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2008-08-04 CC Packet140 ''�. lbertvi 1,'E City of Albertville Council Agenda Sma Touln uwn1j.b yw ua AUGUST 4, 2008 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council", usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS 4: CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO AGENDA 6. MINUTES A. July 21, 2008 Committee of the Whole Workshop minutes (pgs. 1-4) B. July 21, 2008 regular City Council minutes (pgs. 5-13) 7. 0 CONSENT AGENDA All items with an asterisk () are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Items 8.E.1. Finance — Semi-monthly Payment of Claims (bills) (pgs. 15-20) 8.F.1. City Clerk — Resolution No. 2008-041 Appointing Election Judges (pgs. 25-28) 8. DEPARTMENT BUSINESS A. Fire Department B. Public Works Department M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 1-A Agenda.doc Meeting Date: August 4, 2008 City of Albertville Council Agenda August 4, 2008 Page 2 of 4 C. Utilities Department (WWTP) D. Building Department E. Finance Department 1). 0 Approve the Monday, August 4, 2008 Payment of Claims (bills) for check numbers 025972 to 026002 (pgs. 15-20) 2). Accept the Finance Director's Project Status Update and Financial Reports (pgs. 21-24) F. City Clerk 1). 0 Approve Resolution No. 2008-041. entitled a Resolution Appointing 2008 Election Judges for the Primary and General Election for the City of Albertville (pgs. 25-28) 2). Accept the City of St. Michael's Daze and Knights Festival Challenge (pgs. 29- 30) G. City Council H. Planning and Zoning 1). Approve Ordinance No. 2008-006 entitled an Ordinance Amending Appendix A — Zoning Ordinance; Chapter 200, Section 200.2 of the 2005 Albertville Municipal City Code Relating to the Definition of Pawnbroker and Pawn Shop(s); Chapter 4400; Section 4400.5; Chapter 4500, Section 4500.5; and Chapter 4501; Section 4501.5 Relating to the Prohibition of Pawn Shop(s) in the B-3 Highway Commercial District, B-4 General Business District, and B-W Business -Warehouse District (pgs. 31-37) 2). Approve Resolution No. 2008-042 entitled a Resolution Approving a Conditional Use Permit (CUP) and a Variance for a Detached Garage to be located at 11548 — 571h Street NE within the Albertville city limits (pgs. 39-50) I. Engineering 1). Approve 70th Street NE (west of CSAH 19) Improvements (pgs. 51-52) 2). Accept the Assistant City Engineer's Progress Report (pgs. 53-55) J. Legal 1). Accept the City Attorney's Report (pgs. 57-59) K. Administration 1). Accept the City Administrator's Written Report (pgs. 61-63) 9. CITIZENS OPEN FORUM - (continued if necessary) M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 1-A Agenda.doc Meeting Date: August 4, 2008 City of Albertville Council Agenda August 4, 2008 Page 3 of 4 10. ANNOUNCEMENTS and or UPCOMING MEETINGS August 2008 5 7:00 p.m. Election Judge Training 11 6:00 p.m. STMA Ice Arena Board meeting 11 7:00 p.m. 2008 Budget Workshop 12 7:00 p.m. Planning and Zoning Commission meeting 18 7:00 p.m. City Council meeting 25 6:00 p.m. Joint Powers Water Board meeting 25 7:00 p.m. 2008 Budget Workshop (tentative) 26 8:00 a.m. Filing for Candidacy Opens September 2008 1 all day Labor Day observed — City Offices closed 2 6:00 p.m. Committee of the Whole workshop (RFS City-wide Garbage) 2 7:00 p.m. City Council meeting 8 6:00 p.m. STMA Ice Arena Board meeting (Albertville upper level) 9 7:00 a.m. Primary Election — Poles Open 9 5:00 p.m. Filing for Candidacy Closes 9 8:00 p.m. Primary Election — Poles Close 10 7:00 p.m. Planning and Zoning Commission meeting 15 7:00 p.m. City Council meeting 22 6:00 p.m. Joint Powers Water Board meeting 29 6:00 p.m. A. City of Albertville; City of St. Michael and STMA School Board meeting (School Board Room) October 2008 6 7:00 p.m. City Council meeting 13 all day Columbus Day observed — City Offices closed 13 6:00 p.m. STMA Ice Arena Board meeting 14 7:00 p.m. Planning and Zoning Commission meeting 20 7:00 p.m. City Council meeting 27 6:00 p.m. Joint Powers Water Board meeting 27 7:00 p.m. Committee of the Whole Workshop (tentative) 11. ADJOURNMENT M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 1-A Agenda.doc Meeting Date: August 4, 2008 AFFIDAVIT OF POSTING STATE OF MINNESOTA SS. COUNTY OF WRIGHT Bridget Miller, being first duly sworn, says that on the 3 1 " day July 2008 Bridget posted the documents as shown on the reverse side a true copy of each thereof at 3:00 p.m.at the Albertville City Offices in the window, at the City of Albertville located at 5959 Main Avenue NE, County of Wright, State of Minnesota. r Subscribed and sworn to before me this D / ,� day of , 2008. J�G i Notary Public TINA LOUISE LANNES �J NOTA.gy PUBLIC-MINNESOTA Exp. Jan, 31, 2W9 M:\Public Data\City Council\Council Agendas\Affidavit of Agenda Posting format.doc Nbertville Mayor and Council Communication July 29, 2008 SUBJECT: CITY COUNCIL MINUTES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approving the City Council minutes that have been prepared and submitted by the City Clerk and the City Administrator with the following motions: Motion to approve the July 21, 2008 Committee of the Whole minutes as presented, which a signed copy will be scanned and kept electronically on file in the office of the City Clerk. Motion to approve the July 21, 2008 regular City Council minutes as presented, which a signed copy will be scanned and kept electronically on file in the office of the City Clerk. BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council, should it be their desire to amend the minutes. KEY ISSUES: It is the City's policy to review and approve City Council minutes that have been taken, prepared and submitted by the City Clerk. POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the City Council minutes that have been prepared and submitted should be amended. However, the contents of the minutes via the amendment process typically require Mayor and Council consideration thereof at the appropriate time during the meeting, in which such amendments that are made requires a motion and affirmative vote of the majority of the members present. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the City Council minutes. LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the authority to amend the minutes. Respectfully submitted, Larry . Kruse City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: July 21, 2008 Committee of the Whole and July 21, 2008 regular Council minutes M:\Public Data\Requests for Council Actions (RCA)\2008\08 04 2008 6 City Council minutes.doc Agenda Item No. 6. Meeting Date August 4, 2008 Nbertville S-1r�uw.,�..weatyUF� COMMITTEE OF THE WHOLE MEETING JULY 21, 2008 MINUTES Albertville City Hall 6:00 PM PRESENT FROM ALBERTVILLE: Mayor Ron Klecker, Council members Dan Wagner, Tom Fay and John Vetsch; City Administrator Larry Kruse, and City Clerk Bridget Miller ABSENT: Council member LeRoy Berning FIRE INSPECTIONS PRESENTATION City Administrator Kruse kicked off the meeting with some background and an overview of how things progressed to this point. Kruse reminded the Council members that during a previous budget workshop there was discussion about working with neighboring communities to form a Fire District. Following the discussion, former Fire Chief Long and Firefighter Mills met to talk about a Pilot Fire Inspection Program for the City of Albertville. Kruse turned it over to Fire Chief Mills to go into further detail on the Pilot Fire Inspection Program. Fire Chief Mills gave an overview of the Pilot Fire Inspection Program, which began a few years ago. Mills went on to report that this program is ongoing with the businesses selected for the initial round of inspections. Businesses were selected according to the occupancy type and the frequency of calls that the Albertville Fire Department (AFD) has responded to at that particular business within the year 2006. Following the creation of the Pilot Fire Inspection Program, was when the Building Official was brought into the inspection(s) of the facilities. Mills pointed out there are two (2) types of occupancies that were chosen, which inlcuded A-2 (bar, restaurant) and R-2 (apartment buildings). There was also one (1) Mercantile Group M. Mills gave a brief synopsis of the initial inspections of the various types of facilities and informed the members of the follow-up inspections to insure the establishment completed the requirements. Mills went on to report the experience and knowledge the Fire Department and Building Official gained from the inspections. One of the lessons learned is that it is very time consuming and other members of the AFD have lost interest in participating; therefore putting the responsibility on the Fire Chief and Assistant Fire Chief. To summarize, Mills reiterated what was in his memo, which was that these results clearly show that no matter how old the building, there are still major life safety threats in the businesses of our City. With the help of an ongoing Fire Inspection Program, it is believed that these threats and violations can be mitigated in a timely and cost effective manner. Actively teaching and relaying valuable Fire Prevention to the City's businesses will reduce the amount of fire loss in the future, M:\Public Data\City Council\Council Minutes\2008 Minutes\Committee Whole\M 07-21-08 COW Minutes Approved.doc Agenda Item No. 6. Meeting Date July 21, 2008 City of Albertville Committee of the Whole Minutes July 21, 2008 Page 2 of 2 and hopefully save the City money in the long term. The City has a good start with the Fire Inspection Program and needs to keep it going in order to make the City "Fire Safe". Council had a few questions and concerns, one being the lock boxes that a number of the establishments were lacking. Fire Chief Mills brought up the fact that a number of the buildings were built before lock boxes were required, which is why they are found missing. Mayor Klecker and City Administrator Kruse thanked the Albertville Fire Department for taking on this Pilot Fire Inspection Program task on. It is appreciated the work that has been put into making sure the business establishments and various apartment complexes are inspected for potential "fire safety" related issues. ADJOURNMENT The Committee of the Whole adjourned from the Monday, July 21, 2008 Committee of the Whole meeting at approximately 6:52 p.m. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Minutes\2008 Minutes\Committee Whole\M 07-21-08 COW Minutes Approved. doc Agenda Item No. 6. Meeting Date July 21, 2008 V A,lbertville Sma. Toum Lbdnw eb aty an.. ALBERTVILLE CITY COUNCIL JULY 21, 2008 MINUTES ALBERTVILLE CITY HALL PLEDGE OF Mayor Klecker called the Albertville City Council meeting to Pledge of Allegiance. ROLL CALL PRESENT: Mayor Ron Klecker, Council members John.,Vetsch, Assistant City Engineer Adam Nafstad, City Planner:A' Brixius, Administrator Larry Kruse, City Clerk Bridget'Miller ABSENT: Council at 7:00 p.m 7:00 PM by the Wagner, and Tom Fay, Attorney Mike Couri, City - no comments Mayor Klecker noted th was no .14 present for the meeting; therefore no recognitions, present t s, or introductiiifi : were necessary. CITIZEN FOR Mayor Klecker asked #Mere was anyone in the audience that wanted to discuss an item with the Council that was not heady on the agenda. There was no one present in the audience that wished to speak to the City Council regarding an issue that was not already scheduled on the agenda. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 07-21-08 B-drafts.doc Agenda Item No. 6. Meeting Date August 4, 2008 City of Albertville City Council Minutes July 21, 2008 Page 2of9 AMENDMENTS TO THE AGENDA Mayor Klecker asked if there were any amendments to the agenda. Upon hearing no comments from the Council, Mayor Klecker asked for a motion to approve the July 21, 2008 regular City Council agenda as presented. MOTION BY Council member Wagner, seconded by Mayor Klecker to approve the Monday, July 21, 2008 regular Albertville City Council agenda as presented. Motion carried unanimously. MINUTES July 7, 2008 Committee of the Whole minutes July 7, 2008 regular City Council minutes Mayor Klecker asked the Council if they noticed any changes needed to be made to the Monday, July 7, 2008 Committee of the Whole or the Monday, July 7, 00.8 regular City Council minutes. Upon hearing no comments from the Couhbil, Mayor Klecker then asked for a motion to approve the July 7, 2008 Committee of the Whole and th�<�uly 7, 2008 regi City Council minutes as presented. After taking a second look at the minutes lClecker brought up the fact there may be a slight typo on page 3 of,the Council jacket, which, was the Committee of the Whole minutes. Klecker felt the wore4 V1'.did not ad appropriately the context of the sentence. City Clerk Miller acknowledged the type, and mould correct the verbiage. MOTION BY Counctlml' " ber Vtz; gner, seconded by Council member Vetsch to approve the Mo 4tk July 7, 2008 Coffift1tee off ,Whole minutes as amended, which a signed copy will be scanned and an electronic cd "* will be kept on file in the office of the City Clerk. Motion carried unaAft&usly. MOTION BY Coufkil.. O ber Wagner, seconded by Mayor Klecker to approve the Monday, July 7, 2008 regular C> Council minutes as presented, which a signed copy will be scanned and an electronic copy wilt be kept on file in the office of the City Clerk. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 07-21-08 B-drafts.doc Agenda Item No. 6. Meeting Date August 4, 2008 6 City of Albertville City Council Minutes July 21, 2008 Page 3 of 9 CONSENT AGENDA CONSENT AGENDA All items with an asterisk (0) are considered to be routine in nature by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or citizen so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Mayor Klecker asked the Council members if there were any items they wanted pulled from the July 21, 2008 Consent Agenda. Upon hearing no comments from t11e Council, Mayor Klecker asked for a motion to approve the July 21, 2008 Consent Agenda as presented. MOTION BY Council member Vetsch, seconded by council member Fay to approve the Monday, July 21, 2008 Consent Agenda as presented and included in the Council packet. Should there have been items pulled, the item would 1i removed from the General.,, rder of Business and considered in its normal sequence on the agenda, which would require a separate motion. Motion carried unanimously. DEPARTMENT BUSINESS FIRE DEPARTMENT — no PUBLIC WORKS DEPARTMENT - no comments no comments Accept the Bit Officid's Report dated July 10, 2008 MOTION BY Counc1Eember Vetsch, seconded by Council member Fay accepted the Building Official's Report dated July 10, 2008 as presented in the Monday, July 21, 2008 regular City Council packet. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 07-21-08 B-drafts.doc Agenda Item No. 6. Meeting Date August 4, 2008 City of Albertville City Council Minutes July 21, 2008 Page 4 of 9 FINANCE DEPARTMENT *Approve the Monday, July 21, 2008 Payment of Claims (bills) for check numbers 025900 to 025967 MOTION BY Council member Vetsch, seconded by Council member Fay authorizing the Monday, July 21, 2008 Semi-monthly Payment of Claims (bills) for check numbers 025900 to 02.5967 as presented except the bills specifically pulled, which will require separate discussion from the Consent Agenda and a separate motion from the Consent�A:genda. The checks and supporting documents will be scanned and kept electronically on file 'uu.,the office of the Finance Director. Motion carried unanimously. AVAccept a Donation from the Albertville Knights deposit the donation of $3, 000 to the Albertville F' MOTION BY Council member Vetsch; s-econded by C from the Albertville Knights of Columbus in the amour $3,000 to the Albertville Friendly City Days nd ($0 ) CITY CLERK — no CITY COUNCIL — no AND 4mbus in the amount of $3, 000 and City Days fund (805) 2 '' uncil member Fay accepting a Donation of $3,000. and deposit the donation of Motion carried unanimously. A`Appro Resolution .No 2 M8-037ihtitled a Resolution Approving City Hall Addition Final Plat Located #atoutheast Corr of 60`h Street NE and Main Avenue NE within the Albertville city limits MOTION BY Counilrmber Vetsch, seconded by Council member Fay to approve Resolution No. 2008-6'Mi1 entitled a Resolution Approving City Hall Addition Final Plat Located at Southeast Corner of 601h Street NE and Main Avenue NE within the Albertville city limits as presented except the items specifically pulled, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda, which a signed copy will be scanned and kept electronically on file in the office of the City Clerk. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 07-21-08 B-drafts.doc Agenda Item No. 6. Meeting Date August 4, 2008 City of Albertville City Council Minutes July 21, 2008 Page 5 of 9 Accept the City Planner's Monthly Report Mayor Klecker asked the Council members if they had any questions or concerns regarding the City Planner's Monthly Report. Klecker did not hear any comments from the Council; therefore the Council members accepted the City Planner's Monthly Report dated July 11, 2008 as it was presented in the Monday, July 21, 2008 City Council packet. ENGINEERING Approve Resolution No. 2008-038 entitled a Resolution A Overlay Project Accept the Assistd ty E &eer's Progress Report Low Bid for 2008 Mayor Klecker inquire. tf the Council members had any questions for the Assistant City Engineer, which the Council had no comments. In summary, the Council members accepted the Assistant City Engineer's Progress Report dated Friday, July 11, 2008 as presented in the Monday, July 21, 2008 regular City Council packet. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 07-21-08 B-drafts.doc Agenda Item No. 6. Meeting Date August 4, 2008 9 City of Albertville City Council Minutes July 21, 2008 Page 6 of 9 LEGAL Approve Resolution No. 2008-040 entitled a Resolution Adopting a Special Assessment for SAC and WAC Charges to Lot 4, Block 1, Albertville Marketplace (a. k. a. Emma Krumbees), which includes approval of an Assessment Agreement, Emma Krumbees Restaurant SAC and WAC Charges City Attorney Couri began by reporting that the Developer -owner of Emma Krumbees has requested, through Phil Morris of Albertville Marketplace, for an Assessment Agreement for SAC and WAC Charges for the Emma Krumbees Restaurant. Coi .went on to state that these charges are normally due when the building permit is pulled. Court reminded the Council that the City has made such accommodations in the past for other restaurants within Albertville. By Assessing the SAC and City's portion of WAC is a way ttushn the large u?front charges to be spread over a period of years. This Assessment would be over a three (3) year period with interest at 6.2%, which is consistent with the current 0ty's finances. Couri continued by noting the decision to Special Assess die $ACar�d WAC fees entirely at the discretion of the City Council. Included with the Special .Assessment is an Assessment Agreement that Emma Krumbees or Developer (Blaine) would`agree and sign a waiver of its right to appeal the special assessment. Council wanted to make sure that Emma Krumbees ulefstood it is the City's portion of the Water Access Charges that would be assessed and. that the City cannot assess the Joint Powers Water Board portion of tes. Couri confirmed that the applicant iiderstood that theDeveloper (Blaine) shall pay the Joint Powers Water Board portiop,pf WAfees to the Ci1y`prior to the issuance of the building permit for construction of the Emma Krumbees buldrng:liy the City. After rewing the Assessment Agreement for Emma Krumbees Restaurant SAC and City's porti`, WAC Charges," Resolnt%n'No. 2008-040, Mayor Klecker asked the Council members _16ra motion to ap-awye the tsvo documents. MOTION BY Council member Fay, seconded by Council member Wagner to approve the Assessment Agrei m�- nt, Enihia Krumbees Restaurant SAC and WAC Charges; and Resolution No. 2008- 40 entitled a Resolution Adopting a Special Assessment for SAC and WAC Charges to Lot "lock 1, Albertville Marketplace (a.k.a. Emma Krumbees Restaurant), which a signed copy will be scanned and kept electronically on file in the office of the City Clerk. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 07-21-08 B-drafts.doc Agenda Item No. 6. Meeting Date August 4, 2008 10 City of Albertville City Council Minutes July 21, 2008 Page 7 of 9 ADMINISTRATION Authorize the Request to Advertise and Solicit Bids for a City-wide Waste Hauler (Garbage) Collection Service City Administrator Kruse gave an overview of a proposal for the City of Albertville to go to a City-wide Garbage and Single -sort Recycling Collection. Kruse was looking for authorization from the Council to allow staff to advertise and solicit bids for a City-wide Garbage Collection and Single -sort Recycling Collection to be done by one licensed garb ge Haler. Other considerations would be to pass the fees onto the homeowners through the utility bill. Kruse brought up the fact that there are four to five licensed w�;ste haulers hat service Albertville residents, which means there are four to five cgrnpan, es traveling the same route with loaded trucks causing unnecessary wear and tear of Crty streets. This collection: of garbage would be residential at this time, commercial and Irzd,,,strial operations are not c6 ltemplated by this contract. Kruse pointed out that it would be one of the City's purposes to accomplish the state, city, and county goals; while minimizing wear and tear to the streets, roads, and private drives within the City. Furthermore, having a mandatory co ection service is a sue�0ssful way to insure that all City residents have an approved way to dispose of their garbage and>eliminate indiscriminate dumping. In summary, Kruse reported that amending the 2005 Albertvie Municipal City Code and going with city-wide garbage and recycling collection service does not prevent a resident from hiring a separate waste hauler fo their garbage removal. Staff anticipates that nearly 100% of the residents will use the city's�garbage services, provided the bids are cost-effective and Council directs staff to preparre an or, inmce changing the City Code to allow for City-wide collection of garbage and ect miles; Council wanted to inquire ether the bidders or vendors would have an opportunity to express their opimr�ns„or concerns v t r the City-wide Garbage and Recycling Collection. Council recalled Alber}vhe attemptlnhis type of service years ago and as you can see was not passed. MOTION BY C6W1 WI member Wagner, seconded by Council member Fay to authorize staff to advertise and solielt bps for City-wide garbage collection and single source recycling collection by one licensed garbage hauler with the goal that if the bids are financially advantageous to implement city-wide collection on January 1, 2009, and to include a workshop that would allow the vendors an opportunity to express their opinion in regards to the City-wide Garbage and Single -sort Recycling Collection. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 07-21-08 B-drafts.doc Agenda Item No. 6. Meeting Date August 4, 2008 City of Albertville City Council Minutes July 21, 2008 Page 8 of 9 CITIZENS OPEN FORUM There were no concerns or issues from audience members that needed to be continued. ANNOUNCEMENTS and or UPCOMING MEETINGS Mayor Klecker asked the Council to review the upcoming meetings which Klecker did note that the dates for September were off. Klec research and correct for the next agenda. July 2008 21 6:00 p.m. 21 7:00 p.m. 28 6:00 p.m. 28 7:00 p.m. Committee of the City Council mee Joint Powers Wal Committee of the 1n r of events, the City Clerk to epartment (cancelled) August 2008 4 7:00 p.m. City Council meeting 5 7:00 p.m. Election Judge 'Training 11 6:00 p.m. STMA Ice Arena Board meeting 11 7:00 p.m. City Council Budget;Wnrkshop (continued) 12 7:00 p.m. Planning and'Zoning Commi' on meeting 18 7:00 p.m: City Council meeting 25 6:00 p m. Toiut Powers Water Board meeting 25 7, Win. Ci%: ouncil Budget Workshop (continued, if necessary) 26 8:00 a m FjOk for Candidacy Opens Sept lrnber 2008 1 all day LaI*p Day observed —City Offices closed 4 7:00 p >� City C+�ucil meeting 9 7:00 a m -M :Polls open — Primary Election .> 5.00 p.m. Filing for Candidacy Closed 9 8 „00 p.m. Polls Close —Primary Election 11 p m' STMA Ice Arena Board meeting 12 ,< 7 dl Pm Planning and Zoning Commission meeting 18 7:00 p:m. City Council meeting 25 6:00 p.m. Joint Powers Water Board meeting 25 7:00 p.m. Committee of the Whole Workshop (tentative) 29 6:00 p.m. Jt. City of Albertville; City of St. Michael and STMA School Board meeting (School Board Room) M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 07-21-08 B-drafts.doc Agenda Item No. 6. Meeting Date August 4, 2008 12 City of Albertville City Council Minutes July 21, 2008 Page 9 of 9 ADJOURNMENT MOTION BY Council member Wagner, seconded by Council member Vetsch to adjourn the Monday, July 21, 2008 regular City Council meeting at 7:30 p.m. Motion carried unanimously. Ron Klecker, Mayor Bridget Miller, ,City Clerk M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 07-21-08 B-drafts.doc Agenda Item No. 6. Meeting Date August 4, 2008 13 bertvijl �1e Mayor and Council Communication �T� UAW ftawu~. July 30, 2008 SUBJECT: 0 FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion authorizing the Monday, August 4, 2008 payment of the claims that includes check numbers 025972 to 026002 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Check No. 25975 Budget Blinds — Fire department purchased widow coverings for the training room which did not have them. Funds came out of budgeted funds. Check No. 25976 Coborn's - Fire Department Open house portion of $30.73 came from donations Check No. 25977 DJ's Total Home Care — Fire Department Donations for Water ball Tournament Check No. 25982 Eull, Jay — Fire Department Donations for pizza POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines disputes the billing. Respectfully submitted, Larryse City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 08 2008 8-E-1 Finance Bills Report (RCA).doc Agenda Item No. 8.E.1. Meeting Date August 4, 2008 A,lbertville Small Town Uving. Big City Ufa. Check Detail Register August 4, 2008 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025972 8/4/2008 ACTION RADIO & COMMUNICATIONS E 101-42000-586 C/O - Pagers $125.00 32466 Fire Dept Pager Repair E 101-42000-586 C/O - Pagers $125.00 32495 Fire Dept Pager Repair Total ACTION RADIO & COMMUNICATIONS $250.00 Paid Chk# 025973 8/4/2008 ARAMARK UNIFORM SERVICES E 601-49450-417 Uniform Rentals $12.02 629-6517799 Sewage Dept. - Uniform Sery E 101-43100-417 Uniform Rentals $12.03 629-6517799 Public Works -Uniform Sery E 101-45100-417 Uniform Rentals $12.03 629-6517799 Parks Dept - Uniform Sery E 602-49400-417 Uniform Rentals $12.02 629-6517799 Water Dept - Uniform Sery E 101-43100-417 Uniform Rentals $12.03 629-65377225Public Works - Uniform Sery E 101-45100-417 Uniform Rentals $12.03 629-65377225Parks Dept- Uniform Sery E 602-49400-417 Uniform Rentals $12.02 629-65377225Water Dept - Uniform Sery E 601-49450-417 Uniform Rentals $12.02 629-65377225Sewage Dept. - Uniform Sery E 101-45100-417 Uniform Rentals $12.29 629-6541908 Parks Dept - Uniform Sery E 602-49400-417 Uniform Rentals $12.31 629-6541908 Water Dept - Uniform Sery E 101-43100-417 Uniform Rentals $12.31 629-6541908 Public Works -Uniform Sery E 601-49450-417 Uniform Rentals $12.31 629-6541908 Sewage Dept. - Uniform Sery E 101-41940-405 Repair/Maint - Buildings $66.50 629-6541909 City Hall mops, mats, towels Total ARAMARK UNIFORM SERVICES $211.92 Paid Chk# 025974 8/4/2008 BOBCAT OF WEST METRO E 101-43100-404 Repair/Maint - Machinery/Equip $201.76 27164 Coupler Assembly Total BOBCAT OF WEST METRO $201.76 Paid Chk# 025975 8/4/2008 BUDGET BLINDS E 101-42000-521 C/O - Fire Hall $1,035.18 072008 Fire Dept - Hall Improvements Total BUDGET BLINDS $1,035.18 Paid Chk# 025976 8/4/2008 COBORN'S E 101-45100-405 Repair/Maint -Buildings $19.99 072008 PW Hefty Bags, Clrx TBC FRSH S E 101-42050-437 Misc. Donations $30.73 072008 Fire Dept Open House Total COBORN'S $50.72 Paid Chk# 025977 8/4/2008 DJ'S TOTAL HOME CARE CENTER E 101-42050-437 Misc. Donations $190.46 07-2008 FD Supplies for Waterball Tour Total DJ'S TOTAL HOME CARE CENTER $190.46 Paid Chk# 025978 8/4/2008 DOCUMENT DESTRUCTION SERVICE E 101-41400-300 Professional Srvs (GENERAL) $31.20 127203 7/7/08 Shredding Total DOCUMENT DESTRUCTION SERVICE $31.20 M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-E-I Payment Posted Batch.doc.rtf Agenda Item No. 8.E..I.. Meeting Date August 4, 2008 17 Mayor and Council Communication — July 30, 2008 Finance — Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025979 8/4/2008 EMBARQ - TX E 101-41940-321 Telephone $39.75 07-2008 497-0261 E 101-41940-321 Telephone $123.33 07-2008 Local Services Taxes & Surchar E 101-43100-321 Telephone $37.51 07-2008 497-0774 E 101-41940-321 Telephone $37.51 07-2008 497-0452 E 101-42400-321 Telephone $36.69 07-2008 497-3704 E 101-42400-321 Telephone $36.69 07-2008 497-3695 E 101-41940-321 Telephone $36.69 07-2008 497-3486 E 101-45100-321 Telephone $16.11 07-2008 497-2215 E 601-49450-321 Telephone $36.69 07-2008 497-0269 E 601-49450-321 Telephone $16.11 07-2008 497-1888 Total EMBARQ - TX $417.08 Paid Chk# 025980 8/4/2008 EMBARQ-MO E 101-41940-321 Telephone $19.93 07-2008 Long Distance Total EMBARQ- MO $19.93 Paid Chk# 025981 8/4/2008 ESS BROTHERS & SONS, INC. E 601-49450-406 R/M - Collection System $1,296.53 LL3136 Ductile Adj Ring, EBS Super GI Total ESS BROTHERS & SONS, INC. $1,296.53 Paid Chk# 025982 8/4/2008 EULL, JAY E 101-42050-437 Misc. Donations $161.90 082008 Fire Dept Pizza after hose tes Total EULL, JAY $161.90 Paid Chk# 025983 8/4/2008 FEDERATED CO-OPS, INC. E 101-45100-210 Operating Supplies (GENERAL) $47.87 F28510 Sunny Place 20 lb Total FEDERATED CO-OPS, INC. $47.87 Paid Chk# 025984 8/4/2008 FIRE INSTRUCTION & RESCUE EDUC E 101-42000-208 Training and Instruction $270.00 05609 Fire Dept Haz Mat Awareness 6/ Total FIRE INSTRUCTION & RESCUE EDUC $270.00 Paid Chk# 025985 8/4/2008 FRICKE & SONS SOD, INC E 101-41000-300 Professional Srvs (GENERAL) $20.24 1295 20 yds sod Water Main Break Total FRICKE & SONS SOD, INC $20.24 Paid Chk# 025986 8/4/2008 IVERSON REUVERS, LLC E 604-49660-300 Professional Srvs (GENERAL) $2,170.40 4877 Professional Services City VS Total IVERSON REUVERS, LLC $2,170,40 Paid Chk# 025987 8/4/2008 JOINT POWERS BOARD E 602-49400-374 JP Dist Pen $1,086.90 8-2008 5 JP DIST Pen E 602-49400-375 JP Access $7.00 8-2008 4 JP Access E 602-49400-376 JP Fed Wtr Test $997.56 8-2008 1 FED Wtr Test E 602-49400-372 JP Dist $43,086.41 8-2008 5 JP DIST R 602-00000-37170 WAC - City $39,522.00 8-2008 WAC E 602-49400-371 JPDIST COMBO $3,289.72 8-2008 51 JPDIST Combo E 602-49400-373 JP Dist II Low $1,707.74 8-2008 6 JP DIST 11 low E 602-49400-376 JP Fed Wtr Test $30.47 8-2008 1 FED Wtr Test Pen Total JOINT POWERS BOARD $89,727.80 M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-E-1 Payment Posted Batch.doc.rtf Page 2 of 4 Agenda Item No. 8.E. I . Meeting Date August 4, 2008 Mayor and Council Communication — July 30, 2008 Finance — Payment of Claims Page 3 of 4 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025988 8/4/2008 LAWSON PRODUCTS, INC E 601-49450-406 R/M - Collection System ($28.84) 7007166 Credit 16-14 GA E 601-49450-406 R/M - Collection System $192,12 7063719 5/32 In 211 Cast Iron Total LAWSON PRODUCTS, INC $163.28 Paid Chk# 025989 8/4/2008 MENARDS - ELK RIVER E 101-45100-530 Improvements ($117.32) 078774 E 101-45100-530 Improvements $317.65 78766 Total MENARDS - ELK RIVER $200.33 Paid Chk# 025990 8/4/2008 MIDWEST PLAYSCAPES INC E 101-45100-530 Improvements $1,894.90 3639 Total MIDWEST PLAYSCAPES INC $1,894.90 Paid Chk# 025991 8/4/2008 MINNESOTA COPY SYSTEMS E 101-41400-413 Office Equipment Rental $149.41 11025 E 101-41400-413 Office Equipment Rental $108.16 11026 Total MINNESOTA COPY SYSTEMS $257.57 Paid Chk# 025992 8/4/2008 MN DEPT. OF TRADE/ECON. DEV. R 203,00000-36220 Loan Payment - Principal $594.04 08-2008 Total MN DEPT. OF TRADE/ECON. DEV. $594.04 Paid Chk# 025993 8/4/2008 NEXTEL COMMUNICATIONS E 101-42000-321 Telephone E 101-41400-323 Nextel Radio Units E 101-42400-323 Nextel Radio Units E 101-41500-323 Nextel Radio Units E 101-43100-323 Nextel Radio Units E 101-45100-323 Nextel Radio Units E 101-41300-321 Telephone E 602-49400-323 Nextel Radio Units E 601-49450-323 Nextel Radio Units Total NEXTEL COMMUNICATIONS Paid Chk# 025994 8/4/2008 P.E.R.A E 1.01-43100-121 PERA E 101-45100-121 PERA Total P.E.R.A returned 6x6 8' treated, lands Trimline, scoop shovel, 6x6 8' Mulch for Playgrounds Copier Maintenance Contract Copier Maintenance Contract Fraser Payment $66.47 718183318-080 Nextel Phones FD $44.76 718183318-080 Nextel Phones $54.16 718183318-080 Nextel Phones $66.47 718183318-080 Nextel Phones $72.46 718183318-080 Nextel Phones $72.46 718183318-080 Nextel Phones $75.76 718183318-080 Nextel Phones $63.27 718183318-080 Nextel Phones $63.27 718183318-080 Nextel Phones $579.08 $1,863.92 3066-00 $1,863.92 3066-00 $3,727.84 Paid Chk# 025995 8/4/2008 PITNEY BOWES - POSTAGE E 101-41400-200 Office Supplies (GENERAL) $298.42 333340 Total PITNEY BOWES - POSTAGE $298.42 PERA PERA Red Ink Cartridges for Postage Paid Chk# 025996 8/4/2008 S & T OFFICE PRODUCTS E 101-42400-200 Office Supplies (GENERAL) $120.25 OIMS4589 Blue paper, staples, copy pape E 101-41400-200 Office Supplies (GENERAL) $41.58 01 MS5291 Fire Dept 2 desk fans Total S & T OFFICE PRODUCTS $161.83 M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8. E. L Meeting Date August 4, 2008 19 Mayor and Council Communication - July 30, 2008 Finance - Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 025997 8/4/2008 SENTRY SYSTEMS, INC. E 101-45100-405 Repair/Maint - Buildings $31.89 581606 5801 Lander Avenue NE E 101-43100-405 Repair/Maint - Buildings $30.11 581606 11822 63rd Street NE E 101-42000-405 Repair/Maint - Buildings $29.23 581606 11350 57th Street NE E 101-42000-405 Repair/Maint - Buildings $4.21 581606 11350 57th Street NE Total SENTRY SYSTEMS, INC. $95.44 Paid Chk# 025998 8/4/2008 TRYCO LEASING INC E 101-41400-413 Office Equipment Rental $689.62 3946 Copier Lease Total TRYCO LEASING INC $689.62 Paid Chk# 025999 8/4/2008 USA BLUE BOOK E 602-49400-210 Operating Supplies (GENERAL) $274.24 630392 N-Dex Free Givoes, Blue, Green Total USA BLUE BOOK $274.24 Paid Chk# 026000 8/4/2008 WRIGHT CTY AUDITOR/TREASURER E 101-41410-300 Professional Srvs (GENERAL) $545.78 1 PVC mailing for polling place Total WRIGHT CTY AUDITOR/TREASURER $545.78 Paid Chk# 026001 8/4/2008 WRIGHT-HENNEPIN COOPERATIVE E 10145100-381 Electric Utilities $202.16 08-2008 Electric pks E 101-43160-381 Electric Utilities $407.19 08-2008 Electric Street lights E 601-49450-381 Electric Utilities $97.65 08-2008 Electric lift stations Total WRIGHT-HENNEPIN COOPERATIVE $707.00 Paid Chk# 026002 8/4/2008 XCEL ENERGY E 601-49450-381 Electric Utilities $5,392.53 08-2008 11728 63rd Street NE E 101-43100-381 Electric Utilities $335.90 08-2008 11822 63rd Street NE E 601-49450-381 Electric Utilities $37.16 08-2008 4940 Kaiser Avenue NE E 101-45100-381 Electric Utilities $303.18 08-2008 11401 58th Street NE E 601-49450-381 Electric Utilities $397.55 08-2008 11200 60th Street NE E 101-42400-381 Electric Utilities $98.40 08-2008 5964 Main Avenue NE E 601-49450-381 Electric Utilities $103.54 08-2008 11942 52nd Street NE E 101-42000-381 Electric Utilities $298.55 08-2008 11350 57th Street NE E 101-41940-381 Electric Utilities $212.29 08-2008 5975 Main Avenue NE E 101-43160-381 Electric Utilities $101.98 08-2008 5300 LaBeaux Avenue NE E 101-43160-381 Electric Utilities $61.28 08-2008 5050 LaBeaux Avenue NE E 101-45100-381 Electric Utilities $58.04 08-2008 11474 58th Street NE E 101-43160-381 Electric Utilities $42.71 08-2008 5050 LaBeaux Avenue NE E 101-45100-381 Electric Utilities $39.90 08-2008 5801 Main Avenue NE E 101-41940-381 Electric Utilities $37.30 08-2008 6002 Main Avenue NE E 101-43160-381 Electric Utilities $36.45 08-2008 11060 61st Stree NE Unit Signa E 101-41940-381 Electric Utilities $121.14 08-2008 Auto Protective Lights Total XCEL ENERGY $7,677.90 10100 Premier Bank $113,970.26 Fund Summary 10100 Premier Bank 101 GENERAL FUND $13,463.50 203 REVOLVING LOAN $594.04 601 SEWER FUND $7,640.66 602 WATER FUND $90,101.66 604 STORM WATER $2,170.40 $113,970.26 M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-E-1 Payment Posted Batch.doc.rtf Page 4 of 4 Agenda Item No. U..i'_l. 1. . Meeting Date August 4, 2008 20 A\1bertvi11e Mayor and Council Communication smm't—uvba. ft Ciw Ur.. July 30, 2008 SUBJECT: FINANCE DEPARTMENT REPORT RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the Finance Department Accounts Receivable Report, Capital Projects Report and other Financial Matters. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the Monthly Finance Reports. ACCOUNTS RECEIVABLE Total accounts receivable outstanding through July 30, 2008 is $52,574.90 The percentage of the total due based on the aging report is as follows: 0-30 days outstanding $16,898.41 32.14% 30-60 days outstanding $ 6,106.78 11.62% 60-90 days outstanding $ 1,243.50 2.37% Over 90 days outstanding $28,326.14 53.88% The majority of the over 90 days outstanding are due to Albertville Holdings, Edina Development, Gold Key, Schuett Group, CPG, Minnesota Development Agency and Towne Lakes. Staff is working with the City Attorney to take a draw on the letter of credit from Minnesota Development Agency, and the remainder of the outstanding will be assessed to taxes in November if not paid in full with the exception of bankrupcies. CAPITAL PROJECTS Fund 473 204 482 470 482 468 501 494 493 492 499 Project Total Contract Paid to Date Retaina a Difference 2004 Prairie Run $1,595,233.53 $1,567,701.19 62,266.71 $27,532.34 Hunter Pass Lift Station $127,600.00 $111,878.59 5,888.00 $15,721.41 City Hall $3,113,287.00 $3,014,904.85 $98,382.15 37 Trail $241,522.75 $226,608.96 $14,913.79 Cityall Parkin Lot $47,756.36 $47,756.36 194 Project $1,124,347.86 $1,124,347.86 Phil Morris Lift Station $110,616.76 $110,616.76 CSAH 19 South $1,422,519.00 $1,422,519.00 CSAH 19 North $10,399.00 $10,399.00 52nd Street/Industrial Park $986,036.21 $986,036.21 Lachman $121,026.98 $121,026.98 M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-E-2 Finance Report.doc Agenda Item No. S.E.Z. Meeting Date August 4, 2008 Mayor and Council Communication —August 4, 2008 Finance Director — Monthly Report Page 2 of 4 KEY ISSUES: Gold Key and Edina Development outstanding bills may not be collectable Albertville Holdings bill have been turned over to the City Attorney for collection POLICY CONSIDERATIONS: The Mayor and Council review monthly financial reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: none M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-E-2 Finance Report.doc Agenda Item No. 8.E.2. Meeting Date August 4, 2008 Mayor and Council Communication -August 4, 2008 Finance Director - Monthly Report Page 3 of 4 Vendor Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over 152 CLUB $248.25 $203.25 $45.00 ALBERTVILLE HOLDINGS $2,411.11 $2,411.11 ALDER, JOHNNY $206.50 $100.00 $106.50 AMERICAS MATTRESS $587.25 $587.25 ANCHOR BANK $319.50 $106.50 $213.00 BORODIN, VITALITY $325.73 $213.00 $112.73 CARLSON, JOE $110.95 $110.95 CIT GROUP/CONS. FINANCE $426.00 $106.50 $319.50 COLLYARD GROUP $394.62 $394.62 CPG PARTNERS $3,550.34 $367.90 $95.29 $3,087.15 DOMINIUM MGMT SERVICES $3,406.00 $3,406.00 DUNCOMBE CONCRETE $101.22 $101.22 EDINA DEVELOPMENT $2,714.97 $639.00 $2,075.97 FRIENDLY CITY DAYS $2,250.26 $2,215.38 $34.88 FRITZE, CHARLES $75.00 $75.00 FULL MOON SALOON $305.11 $45.00 $260.11 GOLD KEY $11,441.16 $1,917.00 $9,524.16 HINRICHS, JASON $319.50 $106.50 $213.00 INFIT TRAINING $212.29 $212.29 JOHNSTED, CRAIG $106.50 $106.50 LAMBERT, JOHN & GAIL $213.00 $106.50 $106.50 LCI SUPPLY $45.00 $45.00 LEGACY HOMES $852.00 $852.00 MAIN ESTATES $213.00 $106.50 $106.50 MAJESTIC BLDRS $106.50 $106.50 MCLAIN, MIKE $106.50 $106,50 MINNESOTA DEVELOPMENT $6,195.89 $2,414.24 $1,031.25 $509.21 $2,241.19 MORTGAGE ELECT REG $1,277.00 $212.00 $1,065.00 NIEMEYER TRAILER SALES $1,178.28 $1,178.28 NORTHWOODS CUSTOM HOMES $112.47 $112.47 OTSEGO, CITY OF $289.50 $289.50 PHIL MORRIS $380.00 $380.00 PHILLIPS, STEPHEN & MARY $213.00 $106.50 $106.50 PREMIER DEVELOPMENT $710.25 $479.25 $231.00 QUALITY TITLE $247.50 $247.50 RIPKEN, WENDY $106.50 $106.50 SCHUETT R/E GROUP $3,065.11 $237.50 $2,827.61 SEE, TRAVIS $363.87 $363.80 M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-E-2 Finance Report.doc Agenda Item No. 8..L' .2. Meeting Date August 4, 2008 Mayor and Council Communication —August 4, 2008 Finance Director — Monthly Report Page 4 of 4 Vendor Amount Due 0-30 Days 30-60 days 60-90 90 days & days Over SHOPPES AT TOWNE LAKES 2 $47.50 $47.50 STIRENS, KIRK $213.00 $213.00 STMA ARENA $1,341.25 $1,341.25 TERRA DEVELOPMENT $595.11 $595.11 THAO, BLONG $106.50 $106.50 TOWNE LAKES $4,107.73 $549.75 $466.25 $3,091.73 UMG $426.00 $426.00 VKS BUILDERS $443.68 $232.25 $159.75 $51.68 WENTWORTH, STEPHEN $106.50 $106.50 Total $52,574.90 $16,898.41 $6,106.78 $1,243.50 $28,326.14 Current 0-30 days $16,898.41 32.14% 30-60 days $6,106.78 11.62% 60-90 days $1,243.50 2.37% over 90 day $28,326.14 53.88% M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-E-2 Finance Report.doc Agenda Item No. 8.E.2. Meeting Date August 4, 2008 ")A �1bcrtvi11£ Mayor and Council Communication Tu.W.Q.ft40L,W.. June 27, 2008 SUBJECT: 0 APPOINT 2008 ALBERTVILLE ELECTION JUDGES RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the appointment of members of the community to serve as Election Judges, which has been prepared and submitted by the City Clerk. It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve Resolution No. 2008-04.1 entitled a Resolution Appointing 2008 Election Judges for the Primary and General Election for the City of Albertville. BACKGROUND: The City Council of the City of Albertville is required by MS 20413.21, Section 2, to officially approve the appointment of election judges. KEY ISSUES: It is the City's policy to review and approve resolutions that have been prepared and submitted by the City staff. POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the resolutions that have been prepared and submitted should be amended. However, the contents of the resolutions via the amendment process typically require Mayor and Council consideration thereof at the appropriate time during the meeting, which such amendments that are made requires a motion and affirmative vote of the majority of the members present. FINANCIAL CONSIDERATIONS: The 2008 annual election budget is $9,000. LEGAL ISSUES: The Mayor and Council possess the authority to appoint members of the community to serve as election judges, commission members, and committee members. Respectfully submitted, T4Ao.�, Larry R. se City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: Resolution No. 2008-041 M:\Public Data\Requests for Council Actions (RCA)\2008\08 04 2008 8-F-1 RCA Appoint 2008 Election Judges.doc Agenda Item No. 8. F. I . Meeting Date August 4, 2008 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-041 A RESOLUTION APPOINTING 2008 ELECTION JUDGES FOR THE PRIMARY AND GENERAL ELECTION FOR THE CITY OF ALBERTVILLE WHEREAS, the City Council of the City of Albertville is required by MS 204B.21, Section 2, to officially approve the appointment of election judges; and WHEREAS, the City Council of the City of Albertville hereby adopts the judges listed on Exhibit A, hereto attached, as the Official 2008 Election Judges for the September 9, 2008 State Primary, and the November 4, 2008 General Election, with the understanding that amendments may be necessary to the appointments in order to fill vacancies and meet party splits. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Albertville that the names listed on Exhibit A, hereto attached, are the Official 2008 Election Judges for the City of Albertville, State Primary Election to be held on Tuesday, September 9, 2008 and the General Election on Tuesday, November 4, 2008 at a rate depending on qualifications. Exhibit A — Attached Adopted by the City Council of the City of Albertville this 4th day of August 2008. Ron Klecker, Mayor Bridget Miller, City Clerk 27 City of Albertville County of Wright Resolution No. 2008-041 Page 2 Exhibit A — Official 2008 Appointed Election Judges Bridget Miller, Chief Election official Tracey Nubbe, co -Head Judy Roden, co -Head Judy Rand, Head -trainee Gary Trebesch, Head -trainee Sarah Blenkush, Head -trainee Jane Arnoldy David Bartholomew Kerry Burri Norma Casey Elaine Engstrom Richard Heath Frank Kocon Agnes Kohnen Larry Kruse Dennis Kueng Tina Lannes Tori Leonhardt Carolyn Lindsay Sherrie Marcy Raymond Meyer Charles Nelson Sharon Nelson Shari Olsen Doug Potter Kathy Undlin Janet Wurtinger Beatrice Praught Mike VanDerberg Erika Youngdahl Carmen Robeck Gary Weihn Charleen Zachman M:\Public Data\Resolutions\2008 Resolutions\draft\08 04 2008 8-F-1 R 2008-041 (Appointing 2008 Election Judges).doc I City of St. Michael — 3150 Lander Avenue NE — P. 0. Box 337 — St. Michael, MN 55376 July 25, 2008 City of Albertville Mayor, Council Members and Staff 5959 Main Avenue NE PO Box 9 Albertville, MN 55301 Dear Mayor, Council members, and Staff: As part of the St. Michael Daze & Knights Celebration, the St. Michael City Council and staff would like to extend a friendly challenge to the Albertville City Council Members and staff to participate in a bean bag toss tournament. The tournament will be held on Friday, August 15th at 6:00 p.m. near the Carnival Area located east of Edgewood Drive and north of Highway 241. We will plan to have at least two games played simultaneously, although we could arrange for more, depending on the amount of participation. Opponents will be matched up based on their position with the city (ie. councilman vs. councilman). Basic bean bag toss rules will apply. Please respond by August 13th with a list of how many representatives from Albertville will participate, so we can plan accordingly. As you can see from the attached picture, our city council has been preparing for this event for some time, and we look forward to facing you on the field! Sincerely, led Bob Derus City Administrator Enclosure M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-F-2 St Michael Challenge to Albertville.doc Agenda Item No. 8..R`r .2. Meeting Date August 4, 2008 29 Documentl l Agenda Item No. 8.F.2. Meeting Date August 4, 2008 30 Alb£rtvillc Mayor and Council Communication S.Ws to u.k*. 09 Y9tu urw July 24, 2008 SUBJECT: PROHIBITION OF PAWN SHOPS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion: approve Ordinance No. 2008-006 entitled an Ordinance Amending the 2005 Albertville Municipal City Code Section 200.2 Of Chapter 200, Relating to the Definition of Pawnbroker and Pawn Shop; 4400.5 of Chapter 4400; Section 4500.5 of Chapter 4500; and Section 4501.5 of Chapter 4501, Relating to the Prohibition of Pawn Shops in the B-3, B-4, and B-W Districts. BACKGROUND: The Planning and Zoning Commission met and held a public hearing on Tuesday, July 8, 2008, to consider the Zoning Ordinance amendments regarding pawn shops. Upon review of the Planning report, City Attorney memo, and hearing no public testimony, the Planning and Zoning Commission recommended that the City Council approve the Zoning Ordinance amendment regarding the prohibition of pawn shops in the B-3, B-4, and B-W Di§tricts and the addition of a definition of pawn shops and pawnbroker to the Definitions Section of the Zoning Ordinance. Respectfully submitted, t� c c Alan Brixius City Planner Department/Responsible Person: Planning/Alan Brixius, City Planner Attachments: Ordinance No. 2008-006, City Planner's Report to the Planning Commission, City Attorney Couri's memorandum M:\Public Data\Requests for Council Actions (RCA)\2008\08 04 2008 8-H-1 RCA Pawn Shop 08-04-08 CC Mtg.doc Agenda Item No. 8.H. I . Meeting Date August 4, 2008 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO.2008-006 AN ORDINANCE AMENDING THE 2005 ALBERTVILLE MUNCIPAL CITY CODE SECTION 200.2 OF CHAPTER 200, RELATING TO THE DEFINITION OF PAWNBROKER AND PAWN SHOP; 4400.5 OF CHAPTER 4400; SECTION 4500.5 OF CHAPTER 4500; AND SECTION 4501.5 OF CHAPTER 4501, RELATING TO THE PROHIBITION OF PAWN SHOPS IN THE B-3, B-4, AND B-W DISTRICTS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. Section 200.2, relating to definitions, is hereby amended to read as follows: Section 200.2: DEFINITIONS: The following words and terms, wherever they occur in this ordinance, shall be interpreted as herein defined: PAWNBROKER: Anv natural person. DartnershiD or corporation. either as nrincinal, or agent or employee thereof, who loans money on deposit or pledge of personal property, or other valuable thing, or who deals in the purchasing of personal property, or other valuable thing on condition of selling the same back again at a stipulated price, or who loans money secured by chattel mortgage on personal property, taking possession of the property or any part thereof so mortgaged. PAWN SHOP: The location at which or premises in which a pawnbroker regularly conducts business. SECTION 2. Section 4400.5, relating to Prohibited Uses within the B-3, Highway Commercial District, is hereby amended to read as follows: Section 4400.5: PROHIBITED USES: Notwithstanding any other regulations within the city code, the following are prohibited uses in a B-3 district: Commercial animal kennels. (Ord. 1988-12, 12-19-1988; amd. Ord. 2003-33, 11-3-2003) Pawn shops. M:\Public Data\Ordinances\2008 Ordinances\Drafts\08 04 2008 O 2008-00x (Prohibiting Pawn Shops).doc Agenda Item NAMA. Meeting Date August 4, 2008 33 City of Albertville County of Wright Ordinance No. 2008 -006 Page 2 of 2 SECTION 3. Section 4500.5, relating to Prohibited Uses within the B-4, General Business District, is hereby amended to read as follows: Section 4500.5: PROHIBITED USES: Notwithstanding any other regulations within the city code, the following are prohibited uses in a B-4 district: Commercial animal kennels. (Ord. 1988-12, 12-19-1988; amd. Ord. 2003-34, 11-3-2003) Pawn shops. SECTION 4. Section 4501.5, related to Prohibited Uses within the B-W, Business -Warehousing District, is hereby amended to read as follows: 4501.5: PROHIBITED USES: Notwithstanding any other regulation within the city code, the following are prohibited uses in a B-W district: • •••Kim fforramrm.• •• •A am Pawn shops. THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION. Approved by the Albertville City Council this 41h day of August 2008. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\Ordinances\2008 Ordinances\Drafts\08 04 2008 O 2008-00x (Prohibiting Pawn Shops).doc Agenda Item No. 8.H. I.. Meeting Date August 4, 2008 34 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com PLANNING REPORT TO: Larry Kruse FROM: Carie Fuhrman / Alan Brixius DATE: July 2, 2008 RE: Albertville Zoning Ordinance Amendment — Prohibition of Pawn Shops NAC FILE: 163.05 — 07.26 BACKGROUND As far as business districts are concerned, the Zoning Ordinance states that pawn shops are prohibited uses only in the B-2, Limited Business District and in the B-2A, Special Business District. The other business districts, B-3, Highway Commercial District; B-4, General Business District, and B-W, Business -Warehouse District, do not address pawn shops in any way. The only prohibited uses in the B-3 and B-4 Districts are commercial animal kennels, while the B-W District does not have any listed prohibited uses. Staff has been working on drafting an Ordinance to address the licensing of pawn shops within the City of Albertville. The thought had been that pawn shops would be allowed as permitted uses in the B-3, B-4, and B-W Districts, and to continue pawn shops as prohibited uses within the B-2 and B-2A Districts. However, a discussion came about recently regarding the possibility of the complete prohibition of pawn shops throughout the City. The City Attorney has been researching this issue and has not found any special protection that shields pawn shops from complete prohibition within cities. This opinion brought staff to ask the question of whether or not the City even wants to allow pawn shops at all. M:\Public Data\City Council\Council Packet infonnation\2008\08-04-08\08 04 2008 8-H-1 Pawn Shop Ordinance PC Memo July 8, 2008 mtg.doc Agenda Item No. 8. H.1 . Meeting Date August 4, 2008 35 NORTHWEST ASSOCIATED CONSULTANTS, INC. City Planner Memorandum Council Communication — Ordinance 4800 Olson Memorial Highway, Suite 202, Golden VAley, MN 55422 Telephone: 763,221.2555 Facsimile: 763,231-2561 plan ners4hacpla nning.com Page 2 of 2 ANALYSIS Before continuing to work on the Ordinance language, staff brought this issue to the Planning and Zoning Commission at their last meeting for discussion purposes only. As a result of the discussion, the Ordinance addressing the licensing of pawn shops within the City is no longer being considered. Instead, the following amendments to the ordinance are being proposed: • Include pawn shops as "Prohibited Uses" in the B-3, B-4, and B-W Districts (Sections 4501.5A, 4400.513, and 4500.513). • Add a definition of "pawn shop" and "pawnbroker" to the Definitions section of the Zoning Ordinance (Section 200.2). RECOMMENDATION Planning staff recommends that the Planning and Zoning Commission recommend approval of the above -stated amendments to the Zoning Ordinance, relating to the prohibition of pawn shops in the B-3, B-4, and B-W Districts and adding a definition of pawn shops and pawnbroker. c: Bridget Miller Tori Leonhardt Jon Sutherland Mike Couri Adam Nafstad M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-H-1 Pawn Shop Ordinance PC Memo July 8, 2008 mtg. doe Agenda Item No. 8.n.1.. Meeting Date August 4, 2008 36 To: Albertville City Council From: Kyle Hartnett Date: May 6. 2008 Re: Prohibiting Pawn Shops The purpose of this memoranduni is to provide the City Council with information regarding the City's ability to prohibit pawn shops. Minnesota SWiitc § 325J.02 defines the licensing requirements a city must include when licensing pawnbrokers. Minnesota Statute § 325J. 13 allows a city to provide more restrictive reg f- Cas ,ujations of pawnsh(-�ps than the state requires. I have been unable to Ind any es preventing; a city from prohibiting pawn shops. Based on Minn. Stat. § 325J, 13; itappears that the City has the authority to prohibit pawn, -,b(yps if it wishes. I 37 Nbertville Mayor and Council Communication T �. ft Uf July 24, 2008 SUBJECT: NEIDERMEIER CONDITIONAL USE PERMITS (CUPS) AND A VARIANCE APPLICATION FOR A DETACHED PRIVATE GARAGE RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve Resolution Number 2008-042 entitled a Resolution to Approve a conditional use permit to construct more than one private garage on the same lot, a conditional use permit to construct the detached garage over 150 square feet when accompanied by an attached garage on the same lot, and a variance to construct the garage within the required side yard setback of ten (10) feet. BACKGROUND: The Planning and Zoning Commission met and held a public hearing on Tuesday, July 8, 2008, to consider the conditional use permit requests and variance request from Mr. Neidermeier. Upon review of the staff report and hearing no public testimony, the Planning and Zoning Commission recommended that the City Council approve the conditional use permits and variance applications for the detached private garage. Respectfully submitted, % c Cam Alan Brixiusr� City Planner Department/Responsible Person: Planning/Alan Brixius, City Planner Attachments: Resolution Number 2008-042, City Planner's report to the Planning Commission M:\Public Data\Requests for Council Actions (RCA)\2008\08 04 2008 8-H-2 RCA Neidermeier Planning CC Mtg.doc Agenda Item No. S...l a. Meeting Date August 4, 2008 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2008-042 RESOLUTION APPROVING TWO CONDITIONAL USE PERMITS (CUPS) AND A VARIANCE TO CONSTRUCT AN ADDITIONAL PRIVATE GARAGE OVER 150 SQUARE FEET WITHIN THE REQUIRED SIDE YARD SETBACK LOCATED AT 11548 571H STREET WITHIN THE CITY OF ALBERTVILLE WHEREAS, Kurt Neidermeier has submitted an application for two conditional use permits and one variance for a detached private garage on the properties legally described as follows: Lots 3, 4, and 5, Block 1, Eull's Addition. WHEREAS, City staff has reviewed the submitted applications and plans and prepared a planning report dated July 2, 2008 addressing the following applications: (1) A conditional use permit in order for more than one private garage to be constructed on a lot; (2) A conditional use permit in order for the detached garage to occupy more than one hundred fifty (150) square feet when accompanied by an attached garage on the same lot; and (3) A variance in order to construct the garage five (5) feet from the side property line, which is within the required side yard setback of ten (10) feet; and WHEREAS, the Albertville Planning and Zoning Commission met and held a public hearing on July 8, 2008 to consider the conditional use permit and variance applications; and WHEREAS, upon review of the staff report and hearing testimony from the applicant, the Albertville Planning and Zoning Commission recommended that the Albertville City Council approve the conditional use permit and variance applications; and WHEREAS, the Albertville City Council met on August 4, 2008 to consider the conditional use permit and variance applications; and WHEREAS, the Albertville City Council has received the conditional use permit and variance applications, staff review documents, and the Planning and Zoning Commission recommendation, and agrees with the findings and recommendation of the Planning and Zoning Commission. NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota hereby approves the conditional use permit and variance applications, subject to the attached findings of fact and decision: M:\Public Data\Resolutions\2008 Resolutions\draft\08 04 08 8-H-2 (Kurt Neidermeier CUP -Variance) Planning.doc Agenda Item No. 8. H . a. Meeting Date August 4, 2008 41 City of Albertville County of Wright Resolution No. 2008-042 Page 2 of 3 Findings of Fact: Based on review of the evidence received, the City Council now makes the following findings of fact and decision: A. The site is legally described as Lots 3, 4, and 5, Block 1, Eull's Addition. B. The planning report dated July 2, 2008 from Northwest Associated Consultants is incorporated herein. C. The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the Comprehensive Plan. D. The subject site is zoned R-1, Residential Single Family District. The proposed use is consistent with permitted uses within the Residential Single Family District and will be compatible with present and future land uses of the surrounding area. E. The proposed use conforms to applicable Zoning Ordinance performance standards. F. The proposed use will not tend to or actually depreciate the area in which it is proposed. G. The proposed use can be accommodated with existing public services and will not overburden the city's service capacity. H. Traffic generated by the proposed use is within capabilities of streets serving the property as proposed. I. The requirements of the Albertville Zoning Ordinance have been reviewed in relation to the proposed use. J. Undue hardship will result if the variance is denied due to the existence of special conditions and circumstances, which are peculiar to the land, structure, or building involved, and include the following: a. The subject single family lot is directly abutting the B-4, General Business District on the side yard. b. The adjoining commercial use is set back only 14 feet from the subject residential side yard, which is an existing nonconforming condition. c. The neighboring commercial use has late night operations and has produced noise -related issues in the past. d. The reduced setback does not change the character of the area and should serve to improve the land use compatibility between these two different land uses. Decision: Based on the foregoing information and applicable ordinances, the City Council hereby APPROVES the two conditional use permits and a sideyard setback variance application to construct an additional private garage that is over 150 square feet within the required side yard M:\Public Data\Resolutions\2008 Resolutions\draft\08 04 08 8-H-2 (Kurt Neidermeier CUP -Variance) Planning.doc Agenda Item No. S.H.. . Meeting Date August 4, 2008 42 City of Albertville County of Wright Resolution No. 2008-042 Page 3 of 3 setback of ten (10) feet, based on the most current plans received June 1, 2008 and information received to date, subject to the following conditions: A. The same or similar quality exterior building material shall be used in the accessory building and in the principal building. All accessory buildings shall also be compatible with the principal building on the lot. B. No commercial uses or home occupations may be conducted in either the attached or detached garages. Adopted by the Albertville City Council this 4th day of August, 2008. Attest: Bridget Miller, City Clerk City of Albertville Ron Klecker, Mayor M:\Public Data\Resolutions\2008 Resolutions\draft\08 04 08 8-H-2 (Kurt Neidermeier CUP -Variance) Planning.doc Agenda Item No. 8. H.,a. Meeting Date August 4, 2008 43 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231 .2561 plan nerso nning.corn PLANNING REPORT TO: Larry Kruse FROM: Carie Fuhrman / Alan Brixius DATE: July 2, 2008 RE: Albertville - Neidermeier Conditional Use Permit and Variance NAC FILE: 163.06 — 08.10 BACKGROUND Kurt Neidermeier has applied for two conditional use permits and a variance to construct an additional private garage on his lot that is more than 150 square feet within the required side yard setback of ten (10) feet (see Exhibit A). The subject property is located at 11548 57t" Street and is zoned R-1, Residential Single Family District. The lot currently contains a single family home with an attached garage (see Exhibit B). The applicant is seeking approval to construct a detached garage. The Ordinance requires that a conditional use permit be obtained in order, for more than one detached or attached private garage to be constructed. No building permit shall be issued for more than one detached or attached private garage for each single-family dwelling, nor will a building permit will be issued for more than one detached garage or accessory building on one or more lots under common ownership, except by conditional use permit (Section 1000.4B.4). The applicant is requesting to construct a detached garage equal to 612 square feet. The Ordinance also requires that a conditional use permit be obtained in order for an accessory detached building to occupy more than one hundred fifty (150) square feet when accompanied by an attached garage on the same lot. No accessory detached building for a single-family dwelling shall occupy more than one hundred fifty (150) square feet when accompanied by an attached M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-H-2 Kurt Neidermeier CUP -Variance PC Report 07-07- 08 mtg.doc Agenda Item No. 8.1 i.2. Meeting Date August 4, 2008 45 NORTHWEST ASSOCIATED CONSULTANTS, INC. City Planner Memorandum Council Communication — Neidermeier 4800 Olson Memorial Highway, S.d. 202, Golden Valley, MN 55422 Telephone: 753,231.2555 Facsimile: 763,231.2561 planners<:nacplannin8,corn Page 2 of 6 garage on the same lot nor shall the combined total floor area of an accessory detached building and/or attached garage exceed one thousand one hundred fifty (1,150) square feet, except as each standard may be modified by conditional use permit (Section 1000.48.5). The applicant is requesting to construct the detached garage five (5) feet from the west (side) property line. However, the Ordinance requires a ten (10) foot side yard setback for accessory buildings; therefore requiring a variance. Accessory buildings may encroach into the required side and rear yard setbacks within the rear yard of a lot, except, however, that no such encroachment may occur on a required easement, or in a required side yard setback abutting a street in the case of a corner lot. In no case shall the setback be less than ten feet (10) (Section 1000.4B.8). Attached for reference: Exhibit A — Site Plan Exhibit B — Photographs of Existing Property Exhibit C — Letter from the Applicant Exhibit D — Elevation Drawings Exhibit E — Site Location Map ANALYSIS A private garage is a permitted use within the R-1 Zoning District. Conditional Use Permit Standards. Application for a conditional use permit under this section shall be regulated by chapter 400 of this ordinance. Such a conditional use permit may be granted; provided, that: 1. There is a demonstrated need and potential for continued use of the structure and the purpose stated. Staff Comment: The subject property is located directly adjacent to a commercial business that has produced noise issues in the past, and the proposed garage shall act as a barrier between the house on the subject property and the business (see Exhibit C). The combined total area of the proposed detached garage and existing attached garage is 1,116 square feet, which meets the Ordinance requirement of less than 1,150 square feet (Section 1000.4.B.5.). The proposed detached garage shall occupy approximately 16% of the side yard (612/3,938 SF) and approximately 14% of M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-H-2 Kurt Neidermeier CUP -Variance PC Report 07-07- 08 mtg.doc Agenda Item No. 8..H.2. Meeting Date August 4, 2008 F■ NORTHWEST ASSOCIATED CONSULTANTS, INC. City Planner Memorandum Council Communication — Neidermeier 4$ 10 013— Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231,2561 plan ners�snacplanniny.com Page 3 of 6 the rear yard (612/4,235 SF), which both meet the Ordinance requirement of less than 25% (Section 1000.4. B.2). The conditional use permits are required because more than one private garage is being requested, and the garage is proposed to be larger than one hundred fifty (150) square feet (Section 1000A.B.4 and 1000.4.B.5). 2. The building has an evident reuse or function related to the principal use. Staff Comment: The private garage shall be used for residential storage, which is a related function to a single family home. Staff recommends that a condition be placed upon approval of the conditional use permit that no commercial uses or home occupations may be conducted in either the attached or detached garage. 3. Accessory building shall be maintained in a manner that is compatible with the adjacent residential uses and does not present a hazard to public health, safety, and general welfare. Staff Comment: The applicant has indicated on the submitted elevation drawings that the exterior color and material of the proposed garage shall match the existing home (see Exhibit D). The proposed building shall meet the requirements of the Building Type Standards outlined in Section 1000.4.1, which shall be added as a condition upon approval. A detached garage does not present a hazard to public health, safety, and general welfare. 4. The provisions of subsection 400.2.E of this ordinance shall be considered and a determination made that the proposed activity is in compliance with such criteria. Section 400.21. The planning commission and city council shall consider possible adverse effects of the proposed conditional use. Their judgment shall be based upon (but not limited to) the following factors: a. The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the official city comprehensive plan. Staff Comment: The subject property is designated as Commercial in the City's Proposed Land Use Plan. Although the property has been designated as commercial, the City has not chosen to rezone the property to commercial as of yet. A detached accessory building is a permitted use in this zoning M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-H-2 Kurt Neidermeier CUP -Variance PC Report 07-07- 08 mtg.doc 7 Agenda Item No. 8.H.2. Meeting Date August 4, 2008 47 NORTHWEST ASSOCIATED CONSULTANTS, INC. City Planner Memorandum 4800 Of— fViamorial Highway, Suite 202. Golden Valley, MN 55422 Council Communication — Neidermeier Telephone: 763,231.2555 Eacsimlle: 763.231.2561 plan ners;;macplanninq.com Page 4 of 6 district. In addition, constructing a detached accessory building will not change the use of the property. b. The proposed use is or will be compatible with present and future uses of the area. Staff Comment: A detached garage is compatible with the present and future uses in the area, which include commercial and residential. c. The proposed use conforms with all performance standards contained herein. Staff Comment: The proposed use conforms with all performance standards, except for the side yard setback, which the applicant is seeking a variance from. d. The proposed use will not tend to or actually depreciate the area in which it is proposed. Staff Comment: A detached garage does not tend to depreciate the area. e. The proposed use can be accommodated with existing public services and will not overburden the city's service capacity. Staff Comment: The proposed garage can be accommodated with existing public services. f. Traffic generated by the proposed use is within capabilities of streets serving the property. Staff Comment: It is unlikely that any additional traffic shall be generated by the proposed use. Variance Standards. A variance from the terms of this ordinance shall not be granted unless it can be demonstrated that: • Undue hardship will result if the variance is denied due to the existence of special conditions and circumstances which are peculiar to the land, structure or building involved. Staff Comment: The following special conditions and circumstances are involved in this case: M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-H-2 Kurt Neidermeier CUP -Variance PC Report 07-07- 08 mtg.doc Agenda Item No. 0.17.2. Meeting Date August 4, 2008 W. NORTHWEST ASSOCIATED CONSULTANTS, INC. City Planner Memorandum Council Communication — Neidermeier PJW 48W Olson Memorial Highway, Saute 202, Golden Volley, h1N 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 plan ner8Q_`nacplanning,com Page 5 Of 6 1) The subject single family lot is directly abutting the B-4, General Business District on the side yard. 2) The adjoining commercial use is setback only 14 feet from the residential side yard, which is an existing nonconforming condition. 3) The commercial use has late night operations and has produced issues related to noise. 4) The reduced setback does not change the character of the area and should serve to improve the land use compatibility between these two different land uses. RECOMMENDATION Planning staff recommends that the Planning and Zoning Commission recommend approval to the City Council for the conditional use permit requests for more than one private garage on the subject property and to allow the detached garage to occupy more than 150 square feet when accompanied by an attached garage on the same lot, based on the findings found in the conditional use permit standards analysis of this report. Planning staff also recommends approval of the variance request to construct a detached garage within the required 10 foot side yard setback, based on the following finding: Undue hardship will result if the variance is denied due to the existence of special conditions and circumstances which are peculiar to the land, structure or building involved, which include the findings found in the variance standards analysis of this report. And subject to the following conditions: 1) Private garages for licensed and operable passenger cars and trucks not to exceed a gross weight of twelve thousand (12,000) pounds, as regulated by subsection 1200.417 of this ordinance. Private garages are intended for use to store the private passenger vehicles of the family or families resident upon the premises, and in which no business, service or industry is carried on. Such space can be rented to nonresidents of the property for private passenger vehicles and/or noncommercial vehicles, trailers, or equipment if sufficient off street parking in full compliance with this ordinance is provided elsewhere on the property. 2) The detached garage shall be maintained in a manner that is compatible with the adjacent residential uses and does not present a hazard to public health, safety, and general welfare. M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-H-2 Kurt Neidermeier CUP -Variance PC Report 07-07- 08 mtg.doc i� Agenda Item No. &H.2. Meeting Date August 4, 2008 M NORTHWEST ASSOCIATED CONSULTANTS, INC. City Planner Memorandum 4500 Colson Memorial Highway. Suite 202. Golden Valley. MN 55422 Council Communication — Neidermeier 'felephone: 763.231.2555 Facsimile: 763.231,2561 plar.ners j&nacplanning.com Page 6 of 6 3) The same or similar quality exterior building material shall be used in the accessory building and in the principal building. All accessory buildings shall also be compatible with the principal building on the lot. 4) The proposed building shall meet the requirements of the Building Type Standards outlined in Section 1000.4.1. 5) No commercial uses or home occupations may be conducted in either the attached or detached garages. M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-H-2 Kurt Neidermeier CUP -Variance PC Report 07-07- 08 mtg.doc Agenda Item No. 8.H.2. Meeting Date August 4, 2008 50 sBTy W z W Q z a 57TH ST NE ST NE City of Albertville 11548 57th St z W Site Location Map W z W a WL „Q9T„W1$T A530C YtO Ca„Su4Tp„rs t„: Source: City of Albertville, Wright County, 1 DNR, & Northwest Associated Consultants. July 2008. EXHIBIT E 6/16/08 RE: Submittal requirement for conditional use permit and variance. Proposal: Detached Garage • This proposal includes a 5 ft set back from an existing screening fence and is established for commercial disturbance reduction. The location of the structure is planned based on an abutting commercial property gathering site. Noise reduction and visual privacy is the intent of the proj ect. • The property currently maintains an attached two stall garage. Three vehicles and a boat are storage requirements. • Natural gas, electric, phone, air conditioning, and ventilation are situated on the west side of the existing residence. • The structure will provide additional curb appeal to the property lot. Exterior materials and color will match existing home. 14 EXHIBIT C EXHIBIT D v 16 m Q H 00 2 X W - r� � QI ill .N p1 0 0 N F E& C V e v � Q� W U• m �� (�F� I l i I I I , ` —� yy.co�r 'pzw.nssn 0osc� -7,04eooOO SIX v, or sr I c ... x, cs Aoray= uuj a o rz - _ � � � s' OOSF! ! M „OO,DOo O N - if _ L-Cl o I s I i I II I I I I I I I S Puo y r' 107 ,10 raurl /raM A\lbertvijle Mayor and Council Communication August 4, 2008 SUBJECT: 70TH STREET NE (WEST OF CSAH 19) IMPROVEMENTS REQUEST: It is respectfully requested that the Mayor and Council consider one the following motions regarding joint improvements to 701h Street NE from CSAH 19 to Kadler Avenue NE with the City of Otsego: Motion (Option No. 1): directing staff to request that Otsego prepare a funding agreement regarding improvement to 70th Street NE, between CSAH 19 and Kadler Avenue NE, by means of bituminous overlaying and related type work per the City of Otsego's 2008 Street Maintenance Project plans and specifications. Such agreement shall be structured that Albertville will reimburse the City of Otsego for Albertville's portion of the project costs, which are estimated to be approximately $57,000 with the first half payment made October 1, 2009 and the second half payment made October 1, 2010. Motion (Option No. 2): to approve limited improvement to 70th Street NE, between CSAH 19 and Kadler Avenue NE, by means of bituminous leveling and related type work per the City of Otsego's 2008 Street Maintenance Project plans and specifications, and to reimburse the City of Otsego for Albertville's portion of the project costs, which are estimated to be approximately $17,000. Motion (Option No. 3): not to participate in joint improvements of 70th Street NE at this time. BACKGROUND: Albertville has been informed that Otsego plans to include 701h Street NE between CSAH 19 and 71St Street NE as part of the Otsego 2008 Street Maintenance Project and would like Albertville to participate in the funding. As a border road between the two cities, one-half of the road between CSAH 19 and Kadler Ave NE is within the corporate limits of Albertville. The City of Otsego has developed and approved plans and specification for their 2008 Street Maintenance Project that include improvements to 70th Street and have bid and awarded the project to Oman Bros. Paving, Inc. Per the bid received by the Oman Bros. (low bidder), Albertville's cost to overlay one-half of the 70tb Street segment, between CSAH 19 and Kadler Avenue NE, is approximately $57,000. Included in this cost is the cost to place a bituminous leveling course, which is approximately $17,000. Upon meeting with Otsego staff on July 22, Albertville learned that Otsego desires and prefers to overlay 701h Street, but would consider limiting the scope of the project to just that of a leveling course. Albertville staff was also informed that should Albertville choose not to participate in an improvement at this time, Otsego would very likely proceed with improving only the Otsego half. M:\Public Data\Requests for Council Actions (RCA)\2008\08 04 2008 8-I-1 70th Street (west) RCA2.doc Agenda Item No. 8.1.1 . Meeting Date August 4, 2008 Mayor and Council Communication — July 30, 2008 Engineering — 70TH STREET NE (WEST OF CSAH 19) IMPROVEMENTS Page 2 of 2 Realizing that Albertville had little notice and may not have budgeted for such improvements in 2008, Otsego Staff has offered two (2) years of interest free financing with the first payment not due until 2009. Otsego Staff also asked that should Albertville prefer a different type of payment plan, a written request be submitted for Otsego consideration. Staff has reviewed the condition of 70th Street and agrees that the roadway is in need of maintenance. A bituminous leveling course will address the immediate needs of the roadway, such as rutting concerns, patching, and sealing. A bituminous overlay will address the same needs, as well as, provide added structure and pavement life. KEY ISSUES: • This projected is not included in Albertville's 2008 budget. • Improvements to this segment of roadway are not part of the City's current CIP. • An overlay would extend the life of this roadway and the road is in need of maintenance. • Otsego has offered 2 years of interest free financing. • Historically Albertville and Otsego have been sharing in the maintenance costs for this road. POLICY CONSIDERATIONS: Historically, the City has funded 50% of the cost of maintenance and improvements on boarder roads. The City strives to plan ahead for such improvements and define the project responsibilities through a mutually acceptable agreement. FINANCIAL CONSIDERATIONS: The 2008 budget plus the reserved/designated funds for roadway maintenance (after completing the 2008 overlay and seal coat projects) balance is estimated to be $43,722. The remaining $13,277 for 70th Street NE could come from the capital transportation fund which has a balance of $323,000. LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to order and authorize municipal improvements. Respectfully submitted, Larry use City Administrator Department/Responsible Person: Engineering/Adam Nafstad, Assistant City Engineer Attachments: none M:\Public Data\Requests for Council Actions (RCA)\2008\08 04 2008 8-I-1 70th Street (west) RCA2.doc Agenda Item No. 8.1.1. Meeting Date August 4, 2008 L—" 8t. N4E—= r%.-.j Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 MEMORANDUM Date: July 25, 2008 To: The Honorable Mayor and City Council Cc: Larry Kruse, Albertville City Administrator From: Adam Nafstad, P.E., Assistant City Engineer Subject: Project Status Update The following is a brief project status update as of July 25, 2008: 1. 2008 Sealcoat Project Contracts have been prepared and submitted to the Contractor. Seal coating operations are scheduled for the second week of August. 2. 2008 Overlay Project The wear course has been placed on 67th Street NE and Keystone Avenue NE. The planned street patching is scheduled for the 1st and 2nd weeks of August. 3. Franklin Property Sewer Extension Project The design is underway and it is anticipated that plans and specs will be presented to Council at the second meeting in August. Currently staff is working to coordinate the project detour with that of the CSAH 19 detour and to secure the railroad -crossing permit. 4. CSAH 19 Project (57th Street NE to Albertville Southerly Limits) Turf restoration is the primary item yet to be completed on the project. Spring conditions delayed restorations of the boulevards and numerous areas will require over -seeding in August. Staff is working with the County and Contractor to improve the ditch on the east side of the highway and north of Psyk's. Currently the ditch has minimum grade, steep slopes and is difficult to maintain. Proposed changes include filling of the ditch and the addition of storm sewer. 5. Storm Water Management Plan Staff has completed the delineation of the watershed boundaries and collection of field data. Modeling of the City's system is expected to be completed by the end of July. It is indented that a draft plan will be available in September. 6. Albertville Townhomes (Dominium Development) Revised civil plans are currently being reviewed. It is believed that the Developer intends to begin construction in August. M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-I-1 Engineering July 25, 2008.doc Agenda Item No. 8.I.2. Meeting Date August 4, 2008 53 Albertville Project Status Report July 25, 2008 Page 2 of 3 7. CSAH 37 (West) Utility Extension —Niemeyer Development Staff will proceed with the design once a payment agreement is reached with the Niemeyer development. 8. Hunters Pass Staff has generated a final punchlist for the development and is working with the Developer and Prime Contractor to resolve all outstanding punchlist items and invoices. 9. Albertville Railroad Exchange Plat The plat will be sent to the County for review once all abstracts have been received. As directed by Council, Staff will review the potential swale improvements along the south side of the plat. 10. Lachman Avenue NE Extension City Project: The sidewalk and final lift of pavement have been installed and boulevard restoration is underway. LaBeaux Station portion: Staff is working with Christian Commercial (LaBeaux Station developers) to coordinate the completion of the sidewalk on the east side of Lachman. The Developers have requested the City consider a reduction to the letter of credit and minor amendments to the development contract. The amendments requested include extension of the completion date and lot specific surety requirements. Staff will be presenting the requested amendments to Council at the second meeting in August. 11. Phil Morris Lift Station Controls and pumps are on hand and will be installed once the Developer supplies power to the site. The driveway and surface improvements included with the project will be constructed once the curb and street in front of the lift station site have been completed. 12. Albertville Marketplace Work on the restaurant has begun and is expected to be completed by January with the parking lot expected to be completed yet this fall. 13. Winter park Improvements The trails and the final lift of pavement in the parking lot have been completed. Turf restoration along the trails will commence the week of July 28th M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-I-1 Engineering July 25, 2008.doc Agenda Item No. 8.I.2. Meeting Date August 4, 2008 54 INAlbertville Project Status Report July 25, 2008 Page 3 of 3 14. Miscellaneous Several developments, including Towne Lakes 51b, 6tb, and 7th, and Karston Cove 3ra, have outstanding issues that need to be addressed. Staff has contacted the owners of these properties and is working to correct the issues. 15. 70th Street NE (CSAH 19 to Maelver) Drain tile, per Change Order No. 1, has been added to the project to dry out and stabilize several soft/wet spots or pavement failures. Upon inspection of the wet areas, Otsego is recommending additional soil corrections and reshaping of the underlying soils to dry up and improve drainage prior to patching the bituminous. Otsego is negotiating this work with the Prime Contractor and it is expected that the work will be authorized and commence within the next week. 16. City Park Improvements Staff has requested quotes from local Contractors to better identify costs and to tailor the project scope if necessary. Staff will present quotes to Council as second meeting in August. 17. Letter of Credit Reductions Staff has received requested for reductions or releases of letter credits for several developments. Staff will be reviewing the developments and working with the developers to complete or correct all outstanding issues. The developments include: • T-Square • Parkside Commercial • LaBeaux Station • Albertville Plaza • Towne Lakes 5th • Long Lake State Bank I will be at your August 4tb City Council meeting to discuss any questions concerning these and/or other projects taking place in town. M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-I-1 Engineering July 25, 2008.doc Agenda Item No. 8.I.2. Meeting Date August 4, 2008 55 To: Larry Kruse, City Administrator; Albertville City Council From: Mike Couri Date: July 28, 2008 Re: Attorney Report Below is an update of the projects our office has been working on for the City. • Highway 19 South Improvement. Adam's deposition was taken last week; we are still trying to schedule Virgil Hawkins' deposition. A pretrial conference before the Court is scheduled for August 1st on the Leuer properties and mediation on the Leuer properties is scheduled for August 28th. I expect to meet with the Psyks and their attorney in the next week or so to discuss possible settlement of the case. • XCEL Franchise Agreement. We are in the process of revising Xcel Energy's franchise agreement which expires this year. • Albertville Marketplace. The developer's agreement amendment to accommodate Emma Krumbees is being forwarded to the developer's attorney for review. • City Hall Plat. The final plat mylars are being printed. Once the County approves the mylars, we will record the plat. • Lachman Avenue. The Lachman Avenue plat has been recorded and Don Barthel has paid the special assessments attributable to Lot 1, Block 1 (the lot south of the Hockey Arena). M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-J-1 Attorney Report 11, August 4, 2008.doc Agenda Item No. O.el .1. Meeting Date August 4, 2008 57 Council Communication — July 29, 2008 Couri, MacArthur & Ruppe, P.L.L.P. Page 2 of 3 • Prairie Run. I spoke with Gold Key's attorney this week regarding the dissolution of the funding structure for the homeowner's association. He understands the problem and believes that the homeowner's association should be reestablished. He has been trading phone calls with Dean Johnson to get direction to proceed. He will continue to try to reach Dean Johnson. • TIF Districts. We are still waiting on replies from Albert Barthel to try to get some documentation of the TIF eligible costs incurred by Barthel Bus Garage. Albert has been in touch with Bertha Fehn, and she is apparently going through the company's bank records for the information we need. • Towne Lakes 61h Addition. Hennen Construction has not been paid by CPDC for some of the utility and street work installed in the 6th Addition. We continue to hold a letter of credit provided by CPDC, and Hennen would like us to draw on that letter of credit to pay Hennen. The developer's agreement appears to allow this, but I would like to see the parties agree to the draw, or, in the alternative, have a court rule that we are authorized to do so as I do not want to have the developer or the bank come back to the City with a claim that the money drawn was improperly used as the improvements have already been installed. I have been in contact with Hennen's attorney recently. To date, they have not contacted the bank and in the meantime, Alliance Bank who issued the letter of credit to the City has sold its interest in the Towne Lakes 6th Addition to another bank. This will likely complicate the matter for Hennen and makes it more likely that Hennen will end up filing a declaratory judgment action similar to that filed by S.J. Louis. • Hunter's Pass. I have drafted the proposed settlement agreement between the City, Hunters Development, LLC (the developer) and S.J. Louis (the contractor). It looks like most of S.J. Louis' costs will be paid (probably 90% payment). The agreement is currently being reviewed by the parties and will come to the Council for approval once all parties agree on the language. We will then seek a Court order authorizing payment to S.J. Louis. In the meantime, Tina and I are preparing to draw the entire Hunter's Pass letter of credit before it expires on August 12th. Once drawn, the City will hold the money in escrow. M:\Public Data\City Council\Council Packet information\2008\08-04-08\08 04 2008 8-J-1 Attorney Report 11, August 4, 2008.doc Agenda Item No. 8.11. Meeting Date August 4, 2008 Council Communication — July 29, 2008 Couri, MacArthur & Ruppe, P.L.L.P. Page 3 of 3 • Albert Villas Pond. The School District's Attorney has approved the closing agreement. I am now working on preparing the paperwork for the closing, which should occur in the next few weeks. • Ice Arena Expansion Purchase Agreement. We closed on the Barthel Hockey Arena lot, and all paperwork is complete. The parties have 10 years to come to an agreement on how to fund the Hockey improvements that will be built on that lot. After 10 years, the School District can sell the lot if it chooses. • Towne Lakes Water Bill. In the Towne Lakes First Addition Developer's Agreement, CPDC was required to maintain the parks for five years and then dedicate them to the City free and clear of special assessments. CPDC did not pay the water bills on the park lots (now totaling approximately $19,000) when it transferred the park lots to the City. I have sent CPDC a notice that the City is going to special assess its former sales office lot for the unpaid water bills, and copied that notice to Pete Scherer, who purchased CPDC's interest in that lot. I spoke with Mr. Scherer's attorney who indicated that Scherer Brothers Lumber is willing to pay the assessment, if the City will release the remaining five vacant lots it owns in Towne Lakes First Addition from any further liability on account of the developer's actions. While we recognize that some other unknown developer - related financial issues may arise, both Tina and I think that we should recover the $19,000 while we can. I am working on that agreement and expect to have it at the next City Council meeting. • Dominium Townhomes. I have put together a draft of the developer's agreement for this development and have heard back from the developer's attorney. We are still working out the differences in language, and are also awaiting the completion of the final plans before bringing this to the Council for approval. M:\Public Data\City CounciWouncil Packet information\2008\08-04-08\08 04 2008 8-J-1 Attorney Report 11, August 4, 2008.doc QQ Agenda Item No. 8.1 1.. Meeting Date August 4, 2008 59 A�Ibertvillc MEMORANDUM Date: July 30, 2008 To: City Council From: Larry R. Kruse, City Administrator Re: General Update FOUR DAY WORKWEEK The Department heads have reported things are going well with the four day week. A number of residents come to or call City Hall before 8:00 a.m. and after 4:30. The numbers are not huge, but they appear to be fairly significant. The Building Department reported they are working well With contractors to meet their inspection scheduling needs. Overall, I believe we are maintaining the high level of service and meeting the expectations that we all have for City operations. STMA ARENA FEASIBILITY STUDY On Tuesday July 22°d we held the first meeting to begin the Arena Feasibility Study. I invited STMA Superintendent Ziegler and St. Michael City Administrator Bob Derus to also attend so we could all have common understanding of how we are going to proceed. It was concluded that ARY will report directly to the Arena Board at their regular meetings as this is probably the best way to keep all jurisdiction informed. STMA POND SETTLEMENT The School now has a draft copy of the pond land purchase/settlement agreement. If they don't have any changes, staff will finalize everything in the very near future. 2009 BUDGET Department Heads have finalized their preliminary budgets and we are planning on sending copies out around August 6t' for the August 11 th Budget Meeting. WIRELESS (JOHNSON CONTROLS) PRELIMINARY FEASIBILITY STUDY We have held a preliminary meeting with the consultants to review the scope of work and information they need from us. The engineer also toured the City and all of our City operations to better understand the layout of Albertville. M:\Public Data\City Administrator\2008\Reports to Council\08-04-2008 City Admin Report.doc Agenda Item No. 8.K. I.. Meeting Date August 4, 2008 61 Mayor and Council Communication — July 30, 2008 Administrator — Written Report Paize 2 of 3 GARBAGE REQUEST FOR SERVICE PROPOSAL The garbage proposal packets have been advertised and also sent to Albertville's Licensed garbage haulers which includes: BFI, Waste Management, Veolia, Randy's, Wright Recycling and ACE. As per the Council's wishes, we have scheduled bids to be due on September 8th, with bidders invited to a 6:00 p.m. Council workshop on September 2nd, where staff will review how the base monthly bid, cost of living increase and fuel surcharge functions over the five years. Further Council will have an opportunity to receive input should they wish to change something prior to the September 8th deadline. The following is a list of active things going on that may prompt some questions. CSAH 19 South - Punch list items and Assessment Appeal City Hall Parking - lot punch list items 701h Street East of CSAH 19 — RCA for Change orders, etc. 701h Street West of CSAH 19 — RCA overlay Stormwater Study — Study and report in progress Dominium Development — Development Plan, Development Agreement, etc. James Franklin — Sewer Plans, Specs and bidding, and legal desc for assessment agreement Hunter's Pass — Warranty Items and LOC issues Towne Lakes Development 5th, 61h & 7th — Warranty Items and LOC issues CSAH 37 West Project — Plans, Spec and bid. Plans and Specs LOC Agreement Downtown Plat- Recording New STMA High School- Punch list for utilities Lachman Avenue- Finalize construction and close out; coordinate with LeBeaux Station Winter Park- Finalize construction and close out Karston Cove — Restore Blvds. Bituminous Overlay- 2008 Project Bituminous Seal Coat — 2008 Project Standard Street Spec Street Inventory Worksheet Downtown Plat — Title opinion, close, CUP Application, etc. STMA Pond Land — Agreement, close Animal Control Agreement — Pending City of Monticello information Towne Lakes Delinquent Water Bill - Assess M:\Public Data\City Administrator\2008\Reports to Council\08-04-2008 City Admin Report.doc Agenda Item No. 8. K.1. . Meeting Date August 4, 2008 62 Mayor and Council Communication July 30, 2008 Administrator — Written Report TIF - Barthel Bus Prairie Run — Litigation Page 3 of 3 Albert Villas — Pond Litigation Long Grass and Weed Ordinance — Modify to reflect the one letter notice per season and add language to allow us to mow vacant homes after two days with a door knob notice. Karston Cove Homeowners Assoc — Excel Electric Franchise Agreement - Curt Neidermeier — CUP and Variance for Garage Multi -tenant signs — P & Z Pond Shop Ordinance — P & Z M:\Public Data\City Administrator\2008\Reports to Council\08-04-2008 City Admin Report.doc Agenda Item No. S.K. L Meeting Date August 4, 2008 63