The URL can be used to link to this page

2009-08-17 CC Packet8. Vcrtvj 1 jc City of Albertville C ,r ounc><l Agenda AUGUST 17, 2009 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues h the agenda or of general community interest. Advertised public hearings are scheduled as such the public is afforded an opportunity to speak. Citizens wishing to address the Ma p ues listed regarding specific agenda items, other than public hearings should indicate so and will b so that Mayor and Council opportunity during the discussion of said item, Council willing and time permitting. Citizens f wishing hian ng t speak on matters not listed on the agenda (or items on the agenda that did not include an o ortuni to speak) are always afforded the opportunity to do so under the heading "Citizens Addressingthe C g o usually scheduled at the beginning and end of the agenda. Presentations are limited to five pp s. Council", any case, citizens are asked to complete a `Request to Speak Card'. (5) minutes. In 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS 4. CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO THE AGENDA 6. MINUTES A. Approve August 3, 2009 regular City Council minutes (pgs. 1-14) 7. 0 CONSENT AGENDA All items with an asterisk () are considered to be routine in nature by the City staff and will be enacted by one motion. There will be no separate discussion of these items unless ss Council member, staff, or citizen so requests. In such event, the item will be remove a d Order from the Consent Agenda; a separate discussion will take place during the General of Business and considered in its normal sequence on the agenda that will require a separate motion. q Items 8.B.1. to 8.E.1. Public Works — Supervisor's Report (pg. 15) Finance — Semi-monthly Payment of Claims (bills)( pgs. DEPARTMENT BUSINESS A. Fire Department 17-25) B. Public Works Department 1)• 0 Accept the Public Works Supervisor's Report dated August 11, 2009 2). Kalland Avenue NE Sidewalk (discussion regarding slopes) (pg 15) City of Albertville Council Agenda August 17, 2009 Page 2 of 3 C. Utilities Department (WWTP) D. Building Department E. Finance Department 1). 0 Authorize the Monday, August 17, 2009 payment of the claims that includes check numbers 027349 to 027407 as presented except the bills specifically pulled, which are passed by separate motion (pgs. 17-25) F. City Clerk G. City Council 1). Oral Update on the STMA Ice Arena Board meeting (if applicable) 2). Oral Update on the Planning and Zoning Commission meeting (if applicable) 3). Topics for Monday, August 31, 2009 Joint Cities of Albertville -St. Michael and STMA School Board meeting — note meeting begins at 6:00 p.m. and will be held at the new STMA High School (March 30, 2009 Joint Cities of Albertville - St. Michael and STMA School Board minutes) (pgs. 27-30) H. Planning and Zoning 1). Comp Plan Review of Commercial Industrial Zoning (discussion) I. Engineering 1). Accept the quote from Oman Brothers, Inc., in the amount of $3,200, to complete the bituminous trail segment located on Outlot B of the Towne Lakes 6th Addition conditioned upon the cost of the improvement be reimbursement to the City of Albertville from the Towne Lakes Association OR Accept the quote from Oman Brothers, Inc., in the amount of $3,200, to complete the bituminous trail segment located on Outlot B of the Towne Lakes 61h Addition with park trail funds (continued) (pgs. 31-35) 2). CSAH 37 Turn -lane / Potter request (pgs. 37-38, plus color diagram) J. Legal K. Administration 9. CITIZENS OPEN FORUM - (continued if necessary) 10. ANNOUNCEMENTS and or UPCOMING MEETINGS August 2009 24 6:00 p.m. Joint Powers Water Board meeting 31 6:00 p.m. Cities of Albertville & St. Michael — STMA School Board Joint Workshop (new STMA High School) M:\Public Data\City Council\Council Packet information\2009\08-17-09\08 17 2009 1-A Agenda.doc Meeting Date: August 17, 2009 City of Albertville Council Agenda August 17, 2009 Page 3 of 3 September 2009 7 all day Independence Day observed — City Offices closed 8 1-4 p.m. Local Board of Appeal & Equalization 06% 8 7:00 p.m. City Council meeting OWFAO 9 7:00 p.m. Planning and Zoning Commission meeting 14 6:00 p.m. STMA Ice Arena Board meeting 21 7:00 p.m. City Council meeting 28 6:00 p.m. Joint Powers Water Board meeting 28 7:00 p.m. Committee of the Whole Workshop (tentative) October 2009 5 7:00 p.m. City Council meeting 12 all day Columbus Day observed — City Offices closed 12 6:00 p.m. STMA Ice Arena Board meeting 12 7:00 p.m. Family -Youth Community Cooperative (FYCQ 13 7:00 p.m. Planning and Zoning Commission meeting 19 7:00 p.m. City Council meeting 26 6:00 p.m. Joint Powers Water Board meeting 26 7:00 p.m. Committee of the Whole Workshop (tentative) November 2009 2 7:00 p.m. City Council meeting 9 6:00 p.m. STMA Ice Arena Board meeting 10 7:00 p.m. Planning and Zoning Commission meeting 11. all day Veterans' Day observed — City offices closed 16 7:00 p.m. City Council meeting 23 6:00 p.m. Joint Powers Water Board meeting 26 all day Thanksgiving Day observed — City offices closed 30 tentative A. City of Albertville; City of St. Michael and STMA School Board meeting (location to be determined) December 2009 7 6:30 p.m. Truth -in -Taxation Hearing (tentative) 7 7:00 p.m. City Council meeting 8 7:00 p.m. Planning and Zoning Commission meeting 14 6:00 p.m. STMA Ice Arena Board meeting 21 7:00 p.m. City Council meeting 23 1:30 p.m. Christmas Day observed — City offices closing early 24 all day Christmas Day observed — City offices closed 26 6:00 p.m. Joint Powers Water Board meeting 26 7:00 p.m. Committee of the Whole Workshop (tentative) 31 1:30 p.m. New Year's Day observed — City offices closing early 11. ADJOURNMENT M:\Public Data\City CounciWouncil Packet information\2009\08-17-09\08 17 2009 1 -A Agenda.doc Meeting Date: August 17, 2009 >,lbcrtvllle Mayor and Council Communication August 10, 2009 SUBJECT: CITY COUNCIL MINUTES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motions: Motion to approve the Monday, August 3, 2009 regular City Council minutes as presented, which a final copy will be printed; signed; then the signed copy will be scanned; the electronic scanned version will be kept on file in the office of the City Clerk and serve as the official record; and, BACKGROUND: The City Council appoint or designate an individual that serves as a Recording Secretary to document motions made on items, topics, or subjects on the agenda or brought up in the meeting. Following the meeting, the Recording Secretary prepares a typed form of the motions made during the meeting and presents them to the Council to review and amend as necessary at the next scheduled meeting. KEY ISSUES: • Minutes may include a summary of the Council's and staff s discussion of agenda items at a regular and or special City Council meeting. • Minutes are to reflect the motions made by the Council during a regular and or special City Council meeting. • Approve the minutes that have been prepared by the Recording Secretary as presented in the Council packet. • Amend the content of the minutes if necessary to reflect the true action taken or statements made. POLICY/PRACTICES CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the City Council minutes that have been prepared and submitted should be amended. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the City Council minutes. LEGAL ISSUES: In accordance with Council practices, the Mayor, Council, and staff members have the ability to amend minutes, which requires a consensus of the City Council. Respectfully submitted, Larry use City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: August 3, 2009 regular Council minutes M:\Public Data\Requests for Council Actions (RCA)\2009\08 17 2009 City Council minutes RCA.doc Agenda Item No. 6. Meeting Date August 17, 2009 A�Ibcrtvillcum ALBERTVILLE CITY COUNCIL AUGUST 3, 2009 MINUTES ALBERTVILLE CITY HALL PLEDGE OF ALLEGIANCE — CALL TO ORDER Mayor Klecker called the regular Albertville City which he invited all individuals present to stand f ROLL CALL PRESENT: Mayor Ron Klecker, Larry Sorensen OTHERS PRESENT: Planner Alan Brixius, I ABSENT: City UM— no The following & Grill. Tina END 7:00 PM tricil meeting to order at 7.1Q p.m., in ePledge "of Allegiance. zse, City Engineer Adam Nafstad, City and City Clerk Bridget Miller — no comments was made to the agenda: 8.K.1. Discussion of Full Moon Saloon Bar MOTION BY Council member Wagner, seconded by Council member Fay to approve the Monday, August 3, 2009 regular City Council agenda to include the following item: 8.K.1. Discussion of Full Moon Saloon Bar & Grill. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doc Agenda Item No. 6. Meeting Date August 17, 2009 3 City of Albertville City Council Minutes August 3, 2009 Page 2 of 12 MINUTES July 20, 2009 regular City Council minutes MOTION BY Council member Wagner, seconded by Council member Sorensen to approve the Monday, July 20, 2009 regular City Council minutes as presented that will be printed and signed; after signing the minutes will be scanned and the electronic scanned version will be kept on file in the office of the City Clerk that will serve as the official copy. Moto carried unanimously. CONSENT AGENDA CONSENT AGENDA All items with an asterisk O are considered to be routine in nature by the Clty staff and will be enacted by one motion. There will be no separate d cu�sion of these items unless Council member, staff, or citizen so requests. In such event, the item w'11be removed from'the Consent Agenda; a separate discussion will take place during the''C ener& Order of Business and considered in its normal sequence on the;agenda that will require a separate motion. There were five (5) items listed on the Cons Ion g�nda, in which none of the items were pulled that would require a separate discussion anda separate^,motion; therefore, the following motion was made approving the Consent Agenda as presented. MOTION BY Council member Fa, seconded by, Council member Sorensen to approve the August 3, 2009 ConseoAgenda`as;presented that included the following items: 8.D.1. Accept the BuildingOffieiks �e ort dated `Jul 28 2009 E 1. Authorize the Monday, August 3 l� y Y� g 2009 payment of the claims that mclndes check nudibers 027311 to 027342 as presented except the bills speorly dulled, wl+h are passed by separate motion; 8.E.2. Approve .Resolution No. 2009 07 entitle Resoluritit„approving the Annual Retirement Benefit for the Albertville ,» Volurttr Fire Departmtet at $1,740 that would be effective January 1, 2010; 8.F.1. Approve a 1 Day T porary Intox cal g Liqu€i License application submitted by the Albertville Lions for the And; Albertville Fire`Denartinent Retirement Dinner that is a social event where retirees are meted that will be Meld at the Albertville Fire Hall on Saturday, September 19, 2009 from 3:00 p.m d 00 mid Wight; and, Reduce the $220 City fee for the I -Day Temporary Intoxicating Liquot e3nseOt $55.00; and, To allow intoxicating liquor to be served in a city owned (public) facilityNVA. 1. Accept the municipal improvements of the Albertville Town Home project and conience the 2-year warranty period; and to reduce Letter of Credit No. 290 to no less than $32,218 conditioned upon all outstanding balances owed to the City being paid in full. Motion carried unanimously. WPublic Data\City Council\Council Minutes\2009 Minutes\DraftsW 08-03-09 B-drafts.doc Agenda Item No. 6. Meeting Date August 17, 2009 2 City of Albertville City Council Minutes August 3, 2009 Page 3 of 12 DEPARTMENT BUSINESS FIRE DEPARTMENT — no comments PUBLIC WORKS DEPARTMENT — no comments UTILITIES DEPARTMENT (WWTP) — no comments BUILDING DEPARTMENT AN Accept the Building Official's Report dated July MOTION BY Council member Fay, seconded bi Building Official's Report dated July 28, 2009 as carried unanimously. FINANCE DEPARTMENT AN Authorize the Monday, 027311 to 027342 as pre motion MOTION BY Council n Monday, August ,,&.2009 as Dresentedl _ 0 Appr'6WResolution No Benefit forthz" �14— — i" W54V( 1bertville January 1, 20TOt,"' Sorensen to accot the Duncil Dacket.1 Motion 3, 2009 paym"',ent,of the"014q�q�that includes check numbers ePtthe bills specifically pilled, which are passed by separate o by Council member Sorensen to authorize the thaf includes check numbers 027311 to 027342 A , fried unanimously. ?,Tentitled a Resolution approving the Annual Retirement Fire Department set at $1,740 that would be effective MOTION BY CourR , ber Fay, seconded by Council member Sorensen to approve Resolution No. 2009- entitled a Resolution approving the Annual Retirement Benefit for the Albertville Volunteer fire Department set at $1,740 that would be effective January 1, 2010 as presented on the Consent Agenda. Mayor Klecker, Council members Fay, Wagner, Sorensen, and Vetsch all voted aye. Motion carried. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doc Agenda Item No.6. Meeting Date August 17, 2009 5 City of Albertville City Council Minutes August 3, 2009 Page 4 of 12 Adopt Resolution No. 2009-028 entitled a Resolution Setting Stormwater Utility Rates - increasing the rate for the Stormwater utility as follows effective September 2009. Stormwater rates (bimonthly): • Stormwater I Residential $8. 00 flat fee (increase of $L 00) • Stormwater 2 Residential $11.12 flat fee (increase of $1.39) • Stormwater 3 Residential $20. 00flatfee (increase of $2.50) • Non-residential impervious 0-5% $12.58 per acre (increase of $1.57) • Non-residential impervious 6-35% $23. 70 per acre (incr e. of $2.96) • Non-residential impervious 36-65% $33.32 per acre (an';"ease of $4.16) • Non-residential impervious 66-100% $59.96 per acre OW, x�ease of $7.49) • Golf Course $2.00 per acre" Finance Director Lannes reminded the Council that in 20p Sale of $800,000 of GO Bonds for the Stormwater Mitigation Pond Prajeet. The Bonds were to be pad via a $400,000 Special Assessment and a $400,000 Stormter rate anerease. After the discussion in 2007, the Council reduced the Special Assessment anothsl! $200,00,,In order for the City to make up the $200,000 difference, the bi-monthly Stormwater rati�vould be increased over the next few years. Phase I took place in September 2007 and Phase II was proposed in September 2008, in which the Council denied. Staff is once ng the imphmentation of Phase II that would take effect September 2009. Council had a concern with raising the st( others. Taking the Council's concern the MOTION BY Couri4jin Resolution No. 2009 028 rate for the Stormwater ut (bimonthly) hater 1 Residential $1 l 12 4itfifii of $2.5)�°Non-residenta impervUa-35% $23'7t $33.32 per��,,(increase of 9 of $7.49); Golkurse $2.00 and Wagner all-w aye. 1V to fix the mistake of Wagner, secondeA;by Council member Sorensen to approve °d esolution Settie'Stormwater Utility Rates -increasing the >. fill s v. - ctive September 2009. Stormwater rates [entlal fee (increase of $1.00); Stormwater 2 e-bf $1.39)- Stormwater 3 Residential $20.00 flat fee (increase v1otSr% $12.58 per acre (increase of $1.57); Non-residential r acre�irerease of $2.96); Non-residential impervious 36-65% 6); Nfn-residential impervious 66-100% $59.96 per acre (increase acre. Mayor Klecker, Council members Sorensen, Fay, Vetsch, )n carried. Finance Director's Update on TIF 10 and TIF 11 (no action needed) Finance Director Lannes updated the Council on Tax Increment Finance District 10 and 11. When staff conducted research, they found that when the two (2) districts were created they had a negative fund balance due to the creation of the district. Staff noted that in 1999 the costs associated to create the district were charged to the TIF funds in error. According to the TIF Documents, these were city costs that are not reimbursed by TIF dollars. The amounts have been brought up in prior audits, in which the City has budgeted monies annually in the general fund M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doc Agenda Item No. 6. Meeting Date August 17, 2009 0 City of Albertville City Council Minutes August 3, 2009 Page 5of12 budget. The balance of the TIF fund in 2008 had enough to allow the transfers and the ability to close out both TIF 10 and TIF 11 accounts. MOTION BY Council member Vetsch, seconded by Council member Fay to accept the Finance Director's Update on TIF 10 and TIF 11. Motion carried unanimously. Finance Director's Monthly Report dated July 28, 2009 The Council had no further comments or concerns regarding the Report. CITY CLERK Approve a 1-Day Temporary Intoxicating Liquor Albertville Lions for the Annual Albertville Fire Depar event where retirees are invited that will be held at the September 19, 2009 from 3: 00 p. m. to 12 00. mid -night, Day Temporary Intoxicating Liquor Licensees $SS. 00; served in a city owned (public) facility. Director's Monthly submitted y the Dinner that is a social filbert ille Fire Hall on Saturday, and, RMuce the $220 City fee for the I - and, To'� intoxicating liquor to be MOTION BY Council member Fay, seconded by Council member Sorensen to approve a 1-Day Temporary Intoxicating L%quor I ense application submitte,&by the Albertville Lions for the Annual Albertville Firebepartni Retirement Dinner that is a social event where retirees are invited that will beheld. atvthe Albertville Fire Hall\bn Saturday, September 19, 2009 from 3:00 wP p.m. to 12:00 mid -night, d Red uee the $220 City,f-e for the 1-Day Temporary Intoxicating �� Liquor License to55.00; an o allow Wo g liquor to be served in a city owned (public) facility as p ente a 5 the Cons'e # Agenda."Oauncil members Wagner, Vetsch, Fay, and Sorensen,along with Akk"lecket. oted ave. Motion carried. Amend Title',Wapter 5, SeW n 3 of the 2005 Albertville Municipal City Code Exception language as follQvs: The cion of the live outdoor musical performance must be at least one hundred twenty fe 1 fro i any residence located in a residential zoning district OR Approve the request urnitted by the 152 Club and the Albertville Lions for a Temporary Outdoor Music Permit on Saturday, September 12, 2009 at 5794 Main Avenue NE for the hours of 2: 00 p. m. to 12: 00 mid -night; and, Approve the request submitted by the 152 Club and the Albertville Lions for a Temporary Outdoor Music Permit on Saturday, October 3, 2009 at 5794 Main Avenue NE for the hours of 2: 00 p. m. to 12: 00 mid -night City Clerk Miller noted that on September 6, 2005, the Albertville City Council reviewed the first Temporary Outdoor Music permit that was submitted by the 152 Club. There was concern M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doc Agenda Item No. G. Meeting Date August 17, 2009 City of Albertville City Council Minutes August 3, 2009 Page 6of12 at that time regarding the noise complaints that have been received about the 152 Club. The Council did approve the Temporary Outdoor Music permit under the condition that should the City receive one complaint the City would not grant another permit. The applicant was to provide written waiver's from the homeowner(s) within 400' for their approval of the Live Outdoor Music performance, which a copy of the waivers were to be given to the City. Over the next three (3) years, the 152 Club continued to submit a Temporary Outdoor Music permit, which was authorized by the City under the same restrictions that were set in 2005. In the three (3) years, City staff has never received a copy of the waiv#,rorn homeowner(s) within 400' of the 152 Club. City Administrator Kruse suggested approving an am( Temporary Outdoor Music Permits are in violation of City Code. Staff proposed amending the City Code tc Kruse recommended approval of the Temporary Outd completion of life safety and fire safety items related 1, in 2008-2009. nent tp the City Code since these Trent 2005 Albertville Municipal duce the buffer from,400' to 120'. Music Permit contingentupon .e 152 tub's CUP that w`approved Council wanted to reduce the hours of operation from the curent application of 2:00 p.m. to 12:00 mid -night to have the music ending at t 30 p.m.; thereforIhe outdoor music would be allowed from 2:00 p.m. to 11:30 p.m. It was understood that this wotil'd be a live band, in which the members of the band would take breaks and the �`,4` ould not be constantly playing during the entire time. Council and staff discussed the possibility of amending the City Code reducing the buffer from 400' to 120'. Whether the buffer remains at 400' O- .is.reduced to 120' the Council would still have the authority to appr MOTICWBY Council\xe to prep an Ordinance a Municipal City Code relati the buffer to �s,s than 400' most liquor esiftshments After the Planning d Zo1 will be presented to `rtixt Temporary utdoor Music Permit. ber Wagner, seconded by Council member Sorensen directing staff hd for Tt# 5 Chapter 5, Section 3 of the 2005 Albertville the Temporary Outdoor Music Permit with the goal to reduce Ott allowing the issuance of Temporary Outdoor Music Permits at t 1ject to them meeting other performance criteria such as parking. fig' Commission's review and approval of the text amendment that at a future meeting. Motion carried unanimously. In the meantime, Council made the following motion regarding the approval of the Two (2) Temporary Outdoor Music Permits that were submitted by the Albertville Lions and the 152 Club. MOTION BY Council member Wagner, seconded by Council member Sorensen to approve the request submitted by the 152 Club and the Albertville Lions for a Temporary Outdoor Music Permit for an event that will be held on Saturday, September 12, 2009 at 5794 Main Avenue NE M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doc Agenda Item No. 6. Meeting Date August 17, 2009 ri City of Albertville City Council Minutes August 3, 2009 Page 7 of 12 that will go from 2:00 p.m. to 11:30 p.m.; and, approve the request submitted by the 152 Club for a Temporary Outdoor Music Permit for the annual Oktoberfest that will be held on Saturday, October 3, 2009 at 5794 Main Avenue NE that will go from 2:00 p.m. to 11:30 p.m. both Temporary Outdoor Music Permits are contingent on the 152 Club calling for an inspection to confirm completion of the remaining building and fire code punch list items by 12:00 p.m. Wednesday, September 9. Motion carried unanimously. CITY COUNCIL Oral Update on the Joint Powers Water Board meeting Mayor Klecker reported on the July 24, 2009 Joint Powers VW is still experiencing issues with Well No. 9. Other topics mat, with the outstanding water bill for the Albertville Laundromat setup there was an error in recording the meter read* g, which years. It was discovered in 2008 when the meter was �*ked realized the reading had been incorrectly entered into theste basically reduced the outstanding City portion of the watef brl working with the tenant to get the outstanding debt paid. PLANNING AND ZONING -r Board !'ft eting, in which Veola ere discus"ed at the meeting dealt When the account was initially ,,as carried over fora number of pr;_accuracy that Albertville staff m: The City of Albertville 7 however, Joint Powers is Approve Ordinance No 2AfI1 entitled an Ordinance Amnding Section 10-7-7 (General Standards) of Chapter (Sign R 'u ztions) of the.Albertville Building and Development Regulations (Title 10) of %he 2005 V ertville Municipal City code, Relating to the Number of Temporary and Portable Slg s 11"o�' City PlannerBrixtus zevewed the reason for amending the 2005 Albertville Municipal City Code, wch was becau busires, lowner asked if the City would consider increasing the numbet f allowable Temp ary Port"Signs. Council directed staff to prepare an amendments which was preseed to the Planning and Zoning Commission in July. The Planning recommended cliging`the date to December 31, 2009, which does not allow much � time for business vyr>ers to to , advantage of the amendment. Council agreed that' ni'the amendment on December 31, 2009 does not give business owners much time to obtain tlnformation. Council discussed extending the date to December 31, 2010, which would be more cost effective. Since the City is investing in amending the City Code it is better to change the date to the end of 2010 because that will give business owners additional time to advertise during these economic times. MOTION BY Council member Wagner, seconded by Council member Vetsch to approve Ordinance No. 2009-012 entitled an Ordinance Amending Section 10-7-7 (General Standards) of Chapter 7 (Sign Regulations) of the Albertville Building and Development Regulations (Title 10) M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doc Agenda Item No. 6. Meeting Date August 17, 2009 City of Albertville City Council Minutes August 3, 2009 Page 8of12 of the 2005 Albertville Municipal City code, Relating to the Number of Temporary and Portable Signs Allowed extending the date to December 31, 2010. Motion carried unanimously. Discuss 54`h Street NE Townhomes Re -Development City Planner Brixius displayed pictures of townhomes on a section of 54t' Street NE that runs between Large Avenue NE and Barthel Industrial Drive NE. Brixius explained that this section of homes was built in the mid to late 1970's. Recently a hon to add a front entryway -mud room, which would require a V Permit as the structure would be encroaching on the 35-foot current zoning, the development is zoned R-8 Mixed Housin feet. The homeowner would be encroaching 10-feet into is constructed. The homeowner is asking the City to Oftsidc Mixed Housing. Staff has presented the considerate,") R to the for review and amending the setbacks for the R 8 65,i i:p i willing to review and amend. Brixius agreed that havmg a. family, apartment complexes or multiple townhomes is ac'c" homes or duplexes. Brixius demonstrated the fact that the maj orty of dj or twin homes. Staff researched as to whether there the maintenance or upkeep of the homes in the dev Developer's Agreement their home, while the negl photos of twin homes W. had a burgundy garage doh the area. It was::brouaht to tenant did As a fottow-up to the bi noticed there are homes that see the exte%Wt materials tha different color_ doors, kes it difficult if`one of in the 4hitted a building permit or a Conditional Use aback. According to the ont-yard setback at 35- -yard setback if the mud room ,nding the'6tbacks for R-8 ding and Zontg omission n which the Commission is front -yard setback for single - but could be reduced for twin t are townhomes ers association to regulate not find any document or ,veers wants to invest in min tenant does not,feel there is a need to. Brixius presented one tenant had a greet-ig age door and the abutting property owner to 2©08, Albertville e Penenced a hail storm that damaged roofs in s attentil, that one tenant replaced the shingles and the abutting .s deeded to be replaced. 8 permit, staff conducted site inspections of the development and could use` r are in need of repair and upkeep. Staff was amazed to ere used on the twin homes as demonstrated with the two #ich can also be seen in the color of siding. The Council stated ih il evelopment did have a Homeowner's Association when it was initially developed in the 1970's, but has since been dissolved. Council acknowledged the fact that staff would like to amend the City Code to include language for "Point -of -Sale Inspections", which the Council had expressed their concerns with the.work involved to conduct these inspections. After discussing staff s recommendation to amend the 2005 Albertville Municipal City Code, Council directed staff to proceed with preparing an amendment to reduce the setbacks for R-8 Mixed Housing Zoning District in Albertville and, if possible, include language in the Code M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts,doc Agenda Item No. 6. Meeting Date August 17, 2009 10 City of Albertville City Council Minutes August 3, 2009 Page 9 of 12 encouraging the homeowners to do their best to maintain their dwellings in an acceptable manner. Oral Update on Billboards City Planner Brixius reminded the Council that a resident came before the Council at the Monday, July 6, 2009 meeting asking them to consider amending the Ctty„Code pertaining to the distance between billboards along I-94. The current 2005 Albertville M` icipal City Code allows billboards to be spaced every 1,000 feet, and the resident wapted to the space to be reduced to 500 feet. Council directed staff to prepare a layout d&non #rating how many additional billboards there could be along the interstate. Staff presented the layout, in which there could be approximately 7+ additional locations for billboards along tle„ipterstate. Some Council members felt the spacing of 1,000 feet was sufficient. Allowing iddilt billboards would cause more distractions for the tnotortsts. Council then directed staff to prepare a layout demonstrating how many and the placement ofbillboaids should the City�compromise and reduce the spacing to 750 feet. Staff reiterated the Councii's direction and stated they would draft a layout demonstrating the placement,of billboards at 750 Feet. conditioned upon all outstanding hoances owed te,.City being paid in full MOTION BY Council member Fay, see.6 ded by'Council member Sorensen to accept the municipal irnpro� rrients of the lbertv>lle Tov Home project and commence the 2-year warrantyperiod; and to recce Leer oaf Credit No. 290 to no less than $32,218 conditioned upon all outstanding balances &".,to the C y being paid in full. Motion carried unanimously. Accepting the quvt,= from Omer Brothers, Inc., in the amount of $3, 200, to complete the bituminous trail s&sent lo�d on Outlot B of the Towne Lakes 6rh Addition City Engineer Nafstad Inoted that per Council's direction obtained quotes to complete the bituminous trail segment located on Outlot B of the Towne Lakes 6t' Addition. The lowest quote was from Oman Brothers in the amount of $3,200. Staff is looking for Council direction as to whether they want to accept the quote, proceed with construction of the trail, and instruct staff where to pull funds from. Staff noted that a trail system has been designed throughout the entire residential portion of the Towne Lakes Development. In Towne Lakes 5th Addition there is a section of the trail that dead- M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doc Agenda Item No. 6. Meeting Date August 17, 2009 11 City of Albertville City Council Minutes August 3, 2009 Page 10 of 12 ends at the proposed Towne Lakes 7th Addition, which will be constructed when Outlot B of Towne Lakes 6th Addition is platted as Towne Lakes 7th. With the current state of the economy, it is unknown as to when the Addition will be platted and the trail constructed. A number of Towne Lakes Addition residents have requested and commented about when the City will finish the trail system. Council has directed staff to request the necessary easements and or permission from the current owner to construct the trail and to obtain quotes to complete the segment of trail prior to Final Platting of the Towne Lakes 71h Addition. It is now. up to the Council to make a motion as to whether they would like to proceed ©�hold off until a later date. Mayor Klecker, with the consensus of the Council, tabled the kceptan "f the quote from Oman Brothers, Inc. in the amount of $3,200 to complete t6,bifuminous'�tra segment located on Outlot B of the Towne Lakes 61h Addition until the August 17, 2009 council meeting or soon thereafter. Council directed staff to obtain additional information on the status offe Homeowners Association and whether the City can a s the can truction of the b tdiminous trail to the Towne Lakes 6th Addition. Accept the City Engineer's Progress Report A*q July 28, Council accepted the City Engineer's Council packet. LEGAL — no my 29, 2009 as presented in the Discus*lb2 on Full Moon Saloon Bar a'Grill City Admmltor Kruse stale that the City received another complaint regarding Full Moon Saloon Bar and11. Kruse >?ecommended inviting the owner of Full Moon Saloon Bar and Grill to the next Cctil meeting to discuss the concern. ANNOUNCEMENTS and or UPCOMING MEETINGS Mayor Klecker acknowledged the upcoming meetings and calendar of events. August 2009 10 6:00 p.m. STMA Ice Arena Board meeting 11 7:00 p.m. Planning and Zoning Commission meeting M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doe Agenda Item No. 6. Meeting Date August 17, 2009 12 City of Albertville City Council Minutes August 3, 2009 Page 11 of 12 17 7:00 p.m. City Council meeting 21 5:30 p.m. Albertville vs. St. Michael Bowling competition 24 6:00 p.m. Joint Powers Water Board meeting 31 7:00 p.m. Committee of the Whole Workshop (tentative) September 2009 7 all day Independence Day observed — City Offices closed 8 7:00 p.m. City Council meeting txkv 9 7:00 p.m. Planning and Zoning Commission,meetlftg 14 6:00 p.m. STMA Ice Arena Board meeting 21 7:00 p.m. City Council meeting 28 6:00 p.m. Joint Powers Water Board Zg ` 28 7:00 p.m. Committee of the Whole V., rkshop (tentative) October 2009 5 7:00 p.m. City Council meeting 12 all day Columbus Day observ�e.' Cli t)#ficeS closed 12 6:00 p.m. STMA Ice Arena Board iineetng 12 7:00 p.m. Family -Youth Community CcPerative (FYCC) 1.3 7:00 p.m. Planning and>Zoning Commis44 meeting 19 7:00 p.m. City Council meeting 26 6:00 p.m. Joint Powers Water Bc:!ar+l,.meeting 26 7:00 p.m. Committee of the Whole Workshop (tentative) November 2009'' 2 700 pm. City Council meeting 9 6:00 p.in STMA Ice Arena A meeting 14 7:00 p.m FlanniR and. Zpnmg Commission meeting etc'rans' Dk rbserved — City Offices closed 16 7:00�J' , City)Qouncil meeting 23 6:00 p Yn Joint,11 rs Water Board meeting 26 all day ,,Thanksgiving Day observed — City Offices closed tenttative Jt. City of Albertville; City of St. Michael and STMA School Board meeting (location to be determined) ADJOURNMENT MOTION BY Council member Fay, seconded by Council member Sorensen to adjourn the Monday, August 3, 2009 regular City Council meeting at 8:50 p.m. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doc Agenda Item No. 6. Meeting Date August 17, 2009 13 City of Albertville City Council Minutes August 3, 2009 Page 12 of 12 Bridget Miller, City Clerk (recording secretary) M:\Public Data\City Council\Council Minutes\2009 Minutes\Drafts\M 08-03-09 B-drafts.doc Agenda Item No, 6. Meeting Date August 17, 2009 14 Nbertville Mayor and Council Communication August 11, 2009 BRIEF DESCRIPTION Public Works — Parks Maintenance Report RECOMMENDED ACTION None BACKGROUND Activity report for Council review PARKS The skate park has been going well so far. Staff installed a new sign at Oak Side Park. Staff installed two basket ball hoops at Winter Park. The contractor ran into some bad soil in the tennis courts at Four Seasons Park. This will add to the cost of this project however staff will be working with them to reduce costs. We continue to do weekly maintenance on all of the parks. The Parks committee would like to make the recommendation that the City of Albertville leave the Kalland Avenue NE sidewalk as constructed. They think that the sidewalk works for this situation. However, we should learn from this and put something in place that spells out what we do in the future. STREETS I have completed the street inventory of the entire city. With that I have rated every section of street and will be implementing a capital improvement plan. We continue to repair catch basins and pot holes though out the city. Submitted through: Larry Kruse, City Administrator Originated by: Tim Guimont, Public Works — Parks Maintenance Supervisor M:\Public DataTublic Works Reports\2009 Reports\PW Report for Sept 2009.doc Agenda Item No. 8.B. I . Meeting Date August 17, 2009 Nbertville Mayor and Council Communication August 13, 2009 SUBJECT: 0 FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion authorize the Monday, August 17, 2009 payment of the claims that includes check numbers 027349 to 027407 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for final approval. KEY ISSUES: Check No. 027361 VOID Check No. 027333 Nodland Construction Company — First payment for CSAH 37 Project. See Engineers recommendation for payment. PRACTICES/POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and verified the invoices and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines disputes the billing. Respectfully submitted, 61o' �.. Larry r Kruse City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail, Engineers request for final payment M:\Public Data\Requests for Council Actions (RCA)\2009\08 17 2009 Finance Bills Report (RCA).doc Agenda Item No. 8. !.` . I.. Meeting Date August 17, 2009 A�1bertville Small Town Living. Big GtV We. Check Detail Register August 17, 2009 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027349 8/17/2009 AFLAC G 101-21710 Other Deducations $16.16 137112 Total AFLAC $16.16 Paid Chk# 027350 8/17/2009 ALBERTVILLE PIT STOP E 101-42000-212 Motor Fuels $101.78 821 Total ALBERTVILLE PIT STOP $101.78 Paid Chk# 027351 8/17/2009 APPOLLO SYSTEMS - COMMERCIAL D E 101-45100-405 Repair/Maint - Buildings $20.31 93309 Total APPOLLO SYSTEMS - COMMERCIAL D $20.31 Paid Chk# 027352 8/17/2009 ARAMARK UNIFORM SERVICES E 101-45100-417 Uniform Rentals $13.46 629-6777686 E 101-43100-417 Uniform Rentals $13.46 629-6777686 E 601-49450-417 Uniform Rentals $13.46 629-6777686 E 602-49400-417 Uniform Rentals $13.45 629-6777686 E 101-41940-405 Repair/Maint - Buildings $8&68 629-6777687 E 101-,43100-417 Uniform Rentals $13.08 629-6782391 E 601-49450-417 Uniform Rentals $13.08 629-6782391 E 101-45100-417 Uniform Rentals $13.08 629-6782391 E 602-49400-417 Uniform Rentals $13.08 629-6782391 E 601-49450-417 Uniform Rentals $14.60 629-6787108 E 101-43100-417 Uniform Rentals $14.60 629-6787108 E 602-49400-417 Uniform Rentals $14.60 629-6787108 E 101-41940-405 Repair/Maint - Buildings $88.68 629-6787108 E 101-45100-417 Uniform Rentals $14.59 629-6787108 E 101-42000-405 Repair/Maint - Buildings $19.21 629-6787109 E 101-45100-417 Uniform Rentals $21.41 629-6791840 E 601-49450-417 Uniform Rentals $21.40 629-6791840 E 101-43100-417 Uniform Rentals $21.40 629-6791840 E 602-49400-417 Uniform Rentals $21.40 629-6791840 Total ARAMARK UNIFORM SERVICES $446.72 Paid Chk# 027353 8/17/2009 BEAUDRY OIL COMPANY E 101-41000-300 Professional Srvs (GENERAL) $364.10 358092 E 101-43100-212 Motor Fuels $308.64 745955 Total BEAUDRY OIL COMPANY $672.74 Paid Chk# 027354 8/17/2009 BECKER, MARY. G 101-22900 Rental Deposit Escrow Total BECKER, MARY Paid Chk# 027355 8/17/2009 BOLTON & MENK, INC E 492-49000-303 Engineering Fees E 101-41710-303 Engineering Fees E 494-49000-303 Engineering Fees E 101-43100-303 Engineering Fees E 501-49000-303 Engineering Fees E 101-41710-303 Engineering Fees E 101-41710-303 Engineering Fees E 503-00000-300 Professional Srvs (GENERAL) E 101-41700-303 Engineering Fees E 604-49660-303 Engineering Fees $100.00 $100.00 $1,118.50 0126248 $1,310.00 0126436 $380.00 0126437 $1,060.00 0126438 $190.00 0126439 $177.50 0126446 $1, 055.00 0126449 $2,978.85 0126457 $332.50 0126458 $517.50 0126459 AFLAC Insurance Prem fuel Park Alarm uniforms uniforms uniforms uniforms mats, towels uniforms uniforms uniforms uniforms uniforms uniforms uniforms mats, towels uniforms MAT NYLON/RUBBER uniforms uniforms uniforms uniforms Tanker rollover 194 - July 09 fuel deposit refund 52nd St Prelim Eng Report Phillip Morris Property CSAH 19 & 50th St. (CSAH 18) Winter Park Design & Survey Philip Morris Lift Station Downtown Parking Plat Town Homes #2008-01 CSAH 37 Utility Extension 2009 Municipal State Aid Sys Albertvilla's 6th Sidewalk M:\Public Data\City Council\Council Packet information\2009\08-17-09\08 17 2009 Finance Bills Posted Batch.doc Agenda Item No. ©. E. I . Meeting Date August 17, 2009 18 Mayor and Council Communication - August 13, 2009 Finance - Payment of Claims Page 2 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027355 8/17/2009 BOLTON & MENK, INC E 604-49660-303 Engineering Fees $95.00 0126460 Albertvilla's 6th Landscape E 101-43100-303 Engineering Fees $2,742.50 0126462 2009 Seal Coat Improvements E 101-41700-303 Engineering Fees $1,297,50 0126464 Misc Engineering Tasks E 101-41700-303 Engineering Fees $5,879.00 0126464 GIS/Mapping Updates E 468-49000-303 Engineering Fees $1,250.00 0126464 Greater Minnesota Interchange Application E 101-41710-303 Engineering Fees $37.50 0126464 Outlet Mall G 101-22831 Woodside- Karston Cove $522.50 0126464 Karston Cove 3rd Addition E 101-41700-303 Engineering Fees $522.50 0126464 Staff Meetings E 101-41700-303 Engineering Fees $332.50 0126464 Alberville Business Park E 468-49000-303 Engineering Fees $3,267.50 0126464 194 WB CD Road E 101-41710-303 Engineering Fees $977.50 0126465 Franklin Propery Sewer Ext Total BOLTON & MENK, INC $26,043.85 ` Paid Chk# 027356 8/17/2009 CENTER POINT ENERGY E 601-49450-383 Gas Utilities $51.55 5407574-270911728 63rd E 101-43100-383 Gas Utilities $47.81 5421442-470911822 63rd E 101-41940-383 Gas Utilities $260.48 6759963-97095959 Main E 101-45100-383 Gas Utilities $7.18 80000144255709 5801 Lander E 101-41940-383 Gas Utilities $20.34 80000144255709 5954 Main E 101-42000-383 Gas Utilities $45.51 80000144255709 11350 57th Total CENTER POINT ENERGY $432.87 Paid Chk# 027357 8/17/2009 CHARTER COMMUNICATIONS E 101-42000-321 Telephone $11.25 0809 FD Total CHARTER COMMUNICATIONS $11.25 Paid Chk# 027358 8/17/2009 CITY OF MONTICELLO E 101-'42700-309 Animal Control Contract $144.28 0004943 Total CITY OF MONTICELLO $144.28 Paid Chk# 027359 8/17/2009 COBORN'S E 101-41000-300 Professional Srvs (GENERAL) $32.93 101945972 Total COBORN'S $32.93 Paid Chk# 027360 8/17/2009 COLOR SIGN SYSTEMS, INC. E 101-45100-210 Operating Supplies (GENERAL) $241.03 290874 Total COLOR SIGN SYSTEMS, INC. $241.03 Paid Chk# 027361 8/17/2009 VOID Paid Chk# 027362 8/17/2009 DEHMER FIRE PROTECTION E 101-42000-405 Repair/Maint -Buildings $168.90 0809 Total DEHMER FIRE PROTECTION $168.90 Paid Chk# 027363 8/17/2009 DEHN TREE COMPANY, INC E 101-45100-210 Operating Supplies (GENERAL) $106.90 260 Total DEHN TREE COMPANY, INC $106.90 Paid Chk# 027364 8/17/2009 DJ'S TOTAL HOME CARE CENTER E 101-43100-215 Shop Supplies $87.90 39766 E 101-45100-210 Operating Supplies (GENERAL) $16.97 39963 E 101-45100-210 Operating Supplies (GENERAL) $26.96 39973 E 602-49400-210 Operating Supplies (GENERAL) $18.24 40407 E 601-49450-210 Operating Supplies (GENERAL) $24.69 40483 E 101-41940-405 Repair/Maint Buildings $12.81 40523 E 101-41940-405 Repair/Maint Buildings $10.68 40524 E 101-45100-210 Operating Supplies (GENERAL) $42.71 40532 E 101-45100-210 Operating Supplies (GENERAL) $5.45 40543 E 101-45100-405 Repair/Maint - Buildings $26.70 40544 Animal Control Service Supplies -Tanker rollover RMA factory controller FD annual inspection park supplies cloths, cleaner, polish polish link chain lever, pin, etc grease, tray, paintbrush valve wod drum liner hardware soap, mophead M:\Public Data\City Council\Council Packet information\2009\08-17-09\08 17 2009 Finance Bills Posted Batch.doc Agenda Item No. 8. E. I . Meeting Date August 17, 2009 19 Mayor and Council Communication - August 13, 2009 Finance - Payment of Claims Page 3 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027364 8/17/2009 DJ'S TOTAL HOME CARE CENTER E 101-43100-404 Repair/Maint - Machinery/Equip $13.88 40608 connector E 101-45100-405 Repair/Maint - Buildings $54.44 40666 tape, concrete E 101-45100-405 Repair/Maint Buildings ($2.14) 40667 credit E 101-45100-210 Operating Supplies (GENERAL) $46.98 40692 fertmilorganite E 602-49400-210 Operating Supplies (GENERAL) $14.94 40775 punch E 602-49400-210 Operating Supplies (GENERAL) $37.15 40829 gloves, cripm E 602-49400-210 Operating Supplies (GENERAL) $39.77 40895 bulbs, adaptor, sand ppr, etc E 601-49450-210 Operating Supplies (GENERAL) $25.63 40900 Solder E 601-49450-210 Operating Supplies (GENERAL) $0.31 40905 couple E 101-43100-403 Repair/Maint - Catch Basins $10.67 40965 concrete Total DJ'S TOTAL HOME CARE CENTER $514.74 Paid Chk# 027365 8/17/2009 DJS TOTAL HOME CARE CNTR FIRE E 101-42000-200 Office Supplies (GENERAL) $113.38 0709 FD supplies Total DJS TOTAL HOME CARE CNTR FIRE $113.38 Paid Chk# 027366 8/17/2009 DOCUMENT DESTRUCTION SERVICE E 101-41400-300 Professional Srvs (GENERAL) $30.00 140171 doc distruction Total DOCUMENT DESTRUCTION SERVICE $30.00 Paid Chk# 027367 8/17/2009 DON'S AUTO & REPAIR E 101-45100-210 Operating Supplies (GENERAL) $52.59 56884 fuel E 601-49450-212 Motor Fuels $42.82 57028 fuel E 101-42000-212 Motor Fuels $4.51 57040 fuel E 101-42000-212 Motor Fuels $108.22 57065 fuel E 101-42000-212 Motor Fuels $30.05 57069 fuel E 101-42000-212 Motor Fuels $7.71 57166 fuel E 101-42000-212 Motor Fuels $30.98 57196 fuel E 101-45100-212 Motor Fuels $5.80 57278 fuel Total DON'S AUTO & REPAIR $282.68 Paid Chk# 027368 8/17/2009 EMERGENCY APPARATUS MNTC E 101-42000-404 Repair/Maint - Machinery/Equip $630.60 07/21/2009 valve repair Tender 11 Total EMERGENCY APPARATUS MNTC $630.60 Paid Chk# 027369 8/17/2009 FEDERATED CO-OPS, INC. E 101-45100-589 C/O - Park/Trail Construction $126.97 F32054 E 101-45100-210 Operating Supplies (GENERAL) $527.25 F32061 Total FEDERATED CO-OPS, INC. $654.22 Paid Chk# 027370 8/17/2009 GRAINGER E 602-49400-404 Repair/Maint - Machinery/Equip $36.23 9043751214 E 602-49400-210 Operating Supplies (GENERAL) $77.06 9043926360 Total GRAINGER $113.29 Paid Chk# 027371 8/17/2009 HASSAN SAND & GRAVEL, INC. E 101-45100-589 C/O - Park/Trail Construction $218.04 78134 Total HASSAN SAND & GRAVEL, INC. $218.04 SUNNY PLACE 50 LB. AM. SULFATE (21-0-0-24), POTASH (0-0-60), BAGGING FERT PER TON STARTCAPACITOR, 216-259 MFD, 330 VAC, ROUND TAPE, 2 IN WIDTH, RED/WHITE,STRIPED Kalland Ave Sidewalk Paid Chk# 027372 8/17/2009 HEIDIS MARKET - GAS E 101-43100-212 Motor Fuels $37.50 0143755-IN Fuel E 101-43100-212 Motor Fuels $40.50 0143792-IN Fuel E 101-43100-212 Motor Fuels $47.14 0144233-IN Fuel E 101-43100-212 Motor Fuels $9.25 0144285-IN Fuel E 601-49450-212 Motor Fuels $96.02 0310319-IN Fuel E 602-49400-212 Motor Fuels $53.50 0310319-IN Fuel E 101-43100-212 Motor Fuels $77.00 0310319-IN Fuel E 101-43100-215 Shop Supplies $8.99 0310319-IN coffee E 101-43100-212 Motor Fuels $24.00 0310319-IN Fuel M:\Public Data\City Council\Council Packet information\2009\08-17-09\08 17 2009 Finance Bills Posted Batch.doc Agenda Item No. 8.E. I.. Meeting Date August 17, 2009 20 Mayor and Council Communication - August 13, 2009 Finance - Payment of Claims Page 4 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027372 8/17/2009 HEIDIS MARKET - GAS E 101-45100-212 Motor Fuels $10.41 0310319-IN Fuel E 101-43100-212 Motor Fuels $92.25 3103151-IN Fuel E 601-49450-212 Motor Fuels $192.42 3103152-IN Fuel E 101-45100-212 Motor Fuels $137.65 3103152-IN Fuel E 602-49400-212 Motor Fuels $26.02 3103152-IN Fuel E 101-45100-212 Motor Fuels $4.74 3103152-IN Fuel E 101-43100-212 Motor Fuels $4.26 3103152-IN Fuel E 602-49400-212 Motor Fuels $73.34 3103160-IN Fuel E 602-49400-212 Motor Fuels $118.19 3103173-IN Fuel E 101-43100-212 Motor Fuels $26.01 3103200-IN Fuel E 101-43100-212 Motor Fuels $55.73 3103200-IN Fuel E 101-42400-212 Motor Fuels $76.49 3103200-IN Fuel E 602-49400-212 Motor Fuels $12.87 3103200-IN Fuel E 601-49450-212 Motor Fuels $77.54 3103200-IN Fuel E 101-43100-212 Motor Fuels $67.24 3103200-IN Fuel E 101-45100-212 Motor Fuels $33.03 3310321-IN Fuel E 101-45100-212 Motor Fuels $59.52 3310321-IN Fuel E 101-43100-212 Motor Fuels $20.12 3310321-IN Fuel E 101-45100-212 Motor Fuels $14.60 3310321-IN Fuel E 101-45100-212 Motor Fuels $11.85 3310321-IN Fuel E 602-49400-212 Motor Fuels $53.00 3310321-IN Fuel E 601-49450-212 Motor Fuels $58.00 3310321-IN Fuel E 101-45100-212 Motor Fuels $33.42 3310322-IN Fuel E 101-45100-212 Motor Fuels $10.01 3310322-IN Fuel E 602-49400-212 Motor Fuels $57.02 3310322-IN Fuel Total HEIDIS MARKET - GAS $1,719.63 Paid Chk# 027373 8/17/2009 JOHN DEERE LANDSCAPES E 101-45100-210 Operating Supplies (GENERAL) $50.79 52205773 Street outlet, rotor Total JOHN DEERE LANDSCAPES $50.79 Paid Chk# 027374 8/17/2009 KJOLHAUG ENVIRONMENTAL SERVICE G 101-22825 Hunters Pass Escrow $166.50 60939 Hunters Pass Monitoring Total KJOLHAUG ENVIRONMENTAL SERVICE $166.50 Paid Chk# 027375 8/17/2009 KOLLES, LAVONNE G 101-22900 Rental Deposit Escrow $100.00 08/03/09 deposit refund Total KOLLES, LAVONNE $100.00 Paid Chk# 027376 8/17/2009 LAWSON PRODUCTS, INC E 101-43100-215 Shop Supplies $189.30 8308183 Total LAWSON PRODUCTS, INC $189.30 Paid Chk# 027377 8/17/2009 MAGIC WATER E 101-42000-404 Repair/Maint - Machinery/Equip $168.00 11736E Total MAGIC WATER $168.00 Paid Chk# 027378 8/17/2009 MENARDS - BUFFALO E 101-43100-403 Repair/Maint - Catch Basins $158.60 33320 Total MENARDS - BUFFALO $158.60 Paid Chk# 027379 8/17/2009 METRO FIRE E 101-42000-404 Repair/Maint - Machinery/Equip $539.22 35405 Total METRO FIRE $539.22 Paid Chk# 027380 8/17/2009 MILLER TRUCKING/LANDSCAPING SU E 101-45100-589 C/O - Park/Trail Construction $19.56 0709 Total MILLER TRUCKING/LANDSCAPING SU $19.56 drill kit water FD concrete For Erginell In line foam induction system 1 and a half Buff M:\Public Data\City Council\Council Packet inform ation\2009\08-17-09\08 17 2009 Finance Bills Posted Batch.doc Agenda Item No. 8.E. I.. Meeting Date August 17, 2009 21 Mayor and Council Communication — August 13, 2009 Finance — Payment of Claims Page 5 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027381 8/17/2009 MINNESOTA GFOA E 101-41500-208 Training and Instruction $225.00 0809 Annual Conf, TILL Total MINNESOTA GFOA $225.00 Paid Chk# 027382 8/17/2009 MOON MOTORSPORTS E 101-45100-404 Repair/Maint - Machinery/Equip $100.42 07/31/2009 Carbure TOR Ignition Module Total MOON MOTORSPORTS $100.42 Paid Chk# 027383 8/17/2009 MUNICIPAL EMERGENCY SER. INC. E 101-42000-404 Repair/Maint - Machinery/Equip $48.91 00113851_snvLemaitre card and receptacle for battle fogger Total MUNICIPAL EMERGENCY SER. INC. $48.91 Paid Chk# 027384 8/17/2009 N. A. C. E 101-41910-306 Planning Fees $402.90 18693 E 101-41910-306 Planning Fees $998.60 18693 E 101-41910-306 Planning Fees $715.22 18693 E 101-41910-306 Planning Fees $596.60 18693 E 101-41910-306 Planning Fees $433.35 18693 E 101-41910-306 Planning Fees $395.90 18693 E 101-41910-306 Planning Fees $208.40 18693 E 101-41910-306 Planning Fees $189.60 18693 E 101-41910-306 Planning Fees $106.65 18693 E 101-41910-306 Planning Fees $592.50 18693 E 101-41910-306 Planning Fees $750.00 18694 Total N. A. C. $5,389.72 Paid Chk# 027385 8/17/2009 NAPA AUTO PARTS E 101-43100-404 Repair/Maint - Machinery/Equip E 602-49400-210 Operating Supplies (GENERAL) Total NAPA AUTO PARTS Potter Code Enforcement Downtown City Site, Sign farmers market, assess policies, 152, packets, licensing, etc 54th Street Twinhome Redevelopment/R-8 District Prohibited Tree List Billboard Location Study Temporary Signs Vacant Building Ordinance Landfilling and Grading Ordinances Real Estate Sign - Downtown City Site Meetings $76.80 516324 AUTOMATIVE REPAIR AND CORE DEPOSIT $5.65 713986 PUNCH $82.45 Paid Chk# 027386 8/17/2009 NORTH AMERICAN CLEANING CORP E 101-42000-405 Repair/Maint - Buildings $138.45 37358 July Service FD E 101-41940-405 Repair/Maint -Buildings $419.61 37358 July Service CH Total NORTH AMERICAN CLEANING CORP $558.06 Paid Chk# 027387 8/17/2009 NORTH COUNTRY QUALITY BLDRS G 101-22800 Landscaping Escrow $3,000.00 0709 refund escrow Total NORTH COUNTRY QUALITY BLDRS $3,000.00 Paid Chk# 027388 8/17/2009 NORTHERN TOOL & EQUIPMENT E 101-43100-215 Shop Supplies $19.29 0191301222 supplies E 101-45100-210 Operating Supplies (GENERAL) $186.65 20310198 push spreader, rubber strap Total NORTHERN TOOL & EQUIPMENT $205.94 Paid Chk# 027389 8/17/2009 NORTHERN WATERWORKS E 206-49400-250 Meters for Resale $11,751.89 S01209913.001 Meters Total NORTHERN WATERWORKS $11,751.89 Paid Chk# 027390 8/17/2009 OMANN BROTHERS E 101-43100-403 Repair/Maint -Catch Basins $60.58 8404 1/2' # 2341 A.C. Mix E 101-43100-403 Repair/Maint -Catch Basins $177.62 8416 A.C. Mix E 101-43100-403 Repair/Maint - Catch Basins $8&81 8455 A.C. Mix Total OMANN BROTHERS $327.01 M:\Public Data\City Council\Council Packet information\2009\08-17-09\08 17 2009 Finance Bills Posted Batch.doc Agenda Item No. 8.E.1 . Meeting Date August 17, 2009 22 Mayor and Council Communication — August 13, 2009 Finance — Payment of Claims 10100 Premier Bank Paid Chk# 027391 8/17/2009 E 101-42000-321 Telephone E 101-43100-321 Telephone E 101-42400-321 Telephone E 101-41940-321 Telephone E 602-49400-321 Telephone E 601-49450-321 Telephone ONVOY, INC. Total ONVOY, INC. Check Amt Invoice Comment $83.50 090802009662 $83.50 090802009662 $238.57 090802009662 $715.70 090802009662 $35.79 090802009662 $35.79 090802009662 $1,192.85 Paid Chk# 027392 8/17/2009 OREILLY AUTOMOTIVE INC E 101-45100-404 Repair/Maint - Machinery/Equip ($68.52) 07/28/2009 credit E 101-45100-404 Repair/Maint - Machinery/Equip $81.41 1749-187491 filters E 101-45100-404 Repair/Maint -Mach inery/Eq uip $40.51 1749-187492 grease Total OREILLY AUTOMOTIVE INC $53.40 phone/data network phone/data network phone/data network phone/data network phone/data network phone/data network Paid Chk# 027393 8/17/2009 PRAIRIE RESTORATIONS, INC G 101-22825 Hunters Pass Escrow $2,627.85 119314 Hunters Pass Total PRAIRIE RESTORATIONS, INC $2,627.85 Paid Chk# 027394 8/17/2009 S & T OFFICE PRODUCTS E 101-41400-200 Office Supplies (GENERAL) $201.46 01NL8593 Ink cartridges E 101-41400-200 Office Supplies (GENERAL) $135.31 OINM2625 ppr, env, pens E 101-42400-200 Office Supplies (GENERAL) $62.14 01NM2626 Paper, Quick, 20#, 2500/SH E 101-42400-200 Office Supplies (GENERAL) $20.71 01NM3284 Paper, Quick, 20#, 2500/SH Total S & T OFFICE PRODUCTS $419.62 Paid Chk# 027395 8/17/2009 S.E.H. E 468-49000-303 Engineering Fees $731.72 219449 Albertville - 1-94/CR19 & CR 3 Total S.E.H. $731.72 Paid Chk# 027396 8/17/2009 SENTRY SYSTEMS, INC. E 101-42000-405 Repair/Maint - Buildings $4.22 602779 FD Fire Alarm System E 101-42000-405 Repair/Maint - Buildings $30.36 602779 FD Fire Alarm System E 101-43100-405 Repair/Maint Buildings $31.27 602779 PW Fire Alarm System Total SENTRY SYSTEMS, INC. $65.85 Paid Chk# 027397 8/17/2009 SRF CONSULTING GROUP, INC E 468-49000-303 Engineering Fees $36,259.84 6796-5 pmt # 2 1-94 Total SRF CONSULTING GROUP, INC $36,259.84 Paid Chk# 027398 8/17/2009 THE CHUBA COMPANY G 101-22800 Landscaping Escrow $3,000.00 0709 Refund Escrow Total THE CHUBA COMPANY $3,000.00 Paid Chk# 027399 8/17/2009 TINKLENBERG GROUP E 468-49000-300 Professional Srvs (GENERAL) $4,223.42 1685 1-94 Total TINKLENBERG GROUP $4,223.42 Paid Chk# 027400 8/17/2009 WASTE MANAGEMENT E 101-45100-384 Refuse/Garbage Disposal $73.50 513782915930 PKS E 601-49450-384 Refuse/Garbage Disposal $56.28 513782915930 WWTF E 101-43100-384 Refuse/Garbage Disposal $56.10 513782915930 PW Total WASTE MANAGEMENT $185.88 Paid Chk# 027401 8/17/2009 WEIDNERS PLUMBING & HEATING CO E 101-41940-405 Repair/Maint -Buildings $526.02 227526 EA Temp Control Call Total WEIDNERS PLUMBING & HEATING CO $52&02 M:\Public Data\City Council\Council Packet information\2009\08-17-09\08 17 2009 Finance Bills Posted Batch.doc Page 6 of 7 Agenda Item No. O.E.1.. Meeting Date August 17, 2009 23 Mayor and Council Communication — August 13, 2009 Finance — Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 027402 8/17/2009 WELCOME FURNITURE E 101-41710-303 Engineering Fees $162.50 refund for invoice over paid Total WELCOME FURNITURE $162.50 Paid Chk# 027403 8/17/2009 WRIGHT COUNTY EDP E 101-41100-433 Dues and Subscriptions $1,635.30 07/21/09 annual dues Total WRIGHT COUNTY EDP $1,635.30 Paid Chk# 027404 8/17/2009 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $40,880.00 Patrol-09-8 Aug service Total WRIGHT CTY SHERIFFS PATROL $40,880.00 Paid Chk# 027405 8/17/2009 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $4,500.00 07/31/09 July Service Total WRIGHT RECYCLING $4,500.00 Paid Chk# 027406 8/17/2009 XCEL ENERGY E 101-43160-381 Electric Utilities $36.51 5141659807709 5700 LeBeaux E 101-41940-381 Electric Utilities $4.38 5164439116709 10820 Kantar E 101-43100-381 Electric Utilities $5,143.50 5169010380709 Street lights Total XCEL ENERGY $5,184.39 Paid Chk# 027407 8/17/2009 NODLAND CONSTRUCTION COMPANY E 503-00000-300 Professional Srvs (GENERAL) $248,678.46 prat # 1 CSAH 37 Total NODLAND CONSTRUCTION COMPANY $248,678.46 10100 Premier Bank $406,224.77 Fund Summary 10100 Premier Bank 101 GENERAL FUND $93,337.20 206 WAC FUND $11,751.89 468 CSAH 19 RAMPS/I 94 Project $45,732.48 492 52nd st Industrial Park $1,118.50 494 CSAH 19 & 50th St. (South 19) $380.00 501 Phil Morris Lift Station $190.00 503 CSAH 37 Utilities $251,657.31 601 SEWER FUND $723.59 602 WATER FUND $721.30 604 STORM WATER $612.50 $406,224.77 M:\Public Data\City Council\Council Packet information\2009\08-17-09\08 17 2009 Finance Bills Posted Batch.doc Page 7 of 7 Agenda Item No. 8.E. L Meeting Date August 17, 2009 24 BO I —TON 8P. M F= N K Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 www.bolton-menk.com August 11, 2009 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P.O. Box 9 Albertville, MN 55301-0009 RE: Partial Pay Estimate No. 1 CSAH 37 Utility Extension City of Albertville, Minnesota BMI Project No.: R13.040276 Dear Mr. Kruse: Enclosed please find three (3) copies of Partial Pay Estimate No. 1 for the above referenced project. Payment No. 1 is for work completed through July 31St and includes the majority of the sanitary sewer and watermain work and approximately 60% of the lift station work. Based upon the work completed to date, we recommend payment in the amount of $248,678.46 to Nodland Construction Company, Inc. For your information, pumps and electrical controls are expected to be installed during the month of September If everything meets your approval, please sign all three (3) copies, retain one (1) copy, return one (1) copy to our office, and submit one (1) copy along with payment to Nodland Construction Company, Inc., P.O. Box 338, Alexandria, MN, 56308. Please contact me if you have any questions regarding this estimate. Sincerely, BOLTON & MENK, INC. /,Iz /W Adam Nafstad, P.E. Project Manager Enclosures DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer 25 ST. MICHAEL — ALBERTVILLE SCHOOL DISTRICT 885 CITIES OF ALBERTVILLE AND ST. MICHAEL MARCH 30, 2009 — JOINT SPECIAL MEETING The St. Michael -Albertville School Board met in a joint session with officials from the City of Albertville and City of St. Michael on Monday, March 30, 2009, at 6:00 p.m. in the Senior High Board Room. School Board Members present: Chair Charles Lefebvre, Members Drew Scherber, Carol Steffens, Douglas Birk, Gayle Weber, and Jeanne Holland. Representing the City of Albertville: Mayor Ron Klecker, Councilors Dan Wagner, Tom Fay, John Vetsch, and Larry Sorenson. Representing the City of St. Michael: Mayor Jerry Zachman, Councilors Dean Eggert, Joe Hagerty, Kevin Kasel, City Administrator Bob Derus, City Engineer Steve Bot, and Community Development Director Marc Weigle. Also present were Superintendent Marcia Ziegler, Paul Youngquist from ARY Architects Rego and Youngquist, Mary Ellen Barthel and Marie Moore from the STMA Community Education, Aaron Brom of the Crow River News, and St. Michael City Clerk Diana Berning. Chair Lefebvre opened the meeting, and the Pledge of Allegiance was said. Lefebvre welcomed those present, including the many parents and children present to support the expansion of the STMA Ice Arena. Superintendent Ziegler added discussion regarding the 2009 tax statement for the land purchased by the School District for the expansion of the Ice Arena to the agenda. The agenda was set as amended. New Library — Fundiniz and Construction St. Michael Community Development Director Weigle provided the group with a concept plan of the new Library/Community Center/St. Michael City Hall facility. He reported there have been several meetings with the Library committee to get their feedback about the plan. He also explained the recent addition of the Community Center/Senior Center portion to the building. The city received a $400,000 grant from the state for the library portion. Requirements for the grant state construction must be started within six months of receiving the grant and completed within five years. The St. Michael Council will decide soon whether to move forward with the building design. If it is decided to keep moving forward, then site improvements (including the parking lot and utilities) would be completed this summer to secure the grant. The proposed size of the library is approximately three times larger than the current library. Weigle reviewed expansion areas, noting the City Hall portion could be phased in at a later time if the St. Michael Council decides to move forward with only the Library and Community Center portions. The Library portion will cost approximately $3 million; although, that cost could decrease if competitive construction bids are received. It was noted that Albertville and Hanover have representatives on the library committee, and that there is expected to be some cost participation by those cities. Update on STMA Arena Expansion Paul Youngquist, with ARY Architects Rego and Youngquist, was present to discuss the proposed Ice Arena expansion with the city/school board officials and over 100 parents and children present to support the arena expansion. He provided detailed drawings showing the expansion area, as well as a projected cost estimate and preliminary budget comparison. The expansion would include a second sheet of ice, seating for 817 spectators, and four additional locker rooms. He noted the original design was estimated to cost roughly $6.2 million, although this current plan has been simplified to reduce the cost to $4.9 million. He understands that no arena is able to cash -flow well enough to cover the capital cost of the facility, but once it is built, Joint STMA, Albertville, St. Michael Meeting 03-30-09 — Page 2 it should be able to pay for the operational costs. Youngquist reviewed specifics of the plan and explained the possibilities for expansion and shared utilities between the two sheets of ice. The land for the expansion has already been purchased by the School District using the $500,000 from the bond referendum passed in 2004; although, there is still a small piece of land that would need to be acquired from the City of Albertville that would not affect the baseball field. Albertville Council Member Vetsch requested additional funding from the school district for the expansion, especially in regard to the cost of bleachers, since the arena could be built much smaller if it was not used for High School varsity games. Lefebvre asked about the cost sharing and how that would work for this facility. The Hockey Association has been working on securing some funding/grants for the arena expansion. Steven Gapinski, President of the Hockey Association, was present to discuss the expansion with the board and councils. He said this community needs more ice. When the first sheet of ice was built, there were 125 kids in hockey. Since that time the program has more than doubled to 350 kids, plus the High School has added a girl's hockey team and there are adult leagues. The arena is over capacity right now and the Youth Hockey Association is buying ice elsewhere to get sufficient ice time. Young kids are practicing at 9:45 — 10:45 p.m., the only time when the ice is available, and he said it is affecting their grades at school. He also said soon STMA will become a AA School, and the current sheet of ice is not sufficient for those kind of games. There is also the potential for use by community education, broomball leagues, figure skating events, and other tournaments. In the off-season, the facility could be used for soccer or baseball teams as well. Lefebvre recommended the Hockey Association pursue additional funding from the State of MN through a bonding bill.. He also expressed concern with assuming the new arena would be able to cash flow well enough to cover some of the debt of the new facility. In 1997, when the first sheet was built it was also thought revenues from the arena would be able to pay off some of the debt service; however, the school recent wrote off the debt from that first sheet since the arena was never able to profit enough to cover the debt. Gapinski asked what each entity was willing to contribute for a second sheet. It was suggested the Hockey Board should discuss reasonable options for expansion and report back to each of their boards/councils. There was additional discussion regarding the building of a new Library and Senior Center. St. Michael Council Member Kasel explained the city is currently paying rent for a Library and Senior Center and both are too small and overused. The total additional cost for a new Library and Senior Center would be less than the additional amount St. Michael would have to pay for a second sheet of ice. There has also been a lot of support from residents of the community for a new Library and Senior Center. He suggested the parents and supporters of hockey work to convince their neighbors and friends that a second sheet of ice is necessary. There was discussion on the concept plan and whether this was sufficient for the needs. Gapinski said it should work for another ten years. There is enough seating for varsity High School games. He also said an additional sheet of ice would allow STMA to host more tournaments, which would generate additional business for the community. School Board Member Birk suggested the Youth Hockey Association begin by petitioning the two representatives for this area (Emmer and Koch) to include hockey arenas in the state's bonding bill next year. He noted the last bonding bill included funding for 80 hockey arenas in Minnesota. Once the entities involved are presented with a timeline for the state's process and a possible estimate of what could be expected from the state, the boards and councils can begin to look at options for an expansion. Gapinski also asked if the Youth Hockey Association would ever be able to be considered a part owner in the arena. That is something the Hockey Board should discuss and look at what other facilities have done. Lefebvre thanked everyone present for being respectful and for showing support. The Youth Hockey Association will continue to work with the state to see if there is some possible funding available. Joint STMA, Albertville, St. Michael Meeting 03-30-09 — Page 3 Jamison Avenue NE Street/Intersection Improvement Pro -ice St. Michael City Engineer Bot reported the city has been working on the final Mn/Dot and FHWA plan approval needed to bid for the Jamison Avenue NE Street Improvement Project. These final approvals are needed due the state and federal funding of the project which has enabled the project to happen for the City. Bot reported he anticipates road restrictions will go off around May 121h, and the project will likely begin soon after. The project will be on a tight timeline, but should be substantially completed by August I". The St. Michael Council may need to convene a special meeting to approve the bids and consider extending the construction hours for this project to ensure it is completed in time. It was stated the traffic light on CR 18 will also be installed and working before the first day of school. A trail will be installed along the east side of Jamison Avenue as part of the project and St. Michael will maintain the trail. There was additional discussion regarding access to the school during the project and the order of construction. Pedestrian Safety along Main Avenue The group briefly discussed pedestrian safety along Main Avenue in Albertville for those children who will be walking to the new Middle School next year. An Albertville resident was present to express concern with his daughter walking to school along Main Avenue and asked if the busses could stop along Main Avenue and pick up kids to bring them to school. Superintendent Ziegler said the busses are full, and additional busses would be needed to make those stops. Typically, the school has tried to stay under a mile for older kids walking to school and under six -tenths of a mile for the smaller kids walking to school. If they stopped along Main Avenue they would have to change their policy for all schools, which would increase bussing costs. There was additional discussion on patrols, crosswalks, and whether kids could be picked up at the Albertville Primary, since that area is more familiar to them than walking up to 50th Street. Due to the different start times of the schools, that would not be an option. Albertville Administrator Kruse has been working on solutions for safety, including installing sidewalks along Main Avenue. Concern was expressed about both the age of the walkers and the distance they would walk, which would not be addressed by adding a sidewalk. Dr. Ziegler and Kruse will continue working on a safe solution for the children walking to school. Public Access to New High School Facilities Marie Moore, from the Community Education, presented the group with a preliminary spreadsheet of what annual memberships would cost for access to the gym, upper walking track, fitness center, and pool at the new High School. She also reviewed possible hours for when the facilities could be open to the public. Security is the biggest issue right now in determining whether it can be available during school hours or not. There was also discussion on high school intramurals, which this new facility should be able to accommodate. Albertville Mayor Klecker expressed some concern that this would affect other private gyms/health clubs in the area. The residents of the community have supported the facility, and the school board is trying to find a balance to make those resources available to the community. Klecker also asked about a couple's rate for use of the upper track. Community Education personnel will continue working on finalizing the schedule of hours and dollar amounts for each use. FYCC Update City Administrator Derus explained federal funding for FYCC will be running out soon, and the cities of Albertville and St. Michael have been meeting to discuss options to keep either FYCC going or at least a park and rec. program. Options that have been discussed include: keeping FYCC as it is, decreasing it to only a park and rec. program, or moving everything under Community Education. Staff has also been researching what other cities do for their park and rec Joint STMA, Albertville, St. Michael Meeting 03-30-09 — Page 4 departments. Moving everything to Community Education could be an option, but would result in decreasing the salary for an employee. Albertville Council Member Wagner asked what the amount needed would be and whether this could be a contract service. He suggested a contract could be entered into for a year, which would give more time to come up with a solution. St. Michael Council Member Kasel also suggested this be a contract service for the park and rec. aspect for both cities, and any other additional programming on top of the traditional park and rec. program would be a bonus. If the services were on a contract basis, the issue of liability insurance would need to be addressed. It has always been difficult to understand where the FYCC program fits under and whether there is overlap with what the school does. Lefebvre suggested that some of what FYCC does could be done by Community Education. Derus noted FYCC reaches approximately 7,000 people a year. There are a lot of hours involved, including nights and weekends. Last year, FYCC also received an award in innovation and efficiency from the Hubert Humphrey Institute. It was also expressed that FYCC does not cap any of their programs and always makes room for. anyone interested, which is a great asset for the community. The entities involved will continue to work together on an acceptable solution for a park and rec. department. Property Tax Statement for 2009 Superintendent Zeigler provided the group with a tax statement for the land in Albertville purchased by the School District for a future Ice Arena expansion. The total due was $30,470, of which $20,930.98 was for special assessments. Zeigler called Wright County to have the property classified as exempt; however, since the closing of the property was after June 30, 2008, the, exempt status will not go into effect until the year 2010. Tina Lannes from Albertville is working on removing the special assessment amounts, which were supposed to be taken care of at closing. The remaining $9,539.02 would need to be paid this year. The consensus of the group was for the School Board to pay the amount that will ultimately be returned to them ($3,116.67) and the City of Albertville pay the amount to be returned to them ($1,905.19), and the remaining balance of $4,517.16 could be paid by the Hockey Board. The next joint meeting was set for Monday, August 31, 2009, at the new High School at 6:00 p.m. The meeting was adjourned at 8:49 p.m. Attest: City Clerk St. Michael Mayor A\1b£r'tvill£ Mayor and Council Communication July 28, 2009 SUBJECT: ENGINEERING - TOWNE LAKES TRAIL EXTENSION RECOMMENDATION: This space on the agenda is reserved for the City Council to discuss and consider completing a segment of bituminous trail located on Outlot B of the Towne Lakes 6th Addition plat. The plan for this trail was intended for the developer of the 71h Addition to complete and pay for it. Staff recommends that if the council wants the trail completed sooner to have the Towne Lakes Association pay for the improvement. It is respectfully requested that the Mayor and Council consider the following motions, should the City desire to complete the trail segment: Motion accept the quote from Oman Brothers, Inc., in the amount of $3,200, to complete the bituminous trail segment located on Outlot B of the Towne Lakes 6th Addition conditioned upon the cost of the improvement be reimbursement to the City of Albertville from the Towne Lakes Association. No Motion accept the quote from Oman Brothers, Inc., in the amount of $3,200, to complete the bituminous trail segment located on Outlot B of the Towne Lakes 6th Addition with park trail funds. BACKGROUND: As part of the construction requirements for Towne Lakes 1, 2, 3, 4, and 5, pedestrian trails were constructed to create a trail network between the additions, as well as, to link the developments with other parts of the city. During construction of the Towne Lakes 5th Addition, one of the trails was dead -ended at the boundary of the 5th Addition and 6th Addition. It has always been anticipated that this trail will be completed when Outlot B of the 6th Addition (aka Towne Lakes 7th) is developed. This is still the case; however, it is feared that this won't be real soon. Recently the Towne Lakes 6tb Addition property changed ownership and is now owned by M&I Bank Corp. Given the current ownership, and the fact that the City has no development contract with M&I for the 7th Addition, completion of the trail in advance of development & platting of the 7tb Addition would require City funding. Due to several requests/complaints from residents and not knowing when Outlot B will be developed, the City Council has directed staff to request the necessary easements/permission from M&I and to solicit quotes to complete the segment of trail in advance of development of the 71h Addition. M&I has agreed to grant the necessary easement and staff has received a quote from Oman Bros., Inc. in the amount of $3,200 to complete the trail segment. M:\Public Data\Requests for Council Actions (RCA)\2009\08 03 2009 Engineering - Towne Lakes Trail RCA.doc Agenda Item No. 0.1.1 Meeting Date August 3, 2009 Mayor and Council Communication — July 28, 2009 Engineering — Towne Lakes Trail Page 2 of 2 KEY ISSUES: • Trail easement has been granted by M&I. • Quoted construction cost is $3,200. • The first motion has yet to be presented to the Towne Lakes Association • Other residents throughout the city have came forward with similar requests • Park Trail Fund has $88,760 as a balance with numerous projects to fund POLICY CONSIDERATIONS: Making of improvements and acceptance of quotes is subject to Mayor and City Council approval. FINANCIAL CONSIDERATIONS: Completion of the trail segment was not specifically budgeted for. Available parks trails funds, and/or general funds would be utilized to complete the trail segment. In the park trail fund there is currently $88,760 available. This may sound like a lot of money, but the City of Albertville has several trails to be maintained, repaired and completed of which will cost significantly more than what is available currently (hundreds of thousands of dollars). LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to order improvements and accept or reject quotes for municipal improvements. Respectfully submitted, Chi SLarryR. e City Administrator Department/Responsible Person: City Engineer/Adam Nafstad Attachments: Trail Easement and Exhibit M:\Public Data\Requests for Council Actions (RCA)\2009\08 03 2009 Engineering - Towne Lakes Trail RCA. doe Agenda Item No. 8..1.. Meeting Date August 3, 2009 TEMPORARY TRAIL EASEMENT THIS INDENTURE, made this day of , 2009, by and between Marshall & Ilsley Bank ("M&I"), (Grantor); and the City of Albertville, Wright County, Minnesota, (Grantee). WITNESSETH: WHEREAS, Grantor is the owner in fee simple of the real estate hereinafter described. That for good and valuable consideration, the receipt of which is hereby acknowledged, Grantor has this day bargained and sold, and by these presents, does bargain, sell and transfer unto the City of Albertville its successors and assigns the following: A temporary trail easement, for the purpose of constructing, maintaining, and public use of a trail, over, under and across that area shown on the attached Trail Easement Exhibit over that part of Outlot B, Towne Lakes 6"' Addition, according to the recorded plat thereof, Wright County, Minnesota, described as follows: Beginning at a point on the southerly line of said Outlot B, also known as the northeast corner of Lot 7, Block 7, TOWNE LAKES 5TH ADDITION; thence North 71 degrees 04 minutes 10 seconds West, along the northerly line of said Lot 7 and its westerly extension, a distance of 197.08 feet; thence North 18 degrees 55 minutes 08 seconds East, a distance of 40.00 feet; thence South 71 degrees 04 minutes 10 seconds East, a distance of 221.26 feet; thence South 18 degrees 55 minutes 50 seconds West, a distance of 40.00 feet to a point which bears South 71 degrees 04 minutes 10 seconds East from the point of beginning; thence North 71 degrees 04 minutes 10 seconds West, a distance of 24.17 feet to the point of beginning. 1 111 33 Said temporary trail easement shall expire when, to the City's satisfaction, the temporary easement is replaced by a permanent trail easement dedication. Grantor does hereby covenant with the City of Albertville, that it is lawfully seized and possessed of the real estate above described. IN WITNESS WHEREOF, the said parties have caused this instrument to be executed the day and year first above written. Marshall & Ilsley Bank By: Its: STATE OF MINNESOTA COUNTY OF WRIGHT The foregoing instrument was acknowledged before me this 2009, by as Marshall & Ilsley Bank, Grantor. This instrument was drafted by: Couri & MacArthur Law Office 705 Central Ave. East P.O. Box 369 St. Michael, MN 55376 SIGNATURE OF NOTARY day of of 2 S ,-I- .1._ 34 T O C U3 C L 0 0 0W '0 0^ Y� -C c N v> c. QO - 0 O 6Q --OJUO0 0-0- O O (`- '� W y i N _ U C:m to N r_ ..., ,_; =, U) C Lo O. 0 m s -7) v " W mo 0 v °3 a m a v-„ w' z 0 c a+- n� vy c F L x C5 Q O J a S -+, U 0 -0 U -p 'O O E N �' y Q c 'd d. O M 7 3 c m 0 Q O O °' N O C aCi, ° D O p O l 5 ,� ° m W 0 0 o z c >, v m c rn U r� o Q O O O +� . 0 0 Lj d-% co a-% p .;. a "j � 0 v C C � a v.,v � � W u IV' (0 O.p�'N Q>0 v aoi`n 0 m rnv•- 0 '►. v Zy' U Oi 3 w J7 .� "� rail -N }Q?-- `Z 0 .J��O +. CO H0 3N D0 A z ,� _� v- p p _C O C ... C O '� t'' 0 p V 25 D 0 N m 0. �. L :N a 7 N (n ;G V) _ .n _ 3 U :7 fL }- ti z t t 0 N C O O 03 O a �¢ O m C: --z3N ocn 00 0Ln 0V)wz'3 CL / Y / ' O w / _ Z a` b LL m ¢ a n M > a LLI / ( t7Uo v ¢ ° z a < g 1 0 awe j L �W z Nf! W 0) �� o W w C Q z �t I -C V) o/ ! 047o / t W >o � I � ': Li z z 06 n mil, _ OOC) Cj Co z I I� o z 1yj M OIL / V) Qv / 0 00, At ' 0,ff� i 35 1 NCa • Consulting Engineers & Surveyors " 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 www.bolton-menk.com MEMORANDUM Date: July 15, 2009 To: Honorable Mayor and City Council Members Cc: Larry Kruse, City Administrator From: Adam Nafstad, City Engineer Subject: CSAH 37 Turn Lane As directed by Council at the July 61h City Council Meeting, staff has reviewed Mr. Potter's request for a right -turn lane on CSAH 37 (60d' Street NE) at Mackenzie Avenue NE and offer the following for further discussion. In general, studies have shown that turn lanes reduce the potential for accidents and have both operational and safety benefits. Turn lanes provide an area for deceleration and storage, which reduces potential conflict between through and turning traffic. Turn lanes also increase capacity and improve the level of service of an intersection. Currently, in the area of the subject intersection, CSAH 37 is a two lane undivided highway and has a speed limit of 55 MPH and a current traffic volume of 6,100 ADT. Mackenzie Avenue NE intersects with CSAH 37 directly across from MacIver Avenue NE. When MacIver Avenue NE was realigned to its current location, the project included improvements to CSAH 37 which consisted of left turn lanes in both directions and a right turn lane for westbound CSAH 37 to turn north onto MacIver Avenue NE. The project also included widening of CSAH 37 to just east of the 62nd Street NE intersection, but did not include a right -turn lane for eastbound CSAH 37 to turn south onto Mackenzie Avenue NE. Although CSAH 37 has moderately low traffic volumes, the posted speed limit can present conflicts and related safety improvements. The construction of a right -turn lane for eastbound CSAH 37 onto Mackenzie Avenue NE would reduce accident potential and improve safety. A detailed cost estimate has not been prepared for this turn -lane; however, excluding potential costs associated with right-of-way acquisition and utility relocation, it is reasonable to presume that the cost for such a project could amount to or potentially exceed $55,000. Traditionally in Albertville, this type of improvement has been implemented with development or a change in land use and funded by a developer. Development of the Potter property or added commercial activity on Mackenzie Avenue, are likely improvements that would be required to DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal. opportunity employer �• Turn Lane rt ; July 15, 2009 r' Page 2 complete the turn lane. It is recommended that the City require the turn lane improvements be required with future growth, if not sooner. Through discussions with Wright County, city staff has learned that although the County supports the turn lane and recommends the improvement, funding assistance is not typically granted for turn lanes onto local roads. Also, upon platting of the Potter Property, county policy will require that right-of-way be dedicated and access from CSAH 37 will not be permitted. If the City desires to pursue a turn lane improvement in advance of additional Mackenzie development, a feasibility report should be prepared to better identify costs and project funding sources. Attachment — CASH 37 Figure. 2 C 38 e0 150 Feet lbertvijjE CSAH 37 Turn Lane Figure 1.0 0 Bolton & Menk, Inc - Web GIS