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2008-06-16 CC PacketA.1bertville Cityof Albertville Council Agenda SMOM T C uf. g JUNE 16, 2008 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council", usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Al Swingtech from CenterPointe Energy to award Albertville $2,500 Grant towards the purchase of Safety Equipment 4. CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO AGENDA 6. MINUTES A. June 2, 2008 regular City Council minutes (pgs. 1-14) 7. 0 CONSENT AGENDA All items with an asterisk O are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Items 8.C.1 Utilities Department — Phosphorus Trade Agreement (pgs. 15-23) 0 8.D.1. Building Department — Report (pgs. 25-28) 8.E.1. Finance — Semi-monthly Payment of Claims (bills) (pgs. 29-38) 8.F.1. City Clerk — One -Day 3.2% Malt Liquor License (pg. 39) 8.F.2. City Clerk — St. Albert Church Request to block off street (pgs. 41-42) 8.F.3. City Clerk — Foxtailers Snowmobile Club Gambling License (pgs. 43 -44) 8.I.1. Engineering — Approve Resolution No. 2008-029 Sealcoating (pgs. 47-53, plus layout) M:\Public Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 1-A Agenda.doc Meeting Date: June 16, 2008 City of Albertville Council Agenda June 16, 2008 Page 2 of 4 8.I.2. Engineering — Approve Resolution No. 2008-030 Overlay (pgs. 55-60, plus layout) 8. DEPARTMENT BUSINESS A. Fire Department B. Public Works Department C. Utilities Department (WWTP) 1). 0 Approve the Phosphorus Trade Agreement with Central Lakes Region Sanitary District (CLRSD) to sell 248 kilograms (kg) of Phosphorus credits at $15 per kg Agreement (pgs. 15-23) D. Building Department 1). 0 Accept the Building Official's Building Report (pgs. 25-28) E. Finance Department 1). 0 Approve the Monday, June 16, 2008 Payment of Claims (bills) for check numbers 02575x to 02575x (pgs. 29-38) F. City Clerk 1). 0 Approve Two (2) 1-Day 3.2 % Malt Liquor License Applications from the St. Albert Catholic Church for an annual Parish Festival celebration to be held on Saturday, July 19 and Sunday, July 20 at the St. Albert Parish Center and St. Albert Catholic Church property within the Albertville city limits (pg. 39) 2). 0 Approve St. Albert Catholic Church request dated June 9, 2008 to semi -block off a portion of Lander Avenue NE between the St. Albert Church and St. Albert Parish Center for the annual Parish Festival celebration that will be held on Saturday, July 19 and Sunday, July 20 (pgs. 41-42) 3). 0 Approve Resolution No. 2008-028 entitled a Resolution Approving a Class B (Pulltabs, Tipcards, Paddlewheels, Raffles) Gambling License (Permit) for the Foxtailers Snowmobile Club at Space Aliens Grill & Bar (pgs. 43-44) G. Planning and Zoning 1). Accept the City Planner's Report (pg. 45) 2). Downtown Plat and 152 Club Conditional Use Permit (discussion item) H. Engineering 1). 0 Approve Resolution No. 2008-029 entitled a Resolution Approving Plans and Specifications for Municipal Improvements for Proposed Albertville 2008 Sealcoat Project and Authorize to Solicit for Bids (pgs. 47-53, plus layout) 2). 0 Approve Resolution No. 2008-030 entitled a Resolution Approving Plans and Specifications for Municipal Improvements for Proposed Albertville 2008 Overlay Project and Authorize to Solicit for Bids (pgs. 55-60, plus layout) M:\Public Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 1-A Agenda.doc Meeting Date: June 16, 2008 City of Albertville Council Agenda June 16, 2008 Page 3 of 4 3). Review the CSAH 37 West Project Feasibility Report (Study) (a.k.a. Niemeyer Trailer Sales Development) and Approve Resolution No. 2008-027 entitled a Resolution Accepting the CSAH 37 Utility Extension Feasibility Report (Study) for the Extension of Municipal Improvements along CSAH 37 Between 64tb Street NE And Kadler Avenue NE and with Conditions Authorize the Preparation of Plans and Specifications and Direct Staff to Prepare an Ordinance to Establish a Sewer and Water Sub -District as Identified in the Feasibility Report (Study) (pgs. 61-68, plus attachment) 4). Review and Approve Resolution No. 2008-031 entitled a Resolution Accepting the Franklin Property Sewer Extension Feasibility Report (Study) for the Extension of Municipal Improvements and with Conditions Authorize the Preparation of Plans and Specifications and Direct Staff to Prepare an Ordinance to Establish a Sewer and Water Sub -District as Identified in the Feasibility Report (Study) — (James Franklin property located at 5720 Barthel Industrial Drive NE) (pgs. 69-72, plus attachment) I. Legal 1). STMA Ice Arena Land Agreement (pgs. 73-86) a. Approve HOCKEY ARENA DEVELOPMENT AGREEMENT; and b. Approve AGREEMENT To REALLOCATE SPECIAL ASSESSMENTS AND REAL ESTATE TAXES with Donald Barthel; and C. Approve RESOLUTION No. 2008-032 ENTITLED A RESOLUTION REALLOCATING THE BARTHEL COMMERCIAL PARK 3"' ADDITION SPECIAL ASSESSMENTS; and d. Approve RESOLUTION No. 2008-033 entitled a RESOLUTION RELEASING LOT 1, BLOCK 1 of TILE BARTHEL COMMERCIAL PARK 3"' ADDITION FROM TERMS OF DEVELOPER'S AGREEMENT J. Administration 1). City Administrator Oral Update 2). Request for Council Action Temporarily Setting City Hall Hours (pgs. 87-89 3). Center Point $2,500 Grant (discuss match) 4). Parkside Commercial 2nd Addition — Horizon Church (discussion item) 5). Set Monday, July 21, 2008 as a Committee of the Whole Workshop for the purpose of discussion Fire Inspections; the meeting would begin at 6:00 p.m. 9. CITIZENS OPEN FORUM - (continued if necessary) 10. ANNOUNCEMENTS and or UPCOMING MEETINGS June 2008 23 6:00 p.m. Joint Powers Water Board meeting 30 7:00 p.m. Committee of the Whole Workshop (tentative) M:\Public Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 1-A Agenda.doc Meeting Date: June 16, 2008 City of Albertville Council Agenda June 16, 2008 Page 4 of 4 July 2008 4 all day 7 7:00 p.m. 8 7:00 p.m. 14 6:00 p.m. 21 7:00 p.m. 28 6:00 p.m. 28 7:00 p.m. Independence Day observed — City Offices closed City Council meeting Planning and Zoning Commission meeting STMA Ice Arena Board meeting City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop (tentative) August 2008 4 7:00 p.m. City Council meeting 11 6:00 p.m. STMA Ice Arena Board meeting 12 7:00 p.m. Planning and Zoning Commission meeting 18 7:00 p.m. City Council meeting 25 6:00 p.m. Joint Powers Water Board meeting 25 7:00 p.m. Committee of the Whole Workshop (tentative) 26 8:00 a.m. Candidacy Filing Opens 11. ADJOURN THE REGULAR CITY COUNCIL MEETING TO GO INTO A CLOSED MEETING TO DISCUSS THE ONGOING LITIGATIONS 12. ADJOURNMENT M:\Public Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 1-A Agenda.doc Meeting Date: June 16, 2008 AFFIDAVIT OF POSTING STATE OF MINNESOTA SS. COUNTY OF WRIGHT Bridget Miller, being first duly sworn, says that on the 131h day June 2008 Bridget posted the documents as shown on the reverse side a true copy of each thereof at 10:00 a.m. at the Albertville City Offices in the window, at the City of Albertville located at 5959 Main Avenue NE, County of Wright, State of Minnesota. Subscribed and sworn to before me this / 3 day of J��, 2008. Notary Public TINA LOUISE LANNES ,., NOTARY PUB!.IC-MINNESOTA .Vr' Ccmr,-. rxP, Jan. 31. ? M:\Public Data\City Council\Council Agendas\Affidavit of Agenda Posting format.doc Nbertville Mayor and Council Communication s„11 u.*M. aas tuv uf- June 10, 2008 SUBJECT: CITY COUNCIL MINUTES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approving the City Council minutes that have been prepared and submitted by the City Clerk and the City Administrator with the following motions: Motion to approve the June 2, 2008 regular City Council minutes as presented, and on file in the office of the City Clerk. BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council, should it be their desire to amend the minutes. KEY ISSUES: It is the City's policy to review and approve City Council minutes that have been taken, prepared and submitted by the City Clerk. POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the City Council minutes that have been prepared and submitted should be amended. However, the contents of the minutes via the amendment process typically require Mayor and Council consideration thereof at the appropriate time during the meeting, in which such amendments that are made requires a motion and affirmative vote of the majority of the members present. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the City Council minutes. LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the authority to amend the minutes. Respectfully submitted, Larry R. Kruse City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: June 2, 2008 regular Council minutes M:APublic Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 4-A City Council minutes.doc Agenda Item No. 4. A. Meeting Date June 16, 2008 Albcrtvillc SMCM 16WA tee- Mg City Ufa. ALBERTVILLE CITY COUNCIL JUNE 2, 2008 MINUTES ALBERTVILLE CITY HALL 7:00 PM PLEDGE OF ALLEGIANCE — CALL TO ORDER Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m "followed by acknowledging a couple of Eagle Scouts, Josh Edeen and Jesse Slimmer, and asked the scouts to lead us in the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Ron Klecker, Council members Tom Fay, Dan Wagner, John Vetsch, and LeRoy Berning, City Administrator Larry Kruse, Finance Director Tina Lannes, Public Works Supervisor Tim Guimont, City Planner Al Brixius, Assistant City Engineer Adam Nafstad, and City Clerk Bridget Miller ABSENT: City Attorney Mike Couri SENTATIONS — INTRODUCTIO Recognize Albertville — St. �l�lichael —Otsego -Hanover Boy Scouts that have earned Eagle Scout Mayor Klecker, recognized Josh Edeen and Jesse Slimmer for their efforts in helping the Albertville Public Works stadwith the cleaning and installation of a trail system within Winter Park. Klecker shared that an Eagle Scout has even walked on the moon, so these trails can lead to almost anywhere. Mayor Klecker recognized Zach Fernholz later in the meeting for his efforts in helping the Albertville Public Works staff with the cleaning and installation of a trail system within Winter Park. Klecker informed Fernholz that he told Edeen and Slimmer that an Eagle Scout has even walked on the moon, which Fernholz recalled Armstrong was an Eagle Scout. M:APublic Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doc Agenda Item NA. . Meeting Date June 16, 2008 City of Albertville City Council Minutes June 2, 2008 Page 2 of 12 CITIZEN FORUM Mayor Klecker asked if there was anyone in the audience that wanted to discuss an item with the Council that was not already on the agenda. Ellen Miller had a quick comment regarding an updated Comprehensive Plan, which she was not aware of one that noted the land use for the property to be discussed later in the meeting. City Planner Brixius responded by stating there is a Comprehensive Plan inplace that will be presented later during the meeting. AMENDMENTS TO THE AGENDA Mayor Klecker added two items; under Wright County Sheriffs Report to discuss the Sirens within Albertville, and under Administration to discuss CSAH 19 North Road Improvement. Council member Vetsch added one item under Administration, which was to discuss Central Lakes Regional Sanitary District. City Clerk Miller added one item under City Clerk, which included approving a One -Day 3.2% Malt Liquor License for the upcoming Mayor's event to be held on Wednesday, June 18, 2008 at the Albertville City Hall. MOTION BY Council member Wagner, seconded by Council member Berning to approve the Monday, June 2, 2008 regular, Albertville City Council agenda as amended. Motion carried unanimously. MINUTES May 19, 2008 regular `City Council minutes May 19, 2008 Committee 6f tl e Wholeminutes Mayor Klecker�asked the Council if there were any changes to the May 5, 2008 regular City Council minutes; aiad May 5, 2008 Committee of the Whole minutes. MOTION BY Council member Wagner, seconded by Council member Berning to approve the Monday, May 19, 2008 regular City Council minutes as presented, and on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Wagner, seconded by Council member Fay to approve the Monday, May 19, 2008 Committee of the Whole minutes as amended, and on file in the office of the City Clerk. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doc Agenda Item NA.A. . Meeting Date June 16, 2008 City of Albertville City Council Minutes June 2, 2008 Page 3 of 12 CONSENT AGENDA 0 CONSENT AGENDA All items with an asterisk O are considered to be routine in nature by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Mayor Klecker asked the Council if there were any items to be pulled from the Consent Agenda, which there were no items pulled from the consent agenda. MOTION BY Council member Fay, seconded by Council member Berning to approve the consent agenda pulling 8.G.2., which the item will be removed from the General Order of Business and considered in its normal sequence on the agenda and will require a separate motion Motion carried unanimously. DEPARTMENT BUSINESS WRIGHT COUNTY SHERIFF's DEPARTMENT I` Quarter Summary Report and Monthly Progress Report Wright County Sheriff's Department representatives Joe Haggerty and Chris Grupp were present to discuss the Wright County Sheriff s report. Haggerty brought to the Council's attention that he placed a report on their dais, which summarizes2007 Law Enforcement activity within the Albertville city limits. 'First item Haggerty noted wasthat the Contract Service fees have gone up in previous years, because Albertville has increased the number of hours for coverage and Wright County has provided quality service that Albertville expects. The officer(s) on duty cover a wide variety of activity that range from your basic crimes to business' alarms that are going off and to residents docking theta -selves out of their vehicles. Other areas the officers are responding -to are vehicles parked during snow emergency times or dealing with junk vehicles. Haggerty reviewed other areas of crime noting that meth crimes have gone down some, because it has become more difficult t" purchase the over-the-counter chemicals to make meth. Council inquired about homes in foreclosure and wondering if vandalism crimes have gone up. Haggerty reported the re arIe approximately 750 homes in foreclosure throughout Wright County, which law enforcement is doing their best to monitor. Homes constructed today have little copper pipes, it is mostly copper wire. Mayor Klecker asked about the Civil Defense Sirens, which Klecker had a number of residents approach him asking why the sirens went off Memorial weekend after the storm blew over. Haggerty did not know much about the Civil Defense Sirens, but assured the Council he would contact the appropriate staff regarding the sirens and report back to Mayor Klecker and the City Administrator on the status as to what happened. M:Tublic Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02--08 B-drafts.doc Agenda Item No. 4A. Meeting Date June 16, 2008 City of Albertville City Council Minutes June 2, 2008 Page 4 of 12 In summary, Haggerty suggested the Albertville Council consider increasing the hours of coverage for Albertville. Haggerty recommended additional hours in the afternoon and or early evening. FIRE DEPARTMENT — no comments PUBLIC WORKS DEPARTMENT Accept the Public Works Supervisor's Update Council members accepted the Public Works Supervisor's Update dated May 23, 2008 as presented in the June 2, 2008 City Council packet. UTILITIES DEPARTMENT (WWTP) — no comments BUILDING DEPARTMENT — no comments FINANCE DEPARTMENT Approve the 025755 2, 2008 Payment of Claims (bills) for check numbers 025719 to MOTION BY Council member Fay, seconded by Council member Berning authorizing the Monday, June 2, 2008 Payment of Cllims (bills) for check numbers 025719 to 025755 as presented except the bills specifically pulled, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda. Motion carried unanimously. CITY CLERK &Approve a Minnesota Lawful Gambling LG220 Application from the STMA Youth Hockey Association for a drawing to be held at the STMA Ice Arena on January 17, 2009, in which Bingo, Raffles, Paddlewheels, Pull -Tabs, and Tipboards will be sold throughout 2008 as a fundraiser MOTION BY Council member Fay, seconded by Council member Berning to approve a Minnesota Lawful Gambling LG220 Application from the STMA Youth Hockey Association for a drawing to be held at the STMA Ice Arena on January 17, 2009, in which Bingo, Raffles, M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doc Agenda Item NA.A. Meeting Date June 16, 2008 City of Albertville City Council Minutes June 2, 2008 Page 5 of 12 Paddlewheels, Pull -Tabs, and Tipboards will be sold throughout 2008 as a fundraiser, which the item will be removed from the General Order of Business and considered in its normal sequence on the agenda and will require a separate motion. Motion carried unanimously. Approve Three (3) 1-Day 3.2 % Malt Liquor License Applications from the Albertville Lions for the annual Albertville Friendly City Days event to be held within the Albertville Central -City Park, from Friday, June 13 through Sunday, June 15 MOTION BY Council member Fay, seconded by Council member Berning to approve Three (3) 1-Day 3.2 % Malt Liquor License Applications from the Albertville Lions for the annual Albertville Friendly City Days event to be held within the Albertville Central -City Park from Friday, June 13 through Sunday, June 15, which the item will be removed from the General Order of Business and considered in its normal sequence on the agenda and will, require a separate motion. Motion carried unanimously. Approve transfer of On -Sale Intoxicating Liquor License and Special Sunday Liquor License from Rancho Grande, Inc. (Victor Hernandez and Juan Lopez) to, Rancho Grande, Inc. (Carlos Aguirre) effective June 3, 2008 associated with Rancho Grande restaurant MOTION BY Council member Fay, seconded by Council member Berning to approve transfer of On -Sale Intoxicating Liquor License and Special Sunday Liquor License from Rancho Grande, Inc. (Victor Hernandez and Juan Lopez) to Rancho Grande, Inc. (Carlos Aguirre) effective June 3, 2008 associated with Rancho Grande restaurant, which the item will be removed from the General Order of Business and considered in its normal sequence on the agenda and will require a separate );notion. Motion carried unanimously. Approve a Temporary 'Outdoor Musie Permit Application from Nancy Solem for a Graduation Party to be held at the Albertville Central -City Park on Saturday, June 21, 2008, which a DJwill be playing music under the Pavilion from about 5: 00 p. m. to 10: 00 p. m. City Clerk Miller reported that Nancy Solem is having a graduation open house for her child at the Central -City Parr whichfollowing the main open house she plans on having a DJ. She was not sure whether the D,',would play outside or inside the park shelter. The hours the DJ would be playing would be fi,6 about 5:00 p.m. to 10:00 p.m. Miller went on to inform the Council that Ms. Solem was giving the portion of the City Code that pertains to Temporary Outdoor Music, which she was instructed to notify the abutting property owners. Council recommended that Ms. Solem have the DJ play within the Park Shelter and restrict the hours to 5:00 to 9:00 p.m. Since the parks close at 10:00 p.m., having the DJ stop at 9:00 p.m. would allow sufficient time to take down his equipment. M:APublic Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doc Agenda Item No. 4.A. Meeting Date June 16, 2008 7 City of Albertville City Council Minutes June 2, 2008 Page 6 of 12 MOTION BY Council member Berning, seconded by Council member Fay to approve a Temporary Outdoor Music Permit Applications from Nancy Solem for a Graduation Party to be held at the Albertville Central -City Park on Saturday, June 21, 2008, in which the DJ must be set up within the Park Shelter to contain the music to the building and will be allowed to play from about 5:00 p.m. to 9:00 p.m. because the park closes at 10:00 p.m., which the item will be removed from the General Order of Business and considered in its normal sequence on the agenda and will require a separate motion. Nancy Solem is to send written notice to residential property owners within the 350' buffer informing them there will be a DJ playing music on. Saturday, June 21, 2008 from approximately 5:00 p.m. to 9:00 p.m. 'Mayor Klecker, Council members Berning, Wagner, and Fay voted aye. Council member Vetsch opposed. Motion carried. Approve a One -Day 3.2% Malt Liquor License applications submitted by either the Albertville Lions or the Knights of Columbus for an event to be held on Wednesday, June 18, 2008 for a Mayors' Conference that will take place within the Albertville City Hall City Clerk began by stating that Mayor Klecker informed the Council at the May 19 meeting there was a Mayors' event to be held on Wednesday, June 18, which they were invited to attend. Mayor Klecker commented that it would be nice if the was the option to have a cocktail before the event. City Administrator Kruse has contacted the Albertville Lions to see if they would be interested in a cash bar, which 3.2% beer and wine would be sold. Kruse has not heard back from the Albertville Lions, so he suggested leaving it open to the vendor should another organization be interested in the opportunity to sell alcohol during the event. MOTION BY Council member One -Day 3.2% Malt Liquor Licf Mayors' Conference that will to opened to an organization that i ZONING — ENGINEERING er, seconded by Council member Berning to approve a it an event to be held on Wednesday, June 18, 2008 for a ,e within the Albertville City Hall where the vendor is to the opportunity. Motion carried unanimously. Review the Niemeyer Trailer Sales Development Feasibility Study (a. k. a. CSAH 37 West Project) and Approve Resolution No. 2008-027 entitled a Resolution Accepting a Feasibility Report fog° the Extension of Municipal Improvements Along CSAH 37 Between 64`h Street NE and Kadler Avenue NE Assistant City Engineer Nafstad lead the presentation of the Niemeyer Trailer Sales Development and the Feasibility Report (Study), which demonstrated how the city would extend municipal improvements to the site located along CSAH 37 between 64th Street NE and Kadler MAPublic Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doc Agenda Item No. 4 s A s Meeting Date June 16, 2008 City of Albertville City Council Minutes June 2, 2008 Page 7 of 12 Avenue NE. Nafstad reported that Tim Niemeyer wishes to relocate his business from Maple Grove to Albertville. According to the Albertville Comprehensive Plan, the site was originally located within the City of Otsego. It was annexed into Albertville city limits in 1996, which the project is consistent with both cities development goals pre and post annexation. The proposed area covers three properties: Miller's, Niemeyer's, and Christiansen's. Nafstad went on to report that in 2007, Niemeyer presented a Concept Plan, which the Council directed staff to prepare a Feasibility Report (Study) for the municipal improvements including sewer and water. Included in the Feasibility Report (Study) is the installation of a street and cul- de-sac into the Niemeyer property, which would potentially service, the Miller's property. The street will be constructed to City standards and then turned over to the City. As of today, it is planned that Mr. Niemeyer will pay 100% of the cost of right-of-way; construction of the street and CSAH 37 intersection improvements with the understanding that in the future the roadway will benefit the Miller property. Nafstad reviewed the two alternative methods of paying for the project including 429' assessments and a sewer and water connection charge. Christiansen is in favor of the proposed project provided he does not have to connect to sewer until his property has a change in use or a more intense use, however, the Miller's are not interested in paying for any improvements now. City Planner Brixius reiterated that Niemeyer Trailer Sales has pursued a site located along CSAH 37 in western Albertville to relocate his business from Maple Grove. The site offers the amenities of land area and the freeway visibility to accommbdate`the trailer sales. In order for the project to develop there are a few requirement's needed, which include: 1. Rezoning the property from I-1 Industrial to B-W Business Warehouse. This would accommodate the motor vehicle sales lot by Conditional Use Permit (CUP). 2. Preliminary and Final Plat. Niemeyer wishes to create two lots and a street right-of-way and utility easements need to be dedicated. itional Use Permit (CUP) for motor sales lot and site and building plan review. Before Mr. Niemeyer can proceed, there is the issue of extending city sewer and water to the site along with the above mentioned requirements. The city has prepared a Feasibility Report (Study), which outlines both the physical utility needs and the distribution of the costs. As we have experienced, the extension of utilities and the construction of the roadway has produced some opposition from the adjoining property owners who do not wish to see any change in the site that may affect their property physically or financially. With the City taking into consideration the sensitivity of each property, it must be recognized that the site's history and surrounding land use has been earmarked for urban development since 1991. M:APublic Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doc Agenda Item No. .A. Meeting Date June 16, 2008 City of Albertville City Council Minutes June 2, 2008 Page 8of12 Since the annexation in 1996, the land development has occurred consistent with both Albertville and Otsego's Comprehensive Land Use plans. The sites in question have been surrounded by urban land uses as noted below: Direction Land Use West Otsego Industrial Park East Albertville Commercial South Karston Cove and Kollville Estate (townhouse developments) North 1-91, Burlington Northern Railroad The proposed Niemeyer Trailer Sales project provides the City with the opportunity for private sector financing to bring utilities into the area of Albertville. According td the Feasibility Report (Study), it offers the financial strategy to limit the financial burden on the adjoining property. Taking this into account, the project attempts to achieve the City's land use goals for the site. It is the City Council that must determine if the wishes of the abutting property owner should stop the development of the adjoining lot. Assistant City Engineer Nafstad reviewed the financial consideration for the project, which it is proposed that separate sewer and water districts be established over the subject parcels and that Sewer and Water Connection Charges (SAC and WAC) be imposed on the subject parcels so as to reimburse the costs associated with the necessary sewer and water improvements. Nafstad continued by stating it is proposed that the connection charges be cost apportioned based on the "Buildable" area of land, given that the buildable -to -gross area ratio is different for each parcel, charges based on gross area would not be equitable. To accommodate those property owners who do not desire to,conneet to municipal utilities at this time, it is recommended that the connection charges be postponed until the time of their connection. The sewer district will be consistent for allthree subject parcels; however the water district will be consistent for the Miller and Niemeyer (Wellerson) properties because the Christianson property is currently served with city water. Nafstad concluded by stating the proposed improvements are feasible and necessary in order to provide growth opportunitiesto those properties reviewed. The improvements will be most cost- effective if one extension project is designed and constructed to serve all three (3) parcels, rather than extending servicel.on,aproperty-by-property or plat -by -plat basis. The City, its financial experts, and the person; Assessed will have to determine the economic feasibility of the proposed improvements. Mayor Klecker asked if the Council had any questions or concerns for staff. Hearing no comments Klecker turned it over to the property owners to express their concerns with the proposed extension of municipal improvements. Mr. Miller of 6593 Kadler Avenue NE pointed out to the Council how much it is going to cost him should he continue farming his land for an additional 20 years. Miller estimated that should M:APublic Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts_doc Agenda Item No. .A. Meeting Date June 16, 2008 10 City of Albertville City Council Minutes June 2, 2008 Page 9 of 12 he decide to development his land in 20+ years, his assessment will be approximately $750,000. Miller reminded the Council that he is not interested in connection to city sewer and water, nor will he benefit from the installation of the street. Miller was very much opposed to the proposed proj ect. There was a dispute regarding the assessment and how much interest will be accrued over the years. Council member Fay inquired about Otsego's proposed Kadler Avenue NE Interchange and how that will affect Miller's property. Nafstad reported that Kadler Avenue NE would be 100's of feet from the Miller property. Nafstad confirmed that the road and connection is not for the Millers. It is a rather cost intensive project that the Miller's are Trot ready to develop. Ellen Miller of 6593 Kadler Avenue NE shared with the Council that she did not agree with the proposed development becoming a benefit to her property. Miller informed the Council and staff that she has no intentions today or in the near future of developing her property. Miller reported that if she were to develop, it would be many years into the distant future. Miller did not see how the construction of the road would benefit her property as she will continue to use the access off of Kadler Avenue NE. Council asked if the sewer to the north at the cul-de-sac was included in the proposed project. Which Nafstad confirmed that the sewer to the north at the cul-de-sac is.included in the proposed proj ect. Council then inquired why can't the Miller property have access along CSAH 37 and why does it have to be at the cul-de-sac. "Staff reported that the Miller's are not interested in the road connection at this time and the County will only allow one inlet. There was discussion as to whether the street will be considered a private or public road. Council asked if there was a possibility to make the road private. Staff reported that because Mr. Niemeyer's development has two lots, it would require -it to be a public road'. Mayor Klecker invited Mr. Niemeyer to share his concerns of the proposed development with the Council. Mr. Niemeyer of 7918 Troy Lane, Maple Grove, MN went over the history of the site. Niemeyer originally only wanted 5 acres`to relocate his business to Albertville. During the process, Niemeyer and Wellerson found out that in order to obtain access the County wants Karston Avenue NE to be aligned with the site's proposed access. Following the review of the road connection and taking into consideration the delineation on the site, Niemeyer began working closer with Wellerson`to develop the entire buildable acreage of the site. Niemeyer continued by stating that because of the fire code requirements, the road needs to be approximately 60-feet or more in width for the trucks to maneuver around. Niemeyer informed the Council and staff that he wants to work with the Miller's in the connection of the sewer, water, and construction of the streets since they will become neighbors. WPublic Data\City Council\Council Minutes'2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doe Agenda Item No. 4.A. Meeting Date June 16, 2008 �� City of Albertville City Council Minutes June 2, 2008 Page 10 of 12 It was discussed as to having it become a private connection, which is accomplishable. This would include the sewer, water, and street. Staff confirmed that it could be constructed as a private connection with the stipulation that it would require upgrading when the other lots are ready for development and the adjoining property owners are aware of the necessary expenses associated with the upgrade. City Planner Brixius recommended that should the City develop this as a private connection, the City should obtain the necessary easements needed for any and all future upgrades to the adjoining properties. Brixius suggested this would make it clean and clear so that when the day comes to develop the other lot or the Miller and Christianson property the necessary easements would be in place to do so. After careful consideration, Council has directed staff to amend the Feasibility Report (Study) to incorporate the suggestion of a private connection with the potential development of the adjoining properties. MOTION BY Council member Vetsch, seconded by ,Council member Wagner to table Resolution No. 2008-027 entitled Resolution Accepting the Feasibility Report (Study) for the Extension of Municipal Improvements along CSAH 37 between 64th Street NE and Kadler Avenue NE and with Conditions Authorize the Preparation of Plans and Specifications and Direct Staff to Prepare an Ordinance to Establish a Sewer and Water Sub -District as Identified in the Feasibility Report (Study) until the July 7, 2008 meeting or a meeting soon thereafter, which staff will prepare an amended Feasibility Report {Study) incorporating the comments and suggestions made this evening. Motion carried unanimously., Accept the Assistant City Engineer's: Progress Report dated May 27, 2008 Council members accepted the AsIsistant City Engineer's Progress Report dated May 27, 2008 as presented in the June 2, 2008 Cite Council packet. Accept the Council members accepted the Assistant City Engineer's Progress Report dated May 27, 2008 as presented in the June 2y 2008 City Council packet. ADMINISTRATION Accept the City Administrator's Written Report dated June 2, 2008 Mayor Klecker asked the Council if they had any questions regarding the City Administrator's report. City Clerk Miller brought to the Council's attention that Administrator Kruse noted in his M.\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doc Agenda Item No. 4. A. Meeting Date June 16, 2008 12 City of Albertville City Council Minutes June 2, 2008 Page 11 of 12 report that the Wireless Committee would like to meet with the Council to discuss wireless options within Albertville. Miller stated that June 30, 2008 is a Committee of the Whole Workshop and suggested placing the Wireless Committee on the agenda. After careful consideration, the Council agreed on having a Committee of the Whole Workshop following the Monday, July 7, 2008 regular City Council meeting. During the workshop the Council and Wireless Committee could discuss the wireless concerns. Council members accepted the City Administrator's Written Report dated May 30, 2008 as presented in the June 2, 2008 regular City Council packet. CSAH 19 North Road Improvements Mayor Klecker shared some of his concerns on the outcome of the joint meeting held with the cities of Albertville and Otsego. Klecker was in favor of Albertville continuing to move forward with the consideration of developing CSAH 19 North from the 671h Street NE to 70t" Street NE. Central Lakes Regional Sanitary District Council member Vetsch reported that the Central Lakes Regional Sanitary District (CLRSD) is looking to buy phosphorus credits from the City of Albertville. Utilities Superintendent Middendorf informed the Council that the Wastewater Treatment Plant is designed to treat 930,000 gallons per day, which the city is currently treating 500,000 gallons per day. At this existing time, the City of Albertville has a phosphorus limit of 1 mg/L. At this present flow of 500,000 gallons per day, Albertville; discharges approximately 1.89 Kg/day of phosphorus. Staff confirmed that CLRSD is looking to purchase credits in the amount of 248 Kg/per year of several selli phosphorus credits, which ra staff to sell phosphorus credi year revenue. this would be 180,000 gallons per day. Middendorf went on to ter Treatment Plants in Minnesota are currently buying and or 41ddendo'rf researched what the going rate for purchasing es from $12.00 to $15.00 per Kg. Should the Council authorize Is to CLRSD, this would be approximately $3,000 to $3,700 per MOTION BY Council member Fay, seconded by Council member Berning to accept the option of selling excess reserves of phosphorus credits to the Central Lakes Regional Sanitary District (CLRSD) at $15.00 per Kg. Motion carried unanimously. M:APublic Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doc Agenda Item No. 4.A. Meeting Date June 16, 2008 13 City of Albertville City Council Minutes June 2, 2008 Page 12 of 12 ANNOUNCEMENTS and or UPCOMING MEETINGS Mayor Klecker noted the upcoming meetings — calendar of events. June 2008 9 6:00 p.m. 10 7:00 p.m. 13 5:00 p.m. 16 7:00 p.m. 18 TBA 23 6:00 p.m. 30 7:00 p.m. July 2008 4 all day 7 7:00 p.m. 8 7:00 p.m. 14 6:00 p.m. 21 7:00 p.m. 28 6:00 p.m. 28 7:00 p.m. August 2008 4 7:00 p.m 11 6:00 p.m. 12 7:00 p.m. 18 7:00 p.m 25, 6:00 p.m. ADJO MOTION BY ( Monday, June 2, STMA Ice Arena Board meeting Planning and Zoning Commission meeting Albertville Friendlv Citv Days Softball City Council meeting Wright County Mayors' Associatio,j Joint Powers Water Board meeting Committee of the Whole Workshop quarterly meeting ve) Independence Day observed — City Offices clo City Council meeting Planning and Zoning Commission meeting STMA Ice Arena Board meeting City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop {tentative) City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop (tentative) -r Vetsch, seconded by Council member Berning to adjourn the City Council meeting at 9:40 p.m. Motion carried unanimously. Ron Klecker, Mayor Bridget Miller, City Clerk M:APublic Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 06-02-08 B-drafts.doc Agenda Item NA.A. Meeting Date June 16, 2008 14 A�I b£rtVlll£ Mayor and Council Communication s,,,or o ssn Wry. w1a My Ur.. June 4, 2008 SUBJECT: 0 UTILITY DEPARTMENT - SELLING OF PHOSPHORUS CREDITS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve the Phosphorus Trade Agreement with Central Lakes Region Sanitary District (CLRSD) to sell 248 kilograms (kg) of Phosphorus credits at $15 per kg. BACKGROUND: The City has contacted by the Central Lakes Regional Sanitary District (CLRSD) wastewater treatment plant staff. (CLRSD) is looking to buy phosphorus credits from us for their new wastewater treatment plant. Phosphorus credits work in a similar way to carbon credits. Our wastewater treatment plant is designed to treat 930,000 gallons per day. We are currently treating 500,000 gallons per day. We have a current phosphorus limit of I mg/L. At a flow of 930,000 gallons per day, we could discharge 3.5 Kg/day of phosphorus. At our current flow of 500,000 gallons per day, we discharge approximately 1.89 Kg/day of phosphorus. The difference is 1.61 Kg/day or 588 Kg/year that we are not using. CLRSD is looking to purchase credits in the amount of 248 Kg/year of phosphorus. I calculated this to be 180,000 gallons per day. This amount deducted from our potential maximum flow would bring us to a flow of 750,000 gallons per day. If calculated in mg/L for the full 930,000 gallons per day, this would limit us to .81 mg/L phosphorus in our effluent. At current flows, we are averaging 0.2 mg/L. Several wastewater treatment plants in Minnesota are currently trading (buying and selling) phosphorus credits. After contacting some of those plants that are selling credits, I found the going rate to be $12.00 - $15.00 per Kg. With the amount of credits CLRSD is looking to acquire, this equates to $3,720 per year income from selling our surplus phosphorus credits. POLICY CONSIDERATIONS: The City does not have a policy regarding the sale of Phosphorus credits. FINANCIAL CONSIDERATIONS: Sale of phosphorus will generate approximately $3,720 with some minor legal expenses to review the contract. M:APublic Data\Requests for Council Actions (RCA)A2008\06 16 2008 8-C-1 Utilities Phosphorus RCA.doc Agenda Item No. 8. C . I Meeting Date June 16, 2008 PHOSPHORUS TRADING AGREEMENT BETWEEN THE CITY OF ALBERTVILLE, MINNESOTA AND THE CENTRAL LAKES REGION SANITARY DISTRICT, MINNESOTA THIS AGREEMENT, entered into this day of June, 2008, establishes a contract between the City of Albertville, Minnesota, 5959 Main Avenue, Albertville, Minnesota 55301 (hereinafter "Seller"), and the Central Lakes Region Sanitary District, P.O. Box 30, Garfield, Minnesota 56332 (hereinafter `Buyer"), for the trading of phosphorus credits between point sources permitted by the Minnesota Pollution Control Agency (MPCA). Recitals A. Seller City of Albertville is a municipal corporation and political subdivision organized under the laws of the State of Minnesota. Seller owns and operates a wastewater treatment facility under NPDES/SDS Permit Number MN0050954, which discharges into Mud Lake, thence the Mississippi River, at HUC Watershed Number 07010203. B. Buyer Central Lakes Region Sanitary District is a sanitary sewer district and political subdivision organized under the laws of the State of Minnesota. Buyer has proposed to construct, own and operate a wastewater treatment facility under NPDES/SDS Permit Number MN0068659, and is proposed to discharge into the Long Prairie River at HUC Watershed Number 07010108. C. Both Seller and Buyer have wastewater discharges upstream of Lake Pepin, Lake ID Number 25-0001-00. Lake Pepin has been identified by the MPCA as impaired by excess nutrients. A Total Maximum Daily Load (TMDL) is currently being developed and is expected to be completed at the end of 2009. At this time, it is not known what phosphorus reductions will be required from either Seller or Buyer. D. Buyer's draft NPDES/SDS permit was placed on public notice by the Minnesota Pollution Control Agency (MPCA) on February 6, 2008. Chapter 1 of the draft permit requires Buyer to purchase phosphorus credits in order to offset Buyer's projected phosphorus load so as not to cause a net increase in permitted mass phosphorus load to the Lake Pepin basin. This chapter further provides that for point source facilities in the same basin, where the seller is closer in river miles to the impaired water than the buyer, the phosphorus trade ratio is 1.2 to 1.0. 2. Agreement A. Sale and Purchase. Seller agrees to sell, and Buyer agrees to purchase an amount not to exceed Two Hundred Forty -Eight Kilograms (248 kg) of phosphorus at a price of Fifteen Dollars ($15.00) per kilogram, in accordance with the terms of this Agreement. M:APublic Data\City Council\Council Packet informationA2008\06-16-08\06 16 2008 8-C-1 Utilities Phosphorus Agreementdoc �y Agenda Item No. 8.C. I. Meeting Date June 16, 2008 17 PHOSPHORUS TRADING AGREEMENT BETWEEN THE CITY OF ALBERTVILLE, MINNESOTA AND THE CENTRAL LAKES REGION SANITARY DISTRICT, MINNESOTA Page 2 of 4 B. Application Form. Seller and Buyer agree to jointly submit a Pre-TMDL Phosphorus Trading Application Form to the MPCA upon execution of this Agreement. The completed Application Form is attached hereto as Exhibit A. Buyer and Seller acknowledge that their NPDES/SDS permitted phosphorus mass loads will be adjusted according to the terms of the Application Form when approved by the MPCA. C. Term. This Agreement shall take effect on September 1, 2009 or upon the commencement of operations of the Buyer's wastewater treatment facility, whichever is later. This Agreement shall continue in effect until April 30, 2010, at which time this Agreement shall terminate unless renewed by mutual written agreement of the parties as provided in paragraph H., below. D. Pa ment. Payment from Buyer to Seller becomes due and payable on September 1, 2009 or upon the commencement of operations of the Buyer's wastewater treatment facility, whichever is later. E. Approvals. This Agreement is subject to approval by resolutions of the Albertville City Council and the Central Lakes Region Sanitary District Board. F. Amendment. This Agreement may not be amended except by mutual written agreement of the parties. In the event the MPCA by official action amends the terms of the Pre-TMDL Phosphorus Trading Application Form, the Seller's NPDES/SDS permit, or the Buyer's NPDES/SDS permit such as to make them inconsistent with this Agreement, the parties agree to mutually amend this Agreement to make it consistent with the MPCA's modifications. G. Default. In the event of default by either Seller or Buyer, the non -defaulting party shall provide written notice to the defaulting party immediately upon learning of the default. The defaulting party shall have thirty (30) days to cure the default after receipt of this written notice. In the event the default is not cured within 30 days, this Agreement shall be considered terminated and the defaulting party shall be liable for damages to the non -defaulting party, including reasonable attorney's fees. H. Renewal. This Agreement becomes eligible for renewal upon final MPCA approval of a reissuance of Seller's NPDES/SDS permit. At that time, the parties by mutual agreement may renew this Agreement for a term not to exceed five (5) years. Entire Agreement. This Agreement constitutes the entire agreement between the parties and may not be modified except according to the terms of paragraph F., above. J. Governing_Law. This Agreement shall be interpreted according to the laws of the State of Minnesota. WPublic Data\City Council\Council Packet inform ati on\200 8 \06 -16 -08\06 16 2008 8-C-1 Utilities Phosphorus Agreement.doc Agenda Item No. 8.0 C. I Meeting Date June 16, 2008 18 is Minnesota Pollution Control Agency vnnlete this Pre-TMDL Phosphorus Trading Application to Trade Form MPCA USE ONLY Date Received Month Day Year and submit it to: Beckie Olson, Minnesota Pollution Control Agency, 520 Lafayette Road North, St. Paul, MN 55155-4194. Name of Facility Contact Person: Pat Conroy, General Manager Telephone Number: 218-736-5075 Name of water body that facility discharges to: Lonp, Prairie River Name of Major Watershed that facility discharges to: Long Prairie River 8-Digit HUC No. of Major Watershed: 07010108 Number of river miles facility discharge is upstream of impaired water body (necessary if parties are not in same HUC): 311 111,,; Facility Information (5eilierj- , Name of Facility: Albertville WWTP NPDES/SDS Permit No.: MN0050954 Mailing Address: 5959 Main Ave.. PO Box 9, Albertville MN 55301 Name of Facility Contact Person: John Middendorf Telephone Number: 763-497-3384 Name of water body that facility discharges to: Mud Lake — to a ditch that discharges to the Mississippi River Name of Major Watershed that facility discharges to: Mississippi River St. Cloud) 8-Digit HUC No. of Major Watershed: 07010203 Number of river miles facility discharge is upstream of impaired water body (necessary if parties are not in same HUC): 105 iU_ Trade Amount/Timeframe A. FUpward B. C. D. Adjustment to Buyer's Buyer Trade Ratio Total Phosphorus Downward Adjustment to Seller's Phosphorus Limit k / r Purchased k / r Phosphorus Limit k / r 207 1.2 248 248 1 Requested Trade Start Date: 9-1-2009 Trade End Date: 4- I hereby apply for coverage under Pre-TMDL Phosphorus Trading. By signing this form, the buyer listed above requests that the MPCA increase its facility's phosphorus mass limit listed in its NPDES permit by the amount specified in column A of the Trade Amount/Timeframe table above. The seller requests that the MPCA decrease its facility's phosphorus mass limit listed in its NPDES permit by the amount specified in column D of the Trade Amount/Timeframe table above. 1 certify 1 am aware that this requested trade is not effective until it is incorporated into my facility's individual NPDES/SDS permit. 1 further certify I am aware that the MPCA will need to modify each facility's permit to implement this request. Signature of Buyer (Principal Executive Office) Date P.J. Conroy General Manager, CLRSD Printed name of person signing Title Signature of Seller (Principal Executive Office) Date Larry Kruse City Administrator; City of Albertville Printed name of person signing Title M:APublic Data\City Council\Council Packet inform ation\2008\06-16-08\06 16 2008 8-C-1 Utilities phosphorus application.doc Agenda Item No. S.CI. Meeting Date June 162108 Pre-TMDL Phosphorus Trading Application to Trade Form INSTRUCTIONS FOR: Pre-TMDL Phosphorus Trading Application to Trade Form I. Impaired Water Identification • Name of Impaired Water Body (Lake/Reservoir): Provide the name of the impaired water body prompting this application to participate in Pre-TMDL Phosphorus Trading (PTPT). The list of impaired water bodies in Minnesota is online at ca.stale. mn.us%eater/tmdl!index. hun(�'- tmd1. • Impaired Lake/Reservoir Number: Provide the identification number of the impaired water body. For example, Lake Pepin's ID number is 25-0001-00. This information is also available online at the Web address above. Select the worksheet labeled 2006 Final T_AIDL List. The ID numbers appear in Column F. • Pollutant or Stressor Impairing Water Body: Indicate the type of water quality impairment. Column H of the above -mentioned worksheet contains this information. For example, for Lake Pepin, the pollutant or stressor is excess nutrients. II. Facility Information (Buyer) • Name of Facility: Provide the name of the facility that will participate in Pre-TMDL Phosphorus Trading. Use the same name as listed in the facility's individual NPDES/SDS permit or if your facility is new, provide the facility name listed in the facility's NPDES/SDS permit application. • NPDES/SDS Permit Number: If your facility already has a NPDES/SDS permit, provide its permit identification number (e.g. MN0000001). If this is anew facility, write "pending". • Mailing Address: Provide the complete mailing address of the facility. • Name of Facility Contact Person: Provide the name of the contact person at the facility. • Telephone Number: Provide the telephone number of the facility contact person. • Name of Receiving Water Body: Provide the name of the water body that directly receives the phosphorus discharge (effluent) from the facility (e.g. Mississippi River). • Name of Major Watershed: Provide the name of the major watershed which receives the facility's phosphorus discharge (e.g. Cannon River Watershed). This information can be found at htt ). o'nah�eua._ ov/surltiocateiindex.efm or http:'%�v�� w.pca.state.mn us%!data'eday� ateriuxiex.efm. • 8-Digit HUC No. of Major Watershed: Provide the 8-Digit Hydrologic Unit Code (HUC) of the major watershed listed above. You can find this information on the website listed above. • Number of river miles facility discharge is upstream of impaired water body: Fill this out only if both facilities do not discharge to the same HUC III. Facility Information (Seller) • See item 11 above. IV. Trade Amount/Timeframe Trade Information Table: This table informs the MPCA of how much phosphorus is being traded between the two facilities. The letters below correspond to the letters of the columns in the Trade Amount/Timeframe Table: A. The buyer's chosen upward adjustment to its facility's mass phosphorus limit due to trade. The type of limit is dependent on the nature of the impaired water body and will be specified in the buyer's permit. This value must be expressed as a whole number. B. If both the buyer and the seller discharge to the same major watershed, use a factor of 1.1 if the buying facility is receiving an NPDES permit for expanded discharge and use a factor of 1.2 if the buying facility is receiving an NPDES permit for a new discharge. Use a factor of 1 A if the buyer and seller discharge to different major watersheds and the buyer is closer, in river miles, to the impaired water than the seller. C. This value represents the total mass of phosphorus purchased by the buyer. The buyer's phosphorus limit does not go up by this value. Total mass is the mass of phosphorus used for increasing the buyer's phosphorus limit (Column A) and the amount of phosphorus required by the Trade Ratio (C = A x B). This value must be expressed as a whole number (round up if necessary). D. This calculated number is the seller's downward adjustment to its facility's mass phosphorus limit required due to this trade (D = C). The type of limit is dependent on the nature of the impaired waterbody and will be specified in the buyer's permit. The seller's permit must specify the same limit type as the buyer's permit. Trade Start and End Date: Indicate the date that trade will begin and the date the trade will end. The start date will be the date (approximately) that the MPCA will modify or re -issue your permit. The MPCA will include the end date in each facility's permit. V. Signature • This application must be signed by the appropriate person. An application submitted by a corporation must be signed by a principal executive officer of at least the level of vice president. In the case of a partnership or a sole proprietorship, the M:APublic Data\City Council\Council Packet inform ation\2008\06-16-08\06 16 2008 8-C-1 Utilities phosphorus application.doc Agenda Item No. 8. C. I . Meeting Date June 16, 2 2) 8 A,l b£rtvllk Mayor and Council Communication V.— �.,g. ft OW U9.. June 6, 2008 SUBJECT: 0 BUILDING DEPARTMENT REPORT RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the Building Official's Monthly Report and other building matters. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the Monthly Report. Building Official Jon Sutherland Reported the following Activity: Construction Activity: We had 39 permits for the month which breaks down as follows; one (1) Single Family Dwelling, 15 Decks, two (2) Gazebo/Screen Porch, three (3) Interior/Remodel, one (1) Finish Basement, one (1) Fireplace, 9 Plumbing/Mechanical, six (6) Fences, two (2) Signs (1 Billboard), one (1) Commercial Remodel (Sunoco). 41 permits total for the month. Revenue comparisons have been included in the attachment to this report. Storm Damage: We had a couple more occasions of Rain, Wind, and Hail. I am inspecting all of the City property that has suspected damage with the City Insurance Carrier. We do have some damage to City property and buildings. Numerous homes and private properties have suffered damage and this will bring an increased work load for permits and inspections. There are still homes that have not been repaired from the previous storms/damage that requires follow up and building code enforcement. Planning and Zoning, Rental Housing, Miscellaneous Enforcement: Various enforcement activity includes, but is not limited to, Exterior Storage at 6229 Kahler Drive, worked on answering various residential and commercial construction and development questions, dumpster violations, sign violations (and removal of lots of signs and storm chaser signs), billboard inspections, sump discharge, site drainage issues with City Engineer, rental licensing, fill violation at 6022 Large Avenue and Albert Villas 7th. We are also working on revising and updating our various handouts. Foreclosures: Inspection work continues, the following properties (this listing is not complete) generated some type of site inspection; 10831 Kantar Court - Vacant repossessed house, various vacant foreclosure site inspections for monitoring. • Fire Code Inspections with the Fire Department: Follow up inspection work with the Full Moon Saloon Bar and Grill. This inspection work continues with other properties. M:APub1ic Data\City Council\Council Packet inform ation\2008\06-16-08\06 16 2008 8-D-1 CC May BO Report.doc Agenda Item No. aDA . Meeting Date June 16, 2008 Building Dept Activity/Revenue Mav 2008 Permit Number Date Issued Type of Work Address on Permit Builder/Owner Valuation Fee Paid B28-106 5/1/2008 Deck 6158 Kalland Drive Erickson $ 3,216.00 $ 147.08 B28-107 5/1/2008 Window Replacement 11736 54th Street JS General Builders $ 3,500.00 $ 105.25 B28-108 5/2/2008 Deck 6777 67th Street Pechan $ 6,000.00 $ 222.04 B28-109 5/5/2008 Deck 11314 69th Street Stafford $ 3,024.00 $ 147,08 B28-110 5/5/2008 FP 4948 Kassel Ave Imperial Homes $ 3,000.00 $ 25.50 B28-111 5/5/2008 Deck 10189 49th Street Mourning $ 4,224.00 $ 197.20 B28-112 5/8/2008 Res Alteration 10484 64th Lane Houser $ 1,500.00 $ 95.63 B28-113 5/6/2008 Deck 6753 Lakewood Dr Johnston $ 3,000.00 $ 147,08 B28-114 5/6/2008 Deck 10254 Karston Court Laitinen $ 4,032.00 $ 197.20 B28-115 5/7/2008 Fence 10249 52nd Street North Star Fence $ 3,575.00 $ 25.00 B28-116 5/7/2008 Irrigation 5091 Lansing Ave Matt Swanson $ 2,600.00 $ 25.50 B28-117 5/7/2008 Fence 11824 LaSalle Cricle Bon aarts $ 2,000.00 $ 25.00 B28-118 5/7/2008 Fence 6762 Lakewood Drive Authority Fence $ 6,500.00 $ 25.00 B28-119 5/8/2008 Reroof 5076 Main Ave Oslowski $ 7,600.00 $ 100.00 B28-120 5/8/2008 Res Alteration 11707 54th Street Anderson $ 5,000.00 $ 197,20 B28-121 5/9/2008 Deck 6223 Kaitlin Ave Austin $ 2,880.00 $ 147.08 B28-122 5/12/2008 Finish Basement 11596 E. Laketowne Dr Mark Pett $ 20,000.00 $ 569.76 B28-123 5/13/2008 Comm HVAC 5279 Kyler Ave - Vet Nation Great West Mechanice $ 12,800.00 $ 395.90 B28-124 5/15/2008 Fence 10621 62nd Street Kratz-Shannon $ 1,300.00 $ 25.00 B28-125 5/16/2008 SFD 4924 Kassel Ave Chuba $ 355;000.00 $ 13,379.74 B28-126 5/16/2008 Screenporch 10337 52nd Street McKellips $ 10,240.00 $ 346.23 B28-127 5/19/2008 Deck & Gazebo 6740 Lakewood Dr Patrick $ 9,440.00 $ 321.39 B28-128 5/16/2008 Deck 5167 Kahl Ave Karic $ 5,000.00 $ 197.20 B28-129 5/19/2008 Sign 6500 Labeaux Ave - Crocs D030 All Brite $ 1,200.00 $ 79.39 B28-130 5/19/2008 Comm HVAC- Heating 5262 Kyler Ave - Linwood Pizza Finken Co $ 7,100.00 $ 166.25 B28-131 5/19/2008 Deck 6760 67th Street MN Deck $ 12,000.00 $ 371.06 B28-132 1 5/20/20081 Deck 111241 685th Street Schappek $ 2,880.00 $ 147.08 1 of 4 27 Building Dept Activity/Revenue Mav 2008 Permit Number Date Issued Type of Work Address on Permit Builder/Owner Valuation Fee Paid B28-133 5/20/2008 Comm Plbg - RPZ 11091 Jason Ave - Medical Center GR Mechanical $ 300.00 $ 25.50 B28-134 5/22/2008 Fence 6220 Kahler Drive Williams $ 1,400.00 $ 25.00 B28-135 5/23/2008 Deck 5560 Lannon Ave Raverty $ 1,750.00 $ 111.86 B28-136 5/23/2008 Irrigation 4978 Kama Lane Timlin $ 500.00 $ 25.50 B28-137 5/2/2008 Comm Alteraton 5952 Large Ave - Sunoco Reimer $ 2,500.00 $ 147.08 B28-138 5/27/2008 Comm Plbg 5952 Large Ave - Sunoco Sunrise Plb $ 900.00 $ 38.50 B28-139 5/27/2008 Comm Alter/Billboard 5701 Mackanzie Ave Dayton Holding $ 40,000.00 $ 967.57 B28-140 5/23/2008 Deck 10625 58th Street Joe Marx Construction $ 3,000,00 $ 147.08 B28-141 5/28/2008 Irrigation 5123 Kali Ave Tarwouski $ 1,500.00 $ 25.50 B28-142 5/28/2008 Deck 10161 Karston Court Gallus $ 3,500.00 $ 172.36 B28-143 5/30/2008 Misc Mech- Water Heater 6444 64th Street Prestige Plbg $ 675.00 $ 25.50 B28-144 5/30/2008 Fence/Deck 1057949th Street Fei um $ 1,700.00 $ 147.08 Sub Totals 2008 $ 556,336.00 $ 19,686.37 Sub Totals Less SAC, WA C Storm Water, S & W & Meter $ 8.427, 00 Less Signs $ 79.39 MAY 2008 TOTAL BUILDING DEPT REVENUE 2007 Less SAC, WA Storm Water, S & W & Meter Less Signs MAY 2007 TOTAL BUILDING DEPT REVENUE $ 11,179.98 $ 114,879.88 $ 71,1 i3.00 $ 1.207.73 $ 42,559.15 2of4 28 lb£rtVi 1£ Mayor and Council Communication 5nwC 1- «w- 8'ry :fin; 1- June 11, 2008 SUBJECT: 0 ]FINANCE DEPARTMENT — PAYMENT of BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion authorizing the June 16, 2008 payment of the claims that includes check numbers 025759 to 025816 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Check No. 25773 Elk River Fire & Rescue — Bus Accident (the City of Albertville billed the insurance for all Fire responders and the invoice has been paid) Check No. 25774 Josh Eull — Fire Department timer for the sign Check No. 25781 Imholte Concrete Construction — Payment 4 2 & Final for City Hall Parking lot (South). This includes a $500 deduction for concrete defects. Check No. 25787 Monticello Fire & Rescue - Bus Accident (the City of Albertville billed the insurance for all Fire responders and the invoice has been paid) Check No. 25804 St. Michael Fire & Rescue - Bus Accident (the City of Albertville billed the insurance for all Fire responders and the invoice has been paid) Check No. 25806 Tax Research & Recovery — City is exempt from Federal Excise tax on gasoline and diesel fuel. Had this company research and file the refund request. Their fee was 50% of the refund and if no refund was rewarded there was no fee. City received a refund check and this is the 50% payment for their work as agreed to. POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. M:APublic Data\City Council\Council Packet inform ation\2008\06-16-08\06 16 2008 8-E-1 Finance Bills Report.doc Agenda Item No. 8.E.1. Meeting Date June 16, 2008 1b£rtV1 Smell c„ n Uvine. Check Detail Register June 16, 2008 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025759 6/16/2008 AFLAC G 101-21710 Other Deducations $16 16 420831 insurance Total AFLAC $16.16 Paid Chk# 025760 6/16/2008 ALBERTVILLE PIT STOP E 101-43100-212 Motor Fuels $9.50 355 #9285-9 fuel It 101-42000-212 Motor Fuels $38.59 355 FD # 9302-7 fuel E 101-42000-212 Motor Fuels $59.00 355 FD #9294-21 fuel E 101-43100-212 Motor Fuels $66.82 355 #7156-36 fuel E 101-43100-212 Motor Fuels $116,35 355 #9298-17 fuel Total ALBERTVILLE PIT STOP $290,26 Paid Chk# 025761 6/16/2008 ARAMARK UNIFORM SERVICES E 101-43100-417 Uniform Rentals $17.60 629-6489302 Public Works -Uniform Sery E 601-49450-417 Uniform Rentals $17.60 629-6489302 Sewage Dept - Uniform Sery E 101-45100-417 Uniform Rentals $17.62 629-6489302 Parks Dept - Uniform Sery E 602-49400-417 Uniform Rentals $17.60 629-6489302 Water Dept - Uniform Sery E 101-45100-417 Uniform Rentals $12.28 629-6494064 Parks Dept - Uniform Sery E 601-49450-417 Uniform Rentals $12.28 629-6494064 Sewage Dept. - Uniform Sery E 101-43100-417 Uniform Rentals $12.30 629-6494064 Public Works - Uniform Sery E 602-49400-417 Uniform Rentals $12.28 629-6494064 Water Dept - Uniform Sery E 101-41940-405 Repair/Maint - Buildings $60.36 629-6498834 City Hall mop, matts, towels E 601-49450-417 Uniform Rentals $12 02 629-6498834 Sewage Dept. - Uniform Sery E 101-43100-417 Uniform Rentals $12.02 629-6498834 Public Works - Uniform Sery E 602-49400-417 Uniform Rentals $12 02 629-6498834 Water Dept - Uniform Sery E 101-45100-417 Uniform Rentals $12.04 629-6498834 Parks Dept - Uniform Sery Total ARAMARK UNIFORM SERVICES $228.02 Paid Chk# 025762 6/16/2008 BOLTON & MENK, INC E 492-49000-303 Engineering Fees $190.00 0115793 52nd Street Prelim Eng Report E 499-49000-303 Engineering Fees $785.00 0115794 Lachman Avenue Prelim Eng. Rep E 101-41710-303 Engineering Fees $95.00 0115795 LaBeaux Station Plat Review E 101-41710-303 Engineering Fees $95.00 0115796 Towne Lakes 6th Addition E 468-49000-303 Engineering Fees $142.50 0115797 1-94 Study Report E 101-41710-303 Engineering Fees $142.50 0115798 Phillip Morris Property E 494-49000-303 Engineering Fees $2,850.00 0115799 CSAH 19/ 50th Street NE (CSAH E 493-49000-303 Engineering Fees $47.50 0115800 CSAH 19/North of 1-94 E 492-49000-303 Engineering Fees $332,50 0115801 70th Street Improvements E 604-49660-300 Professional Srvs (GENERAL) $570.00 0115802 Flood Mitigation Project E 201-45200-303 Engineering Fees $142.50 0115803 Winter Park Design & Survey E 482-49300-303 Engineering Fees $95.00 0115805 City Hall Parking Lot - South E 101-41700-303 Engineering Fees $285.00 0115806 Downtown Parking Plat E 101-41700-303 Engineering Fees $2,702.00 0115807 2008 Municipal State Aid E 101-41710-303 Engineering Fees $2,610.00 0115808 Towne Homes 32008-01 E 101-41700-303 Engineering Fees $2,345.00 0115809 CSAH 37 Utility Extension E 101-43100-303 Engineering Fees $380.00 0115810 2008 Seal Coat Project E 101-43100-303 Engineering Fees $1,162.50 0115811 2008 Overlay Improvements E 101-41700-303 Engineering Fees $1,947.50 0115830 wetland, power outage, trails, E 101-41710-303 Engineering Fees $237.50 0115830 Albert Villas 7th E 101-41700-303 Engineering Fees $617.50 0115830 Greenhaven Estates E 497-00000-303 Engineering Fees $142.50 0115830 Otsego Agreement E 101-41710-303 Engineering Fees $602.50 0115830 Niemeyer Trailer Sales E 101-41700-303 Engineering Fees $95.00 0115830 Project Updates E 101-41710-303 Engineering Fees $190.00 0115830 Outlet mall Berm Relocation E 101-41700-303 Engineering Fees $257.50 0115830 Weight Restriction Maps E 101-41700-303 Engineering Fees $570.00 0115830 Council/Staff Meetings E 604-49660-300 Professional Srvs (GENERAL) $4,780.00 0116201 Stormwater Management Plan Total BOLTON & MENK, INC $24,412.00 M:APublic Data\City Council\Council Packet inform ation\2008\06-16-08\06 16 2008 8-E-1 Payment Posted Batch.doc.rtf ,r-, Agenda Item No. . . I. Meeting Date June 16, 2008 31 Mayor and Council Communication —June 11, 2008 Finance — June 16, 2008 Payment of Claims Page 2 of 8 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025763 6/16/2008 CARQUEST E 101-43100-215 Shop Supplies $9.48 1536-42124 10 hose clamps E 101-45100-404 Repair/Maint - Machinery/Equip $19&62 1536-42904 Oil Filters E 101-43100-404 Repair/Maint - Machinery/Equip $11.74 1536-42954 Oil filters (2) E 101-43100-404 Repair/Maint - Machinery/Equip $20.47 1536-42961 fuel filters E 601-49450-404 Repair/Maint - Machinery/Equip $262.08 1536-43310 Adv General Battery (2) Total CARQUEST $500.39 Paid Chk# 025764 6/16/2008 CENTER POINT ENERGY E 101-43100-383 Gas Utilities $217.22 06-2008 11822 63rd Street NE 4/22 - 5/ E 101-41940-383 Gas Utilities $1,588.01 06-2008 5959 Main Avenue NE 4/22 - 5/2 E 101-45100-383 Gas Utilities $17.93 6-2008 5801 Lander Avenue NE E 101-42000-383 Gas Utilities $127.60 6-2008 11350 57th Street NE E 101-42400-383 Gas Utilities $137.63 6-2008 5954 Main Avenue NE E 101-41000-300 Professional Srvs (GENERAL) $200,00 6-2008 Energy audit at old city hall E 101-41940-383 Gas Utilities $27.66 6-2008 5975 Main Avenue NE Total CENTER POINT ENERGY $2,316.05 Paid Chk# 025765 6/16/2008 COBORN'S E 101-43100-405 Repair/Maint - Buildings $24.82 06-2008 Coffee & 8 roll Mardi Gras, Cr E 601-49450-210 Operating Supplies (GENERAL) $8.05 06-2008 4 Clorox Bleach E 601-49450-210 Operating Supplies (GENERAL) $8.05 06-2008 4 Clorox Bleach E 101-43100-400 Repair/Maint - Paved Rd $24.86 06-2008 6 Dawn Ultra E 101-42000-200 Office Supplies (GENERAL) $30.09 06-2008 Fire Dept E 101-42000-200 Office Supplies (GENERAL) $28.75 06-2008 Fire Dept Total COBORN'S $124.62 Paid Chk# 025766 6/16/2008 COURI & MACARTHUR RUPPE, PLLP E 101-41610-304 Legal Fees $1,031.25 06-2008 Hunters Pass E 101-41610-304 Legal Fees $41.25 06-2008 Prairie Run Improvements E 101-41610-304 Legal Fees $72.50 06-2008 Neidermeier Trunk Utilities E 101-41600-304 Legal Fees $36.25 06-2008 Liquor E 101-41610-304 Legal Fees $1,237.50 06-2008 Dominium Homes E 101-41600-304 Legal Fees $2,936.25 06-2008 rd. agreement, council/staff m E 473-49000-304 Legal Fees $145.00 06-2008 Prairie Run Litigation E 500-49000-304 Legal Fees $36.25 06-2008 Ice Arena E 494-49000-304 Legal Fees $3,57115 06-2008 CSAH 19 Assessment Appeal E 101-41610-304 Legal Fees $371.25 06-2008 Towne Lakes E 604-49660-300 Professional Srvs (GENERAL) $580,00 06-2008 Albert Villas Drainage E 101-41610-304 Legal Fees $123.75 06-2008 Albertville Marketplace Total COURI & MACARTHUR RUPPE, PLLP $10,184.40 Paid Chk# 025767 6/16/2008 CROW RIVER NEWS NORTH E 101-41100-351 Legal Notices Publishing $31.98 838919 Pub Hearing CUP 152 Club E 101-41100-351 Legal Notices Publishing $29.52 838920 Pub Hearing Railway Exchange Total CROW RIVER NEWS NORTH $61.50 M:APublic Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 8-E-I Payment Posted Batch.doc.rtf Agenda Item No. 8. E. I . Meeting Date June 16, 2008 32 Mayor and Council Communication -June 11, 2008 Finance - June 16, 2008 Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025768 6/16/2008 DJ'S TOTAL HOME CARE CENTER E 101-45100-210 Operating Supplies (GENERAL) $6.36 30491 trash bags, reflective numbers E 601-49450-210 Operating Supplies (GENERAL) $31.92 30562 grease, timer E 101-45100-405 Repair/Maint - Buildings $40.37 30600 keys, brush, brush & caddy E 101-45100-210 Operating Supplies (GENERAL) $42.59 30718 sprayer ace poly E 101-45100-210 Operating Supplies (GENERAL) $7.44 30733 ties relsble blk E 101-43100-404 Repair/Maint - Machinery/Equip $13.83 30744 Batteries E 602-49400-210 Operating Supplies (GENERAL) $36.68 31105 pipe, linetrim, tape, couple, E 101-43100-215 Shop Supplies $15A1 31312 chopsaw blade, string, nipple E 101-43100-215 Shop Supplies ($0.53) 31314 refund Total DJ'S TOTAL HOME CARE CENTER $194,07 Paid Chk# 025769 6/16/2008 DOCUMENT DESTRUCTION SERVICE E 101-41400-300 Professional Srvs (GENERAL) $30.00 125253 5/12/08 Shredding Total DOCUMENT DESTRUCTION SERVICE $30.00 Paid Chk# 025770 6/16/2008 DON OS PEST CONTROL E 101-42000-405 Repair/Maint - Buildings $159.75 06-2008 Fire Dept Pest Control Total DON OS PEST CONTROL $159.75 Paid Chk# 025771 6/16/2008 DON'S AUTO & REPAIR E 101-42000-212 Motor Fuels $81.63 50497 fuel E 101-42000-212 Motor Fuels $13.00 51315 fuel E 101-45100-404 Repair/Maint - Machinery/Equip $16.12 51319 9" Tube E 101-45100-212 Motor Fuels $17.95 51380 fuel E 101-42000-212 Motor Fuels $65.03 51388 fuel E 101-42000-212 Motor Fuels $54.87 51389 fuel E 101-43100-212 Motor Fuels $106.34 51396 fuel E 101-45100-212 Motor Fuels $100,73 51552 fuel E 101-45100-212 Motor Fuels $19.95 51567 fuel E 101-42000-212 Motor Fuels $44.91 51669 fuel E 101-43100-212 Motor Fuels $42.51 51804 fuel E 101-42000-212 Motor Fuels $93.78 51828 fuel Total DON'S AUTO & REPAIR $656.82 Paid Chk# 025772 6/16/2008 EGGEN'S DIRECT SERVICE, INC. E 101-43100-400 Repair/Maint - Paved Rd $14.03 06-2008 fuel E 101-43100-212 Motor Fuels $9.32 06-2008 fuel E 101-45100-212 Motor Fuels $15.00 06-2008 fuel E 101-45100-212 Motor Fuels $19.75 06-2008 fuel E 101-42400-212 Motor Fuels $20.10 06-2008 fuel E 101-43100-400 Repair/Maint - Paved Rd $37.50 06-2008 fuel E 101-43100-400 Repair/Maint - Paved Rd $39.50 06-2008 fuel E 101-43100-400 Repair/Maint - Paved Rd $41.22 06-2008 fuel E 101-45100-212 Motor Fuels $49.00 06-2008 fuel E 101-43100-212 Motor Fuels $59.00 06-2008 fuel E 101-42400-212 Motor Fuels $107.65 06-2008 fuel E 101-45100-212 Motor Fuels $105.00 06-2008 fuel E 602-49400-212 Motor Fuels $100.95 06-2008 fuel E 101-43100-212 Motor Fuels $95.00 06-2008 fuel E 101-43100-212 Motor Fuels $4.77 06-2008 service charge E 602-49400-212 Motor Fuels $80.00 06-2008 fuel E 602-49400-212 Motor Fuels $76.25 06-2008 fuel E 602-49400-212 Motor Fuels $84.50 06-2008 fuel E 601-49450-212 Motor Fuels $97.08 06-2008 fuel E 601-49450-212 Motor Fuels $61.94 06-2008 fuel E 602-49400-212 Motor Fuels $90.00 06-2008 fuel Total EGGEN'S DIRECT SERVICE, INC. $1,207.56 M:APublic Data\City Council\Council Packet inform ation\2008\06-16-08\06 16 2008 8-E-1 Payment Posted Batch.doc.rtf Page 3 of 8 Agenda Item No. ., . , Meeting Date June 16, 2008 33 Mayor and Council Communication —June 11, 2008 Finance — June 16, 2008 Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025773 6/16/2008 ELK RIVER FIRE & RESCUE R 101-00000-34000 Charges for Services $128.00 Bus Accident 4 FF for 2 hours R 101-00000-34000 Charges for Services $480.00 Bus Accident Tanker 1 for 2 hours Total ELK RIVER FIRE & RESCUE $608.00 Paid Chk# 025774 6/16/2008 EULL, JOSH E 101-42000-405 Repair/Maint - Buildings $53.22 06-2008 Fire Dept Timer Total EULL, JOSH $53.22 Paid Chk# 025775 6/16/2008 FASTENAL COMPANY E 601-49450-210 Operating Supplies (GENERAL) $14.61 MNMON41970 20 5/16, 20 7/16, 2 7 1/2 L X Total FASTENAL COMPANY $14.61 Paid Chk# 025776 6/16/2008 FEDERATED CO-OPS, INC. E 101-45100-210 Operating Supplies (GENERAL) $39.45 F26944 Prodeuce 64 oz E 101-45100-210 Operating Supplies (GENERAL) $218,09 F27591 Trimec Classic 2.5 gal Total FEDERATED CO-OPS, INC. $257.54 Paid Chk# 025777 6/16/2008 FRICKE & SONS SOD, INC E 482-49300-300 Professional Srvs (GENERAL) $937.20 6-2008 E 482-49300-300 Professional Srvs (GENERAL) $63.90 6-2008 Total FRICKE & SONS SOD, INC $1,001.10 Paid Chk# 025778 6/16/2008 FUTRELL FIRE CONSULT & DESIGN E 101-41000-300 Professional Srvs (GENERAL) $172.50 19972 Total FUTRELL FIRE CONSULT & DESIGN $172.50 Paid Chk# 025779 6/16/2008 HEALTH PARTNERS G 101-21706 Group Insurance Payable E 101-41500-131 Employer Paid Health E 101-41300-131 Employer Paid Health E 101-45100-130 Employer Paid Ins (GENERAL) E 101-41400-131 Employer Paid Health E 101-43100-130 Employer Paid Ins (GENERAL) E 602-49400-130 Employer Paid Ins (GENERAL) E 101-42400-130 Employer Paid Ins (GENERAL) E 601-49450-130 Employer Paid Ins (GENERAL) Total HEALTH PARTNERS Paid Chk# 025780 6/16/2008 HUGHLETT, ROGER G 101-22900 Rental Deposit Escrow Total HUGHLETT, ROGER $2,444.15 29866581 $778.16 29866581 $556.77 29866581 $783.46 29866581 $1,434.25 29866581 $1,566.40 29866581 $626.26 29866581 $2,075.89 29866581 $1,407.07 29866581 $11,672.41 $100.00 06-2008 $100.00 Paid Chk# 025781 6/16/2008 IMHOLTE CONCRETE CONSTRUCTION E 482-49300-300 Professional Srvs (GENERAL) $6,935.08 06-2008 Total IMHOLTE CONCRETE CONSTRUCTION $6,935.08 Paid Chk# 025782 6/16/2008 LAWSON PRODUCTS, INC E 601-49450-210 Operating Supplies (GENERAL) $61.83 6862092 Total LAWSON PRODUCTS, INC $61.83 Paid Chk# 025783 6/16/2008 MCFOA E 101-41400-433 Dues and Subscriptions $35.00 06-2008 Total MCFOA $35.00 Invoice 1090 800 yards Invoice 1221 100 yards Albertville Town Homes Zoning Emp Health & Dental Ins emp po Emp Health & Dental Ins Emp Health & Dental Ins Emp Health & Dental Ins Emp Health & Dental Ins Emp Health & Dental Ins Emp health & Dental Ins Emp Health & Dental Ins Emp Health & Dental Ins Damage Dep Refund 5/25/08 Even City Hall Parking Lot (South) 10 copper sckt, 10 copper pin, B. Miller Active Membership 7/ Page 4 of 8 M:APublic Data\City Council\Council Packet infonnation\2008\06-16-08\06 16 2008 8-E-1 Payment Posted Batch.doartf Agenda Item No. 8. E. 1. Meeting Date June 16, 2008 34 Mayor and Council Communication -June 11, 2008 Finance - June 16, 2008 Payment of Claims Page 5 of 8 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025784 6/16/2008 MIDWEST BUS PARTS INC E 101-42000-404 Repair/Maint - Machinery/Equip $54 75 14120 iparts Total MIDWEST BUS PARTS INC $54.75 Paid Chk# 025785 6/16/2008 MII LIFE E 101-41300-131 Employer Paid Health $54.29 06-2008 Emp STDis Ins E 101-41400-131 Employer Paid Health $22.80 06-2008 Emp STDis Ins E 101-41500-131 Employer Paid Health $4.05 06-2008 Emp Life Ins E 602-49400-130 Employer Paid Ins (GENERAL) $20.76 06-2008 Emp STDis Ins E 601-49450-130 Employer Paid Ins (GENERAL) $10.95 06-2008 Emp Life Ins E 602-49400-130 Employer Paid Ins (GENERAL) $5.55 06-2008 Emp Life Ins E 601-49450-130 Employer Paid Ins (GENERAL) $46.84 06-2008 Emp STDis Ins E 101-41500-131 Employer Paid Health $35.52 06-2008 Emp STDis Ins E 101-43100-130 Employer Paid Ins (GENERAL) $49.17 06-2008 Emp STDis Ins E 101-42400-130 Employer Paid Ins (GENERAL) $20.55 06-2008 Emp Life Ins E 101-45100-130 Employer Paid Ins (GENERAL) $19.55 06-2008 Emp STDis Ins E 101-41300-131 Employer Paid Health $14.10 06-2008 Emp Lif Ins E 101-43100-130 Employer Paid Ins (GENERAL) $9.00 06-2008 Emp Life Ins G 101-21710 Other Deducations $7.50 06-2008 Emp Life Ins Emp Port E 101-41400-131 Employer Paid Health $6.60 06-2008 Emp Life Ins E 101-45100-130 Employer Paid Ins (GENERAL) $5.40 06-2008 Emp Life Ins E 101-42400-130 Employer Paid Ins (GENERAL) $67.95 06-2008 Emp STDis Ins Total MII LIFE $400.58 Paid Chk# 025786 6/16/2008 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $66.00 6-2008 4/1, 4/23, 4/30 dog pick up Total MONTICELLO ANIMAL CONTROL $66.00 Paid Chk# 025787 6/16/2008 MONTICELLO FIRE & RESCUE R 101-00000-34000 Charges for Services $560,00 Bus Accident 14 FF for 2.5 hours R 101-00000-34000 Charges for Services $600.00 Bus Accident Grass truck for 2.5 hours R 101-00000-34000 Charges for Services $800.00 Bus Accident Engine 1 for 2.5 hours Total MONTICELLO FIRE & RESCUE $1,960.00 Paid Chk# 025788 6/16/2008 MONTICELLO, CITY OF E 101-42700-309 Animal Control Contract $378.00 10798 April 2008 Animal Control Char E 101-42700-309 Animal Control Contract $24.57 10798 April 2008 General Fund Sales Total MONTICELLO, CITY OF $402.57 Paid Chk# 025789 6/16/2008 MTR SERVICES INC E 482-49300-300 Professional Srvs (GENERAL) $202.50 3855A New City Hall Landscape Total MTR SERVICES INC $202.50 Paid Chk# 025790 6/16/2008 NAPA AUTO PARTS E 601-49450-404 Repair/Maint - Machinery/Equip $12.89 677435 Hose End Total NAPA AUTO PARTS $12.89 Paid Chk# 025791 6/16/2008 NEXTEL COMMUNICATIONS E 602-49400-323 Nextel Radio Units $71.51 718183318-078 Nextel phones E 601-49450-323 Nextel Radio Units $71.52 718183318-078 Nextel phones E 101-42400-323 Nextel Radio Units $44.16 718183318-078 Nextel phones E 101-45100-323 Nextel Radio Units $99.61 718183318-078 Nextel phones E 101-43100-323 Nextel Radio Units $99.61 718183318-078 Nextel phones E 101-42000-321 Telephone $90.66 718183318-078 Nextel phones Fire Department E 101-41500-323 Nextel Radio Units $62.47 718183318-078 Nextel phones E 101-41400-323 Nextel Radio Units $44.76 718183318-078 Nextel phones E 101-41300-321 Telephone $62.47 718183318-078 Nextel phones Total NEXTEL COMMUNICATIONS $646.77 M:APublic Data\City Council\Council Packet information \200 8\06-1 6-0 8\06 16 2008 8-E-I Payment Posted Batch.doc.rtf Agenda Item No. . 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Meeting Date June 16, 2008 35 Mayor and Council Communication —June 11, 2008 Finance — June 16, 2008 Payment of Claims Page 6 of 8 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025792 6/16/2008 NORTH AMERICAN CLEANING CORP E 101-41940-405 Repair/Maint - Buildings $419.61 36910 April Cleaning CH E 101-42000-405 Repair/Maint - Buildings $138.45 36910 April Cleaning FD Total NORTH AMERICAN CLEANING CORP $558.06 Paid Chk# 025793 6/16/2008 NORTHERN SAFETY CO., INC E 101-43100-226 Sign Repair Materials ($7.52) 0003626314 If paid by 6/18/08 discount E 101-43100-226 Sign Repair Materials $4.30 0003626314 shipping & Handling E 101-43100-215 Shop Supplies $38.97 0003626314 Economy Class 2 Safety Vest XL E 101-43100-226 Sign Repair Materials $68 04 0003626314 Step-N-Lock Rubber Base E 101-43100-226 Sign Repair Materials $248.40 0003626314 Step-N-Lock V. panel Diamond G E 101-43100-215 Shop Supplies $20.76 0003626314 Riptide Sport clear lens Total NORTHERN SAFETY CO., INC. $372.95 Paid Chk# 025794 6/16/2008 NORTHERN TOOL & EQUIPMENT E 101-43100-404 Repair/Maint - Machinery/Equip $245.28 0193007694 L Shaped 48 Gallon Tank Total NORTHERN TOOL & EQUIPMENT $245.28 Paid Chk# 025795 6/16/2008 NOW CARE MEDICAL CENTERS E 601-49450-300 Professional Srvs (GENERAL) $90.00 06-2008 Total NOW CARE MEDICAL CENTERS $90.00 Paid Chk# 025796 6/16/2008 OMANN BROTHERS E 602-49400-407 R/M - Water Mains $1,840.00 20703 Total OMANN BROTHERS $1,840,00 Paid Chk# 025797 6/16/2008 OMANN SHINGLE RECYCLING E 101-43100-400 Repair/Maint- Paved Rd $140.58 9156 Total OMANN SHINGLE RECYCLING $140 58 Paid Chk# 025798 6/16/2008 ON SITE SANITATION INC E 101-45100-415 Other Equipment Rentals E 101-45100-415 Other Equipment Rentals E 101-45100-415 Other Equipment Rentals E 101-45100-415 Other Equipment Rentals E 101-45100-415 Other Equipment Rentals E 101-45100-415 Other Equipment Rentals E 101-45100-415 Other Equipment Rentals Total ON SITE SANITATION INC Paid Chk# 025799 6/16/2008 ONVOY, INC. E 602-49400-321 Telephone E 601-49450-321 Telephone E 101-43100-321 Telephone E 101-42000-321 Telephone E 101-42400-321 Telephone E 101-41940-321 Telephone Total ONVOY, INC. Paid Chk# 025800 6/16/2008 PETTY, MARK E 101-41000-300 Professional Srvs (GENERAL) Total PETTY, MARK Paid Chk# 025801 6/16/2008 S & T OFFICE PRODUCTS $43.37 06-2008 $43.37 06-2008 $130.11 06-2008 $108A1 06-2008 $108.41 06-2008 $43.37 06-2008 $43.37 06-2008 $520A1 Gerads & Middendorf Testina Material and labor for bitumin 16 Crushed Asphalt Con -Bit 5/2 Linwood Park Four Seasons Park City Park Villas Park Oakside Park Westwind Park 63rd Street Trail $36.64 080602009567 3% Phone/Data Network $36.64 080602009567 3% Phone/Data Network $85.48 080602009567 7% Phone/Data Network $85.48 080602009567 7% Phone./Data Network $244.24 080602009567 20% Phone/Data Network $732.73 080602009567 60% Phone/Data Network $1,221.21 $218.33 06-2008 Towne Lakes park paint $218.33 E 101-42000-200 Office Supplies (GENERAL) $153.36 01MP0068 Fire Dept 4 black ink printer E 101-42400-200 Office Supplies (GENERAL) $10A3 01MP4014 Certificate holders Total S & T OFFICE PRODUCTS $163,79 M:\Public Data\City Council\Council Packet infornnation\2008\06-16-08\06 16 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. Q�a . Meeting Date June 16, 2008 36 Mayor and Council Communication —June 11, 2008 Finance — June 16, 2008 Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025802 6/16/2008 SENTRY SYSTEMS, INC E 101-42000-405 Repair/Maint - Buildings $4.21 577942 11350 57th Street NE Commerica E 101-42000-405 Repair/Maint - Buildings $29.23 577942 11350 57th Street NE Daily Tes E 101-43100-405 Repair/Maint - Buildings $30.11 577942 11822 63rd Street Ne E 101-45100-405 Repair/Maint Buildings $31.89 577942 5801 Lander Avenue NE Total SENTRY SYSTEMS, INC. $95.44 Paid Chk# 025803 6/16/2008 SHORT ELLIOT HENDRICKSON E 468-49000-303 Engineering Fees $1,129,38 202249 1-94/CR19 & CR37 Total SHORT ELLIOT HENDRICKSON $1,129.38 Paid Chk# 025804 6/16/2008 ST. MICHAEL FIRE & RESCUE R 101-00000-34000 Charges for Services $480.00 Bus Accident Engine 3 for 4 hours R 101-00000-34000 Charges for Services $1,280.00 Bus Accident Engine 1 for 4 hours R 101-00000-34000 Charges for Services $1,280.00 Bus Accident Rescue 9 for 4 hours R 101-00000-34000 Charges for Services $1,216.00 Bus Accident 19 FF for 4 hours Total ST. MICHAEL FIRE & RESCUE $4,256.00 Paid Chk# 025805 6/16/2008 SUMMIT SUPPLY CORP. E 101-45100-405 Repair/Maint - Buildings $63.13 57082 regulator Total SUMMIT SUPPLY CORP. $63.13 Paid Chk# 025806 6/16/2008 TAX RESEARCH & RECOVRY, INC E 101-41000-300 Professional Srvs (GENERAL) $636,60 208293 Excise Tax Refund 2007 E 101-41000-300 Professional Srvs (GENERAL) $651.53 208293 Excise Tax Refund 2006 E 101-41000-300 Professional Srvs (GENERAL) $822.59 208293 Excise Tax Refund 2005 Total TAX RESEARCH & RECOVRY, INC $2,110,72 Paid Chk# 025807 6/16/2008 TIMLIN, BRANDON & ALICIA G 101-22800 Landscaping Escrow $3,000.00 06-2008 Total TIMLIN, BRANDON & ALICIA $3,000.00 Paid Chk# 025808 6/16/2008 TRYCO LEASING INC E 101-41400-413 Office Equipment Rental $689.62 3870 Total TRYCO LEASING INC $689.62 Paid Chk# 025809 6/16/2008 UNIFORMS UNLIMITED INC E 101-42000-417 Uniform Rentals $43.67 427442 Total UNIFORMS UNLIMITED INC $43.67 Paid Chk# 025810 6/16/2008 VISU-SEWER CLEAN & SEAL, INC. E 601-49450-406 R/M - Collection System $2,880.00 20012 Total VISU-SEWER CLEAN & SEAL, INC. $2,880.00 Landscaping Escrow Refund 4878 Copier lease Estudio 850 & 451 Fire Dept Uniforms Kyle A & De Install 8" x 6' repairs (2) Paid Chk# 025811 6/16/2008 W. W. GOETSCH ASSOCIATES, INC E 601-49450-404 Repair/Maint - Machinery/Equip $1,282.23 B17328-425 Parts & Service to overhaul Fa Total W. W. GOETSCH ASSOCIATES, INC $1,282.23 Paid Chk# 025812 6/16/2008 WASTE MANAGEMENT E 101-43100-384 Refuse/Garbage Disposal E 601-49450-384 Refuse/Garbage Disposal E 101-45100-384 Refuse/Garbage Disposal Total WASTE MANAGEMENT $78.46 1802286-1593- June 2008 SVC PWs $81.89 1802286-1593- June 2008 SVC W1NTF $180.81 1802286-1593- June 2008 SVC Pks $341.16 Page 7 of 8 M:APublic DataACity Council\Council Packet information\2008\06-16-08\06 16 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8. E. I� Meeting Date June 16, 2008 37 Mayor and Council Communication —June 11, 2008 Finance — June 16, 2008 Payment of Claims Page 8 of 8 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025813 6/16/2008 WORDELL, LAURIE G 101-22900 Rental Deposit Escrow $100,00 06-2008 Total WORDELL, LAURIE $100.00 Paid Chk# 025814 6/16/2008 WRIGHT COUNTY MAYORS ASSOC. E 101-41100-208 Training and Instruction $70.00 06-2008 Total WRIGHT COUNTY MAYORS ASSOC. $70.00 Paid Chk# 025815 6/16/2008 WRIGHT CTY AUDITOR/TREASURER E 101-41550-300 Professional Srvs (GENERAL) $29,343.00 055-08 Total WRIGHT CTY AUDITOR/TREASURER $29,343.00 Paid Chk# 025816 6/16/2008 XCEL ENERGY E 101-43160-381 Electric Utilities $4,782,87 225821830 E 101-41940-381 Electric Utilities $4.04 6-2008 Total XCEL ENERGY $4,786.91 10100 Premier Bank $120,600.82 Fund Summary 10100 Premier Bank 101 GENERAL FUND $87,302.37 201 PARK DEDICATION $142,50 468 CSAH 19 RAMPS/I 94 Project $1,271.88 473 PRAIRIE RUN $145.00 482 CITY HALL 2004-5 $8,233.68 492 52nd st Industrial Park $522,50 493 CASH 19 & 57th Intersection $47.50 494 CSAH 19 & 50th St. (South 19) $6,423.15 497 70th Street $142.50 499 Lachman Ave $785,00 500 New Ice Sheet $36.25 601 SEWER FUND $6,507.49 602 WATER FUND $3,111.00 604 STORM WATER $5,930.00 $120,600.82 Damage Dep refund 5/25/08 Park Quarterly meeting 6/18/08 Assessment contract Service from 5/3/08 - 6/03/08 10820 Kantar Court NE Siren M:APublic Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. S.E. . Meeting Date June 16, 2008 38 tbertYlllc Mayor and Council Communication .Tune 6, 2008 SUBJECT: 0 CITY CLERK - ST. ALBERT CATHOLIC CHURCH TWO I -DAY LIQUOR LICENSES RECOMMENDATION: This space on the agenda is reserved for the City Council to review the application request submitted by the St. Albert Catholic Church to serve -sell 3.2% Malt Liquor at the St. Albert Parish Center on Saturday, July 19 and Sunday, July 20 per the Minnesota State Liquor Serving Regulations. It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve the Two (2) 1-Day 3.2% Malt Liquor License applications submitted by the St. Albert Catholic Church for an event to be held at the St. Albert Parish Center on Saturday, July 19 and Sunday, July 20, 2008. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the gambling and or liquor license applications that are submitted to the City Clerk. KEY ISSUES: It is the City's policy to review and approve liquor license application to the sell and or serve 3.2% Malt Liquor at events held within the Albertville city limits and on City property. POLICY CONSIDERATIONS: The Mayor and City Council review applications for Gambling Permits and Liquor Licenses within the Albertville city limits. FINANCIAL CONSIDERATIONS: There is no financial revenue collected from the applicant for a gambling permit; however there is financial revenue collected from the applicant for liquor licensing. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and direct staff to take action regarding all gambling permit and liquor license applications received by the City of Albertville. Respectfully submitted, � t Larry Rluse 'v7 City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: none M:APublic Data\Requests for Council Actions (RCA)12008\06 16 2008 8-F-1 St Albert Church 1-day Liquor Licenses (RCA).doc Agenda Item No. 8.F.2. Meeting Date June 16, 2008 4 1bcrtvi11 Mayor and Council Communication Smog Yc+xsasn L)vinq. ets �e� IIFs. June 9, 2008 SUBJECT: 0 CITY CLERK— ST. ALBERT CATHOLIC CHURCH REQUEST RECOMMENDATION: This space on the agenda is reserved for the City Council to consider requests from the general public that affects the safety of the public during celebrations or other events that are held within the Albertville city limits. It is respectfully requested that the Mayor and Council consider the following motion: Motion authorizing permission to semi -block off Lander Avenue NE that runs between the St. Albert Catholic Church and St. Albert Parish Center for the annual Parish Festival celebration, which the Albertville Fire Department and the Wright County Sheriff's Department will be notified of the semi -blocked off street should there be an emergency. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the Albertville Friendly City Days Committee request which was submitted to the City Clerk, KEY ISSUES: It is the City's policy to review and consider requests from the general public that affects the safety of the public during celebrations or other events that are held within the Albertville city limits. POLICY CONSIDERATIONS: The Mayor and City Council review requests from the general public that affects the safety of the public during celebrations or other events that are held within the Albertville city limits. FINANCIAL CONSIDERATIONS: There is no financial revenue for requests to extend Central -City Park hours and closing down streets throughout Albertville. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and direct staff to take action regarding requests from the general public that affects the safety of the public during celebrations or other events that are held within the Albertville city limits. Respectfully submitted, Larry R. use City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: St. Albert Catholic Church letter M:APublic Data\Requests for Council Actions (RCA)\2008\06 16 2008 8-F-2 St Alberts Church request (RCA).doc Agenda Item No. €5.F.2. Meeting Date June 16, 2008 ,,is CatAo C IIK St. Albert's Catholic Church 11400 57th St. NE - P.D. Box 127 a Albertville, MN 55301 ��erz`ville, M�nnes° Telephone: (763) 497-2474 Fax: (763) 497-7678 Email: stalbertmn@embargmail.com June 9, 2008 City of Albertville, Reason: Parish Festival Blocking Lander Avenue 3.2 Malt Liquor License St. Albert's Catholic Church is requesting to have Lander Avenue between the Church and Parish Center blocked off for our annual Parish Festival on Sunday, July 20th from the hours of 6:00am to 7:00pm. We are also requesting a 3.2 Malt Liquor License to sell 3.2 Beer on our grounds for Saturday, July 19th and Sunday, July 20th. Please place our requests on the agenda for approval at the next City Council Meeting on Monday, June 16, 2008. If you have any questions, please contact Rita Fay, Administrative Assistant at 763-497-2474. Thank you. Rita Fay "T Administrative Assistant 42 1�£i'tY11l£ Mayor and Council Communication June 10, 2008 SUBJECT: 0 CITY CLERK-FOXTAILERS ONE-YEAR GAMBLING LICENSE (PERMIT RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the application request submitted by the Foxtailers Snowmobile Club to sell Pull -tab's, Tip cards, Paddlewheels, and Raffles at Space Alien's Grill & Bar. It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve Resolution No. 2008-028 entitled Approving the Renewal of a Class B Gambling License for the Foxtailers Snowmobile Club that includes Pull -Tab's, Tip Cards, Paddlewheels, and Raffles at Space Alien's Grill & Bar located at 11166 County Road 37 NE within the Albertville city limits. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the gambling and or liquor license applications that are submitted to the City Clerk. KEY ISSUES:. • Foxtailers Snowmobile Club has submitted an application in 2007 for a One -Year Gambling License -Permit to sell Pull -tab's, Tip cards, Paddlewheels, and Raffles at Space Alien's Grill & Bar located within the Albertville city limits i It is the City's policy to review and approve gambling permit application for the selling of Pull -tab's, Tip cards, Paddlewheels, and Raffles at establishments within the Albertville city limits. POLICY CONSIDERATIONS: The Mayor and City Council review applications for Gambling Permits and Liquor Licenses within the Albertville city limits. FINANCIAL CONSIDERATIONS: There is no financial revenue collected from the applicant for the gambling permit; however there is financial revenue collected from the applicant for liquor licensing. LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and direct staff to take action regarding all gambling permit and liquor license applications received by the City of Albertville. Respectfully submitted, Larry R. ruse -t, City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: Resolution No. 2008-028 M:APublic Data\Requests for Council Actions (RCA)\2008\06 16 2008 8-F-3 One -fear Gambling License (Foxtailers) RCA.doc Agenda Item No. ..F.3. Meeting Date June 16, 2008 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-028 RESOLUTION APPROVING THE RENEWAL OF A CLASS B GAMBLING LICENSE FOR THE FOXTAILERS SNOWMOBILE CLUB THAT INCLUDES PULL -TAB'S, TIP CARDS, PADDLEWHEELS, AND RAFFLES AT SPACE ALIEN'S GRILL & BAR LOCATED AT 11.166 COUNTY ROAD 37 NE WITHIN THE ALBERTVILLE CITY LIMITS WHEREAS, the Albertville Foxtailers Snowmobile Club has an application with the Minnesota Charitable Gambling Control Board for a renewal gambling license that includes pull -tabs, tip cards, paddlewheels, and raffles at the Space Aliens Bar & Grill, 11166 County Road 37 NE, Albertville, Minnesota; and WHEREAS, the Albertville Foxtailers Snowmobile Club submitted said application to the State of Minnesota Charitable Gambling Control Board with the approval of the Albertville City Council at a public meeting conducted on Monday, June 16, 2008. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Albertville hereby approves the application for the renewal application for a gambling license for the Albertville Foxtailers Snowmobile Club at Space Aliens Bar & Grill. Adopted by the City Council of the City of Albertville this 161h day of June 2008. Ron Klecker, Mayor Bridget Miller, City Clerk M:APublic Data\Resolutions\2008 Resolutions'R 2008-028 (Foxtailers New Gambling License -Space Aliens).doc Agenda Item No. 8. '.3. Meeting Date June 16, 2008 44 AORTHWEST ASSOCIATED 4066 Olson Memorial Highway, Suite 202, Golden Valle}:, MIN 554.E Telephone: 763,231 .2555 Facsimile: 763.231 .2561 plan nersif�?a nacplanning.con-) MEMORANDUM TO: Albertville City Council FROM: Alan Brixius / Carie Fuhrman DATE: June 4, 2008 RE: Planner's Report NAC FILE: 163.05 — General Below is a list of the current and on -going projects: Albertville Railway Exchange Plat — The City Engineer has revised the preliminary plat for the downtown land trade. This issue shall go before the Planning and.Zoning Commission for a public hearing at their June meeting. 152 Club Conditional Use Permit — The 152 Club has applied for a conditional use permit for outdoor dining facilities and recreational uses. This shall go before the Planning and Zoning Commission for a public hearing at their June meeting. Pawn Shops — An ordinance regulating pawn shops as licensed businesses has been drafted. The City Attorney has recently looked into the possibility of prohibiting them altogether. Staff will be bringing this issue to the June Planning and Zoning Commission meeting as a discussion item only. Wall Signage for Multi -Tenant Buildings — A recent inquiry has brought staff to look into the regulations for wall signs on multi -tenant buildings in commercial and industrial zoning districts. Staff will be bringing this issue to the June Planning and Zoning Commission meeting as a discussion item only. Semi -truck Trailer Parking within Commercial Districts — Staff has rechecked the inventory of the trailers parked within the Commercial Zoning Districts. Letters have been drafted to each of the property owners/business owners and will be sent requesting removal of the trailers within 14 days. M:APublic Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 8-H-1 June Planner Report.doc Agenda Item No. 8n a J s Meeting Date June 16, 2008 45 A,lbrtvi,je Mayor and Council Communication June 10, 2008 SUBJECT: 0 ENGINEERING — 2008 SEALCOAT IMPROVEMENTS RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the approval of Plans and Specifications for the 2008 Sealcoat Improvements request submitted by the City Engineer and Street Superintendent. It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve Resolution No. 2008-029 entitled a Resolution Approving Plans and Specifications for the Municipal Improvements of the Proposed Albertville 2008 Sealcoat Project and Authorizing Solicitation of Bids. BACKGROUND: Albertville does not have a formally adopted seal coat or street maintenance program. Currently, streets are selected primarily by visual observation by the City Engineer and Street Superintendent. Not until 2003, did the City begin budgeting for seal coat projects annually in an effort to regularly schedule a certain amount of street maintenance each year. In 2007, the City contracted with Pearson Brothers and Spent $25,413.07 sealcoating city streets. In 2008, the annual seal coat budget is $35,000. The typical street with little or no maintenance will last less than 20 years before it needs to be totally rebuilt. By performing routine pavement maintenance (crack seal, seal coat, overlay, etc at the correct times, a street's lifespan can be more than tripled before costly reconstruction is needed. Deferring maintenance is really deferring an expense, which will eventually catch up with the City. KEY ISSUES: • Engineers estimate for the project is $105,287.50 • Roadways should typically be seal coated every 4 — 7 years. POLICY CONSIDERATIONS: The Mayor and City Council It is the City's Policy to approve plans and specification and authorize solicitation of bids. FINANCIAL CONSIDERATIONS: The 2008 annual seal coat budget is $35,000.00. The City of Albertville has reserved/designated funds in the past few years for bituminous projects. As of December 31, 2007 the balance for the reserved/designated bituminous funds was $69,712.00 for a total of $104,712.00. WPublic Data\Requests for Council Actions (RCA)A2008\06 16 2008 8-1-1 RCA 2008 Sealcoat (good).doc Agenda Item No. 847f- Meeting Date June 16, 2008 47 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-029 RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE MUNICIPAL IMPROVEMENTS OF THE PROPOSED ALBERTVILLE 2008 SEALCOAT PROJECT AND AUTHORIZING SOLICITATION OF BIDS WHEREAS, plans and specifications for sealcoating certain City streets have been prepared by Bolton & Menk, Inc. and such plans and specification have been presented to the Albertville City Council for approval; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Albertville, County of Wright, State of Minnesota: Such Plans and Specifications, a copy of which are on file with the City Clerk are hereby approved. 2. The City Clerk and City Engineer are directed to advertise for bids and present bids to the City Council for consideration. Adopted by the Albertville City Council this 16th day of June 2008. Ron Klecker, Mayor Bridget Miller, City Clerk 49 Consulting Engineers & Surveyors 7 533 Sunv ood Drive: NVV t Suite 206 . Ramsey, MN 55303 Phone (fry" 431'3-2851 • FAX !753) 27-0833 May 23, 2008 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P.O. Box 9 Albertville, MN 55301 RE: Approval of Plans and Specifications 2008 Sealcoat Improvements BMI Project No. R13.40294 Honorable Mayor and City Council Members: Public Works Supervisor Tim Guimont and I have identified City roadways to be seal coated as part of the 2008 Seal Coat Project. The recommended roadways are shown on the attached project location map and include the following street segments: • 53rd Street NE (from CSAH 19 to Kalenda Dr.) • Kahler Drive NE (from Kalenda Dr. to Karston Ave.) • Karston Avenue NE (from Kahler Dr. to CSAH 37) • Karston Circle NE • Karston Court NE • Karston Drive NE • 62nd Street NE (from CSAH 37 to Laketowne Dr) • 63rd Street NE (62nd Street to the Public Works Dwy) • Laketowne View NE • East and West Lakeshore Drive NE • West Laketowne Drive NE (from Lakeshore Dr. to Lakeview Circle) • East Laketowne Drive NE (from Lakeshore Dr. to Lakeview Circle) Bolton & Menk, Inc. has completed the plans and specifications for the 2008 Seal Coat Improvement project and prepared the attached engineering estimate. The estimate includes 84,230 square yards of seal coating with an estimated cost of $105,288. M:APublic Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 8-I-2 Sealcoat Engineer's plan approval.doc Agenda Item No. 8.1. 1. Meeting Date June 16, 2008 51 ` 2008 Seal Coat 5/23/ 08 Pg.2 The following is a tentative project schedule that assumes a June 2, 2008, Council approval of plans and specifications, should the City decide to move forward with the improvements: June 2nd Approve Plans/Specifications & Authorization to Advertise June 161h 23rd, 30th Publish in Construction Bulletin June 16tI', 23rd Publish in North Crow River News July 7th Open Bids July 21 st Award at Council Meeting End. of July Anticipated Start of Construction August 22nd Substantial Completion Date Please let me know if you have any questions concerning your project. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Assistant City Engineer Enclosures: Project Location Map Engineers Estimate Council Resolution Cc: Tim Guimont — Public Works Supervisor M:APublic Data\City Council\Council Packet inform ation\2008\06-16-08\06 16 2008 8-I-2 Sealcoat Engineer's plan approval.doc Agenda Item No. 8. 1. 1 . Meeting Date June 16, 2008 52 16 lb£rtvi ll£ Mayor and Council Communication June 10, 2008 SUBJECT: ENGINEERING — 2008 OVERLAY IMPROVEMENTS RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the approval of Plans and Specifications for the 2008 Overlay Improvements request submitted by the City Engineer and Street Superintendent. It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve Resolution No. 2008-030 Approving Plans and Specifications for the Municipal Improvements of the Proposed Albertville 2008 Overlay Project and Authorizing Solicitation of Bids. BACKGROUND: Albertville does not have a formally adopted overlay or street maintenance program. Currently, streets are selected primarily by visual observation and ride quality by the City Engineer and Street Superintendent. Not until 2003, did the City begin budgeting for overlay projects annually in an effort to regularly schedule a certain amount of street maintenance each year. In 2007, the City contracted with Mid -MN and Spent $127,369.74 overlaying city streets. In 2008, the annual overlay budget is $170,000. The proposed improvements for this years project are limited to only overlaying of 67th Street NE and Keystone Avenue NE. These streets were constructed in the fall of 2001 and the final lift of bituminous has yet to be installed. Although traffic on the two roadways is limited, it is recommended that the wear course be placed to improve drainage, protect the curb lines and complete the road. Pavement cracking, settlement, as well as, heaved curb exist today on the roadway. Further delay of the placement of the wear course may require more expensive maintenance measures in the future. The typical street with little or no maintenance will last less than 20 years before it needs to be totally rebuilt. By performing routine pavement maintenance (crack seal, seal coat, overlay, etc at the correct times, a street's lifespan can be more than tripled before costly reconstruction. is needed. Deferring maintenance is really deferring an expense, which will eventually catch up with the City. KEY ISSUES: • Engineers estimate for the project is $102,547.15 • Typically roadways require an overlay every 15 — 20 years. POLICY CONSIDERATIONS: The Mayor and City Council It is the City's Policy to approve plans and specification and authorize solicitation of bids. FINANCIAL CONSIDERATIONS: The 2008 annual overlay budget is $170,000.00. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to approve plans and specifications for municipal improvements and authorize for solicitation of bids. M:\Public Data\Requests for Council Actions (RCA)\2008\06 16 2008 8-1-2 RCA 2008 Overlay (good).doc- =$; Agenda Item No. rt Meeting Date June 16, 2008 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-030 RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE MUNICIPAL IMPROVEMENTS OF THE PROPOSED ALBERTVILLE 2008 OVERLAY PROJECT AND AUTHORIZING SOLICITATION OF BIDS WHEREAS, plans and specifications for overlaying certain City streets have been prepared by Bolton & Menk, Inc. and such plans and specification have been presented to the Albertville City Council for approval; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Albertville, County of Wright, State of Minnesota: Such Plans and Specifications, a copy of which are on file with the City Clerk are hereby approved. 2. The City Clerk and City Engineer are directed to advertise for bids and present bids to the City Council for consideration. Adopted by the Albertville City Council this 16°a day of June 2008. Ron Klecker, Mayor Bridget Miller, City Clerk 57 3-r(=>r%-,j 8L ConsultingEngineers & Surveyors 7533 Sunwood Drive NW - Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 • 5kX (763) 427-0833 June 4, 2008 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P.O. Box 9 Albertville, MN 55301 RE: Approval of Plans and Specifications 2008 Overlay Improvements BMI Project No. R13.40295 Honorable Mayor and City Council Members: 1 NC_ Bolton & Menk, Inc. has completed the plans and specifications for the 2008 Overlay Improvement project. The proposed project includes placement of the wear course on 67th Street NE and Keystone Avenue NE, as well as, minor patching on Barthel Industrial Drive/Large Avenue NE. The associated cost of the improvements is estimates to be approximately $102,550 The following is a tentative project schedule that assumes a June 16, 2008, Council approval of plans and specifications, should the City decide to move forward with the improvements: June 16th Approve Plans/Specifications & Authorization to Advertise June 23rd_ 30'h, 7th Publish in Construction Bulletin June 23`d 30th Publish in North Crow River News July 141h Open Bids July 21" Award at Council Meeting End of July Anticipated Start of Construction August 3 1 " Substantial Completion Date Please let me know if you have any questions concerning your project. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Assistant City Engineer Enclosures: Project Location Map Engineers Estimate Council Resolution Cc: Tim Guimont — Public Works Supervisor 4ankato, MN o Fairmont, MN • Sleepy Eye, MN • Burnsville, MN 4 Chaska, MN Willmar, MIN - Ramsey, MN • Ames, JA www.boIton-menk.com Are Equal Opportunity En7ployer 59 ENGINEERING ESTIMATE 2008 OVERLAY IMPROVEMENTS CITY OF ALBERTVILLE BMI PROJECT NO. R13.40294 ITEM APPROX. UNIT NO. ITEM QUANT. UNIT PRICE AMOUNT BASE BID 1 MOBILIZATION 1 LUMP SUM $3,000.00 $3,000.00 2 1.5" BITUMINOUS OVERLAY (4) 18,960 SY $4.54 $86,078.40 3 ADJUST CASTING (3) 18 EACH $180.00 $3,240.00 4 ADJUST VALVE BOX 14 EACH $80.00 $1,120.00 MISC PATCHING (STREETS AND DRIVEWAYS 5 REMOVE CONCRETE CURB AND GUTTER (1)(5) 35 LF $10.00 $350.00 6 REMOVE CONCRETE PAVEMENT (1)(5) 325 SF $1.20 $390.00 7 B618 CONCRETE CURB AND GUTTER (5) 35 LF $16.00 $560.00 8 8" CONCRETE DRIVEWAY PAVEMENT (5) 325 SF $5.55 $1,803.75 9 COMMON EXCAVATION (EV)(5) 60 CY $13.00 $780.00 10 SUBGRADE EXCAVATION (EV)(5) 10 CY $27.50 $275.00 11 STABILIZING AGGREGATE (CV)(5) 10 CY $25.00 $250.00 12 CLASS 5 AGGREGATE BASE (100% CRUSHED)(5) 60 TON $20.00 $1,200.00 13 5.5 BITUMINOUS WEAR COURSE (2)(5) 175 SY $20.00 $3,500.00 TOTAL AMOUNT BASE BID $ $102,547.15 1) SAW CUTTING INCIDENTAL TO REMOVALS 2) BITUMINOUS REMOVAL INCIDENTAL 3) INCLUDES STORM CASTINGS & SANITARY CASTINGS 4) REQUIRED EDGE MILLING INCIDENTAL 5) NOT SUBJECT TO MNDOT SPEC 1903 (ESTIMATED QUANTITY ONLY. EXACT QUANTITY TO BE DETERMINED IN FIELD BY CITY) City of Albertville - R1140295 May, 2008 60 F; A.lbertvil]£ Mayor and Council Comm S. M� � .�C��. un><cati®n June 2, 2008 SUBJECT: CSAH 37 UTILITY EXTENSION PROJECT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to adopt Resolution Number 2008-027 entitled Resolution Accepting the Feasibility Report (Study) for the Extension of Municipal Improvements Along CSAH 37 Between 64tn Street NE And Kadler Avenue NE and with Conditions Authorize the Preparation of Plans and Specifications and Direct Staff to Prepare an Ordinance to Establish a Sewer and Water Sub - District as Identified in the Feasibility Report (Study). BACKGROUND: Niemeyer Trailer Sales wishes to relocate to Albertville from their site in Maple Grove and is the impetus for the City considering this municipal improvement project. This area was originally annexed in Albertville in 1996 from the City of Otsego. According to City Planner Alan Brixius, the project is consistent with both Cities' development goals pre and post annexation and consistent with the City of Albertville's land use plan. Three Albertville properties (Miller, Niemeyer and Christiansen) are directly involved. The City Council authorized development of a Feasibility Study for municipal improvements including water and sewer. Also included or concurrently planned is construction of a short segment of street and cul-de-sac into the Niemeyer property which will also serve the Miller property. This new street will be constructed to City standards and then turned over to the City. It is planned that Mr. Niemeyer will pay 100% of the cost of right-of-way; construction of the street and CSAH 37 intersection improvements even though it will provide a future benefit to the Miller property. Staff reviewed with the City Council two alternate methods of paying for the project including 429 assessments and a water and sewer connection charge. The Millers, who own the westerly property are not interested in paying for any improvements now. Mr. Christiansen who recently moved and expanded his metal business to St. Michael said his building is currently empty. Christiansen is in favor of the project, as long as he does not have to connect to sewer until his property has a change of use or a more intense use. Christiansen is currently served with municipal water. To accommodate the Millers and still fulfill the long standing goals of the City to develop this neighborhood, it appears the connection charge is the preferred method of funding. With assessments, property owners would begin paying for the improvements within one year. With the connection charge, owners would not pay for improvements until their property plats or develops. The allocation of project cost amongst the three property owners is proposed to be on developable square footage. A connection charge would include an incremental increase equal to what the City charges on an assessment. M:APublic Data\Requests for Council Actions (RCA)A2008\06 16 2008 CSAH 37 Improvement Project (Niemeyer) RCA.doc Agenda Item No. 8.-3. Meeting Date June 16, 2008 Mayor and Council Communication — June 2, 2008 Engineering — CSAH 37 Municipal Improvement Project Page 2 of 3 Staff reviewed a concept of a north/south private street and utilities constructed to City standards with all the right of way contained in an Outlot. Under this concept Mr. Niemeyer would pay for the street and utilities and through a Development Agreement be obligated to convey the Outlot to the City at the City's request. If the Miller property develops and chooses to extend a significant public street into their property, the City would request the conveyance of the Outlot and provide Millers access. However, if the Millers want to connect to this street with a private street system, the cost of the street would be prorated to the Millers and the Niemeyer reimbursed. Further if the Miller connects to utilities at CSAH 37 stubs, they would not participate in Mr. Niemeyer's north/south utilities. However, if the Millers choose to connect to utilities elsewhere in the north/south street, the City would request conveyance of the Outlot and the Millers would pay their prorate share of the cost of those lines. KEY ISSUES: • Need to secure a guarantee from one of the vested parties to pay for the City's expenses should the project not proceed. • Need to choose a funding mechanism (429 assessment or water/sewer connection charge) • If a connection charge is the selected option, the City needs to adopt an ordinance setting up the water/sewer sub -district, set the connection charge and incremental annual increase. • Wright County will limit access to the two westerly properties to one full access upon development and platting of the two properties. POLICY CONSIDERATIONS: The City Council has the authority to choose a method for benefited properties to pay for the improvement. Either the 429 assessments or a water/sewer connection charge are viable options. These parcels of land are unique in character and location as it relates to utilities. Staff sees no policy issues with this project. FINANCIAL CONSIDERATIONS: One hundred percent of the cost of the project will be borne by the three property owners based on per square foot of developable land. The project size is rather small and would not merit issuing a bond. Initial thoughts are to fund this project internally and set an incremental increase in the connection charge at approximately 6.2% per year, which reflects the interest charged on the CSAH 19 South project. It seems to make sense that these commercial properties would be treated the same as the ones on other recently completed projects. Another option to consider would be to complete a private placement with a local bank thus avoiding the bonding process. Initially it appears funding the project internally will be the lowest cost for all concerned. LEGAL CONSIDERATIONS: To establish a sub -district for water and sewer will require the City Council to adopt an ordinance establishing the district. A public hearing is not required, but could be an option if the Council wants additional input. That ordinance will include an annual incremental increase reflecting the carrying costs associated with the project. Upon platting the M:\Public Data\Requests for Council Actions (RCA)\2008\06 16 2008 CSAH 37 Improvement Project (Niemeyer) RCA.doc Agenda Item No. 8. H.3. Meeting Date June 16, 2008 Mayor and Council Communication — June 2, 2008 Engineering — CSAII 37 Municipal Improvement Project Page 3 of 3 Niemeyer property, the City will require the Developer to enter into a Development Agreement which will provide for installation of a street to serve both the Niemeyer property and the Miller property to the west. The street is proposed to be constructed by the Developer and then turned over to the City. Following acceptance of the Feasibility Study, the next order of business is to enter into an agreement with Mr. Niemeyer who will agree to pay for all the City's costs should the project not proceed as planned. Following the signing of the agreement, the City Council will order plans, specification and bidding of the project. Lastly, when bids are received, the Council will make a commitment on whether to proceed. Respectfully submitted, 61 Larry R. Kruse City Administrator Department/Responsible Person: Engineering/Assistant City Engineer Adam Nafstad Attachments: Resolution No. 2008-027. Feasibility Report (Study), Assistant City Engineer's Letter of Cost Estimates, City Planner's Letter to Niemeyer Trailer Sales (Relocation) M:APublic Data\Requests for Council Actions (RCA)\2008\06 16 2008 CSAH 37 Improvement Project (Niemeyer) RCA.doc Agenda Item No. .,®e Meeting Date June 16, 2008 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-027 RESOLUTION ACCEPTING THE CSAH 37 UTILITY EXTENSION FEASIBILITY REPORT (STUDY) FOR THE EXTENSION OF MUNICIPAL IMPROVEMENTS ALONG CSAH 37 BETWEEN 64T11 STREET NE AND KADLER AVENUE NE AND WITH CONDITIONS AUTHORIZE THE PREPARATION OF PLANS AND SPECIFICATIONS AND DIRECT STAFF TO PREPARE AN ORDINANCE TO ESTABLISH A SEWER AND WATER SUB -DISTRICT AS IDENTIFIED IN THE FEASIBLITY REPORT (STUDY) WHEREAS, the Albertville City Council has received a feasibility study, prepared by the City Engineer related to the cost to install municipal improvements including sanitary sewer and municipal water, to serve and improve properties north of CSAH 37, south of Interstate 94 and lying between 64th Street NE and Kadler Avenue NE. All said improvements and said plat are located within the City of Albertville; and Now, therefore be it resolved by the City Council of the City of Albertville, County of Wright, State of Minnesota: The Engineer's feasibility study is hereby received and accepted by the Albertville City Council. Further, subject to the property owner entering into an assessment agreement to paying the City's expenses if the project does not go forward, it is further resolved by the City Council: 1. The City Engineer is hereby directed to prepare plans and specifications for these improvements. 2. City Staff is directed to draft an ordinance to establish sewer and water sub -districts as identified in the report. Adopted by the Albertville City Council this 16th day of June, 2008. Ron Klecker, Mayor Bridget Miller, City Clerk MiTublic Data\Resolutions\2008 Resolutions\06 16 2008 R 2008-027 (CSAH 37 Feasibility Study).doc Agenda Item No. 8. Meeting Date June 16, 2008 64 Consulting Engineers & Surveyors 7532 Su;iwood Drive NVV _ Suite 206 , Pamsev, MN 55303 Phone 1763) 433-2 5 i FAX (7653) 27-0 3 a June 4, 2008 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE Albertville, MN 55301 Re: Revised Feasibility Study CSAH 37 Utility Extension Project BMI Project No. R13.40276 Honorable Mayor and City Council Members: As requested at the June 2nd City Council meeting, attached please find a revised feasibility report for the proposed CSAH 37 Utility Extension Project. The report has been revised such that costs associated with the improvements within the proposed north -south street have been excluded from the proposed connection charges. In summary, the following connection charges are proposed: Sanitary Sewer: $20,086 per Buildable Acre Water: $7,368 per Buildable Acre Also, included in the appendix of the revised report, please find a proposed Cost Apportionment. In summary, the following apportionment of costs is proposed: Miller Property: $240,222.50 Niemeyer Trailer Sales: $258,560.00 Progressive Building Systems: $27,517.82 I will be at your June 16nd City Council meeting to present this report and respond to any questions you have concerning your project. Respectfully submitted: BOLTON AND MENK, INC. Adam Nafstad, P.E. Albertville Assistant City Engineer Enclosure M:APublic Data\City Council\Council Packet inform ation\2008\06-16-08\06 16 2008 8-I-3 CSA-i 37 Feasibiltiy Letter.doc Agenda Item No. 8. .3. Meeting Date June 16, 2008 65 ASSOCIATEDNORTHWEST CONSULTANTS, 4800 Olson Memorial Highway, Suite 262, Golden Valley, MIN 55422 Telephone: 76.3.221.2555 F=acsirnile: 7633.231.2561 planners :nccpiannsntf.c r7 June 10, 2008 Niemeyer Trailer Sales 7918 Troy Lane Maple Grove, MN 55311 RE: Relocation of Trailer Sales Business NAC File No.: 163.06 — 07.23 Dear Mr. Niemeyer, This letter is in response to the recent request you have made regarding the relocation of your trailer sales business. It is the City's understanding that you wish to relocate Niemeyer Trailer Sales to the City of Albertville from the current site in Maple Grove. The site you are pursuing is located along County Road 37 in western Albertville as it offers the land area and the freeway visibility to accommodate trailer sales. In order for your business to be relocated to this site, and the requested development to occur, the following development applications are required- 1 . Rezoning from I, Industrial, to B-W, Business Warehousing 2. Preliminary and Final Plat (includes Park Dedication and Administrative Fee) 3. Conditional Use Permit for Motor Vehicle Sales Lot 4. Site & Building Plan Review The following table lists the fees that are associated with the above -mentioned development applications. The fees are based on an assumed 7.39 buildable acres. Application Base Fee* Escrow Deposit* Total** Rezoning $400 $1,000 $1,400" + $500 per lot Preliminary$5,000 Plat —Commercial $450 [$5,000 + ($500 x 3)] $6,950 ^ Final Plat $400 $2,500 $2,900^ $8,200 per acre subdivided Commercial Park Dedication ($8,200 x 7.39 buildable ac) N/A $60,598 Prior to the release of the final plat, the applicant shall pay an Administrative fee equal to 3.5% of Administrative Fee the cost of all municipal improvements installed in or on the plat as required by this title. (Included in Utility Improvement Estimates). 67 Conditional Use Permit $300 1 $1,500 $1,800^ Site & Building Plan Review $300 $1,000 $1,300 Utility Improvements $55,675AA NIA $55,675 Connection Charges — Sewer $20, x 7. per acre AA ($20,100 39 buildable ac) N/A $148,539 Connection Charges —Water $7,400 per acre^^ ($7,400 x 7.39 buildable ac) N/A $54,686 TOTAL — — $333-198 The applicant is required to pay a non-refundable base fee and escrow deposit to be charged against the time and expenses necessary to process the request. If the review and consideration of the request exceeds the cost covered by the escrow deposit as a consequence of lack of information, site or design problems, or questions raised by the staff, Planning Commission, or City Council, all processing of the request will be halted until an estimation of completion is determined and a new escrow deposit made. Following the Council's decision on the request, the Finance Director will notify the applicant of the decision and refund any portion of the escrow deposit remaining or bill the applicant for the balance due. All fees must be paid at the time of application, and any additional fees required as stipulated in " above shall be paid before issuance of a building permit. ^ Includes public hearing fee. ^^ Per City Council decision/ Feasibility report. Please note that the table does not include the SAC and WAC fees, which are as follows: SAC Fee: $4,600/ RES Unit WAC Fee: $2,832/ RES Unit You may receive copies of the application forms by contacting Tori Leonhardt at City Hall — 763/497-3384. If you have any questions regarding the application process, please contact me at 763/231-2555. Sincerely, Alan Brixius City Planner c: Bridget Miller, City Clerk Tori Leonhardt, Certified Permit Technician Jon Sutherland, Building Official Mike Couri, City Attorney Adam Nafstad, City Engineer 68 Feasibility Report COUNTY STATE AID HIGHWAY 37 UTILITY EXTENSION lbertVille City of Albertville, Minnesota BMI Project No. R13.40276 Rev. June, 2008 TABLE OF CONTENTS TITLE SHEET CERTIFICATION SHEET TABLE OF CONTENTS I. PROJECT INTRODUCTION.......................................................................................................... I A. PURPOSE...........................................................................................................................I B. SCOPE.................................................................................................................................I II. EXISTING CONDITIONS.............................................................................................................. I A. SANITARY SEWER..........................................................................................................I B. WATERMAIN....................................................................................................................2 III. PROPOSED IMPROVEMENTS.....................................................................................................2 A. SANITARY SEWER..........................................................................................................2 B. WATERMAIN....................................................................................................................4 IV. RIGHT-OF-WAY, EASEMENT & LAND ACQUISITION..........................................................5 V. APPROVALS / PERMITS REQUIRED..........................................................................................5 VI. ESTIMATED COSTS......................................................................................................................6 VII. FUNDING........................................................................................................................................6 VIII. CONCLUSION................................................................................................................................8 APPENDIX EXHIBIT A PRELIMINARY COST ESTIMATE AND ALLOCATION EXHIBIT B PROPOSED COST APPORTIONMENT FIGURE NO.1 PROJECT LOCATION FIGURE NO.2 UTILITY LAYOUT FIGURE NO.3 LOT INFORMATION © Bolton & Menk Inc. 2008, All Rights Reserved R13.40276 Page i April, 2008 Feasibility Report C.S.A.H. 37 Utility Extension City of Albertville, Minnesota I. PROJECT INTRODUCTION A. PURPOSE The impetus of this report is a request from the City of Albertville to evaluate the feasibility of extending municipal water and sanitary sewer to the three (3) properties lying between CSAH 37 and Interstate 94 and west of Kadler Avenue N.E. Figure No. 1 depicts the proposed project location. The proposed improvements include extension of the City's sanitary sewer collection system and water distribution system. The three (3) parcels to be served by these improvements are not currently platted. As of this writing, it is our understanding that Niemeyer Trailer Sales intends to plat and develop the middle parcel (Wellerson LLP property) as a multi -lot commercial/retail subdivision. It is also our understanding that no previous plans to extend utilities to the subject parcels (shown in Figure No. 3) exist or are unknown to the City. B. SCOPE This Feasibility Report identifies the watermain and sanitary sewer extension improvements necessary to serve the subject parcels, a reasonable estimate of the costs associated with the proposed improvements, and a cost -per -lot estimate should the City choose to impose a Utility Connection Fee to the benefiting properties. Storm sewer and street improvements have not been included within the scope of this report. II. EXISTING CONDITIONS A. SANITARY SEWER Currently sanitary sewer service is not available to the subject parcels. The sanitary sewer collection system, surrounding the subject parcels, exists at the following locations: l . A 12"sewer main near the intersection of 64'h Street N.E. and CASH 37; 2. A 12" sewer main approximately 180' west of 64`" Lane N.E. on 64r" Street N.E.; 3. An 8" sewer main near the intersection of Karston Avenue N.E. and CSAH 37; © Bolton & Menk, Inc. 2008, All Rights Reserved Page 1 R13.40276 April, 2008 Feasibility Report C.S.A.H. 37 Utility Extension City of Albertville, Minnesota 4. And, a 10" sewer main in the Keystone Avenue N.E. cul-de-sac, on the north side of Interstate 94. B. WATERMAIN A 12" watermain exists along the common lot line shared by the Wellerson and Progressive Building System parcels. An 8" watermain also exists near the intersection of Karston Avenue N.E. and CSAH 37, on the south side of CSAH 37. Currently, of the three (3) parcels, Progressive Building System LTD is the only property connected to municipal water service. III. PROPOSED IMPROVEMENTS A. SANITARY SEWER The four (4) aforementioned existing sanitary sewer locations were all reviewed to determine the most cost-effective point of connection. All four (4) locations were found to have insufficient depth to accommodate gravity flow from all of the subject parcels. Locations 3 and 4 were not pursed given the limited capacity of the 8" main at the Karston Avenue N.E./CSAH 37 intersection and the railroad and interstate crossings required for a connection to the sewer in the Keystone Avenue N.E. cul-de-sac. To serve the properties, it is proposed to install a lift station in the southeast corner of the Wellerson property. This location was chosen to minimize the length of needed forcemain and the impact to the proposed Niemeyer Trailer Sales development. The lift station would be sized to accommodate the subject parcels and with potential for an expandable service area to the west of Kadler Avenue N.E. It is proposed that gravity sewer be extended from the lift station along the southerly property line of the Wellerson property and north along the centerline of the roadway alignment proposed as part of Niemeyer Trailer Sales development. Future connection of the Miller property would be provided at the southeast corner of the parcel and at a point approximately 380' north along the east property line. 'c) Bolton & Wenk, Inc. 2008. All Rights Reserved R13.40276 Page 2 April, 2008 Feasibility Report C.S.A.H. 37 Utility Extension City of Albertville, Minnesota To serve the Progressive Building System property, it is proposed to stub a service from the lift station to Progressive Building System's westerly lot line. Two Options for forcemain alignments are being reviewed. Both options require crossing of CSAH 37 at the southeast corner of the Wellerson property. Per Wright County requirements, open trench construction methods are not permitted for crossings and steel casings are required. Option No.l Upon crossing of CSAH 37, Option No. 1 proposes that forcemain be installed along the south side of CSAH 37 and run easterly to the intersection of 64rh Street and CASH 37, from where it will run southwest to an existing manhole in 64`h Street N.E. With this alignment, it is proposed that the majority of the forcemain be installed by trenchless methods to minimize disturbance. However, restoration and patching of 64d' Street, between the point of connection and CSAH 37, will be needed. No right-of-way acquisition is needed for this alignment. Option No. 2 With Option No. 2, upon crossing CSAH 37, it is proposed that the focremain be installed south along the shared boundary of the Karston Cove 3rd Addition and Kollville Estate Additions to a manhole located in 64"h Street N.E. With this alignment, the length of needed forcemain and extent of roadway patching are minimized. However, additional easement between the two developments would be needed. Although Option No. 2 has a slightly less estimated construction -cost associated with its alignment, given the unknowns of the required easement acquisition and for the purposes of this report, all sewer related costs are based upon Option No. 1. Should the City desire to pursue the extension project, it is recommended that the expense associated with the additional easement required for Option No. 2 be further investigated. & Menk, Inc. 2008. All Rights Reserved Page 3 R 13.40276 April, 2008 Feasibility Report C.S.A.H. 37 Utility Extension City of Albertville, Minnesota For the purposes of this report, capacities of the downstream collection system (lift stations and sewer mains) have been reviewed at a preliminary level. Further evaluation of downstream systems will be required during the design phase of the proposed improvements, to ensure that downstream modifications are not required. Geotechnical evaluation will also be required during the design phase of the proposed improvements to ensure the infrastructure is property designed. The proposed sanitary sewer improvements, including both Option No. 1 and Option No. 2 are depicted on Figure No. 2 of the Appendix. B. WATERMAIN The proposed watermain improvements consist of connecting to the existing 12" diameter main that runs along the east property line of the Wellerson parcel and to the 8" diameter main the Karston Avenue N.E./CSAH 37 intersection. It is proposed that a 10" diameter watermain be extended along CSAH 37, from the existing 12" main on the east side of the Wellerson parcel to the intersection of Karston Avenue N.E. and CSAH 37, where it be connected to the existing 8" diameter main on the south side of CSAH 37. It is also proposed that an 8" main be extend north along the proposed alignment of the Niemeyer Trailer Sales Development. Six-inch diameter service stubs are proposed for the Niemeyer Trailer Sales lots. This extension is intended to serve the subject lots, provide adequate looping, and accommodate potential future expansion to the west. Future connection of the Miller property would be provided at the southeast corner of the parcel and at a point approximately 370' north along the east property line. To complete the looping of the extension, crossing of CSAH 37 at Karston Avenue N.E. will be required. With the exception of the crossing, it is proposed that all watermain be installed by open trench construction methods. Per Wright County requirements, the crossing of CSAH 37 will require trenchless construction methods and a steel casing. © Bolton & Menk. Inc. 2008. All Rights Reserved R13.40276 Page 4 April, 2008 Feasibility Report C.S.A.H. 37 Utility Extension City of Albertville, Minnesota The pipe sizes proposed in this report will require further evaluation during the design phase to ensure minimum flow requirements are met. The proposed watermain improvements are depicted on Figure No. 2 of the Appendix. IV. RIGHT-OF-WAY, EASEMENT & LAND ACQUISITION As a condition of platting the Wellerson property, Wright County will require the dedication of right-of-way along CSAH 37. If the dedication requirement is 55'from centerline, an additional 20' of easement will be required to construct the proposed improvements. If the dedication requirement is 75' from centerline, no additional easement is believed to be needed for the improvements. Should the City purse the Option No. 2 alignment of the forcemain, additional easement between the Karson Kove 3d and Kollville Estates additions will be needed. Currently, a 20' utility easement exists between the two subdivisions for an existing watermain that runs along the centerline of the easement. State codes require a minimum of 10' of separation between water and sewer lines, which would place the proposed forcemain on the edge of the easement. To accommodate the proposed lift station, a parcel approximately 70' wide by 70' deep, at minimum, is recommended. It is proposed that this parcel be acquired at the southeast corner of the Wellerson property and as shown on Figure No. 2. It is recommended that the exact easement and acquisition needs be further reviewed during the design phases of the project. V. APPROVALS / PERMITS REQUIRED Approvals and permits are required from various agencies for the construction of this project. Permits know to be required at this time include: 1. Minnesota Pollution Control Agency (MPCA) Sanitary Sewer Extension Permit 2. Wright County Work Within Right -of -Way Permit 3. Wright County Access/Driveway Permit (Lift Station Driveway) 4. Minnesota Pollution Control Agency (MPCA) General Storm -Water permit Minnesota Department of Health Watermain Extension Permit © Bolton & Menk. Inc. 2008, All Rights Page 5 R13.40276 April, 2008 Feasibility Report C.S.A.H. 37 Utility Extension City of Albertville, Minnesota VI. ESTIMATED COSTS The estimated project costs are summarized in the table below and a detailed estimate has been included in Appendix A. A contingency factor of five percent has been applied to account for the construction items not included and variances in unit prices. A twenty-five percent allowance has also been included to account for legal, engineering, administrative, and fiscal costs. For the purposes of this estimate, land costs for the lift station outlot have been assumed to be $2.00 per square -foot. ESTIMATED PROJECT COSTS SANITARY SEWER $380,568.13 WATERMAIN $145,730.81 TOTAL PROJECT COST $526,298.94 The cost estimates are based upon public construction cost information. Since the consultant has no control over the costs of labor, materials, competitive bidding process, weather conditions, and other factors affecting the cost of construction, all cost estimates are opinions for general information of the City and no warranty or guarantee as to the accuracy of construction cost estimates is made. It is recommended that costs for project financing should be based upon actual, competitive bid prices with reasonable contingencies. Final costs will be determined by using actual construction costs of the proposed work. VII. FUNDING Several possible funding sources are available for use on this project including, but not limited to, Chapter 429 General Obligation Improvement Bonds, Revenue Bonds, and Ad Valorem Taxes. It is proposed that the Niemeyer Trailer Sales development and Connection Charges fund the improvements. © Bolton & Menk, Inc. 2008, All Rights Reserved Page 6 R13.40276 April, 2008 Feasibility Report C.S.A.H. 37 Utility Extension City of Albertville, Minnesota Improvements proposed to be fully funded by the Niemeyer Trailer Sales development, include the sanitary sewer and water improvements within the proposed north -south street on the Wellerson property and as depicted on Figure No. 2. To fund the lift station, forcemain, and trunk sewer and water lines that parallel CSAH 37, it is proposed separate sewer and water districts be established over the subject parcels and that Sewer and Water Connection Charges be imposed on the parcels to reimburse all costs associated with these improvements. It is proposed that the connection charges be cost apportioned based on the "Buildable" area of land, given that the buildable -to -gross area ratio is different for each parcel, charges based on gross area would not be equitable. For the purposes of this report, the "Buildable" acreages have been estimated by simple subtracting an estimated wetland area from the usable acres per County records. Figure No. 3 indicates the estimated buildable area for each parcel. The actual buildable area should be determined by delineating the wetlands, should the project move forward. To accommodate those parcels not ready to connect, it is proposed that the connection charges only be impose at such time that connection is desired, required or upon development. Given the unknown time -of -connection of all three (3) subject parcels, it is recommended that the connection charge be incrementally increased to account for interim financing of the improvements. It is proposed that the sewer district consist of all three (3) subject parcels and the water district consist of only the Miller and Wellerson properties, since the Progressive Building System property is currently served by municipal water. See Figure No. 3 for proposed sewer and water district boundaries. Based on the total project cost, total buildable acreage of the three parcels, and less the improvements funded solely by the Niemeyer development, the sewer and water connection charges would be as follows: Sewer Connection Charge = S20,086 per buildable acre Water Connection Charge = S7,368 per buildable acre An apportionment of the project costs and connection charges has been included in Appendix B. C Bolton & Menk. Inc. 2008, All Rights Reserved R 13.40276 Page 7 April, 2008 194,71 PRELIMINARY COST ESTIMATE AND ALLOCATION FOR CSAH 37 UTILITY EXTENSION CITY OF ALBERTVILLE, MINNESOTA REV. JUNE 2008 QUANTITY UNIT COST/UNIT TOTAL COST SANITARY SEWER LIFT STATION 1 EACH $145,000.00 $145,000.00 JACK & AUGER 150 LF $150.00 $22,500.00 48" DIA MANHOLE 4 EACH $3,000.00 $12,000.00 10" PVC SEWER PIPE 790 LF $32.00 $25,280.00 8" PVC SEWER PIPE 385 LF $28.00 $10,780.00 DIRECT DRILL FORCEMAIN (4") 755 LF $49.00 $36,995.00 6" SEWER PIPE 190 LF $23.00 $4,370.00 CONNECT TO EXISTING SEWER MH 1 EACH $1,700.00 $1,700.00 STREET PATCHING 1 LS $9,500.00 $9,500.00 RESTORATION 1 LS $3,500.00 $3,500.00 SUBTOTAL $271,625.00 5% MOBILIZATION $13,581.25 CONSTRUCTION $285,206.25 CONTINGENCY $14,260.31 ENGINEERING $57,041.25 LEGAL, FISCAL & ADMINISTRATION $14,260.31 LIFT STATION OUTLOT PROPERTY (4,900 SF @$2.00/SF) $9,800.00 PROJECT COST $380,568.13 WATERMAIN 10" PVC WATERMAIN 1025 LF $32.00 $32,800.00 JACK & AUGER 150 LF $150.00 $22,500.00 8" PVC WATERMAIN 450 LF $28.00 $12,600.00 WET TAP (10" X 16") 1 EACH $3,200.00 $3,200.00 HYDRANT 4 EACH $2,500.00 $10,000.00 CONNECT TO EXISTING WMN 1 EACH $1,500.00 $1,500.00 10" GATE VALVE 2 EACH $1,300.00 $2,600.00 8" GATE VALVE 2 EACH $1,300.00 $2,600.00 6" GATE VALVE 7 EACH $825.00 $5,775.00 STREET PATCHING 1 LS $5,500.00 $5,500.00 WATERMAIN FITTINGS 1250 LBS $4.95 $6,187.50 RESTORATION 1 LS $1,500.00 $1,500.00 - SUBTOTAL $106,762.50 5% MOBILIZATION $5,338.13 CONSTRUCTION $112,100.63 CONTINGENCY $5,605.03 ENGINEERING $22,420.13 LEGAL, FISCAL & ADMINISTRATION $5,605.03 PROJECT COST $145,730.81 ALLOCATION SUMMARY COST ALLOCATION NIEMEYER CONNECTION TRAILOR SALES CHARGE $145,000.00 $22,500.00 $6,000.00 $6,000.00 $25,280.00 $10, 780.00 $36,995.00 $4,370.00 $1,700.00 $9,500.00 $3,500.00 $21,150.00 $250,475.00 $1,057.50 $12,523.75 $22,207.50 $262,998.75 $1,110.38 $13,149.94 $4,441.50 $52,599.75 $1,110.38 $13,149.94 $0.00 $9,800.00 $28,869.75 $351,698.38 $32,800.00 $22,500.00 $12,600.00 $3,200.00 $2,500.00 $7,500.00 $1,500.00 $2,600.00 $2,600.00 $3,300.00 $2,475.00 $5,500.00 $1,237.50 $4,950.00 $1,500.00 $19,637.50 $87,125.00 $981.88 $4,356.25 $20,619.38 $91,481.25 $1,030.97 $4,574.06 $4,123.88 $18,296.25 $1,030.97 $4,574.06 26 805.19 118 925.63 NIEMEYER CONNECTION CHARGE TOTAL SANITARY SEWER $28,869.75 $351,698.38 $380,568.13 WATER $26,805.19 $118,925.63 $145,730.81 TOTAL $55,674.94 $470,624.00 $526,298.94 APPENDIX A z o LLJ F �= z � Q Q � w z F co a Q 0 w w Q co co a s o x U Q V W Z C7 w H w a Q uj z u O z O H � U Q a W N Q Z z O � Q U W Cz C O J a "' O a O) C) N J r4 O Oo N L!1 Ln U It � � N N N V N F- N �O Z U W F p� Z w Q Q w 2iCL ZLLJ Z w O ) � Z a cr O U1 Q U' Q d z Q U LI) z O w O N z U') Lr) 00 z N Lr; O � d' U > Ln LU Ln vt N N w _J co a w Lr, a, r- = t- m cn Q o6 r ri m W J W Q W a V) a O cr- O w W d J � CL Q H W OC J � 0 w w Y W w � W `" z } Z w cc a w J a 0 m p. 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O o w W ^ y� o t: ty °' u: L U U) d �a V) Of U)00 �0 C� C O O m m> lb rtvij]e Mayor and Council Sm.V7,:�.fttyU�. y Communication June 16, 2008 SUBJECT: FRANKLIN UTILITY EXTENSION PROJECT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to adopt Resolution Number 2008-031 entitled Resolution Accepting The Franklin Property Sewer Extension Feasibility Report for the Extension of Municipal Improvements and With Conditions Authorize the Preparation of Plans and Specifications and Direct Staff to Prepare an Ordinance to Establish a Sewer and Water Sub -District as Identified in the Feasibility Report (Study). BACKGROUND: Through a previous agreement, Mr. and Mrs. Jim Franklin agreed to have the City conduct the feasibility study for the extension of municipal sewer to their property located at 5720 Barthel Industrial Drive NE. The report has found the extension of municipal sewer service to the Franklin property to be feasible and estimates a total project cost of approximately $169,300. Currently, the Franklin property is not connected to municipal sewer and is served by a private on -site system. The present septic system serving the existing buildings is not up to code and can not be recertified due to soil conditions and regulatory agency requirements. In July of 2007, a conditional use permit (CUP) was issued for the current tenant of the property with the following conditions pertaining to sanitary sewer service: 1. The property shall connect to municipal utilities at the time municipal utilities are extended to the site. 2. The site shall have a corrected, compliant individual sewage treatment system (ISTS) or connect to municipal sanitary sewer by July 16, 2008. 3. Applicant shall pump the septic holding tank every 30 to 60 days or as required until a compliant ISTS is installed or a connection is made to municipal sewer. Through conversations with the Franklin's, it is the City's understanding that the Franklins desire to make the property more marketable and no longer want to be burdened by the existing on -site septic system. Further more, it is staff, s understanding that the Franklin's wish to proceed with the sanitary sewer improvements, however, have yet to decide whether or not they would like to be assessed for the improvements or pay upfront. Should the Franklin's wish to have the improvements assessed to the property, the City will require that the Franklin's enter into an agreement waving their rights to an appeal. MiTublic DataARequests for Council Actions (RCA)A2008\06 16 2008 Franklin Improvement Feasibility Report RCA.doc Agenda Item No. P 4a ® Meeting Date June 16, 2008 Mayor and Council Communication — June 2, 2008 Engineering — Franklin Municipal Improvement Project Page 2 of 2 KEY ISSUES: Need final consent and approval from Franklins, and an appeal waiver or escrow for costs associated with the project. Existing septic system not in compliance. Franklin's to fund 100% of all project related costs. POLICY CONSIDERATIONS: The City Council has the authority to assess project costs to benefitting properties. Either a 429 assessment or escrow deposit are viable funding options. FINANCIAL CONSIDERATIONS: One hundred percent of the cost of the project will be borne by the property owner. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to assess benefiting properties the cost of making a local improvement, or to collect charges for benefiting a property. Respectfully submitted, J F Larry R. ruse City Administrator Department/Responsible Person: Engineering/Assistant City Engineer Adam Nafstad Attachments: Resolution No. 2008-031, Feasibility Report (Study), Assistant City Engineer's Letter of Cost Estimates M:APublic Data\Requests for Council Actions (RCA)A2008\06 16 2008 Franklin Improvement Feasibility Report RCA.doc Agenda Item No. 8JIA Meeting Date June 16, 2008 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-031 RESOLUTION ACCEPTING THE; FRANKLIN PROPERTY SEWER EXTENSION FEASIBILITY REPORT (STUDY) FOR THE EXTENSION OF MUNICIPAL IMPROVEMENTS AND WITH CONDITIONS AUTHORIZE THE PREPARATION OF PLANS AND SPECIFICATIONS AND DIRECT STAFF TO PREPARE AN ORDINANCE TO ESTABLISH A SEWER AND WATER SUB -DISTRICT AS IDENTIFIED IN THE FEASIBILITY REPORT (STUDY) WHEREAS, the Albertville City Council has received a feasibility study, prepared by the City Engineer related to the cost to install municipal improvements including sanitary sewer to serve and improve property located at 5720 Barthel Industrial Drive NE. All said improvements and said plat are located within the City of Albertville; and Now, therefore be it resolved by the City Council of the City of Albertville, County of Wright, State of Minnesota: The Engineer's feasibility study is hereby received and accepted by the Albertville City Council. Further, subject to the property owner entering into an assessment agreement to paying the City's expenses if the project does not go forward, it is further resolved by the City Council: 1. The City Engineer is hereby directed to prepare plans and specifications for these improvements. 2. City Staff is directed to draft an ordinance to establish sewer and water sub -districts as identified in the report. Adopted by the Albertville City Council this 16th day of June, 2008. Ron Klecker, Mayor Bridget Miller, City Clerk M:APublic Data\Resolutions\2008 Resolutions\06 16 2008 R 2008-031 (Franklin Feasibility Study).doc Agenda Item No. S. - _ _ _ Meeting Date June 16, 2008 71 f a t Consulting Engineers & Surveyors 7533 Sunwood Drive NVV • Stlite L56 - Ramsey, MN 55.303 Phone (763) 433-285 i • FAX (t63) '-,�833 June 5, 2008 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE Albertville, MN 55301 Re: Feasibility Study Franklin Property Sewer Extension BMI Project No. R13.39574 Honorable Mayor and City Council Members: Pursuant to Mr. and Mrs. Franklins' request and the City's authorization, we have prepared a feasibility report for the extension of sanitary sewer to serve the Franklin property on Barthel Industrial Drive. Included in the report, please find exhibits depicting the proposed improvement and estimates costs. I will be at your June 16th City Council meeting to present this report and respond to any questions you have concerning your project. Respectfully submitted: BOLTON AND MENK, INC. Adam Nafstad, P.E. Albertville Assistant City Engineer Enclosure M:APublic Data\City Council\Council Packet information\2008\06-16-08\6 16 2008 8-1-4 Franklin Feas:biltiy Letter.doc Agenda Item No. 8.14.4. Meeting Date June 16, 2008 72 PRELIMINARY ENGINEERING REPORT FRANKLIN PROPERTY SEWER EXTENSION A�lbcrtvillf: Small T ,wri living. Big (:tir lift. City of Albertville, Minnesota BMI Project No. R13.39574 July, 2007 Preliminary Engineering Report Franklin Property Sewer Extension City of Albertville, Minnesota I. PROJECT INTRODUCTION This Preliminary Engineering Report has been prepared to evaluate the feasibility of installing a gravity sanitary sewer line to serve the Franklin property located south of Interstate 94, north of the BNSF railroad tracks and east of Barthel Industrial Drive as identified on Figure 1. This report reviews the feasibility of extending sanitary sewer into the property to serve the existing structures and evaluates the ability of the proposed sewer improvements to serve the remainder of the developable property in the future. II. EXISTING CONDITIONS The Franklin property, identified on Figure 1, currently is not served by City sewer, but is connected to municipal water. Today the existing buildings are served by a private on -site septic system, which is owned and operated by the property owner. There is no gravity sanitary sewer system adjacent to the Franklin property. The closest source or point of connection to gravity sewer is an eight -inch gravity sewer line, located on Barthel Industrial Drive, and approximately four hundred -feet south of the railroad tracks. To serve the Franklin property, this sewer line must be extended north and cross beneath the railroad tracks. An existing sanitary forcemain runs along the property on the east side of Barthel Industrial Drive. Connecting directly to this pressurized system to serve the Franklin property is not recommended, as the Franklin system will not be pressurized. To properly connect the Franklin property to the existing forcemain, would be costly and maintenance intensive. There is an existing twelve -inch watermain along Barthel Industrial Drive in front of the Franklin property. This watermain is currently serving the Franklin property and is believed to be adequate for the existing building use. Future development and/or change in land use of the Franklin property may require watermain improvements, such as a system loop through the Franklin property. III. PROPOSED IMPROVEMENTS Figure 2 identifies proposed sanitary sewer improvements. It is proposed that the eight -inch gravity sewer located on Barthel Industrial Drive, between 57`" Street NE and 55`" Street NE, be 4 Prepared By: R13.39574 Bolton & Menk, Inc. July, 2007 Preliminary Engineering Report Franklin Property Sewer Extension City of Albertville, Minnesota extended under the railroad tracks and to the Franklin property. It is proposed that the sanitary sewer be extended to the Barthel Industrial Drive Right -of -Way line / westerly Franklin property lot line. All work outside of the Barthel Industrial Drive Right -of -Way is to be completed by the Franklin's and under separate contract. The sewer crossing of the railroad will be made by jacking and augering a steel casing under the railroad to not disturb the surface. This construction is referred to as "trenchless construction", and will be required by the railroad. Figure 3 identifies a conceptual layout of a sanitary sewer extension to the east within the Franklin property. Noted on Figure 3 is a stretch of the conceptual sewer line with limited cover depths. A future extension of the sewer through the Franklin site will require frost protection. At such time when the Franklin property is developed, the site design (grades, roadways, structures) will have to account for the limited depth of the sewer, if extended through the site. Installation of the proposed will require excavation within Barthel Industrial Drive. The disturbed roadway surface will be removed and restored to match the existing thickness and width. It is likely Barthel Industrial Drive will need to be closed during construction. All disturbed boulevards will be restored with sod in lawn areas and seed in un-maintained ditch areas. IV. COST ESTIMATE The estimated costs associated with the proposed improvements are summarized in the table below. A contingency factor of five percent has been applied to account for unknowns and variances in unit prices. Engineering, including, survey, design, drafting, and construction management has been estimated at twenty percent of the construction cost. A ten percent allowance has also been included to account for the City's 3.5% administrative fee, assumed 6- months of capitalized interest, and legal fees. Land or easement acquisition costs have not been included in the project costs identified below, as they are not believed to be needed. CONSTRUCTION $125,411.77 CONTINGENCIES (5%) $6,270.59 ENGINEERING (20%) $25,082.35 LEGAL, FISCAL & ADMINISTRATION 10% $12,541.18 TOTAL PROJECT COST: $169,305.89 5 Prepared By: RI3.39574 Bolton & Menk, Inc. July, 2007 Preliminary Engineering Report Franklin Property Sewer Extension City of Albertville, Minnesota V. SUMMARY Based on the findings presented in this report, the proposed improvements are cost effective, necessary, and feasible from an engineering perspective. The proposed project improvements will effectively provide sanitary sewer to the existing buildings on the Franklin property and will allow for future development and growth opportunities of the property. The City, its financial experts, and the persons assessed will have to determine the economic feasibility of the proposed improvements. Bolton & Menk, Inc. recommends that, if these improvements are determined to be financially feasible, the City Council approve this report and authorize the preparation of final plans and specifications. 6 Prepared By: R13.39574 Bolton & Menk, Inc. July, 2007 PRELIMINARY COST ESTIMATE FRANKLIN PROPERTY SEWER EXTENSION CITY OF ALBERTVILLE, MINNESOTA BMI PROJECT NO.: R13.39574 DULY, 2007 ITEM APPROX. UNIT NO. ITEM QUANT. UNIT PRICE AMOUNT SURFACE RESTORATION 1 TRAFFIC CONTROL 1.0 LS $3,500.00 $3,500.00 2 REMOVE BITUMINOUS PAVEMENT 1000 SY $3.00 $3,000.00 3 SAW BITUMINOUS PAVEMENT 1400 LF $1.50 $2,100.00 4 SELECT GRANULAR 700 CY $12.00 $8,400.00 5 AGGREGATE BASE CLASS 5 (CV) (P) 350 CY $18.00 $6,300.00 6 1.5' TYPE MV WEAR COURSE MIXTURE 1000 SY $5.50 $5,500.00 7 3" TYPE MV NON WEAR COURSE MIXTURE 1000 SY $9.00 $9,000.00 8 REMOVE AND REPLACE CURB AND GUTTER 100 LF $18.00 $1,800.00 9 SILT FENCE, PRE -ASSEMBLED 400 LF $2.25 $900.00 10 INLET PROTECTION 5 EA $150.00 $750.00 11 EROSION CONTROL BLANKET, CATEGORY 3 350 SY $4.00 $1,400.00 12 SOD, TYPE LAWN 150 SY $6.00 $900.00 SANITARY SEWER _ 12 CONNECT TO EXISTING SANITARY MANHOLE 1 EA $850.00 $850.00 13 DEWATERING FOR SANITARY SEWER 1 LS $3,500.00 $3,500.00 14 8" PVC PIPE SEWER SRD 35 721 LF $29.00 $20,909.00 15 JACK & AUGER 14" STEEL CASING 100 LF $395.00 $39,500.00 16 CONSTRUCT 48" SANITARY MANHOLE 38 LF $275.00 $10,450.00 17 CASTING ASSEMBLY (SANITARY) 3 EA $500.00 $17500.00 18 CHIMNEY SEAL 3 EA $500.00 $1,500.00 SUB 'I".")TALC $121,759.00 MOBILIZATION (3%) S3.652.77 CONSTRUCTION $125,411.77 CONTINGENCIES (5%) $6,270.59 ENGINNERING (20%) $25,082.35 LEGAL, FISCAL & ADMINISTRATION (10%) 512.541.18 )TAt_ PROJECT i (-,,ST $169,305.89 Appendix Exhibit 1 .� �`I` '••'`'- : .,"' -�'. a r 4!� �,.._ if '• �A •' '7r d f a s! i s r •,. Oil ME r f ar�ac ,dr A i r ,tom � � , '� . �• �° �.�� . �.:�� _ r �,� 'STD`4v tV, fa 'FRANK LIN'R0 rapt a !_..l,w t.cr r— Sri w J: o n ��+� k � � fit} � �'�t � '�.,�. �� ,e. �°w� t �:• '�1 tr Y 1y'„+. �—. a.; �•mot ,-F i''''`r �'�:- '13k.'` � . i— .. r., 'f• oa r'�"'� t" F r /•� 0 j CY � ^ y i•• f, f r ,A, �� i` , ,7r�"'dIRTfilld�,� I 1� PC,1J4.r ♦ w f _ E /x{fp f S $,..ark .F'• t 1 •: ?f•� f'wee.e,�}1" f,f• ra, jr 1f' ' W"s , 4 r r ¢ i`/s1�"'a.r Q,r -4 ...,,,,L..f G-K f + �+ t•. f `! :e a�• " F . ry �;� _ �i , .*� r p s ^ r ,w . � . 0 'EE1t 4 BOL.TON & MENK, INC. CITY OF ALBERTVILLE Consulting Engineers & Surveyors FRANKLIN PROPERTY MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN WILLMAR, MN SEWER EXTENSION BURNSVILLE, MN CHASKA, MN RAMSEY, MN AMES, IA ©Bolton & Menk, Inc. 2007, All Rights Reserved JULY 2007 FIGURE N0. 1 H:\AL8T\R1339574\CAD\REP0RT CAD\Figure i.dwg 6/5/08 10:26 am Y SURFACE RESTORATION R=955.80 1=945.40 (E) 1= 945.30 (SW) 0 1 1 1 JACK AND UGER CASING cb e� R=9 .50 1=9 3.78 (NE) +' I= 43.68 (SW) 0 !` Q ® / CONNECT TO EXISTING MANHOLE R 954.46 1 942.57 (NE) 1 942.47 (S) 0 100 200 z LE FEET Bo'--roN mENHc, iNc. CITY OF ALBERTVILLE Consulting Engineers & Surveyors FRAN K LI N PROPERTY MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN WILLMAR, MN SEWER EXTENSION BURNSVILLE, MN CHASKA, MN RAMSEY, MN AMES, IA ©Bolton & Menk, Inc. 2007, All Rights Reserved JULY 2007 FIGURE N�. 2 H:\ALBT\R1339574\CAD\REP0RT CAD\Figure 2.dwg 5/22/08 3:53 pm Albertville ua�. e� Dery W..1 Mayor and Council Communication June 9, 2008 SUBJECT: LEGAL - BARTHEL PROPERTY PURCHASE AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT (ISD) No. 885 AND RELATED DOCUMENTS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following four (4) motions: Motion to approve HOCKEY ARENA DEVELOPMENT AGREEMENT with ISD No. 885; and Motion to approve AGREEMENT To REALLOCATE SPECIAL ASSESSMENTS AND REAL ESTATE TAXES with Donald Barthel; and Motion to approve RESOLUTION No. 2008-032 entitled a Resolution Reallocating the Barthel Commercial Park 3rd Addition Special Assessments; and Motion to approve REsoLUTION No. 2008-033 entitled a Resolution Releasing Lot L Block 1 of the Barthel Commercial Park 3rd Addition from Terms of Developer's Agreement BACKGROUND: The City has previously entered into an agreement with Donald Barthel to purchase the proposed Lot 1, Block 1, Barthel Commercial Park 3rd Addition for a possible expansion to the STMA Arena Board ice hockey facility. That purchase agreement is contingent upon the City entering into an agreement with the School District and St. Michael to reimburse the City for the cost of the land. The attached Hockey Arena Development Agreement with ISD #885 fulfills that contingency in that the School District will use its funds at this point to purchase the Barthel Property. The Hockey Arena Development Agreement was prepared by the School District's attorney as a means of agreeing with the City as to who will do what tasks related to the acquisition and development of the Barthel property. The Development Agreement requires the City to do a number of things in preparation for the closing with the Barthels, including requiring the City to reallocate a portion of the special assessments that were placed on Outlot A of Barthel Commercial Park Second Addition to Lot 1, Block 1 of the 3rd Addition, to allocate the taxes on the property between Outlot A and Lot 1, Block 1, and to release the property from the terms of the prior two developer's agreements that the Barthels entered into with the City. KEY ISSUES: The Development Agreement with ISD No. 885: o Assigns the City's right to purchase Lot 1, Block 1 to the School District; o Requires the School District to purchase Lot 1, Block l; M:Tublic Data\Requests for Council Actions (RCA)A2008\06 16 2008 RCA relating to Hockey Arena property (Attorney's version).doc Agenda Item No. 8. 1. Meeting Date June 16, 2008 Mayor and Council Communication — June 9, 2008 Legal — Barthel Commercial 3rd Addition Page 2 of 3 o Prohibits the School District from doing anything with Lot 1, Block 1 until June 1, 2018 to give the parties time to raise money for the development of a second hockey arena (the parties will likely enter into a subsequent development agreement some years in the future setting forth the terms of how the arena expansion will be funded once those details are agreed upon); o Requires the City to plat Lot 1, Block 1, and properly allocate special assessments to it: o Requires the City to have an agreement with Barthels as to the allocation of special assessments and division of taxes between Lot 1, Block 1 and Outlot A (the rest of the Barthel property); o Requires the City to provide an updated title opinion (which will also be needed for the plat); o Requires the City to release the prior developer's agreements from the property. • If no agreement is reached between the parties for a second ice arena by June 1, 2018, the Development Agreement expires. Note that the original purchase agreement with Don Barthel gives the Barthels the right to repurchase the property ten years after the closing if it is not used for ice arena purposes by that date. • The Reallocation Agreement with Don Barthel has the City and Don Barthel agreeing that the special assessments and the taxes will be allocated in accordance with the requirements of the Development Agreement with the School District (which uses the same formula as the City used to special assess the properties for Lachman Avenue's improvement). • The Resolution Reallocating Special Assessments reallocates the special assessments in accordance with the requirements of the Development Agreement with the School District. • The Resolution Releasing Lot 1, Block 1 from Terms of Development Agreement releases Lot 1, Block 1 from the 1992 and 1998 developer's agreements with the Barthels. The Barthels have complied with all requirements of these agreements. POLICY CONSIDERATIONS: Adoption of these agreements allows the Barthel property to be acquired for future use as an expansion to the hockey arena while giving Albertville, St. Michael, the School District and the STMA Youth Hockey Association ten years to figure out what needs to be built and to raise the money needed to construct it. FINANCIAL CONSIDERATIONS: The City will incur attorney's fees related to the closing; much of the closing work needs to be done anyway to record the plat as part of the Lachman Avenue construction project. Special assessments in the amount of $158,054.85 related to the construction of Lachman Avenue will be paid as part of the closing. This Agreement does not commit the City to any level of funding for the future hockey arena expansion. M:\Public Data\Requests for Council Actions (RCA)\2008\06 16 2008 RCA relating to Hockey Arena property (Attoiney's version).doc Agenda Item No. 8. 1. Meeting Date June 16, 2008 Mayor and Council Communication — June 9, 2008 Legal — Barthel Commercial 3rd Addition Page 3 of 3 LEGAL CONSIDERATIONS: The Development Agreement does not bind to the City to any future obligations beyond the closing on the purchase of the Barthel Property, but secures the property for a ten-year period in the name of the School District. Respectfully submitted, ;r h Lt Larry R. j se City Administrator Department/Responsible Person: Legal/Mike Couri, City Attorney Attachments: Hockey Arena Development Agreement with ISD No. 885; Agreement to Reallocate Special Assessments and Real Estate Taxes with Donald Barthel; Resolution No. 2008-032 entitled a Resolution Reallocating the Barthel Commercial Park 3rd Addition Special Assessments; and Resolution No. 2008-033 entitled a Resolution Releasing Lot 1, Block 1 of the Barthel Commercial Park 3rd Addition from Terms of Developer's Agreement M:Tublic Data\Requests for Council Actions (RCA)A2008\06 16 2008 RCA relating to Hockey Arena property (Attorney's version).doc Agenda Item No. 8.I . 1 . Meeting Date June 16, 2008 10/ 2 0 " 8 j 14 : 2 7 FA IX' 6 5 12,2 5 1) 8,0 t) 00 (J �3 1, (J HOCKEY DEVELOPMENT AGREEMENT THE' AGREEMENT made and entered into by and between independent School District No. 885 (hereinafter referred to as "School District"), The City of Albertville (hereinafter referred to as "Albertville") and The City of St. Michael (hereinafter referred to as "St. Michael"), WHEREAS, the parties wish to develop a site for a second hockey arena; and WHEREAS, Albertville has entered into an agreement to purchase a tract of lanCi, Jearried particularly suited for the development of a hockey arena; and WHEREAS; said site is contiguous to the site of the present hockey arena; and ' -REAS, financial limitations do not permit the development to take place at WHEREAS, the parties wish to acquire the site at this time with the expectation of development of the hockey arena in the near future; and to undertake the purchase. NOW THEREFORE, in consideration of the mutual promises and covenanil contained herein, and other good and valuable consideration, it is agreed as follows: Albertville shall assign all of its right, fifle and interest in and to that certain and Albertville (the "Purchaser") to the School District, subject to the obligations of 0 2. The School District will fund the purchase and take title to the property. Agenda Item No. 8.1. 1 - 77 06/10)1-1108 14 : 27 FAX 65122150600 0 0 4 ar 0 O'E, 3. The School District will take no action to sell or develop said property for a period of ten (10) years (June 1, 2018) to provide an opportunity for the parties to generate Uie financial resources and to enter into an agreement for the development of a second hockey arena, F11L. The terms and conditions of said agreement as mutually agreed upon by the parties to utilize the facility, and such other matters deemed appropriate and necessarl I The City of Albertville will undertake the responsibility and attendant costs including attorney's fees to Complete the following at or before closing: A. Obtain such agreements from the County of Wright and the seller 11,onald G- Barthel (hereinafter "Seller") necessary to permit recording of the following documents immediately following closing- B. Deliver to the School District the following documents in recordable form - Partial Release from the State Bank of Rogers from a Mortgage dated July 15, 1996, recorded July 19, 1996, as I Release of the property from the Developer's Agreement dated August 27, 1992, filed of record on October 27, 1992, as 2 78 28 FA),` G512250600 a 0 0 5 / A 0 E-11 iN) Release of trunk available charge dated Januar—y 28, 200.2-1, iv) Affidavit of Survivorship with an attached Death Certificate C. Provide an agreement with the Seller in respect to Subparagraph 5c(i) as follows: Setting forth the amount of special assessments to be paid from the Seller's proceeds and providing that any remaining special assessments shall be allocated to property other than Lot 1, Block 1, Barthel Commercial Park Third Addition. ii) At closing, the School District's share of real estate taxes due Outlot A, Barthel Commercial Park Second Addition will be allocated 54.14% to Lot 1, Block i, Barthel Commercial Park Third Addition and 45,86% to Outlot A, Barthel Commercial Park Third Addition. b) The Seller shall pay real estate taxes attributed to Outlot A, Barthel Commercial Park Third Addition and real estate taxes Pro rated to date of closing attributed to Lot 1, Block 1, Barthel Commercial Park Third Addition, 47, Agenda Item No. 8. 1. 1. 179' 06/10/2008 14018 FAX 65121250600 Z 0 0 6 /t- I The School District shall pay the balance of real estate D. Provide an up-to-date title opinion to the date of closing from the law firm of Couri, MacArthur & Ruppe, PELF, in favor of the School District. Albertville shall undertake whatever action is required to accomplish the following: i) Elimination of the following -exceptions included in the title opinion from Couri, MacArthur & Ruppe, PLLP dated 10 Said opinion shall incorporate no exceptions to marketability of title other than those included in the title opinion dated N�rM= IN, E0=1 6. The School District's obligations under this Agreement are contingent upon I 1 1111 jjj!�: force or effect. 7. If an agreement to develop a second hockey arena has not been reached by 11 111i'll;'111 11111!�!Iji no further force and effect. M 80 `8�1012008 14�28 FAX 6512090600 the parties shall each be responsible for their respective costs, including attorneys` fees, related to this kqreement and the acquisition of the real property. Any notices provided in this Agreement shall be in writing and shall be deemed tiMely if mailed by certified mail or personally served on or before the date or period specified herein. All notices provided for in this Agreement shall be mailed cor M�� School District: Independent School District No, 885 11343 50"' Street NE Albertville, MN 55301 Albertville: City of Albertville 5959 Main Avenue NE, PO Box 9 Albertville, MN 553011 St. Michael: City of St. Michael 4150 Lander Avenue NE, PO Box 337 St. Michael, MN 55376 10. The parties acknowledge that this Agreement represents the full and complete agreement between the parties relating to the subject matter of this Agreement. and the property. This Agreement supersedes any prior agreements, either oral or written, and any amendments to this Agreement to be effective must be in writing, executed by both parties. 9 Agenda Item No. 81 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA AGREEMENT TO REALLOCATE SPECIAL ASSESSMENTS AND REAL ESTATE TAXES WHEREAS, the Albertville City Council ("City") has previously specially assessed $122,073.76 and $158,054.85 to Outlot A, Barthel Commercial Park 2nd Addition for the improvement of Lachman Avenue in anticipation that Outlot A would be subdivided in the near future; and WHEREAS, the City has approved the plat of Barthel Commercial Park 3ra Addition, which will replat said Outlot A into Lot 1, Block 1 and Outlot A, Barthel Commercial Park 3rd Addition; and WHEREAS, the existing special assessments against Outlot A of Barthel Commercial Park 2"a Addition need to be reallocated among Lot 1, Block 1 and Outlot A of Barthel Commercial Park 3ra Addition; WHEREAS, Outlot A of Barthel Commercial Park 2na Addition is owned by Donald Barthel (`Barthel") NOW, THEREFORE, Barthel and the City agree as follows: 1. Upon the filing of the plat of Barthel Commercial Park 3ra Addition at the Wright County Recorder's Office, the existing outstanding special assessments of $280,128.61 levied against Outlot A, Barthel Commercial Park 2na Addition shall be reallocated in the following manner: a. $113,935.50 to Outlot A Barthel Commercial Park 3ra Addition as an assessment whose payment shall be deferred until the property is platted into a numbered lot and block; Interest shall accrue on said special assessment during the deferment period; b. $158,054.85 to Lot 1, Block 1, Barthel Commercial Park 3ra Addition as an active assessment that will be paid at closing with Barthel's proceeds of the sale of said Lot 1, Block 1. 2. Barthel agrees to waive any right to appeal the reallocation of the special assessments in the amount of $280,128.61 among the properties and in the manner set out in paragraph 1 above. Specifically, Barthel waives any right to appeal said special assessments under Minn. Stat. § 429.081, on constitutional grounds, or on any other grounds which may be M:APublic Data\City Council\Council Packet informationV2008\06-16-08\06 16 2008 8-J-1 (Legal) Barthel special assessment reallocation agreement (revised).doc Agenda Item No. . 1. 1 . Meeting Date June 16, 2008 83 Mayor and Council Communication — June 10, 2008 Legal — Barthel Special Assessment Reallocation Agreement Page 2 of 2 available. Barthel waives any irregularities in said procedure, including any irregularities in notice or publication, and specifically waives the requirement of a public hearing prior to the reallocation of said special assessments in accordance with paragraph 1 above. 3. Barthel agrees that taxes due on Outlot A, Barthel Commercial Park 2nd Addition for 2008 shall be allocated between Lot 1, Block 1, and Outlot A, Barthel Commercial Park 3rd Addition in the following manner: a. 45.86% ($4,427.31) to Outlot A, Barthel Commercial Park 3rd Addition; b. 54.14% ($5,226.67) to Lot 1, Block 1, Barthel Commercial Park. Real estate taxes shall be prorated between Barthel and the City/School District to the date of closing on Lot 1, Block 1. Barthel shall be responsible for payment of real estate taxes on Outlot A of Barthel's Commercial Park 3rd Addition. Dated: June 2008 Donald Barthel CITY OF ALBERTVILLE Ron Klecker, Mayor Bridget Miller, Clerk M:APublic Data\City Council\Council Packet information\2008\06-16-08\06 16 2008 8-J-1 (Legal) Barthel special assessment reallocation agreement (revised), doe Agenda Item No. 8.. 1 . Meeting Date June 16, 2008 84 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-032 RESOLUTION REALLOCATING THE BARTHEL COMMERCIAL PARK 3R ADDITION SPECIAL ASSESSMENTS WHEREAS, the Albertville City Council has previously specially assessed $122,073.76 and $158,054.85 to Outlot A, Barthel Commercial Park 2nd Addition for the improvement of Lachman Avenue in anticipation that Outlot A would be subdivided in the near future; and WHEREAS, the City has approved the plat of Barthel Commercial Park 3rd Addition, which will replat said Outlot A into Lot 1, Block 1 and Outlot A, Barthel Commercial Park 3rd Addition; and WHEREAS, the existing special assessments against Outlot A of Barthel Commercial Park 2" d Addition need to be reallocated among Lot 1, Block 1 and Outlot A of Barthel Commercial Park 3rd Addition; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, WRIGHT COUNTY, MINNESOTA: 1. Upon the filing of the plat of Barthel Commercial Park 3rd Addition at the Wright County Recorder's Office, the existing outstanding special assessments of $280,128.61 levied against Outlot A, Barthel Commercial Park 2" d Addition shall be reallocated in the following manner: a. $122,073.76 to Outlot A Barthel Commercial Park 3rd Addition as an assessment whose payment shall be deferred until the property is platted into a numbered lot and block; Interest shall accrue on said special assessment during the deferment period; b. $158,054.85 to Lot 1, Block 1, Barthel Commercial Park 3rd Addition as an active assessment. Adopted by the Albertville City Council this 16h day of June, 2008. Ron Klecker, Mayor Bridget Miller, City Clerk M:APublic Data\Resolutions\2008 Resolutions\06 16 2008 R 2008-032 (Reallocating Assessments Barthel Comm Park 3rd).doc Agenda Item No. IS. 1. 1 a Meeting Date June 16, 2008 85 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2008-033 RESOLUTION RELEASING LOT 1, BLOCK I OF THE BARTHEL COMMERCIAL PARK 3rd ADDITION FROM TERMS OF DEVELOPER'S AGREEMENT WHEREAS, the City has approved the plat of Barthel Commercial Park 3rd Addition, which will replat said Outlot A into Lot 1, Block 1 and Outlot A, Barthel Commercial Park 3rd Addition; and WHEREAS, Independent School District 485 has agreed to purchase said Lot 1, Block 1 and reserve it for an addition to the Hockey Arena abutting the property to the north; and WHEREAS, the School District has requested that the City release said Lot 1, Block I from the terms and conditions of that Developer's Agreement for Barthel's Commercial Park dated August 27, 1992 and filed of record on October 27, 1992 as document number 514857 and from the terms of that Developer's Agreement for Barthel's Commercial Park 2" d Addition dated May 19, 1998 dr1d filed of record on June 25, 1998 as document number 648564; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, WRIGHT COUNTY, MINNESOTA: 1. Upon the filing of the plat of Barthel Commercial Park 3rd Addition at the Wright County Recorder's Office, Lot 1, Block 1 of said Plat shall be released from the terms of that Developer's Agreement for Barthel's Commercial Park dated August 27, 1992 and filed of record on October 27, 1992 as document number 514857 and from the terms of that Developer's Agreement for Barthel's Commercial Park 2nd Addition dated May 19, 1998 and filed of record on June 25, 1998 as document number 648564. Adopted by the Albertville City Council this 16h day of June, 2008. Ron Klecker, Mayor Bridget Miller, City Clerk M:APublic Data\Resolutions\2008 Resolutions\06 16 2008 R 2008-033 (Releasing Barthel Comm Park 3 L1 Bl Dev Agree).doc Agenda Item No. 8. 1.1, Meeting Date June 16, 2008 E 11 r-n\vbcrtvi11c Mayor and Council Com Sm.m 7isz " Uvfrtg. Btu af:'V UF.. Y m u n l c a tl O n June 9, 2008 SUBJECT: ADMINISTRATION - FOUR DAY WORKWEEK RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion(s): Motion to approve setting City work hours at four (4) 10-hour days starting Monday July 7, 2008 and ending Friday, October 10, 2008 (91 days). City Hall hours are proposed to be 7:00 a.m. to 5:30 p.m. Monday thru Thursday. Public Works and Utilities will have the same hours, with one Utility Employee working a Tuesday thru Friday shift. Work hours are to be reviewed at the September 15, 2008 City Council meeting. BACKGROUND: In recent months, a growing National trend for many units of government is to condense the workweek from the normal five day week to four day workweek. Some form of modified Friday summer hours are increasingly becoming the standard. Up until the sharp rise in gas prices, the most common was a nine hour day, with a shortened Friday. One of the recent drivers for the four day work week is to reduce fuel consumption and conserve fuel. Thus the desire to expand the shortened Friday concept and go to a four day workweek eliminating one day of driving for employees. Staff has discussed this at length with the conversation focusing on its effects for customer service and fulfilling the needs of the City Council. Staff identified the pros and cons of this temporary change. Pros: Residents have expanded hours for their service needs. The majority of residents work 8:00 a.m. to 5:00 p.m. and this provides them increased access to City Hall. The traffic numbers at City Hall are lowest on Fridays and employees taking a vacation day on Friday to extend the weekend, oftentimes results in City Hall having a skeleton crew on those Fridays. 2. The Public Works and Utility Department anticipate additional productivity with a longer day. Equipment such as the large mower can work up to 48 hours at regular wages. Many jobs can be completed eliminating commute time to finish up jobs. 3. There are some minor energy savings to not occupying City Hall and other buildings one less day per week, with the exception when City Hall is rented or used by civic groups. 4. Employees would experience a 20% commute savings and lessen congestion on the highways. M:APublic Data\Requests for Council Actions (RCA)\2008\06 16 2008 8-z four day workweek (RCA).doc Agenda ltem No. 8.1.1 Meeting Date June 16, 2008 Mayor and Council Communication — June 9, 2008 Administration — Temporary Four Day Workweek Page 2 of 3 5. Many government units, consultants and contractors have truncated hours on Friday. For example, Otsego operates primarily on a four day workweek, St. Michael and consultants such as NAC do not work on Friday afternoon. 6. Residents can pay utility bills electronically or deposit them in the outside drop -box. 7. On a National level, if everyone reduces gas consumption just a little, its effects will be dramatic. Cons: A resident who does not plan ahead may not get permits, schedule meetings, or get other services on Friday. 2. Some building inspections services would need to be scheduled around Fridays or special arrangements made to accommodate them. The most critical one would be concrete pours. 3. Employee fatigue can be a factor in extended hours. 4. Breaks — right now the Public Works and Utilities take a 45 minute lunch, and no break in the afternoon. Federal law does not allow an employee to work more than four hours without a break. The temporary change in hours would require shifting the break to mid- afternoon. KEY ISSUES: The major issue is obviously the level of service for our residents and serving the needs of the City Council. If a change is approved, it is critical that the public be informed. This would be accomplished via the Crow River News, the City newsletters, signs at City Hall, message on the "Reader Board", and e-mail(s) to contractors and other who we have on file. As with all pilot programs, it is important to track its success or lack thereof. It is proposed that the front office staff keep track of comments received about the hours and all staff would keep track of any problems or opportunities that are encountered. Lastly, the City Council would be asked to let administration know when they hear reports of any problems with the hours on an ongoing basis. It is staff's feeling, that this is largely a "benefit" to employees, and as a result, staff needs to be flexible if something special comes along that needs attention on a Friday. This may be setting up at City Hall for a meeting or some unusual need of the Council or resident that can only be done on a Friday. Prior to a change in hours, staff would need to agree to accommodate these special situations without any overtime or added cost to the City. M:APublic Data\Requests for Council Actions (RCA)A2008\06 16 2008 8-z four day workweek (RCA).doc Agenda Item No. 8.12. Meeting Date June 16, 2008