements of materials and leases of equipment, SRF agrees to the following: 1) No person shall, on the ground of race, color, religion, age, sex, disability, marital status, public assistance status, affectional preference, familial status, ancestry, creed, or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination. 2) No person will in any manner discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause of this section on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any Agreement on account of race, creed or color. 15. Equal Employment Opportunity SRF hereto agrees to complywith the provisions of Executive Order No. 11246, (in revised order) entitled "Equal Employment Opportunity," as supplemented in the Department of Labor Regulations (41 CFR, Part 60) and as amended by Executive Order 11375 and all other applicable state and federal regulations. SRF also agrees to comply with all affirmative action or equal employment opportunity requirements imposed upon SRF or SRF by any other federal or state law, rule or regulation. SRF further agrees to furnish all information or reports that may be required by the above cited Executive Order, Department of Labor regulations or any other state or federal agency, or as 16. Approvals Before this Agreement shall become binding and effective, it shall receive the approval of such authorized officials as the law may provide. File: Albertville I-94 Westbound Collector 3-09 67 17. Merger and Modification It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. The terms of this Agreement may be changed or modified by mutual agreement of the parties hereto. Any material alternations, variations, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by the parties hereto. IN WITNESS WHEREOF, the Client and SRF by their authorized partner or officer have hereunto subscribed their names. DA DATE: 4/_ j S- _ 0 � File: Albertville I-94 Westbound Collector 3-09 CITY OF ALBERTVILLE Name: Title: SRF CONSULTING GROUP, INC. Name: Randall F. Geerdes Title: President 6 4/15/2009 Page 1 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk, AET *****ESTIMATED PERSON -HOURS'**** TASK NO. WORK TASK DESCRIPTION PRINCIPAL R. ASSOC. ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL LOTALS 1.0 PROJECT MANAGEMENT 1.1 Coordinate all activities of the Consultant Project Team 10 40 0 0 0 0 0 50 1.2 Provide review and direction for all final products 0 24 0 0 0 0 0 24 1.3 Work planning, invoicing and budget review 10 20 0 0 0 0 0 30 1.4 Prepare and maintain a project schedule to ensure schedule adherence 0 4 0 0 0 0 0 4 1,5 Prepare for the PMT meetings and other agency meetings (Assumes nine 9 meet in s) 8 54 0 0 0 0 0 62 1.6 Periodic meetings with the City of Albertville and MnDOT (Assumes two (2) additional meetings beyond re ular PMT meetings) 8 12 0 0 0 0 0 20 1.7 Prepare Pro ect Documentation 2 4 0 0 0 0 0 6 1.8 Develop and Maintain a project Quality Assurance Plan 12 2 0 0 0 0 0 14 1.9 Maintain project to 0 0 0 0 20 0 0 20 SUBTOTAL - TASK 1 50 160 0 0 20 0 0 230 2.0 FIELD SURVEYS 2.1 Horizontal & Vertical Control (14 Point Control) 0 0 2 0 0 0 0 2 2.2 Utility Location (GSOC) 0 0 0 0 0 0 0 0 2.3 Soil Boring Location 0 0 0 0 0-2-0 2 2.4 Drainage Structures 0 0 0 0 0 0 0 0 2.5 Project Tie-ins 0 0 2 0 0 2 0 4 2.6 Brid a Points 0 0 0 0-0-0-0-0 2.7 Other Anticipated Survey Needs 0 2 2 0 0 2 o s SUBTOTAL - TASK 2 0 2 6 0 0 6 0 14 Co SRF Consulting Group, Inc. ENGINEERS AND PLANNERS Minneapolis, MN 411512009 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk, AET *****ESTIMATED PERSON -HOURS***** TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC. ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL TOTALS 3.0 TRAFFIC - DATA COLLECTION 3.1 Intersection Control Evaluation (ICE) Reports Assumes two Phase 1 ICE reports consistent with Mn/DOT 2 0 3 0 36 16 3 60 requirements: one for CSAH 37 at the 1-94 north ramp, and one for CSAH 19 at the 1-94 north ramp. Assumes existing turning movement counts and near -term forecasts are adequate for analysis. Includes labor to perform new 48-hour approach volume counts. 3.2 Permanent Signal and Interconnect Design, PS&E Assumes one new permanent traffic signal at the CSAH 19/1-94 north 4 0 18 0 44 100 3 169 ramp intersection, interconnected both to the north and south, and one revised traffic signal at the CSAH 37/1-94 north ramp intersection. Assumes that a construction temporary signal will not be needed. The underground work for the new signal will be performed while the existing signal is operating, and prior to roadway widening that will affect existing signal equipment. The changeover from the existing to the revised signal will happen during an off-peak period, with short- term traffic control. Assumes that phasing for the new and revised traffic signals has already been established as part of the traffic study work. - Assumes that interconnect will be shown on one plan sheet at 100- scale. 3.3 Signal Timing Plan Development Assumes development of coordinated signal timing plans for a system 0 0 18 0 44 0 0 62 of three coordinated signals on CSAH 19, and for one isolated signal on CSAH 37, Coordinated timing plans will be furnished for AM peak, PM peak, balanced flow and off-peak conditions. Assumes existing turning movement count data and near -term traffic volume forecasts will be used. Deliverable is signal timing plans in a format for easy entry into the signal controllers. Assumes no involvement in implementation or fine- tuning of signal timing plans. This could be added as an optional task. If a separate timing plan is necessary to address outlet mall traffic flows on weekends, this can be added as an optional task. Page 2 m SRF Consulting Group, Inc. ENGINEERS AND PLANNERS Minneapolis, MN 4/15/2009 Page 3 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk, AET -—ESTIMATED PERSON -HOURS'" TASK N0. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC. ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL TOTALS 3.4 Freeway Guide Sign Design (Types A and OH) Assumes: 2 0 10 0 20 20 1 53 Overlay of existing "1 MILE" Type A advance guide sign panel. Remove existing Type A exit sign. F&I new Type A exit sign on 1-94, including EA panel. F&I new OH sign at CSAH 37 exit on C/D road. F&I new OH sign at CSAH 19 exit on C/D road. Guide sign design will be consistent with Mn/DOT design standards, and will include all necessary data boxes, details, design documentation, etc. Guide sign panels will be inserted into the roadway signing plan sheets by the SRF Civil Dept. Assumes that the cross-section for the existing Type A advance exit sign will be furnished. SUBTOTAL - TASK 3 8 0 49 0 144 136 7 344 4.0 GEOTECHNICAL ANALYSIS AND WALL DESIGN 4.1 Pavement design memorandum 1 1 0 0 0 0 2 4.2 CSAH 37 bridge slope wall analysis and foundation memo 1 -0 -0- 0 0 0 1 No 4.3 School Lake retaining wall analysis and foundation memo 1 0 0 0-0-0- 1 4.4 Plan and coordinate drilling and laboratory testing 0 1 0 0 0 0 1 SUBTOTAL - TASK 4 0 3 21 0-0- ~' SRF Consulting Group, Inc, ENGINEERS AND PLANNERS Minneapolis, MN 4/15/2009 Page 4 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk, AET *****ESTIMATED PERSON -HOURS***** TASK NO, WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC. ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL TOTALS 5.0 DRAINAGE ANALYSIS 5.1 Field Visit 0 5 5 0 0 0 0 10 5.2 Prepare drainage area maps showing boundaries, runoff coefficients, time of concentration and land use projections 0 0 0 0 0-0-0-0 5.3 Summarize flow directions, high and low points. BMP locations, flood plain impacts and water bodies receiving runoff 0 0 0 0 0 0 0 0 5.4 Identify water uality issues, drainage system -0-0-0-0 0 0 0 0 5.5 Determine preliminary location and size of principal culverts and storm sewers 0 1 2 0 0 0 0 3 5.6 Final design of ponds 0 1 2 0 2 0 0 5 5.7 Final desi n/sizin9 of culverts and strorm sewer 0 0 0 0 0 0 0 0 5.8 Complete HY8 (culvert hydraulics) model 0 0 0 0 0 0-0-0 5.9 Final drainage map 0 __0 _0 0 0 0 0 0 5.10 Write summary technical memo MnDOT and County Submittals 0 0 2 0 0 0 0 2 5.11 Complete NPDES and MNDNR permits 0 0 2 0 0 0 0 2 SUBTOTAL - TASK 5 0 7 13 01 2 0 p 22 SRF Consulting Group, Inc. ENGINEERS AND PLANNERS Minneapolis, MN 4/15/2009 Page 5 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk, AET *****ESTIMATED PERSON -HOURS***** TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC, ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL TOTALS 6.0 ROADWAY DESIGN 6.1 Finalize typical section sheets for all roadways 0 0 3 0 10 3 0 16 6.2 Finalize centerline horizontal alignments for all roadways 0 Z 3 0 12 3 0 20 6.3 Compute final vertical alignments (profiles) for all roadways 0 2 3 0 12 3 0 20 6.4 1 Compute superelevation transitions for all roadways 0 2 3 0 10 3 0 18 -0-2-3-0 6.5 Develop public utility tabulation. Follow Mn/DOT procedures for Utility Co. notification 0 0 0 5 Utility Information Meeting Review of Utility Information Utility Desi n Meeting Request for Utility Relocation Plans/Coordination Follow-up Utility Design Change Meeting GSOC Verification Utility Relocation Plan and Schedule Review Reimbursement and Utility Agreement/Permit Verification Information for Contract Documents/Construction Coordination 6.6 Develop a traffic control plan 0 3 6 0 20 6 0 35 6.7 Develop a construction staging plan 1 3 6 0 20 6 0 36 6.8 Design School Lake Sheetpile Retaining Wall 3 45 3 0 162 182 6 401 Study retained walls stem alternatives Design Retaining Wall System, assumes boring log information and geotechnical recommendations are provided Prepare Final Retaining Wall Plans Specifications 6.9 Design Knee Wall beneath CSAH 37 Bride Design Retaining Wall System, assumes boring log information and geotechnical recommendations are provided 1 7 3 0 22 46 6 85 Prepare Final Retaining Wall Plans Specifications 6.10 Compute Special Ditch Grades and other specific drainage features. Determine low points in gutters and ditches for drainage design purposes. 0 0 0 0 0 0 0 0 [n] SRF Consulting Group, Inc. ENGINEERS AND PLANNERS Minneapolis, MN 4/15/2009 Page 6 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk, AET *****ESTIMATED PERSON -HOURS***** TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC. ASSOCIATE SR, PROF. PROF. TECHNICAL CLERICAL TOTALS 6.11 Prepare final cross sections at 50' intervals on ramps and 100' intervals on mainline, including subgrade treatments, existing utilities, right-of-way and easements 0 2 6 0 50 6 0 64 6.12 Prepare analysis and layout for guardrail and barrier needs 0 0 2 0 10 0 0 12 6.13 Prepare pavement marking design for the project in accordance with the Minnesota Manual of Uniform Traffic Control Devices (MMUTCD) and Interim Pavement Marking Details -0-0-2-0 16 0 0 18 6.14 Provide design and layout of signs for the project. Prepare necessary sign salvage and removal plans and tabulations -0-2- 2 0 8 0 0 12 6.15 Submit signing layout to MnDOT's Traffic unit at the Central Office for technical assistance and review. Revise as needed 0 0 2 0 2 0 0 4 6.16 Develop contract pay items and funding breakdown 0 2 2 0 16 0 0 20 6.17 Compute quantities for each contract pay item. Each item will have two independent quantity computations. (The initial earthwork will be computed with the Geopak software. An independent earthwork check will be performed manually.) 0 0 2 0 44 2 0 48 6.18 Prepare tabulations incorporating the quantities 0 0 3 0 18 2 0 23 6.19 Complete 50%, 95% & 100% plan sets that will contain sheets similar to those listed below. The actual type and number of sheets will be established during the final design process. All sheets will be prepared with Microstation software and will be provided as 11" x 17" tans 0 8 16 0 140 60 0 224 6.20 Develop final construction cost estimate including costs lit estimates 0 2 101 01 161 01 0 28 ,gyp SRF Consulting Group, Inc. ENGINEERS AND PLANNERS Minneapolis, MN 4/15/2009 Page 7 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk,AET *****ESTIMATED PERSON -HOURS***** TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC. ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL TOTALS 6.21 Prepare data for the Special Provisions and prepare the final bid documents 0 2 32 0 0 0 6 40 6.22 Coordinate reproduction and transmittal of 10 sets of the plans to City of Albertville, State Aid and MnDOT for review 0 0 -2-0-0 2 0 4 6.23 Revise 50% plan based on comments from City, State Aid and MnDOT 0 2 8 0 16 6 0 32 6.24 Revise 95% plan based on comments from City, State Aid and MnDOT 0 2 8 0 16 6 0 32 6,25 Provide 5 sets of 100% plan to MnDOT for review at State Aid and Central Office 0-0-2 0 0 4 0 6 6.26 Revise plan based on comments from State Aid and MnDOT Central Office 0-2-8-0-16 6 0 32 6.27 Organize electronic data files for submittal. The files will be in Microstation and Geopak formats conforming to MnDOT's CADD standards. Provide documentation including reference files, levels, file names and other pertinent information 0 0 2 0 0 6 0 8 6.28 Coordinate reproduction and transmittal of electronic data files and five revised 11"xl7" hard copies of the plans 0 0 2 0 0 6 0 8 6.29 Lighting design 0 24 2 0 2 24 0 52 SUBTOTAL - TASK 6 5 114 1461 01 6381 382 18 1303 LT1 SRF Consulting Group, Inc. ENGINEERS AND PLANNERS Minneapolis, MN 4/15/2009 Page 8 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk, AET *****ESTIMATED PERSON -HOURS***** TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC, ASSOCIATE SR. PROF. PROF, TECHNICAL CLERICAL TOTALS 7.0 PERMITS 7.1 Delineate wetlands along project 0 0 0 0 0 0 0 0 7.2 Prepare Delineation Report 0 0 0 0 0 0 0 0 7.3 Wetland permit application 0 0 0 0 0 0 0 0 SUBTOTAL-TASK7 0 0 0 0 0 0 0 0 TOTAL ESTIMATED PERSON HOURS 63 286 216 0 804 524 25 1918 AVERAGE BILLING RATES from Table 14) $157.18 $147.59 $109.40 $0.00 $78.71 $77.26 $69.83 $94.50 ESTIMATED LABOR $9,902.34 $42,210.74 $23,630.40 $0.00 $63,282.84 $40,484.24 $1,745.75 $181,256.31 ESTIMATED DIRECT NON -SALARY EXPENSES: $145,110.00 ==== TOTAL ESTIMATED FEE (Original Proposal) rimming: 66.31 1ROMPM OPTIONAL TASKS A Retaining Wall Type Study 1 26 0 0 13 0 0 40 B Coordination with Tinklenber Group (per meeting) 3 3 0 0 0 0 0Knifflal 6 MIN SRF Consulting Group, Inc. ENGINEERS AND PLANNERS Minneapolis, MN 4/15/2009 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk, AET -ESTIMATED PERSON -HOURS - TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC. ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL TOTALS ESTIMATE OF DIRECT NON -SALARY EXPENSES: MILEAGE 1000 Miles @ $0,550 per mile $550.00 REPRODUCTION: $1,000.00 COMMUNICATIONS: Normal projectTailin s, Ex ress, Etc. $100.00 MISCELLANEOUS: $100.00 SUPPLIES: Miscellaneous Su plies $100.00 SUBCONSULTANTS: Bolton & Menk, Inc. American En ineerin Testin ,Inc. $91,760.00 $51,500.00 ESTIMATED DIRECT NON -SALARY EXPENSES -----'- $145,110.00 COSTS PER TASK 1.0 2.0 3.0 4.0 .0 6.0 7.0 PROJECT MANAGEMENT FIELD SURVEYS TRAFFIC - DATA COLLECTION GEOTECHNICAL ANALYSIS AND WALL DESIGN DRAINAGE ANALYSIS ROADWAY DESIGN PERMITS $7,859.00 $0.00 $1,257.44 $0.00 $0.00 $785.90 $0.00 $23,614.40 $295.18 $0.00 $442.77 $1.033.13 $16.825.26 $0.00 $0.00 $656,40 $5,360.60 $218.80 $1,422.20 $15.972.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,574.20 $0.00 $11,334.24 $0.00 $157.42 $50,216.98 $0.00 $0.00 $463.56 $10,5 77.36 $0.00 $0.00 $29,513.32 $0,00 $0.00 $0.00 $488.81 $0.00 $0.00 $33,047.60 $1,415.14 $28,948.45 $661.57 $2,612.75 $1,256.94 $0.00 $114,570.80 $0.00 Estimated Direct Non -Sala Costs $145,110100 TOTAL ESTIMATED FEE --'-'-' $326,366.31 Page 9 j SRF Consulting Group, Inc. ENGINEERS AND PLANNERS Minneapolis, MN 4/15/2009 Page 10 1-94 Westbound CD Road Fee Estimate City of Albertville SRF, Bolton & Menk, AET *****ESTIMATED PERSON -HOURS***** TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC. ASSOCIATE SR. PROF. PROF. TECHNICAL CLERICAL TOTALS OPTIONAL TASKS A Retainin Wall Type Stud $157.18 $3,798.97 $0.00 $0.00 $1,043.85 $0.00 $0.00 $5,000.00 SUBCONSULTANTS: American Engineering Testing, Inc. bare and crane rental $12,000.00 American Engineering Testing, Inc. three 3 borings in School Lake $6,000,00 American En ineerin Testin ,Inc. anal sis and report)$6,000.00 Subtotal Task A $29,000.00 B Coordination with Tinklenber Group (per meeting) $415.74 $394.26 $0.00 $0.00 $0.00 $0.00 $0.00 $810.00 Expenses $40.00 Subtotal Task B $850.00 Total of Extra Tasks $29,850.00 00 SRF Consulting Group, Inc. ENGINEERS AND PLANNERS Minneapolis, MN CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2009-011 RESOLUTION FOR I-94 LAYOUT APPROVAL At a meeting of the City Council of the City of Albertville, held on the 20th day of April, 2009, the following Resolution was offered by Council member and seconded by Council member to wit: WHEREAS, the Commissioner of Transportation has approved a final layout for the improvement of the interchange access at County State Aid Highway (CSAH) 19 and CSAH 37 to Interstate Highway 94 within the City of Albertville; and seeks the approval thereof: and WHEREAS, said final layouts are on file in the Minnesota Department of Transportation Office, St. Cloud, Minnesota, being marked, labeled and identified as Layout No. 113, S.P. 8680-145, from 4,100 feet west of CSAH 19 to 4,600 feet east of CSAH 37; and WHEREAS, improvements to city streets and appurtenances have been included in the said final layouts. NOW, THEREFORE, BE IT RESOLVED that said final layouts for the improvement of said Trunk Highway within the corporate limits be and are hereby approved. Upon the call of the roll the following Council members voted in favor of the Resolution: The following Council members voted against its adoption: ATTEST: Mayor Dated I do hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Albertville, Minnesota at a duly authorized meeting thereof held on the 201h day of April, 2009, as shown by the minutes of said meeting in my possession. City Clerk 79