2009-05-04 CC PacketNIbertville
s„aToum Ughts. on GkV Uhl.City of Albertville Council Agenda
MAY 4, 2009
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed
on the agenda or of general community interest. Advertised public hearings are scheduled as such so that
the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council
regarding specific agenda items, other than public hearings should indicate so and will be afforded an
opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to
speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to
speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council",
usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In
any case, citizens are asked to complete a `Request to Speak Card'.
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER — ROLL CALL
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
4. MINUTES
A. Approve April 20, 2009 regular City Council minutes (pgs. 1-14)
5. CITIZENS OPEN FORUM — (time reserved 5 minutes)
6. AMENDMENTS TO AGENDA
7. 0 CONSENT AGENDA
All items with an asterisk () are considered to be routine by the City Staff and will be
enacted by one motion. There will be no separate discussion of these items unless a
Council member so requests. In such event, the item will be removed from the General
Order of Business and considered in its normal sequence on the agenda.
Items
8.D.1.
Building Dept. — Monthly Report (pgs. 17-20)
8.E.1.
Finance — Semi-monthly Payment of Claims (bills) (pgs. 21-28)
8.E.2.
Finance — Certification of Utility Bills (pgs. 29-31)
8.F.1.
City Clerk — One -Day Liquor License (pgs. 36-37)
8.F.2.
City Clerk - Friendly City Days Committee Request (pgs. 38-40)
8.I.1.
Engineering — Albert Villas Award Bid (pgs. 42-46)
8. DEPARTMENT BUSINESS
A. Fire Department
City of Albertville Council Agenda
May 4, 2009 Page 2 of 4
B. Public Works Department
C. Utilities Department (WWTP)
1). Accept the Utilities Superintendent's Report dated April 22, 2009 (pgs. 15-16)
D. Building Department
1). 0 Accept the Building Official's Report dated April 14, 2009 (pgs. 17-20)
E. Finance Department
1). 0 Authorize the Monday, May 4, 2009 Payment of Claims (bills) for check
numbers 026975 to 027025 (pgs. 21-28)
2). 0 Approve Resolution No. 2009-014 entitled a Resolution Certifying the 2009
First Quarter of Uncollected Utility Bills to Wright County for Collection with
Real Estate Taxes (pgs. 29-31)
3). Accept the Finance Director's Progress Report (pgs. 33-35)
F. City Clerk
1). 0 Approve a One -Day 3.2% Malt Liquor License applications submitted by the
Geez Sports Bar & Grill for a Charity Kickball tournament which funds will be
donated to Brain Cancer Research and the event will be held at Central -City Park
on Saturday, June 6 from 8:00 a.m. to 10:00 p.m. and to allow the park to remain
open until 10:15 p.m. to 10:30 p.m. to give the members time to vacate the park
(pgs.36-37)
2). 0 Approve Friendly City Days Committee request to extend the hours in the
Central -City Park on Thursday, June 11 to 10:30 p.m.; Friday, June 13 to 1:30
a.m., and Saturday, June 14 to 1:30 a.m.; and, closing down the following streets
for the annual Friendly City Days celebration as follows (38-40):
Street
Date(s)
Time(s)
58"' St. NE (Main Ave. NE to Lander Ave. NE)
June 8-15
All Day
Lander Ave. NE (58 St. NE to 11435 58b St. NE)
June 8-15
All Day
�, th
Main Ave. NE (57 St. NE to 59 St. NE)
June 12
6:00 p.m. — 2:30 a.m. for
Friday Activities
Lander Ave. NE (57a' St. NE to 58 h St. NE)
June 13
All Day for Sat. Activities
Main Ave. NE (57a` St. NE to 59a` St. NE)
June 13
3:00 p.m. — 2:30 a.m. for
Saturday Activities
Main Ave. NE (50'h St. NE to 60' St. NE)
June 14
1:00 P.M. — 4:00 p.m. for
the Grande Day Parade
59t' St. NE (Barthel Ind. Dr. NE to Main Ave. NE)
June 14
1:00 p.m. — 4:00 p.m. for
the Grande Day Parade
Barthel Ind. Dr. NE (5I't St. NE to 59'f' St. NE)
June 14
1:00 P.M. — 4:00 p.m. for
the Grande Day Parade
51s' St. NE (Barthel Ind. Dr. NE to Main Ave. NE)
June 14
1:00 p.m. — 4:00 p.m. for
the Grande Day Parade
60' St. NE (CSAH 37 to Main Ave. NE)
June 14
1:00 P.M. — 4:00 p.m. for
the Grande Day Parade
3). Albertville vs. St. Michael Fourth Annual challenge (discussion item)
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 1-A Agenda.doc
Meeting Date: May 4, 2009
City of Albertville Council Agenda
May 4, 2009 Page 3 of 4
G. City Council
1). Oral Update on the Joint Powers Water Board meeting
H. Planning and Zoning
I. Engineering
1). 0 Approve Resolution Number 2009-013 entitled Resolution Accepting Bids
for 2009 Albert Villas 6th Addition Improvements (pgs. 42-46)
J. Legal
K. Administration
1). Accept the City Administrator's Written Report dated April 30, 2009 (pgs. 48-
50)
9. CITIZENS OPEN FORUM - (continued if necessary)
10. ANNOUNCEMENTS and or UPCOMING MEETINGS
May 2009
11
6:00 p.m.
STMA Ice Arena Board meeting
12
7:00 p.m.
Planning and Zoning Commission meeting
16
7:00 a.m.
Annual jt. Spring Cleanup Day
18
7:00 p.m.
City Council meeting
25
all day
Memorial Day observed — City Offices closed
26
6:00 p.m.
Joint Powers Water Board meeting
June 2009
1
7:00 p.m.
City Council meeting
8
6:00 p.m.
STMA Ice Arena Board meeting
9
7:00 p.m.
Planning and Zoning Commission meeting
11-14
varies
Albertville Friendly City Days
12
5:00 p.m.
Albertville vs. St. Michael friendly challenge (tentative)
14
1:30 p.m.
Albertville FCD Grande Day Parade
15
7:00 p.m.
City Council meeting
22
6:00 p.m.
Joint Powers Water Board meeting
29
7:00 p.m.
Committee of the Whole Workshop (tentative)
July 2009
2
all day
Independence Day observed — City Offices closed
6
7:00 p.m.
City Council meeting
13
6:00 p.m.
STMA Ice Arena Board meeting
14
7:00 p.m.
Planning and Zoning Commission meeting
20
7:00 p.m.
City Council meeting
26
6:00 p.m.
Joint Powers Water Board meeting
M:\Public Data\City Council\Council Packet infonnation\2009\05-04-09\05 04 2009 1-A Agenda.doc
Meeting Date: May 4, 2009
City of Albertville Council Agenda
May 4, 2009 Page 4 of 4
26 7:00 p.m. Committee of the Whole Workshop (tentative)
11. ADJOURNMENT
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 1-A Agenda.doc
Meeting Date: May 4, 2009
it `."
b£Y"tvill �£ Mayor and Council Communication
Smd Torun W6q. fb aw ufts
April 30, 2009
SUBJECT: CITY COUNCIL MINUTES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to approve the Monday, April 20, 2009 regular City Council minutes as presented,
which a final copy will be printed and signed; the signed copy will be scanned; the electronic
scanned version will be kept on file in the office of the City Clerk and serve as the official
record.
BACKGROUND: Council designates the City Clerk as the routine person to attend the regular
City Council meetings and serves as the Recording Secretary to take minutes documenting any
action taken or motions made during the meeting. Following the meeting, the Recording
Secretary prepares a typed form of the motions made during the meeting and presents them for
Council to review and amend as necessary.
KEY ISSUES:
• Approve the minutes that have been prepared by the individual that served as the
Recording Secretary during the regular City Council meeting as presented in the Council
packet.
POLICY/PRACTICES CONSIDERATIONS: It is the discretion of the Mayor and Council
whether the City Council minutes that have been prepared and submitted should be amended.
FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to
approval of the City Council minutes.
LEGAL ISSUES: In accordance with Council practices, the Mayor, Council, and staff members
have the ability to amend minutes, which requires a consensus of the City Council.
Respectfully submitted,
Larry emse
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: April 20, 2009 regular Council minutes
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 2009 4A City Council minutes RCA.doc
Agenda Item No. 4.
Meeting Date May 4, 2009
A,lbertville
smog TOUM [ I&M. So ON Ufa.
ALBERTVILLE CITY COUNCIL
APRIL 20, 2009
MINUTES
ALBERTVILLE CITY HALL
PLEDGE OF ALLEGIANCE — CALL TO ORDER
Mayor Klecker called the regular Albertville City
asked those present to please stand for the Pledge;
ROLL CALL
PRESENT: Mayor Ron Klecker, Counc
Dan Wagner, City Attorney Mike Couri,
Kruse, and City Clerk Bridget Miller
ABSENT: City P
OTHERS
Guimont
No action
MINUTES
April 6, 2009 Local
Tina
7:00 PM
Public Works Supervisor Tim
on the a ndment to the April 20, 2009 regular City Council agenda.
of Review minutes
MOTION BY Council member Vetsch, seconded by Council member Fay to approve the
Monday, April 6, 2009 Local Board of Review minutes as presented, which will be printed and
signed; then the signed copy will be scanned and the electronic scanned version will be kept on
file in the office of the City Clerk that will serve as the official copy. Motion carried
unanimously.
M:\Public Data\City Council\Council Minutes\2009 Minutes\DraBs\M 04-20-09 B-drafts.doc
Agenda Item No. 4.
Meeting Date May 4, 2009
2
City of Albertville
City Council Minutes
April 20, 2009
Page 2 of 13
April 6, 2009 regular City Council minutes
Mayor Klecker asked the Council if there were any changes to the April 6, 2009 regular City
Council minutes. Klecker commented on the only change he saw, which were a few motions
noted that Council member Vetsch opposed yet Council member Vetsch had a prior commitment
and was not in attendance.
MOTION BY Mayor Klecker, seconded by Council member Fay to apjhove the April 6, 2009
regular City Council minutes as presented, which will be printed and 'gne(l then the signed
copy will be scanned and the electronic scanned version will be ldxn file in the office of the
City Clerk that will serve as the official copy. Motion carried mianifWly.
ATIONS —
Mayor Klecker acknowledged that Wright Count` (
audience and asked if he would give the Council an
Commissioner Elmer Eichelberg
Commission member Eichelberg stated there€
County Sheriff's Office and Jail is now open.
a recent open house. Eichlberg ixlyited any I
Miller to get a tour of,t facili
Carter Diers C zmunaty
AR,
Carter Wrs of10 Seco d` tree
CTIONS
g was present in the
rnW.o repoft on. The new Wright
were'Abr��t 2 000 people that visited during
to contact him or Wright County Sheriff
brought to the Council's attention that he runs the
STMXVVY.buth Program aA*rks wiffif "" mile probation. In 2007, there was some racial
tension wi the STMA Sokol District. The concern of diversity was of importance to staff at
the school E) the past yea�rrid a half a committee has been formed to discuss the diversity
concern. Smcthere hav�`been a couple community forums held to discuss the situation of
diversity within th� mmury. Staff is hoping that as the word gets out about the community
forums, the committ'' u'continue to work with residents to create a plan and to put the plan
into place. Thursday Night Men 's Softball League
Two (2) members of the Thursday Night Men's Softball League asked the Council if they would
consider allowing Central -City Park to be open past 10:00 p.m. Both softball players understood
the park is supposed to close at 10:00 p.m., but was hoping the Council would consider
M:\Public Data\City CouncihCouncil Minutes\2009 Minutes\Drafts\M 04-20-09 B-drafts.doc
Agenda Item NA.
Meeting Date May 4, 2009
3
City of Albertville
City Council Minutes
April 20, 2009
Page 3 of 13
extending it until 10:30 p.m. or 10:45 p.m. at the very latest. The reason for extending the hours
would allow the field lights to remain on until about 10:15-10:30 p.m., which is approximately
the time the last game ends on Thursday evenings. The ballplayers stated they were speaking for
the Thursday night league only.
Mayor Klecker, Council members Wagner and Fay agreed that allowing the park lights to remain
on until 10:30 p.m. on Thursday evenings would be okay. All three added the comment that no
later than 10:30 p.m.
Council gave the two (2) Thursday Night Softball League players; vgrbal notice that if there are
any problems with the lights staying on beyond 10:30 p.m. it would the same as other
practices, three (3) more notices and an up -to $200 Administrive Fme�w-1 be applied towards
the violation.
City Administrator Kruse recommended to the Council to amend the City Code tc xtnd the
parks hours, which it was the consensus of the Counej11 ;tc ,leave the park hours asy stand.
MOTION BY Council member Wagner, seconded by CoA_114'1i
of the ballfield lights until 10:30 p.m. on Thursday Nights
softball league and all members must vacate tl%e park by 10:45
unanimously.
Council member Wagner
can come before the Coua
CITIZEN FORUM
staff that this is.�,for T
:e the Thursday night
ber Fay to extend the hours
.ring the Thursday night
Motion carried
'night only. The other league's
did.
Mayor Klke'alwedged tie were three (3) individuals who wanted to discuss a topic
with thouncll that wlread pn the agenda. Klecker reported that Missy Kotchen was
to berth+ �irst resident tL'U" to the cil, which she would be allowed approximately five
(5) min 'A state her con
- KDV
Caroline Stutsman witlKern, DeWenter, Viere, Ltd. brought to the Council's attention that the
Audit appears differerit this year, because staff has been working on preparing the
Comprehensive Annual Financial Report (CAFR). Stutsman continued by informing the Council
that this report will be submitted to the Government Finance Officers Association (GFOA). The
members of the GFOA will review and rate the CAFR for a CAFR Award. The CAFR will
assist the City in future bond ratings.
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-20-09 B-drafts.doc
Agenda Item No. 4.
Meeting Date May 4, 2009
N
City of Albertville
City Council Minutes
April 20, 2009
Page 4 of 13
Ms. Stutsman then continued reporting on the 2008 Audit, in which she noted one area of
weakness in the financial reporting is the internal control. During the year ended December 31,
2008, the City had a lack of segregation of accounting duties due to a limited number of office
employees even with the help from Abdo, Eick & Meyers LLP. KDV recommended that
management, along with the City Council, remain aware of this situation and continually monitor
the accounting system including changes that occur.
In addition to the internal control, Stutsman pointed out a need to imprQi the procedures for
maintaining Capital Asset listing. During the audit, it was discover -thaf the Capital Asset
listing was not updated properly. There was equipment such as cat that was included on the
list, and staff found out the bobcat had been traded in years ago, 'Thy td bobcat was not
removed and the new bobcat was not on the list.
Ms. Stutsman concluded by reporting that KDV has audited the City of eff. financial
`a
statements of the governmental activities, the busi4 type activities, each malol 4<und the
aggregate remaining fund information of the City ofAlbertv>lle Minnesota, as of did for the
year ended December 31, 2008. KDV conducted the audtxaccordance with US "generally
accepted auditing standards. These financial statements are Che responsibility of the City's
management. KDV's responsibility is td express opinions on`th>Wse financial statements based on
our audit. KDV s Findings and Recommeca#>ons are:
• Prior Period Adjustments, which wer6.4one to comet the 2007 financial statements.
• Lack of Segregation f Accounting Duties hichis dui to a limited number of office
employees.
• Improve Procu res for taining Capii l Asset Listing, update or maintain properly.
• Require Aprovdand Bacp Documentatlrtor Journal Entries, in which it is
recommended docntat&`'toAll iournal etries be attached with the Finance
• P> W, C Purptendi a city must refrain from paying for employee social events
��less it is a cen as a� xm of compensation; and, a city must refrain from making
bons to an entt a at se -.'a private purpose rather than a public purpose.
• Up Collateral As r entAgreement, according to Minnesota State Statute 118A.03,
subd. '> itten assi ent shall recite that upon default the financial institution shall
release t ' ' hgoverni nt entity on demand, free of exchange or any other charges, the
collateral >d..
Mayor Klecker thanked Ms. Stutsman for presenting the 2008 Albertville Audit. Klecker then
acknowledged the good work that Finance Director Lannes has done.
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Agenda Item NA.
Meeting Date May 4, 2009
5
City of Albertville
City Council Minutes
April 20, 2009
Page 5 of 13
CONSENT AGENDA
CONSENT AGENDA
All items with an asterisk () are considered to be routine in nature by the City staff and will be
enacted by one motion. There will be no separate discussion of these items unless a Council
member or citizen so requests. In such event, the item will be removed from the General Order
of Business and considered in its normal sequence on the agenda.
Mayor Klecker acknowledged that items 8.E.1. Authorize the Moxi Aril 20 2009 Payment
,Yp � Y
of Claims bills for check numbers 026903 to 026971; 8.E.2. ��
(bills) �p�,��e Resolution No. 2009-
009 entitled a Resolution Adopting the "Pay Equity Final Report", 8 INiAirect staff to prepare
Plans and Specifications for the 2009 Sealcoat Improve mentspd Autho>1pg the Advertisement
of the Project for Bids; and, Approve Resolution No 20 f1 2 entitled a R lution Approving
Plans and Specifications for the Municipal Improvements of the proposed Albeville 2009
Sealcoat Project and Authorizing Solicitation of Bids, 8 K.1 Approve Resolution 2009-008
entitled a Resolution to Include Municipal Boundarie' it o t+ Wright Couno`1Vlulti-
Jurisdictional Hazard Mitigation Plan; and, 8.K.2. Approv Resolution No. 2009-010 entitled a
Resolution Supporting the Rehabilitation, of Appr
Albertville Leased Housing Associates IIL LR loc
Albertville Meadows Apartments within the b
April 20, 2009 Consent Agenda. Klecker then en
the one (1) remaining item and there will be a pep
five (5) items that were puJ-epl a�
MOTION BY Counc member RM seconded
atel3i75_Apartment Units owned by
at 107400unty Road 37, also known as
e city limifsexe ulled from the Monday,
#ed a motion from the Council approving
diuion and a separate motion for the
mcil member Sorensen to approve the
Monday, April 20, 2009 sent ena that incl6did the following item: 8.F.L approve three
(3) 1-Day 3 2% Malt Liqu&fte ph tons su mitted by the Knights of Columbus for the
annual Fneays tha�11 be field*ri Central -City Park from Friday June 12 thru
I t �_ i±
Sunday, curie 14, m' no see discussion will take place nor require a separate motion.
FIRE DEP.
PUBLIC WORKS DEPARTMENT
Authorize staff to invite contractors to submit quotes/bids for approximately 800 feet of 5-foot
wide side walk located on the west -side of Kalland Avenue NE between 57rh Street NE and
Kantar Court NE
M:\Public Data\City Council\Council Minutes\2009 Mlnutes\Drafts\M 04-20-09 B-drafts.doc
Agenda Item NA.
Meeting Date May 4, 2009
0
City of Albertville
City Council Minutes
April 20, 2009
Page 6 of 13
Public Works Supervisor Guimont reported that staff brought the discussion of installing a
sidewalk along a portion of Kalland Avenue NE, in which to identify it as a high priority pending
funding and neighborhood acceptance. During this past winter, the Parks & Recreation
Committee reviewed the sidewalk project and requested staff pursues bids for Council approval.
In 2009, staff sent letters to all residents that would be affected by the proposed project; and
invited comments from the neighborhood. Staff received no comments against the project.
Council encouraged staff to send a second notice to the property ownerto make sure they do not
object to the proposed sidewalk project.
MOTION BY Council member Fay, seconded by Council merAlber S4tensen to authorize staff to
invite contractors to submit quotes/bids for approximately 800 feet of�ot wide sidewalk
located on the west -side of Kalland Avenue NE between ,Street NE Aft. ' ntar Court NE.
Motion carried unanimously.
Accept the Public Works Department Report
PW Supervisor Guimont asked the Count
report. Council had a concern with the cr
somewhat messier than the usual crack fil
filled Main Avenue NE they performed a
staff to grout the former
Guimont inquired if the
Central -City Park Keck
Guimont noted that the t
be a friendly Inanal, for
Town s Trail
out so the
they had any que
"j,ig along Main.
Gnt reported
Ibeinfa
see if it c
Is or concerns regarding his
�,qnue NE. It appears to be
<� the last time staff crack
.e, to crack fill now requires
hold.
staff creating a smaller ice rink within
e:a soccer field in the summer -fall season.
is a gravel mixture; therefore, it would not
City EnginerIafstad spoke ge the Towne Lakes Trail that was brought up by a resident at the
April 6, 2009 z ril meetin Nafstad noted that the trail is in the Towne Lakes 7th Addition.
The concern staff`n; co eting the trail has to deal with the easement, which is currently
owned by M & I B V * ;' City would need to obtain an easement from M & I Bank in order to
construct the trail. Staasked if this was something the Council wanted to pursue, as it would
require approximately'3-hours of a surveyor and an hour or so of attorney's fees to draft an
easement agreement. City Engineer Nafstad gave a very rough estimate of $4,000 to construct
the trail, which the Developer would pay when the addition is developed.
It appeared to be the consensus of the Council for staff to continue working on some type of trail.
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Agenda Item No. 4.
Meeting Date May 4, 2009
City of Albertville
City Council Minutes
April 20, 2009
Page 7of13
UTILITIES DEPARTMENT (WWTP) — no comments
BUILDING DEPARTMENT - — no comments
FINANCE DEPARTMENT
Authorize the Monday, April 20, 2009 Payment of Claims (bills) for,
026971 as presented
Council had a question regarding check number 026931
of $1,225.00. Council was looking for additional inforr
Finance Director Lannes reported the invoice is for
Official's absence. The invoice from Inspectron waste?
Official Sutherland attended a conference in February
Lannes continued by stating staff did their best to core
performed by Inspectron to limit the nuli*K gf days I
MOTION BY Council member Fay, secoddgc
payment of check number 026931 and the rer"
Claims (bills) for check numbgrs 026903 to 02
the Consent Agenda and ,equrri. i separate di
approval to release thq check for pment, the
and scanned with supj3o ag docu4 nts; the e]
the office of the Finance
unanimous) .,,.,, : <
Council
serve as
1 St
to 1
,the
026903 to
Inc. in the amount
during the $,-" —. g
ter of 2009, whre Bldg
f the office in -,March.
or consolidate the inspections
*` uld actually be in Albertville.
to the authorize the
�f�sMonday, April 20, 2009 Payment of
id o 026971 that were pulled from
ri from Consent Agenda. Upon
will be signed by the authorized personnel
tally scanned version will be kept on file in
City's official record. Motion carried
a Resolution Adopting the "Pay Equity Final Report"
Pay Equity Chart that was included in the Council packet.
Finance Director 1* noted that the Pay Equity Chart reflects the steps that staff is at and how
it compares to other �lnities throughout Minnesota. As the chart identifies staff is in line or
7 111
comparison to the surresnding communities as it relates to the pay scale.
City Administrator Kruse reported that the City is required to submit a "Pay Equity Final
Report" to the State of Minnesota every three years. The report ensures that the City is on track
with the steps and pay scales.
MOTION BY Council member Vetsch, seconded by Council member Wagner to approve
Resolution No. 2009-009 entitled a Resolution Adopting the "Pay Equity Final Report" as
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Agenda Item No. 4.
Meeting Date May 4, 2009
City of Albertville
City Council Minutes
April 20, 2009
Page 8of13
presented, which will be printed and signed; then the signed copy will be scanned and the
electronic scanned version will be kept on file in the office of the City Clerk that will serve as the
official copy. Motion carried unanimously.
CITY CLERK
Approve three (3) 1-Day 3.2% Malt Liquor License applications
Columbus for the annual Friendly City Days that will be held withi;
Friday, June 12 thru Sunday, June 14
MOTION BY Council member Fay, seconded by Council„member Softne
three (3) 1-Day 3.2% Malt Liquor License applications sxjt i fitted by the Ian
for the annual Friendly City Days that will be held w ", h Central -City Park
thru Sunday, June 14. Motion carried unanimously"
CITY COUNCIL
Oral Update on the STMA Ice Arena
Council member Fay informed the Council that it is
messages. From what was reported that the dicu
meeting was different th��age that wasTbr
meeting. Fay said it soli"' ds like tTae STMA Youl
Council member Fa}Y'expressed hid concern with
V,
the end of the discussion,�t�vs F�nterpretat
pay for the prQpQ ed expan§' ` < ....
on the
by the Knights of
'ity Park from
to approve the
hts of Columbus
, June 12
imp pssion `that there are conflicting
during STMA Ice Arena Board
ayed ding the joint March 31, 2009
being left out along with the STMA School.
vuay things are going or are being held. At
t..
fiat it would be up to the two (2) cities to
Councilme' Sorensen re ,' ed that the meeting was cancelled because it is un-determined
on the status oC contintft g. The Cities have not said one-way or another as to whether
..::,
either of them wiled the ogram. The City of Albertville has committed to $4,500 for the I"
�.....;
half of 2009; and, $Of
or the 2nd half of 2009. It was clear that both cities would like some
>j
type of accountant or b,€�ikkeeper will need to do a better job of tracking the funds and Ms.
Greninger's accountability.
City Administrator Kruse acknowledged the request of the Council and would come back with a
proposal that would outline FYCC and a Request for Council Action.
PLANNING AND ZONING — no comments
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Agenda Item NA.
Meeting Date May 4, 2009
0
City of Albertville
City Council Minutes
April 20, 2009
Page 9 of 13
ENGINEERING
Direct staff to prepare Plans and Specifications for the 2009 Sealcoat Improvements and
Authorizing the Advertisement of the Project for Bids; and, Approve Resolution No. 2009-012
entitled a Resolution Approving Plans and Specifications for the Municipal Improvements of the
proposed Albertville 2009 Sealcoat Project and Authorizing Solicitation of Bids
City Engineer Nafstad clarified what staff is requesting is to amend thgNsolution, which is to
Direct staff to Prepare Plans and Specifications for the 2009 Sealcoa�rTmprdvements and
Authorize the Advertisement of Bids.
MOTION BY Council member Fay, seconded by Council., member Sorensen to approve
Resolution No. 2009-012 entitled a Resolution Directing S&ff t6 Prepare and
Specifications and Authorizing Solicitation of Bids f6 the 2009 Sealcoat Im Fi t ments, which
p g ,. p ; ,
was pulled from the April 20, 2009 Consent Agenda br additional discussion a% as amended
a final copy will be printed and signed; the signed wzW
ill be $hed; the electric scanned
version will be kept on file in the office of the City Clerk a1 d serve as the official" ecord.
Motion carried unanimously.
LEGAL — no comments
ADMINISTRATION
Approve Resolution'';
of the Wright County
l a Resort#ion to Include Municipal Boundaries as part
Hazard 1&' -ation Plan
City Admu f`r to _Z c reportQ> hat Steve 8'erg of the Wright County Emergency
Manage A nt has been �l ng w �e communities within Wright County to implement a
Hazard ahgation Plan contiy informing the Council that staff recently
participatn a tabletop mop traimxtg in preparation for a potential disaster. The tabletop
discussion wformative areducational.
Mayor Klecker
the meeting and wanted to commend the member of the
Wright County EmerlVlanagement Team in the fact that he did a good job running the
tabletop discussion. Kker wanted the Council to know that the Wright County Emergency
Management Department is doing a good job in putting the plan together and to allow Albertville
to participate.
MOTION BY Council member Vetsch, seconded by Council member Sorensen to approve
Resolution No. 2009-008 entitled a Resolution to Include Municipal Boundaries as part of the
Wright County Multi -Jurisdictional Hazard Mitigation Plan as presented, which a final copy will
be printed and signed; the signed copy will be scanned; the electronic scanned version will be
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-20-09 B-drafts.doc
Agenda Item NA.
Meeting Date May 4, 2009
10
City of Albertville
City Council Minutes
April 20, 2009
Page 10 of 13
kept on file in the office of the City Clerk and serve as the official record. Motion carried
unanimously.
Approve Resolution No. 2009-010 entitled a Resolution Supporting the Rehabilitation of
Approximately 75 Apartment Units owned by Albertville Leased Housing Associates III, LP
located at 10740 County Road 37, also known as Albertville Meadows Apartments within the
Albertville city limits
City Administrator Kruse basically stated that Dominium Develop t & Acquisition, LLC is
requesting support from the City of Albertville by passing a resc� i tiorl thorizing for the
Buyer/Developer to apply to the Minnesota Housing Finance Agency fG o tax credits. What
the 9% tax credit application will do is allow the Buyer/D"--" r to pr'se ve,the existing
affordable housing by executing a 30-year affordable;husingdeed restrictioi'd substantially
rehabilitate the property. r ` x
MOTION BY Council member Vetsch, seconded by Courir Fay to approve
Resolution No. 2009-010 entitled a Resolution Supportin the Rehabilitation of Approximately
75 Apartment Units owned by Albertville leased Housing Associates III, LP located at 10740
County Road 37, also known as Albertville l ows Apartments w�thi the Albertville city
limits as presented, which a final copy will be prirltd d signed; the signed copy will be
scanned; the electronic scanned version will'?,.. kept diners the office of the City Clerk and
serve as the official record Motion carried unanirnbusly `
Approve Professional gervices Contact with SR
FftFinal Design of I-94 Westbound Collector
Distributor Project; and, R Q1utn No 2009 011ititled a Resolution for Layout Approval
City Admistrlbre_begari the comment that Albertville has been working for a
number al'`'years towards Ih desI ,�f I-94. Albertville received Federal Funds for the I-94
Projec the amount of $$000, which a portion of the funds were used to purchase land for
the westb'., CSAH 19 ex'if p
�h t
MM
Kruse continue ;. tating staavas directed by the Albertville City Council to invite four pre-
selected engineer>rx erns (AH, SRF, WSB and BMI) to submit a Request for Proposals (RFP)
to complete the final 'gt for the Westbound I-94 Collector Distributor Road. After careful
evaluation and discus sti at the March 16, 2009, the Council moved to have staff negotiate a
contract with SRF witYi the goal to insure the contract is comprehensive and includes all elements
of final design.
Kruse pointed out that City Attorney Couri recommended the City consider studying other
stormwater ponding options near School Lake that would not require a total taking of land
owned by Bonnie Jo Kuka, PID # 101500363407. Staff agreed that this would be outside of the
scope of work proposed by SRF. In addition to the stormwater ponding, SRF recommended the
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-20-09 B-drafts.doc
Agenda Item No. 4.
Meeting Date May 4, 2009
11
City of Albertville
City Council Minutes
April 20, 2009
Page 11 of 13
City consider a Retaining Wall Study to see if there is a more economical retaining wall other
than the sheet pile wall proposed in the RFPs. The majority of the proposed $29,000 Retaining
Wall Study cost is for additional geological testing, which will likely require floating a barge out
on School Lake to obtain additional soil borings. Lastly, SRF stated if they will need to work
with the City's lobbying consultant (Tinklenberg Group) it would be at a cost not to exceed $850
per meeting basis.
Kruse noted that the Minnesota Commissioner of Transportation has apoved Albertville's final
layout (S.P. 8680-145) describing the improvement area as 4,100 fewest"bf CSAH 19 to 4,600
feet east of CSAH 37. Now the City is required to host a publi heat ng prior to formally
approving a resolution adopting the layout.
City Attorney Couri brought to the Council's attention what's]
agreed to perform all the tasks involved based on the tformati
Preliminary I-94 Project Report. What SRF did was prepare tl
Design, which has been approved. Couri wanted to ride sure
maybe some unknown issues that are not engineering issuhd
additional funding to deal with these unknown issues or conch;
going off of studies and information thafAlbertville staff has"
has identff kd and that SRF has
presented to them by SEH's
>roject based oIhe P.:r'eliminar)
a the Council wad ware there
h ery well could cost
Couri reiterated that SRF is
ded them. It is unknown at
this time as to whether or not the Traffic Studya- out of date, it is":.unknown as to whether the
State is going to approve the design. Cou6ba§i6aljymanted to putUbut there for Council to
know there is a number of "What ifs" with th projWvtt�ch means the cost of the project will
most likely increase to resolve these "what ifs''
?.al
There was discussion �:l ting to f Jetaining wall type that would be created. The type of
retaining wall thatpropo does not appr,to be the only type possible. SRF feels
there is another design of tam alI that may work just as well. Again, the topic of the
unknowns came upwh>ch >tknown tbether there may be a need to hold a meeting
between S.
acquisitri of land i
and v �ell could
MOTION I
Professional
Distributor Project,,
in "Exhibit A"as one
meeting fee of $850 to
Wall Study fee of $29
Council members Fay,
Motion carried.
klenberg Group. Another unknown is the
which will involve additional engineering cost
Y.
mem o Wagner, seconded by Council member Sorensen to approve a
'ontra'with SRF for Final Design of I-94 Westbound Collector
Ie am
unt of $326,366 as amended with staff recommendations presented
kin e office of the City Clerk. Further to acknowledge an optional per
ordinate and work with the City's lobbying consultant and an optional
)00 to be approved at a later date by separate motion. Mayor Klecker,
Wagner, and Sorensen voted aye. Council member Vetsch opposed.
MOTION BY Council member Wagner, seconded by Mayor Klecker to set and hold a Public
Hearing at the June 1, 2009 regular City Council meeting at 7:00 p.m. or soon thereafter at the
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-20-09 B-drafts.doc
Agenda Item NA.
Meeting Date May 4, 2009
12
City of Albertville
City Council Minutes
April 20, 2009
Page 12 of 13
Albertville City Hall located at 5959 Main Avenue NE to hear public comment on the I-94 Final
Layout Approval; and, to host an Open House on June 1, 2009 from 4:30 p.m. to 6:30 p.m. to
allow the general public an opportunity to view and ask questions regarding the proposed I-94
Project Layout. Motion carried unanimously. (Council member Vetsch wanted the general
public to have an opportunity to express their concerns regarding the proposed project.)
NO ACTION was taken on Resolution No. 2009-011 entitled a Resolution for I-94 Layout
Approval.
ANNOUNCEMENTS and or UPCOMING MEETINGS
Mayor Klecker asked the Council to review the
which there were no comments.
and calendar of events,
April 2009
27 6:00 p.m. Joint Powers Water Boa ,,meeting
27 7:00 p.m. Committee of the Whole Workshop (cancelled)
May 2009
b �
4 7:00 p.m. City Couneil�>ati"
11. 6:00 p.m. STMA Ice A ,ena hoardueetin
�.g,
12 7:00 p.m. Planning and . x�n Coon� meeting
16 7:00 ant.Ahnual it. Spr'Cleanup Day
18 7 00,E m. C-,Council meeting
25 a4lMemorial Day obsJorvcd — City Offices closed
26 6:00 Jou I Powers Watet13oard meeting
?'Z \ i
1 7:Oa Ctt council meeting
8 6:00 p � 4 STN �kArena Board meeting
,.:
�h 9 7:00 p m< PlannLg and Zoning Commission meeting
varies Ibertville Friendly City Days
r�45:00 p.m. Albertville vs. St. Michael friendly challenge (tentative)
14 N1 p.m.. Albert*,ille FCD Grande Day Parade
15 7: City Council meeting
22 6:0Orn. Joint Powers Water Board meeting
tm
29 7:00 p.m. Committee of the Whole Workshop (tentative)
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-20-09 B-drafts.doc
Agenda Item NA.
Meeting Date May 4, 2009
13
City of Albertville
City Council Minutes
April 20, 2009
Page 13 of 13
July 2009
2 all day
6 7:00 p.m.
13 6:00 p.m.
14 7:00 p.m.
20 7:00 p.m.
26 6:00 p.m.
26 7:00 p.m.
ADJOURNMENT
independence Day observed — City Offices closed
City Council meeting
STMA Ice Arena Board meeting
Planning and Zoning Commission meeting
City Council meeting
Joint Powers Water Board meeting
Committee of the Whole Workshop (tentative)
MOTION BY Council member Sorensen, seconded by C 464cif"member F4 to adjourn the
Monday, April 20, 2009 regular City Council meeting 19:46 p.m. Motion ca ed unanimously.
M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 04-20-09 B-drafts.doc
Agenda Item NA.
Meeting Date May 4, 2009
14
A.,lbertville
sn.as TOUM uwb"&. On Gbj url.
TO: Mayor and City Council
FROM: John Middendorf, Utilities Superintendent
DATE: April 22, 2009
RE: Wastewater Treatment Plant and Water Department Update
RADIO WATER METER UPDATE
• We have close to 2,000 radio read water meters in. All commercial accounts have been
completed. We will work closely with Tracey to identify outstanding accounts.
WASTEWATER
• I would like to inform the Mayor and Council members of a sewage over flow event. It
accrued back in mid February. While cleaning the main lift station sewage overflowed a
manhole by pond no. 1. Unknown to us the pipe leading to pond no. 1 had frozen, causing
the backup and overflow. It then flowed down the ditch toward the entrance of the
Wastewater Treatment Plant where most of the sewage was captured, and pumped back to
the plant. We used a skidder to remove most of the debris, and raked up the remainder after
the snow was gone.
• An intern from the St. Cloud Technical College was here for 2 weeks in early April, and was
able to see some hands on applications that aided in his educational experience.
• A representative of the MPCA was here to conduct a site visit, and we passed inspection.
• The main control board for the ultraviolet disinfection system needed to be replaced.
• Anoxic mixer no. 1 is out for repair. It is in need of new bearings and seals.
• We are still waiting for main lift station pump #1 to return from repair.
• All maintenance scheduled for this spring has been completed.
REED BED UPDATE
• We have gone easy on loading the reed beds this winter and spring, and shipped any extra or
under digested sludge to pond no. 2. There have been minimal order issues this spring from
the reed beds and ponds.
• The temporary cover on the digesters showed notable improvement on sludge digestion, but
we still have more sludge than the recommended application rates for the size of our beds
and under digested sludge.
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 8 Utilities Dept Report.doc
Agenda Item No. S.C.I.
Meeting Date May 4, 2009
15
Mayor and Council Communication — April 22, 2009
Utilities Superintendent — Monthly Report
Page 2 of 2
FIRE HYDRANT ROD REPLACEMENT PROGRAM
• I would like the Mayor and Council members to reconsider there decision on the hydrant rod
replacements. All Waterous hydrants manufactured from 1999 to 2004 need the operating
rod and the old grease replaced with new product. The number of hydrants to be cleaned
and updated is approximately 220. Waterous is providing the parts with free shipping back
to them, and $40 per hydrant to offset labor costs. This represents approximately $8,800
worth of income to the City that will be turned directly over to a contractor if they are
selected to work on this project. While a contracted company may promise quicker results,
they would not likely do as thorough a job cleaning or identifying other issues with the
hydrants. My department has already worked on several hydrants to get a real perspective
on the time it would take to complete the work properly, and feel companies claiming faster
completion time would not be performing real maintenance — just exchanging parts and
leaving work undone. Ultimately, it is this department's priority to ensure the safety of its
residents and proper operation of its equipment. I feel we can accomplish this project in the
course of our work schedule. Additionally, the funds received from Waterous would allow
us to hire a seasonal summer worker who would assist a staff member on this and other
projects. This would likely be a graduating student from a Water/Wastewater Program who
would have relevant experience on hydrants as well as being able to assist on other projects
such as jetting once the hydrants have been addressed.
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 8 Utilities Dept Report.doc
Agenda Item No. 8. C. I .
Meeting Date May 4, 2009
N-)
A,lb£r'tv1jl£ Mayor and Council Communication
3-017� �.09 ob, ut
April 14, 2009
SUBJECT: 0 BUILDING DEPARTMENT MARCH 2O09 REPORT
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
the Building Official's Monthly Report and other building matters.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and
Council to review and ask questions about the Monthly Reports.
Building Official Jon Sutherland reported the following Activity:
Construction Activity: We had 26 permits processed in March for a total value of
$147,953. The permit activity consisted of storm related reroof, reside, finish basements,
mechanical, decks, and fence permits. Commercial activity included plumbing/hvac and
signs. Numerous Temporary Certificates of Occupancy have been issue for the Dominium
Albertville Meadows Rental Townhomes on County Road 37. Dominium Properties has
rented all of the available units and an open house is scheduled Monday May 18thI Road
restrictions are now in effect which tends to slow construction that is already slow due to
other factors.
• Storm Damage: Storm damage repair, permit activity, and inspections continue, including
City property for which I am assisting Tim Guimont.
• Planning and Zoning, Rental Housing, Miscellaneous Enforcement, Foreclosures:
Various enforcement activities for the month include, but are not limited to, monitoring,
inspecting, and follow up with vacant and or foreclosed properties. The Building
Department recently reported to the Council with regard to Vacant Dwellings, suggesting
consideration of an ordinance amendment to address these properties. The Council discussed
the amount and various work these properties require and directed Staff to prepare a Vacant
Property Registration Ordinance. Staff is collectively working on the preparation of this
ordinance for further review by the Council.
We have worked on answering numerous and various zoning enforcement activities,
residential and commercial construction and development questions, dumpster violations,
sign violations including the removal of signs, rental licensing, and inspections. We continue
with revising and updating our various handouts.
• Fire Code Inspections with the Fire Department: I have worked and assisted the Fire
Chief on various Fire Code issues.
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 8 BO Report for March 2009.doc
Agenda Item No. 8.D.1.
Meeting Date May 4, 2009
Mayor and Council Communication — April 14, 2009
Building Official — Monthly Report
Page 2 of 2
KEY ISSUES: All.
POLICY CONSIDERATIONS: The Mayor and Council review monthly department reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Respectfully submitted,
Larry se
City Administrator
Department/Responsible Person: Building Department/Jon Sutherland, Building Official
Attachments: Permit Activity Report
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 8 BO Report for March 2009.doc Agenda Item No. 8.D.1.
Meeting Date May 4, 2009
March 2009 Building Dept Revenue Report
Sub Total
Sub Totals
Valuation Permit Fees
2009 $ 147,953.00 $ 3,240.21
Less SAC, WA Storm Water, S & W & Meter $ -
Less Signs $ 584.73
MARCH 2O09 TOTAL BUILDING DEPT REVENUE $ 2,655.48
malL.
Less SAC, WA Storm Water, S & W & Meter
Less Signs
Valuation Permit Fees
$ 902,829.00 $ 33,553.28
$ 18,814.00
$ 747.72
MARCH 2O08 TOTAL BUILDING DEPT REVENUE
INSPECTIONS
March 208
Monthly
Average 12
Year To Date 727
$ 13,991.56
�q
�lbertvillc Mayor and Council Communication
UV6.0. ft law Up -
April 30, 2009
SUBJECT: 0 FINANCE DEPARTMENT — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion authorizing the Monday, May 4, 2009 payment of the claims that includes check
numbers 026975 to 027025 as presented except the bills specifically pulled, which are passed by
separate motion.
BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
final approval.
KEY ISSUES:
Check No. 026983 Dascom — replacement bulbs for overhead document projector, install
bulbs and repair microphones at the consultant table in council chambers.
Check No. 026989 Emma Krumbees — reimburse over payment of Sunday Liquor License.
The State of Minnesota changed their maximum charge for the license
effective 2009.
Check No. 026990 Engineering America — Controller Board UV disinfection system
Check No. 026991 Fire Equipment Specialties — 2 sets of turn out gear
Check No. 026994 ISD# 885 — City portion of the property taxes payable on the land the
school purchased for the ice sheet. The property closed after July lst and
could not be tax exempt for 2009.
Check No. 026998 Minnesota PCA — Permit annual permit for WWTF
Check No. 027022 Wright County Auditor/Treasurer — 1st half 2009 property taxes payable.
The properties include Old City Hall, Old Public Works (which are
taxable now since they are leased property), and the Industrial Park
properties that the City still owns.
PRACTICES/POLICY CONSIDERATIONS: It is the City's policy to review and approve
payables on a semi-monthly basis.
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 2009 Finance Bills Report (RCA).doc
Agenda Item No. S.E.I..
Meeting Date May 4, 2009
21
Mayor and Council Communication —April 30, 2009
Finance — Payment of Claims
Page 2 of 2
FINANCIAL CONSIDERATIONS: City staff has reviewed and verified the invoices and
recommends approval of payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines disputes the billing.
Respectfully submitted,
dLarryyR. se
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Register Detail
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 2009 Finance Bills Report (RCA).doc
Agenda Item No. O.E.I.
Meeting Date May 4, 2009
22
A�Ibcrtvillcif
Check Detail Register
May 4, 2009
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 026975
5/4/2009 ABDO, EICK & MEYERS LLP
E 601-49450-301
Auditing and Acct'g Services
$124.92 251658
Accounting service
E 604-49660-301
Auditing and Acct'g Services
$124.92 251658
Accounting service
E 101-42000-301
Auditing and Acct'g Services
$124.92 251658
Accounting service
E 101-42400-301
Auditing and Acct'g Services
$124.92 251658
Accounting service
E 101-41400-301
Auditing and Acct'g Services
$124.92 251658
Accounting service
E 602-49400-301
Auditing and Acct'g Services
$124.92 251658
Accounting service
E 101-41500-300
Professional Srvs (GENERAL)
$1,843.98 251658
Accounting service/CAFR
Total ABDO, EICK & MEYERS LLP
$2,593.50
Paid Chk# 026976
5/4/2009 AFLAC
G 101-21710 Other Deducations
$16.16 542925
AFLAC Insurance Prem
Total AFLAC
$16.16
Paid Chk# 026977
5/4/2009 ALBERTVILLE PIT STOP
E 101-42000-212
Motor Fuels
$7.33 684
fuel
E 101-43100-212
Motor Fuels
$6.43 684
fuel
Total ALBERTVILLE PIT STOP
$13.76
Paid Chk# 026978
5/4/2009 BOLTON & MENK, INC
E 497-00000-303
Engineering Fees
$237.50 0123366
70th Street Imp
E 101'41710-303
Engineering Fees
$427.50 0124269
Convenience Store Lot 2 Blk 1
G 101-22825 Hunters Pass Escrow
$380.00 0124270
Hunters Pass
E 101-41710-303
Engineering Fees
$950.00 0124271
Towne Lakes 6th
E 494-49000-303
Engineering Fees
$4,60&50 0124272
CSAH 19 & 50th (N)
E 497-00000-303
Engineering Fees
$285.00 0124273
70th Street Imp
E 101-41710-303
Engineering Fees
$427.50 0124274
Towne Lakes 5th
E 101-41500-300
Professional Srvs (GENERAL)
$190.00 0124275
Winter Park
E 501-49000-303
Engineering Fees
$285.00 0124276
Phil Morris Lift Station
E 503-00000-303
Engineering Fees
$4,146.50 0124277
CSAH 37 Utility
E 101-41710-303
Engineering Fees
$1,140.00 0124278
Niemeyer Trailer Sales
E 101-41700-303
Engineering Fees
$1,662.50 0124279
09 Municipal State Aid
E 604-49660-303
Engineering Fees
$1,235.00 0124280
Albertvillas 6th sidewalk
E 604-49660-303
Engineering Fees
$1,775.00 0124281
Albertvilla landscape 6th
E 101-41700-303
Engineering Fees
$3,980.50 0124282
misc engineering, map updates, project updates
E 468-49000-303
Engineering Fees
$1,705.00 0124282
1-94 Pond Alternatives
E 101-41700-303
Engineering Fees
$427.50 0124282
Staff, council meetings
E 101-41700-303
Engineering Fees
$2,217.50 0124282
Street Inventory/pavement mgmt
E 101-41710-303
Engineering Fees
$150.00 0124282
Outlet Mall Wetland Monitoring
E 101-41710-303
Engineering Fees
$285.00 123645
TL 6th
E 101-41710-303
Engineering Fees
$47.50 123646
Phil Morris Property
E 501-49000-303
Engineering Fees
$142.50 123648
Phil Morris Lift Station
E 101-41710-303
Engineering Fees
$237.50 123651
Niemeyer Trailer Sales
Total BOLTON & MENK, INC
$26,943.00
Paid Chk# 026979
5/4/2009 CNH CAPITAL
E 101-45100-404
Repair/Maint - Machinery/Equip
$2.02
Trueman Welte supplies
Total CNH CAPITAL
$2.02
Paid Chk# 026980
5/4/2009 COBORN'S
E 101-42000-200
Office Supplies (GENERAL)
$19.98
FD supplies
E 101-43100-405
Repair/Maint - Buildings
$21.27
PW supplies
Total COBORN'S
$41.25
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 Finance Bills Posted Batch.doc
Agenda Item No. 8. E.1_ .
Meeting Date May 4, 2009
23
Mayor and Council Communication — April 30, 2009
Finance - Payment of Claims
Page 2 of 6
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026981 5/4/2009 CROW RIVER NEWS NORTH
E 101-41300-433 Dues and Subscriptions $38.00 1 yr subscription
Total CROW RIVER NEWS NORTH $38.00
Paid Chk# 026982 5/4/2009 CUMMINS N-POWER, LLC
E 101-43100-404
Repair/Maint - Machinery/Equip
$66.38 10096434
Plugs/condenser
Total CUMMINS N-POWER, LLC
$66.38
Paid Chk# 026983
5/4/2009 DASCOM
E 101-41940-404
Repair/Maint - Machinery/Equip
$331.73 0036298IN
Sery call CH projector lights,
microphones consultant table
Total DASCOM
$331.73
Paid Chk# 026984
5/4/2009 DEERY AMERICAN CORPORATION
E 101-43100-400
Repair/Maint - Paved Rd
$2,206.96 09C24088
Deery
Total DEERY AMERICAN CORPORATION
$2,206.96
Paid Chk# 026985
5/4/2009 DYS TOTAL HOME CARE
CENTER
E 101-42000-200
Office Supplies (GENERAL)
$32.28 37638
FD supplies
Total DYS TOTAL HOME CARE CENTER
$32.28
Paid Chk# 026986
5/4/2009 DOCUMENT DESTRUCTION
SERVICE
E 101-41400-300
Professional Srvs (GENERAL)
$30.00 136963
document destruction
Total DOCUMENT DESTRUCTION SERVICE
$30.00
Paid Chk# 026987
5/4/2009 EMBARQ - TX
E 101-41940-321
Telephone
$30A6
497-3704
E 101-42000-321
Telephone
$30.46
497-3695
E 101-41940-321
Telephone
$30A6
497-3695
E 101-41940-321
Telephone
$29.09
497-0452
E 101-43100-321
Telephone
$26.55
497-0774
E 101-45100-321
Telephone
$16.11
497-2215
E 101-41940-321
Telephone
$14.95
3rd party
E 101-45100-321
Telephone
$7.05
long distance
E 101-42000-321
Telephone
$51.99
497-1340
E 101-42000-321
Telephone
$51.99
497-7474
E 101-42000-321
Telephone
$52.85
FD Phones
E 101-42000-321
Telephone
$154.25
taxes & surcharges
E 601-49450-321
Telephone
$27.15
Phone 497-0269
E 601-49450-321
Telephone
$16.11
497-1888
Total EMBARQ - TX
$539.47
Paid Chk# 026988 5/4/2009 EMBARQ-MO
E 101-41940-321 Telephone $15.28 phone
Total EMBARQ- MO $15.28
Paid Chk# 026989 5/4/2009 EMMA KRUMBEES RESTAURANT
R 101-00000-32110 Liquor Licenses $20.00 over pymt liquor license
Total EMMA KRUMBEES RESTAURANT $20.00
Paid Chk# 026990 5/4/2009 ENGINEERING AMERICA, INC
E 601-49450-404 Repair/Maint - Machinery/Equip $2,376.00 8977 Controller board
Total ENGINEERING AMERICA, INC $2,376.00
Paid Chk# 026991 5/4/2009 FIRE EQUIPMENT SPECIALTIES, IN
E 101-42000-584 C/O - Turnout Gear $3,249.95 6130 Coats, pants, suspenders - FD
Total FIRE EQUIPMENT SPECIALTIES, IN $3,249.95
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 Finance Bills Posted Batch.doc
Agenda Item No. 8. E. J. .
Meeting Date May 4, 2009
24
Mayor and Council Communication — April 3O, 2009
Finance — Payment of Claims
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026992 5/4/2009 GRAINGER
E 601-49450-404 Repair/Maint - Machinery/Equip $24.64 9880844445 Strip terminal
Total GRAINGER $24.64
Paid Chk# 026993 5/4/2009 HENRYS WATERWORKS, INC
E 602-49400-210 Operating Supplies (GENERAL) $81.25 13307 rubber gasket
Total HENRYS WATERWORKS, INC $81.25
Paid Chk# 026994
5/4/2009 ISD # 885
E 101-41800-511
Taxes on City Property
$1,905.19
land purchase w/school taxes
Total ISD # 885
$1,905.19
Paid Chk# 026995
5/4/2009 IVERSON REUVERS, LLC
E 604-49660-304
Legal Fees
$4,924.50 5253
vs. S.E.H.
Total IVERSON REUVERS, LLC
$4,924.50
Paid Chk# 026996
5/4/2009 LUBRICATION TECHNOLOGIES
E 601-49450-404
Repair/Maint - Machinery/Equip
$682.66 1643288
Motil Gears - VWVTP
E 601-49450-404
Repair/Maint - Machinery/Equip
$351.94 1645873
mobil shc/gear
E 101-43100-404
Repair/Maint - Machinery/Equip
($13.75) 498663
recycled drum
Total
LUBRICATION TECHNOLOGIES
$1,020.85
Paid Chk# 026997
5/4/2009 MARK SNAZA
E 10 1 -42000-200
Office Supplies (GENERAL)
$19.23
Flag for FD
Total MARK SNAZA
$19.23
Paid Chk# 026998
5/4/2009 MINNESOTA PCA
E 601-49450-433
Dues and Subscriptions
$1,450.00
Permit MN0050954
Total MINNESOTA PCA
$1,450.00
Paid Chk# 026999
5/4/2009 MINNESOTA COPY SYSTEMS
E 101-41400-413
Office Equipment Rental
$120.29 28213
Copier Maintenance Agreement
E 101-41400-413
Office Equipment Rental
$23.53 28214
Maint. Copier agreement
Total MINNESOTA COPY SYSTEMS
$143.82
Paid Chk# 027000
5/4/2009 MINNESOTA EXTERIORS
INC
R 101-00000-32210
Building Permits
$80.00
refund B28-883
Total MINNESOTA EXTERIORS INC
$80.00
Paid Chk# 027001
5/4/2009 MN DEPT. OF TRADE/ECON. DEV.
E 203-00000-310
Other Professional Services
$594.04
May Fraser Loan
Total MN DEPT. OF TRADE/ECON. DEV.
$594.04
Paid Chk# 027002
5/4/2009 MTI DISTRIBUTING, INC.
E 101-45100-404
Repair/Maint - Machinery/Equip
$66.98 66022800
rim, seal oil
Total MTI DISTRIBUTING, INC.
$66.98
Paid Chk# 027003
5/4/2009 NAPA AUTO PARTS
E 101-43100-404
Repair/Maint - Machinery/Equip
$47.24 497390
fuel pump
E 101-43100-404
Repair/Maint - Machinery/Equip
$6.39 497627
fuel filter
Total NAPA AUTO PARTS
$53.63
M:\Public Data\City Council\Council Packet inform ation\2009\05-04-09\05 04 2009 Finance Bills Posted Batch.doc
Page 3 of 6
Agenda Item No. U..L' .1. .
Meeting Date May 4, 2009
25
Mayor and Council Communication - April 30, 2009
Finance - Payment of Claims
Check
Amt
Invoice Comment
10100 Premier Bank
Paid
Chk# 027004
5/4/2009
NEXTEL COMMUNICATIONS
E
101-41500-323
Nextel Radio
Units
$58.99
Nexel Phones
E
101-42000-321
Telephone
$85.75
Nexel Phones
E
101-43100-323
Nextel Radio
Units
$51.16
Nexel Phones
E
101-41300-321
Telephone
$68.10
Nexel Phones
E
101-45100-323
Nextel Radio
Units
$51.16
Nexel Phones
E
101-41400-323
Nextel Radio
Units
$37.38
Nexel Phones
E
602-49400-323
Nextel Radio
Units
$56.08
Nexel Phones
E
601-49450-323
Nextel Radio
Units
$56.08
Nexel Phones
E
101-42400-323
Nextel Radio
Units
$37.38
Nexel Phones
Total NEXTEL
COMMUNICATIONS
$502.08
Paid
Chk# 027005
5/4/2009
NFPA
E
101-42000-433
Dues and Subscriptions
$150.00
Subscription FD
Total NFPA
$150.00
Paid Chk# 027006 5/4/2009 NORTHERN TOOL & EQUIPMENT
E 101-43100-215 Shop Supplies $74.82 19764151 Welding Curtain
Total NORTHERN TOOL & EQUIPMENT $74.82
Paid Chk# 027007 5/4/2009 NORTHERN WATER WORKS
E 206-49400-250 Meters for Resale $18,826.43 S01189110001 Water meters
Total NORTHERN WATERWORKS $18,826.43
Paid Chk# 027008 5/4/2009 NORTHWEST CARPET & UPHOLSTERY
E 101-42000-405 Repair/Maint - Buildings $225.00 9113 Carpet Cleaning - FD
Total NORTHWEST CARPET & UPHOLSTERY $225.00
Paid Chk# 027009 5/4/2009 OFFICE MAX
E 101-42400-200 Office Supplies (GENERAL) $61.19 698490 Certification Paper
E 101-41400-200 Office Supplies (GENERAL) $5.25 726184 Cert Seals
Total OFFICE MAX $66.44
Paid Chk# 027010 5/4/2009 PITNEY BOWES - MACHINE RENTAL
E 101-41400-413 Office Equipment Rental $621.00 0787150AP09 Postage Mach rental
Total PITNEY BOWES - MACHINE RENTAL $621.00
Paid Chk# 027011 5/4/2009 RAPIT PRINTING
E 101-41410-300 Professional Srvs (GENERAL) $1,251.11 73684 Newletter
Total RAPIT PRINTING $1,251.11
Paid Chk# 027012 5/4/2009 RED BUD SUPPLY, INC
E 101-43100-400 Repair/Maint- Paved Rd $103.10 95520 lime
Total RED BUD SUPPLY, INC $103.10
Paid Chk# 027013 5/4/2009 S & T OFFICE PRODUCTS
E 101-41400-200 Office Supplies (GENERAL) $152.17 01ng6192 office supplies, ppr, folders, pens
Total S & T OFFICE PRODUCTS $152.17
Paid Chk# 027014 5/4/2009 SCHWAAB INC
E 101-41300-200 Office Supplies (GENERAL) $62.26 X96267 approved stamps
Total SCHWAAB INC $62.26
Paid Chk# 027015 5/4/2009 SENTRY SYSTEMS, INC.
E 101-43100-405 Repair/Maint - Buildings $30.11 597559 PW Alarm
E 101-42000-405 Repair/Maint - Buildings $33.44 597559 FD Alarms
Total SENTRY SYSTEMS, INC. $63.55
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 Finance Bills Posted Batch.doc
Page 4 of 6
Agenda Item No. 8. E . I. .
Meeting Date May 4, 2009
9.1
Mayor and Council Communication - April 3O, 2009
Finance - Payment of Claims
Page 5 of 6
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 027016 5/4/2009 SHARI MOORE
E 101-41400-208 Training and Instruction $24.56 Region VI IIMC Conference Dinner
Total SHARI MOORE $24.56
Paid Chk# 027017
5/4/2009 SPORT SUPPLY GROUP INC
E 101-45100-530
Improvements
$731 A6 93081844
BB Bases
Total SPORT SUPPLY GROUP INC
$731.46
Paid Chk# 027018
5/4/2009 T & S TRUCKING OF BUFFALO, INC
E 101-43100-227
Street Sweeping
$2,747.50 314
spring 09 sweeping
Total T & S TRUCKING OF BUFFALO, INC
$2,747.50
Paid Chk# 027019
5/4/2009 TRYCO LEASING INC
E 101-42000-310
Other Professional Services
$113.24 4292
lease copier FD
E 101-41400-413
Office Equipment Rental
$689.62 4293
Lease copier
Total TRYCO LEASING INC
$802.86
Paid Chk# 027020
5/4/2009 USABLE LIFE
E 101-41500-131
Employer Paid Health
$35.53
Emp STD ins
E 602-49400-130
Employer Paid Ins (GENERAL)
$34.25
Emp STD ins
E 602-49400-130
Employer Paid Ins (GENERAL)
$9.00
Emp Life Ins
E 601-49450-130
Employer Paid Ins (GENERAL)
$34.27
Emp STD ins
E 601-49450-130
Employer Paid Ins (GENERAL)
$9.00
Emp Life Ins
E 101-42400-130
Employer Paid Ins (GENERAL)
$69.48
Emp STD ins
E 101-43100-130
Employer Paid Ins (GENERAL)
$49.19
Emp STD ins
E 101-41400-131
Employer Paid Health
$22.81
Emp STD ins
E 101-42400-130
Employer Paid Ins (GENERAL)
$22.35
Emp Life Ins
E 101-45100-130
Employer Paid Ins (GENERAL)
$19.55
Emp STD ins
E 101-41300-131
Employer Paid Health
$14.10
Emp Life Ins
E 101-43100-130
Employer Paid Ins (GENERAL)
$9.30
Emp Life Ins
G 101-21710 Other
Deducations
$7.50
Emp Life Ins
E 101-41400-131
Employer Paid Health
$6.60
Emp Life Ins
E 101-45100-130
Employer Paid Ins (GENERAL)
$5.40
Emp Life Ins
E 101-41500-131
Employer Paid Health
$4.95
Emp Life Ins
E 101-41300-131
Employer Paid Health
$54.29
Emp STD ins
Total USABLE LIFE
$407.57
Paid Chk# 027021
5/4/2009 WRIGHT COUNTY TREASURER
E 101-41400-300
Professional Srvs (GENERAL)
$33&50 2008TNT
Truth & taxation Notices
Total
WRIGHT COUNTY TREASURER
$336.50
Paid Chk# 027022
5/4/2009 WRIGHT CTY AUDITOR/TREASURER
E 101-41800-511
Taxes on City Property
$4.00
101-114-000-010
E 102-49440-511
Taxes on City Property
$11,530.02
101-135-003-010
E 102-49440-511
Taxes on City Property
$14,217.09
101-135-001-020
E 102-49440-511
Taxes on City Property
$19,498.66
101-135-002-010
E 101-41800-511
Taxes on City Property
$1,259.00
101-500-011-208
E 101-41800-511
Taxes on City Property
$928.71
101-136-000-020
E 101-41800-511
Taxes on City Property
$593.00
101-500-363-205
E 101-41800-511
Taxes on City Property
$25.00
101-500-364-303
E 101-41800-511
Taxes on City Property
$25.00
101-067-001-010
E 102-49440-511
Taxes on City Property
$9,191.11
101-135-004-010
E 101-41800-511
Taxes on City Property
$4.00
101-141-000-020
E 101-41800-511
Taxes on City Property
$4,312,00
101-140-001-010
E 101-41800-511
Taxes on City Property
$4.00
1st Half Taxes 101-141-000-030
Total WRIGHT
CTY AUDITOR/TREASURER
$61,591.59
M:\Public Data\City Council\Council Packet inform ation\2009\05-04-09\05 04 2009 Finance Bills Posted Batch.doc
Agenda Item No. 8.E.1..
Meeting Date May 4, 2009
27
Mayor and Council Communication — April 30, 2009
Finance — Payment of Claims
Page 6 of 6
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 027023 5/4/2009 WRIGHT CTY SHERIFFS PATROL
E 101-42110-307 Police Contract Fees $40,880.00 patro1095 Sheriff Patrol May 2009
Total WRIGHT CTY SHERIFFS PATROL $40,880.00
Paid Chk# 027024 5/4/2009 WRIGHT-HENNEPIN COOPERATIVE
E 101-43160-381 Electric Utilities
$407.49 Park Lights
E 601-49450-381 Electric Utilities
$66.99 Lift Station
E 101-45100-381 Electric Utilities
$217.63 Street Lights
Total WRIGHT-HENNEPIN COOPERATIVE
$692.11
Paid Chk# 027025 5/4/2009 XCEL ENERGY
E 101-43160-381 Electric Utilities
$33.32
unit signal
E 601-49450-381 Electric Utilities
$4,708.26
Lift Stations
E 601-49450-381 Electric Utilities
$38.20
Unit Sewer
E 101-45100-381 Electric Utilities
$9.35
Picnic Shelter
E 101-41940-381 Electric Utilities
$129.77
Lights
E 101-41940-381 Electric Utilities
$34.08
6002 Main
E 101-45100-381 Electric Utilities
$45.88
Rinks/ball fields
E 101-41940-381 Electric Utilities
$75.81
5964 Main Ave
E 101-43100-381 Electric Utilities
$350.26
11822 63rd St
E 101-42000-381 Electric Utilities
$311.48
11350 57th St
E 101-43160-381 Electric Utilities
$213.44
Unit Signals
E 101-45100-381 Electric Utilities
$9.24
Park Shelter
E 601-49450-381 Electric Utilities
$11.13 268308529
electric
Total
XCEL ENERGY $5,970.22
10100
Premier Bank $185,162.20
Fund Summary
10100 Premier Bank
101 GENERAL FUND
$81,552.58
102 CAPITAL OUTLAY RESERVE
$54,436.88
203 REVOLVING LOAN
$594.04
206 WAC FUND
$18,826.43
468 CSAH 19 RAMPS/I 94 Project
$1,705.00
494 CSAH 19 & 50th St. (South 19)
$4,608.50
497 70th Street
$522.50
501 Phil Morris Lift Station
$427.50
503 CSAH 37 Utilities
$4,146.50
601 SEWER FUND
$9,977.35
602 WATER FUND
$305.50
604 STORM WATER
$8,059.42
$185,162.20
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 Finance Bills Posted Batch.doc
Agenda Item No. 8. E A .
Meeting Date May 4, 2009
W
A,lb£rtY1ll£ Mayor and Council Communication
s." ram, a rw. fro OW ur—
April 27, 2009
SUBJECT: 0 FINANCE DEPARTMENT — APPROVAL OF THE 2009 FIRST QUARTER
CERTIFICATION OF UNCOLLECTED UTILITY BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to approve Resolution No. 2009-xxx entitled a Resolution Certifying the 2009 First
Quarter of Uncollected Utility Bills to Wright County for Collection with Real Estate Taxes.
BACKGROUND: On an annual basis, it is the City's procedure to send notification to
residents, developers, and other business owners that there are outstanding utility bills or
invoices, allowing them sufficient time to pay such fees owed to the City. If such outstanding
debt has not paid before November 15, 2008 the City has the ability to certify such outstanding
debt to the appropriate property that would be collected with the Real Estate Taxes. Due to the
recent foreclosures, city staff worked with the City Attorney and upon his recommendation
requested mid -year assessment of outstanding receivables.
KEY ISSUES: The key issue regarding the outstanding debt is allowing the City to certify it to
the property taxes ensuring collection.
POLICY CONSIDERATIONS: It is the City's policy to review and authorize staff to certify
uncollected utility bills and outstanding invoices to Wright County for Collection with Real
Estate Taxes.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
Certification list, which would be updated as payments are received up until May 4, 2009.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to
certify pursuant to Minnesota State Law, which requires uncollected utility bills and invoices are
paid in a timely manner, generally within 120 days unless one party determines dispute the
billing.
Respectfully Submitted
arry R. se
City Administrator
Department/Responsible Person: Administration/Finance/Tina Lannes, Finance Director
Attachments: Draft Resolution and uncollected utility bills and outstanding invoice spreadsheet
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 09 Certification of Outstanding UBs RCA.doc
Agenda Item No. O. E.2.
Meeting Date May 4, 2009
29
Mayor and Council Communication — April 27, 2009
Finance - Approval of the 2009 First Quarter Certification of Uncollected Utility Bills
Page 2 of 2
Property
Balance
Parcel #
Account
Certification
10493 61st Place
436.58
101-097-004010
81-00002520-00-4
Delq.
Wtr
10557 Karston Ave
615.15
101-062-005020
81-00007880-00-8
Delq.
Wtr
10579 Karston Ave
365.24
101-054-001050
81-00007960-00-9
Delq.
Wtr
10598 49th St
127.12
101-096-001060
00-00003550-01-0
Delq.
Wtr
10641 61 st Street
689.77
101-040-003030
12-00000062-01-8
Delq.
Wtr
10760 57th Street
333.65
101-045-008230
12-00000133-01-7
Delq.
Wtr
10762 49th Court
195.1
101-096-005140
80-00003430-00-8
Delq.
Wtr
10775 49th Court
835.12
101-096-005130
00-00003420-00-1
Delq.
Wtr
11211 54 1/2 Street
56.72
101-044-003010
85-00000750-00-3
Delq.
Wtr
5037 Kagan Ave
164.11
101-081-001140
80-00002530-00-6
Delq.
Wtr
5422 Kalland Ave
169.26
101-079-0003080
81-00010240-00-4
Delq.
Wtr
5498 Kalland Ave
412.07
101-079-003010
91-00000370-00-0
Delq.
Wtr
11641 54"' Street
433.44
101-022-005011
85-00005930-00-6
Delq.
Wtr
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 09 Certification
of Outstanding UBs RCA.doc
Agenda
Item No. 8. E.2.
Meeting Date May 4, 2009
30
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2009-014
A RESOLUTION CERTIFYING UNCOLLECTED
UTILITY BILLS TO WRIGHT COUNTY FOR
COLLECTION WITH REAL ESTATE TAXES
WHEREAS, the City Council is desirous of collecting all charges for the use of the wastewater
treatment facility, the storm water system, and water department; and
WHEREAS, the City Council has determined that some sewer, storm water, water accounts
remain uncollected and delinquent.
Exhibit A attached
NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County,
Minnesota, hereby directs the Finance Director to certify all uncollected sewer, storm water, and
water, accounts that have not been paid to the City on Monday, May 4, 2009, to the Wright
County Auditor for collection with real estate taxes.
BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts
certified to the tax rolls will be assessed a ten percent (10%) interest charge by the city upon
certification and the total assessment will be collectible along with the 2010 taxes.
Adopted by the City Council of the City of Albertville this 4tn day of May 2009.
Ron Klecker, Mayor
Bridget Miller, City Clerk
31
City of Albertville
County of Wright
Resolution No. 2009-014
Page 2
2009 FIRST QUARTER 2009 LIST OF
UNCOLLECTEDUTILITY BILLS
Name
Property
Robert & Sara Coron
10493 61st Place
10557 Karston
Jeffery Tietz
Ave
10579 Karston
Robert & Sara Coron
Ave
David & Patricia Slatosky
10598 49th St
Divina Acevedo
10641 61st Street
Federal National Mtg Assoc
10760 57th Street
Bank of New York %
Wilshire
10762 49th Court
David & Patricia Slatosky
10775 49th Court
11211 54 1/2
Dave Cerants
Street
Jan Corpus
5037 Kagan Ave
Property Asset Mgmt Inc
5422 Kalland Ave
Jeffrey Rothi
5498 Kalland Ave
Balance Parcel # Account
436.58 101-097-004010 81-00002520-00-4
615.15 101-062-005020 81-00007880-00-8
365.24
101-054-001050
81-00007960-00-9
127.12
101-096-001060
00-00003550-01-0
689.77
101-040-003030
12-00000062-01-8
333.65
101-045-008230
12-00000133-01-7
195.1 101-096-005140 80-00003430-00-8
835.12 101-096-005130 00-00003420-00-1
56.72
101-044-003010
85-00000750-00-3
164.11
101-081-001140
80-00002530-00-6
169.26
101-079-0003080
81-00010240-00-4
412.07
101-079-003010
91-00000370-00-0
32
Albcrtville Mayor and Council Communication
April 13, 2009
SUBJECT: FINANCE DEPARTMENT REPORT
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the Finance
Department Accounts Receivable Report, Capital Projects Report and other Financial Matters.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and
ask questions about the Monthly Finance Reports.
1ST QUARTER BUDGET TO ACTUAL
First (1 ") Quarter 2009 un-audited General Fund Summary of Revenues and Expenditures. Both Revenues and
expenditures should be at 25%. Revenues are at 3.8% and Expenses are at 11.7%.
31010
32100
32110
32120
32150
32210
32240
33401
33405
33406
33422
33620
34000
34101
34001
34050
34103
34105
34106
34107
34780
34950
35000
36210
2009 Council Update
GENERALFUND
General Fund Revenue: 2009 2009 Actual % of
Budget 4/9/2009 Budget
Current Ad Valorem Taxes
2,208,496
0.0%
Business Licenses & Permits
59,500
5,410
9.1%
Liquor Licenses
28,500
29,410
103.2%
3.2 Liquor Licenses
150
10
6.7%
Sign Permits
2,500
125
5.0%
Building Permits
177,321
13,781
7.8%
Animal Licenses
700
40
5.7%
Local Government Aid
-
-
0.0%
Police Aid
25,500
-
0.0%
Fire Aid
55,000
-
0.0%
Other State Aid Grants
9,000
-
0.0%
County Grants & Aids
10,000
2,235
22.3%
Charges for Services
13,000
4,534
34.9%
Lease Payments - City Property
43,200
11,020
25.5%
Administration Fees
151,010
-
0.0%
Developer Fees
35,000
-
0.0%
-Zoning & Subdivision
7,000
-
0.0%
Plan Check fee
42,412
3,324
7.8%
Sale of Maps
100
35
35.0%
PID/Le al Description Requests
250
-
0.0%
Title Searches
250
40
16.0%
Fire Protection Contract Charges
148,507
37,689
25.4%
Park/City Hall Rental Fees
5,000
475
9.5%
Other Revenues
10,000
8,339
83.4%
Fines & Forfeits
500
-
0.0%
Interest Earnings
68,000
18
0.0%
-Engineer/As builts
5,000
-
0.0%
Reserves
-
Total Revenues
$ 3,105,896
$ 116,486
3.8%
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 8 Finance Report.doc
Agenda Item No. 8.E.30
Meeting Date May 4, 2009
33
Mayor and Council Communication -
Finance Director - Monthly Report
April 13, 2009
Page 2 of 3
General Fund Expenditures 2009 2009 Actual % of
Budget 4/9/2009 Budget
41100
Council
46,645
6,850
14.7%
41300
Administrator
137,070
27,558
20.1%
41400
City Clerk
132,382
25,924
19.6%
41410
Elections
300
-
0.0%
41500
Financial Administration
131,342
25,217
19.2%
41550
City Assessor
33,000
-
0.0%
41600
City Attorne
31,450
-
0.0%
41700
City Engineer
57,000
380
0.7%
41800
Economic Development
10,000
-
0.0%
41910
Planning & Zoning
30,334
6,305
20.8%
41940
City Hall
139,800
14,141
10.1%
42000
Fire Department
275,662
20,793
7.5%
42110
Police
489,250
81,760
16.7%
42400
Building Inspection
287,835
43,389
15.1%
42700
Animal Control
3,200
909
28.4%
43100
Public Works -Streets
467,483
48,603
10.4%
43160
Street Lighting
80,000
12,645
15.8%
43200
Recycling
48,000
4,500
9.4%
45000
Culture &Recreation
45,377
12,343
27.2%
45100
Parks &Recreation
165,882
31,201
18.8%
Capital Reserves/I-94
493,884
-
0.0%
Total Expenditures $ 3,105,896 $ 362,519
11.7%
Mayor and Council Communication — April 13, 2009
Finance Director — Monthly Report
Page 3 of 3
VARIANCES
Revenue.-
o First Half taxes are not received until Late June, early July
o Business licenses franchise fee from Charter is not received yet they are working on it
o Other Revenues includes $7,245.89 from insurance due to the 2008 hail and wind storm
KEY ISSUES: n/a
POLICY CONSIDERATIONS: The Mayor and Council review monthly financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Respectfully submitted,
'C
Larry �se
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: none
M:\Public Data\City Council\Council Packet information\2009\05-04-09\05 04 2009 8 Finance Report.doc
Agenda Item No. 8. E s3 A
Meeting Date May 4, 2009
35
1._ _ .
�b£Y'tvill£ Mayor and Council Communication
Smog Town ti.Yq. m9 i114± Uf-
April 23, 2009
SUBJECT: CITY CLERK — GEEZ SPORTS BAR & GRILLE ONE -DAY LIQUOR LICENSE
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
Motion approve a One -Day 3.2% Malt Liquor License application submitted by the Geez Sports
Bar & Grill for a "Kick for a Cure" charity kickball tournament, in which funds will be donated
to Brain Cancer Research. The event will be held at Lions Park Pavilion located off of Main
Avenue NE on Saturday, June 6 from 8:00 a.m. to 10:00 p.m.; and, to allow the park to remain
open until 10:15 p.m. to give the members time to vacate the park.
BACKGROUND: Albertville City Clerk receives applications from various organization or
establishments that have approved Liquor Licenses within Albertville. When such applications
are submitted to the City Clerk, staff prepares a recommendation for review and approval by the
Mayor and City Council during a regular Council meeting. At such time the Council may ask
questions regarding the liquor license applications that are submitted to the City Clerk and
whether any other activity will take place that the Council should be concerned with such as if
music will be played.
KEY ISSUES:
• Geez Sports Bar & Grill has submitted three (3) previous applications in 2009 for a One -
Day 3.2% Malt Liquor License for a broomball tournament held in February.
• There is a slight chance that a DJ will be playing music in the background until
approximately 8:30 p.m.
• The hours of operation are from 8:00 a.m. to 10:00 p.m., which means there may be
members in the park past 10:00 p.m.; these members will be gathering equipment, then
vacating the park no later than 10:30 p.m.
• Council has the option to deny any One -Day 3.2% Malt Liquor License applications that
have been submitted.
POLICY/PRACTICES CONSIDERATIONS: Albertville's common practice has been to
present the liquor license application to the sell 3.2% Malt Liquor at events held within the
Albertville city limits to the Mayor and City Council to review and approve during a regular
Council meeting.
FINANCIAL CONSIDERATIONS: There is minimal financial revenue collected from the
applicant for liquor licenses.
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 2009 8 Clerk (Geez 1-day Liq Lie) RCA. doe
Agenda Item No. 8.F.1. .
Meeting Date May 4, 2009
36
Mayor and Council Communication — April 23, 2009
City Clerk — Geez Sports Bar & Grille Liq Lic App
Page 2 of 2
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
direct staff to take action regarding all liquor license applications received by the City of
Albertville.
Respectfully submitted,
<4n_�
Larry R. Kruse
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: Geez Sports Bar & Grille One -Day 3.2% Malt Liquor License application
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 2009 8 Clerk (Geez 1-day Liq Lic) RCA.doc
Agenda Item No. S. F. I..
Meeting Date May 4, 2009
37
A berN j) e
T�atuUr.
Mayor and Council Communication
April 27, 2009
SUBJECT: 0 CITY CLERK — FRIENDLY CITY DAYS COMMITTEE STREET CLOSING
REQUEST
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
Motion approve Friendly City Days Committee request to extend the hours in the Central -City
Park on Thursday, June 11 to 10:30 p.m.; Friday, June 13 to 1:30 a.m., and Saturday, June 14 to
1:30 a.m.; and, closing down the following streets for the annual Friendly City Days celebration
as follows:
Street
Date(s)
Time(s)
58th St. NE (Main Ave. NE to Lander Ave. NE)
June 8-15
All Day
Lander Ave. NE (581h St. NE to 11435 58th St. NE)
June 8-15
All Day
Main Ave. NE (57' St. NE to 59th St. NE)
June 12
6:00 p.m. — 2.30 a.m. for
Friday Activities
Lander Ave. NE (57th St. NE to 58th St. NE)
June 13
All Day for Sat. Activities
Main Ave. NE (57' St. NE to 59' St. NE)
June 13
3:00 p.m. — 2:30 a.m. for
Saturday Activities
Main Ave. NE (50th St. NE to 60th St. NE)
June 14
1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
59' St. NE (Barthel Ind. Dr. NE to Main Ave. NE)
June 14
1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
Barthel Ind. Dr. NE (51St St. NE to 59" St. NE)
June 14
1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
51St St. NE (Barthel Ind. Dr. NE to Main Ave. NE)
June 14
1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
60th St. NE (CSAH 37 to Main Ave. NE)
June 14
1:00 p.m. — 4:00 p.m. for the
Grande Day Parade
BACKGROUND: In approximately 1988, a group of residents from Albertville got together to
coordinate a weekend celebration. The First Friendly City Days event was held in June 1988, in
which it has been held the second full weekend in June over the years. Every year a Committee
member submits a written request to the Albertville City Council to extend the hours of the park
and close down a select section of various streets or thoroughfares within Albertville. In addition
to the request to Albertville, the committee submits applications to Wright County Highway
Department to close CSAH 18 (50th Street NE) on June 14 for the Grande Day Parade; and a
request for assistance from the Wright County Sheriff s Department for security and traffic
disbursement for the entire weekend.
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 2009 8 City Clerk (FCD Closing Street request) RCA.doc
Agenda Item No. 8.F.2.
Meeting Date May 4, 2009
Mayor and Council Communication — April 27, 2009
City Clerk — Friendly City Days Committee Street Closing Request
Page 2 of 2
The Committee would like to bring to the Council's attention that during the celebration there
will be a carnival, softball tournaments, and live bands.
KEY ISSUES:
• The First Friendly City Days civic event was held in 1988.
• The celebration that has been recognized by the Council for that past 22 years.
• Closing the streets or roadways is a concern to the City should a medical, fire, or other
emergency occur and the responders are unable to access the street.
• For three-four (3-4) evenings there is the issue of noise that comes from the activities
such as the cheering for the ball players or the live bands, which causing a public
nuisance to the abutting or surrounding residents.
• The event happens once a year, which brings the community together.
POLICY/PRACTICES CONSIDERATIONS: The Mayor and City Council review requests
from the general public that affects the safety of the public during celebrations or other events
that are held within the Albertville city limits. According to Title 5, Chapter 5, Section 1: Public
Nuisance Noise Prohibited: Except in conjunction with a civic celebration recognized by the
City Council, which Friendly City Days is recognized by the Albertville City council as a civic
celebration.
FINANCIAL CONSIDERATIONS: There is no financial revenue for requests to extend
Centfal-City Park hours and closing down streets throughout Albertville; however, the city
receives approximately $30-$60 for non-profit organizations to have beer gardens in Central -
City Park during the celebration.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
direct staff to take action regarding requests from the general public that affects the safety of the
public during celebrations or other events that are held within the Albertville city limits.
Respectfully submitted,
C.vv�
Larry R. Kruse
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: Albertville Friendly City Days Committee letter
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 2009 8 City Clerk (FCD Closing Street request) RCA.doc t�
Agenda Item No. S..F.2.
Meeting Date May 4, 2009
39
Albertville Friendly City Days
P.O. Box 162
Albertville, MN 55301
April 27, 2009
City of Albertville
P.O. Box 9
Albertville, MN 55301
City Council,
The Albertville Friendly City Days committee is requesting permission to close down the following list of streets on the days listed
during Friendly City Days.
Street
Date
Time
Activity
58th Street (Main Avenue to Lander Avenue)
June 8-15
All Day
Carnival
Lander Avenue (58th Street to Mark Barthel's Driveway)
June 8-15
All Day
Carnival
Main Avenue (57th Street to 59th Street )
June 12
6:00 pm-2:30 am Friday Activities
Lander Avenue (57th Street to 58th Street)
June 13
All Day
Saturday Activities
Main Avenue (57th Street to 59th Street )
June 13
3:00 pm-2:30 am Saturday Activities
Main Avenue (50th Street to 60th Street)
June 14
1:00 - 4:00 pm
Parade
59th Street (Barthel Industrial Drive to Main Street)
June 14
1:00 - 4:00 pm
Parade
Barthel Industrial Drive (51 st Street to 59th Street)
June 14
1:00 - 4:00 pm
Parade
51 st Street (Barthel Industrial Drive to Main Street)
June 14
1:00 - 4:00 pm
Parade
60th Street (CSAH 37 to Main Avenue)
June 14
1:00 - 4:00 pm
Parade
For your information the committee has submitted applications to Wright County Highway Department for closing CSAH18 (50th
th Street) on June 14 . We have also requested assistance from the Wright County Sheriff s office for security and traffic disbursement
for the entire weekend.
The committee is also requesting permission to extend the hours in the city park from Thursday, June 1 lth to 10:00 p.m.: Friday
June 12th and Saturday June 13th to 1:30 am for the Carnival, Softball tournament, and Live Bands.
Sincerely,
Albertville Friendly City Days Committee
Wr
. ��
�bcrtvijlc Mayor and Council Communication
C.I— tk**.. ek aw Ur -
April 29, 2009
SUBJECT: 0 ENGINEERING - 2009 ALBERT VILLAS 6TH ADDITION IMPROVEMENTS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion adopt Resolution Number 2009-013 entitled Resolution Accepting Bids For
2009 Albert Villas 6th Addition Improvements. .
BACKGROUND:
On November 31, 2005, Edina Development Corporation filed for Chapter 11 bankruptcy
protection. At the time, it had not completed all of its obligations under the Albert Villas 6th
Addition Developer's Agreement, leaving approximately $45,000 in punch list items (cracked
curb and sidewalk, unplanted landscape trees, etc.) unfinished. With no letter of credit to back
the work to be done, at the April 6, 2009 council meeting, the City Council moved to special
assess the vacant lots in the 6th Addition for the cost of the punch list items.
Proposals to complete punchlist items related to landscaping and concrete construction have been
requested, received, and tabulated.
Of the proposals received, Midwest Landscapes of Otsego, Minnesota, and Westar Curb and
Concrete, Inc. of Watkins, Minnesota, submitted the low bids for the landscaping and concrete
improvements, respectively. Based on the bids received, staff is recommending that the contract
for the landscaping improvements be awarded to Midwest Landscapes in the amount of
$20,734.12, and the contract for concrete improvements be awarded to Westar Curb and
Concrete, Inc. in the amount of $11,925.00.
KEY ISSUES:
There is no letter of credit to draw on to reimburse the City for these expenses.
29 vacant lots will be special assessed $1,551.72.
POLICY CONSIDERATIONS: The City Council has the authority to assess project costs to
benefitting properties and it is city policy for the City Council to award all contracts.
FINANCIAL CONSIDERATIONS: The improvements will be funded exclusively by the
special assessments
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 2009 RCA (AV award).doc
Agenda Item No. 8.1.1. .
Meeting Date May 4, 2009
42
Mayor and Council Communication — April 29, 2009
Engineering — Albert Villas 6th Addition
Page 2 of 2
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to assess benefiting
properties the cost of making a local improvement and to enter into contracts for such
improvements.
Respectfully submitted,
Larry se
City Administrator
Department/Responsible Person: City Engineer/Adam Nafstad
Attachments: Resolution No. 2009-01.3
M:\Public Data\Requests for Council Actions (RCA)\2009\05 04 2009 RCA (AV award).doe
Agenda Item No. 8.I.1. .
Meeting Date May 4, 2009
43
• BCD L__T'C.>N 8L NA E= N K ,
Consulting Engineers & Surveyors
7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
March 26, 2009
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P.O. Box 9
Albertville, MN 55301
RE: Award of Contract
2009 Albert Villas 61h Addition Improvements
BMI Project No.: R13.100767
Honorable Mayor and City Council Members:
Below are tabulations of the quotes received for the above referenced project.
Landscape Improvements
Midwest Landscapes:
Dehn's Landscaping, Inc.
Concrete Improvements
Weststar Curb and Concrete, Inc.:
Creative Curb, Inc.:
Rich Imholte Construction:
Manor Concrete Construction, Inc.
$20,734.12 (low landscaping bid)
$21,575.00
$11,925.00 (low concrete bid)
$13,157.25
$16,475.00
$17,937.50
As noted above, Midwest Landscapes of Otsego, Minnesota, and Westar Curb and Concrete, Inc.
of Watkins, Minnesota, submitted the low bids for the landscaping and concrete improvements,
respectively. Based on the bids received, it is recommended that the contract for the landscaping
improvements be awarded to Midwest Landscapes in the amount of $20,734.12, and the contract
for concrete improvements be awarded to Westar Curb and Concrete, Inc. in the amount of
$11,925.00.
DESIGNING FOR A BETTER TOMORROW
Bolton & Menk is an equal opportunity employer
FV,
• Award
3/29/09
Page 2
I will be at your May 4th City Council Meeting to present this information and discuss any
questions you may have concerning your project.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P. E.
Albertville Engineer
Enclosures: Council Resolution
Cc: Bridget Miller —City Clerk
Tina Lannes — Finance Director
45
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2009-013
RESOLUTION ACCEPTING BIDS FOR
2009 ALBERT VILLAS 61" ADDITION IMPROVEMENTS
WHEREAS, plans and specifications for landscaping, sidewalk and street improvements to the
Albert Villas 6t' Addition, along with related improvements, have been prepared by Bolton &
Menk, Inc. and such plans and specification have been presented and approved by the Albertville
City Council; and
WHEREAS, pursuant to separate requests for proposal for the proposed landscaping and concrete
related improvements, bids were received, opened and tabulated according to law; and
WHEREAS, it appears that Midwest Landscapes of Otsego, Minnesota is the lowest responsible
bidder for the proposed landscaping improvements; and
WHEREAS, it appears that Westar Curb and Concrete, Inc. of Watkins, Minnesota is the lowest
responsible bidder for the proposed concrete related improvements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville,
Minnesota, as follows:
1. The bid of Midwest Landscapes, said "Low Bidder" in the amount of $20,734.12 for the
construction of the proposed landscape improvements, in accordance with the plans and
specifications and advertisement for bids, is the lowest responsible bid for the proposed
landscaping improvements; and
2. The bid of Weststar Curb and Concrete, Inc., said "Low Bidder" in the amount of
$11,925.00 for the construction of the proposed concrete improvements, in accordance
with the plans and specifications and advertisement for bids, is the lowest responsible bid
for the proposed concrete related improvements; and
3. Said bids of said Low Bidders are accepted.
4. The City Administrator and City Clerk are hereby authorized and directed to enter into a
contract with said "Low Bidders" for the construction of said improvements for and on
behalf of the City of Albertville.
Approved by the City Council of the City Albertville this 4t' day of May 2008.
Ron Klecker, Mayor
Bridget Miller City Clerk
ti
1bcrtvi11c
sue► Taum udkw m9 at, uto.
MEMORANDUM
Date: April 30, 2009
To: City Council
From: Larry R. Kruse, City Administrator '7�
Re: General Update
FYCC FUNDING
The current plan is to continue funding FYCC through 2009 with the plan to firm up a long term
plan as we develop our 2010 budget.
I-94 FINAL DESIGN
SRF will be holding our first Project Management Team (PMT) meeting on Tuesday, May 5th to
kick-off the final design. MNDoT, Wright County, and the City of Otsego stakeholders will be
involved as we begin the design.
I-94 LAYOUT PUBLIC HEARING/OPEN HOUSE SCHEDULED FOR JUNE 1, 2009
The. City Council will host a public hearing on the final I-94 Layout at the regular City Council
meeting. Pursuant to State Statute, the City is required to host a public hearing and adopt a
resolution approving the layout. City staff will host an open house from 4:30 to 6:30 p.m. prior to
the Council meeting giving the public an opportunity to ask questions and learn more about the
design prior to the public hearing.
I-94 PROJECT TRANSPORTATION FEDERAL FUNDING APPLICATION AND
WASHINGTON TRIP
On Wednesday, Mayor Klecker signed our Federal Transportation Bill funding request for
$5,440,000 representing 80% of the estimated $6,800,000 cost of our project. Although
Representative Bachmann will not be submitting any appropriation requests, she has agreed to
submit projects for the Transportation Reauthorization Bill. We are hopeful that she will include
our request as a high priority project. Staff will continue to seek other alternative funding
opportunities.
On Tuesday, April 21st, I made a quick two day trip to Washington D.C. with the I-94 Chamber
of Commerce, St. Michael, City of Otsego and some private business representatives to lobby
our legislators for the additional sixth lane on I-94. I was able to catch an early morning flight
M:\Public Data\City Administrator\2009\Reports to Council\05-04-2009 City Admin Report.doc
Agenda Item No. 8 XJ.
Meeting Date May 4, 2009
W.
Mayor and Council Communication — April 30, 2009
Administrator — Written Report
Page 2 of 3
and meet separately with Representative Bachmann's staff seeking support for our interchange
project funding request.
TEMPORARY SIGNS
Staff has received a verbal request for the Council to consider increasing the number of
temporary sign permits allowed. Currently, businesses are allowed four, two week signs per year.
It is suggested that we increase this number to eight permits per year. With the recession, the
Council might consider increasing this number. In the past, the Council's goal was to limit the
number of temporary signs to keep a non -cluttered appearance as they all compete with
permanent signs. It would be my suggestion that the City, at least temporarily increase the
number allowed through 2010, at which time the number could go back to the current limit.
GOLDKEY VS CITY OF ALBERTVILLE (PRAIRIE RUN)
The appeal period for Gold Key's claims expired on Monday, April 27, 2009 and the City is
issuing default letters for the $493,162.24 owed in special assessments. If the default is not
cured, the City intends to draw upon the letters of credit.
CSAH 19 ASSESSMENT APPEALS
The Psyk assessment appeal has completed the trial phase. Attorneys will be submitting their
written final arguments in later May. The Leuer Munsterteiger, and Crow 95 Properties has one
additional day of trial scheduled for May 22nd. A ruling on all three is not expected until August
or September.
WINTER PARK COMPLAINTS
I continue to receive calls regarding balls hitting a neighbor's fence. As per Council direction,
Public Works will be installing a sign stating the field is designed players 8 year and younger.
We don't have an ordinance to enforce this age restriction; however, we hope the sign will
provide guidance to older children who are playing beyond the design of the field. Youth
baseball (8 and under) is scheduled to start playing there beginning May 41h. I have shared with
the one resident that the City will monitor and evaluate the situation to see what can be done to
improve the situation. Public Works will also be installing signage to restrict the paved trails
there to non -motorized vehicles as some scooters and motor cycles have been reported on the
trails there.
NIEMEYER — CSAH 37 WEST PROJECT
Construction on the project is scheduled to begin on May 11, 2009. We anticipate building
construction to begin shortly thereafter.
M:\Public Data\City Administrator\2009\Reports to Council\05-04-2009 City Admin Report.doc
Agenda Item No. 8.K. II .
Meeting Date May 4, 2009
M
Mayor and Council Communication — April 30, 2009
Administrator — Written Report
Page 3 of 3
BILLBOARD PERMITS
Recently we had to revoke a billboard sign building permit. Last May the City issued a building
permit to replace a billboard just east of Emma Krumbees on Dayton Holding's property. This
spring, another sign permit was issued with understanding that all setbacks would be met and be
in compliance with the Zoning Code. Unfortunately that was not the case. Under the advice of
the City Attorney Couri, Building Official Sutherland revoked Lamar Sign Company's permit.
The issues are rather complicated and City Attorney Couri will be available to answer any
questions the Council may have on this billboard.
SALES TAX AUDIT
The Minnesota Department of Revenue is conducting a sales tax audit. Results will be
forthcoming.
SWINE FLU PANDEMIC
Staff is in contact with Wright County monitoring the Flu situation. Staff is scheduled to attend
some additional training to insure our employees and first responders are prepared a potential
pandemic.
FORECLOSURES
It appears that the number of foreclosures remain fairly constant. As new foreclosures are
happening, older ones in the process are being absorbed into the market.
CONSTRUCTION PROJECTS NEARING FINAL CLOSEOUT
Franklin Sewer Project
CSAH 19 South Project
Albertville Premium Outlets Berm Removal
Winter Park Improvements
STMA School Utility Project
Albertville Townhomes
70th Street Improvement
M:\Public Data\City Administrator\2009\Reports to Council\05-04-2009 City Admin Report.doc
Agenda Item No. 8.K. L
Meeting Date May 4, 2009
50