2008-04-07 CC PacketA lbertvi"lleCity of Albertville Council Agenda
U+Ino. me ON YM1.
APRTL 7, 2048
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed
on the agenda or of general community r interest. Advertised public hearings are scheduled as such so that
the public is afforded an opportunity to spear. Citizens wishing to address the Mayor and Council
regarding specific agenda items, other than public hearings should indicate so and will be afforded an
opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to
speak on matters not listed on the agenda or items on the agenda that did not include an opportunity to
speak) are always afforded the opportunity to do so under the heading "Citizens Open Forum", usually
scheduled at the beginning and end of the agenda. Presentations are limited to five minutes. In any
ease, citizens are asked to complete a 'Request to Spear Cara'.
1. PLEDGE of ALLEGIANCE
2, CALL TO ORDER ROLL CALL
3, RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS
4. CITIZENS OPEN FORUM -- (time reserved 5 minutes)
. AMENDMENTS To AGENDA.
. MINUTES
A. Approve March 17,2008 regular City Council minutes RCA (pg. 1 Minutes pgs.3-
1 2 .
I. Approve Larch 31, 2008 joint City of Albertville, City of St. Michael, and STRIA
School Board meeting minutes RCA pg. 1 Minutes pgs.13 -18)
C. Approve March 31, 2008 joint City Council and Planning & Zoning Con mission
meeting minutes RCA pg. 1 Minutes pgs.l -24
7. 0 CONSENT AGENDA
All item.s with an asterisk 0 are considered to be routine by the City Staff and will be
enacted by one motion. There will be no separate discussion of these items unless
Council member so requests. In. such event, the item will be removed from the General
Order of Business and considered in its normal sequence on the agenda.
Items
0
.L.1.
Finance — Semi-monthly Payment of Claims (bills) p s. 7-74
0
8,E,2o
Finance — Resolution No. 00-01 pg. 75-77
0
...
Finance — Resolution No. 00-1 pgs.75-7, 78)
0
..4.
Finance — Resolution No. Zoo o pg.7 7, 79)
0
.L. .
Finance — Resolution No. 200 -021 pgs.75--7 , o
0
.F.1.
City Clerk Approve Gambling License p s. 1 2
City of Albertville Council Agenda
April 7, 2008 Page 2 of 5
DEPARTMENT BUSINESS
A. Pine Department — Standard Operating Guidelines No action, for your review)
(pgs.25-66)
B. Public Works Department
C. Utilities Department WWT"P
. Building Department
E. Finance Department
I). ** Approve the Monday, April 7, 2008 Payment of Claims (bills) for cheek
numbers 025480 to 025539 p s. 7-74
2). 0 Approve Resolution No. 2008-018 entitled a Resolution Authorizing and
Documenting Inter -fund Loan pg .7 -77
3). 0 Approve Resolution No. 20 -o19 entitled a Resolution Authorizing and
Documenting inter -fund Loan/Advances pgs.7-7, 78)
4). 0 Approve Resolution No. 2008-020 entitled a. Resolution Authorizing an
Documenting Inter -fund nd Loan for Tax Increment Financing (TIF) District No. 1
(pgs.75-76, 79
5). 0 Approve Resolution No. 200 -0 1. entitled a Resolution Authorizing and
Documenting Inter -fund Loan for Tax Increment Financing (TIF) District No. 11
(pgs.75-76, o
6). Approve Resolution No. Zoo -022 entitled a Resolution Transfer Funds (pgs. 1-
4
7). Accept the Finance Director's Project Status Update and Financial Reports
pg.-90
F. City Clerk
1). A* Approve a Minnesota Lawful Gambling LG220 Application from the St.
Albert Catholic Church for an event to be held at the St. Albert Parish Center for
an evert to be held on Sunday, July 20, 2008, in which Bingo, Raffles,
Paddlewheels, full -Tabs, and T'ipbo rds will be sold during the event as a
andraiser (pgs.91-92)
2). Alcohol and Gambling Enforcement — Full Moon Saloon (No Action, for your
review)(pgs.93-96)
G. Planning and Zoning
H. Engineering
1. Accept the Assistant City Engineer's progress Report(Pgs.97-98)
2). 7 Wh Street Payment RCA (pgs.99-102)
3). Cedar Creek Interim Stormwate7r Rate Change RCA pgs 103-106)
1
4). Adding and Deleting Municipal State Aid Streets pgs.107-112
M:WubIie Dakta\ ity Coun iWoun dt Packet information\2008\04- 7-0 104 0 7 2008 1 -C Agenda.do
Meeting Date: April 7, 2008
City of Albertville Council Agenda
.April7 2008
1. Legal
1). Accept the City Attorney' Report (pgs. 113 -11
Page 3 of 5
J. Administration
1 . Accept the City Administrator's Written Report gs.117-118
2). Furnace and Air Conditioner replacement 5975 Hain Avenue N.E. RCA pgs.1 l -
1 20
9, CITIZENS OPEN FORUM - (continued if necessary)
10. ANNOUNCEMENTS and or UPCOMING MEETINGS
April 2008
8 7;00 p.m. Planning and Zoning Commission meeting (cancelled)
1. :oo p.m. S TMA Ice Arena Board meeting
14 7:30 p.m. Parks and Recreation Committee
21 7:00 p.m* City Council meeting
28 :oo p.m. Joint Water Board meeting
8 7:00 p.m. Committee of the whole workshop(tentative)
May 2008
5
7: oo p.m.
City Council meeting
1
.00 p.m.
STMA Ice Arena Board meeting
13
7:00 p.m.
Planning and Zoning Commission meeting
17
7:00 a.m.
Albertville -St. Michael Spring Gleam -up Day
(field at St. Michael Public Works facility)
19
7: oo p.m.
City Council meeting
26
all clay
Memorial Day observed — City offices closed
27
:00 p.m,
Joint Powers Water Board meeting T ESD Y)
28
7:00 p.m.
,fit. City of Albertville -City of Otsego Workshop (Albertville)
June 2008
2
7:00 p.m.
City Council meeting
9
:00 p.m.
STMA. Ice Arena oar f meeting
10
7:00 p.m.
Planning and Zoning Commission meeting
13
5:00 p.m.
Albertville Friendly City Days Softball Challenge
16
7:00 p.m.
City Council meeting
23
:00 p.m.
Joint Powers Water Board meeting
30
7:00 p.m.
Committee of the Whole workshop (tentative)
11, TEMPORARILY ADJOURNMENT To CLOSED MEETING
1 , CLOSED MEETING To DISCUSS THREATENED LAWSUIT REGARDING S.J.
EOU18 AND MINNESOTA DEVELOPMENT AGENCY (HUNTER'S PASS).
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Meeting Date: April 7, 2008
City of Albertville Council Agenda
April 7, 2008 Page 4 of 5
13. RECONVENE REGULAR MEETING AND MOURN TO C4MMITTEE OF THE
WHOLE MEETING. (Five minute break)
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Meeting Date: April 7, 2008
City ofAlbertville Council Agenda
April 7,2008 Page
COMMITTEE OF THE WHOLE AGENDA
PARK$ COMMITTEE — 'Tim Guimont to review potential sidewalk and trails projects.
OTHER BUSYNESS
ADJOURNMENT
MAPubli Data\ ity CoundhCouncil Packct inform ationl200 104- 7- \ 4 07 20 I-C Agenda.doc
Meeting Date: April 7, 200
AFFIDAVIT OF POSTING
STATE OF MINNESOTA
SS.
COUNTY OF WRIGHT
Tori Leonhardt, being first duly sworn, says that on the 4th day of April 2008, Tori posted
the documents as shown on the reverse side a true copy of each thereof at 1:30 p.m. at the
Albertville City Offices in the window, at the City of Albertville, County of Wright, State
of Minnesota.
Subscribed and sworn to before me this�day of
Tracey Nubbe
NoMin n�PsotaM'c
;; '! °My Commission Expires Jantwy 31, 2012
2008.
C:\Documents and Settings\tleonhardt\L.ocal Settings\Temporary Internet Files\OLK2I\Affidavit of Agenda Posting format.doc
Nibertville Mayor nCouncil Communiation�rT6�� u�,qa$a city uti.
March e 28, 0 8
SUBJECT,: CITY COUNCIL MINUTES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approving the City Council minutes that have been prepared and submitted by the City Clerk and
the City Administrator with the following motions:
Motion to approve the March 17, 2008 regular City Council minutes as presented, and on file in
the office ofthe City Clerk.
Motion to approve the March 3 1, 2008 joint S MA School Board, City of Albertville, and City
of S * Michael meeting minutes as presented, and on file in the office off'the City Clerk.
Motion to .approve the March 31, 2008 joint City Council and Pla wing. and Zoning Commission
meeting minutes as presented, and on file in the office of the City Clerk.
BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council,
should it be their desire to amend the minutes. .
KEY ISSUES: It is the Cit is policy to review and approve City Council minutes that have been
taken, prepared and submitted by the City Clerk.
POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the
City Council minutes that have been prepared and submitted should be amended. However, the
contents of the minutes via the amendment process typically require Mayor or and Council
consideration thereof at the appropriate time during the meeting, in which such amendments that
are made requires a notion and affirmative vote of the majority of the members present,
FINANCIAL CONSIDERATIONS: There are o financial considerations as it relates to
approval of the City Council minutes.
LEGAL ISSUES: In accordance with Council proved r' es, the Mayor and Council possess the
authority to amend the minutes.
Re8pectfully submitted,
grruse
City Adm istrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: March 17, 2008 regular Council minutes
M, ubli Data\City CounciWounGil Packet infor ation1 00 \04-07- 8\04 07 2008 -A City Council minute .do
Agendas Item No. 6eAsBeCe
Meeting Date April 7, 2008
1
\1bcrtvijj1E
setae Town unw, era caw ur..
ALBERTVILLE CITY COUNCIL
MARCH 1, 2008
MINUTES
S
ALBERTVILLE CITY HALL
PLEDGE of ALLEGIANCE - CALL To ORDER
70,00 PM
Mayor sleeker called the Albertville City Council meeting to order at TOO followed by the
Pledge of Allegiance.
ROLL CALL
PRESENT: Mayor Ron Klecl er, Council members John Vetseh •
Dan Wagner,.LeRoy Berr�l,
and Torn Fay, Assistant City Engineer Adam Taf tad City Planner Al i. ,
� � � �.1s, City Attome
Mike Couri, City Administrator Larry Kruse, Utilities Superintendent K
;. John Middendorf, and City
Clerk Bridget Miller
I
ABSENT: none
RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS
o comments
AMENDMENTS To THE AGENDA
Council member Berning added are item under Administration regarding street Names. City
Administrator Kruse added an item under Administration also regarding Senior Housing.
MOTION BY Council member Bemi g, seconded by Mayor Kiee
� der to approve the Monday,
March 17, 2008 regular Albertville City Council agenda as amended.
Motion earned
unanimously.
CITIZEN FORUM
Mayor Klee er asked if there was anyone in the audience that wanted to discuss an item with the
Council that was not already. on the agenda. Where were no members 1n the audience that mated
to discuss an item that was not already on the agenda.
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Agenda Item No. 6 Aw
Meeting Date April 7, 2008
3
City of Albertville
City Council Minutes
March 17, 200
Page 2 of
MINUTES
Monday, February 25, 200 joint City'Council and Planning Zoning Commission minute
.march 3, 2008 regular City Council minutes
March 3., 2008 Committee of the Whole Workshop minutes
Mayor Klec er asked the Council if there were any changes to the Monday, February 25, 2008
joint C'rt Council and Planning & Zoning Commission, the Monday, March 2008 regular City
Council, and the Monday, March 3, 2008 Committee of the Whole Workshop minutes.
MOTION Y Council member Wagner, seconded by Council member Berning to approve the
Monday, February 25, 2008 joint City Council and Planning & Zoning Commission minutes as
presented, and on file in the office of the City Clerk. Council members Berning, Wagner,
vetsch, and Fay voted aye. Mayor Klec er abstained. Motion carried.
MOTION Y Council member Fay, seconded by Council member Wagner to approve the
Monday, March. 3, 2008 regular City Council minutes as resented and on file in the office of
the City Clerk. Motion carried unanimously.
MOTION BY Council member Fay, seconded by Council member Wagner to approve the
Monday, Larch 3, 2008 Committee of the Whole Workshop minutes as presented, and on file i
the office of the City Clerk. Motion carried unanimously.
CONSENT AGENDA
0 CONSENT AGENDA
All items with an asterisk 0 are considered to be routine in nature by the City Staff and will be
enacted by one motion. Where will be no separate discussion of these items unless a Council
member or citizen so requests. In such event, the item will be removed from the General order
of Business and considered in its normal sequence on the agenda.
Mayor Klec er asked the Council if there were any items to be pulled from the Consent Agenda.
MOTION BY Council member Kerning seconded by Council member Wagner to approve the
consent agenda pulling item 8-.C.1. Approve the Request for Council Action to Purchase of a
2008 Pickup for the Utilities Department, which required separate discussions and motions that
will be on file in the office of the City Clerk. Motion carried unanimously.
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Agenda Item No. 6vA*
Meeting Date April 7, 2
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City of Albertville
City Council Minutes
March 1 , 200
Page 3 of
DEPARTMENT BUSINESS
FIRE DEPARTMENT — no comments
PUBLIC WORKs DEPARTMENT — no comments
UTILITIES DEPARTMENT (WWTP)
Approve the Requestfor Council Action to Purchase of a 200$ Pickup for the Utilities
Department
City Administrator Kruse and Utility Superintendent Middendorf explained to the Council that
the bidding process is done through the State; therefore the State has taken care of the
requirements for municipality vehicles.
Council inquired what other Capital Improvement items such as vehicles are in the budget. City
Administrator Kruse confirmed that the vehicle for the Utilities Department was included in the
budget. Other items that have been budgeted for include a snowblower, which Council has put
off
h1lowing staff to purchase until a later date. K-rusecontinued by stating that there does not
appear to be too many other major purchases. Council member Vetsch reminded the other
Council members that the City hired additional staff for the Utilities Department. It is
challenging for staff to do the job they are hired for with only two 2 vehicles. R would be
beneficial and cost effective for the City to invest in another vehicle, which is included in the
budget as the City Administrator has pointed out.
MOTION BY Mayor Klecl er, seconded by Council member Vetseh to accept the twoquotes,
one from Derry ecl er's Car/TruckCar/Truck City in the amount of $19,650.45, and second from. ABM
Equipment and Supply in the amount of $7,976.85 for the purchase of a City Vehicle in the
Utilities Department. Motion carried unanimously,
A crept the Utilities Superintendent's (US) Report
Mayor Klec er asked if there were any questions for US Middendorf in regards to his report.
Upon hearing no additional comments, ents, the Council members accepted the Utilities
Superintendent's (LDS) Report dated Friday, March 7, 2008 as presented in the March 17, 200
City Council packet.
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Agenda ttern No. 6vA*
Meeting Date April 7, 2008
0
City of Albertville
City Council Minutes
March 17, 2008
Page 4 of
BUILDING DEPARTMENT
ANAccept the Building Official's Monthly Report
MOTION BY Council member Beming seconded by Council member Wagner to accept the
s .
Building officials Monthly Report dated March , 200 s �rese .ted in the March 17, 200
Council packet and on file in the office of the City Clerk. Motion carried unanimously.
FINANcF, DEPARTMENT
Approve the Monday, March 17, 2008 Payment of Claims (bills) for check numbers 025419 to
025474
MOTION BY Council member Beming seconded by Council member Wagner authorizing the
Monday, March 17, 2008 payment of claims that included check numbers 025419 to 025474
presented except the hills specifically pulled, which are passed by separate motion. Motion
carried unanimously.
CITY CLERK
APpproe one -Day 3.2 % Malt .liquor License application from the Albertville Lionsfor an
event to b e he d at the a lbertville City Hall on Saturday, April 19, 2008
MOTION By Council member Kerning seconded by Council member Wagner to approve the
One -Day 3.2% Malt Liquor License applications submitted by the Albertville Lions for are event
to be held at the Albertville City Hall on Saturday, April 19, 2008, which has been submitted
to the City Clerk for Council approval. Motion carried unanimously.
V Approve the 2008-2009 Annual.liquor License Renewals cis* o ws:
. Off -Sale ..2% Malt Beveragefor Cc n's Inc. Co "s Grocery Store)
. Off -Sale Liquor Licensefor C L. Gentile Inc. (Geez Sports Bar & Grill), Holm Holdings
Inc. 2 Flub), Westside Liquor, Inc., Hacken nue er's Inc. (Hack's Liquor Store) and
C orn's . nc. C rn's Liquor store)
c. On -Sale Liquor Licensesfor C L. Gentile Inc. (Geez ► ports Bar & Grill), Holm Holdings
Inc. . 52 Flub), .. . Michael s H Inc. . M chae I B 's , Northwest Metro Restaurant
Ventures LLC (Major's Sports C , Cosmic Foods (Space Alien's Grill & Bar), Rancho
Grande Inc. (Rancho Grande), and Cedar `reek Golf Course LC (Cedar Creek Bar
Grill)
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Agenda Item Igo. *A*
Meeting Date April 7, 8
0
City ofAlbertville
City Council Minutes
March 17, 2008
Page 5 of 9
d. Special Sunday -'ale Liquor License, fog- C. L. Gentile -Inc. (Geez Sports Bar & Grill),
Holm Holdings Inc. 52 Flub), D. Michael B -s II Inc. . Michael Bs), Northwest
Metro Restaurant Ventures LLC (Major's Sports ` , , Cosmic Foods (Space Alien's
Grill & Bar), Rancho Grande Inc. (,Rancho Grande), and Cedar `reek Golf Course LLB'
(Cedar `reek Bar & Grill)
e#On-Sale one License for Hong Thai Inc.
f,On-Sale 3.2% Malt Beveragefor Hong Thai Inc.
MOTION BY Council member Kerning seconded by Council member Wagner to approve the
Annual Renewal ofth.e 2 -2009 Off -Sale .2% Malt ver Liq or, License to Co orn'
Grocery More; 200 -2009 Off -Sale Liquor License to C.I . Gentile Inc. Holm ` .,_. .� r. Holdings Inc.,
Westside Liquor, Inc., Ilae en ueller's Inc.,,and Coborn's Liquor Store; 200 -�
� 9 -dale
Liquor License to C.L. Ge'ntile Inc., Holm Holdings Inc., D. Michael l 's II Inc., Northwest
Metro Restaurant Ventures LLC, Cosmic Foods, Rancho Grande Inc., and Cedar Creek Golf
Course LLC; 200 -2009 Special Sundqy Liquor License to C.L. Gentile Inc., Holm Holdings
Inc.,, Michael ich.ael lI Inc., Northwest Metro Restaurant Ventures LC, Cosmic Foods, Rancho
Grande Inc., and Cedar Creek Golf Course LLC; 2 0 -2009 -Salo Wine License to Hong Thai
Inc.; and 200w2 09 Ors -Sale 3.2% Malt Beverage License to Hong Thai Inc., which have been
submitted to the City Clerk for Council approval. Motion carried unanimously.
ly.
PLANNING AND ZONING
Accept the City Planner's Mon h y Report
Mayor Klecker asked if there were any questions for City Planner Brixlus in regards to his
report. Upon hearing no additional comments, the Council members accepted the City Planner's
er's
Monthly Report dated Wednesday, March 5, 2008 as presented in the March 17, 2008 City
Council packet.
Accept the Assistant City Engineer "s Progress Report
Mayor Klecker asked if there were any questions for Assistant City Engineer N f to i regarding
g
his report or any other concerns.
Council brought to Nafstad's attention Wright County has posted a "speed limit" sign on CSA
19 South in Albertville near the St. Michael border. Council stated that an individual who is
traveling from St. Michael into Albertville would be driving at a faster speed and then expected
to slow down to 45 mph when they enter the Albertville city limits. Staff informed the Council
they were unaware of the speed limit sign and would research the reason behind the posted speed
limit sign and report the findings to Council at a later date. Council's message for staff to relay
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Agenda Item No. 6.A.
Meeting Date April 7, 2008
7
City of Albertville
city council Minutes
March 17, 2008
Page 6 of
to Wright County it would be their suggestion to beep the speed consistent along the entire
stretch of CSA H 19 North and South for safety purposes. Council wanted it documented the
concerns with the speed along CSAH 19 for future reference in the event an accident occurs that
is speed related.
Following the discussion, the Council members accepted the Assistant City
p �Progress
Report dated Monday, March 10, 2008 as presented in the March 17, 2008 CityCouncil cal packet,
LEGAL
Accept the City r 's .monthly Update
Council expressed concerns regarding the number of homes that are beingforeclosed on and nd how
will this affect the future of property taxes. Couri commented stating there may h
� �e the chance
the bates w uld ask to temporarily hold on the payment of the taxes. The foreclosures most
likely would go back to the State if they are not sold, The property taxes may of
� potentially or
eventually be paid by a third party when bought from the bank. Couri continued exlainin that
at
he did not foresee too much in the 2008 property value. Couri felt that the Council may see more
ofithe house values going down in 2008.
Staff shared with the Council that they could obtain an estimated budget for the taxes to
g better
prepare the City s 2009 Preliminary Budget, Staff shared their howled property e of the t
g p ayes
to give Council a better understating on how to proceed or forecast the 2009 Budget. g Staff
reiterated that Council may not see much of a change in 2008 as compared to 2009.
Council then inquired about obtaining an update in regards to the Albert Villas Stor
g rnwter Pond
Project. Staff reported that a list has been prepared and submitted to the STMA School District.
Once staff receives an update or response from the STMA School District staff Will sh
are the
information with the Council.
Council questions the outstanding charges owed from the school In which staff' needs ds to sit
down with.all parties involved to review how the amounts were calculated. n `
Again,once this has
been accomplished staff will give an update to Council.
C uncil's last request was an update on the Edina Development liti anon in which Council
g
wanted to know what the status was, Staff shared with the Council that they dial know to
the hest
of their knowledge that it was put on hold. Staff has net heard anything since it was � g put on hold,
but would look into the matter and report back to Council at a future meeting.
g
Council members ers accepted the City Attorney's Monthly e February 2 Report dated Feb
p � 2008 as
presented in the March 17, 2008 City Council packet.
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Agenda It In No. 6A*
Meeting Date April 7, 2008
City of Albertville
City Council Minutes
March 1, 20
Page 7 of
ADMINISTRATION
Grant Credit to Albertville Body Shop Nagell Appraisal
City Administrator Kruse briefly reported that Jamie Stevens has requested the Council to grant a
100 credit for the next five years on the Albertville Annual Sign Lae to reimburse the
Albertville Body Shop for a $500 appraisal the was conducted by Nageii Appraisal and
consulting for the 4,200 square -foot parcel of land that was donated to the City by Mr. Stevens.
By granting the credit will allow Mr. Stevens to be eligible for an IFS Tax Deduction for the gift.
MOTION IO BY Council member Fay, seconded by Council member Wagner to grant a $ 100
credit for the next five years on the Albertville .Annual Sign Lease to reimburse the Albertville
Body Shop for a $500 appraisal by Ngeli Appraisal and Consulting for the 4,200 square -foot
parcel of land donated to the City so Mr. Stevens can be eligible for an IRS tax deduction for the
gift, which has been submitted to the City Administrator for Council approval. Motion carried
unanimously.
Accept the Cityidmini ra 's Oral .deport
City Administrator Kruse reported on the Albertville Premium outlets berm and the fact that the
dift is slowly being removed. Kruse then noted some outstanding issues one of which is the
outstanding utility bill for the Albertville Laundromat. Kruse encouraged the Council to take
action on it; even if the action is to carry it as an outstanding UB. Last items. Kruse brought u
was setting a date to meet with the Personnel Committee to discuss the potential of having city
staff serve as Day Responder volunteer Firefighters.
STD ice Arena.(discussion item)
City Administrator Kruse briefly reported that the STMA Hockey Board met Monday, March 10,
Zoo . The Arena Board would like to send out too all parties the information regarding the Don
Barthel land purchase. The Board would file to put a Request for Proposal FP together for
the expansion of the STMA. Ice Arena.
Senior Housing — March 10, 2008 Tour
City Administrator Kruse reminded the Council that on Monday, March I O, 2008 the City was
invited to tour various senior housing facilities in Elk River. Members that attended were Mayor
Klecker, Council members Berning and Fay, and Planning & Zoning Chair L int , - Following
the tour, Kruse suggested conducting a study to evaluate the need for a Senior Housing
Development and the appropriate location within Albertville for such a development. Mayor
Klecl er informed the Council that the facilities in Elk River were clean and had a nice set-u .
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Agenda Item No. 69Ae
Meeti ng Date Ap ri 17, 200
9
City of Albertville
City Council Minutes
March 17, 2008
Page 8 of 9
Streets Names and or Signage
Council asked about the street signage located behind the File and Stone facility, which is also
the same location of the WWTP and the PW Facility. Council recalled renaming g the street a
couple of years ago when Otsego re --aligner MacIver Avenue NE. Council noted that the utility
hi#ll still i
reads Maelver Avenue NE, Then in Fact t should say d Street ICE. Staff
acknowledged the concern of the street name and would research the reason for the error on the
bill.
ANNOUNCEMENTS and or UPCOMING MEETINGS
Mayor Klee er noted the upcoming meetings — calendar ofevents, which Council member
erniug reported that he will not be able to attend either of the March 31 meeting.
March 200
25 6.-00 p.m. Joint Water Board meeting
31 :00 p.m. R. City of Albertville; City of St. Michael and
STMA School Board meeting
31 7:30 p.m. City Council Workshop - Greenha en Neighborhood mtg.
April 2008
:30 p.m.
7 70*00 p.m.
8 7:00 pixy#
1 :00 p.me
21 7:00 p.m.
2 : o p.m.
28 7:00 p.m.
May 200
7:00 p.m.
12
:00 p.m.
13
7:00 p.m.
19
7:00 p.m.
26
all day
27
:00 p.m.
28
7:0o p.m.
ADJOURNMENT
Board of Appeal & Adjustments
City Council meeting
Manning and Zoning Commission meeting
STMA ice Arena Board meeting
City Council meeting
Joint Water Board meeting
Committee of the Whole Workshop (tentative)
City Council meeting
STMA lee .Arena Board meeting
Planning and Zoning Commission meeting
City Council meeting
Memorial Day observed -- City Offices closed
Joint Powers Water Board meeting NUTS A '
Jt, City of Albertville -City of Otsego Workshop (Albertville)
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Agenda Itern No. 6vA*
Meeting Date April 7, 200
10
City of Albertville
City Council Minutes
March 17, 2008
Page 9 of 9
MOTION BY Council member Veto , seconded by Council member Wagner o 'ad
journ rn the
March 17, 2008 regular City Council meeting at 8:09 p.m. Motion carried unanimously.
Roil Klecer, Mayor
Bridget Miller, City Clear
MAPubl i Datal ity CounoihCouncil Minute W0 Minut \Bridget` dra \I 0 -17.0 F-dra#ts.d
oc
Agenda Item . 6.A.
Meeting Date April 7,2008
11
JOINT ALBERTVILLE, ST. MICHAEL AND STMA SCHOOL
DISCTRICT 885 MEETING
MINUTES
MARCH 31, 2008
Albertville City Hall —Multi-purpose room 6*000 p.m.
CALLTO ORDER — ROL CALL
Acting Chairman Rory Klecker called the March 11, 2008 joint meeting to order at :00 p.m.
Members present:
Albertville Council- Mayor Ron Kl ecl er, Council members Fay, Vetsch, Wagner. Absent
Council member Berning. Albertville staff: City Administrator Barry Kruse.
St. Michael Council. Mayor Jerry Zachman, Council members Marx, Eggert, Kasel. Absent Joe
Hagerty. Staff present: Steve Bot and Mark Weigle.
STMA School District - Chairman Chuck Lefebvre, School Board members Carol Steffens,
Ghyle Weber, Jeanne Holland, Doug Birk and Drew Scher. r.
Wright Counter Commissioner Elmer Eichelberg.
Others Present: Aaron Bron, Crow River News
STMA ARENA EXPANSION,
City Administrator Kruse presented the attached request for consensus to complete an RFl for
the arena expansion. Kruse stated that although the STMA Arena Board has the authority to do
the study, it is good to make sure all three councils/boards agree on the natter. So to encourage
good communication Albertville City Administrator Kruse presented the attached request for
consensus.
Albertville City Administrator cruse reviewed the Request for Proposals RFI' to complete a
feasibility study for the arena expansion. Kruse noted the RFC' provides two options to finance
the project. One method is to pursue a municipal bond and the other alternative is to pursue a
school bond referendum hoping to gain state participation.
Kruse asked the group if it was their ambition to pursue a bond referendum for the expansion.
School representatives expressed concern that their priority would be an excess levy referendum
and the school slid not have any plans to pursue a facilities bond for many years. The consensus
was that pursuing an arena bond would reflect negatively towards the school's needs for an
excess levy referendum. Further, fir. Ziegler stated the Mate may not be supportive in funding
just are arena.
1
Joint Albertville, St. Michael, and School District 885 Meeting
March 31, 2008 Minute
Page 2 of
It was the consensus of the School Board to not include a referendum financing option in the
RFP financial analyst. The City of St. Michael and City of Albertville concuiTed.
It was briefly discussed if the STIIA Arena Board has the capacity to handle the R'I process for
the arena expansion, It was mentioned whether there are funds to hire someone. City
Administrator Kruse stated that Albertville can assist with coordinating the RFP work, but
suggested that the STI A Arena Board be very involved in the interview and selection of a
consultant.
It was stated that it is necessary to manage the expectation of the Youth Hockey Association.
Completing a study is by no means a commitment to an arena'expansion. Having adequate
funding will continue to be the driver for a project as each board/council indicated that no funds
were available for this project in the foreseeable future.
It was also reported that the RFP process will not move forward until the Hockey Association
escrows sufficient funds for the study.
All in attendance were in agreement to pursue an RFP for an arena expansion and report back
with information as it progresses.
t
STMA ARENA LAND
Dr. Ziegler reported she is working with the School attorney and Albertville City .Attorney Mike
Couri to close on the property. 1t appears the title to the land will be in School District 5's
name and that there will be an agreement stating the land is to be used for an arena and further
giving crdit to the school for a future arena project.
ST. MICHAEL LIBRARY
Community Development Director Marc Weigle told the group that thb Friendsof the Library
and City of -St. Michael are exploring a new library. The desire is to replace the current 3,600
square foot library with one in the 10,000 square foot range. Library advocates are thinking of
pursuing a state grant up to one million dollars to fand construction. The exact site has not been
letermine 1, but it would be in Town Center on City -owned property n possibly combined with
new City Hall. Weigle stated the City granted to get people thinking about this and to
encourage Albertville's continued support. There was general consensus that a new library was
needed.
ST, MICHAEL 2008 ROAD CONSTRUCTION
St. Michael City Engineer Steve Bot updated the group an a number of 2008 road projects.
CSAH 19 from Albertville's City limit line to Highway 241 will likely start in June or July and
may not be done before school starts. The County will be communicating detours and scheduling
sometime in the near future.
MA Public Data\ ity CoundhCouncil Packet information\ 00 104- -0 104 07 2008 6-B City Council Joint School City minut s.do
Agenda stein No. 6*13*
Meeting Date April 7, 2008
14
Joint Albertville, St. Michael, and School District 885 Meeting
March 3 L 2008 Minutes
Page 3 of
One -Tay Pair: Around July l the one-way pair construction will start and the City will be
holding informational meetings and keeping everyone informed.
Jamison Avenue: Construction planning is underway with the goal to complete prior to the new
high school opening in Fall 2009. The first informational meeting with be sometime in May.
WRIGHT COUNTY — ELMER EICHELBERG
Commissioner Eichelberg reported the jail is under construction and on schedule. The County is
currently working on updating the Wright County Comprehensive Plan in the Northwest
Quadrant. Foreclosures continue to be a concern.
ALBERTVILLE/STMA POND LAND SETTLEMENT
Chairman Lefebvre emphasized the importance to complete the settlement on the land settlement
as the school wants to move from being in the development and building business to education.
Kruse stated letters have been exchanged and now a meeting is necessary between staffs to iron
our any differences. If there are issues, Lefebvre suggests getting a couple Board and Council
members to iron out any differences.
NEW BUSINESS —None
ADJOURN -- Meeting adjourned at 7:15 p0mv
Attest:
Larry Kruse,
Recording Secretary
11 -Tubli D t I ity CounciftCouncil Packet information\200 \ 4; 7-08\04 07 2008 6-B City Council Joint School City tninut s,do
Agenda Item No. 6oBe
Meeting Date April 7, 200
15
Joint Albertville, St. Michael, and School District 885 Meeting
March 31, 2008 Minutes
Page 4 of
Memorandum
STMA ARENA: March-31,2008
SUBJECT: REQUEST FOR CONSENSUS OF SUPPORT FROM STMA SCHOOL
DISTRICT 885, CITY OF ALBERTVILLE AND CITY OF ST. MICHAEL FOR
THE STMA ARENA BOARD TO PROCEED WITH ARCHTECTURAL
PROPOSALS FOR A STUDY TO EXPAND THE ICE ARENA
RECOMMENDATION: It is respectfully requested that the STMA. School District 885 Board,
City Council of Albertville and the City Council of St. Michael consider the following:
Agree to support the STMA Arena. Board inviting up to three architectural firms to submit
proposals to expand the STMA Arena as per the Request for Proposal dated March 31, 2008.
It is understood that the STMA Arena. Beard has the authority to interview and award a
contract to the successful firm, contingent upon the Youth Hockey Association entering into
an escrow agreement to cover 100% of the cost and depositing such funds with the STMA
Arena Board prior to its award. For the purpose of the selecting a firm and understanding
how the firm will charge for the study and future re professional services, this proposal
assumes the construction will take place in 20_, ho' ever this is not in any way committing
to construction in that year.
BACKGROUND: Albertville has secured an option to purchase approximately 1.6 acres of
lance from Mr. Don Barthel to accommodate a second sheet of ice. STMA School District 88
has $458,000 of Bond Funds to complete this land purchase. The School is preparing an
Agreement which will allow purchase of the property either in the School's name or the STMA
Arena Boards name, and securing a credit for the School toward a future arena project.
At this time it is unknown if an arena project will cash flog and be successful without
govermuent subsidy. All three government units comprising the STMA Arena Board have stated
that none of them have any excess funds to contribute towards an expanded facility. So it appears
to expand the arena will require a positive cash flow from Future operations to cover operations
and debt service. Most t likely all three jurisdictions will want some type of cash reserve should
projected cash flows lag behind projections, as current reserve funds have been dwindling.
Completion of the financial analysis in the study will give decision makers a better perspective
on fiscal matters.
The RFP has been structured to provide finance numbers for both a General obligation Bond and
funding through a school referendum seeping to tale advantage of State assistance. Although
referendum may or may not be an option, the numbers will he useful as the project is evaluated.
M Publi Data\ ity CounciWouncil Pa ket inform tion1 104-07-081 4 07 2008 6-B City Council Joint School City minut s.do
Agenda Item No. 6*Bm
Meeting Date April 7, 200
Joint Albertville, St. Michael, and School District 885 Meeting
March 31,,2008 Minutes
Page 5 of 5
KEY ISSUES:
If the School and Arena Board want to purchase the property, the Barthel land transaction
must be completed in the very near future.
The School needs to do their dole diligence on using the bond proceeds to acquire the land
and secure a credit towards a future arena project.
Architectural firms must he identified and invited to submit.
The STMA Arena Board must interview architects.
An attorney should draft the Youth Hockey Association escrow agreement.
t.
The STMA Arena Board needs to execute an agreement with the selected firm..
FINANCIAL L CONSIDERATIONS: The Youth Hockey Association has volunteered to pad'
1 0% of the cost of the study.
Respectfully submitted,
Larry R. Kruse, City Administrator
for
Attachments: RFP for Architectural Services
MAPublie Dakta\City CounciftCounoil Packet information120OM04-0 -0 \04 07 200 -B City Council Joint school City r inutes.doe
Agenda Item No. 6*Bo
Meeting Date April 7, 200
17
A lbertvilli:
&naTawaUWRq. era caw uf..
JOINT CITY COUNCIL AND
PLANNING & ZONING COMMISSION
MINUTES
MON A '', March 31, 2008
ALBERTVILLE CITY DALE
CALL To ORDER
7:00 PS I
PRF,SFN : Mayor Ron Kleel ear, Council members John Vetseh, Dan Wagner, and Toni Pay,
Planning & Zoning Commission members Scott Dorenbush, Sharon Feint , and Denise Prow,
Assistant City Engineer Adam I of tad, City Planner Al Brixius, Building Official Jon
Sutherland,, and City Administrator Larry Kruse.
ABSENT: Council member Leroy > erning, Commission members Frank Koeon, and Dale
dgren,
J
The following people were in attendance; Steve Zaehman, Stu Zaelman, Henry Zaehman, Steve
Andersen, Brooke Rehsl, Mike Potter, Heidi Potter, Gary Merges, Jamie and zinger Hales,
Jon and Denise True, Bob and Kathy LaRose, Phil and Annette Johnson, Duane and Mona
Krueger, Stan Barthel and Jamie Hales.
Mayer K1eeler called the joint City Council and Planning & Zoning Commission meeting to
order at 7: o p.m. City Planner Al l rixius began his oral report.
NE QUADRANT COMPREHENSIVE PLAN UPDATE AT (GREEN HAVEM
CityPlanner l ri ius began with a presentation noting that in 2007 the City Council and Planning
Zoning Commission looped at a number ofland use concepts for the remaining undeveloped
parcels within Albertville. During that meeting there was only discussion; therefore, no formal
amendment to the Comprehensive Band Use Plan was adopted. Since that meeting, the
Albertville Marketplace Addition has been approved and is moving forward with the
development bringing sanitary sewer to the site.
The City would life to utilize this opportunity of the event development to evaluate expanding
the sanitary sewer and water utilities to ether property owners within the NE Quadrant.
Expansion of utilities would include the Green Haven Estates Subdivision and other properties in
the area. l rixius discussed we want the public to be aware of what is oeeurr;ing so the City can
receive input and devise a long range comprehensive plan.
APublie Data\City ouneil\ ouncil Packet inform t.ion\200 104-07-0 N 7 2008 6-CPC Joint Meeting Minutes -31-0 .do
Agenda Item No. 6oCe
Meeting Date April 7, 20
19
City of Albertville
Joint City Council and
Planning & Zoning Commission Minutes
March 3 1, Zoo
Page 2 of 5
He outlined the overall zoning in this area of A.lbelt ille and the adjoining area of Otsego. Al
explained the importance of integrating the 2 areas zoning for the long terra and rioted the
existing land Use Plan for Otsego includes High Density Residential, Commercial, and
Industrial. He further identified both Street NE as a fairly significant high traffic corridor.
Al discussed the status of the various projects such as Albertville Marketplace, and reviewed the
status of the existing utilities that serve the area and explained the importance of looping water
mains in the utility system. He stated the City has concept Plans only and has not developed a
proposed utilities plan at this point. He is looking for discussion, public input, and direction.
riius reported that Staff is doing their best to be proactive by evaluating the pros and cons of
reconstructing the streets along with bringing municipal utilities to the addition,
Council and Commission members would life to inform the property owners and get their input.
The neighborhood workshopis intended to present the Inventory and Preliminary Concept Plan
and illustrate how the area fits within the context of Albertville and the adjoining communities.
Following the neighborhood workshop, Staff would bring the Inventory, Concept Plan and
neighborhood comments to the Planning Commission and City Council for their review. This
meeting would be done in a workshop setting, in order to solicit input on the Concept plan, and
to receive direction for the formulation of a Comprehensive Plan amendment regarding both the
graphic hic and narrative recommendations for land use, transportation, and utilities for northeast
Albertville.
Al reviewed the future land uses that abut Albertville to the east for the City of Saint Michael.
Their land use planning has identified commercial along 1-9 and industrial uses above that to
County Road 37. These arc identified , as suitable uses that will take advantage of the
transportation corridors. Al pointed out that transportation affects planning layout grids for
streets and that f -94 has a principal arterial highway classification, Mad er Avenue NE and
County Road 37 are identified as major collectors and are expected to have high traffic volumes.
Al discussed the interchange changes that tie into this transportation planning and then related
this to our neighborhood planning and the condition and status of the existing neighborhood
roads and utilities. Al referred to the City Engineer Adam I afstad's preliminary assessments.
City staff is planning longer tern, maintenance schedules and while assessing the condition
observed that Mackenzie, 58'h and 9'h in the Green Haven Subdivision show severe signs of
roadway failure, .edam identified that street repairs are necessary and should include utility
upgrades as this would be an opportunity to upgrade the street.
Al commented about various options with utilities and reiterated there have not been plans or
cost estimates developed at this time, that evaluation of the existing sewer systems was
important, and he reviewed a comparison of existing and unproved land valves
I1 .Tu lie Data\ ity ouneill ouneil Packet infonn Lion\200 \04-07-08\04 07 2008 6-C CC & PC Joint Meeting Minute - l-08.tloe
Agenda Item No. 6oCe
Meeting Date April 7, 200
0
City of Albertville
Joint City Council and
Planning & Zoning Commission Minutes
March 3.1, 2008
Page 3 of
Al concluded his presentation and commented that we should tale a look at the land use and
street layout concepts and rezoning as a concept, that he is looking for input and he wants to
wort to obtain good long range planning. He directed the small groups to discuss the
information and mark up the reaps provided to each group and challenged there to look at interim
solutions and again look out to a 20 year period.
Several small group discussions were held and input was reviewed and. discussed. A brief listing
of comments is as follows:
Mona Kruger stated that after their house burned down they considered rebuilding but lout It on
hold in order to evaluate the long term development that will surround therm. In the long term,
they felt due to the higher zoning in Otsego across the street it was not compatible for rebuilding.
They are a proponent of rezoning to go commercial. Mona also stated she realizes that utilities
are part of a long team use plan. She 'i's concerned 'With costs and that her property would b
harder to sell as residential and that there are difficulties either way.
John Vestch commented that he would like to see the property zoned commercial and lilies the
plan as put forward by Brixius Out is concerned with the cost of utilities.
Mike 'otter spoke in support of the plan and indicated the location of his property may be next in
lime for development.
Various comments from various persons in attendance were:
Would like to go commercial when the time comes
The existing freeway noise drives people crazy and that is a big negative
Leave the property and conditions as they are but provide for the commercial options
when it is ready to happen so it can happen
Leave it open to or for development but do not shove utilities in immediately
o not shove utilities @ folk raising families
Several people were c ncerrr d that a stoplight/signal/turn lane should go in at
Mackenzie and that traffic enforcement should be increased. In addition, there have
been accidents at or ream this intersection
Assistant City Engineer Adam Nafstad commented the cul-de-sac on 5 81n Street NE could be
preserved and industrial traffic could be directed away from. this,
City Administrator Larry Kruse stated he had similar experience with pending development and
the transition- from existing septic systems and that it was in everyone's benefit to be aware the
potential of what can come. Knowing or planning ahead can save cost or minimize investment
that would otherwise be lost. He discussed long term options for replacing failing septic systems
;li abli Data\ ity CoundhCouncil Packet information\ 00 104-07-0 N04 07 2008 6-C CC & PC Joint Meeting Minutes - 1-0 .do
Agenda Item No. 69C9
Meeting Date April 7, 20
1
City of Albertville
Joint City Council and
Planning & Zoning Commission Minutes
March 31, 2008
Page
and pointed out the City would seek to help with transition to City utilities by buying time as one
example. other long term options were discussed.
A Green Haven Neighborhood Survey regarding house, septic, well information was circulated
at the beginning of the meeting, for residents to help the City assess the current status.
Some members of the public had concerns and comments were as follows:
There was a concern the questions regarding the status of their septic systems was not
fair and that it is difficult to publicly state there may be a problem with their system
That the existing residential development was being squeezed out by commercial and
hat as systems failed they would not be able to replace them and the property would
transition to commercial
That they liked their neighborhood and it was a nice place for children to play
Cite' Administrator Larry Kruse stated that economic conditions Must be ripe for development
changes to occur and that this was long range planning. In addition, the City has no
preconceived notions but the road is failing and needs to be rebuilt. The road needs more than
just maintenance and that it is irnpoilant to come up with a long terra plan. And to protect long
term investment.
A resident felt the road was not being maintained, that's why it was falling apart, that It was okay
for cars, and that it did not need curb and gutter and that the road was being used as a wedge.
Kruse agreed that the road could maintain a rural profile and may not need curb and gutter.
There was some spirited discussion regarding the road and maintenance.
it was discussed there are various conditions of ownership of properties in the subdivision that
some would be affected more or less based on their ability to afford the cost ofimprovements.
Some would suffer a greater loss because of their recent investment into a mound system.
There was a concern that this neighborhood was a donut bole in the way of progress and that
even if they hook up to sewer and water that was a dying expense because, they may not be able
to sell their homes because of the new development and traffic. Where were other concerns
voiced for example: they were stuck in a hole.
Residents wanted to see the numbers and understand the actual costs and what options would be
available.
Most agreed that something creeds to be dome with the road soon.
MAPubli Data\ ity CounciftCouncil Packet information\2008\ 4- '7- 81 4 07 2008 6-CPC Joint meeting Minutes - 1-08.doe
Agenda Item No. 6.C.
Meeting Date April 7, 2008
22
City of Albertville
Joint City Council and
Planning & Zoning Commission Minutes
March 31, 2008
Page 5 of
l commented this discussion is about a comprehensive playa update and that he could propose a
current, interim, and long term plan and is basically seeking comments in order for him to
develop a plan to protect existing nei
vghborhoods and direct the change and transition. We are
not prepared to change configuration but to plan direct where utilities would lay out plan
strategy. The change would be guided,
Al thanked the residents for their time and stated this was intended to be a fact finding mission
and be able to respond to issues.
Mayor Ron Kleeker stated that the Mail Morris development provides an opportunity for
residents however nothing is in stone it is on paper, we all have erasures. We need to respect our
neighbor opinions and nothing is forced;
Council members Vetseh, Wagner, and Fay reiterated that nothing is being forced, this is
planning for the long term, that if improvements are made there is opportunity for differed
assessments and this will give people opportunity do something with their property:
Where were estimates that based on the time r quired for study, platting, and utilities,
development is 3 to 5 years out at a minimum.
ADJOURNMENT
Mayor Kleeker adjourned the joint City Council and planing & Zoning Commission meeting at
9:15 P.M.
Respectfully Submitted,
Jon Sutherland
M,\Public I atal ity CounciKouncil Packet information12 0 \04-07- 8\04 07 2008 6-CPC Joint Meeting Minutes 3-31-08.do
Agenda Item Io, 6,Co
Meeting Date April 7, 2008
23
A RTVILLE
FIRE DEPARTMENT
STANDARD OPERATING
GUIDELINES
2008 Rev10
ision 1
!w*T?j
5
TABLE OF CONTENTS
INTRODUCTION
3
MISSION STATEMENT
3
GENERAL RULES
4
RESERVE FIREFIGHTER - ACTIVE
8
PROBATIONARY FIREFIGHTER
g
FIREFIGHTER - ACTIVE
10
BOARD OF OFFICERS
11
ELECTION OF OFFICERS
11
OFFICER QUALIFICATION
11
DRILLS - MEETINGS
12
POSITION DESCRIPTIONS
Firef ighter
13
Lieutenant
14
Captain
16
Assistant Chief
18
Fire Chief
20
Training Captain/Lieutenant
21
Maintenance Captain/Lieutenant
22
Communications/Medical Captain/Lieutenant
23
Secretary
25
President
26
P. A. R. (North Suburban Mutual Aid Association
27
Accountability Operational Guidelines)
TRUCK PULLING SEQUENCE
31
STANDARD OPERATING GUIDELINES
Incident Response
32
Single Family Response
32
Large Structures
33
Search/Rescue; Large Open Areas
33
SELF-CONTAINED BREATHING APPARATUS (S.C,B.A,)
34
UNDER INFLUENCE POLICIES/PROCEDURES - ALCOHOL
38
USAGE POLICIES and PROCEDURES
PHYSICALS
39
EMERGENCY RUNS
39
SEAT BELTS and RIDING SAFELY IN VEHICLES
40
INFECTIOUS DISEASE
41.
EQUIPMENT TESTING SCHEDULE
42
ALBERTVILLE FIRE DEPARTMENT AGREEMENT
44
(Return to Fire Department)
BACKGROUND CHECK RELEASE FORM
45
2
III:\Public Data ity aunoil\Council Packet information 00 4 7-0 \Fire Department Standard Operating Guidelines (O March
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Agenda it rn No. &Aa
Meeting Date Apr11 7, 2008
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(Return to Fare Department)
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M:\Public Data\Clty O uncll 0eun ll Packet information 08 04- 7- \Fire Department Standard OperatIng Guidelines March
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Agenda Item Flo. &Aa
Meeting Date April 7, 2008
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INTRODUCTION
The Albertville Fire Department requires a high standard of professional
conduct from all firefighters. Firefighters shall familiarize themselves with
and abide by all Fire Department rules, regulations, policies, and standard
operating guidelines of the Albertville Fire Department.
MISSION STATEMENT
To minimize loss of life and property from fires, natural disasters, life
threatening situations and to assist other emergency agencies in the fire
district and citizens of Albertville.
To perform these services in an efficient manner by maintaining effective fire
prevention, emergency response, fire suppression, training, life safety and
accountability.
GENERAL RULES
These rules cannot, nor are they expected to, provide a solution to every
question or problem, which may arise in an organization established to render
emergency service, It is expected, however, that they will sufficiently cover
the obligations of the firefighters of the Albertville Fire Department.
1,o PERSONNEL REQUIREMENTS
A. Age Requirements
1) New firefighters shall be at least 18 years of age.
B. Background Check
1) All firefighters must have completed a background check
release form and have been approved by the Board of
Officers, in order to perform duties.
2} If hired for daytime help, must have Employer/Employee
4
K\Public Dat ity oun ll\Council Packet inforr ation 2 0 4-D7- lire Department Standard Operating Guidelines O March
20D.rtf
Agenda Item No. o9m .
Meeting Date April 7, 2008
release form filled out and on fide with Fire Chief.
C. Response Requirements
1} All firefighters must live or work in the fire district.
D. Dress Code
1} It is required that complete dress uniforms are worn at all
business meetings or department activities as determined
appropriate, to represent the department in a professional
manner.
(a) Complete uniform consists of dress white shirt, black
pants, and black or dark colored shoes/boots.
2} No uniform is required on work detail. {It will be the Chiefs
discretion on what is considered "complete uniform" when
business meetings follow work details.}
2. "["RAINING REQUIREMENTS
A. 24 Hours of Structured Firefighter Training Per Year (minimum)
1)
Time can be accumulated on either department drills or
outside school training such as sectional schools and state
fire schools.
2)
State Certified Firefighter I and It. CPR, and EMSRB or
equivalent First Responder Training
(a) Must be completed during probationary period, or
Fire Chiefs, or Assistant Fire Chiefs discretion.
3)
Annual CPR refresher course and all other medical
certifications.
4)
EMT may be taken after 2 years of service per Officer's
decision.
5)
All training must be pre -approved by the Training Officer,
Fire Chief, or Assistant Fire Chief.
3.. EMERGENCY RESPONSE
A. Attendance
1) A response to a reasonable number of calls is required and
expected. Response to calls should be at least 20% of the
total calls per quarter. Not meeting this requirement will
be considered a violation.
B. Policies
1) Wearing of turn -out gear at fire or rescue scene
(a) Each firefighter will wear the complete turn -out gear
5
�fJ
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issued by the Fire Department when responding to
all emergency fire/rescue response calls.
(b) Officers will give permission to remove coats at
appropriate times.
TURNmrOUT GEAR INCLUDES."
-Bunker Coat
-Bunker Pants and Boots
-Helmet with Eye Protection
(Chin strap under chin and earflaps down)
-Gloves
-Hood (either helmet earflaps shall be worn down or
wearing of hood is required)
-Personal Protective Barrier (PPB)
2) Equipment
(a) All firefighters will stay with their Apparatus unless
ordered to assist at scene by officer in charge.
3) Returning to dire Station
(a) All firefighters must return to station after each call
to prepare all equipment for the next emergency and
must be relieved of duty by an Officer,,
4} Conflicting orders
(a) When any firefighter receives an order, which is in
conflict with a previous order, he/she shall inform
the Officer who issued the conflicting order.
5) Language/Conduct
(a) Firefighters shall not use obscene, uncivil or
boisterous language at the scene or while engaged
in Fire Department duties/functions.
6) Smoking
(a) No smoking while on active duty.
7) Injury/Sickness
(a) All firefighters shall immediately report to their
Superior Officer any accident, sickness, or injury
occurring to -themselves while on duty, no matter
how trivial.
8) Personal Vehicles
(a) All firefighters responding in a personal vehicle shah
comply with all state laws.
(b) Firefighters must sign in at Fire Department.
(c) Call to scene and ask if assistance is needed.
6
M;\Public Data ity Council\Council Packet inf rmation0 4- 7- \Dire Department Standard Operating Guldefines March
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Agenda Item N. 49A.
Meeting Date April 7, 2008
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(d) No personal vehicles on any scene, unless
previously authorized by Fire Chief, Assistant Fire
Chief, or Scene IC.
9) Driving Equipment
(a) No member shall drive any Fire Department
equipment until qualified by station officers, and
must hold a valid MN State Drivers License.
(b) In an emergency or training situation, firefighter may
drive if authorized by an officer.
(c) Each member shall operate apparatus in a safe and
efficient manner.
(d) Each firefighter shall notify the Fire Chief or
Assistant Fire Chief if Drivers License is suspended
or revoked at any time.
10) Equipment
{a} No firefighter shalt remove, change, or alter the
arrangement of the firefighting equipment without
the approval of the Board of Officers,
(b) Any firefighter recommending a change, alteration,
or improvement shall consult with an officer.
4. MEDICAL RESPONSE
A. Turn -out Gear
1) Not required - but may be worn.
B. Personal Protective Barrier (PPB)
1} Required to be worn.
S a VIOLATIONSIDISCIPtINARY ACTION
A. Any firefighter receiving a violation will receive a written
notice and will be called before the Board of Officers at their
next regular officer's meeting. The firefighter shall have a
minimum of fifteen (15) days notice and a written statement on
each violation. The firefighter may represent himself/herself or
have legal representation.
B. Two 2 violations within a two-year period will result in
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probation of the firefighter and return them to a probationary
firefighter for one year.
6. ALBERTVILLE FIRE DEPARTMENT LOCO
A. Any apparel (shirts, hats, sweatshirts, coats, etc.) with the
Albertville Fire Department patch or logo, shall be approved
by the Board of Officers.
RESERVE FIREFIGHTER"mw ACTIVE
1 . REQUIREMENTS
The following must be met/completed before becoming eligible for an
active reserve firefighting position:
A. Evaluation
1} All Reserve Firefighters will also be a probationary
firefighter, and will be on probation for a minimum of 12
months or as seen flit by the Officers.
{a} Applicants will also be considered on the
Following:
(1.) Availability of time
- (2,.) Timely response
(31.) Desire to be a firefighter
(4.) Background check
B. Age
1) Must be at least 16 years of age.
C. Interviews
1} Officers shall review all applications; conduct oral interviews
and any investigations deemed appropriate for the job
related qualifications of the applicant.
D. Physical Fitness Examination
1) Upon acceptance, each applicant must pass a physical
fitness exam by a medical agency approved by the Board of
Officers.
E. Training
(The Board of Officers must approve all training.)
1) Fire Fighter I Program (MN State Certified).
2) First Responder Program,
3) Department's Training Program,
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{a} Training covers the operation of equipment, vehicles;
rules, policies and procedures to be followed.
F. Duties
1} On approval by the Board of Officers, applicant will assume
all duties of a regular firefighter.
G. Performance
1) Reservists may be dismissed for any reason involving
performance or attitude at the discretion of the Chief and
Fire Department Officers. There will be no appeal
procedure.
PROBATIONARY FIREFIGHTER
1 . REQUIREMENTS
The following requirements must be met/competed before becoming
eligible for an active firefighting position:
A. Age
1)
Mush be at least 18 years of age
B. Evaluation
1)
Probationary firefighter will be on probation for a minimum
of 12 months or as seen fit by the Officers, and will be
reviewed quarterly.
(a) Applicants will also be considered on the
following:
(1.) Availability offiime
(2.) Timely response
(3.) Desire to be a firefighter
C. Physical
Fitness Examination
1)
Upon acceptance, each applicant must pass a physical
fitness exam by a medical agency approved by the Board of
Officers.
D. Training to Complete
1)
Fire Fighter 1 Program (MN State Certified).
2)
First Responder Program (EMSRB or equivalent).
3)
Department's Training Program.
(a) Training covers the operation of equipment, vehicles,
rules, policies and procedures to be followed.
E. Duties
1}
On approval by the Board of Officers, firefighter will assume
all duties of a regular firefighter.
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2) Firefighters will be expected to participate in all required
activities and drills (regular or special) including fund
raising.
F. Performance
3.) Probationary firefighter may be dismissed for any reason
involving performance or attitude at the discretion of the
Chief and Fire Department Officers. There will be no appeal
procedure.
FIREFIGHTER - ACTIVE
1,. REQUIREMemr5
The following requirements must be met/completed before becoming
eligible for an active firefighting position:
A. Age
1) Must be at least 18 years of age
B. Evaluation
1} Active firefighters will be evaluated by Department Officers
every 12 months, or as seen fit by Chief.
(a) Firefighters will also be considered on the following:
(I.) Availability of time
(2,) Timely response
(3'0) Desire to be a firefighter
D. Training to Complete
(The Board of Officers must approve all training.)' '
:1} Fire Fighter I and II Program (MN State Certified), (within
first 2 years or Fire Chiefs discretion).
2} First Responder Program (EMSRB or equivalent certified)
3). Department's Training Program.
(a) Training covers the operation of equipment,vehicles,
rules, policies and procedures to be followed.
4) CPR Training.
5) Probationary firefighter for a minimum of 12 consecutive
months.
E. Duties
1) On approval by the Board of Officers, firefighter will assume
all duties of a regular firefighter.
2) Firefighters will be expected to participate in all required
activities and drifts (regular or special) including fund
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raising.
F. Performance
1) Active firefighter may be dismissed for any reason involving
performance or attitude at the discretion of the Chief and
Fire Department Officers.
BOARD OF OFFICERS
The Board of Officers shall be comprised of the followingpositions:
Fire Chief
Assistant Fire Chief
Captains, Lieutenants
Training Officers
President
Vice President
Secretary
ELECTION OF OFFICERS
I. Chief, Assistant Chief, President, Vice President, and Secretary will be
elected for a two (2) year term.
2. Secondary Officers will be appointed by the Chief. {Captains and
Lieutenants}.
3. All officers will serve a (2) year term.
OFFICER QUALIFICATION
RE:cOMMENDED TRAINING FOR OFFICER POSITIONS:
P4SITIQN TRAINING
Chief Leadership I, II, and III
Officer I
Fire Instructor I
State Certified Fire Apparatus Operator
Fire Ground Management I and !I
State Certified Firefighter 1 and II
Assistant Chief Leadership I, II, and III
Officer I
Fire Ground Management I
State Certified Firefighter I and II
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Captain Officer I
Fire Instructor I
Leadership I and II
Sate Certified Firefighter I and !I
Lieutenant Officer I
Fire Instructor I
Leadership I and II
State Certified Firefighter I and II
ALA positions State Certified Fire Fighter I and II
First Responder or EMT (EMSRB or
Equal.)
All -Officers- will have two years (entire 2 year term) in which to complete the
course(s).
DRILLS AND MEETINGS
Is Day and Time
A. Training and meetings will be held on Thursday evenings at the Fare
Hall, unless indicated otherwise.
•' B. Roil Call/Attendance
1) Taken by a Training Officer, Secretary, President, or Vice
President at the beginning of each drill or meeting.
2} It is the individual firefighter's responsibility to keep track of
their attendance at drills and meetings.
3) All attendance records will be maintained by the Training
Officers and the Secretary.
4} Any firefighter not participating at (2) consecutive drills, or
who is habitually late, will be reported to the Chief for
review for disciplinary action.
5) Any firefighter having a conflict with missing drills will
contact one of the Officers. It will be the Training Officer's
discretion if and when a special drill is needed.
6) Absences must be called in to any Officer prior to
training/meeting in order to be excused.
7) Unless prior arrangements have been made with the Fire
Chief or Assistant Fire Chief, any firefighter that is absent 4
meetings in any 12-month period, 3 consecutive meetings,
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or 3 consecutive training drills, this will be considered a
violation.
FIREFIGHTER
Position Description
I. Purpose
A. To minimize loss of life and property from fires, natural disasters, life
threatening situations and to assist other emergency agencies in the
fire district.
B. To perform these services in an efficient manner by maintaining
effective fire prevention, emergency response, fire suppression,
training, life safety and accountability.
C. Scope
1) All emergency response activities and maintenance of the
station and equipment.
D. Working Relationships
.1) Board of Officers.
2) No supervision - unless no Officer on scene; most qualified
firefighter takes charge.
3} Works closely with other firefighters.
E. Responsibilities
The firefighter has the responsibility and authority to accomplish the
Following duties:
1) Incident Response
(a) Suppress unfriendly fires by using proper fire ground
techniques and procedures. 2
(b) Operate equipment in an efficient and safe manner.
(c) Perform rescue and first aid tasks as needed using
proper first aid techniques and procedures.
(d) Respond to 20% of the calls within reasonable
response time.
(Chief and Assistant Chief will review response
issues.)
2) Station
(a) Participate in at least 24 hours of structured
firefighting training per year.
(b) Maintain equipment and stations. 2
(c) Recommend changes that would be beneficial to the
department. a
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3) Overall
(a) Present a positive, constructive image and attitude in
the performance of his/her duties.
Ti ref 'r hter has the authority to act, except wrhere noted.
Authority -- To act as directed
Authority - To recommend
LIEUTENANT
1. Position Description
A. Purpose
1} To provide guidance and direction for firefighting activities,
training, maintenance, of station and equipment.
B. Scope
1) All emergency response activities and maintenance of the
station and equipment.
C. Working Relationships
1) Reports to Captain.
2) Supervises firefighters.
3} Works closely with all Fire Officers.
D. Major Responsibilities
The Lieutenant has the responsibility and authority to accomplish the
following duties:
1} incident Response
(a) Direct a crew in firefighting, first aid, or other citizen
assistance. The Lieutenant is a Line Officer and will
enter the building with his/her crew. s
(b) Respond to the station and assume direction of a
piece of'fire apparatus and the crew responding with
that apparatus.
(c) Assure that all equipment under his/her command is
cared for and is operated in a safe manner.
2) Station
(a) Direct maintenance and cleaning of assigned station
and equipment.
(b) Recommend changes that would benefit the
operation of the station and emergency response. (2)
3} Overall
(a) Attend required meetings, which are over and above
those required of a regular firefighter.
(b) Instruct training sessions as required.
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(c) Assume the duties of the Captain in' his/her absence.
(d) Assure that all incident reports from assigned stations
are complete and accurate.
(e) Attend the extra training that is required for this
position. 3
(f) Present a positive and constructive attitude in
performance of his/her duties.
(g) Strive to improve morale within the station and
improve working relations with other stations and
agencies.
(h) Assist with the recruiting, hiring, and evaluation of
personnel. 4
(i) Review and .correct any problems with response to
emergency calls.
(Lieutenant has the authority to act, except where noted.)
Authority - To act as directed
Authority - To recommend
Authority - To a t with Training Offleer approval
Authority - To assist
CAPTAIN
1. Position Description
A. Purpose
1) To provide guidance and direction for firefighting activities,
training, maintenance, of station and equipment.
B. Scope
1} All emergency response activities and maintenance of the
station and equipment.
C. Working Relationships
1) Reports to Chief.
2} Supervises Firefighters and Lieutenants,
3} Works closely with all Fire Officers.
D. Major Responsibilities
The Captain has the responsibility and authority to accomplish
the following duties:
1} Incident Response
(a) Respond to emergency scenes as directed by the
Chief. 1 (b) Direct a crew in firefighting, first aid, or other citizen
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assistance. The Captain is a Line Officer and will
4
enter the building with his/her crew. �
(c) Assure -that all equipment under his/her command is
cared for and is operated in a safe manner.
2) Station
(a) Assign duty crews and workweeks.
(b) Working with the Lieu -tenant, determine and assign
work tasks.
(c) Directs maintenance and cleaning of station and
equipment.
3} Overall
(a) Assist the Chief with the recruiting, hiring, and
evaluation of personnel. a
(b) Attend required meetings which are over and above
those required of a regular firefighter.
(c) Assume the duties of the Assistant Chief in his/her
absence.
(d) Assure that all incident reports from the assigned
stations are complete and accurate.
(e) Attend the extra training that is required for this
position-3
• , (f) Present a positive and constructive attitude in
performance of his/her duties.
(g) Strive to improve- morale within the station and
improve working relations with other stations and
agencies.
(h) Review and correct any problems with response to
emergency calls.
(Captain has the authority to act, except where noted.)
I Authority ~ To act as directed
2 Authority ; To recommend
Authority - To act with Training Officer Approval
Authority - To assist
ASSISTANT CHIEF
:1. Position Description
A. Purpose
1) To provide guidance and direction for all emergency
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response activities,training, maintenance, f station and
equipment.
B. Scope
1) All emergency response activities and maintenance of the
station and equipment.
C. Working Relationships
1) Reports to Chief.
2) Supervises all Department members.
3) Works closely with other Officers.
D. Major Responsibilities
The Assistant Chief has the responsibility and authority to
accomplish the following duties:
1.) Incident Response'
(a) Assume command -of single district emergency
responses. The command may be reassigned to a
Line Officer or Chief Officer.
(b) May respond directly to emergency response calls in
an assigned district.,
(c) Assure that all equipment and crews are directed in a
safe and efficient manner.
2) Station
(a) Assure that maintenance and cleaning of station and
equipment is completed.
3) Overall
(a) Responsible for recruiting, hiring, and discipline of
personnel in the assigned district. The' Captain will
assist with this. process.
(b) Coordinate and be responsible for standing by duty
crew for special call out, and staffing of the station,
(c) Maintains all station's records and reports as
required.
(d) Assure that all incident reports from the station are
complete and accurate.
(e) Attend the extra meetings which are required for this
position.
(f) Instruct training sessions as required.
(g) Present a positive and constructive attitude in
performance of his/her duties.
(h) Strive to improve morale within the station and
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improve .working relations with other districts and
agencies.
(I) Review and correct any problems with response to
emergency calls.
(Assistant Chief has the authority to act, except where noted.)
I Authority - To aGtas directed
Authority - To recommend
Authority-Te act with Training Off icerAppreval
4 Authority - To assist
FIRE CHIEF
1. Position Description
A. Purpose
1} Provide guidance and direction for the administration,
training activities, emergency response activities and
maintenance of all stations and equipment as outlined by
the City of Albertville job description. Responsible for Fire
Marshal duties and Fire Code Enforcement, Fire Prevention,
and general good P.R. within the City of Albertville and
Albertville Fire District.
B. Scope
1} Emergency response activities, training, and maintenance
of all stations and equipment within the department.
C. Working Relationships
1) Reports to City Administrator/City Manager.
2) Supervises all Department Personnel,
3) Works closely with all Officers and other agencies.
D. Major Responsibilities
The Fire Chief has the responsibility and authority to accomplish the
following duties:
1) 'Incident Response
(a) May respond directly to all multi -district emergency
calls,
(b) Assume command of multi -district emergency calls.
This may be reassigned to other Officers if
appropriate.
2) Station
(a) Periodically inspect station and equipment and report
any problems to the Board of Officers for correction.
3) Overall
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(a) Review any problems with response to emergency
calls with Board of Officers.
(b) Instruct training sessions as required.
(c) Attend meetings, which are required by the position
including State Chiefs and Mutual Aid Meetings,
(d) Attend the extra training that is required for this
position. **
(e) Present a positive and constructive attitude in
performance of his or her duties.
(f) Strive to improve morale within the department and
improve working relations with other agencies.
(Fire Chief has the authority to act on ali items listed.)
Special note: note: authority to act with Training Officer Approval.
TRAINING CAPTAIN/LIEUTENANT
1. Position Description
A. Purpose
1) To develop training programs for the department and keep
various training material up-to-date.
B. Scope
1) All training activities for the department.
C. Working Relationships
1} Reports to Chief,
2) Supervises firefighters.
3) Works closely with other Officers.
D. Major Responsibilities
The Training Officer has the responsibility and authority to
accomplish the following duties:
1) Fire Ground
(a) Assume the duties of a regular firefighter on all
emergency calls.
2) Training
(a) Assist in developing training program for the
department.
(b) Assist with the scheduling of training sessions.
(c) Assist with maintaining training records for each
firefighter.
(d) instruct training sessions as required.
(e) Assist other instructors to make sure they have all
training materials, equipment, and outline they need
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for their session.
(f) Assist with training of all new firefighters.
3) Overcill
(a) Present a positive and constructive attitude in
performance of his/her duties.
(b) Strive to improve morale within -the department and
improve working relations with other departments.
(c) Keep an updated copy of training budget - quarterly.
MAINTENANCE CAPTAIN/LIEUTENANT
7.. Position Description
A. Purpose
1} To schedule and oversee maintenance of vehicles, small
engines and all hand tools.
B. Scope
1) All maintenance activities for the department.
C. Working Relationships
1} Reports to Chief.
2} Supervises firefighters.
3) Works closely with other Officers.
D. Major Responsibilities
The Maintenance Officer has the responsibility and authority to
accomplish the following duties:
1} Fire Ground
(a) Assume the duties of a regular firefighter on all
emergency calls.
2) Maintenance
(a) Assist in developing maintenance program for the
department.
(b) Assist with the scheduling of maintenance sessions.
(c) Assist with maintaining vehicle and small engine
records for each piece of equipment.
(d) Instruct maintenance sessions as required.
(e) Assist with training of all new firefighters on all
vehicles and equipment.
3} Overall
(a) Present a positive and constructive attitude in
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performance of his/her duties.
(b) Strive to improve morale within the department and
improve working relations with other departments.
(c) Keep an updated copy of maintenance budget -
quarterly.
COMMUNICATIONS/MEDICAL
CAPTAIN/LIEUTENANT
1. Position Description
A. Purpose
1) To maintain and oversee all department radio and pager
communications with the Dispatch system
2) To maintain and oversee all medical equipment used by the
department, update and replace when necessary.
B. Scope
1) All Communication activities for the department.,
2) All Medical Equipment related activities for the department.
C. Working Relationships
1} Reports to Chief.
2) Supervises firefighters,
3) Works closely with other Officers.
D. Mayor Responsibilities
The Communications/Medical Officer has the responsibility and
authority to accomplish the following duties:
1} Fire Ground
(a) Assume the duties of a regular firefighter on all
emergency calls.
2) Maintenance
{a} Assist in developing radio and pager maintenance
program for the department.
(b) Assist with the maintenance of the Department's
communications {i.e. liaison with County
communications}.
(c) Assist with maintaining radio and pager records for
each piece of equipment, and each Firefighter.
(d) Instruct maintenance sessions as required.
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(e) Assist with training of all new firefighters on all
medical and communications equipment.
(f) Oversee and instruct in ordering of all medical
equipment needed by Department.
(g) .Maintain and re -supply medical equipment when
required.
3) Overall
(a) Present a positive and constructive attitude in
performance of his/her duties.
(b) Strive to improve morale within the department and
improve working relations with other departments.
(c) Keep an updated copy of Communications/Medial
budget- quarterly.
SECRETARY
1. Position Description
A. Purpose
1} To record Fire Department meeting minutes and file for
future reference.
' B. Scope
1) Recording minutes for the department,
C. Working Relationships
1) Reports to Chief.
2) Supervises no one.
3) Works closely with other Officers.
D. Mayor Responsibilities
The Secretary has the responsibility and authority to accomplish the
following duties:
1} Fire Ground
(a) Assume the duties of a regular firefighter on all
emergency calls.
2) Station
{a} Assume the duties of a regular firefighter.
3) Overall
(a)'Present a positive and constructive attitude in
performance of his/her duties.
(b) Strive to improve morale within the department and
improve working relations with other departments.
(c) Keep an updated copy of minutes for file purposes.
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(d) Make backups of documents, one to be filed at Fire
Department, another to be kept off -site (City Hall).
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PRESIDENT
1. Position Description
A. Purpose
1} To Represent the Fire Department as its official business
representative.
B. Scope
1) Run monthly business meetings for the department.
C. Working Relationships .
1) Reports to Chief.
2) Supervises no one.
3) Works closely with other Officers.
D. Major Responsibilities
The- President. has the responsibility and authority to accomplish the
following.duties:
1} Fire Ground
(a) Assume the duties of a .regular firefighter on all
emergency calls.
2) Station
(a) Assume the duties of a regular firefighter. Run
Monthly Business meetings. Serve as a member of
the Albertville Fire Department Board of Officers.
3) Overall
(a) Present a positive and constructive attitude in
performance of his/her duties.
(b) Strive to improve morale within the department and
improve working relations with other departments.
NORTH SUBURBAN MUTUAL, AID ASSOCIATION
AccoUNTABILITY OPERATIONAL, GUIDELINES
This guideline identifies a system ofincident site firefighter accountability. The purpose is to
account for all firefighters, at any given time, within a small geographic area, within the "hazard
zone"of an incident. Use the system will provide enhanced personnel safety for the
individual firefighter, and will provide the Incident Command rgani ation staff an improved
means to track and account'for all personnel working in the hazard. zone.
The hazard zone will be defined as any area that requires an S.C. . . (Self -Contained Breathing
Apparatus) or in which a firefighter is at Brisk of becoming lost, trapped, or injured by the
n irc ent or structure. This would include entering a structure reported to he on fire,
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operating in close proximity to the structure during exterior operations, confined space or trench
rescue, etc.
PROCEDURE
The first in -engine to each geographic site of the incident will serve as the initial accountability
location. The engineer will sere as the initial Accountability Officer. All crews entering the
incident will deliver their PASSPORTS to the accountability location closest to their "point of
entry" prior to entering the hazard zone. As sectors are implemented, sector officers Will manage
the accountability system. Sector officer Will collect the passports from the first in -engine and
place passports on a "Status Board".
1f sector officers need assistance as officers arrive, they will be assigned to the sector as an
accountability officer. The accountability officer will manage the Status Board and passport
system.
s the incident escalates and officers fill accountability positions for each sector, an
Accountability Sector may be established. All Accountability officers will report to the
Accountability Sector Officer. A radio channel will be assigned by command. Accountability
Sector officer should be located in the command post.
PASSPORT IMPLEMENTATION
Passports orts will always be located on the dash of the apparatus at the Company officer position or
passenger side. A Velcro strip will allow the passport to be affixed on the dash for easy removal,
Each firefighter will be issued individual nametags. These will be affixed to Velcro strips on
to -out gear or on the underside of the rear helmet brim (two nametags minimum).
Implementation of the PASSPORT system will occur whenever apparatus leaves the fire
station, Firefighters 'Will hand one nametag to the Company officer.
Company officers will place all crew members' nametags on PASSPORT and will be
responsible for ensuring that PASSPORT always reflects only currently assigned personnel who
will be entering the hazard zone. The Company officer will remove nametags of those members
not entering the hazard zone. i.e. if ngi .eer remains .t the en ine . The nametags of these
members will be returned to the member.
STATUS BOARDS will be used to affix PASSPORTS or' and will always be located on the
inside door of the engineers/drivers position. The status board may be attached with Velcro to
permit easy removal.
The objective of the PASSPORT system is always to have the passports near the point of entry
and that they are accurate, reflecting only. members entering the hazard zone. For those
situations where it is not clear --cut:
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Single company operations, the passport remains on the apparatus dash. The Engineer will
assume accountability sector responsibility.
POINT OF ENTRY CONTROL
PASSPORTS TS will remain with the assigned Sector Officer or Accountability Officer near the
"Point of Entry" to the Hazard Zone. Upon entry, crews will turn In their PASSPORT. Only
PASSPORTS ITS of those crews in the hazard zone will be kept by the Sector Officer or
Accountability Officer on the STATUS BOARD. Upon exiting, the crew MUST retrieve their
PASSPORT.
Crews exiting at a different location than their original Point of Entry, must immediately .otify
their Sector Officer and/or Accountability Officer of their changed stags and must retrieve their
PASSPORT. If crews get separated, all crew members must report to original Point of Entry.
RULES OF THUMB
PASSPORTS never enter the hazard zone.
PASSPORTS TS must be maintained at the point of entry to the hazard zone.
PASSPORTS must reflect only those personnel presently in the hazard zone.
Where the Sector Officer is operating within the hazard zone, PASSPORTS must remain
outside the zone with a designated Accountability Officer.
PERSONNEL ACCOUNTABILITY REPORT (P As. R.)
To verify accountability on the fire ground, the Incident Commander will call for P.A.R. A roll
call Will tale place . in which every Company Officer in the hazard zone will verify everyone in
their crew i s accounted for. For the Company Officer, a P.A.R. is a confirnnation that members
assigned to his/her crew are visually accounted for. For the Sector Officer, a P.A.R. is an
accounting of all crew members, and of all compan s assigned to his/her sector. A P.A.R. will
be required for the following situations:
1 Any report of a missing or trapped firefighter.
2 Any change from offensive to defensive attack.
Any sudden hazardous event at the incident; Flashover, Back draft, Collapse, etc.
4 By crew reporting an "All Clear' (Company Officer reporting back to command or
completion of their task.
t 30 minute elapsed time.
At a report of fire under control.
Any emergency evacuation will be done by a long blast on apparatus air Morns.
2
M:\Public Data lty Council\Council Faucet information o0 04- - \Fire Department Standard Operating Guidelines ) March
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Agenda Item No. 49A.
Meeting late Apr11 7, 2008
a
LOST/MISSING FIREFIGHTER
An absent member of any crew will automatically be assumed lost or trapped in the hazard zone
until otherwise determined safe. Company officer must immediately report any absent member
to Sector Officer of Command. Command must initiate are immediate roll call P.A.R. of all
compan s assigned In the hazard zone. Sector Officer of Command must send the backup crew
to the last reported working areas of the lost firefighter to begin a search. Simultaneously with
these actions, Command must adjust on -scene strategies to a priority search and rescue effort.
Any missing firefighter will have their naive announced over the air by stating "P.A.R. not
complete, have firefighter NAME report to Incident Command".
* Command will initiate a P.A.R.
EXAMPLE
Command: d: Command to all units, standby for a P.A.R.
Repeat request for P.A.R.
WAIT TWO MfNUT S
Command will begin roll call by Sector, if Sectors are established l or by unit
member.
Command: Command to Engine 11, do you have P.A.R.?
Engine 11 should answer. Engine 11 has P.A.R.
r: Engine 11 does not have P.A.R.
TERMINATING THE PASSPORT SYSTEM
Upon termination or release from the incident, Company Officers and crew members will ensure
that the PASSPORT is returned to the dash of their apparatus and on return to the station,
Nmeta.gs are returned to firefighters.
IMAM TAG S
NORTH SUBURBAN "PASSPORT"
AcCOUNTABILITY SYSTEM
RECOMMENDED HARDWARE
2-1/2 inches x V inches, plastic.
Color coded:
White Chief Officers
Red — Line Officers
2
M:\Public Data ity Council\Council Packet infor ation 8 0 -o8\Fire Department Standard Operating Guidelines ) Larch
0o8.rtf
Agenda Item No. & .
Meeting Date April 7, 2008
51
o Yellow/Black— Firefighters
Blue — Probationary/Reserve Member
• Last name and first initial engraved on nametag.
• Nametags are attached to the turn -out gear or the underside of the rear
Helmet brim by Velcro strip with a minimum of two recommended.
PASSPORTS
Recommended inches x 4 inch, plastic — 1 inch plastic.
Color — white with black lettering,
Engraved With City name abbreviated: i.e.. Brooklyn Park, B•P•; Unit
Type: B .gine- E; and Unit Number: 21 B.P. -2 f at top of PASSPORT
and Velero on the front and rear.)
40 Passport shall be mounted to the dash by Velcro, on the passenger/officer
side.
Spare PASSPORT
For incoming Depts./Units without accountability system.
PASSPORT ha l be blank plastic With removable tape on the
PASSPORT. Incoming units will print City and 'Company
designation on PASSPORT and list each member with a grease
pencil.
STATUS BOARD
0 Recommended 8 inch x 11 inch -- l inch plastic.
0 Status Beard will have Velcro attached to both sides, to alloy
t attachment of eight PASSPORTS, four 4 on a side.
Status Board shall have a rope attached to the top to allow
Accountability Officer to carry.
VELCRO
Hook side, on receiving side. helmet, dash of vehicle, front of
PASSPORTS, Sector Boards (both sides), Status Board ofl.C,
Command Boards.
Cloth side (loop); back of nametags and back of PASSPORT.
12 IA OP UI 1 1 4
TRUCK PULLING SEQUENCE
I . IN TOWN {HYDRANTS AvAiLABLE):
RESIDENTIAL MULTI STORY, SINGLE FAmILY RESIDENTIAL,
COMMERCIAL AND INDUSTRIAL.
2
M:\Public Data lty council\Council Pack t infermatien 2o0 04-07- \Fire Department Standard Operating Guidelines March
200.rtf
Agenda Item ale. &A.
Meeting Date April 7, 20
5
A. Engine 1
B. Ladderl
C. Rescue 4
D. Engine 6
E. Mutual Aid - Engine 1 (Apparatus, Equipment - as requested)
2. OUT OF TOWN (NO HYDRANTS AVAILABLE):
SINGLE FAMILY HomEs, BARNS, OUT BUILDINGs-ETc.
A. Engine 1
B. Tanker3
C. Engine 6
D. Rescue 4
E. Ladder I - (with approval from IC)
F. Mutual Aid - Engine I (tanker - as requested)
3.o RESCUE CALLS:
ACCIDENTS, ENTRAPMENT, ETC.
A. Engine 1
B. Rescue 4
G. Engine 6 - (with approval from IC)
D. Tanker 3 - (with approval from IC)
4. GRASS FIRE
A. Engine 1
B. Engine 6
C. Tanker 3
D. Rescue 4
5, VEHICLE FIRE
A.
Engine 1
B.
Rescue 4
C.
Tanker 3
60, MEDICAL CALL
A. Rescue 4
29
M.\Public Data City D unell\Council Packet infar tion0 A--07- \Fire Department Standard Operating Guidelines (SOG) March
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Agenda Item No. &A*
Meeting Date April 7, 2008
B. Engine 1 (back-up)
INCIDENT RESPONSE
I . OPERATIONS WITHIN A HAZMAT ENVIRONMENT
A. Before leaving station, assess situation if possible.
B. Establish I.C.
1) Approach incident with caution, upwind.
2) identify from a distance, chemical or substance involved.
3) Follow Hazmat procedures,,
4) Obtain shipping papers from truck operator, if any transport
vehicle is involved.
5} Check placards on transport vehicle,
6) All firefighters shall have S,C,B.A. units on, as needed.
SINGLE FAMILY RESPONSE — FIRE REPORTED
L FIRE GROUND ASSIGI\[MENTS
A. Establish I.C.
B. First -in Engine
1) Position engine with respect to fire situation and water
supply.
2) Assesses mutual aid situation and order as needed.
3) Necessary Firefighters shall have air packs on.
4) Setup for initial attack.
B. Back-up Engine
1} Same as First -in Engine
C. First -in Rescue
1) Assist As Needed.
C. Establish P. A. R. and Safety Officer.
LARGE STRUCTURES —FIRE'REPORTED
I. Multi -family, residential, places of assembly, retail sales, manufacturing,
and storage warehouse.
2. Definition - Apartment Building: Any dwelling containing three (3) or
so
K\Publi Data\City+ Council\Council Packet Information 2 D 4-0- \Fire Department Standard Operating Guidelines i March
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Agenda Item Igo. 8 A
Meeting Date April 7, 2008
4
more dwelling units.
3. Fire Ground Assignments
A. Establish I.C.
B. First -In Engine
1} Position engine with respect to fire situation and water
supply.
2) Assesses mutual aid situation and order as needed.
3) Necessary Firefighters shall have air packs on.
4) Setup for initial attack.
C. Second Engine
1} Same as First -In Engine,
D, Third Engine
1} Lay in supply line to engine supporting building
sprinkler/standpipe system.
E. Rescue
1) Assist as needed
F. Establish P. A. R. and Safety Officer
SEARCH/RESCUE FOR LARGE INTERIOR OPEN AREAS
1. This search can be used without an attack line when searching for victim
in area away from fire and dense smoke.
2. Establish I.C.
3. Personnel Needed
A. S.C.R.A. as deemed necessary by the IC
B. Officer at entry point with HH radio
C. Attack line at the ready
D. Officer inside, in charge of search, with HH radio
E. Two firefighters to search, with two on backup
4. Procedure
A. Point to be searched is determined by first officer, probable closest
point of access to where he believes the victim is.
B. Attack Line
C. Safety officer at door keeps track of time inside and personnel
inside.
3
M:\Public Data Olty Coun it oun ll Packet information 0 4- 7- \mire Department Standard Operating Guidelines (SOG) MMarch
200. rtf
Agenda Item No. A,
Meeting late April 7, 200
5
SELF-CONTAINED BREATHING APPARATUS (S,C,B,A,,)
1. Policy:
A. The Albertville Fire Department shall have a written Standard
Operating Guidelines governing the selection and use of respirators.
1} This manual shall constitute the operational guidelines
governing the selection, care, use, and maintenance of self-
contained breathing apparatus for the Albertville Fire
Department. Said guidelines may be changed or amended
by the Chief of the Fire Department as deemed necessary
to improve efficiency and/or safety of operation.
2. Selection:
A. The selection of the respirator shall be based on the hazards to
which the Albertville Fire Department is exposed.
1) The selection of self-contained breathing apparatus by the
Albertville Fire Department shall be a Positive Pressure
Demand System. The S.C.B.A. (self-contained breathing
apparatus) selected shall be on the basis of reliability and
serviceability dealing with the hazards that fire personnel
encounter and are exposed to.
B. The respiratory protective equipment must be approved by
authorities recognized by OSHA.
1) The S.C.B.A., selected shall comply with or exceed standards
established by N.W.S.H. (Minnesota Safety and Health
Association).
3. Training:
A. The respiratory protective equipment must be properly fitted per
N.F.P.A. 1910.134 (5) requires that "the user be properly instructed
in its selection, use, and maintenance". This requires training in the
nature of the hazards (i.e. the resulting health effect from
overexposure). Every respirator wearer shall receive fitting
instructions including demonstration and practice in how the
respirator should be worn, how to adjust it and Mow to determine if it
fits properly. Respirators shall not be worn when conditions prevent
a good face seal. Such conditions may be a growth of beard,
sideburns, or temple pieces on glasses.
32
M,\Public Data City Council\Council Packet information s - \Fire Department Standard Operating Guidelines () March
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o,rtf
Ag nda Item Flo. &A,
Meeting Date April 7, 2008
5
1) All Fire Department personnel shall be properly instructed
in selection, use, and basic maintenance of self-contained
breathing apparatus.
2) All Fire Department personnel using S.C.B.A. shall receive
fitting instructions, including demonstrations and practice in
how the S.C.B.A. equipment should be worn, how to adjust
it, and a fit #est. The manufacturer's owners manual shall
be utilized for the above procedures.
3) All -Fire Department personnel shall be trained in the nature
of the hazards that may be incurred while using self-
contained breathing apparatus.
4) Training to be conducted by qualified personnel under the
direction of the training officer(s).
5} No Albertville Fire Department personnel shall have beards.
6} No Albertville Fire Department personnel shall have any
other facial hair, that may impede a good face seal.
7} All Albertville Fire Department personnel shall be fit tested
annually for proper facial seal.
8) The user shall be instructed and trained in the proper use
and limitations of respirators.
9} All Albertville Fire Department personnel shall be trained in
the proper use and limitations of the self-contained
breathing apparatus. Training shall be conducted annually.
4. Use:
A. The respiratory protective equipment must be used at all times while
the respiratory protection is required.
B. Albertville Fire Department personnel shall utilize self-contained
breathing apparatus at all times while respiratory protection is
required or when the IC or Safety Officer deems it necessary.
C. Pass alarms shall be worn by all fire fighters with S.C,B.A, and they
are to be instructed on them.
5. Maintenance (Cleaning):
A. Respirators shall be regularly cleaned and disinfected, as frequently
as necessary to insure the protection of the wearer.
B. Self-contained breathing apparatus shall be cleaned and disinfected
at least monthly or after each use, whichever occurs first.
6. Respirators used routinely shall be inspected during cleaning.
A. S.C.B.A. shall be inspected during cleaning.
B. Said inspection shall be made monthly or after each use, whichever
occurs f i rst.
C. Air cylinders shall be hydrostatically tested every five (5) years
33
K\Publlo Data lty ouncil ounoi[ Packet lnformation 0 4- 7- \Fire Department Standard Operating Guidelines ) March
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Agenda Item No. &Av
Meeting Date April 7, 2008
57
(steel), every five (5) years (composite), and every three (3) years
(fiberglass), in accordance with D.O.T. methods and procedures
specific to the cylinder under test.
D. After use, inspection shall be conducted and recorded only
1) By personnel deemed qualified by Chief of the department.
7a. Maintenance Repair:
A. Defective respirators shall be repaired by experienced individuals
before use.
1) Defective self-contained breathing apparatus shall be
repaired by qualified personnel before use.
2) Qualified personnel are individuals deemed to be qualified
by the Chief of the department.
3} All repairs to defective self-contained breathing apparatus
shall be recorded.
4} All repairs shall follow the exact procedures stated in the
Owner's Manual for operation and maintenance of the Air -
Pack, batteries changed every 4 months.
5) All repair parts used shall be authorized manufacturer's
replacement parts.
6) Respirators shall be stored in a convenient, clean, and
sanitary location. Emergency use respirators shall be
' inspected monthly and an annual test (detailed annual
check) and a record kept of this.
7) Air -compressor - monthly maintenance and annual air test.
8. Requirement For Maintenance Repair Personnel:
A. A "deemed qualified, repair personnel" in the area of S.C.B.A, {self-
contained breathing apparatus} maintenance and repair shall meet
the following standards:
1) Shall successfully complete the manufacturer's schooling or
equivalent dealing with maintenance and repairof the self-
contained breathing apparatus. Completion of said course
will deem individual `certified' in repair and maintenance of
the self-contained breathing apparatus according to the
manufacturer's standards.
9. Storage:
A. Self-contained breathing apparatus shall be stored in appropriate
manner on fire apparatus or stored in carrying cases.
10. Program Evaluation:
A. There shall be regular inspection and evaluation to determine the
continued effectiveness of the program.
1) Albertville Fire Department self-contained breathing
34
K\Public Data\City Council\Council Packet information 0 4 - l=ire Department Standard Operating Guidelines March
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Agenda Item o. &A.
Meeting late April 7r 2008
apparatus program shall be inspected and evaluated yearly,
2) Inspection and evaluation of S.C.B.A. program shall be
conducted by the Officers or the Chief of the department.
3) S.C.B.A. procedures may be changed or amended by the
Chief of the department as deemed necessary to improve
efficiency and/or safety of operation.
FIREFIGHTERS UNDER THE INFLUENCE OF ANY INTOXICATING
BEVERAGES, DRUGS, OR COMPOUND
1, Policy:
A. When there is public contact with a department member who has
used intoxicants, it reflects on each and emery member of the
department. In addition the stresses of firefighting and emergency
services require all of us to be mentally and physically responsive.
B. No member shall answer a fire call or be on duty white intoxicated.
C. No member shall partake of any alcoholic beverages while on duty.
2. Procedure:
In the event that a department member should respond to duly while
under the influence of intoxicants, the situation will be handled in the
following manner:
A. The firefighter will be escorted from the scene back to the station. If
this is not possible, he/she is to go to the apparatus he came on,
remove his coat and helmet and stay inside until the scene is
cleared. He/she is out of service and cannot be used for any reason.
The officer/firefighter who initiated this action will request another
officer, preferably a Chief, to the station, if both officers agree that
the firefighter is under the influence, the situation will be treated in
the following manner:
Be If the firefighter admits in the presence of both officers that he/she
is under the influence, he will be taken home and referred to the
Chief for disciplinary action.
C. If the firefighter feels he/she is not under the influence and denies
any wrongdoing he/she will be taken to the police station where
he/she will take an sobriety test, or on request, he/she will be taken
to a local hospital for a blood test. If the test results show a
concentration of .more than .05, he/she will be taken home and the
results turned over to the Chief. Test results less than .05 will be
acceptable and the person will be excused.
D. Any refusal of a member to comply with this procedure will be
35
M!\Public Data ity Council\Council Packet information 2 0 D4-0- \Fire [department Standard Operating Guidelines D March
20D.rtf
Agenda Item No. &A*
Meeting Date April 7, 2008
5
regarded as a willful disregard of a lawful order by a fire officer, and
handled by the Chief.
E. If drugs or compounds are suspected, the firefighter shall be taken
to the police station and request a urine test per City policy. If the
urine test shows positive, the Chief shall suspend the firefighter per
City drug policy.
1) *Probable cause must exist to bring this charge against a
member. Caution must be used and all evidence
documented and given to the Chief. Every attempt must be
made to keep this a civil matter. The police will be involved
only to the extent of administering the test, unless they
have witnessed a person driving or have an outside
complaint.
PHYSICAL
1.4 Policy:
A. The Albertville Fire Department recognizes that many of the flasks
performed by firefighters are physical and stressful. Each member
should be able to handle any physical task on any emergency
response or any stressful situation that may occur. The Board of
Officers has approved the following:
2. Procedure:
A. The Board of Officers shall approve any physical and fitness
evaluation program.
B. Each new member (reservist) shall have a complete physical prior to
joining the Fire Department. Thereafter, a physical shall be required
every (2) years for every member.
EMERGENCY RUN
I. Procedure:
A. When responding to an emergency call, you are to use the truck's
emergency lights and sirens.
B. When approaching an intersection, slow down, and use emergency
lights and siren to clear traffic.
3
M.\Public Data lty Council\Council Packet informati n 0 4� 7- \Fire Department Standard Operating Guidelines March
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Agenda Item No. &A.
Meeting Date April 7, 2008
C. Lights and sirens do not give the emergency vehicle the right-of-way.
Do NOT assume people will yield the right-of-way. Defensive driving
at all times.
D. When called to routine by dispatch, must go to "routine"i status.
1. "Routine" status to mean without Emergency Lights or Sirens or either one used individually.
Obey all traffic laws and regulations.
SEAT BELTS AND RIDING SAFELY IN VEHICLES
I. Policy:
A. Due to the state regulation passed by the State of Minnesota
requiring seat belts, the following policy has been established:
2. Procedure:
A. AEI occupants riding shall be seated when vehicle is moving.
B. All occupants riding in the department vehicles shall have seat belts
on (buckled), preventing the occupant from injuring themselves in
the event of a sadden stop or accident.
INFECTIOUS DISEASE
I. Policy:
A. On all duty -related medical emergencies and rescues, the possibility
of exposure to blood or other body fluids that have been determined
can cause significant exposure to communicable diseases such as
Hepatitis B and HIV related viruses. The Albertville Fire Department
requires all firefighters involved in these types of situations to be
protected in the following ways:
2. Scope:
A. The following areas are covered under this policy. Although other
situations may arise, firefighters should maintain foil protective gear
until the emergency can be identified.
3. Procedure:
A. Firefighters shalt wear a full complement of turn -out gear on all
industrial accidents, traffic accidents, and any other emergencies,
which could pose a direct injury to the firefighter.
B. Response to medical emergencies in residential or businesses will
37
�Jq:7 1 tubli Data ity eu�ncil Deun ll Packet Information 0 4- 7- \Fire Department Standard Operating uldelin s March
V .f
Agenda Item No. &A,
Meeting Date April 7, 2008
not require full turn -out gear, but medical gloves would be used.
E. During extrication, or when broken glass is present, approved
firefighters gloves, and eye protection shall be worn.
F. If hands, face, or any parts of the body have been exposed to or
accidentally contaminated with blood or other body fluids, they
should be washed thoroughly as soon as possible.
G. When artificial respiration is required, mechanical resuscitators or
pocket masks with one-way valves shall be used.
H. All turn -out gear or mechanical equipment shall be thoroughly
cleaned. Medical gloves shall be disposed of in an approved
manner.
I. In the event of exposure to blood and/or body fluids, firefighter shall
contact the IC about filling out proper forms and record incident on
department's fire run sheet.
J. When in doubt - wear turn -out gear.
4. Definitions:
A. Exposure:
1} Contamination of open skin (cats, abrasions, or blisters)
with blood, vomit, saliva, or urine.
2} Any puncture of the skin by a needle or other sharp object
that has had contact with patient's blood or body fluids.
3) Blood spattered on face (in mouth or eyes).
4) Airborne,,
B. Full turn -out gear includes: bunker pants, boots, coat, firefighter
gloves, and helmet - with shield, Nomex. hood, or ear flaps down.
C. Approved firefighter gloves - gloves that have been issued to you by
the Albertville Fire Department.
D. Any biohazard shall be disposed of in a proper container, (i.e. gloves).
5. At end - follow state requirements for paperwork.
6. Assign Safety Officer.
EQUIPMENT TESTING SCHEDULE
Name of Equipment
Test Frequency
Ground Ladders
Every year NFPA
1932 and 1914
3
M:\Public Data\City oun it oun ll Packet information D D4Y 7-0 \Fire Department Standard Operating Guidelines (SSG) March
DD.rtf
Agenda Item No. &A,
Meeting Date April 7, 2008
Ladder Truck Every year NFPA
1932 and 1914
Engines and Tanker Pump Every year NFPA
1911
S.C,B,A. Every year
S.C.B.A, Compressor Every year
S.C.BA Cascade Systems Every 5 years
S.C.B.A. Composite Tanks Every 5 years
Hose Every year NFPA
1962
Small Engine Maintenance Every year
39
M:\Publl Data City C un it Coun ll Packet informatlon 04-0 -0 \Fire Department Standard Operating Guidelines (SOG) march
D8,rtf
Agenda Item No. &A
Meeting Date April 7, 2008
63
Albertville Fire Department Agreement
I have read the Standard Operating Guidelines and agree to adhere to all
policies and procedures of the Albertville Fire Department,
Name of Applicant (Printed)
Signature of Applicant Date
.Fire Chief Date
Albertville Fire Department
P.O. BD * Albertville, MN 55301 a 4 -48 * Fax:497-7474
4
\Public Data\City+ ouncii\Council Packet information 08 04 -o \Fire Department Standard Operating Guidelines March
.rtf
- Agenda Item No. &A,
Meeting Date April 7, 2008
WET
BACKGROUND CHECK RELEASE FORM
I hereby authorize the City of Albertville and the Albertville Fire Department to
do a background check, for the purpose of becoming a member of the
Albertville Fire Department.
Name of Applicant (Printed)
Signature of Applicant
Drivers License Number
Date
(Complete and return to Fire Department)
41
WPubllc l ata\City Council\Council Packet information 008 04-0 -08\Fire Department Standard Operating Guldellnes 8 March
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2008. tf
Agenda Item No. 8A,
MeetIng Date April 7, 2008
65
A lbertvii I e Mayor -and Council Communication
lmal Town IivYp. 619tlW tll.
April 3, 2008
SUBJECT: 10 FINANcE DEPARTMENT — PAYMENT of BILLS
RECOMMENDATION: It is respectfully requested that the Mayor or and Council consider the
following motion:
Motion authorizing the April 7, 2008 payment of the claims oheeks numbers 025480 to 025539
as presented except the bills specifically pulled, which are passed by separate motion. -
BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
0 Cheek # 025482 Asleson, Darrick — Travel expenses for Fire School/Training
Check # 025493 Daly, Tim — Travel expenses for Fire School/Training
Check 4 025502 FYCC — V2 the cost of 2007-2008 Baseball Software Albertville's
portion)
Check ## 025506 Marquette, Bob — Travel expenses for Fire School/Training
Cheek 9 025508 Midwest Safety Counselors — Purchase of gas monitors for Fire
Department coming from their donation account
Check ## 025531 Valerius, Dill — Reimburse for purchase of picture frames for fire hall
conning from their donation account
Check ## 025534 Weber, Matt — Travel expenses for Fire School/Training
POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a
.semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staffhas reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party deter ernes disputes the billing.
Respectfully submitted,
Larry R. use
MAPubli L atal ity onn ill oun it Packet information\20 8\04-07- 81 4 07 2008 8-E-1 Finance Bills Report.doc
Agenda Item No. 8*E*1*
Meeting Date. April 7, 2008
A
Mayor and Council Communication -- April 7, 200
Semi -Monthly Payment of Bills
Page 2 of 3
City Administrator
inistrator
Department/Responsible Person; Finance/Tina Lanne , Finance Dit for
Attachments: Check Register Detail
WPublic Ratak it r CounciftCouncil Packet infonnationl2 0 1 4-0 - \04 07 2008 -E,1 Finance Bills Report.doe
Agenda Item No. 89EaL
Meeting Date April 7, 2008
bertvi c
Small Town Living. 919 CfhX llFs.
Check Detail Register
April 7, 2008
Check Amt
10100 Premier Bank
Paid Chk# 025480 41712008 ACTION RADIO & COMMUNICATIONS
E 101-42000-404 l epair/Maint -Mach iner/Equip $61.50 17411
Total ACTION RADIO& COMMUNICATIONS $61.50
Paid Chk# 025481 41 12000 ALLEY COMPANIES IN
Invoice Comment
Fire Dept Radio Charger
E 101-41940-210
Operating Supplies (GENERAL)
$39.63 3678
Can liners, paper towels, toil
E 101-42000-200
Office Supplies (GENERAL) AL)
$39.63 3678
Can liners, paper towels, toil
E 101-43100-215
Shop Supplies
$39. 3 3678
Can liners, paper towels, toil
E 601-4 450- 10
Operating Supplies (GENERAL)
$3 .61 3678
Can liners, paper towels, toil
E 602-49400-210
Operating Supplies (GENERAL) AL
$39. 3 3678
Can liners, paper towels, tail
Total ALLEY COMPANIES INC
$198.13
Paid Chk# 02 482 4I7I2008 ASLESON, DAR I K
E 101 -4200-331
Travel Expenses
$157.58 04-2008
Fire School Holiday Inn Detrci
Total ASLESON, DAR I K
$157.58
Paid Ghk# 025483 41712008 BAr THEL, KAREN
101-22900 Park
Rental Deposit Escrow
$100.00 04-2008
Damage Deposit it refund for 3/15
Total BAF THEL, KAF EN
$100.00
Paid Chk# 025484 4f712008 BEAUDRY OIL COMPANY
E 101-43100-404
Repair# Jaunt - Maehlner /Equip
$659. 0 355686
Texaco Texatherm Palls
Total BEAUDI Y OIL COMPANY
$659.80
Paid Chk# ;2,5485 4/7/2008 BERRY COFFEE COMPANY
E 101-41400-200
Office Supplies (GENERAL) AL)
$27.95 708876
Coffee
Total BERRY COFFEE COMPANY
$27.9
Paid Chk# 025486 417/2008 B LT N & IVIENK, INC
E 101-41700-303
Engineering Fees
$570.00 0114431
Staff Meetings
E 101-41700-303
Engineering Fees
$190.00 0114431
Kassel Avenue peedlignage
E 101-41700-303
Engineering Fees
$95.00 011441
Project Status Updates
E 101-4170-303
Engineering Fees
$0.00 0114431
2008 Maps
E 101-41700-303
Engineering Fees
$475.00 0114431
Misc. Engineering Tasks
E 101-41710-303
Engineering Fees
$482.50 0114431
Ni rneyer Trailer Sales
E 101-41710-3M
Engineering Fees
$950.00 0114431
Outlet Mall - Berm Relocation
E 1 O1 -42400-303
Engineering Fees
$270.00 0114433
Building Permits, Lot I efiew,
E 101-41710-303
Engineering Fees
$617.50 114428
Shoppes of Tune Lakes 11
E 01-45200-303
Engineering Fees
$47.50 114429
Winter Park Design & Survey
E 101-41710-303
Engineering Fees
$760.00 114432
Town Homes 2008-01 (Dorninium D
Total BLTN & IVIENK, INC$4,507.50
Paid Chk#. 025487 41712008 CARQUE T
E 01-49480-404
F epair/Maint - Machinery/Equip
$6.26 1536-37029
Radiator hose
E 101-43100-404
f epair/Maint - Machinery/Equip
$3. 9 153 -38585
30 W Qt
E 101-42000-404
l epair/Marint - Machinery/Equip
$73. 3 1536-38847
credit Fla hyd filters, 1511 40
E 101-45100-40
repair/Maint - Machinery/Equip
$41.99 1536-39116
Hyd Filter
E 101 -4100-404
F epair/Maint - Machinery/Equip
$78.3 15 6-39117
Hyd.Filters
E 1 1-43100- 15
Shop Supplies
$ .05 1536-39247
Ultra Black lei-emp
E 101-43100-404
1 epairll faint - Machinery/Equip
$168.00 1536-39276
Presure Reg, Trans Fluid, Mani
E 101-43100-404
Repair/faint - Machinery/Equip
$316.91 1 36-392 1
Electric fuel pump
E 101-43100-404
l epair/Maint - Machinery/Equip
$12.77 1536-39676
Halogen Sealed Beare
E 101-43100-4 4
l epair/Maint - Machinery/Equip
$6.38 1536-39 83
Halogen Beare
E 101-43100-216
Shop Supplies
$26.89 1536-39763
Box Rags
E 101-43100-404
l epair/Maint - Machinery/Equip
$17,47 1536-3977
Halogen Beare returned, switch
E 01-4 450-404
Repair/faint - Machinery/Equip
$25.69 1536-39953
1 OW - 30 Oil 12)
Total DARQUE T
$637.22
MAPublio DataWity CouneffiCouncil Packet information12008104-07-08104 07 2008 -E-1 Payment Posted Bat h.dc .rlf
Agenda Item No. . E o l
Fleeting Date April 7, 2008
1i
Mayor- and Council Communication -- February 4, 2008
Finance - Payment ofClaims
Paid Chk# 02548 41712008 CIH CAPITAL
E 1 1-45100-404
Repair/Maint - Machinery/Equip
Total CNH CAPITAL
Paid Chk# 025489 4/712008 COURI & MACARTHUR
E 101-41610-304
Legal Fees
E 604-49660-300
Professional Srvs (GENERAL)
E 101-41610-304
Legal Fees
E 101-41610-304
Legal Fees
E 101-41610-304
Legal Fees
E 101-41610-304
LegalFees
E 101-41600- 04
Legal Fees
E 101-41600-304
Legal Fees
E 101-41600-304
Legal Fees
E 101-4 1 10-304
Legal Fees
E 101-41610-304
Legal Fees
E 101-41610-304
Legal Fees
E 101-41600-304
LegalFees
E 101-41600-304
Legal Fees
E 101-41600-304
Legal Fees
E 499-49000-304
Legal Fees
E 473-00000-304
Legal Fees
E 482-49300-304
Le ail Fees
E 493-49000-304
Legal Fees
E 494-4000-304
Legal Fees
E 101-411 -304
Legal Fees
Total C URI & MACARTFIUR
Check Arta Invoice Comment
$12.33 TB87556
$12.33
$495.00 04-2008
$833.75 4-2008
$660.00 04-2008
$165- 0 04- 0
$253.75 04-008
$247.50 04-2008
$36.25 04-2008
$36.25 04-2008
$36.25 04- 0 8
$41,25 04-2008
82.50 04-2008
$206.25 04-00
$36.25 04-20
145.00 04-2008
$4, 76.25 04-2008
$72.50 04-2008
$146.00 04-2008
$326.25 04-2008
$145.00 04-200
4,930.00 04-2008
$36,26 04- 00
$13,606. 5
Paid Chk# 025490 417/2008 CUSTOM MANUFACTURING, INC
E '1 '1 45100-530 Improvements $6,845.00 4222
Total CUSTOM MANUFACTURING, INC $6,845.00
Paid Chl # 025491 4l71 008 D. ERVASTI SALES C
E .101-43100-215 Shop Supplies $18.92 9069
Total D. ERVASTI SALES CO178.92
Paid ChW 025492 417120 8 D.R. & ASSOCIATES ENTERPRISSES
E 101-42000-230 Medical Supplies $49.90 80317
Total D.R. & ASSOCIATES ENTERPRISSES $49.90
Paid Chk# 025493 4/712008 D L, , TIM
E 101-4 000-3 1 Travel Expenses
Total DALY, TIM
- Ring
Towne Lakes
Albert Villas Drainage
Hunters Pass
Niemeyer Trailer Sales
Full Moon Saloon
Quality Title
Liquor
TIFS
cel Franchise
Albert Villas 6
Towne Lakes
Cedar Creek PUD Amendment
Fraser Steel TIF
Edina Dev Bankruptcy
land agreements, alcohol, cede
Lachman Avenue
Prairie Run Litigation
City Hall
Hwy 19 North
SAID 19 Assessment Appeal
Prairie Run Geld Key
13 6x8 boardwalk panels, swamp
1 pallet field marking chalk
FD Royal Blue Extractation car
$157.58 04-2008 Fire School Holiday Inn Detroi
$157.68
Paid Chit# 025494 41712008 DATA COMPUTER PRODUCTS
E 101-41500-207 Computer Supplies $204.19 A1-529058
Total DATA COMPUTER PRODUCTS $204.19
Paid Chk# 025495 4I712008 DEIGN FREE CIPAIY, INC
E 101-45100-210 Operating Supplies (GENERAL) $852.00 1457
Total DEHN TREE COMPANY, INC $852.00
Paid Chk# 026496 4I 12008 DXS TOTAL HOME CARE CENTER
E 101-42000-405 F epair/Maint -Buildings
E 101-42000-405 Repair/Maim - Buildings
E 101-42000-405 Repairll`wllaint -Buildings
Total lJ'S TOTAL HOME CARE CENTER
Printerl cannerlcopier mainten
Towne Lakes Park Remove fTrir
Check Arta Invoice Comment
$17.99 4-2008 29157 Fire Dept quartz lite
$85.50 4-2008 2872 Fire Dept level, drill
$5.78 4-2008 28892 Fire Dept hose mendr, Sri
$10.27
Paid Chk# 025497 4l712008. DOCUMENT DESTRUCTION SERVICE -
E 101-41400-300 Professional Sry (GENERAL) $30.00 123236 3/17/08 Shredding
Total DOCUMENT DESTRUCTION SERVICE $30.00.
M:\Public D ata\C lty Coun itl can cit Packet inferniatien1 00 \04-07-0 104 07 200 8 8 - -t Payment Posted Batch.doe. rtf
'age 2 of
Agenda ttrn No. KEA,
Meeting Date Apfil 7, 200
70
Mayor and Council Communication - February 4, 200
Finance - Payment of Clahn
Check Arnt Invoice Comment
Paid Chk# 02496 41712006 EMBAr - T
E 101 -4194-321 Telephone
$30. 4 04-2008
Taxes & Surchargs
E 101-42400-321 Telephone
$36.69 04-2006
497-3695
E 101 -4100-321 Telephone
$16.11 04-2006
497-221
E 101-42400-321 Telephone
$36.69 04-2006
4 7-3704
E 101-41940-321 Telephone
$37.51 04-26 8
497-0482
E 191-431 0- 21 Telephone
$37.51 04-2 08
497-0774
E 101-41940- 21 Telephone
$36.76 04-20 3
49 -0261
E 101-41940-321 Telephone
$11 .68 04-2008
Takes & Surcharges
E 101-42000-321 Telephone
$451.11 4-2006
497-7474
E 101-41940-321 Telephone
$36.9 04-2006
497-346
E 101-42400-321 Telephone
$6.69 04-200
49-1340
E 601-49450-321 Telephone
$16.11 04-260
497-1888
E 601-4940-321 Telephone
$36.69 04-2008
497-0269
Total E BAI - TX
$927.27
Paid Dhl # 025499 4/712008 EMBAI - M
E 101-41940-321 Telephone
$ .04 04-2008
Telephone
Total EMBAR - MO
$5.04
Paid Chk# 025500 417/2008 FIDE INSTRUCTION & RESCUE DUE EDUC
E 101 -42000-1 D7 Eire Training
$700.00 06633
FD 3116l06 mouse Burn, Lire B
Total FIRE INSTRUCTION & RESCUE EDUD
$700.00
Paid Chk# 02 501 41712008 FRIENDLY CITY DAYS COMMITTEE
101-00000-36 00 Donations
$150.00 4-2008
X el Energy Donation
Total FRIENDLY CITY DAYS COMMITTEE MITTEE
$1 0.00
Paid Chk# 026502 417/2006 FYD
E 10114 000- 9 Fledges & Contributions
$06.00 04-2006
112 2007-2008 Baseball Softwar
Total I*YDD
$66.00
PaidChk# 025503 41712003 INTERNATIONAL NAL CODE COUNCIL,
IN
E 101-42400-208 Training and Instruction
$380.00 097,3:370-IN
Adv Types Coast, Region III Da
Total INTERNATIONAL CODE COUNCIL, IN
$380.00
Paid Dhk# 025504 41712008 JOHN'S AUTO ELECTRIC IC
II, INC
E 101 -4310-404 l epairlllllarint - Machinery/Equip
$ 5.63 04-2008
Repair Plow Motor Bearing & Br
Total JOHN'S AUTO ELECTRIC II, INC
$55.83
Paid Dhl # 025505 417/2006 JOINT POWERS BOARD
D
E 602-49400-376 JP Fed Wtr Test
$26.02 04-2008
1 Fed Wtr Test Pere
E 602-49400-371 JP D I T COMBO
$976.76 04-2008
61 V D I ST Combo
E 602-494 0-373 JP Dist 11 Low
$539.11 94-2998
6-JP DIET 11 lover
E 602-49400-375 JP Access
$7.00 04-29 6
4 JP Access
E 602-494 0-376 JP Fed Wtr Test
$9 5.46 4-2006
1 Fed Wtr Test
E 602-49400-372 JIB Dist
$29,837.49 04-2008
6 JP Dist
1662-00000-37170 I A - City
$30764.00 0- 006
1 A
E 062-4940 - 74 JP Dist Pen
$9 3.07 04-2008
6 JP €FIST Pen
Total JOINT POWERS E BOARD
$37,083.91
Paid Ch # 025606 417/2008 MARQUETTE, BOB
E 101-42000-331 Travel Expenses
$1 7. 8 04-2008
Fire School Holiday Inn Detrci
Total MARQUETTE, BOB
$1 7. 3
Paid Chk# 025507 41712006 ME RD - BUFFALO
E 101-4 100-40 F pair/Maint - Machinery/Equip
$33.99 5323
poly pushers (2
Total MEI DB - BUFFALO
$33.99
Paid Dhk# 025608 4/712008 MIDWEST SAFETY COUNSELORS, IN
E 101-42050-437 Misc. Donations
$13 .23 IVC0007174
FD Gas Monitor (Donations)
E 101-420 0-437 Misc. Donations
$9 0.22 IV 0007194
ED Gas Monitor (Donations)
Metal MIDI E T SAFETY COUNSELORS, INC$1,089.45
MAPuhli t ata\City ouneill oun it Packet inforniation12008104-07-08104 07 2008 -E-1 Payment Posted B t h.do .rtf
Page 3 of
Agenda Item No, &E.I.
Meeting Date April 7, 2008
Mayor and Council Communication - February 4, 2008
Finance - Payment of Claims
Check Arnt Invoice
Comment
PaidChk# 025509 417#2008 1 11NES TA COPY SYSTEMS
E 101-41400-413 Office Equipment Dental
$24.32 4888
Contract Number 24 8-01
E '101-41400-413 Office Equipment Rental
$125.31 4889
Contract Number 231-01
E 101-41400-413 Office Equipment Rental
$94.65 4890
Contract Number 232-01
`total MI NNTA DOPY SYSTEMS
$244.28
Paid Chk# 025510 417/2008 MN DEPT. OF TRADVECON. DE11.
203-60000-36220 Loan Payment - Principal
$594.04 4-2008
Fraser Payment
Total MN DEPT. OF TRADVECON. DE11.
$ 94.04
Paid Chk# 025511 417 2008 MN FIFE SER. CERT. BID
E 101-42000-208 Training and Instruction
$2 6.00 04-2008
Fire Dept Recertification Appl
Total MN FIRE SER. CERT. BD
$255.00
Paid Chk# 025512 417#2008 MUNICIPAL IPAL EMERGENCY SER. INC.
E 101-42000-584 f - Turnout Gear $10.48 00024135SNV FD Shipping for S.D. E.A. Mask
Total MUNICIPAL EMERGENCY SER. INC. $10.48
Paid Chk# 025513 4l712008 N. A. C.
E 101-41910-306
Planning Fees
$1,121.30 17249 2008 Staff hours/Code Enforoern
E 101 -41910-306
Planning Fees
$63-05 17249 Berm Trailer Parting
E 101-41910-306
Planning Fees
$69.00 17249 Railroad Plat
E 101-41910- 06
Planning Fees
$108.80 17249 ZTA Temporary Sign Fee
E 101-41910-306
Planning Fees
$315.25 17249 Tattoo Parlors/Pawn Slops
E 101-41910-3 6
planning Fees
$6 8.20 17249 Floodplain Ordinance
E 101-41910- 06
Planning Fees
($252.20) 17249 Credit Invoice 1724 2I4108 fo
E 101-41910-306
Planning Fees
$321.17 17249 ordinances, parking, signs, c
Total N. A. C.
$2,404.57
Paid Chk# 1025 14 41712008 NE CTEL COMMUNICATIONS
E 101-42000-3 1
Telephone
$63.04 718183318-076 Nextel Phones FD
E 602-49400-323
Nextel Radio Units
$44.35 718183 18-076 Nextel tel Phones
E 601-49450-323
Nextel Radio Units
$44.35 718183318-076 Nextel Phones
E 1,01-43100-323
Nextel Radio Units
$72.46 718183318-076 Nextel Phones
E 1:01-41 0-323
Nextel Radio Units
$62.47 718183318-076 Nextel Phones
E 1 1-41300-321
Telephone
$62.47 71818318-076 Nextel Phones
E 101-41400-323
Nextel Radio Units
$44.76 718183318-076 Nextel Phones
E 101-42400-3 3
Nextel Radio Units
$44.16 718183318-076 Nextel Phones
E 101-4 100-323
Nextel l Radio Units
$72.46 71818331 -076 Nextel Phones
Total
NE CTEL, COMMUNICATIONS
$510.62
Paid Chk# 025515 4/7/2008
NORTH AME ICAN CLEANING
CORP
E 161-41940-4
Repair/Maint - Buildings
$419.61 36845 February Cleaning City Mall are
E 101-42000-46
eparirl aint -Buildings
$138.45 3 845 February Cleaning City Hall an
Total NORTH AMEF ICAN CLEANING CORP P
5 8.06
Paid Chk# 026516 417/ 008 NORTHERN THEE N AFETY CO., INC.
E 66 -4940 -210
Operating Supplies (GENERAL)
$47.44 P203503401014
##25 Bulk 1st Aid lit w1Pol box
Total
NORTHERN THERN SAFETY CO., INC.
$47.44
Paid Chk# 025517 417/2008
NORTHERN THEF N ' ATEI WORKS
E 206-49400-250
Meters for resale
$152139,99 S01130 7 .001
Meters for Re -sale
E 602-49400-250
Meters for Resale
$125-69 S01130976.002
Strainter, gasket, T10 Meas Dh
E 6 2-49400-210
Operating Supplies (GENE 'RAL-
$136.03 01130983.001
Lithium -lore rechargeable Batt
`total NORTHERN THERN WATERWORKS
$15,401.71
Paid Chk# 025518 4l l2008 PINNACLE PRINTING, , INC.
E 468-49000-300 Professional Bars (GENERAL) $158.69 7800 1-94 A e s Brochure
Total PINNACLE PRINTING, INC. $158.69
Paid Chk# 025519 417I2008 P1TNEY BOWES - POSTAGE
E 101-41400-322 Postage $9.82 4-2008 postage
Total PITNEY B WE - POSTAGE $ 9.8
Paid Chk# 025620 4l7f2008 POSTMASTER
E 101-42000-433 Dues and Subscriptions $36.00 04-2008 FD Post offie box 56 renewal
Total POSTMASTER $36.09
WPubiic Data\ it + CounciWouncil Packet inf"orrn ation1200 \04-07-0 104 07 200 8 8 -E-I Pa ment Posted Bat h.doc.rtf
Page
Agenda Item No. 8oE*lv
Meeting Date April 7, 2 00
7
Mayor and Council Communication unicatio --- February 4, 2008
Finance - Payment of Claims
Check A t Invoice
Comment
Paid Ch # 025521 41712008 RED BUD SUPPLY, IN
E 601-49450-210
Operating Supplies (GENERAL) AL
$35.47 87663
WVVTP Lime Vests
E 101-45100-210
Operating Supplies (GENERAL)
$67.37 87663
PW Lime Nests
Total RED BUD SUPPLY, INC
$102.84
Paid Chk# 025522 4/712008 S & T OFFICE PRODUCTS
E 101 -42400-200
Office Supplies (GENERAL)
$4.94 01 MK7954
retractable blue ink pens
E 101-41400-200
Office Supplies (GENERAL)
$62.71 01 M 8546
11 x 17 paper, AAA Batteries,
E 101 -4240-2 0
Office Supplies (GENERAL) AL)
$7 .27 01 ML2850
Fax film refill
E 101-42400-200
Office Supplies(GENERAL)
$6.29 01 ML3881
Refill - blue ink
Total S & T OFFICE PRODUCTS
$162,21
Paid Chk# 025523 41712008 SENTRY Y SYSTEMS, INC.
E 101-42000-4 6 # epair/Maint -Buildings
$33.44 570999
FD 11350 57th Street NE
E 101-4 100-405 Repair/Maint - Buildings
$3 .11 570999
PW 6461 63rd Street NE
E 101-45100-405 Repairllaint -Buildings
$31.89 57099
Pks 5801 Lander Avenue NE
Total SENTRY SYSTEMS, INC.
$95.44
Paid Chk# 026524. 4171 1 08 SOUTH CENTRAL COLLEGE
E 101-42000-1 3 Medical Training
$170.00 00062984
FD Training 3/17 2008 NIN State
Total SOUTH CENTRAL COLLEGE
$17 .00
Paid Chk# 02 525 417/2008 STAR TRIBUNE
E 1 1 -41300-433 Dues and Subscriptions
$237.64 04-2008
Star Tribune subscription
Total STAFF TRIBUNE
$2 7.64
Paid Chk# 025526 41712008 T I NE LADES COMMUNITY ASSN
101-22900 Park Rental Deposit Escrow $100.00 04-2008 Refund Damage deposit for 3125
{ , Total T v NE LANCES COMMUNITY MUNIT AS N $100.00
Paid Chk# 025527 4I71200 T I-ANIM HEALTH SERVICES
E
E 101-42000-230 Medical Supplies $82,45 11 MH80801903 Fire Dept Gloves, Medical Supp
Total TRI-ANIM HEALTH SERVICES $82.45
Paid Chk# 0255 4/712008 TROUT ELECTRICAL ICAL NTF ACTT RS
E 161-41940-399 Miscellaneous $308.45 713
E 1'01-43100-404 1 epaidMaint - Machinery/Equip 430.84 7139
Total TROUT ELECTRICAL CONTRACTORS $739.29
Paid Chk# 025529 41712008 TRYCO LEASING IN
E 101-41400-413 Office Equipment Rental
Total TRYTRYCO LEASING IN
Paid Chk# 025530 41712008 USA BLUE BOO
E 601-49450-4 4 Repair/Maint - Machinery/Equip
Total USA BLUE BOOK
Paid Chk# 025531 41712008 VALEF IUS, BILE.
E 101-42 50-437 Misc. Donations
E 101-42050-437 Misc. Donations
Total VALEF IUS, BILL
Paid Chk# 025532 4/712008 VANCE BIOS INC,
E 101-43100-404 F eparir/Maint Machinery/Equip
Total VAN E BIOS INC.
Paid Ghk# 025533 41712008 WASTE MANAGEMENT
E 101-42000-384 Refuse/Garbage Disposal
Total WASTE MANAGEMENT
Paid Dh # 025534 41712008 WEBER, , MATT
E 101-42000-331 Travel Expenses
Total WEBER, MATT
Paid Chk# 025535 41712003 WRIGHT COUNTY EDP
E 101-41100-208 Training and Instruction
Total WRIGHT COUNTY EDP
$689.62 3783
$689.62
97.40 558769
9.40
$21.6 4-2008
51.08 4-2008
$72.34
replace photocells for hanging
Install safety strobe on overh
Copier Lease
Hose Shanks, clamps
FD Picture frames (donations)
FD pictures (Donations)
62.2 12454 UPM Patch Mix 50 lb bag
26.22
$59.44 1771205-1593- 11350 57th Street March/Apr/Ma
$5 .44
$157.5 04-2008 FD Training
$157.8
$75.00 04-2008 Transp. Update Seminar Kruse,
$75.00
M: \Pu b] ic D ata\C ity Council\Council Packet infonn ation1 00 \04-0 7-08104 07 2008 8-E-I Payment Posted B atch.do c.tt
Page 5 of
Agenda Item No. &E*19
Meeting Date April7, 2008
7
Mayon and Council Communication - February 4, 200
Fi"n u - Payment of Claims
Check Amt Invoice Comment
Paid hk# 025536 4l7f2008 WRIGHT HT U TY HIGHWAY DEPT.
E 1 1-43100-221 Ice Removal $1,031.78 6453 18 torn salt
Total WRIGHT COUNTY HIGHWAY DEPT. $1,031.78
Paid Chk# 025537 4/712008 WRIGHT HT TY AUDITOR/TREASURER
E 1 1-41550-300 Professional Srvs (GENERAL) $2,630.05 A-2008 Special Assessment Contracts f
Total WRIGHT TY AUDITOR/TREASURER $22630.05
Paid Chk# 02 538 417I2008 RI HT-HENNEPIN COOPERATIVE
E 101-43160-381
Electric Utilities
$380.64 04-008
Electric St. Lights
E 601-49450- 81
Electric Utilities
$103.80 04-2008
Electric Lift Stations
E 101 -451-381
Electric Utilities
$1 9,56 04-2008
Electric PI
Total W
I HT -HEN EPIN COOPERATIVE
$674.00
Paid Chk# 02 539 41712008 XCELENERGY
E 1 1-41940- 81
Electric Utilities
$33.07 4-2008
6002 Main Avenue NE
E 101-41940-381
Electric Utilities
$24.30 2142 9952
11830 51 st Street NE
E 101-41940-381
Electric Utilities
$22.68 214260158
5998 LaBeaux Avenue E
E 101-45100-381
Electric Utilities
$3.26 214260325
5799 Lander Avenue NE
E 1 1-43'100-31
Electric Utilities
$330.3 4-2008
641 Ilaciver Avenue NE
E 101-42000- 81
Electric Utilities
$255-10 4-2008
11350 57th Street NE
E 101-45100-381
Electric utilities
$232.10 4-2008
5801 Main Avenue NE
E 101-41940-381
Electric Utilities
$137.78 4-2008
5050 LarBeaux Avenue Unit Signa
E 101-41940-31
Electric Utilities
$124.22 4-2008
Auto Prot Lgts.
E 01-49450-81
Electric Utilities
$35.2 4-2008
4940 I'aiser Avenue NE Unit Sew
E 6 1-49450-381
Electric Utilities
$111.63 4-2008
11942 52nd Street NE
E 601-49450- 81
Electric Utilities
$296.14 4- 008
11200 60th Street NE
E 01-494 0-381
Electric Utilities
$42246.44 4-2008
6461 Maciver Avenue NE
E 101-45100-381
Electric Utilities
$10 .72 - 008
11401 58th Street NE
E 101-4240-31
Electric Utilities
$84.0 4-2008
5964 Main Avenue NE
E 1.01-41940-381
Electrio Utilities
$39.35 4-2008
5975 Main Avenue NE
E 1 1-41940-3 1
Electric Utilities
$32. '6 4-2008
11060 61 st St ICE Unit Signal
E 1.01-45100-3 1
Electric Utilities
$8.52 4-2008
11474 58th Street NE
Total XCEL ENERGY
$6,125.66
10100 Premier Bank
$103,203.7
Fund Summary
10100 Premier Bank
1 1 ENE L FUND
$ 82259.18
201 PARK DEDICATION
$47.50
203 REVOLVING LI IN LOAN
$694.04
206 WAC FUND
1 J 39.99
468 CSAH 19 RAMPS/1 94 Project
$158.69
473 PRAIRIE -RUN.
$145.00
482 CITY HALL 004-5
$326.25
493 CASH 19 & 57th Intersection
$145.00
94 CSAH 19 & 50th St. (South 19)
$49930.00
499 Lachman Ave
$72.50
601 SEWER FUND
$5,094.81
602 WATER FUND
$37,457,05
604 STORM WATER
$833.75
$103,203.76
M:\Publi Data\City CouneffiCouncil Packet information1200 104-07-0 104 07 2008 8-E-1 Payment Posted Batch.doc.rtf
Page 6 of 6
Agenda Item No. 8,,Eolo
Meeting Date April 7, 20
4
NbcrtV1114E Mayor and Council Communication
SmaY Town lMnp. ft Gty 1lfs,
April I, 2008
SUBJECT: 0 RESOLUTIONS AUTHORIZING AND DOCUMENTING INTER -
FUND LOANS/ADVANCES FROM THE SEWER ACCESS FUND
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following four resolutions:
Motion to approve RESOLUTION NO. 2008-018 a Resolution authorizing and documenting
g
inter -fund loan to fund negative fund balances.
Motion to approve RESOLUTION NO. 20 8- 19 a Resolution authorizing and documenting
inter -fund loan/advances from Serer Access Fund.
Motion to approve RESOLUTION NO. 20 -020 a Resolution authorizing and documenting
inter -fund loan from the Sever Access Fund for Tax Increment Financing District No. 10.
Motion to approve RESOLUTION NO. 200 -02I a Resolution authorizing and documenting
inter-fand loan from the Sewer Access Fund for Tax Increment Financing District No. 11.
BACKGROUND:, : Throughout the year, the City Council approves projects with plans to issue
bonds or some other type of financing at a later time. Inter -fund loans provide interim financing
until the other financing is completed. In some eases inter -fund loans are the primary source to
finance projects that have a very short financing terra. Are example of this is carrying
assessments for a prof ect for a few years where it is not cost effective to issue new debt. At least
annually, City Staff and auditors review and recommend inter -fund loans/advances to fun
running negative balances so as to remain in compliance with Generally Accepted Accounting
Principles GAAP .
POLICY CONSIDERATIONS: It is the Mayor and Coun.cil's policy to review and approve all
inter -fund loa s advanees,
FINANCIAL CONSIDERATIONS: At least annually, the City of Albertville must fund all
negative running balances for Capital projects, Debt Service or other miscellaneous funds in
accordance with General Accounting Principals GAAp . The inter -fund barn or advance is a
loan from Sewer Access Charge Fund (SAC) to the respective negative balance funds at an
interest rate of equal to the rate of investment earned by the Cit 's investments. Included in the
loan is a financial commitment detailing the source of funds to repay the loan. These inter -fund
loans are an inexpensive way to fund some City activities instead of issuing bonds.
LEGAL CONSIDERATIONS-,, The Mayor and Council have the authority to review and direct
staff to take act -ion act-ionregarding all financial matters.
MAPubii DaGta\City CounwhCouncil Packet information\2008\04#07-08M 07 2008 8-H-2-5 Loan RCA.doc
Agenda Item No. 8oE*2-5
Meeting Date April 7, 208
7
Mayor and Council Communication — April 7, 2008
Finance Director — Monthly Report
Page 2 of
Respectfully submitted,
i
Laryyv R. use
City Administrator
Department/Responsible Person: Finance/Tina La nes, Finance Director
Attachments: Resolution. #2 - 1 , 2 o - 19, 42008-020 and #20 -021
I fAPublio ] ataUty CounwhCouncif Packet inform ationl2 1 4-07-08\04 07 2 -E-2-5 Loan RCA.doc
Agenda Item No, 8X4.2-5
Meeting Date April 72 2008
CITY OF AL13ERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2008-018
RESOLUTION AUTHORIZING AND DOCUMENTING INTERFUND LOAN
To FUND NEGATIVE FUND BALANCES
W A S, the Albertville City Council has reviewed its annual audit; and
WHEREAS, an irate fund loan is hereby established in the amount of $2,,665,270.00 with
funds to be allocated in to the following:
Fund 353 1996 A Go Bond $81,553.73
Fund 354 1999 Lease Revenue Bond $11,398.17
Fund 357 2003A Go Imp Bond $663,934.44
Fund 400 Closed Capital Accounts $357,109-04
Fund 468 1-94 $526,819.88
Fund 473 Prairie Run $820,002.67
Fund 42 City Hall $36,594.08
Fund 492 Industrial Park $9,638.28
Fund 500 New lee Sheet $15348.40
Fund 501. Phil Morris Lift Station $109,,524.26
NOW THEREFORE, BE IT RESLOLVED by the Albertville City Council approve an
interfand loan from Fund 204 of $2,665,270.00 effective December 31,2007 at an interest
rate of 0.0%.
Adopted by the Albertville City Council this 7th day of April Zoo
Pon Kleer, Mayor
Bridget Miller City Clerk
7
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2008-019
A RESOLUTION AUTHORIZING AND DOCUMENTING INTERFUND
LOAN/ADVANCES FROM SEWER ACCESS FUND (204)
WHEREAS, the Albertville City Council has reviewed its policy for funds running
negative balances; and
WHEREAS, an i terfund loan is hereby established to approve interfu d loan advances
at all times throughout the year from fund 204 at an interest gate of 0.0%
NOW THEREFORE, BE IT RE, SLOLVED by the Albertville City Council approve an
interfund loan from Fund 204 and advances at all times throughout the year at an interest
rate of o .0%
Adopted by the Albertville City Council this t" clay of April 2008
Ron Kleeler, Mayor
Bridget Miller City Clerk
W
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2008-020
A RESOLUTION AUTHORIZING AND DOCUMENTING INTERFUND LOAN
FROM THE SEWER ACCESS FUND FOR TAX INCREMENT FINANCING
]DISTRICT NO. 10
WHEREAS, the Albertville City Council has reviewed its annual audit; and
WHEREAS, the plan for the District contemplates that collected 'increment may e used
to, reimburse certain expenditures by the City of Albertville; and
WHEREAS, the district does not currently have a fund balance to cover these
expenditures;
WHERF,AS, it has been projeeted that TIF District No. 10 will generate future increment
ent
sufficient to cover, in part, repayment ofthese expenditure;
NOW THEREFORE, BE IT RESLOLVED by the Albertville City Council approve are
interfu d loan from Fund 204 of up to $10,000 is hereby authorized at an annual rate of
0.0% for a tern not to exceed the statutory life of Tax Increment Financing District No.
10
Adopted by the Albertville City Council this 7th day of April 2008
Ron Klecker, Mayor
Bridget Miller City Clerk
79
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO, 2008-021
RESOLUTION AUTHORIZING AND DOCUMENTING INTERFUND LOAN
FROM THE SEWER CCESS FUND FOR TAX INCREMENT FINANCING
DISTRICT No. 11
WHEREAS, the Albertville City Council has reviewed its annual audit; and
WITRE,AS, the plan for the District contemplates that collected increment may be used
to reimburse certain expenditures by the City of Albertville; and
WHEREAS, the district does not currently have a fund balance to cover these
expenditures;
WHEREAS, It has been projected that TIF District No. l l will generate future increment
sufficient to cover, in part, repayment of these expedite; .
NOW THEREFORE, BE IT RESLOLVED by the Albertville City Council approve an
interfund loan from. Fund 204 of up to $5,000 is hereby authorized at an annual gate of
0.0% for a tern not to exceed the statutory life of Tax Increment Financing District No.
11 -
Adopted by the Albertville City Council this "' day ofApril 2008
Ron Klec er, Mayor
Bridget Miller City Clerk
M
� J0004��
bertV
le Mayor and Council Communication nAmur Tauin llrkf0. �9 City UIa
April 1, 2008
SUBJECT: RESOLUTIONS TRANS RING FUNDS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following resolution:
Motion o approve RESOLUTION NO. 20 8-022 a Resolution to Transfer Funds
BACKGROUND -a. Annually, City Staff and auditors review and recommend transfer of funds
for designated purposes, bond payments, or to fund a negative balance.
Transfers of $687,143.75 from the Sewer Access Fund 204 and the General Fund 1 I to
funds Sewer Fund (601), City Hall Debt Service 359 and Fire Hall Debt Service 357 were for
annual bond payments or debt service as per in the bonding finance plain or designated funds by
City Council.
k
Transfers of $205,228.08 from Sewer Access Fund 204 and Water Access Fund 206 to City
Hall Project 2 were funds designated by City Council as pact of the funding of the project.
Transfer of $265,55 5 8.94 from the General Fund 101 and Capital Outlay Fund 1 2 to the 1-94
Fund 6 is an annual transfer of monies budgeted for transportation to pay for the activities
for the 1-94 projects each year.
Transfers of 82,982.73 from the General Fund 101 to the Capital Outlay Fund 102 as per
budgeted amounts for future capital items.
Transfer of $85,415.78 from the Water Access Fund 204 to the Water Fund 601 for capital
purchases of radio read water meters.
Transfers of $81,835.00 from Closed Band Fund (300) to 1993 C Refund Bond (341) and 93 GO
Ref/Imp Bond (324) to close out the debt service funds.
Transfers of $266,694.00 From the Closed Capital projects Fund 400 to 2003 CSAH 19 (465),
1-94 C37 Traffic Light(498), Wright Co. Shop 1 rojeet 495 and 50#h Street Trail 487 to close
g_
out the project funds.
Transfer of $260,000 from the Serer Fund 601 to Flood Mitigation Project 4 s funding
designated by council for a portion of the pond project.
POLICY IC CONSIDERATIONS: 1t is the Mayor and Council's policy to review and approve all
fund trams fers .
MAPubiie Datak ity CounciWouncil Packet infor ationl \ 4-07-0 M 07 2008 8-E-6 Tranfer RCA.doc
Agenda Item Igo. 8 . E .
6
Meeting Date April 7, 200
*1
Mayon and Council Communication — April 7, 200
Finance Director — Monthly Report _
'age 2 of 2
FINANCIAL CONSIDERATIONS: lan fandi g options on continuing and new projects.
LEGALCONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Respectfully submitted,
i
Larry R. se
City Administrator
Department/Responsible Person: Finance/Tina Lames, Finance Director
Attachments: none
MAPublic Data\City CounciftCouncil Packet et in orrnation\2 0 \0 - '7-0 M 07 2008 8-E-6 Tran er RCA.doc
Agenda Item 1o. & .6
Meeting bate April 7, 2008
am
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NOe 2008-022
RESOLUTION TRANSFEA R FUNDS
WHEREAS, the Albertville City Council has reviewed its annual audit; and
NOW, TREFOR5 BE IT RESOLVED by the Albertville City Council that the
following actions are implemented:
`transfer $259,873.75 from the Sewer Access Fund # 204 to Fund # 601 Sewer Fund
Bond Payments. -
Transfer $239,295.00 from the Sewer Access Fund # 204 to Fund # 359 City Hall Debt
Service Fund.
Transfer $16,228-08 From the Sever Access Fund # 204 to Fund # 482 City Hall Capital
Project Fund.
Transfer $150,000 from the General Fund # 101 to Fund # 359 City Hall Debt Service
'Fund.
Transfer $189,000 from the Water Access Fund # 206 to Fund # 482 City Hall Capital
Fro j ect Fund.
Transfer $264,491.94 from the General Fund ## 101 to Fund # 468 1-94 Capital Project
Fund.
Transfer $129,8 5 3.73 from. the General Fund # 101 to Fund # 102 Capital Outlay Fund
for EDA.
Transfer $85,415-78 from the Water Access Fund # 206 to Fund ## 601 'water Fund for
radio read meters.
Transfer $37,975.00 from the Sever Access Fund # 204 to Fund # 357 Fire Fall Debt
Service Fund.
Transfer $260,,000.00 from the Sewer Fund # 601 to Fund # 498 Flood Mitigation
Project.
Transfer $282.00 from the Closed Capital Projects Fund # 400 to Fund ## 495 Wright Co.
Shop Project
NMK
Transfer $56,576.00 from the Closed Capital Project Fund # 400 to Fund # 487 5 01h St.
Trail Project.
Transfer $55,567.00 from the Closed Capital Project Fund # 400 to Fund # 49 1-94 C3
Traffic Light,
Transfer $154,269.00 from the Closed Capital Project Fund # 400 to Fund # 465 2003
CSAH 19.
Transfer $1,649.00 from the Closed Bond Fund # 300 to Fund # 341 1993 C Refund
Bond.
Transfer $80,186.00 from the Closed Bond Fund # 300 to Fund # 324 93 GO Re Imp.
Transfer $1,067.00 from the Capital outlay Fund # 102 to Fund # 468 1-94 Project.
Transfer $453,129.00 from the General Fund # 101 to Fund # 102 Capital outlay.
Adopted by the Albertville City Council this 71h day of April it 2008
Ron Kleeer, Mayor
Bridget Miller City Clerk
w;
JO*
A,lbertVIIIIE Mayor and Council Communication
i�nar lawn WInO. �79 �1V Lifer.
April 1, 2008
SUBJECT: FINANCE DEPARTMENT ]T REPORT
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
the Finance Department Accounts nt Receivable Report, Capital Projects eet .eport and other
Financial Matters.
BACKGROUND: Space 1s reserved on the Council agenda to accommodate the Mayor and
Council to reviewand ask questions about the Monthly Finance Reports,
ACCOUNTS RECEIVABLE
Total accounts receivable outstanding through March 28, 2008 is $110,746.36
The percentage of the total due based on the aging report is as Follows:
0-30 days outstanding $77fi54.75 7 .12%
- o days outstanding $2,784.02 2. 1%
-90 days outstanding $83368.85 7. %
Over 90 days outstanding 21 ,93 8.74 1 . 1 %
The majority of the over 90 days outstanding are due to Albertville Holdings, Edina
Development, gold Key, Minnesota Development Agency and Towne Lakes. Staff has given
written notification to Minnesota Development .Agency that is the outstanding invoices are not
paid by January 15, 2008 the City of Albertville will pull on the letter of credit. Payment was
not received and staff is working with. the City Attorney on putting together a draw on the letter
of credit and when to draw.
CAPITAL PROJECTS
Fund
47
24
482
47
482
468
1
Project
Total
Contract
Paid to Date
Retainage
Difference
4 Prairie Faun
$13 9512 ,8 3
$1, 567�701.19
623266.71
$27, 3 .34
Hunter Pass Lift Station
$127, 0.
$11 1 � 878.59
53888.00
$15,721.41
fit Full
,1 13,287.00
$33014,904.85
$983382.15
37 Trail
$241 22.7
$2263608-96
$14,913.79
City Hall Parkin Let
$401821. 8
$400 21.2
.194 Project $ ,121,184.59 $10121,184. 9
Phil Morris lift Station 1 $1 9, 24.2 $1091524-26
M:\Fo lio D atakC ity Coun ciI\ oun ii Packet info rmation120 81 44 07-08\04 07 200 8 8 -E-'7 Finan a Report. d o
Agenda Item No. 8sEa7b
Meeting late April 7, 200
Mayor and Council Communication — April 7, 2008
Finance Director — Monthly Report
{continued}
Fund
494
493
499
Page 2 of 6
Pr `e t
Total
Contract
Paid to Date
Retain
Different
CSAH 19 South
$1,41219.8
CSAH 19 H r`t
$1 ,278. 9
5 nd Street Indu trial Park
98 0083.71
Lachman
$12 2 4 .98
}
1ST QUARTER BUDGET TO ACTUAL
2008 Council Update
GENERALFUND
General Fund Revenue: 2008 2008 Actual % of
Budget
3128/2008
Budget
31010
Current Ad Valorem Foxes
2,144,1 2
251031
1.2%
32100.
Business Licenses & Permits
35,000
56,698
162.0%
32110
Li uor Licenses
25,000
21,900
67.6%
32120
3.2 Liquor Licenses
150
30
20. %
32150
Sign Permits
2,400
2250
93. %
32210
Buildin2 Permits
00,000
16,370
5.5%
32240
Animal Licenses
700
220
31.4%
33401
Local Government Aid
-
-
0.0%
33405
Police Aid
20,000
0.0%
33406
Fire Aid
55,000
-
0.0%
33422
Other State Aid Grants
, 00
4,1 5
49.2%
33620
County Grants & Aids
10,000
-
0.0%
34000
ChaMes for Services
6,000
2,948
49,1 %
34101
Lease Payments - City,Propedy
202000
3s778
13. %
34 31
Administration Fees
259,336
424
6.2%
34050
Dever er Fees
100,000
ft
O, %
34103
Zoning & Subdivision
10,500
450
4.3%
Plan Check fee
60,000
9,531
1 .9%
34105
Sale of Maps
200
20
10.0%
4106
PIDILe al Description Requests
00
-
0.0%
34107
Title Searches
500
80
16. %
34302
Fire Protection Contract Chef a
92 2 0
25,405
27.6%
4780
Parr Pentad Fees
4,000
390
9.8%
34960
Other Revenues
7,000
1,399
20.0%
35000
Pines & Forfeits
200
500
260.0%
6210
Interest Earnings.
120,000
31704
3.1 %
Engineer/AsEngineer/As builts
15,000
300
- 2.0%
Deserves
-
Total Revenues 1 $ 31296,378 1 $ 175,662 1 5,3%
WPubkie DataTity Coun iRCouncil Packet information1200 104-07-0 10 07 200 - -'7 Finance Report.doc
Agenda Item No. 891E. .
Meeting Date April 7, 200
V
Mayor va and Council Communication — April 7200
Finance Director Monthly h.ly Report
Page 3 of 6
General Fund Expenditures
2008
2008 Actual
% of
Budget
3/28/2008
Budget
411001
1100
Council
46,344
7,440
1 .1 %
41300
Administrator
127,960
33,478
26.2%
41400
City,Uerk
136t003
38,291
2&2%
41410
Elections
92000
0.0%
41500
Financial Administration
113,465
28,920
26.5%
41560
City Assessor
35,000
-
0.0%
41600
City Attorney35,400
31081
8.7°0
41700
City Engineer
65,000
6,187
9,5%
41800
Economic Development
81500
-
0.0%
41910
Planning Zoning
34,934
3,616
10.4%
41940
City Hall
116,700
16,221
13,9%
42000
Fire De rtme nt
43 , 753
22,300
5. 2%
42110
Police
474 000
118,584
25.0%
142400
Buildj.ng Inspection
4179931
53,774
1 .9%
42700
Animal Control
31500
581
16.6%
43100
PuW1c Works - streets
485,145
6 ,731
1 .9%
43160
Street Ll Man
75,000
1 M12
13. %
43200
Recycling.
46,500
8F594
18.5%
45000
Culture & recreation
40,927
11,084
27.1%
4 100
Parks & Recreation
192,317
36,901
19.2%
Capital F eserves/l-94
400,000
-
0.0%
Total Expenditures
$ 3,2969378
462,196
14,0%
First 1 st Quarter 2008 un-audited General Fund Summary of Revenues and Expenditures. Both
Revenues and expenditures should be at 25%. Revenues are at 5. % and Expenses are at 1 . %.
VARIANCES
Revenue:
o Taxes are not received until July
o Business Licenses and Permits received. annual payment from charter for franchise fee
o Building Permits activity is still down
o other State aids and grants reflect monies frorn the municipal maintenance
o Charges for services includes payment for plowing private streets
o Administration fees are a journal entry in July and December
o Fines and Forfeits include 1-94 fire billings
KEY ISSUES:
Gold Key and Edina Development outstanding bills may not be collectable
:Tubli Data\City CoundhCouncil Packet information 2008k04-07-O 104 07" 2008 8- -7 Finance Report.doc
Agenda Item No. 8aE*79
Meeting Date April 7, 2008
ami
Mayor and Council Communication — April +7, 200
Finance Director — Monthly Report
Page 4 of
• Albertville Holdings bill have been turned over to the City Attorney for collection
POLICY CONSIDERATIONS., The Mayor ror and Council review monthly financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staffto take action regarding all financial matters.
Respectfully submitted,
dot.
Larry R. ause
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: none
:\Publi ] atal xty oun ill ounil Packet in#`ormation12 0 \04-07-0 10 07 200 -B-7 Finance R port..do
Agenda Item No. o
E*7*
Mee ing Date April 7, 200
Mayor and Council Communication - April 7, 2008
Finance Director - Monthly Report
Page 5 of 6
Vendor
Amount
Due
9-30 D s
3- 9 d
_ -99 90 days
Over
ALBEF TVILLE BODY SHOP
$874.02
-.-.days
$874.02
ALBERTVILLE HOLDINGS
$2,363. 1
$21303.71
ALBEITVILLE PLAZA
$.9
$44. 9
AMEl I A'S MATTRESS
$573.93
$573.93
BORODIN, VITALIY
$11 .05
$110.06
CARLSON, JE
$108.28
$1.2
CEDAR CREEK GOLF DOUSE
$3,520.00
$3,529.99
LLYAI D CROUP
$3 5.95
$385.95
CPG PARTNERS
$1 958.39
$950.00
$777.7
$2 . 3
LVE s
$111.53
$3.
$13.1
D. MI HAEL B'B
$31520*00
$3,520.00
EDI IA DEVELOPMENT T
$2,072.70
$ 1.25
$2331. 5
EMC MORTGAGE
$213.91
$213.91
FRIENDLY CITY DAYS COMMITTEE
$184.21
$1 7.26
$66,95
FULL MOON SALOON
$3p773.76
$31773.75
.GOLD KEY
$9,320.67
$3 .25
$1, 5 . 1
$71427.81
H UCI , THOMA
$75. 3
$75. 3
A UI# E AGENCY INC$529.19
$529.19
MINNESOTA DEVELOPMENT
AGENCY
$7J22.19
$550.99
$642.82
$ 79. 2
$5k539.95
NIEMEYER TRAILER SALES
$57.5
$757. 7
NDRTHWO D6 CUSTOM HOMES
$109,98
$19, 9
PHIL MORRIS
$465.60
$ 55.0
PREMIER DEVELE PMENT GROUP
$300.37
$39 .37
QUALITY TITLE, INC
$247.60
$2 7.59
RANCHO GRANDE INC$39
2 .
$3,520.00
DHUETT GROUP
$2� 2 i. 2
$ ,6025. 2
SEE, TRAVIS
$355.14
$ 55.1
BH PPES AT T WNE LAKES 2 ID
SPACE ALIENS
$2y981.28
$3p620.00
$617.50
$3P520.00
$2,363.7
TMA- ARENA
$55,277-32
$ 5,277.3
TERRA DEVELOPMENT
$59 .09
$ '1.59
$552.50
T I NE LAKES
$3,351.68
$577.50
$59. 99
$ 92 .
$ r 12 1. 80
VKS BUILDERS
$50. 2
$59. 2
Total
$110t746.36
$7704.75
$25784,02,
1 9 .'7
M:\Public DataCity CounciKouncil Packet 1nfbrmation12 081 -0?-0 104 07 2 -E-7 Finance Report,doc
Agenda Item o. 8 * E * o
Meeting Date April 7, 2008
Mayor and Council Communication — April 7, 200
Finance Director —1onhly Report _
Pageof
Current # V
$ f f ,65 . J
F . 12%
30-60 days
2, 4. 2
2. 1%
60-90 dMs
$8368.85
7. %
over 90 d
1 ,93 8.74
1 .81%
M:\Publi Data\ ity CouncilkCouncil Packet information\ 00 104- 7- 1 4 07 2008 8-E-7 Finance Report.doc
Agenda Item No. 8*1Es7*
Meeting Date April 7, 2008
Z)0
� b Mayor and Council CommunicationIrmaTown UYEIIQ• dIg i�1y UO.
March 2, 2008
SUBJECT:* CITY CLERK — ST. ALE RT CATHOLIC CHURCH GAMBLING PERMIT
RE COMMENDATION: This space on the agenda is reserved for the City Council to consider
application requests submitted by the organizations to sell Pull -tab's, Tip cards, Paddlewheels,
and Raffles at the establishments within the .Albertville city limits, It is respectfully requested
that the Mayor and Council consider the following motion:
Motion to approve the Minnesota Lawful Gambling L 220 Application for Exempt Permit
submitted by the St. Albert Catholic Church to sell Raffles at the St. Albert Parisi Center located
at 114 - 5 7t" Street NE within the Albertville city limits for an upcoming event to beheld on
July 20, 2008.
ACKGR U : Space is reserved on the Council agenda to accommodate the Mayor and
Council to review and ask questions about the gambling and or liquor license applications -that
are submitted to the City Clerk.
KEY ISSUES: It is the City'City's policy to review and approve gambling permit application for the
setling of Pull -tab's, Tip cards, Paddlewheels, and Raffles at establishments within the
Albertville city limits.
POLICY CONSIDERATIONS: The Mayor and. City Council review applications for
0ambling Permits and Liquor Licenses within the Albertville city limits.
FINANCIAL CONSIDERATIONS: Where is no financial revenue collected from the applicant
for the gambling permit; however there is financial revenue collected from the applicant for
liquor licensing.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
direct staff to take action regarding all gambling permit and liquor license applications received
by the City of Albertville.
Respectfully submitted,
'. 'qh
Larry R •use
City Administrator
Department/Responsible Pearson: Administration/Bridget Hiller, City Clerk
Attachments: none
MAPubli Data\City CounciWouncil Packet information\ 0 10 -07-0 1 4 07 200 -I{-1 St Albert Church Gambling Lieense.do
Agenda Item Igo. &Fe 1.
Meet ng Date Apri 17, 200
licahol and Gambling Enforcement
.4 Cedar Street •Suite 133 + Saint Paul, Minnesota 55101-5133
gone: 651.296.6159 • Fax; 65I.297.5259 • TTY: 651.282.6555 March 18, 2008
rvw.dps,state.nan, us
Star Food/Beverage Company Inc.
Moon Saloon &Grill
t Main Ave/PO Box 51
.rtvilfe {UlN 55301 NOTICE OF
AGENCY ACTION
Department artment of Public safety, Alcohol and Gambling 'Enforcement has
once that while on the Minnesota a artme of Revenue Liquor Postlhg tax
ique f list you bought liquor at retail for he'urpose of resalein violation of
t $fat. § 340Av416. This was noted by are a e t of Alcohol and Gambling
orcement Division when he visited your establishment oh February 2 , 2008,
r the provisions of Minnesota Rule 7616,0520 all retail dealers shall
Fhase their stock of alcoholic beverages only, from duly licensod Minnesota
ufacturer, brewers, and Wholesale distributors,
e artment of publi
�c Safety, Alcohol and Gambling Enforcement Is given
authority to eke civil action n the form of a fine, license suspensi
eon or
ise revocation for any violation of statute, rue orOrdinance related to
olfc beverages. Pursuant to this authority, you are hereby notified that this
icy is imposing a civil fine in the amount of $200.00, for violation of the law
rovie. for In Minn* Stat, § 0#6, This tine is due 20 days from the date
ils notice unless you contact us within this time period contesting this
or,
are also advised that you have the right to a hearing before an
i rstrat ve fair judge* The request, for such a hearing must he In writing and
t be sent to the undersigned wily iI. re ,twenty days of the date of this Notice. It
ro uest a hearing, this agency will initiate a contested case. proceeding
cant to the provisions of the Minnesota Administrative Procedures Act,
u do not wish to contest this agency action, send a check payable to the
Hof and Gambling Enforcement Dfrector In the amount of $200,,00, If we
not received ayment or a request for a hearing by April 7,2008, additional
pore serious agency action may be taken against your 11cense for failure to
ly with the directive of the Commissioner,
rely9�.
Shields
Director
Alcohol and Gambling Enforcement
61 Vol, 011
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Minnesota Department of Publio Safety
ALCOHOL AND GAMBLING ENVORCEMENT DIVISION
444 Cedar St., Suite 133, St. Paul NIN 1 1-513
1- 01-'7 0'7 TIT 51.282- FAX 1-297-52 9 *:
RENEWAL I U# WINE, OR CLUB,2% LICENSES
Licensee: Please verify your license information contained below, Make corrections if necessary and sign.. City lerl o jity Auditor
shotild submit this signed renewal with, completed license and licensee liquor liability for the new license period, City ClerMounty
Auditor are also required by M.S. 340A.404 S.3 to report any license cancellatiom,
License Code CM N
License Period Ending 4/15/2008 1D It 17772
City/County where, license approved Albertville
Liconsee Dame Twirl Star Food Beverage Co. Inc,
Trade Name Full Moon Saloon & Gill
Lic nsod Location address 5772 Main Avenue NE/P. 0. Box 51
City, State, Zip code Albertville MT 55301
Business Phone 763/497-9325
MUNK FEJEJON Off Sale $150.00 On Sale $3,300,00 Sunday $220.00
By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee{ For
changes -in ownership, the licensee named above, or for new beensee , full applications should be used. Sec back of this application for
further in`errr,ation needed to complete this renewal.
Al2jalicant's signatureqn,thls renewal c of rms the folio ; Failure to r ort s ny of Uh followin will result In lines.
1. Licensee confirms that it has no interest whatsoever, directly or indirectly in any other liquor a tablishmenis in Minnesota. 1f so,
give details on back of'this application.
2. Licensee confirms that it has never had a Iiquor license rejected by any eity7townsblp7county in the state of Minnesota. If ever
rejected, please give details on the back ofth.is renewal, then sign below,
3. Licensee confirms that for-thepast five years it has not had a liquor license revoked for any liquor law violation (state or local), if
a revocation has occurred, please fire details on the back of this renewal, then sign below.
4. Liceasee confirms that during the past fire gears it or its employees have not bee cited for any civil or criminal liquor jaw
violations. If violations have occurred, please five details on back of this renewal, then sign below.
5. Licensee confirms that during the, past license year, a sununons has not been issued under the Liquor Liability Lai I rMr) Shop)
MS 340A,802. 1f yes, attach a copy of the summons, then sign below,
. Licensee confirms that Workers Compensation insurance is in effect for the full license.
Licensee has attached a liquor liability insurance Certificate that corresponds with the license period in city/county where license
1 issued. 100900 in cash or securities or $100,000 surety bond may be submitted In lieu of liquor liability, 3, % liquor licenses
are exempt if sn'les are less thp425,000 at on sale, or §0,000 at off sale).
A - -A J
ture cert
(Signaifies all a&ovinf�br�mation t be cormct and license leas eon approved by city/county.
Otv, ley, minty Auditpi SigaggUM D to
(Signature comities that an orgy -sale intoxicating liquor license has be,6n approved by the city cowity a stated abo c),
go-unim Attorngy Signgige ate
(County board issued licenses only Si natiure certifies licensee is eligible for license) -
tla fat
S� tore certifies lcnsee or associates ne rrot boon cited during the past five years for any state/local liquor law violations
crinn�naY�civll, deport �+iolatiorY ox� back, �lrrr sign here.
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Consulting Engineers &Surveyors
7533 Sunwood Dave NW � Suite 206 • Ramsey, MN 55303
Phone (763) 433 2851 •FAX (763) 427-0833
MEMORANDUM
Date: March 28,2008
To: The I4onorable Mayor and City Council
Cc: Larry Kruse, Albertville City Administrator
From: Adam Nafstad, P.E., Assistant City Engineer
Subject: Project Status Update
The following is a brief project status update as of March 28, 2008
1. .2008 Muni4pat -State Aid System
The Deeds Reporting for 2008 has been submitted to the State and will be complete once they
receive the City Resolution approving the proposed designation and revocations.
. Cedar Creek golf Course
Staff is currently evaluating the bimonthly stormwater utility fees for the golf course.
. CSAH 19 Project 7"' Street to Albertville Southerly Limits
Staff is working with the Counter and State to address concerns with the recent speed limit
authorizations. Project restoration will resume this spring.
4. Flood Mitigation Proms t
We are working with the School District to finalize all outstanding dues and land purchase.
. Outlet Mall Berms
The majority of the work has been competed. Final grading and restoration of both the
Outlet Mall site and Roden property is expected to occur within the next few weeks.
. Miscellaneous Storin Water Related Items
Staff is working to develop options to implement a Storm Water Management Plan.
7. Albertville Townhomes (DominiumDevelopment)
A preliminary engineering review of the proposed development has been completed and
comments have been submitted to the Applicant. Staff has been working with the Applicant
to address the comments and we are expecting to receive revised plans in the near future.
8. CSAH 37 (lest) Utility Extension - Nieme Development
As directed by Council, staff is preparing a preliminary engineering report for the extension
of utilities to serge the three parcels north of CSAH 17 and west of Kadler Avenue NE. The
report will include conceptual layouts, cost estimates, and funding options. It is anticipated
that a draft report will be presented to Couneil for review in April.
. Albei-t ille Railroad Exchanyflat
M:\PubIi c Data\City+ C o unc iI\Couu ciI Pa k t in fo rmati on\20 0 8\04 - 07-08\04 7 2008 8-H-1 Engineer's Report April 7, 2008.doc
Agenda Item 1o.: 891111 •
Meeting Date: April 7 2008
97
Albertville Engineer's Project Status Report
April 7, 20
Page 2 of
The preliminary plat has been distributed for the City, Geez and the 152 Club to review.
10. Annual Street Projects
Public Works Supervision ulmont and I will be working to develop the scope of the Zoo
overlay and seal coat projects.
11. Lachman Avenue Extension
The final plat has been distributed for signatures, The date of recording has yet to be
determined.
12. itv- Projects to Resume in the g rin
Lachman Avenue Extension
■ City Hall South Parking Lot
■ Phil Mon -is Lift Station
■ CSAH 1
a 70"' Street Improvements
I will be at your April 7th City Council meeting to answer any questions concerning these and/or
other projects taking place in town.
M:IPublie ]data\City Couneih ouneii Packet i n form ation\20 0 l 4-07- \04 7 200 8 8 -H-1 Engineer's Report April 7, 200 8.doe
Agenda Item o.: 89H.91,
Meeting Date: April 7 008
0
NIbertVille Mayor and Council Communication
s,,,im Town uww. use City ur..
April 3, 2008
SUBJECT: 70'h Street NE Improvement Pay Estimate No. 2 to the City of Otsego
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to accept the City Engineer's (BMI) for Partial Payment Request No.
2 to the City o f Otsego in the -amount o $ 3 8,712.81 for the 701h Street CIE Improvement.
BACKGROUND: In August of 2007, the City of Albertville entered into a contract with the
City of Otsego to complete a shape and pave of 701h Street NB between CSAH 19 and 1 ael er
Avenue NE. The base bituminous was installed in the fall of 2007 and the final lift will be
completed in the summer of Zoo . The total construction cost to date is 2 , 71.2 . Ofthis
total cost, $95,170.17 is related to Pay Estimate No. 2. The total construction contract amount is
$310,483.59and Albertville has been invoiced and paid $87,779.76 (Pay Estimate No. 1).
Pay Estimate No. 2 includes all work completed to date and a $9,151 deduction for failing
bituminous densities. Pay Estimate No. 2 also includes two 2 change orders. Change order
No. 1, for $17,745.09,, is not to be included as part of the cost sharing and is entirely the
responsibility of Otsego. Change Order No. 2 includes some minor culvert revisions in the
amount o 1, o .7 , which is intended to be shared o o between the two Cities.
KEY ISSUES: There are no key issues.
POLICY CONSIDERATIONS: There are no policy issues and the guiding document for the
project is a contract between the City of Albertville and the City of Otsego.
FINANCIAL CONSIDERATIONS: The City has Development Agreements for the Towne
Lakes and Hunter's Pass Additions whereby they have escrowed or have been assessed for
$355,,895.75 to improve 70'11 Street NE. The City has $196,770.25 of cash available in a fund
designated for 70"' Street NE. The City also has assessments receivable of $51,165.74. Any
shortfalls of funds for 701h Street NB would be considered an interdepartmental loan until the
assessments receivable are collected.
LEGAL CONSIDERATIONS: The Mayor and Council are obligated under the contract with
the City of Otsego to male timely payments, unless there is a contractual dispute ofissue. At
this time there are no contractual disputes.
Wpubli Date\City CounciWouncil Packet infortuation\ 00 1 7 2008 8-H-2Vh street NE Payment No 2 RCA.do
Agenda Itein No. 89111*2o
Meeting late April 7, 2008
Mayor and Council Communication — April 3, 2008
70t" Street NE Payment Request No. 2 to the City of Otsego
Page 2 of
Respectfully submitted,
Larry R. Kruse
City Administrator
Department/Responsible Person: Finance Department/Tina Cannes
Attachments: Bolton and Men , Inc. Pay recommendation
M:lpublxe DatekCity Coun i Kouneil Packet 1nformation12 08\04 0 7 200 8 8 -H-2 7 " S tr et NE Payment No 2 RCA.do
Agenda Item No. 8eHa2e
Meeting Date April 7, 200
low
NVO01 r%% J. P<.
Consulting Eng1beers & Surveyors
7533 Sunwood Drive NW •Suite 205 • Ramsey, MN 55343
Phone (763) 433'2851 •FAX (763) 427-0833
March 28, 2007
Mr. Larry Kruse, City Administrator
City ofAlbertville
5959 Main Avenue N, P.O. Box 9
Albertville, M 01-0009
RE; 701h Street Improvements - 200
City of Albertville, NM
Payment No. 2
MI Project No. TI 5.21660
Dear Mr. .ruse:
1 Nam_
1 have reviewed the enclosed Pay Estimate No, 2 for the 1h Street Improvements project,
According to the partial estimate, the total construction cost to date is $236,671.26. Of this total
cost, $95,170-17 is related to pay estimate No. 2.
In review of Pay Estimate No. 2 and per my discussion With Otsego Engineer Wagner, this
payment includes all work completed to date and a $9,151 deduction for failing bituminous
densities. Pay Estimate No. 2 also includes two 2 change orders. Change Order No. I f
or
$17,745.09., is not to be included as part of the cost sharing and is entirely the responsibility pon��Iit o
Otsego. Change Order No. 2 includes some minor culvert revi
tsions in the amount of$1,503.79,
which is intended to be shared 5 0) between the two Cities.
Per the August 1 'h agreement regarding improvements to 70th Street
Albertville 1s responsible
for 0% of the project costs. It is therefore recommended that payment be made to the City
of Otsego in the amount o $3 ,'712. 1. This amount is consistent with the agreement and
d
represents 0% of Pay Estimate No. Z. less Change Order No, I
Please note that this partial payment does not include professional sefvice fees that may have
been incurred by the City ofOtsego. It is expected that Otsego will invoice Albertville for such
fees t a later date.
For your information, the total construction contract amount i $3 10,483.59. To date Albertville
has been invoiced and paid $87.,779.76 (Pay Estimate No. 1),
Mankato, 'N • Fairmont, MN * Sleepy Eye, MN • Burnsville, MN ' Chaska, MN
Willmar, MN # Ramsey, MN • Amos, ]
An Equal Opportjil7fty Employer
101
7 1h street N
3/28/08
P g. 2
Please let me if you have any questions regarding this partial payment.
Sincerely,
L T 1 MEND, INC.
Adam Nt, P.E.
Assistant City Engineer
ficlosures
Cc: Tina Lan s — Finance Director
10
A,1bertV1*111E' Mayor and Council Communication
smut town Why, wa aey urs.
April 3, 2008
SUBJECT: Cedar Creek Stormwater rate for Golf Course
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to adopt an interim bi-monthly stormwater rate of $3.50 per usable acre for Cedar Creek
Golf Course thus reflecting the stormwater management qualities inherent to the property.
Further, that after completion of the Stormwater Management Study this rate and acreage will be
reviewed when more information is available.
BACKGROUND: Cedar Creek has municipal sewer and private wells. For some time the City
wanted to got a ureter on the private wells as they were just being billed a minimum for sewer
and staff thought they were using much more. When the property sold, the Utility Department
required the new owner to install a meter on their private well to accurately bill for sewer. In
reviewing the account, staff learned they were paying stormwater on the golf club, but not the
golf course. Staff updated the account and charged the normal rate which is $144.29 for the club
house and $693.63 per bi-monthly billing for the golf course. Obviously, the owners were
surprised and questioned the new $693.63 amount. .
Staff believes the golf course may be somewhat unique, and is recomm'ending to adopt an
interim rate until the stormwater study is completed and more information is available to better
determine an accurate rate. Based on this new interim rate, the golf course stormwater rate will
be reduced from $7.00 to $3.50 per unit thus cutting the bill b %. It should be noted that the
golf course does make e a significant contribution to the Ditch 9 Stormwater System, and should
be charged accordingly. Although they have substantial ponding, courses are designed to drain as
quickly as possible to allow play. So during peals events, heir contribution is substantial.
See BMA, Inc. memo for more detailed information.
KEY ISSUES:
Uniformity in charging is important, and we don't believe any other properties would
qualify for this gate.
POLICY CONSIDERATIONS: An Ordinance change is necessary if the City Council warts
to modify the rate schedule.
FINANCIAL CONSIDERATIONS: The funds are new to the City, so whichever rate the City
applies, it will be added revenue to the City.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to amend
Ordinance from time to time as they see necessary
MAPublie T at l ity oun ill oun it Packet infon nationl2 104-0 R0 1 4 07 2008 8-H-3 Cedar Creak Interim stormwater Rate Change
RCA.doc Agenda Item 0. 8.. .3#
Meeting late April 7, 2008
03
Mayor and Council Communication — April 3, 2008
Cedar Creek Stormwater Rate RCA
Page 2 of 2
Respectfully Submitted
Larry1R.use
City Administrator
Department/Responsible Person: Finance Department/Tina Lannes
Attachments: Bolton and M i* Inc. Memorandum
MA1Pubxie Datal ity CounciWouncil Packet informationl200 1 4-07-0 \04 07 200 -H-3 Cedar Creak Interim Storinwater Rate Change
RCA.doe Agenda Item MAKI
Meeting Date April 7, 2008
NC_
Consulting Engineers 8c Surveyors
7533 $unvvaod drive NV►1 • Suite 205 • Ramsey, MN 55303
Phone (763) 433 -285'i •FAX (763) 427y0833
MEMORANDUM
Date: March 31, 2008
To: Tina Lannes — Finance Director
Cc: Larry Kruse — City Administrator
From: Adam l of tad, P.., Albertville City Engineer
Subject: Cedar Creep Golf Course
Bimonthly Stormwater Rate
It is my understanding that, until recently, the Golf Course was not billed a bimonthly
stormwater fee for the course itself However, the Golf Course had been receiving
stormwater fee for approximately 2.75 acres of land that is consumed by the clubhouse and
parking facility. When the City discovered that the utility fee was not being charged to the
entire property, adjustments were made to account for the entire acreage. It is understood
that the acreage not previously accounted for is now charged at the non-residential rate for
properties with o - % impervious cover and the 2.75 acres of clubhouse property remains at
the non-residential rate for properties with -100% of impervious cover. It is also m
understanding that the Golf Course has praised some concern regarding the recent change to
their utility fee.
To address this matter,, I offer the following comments for further discussion with Staff and
Council:
Land Area
Online county records indicate that the Golf Course ors approximately 100. 14 acres of
land within the City of Albertville. Based upon non -usable land records and a quick
review of aerial wrapping, I would estimate that detention ponds or wetlands consume
approximately 25% of the Golf Course's land. To achieve a more accurate calculation of
the non -wet area of the golf Course property, additional review and mapping is needed.
If the storm water rate for the golf course is to be based upon usable acreage, I would
recommend that the usable acreage be more precisely calculated. For the purpose of
discussion and establishing a rate for the facility, it can be assumed that approximately 75
acres are usable.
Fee Categories
Currently the City has three residential and non-residential bimonthly stormwater
rate categories for classifying the residential and non-residential properties of the City
a kat v INN ,& Fairmont, MN * Sleepy Eye, MN * Burnsville, M • Chaska, MN
Willmar, MN * Ramsey, M • Ames, A
www.bolton-menk..com
An Equal Opportunity Employer
105
Golf Course
10
g r 2
(see attached Resolution No. 2 0 - . Although the Golf Course aces fall within the
non-residential with o to % of impervious classification, it is believed that the facility is
somewhat of an anomalyto that of the typical properties that are classified within this
category,
Just for Reduced Rate
As stated above, the Golf Course is a .on -residential with less than % impervious
surface,, however, the facility provides functions and has characteristics atypical to most
non-residential lard uses. Examples of such f notio s and characteristics are as follows:
The facility provides flood storage for upstream property in extreme events.
The runoff generated by a golf course is typically less than that of cultivated land
of the same soil type i.e. farmed land creates more downstream impacts than
golf course). Please mete that the City currently does not have a stormwater utility
fee for agricultural lard.
The Golf Course utilizes stormwater recycling for irrigation.
The Golf Course consists of approximately 100 acres, of which, approximately
25% is wetland or pond.
0 Stormw ter infrastructure internal to the Golf Course is not publicly maintained.
Recommendation
It is recommended that the City consider a bimonthly stormwater rate that is unique to the
Golf Course and reflective of the stormwater management qualities inherent to the facility.
Without performing ing a comprehensive rate study, it is believed that a rate of $3.50 applied
to the usable acres, is justifiable. This amount falls between the flat fee of applied to a
residential parcel and that of o charged to agricultural laud. It is believed that this
mount acknowledges the stormwater qualities of the facility, yet recognizes the fact that
it is a developed parcel that is dependant upon City infrastructure (Ditch No. 9).
It is also recommended that the clubhouse and parking ing lot acreage 2. remain classified
as non-residential property with -100% impervious surface, and be charged the same.
'lease feel free to let me know if you have any questions and/or would life any additional
information.
0
A,lbertVi'lleaMayor and Council Communication
u,� s o 4OW u
April 3, 200
SUBJECT: RESOLUTIONS ADDING AND DELETING THE CITY OF
ALB TVI + "S MUNICIPAL STATE AID STREETS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following two resolutions:
Motion to approve RESOLUTION NO. 200-01 esol tion Revoking some Municipal
State Aid Streets.
Motion to approve RESOLUTION NO. 2008-017 a Resolution establishing some
additional Municipal ipal State Aid Streets,
BACKGROUND: Annually, City Staff review and recommend charges to the City's Municipal
State Aid System.
The recommended charges are to utilize allowed MSAS mileage in an effort to maximize the
City's MSAS S potential and annual allocations.
POLICY CONSIDERATIONS: It is the Mayor and Cou .cil's policy to review and approve all
changes to the City's Municipal State Aid System.
FINANCIAL CONSIDERATIONS: In each of the respective years, 2006 and 2007, the City
received the following amounts of Municipal State Aid: $228,405 and $231,732. With the
increase in the Minnesota State Gas Tax, Albertville anticipates receiving an additional State Aid
o $25,000 in 2009 and $739,000 over the next 10 years. It is estimated that in 2008, the City
will receive $221,341. This amount is broken down into $8,370 for maintenance and
$2120971 for future capital improvements to the Municipal State Aid System.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to modify r or change.
the Municipal State Aid Street designation pursuant to predetermined criteria set the Minnesota
Department ment of Transportation.
1espectflly submitted,
Larry R. use
City Administrator
Department/Responsible Person: Administration/Larry Kruse, City Administrator
Attachments: None
Wp blie Date\City CoundhCouncil Packet infor ationl \04 07 2 -H-4 Municipal State Aid Streets.do
Agenda stein Io. of*
Meeting Date April 7, 2008
Mayor and Council Communication tion --- April 3 200
Municipal State Aid Streets
Department/Responsible Person: Finance Department/Tina Dar e
Attachments: Bolton and Menk, Inc. Pay recommendation
Wpubli Date\City CounciWouncil Packet t informationl 0 104 07 2008 -H-4 Municipal State Aid Streels.doc
Page 2 of
Agenda Item Igo. 8.111..
Meeting Date April 7,
0 UP
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MYNNESOTA
RESOLUTION NO. 2008-016
A RESOLUTION REVOKING MUNICIPAL STATE AID STREETS
WHEREAS, it appears to the City Council of the City of Albertville that the streets hereinafter
described as a Municipal State Aid Streets under the provisions of Minnesota Laws;
NOW THEREFO E IT RESOLVED,, by the City Council of the City ofAlbertville that the
road described as follows, to -wit:
MSAS 104 2d Avenue N — Barthel Industrial Drive to Marlowe Avenue N(0.34
existing miles.
1 1SA S 114 Marlowe Avenue N — 5 1 " Street NE to 5 2 d Street N 0. 14 existing miles).
e, and hereby is revoked as a Municipal State Aid Streets ofsaid Albertville, subject to the
approval of the Commissioner ofTransportation of the State of Minnesota.
BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward
two certified copies of this resolution to the Conunissioner of Transportation for her
consideration.
ADOPTED 520
ATTEST:
City Clerk
CERTIFICATION
Mayor
hereby certify that the above is true and correct copy of a Resolution duly passed, adopted and
approved by the City Council of the City of Albertville on , 20
{SEAL}
City Clerk
City of Albertville
109
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2008-017
RUSOL TION APPROVING ESTABLISHING MUNICIPAL STATE I STREETS
WH READ, it appears to the City Council of the City of Albertville that the streets hereinafter
described should be designated Municipal State Aid Streets under the provisions of Minnesota
Law.
NOW THEREFORE,-BEIT RESOLVED, by the City Council of the City of Albertville that the
roads described as follows, to -wit:
MBAs 111 Lambert Avenue N — 5& Street N CSA 1 to 1 " StreetNE .12 non
existing miles).
Extension of MSAS 113 Barthel Industrial Drive N — 0"' Street N CSA 1 to 5 1 t
Street ICE o. 18 existing miles).
r
MSAS 114 Marlowe Avenue N — 5 0"' Street ICE CSA 1 to 5 1 " Street N 0,1
existing miles).
Be. and hereby are established, located, and designated as Municipal State Aid Streets of said
.lbeaville, subject to the approval of the Commissioner of Transportation of the State of
Minnesota.
BE 1T FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward
two certified copies of this resolution to the Commissioner of Transportation for her
consideration, and that upon her approval of the designation of said roads or portion thereof, that
sane be constructed, improved and maintained as Municipal State Aid Street of the City of
Albertville.
ADOPTED , 2o.
ATTEST:
City Clerk
CERTIFICATION
Mayor
I hereby certify that the above is true and correct copy of a Resolution duly passed, adopted and
approved by the City Council of the City of Albertville o , 20�.
III
{SEAL}
City of Albertville
City Clerk
11
To: Larry Kruse, City Administrator; Albertville City Council
From: Mike C ouri
Date: April 3, 2008
e: Attorney Report
Below is an update of the projects our office has been working on for the City.
Highwm:19 south Improvement. Discovery .requests have been replied to and
we are currently scheduling the depositions of the engineers. We are still waiting
on the Court to decide whether it will consolidate the cases into one trial.
XC L Franchise A reement. We are in the process of revising Xcel Energy's
franchise agreement which expires this year.
Albertville Marketplace. On hold at Developer's request.
City Hail Plat. I have the title opinion drafted, but have not issued it pending the
mortgage release from the railroad, which 'i's currently being processed and should
be coming in any day now. I expect the plat to be recorded this spring.
Lachman Avenue. I have issued the title opinion for the plat and have obtained
the affidavit of survivorship necessary to put Don Barthel in title to the property.
The plat can be recorded once the Barthels pay Zoo's taxes on the property,
which will most likely be when the hockey arena lot sale closes.
Prairie Run, I am still waiting to hear from Gold Ice's attorney as to what, if
anything, they plan to do regarding the dissolved common interest community.
TIF Districts. We have a meeting set up with the Assistant Wright County
Attorney and the County on Auditor April 1 I � to discuss the status of the five TIF'
p
M:1PubIi c D ata\City C ou ne ih ours r., ll P aci et inform ationl2 \ 4 -0 7-0 8\0 4-07-0 8 8 -I-1 Attorneys Report.do
Agenda Item No.: 841416
Meeting Date: April 7, 2008
11
Mayor and Council Communication — April 7, 2008
City Attorney — Monthly Update
Page 2 of 3
districts for which the state Auditor has identified documentation problems. I
expect this will take one to three months to come to a final resolution at the
County Attorney level. Given the information we have to date, I do not expect the
Counter Attorney to take any criminal action against the City, although the City
may be asked to repay some TIF money to the County where we lack sufficient
documentation of the Developer's costs. once a final determination is made by
the County attorney, the State Auditor will review that determination and may
forward the issue to the Attorney General's office for additional enforcement
action if the state auditor believes the County Attorney did not adequately pursue
the issue.
Towne Lakes 6Ih Addition. Mennen Construction has not been paid by CI I C for
some of the utility and street work installed in the 6"' Addition. We continue to
hold a letter of credit provided by CI I C, and Hennen would like us to draw on
that letter of credit to pay Hennen. The developer's agreement appears to allow
this, but I would life to see the parties agree to the draw, or, In the alternative,
have a court rule that we are authorized to do so as I do not want to have the
developer or the bank come back to the City with a claim that the money drawn
was improperly used as the improvements have already been installed. I spore
with nnen's attorney last week —he has not yet contacted the bank's attorney
but will be doing so shortly to see if they can agree on how best to proceed. .
Hunter's 'ass. This week I received a draft summons and complaint from S.J.
Louis' attorney that will likely be seared and filed in District Court later this
month. Where are Four- counts to the complaint, two of which involve Albertville.
One count seeks to hold Albertville liable on an unjust enrichment theory, which
in summary would be that Albertville ultimately received streets, water, storm
sewer and sanitary sever installed by S.J. Louis without having to pay for it. The
other count seeps to have the Court require the City to draw on the letter of credit
to pair S.J. Louis for its work. S.J. Louis is seeping payment of approximately
$151,000.00. The letter of credit we are holding from the developer is in the
amount of $204,000. Approximately $25,000 to $30,000 of that letter of credit
may yet be needed by the City to finish up punch list items and the Cit is
attorneys fees in any litigation will also have to be paid from the letter of credit.
The remainder would be- available to pair SJ. Louis. I have spoken with S.J.
M-Tublic Data\ ity CounciWouncil Packet iiifor ationl o 8104- -0 104-07-08 4-1 Attonicys Report.doc
Agendas Item o.:
Meeting Date. April 7, 2008
114
Mayor and Council Communication — April 7, 200
City Attorney — Monthly Update
'age 3 of
Louis' attorney and he has agreed to drop the unjust enrichment claim against the
City, leaving only the request that the Court issue an order directing the City to
draw on the letter of credit and pay S.J. Louis. At this point the litigation would
be a "friendly" litigation with both the City and S.J. Louis seeking the same result.
Prior to S.J. Louis filing the litigation, I will be contacting the bank and the
Developer in an effort to get theta to agree to allow the City to draw on the letter
of credit and pay S J. Louis. If we can get their agreement, there would be no
creed to proceed with litigation. I would life to discuss a few particular points
relating to this litigation with. the City Council in closed session at Mo day's
meeting.
Albert Villas Fond. We received a reply from the school District's attorney
regarding the settlement of the lard issues with the school District. To our
surprise and consternation, the School District thinks that it should pay much less
in sewer and water trunk fees than what the option agreement called for. f sent
response letter to the school District on April 2nd, and we expect to meet with the
School District's staff in the next few weeks in an attempt to resolve the
outstanding issues.
Ice Arena Expansion Purchase Agreement. The School District's attorney has
contacted me requesting title work related to the purchase of the Barthel lot and
also addressed the School District's concern about having the School District pay
$458,000 for the property and .then deed 2 rds of that property to the two Cities
without any further documentation or consideration. The school's attorney will be
getting back to nee on how this issue will be handled.
« Liquor at CO-r-Hall. X was unable to get an ordinance completed in time for the
Agenda packet but expect to have a handout on this issue at Manday's meeting.
MAPublie DataTity CouneffiCouncil Packet infor ationl 00 1 4-07-0 104-0 -0 9-1-1 Attorneys Report.doc
Agenda Itern No.: 8 01. , a
Meeting late: April 7, 2008
11
i000�
A lbert V
smr Town u.`w, mo aw ur..
Date: April 3, 2008
To: City Council
From: Larry R. Kruse, City Administrator
Re: General Update
WI1 KLMAN BUILDERS -- EULL CONCRETE R RTY
I visited with Keith Sehuup of Winkelman Builders about their TIF project on Large Avenue
N.E., Keith said they have Welsh Companies marketing the property and they are seeing more
interest than last Fall. Keith said they hope to start this spring if they can get an anchor tenant. In
the meantime, they are trying to get someone to remove the old building.
SENIOR HOUSING
Guardian Angels: In a follow-up conversation to our tear, Dan Dison, CEO for Guardian
Angels said the board authorized spending up to 10,000 to study senior needs in Albertville.
Like everyone, they would like to leverage their dollars by doing a joint venture.
I have been in contact with 'Presbyterian Hones (Monticello), Park View Care Center in Buffalo
and St. Theresa in New Dope. I will be making arrangements for some mini tours the week of
April 1 1.
WASHINGTON LOBBY TRIP
Mayor Kleeker, Council member Fay and I will be going to Washington early Tuesday morning
April 8 and returning on Thursday morning April 1 th, We have appointments with Senator
Coleman,. Senator Klobuchar, Representative e achmann and Representative berstar's office.
ARIA. LAND
Staff will be coordinating with Dr. Ziegler to close on the property and get an Agreement to the
STMA Arena Board dedicating the land for use as a future arena.
Wpu lie Date\City CoundhCouncil Faucet inforrnationl2 08\04 07 2008 8-J-1 Municipal state Aid street .doo
Agenda Item Igo. 8*1 _ .
Meeting Date April 17 200
117
Mayor and Council Communication — April 7, 2008
City Administrator — Report
Page 2 of 2
CITY'S FUND BALANCE
In April, our financial auditor will be reporting on 2007 activity. As you know, revenues were
down Yin 2007 and are continuing at a slower pace. Prices for many commodities life fuel remain.
strong. In 2007, our general fund operating expenses were $292,845 below the budgeted amount
and our revenues were $254,975 below budget for a net gain of $38,000. However, we had a
number of unbudgeted expenses that resulted in a decline in our fund balance.
At the April 21 t meeting, we will dear from our Auditor that our General Fund Balance reserve
has fallen below the recommended levels. Although it is a nice to keep the tax rate low, we have
to be cautious to maintain adequate levels in our reserves.
I have visited With all of our employees and asked to loop at wars to keep expenses at a
minimum.
ALBERTVILLE PREMIUM OUTLETS 1 -
The Kenn is now gore and the finish work will be completed when weather permits. A few years
ago, the City placed a little fill in the wetland by the Mall and Wright County Soil and Water* had
served us notice of this violation. We tools advantage of Fehn being on -site to remove the pile.
DOWNTOWN N LAID SALE/TRADE
Stu Ryan has verbally agreed to purchase the o trot behind the pa.rtment. Everyone has signed
except Curt Gentile and Stu Ryan. All indications are that they should sign this week,
PRAIRIE RUN MEDIATION
Little progress was made at the Prairie Run Mediation on March 26, 2008.
1-94 PROJECT
The City still has some Federal grant funds and we are in the process of identifying several small
key parcels of right-of-way that we need. More information will be forthcoming on this.
Wpubfic Dat Uty ColindhCouncil Packet inf'ormation1200 \04 07 2008 8-,I-1 Municipal State Aid Strect .doe 2
Agenda Item No. 8joid, I
Muting Date April 7, 2008
1
A,,lbertville
Mayor and Council Communication
April 3, 2008
SUBJECT: FURNACE AND AIRCONDITI NING REPAIR/REPLACEMENT OLD
CITY HALL
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider one of
the following motions:
Motion to accept the low quote from B&D plumbing and Heating to install two furnaces with
95% efficient furnaces at a cost of $5,317 and to replace the two air conditioner units with new
13 SEER 3 ton units at a cost of $3,725 for a total cost of $9,042 with funds coning from the
Capital Equipment Fund.
Motion to accept the low quote of B&D Plumbing .g and Heating to install one new furnace at a
cost of $2,,658 with funds coning from the Capital Equipment Fund.
Where are two furnaces in the 5975 Main Avenue N.E. building former City Hall). The building
was constructed in the 1970s, and some of the mechanical systems are becoming obsolete and
D's reported parts are not available to repair then. one of the furnaces failed about six weeks
ado, and the one furnace was enough to maintain the building at a low temperature. In the
meantime, both f 's and B&D prepare quotes to replace the furnace units.
The old furnaces are 60% efficient and the new 92-9 % efficient models save % on fuel. The
new 13 SEER air conditioners are also more efficient. Finance Director Lannes has calculated
$400 per year savings for the heating and the air conditioning savings would be somewhat less
than that. In recent years, we have been spending $400 a year on air conditioning -repairs.
Assuming a $1,000 savings per year would result in a 10 year payback.
It appears the minimum is to replace the one furnace at a cost of approximately $2,658.
Vendor
Furnace
0%
Air
Condition
Total
B&D Plumb n Heafing.
$ ,31
$ ,7
$ ,o 2
C ' rte Coani
$51885
$4,680$10,565
KEY ISBNs:
9 Furnace parts are no longer available for the existing wits.
With current energy prices, the payback on the new furnaces and air conditioners is about
to years.
0 Annual air conditioning repairs have been quite high in recent gears $ oo ,
POLICY CONSIDERATIONS: There are no policy issues.
MAPubli Data\City CoundhCouncil Packet info rmationl200 104-0 7- \04 07 20 -J-2 Furnace 5975 Main Avenue RCA.doc
Agenda Item No. 8 #12 V
Meeting Date April 7, 2008
11
Mayor and CouneiI Communication — April 3 200
5975 Main Avenue N.E. Furnace Repair
Page 2 of 2
FINANCIAL CONSIDERATIONS: The City has adequate funds set aside to replace capital
equipment items.
LEGAL CONSIDERATIONS: Contracts less than $Io,o o. if the amount of the contract
is estimated to be 10,000 or less, the contract may be made either upon quotation or in the
open market, in the discretion of the governing body. if the contract is made upon quotation
it shall be based, so far as practicable, on at least two quotations which shall be kept on file
for a period of at least one year after their receipt.
Res ectfully Submitted,
Larry Kruse
City Administrator
Department/Responsible Person: Finance Department Tina Lannes
Attachments: J's and Bch D Plumbing and Heating quotes
MAPubli l at \City CouncilCouncit Parfet infvrmation12008\04-07-08\04 07 2008 8-J-2 Furnace 5975 Main Avenue RCA.doc
Agenda Itein No. 8.12.
Meeting Date April 7, 200
40n
1&U