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2009-07-20 CC PacketA�Ibertvilie City of Albertville Council Agenda sHKM Toum U■rw. ft ara Ufa. JULY 20, 2009 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council", usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS 4. CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA 6. MINUTES A. Approve July 6, 2009 regular City Council minutes (pgs. 1-18) 7. 0 CONSENT AGENDA All items with an asterisk () are considered to be routine in nature by the City staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member, staff, or citizen so requests. In such event, the item will be removed from the Consent Agenda; a separate discussion will take place during the General Order of Business and considered in its normal sequence on the agenda that will require a separate motion. Items 8.E.1. Finance — Semi-monthly Payment of Claims (bills) (pgs. 23-31) 8. DEPARTMENT BUSINESS A. Fire Department B. Public Works Department 1). Approve the Parks and Recreation Committee's recommendation to accept the low bid of Omann Brothers Paving to overlay the basket ball court; reclaim, City of Albertville Council Agenda July 20, 2009 Page 2 of 3 grade, compact base, install new asphalt in the tennis court. Install new color surface and lines to both courts (pgs. 19-20) 2). Approve setting up the skate board park in the outdoor ice rink area prior to the August 23rd weekend; then taken down (removed) following the Labor Day weekend (Sept 71h). Staff has the discretion to remove the equipment at any time if the user's behavior is not conducive to a positive park atmosphere OR Direct staff to advertise and sell the skate board park equipment to the highest bidder with the City retaining the right to reject all bids (pgs. 21-22) C. Utilities Department (WWTP) D. Building Department E. Finance Department 1). 0 Authorize the Monday, July 20, 2009 Payment of Claims (bills) for check numbers 027252 to 027304 as presented except the bills specifically pulled, which are passed by separate motion (pgs. 23-31) F. City Clerk G. City Council 1). Oral Update on the STMA Ice Arena Board meeting 2). Oral Update on the Planning and Zoning Commission meeting H. Planning and Zoning I. Engineering J. Legal 1). Review Ordinance Amending Related to Social Hosting (DISCUSSION ITEM) (pgs. 33-38) K. Administration 1). City Administrator's Written Report dated July 16, 2009 (pgs. 39-42) 9. CITIZENS OPEN FORUM - (continued if necessary) 10. ANNOUNCEMENTS and or UPCOMING MEETINGS July 2009 27 6:00 p.m. Joint Powers Water Board meeting 27 7:00 p.m. Committee of the Whole Budget Workshop M:\Public Data\City Council\Council Packet infonnation\2009\07-20-09\07 20 2009 1-A Agenda.doc Meeting Date: July 20, 2009 City of Albertville Council Agenda July 20, 2009 Page 3 of 3 August 2009 3 7:00 p.m. City Council meeting 3 following Committee of the Whole Budget Workshop (if necessary) 10 6:00 p.m. STMA Ice Arena Board meeting 11 7:00 p.m. Planning and Zoning Commission meeting 17 7:00 p.m. City Council meeting 21 5:30 p.m. St. Michael vs. Albertville Bowling competition (St. Michael Bowling alley) 24 6:00 p.m. Joint Powers Water Board meeting 24 7:00 p.m. Committee of the Whole Budget Workshop (if necessary) 31 6:00 p.m. Jt. Cities Albertville & St. Michael, STMA School Board meeting (location to be determined) September 2009 7 all day Independence Day observed — City Offices closed 8 7:00 p.m. City Council meeting affln 9 7:00 p.m. Planning and Zoning Commission meeting 14 6:00 p.m. STMA Ice Arena Board meeting 21 7:00 p.m. City Council meeting 28 6:00 p.m. Joint Powers Water Board meeting 28 7:00 p.m. Committee of the Whole Workshop (tentative) October 2009 5 7:00 p.m. City Council meeting 12 all day Columbus Day observed — City Offices closed 12 6:00 p.m. STMA Ice Arena Board meeting 1.2 7:00 p.m. Family -Youth Community Cooperative (FYCC) 13 7:00 p.m. Planning and Zoning Commission meeting 19 7:00 p.m. City Council meeting 26 6:00 p.m. Joint Powers Water Board meeting 26 7:00 p.m. Committee of the Whole Workshop (tentative) November 2009 2 7:00 p.m. City Council meeting 9 6:00 p.m. STMA Ice Arena Board meeting 10 7:00 p.m. Planning and Zoning Commission meeting 11 all day Veterans' Day observed — City Offices closed 16 7:00 p.m. City Council meeting 23 6:00 p.m. Joint Powers Water Board meeting 26 all day Thanksgiving Day observed — City Offices closed 30 tentative A. City of Albertville; City of St. Michael and STMA School Board meeting (location to be determined) 11. ADJOURNMENT M:\Public Data\City Council\Council Packet infonnation\2009\07-20-09\07 20 2009 1-A Agenda.doc Meeting Date: July 20, 2009 A\lbertaijle Mayor and Council Communication July 13, 2009 SUBJECT: CITY COUNCIL MINUTES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motions: Motion to approve the Monday, July 6, 2009 regular City Council minutes as presented, which a final copy will be printed; signed; then the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record; and, BACKGROUND: The City Council appoint or designate an individual that serves as a Recording Secretary to document motions made on items, topics, or subjects on the agenda or brought up in the meeting. Following the meeting, the Recording Secretary prepares a typed form of the motions made during the meeting and presents them to the Council to review and amend as necessary at the next scheduled meeting. KEY ISSUES: • Approve the minutes that have been prepared by the Recording Secretary as presented in the Council packet. • Minutes are to reflect the motions made by the Council during a regular and or special City Council meeting. • Minutes may include a summary of the Council's and staffs discussion of agenda items at a regular and or special City Council meeting. • Amend the content of the minutes if necessary to reflect the true action taken or statements made. POLICY/PRACTICES CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the City Council minutes that have been prepared and submitted should be amended. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the City Council minutes. LEGAL ISSUES: In accordance with Council practices, the Mayor, Council, and staff members have the ability to amend minutes, which requires a consensus of the City Council. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: July 6, 2009 regular Council minutes M:\Public Data\Requests for Council Actions (RCA)\2009\07 20 2009 City Council minutes RCA.doc Agenda Item No. 6. Meeting Date July 20, 2009 1 A�Ibcrtvillc SMOO TOUM u,bw ft aty ufw. ALBERTVILLE CITY COUNCIL JULY 6, 2009 MINUTES ALBERTVILLE CITY HALL 7:00 PM PLEDGE OF ALLEGIANCE — CALL TO ORDER Mayor Klecker called the regular Albertville City Cotiileil meeting to order at 7 %p.m., at which the Pledge of Allegiance was said. ABSENT: none OTHERS Tina CI�LIE Mayor L ft, cer acknowledgWhat the City of Albertville received notice from the Minnesota Pollution Control Agency QWA) that the Albertville Wastewater Treatment Plant received a Certificate o mmendationr outstanding operation, maintenance and management of the sewer operatioritem. Moor Klecker recognized and attributes getting the award to Superintendent Joh1tVL�ddedorf and the Utilities Department staff with assistance from the Public Works Depart' CITIZEN FORUM Mayor Klecker brought to the Council's attention there was a resident that had a few topics to discuss with the Council that was not on the agenda. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 3 City of Albertville City Council Minutes July 6, 2009 Page 2 of 16 Mike Potter of 11650 — 57th Street NE of Albertville had three topics that consisted of (1) turn lane off of CSAH 37 onto MacKenzie Avenue NE; (2) billboard spacing along the I-94 corridor in Albertville; (3) drainage problem from I-94 freeway off -ramp. Potter suggested that the City research and consider putting a turn lane on CSAH 37 onto MacKenzie Avenue NE. Over the years Potter had witnessed a number of near miss accidents on CSAH 37 of individuals waiting to turn onto MacKenzie Avenue NE. Potter recommended that the City work with Wright County to find out what could be done .ith the recent development of Marketplace there is more traffic on CSAH 37; therefore,'the potential of an accident is more likely. Council directed staff to look into the possibility of a left Avenue NE. The next topic Potter discussed was the spacing of billboari Albertville. A number of years ago the City adopted a�flr( billboard signs to every 1,000 feet. Potter asked the Co" 500 feet. Reducing the spacing would allow for additional corridor, which could potentially bringin:more business or There was discussion on what properties billboard amendment should the City Co Council acknowledged the pot,ntial of a report back at a future 500 foot spacing. of on CAH 37 onto MacKenzie along the rr>dor in limiting the snaoiia of cing the spacing to every Is along the Albertville I-94 to Albertville. )4 Qprridor would qualify for the from 1,000 feet to 500 feet. lacing. Council directed staff to and demonstrate the impact of a The third topic that Potter bi caught ,tie State was L ing to be working on the design of the I-94 six lane prodeet ax lie wante V drainage problem they caused when they originally bl'9 tRIP he Ashe Council requested staff assist to keep Mr. Potter aware of the Minnesota Departm t>t If Trap po tat> on public hearing so he can provide this public input. AMENAMTS TO THLY ENII Mayor Klecke`r i$"Oped up the consideration of changes to the agenda. The following two items were added to the Ug Rda r 1. 8.G.3. City Council consider accepting the St. Michael City Council Daze and Knights challenge to a two -round bowling game. 8.H.1. Planning —Discuss Craig Alshouse request to change zoning of previously known Seasonal Concept building in the Shoppes at Towne Lakes 1st Addition MOTION BY Council member Fay, seconded by Council member Sorensen to approve the M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 0 City of Albertville City Council Minutes July 6, 2009 Page 3 of 16 Monday, July 6, 2009 regular City Council agenda adding the two items listed above. Motion carried unanimously. MINUTES June 15, 2009 regular City Council minutes MOTION BY Council member Vetsch, seconded by Council mem'Sorensen to approve the Monday, June 15, 2009 regular City Council minutes as presented, which will be printed and signed; after signing the minutes will be scanned and the eled version will be kept on file in the office of the City Clerk that will serve as the offi ia1 copy: tion carried unanimously. June 22, 2009 special City Council minutes MOTION BY Council member Sorensen, seconded by Council member Fay to approve the Monday, June 22, 2009 special City Council minutes as presented, which will be printed and signed; after signing the minutes will be scat od .and the electroffl, scanned version will be kept on file in the office of the City Clerk that will serve: tie official copy. Motion carried. unanimously. CONSENT AGENDA $; N, All items with (asterisk ( } e.,considlred o,%e routine in nature by the City staff and will be 1p enacted bbnemo`Threiy , no separate discussion of these items unless a Council member staff, or citizenequestenusuch event, the item will be removed from the Consent Agenda; eparate discuss7+ will tak2""lace during the General Order of Business and considered 'tn his normal segt( e on the agenda that will require a separate motion. Mayor Kleckerpulled the folwing items off of the Consent Agenda for further discussion: 8.E.2. Finance`uthorizing & Documenting Inter -fund Loan to Fund Negative Fund balances; ald, Authorizing & Documenting Inter -fund Loan/Advances from Sewer Access Fund 8.E.3. Finance — Transfer Funds 8.E.4. Finance — Reimburse Certain Expenditures -Bond Proceeds MOTION BY Council member Fay, seconded by Council member Sorensen to approve the M:\Public Data\City Council\Council Minutes\2009 Mlnutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 5 City of Albertville City Council Minutes July 6, 2009 Page 4 of 16 July 6, 2009 Consent Agenda that included the following items: 8.E.1. Finance — Water Disconnection Policy 8.E.5. Finance — Accept Albertville Lions Donation 8.E.6. Finance — Semi-monthly Payment of Claims (bills) 8.F.1. City Clerk — St. Albert Church request to block street The three items listed about were pulled, which required a separate Motion carried unanimously. DEPARTMENT BUSINESS FIRE DEPARTMENT — no comments PUBLIC WORKS DEPARTMENT — no comments UTILITIES DEPARTMENT (WWTP) — no BUILDING DEPARTMENT — FINANCE DEPAR AVApprove and.Ira element Ow -,eater D s onr ct3an Policy and motion. MOTION BY Council etnber Fad, seconded by Council member Sorensen to approve and imple� the Water Disc ection Poi as presented that will be effective immediately and will be onwin the office oche City:lerk. Motion carried unanimously. Approve Resolution` 09-023 entitled a Resolution Authorizing and Documenting Inter - Fund Loan to Fund Netrtive Fund balances; and, approve Resolution No. 2009-024 entitled a Resolution authorizing and documenting inter fund loan/advances from Sewer Access Fund Resolution No. 2009-023 and Resolution No. 2009-024 were pulled from the Consent Agenda for additional information. It was reported by the Finance Director that throughout the year, the City Council approves projects with plans to issue bonds or some other type of financing at a later time. Inter -fund loans M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 0 City of Albertville City Council Minutes July 6, 2009 Page 5 of 16 provide interim financing until the other financing is completed. In some cases inter -fund loans are the primary source to finance projects that have a very short financing term. An example of this is carrying assessments for a project for a few years where it is not cost effective to issue new debt. At least annually, City Staff and auditors review and recommend inter -fund loans/advances to fund running negative balances so as to remain in compliance with Generally Accepted Accounting Principles (GAAP). MOTION BY Council member Wagner, seconded by Council me Resolution No. 2009-023 entitled a Resolution Authorizing and D to Fund Negative Fund balances as presented that includes details:' • Inter -Fund Loan from Sewer Access Fund (204) to 2003" amount of $958,116 to fund the negative balance in the debt • Inter -Fund Loan from Sewer Access Fund (204 in the amount of $691,373 to fund the negative: • Inter -Fund Loan Fund (501) in thi fund; • Inter -Fund Loan the amo2 • Intef-Fund Loan froi' (5b an the amount 61 71 • Inter Fund loan from Project Furid504) in project fund, Run Capital` the capital prof �en to approve Inter -Fund Loan Fund (357) in the Fund (473) •al Park Capital Pr6ject Fund in capital project fund; 50"' St., South 19 (494) e balance in the capital ccess Fund.(204) to Phil.,Morris Lift Station Capital Project 29,210 to fund the negative balance in the capital project ass,Fund (204) to MacIver Capital Project Fund (502) in the negaie balance in the capital project fund; er Acess Fund (204) to CSAH 37 Utilities Capital Project Fund ,068 io fund the negative balance in the capital project fund; Access Fund (204) to Franklin Sewer Extension Capital )unt of $1,185 to fund the negative balance in the capital which will be printed, signed, and scanned; the scanned version will serve as the City's official record that will be kept in the office of the City Clerk. Motion carried unanimously. Finance Director Lannes discussed that at least annually, the City of Albertville must fund all negative running balances for Capital Projects, Debt Service or other miscellaneous funds in accordance with General Accounting Principals (GAAP). The inter -fund loan or advance is a loan from Sewer Access Charge Fund (SAC) to the respective negative balance funds at an M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 7 City of Albertville City Council Minutes July 6, 2009 Page 6 of 16 interest rate of equal to the rate of investment earned by the City's investments. Included in the loan is a financial commitment detailing the source of funds to repay the loan. These inter -fund loans are an inexpensive way to fund some City activities instead of issuing bonds. MOTION BY Council member Wagner, seconded by Council member Sorensen to approve Resolution No. 2009-024 entitled a Resolution authorizing and documenting inter -fund loan/advances from Sewer Access Fund (204) at an interest rate of 3.0% as presented, which will be printed, signed, and scanned; the scanned version will serve as the Criyy's official record that will be kept in the office of the City Clerk. Motion carried unanimously, Approve Resolution No. 2009-025 entitled a Resolution to Resolution No. 2009-025 was pulled from the July members an opportunity to ask questions. City staff, Financial Advisors, and Auditors annually revx for designated purposes, bond payments, or to fund a neg, resolution for Council review and approval: of the transfer Council questioned the TIF's that were interpretation that TIF's were self-supp appears the City is Staff responded that time. Staff reminde', which some of the d researching as to w matured and. the ant clean uDA& books f MOTION" $Y Council Resolution stir 2009-0 following Beta : trai • Transfers of (353) and $15 were to close to cover Consent Agenda t avow the Council of funds nce. City staff prepares a for designated purposes. ion.tt vas Council's themselves over time; yet, it rally TIF N-`are set up to be self-supporting or pay for themselves over e ,Council that the State conducted a TIF Audit a couple of years ago, in m #,ewevitjncorrectly filed , d staff was unable to locate. Staff is still the hap doclmentare:Taking that into consideration the TIF has an funeds to be balanced; therefore staff is transferring funds to Wagner, seconded by Council member Sorensen to approve d a Resolution to Transfer Funds as presented with the 15,0 from the Closed Bond Fund (300) and the 1996A GO TIF Bond C011from 1992A GO Imp Bond Fund (322) to Closed Bond Fund (300) ind funds (322 and 353); Transfer of $28,886.00 from the General Fund (101) to the I-94 Fund (468) is an annual transfer of monies budgeted for transportation to pay for the activities for the 1-94 projects each year; • Transfers of $54,154.00 from Capital Outlay Fund (102) to City Hall Project (482) to close out and fund the project; M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 City of Albertville City Council Minutes July 6, 2009 Page 7of16 • Transfers of $46,596.00 from the General Fund (101) to the Capital Outlay Fund (102) as per budgeted amounts for future capital items; • Transfers of $1,385.00 from the General Fund (101) to New Ice Sheet Fund (500) to fund negative balance; • Transfers of $295,885.00 from the General Fund (101) to Closed Capital Projects Fund (400) to fund negative balance; r which will be printed, signed, and scanni & the scanned version W-11 serve as the City's official record that will be kept in the office ofMce.hunanimously. Adopt Resolution No. 24#9=624 e ttitled a Resolution Declaring the Official Intent of the City of Albertville to Reimbux Certain'.�x�renditures f 6m, the Proceeds of Bonds to be issued by the City Resolution Nu, 2 026 way puled from lhe':Consent Agenda giving the Council members an opportunity td gel a hear undetsWing of the city's finances. The Crs reviewed concI plans fug<a development on CSAH 37 West known as the Niemeyer' tier and Progral"ve Bull�ding System properties. It is the consensus of the Council that the City�R �� complete a �sibility study for streets, water, sewer, storm sewer and sanitary lift station to sere t ese properties located between CSAH 37, the BNSF Railway and the westerly corporate hits of the City. Bolton & Menk, Inc. *posed to develop a report that identified a reasonable estimate of the cost to extend water and sewer service to the three (3) parcels lying west of Kadler Avenue NE and north of CSAH 37. Components of the report included a narrative of existing conditions and proposed improvements, conceptual layouts of a sanitary sewer system and water system and estimated costs of the proposed improvements. Included in the report was be a cost -per -lot estimate, should the City desire to impose a Utility Connection Fee on the benefiting properties. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 ti City of Albertville City Council Minutes July 6, 2009 Page 8of16 City Council passed Resolution No. 2008-014 entitled a Resolution Declaring the Official Intent of the City of Albertville to Reimburse Certain Expenditures from the Proceeds of Bonds to be issued by the City. This prior resolution did not have the amount to be reimbursed, which is required by Bond Counsel. On June 15, 2009 staff obtained the Maximum Principal Amount of Debt for Project cost set at $500,700 for the CSAH 37 West Street and Utility Project, which is included as "Exhibit A" in Resolution No. 2009-026. MOTION BY Council member Wagner, seconded by Council member:Sorensen to adopt Resolution No. 2009-026 entitled a Resolution Declaring the Offic at>>intent>of the City of Albertville to Reimburse Certain Expenditures from the Proceeds onds to be issued by the City as presented, which will be printed, signed, and scanned, the scared version will serve as the City's official record that will be kept in the office of the City Clerk Motion carried unanimously. `> Al ;Accept a $2, 000. 00 Donation from the Albertville -. 'o disp se a $2, 000. 00 pa ment to the Albertville Friendly City Days Committee MOTION BY Council m6hi ber F*,seconded by 06uncil member Sorensen to authorize the Monday, July Q09 Payme o Cri s �11) for check numbers 027189 to 027247 as presented �cct thfl lulls spec><oally pulled' which are passed by separate motion. Motion carried u ��nimously. Accept the F V Audit, sign ift DOR51 forms and Pay the Sales Tax amount due no later than September 8, 2 09 To W6rk with the water customers whom owe sales tax as per the findings in the Sal fax Azad to collect payment of taxes owed Staff discussed the facthat the City of Albertville was under a State of Minnesota Sales Tax .11 Audit for the audited period was from January 1, 2005 to April 30, 2009. The State has completed the audit, which was broken down into four (4) different categories. General MN Sales — The City of Albertville has general sales that we must collect and pay sales tax on. These items are mainly services provided such as mowing, rental, and dog licenses. The total amount of tax owed for general sales, that was not collected or paid, from January 1, 2005 to April 30, 2009 was $241.30 plus interest M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 10 City of Albertville City Council Minutes July 6, 2009 Page 9 of 16 2. Water Sales — The City of Albertville sells water to commercial and industrial business that we must collect and pay sales tax on. The audit reviled that 127 out of 171 commercial accounts were not charged tax on the sale of Albertville District water. Tax was collected on Joint Powers District water. This has been corrected for the 127 accounts. The amount of tax owed water sales for these 127 accounts from January 1, 2005 to April 30, 2009 is $17,072.67 plus interest. 3. Purchases subject to sales tax — purchases that the City of-Atbertville made from vendors that were not taxed, including freight which z3.able, that the vendors did not charge. The total amount of tax owed for purchases,lich was not paid, from January 1, 2005 to April 30, 2009 was $4,312.76 plus interest 4. Fixed Assets —fixed assets purchased that ei#her the item or the fregl was not taxed by the vendor. The total amount of tax Awed for fixed assets, which waS,,]! t paid, from January 1, 2005 to April 30, 2009 was 125 39 plps interest. ` ................. The key issues relating to the Sales Tax Audit, in which the City must pay the sales tax owed to the State of Minnesota no later than September 8, 2009. Taxes`© ved on, purchases and fixed assets the city would have paid for at the time, Jf the vendor had cJ fted. tax. Water sales taxes owed the consumer would have paid at th. time if taxes were added to the bill correctly. These taxes are owed by the consumers ©f com exclar%industrial customers. Staff recommends that the customers axe, billed for the faxes owed,'which they are responsible for, and provide two options. The first option is to pay m full and the second option is to pay over 12 months time. It is impt� for the consumer to pay,the taxes so they have proof of payment due to the fact if they do nt�ay t City of A1bertlIe for the taxes owed on water sales, if they are audited for t1 same timeod th w�l he required to pay the state the amounts plus interest for the'taxV �1wWater s eS not paid. the burden of proof is on the consumer, by paying the Crt of Albertville tvyill ha proof of payment for taxes owed. The 127 who owe tax breaks down are as follows: • 104 us6"' each owe sees tax for January 1, 2005 to April 30, 2005 in the amount of $200 or under • 17 users eachales tax for January 1, 2005 to April 30, 2005 between $200 but under $530 • 6 users each owe sales tax for January 1, 2005 to April 30, 2005 between $550 but under $1,270 MOTION BY Council member Fay, seconded by Council member Wagner to accept the Final Audit, sign the DOR51 forms and Pay the Sales Tax amount due no later than September 8, 2009. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 11 City of Albertville City Council Minutes July 6, 2009 Page 10 of 16 MOTION BY Council member Fay, seconded by Council member Wagner to work with the water customers whom owe sales tax as per the findings in the sales tax audit to collect payment of taxes owed. Further allow these customers two payment options the first option to pay in full and the second option to pay over a 12 month period. Motion carried unanimously. Refund six water accounts that were overcharged Joint Powers Water District due to duplicate metered services attached to them in the amount of $135,287.06 and_rie the refunds with the normal monthly utility billing reconciliations to Joint Powers; and, refund one water account that was overcharged Albertville Water District due to duplicate'meted services attached to it in the amount of $5, 941.84_ During the sales tax audit it was found that six (6) waver accounts that were o ' 'r arged due to duplicate metered services for the Joint Powers Watof portion of the bill. The du heat charges started in January 2003. Since the error was found th�Accounts ve been corrected 'The total amount of duplicate charges comes to $135,287.06 in wh;< ayer the years the City of Albertville has paid out to Joint Powers Board. Staff has �d with Joint Powers Staff to come to an agreement whereby the City'6f Albertville will out of the normal monthly collections paid to J int Powers balk in full. Further, one Albertville account was a-yez hal duplicate metered service in the amount of $5,�941 84��___ Although it is uni the right thing by billing Ord these users and net the refunds [ the City of Albertville is paid Albertville District Water due to City and Joint Powers is doing MOTION BY council mem� Soren , ie pw d by Council member Wagner to refund six (6) watercebtiritsrting o'�""i following `accounts: 86-00000060-00-8; 85-00004250-00- 4; 80-0,000 5000-00-9;}�QOOSlf?pQ 6, 83-00000900-00-0; and 81-00001795-00-5) that were overchar ell Joint Powers ter Dist ' ue to duplicate metered services attached to them in the amount fl $135,287 06 1 proceis coming from the Joint Powers Water Board and temporarilynced by the 03t of Albertville Utility Fund. Motion carried unanimously. MOTION BY Co ipkail meq.)i&r Wagner, seconded by Mayor Klecker to refund one (1) water account no. 85-0000QQ 00-4 that was overcharged Albertville Water District due to duplicate metered services attached to it in the amount of $5,941.84. Motion carried unanimously. Accept the Finance Director's Financial Report dated June 30, 2009 Finance Director Lannes gave a brief overview of the First Quarter 2009 Financial Report. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 12 City of Albertville City Council Minutes July 6, 2009 Page 11 of 16 Set dates for 2009 Budget Workshop(s) (discussion item) Mayor Klecker reviewed the calendar and the following dates were set for the 2010 Budget Workshops: Monday, July 27, 2009 beginning at 7:00 p.m. to be held in the Council Chamber; and, Monday, August 3, 2009 following the regular City Council meeting to be held in the Council Chamber; and, , Monday, August 24, 2009 beginning at 7:00 p.m. to be held in the Cc6incifChamber CITY CLERK AVAccepting the St. Albert Catholic Church request to semi-Z portion that runs between the St. Albert Catholic Church and annual Parish Festival celebration that will be h6ld oti:Saturt 10: 00 p. m. and Sunday, July 19 from 6: 00 a.m. to TO stated they would notify the Albertville Fire Department ail Department that the portion of the streetoo,, ,be semi-blocke t MOTION BY Council member Fay, seconded`b° Albert Catholic Church request to semi -block,, ff between the St. Albert Catholic- Church and St;A Festival celebration that will be held on Saturday Sunday, July 19 from,6v 0 a tl 7,00 p.m. The notify the Albertville' � Departrt and the W portion of the street will betml bcked should unanimously __. CITY C 11 -k off Lander"unue NE; the, Albert Parish`Centerfor the duly 18 from S OO:m. to St. Albert Catholic Church Wright County Sheriff's uld there be an emergency 5, ensen to accept the St. the portion that runs for the annual Parish my 18 frd 5:00 p.m. to 10:00 p.m. and t. Albert Catholic Church stated they would it;ounty Sheriff s Department that the r be an emergency. Motion carried Oral Update 04W Joint Powers Water Board meeting (if applicable) Mayor Klecker stated her �e Joint Powers Water Board presented and will be implementing the same Disconnect Polic..Iat Albertville has. There was not too much else to report on. City Engineer Designation Mayor Klecker noticed that over the past couple of years correspondence identifies Adam Nafstad as either the Assistant City Engineer and other times as the City Engineer. Klecker discussed appointment of Mr. Nafstad as the City Engineer. Klecker discussed the appointment M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 13 City of Albertville City Council Minutes July 6, 2009 Page 12 of 16 with Mark Kasma, who initially was designated as Albertville's City Engineer. Nafstad has been serving as the Engineer for Albertville for approximately five (5) plus years. MOTION BY Mayor Klecker, seconded by Council member Sorensen to designate Adam Nafstad with Bolton & Menk, Inc. as Albertville's City Engineer effective immediately. Motion carried unanimously. Consider accepting the St. Michael City Council Daze and Knights bowling game Mayor Klecker noted that the City of St. Michael submi challenge set for Friday, August 21, 2009 at 5:30 p.m. challenge, as well as Council member Sorensen. PLANNING AND ZONING Seasonal Concept rezoning request by City Planner Brixius received an e-mail changing the zoning of the Seasonal Co year, with little to no retail prospects. 1\ who was interested in the facil�t .Brix qualify for the current, honing. After discussing the site. Therefore. the.. Brixi to co: Accept the City to a two -round its bowling was up for the ue�trig the Council to consider tune has been vacant for over a Broached by a private school and private schools do not was not interested in re -zoning the s building to remain retail. and would inform Mr. Alshouse that the request ject Status Report dated July], 2009 Nafstad thanked the Council for the appointment to City Engineer. Nafstad touched on a few of the items on the July 1, 2009 Engineer's report. LEGAL M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 14 City of Albertville City Council Minutes July 6, 2009 Page 13 of 16 Approve Agreement Regarding City of Albertville Master Planned Unit Development Agreement Towne Lakes Towne Lakes First Addition was originally platted in 2001. Under the Developer's Agreement, the developer was to maintain the parks for the first five years of the development. In addition, the development agreement allowed the developer to place a temporary sales trailer on one of the lots in the development. The parks were outfitted with a sprinkler system which was connected to a water meter. The sales trailer was also connected to the water systpm,and was metered. However, because both of these water uses were the first of their t in y� to Albertville (this was our first privately maintained park and our first temporary sales trailer), `neither of the meters were read or billed. In 2006 or 2007, the City realized that water meters werjnstalled and had them read. The resulting bill for many years of water use was appr6mately`15000. City staff discussed this issue in a conference call with, CPDC (the developer) and with Peter Scherer of Scher( on the property. At this discussion, it was agreed that to Outlot G, which was an outlot that was under the coi scheduled to be deeded to the City. The developer's ag free and clear of any liens on the property The City as ave Hempel and Hoiner. Tompkins of Bros. Lumber, who held the,mortgagi City *uld special assess tliis amount of of the\ developer but was eventually ernent required that this lot be deeded Outlot G. CPDC then deeded the property to the City early, befo assessments on the property. The City ultimately laid the special By this time, CPDC had lots that CPDC owned, c notified Scherer Bros.. t� (which stood at $19;. —6 Bros. attorney then cont; assessment on.the basis to operate and'`cl Iuent water amount to ng the special sments. back the five remaining bf which included th'lot that contained the sales trailer. The City as successor to CPD('.the City was going to assess the water bill :his poixitwith interest Wpenalties) entirely to the sales lot. Scherer Crttff �ndicif atmg that Scherer Bros. would challenge the special iropertles lrz tl e.development should be assessed for this cost unless the 02-1.' '6onfld lure Sc%e&r Bros. that the remaining Scherer Bros lots would not be held liable forny other uril>gat�pf CPDC, unless all lots in the Towne Lakes First Addition were similarly 6111 d or asQk'id `for such costs. The City Attorney and Scherer Bros. d;out the;,,,attached modification of developer's agreement which attorney sul�equently worke applies to the„eve lots owned.;_ Scherer Bros. ��.:, By adopting the Arj*ndmen%,Fthe City will receive payment of the delinquent water balance but ht• will give up its right td""4 t" the Scherer Bros properties as still owned by the Developer for purposes of collecting;due amounts that may be owed by CPDC. If the City does not adopt the Amendment, we can still special assess the sales lot for the full amount, but we will likely get challenged in court on the assessment. Given the unusual nature of the special assessment, I am not sure how a court would rule on this issue. The Amendment will be binding upon the lots owned by Scherer Bros. and will bind Scherer Bros to pay the City the $19,059.48 that is currently due. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 15 City of Albertville City Council Minutes July 6, 2009 Page 14 of 16 MOTION BY Council member Fay, seconded by Council member Sorensen to approve the Agreement Regarding City of Albertville Master Planned Unit Development Agreement Towne Lakes amending Paragraph B that will include the Legal Description of the six (6) Lots and what Block they are located within. Motion carried unanimously. City Attorney Couri will work with the City Clerk to amend the Developer's Agreement to specifically identify the six (6) lots that will be Special Assessed. ADMINISTRATION Farmers Market in Central Park Shelter (discussion item) City Administrator Kruse dispersed an e-mail that was received by Albertvill loons member LeRoy Beming brining it to the Council's attention that the Albertville Lions walrtt t)-have a Farmers Market on Thursday early evening from July 23 to October 1. The Farmer`iVlarket will be located under the open Lions Pavilion off of Main Ae NDt within Central City Park. Alan Brixius lead a discussion regarding ,the off -site temporary signs for the event. According to the ordinance, a non-profit is allowed up to six"temporary signs .,year, with a permit valid for 14 consecutive days. The ordinance would be pr`obb tic because the armers Market is planned to be held on eleven Thursdays. If tht event as City Sponsored event, the ordinance could be interpreted that the_Crty signage would, b exemp�Pxius explained that Farmers Markets do compete with p"nV e "businesses like f oborns that pay taxes and must adhere to the sign ordinance. The Council exprsed both supptt for the event and sustaining the effort to limit signage as per pastactice. consensus 0t1:,Council was to classify this as City Co- sponsored event with the Albertville Lions and allow a limited number of yard type signs to be installed on Wednesday afteiioo and renoc, on Thursday following the Farmers Market - �.. MOT10N,BY Council member Fay by Council member Vetsch to co-sponsor the Farmers M&k with the All wille Lions and authorize a Farmers Market on Thursdays beginning Ju 3, 2009 andrining until October 1, 2009 between the hours of 3:00 p.m. to 7:00 p.m. in tlie,,bertville Ltpris Pavilion located off of Main Avenue NE within Central -City Park and allowing""tone banners on -site and a limited amount of other signage durin the ? P.g event. The BuildingQtalyshall approve and manage a limited sign plan for the event. The signs are allowed to gsp on Wednesday afternoon and must be taken down Thursday evening following the close di" he Farmers Market. Motion carried unanimously Authorization to Acquire Tax Forfeit Land for Public Use (discussion item) City Administrator Kruse presented and displayed a triangular piece of property within Albertville that is Tax Forfeit Land available for public use. On October 11, 1995 the City of M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 W City of Albertville City Council Minutes July 6, 2009 Page 15 of 16 Albertville made application for public use of parcel 101-500-011300 to be used for stormwater drainage/detention pond. The county and state approved this and a state deed was issued to the city of Albertville by the State of Minnesota, recorded as document 583066 on November 14, 1995. On August 6, 2001, the State of Minnesota issued a declaration of Reversion transferring the property from the City of Albertville back to the State of Minnesota, recorded as document 752063 on August 6, 2001. This property is directly adjacent to a detention pond owned by the Cityf Albertville. The Tax Forfeiture Committee of the Whole would like to offer this property,lo the City of Albertville for $78.68, which includes Purchase Cost $1.00, Recording Fee $46 00,g Fee/Deed Tax $6.65, State Surcharge $0.03, and State Deed Fee $25.00. It is unknown alto why the State would have filed a Declaration of Reversion if this was being used for water. drainage #the detention pond. Council quickly made the following motion to authoriz staff to negotiate with Wright County to acquire the Tax Forfeit Land for public use. MOTION BY Council member Wagner, seconded by CounciiI i ember Fay to authorize staff to work with Robert Hiivala, Wright County Auditor -Treasurer to„ acquire Tax Forfeit Land parcel 101-500-011300 for Public Use. Motion.,,carried unanimously_ CITIZENS OPEN FORUM - (continued ifecessar) Mike Potter of 11650 — 57� S '.eet_NE asked the Council if they would be interested in using a portion of his property located near the Greenhaven Estates for a park. Potter recalled that when land is being develape the develo: r either donates land for a park or pays park dedication fees. The Greenhaven Estates does not par to have a dark and thought his property located on MacKenzie Avpue could serve the GI}eeha�n estates residential neighborhood. Mayor A cker dir( Guimot Q that he noted the drawback ,r ANNOUNCEM Mayor Klecker ask which the Joint Po) incorrect. They sh< to sliirthe information with Public Works -Parks Supervisor could brt it up the next Parks and Recreation Committee meeting. Staff to the plerty was'the access, its location on the freeway and limited size. �A TS and o`UPCOMING MEETINGS {: �5 douncil to review the upcoming meetings and calendar of events, in 'erWater Board and the Committee of the Whole Workshop dates were uld be July 27 instead of July 26. July 2009 13 6:00 p.m. STMA Ice Arena Board meeting 14 7:00 p.m. Planning and Zoning Commission meeting 20 7:00 p.m. City Council meeting 26 6:00 p.m. Joint Powers Water Board meeting M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 17 City of Albertville City Council Minutes July 6, 2009 Page 16 of 16 26 7:00 p.m. Committee of the Whole Workshop (tentative) August 2009 3 7:00 p.m. 10 6:00 p.m. 11. 7:00 p.m. 17 7:00 p.m. 24 6:00 p.m. 31 7:00 p.m. September 2009 7 all day 8 7:00 p.m. 9 7:00 p.m. 1.4 6:00 p.m. 21 7:00 p.m. 28 6:00 p.m. 28 7:00 p.m. ADJOURNMENT MOTION BY Council July 6, 2009 regular Ci City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop tentative) Labor Day observed — C City Council meeting Planning and Zoningto STMA Ice Arena Board City Council meeting Joint Powers Water Bb` Committee of the Whole Wagner, seconded, by i it meeting at 8- p.m. 9 (tentative) rember Fay to adjourn carried unanimously. , City Clerk (recording secretary) M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 07-06-09 B-drafts.doc Agenda Item No. 6. Meeting Date July 20, 2009 IN b£Y`tV11£ Mayor and Council Communication July 13, 2009 SUBJECT: PUBLIC WORKS -PARKS DEPARTMENT — FOUR SEASONS PARK TENNIS AND BASKET BALL COURT IMPROVEMENTS RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider the following motion: Motion: approve the Parks and Recreation Committee's recommendation to accept the low bid of Omann Brothers Paving to overlay the basket ball court; reclaim, grade, compact base, install new asphalt in the tennis court. Install new color surface and lines to both courts. BACKGROUND: The three courts sustained hail damage in may of 2008. Our insurance company will pay for the color surfacing and striping of the courts witch amounts to $7,750. The courts are approximately twenty years old and in need of repair. This is a good chance to get the color surface and lines done at no cost to the city. It is a little bit of a stretch for our insurance company to pay for this. Both Building Official Sutherland and Public Works Supervisor Guimont did a good job selling them on there responsibility to pay for the damaged surface. The City received three quotes for this project. C&S Blacktopping. $47,382 Metro Paving. $37,925 Omann Brothers Paving. $36,500 KEY ISSUES: Park maintenance funds are limited; however, the courts are in poor condition and need repair. With the slow economy the bids are very competitive The insurance money will only be available for a limited time. FINANCIAL CONSIDERATION: The estimated cost of the project for the City is $ 36,500. The League of Minnesota Cities Insurance Trust will pay for $7,750 of the cost. The remaining balance of $28,750 would come from the Park Building fund ($8,043) and the Park Improvement fund ($20,707), which has a fund balance of $8,043 and $20,707 respectively. M:\Public Data\Requests for Council Actions (RCA)\2009\07 20 2009 Four Seasons Park Tennis Court Resotration Preject RCA.doc Agenda Item No. 8. B . 1 Meeting Date July 20, 2009 Mayor and Council Communication — July 13, 2009 Public Works -Parks Dept. — Four Seasons Park Tennis Courts Page 2 of 2 LEGAL CONSIDERATIONS: The City Council has the authority to enter into contracts to repair and maintain City facilities and equipment. If the amount of the contract is estimated to exceed $25,000 but not to exceed $100,000, the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof. Respectfully submitted, R.ZLarryye City Administrator Department/Responsible Person: Public Works -Parks Dept./Tim Guimont, Public Works Supervisor Attachments: none M:\Public Data\Requests for Council Actions (RCA)\2009\07 20 2009 Four Seasons Park Tennis Court Resotration Preject RCA.doc Agenda Item No. 8.B.1.. Meeting Date July 20, 2009 A,lb£rtvij]£ Mayor and Council Communication July 15, 2009 SUBJECT: PUBLIC WORKS -PARKS DEPARTMENT - SKATE BOARD PARK TEMPORARY USE OR SALE OF EQUIPMENT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve setting up the skate board park in the outdoor ice rink area prior to the August 231 eekend; then taken down (removed) following the Labor Day weekend (Sept 7th). Staff has the discretion to remove the equipment at any time if the user's behavior is not conducive to a positive park atmosphere. Alternative Motion Motion to direct staff to advertise and sell the skate board park equipment to the highest bidder with the City retaining the right to reject all bids. BACKGROUND: A couple years ago the skate board park equipment was removed because the users were using inappropriate language, littering, loitering after hours and in general behaving in an inappropriate way that was not conducive to a public park. Originally, the cost of the equipment was approximately $12,000; and could be sold for approximately $6,000. KEY ISSUES: • Historically, the park has received a large number of complaints about language, garbage and loitering after hours. • Equipment is in storage and if not used may as well be sold. POLICY CONSIDERATIONS: N/A FINANCIAL CONSIDERATIONS: There will be no direct cost for employees to install the equipment. It is estimated to take a couple hours. There will not be any charge for using the skate board park and does not have any other fiscal implications. Sale of the equipment is estimated to generate $6,000 which could be used for other park uses. M:\Public Data\Requests for Council Actions (RCA)\2009\07 20 2009 Skate Board Park Temporary Use RCA.doc Agenda Item No. 8. B.2. Meeting Date July 20, 2009 Mayor and Council Communication — July 15, 2009 Public Works/Parks Dept. - Temporary Skate Park Equipment Installation Page 2 of 2 LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to direct installation or sale of the equipment. Respectfully submitted, (� arry se City Administrator Department/Responsible Person: Public Works/Tim Guimont Attachments: None M:\Public Data\Requests for Council Actions (RCA)\2009\07 20 2009 Skate Board Park Temporary Use RCA.doc Agenda Item No. 8.B.2. Meeting Date July 20, 2009 1.0 bcrty ��cSWr— �. ft caw uti. Mayor and Council Communication July 16, 2009 SUBJECT: 0 FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion authorizing the Monday, July 20, 2009 payment of the claims that includes check numbers 027252 to 027304 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for final approval. KEY ISSUES: Check No. 027253 Albertville Meadows — this is the refund check for overpayment of JP Dist water Check No. 027255 Albertville St. Michael Clinic — this is the refund check for overpayment of JP Dist water Check No. 027263 C&C Consultants — fee for assisting Fire Department apply for a grant of $38,000 Check No. 027269 Coborn's — Fire Department donations used to pick up supplies for the open house Check No. 027280 Magic Water — water for Fire Trucks Check No. 027290 Northland Trust Service Inc — bond payments due Check No. 027291 Old Castle Glass — this is the refund check for overpayment of JP Dist water Check No. 027253 St. Michael Albertville Dist — this is the refund check for overpayment of JP Dist water and Alb Dist water M:\Public Data\Requests for Council Actions (RCA)\2009\07 20 2009 Finance Bills Report (RCA).doc Agenda Item No. 8.E.1 . Meeting Date July 20, 2009 Mayor and Council Communication — July 16, 2009 Finance — Payment of Claims Page 2 of 2 PRACTICES/POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and verified the invoices and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines disputes the billing. Respectfully submitted, Larr y City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail M:\Public Data\Requests for Council Actions (RCA)\2009\07 20 2009 Finance Bills Report (RCA).doc Agenda Item No. U.E.I.. Meeting Date July 20, 2009 A�Ibcrtvillf:if Check Detail Register July 20, 2009 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027252 7/20/2009 AFLAC G 101-21710 Other Deducations $16.16 766164 Total AFLAC $16.16 Paid Chk# 027253 7/20/2009 ALBERTVILLE MEADOWS R 602-00000-37105 Water Sales - JPB $45,957.87 Total ALBERTVILLE MEADOWS $45,957.87 Paid Chk# 027254 7/20/2009 ALBERTVILLE PIT STOP E 101-42000-212 Motor Fuels $75.07 776 Total ALBERTVILLE PIT STOP $75.07 Paid Chk# 027255 7/20/2009 ALBERTVILLE ST. MICHAEL CLINIC R 602-00000-37105 Water Sales - JPB $403.60 Total ALBERTVILLE ST. MICHAEL CLINIC $403.60 Paid Chk# 027256 7/20/2009 APPOLLO SYSTEMS - COMMERCIAL D AFLAC Insurance Prem Over pmt Apts 81-1795-00-5 JP Dist fuel FD Over pmt Clniic 83-900-00-0 11091 Jason JP Dist E 101-45100-405 Repair/Maint -Buildings $20.24 91764 park June E 101-45100-405 Repair/Maint -Buildings $20.24 92467 park July Total APPOLLO SYSTEMS - COMMERCIAL D $40.48 Paid Chk# 027257 7/20/2009 ARAMARK UNIFORM SERVICES E 101-42000-405 Repair/Maint - Buildings $19.14 629-6758194 mat_nylon/rubber DKGY 4x6 E 101-45100-417 Uniform Rentals $13.41 629-6763408 Parks Dept - Uniform Sery E 602-49400-417 Uniform Rentals $13.41 629-6763408 Water Dept - Uniform Sery E 101-43100-417 Uniform Rentals $13.41 629-6763408 Public Works -Uniform Sery E 601-49450-417 Uniform Rentals $13.41 629-6763408 Sewage Dept. - Uniform Sery E 101-45100-417 Uniform Rentals $13.03 629-6768192 pks uniforms E 601-49450-417 Uniform Rentals $13.03 629-6768192 swr uniforms E 602-49400-417 Uniform Rentals $13.04 629-6768192 wtr uniforms E 101-43100-417 Uniform Rentals $13.03 629-6768192 pw uniforms E 101-41940-405 Repair/Maint - Buildings $88.37 629-6768193 mats, towells,ect ch E 601-49450-417 Uniform Rentals $21.40 629-6772959 swr uniforms E 101-45100-417 Uniform Rentals $21.40 629-6772959 pks uniforms E 101-43100-417 Uniform Rentals $21.41 629-6772959 pw uniforms E 602-49400-417 Uniform Rentals $21.40 629-6772959 wtr uniforms Total ARAMARK UNIFORM SERVICES $298.89 Paid Chk# 027258 7/20/2009 BANYON DATA SYSTEMS E 602-49400-300 Professional Srvs (GENERAL) $55.35 0144201 winub meter device support E 601-49450-300 Professional Srvs (GENERAL) $120.58 0144201 winub meter device support E 604-49660-300 Professional Srvs (GENERAL) $21.75 0144201 winub meter device support Total BANYON DATA SYSTEMS $197.68 Paid Chk# 027259 7/20/2009 BERNING, LEROY E 101-41100-300 Professional Srvs (GENERAL) $89.99 frames Total BERNING, LEROY $89.99 Paid Chk# 027260 7/20/2009 BERRY COFFEE COMPANY E 101-41400-200 Office Supplies (GENERAL) $30.95 798575 coffee Total BERRY COFFEE COMPANY $30.95 M:\Public Data\City Council\Council Packet infonnation\2009\07-20-09\07 20 2009 Finance Bills Posted Batch.doc Agenda Item No. (?. E. I . Meeting Date July 20, 2009 25 Mayor and Council Communication -July 16, 2009 Finance - Payment of Claims Page 2 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027261 7/20/2009 BERTELSON E 101-41400-200 Office Supplies (GENERAL) $53.24 WO-565619-1 ink for printer and other misc supplies Total BERTELSON $53.24 Paid Chk# 027262 7/20/2009 BOLTON & MENK, INC E 492-49000-303 Engineering Fees $827.50 0125527 52nd st prelim eng report E 101-41710-303 Engineering Fees $170.00 0125528 Towwne Lakes 6th Addition E 101-41710-303 Engineering Fees $190.00 0125529 Phillip Morris property E 494-49000-303 Engineering Fees $142.50 0125530 CSAH 19 & 50th st. (CSAH 18) E 473-00000-303 Engineering Fees $95.00 0125531 Prairie Run E 101-43100-303 Engineering Fees $285.00 0125532 Winter Park Design & Survey E 101-41710-303 Engineering Fees $193.00 0125533 Downtown Parking Plat E 101-41710-303 Engineering Fees $1,840.00 0125534 town homes #2008-01 E 503-00000-300 Professional Srvs (GENERAL) $2,014.50 0125535 CSAH 37 Utility Extention E 101-41710-303 Engineering Fees $95.00 0125536 niemeyer trailer sales E 101-41700-303 Engineering Fees $380.00 0125537 2009 Municipal Aid Sys E 604-49660-303 Engineering Fees $285.00 0125538 Sidewalk Albert Villas 6th E 604-49660-303 Engineering Fees $760.00 0125540 Landscaping Albert Villas 6t 609 E 101-43100-303 Engineering Fees $1,540.00 0125541 2009 seal coat improvements R 101-00000-32210 Building Permits $142.50 0125542 Building Permits E 468-49000-303 Engineering Fees $1,774.00 0125543 194 pond alternatives E 101-41710-303 Engineering Fees $282.50 0125543 Albertvile crossings E 101-41710-303 Engineering Fees $300.00 0125543 outlet mall E 101-41700-303 Engineering Fees $4,321.50 0125543 maping and GIS updates G 101-22831 Woodside- Karston Cove $692.50 0125543 Karston Cove 3rd Addition E 101-41700-303 Engineering Fees $522.50 0125543 misc engineering tasks E 101-41710-303 Engineering Fees $265.00 0125543 Albertvile Business Park E 101-41700-303 Engineering Fees $47.50 0125543 project updates E 101-4,1700-303 Engineering Fees $760.00 0125543 staff meetings G 101-22825 Hunters Pass Escrow $75.00 0125543 hunters pass Total BOLTON & MENK, INC $18,000.50 Paid Chk# 027263 7/20/2009 C&C CONSULTANTS E 101-42000-111 Other (Fire Admin) $1,100.00 3521 prep of assistance to firefighters grant program application for 2009 (equipment), milage, phone, ph Total C&C CONSULTANTS $1,100.00 Paid Chk# 027264 7/20/2009 CAREFREE EXTERIOR REMODELING R 101-00000-32210 Building Permits $139.00 0609 refund permit Total CAREFREE EXTERIOR REMODELING $139.00 Paid Chk# 027265 7/20/2009 CENTER POINT ENERGY E 601-49450-383 Gas Utilities $57.22 54075742609 Gas Utilities- 11728 63 E 101-43100-383 Gas Utilities $50.80 54214424609 Gas Utilities- 11822 63 E 101-41940-383 Gas Utilities $356.00 67599639609 Gas Utilities -City Hall E 101-45100-383 Gas Utilities $13.08 8000014425569 5801 lander E 101-42000-383 Gas Utilities $46.70 8000014425569 11350 57th E 101-41940-383 Gas Utilities $24.76 8000014425569 5954 main Total CENTER POINT ENERGY $548.56 Paid Chk# 027266 7/20/2009 CHARTER COMMUNICATIONS E 101-42000-321 Telephone $11.21 0609 cable services FD Total CHARTER COMMUNICATIONS $11.21 Paid Chk# 027267 7/20/2009 CLAREY'S SAFETY EQUIPMENT, INC E 101-42000-404 Repair/Maint - Machinery/Equip $963.10 127057 replacement lights for rescue 11 Total CLAREY'S SAFETY EQUIPMENT, INC $963.10 Paid Chk# 027268 7/20/2009 CNA SURETY E 101-42050-437 Misc. Donations $255.00 0601 69738940. FD policy number 0601 69738940 Total CNA SURETY $255.00 M \Public Data\City Council\Council Packet information\2009\07-20-09\07 20 2009 Finance Bills Posted Batch.doc Agenda Item No. 00.E.1. Meeting Date July 20, 2009 W Mayor and Council Communication -July 16, 2009 Finance - Payment of Claims Page 3 of 7 10100 Premier Bank Paid Chk# 027269 7/20/2009 COBORN'S E 101-42050-437 Misc. Donations E 101-42050-437 Misc. Donations Total COBORN'S Check Amt Invoice Comment $230.94 101935810 supplies for open house - FD donations $8.47 101935813 supplies for open house - FD donations $239.41 Paid Chk# 027270 7/20/2009 COURT & MACARTHUR RUPPE, PLLP R 101-00000-32240 Animal Licenses $255.00 E 101-41610-304 Legal Fees $37.50 E 101-41610-304 Legal Fees $94.00 E 101-41600-304 Legal Fees $4,275.00 E 101-41610-304 Legal Fees $437.50 E 101-41610-304 Legal Fees $595.00 E 101-41610-304 Legal Fees $1,700.00 E 473-00000-304 Legal Fees $552.50 E 502-49000-304 Legal Fees $262.50 E 494-49000-304 Legal Fees $4,725.00 E 468-49000-304 Legal Fees $2,887.50 E 494-49000-304 Legal Fees $150.00 E 101-41610-304 Legal Fees $75.00 Total COURI & MACARTHUR RUPPE, PLLP $16,046.50 Paid Chk# 027271 7/20/2009 DJS TOTAL HOME CARE CNTR FIRE E 101-45100-210 Operating Supplies (GENERAL) ($9.60) 039971/1 E 101-43100-403 Repair/Maint - Catch Basins $244.52 040239/1 E 101-45100-210 Operating Supplies (GENERAL) $5.31 39674 E 101-45100-210 Operating Supplies (GENERAL) $2.64 39688 E 101-45100-210 Operating Supplies (GENERAL) $23.41 39742 E 101-,45100-210 Operating Supplies (GENERAL) $17.02 39817 E 101-45100-404 Repair/Maint - Machinery/Equip $37.65 39870 E 101-45100-210 Operating Supplies (GENERAL) $50.01 39929 E 601-49450-210 Operating Supplies (GENERAL) $33.88 39946 E 101-43100-215 Shop Supplies $29.24 40107 E 601-49450-210 Operating Supplies (GENERAL) $4.78 40109 E 101-45100-404 Repair/Maint - Machinery/Equip $26.60 40115 E 101-45100-210 Operating Supplies (GENERAL) $2.20 40124 E 101-45100-210 Operating Supplies (GENERAL) $100.05 40191 E 602-49400-210 Operating Supplies (GENERAL) $5.31 40215 E 602-49400-210 Operating Supplies (GENERAL) $2.64 40255 E 602-49400-210 Operating Supplies (GENERAL) $49.10 40337 E 101-45100-210 Operating Supplies (GENERAL) $4.24 4127 Total DJS TOTAL HOME CARE CNTR FIRE $629.00 Paid Chk# 027272 7/20/2009 DON'S AUTO & REPAIR E 101-42000-212 Motor Fuels $11.96 56551 E 101-42000-212 Motor Fuels $34.57 56576 E 101-42000-212 Motor Fuels $32.66 56596 E 101-42000-212 Motor Fuels $14.46 56619 E 101-42000-212 Motor Fuels $24.91 56634 E 101-42000-212 Motor Fuels $68.08 56640 E 101-42000-212 Motor Fuels $12.95 56670 E 101-42000-212 Motor Fuels $34.87 56697 E 101-42000-212 Motor Fuels $36.40 56729 Total DON'S AUTO & REPAIR $270.86 DOMINUM TOWNHOME NIEDEMEYER ALLEY VACATION LABEAUX STATION ord, billboards, staff, council meetings, etc TOWN LAKES6-HENNEN LITIGATION TOWN LAKES 6 NIEMEYER TRAILER SALES PRAIRE RUN IMPROVEMENT CSAH 37 UTILITIES CSAH 19 ASSESMENT APPEAL-PSYK 194 RAMPS CSAH 19 ASSESSMENT APEAL-LEUER TOWNE LAKES credit levelline 3' Ace frm red table, construction string quick concreate mix padlock Dialcomb3#1-1/2" elbow 45 1.25"SXS sch40, couple 1.25"SXS sxh40 insect sevin conc pint, sprayer deck 1 gallon rcj6y champsparkplug, poly sprayer 2 gal plumbing supplies and fixtures,coupl hose barb 1 /2x3/4m 1, nozzle gun metal large bulb CFL 26w spiral 5pk, Ace insulated hole, liner drum ACE drum ACE 55 gall RL20 blade sawzal 12" 8- 12t 5pk, energizer max AA CD4,scrapr wa113"stiff"'P"ACE putty knife 1.25" stiff, scrapper wall 3"stiff, liner drum ACE 55 gal r120 couping 3/8" FPTBRS cutend rayon mophead240z, looped mophead LG blue elbow 90 1.25"SXS sch40, couple 1.25"SXS sxh40 emerald lustre maple, greenspire linen, liner drum Ace55gall pin punch C-7 elbow 1/1'mx3/8' funnypipe, couple 3/8'x3/8 funny pipe Energizer Max Batt 9v CD2, Sta-Bil fuel stabilizer, plumbing supplies and fixture, elbow street 45 1 elbow 45 1.25"SXS sch40 4.5 gal gas 13.3 fuel Fire Dept. engine 11 12.6 desel Albertville Fire Dept. ladder 11 5.4 gall gas Cub cadetgas AFCD 9.4 gal gas Albertvile Fire Dept. engine 12 169 gal and 93 gal Albertvile Fire Dept. 4.8 gal gas city of albertvile 13.4 diesel, Albertvile Fire Dept. engine 11 13.7 gal gas Albertville Fire engine 12 M:\Public Data\City Council\Council Packet information\2009\07-20-09\07 20 2009 Finance Bills Posted Batch.doc Agenda Item No. 8.E.1 . Meeting Date July 20, 2009 27 Mayor and Council Communication -July 16, 2009 Finance - Payment of Claims Page 4 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027273 7/20/2009 EULL'S MANUFACTURING CO. E 101-43100-403 Repair/Maint - Catch Basins $213.00 85009 1 1/2 yards of concrete Total EULL'S MANUFACTURING CO. $213.00 Paid Chk# 027274 7/20/2009 FEDERATED CO-OPS, INC. E 101-45100-210 Operating Supplies (GENERAL) $171.25 1`31654 bBuccaneer plus 2.5 gal E 601-49450-210 Operating Supplies (GENERAL) $161.10 1`31825 buccaneer plus 2.5 gal. Total FEDERATED CO-OPS, INC. $332.35 Paid Chk# 027275 . 7/20/2009 GREAT RIVER REMODELING R 101-00000-32210 Building Permits $188.50 refund dup permit Total GREAT RIVER REMODELING $188.50 Paid Chk# 027276 7/20/2009 HASSAN SAND & GRAVEL, INC. E 101-45100-210 Operating Supplies (GENERAL) $404.67 77457 21.03ton Granite-3/4" E 101-45100-210 Operating Supplies (GENERAL) $201.27 77545 10.46ton Granite-3/4" Total HASSAN SAND & GRAVEL, INC. $605.94 Paid Chk# 027277 7/20/2009 HAWKINS, INC E 601-49450-217 Chemicals - Ferric Chloride $215.05 3033497 soda ash grade 100 (50# bag) Total HAWKINS, INC $215.05 Paid Chk# 027278 7/20/2009 HEALTH PARTNERS G 101-21706 Group Insurance Payable $2,625.16 32578122 emp. Health & Dental Ins emp port E 101-41300-131 Employer Paid Health $513.15 32578122 emp. Health & Dental Ins E 101 '41400-131 Employer Paid Health $834.82 32578122 emp. Health & Dental Ins E 101-41500-131 Employer Paid Health $921.56 32578122 emp. Health & Dental Ins E 101-45100-130 Employer Paid Ins (GENERAL) $927.86 32578122 emp. Health & Dental Ins E 101-42400-130 Employer Paid Ins (GENERAL) $2,590.96 32578122 emp. Health & Dental Ins E 602-49400-130 Employer Paid Ins (GENERAL) $1,236.28 32578122 emp. Health & Dental Ins E 601-49450-130 Employer Paid Ins (GENERAL) $1,236.29 32578122 emp. Health & Dental Ins E 101-43100-130 Employer Paid Ins (GENERAL) $1,982.12 32578122 emp. Health & Dental Ins Total HEALTH PARTNERS $12,868.20 Paid Chk# 027279 7/20/2009 KONRAD MATERIAL SALES, LLC E 101-43100-400 Repair/Maint - Paved Rd $74.02 1250856 asphalt release AG Total KONRAD MATERIAL SALES, LLC $74.02 Paid Chk# 027280 7/20/2009 MAGIC WATER E 101-42000-404 Repair/Maint - Machinery/Equip $84.00 11575B 6 cases of sport top 20oz bottled water Total MAGIC WATER $84.00 Paid Chk# 027281 7/20/2009 MBPTA E 101-42400-208 Training and Instruction $70.00 709 TL Minnesota building permits tech. 2009 fall seminar Total MBPTA $70.00 Paid Chk# 027282 7/20/2009 MCFOA E 101-41400-433 Dues and Subscriptions $35.00 0609 annual membership fee Total MCFOA $35.00 Paid Chk# 027283 7/20/2009 MEINY'S DIGGERS E 602-49400-408 R/M - Water Services $1,075.00 6062 water line repair, hauling, 15.5 tons fill sand, 1- stand pipe Total MEINY'S DIGGERS $1,075.00 Paid Chk# 027284 7/20/2009 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $50.00 101 pick up cat 6146 Kaitlin Drive, Ral call, Main Avenue Total MONTICELLO ANIMAL CONTROL $50.00 M:\Public Data\City Council\Council Packet inform ation\2009\07-20-09\07 20 2009 Finance Bills Posted Batch.doc Agenda Item No. &E.1 . Meeting Date July 20, 2009 Mayor and Council Communication -July 16, 2009 Finance - Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027285 7/20/2009 MTR SERVICES INC E 101-43100-403 Repair/Maint - Catch Basins $247.50 3996a 7:30-10:15 Kali AVE dig up catch basin Total MTR SERVICES INC $247.50 Paid Chk# 027286 7/20/2009 N. A. C. E 101-41910-306 Planning Fees $190.40 18624 E 101-41910-306 Planning Fees $197.40 18624 E 101-41910-306 Planning Fees $225.15 18624 E 101-41910-306 Planning Fees $338.30 18624 E 101-41910-306 Planning Fees $339.05 18624 E 101-41910-306 Planning Fees $502.55 18624 E 101-41910-306 Planning Fees $76.85 18624 E 101-41915-306 Planning Fees $11.80 18625 E 101-41910-306 Planning Fees $500.00 18626 Total N. A. C. $2,381.50 Paid Chk# 027287 7/20/2009 NAPA AUTO PARTS E 601-49450-404 Repair/Maint - Machinery/Equip $29.48 63009 E 601-49450-404 Repair/Maint - Machinery/Equip $74.43 711094 E 101-45100-404 Repair/Maint - Machinery/Equip $25.33 711164 E 101-45100-404 Repair/Maint - Machinery/Equip $40.23 711174 Total NAPA AUTO PARTS $169.47 Paid Chk# 027288 7/20/2009 NORTH AMERICAN CLEANING CORP E 101=41940-405 Repair/Maint -Buildings $419.61 37329 E 101-42000-405 Repair/Maint -Buildings $138.45 37329 Total NORTH AMERICAN CLEANING CORP $558.06 Paid Chk# 027289 7/20/2009 NORTHERN TOOL & EQUIPMENT E 602-49400-445 C/O - Tools $108.27 6009? Total NORTHERN TOOL & EQUIPMENT $108.27 Paid Chk# 027290 7/20/2009 NORTHLAND TRUST SERVICE INC E 358-47000-611 Bond Interest $40,843.75 E 360-47000-611 Bond Interest $33,022.50 080109 E 354-47000-611 Bond Interest $7,352.50 080109 E 604-49660-611 Bond Interest $16,017.50 080109 E 362-47000-611 Bond Interest $20,680.00 080109 E 601-49450-611 Bond Interest $10,565.00 080109 E 361-47000-611 Bond Interest $11,002.50 080109 Total NORTHLAND TRUST SERVICE INC $139,483.75 Paid Chk# 027291 7/20/2009 OLDCASTLE GLASS ALBERTVILLE R 602-00000-31300 General Sales and Use Tax ($1,268.41) R 602-00000-37105 Water Sales - JPB $57,708.47 Total OLDCASTLE GLASS ALBERTVILLE $56,440.06 Paid Chk# 027292 7/20/2009 OMANN BROTHERS E 101-43100-403 Repair/Maint - Catch Basins Total OMANN BROTHERS Paid Chk# 027293 7/20/2009 E 101-43100-321 Telephone E 601-49450-321 Telephone E 602-49400-321 Telephone E 101-42400-321 Telephone E 101-42000-321 Telephone E 101-41940-321 Telephone ONVOY, INC. Total ONVOY, INC Page 5 of 7 09.10 sign ordinance amend- temp signs 09.14 billboard location study 09.13 sprung architecture ice arena 09.11 54th street twin home redevelopment/R-8 district general 09.12 interchange application 09.07 sub. Division ordinance amendment, direct changes to amendment, make revisions to ordinance a Neidermeier alley vacation attend city council meetings (6-1-09), attend staff meetings/site inspections, attend city council m misc. supplies battery, 2 core deposits emblem and hyd oil slow moving signal (emblem) City Hall Fore Dept. 3/8 ratchet wrench IR, 1/4 male air plug fitti lease revenue 3004 CSAH 19 G.O. capital improvement plan refunding bond storm wtr pond Indust. Park G.O. Bond 2008 A sewer lach man Sales tax owed (State Audit) Over Pmt Old Castle 86-60-0-8 JP Dist $157.89 8367 A.C. Fines mix 6-24-09 $157.89 $83.27 090702009659 7% phone/data netwrok $35.69 090702009659 3% phone/data netwrok $35.69 090702009659 3% phone/data netwrok $237.92 090702009659 20% phone/data netwrok $83.27 090702009659 7% phone/data netwrok $713.76 090702009659 60% phone/data netwrok $1,189.60 M:\Public Data\City Council\Council Packet information\2009\07-20-09\07 20 2009 Finance Bills Posted Batch.doc Agenda Item No. Q.E.I. Meeting Date July 20, 2009 29 Mayor and Council Communication —July 16, 2009 Finance — Payment of Claims Page 6 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027294 7/20/2009 RED'S PORTABLE TOILETS E 101-45100-415 Other Equipment Rentals $1,570.88 12254 Total RED'S PORTABLE TOILETS $1,570.88 Paid Chk# 027295 7/20/2009 S & T OFFICE PRODUCTS E 101-42400-200 Office Supplies (GENERAL) $19.03 01NK6884 E 101-42400-200 Office Supplies (GENERAL) $144.22 01NL0647 Total S & T OFFICE PRODUCTS $163.25 Paid Chk# 027296 7/20/2009 ST. MICHAEL - ALBERTVILLE DIST portable toilets PPR,8.5X11-65#, ROCK RD 30 paper towel rolls, crtrdge cmbopk hp21/22, superglue 3g tube, strapping 2X"360" tape, kleenex 12/ R 602-00000-37105 Water Sales - JPB $27,055.66 Over pmt school 11343 50th St 85-4250-00-4 Jpdist R 602-00000-37100 Water Sales - City $5,941.84 Over pmt school 11343 50th St 85-4250-00-4 Alb Dist R 602-00000-37105 Water Sales - JPB $4,161.46 Over pmt school 5255 Jansen 80-5000-00-9 JPDist R 602-00000-37105 Water Sales - JPB $694.91 Over pmt High School 5800 Jamison 80-5100-00-6 JPDist Total ST. MICHAEL - ALBERTVILLE DIST $37,853.87 Paid Chk# 027297 7/20/2009 SUN PRESS & NEWSPAPERS E 101-41100-351 Legal Notices Publishing $98.80 916047 LEG Ph 1-94 E 101-41100-351 Legal Notices Publishing $140.60 919472 LEG Sealcoat Bid E 101-41100-351 Legal Notices Publishing $103.32 925812 LEG Ord 2009-010 Loc stand E 101-41100-351 Legal Notices Publishing $66.42 92680 LEG Ph temp signs Total SUN PRESS & NEWSPAPERS $409.14 Paid Chk# 027298 7/20/2009 TINKLENBERG GROUP E 468-49000-300 Professional Srvs (GENERAL) $2,375.00 1677 1-94 Total TINKLENBERG GROUP $2,375.00 Paid Chk# 027299 7/20/2009 USA BLUE BOOK E 101-41100-399 Miscellaneous $177.75 847614 n-dex free gloves, flag, 24" pvc staff blue 4" X 5", plain, 50/pk, f1luorescent blue 20oz can Total USA BLUE BOOK $177.75 Paid Chk# 027300 7/20/2009 WASTE MANAGEMENT E 601-49450-384 Refuse/Garbage Disposal $56.60 5036845015937 Garbage E 101-43100-384 Refuse/Garbage Disposal $56.42 5036845015937 Garbage E 101-45100-384 Refuse/Garbage Disposal $73.91 5036845015937 Garbage Total WASTE MANAGEMENT $186.93 Paid Chk# 027301 7/20/2009 WATER LABORATORIES INC E 601-49450-218 Testing Expenses $1,109.50 950 testing water for bacteria Total WATER LABORATORIES INC $1,109.50 Paid Chk# 027302 7/20/2009 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $40,880.00 patrol-09-7 Sheriff Patrol Billing for the month of July 2009 Total WRIGHT CTY SHERIFFS PATROL $40,880.00 Paid Chk# 027303 7/20/2009 XCEL ENERGY E 101-43160-381 Electric Utilities $34.94 E 101-43160-381 Electric Utilities $24.52 E 101-43160-381 Electric Utilities $32.68 E 101-43160-381 Electric Utilities $22.68 E 601-49450-381 Electric Utilities $52.23 E 101-45100-381 Electric Utilities $3.57 E 101-41940-381 Electric Utilities $4.36 E 101-43160-381 Electric Utilities $5,084.77 E 101-41940-381 Electric Utilities $1,892.59 E 601-49450-381 Electric Utilities $24.74 Total XCEL ENERGY $7,177.08 5141659807609 5799 Lander 514579640369 auto protective Lgt 514689785069 11750 co rd 37 signal 515112363069 5998 Lebeaux 5154543269069 5900 county road 18 unit sewer 5155564108609 fire and def svc 5164439116609 fire and civil def svc 51690138069 street Lights 518015699269 street lights 518825994769 street lights M:\Public Data\City Council\Council Packet information\2009\07-20-09\07 20 2009 Finance Bills Posted Batch.doc Agenda Item No. 8.E. I . Meeting Date July 20, 2009 C► Mayor and Council Communication —July 16, 2009 Finance — Payment of Claims Page 7 of 7 Paid Chk# 027304 7/20/2009 YOCUM OIL COMPANY, INC. E 101-43100-212 Motor Fuels $1,181.45 000000944322 Total YOCUM OIL COMPANY, INC. $1,181.45 10100 Premier Bank $394,999.08 Fund Summary 10100 Premier Bank 101 GENERAL FUND $92,112.28 354 1999 LEASE/REVENUE $7,352.50 358 Lease Revenue Bond 2004 $40,843.75 360 CSAH 19, 2007A $33,022.50 361 Latchman, 2007A $11,002.50 362 Industrial Park, 2007A $20,680.00 468 CSAH 19 RAMPS/I 94 Project $7,036.50 473 PRAIRIE RUN $647.50 492 52nd st Industrial Park $827.50 494 CSAH 19 & 50th St. (South 19) $5,017.50 502 Maclver $262.50 503 CSAH 37 Utilities $2,014.50 601 SEWER FUND $13,824.41 602 WATER FUND $143,270.89 604 STORM WATER $17,084.25 $394,999.08 truck ID: 509 #2 optim pwr bio D Distillat (00511.0 gal.) M:\Public Data\City Council\Council Packet information\2009\07-20-09\07 20 2009 Finance Bills Posted Batch.doc Agenda Item No. 8.E.1.. Meeting Date July 20, 2009 31 RECEIVED JUN 2 3 2003 GAKSON, GLELLAND Sc SGHAEDEIZ ATTORNEYS AT 7.&W PROFESSIONAL LIMITED LIABILITY PARTNERSHIP JEFFREY A. CARSON 6300 SHINGLE CREEK PARKWAY, SUITE 305 TELEPHONE WILLIAM G. CLELLAND (763) 561-2800 ELLEN M. SCHREDER MINNEAPOLIS, MINNESOTA 55430-2190 FAX DAVID K. ROSS (763) 561-1943 DAWN E. SPELTZ JOHN J. THAMES 22 June 2009 Mr. Michael Couri Couri & MacArthur 705 Central Avenue St. Michael, MN 55376 Mr. David Lenhardt Dries & Lenhardt 12725 - 43rd Street NE Suite 201 St. Michael, MN 55376 Re: Social Host Ordinance Dear Mike and Dave: I have had a chance to speak with both of you briefly by telephone regarding this matter. As I explained, I have become involved in a recent effort by parents in our St. Michael -Albertville communities to address the concerns over teenage alcohol and drug use. This has been an ongoing concern, which was really made more imminent by the fatal accident which happened this past Easter and in which a teenage boy had been drinking at a gathering of high school students. This group of parents met a few weeks ago and will operate going forward under the title of STMA Parents Who Care. This group plans to meet from time to time and advocate for ways to educate parents and teens of the importance of zero tolerance. There have been many efforts throughout the years to educate our children regarding the dangers of drug and alcohol use. The DARE Program is a long-standing program for fifth graders. I had a recent conversation with Jay Jaffee, the chemical health coordinator at the Minnesota Department of Health. His observation is well taken when he says that we have been trying to educate kids for years and this alone is simply not working. We need to step up our efforts at educating parents. 2;�. 33 Social Host Ordinance 22 June 2009 Page 2 There are many ways to educate parents. We will be working with the school administration to have speakers available at the open house for our new high school. This open house is scheduled for August 18, 2009, from 10:00 a.m. until 4:00 p.m. We are working at identifying various speakers and will find ways to have information available to parents at the open house, both by way of written materials and presentations. Another way to reach a lot of parents and students at the same time is at the eligibility meeting for fall sports. This meeting is scheduled on Monday, August 10, 2009, at 7:00 p.m, at the High School Performing Arts Center in the new high school. There is a required presentation by the Minnesota State High School League in order for students to participate in these activities. Our hope is to have a presenter in addition to that required by the MSHSL. The other way to raise community awareness of this issue and to create some responsibility upon the parents, where there presently exists a gap, is through the creation of a Social Host Ordinance. The City of Chaska was the leader in enacting a Social Host Ordinance, and its ordinance has been the basis upon which other cities have drafted their own version. A question has been raised about whether or not the Wright County Sheriff's Department would have the authority to enforce such an ordinance, if one were to be enacted. In order to answer that question, I obtained a copy of the law enforcement contract from the City of St. Michael. I suspect that the contract with the City of Albertville is similar. I am enclosing a copy of the St. Michael contract with this letter, Paragraph 1(d) at the top of page 2 provides that the services provided pursuant to the contract include the enforcement of Minnesota State Statutes, including the traffic code and the criminal code, as well as local ordinances enacted in conformance therewith. Ordinances which deal with purely local city management matters are excluded. There does not seem to be anything in this contract which would prohibit the Sheriff's Department from enforcing a Social Host Ordinance, . Paragraph 11 on page 3 of the contract provides that the County provide for all costs and prosecution efforts with respect to violations charged by the Sheriff. We as a group want to be certain that when we approach the City Councils with a request to consider a Social Host Ordinance, we have considered all important aspects of such an ordinance, In other words, we want to be certain that the Wright County Attorney �34' Social Host Ordinance 22 June 2009 Page 3 and the Wright County Sheriff have an opportunity to have input, as appropriate, since they will be charging and prosecuting any violations. I know that the Minnetonka City Attorney's Office spent a considerable amount of time considering the specific language of the already -existing ordinances in drafting their own version. I am enclosing for you a copy of the Chaska ordinance, as well as a copy of the Minnetonka ordinance. The STMA Parents Who Care group will continue to meet over these next several weeks, both for the purposes of discussing the specific language of a Social Host Ordinance which we would like for the Cities of St. Michael and Albertville to consider, and we will also continue with our efforts at providing meaningful educational opportunities for parents. In an additional effort to raise community awareness, I would like to have published in the Crow River News an informational piece which informs people of our efforts. I will wait until we have a few more meetings to be certain that we are setting forth factual information which has been well thought through, so as not to raise any irrational and/or unnecessary fears or concerns. Please contact me after you have had a chance to review and consider this information. On a final note, I do have a copy of the Otsego Social Host Ordinance. I have not yet taken time to compare it in detail to the Chaska and Minnetonka ordinances, but at first glance, it does not look quite as detailed. Any efforts which we as the communities of St. Michael and Albertville make to enact a Social Host Ordinance should be with the mind that our ordinance will mirror that of Otsego's for ease of enforcement by law enforcement and prosecution by the County Attorney's Office. I am having a separate copy of this letter and its attachments sent to Andy MacArthur to keep him advised of our efforts. Sincerely, CARSON, CLELLAND & SCHREDER �J_h Ellen M. Schreder EMS/jlp Enclosure cc: Andy MacArthur 35 Minnetonka social host ordinance: SECTION 1006. SOCIAL HOSTS. Section 1006.05. Findings and Purpose. 1. The city council finds that: a. Consumption of alcohol by persons under the age of 21 is harmful to those persons and constitutes a potential threat to public health from injuries related to alcohol consumption, such as alcohol overdose or alcohol -related traffic collisions. b. Alcohol is also an addictive drug which, if used irresponsibly, could have drastic effects on those who use it as well as those who are affected by the actions of an irresponsible user. c. As a result, gatherings held on private or public property where alcohol is possessed or consumed by persons under the age of 21 should be prevented as much as possible. d. Gatherings involving underage possession and consumption often occur outside the presence of parents or other responsible adults. However, there are times when a parent or other adult is present and condories the activity, and in some circumstances provides the alcohol, e. Although furnishing alcohol.to an underage person is a crime, it is difficult to prove, and an ordinance is necessary to help further combat underage consumption. f. A deterrent effect will be created by holding a person criminally responsible for hosting a gathering where underage possession or consumption occurs 2. The purpose of this section is to discourage underage possession and consumption of alcohol, even if done within the confines of a private residence, and to hold persons criminally responsible who host gatherings where persons under 21 years of age possess or consume alcohol, regardless of whether the person hosting the gathering supplied the alcohol or was present. 3. The city council intends that this ordinance should not target parents who may have alcoholic beverages on their premises but who have issued a standing order that alcohol is not to be consumed by underage persons on those premises. 1006.010. Definitions. For purposes of this section, the following terms have the meanings given: 1. "Alcohol" means ethyl alcohol, .hydrated oxide of ethyl, or spirits of wine, whiskey, rum, brandy, gin, or any other distilled spirits including dilutions and mixtures thereof from whatever source or by whatever process produced. 11 2. Icoholic beverageo":means alcohol, -spirits, liquor, -win, e, beer, and-ever.'y I 'liqu Jd:or s6lid �containing ialcohol, spirits, wine,or beer,.and�which contains one-half �of.on-e .Percent or more of alcohol by volume.and which :isflt:for beverage'purposesieither alone or when diluted, mixed, or combined With other substances. 3. "Gatherin _g". mean.s:a:.group of -three:or more. persons who have assembled or g ath-e red lagether fDr..a: sorcieil,occasio n or Others.activlty' A. Host" means to ad, conduct, sponsor, -,organize., supervise, control, or allow a gatherin,g. �5' '!Parent" means .a:person hay.in,g the following ,relationship to ajuvenile: ,a. a naturaLparent, ado. ptive.�pa rent, or -step-parent; b. a'.1e.galguardian; ,or ,a.-,, rs.cfn-,to-�.w.hom.4i.e.gal-,cus.to.d has.be.en..aivenI,b ,orderofa:.court. ,pe 'Y - Y 6. ".Person" means ia n. in.diivid.u.at,:partnerzhip,,,cozpartnership,:corpor.atio,n,.or.an ass.oVation -6f,one ..or more individuals. -a -'d4., county, -Or taite 'agency, 7. "Premises"means -any 1acatio-rijn-ti ud ing a °home,'vard,,farrn, -field, Iand, apartment, -aond-Dminiurp, hotel room, cyr-other -dwelling lui-i-il., ur e-hail:crr meeting room, ,par.k,.or:an.v-a#her.,place.o.f* a skmbly. public or private, whether occuDied�.on -a -temporary * or permanent basis, whether oc cu pied- as -a, dw.b.lfing: or specifically for a party -or oth.er�sobio.l.,fund.t.ion,andwhether owned, leased, rented, -or -used with;orwithout ,permission wcompensation. 7, 'Undera.ge-:person_"-meahs an individual under 21 years -of age. TOUB.'01`5. 'Prohibited Acts. �Dersjon'to _fts4 m .61 low -a 'gatherin ona-Flyepremisesif., 1 Wis u n !.awfu I -f.ar Z .9 a. the.person alcohol or. alcoholic .beveralges:will ..be -present; and theperson knows that -6n:under.pgo.,Dersoh;,Will,6ftehd, or is AWly -to attend.;.and -z i -the person fails to take reasonable steps to prevent-the7possession or consumption of alco.holic:beverages by an underage.person; and d. an u nderage person consumes an alcoholic beverage, or possesses an -alcoholic :beverage withthe intent to :consume it, at the gathering. 2. %Examples of reasonable steps include'. 12 37 a. directing, on a one-time basis or as a standing order, that no consumption of alcohol and alcoholic beverages is allowed; or b. controlling access to alcohol and alcoholic beverages; or C. checking identification of attendees. to determine age; or d. supervising the activities of underage persons at the gathering either in person or through a responsible adult. 3. A person is not criminally responsible under this ordinance if the person does not know that a gathering will occur, or does not know that alcoholic beverages will be present, or does not know that an underage person will be or is likely to be present. However, if a person has the knowledge specified in paragraph 1 above, a person who hosts a gathering does not have to be present at the gathering to be criminally responsible. 4. A person is criminally responsible for violating paragraph I above if the person intentionally aids, advises, hires, counsels, or conspires with or otherwise procures another to commit the prohibited act. 1006.020. Exceptions. 1. This section does not apply to conduct of an underage person that is permitted by his or her parent and occurs in the parent's household. 2. This section does not apply to a legally protected religious observance. 3. This section does not apply when an underage person is lawfully in possession of alcohol or alcoholic beverages during the course and scope of employment. 4. This section does not apply to the holder of a liquor license issued under section 600 of this code, but it does apply to a person who hosts a gathering at such a liquor establishment. 13 A�Ibcrtvillc sufto Taum UVhW » aty ur.. MEMORANDUM Date: July 16, 2009 To: City Council From: Larry R. Kruse, City Administrator Re: General Update I-94 FEDERAL APPROPRIATION FUNDING Congresswoman Amy Klobuchar has submitted the City of Albertville's request for $450,000 to fund continued development of I-94 interchange improvements to the Appropriation Committee for their approval. Hopefully, the Committee will complete their work by the end of July. We thank Congresswoman Klobuchar for her support of Albertville's project. I-94 GREATER MINNESOTA INTERCHANGE PROGRAM Mayor Klecker submitted the Greater Minnesota Interchange Program application less than a month ago. We expect results to be announced by the end of July. We understand about 13 interchange applications were received vying for $30,000,000. Perhaps anywhere from 2 to 4 applications may be approved. We remain positive about our chances for success. I-94 HIGH PRIORITY PROJECT FUNDING (HPP) Staff has been working hard to respond to our Senator's request for applications for the upcoming Transportation Bill. Both Senator Klobuchar and Senator Franken released application(s) last Tuesday, July 151h and were due Friday, July 17th. Albertville again submitted a request for $5,400,000 for our I-94 Project. My compliments to City Engineer Nafstad and the Tinklenberg Group for their good work on this. We will continue to press forward and maximize our effort to fund this project. I-94 SIX LANE PROJECT Mayor Klecker signed a letter of support for the I-94 Coalition promoting the addition of the sixth lane. The Coalition too responded to the Senates Friday, July 171h deadline to submit an application for funding. The Coalition is asking for $25,000,000 to Construct a westbound auxiliary lane on I-94 from Brockton Lane Crossing to northwest of LaBeaux Avenue. Again, my compliments to the good job the Chamber and our Partner Cities to promote the six lane project. M:\Public Data\City Administrator\2009\Reports to Council\07-22-2009 City Admin Report (bm).doe Agenda Item No.9. I1. Jl. . Meeting Date June 1, 2009 39 Mayor and Council Communication — July 16, 2009 Administrator — Written Report Page 2 of 4 5975 MAIN AVENUE (Old City Hall) Infit Fitness continues to evaluate their space options. They are negotiating purchase of another business in Albertville. Currently, we do not have a lease and they will continue in the building through July and possibly August. CSAH 37 WEST UTILITY PROJECT Progress continues on the CSAH 37 Utility Project (Niemeyer Trailer Sales). At this point it appears the project can be constructed as per the original plan. In September we will finalize assessments and establishment of the Utility District. FAMILY YOUTH COMMUNITY COLLABORATIVE (FYCC) It appears that FYCC will receive Federal funding; however, the level is not known at this time. Staff will continue to meet work with our Partners to gain a clear direction for the program. Council member Sorenson is doing a good job representing the Council on the FYCC Board. We will be meeting with all of the ball field users next week to discuss operations and the possibility to charge some fees for facilities. ARENA -2010 RATES The fund balance in the arena has been going down in recent years. Projects that have drawn down the fund's balance include the locker rooms, dehumidification, summer ice equipment and so on. The Arena charged $165 per hour last year and it appears a more significant increase is needed to continue self -funding the operation. Suggested rates go as high as $200 per hour; however, it is believed that a rate of $185 range will be adequate, which will not build the reserve for the second sheet. SEAL COATING Seal coating streets and the first sweeping are complete. We have received very few complaints about the project. GREENHAVEN UTILITY IMPROVEMENT LETTER We mailed the Greenhaven neighborhood a letter reminding them of the upcoming street and utility project planned in 2012-2013. Staff will be meeting with some of the commercial property along the freeway to share the plan and listen to their development plans. Staff will be evaluating an Assessment Policy to define how we intend to manage the replacement of infrastructure in the future. Adoption of an Assessment Policy is something we should address in the next year. We will keep you informed as we progress down this path. JOBS TRAINING PROGRAM City Hall, Public Works, and the Utilities Department have benefited from Federal stimulus funds, which have provided some additional summer help at no cost to the City. With the elimination of Jane Arnoldy's position at City Hall both Curt and Brandon have done a wonderful job helping out with a multitude of tasks. The field crews have made similar comments. With the help of the Jobs Training Program, the Utility Department has completed as many as 14 hydrant repairs a day, while taking care of a few other distractions. It is very M:\Public Data\City Administrator\2009\Reports to Council\07-22-2009 City Admin Report (bm).doc Agenda Item No. 9..K.A. Meeting Date June 1, 2009 M Mayor and Council Communication — July 16, 2009 Administrator — Written Report Page 3 of 4 rewarding working with these youngsters seeing them grow and learn about City work. Events like this can be a life changing opportunity for them. Summer workers for the City include: Curtis Middendorf —Office Brandon Haponuk — Office Adam Lynch — Public Works Kyle Kelly — Utilities John Glasser — Utilities 2010 BUDGET Everyone has been working hard to find efficiencies and money savings. Revenue continues to lag and everyone is very conscious of our challenges. I have to compliment all of the Albertville employees for the huge amount of cooperation and willingness to work together. I am very proud of all of our City employees. RAILROAD COMMERCIAL LOT In July, a new land for sale sign will be installed on our Downtown Railroad lot. NAC did a nice rendering and site layout that looks very attractive. PSYK ASSESSMENT LAWSUIT City Attorney Couri submitted his final arguments and we should hear back from the Court in the next 60 days. Both Mike and Sarah did an excellent job arguing the case and submitting their final written arguments. LEUER MUSTINTIGER LAWSUIT The trial has been continued from this spring and looks like we may not hear the Court's decision until early in 2010. PRAIRIE RUN LAWSUIT For the most part, the lawsuit is complete and as you know the City prevailed on this matter. The League of Minnesota Cities Insurance Trust is now finalizing the billing. On another related issue, staff has requested a draw on one of the Letter's of Credit; however, the institution has not made the payment as of yet. DAYTON HOLDINGSILAMAR SIGN AND POTTER BILLBOARD Staff met with representatives of Lamar sign seeking to understand, educate, and resolve outstanding issues related to the multiple interest to construct/relocate a billboard in that neighborhood. KNECHTL PROPERTY SALE/HOEY SIGN Staff continues to work with Hoey sign on resolving the relocation of their billboard. We have been in contact with Gerhard Knechtl in Vienna, Austria and continue to make progress on getting the sign relocation payment redirected to Hoey sign. M:\Public Data\City Administrator\2009\Reports to Council\07-22-2009 City Admin Report (bm).doc Agenda Item No. 9..K.1 . Meeting Date June 1, 2009 41 Mayor and Council Communication — July 16, 2009 Administrator — Written Report Page 4 of 4 OTHER DEVELOPMENT Phil Morris and Guardian Angels continue to work on their upcoming projects. TRUCK ACCIDENT (SUNDAY, JULY 12TH) As most of you heard, I-94 was shut down for nine hours on Sunday. Multiple departments responded to a fuel tanker, which overturned and leaked gasoline. The Albertville Fire Department; neighboring mutual aid fire departments; Sheriff's Department; State Highway Patrol, Public Works, Red Cross and other volunteers did a great job securing the scene and managing the emergency. Mayor Klecker did a great job on the sandwich construction line to feed the crew. A debriefing will be held on July 27th to review emergency operations. Good job to all involved! M:\Public Data\City Administrator\2009\Reports to Council\07-22-2009 City Admin Report (bm).doc Agenda Item No. 9..KA . Meeting Date June 1, 2009 rM