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2008-09-15 CC Packet�'' '' A,1bcrtvijj4E City of Albertville Council Agenda Samd Terre UAW ft rtty UhL SEPTEMBER 15, 2008 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council", usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS 4. CITIZENS OPEN FORUM — (time reserved 5 minutes) (pg. 1) 5. AMENDMENTS TO AGENDA 6. MINUTES A. September 2, 2008 regular City Council minutes (pgs. 3-24) 7. 0 CONSENT AGENDA All items with an asterisk () are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Items 8.D.1. Building — Building Officials Report (pgs. 31-42) 8.E.1. Finance — Semi-monthly Payment of Claims (bills) (pgs. 43-54) 8.E.2. Finance — Resolution No. 2008-Oxx Fire Relief (pgs. 55-58) 8.F.1. City Clerk —152 Club Temporary Outdoor Music Permit (pgs. 59-61) 8.12. Legal — Dominium Grading (Permit) Contract (pgs. 8. DEPARTMENT BUSINESS A. Fire Department M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 1-A Agenda.doc Meeting Date: September 15, 2008 City of Albertville Council Agenda September 15, 2008 Page 2 of 4 B. Public Works Department 1). Accept the quote of St. Croix Recreation in the amount of $37,188.98 to purchase and install playground equipment for Winter Park (pgs. 25-28) C. Utilities Department (WWTP) 1). Accept the highest bids independently for the factory bumper and truck bed of the new utility truck purchased and delivered from Denny Heckers Car/Truck City, which will offset the cost of the custom truck bed, utility box, and bumper from ABM Equipment and Supply (pgs. 29-30) D. Building Department 1). 0 Accept the Building Official's Report dated September 10, 2008 (pgs. 31-42) E. Finance Department 1). WApprove the September 15, 2008 Payment of Claims (bills) for check numbers 026122 to 026173 (pgs. 43-54) 2). 0 Approve Resolution No. 2008-Oxx entitled Resolution Amending the Annual Retirement Benefit for the Albertville Volunteer Fire Department from $1,700 to $1,740 effective January 1, 2009 (pgs. 55-58) F. City Clerk 1). 0 City Clerk Report — 152 Club Temporary Outdoor Music Permit (pgs. 59-61) 2). Reminder of September 29, 2008 Joint STMA School — Cities of Albertville and St. Michael meeting to be held at the STMA High School Board Room (include draft agenda) (pg. 63) G. City Council H. Planning and Zoning 1). Accept the City Planner's Monthly Report (pg. 65) I. Engineering 1). Direct staff to administer the Wetland Conservation Act required wetland monitoring on the Hunter's Pass Estates plat and authorize staff to enter into a contract with Kjolhaug Environmental Services Company to complete the mitigation monitoring reports for 2008 and 2009 for a cost not to exceed $6,000, contingent upon City Attorney approval OR Direct staff to administer the necessary wetland mitigation maintenance to achieve and satisfy the Wetland Conservation Act requirements for replacement wetlands and authorize staff to enter into a contract with Prairie Restorations, Inc. to complete required management for 2008 at a cost not to exceed $5,800, contingent upon City Attorney approval (pgs. 67-68) 2). Accept the Assistant City Engineer's Progress Report (pgs. 69-71) M:\PublicData\CityCouncil\CounciI Packet information\2008\09-15-08\09 152008 1-A Agenda.doc Meeting Date: September 15, 2008 City of Albertville Council Agenda September 15, 2008 Page 3 of 4 J. Legal 1). Approve Resolution No. 2008-Oxx entitled a Resolution Releasing Developer's Agreement (1993 Westwind) (pgs. 73-76) 2). 0 Approve the Dominium Grading (Permit) Contract (pgs. 77-84) K. Administration 1). Accept Jane Arnoldy's resignation with regrets. Pursuant to Ms. Arnoldy letter, she is to continue working her 24 hours per week until September 23, 2008. Authorized staff to have Kerry Burri work the scheduled hours up until a permanent part time replacement can be hired (pgs. 85-88) 2). Accept the City Administrator's Written Report (pgs. 89-92) 9. CITIZENS OPEN FORUM - (continued if necessary) 10. ANNOUNCEMENTS and or UPCOMING MEETINGS September 2008 22 6:00 p.m. Joint Powers Water Board meeting 29 6:00 p.m. A. City of Albertville; City of St. Michael and STMA School Board meeting (School Board Room) October 2008 6 7:00 p.m. City Council meeting 13 all day Columbus Dav observed — City Offices closed 13 6:00 p.m. STMA Ice Arena Board meeting 14 7:00 p.m. Planning and Zoning Commission meeting 20 7:00 p.m. City Council meeting 27 6:00 p.m. Joint Powers Water Board meeting 27 7:00 p.m. Committee of the Whole Workshop (tentative) November 2008 2 2:00 a.m. Daylight Savings ends (set clocks back) 4 7:00 a.m. General Elections — Poles Open 4 8:00 p.m. General Elections — Poles Close 5 7:00 p.m. City Council meeting 6 6:00 p.m. Canvas Board (Canvas Election Results) 10 6:00 p.m. STMA Ice Arena Board meeting 11 all day Veterans' flay observed — City Offices closed 12 7:00 p.m. Planning and Zoning Commission meeting 17 7:00 p.m. City Council meeting 24 6:00 p.m. Joint Powers Water Board meeting 24 7:00 p.m. Committee of the Whole Workshop (tentative) 27 all day Thanksgiving Day observed — City Offices closed 28 all day- Thanksgiving Holiday observed — City Offices closed December 2008 M:\Public Data\City Council\Council Packet infonnation\2008\09-15-08\09 15 2008 1-A Agenda.doc Meeting Date: September 15, 2008 City of Albertville Council Agenda September 15, 2008 1 7:00 p.m. City Council meeting 8 6:00 p.m. STMA Ice Arena Board meeting 9 7:00 p.m. Planning and Zoning Commission meeting 15 7:00 p.m. City Council meeting 22 6:00 p.m. Joint Powers Water Board meeting 25 all day Christmas Day observed — City Offices closed 24 all day Christmas Holiday observed — City Offices closed Page 4 of 4 11. ADJOURN THE REGULAR CITY COUNCIL MEETING TO GO INTO A CLOSED SESSION 12. ADJOURNMENT M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 1-A Agenda.doc Meeting Date: September 15, 2008 AFFIDAVIT OF POSTING STATE OF MINNESOTA SS. COUNTY OF WRIGHT Bridget Miller, being first duly sworn, says that on the 11th day September 2008 Bridget posted the documents as shown on the reverse side a true copy of each thereof at 4:15 p.m. at the Albertville City Offices in the window, at the City of Albertville located at 5959 Main Avenue NE, County of Wright, State of Minnesota. Subscribed and sworn to before me this day of 12008. Notary Public TINA LOUISE LANNES �j k•„t,: ;r wSLIC•MINNESOTA �. 11 M:\Public Data\City Council\Council Agendas\Affidavit of Agenda Posting format.doc 5821 Iffert Ave NE St. Michael, Mn 55376 612-581-2674 Albertville Broombaff September 11, 2008 City of Albertvillle, Dear Albertville Council: I would like to ask for a variance to the current park hours and lighting on Thursday nights from mid December until mid March for Thursday night broomball league. Currently we play 4 games from 6:00pm until I0:OOpm. This year there are a couple more teams that would like to get into the league. So I was planning on shortening the game times from 60 to 50 minute intervals starting at 6:00pm so we theoretically would be done playing at 10:1 Opm if everything goes good. I would like to have the lights stay on until 10:30pm incase games go into overtime and allow the players time to change out of there gear after the last game is played. We can't really start any earlier than 6:00pm because players are just getting home from work and have hard enough time getting there at 6:00pm. I am aware of some problems the city has been having with the softball field lights. I would just like to add that the hockey rink lights are not near as bright as the softball field lights, and they are also on a timer so there won't be a problem with them being shut off on time I have also spoken with Sandy G. of the FYCC and made her aware of what I'm proposing and she will work with us so an attendant is there to lock up. In closing, I am only asking for this change for Thursday nights. There are a lot of local people on these teams and they enjoy very much having something to do in the winter months. Please consider my proposal. Sincerely, Tom Berning Broomball League Director M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 4 Citizen Forum City Lights (Tom).doc Agenda Item No. 4. Meeting Date September 15, 2008 1 Nbertville u*w• eq ape ur.. Mayor and Council Communication September 8, 2008 SUBJECT: CITY COUNCIL MINUTES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approving the City Council minutes that have been prepared and submitted by the City Clerk and the City Administrator with the following motions: Motion to approve the September 2, 2008 regular City Council minutes as presented, and on file in the office of the City Clerk. BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council, should it be their desire to amend the minutes. KEY ISSUES: It is the City's policy to review and approve City Council minutes that have been taken, prepared and submitted by the City Clerk. POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the City Council minutes that have been prepared and submitted should be amended. However, the contents of the minutes via the amendment process typically require Mayor and Council consideration thereof at the appropriate time during the meeting, in which such amendments that are made requires a motion and affirmative vote of the majority of the members present. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the City Council minutes. LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the authority to amend the minutes. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: September 2, 2008 regular Council minutes M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 6 City Council minutes.doc Agenda Item No. 6. Meeting Date September 15, 2008 A�Ibertvillc SrMA Toum wkill, me ULY UF66 ALBERTVILLE CITY COUNCIL SEPTEMBER 2, 2008 MINUTES ALBERTVILLE CITY HALL IANCE — Mayor Klecker called the Albertville City Pledge of Allegiance. ROLL CALL PRESENT: Mayor Ron Klecker, Council John Vetsch, City Attorney Mike Couri, A Brixius, City Administrator harry Kruse, I Supervisor Tim Guimont, 'and'C6Glerk 1 ABSENT: none 7:05 PM to order at 7:05 p.m fijjovved by the agner, Torn Fay, LeRoy Berning and truer Adam Nafstad, City Planner Al C*Lannes, Public Works — IN l HOD U UTIOIN S — no comments Mayor Klecker ai if there vas anyone in the audience that wanted to discuss an item with the Council that was n6'� a#bn the agenda. There were no memb*," of the audience that wished to speak to the Council regarding an issue that was not already on the agenda. AMENDMENTS TO THE AGENDA Mayor Klecker asked if there were any amendments to the agenda. City Administrator Kruse added an item under Public Works: 8.13.3. Central Park Improvement and under Legal: 8.J.5. M:\Public Data\City Council\Council Minutes\2008 MinutesTridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 5 City of Albertville City Council Minutes September 2, 2008 Page 2 of 20 Prairie Run Litigation; Council member Berning added an item under Administration: 8.K.2. Discussion of Meetings. Klecker asked for a motion to approve the agenda as amended. MOTION BY Council member Wagner, seconded by Council member Berning to approve the Tuesday, September 2, 2008 regular Albertville City Council agenda as amended. Motion carried unanimously. MINUTES August 18, 2008 regular City Council minutes Mayor Klecker asked the Council if there were any regular City Council minutes. Upon hearing no co;' then asked for a motion to approve the August 18,., presented. MOTION BY Council member Wagner Monday, August 18, 2008 regular City Ct be scanned and an electronic copy will be carried unanimously. to be'` n* to the Monday, CONSENT AGENDA; All items w-,th ata ter sk ( )ale considered 6 e routine in nature by the City Staff and will be enacted Wbne mot! re will no separate discussion of these items unless a Council membO6r citizen so regt e In sucNEe nt the item will be removed from the General Order of B'usm and considered`t = is normi f sequence on the agenda. Mayor Kleckerquired if the Council members or staff wanted any of the items pulled from the September 2, 200kConsent enda. The following items were pulled from the Consent Agenda for further di and or explanation 8.E.4.; 8.E.5.; 8.E. 6.; 8.H.1.; and 8.1-1.2. Mayor Klecker asked f6r a motion to approve the September 2, 2008 Consent Agenda pulling the following items 8.E.4. Finance - Approval Resolution No. 2008-046 entitled a Resolution Adopting the 2008 Tax Levy Collectible in 2009; 8.E.5. Finance - Approval Resolution No. 2008-047 entitled a Resolution Adopting the 2009 Preliminary Budget; 8.E.6. Finance - Approval Resolution No. 2008-048 entitled a Resolution Accepting the Capital Improvement Plan (CIP); 8.1-1. L; Planning - Approval Ordinance No. 2008-007 related to signage; and 8.1-1.2. Planning - Approve Ordinance No. 2008-008 related to Parkside Commercial. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 City of Albertville City Council Minutes September 2, 2008 Page 3 of 20 MOTION BY Council member Wagner, seconded by Council member Berning to approve the Tuesday, September 2, 2008 Consent Agenda pulling items 8.E.4. Finance - Approval Resolution No. 2008-046 entitled a Resolution Adopting the 2008 Tax Levy Collectible in 2009; 8.E.5. Finance - Approval Resolution No. 2008-047 entitled a Resolution Adopting the 2009 Preliminary Budget; 8.E.6. Finance - Approval Resolution No. 2008-048 entitled a Resolution Accepting the Capital Improvement Plan (CIP); 8.1-1. L; Planning - Approval Ordinance No. 2008-007 related to signage; and 8.1-1.2. Planning - Approve OrdinanceNo. 2008-008 related to Parkside Commercial, which the items will be removed from the Gera Order of Business and considered in its normal sequence on the agenda and will requireepYarate motion. Motion carried unanimously. DEPARTMENT BUSINESS FIRE DEPARTMENT — no comments PUBLIC WORKS DEPARTMENT AN Approve Replacement of Skid Steer Bobcat Buy Back Program MOTION BY Council member Wagner, seconded y' CouriGtl member Berning to approve the Replacement of Skid Steer E ader,1hrough Bob169-Buy Bach grogram, which the items will be removed from the Genelral Ordetd Business an&, onsidered in its normal sequence on the agenda and will reglxir Wparate motion. Motion carried unanimously. Accept the PNW X erWsars Report dated August 25, 2008 Mayor4ecker asked the G�ncil me' ers if they had any questions or concerns for the Public Works 9i isor regarding ?e August 25, 2008 Public Works Report. Public Works S rvisor Guirnont informed the Council he would like to discuss an item that ,. was not included repot` Guimont went on to explain that the Albertville Friendly City Days "Queen's Committed' approached him once again asking for permission to use and take >. . the City vehicle to a pWe in Wisconsin. Guimont shared with the Council that the Committee asked to do this in 2007, which the Council did not allow the Queen's Committee to take a city vehicle to a parade out-of-state. The Council directed staff to report back to the Queen's Committee that the permission to use a city vehicle to pull the Albertville Friendly City Days float is for local community events only. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 City of Albertville City Council Minutes September 2, 2008 Page 4 of 20 Following the discussion regarding the use of a city vehicle the Council proceeded to accept the Public Works Supervisor's Report dated August 25, 2008 as presented in the Tuesday, September 2, 2008 City Council packet. Central (City) Park Improvements — Parking Lot and Green Space City Administrator Kruse reported that Albertville's Central -City a playground, ball fields, ice rink, soccer field, park shelters, and City Days carnival, which includes other various city functions fc has in the past and more recently purchased land from the Railroa land that was used for park purposes. Kruse went on to report that the current parking lot is. sub -soils. In the spring, through the first part of May. soft spots. This spring the garbage truck was mired dil project is to create additional green space and to impr( Planner Brixius, this improvement should enhance the improvements to the park have been doing without the light, individual improvements are not being fevewed park. After hearing the proposal from staff, Council m STMA Arena proposal cat". the Council exactly would be propaed. Coad concert to proceed with the, it Park Improvemi and the future paving ofIie parkin; lot., Council happens in 10+ years, when may want §on the purpose of preparing MOTION BI' Council mere at a cost not toceed $22,8 hiring minor contactor worl for fencing; $3,00 bona fertilizer; $1,600 fori costs. Motion carried utxiii of the lot main park that hosts Albertville Friendly City Days. The City 3 or acquire railroad fined and is located on poor lot is at times unusable due to !f those spots. A pposed veAl e parking area. According to City use dthe overall park. However, :)enefif fan overall master plan. In this with regards t . the larger vision of the waiting until the )ther Council members inquired as to what with Options 1 and 2. If the City was going ts, Council expressed concerns with Option 1 ded IF the City goes with Option 1; what the parking lot. At that time, the contractor prior to paving the lot, which would defeat r Wagrit r, seconded by Council member Fay to approve Option 3 12, broken down $3,000 for Public Works doing all the work, time and material; $11,046.31 for the 575' of green treated wood for the fencing; $2,500 for black dirt; $500 for seed and $1,089.82 for Engineering, Legal, Planning, and Administration .isly. UTILITIES DEPARTMENT (WWTP) — no comments BUILDING DEPARTMENT — no comments M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridgefs drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 City of Albertville City Council Minutes September 2, 2008 Page 5 of 20 FINANCE DEPARTMENT Approve the Tuesday, September 2, 2008 Payment of Claims (bills) for check -numbers 026066 to 026113 MOTION BY Council member Wagner, seconded by Council member Berning authorizing the Tuesday, September 2, 2008 Payment of Claims (bills) for check -numbers 026066 to 026113 as presented except the bills specifically pulled, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda. The checks and supporting documents will be scanned and kept electronically on file in the ofce of the Finance Director. Motion carried unanimously. Approval Resolution No. 2008-043 entitled a Resolution Certifying Unc'6&cted Utility Bills and Delinquent Invoices to Wright County for Colledl on with Real Estate Taxes MOTION BY Council member Wagner, seconded by Council member Berning to approve Resolution No. 2008-043 entitled a Resolution Certifying Okollected Utility Bills and Delinquent Invoices to Wright County f T collection with Reel estate Taxes, which will require a separate discussion from the Consent Agenda and a separate rndtit�n from the Consent Agenda; and a signed copy will be scanned and an ectrn�c cvy will be kept=fln file in the office of the City Clerk. Motion carried unanimously. 0 Set Monday, Dece g'er 1, 200$ for the 2008 Truth -in -Taxation Hearing beginning at 6:30 p.m.; and Monday, Decber 15, 2 t78 beginning at 6;30 p.m. to continue the Truth -in -Taxation Hearin i necessar` g f y .� . .. . MOTION BY Cfl a11l member ' agner, secoriced by Council member Berning to approve setting Monday, Decerrit1 1, 200$ or the 2008 Truth -in -Taxation Hearing beginning at 6:30 P.M ; and Monday, Decem&,15, 20t11 beginning at 6:30 p.m. to continue the Truth -in -Taxation Hearing >>ocessary, which`wll requ a separate discussion from the Consent Agenda and a separate motiq from the Coft, nt Agenda. The Finance Director will notify Wright County Government C ,q, ar the dates that have been set. Motion carried unanimously. Approval Resolution *'2008-046 entitled a Resolution Adopting the 2008 Tax Levy Collectible in 2009 Approval Resolution No. 2008-047 entitled a Resolution Adopting the 2009 Preliminary Budget Council wanted confirmation from staff regarding the percentage amount in the 2009 Preliminary Budget, which from Council's recollection was lower. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 City of Albertville City Council Minutes September 2, 2008 Page 6 of 20 Staff confirmed that the percentage amount in the 2009 Preliminary Budget is the amount that was agreed upon by the Council. The amount was lower during the Budget Workshop, which Council discussed and took into account other Levy requirements resulting in the percentage amount needing to be increased by the end of the Budget Workshop. Staff reiterated that the percentage is per Council direction; however staff would like to see the percentage higher. MOTION BY Council member Berning, seconded by Council member Wagner to approve Resolution No. 2008-046 entitled a Resolution Adopting the 2008 Tax,Levy Collectible in 2009, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda; and a signed copy will be scanned and an ell✓efronic copy will be kept on file in the office of the City Clerk. Motion carried unanimcn -flA MOTION BY Council member Berning, seconded b council member Wa Y go- to approve Resolution No. 2008-047 entitled a Resolution Adoting the 2009 Preliminary Bdge which will require a separate discussion from the Consult Ageda and a separate motion from the Consent Agenda; and a signed copy will be scanned acid an electronic copy will be'kept on file in the office of the City Clerk. Motion carried unanimousl Approval Resolution No. 2008-048 entitled a Rey Plan (CIP) Council wanted to briefly a'evib" the Capital Imps areas that were of conc�rrl were the purchase of e Council wanted a noi6ti in the Resolution or on purchases will be carefully*islcl*d.taking into Capital Improvement PAn once more before approval. The r in the Public Works Department. ital Improvement Plan, that these the budget constraints. Staff acknowled ed tie Course's g bequest and stated they would include the notation at the bottom ofthe Capital b"", flyeme, �an, which would be included with Resolution No. 2008- 048 . MOTION $ council meA& Berning, seconded by Council member Wagner to approve Resolution 1, (18-048 ent# ed a Resolution Accepting the Capital Improvement Plan (CIP) and hold on Caplt` purchases; unless deemed necessary, if possible until 2010 due to budget constraints, which wildcltzire a separate discussion from the Consent Agenda and a separate motion from the Conse#'Agenda; and a signed copy will be scanned and an electronic copy will be kept on file in the office of the City Clerk. Motion carried unanimously. Declare the City Council intent to provide property owners in the newly created CSAH 37 West Utility District the opportunity assess their connection charge over a ten year period at an interest rate of 6.2% provided they submit a signed Assessment Agreement waiving their rights to appeal and waiving any irregularities by December 1, 2008 M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item NoA Meeting Date September 15, 2008 10 City of Albertville City Council Minutes September 2, 2008 Page 7 of 20 Finance Director Lannes reported that the City has authorized development of Plans and Specifications to bid a Water and Sewer Project known as the CSAH 37 West Utility Extension Project. The project affects three landowners and is unique in that the City will create a separate Water and Sewer District and establish a separate connection charge system to fund the cost of the improvements. The City has received a request from one of the properties to assess the cost of the connection charge over a ten (10) year period. Council wanted clarification or confirmation on how may landowi " this proposal will affect, which staff confirmed that this project will affect three (3) property owners who have all been notified of the project. MOTION BY Council member Wagner, seconded by Council' member Berrien .;to declare the City Council intent to provide property owners in the newly created CSAH 37 WeS Utility District the opportunity to assess their connection charge over a ten year period at an interest rate of 6.2% provided they submit a signed Assessment Agreement waiving their rights to appeal and waiving any irregularities by December 1, 2008. Motion died unanimously. CITY CLERK — no comments CITY COUNCIL — no PLANNING AND ZONING Approval CJ^int lax 2008 entitled an'brdinance Amending Title 10, Chapter 7, Section,f the Alber it jMuni6l City Code Relating to Wall Signs Accessory to Single Occuprii"y Commercial o'ommunrty Sure Uses; Single Occupancy Industrial Uses; Multiple Occupant+, Commercial antndustria2 Uses, Including Shopping Centers City Planner Bri Ips reported l# at the Albertville Planning and Zoning Commission members reviewed the proposed Ordlnce No. 2008-007 at the July and August 2008 commission meetings. Included 'itif, proposed Ordinance are the changes and recommendations of the Albertville Planning anoning Commission members. Brixius went on to explain that each of the proposed options expand signage opportunities above the current regulations. The Planning and Zoning Commission recommends approval to the City Council the option they felt best addresses the sign issues relating to wall signs accessory to single occupancy commercial or community store uses, signs accessory to single occupancy industrial uses, and accessory signs for multiple occupancy, commercial and industrial uses, M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 City of Albertville City Council Minutes September 2, 2008 Page 8 of 20 including shopping centers, as stated in the attached Ordinance amendment options. Staff recommends Option 2. MOTION BY Council member Berning, seconded by Council member Fay to approve Ordinance No. 2008-007 entitled an Ordinance Amending Title 10, Chapter 7, Section 8 of the Albertville Municipal City Code Relating to Wall Signs Accessory to Single Occupancy Commercial or Community Store Uses; Single Occupancy Industrial Uses; Multiple Occupancy, Commercial and Industrial Uses, Including Shopping Centers, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda; and a signed copy will be scanned and an electronic copy will be kept ota file in the office of the City Clerk. Motion carried unanimously. Approve Ordinance No. 2008-008 amending the Officl Zoning Map of the ,'zip of Albertville, Relating to the Property at Parkside Commercial Center, Located West of CSAI 49 and North of 57`h Street NE . City Planner Brixius began by informing the City Council that,>Trident Development, on behalf of Merlin Bird Properties, LLC, has applied for a change of zone for Parkside Commercial Center, which is located west of CSAH 1 g .n,&-north of 57th Stre "',, at 10900 to 11004 57' Street NE. The property is 5.33 acres in s>ze anti 1 all described Lot 2 Block 1 Parkside p p Y Y , Commercial Center. The site is currently zori d B 2 � p cial Business District, and the request is to rezone the property to Planned Unit Developm nt (Pb district in order to expand the permitted uses on the site Brixius went on to explain that sme the approval on May 16, 2005 for three office buildings, the Zoning Ordinance allowed r Commerc>al PUDs in the B-2A Zoning District through the Conditional Ue:Pexmit (CUP) pxocesdublet'to the requirements of Section 2700 of the Zoning Ordo',P/PUD was repealed n favor of a Planned Unit Development (PUD) Brixius rered that Staff it comming that the improvements as detailed on the Landscape Plan be instal before an ite improvements shall be allowed on the site including allowing Y p � g g additional tenants p the existi building, constructing additional building(s), and so on, with a final deadline of hQlape improvements to be completed prior to reduction of their letter of credit. As explained earlier, the applicant wishes to expand the list of approved uses for the site, but is currently limited by the existing CUP/PUD conditions. The expansion of uses would broaden the range of land uses allowed in the Parkside Commercial Center. Besides the already - approved uses in the original Conditional Use Permit (CUP), the applicant is proposing to allow additional specific uses in each individual building at Parkside Commercial Center. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 12 City of Albertville City Council Minutes September 2, 2008 Page 9 of 20 Brixius reviewed the recommendations that were included in the Planner's Memo, which reported that the Parkside Commercial Center site contains unique physical and geographical constraints, including: 1) Single family residential homes on the west boundary; 2) Multi -family residential homes south of 57th Street NE; and 3) A single point access off of 57th Street NE. The original conditional use permit was approved with a list of specie identified uses that were to be allowed within the buildings in order to address concerns ra;<s J from numerous neighboring property owners. Those concerns included issues ,uch Is headlights, traffic noise, traffic spacing, screening, lighting, and so on. Rezoning the Parkside Commercial Center property tolanned Unit Developer ept and allowing additional uses to be allowed on the site comes down to a policy decision for the bty, whether or not they want to broaden the uses allowed on the, site not. The property owners have indicated difficulty in leasing out the existing space, which only ncludesi 'ne'of the three buildings currently. Allowing additional uses would hopefully further }promote the leasing of the space and full build out of the site. 1). Leape improvemel# must be tailed according to the approved landscape plan and ;<. comped, prior to releaseapf any letter of credit. 2). The Animal veterinary cl�riics shall be allowed in all three buildings and shall read as follows: Anzrrt eterzn ry clinics (small animal) (with no overnight care) (no pet boarding), as regzcxtee `by chapter 2300 of this ordinance. 3). The specific service business uses (on -site services only) allowed within each building shall be listed, instead of allowing on -site service businesses in general, and subject to review and approval of the City. 4). A definition of Assembly Use shall be added to the PUD agreement: "Assembly Use: An accessory use to an office business where people come together, congregate or meet for the purpose of training, conducting business, education, or counseling." M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. G. Meeting Date September 15, 2008 13 City of Albertville City Council Minutes September 2, 2008 Page 10 of 20 5). Assembly uses shall be subject to a Conditional Use Permit approval obtained prior to occupancy for Buildings No. 10904 and No. 10900, provided the following conditions are met: a) Leasehold occupancy only; b) Assembly use shall be accessory to a permitted office use; c) Assembly use floor area not to exceed 1,500 square feet, d) No outdoor activities allowed; and e) The assembly use shall not conflict with or result rking shortage within the PUD site per Albertville's parking requirements 6). The Planning Commission and City Council must det6hume the approp�ateness of any retail uses within the PUD. If acceptable, staff recommends: Retail uses shall be subject to a site and building plan approval obtained prior to occupancy for the #11004 Buifd><6 7). The Planning Commission and City Council must deteraimethe` ppropriateness of any retail uses within the PUD. If acceptable, staff recommends fakery goods and baking of goods for retail sales on premises shall be sib ect to a site and bfi lding plan approval obtained prior to occupancy for the No. 11004uttd ,. 10). The,< eveloper's `A and a vroval of the foods acceptable for litional use permit within an, by-laws, and related association subject to the review and approval of the revised as needed and shall be subject to the review Proposed es for Parkside Commercial Center Buildings: «a ,.., (As prop4W by Applicant with Staffs Recommendations) No. 10904 57`h Street 1 No. 10900 57th Street NE No. 11004 57th Street NE Animal Veterinary Clinics > Animal Veterinary Clinics Animal Veterinary Clinics • Small animal • Small animal • Small animal • No pet boarding • No pet boarding • No pet boarding • No overnight care • No overnight care • No overnight care • As regulated by Chapter 2300 • As regulated by Chapter 2300 • As regulated by Chapter 2300 Government and public related Government and public related Government and public related office use office use office use Service business Service business Service business • On -site service only • On -site service only • On site services only M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 14 City of Albertville City Council Minutes September 2, 2008 Page 11 of 20 • List the specific service • List the specific service • List the specific service businesses allowed businesses allowed businesses allowed -OR- -OR- Allow through Conditional Use • Allow through Conditional Use Permit approval Permit approval Assembly Use Assembly Use Convenience food • Leasehold occupancy only • Leasehold occupancy only • Must obtain Conditional Use • Assembly use floor area not to • Assembly use floor area not to Permit prior to occupancy exceed 1,500 square feet exceed 1,500 square feet • No planned outdoor activities • No planned outdoor activities allowed allowed • Satisfactory arrangement for • Satisfactory arrangement for parking are provided parking are provided • Add a definition of Assembly Use • Add a definition of Assembly Z7se. to Zoning Ordinance to Zoning Ordinance Bakery goods d baking of goods for retail sales Wptremises Subject to a prova Retail Subject to site and'building plan approval ................ Brixius stated that the biggest concern of '%6h 1'la of high volume uses, which would create more t concluded by stating that upon review of the taf Planning and Zoning Commission recommender request for Parkside Commierdial Center from B= Development (PUD) Lsirict sub,}ee to the cond' Retail uses, retail salesf bakery gods, and con allowed uses by the Planniii and Ztning„Comm Council questioned. staff repsed the Fire and Zoning Commission was the potential other us6 for the site. Brixius d hearing'public testimony, the t the City Council approve the rezoning Special Business District to Planned Unit is outlined in Ordinance No. 2008-008. fence foods were not recommended as )n in the Parkside Commercial Center. for maximum occupancy were, which is 100 and New Horizon Church's maximum is 80. Council a expressed their cam' cern with the amount of traffic that already exists on 571h Street NE and hovv tech more traffic will be created with the approval of rezoning to allow for an assembly such `as church Tie amount of traffic that will be created by a church will arrive and depart at about the e timieg�"whereas, restricting the zoning to lower volume uses the traffic will be more sporadoNw The majority of the discussion focused on the amount of traffic that would be on 57th Street NE. MOTION BY Council member Wagner, seconded by Council member Beming to approve Ordinance No. 2008-008 amending the Official Zoning Map of the City of Albertville, Relating to the Property at Parkside Commercial Center, Located West of CSAH 19 and North of 57th Street NE and with staff s amendments that will be included in the final version of the Ordinance when presented to the City Clerk, which will require a separate discussion from the Consent M:\Public DaWCity Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 15 City of Albertville City Council Minutes September 2, 2008 Page 12 of 20 Agenda and a separate motion from the Consent Agenda; and a signed copy will be scanned and an electronic copy will be kept on file in the office of the City Clerk. Mayor Klecker, Council members Beming, Wagner, and Fay voted aye. Council member Vetsch voted nay. Approve Ordinance No. 2008-009, entitled an Ordinance amending the official Zoning Map of the City of Albertville, relating to the property at 10172 65th Street NE, located south of Burlington Northern Railroad Right -of -Way, north of 65th Street NE, and east of Kadler Avenue NE; and approve Resolution No. 2008-045, entitled a Resolution Approving a Preliminary Plat known as NIEMEYER TRAILER SALES, and a Conditional Use Permit,�:UP to allow Trailer Sales and a Conditional Use Permit (CUP) to allow Outdoor Storage pit i location of 10172 — 65th Street NE, located south of Burlington Northern Railroad Rtghtof--way, north of 65t4 Street NE, and east of Kadler Avenue NE City Planner Brixius informed the Council that Tim known as Niemeyer Trailer Sales, and shall include property is currently zoned 1- 1, Limited Industrial, r Planned Unit Development (PUD) with BW Busie There are two (2) Conditional Use Permit (CUP) re( (CUP) to allow Trailer Sales and a Conditional Use th rs 1, 2, 3, and Outlot A. the reauest is to rezone the location of 10172 — 65 Street NE, 16 aced south of Burli way, north of 65th Street NE, and east of Kadl t,Avenue NE. ng Di; Condi Preliminary Plat �,Iock 1. The �i0 vropertv to se Permit to allow Outdoor Storage at . Northern Railroad Right-of- Brixius concluded with the Planning and Zoning Com ni sl p members recommendation, which is included in Resolution No 2008-045 statmg'hqt based ' `*V ew of the evidence received, the City Council now makes the WW*ing findings' of fact and cteeision: A. The site is leggy described= s All that park of the Southwest Quarter of the Northwest Quarter south of the B�ur11>aon Northern Railroad, EXCEPT the west 507 feet, in Sector 3, Township �.,,l, l t 4, W � ht County, Minnesota. B. The pl'aiing xport, da1�.,August 7, 2008, from Northwest Associated Consultants is City Enginee?s,,temo, datedluly 25, 2008, from Bolton & Menk, Inc. is in"W"I"'.0.1orated herein D. The proosed prelimltty plat meets all required subdivision and zoning standards of the BW Zo District E. The proposal actionave been considered in relation to the specific policies and rovisions of `s'' p a>d.kzave been found to be consistent with the Comprehensive Plan. F. The proposed uses — trailer sales and outdoor storage — are and will be compatible with present and fu>lure land uses of the area. G. The proposed uses conform with all performance standards contained within the Zoning Ordinance. H. The proposed uses will not tend to or actually depreciate the area in which it is proposed. I. The proposed use can be accommodated with existing public services and will not overburden the city's service capacity. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 16 City of Albertville City Council Minutes September 2, 2008 Page 13 of 20 J. Traffic generated by the proposed use is within the capabilities of streets serving the property. Decision: Based on the foregoing information and applicable Ordinances, the City Council hereby APPROVES the preliminary plat by Meyer-Rohlin Inc.(received July 17, 2008), known as Niemeyer Trailer Sales; a conditional use permit to allow motor vehicle (trailer) sales, leasing/rental, service and repair; a conditional use permit for outside storage; and a site and building plan review, based on floor plans and elevations by Larson Aciates, Inc. (dated August 4, 2008) and plans by Meyer-Rohlin, Inc. (dated August 1, 206 and revised August 22, 2008), subject to the following conditions: Preliminary Plat: 1. Approval of the change of zone request from I-1 Unit Development with BW, Business Warehau' 2. The first curb cut access shall be shifted to then setback from the intersection of the lot lines 3. Comments and conditions provided by the City dated July 25, 2008. 4. The applicant shall give a park dedication cash c the City (11-2-7A5). The amount ofth�_require( based upon rates established by the City �agd;i final plat for filling (11-7-8-2.A.1) 5. Prior to approval of the final plat, the dpipllcart s Agreement with the ty ppntrolling the` 1<ristallal ed Industrial, tp„PUD, Planned District standards applied. rth in order to meet th&fie- uired 40-foot agineer; according to the memorandum ntriin lieu of land dedication to cash coi%fbution shall be calculated executed a Developer's required improvements. Said agreement will require all Improvements to comply with approved engineering standards and applicable bi$,Wations 6. The applicant shall Ir'cord the final plat with tie County Registrar of Titles within one hnal plat shall be considered void. 7 Wheh the Clty deems a�proriate, the private street Outlot shall be dedicated as a public rht-of--way to'tZe pity at ro cyst to the City. l . The dtxt>�oor storage of waste material, debris, refuse, damaged vehicles, and junk vehicle parts " the like shall lje contained within a specifically defined area of the site no greater than ten percept (10%) of the total site area. 2. The outdoor re aax of motor vehicles or motor vehicle parts anywhere on the property is prohibited. 3. The site plan illustrates the limits of the outdoor sales lot. Unpaved portions of the sales lot shall be paved when 4. The required off street parking shall not be used for outdoor sales or storage and shall be specifically marked for customer or employee use. Striping of the designated stalls on both the west and east sides of the building may be deferred until mandated by the City. 5. The proposed grading and drainage system shall be subject to the review and approval of the City Engineer. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 17 City of Albertville City Council Minutes September 2, 2008 Page 14 of 20 6. If additional lighting is proposed for the outdoor sales area, customer parking area, or any other location, an updated Lighting Plan shall be submitted. 7. All lighting shall be hooded — ninety degree (90 degree) cutoff lighting that directs lighting downward away from the public right-of-way and so that no light or glare shines on adjacent property, buildings or structures. 8. The Landscape Plan shall be updated to include the following: the Black Hills Spruce Trees shall be increased to 6 to 8 feet in height; the Black Hills Spruce Trees shall be relocated to the north sides of the swales, starting at the edge of the bituminous surface with a 35 foot spacing and continuing north directly between the"gravel surface and the stormwater pond; and approved species of wetland shrubs f 1k`,, dogwoods) shall be staggered with the Black Hills Spruce Trees on the south side of the swales and continuing north between the gravel surface and the sturmwaterrnd; the proposed Fat Albert Spruce Trees on the east side of the bitumina surface shal increased to 6 to 8 feet in height; the Plant Schedule Table shall be'updated to include ities of plantings proposed; and a Landscape Guarantee shall be,provided by the applicant. 9. The building shall be shifted slightly to the nortth to meet the Parking requlrerr ents. 10. Comments and conditions provided by the City Eng neer, according to the°inemorandum dated July 25, 2008. 13rixius went on to explain that the customer ande there be a need for additional stripping; the applic the stripping. Brixius pointed out that the first 30 and the back portion will be retained only for inaii private road will meet the Coutlty and City's refit Karston Avenue NE. 'ere was cofussion reaar required from the Mille property and would use Mr. Ni the Dla Staff reps d that the locating would require That would take place private toad, which we of :)yee parking will be stripped. Should grees to acc©zodate the request to add ofthe currenf'driveway will be eliminated Ince purposes. The construction of the ants, which includes aligning the road with the future 5 foot easement that would be e time the Miller's decide to develop their at that time become a public road. was to re -locate the billboard that is within is a no.h-conforming billboard; therefore the potential of re - the I-94 Corridor Spacing Standards. MOTION BY Courfcl menmber Berning, seconded by Council member Fay to Ordinance No. 2008-009, entitled an , > Wki ce amendingthe official Zoning Ma of the City of Albertville g p y relating to the property>-1�' 10172 65th Street NE, located south of Burlington Northern Railroad Right -of -Way, north of 65th Street NE, and east of Kadler Avenue NE contingent on approval of the Developer's Agreement, and with staff s amendments that will be included in the final version of the Ordinance when presented to the City Clerk, which a signed copy will be scanned and an electronic copy will be kept on file in the office of the City Clerk. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doe Agenda Item No. 6. Meeting Date September 15, 2008 18 City of Albertville City Council Minutes September 2, 2008 Page 15 of 20 MOTION BY Council member Berning, seconded by Council member Fay to approve Resolution No. 2008-045, entitled a Resolution Approving a Preliminary Plat known as NIEMEYER TRAILER SALES, and a Conditional Use Permit (CUP) to allow Trailer Sales and a Conditional Use Permit (CUP) to allow Outdoor Storage at the location of 10172 — 65th Street NE, located south of Burlington Northern Railroad Right-of-way, north of 65th Street NE, and east of Kadler Avenue NE contingent on approval of the Developer's Agreement, revised landscape plans and amendments at the time of Final Plat and with staff s amendments that will be included in the final version of the Ordinance when presented to the City Clerk, which a signed copy will be scanned and an electronic copy will be kept on fe in the office of the City Clerk. Motion carried unanimously. ENGINEERING AF Approve a Grading Permit for the proposed Niemeyer Trail Council approval of the preliminary plat, execution of the "GrG and the conditions stated in the Tuesday, August 26, 2000 Eng MOTION BY Council member Wagner, seconded by Counell Grading Permit for the proposed Niemeyer'I'railer Sales plat co of the preliminary plat, execution of the "Grading Contract", its stated in the Tuesday, August 26, 2008 Engii eermg m. mckrr nd discussion from the Consent Agenda and a separate motion fry copy of the Grading office of the Buildir 0 Approve Plans and Drive NEf©r Exton Resolution' Ordering Ii Adverltent for Bids scanned aid an I or with the: Ci Sales plat co at, d upon w Contract". tts"nditions member Berning to approve a nditioned upon Council approval conditions and the conditions um which will require a separate rn the Consent Agenda; and a copy will be kept on file in the Engineer. Motion carried unanimously. located at 5720 Barthel Industrial is spelled out in Resolution Number 2008-050 entitled proving Plans and Specifications and Authorizing the MOTION BY Council member Wagner, seconded by Council member Berning to approve Plans and Specifcatwpps for Franklin Property located at 5720 Barthel Industrial Drive NE for Extension of Sewer if li polled out in Resolution Number 2008-050 entitled Resolution Ordering Improvementi 1' pproving Plans and Specifications and Authorizing the Advertisement for Bids, which will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda; and a signed copy will be scanned and an electronic copy will be kept on file in the office of the City Clerk.. Motion carried unanimously. Accept the Assistant City Engineer's Progress Report dated August 21, 2008 M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 19 City of Albertville City Council Minutes September 2, 2008 Page 16 of 20 Mayor Klecker asked if the Council members had any questions or concerns regarding the Assistant City Engineer's Progress Report. Upon hearing no comments from the Council, the Council proceeded to accept the Assistant City Engineer's Progress Report dated August 21, 2008 as presented in the September 2, 2008 City Council packet. LEGAL AV Approve Agreement Regarding Payment of Special Assessments on Lot'25, Block 1, which is now owned by Scherer Bros. Lumber Company (Towne Lakes Ouitanding Utility Bill) MOTION BY Council member Wagner, seconded by Agreement Regarding Payment of Special Assessment by Scherer Bros. Lumber Company (Towne Lakes oI separate discussion from the Consent Agenda and a se and a signed copy will be scanned and an electronic cc Finance Director. Motion carried unanimously. Approve Dominium Townhomes Developer's Agrf entitled a Resolution Vacating Drainage and utility City Attorney Couri very, Townhomes Developer's i portion of the site, an4''the, Dedication Fees collected all, Couri reporle that the 2008 AlberMlle 1 Co within City Attorney `C which is part of Couri informed the dedicated a utility e ber Boring to approve and approv",_Resolution No. 2008-049 iewed the k points and"areas of the Dominium noting the fence that would be installed as a buffer on a 'redit. Couri brought up the fact that there will be no Park were paid in 190 when it was originally platted. All-in- "s lement'is complete as presented in the September 2, with the exception of the fence and the Letter of Credit. the alAp 'clf Section 8 Housing that will be included or allowed under Federal Law the City cannot limit Section 8 Housing, .g Authority (FHA). that in 1993, the owners of Lot 1, Block 1, Westwind Third Addition to the Joint Powers Water Board to support the installation of a water line that was intended to serve a 75-unit apartment building. The Joint Powers Board is expected to convey its easement to the City at its August 25th meeting. Dominium Development now proposes to place townhomes on this lot, and needs to have portions of this easement vacated as well as portions of the drainage and utility easements that were platted with the Westwind Third Addition plat in order to accommodate the townhome plan. The easements to be dedicated are highlighted on the attached exhibits A and B. Dominium will be dedicating M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 20 City of Albertville City Council Minutes September 2, 2008 Page 17 of 20 new easements to the City consistent with its proposed Townhome plan. The easements to be dedicated by Dominium are shown on the attached Exhibit C. Mayor Klecker opened the public hearing for the vacation of the Drainage and Utility Easements at 10:15 pm. Mayor Klecker closed the public hearing for the vacation of the Drainage and Utility Easements at 10:16 pm. MOTION BY Council member Berning, seconded by Council member Wagner to approve Dominium Townhomes Developer's Agreement contingent on the fence>;and IOC approval, which a signed copy will be scanned and an electronic copy, Will be kep,fln file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Berning, seconded by.ouncll in ember Wagner to approve Resolution No. 2008-049 entitled a Resolution Vacating b3rain*'and Utility Easements with the stipulations set by the City Attorney, which a signed copy will be scanned and an electronic copy will be kept on file in the office of the City Clerk. Motion carried unanimously. Under the Terms of Developer's Development Agreement, the Developer tly has a balance of $195,993.77 3evelopment Agency, LLC ("MDA") to tracted with S.J. Louis Construction, Inc ("S.J. Lou>sl) as the general contractor to instalthe Municipal Improvements. S.J. Louis installed paid Munlcipaltnprover%+lwrtsz but has not been fully paid for such work and is still due $151, 8 �J4 from MDA ors work, l ich S.J. Louis has refused to provide lien waivers until it is`'W paid by MDt The City has fad,the Devel© er in default under the Development Agreement for failure to provide lien waversr quire&i,under the Development Agreement and failure to pay costs incurred by the City related to the„uaters Pass Development. S.J. Louis has initiated an action against Developer, MDA, Con,, tor's Capital Corporation and the City seeking a monetary judgment against Developer and'a Court order requiring the City to draw on Developer's letter of credit ("Litigation"). In conclusion, the City Attorney reported that the City, the Developer, MDA and S.J. Louis have reached an agreement to settle the Litigation. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 21 City of Albertville City Council Minutes September 2, 2008 Page 18 of 20 MOTION BY Council member Vetsch, seconded by Council member Fay to approve Settlement Agreement to Remedy Default Occurring Under the Terms of Developer's Agreement (S.J. Louis Construction, Inc.), which a signed copy will be scanned and an electronic copy will be kept on file in the office of the City Clerk and or Finance Director. Motion carried unanimously. Accept the City Attorney's Report dated August 26, 2008 Mayor Klecker asked the Council if they had any questions for report. Hearing no comments, the Council accepted the City A 2008 as presented in the September 2, 2008 City Council pack - Prairie Run Litigation City Attorney Couri stated that staff is looking for dire with the Prairie Run Litigation. The following motion session: MOTION BY Council member Berning, Iverson, Reuvers, LLC to make a rule 68 amount of $400,001. Motion„carried unaj ADMINISTRATION Attorney regarding his .Report dated August 26, the Council on how to proceed as the outcome of the closed member Wagner to authorize Id Key Development in the Approve R"tion No.1,W' 0" e it ed I: 9 'West Chamber of Commerce a Resolution MOTION,$' Council mernbtr Wagrior, seconded by Council member Berning to approve Resolution N�2008-044 eritid I-94 West Chamber of Commerce a Resolution Supporting I- 94 Corridor Eaps on, which will require a separate discussion from the Consent Agenda and a separate motion from, the Consent Agenda; and a signed copy will be scanned and an electronic copy will be kept on fn fhe office of the City Clerk.. Motion carried unanimously. Discussion on Meeting(s) Council member Berning informed staff, that in the future if there are meetings to be scheduled before a regular Council meeting to keep the agenda short or begin the meeting earlier to allow time between the special meeting and the regular Council meeting. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 22 City of Albertville City Council Minutes September 2, 2008 Page 19 of 20 Staff acknowledged the request from the Council to take into consideration the number of items being placed on a special meeting; otherwise schedule the meeting to begin following the regular Council meeting. Council made the comment about the number of items that were placed on the Consent Agenda. Council would like items that are brought forward from the Planning and Zoning Commission not to be placed on the Consent Agenda. CITIZENS OPEN FORUM — no comments ANNOUNCEMENTS and or UPCOMING MEETINGS Mayor Klecker asked the Council to review the upcc Klecker. Council members set a Closed Session for regular City Council meeting. September 2008 2 6:30 p.m. 2 7:00 p.m. 8 6:00 p.m. 9 7:00 a.m. 9 5:00 p.m. 9 8:00 p.m. 1.0 7:00 p,m 15 7.00 pm. 22 6 Oa p.m 29 6:00 n r tober 2008 all day 6.00 p.m. ,: 14 t < :00 p.m. 20 P.M. 27 6`00' 27 7 06'". November 2008 2 2:00 a.m. 4 7:00 a.m. 4 8:00 p.m. 5 7:00 p.m. 6 6:00 p.m. Closed Session City Council meeting STMA Ice ' a Board Primary Electra Filing for Cit di Primary Elect. Planning and Z C� Council in(Jo><nt Powers W Jt<I-:cif Albei eet ngs and cide. y, September 15, Open of events. 3 following the upper level) g Commission meeting (Wednesday) bard meeting City of St. Michael and meeting (School Board Room) City C,or;tncil meeting Coluin s Day observed — City Offices closed STMA Ice Arena Board meeting Planning and Zoning Commission meeting City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop (tentative) Daylight Savings ends (set clocks hack) General Elections — Poles Open General Elections — Poles Close City Council meeting Canvas Board (Canvas Election Results) M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No. 6. Meeting Date September 15, 2008 23 City of Albertville City Council Minutes September 2, 2008 Page 20 of 20 10 6:00 p.m. STMA lee Arena Board meeting 11 all day Veterans' Day observed — City Offices closed 12 7:00 p.m. Planning and Zoning Commission meeting 17 7:00 p.m. City Council meeting 24 6:00 p.m. Joint Powers Water Board meeting 24 7:00 p.m. Committee of the Whole Workshop (tentative) 27 all day Thanksgiving Day observed — City Offices closed zn 1 28 all daNThanksgiving Holiday observed —Cate 3ffices closed ADJOURNMENT Werner MOTION BY Council member Berning, seconded by k�1 o adjourn the Member W"" 7 t i September 2, 2008 regular City Council meeting at 10, 2'5 p.m'. Motion carriedunanimously. imously. Ron Klecker, Mayor ridget Miller, ity Clerk M:\Public Data\City CounciRCouncil Minutes\2008 Minutes\Bridget's drafts\M 09-02-08 B-drafts.doc Agenda Item No.6. Meeting Date September 15, 2008 24 Mayor and Council Communication Nbertville Snumram» wrw..D 0w MD. September 2, 2008 SUBJECT: PUBLIC WORKS DEPARTMENT - WINTER PARK PLAYGROUND EQUIPMENT RECOMMENDATION: It is respectfully requested the City Council consider the following motion: Motion to accept the quote of St. Croix Recreation in the amount of $37,188.98 to purchase and install playground equipment for Winter Park. BACKGROUND: In the past year the Council approved a contract with Fehn's Construction to complete grading Winter Park, installation of trails, parking lot and other site improvements as follows: Fehn's Construction Contract $175,512 Engineering $36,115 Boardwalk $6,845 Less Mid -MN Mississippi RC&D $5,000) Total $213,472 The following priorities and costs have been identified: Playground Equipment $37,189 Backstop and fencing $7,500 Basketball poles and hoops $2,000 Gazebo $20, 000 Trees $2,000 Total $68,689 The Park Commission review equipment proposals as follows: Midwest Playscapes, Inc $38,512.18 Minnesota/Wisconsin Playground $34,013.99 St. Croix Recreation $37,188.98 Quotes includes sales taxes M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 Winter Park Playground Equipment RCA.doc Agenda Item No. O. B. 1. . Meeting Date: September 15, 2008 Mayor and Council Communication — September 2, 2008 Winter Park Playground Equipment Page 2 of 4 KEY ISSUES: • The neighborhood is nearly fully developed and has paid the majority of Park Dedication Funds that are expected. Timely development of park amenities is expected by residents. • Park Dedication Funds are limited, and the Gazebo has been identified as a future improvement not to be completed at this time. POLICY CONSIDERATIONS: The City has a Comprehensive Park Master Plan and this improvement is consistent with that plan. FINANCIAL CONSIDERATIONS: As of September 2, 2008, the Park Dedication fund had approximately $90,000 dedicated towards the arena land purchase, which has now been completed by the STMA School District. At the September 2nd City Council meeting, the Council made a motion for staff to use approximately $23,000 of those funds and proceed with Central Park parking lot and green space work to be completed by Public Works at a cost of approximately $23,000, leaving a balance of $67,000 for this and other parks projects. LEGAL CONSIDERATIONS: The City Council has the authority to approve purchase and install playground equipment pursuant to Minnesota state law bidding requirements. Respectfully Submitted, Larry R. Ose City Administrator Department/Responsible Person: Public Works/Public Works Supervisor Tim Guimont Attachments: St. Croix Recreation Quote and Picture M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 Winter Park Playground Equipment RCA.doc Agenda Item No. 8.B.1.. Meeting Date: September 15, 2008 26 Mayor and Council Communication — September 2, 2008 Winter Park Playground Equipment Page 3 of 4 rUNI. .s. c.cit= .0--4ti'li :,' L-KV1P. KkI), tLHJ 1LU 5 • ..c a 0grX shestl 226 At, SeoaW Streat StftaW, MN 55M (651)430.1247 Fax (851 )430-9231 N)� 338 P. 3z1 email st*VixmbCbMd vda9a,twt webs n wwwAtafftrec-co >1 Quote City of Albertvhlt0 Date 4MM00e AlberMUk MN S►SSIN C+aniact stwona4vik proje t t+ inw Park Funs 0 763-M-3145 Attn: Sharon Oakvik Fax 764-W-0779 email hw"IAM In compliance whit your request of duty 28, 2008 far a price quotation on play equipment supplied by Playcraft, we provide the following: N itm►ti on _ Un F� q!nd*d 1 8(�10FA Custom Round 5 Sfeei Play System REVISED $151 8 TO REFLECT DELETION OF WOO DFIBER RESILIENT MATERIAL AND `ALLAT10N. $ 31,485,00 31 485.t7f3 E . Qiecount ► 7b,110 Quotation In effect unb"l August 29, 2008 Sub Total We *uote F-0.111. Alber'kWFa, MN Freight Sales Tax Term► are Net 30 t instailution Total S 27 0f&00 � i tt#�G►8 # l,tt86.96 *moo 37,188.96 Purchase okfer should be made e#A of St Croix Recreation Co. Inc - Send the order to the above address or f bx, thereby w4horixing shipment mid acceptance of the the terms. Please Include Bill To:, Ship . d tax exempt i7 if applicable. By. 1Mllltte Bansich Page i M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 Winter Park Playground Equipment RCA.doc Agenda Item No. 8.B. I.. Meeting Date: September 15, 2008 M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 Winter Park Playground Equipment RCA. doe Agenda Item No. 8. B.1. . Meeting Date: September 15, 2008 Nbertvillc Sawl UAW 6b On) Wes. Mayor and Council Communication September 4, 2008 SUBJECT: W UTILITY DEPARTMENT -SALE OF BUMPER AND TRUCK BED FROM NEW UTILITY TRUCK RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to accept the highest bids independently for the factory bumper and truck bed of the new utility truck purchased and delivered from Denny Heckers Car/Truck City, which will offset the cost of the custom truck bed, utility box, and bumper from ABM Equipment and Supply. BACKGROUND: Research was competed back in March 2008 to facilitate the purchase of an additional work vehicle for the Utility Department. Through extensive consideration, the final determination of selecting a vehicle from Denny Heckers Car/Truck City combined with a fiberglass utility box from ABM Equipment and Supply was chosen and approved by the Mayor and Council. At the time of approval from the Mayor and Council, Jerry's Auto Parts and Salvage in Big Lake as well as John's Auto Parts in Blaine were contacted as to the independent value of the factory bumper and truck bed. The best offers were supplied by Jerry's Auto Parts and Salvage. The bumper was listed for $150.00, and the truck bed was listed for $950.00. The vehicle has been delivered to the Utilities Department. Both the factory bumper and truck bed have been removed from the vehicle. I contacted Jerry's Auto Parts and Salvage and was able to verify that the quote received in March was still valid and would remain open. Per the Mayor and Council's direction, ads were placed separately on Craig's List for the bumper and truck bed. The minimum bid for each item was set at the value listed by Jerry's Auto Parts and Salvage. Per the ads, bids were submitted in writing to the City of Albertville, and I have collected them to present here tonight. The items will be sold individually and immediately to the highest bidder If there were no bids or bids lower than requested for either or both items, Jerry's Auto Parts and Salvage will purchase the item(s) for the above listed amounts respectively. POLICY CONSIDERATIONS: It is the Mayor and Council's policy to review and approve the sale of the Utility Department equipment. M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 8-C-1 Utilities Bumper and Tailgate.doc Agenda Item No.: 8. C.I . Meeting Date: September 15, 2008 Mayor and Council Communication — September 4, 2008 Utility Department -Sale of Bumper and Truck Bed from new Utility Truck Page 2 of 3 FINANCIAL CONSIDERATIONS: The revenue generated from the sale of the bumper and truck bed will offset the expenditure of the equipment being purchased from ABM Equipment and Supply. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve of the sale or purchase for the Utilities Department. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Utilities Department/ John Middendorf Utilities Superintendent. Attachments: none M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 8-C-1 Utilities Bumper and Tailgate.doc pp Agenda Item No.: 8.C. l . Meeting Date: September 15, 2008 30 b"rtvijj4E sm",� u�.,a aw ue.. Mayor and Council Communication September 4, 2008 SUBJECT: 0 BUILDING DEPARTMENT REPORT RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the Building Official's Monthly Report and other building matters. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the Monthly Report. Building Official Jon Sutherland reported the following Activity: Construction Activity: We had 22 permits for the month (not including storm damage) which breaks down as follows; one (1) Detached accessory building for Kurt Neidermeier at 11548 57th Street, six (6) Decks, one (1) swimming pool, five (5) residential remodels/finish basements, one (1) Commercial Footing and Foundation permit for Emma Krumbee's. Revenue comparisons from the previous year have been included in the attachment to this report. Storm Damage: We had a total of 258 storm damage repair permits to bring the storm damage repair permits from the May 25th storm to 597. There are still homes that have not been repaired from the previous storms/damage that will require follow up and building code enforcement. I have also met with Jeff from Allied Insurance to go over the various City properties that were damaged by the storm of May 25, 2008. We are currently getting bids to repair some of the City property. • Planning and Zoning, Rental Housing, Miscellaneous Enforcement: Various enforcement activities include, but is not limited to, several complaints in regards to the garbage left behind from the previous renters at 10460 62nd Street. A Notice to Secure Property was issued to the owner of this property. We have worked on answering various residential and commercial construction and development questions, dumpster violations, sign violations (and removal of lots of signs and storm chaser signs), rental licensing, along with revising and updating our various handouts. • Foreclosures: Inspection work continues. The following properties (this listing is not complete) generated some type of site inspection; 10831 Kantar Court, 10460 62nd Street and 10141 491h Street. These are either vacant or repossessed homes that require continued site inspections for monitoring. • Fire Code Inspections with the Fire Department: Follow up inspection work with the Full Moon Saloon Bar and 152 Club continues. M:\Public Data\City Council\Council Packet information\2008\09-15-08\09-15 2008 8-D-1 CC August BO Report.doc Agenda Item No. & D.1. Meeting Date September 15, 2008 Mayor and Council Communication — June 6, 2008 Building Official - Monthly Report Page 2 of 2 KEY ISSUES: none POLICY CONSIDERATIONS: The Mayor and Council review monthly department reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Respectfully submitted, l Larry R.Ise City Administrator Department/Responsible Person: Building Department/Jon Sutherland, Building Official Attachments: Permit Activity Report M:\Public Data\City Council\Council Packet infonnation\2008\09-15-08\09-15 2008 8-D-1 CC August BO Report.doc Agenda Item No. 8. D.I . Meeting Date February 19, 2008 Aug 2008 Bldg Dept Activity/ Revenue Report Permit Number Date Issued T pe of Work Address on Permit Builder/Owner Valuation Fee Paid B28-565 8/4/2008 Reside/reroof 11027,11029,11033,11035 57th Street Huber $ 30,500.00 $ 481.75 B28-566 8/4/2008 Reside/reroof 11015,11017,11021,11023 57th Street Huber $ 30,500.00 $ 481.75 B28-567 8/4/2008 Reside/reroof 11003,11005,11009,11011 57th Street Huber $ 30,500.00 $ 481.75 B28-568 8/4/2008 Reside/reroof 10919,10921,10913,10915 57th Street Huber $ 30,500.00 $ 481.75 B28-569 8/4/2008 Reside/reroof 10943,10945,10937,10939 57th Street Huber $ 30,500.00 $ 481.75 B28-570 8/4/2008 Reside/reroof 10935,11013,11019,10929 57th Street Huber $ 30,500.00 $ 481.75 B28-571 8/4/2008 Reside/reroof 10947,11001,11007,10941 57th Street Huber $ 30,500.00 $ 481.75 B28-572 8/4/2008 Reside/reroof 10923,11025,10917,11031 57th Street Huber $ 30,500.00 $ 481.75 B28-573 8/4/2008 Reside/reroof 10931,10933,10925,10927 57th Street Huber $ 30,500.00 $ 481.75 B28-574 8/4/2008 Reside/reroof 5544 Lannon Ave Cornerstone $ 10,000.00 $ 196.75 B28-575 8/4/2008 Reside/reroof 11711 52nd Street Platinum Exteriors $ 14,402.00 $ 176.45 B28-576 8/4/2008 Reside 6684 Lamplight Drive ASI $ 4,000.00 $ 105.25 628-577 8/4/2008 Reside 11217 68th Street ASI $ 4,200.00 $ 105.25 B28-578 8/4/2008 Reside/reroof 6874 Lakewood Dr ASI $ 18,000.00 $ 251.50 B28-579 8/4/2008 Reroof 11171 68th Street ASI $ 8,000.00 $ 100.50 B28-580 8/4/2008 Reside/reroof 6203 Karmen Ave ASI $ 14,000.00 $ 257.75 B28-581 8/4/2008 AC Replacement 5450 Marlowe Ave High Road Htg & Cooling $ 6,507.00 $ 25.50 B28-582 8/4/2008 Reside/reroof 10225 Kali Ave Sela $ 9,230.00 $ 191.10 628-583 8/4/2008 Reside 6227 Karston Drive Mayers $ 1,000.00 $ 41.75 B28-584 8/4/2008 Reside/reroof 5402 Kali Ave Custom Enterprises $ 10,000.00 $ 212.00 B28-585 8/4/2008 Reside/reroof 5455 Kali Ave Custom Enterprises $ 19,800.00 $ 312.50 B28-586 8/4/2008 Reside/reroof 5506 Kahler Drive Titus $ 16,000.00 $ 251.50 B28-587 8/4/2008 Reside/reroof 11826 Locust Court Carefree Exteriors $ 8,000.00 $ 166.25 B28-588 8/4/2008 Reroof 5687 Lannon Circle Royal Crown $ 6,000.00 $ 100.50 B28-589 8/4/2008 Reside 10465 51st Court New Exteriors $ 12,000.00 $ 242.50 B28-590 8/4/2008 Reside/reroof 10516 51st Street Musgrove $ 10,000.00 $ 100.50 B28-591 8/4/2008 Replace AC 10574 Karston Ave Comfort Matters $ 2,500.00 $ 25.50 B28-592 8/4/2008 Water damage reair & bathroom 10408 62nd Street Fischer $ 5,000.00 $ 197.20 628-593 1 8/4/2008 Siding 11265 68th Street Kiser Construction $ 4,000.00 $ 105.25 �1 33 Aug 2008 Bldg Dept Activity/ Revenue Report B28-594 8/5/2008 Reroof 11607 51st Street R & R Exteriors $ 6,603.00 $ 100.50 B28-595 8/5/2008 Reroof 5141 Kahl Ave All Pro Exteriors $ 7,000.00 $ 100.50 B28-596 8/5/2008 Reside/reroof 10242 Karston Ave Sox Company $ 7,000.00 $ 142.25 B28-597 8/5/2008 Reside/reroof 10667 58th Street Huber $ 12,000,00 $ 227.25 B28-598 8/5/2008 Reside 11401 54 1/2 Street Huber $ 4,000.00 $ 105.25 B28-599 1 8/5/2008 Reside/reroof 11387 54th Street Royale Crown $ 17,000.00 $ 282.00 B28-600 8/5/2008 Reside 10577 Jason Ave Lucht $ 5,000.00 $ 120.50 B28-601 8/5/2008 Reroof 11398 54th Street Royale Crown $ 9,000.00 $ 100.50 B28-602 8/5/2008 Reroof 5136 Kahl Ave Presciption Builders $ 5,000.00 $ 100.50 B28-603 8/5/2008 Reside 10236 Karston Ct Construction Services $ 10,141.00 $ 212.00 B28-604 8/5/2008 Reside/reroof 11801 55th Street Autumn Woods $ 6,500.00 $ 151.00 B28-605 8/5/2008 Reroof 10467 52nd Street Vaith Construction $ 7,500.00 $ 100.50 B28-606 8/5/2008 Reroof 5676 Lannon Circle Great Lakes $ 5,000.00 $ 100.50 B28-607 8/6/2008 Reroof 5485 Lambert Ave Courrier $ 2,500.00 $ 100.50 B28-608 8/6/2008 Reroof 10157 49th Street Kodiak $ 5,000.00 $ 105.50 B28-609 8/6/2008 Reside 5406 Kalland Ave BCI $ 7,000.00 $ 151.00 B28-610 8/6/2008 Deck/Reside/reroof 4885 Kalenda Ave Unique Additions $ 8,000.00 $ 175.25 B28-611 8/6/2008 Reside 4949 Kama Lane Jerico $ 4,000.00 $ 105.25 B28-612 8/6/2008 Reroof 5089 Main Ave Twin Construction $ 7,500.00 $ 105.50 B28-613 8/6/2008 Reroof 11660 50th Street Miller $ 1,800.00 $ 100.50 B28-614 8/6/2008 Comm Reroof 5788 Main Ave - Geez Skyline Consulton $ 12,750.00 $ 242.50 B28-615 8/6/2008 Reside/reroof 5518-5616 Kalland Ave - Cottage II Huber $ 186,000.00 $ 1,633.25 B28-616 8/6/2008 Reside/reroof 10457 Karston Circle Trend Setters $ 28,608.00 $ 459.25 B28-617 8/6/2008 Deck 10586 51st Street Johnson $ 2,000.00 $ 122.69 B28-618 8/6/2008 Reroof 11805 55th Street Community Bldrs $ 5,000.00 $ 100.50 B28-619 8/6/2008 Reroof 6215 62nd Street Mastercraft $ 3,168.00 $ 100.50 B28-620 8/6/2008 Reroof 10618 61st Street Mastercraft $ 3,603.00 $ 100.50 B28-621 8/6/2008 Reside/reroof 10779 57th Street Capstone Brothers $ 6,000.00 $ 135.75 B28-622 8/6/2008 Reside/reroof 10730 Kalland Drive Capstone Brothers $ 12,180.00 $ 227.25 B28-623 1 8/7/20081 Reside/reroof 6967 Lydia Circle Mileski Remodeling 1 $ 14,000.00 $ 251.50 34 Aug 2008 Bldg Dept Activity/ Revenue Report 628-624 8/7/2008 Reroof 10456 Kali Ave Liberty Exteriors $ 5,000.00 $ 100.50 B28-625 8/7/2008 Reside/reroof 6237 Karston Drive Deschene $ 10,000.00 $ 100.50 B28-626 8/7/2008 Reside/reroof 5454 Kalenda Drive MN Exteriors $ 12,826.00 $ 242.50 Springer B28-627 8/6/2008 Reroof 11211 69th Street Exteriors $ 6,700.00 $ 105.50 B28-628 8/7/2008 Reside 5602 Kalenda Drive Huber $ 2,000.00 $ 74.75 Hollywood B28-629 8/7/2008 Reside 5328 Kahl Ave Construction $ 3,200,00 $ 105.25 Exterior B28-630 8/7/2008 Reside/reroof 6777 67th Street Innvations $ 12,750.00 $ 242.50 628-631 8/7/2008 Reside/reroof 11810 Larabee Circle Great Exteriors $ 6,400.00 $ 151.00 Detached garage/R B28-632 8/7/2008 & R 11548 57th Street Neidermeier $ 28,360.00 $ 544.93 10133,10135,10137,10139 First Choice B28-633 8/7/2008 Reside/reroof Karston Cove Bldrs $ 22,000.00 $ 175.62 10113 & 10115 karston First Choice B28-634 8/7/2008 Reside/reroof Cove Bldrs $ 22,000.00 $ 175.62 10102,10104,10106,10108 First Choice B28-635 8/7/2008 Reside/reroof Karston Cove Bldrs $ 22,000.00 $ 175.62 10101,10103,10105,10107 First Choice B28-636 8/7/2008 Reside/reroof Karston Cove Bldrs $ 22,000-00 $ 175.62 10117,10119,10121,10123 First Choice B28-637 8/7/2008 Reside/reroof Karston Cove Bldrs $ 22,000.00 $ 175.62 10114 & 10116 Karston First Choice B28-638 8/7/2008 Reside/reroof Cove Bldrs $ 22,000.00 $ 175.62 10126 & 10128 Karston First Choice B28-639 8/7/2008 Reside/reroof Cove Bldrs $ 22,000.00 $ 175.62 10130 & 10132 Karston First Choice B28-640 8/7/2008 Reside/reroof Cove Bldrs $ 22,000-00 $ 175.62 10149 & 10151 Karston First Choice B28-641 8/7/2008 Reside/reroof Cove Bldrs $ 22,000.00 $ 175.62 10145 & 10147 Karston First Choice B28-642 8/7/2008 Reside/reroof Cove Bldrs $ 22,000.00 $ 175.62 10141 & 10143 Karston First Choice B28-643 8/7/2008 Reside/reroof Cove Bldrs $ 22,000.00 $ 175.62 B28-644 8/11/2008 Reside/reroof 5547 Lannon Ave Cornerstone $ 10,000.00 $ 196.75 RE ARD ,. . B28-646 8/11/2008 Windows/siding 12186 59th Circle Hakes $ 8,000.00 $ 166.25 B28-647 8/11/2008 Reside 5956 Kalland Circle Vetsch $ 10,000.00 $ 196.75 B28-648 8/11/2008 Reroof 5574 Kalenda Drive Chuba $ 6,000.00 $ 100.50 B28-649 8/11/2008 Reside 5966 Kalland Ave Tornado Alley $ 4,000.00 $ 105.25 B28-650 8/11/2008 Reside/reroof 5337 Kahler Drive Tornado Alley $ 10,000.00 $ 196.75 Mark Osborne B28-651 8/11/2008 Reside/reroof 5501 Lachman Ave Construction $ 10,000.00 $ 196.75 B28-652 8/11/2008 Reside/reroof 10326 61st Street Sela $ 6,390.00 $ 151.00 Allen Anderson B28-653 8/11/2008 Re roof 10375 Karston Ave Inc $ 14,000.00 1 $ 105.50 Aug 2008 Bldg Dept Activity/ Revenue Report B28-654 8/11/2008 Reroof 6882 67th Street Sela $ 11,000.00 $ 100.50 B28-655 8/11/2008 Reroof 6146 Kaitlin Liberty Exteriors $ 12,000.00 $ 100.50 B28-656 8/11/2008 Reroof 11681 Laketowne View Huber $ 8,500.00 $ 100.50 B28-657 8/11/2008 Reside/reroof 10275 Kali Ave Huber $ 12,000.00 $ 227.25 B28-658 8/11/2008 Reside/reroof 6945 Lydia Circle Huber $ 13,500.00 $ 257.75 B28-659 8/11/2008 Reside/reroof 10501 51st Street Elk River Exteriors $ 8,000.00 $ 266.75 B28-660 8/11/2008 Reside/reroof 11785 51st Street A Friend of the Family $ 7,500.00 $ 266.75 B28-661 8/11/2008 Reroof 11420 54th Street Morning Star $ 6,800.00 $ 6,800.00 B28-662 8/11/2008 Reside/reroof 11462 53rd Street All American $ 12,000.00 $ 236.25 B28-663 8/11/2008 Reside 10559 51st Street Chenwood Exteriors $ 5,500.00 $ 135.75 B28-664 8/11/2008 Reroof 4933 Kahler Bay Jay Steomle $ 8,500.00 $ 105.50 B28-665 8/11/2008 Reroof 11241 68th Street CW $ 6,000.00 $ 100.50 B28-666 8/11/2008 Reside/reroof 10352 49th Street Homes Plus Inc $ 18,000.00 $ 282.00 B28-667 8/12/2008 Reside/reroof 5999 Kalland Ave Turco $ 8,000.00 $ 166.25 B28-668 8/12/2008 Water Heater 5630 Large Ave Prior Plbg $ 800.00 $ 25.50 B28-669 8/12/2008 Reroof 5481 Lander Ave Ambassador Bldg $ 7,700.00 $ 105.50 B28-670 8/13/2008 Reside/reroof 11268 68th Street Great River Remodeling $ 3,000.00 $ 190.05 B28-671 8/13/2008 Reside/reroof 10815 53rd Street Great River Remodeling $ 2,000.00 $ 175.25 B28-672 8/13/2008 Reside 6768 67th Street MN Exteriors $ 11,858.00 $ 227.25 B28-673 8/13/2008 Reside/reroof 11802 Locust Court Todays Exteriros $ 8,790.00 $ 135.75 B28-674 8/13/2008 Reroof 5224 Lannon Ave Home Exteriors $ 5,000.00 $ 100.50 B28-675 8/13/2008 Reside/reroof 5268 Main Ave Home Exteriors $ 17,000.00 $ 297.25 B28-676 8/13/2008 Finish Basement 6742 LaSalle Cicle Scherer $ 10,000.00 $ 222.70 B28-677 8/13/2008 Reroof 10453 61st Place BCI $ 5,000.00 $ 100.50 B28-678 8/13/2008 Reroof 11535 51st Street BCI $ 5,000,00 $ 100.50 B28-679 8/13/2008 Reroof 5346 Lambert Ave Diamond Co $ 10,000.00 $ 100.50 B28-680 8/13/2008 Reside 10462 Karston Ave DSS Exteriors $ 3,000.00 $ 89.55 B28-681 8/13/2008 Reside/reroof 5051 Kahler Court Northern Exteriors $ 5,000.00 $ 221.00 B28-682 8/13/2008 Reside/reroof 11570 50th Street Royale Crown $ 9,000.00 $ 181.50 B28-683 8/13/2008 Reroof 11680 E. Laketowne Dr Istorm Pro I $ 10,000.00 $ 100.50 Aug 2008 Bldg Dept Activity/ Revenue Report B28-684 8/13/2008 Siding 6797 Lakewood Dr Integrity $ 3,000.00 $ 89.55 B28-685 8/13/2008 Misc Mech - Furnace 6082 Kalland Circle Hars Htg & Air $ 2,500.00 $ 25.50 B28-686 8/13/2008 Reside/reroof 10443 49th Street American Eagle $ 10,000.00 $ 142.25 B28-687 8/13/2008 Reroof 5556 Lake Ave All Tech Construction $ 11,000.00 $ 100.50 B28-688 8/13/2008 Reside/reroof 11350 53rd Street Probuild Amerca $ 15,896.00 $ 282.00 B28-689 8/13/2008 Reroof 5257 Lannon Ave Premier Home $ 6,500.00 $ 100.50 B28-690 8/13/2008 Reroof 5404 Kalenda Drive Reroof America $ 4,600.00 $ 105.50 B28-691 8/13/2008 Reside 5481 Lander Ave Twin Cities Exteriors $ 6,700.00 $ 151.00 B28-692 8/14/2008 Fence 11187 69th Street Sadie Raffenbaul $ 10,170.00 $ 25.00 B28-693 8/14/2008 Reroof 5367 Lachman Ave Holmberg Construction $ 6,6%00 $ 100.50 B28-694 8/14/2008 Reside 5407 Kali Ave Lens Custom Remodeling $ 8,000.00 $ 166.25 B28-695 8/14/2008 Deck/reroof 6751 Lakeview Circle Soeby $ 2,688.00 B28-696 8/14/2008 Reside 5499 Kalenda Drive All American Restoration $ 4,000.00 $ 105.25 B28-697 8/14/2008 Reside/reroof 10366 Karston Ave ASI $ 13,500.00 $ 257.75 B28-698 8/14/2008 Reside 11253 68th Street ASI $ 5,000.00 $ 120.50 628-699 8/14/2008 Reside 10703 Karston Ave Ultimate Exteriors $ 800.00 $ 35.25 B28-700 8/14/2008 Reside/reroof 10697 Karston Ave Ultimate Exteriors $ 9,800.00 $ 196.75 B28-701 8/14/2008 Reside 10699 Karston Ave Ultimate Exteriors $ 2,660.00 $ 89.55 B28-702 8/14/2008 Reside/reroof 5495 Lander Ave Huber $ 10,000.00 $ 196.75 B28-703 8/4/2008 Reroof 11820 Larabee Circle Gett Er Done $ 5,000.00 $ 100.50 B28-704 8/18/2008 Reside/reroof 5216 Lansing Circle MN Exteriors $ 25,644.00 $ 436.75 B28-705 8/14/2008 Reside/reroof 10662 Karston Ave Gett Er Done $ 15,000.00 $ 251.50 B28-706 8/18/2008 Reside/reroof 10457 49th Street Ascho $ 10,000.00 $ 189.05 B28-707 8/14/2008 Reroof 10671 Karston Ave New Life Construction $ 3,600.00 $ 100.50 B28-708 8/18/2008 Reside/reroof 6167 Kahl Ave LC Exteriors $ 13,000.00 $ 205.75 B28-709 8/18/2008 Reside/reroof 6144 Karmen Ave LC Exteriors $ 14,000.00 $ 205.75 B28-710 8/18/2008 Reroof 5450 Marlowe Ave Huber $ 10,000.00 $ 100.50 B28-711 8/18/2008 Reside/reroof 10568 62nd Street J Des Marais $ 8,200.00 $ 210.75 B28-712 8/18/2008 Reside/reroof 11627 51st Street BCI $ 14,000.00 $ 236.25 B28-713 I 8/18/2008 Reside/reroof 111446 53rd Street RSW Exteriors $ 1,340.00 $ 155.45 Aug 2008 Bldg Dept Activity/ Revenue Report B28-714 8/18/2008 Reroof 5225 Lannon Ave Partick Miller $ 5,000.00 $ 100.50 B28-715 8/18/2008 Reside/reroof 5627 Lambert Ave Lake State Remodeling $ 8,000.00 $ 195.05 B28-716 8/18/2008 Reside/reroof 5606 Lambert Ave Lake State Remodeling $ 8,000.00 $ 190.05 B28-717 8/18/2008 Reside/reroof 11381 53rd Street Lake State Remodeling $ 18,000.00 $ 236.25 B28-718 8/18/2008 Reside/reroof 11359 53rd Street Lake State Remodeling $ 15,000.00 $ 251.50 B28-719 8/18/2008 Reroof 10250 Karston Ave Custom Remodeling $ 13,447.00 $ 105.50 B28-720 8/18/2008 Reroof 11611 Laketowne View Huber $ 10,000.00 $ 100.50 B28-721 8/18/2008 Reroof 5270 Lake Ave Huber $ 10,000.00 $ 100.50 B28-722 8/18/2008 Reside/reroof 10617 Kahler Circle Huber $ 3,000.00 $ 190.50 B28-723 8/18/2008 Reside 4950 Kahler Bay Creekside $ 3,200.00 $ 105.25 B28-724 8/18/2008 Reroof 11631 57th Street Royal Roofing $ 6,000.00 $ 105.50 B28-725 8/18/2008 Reside 5339 Lachman Ave Dew Exteriors $ 6,000.00 $ 135.75 B28-726 8/18/2008 Reside/reroof 4978 Kama Lane Northern Exteriors $ 8,500.00 $ 205.75 B28-727 8/18/2008 1 Reside/reroof 4968 Kalenda Lane Northern Exteriors $ 7,000.00 $ 175.25 B28-728 8/18/2008 Reside/reroof 5222 Kahl Ave Integrity $ 5,000.00 $ 175.25 B28-729 8/18/2008 Reside/reroof 11389 54 1/2 Street Logan Roofing $ 12,500.00 $ 205.75 B28-730 8/18/2008 Reside/reroof 10322 Kali Ave Abels Concrete $ 9,600.00 $ 210.75 B28-731 8/18/2008 Stone Veneer 11197 53rd Street Pomerleau $ 2,000.00 $ 71.75 628-732 8/18/2008 Reroof 10254 Karston Court Laitinen $ 4,000.00 $ 100.50 B28-733 8/19/2008 Reroof 11582 51st Street John Erget Siding $ 5,000.00 $ 100.50 B28-734 8/19/2008 Reroof 5481 Kali Ave BCI $ 7,000.00 $ 100.50 B28-735 8/19/2008 Reroof 11400 54 1/2 Street Carlson $ 3,200.00 $ 100.50 B28-736 8/19/2008 Reside/reroof 5139 Kahl Ave Midwest Roofing $ 5,135.00 $ 120.50 B28-737 8/19/2008 Reside/reroof 5109 Kahl Ave Tollefson Bros $ 10,000.00 $ 105.50 B28-738 8/19/2008 Reroof 11301 69th Street Springer Exteriors $ 6,000.00 $ 100.50 B28-739 8/19/2008 Reroof 6163 Kalland Drive Direct Exteriors $ 3,500.00 $ 105.50 B28-740 8/19/2008 Reside/reroof 11700 57th Street Royale Crown $ 8,000.00 $ 166.25 B28-741 8/19/2008 Reroof 11791 57th Street Turco $ 5,315.00 $ 100.50 B28-742 8/19/2008 Reroof 10800 57th Street First Bldrs MN $ 7,000.00 $ 105.50 628-743 8/19/2008 Reroof 11680 52nd Street Lutz Construction $ 8,000.00 $ 100.50 g.l;al. Aug 2008 Bldg Dept Activity/ Revenue Report B28-744 8/19/2008 Reroof 6179 Karmen Ave Grandview Bldrs $ 5,000.00 $ 100.50 B28-745 8/19/2008 Reroof 6137 Karmen Ave Grandview Bldrs $ 5,000.00 $ 100.50 B28-746 8/20/2008 Reside/reroof 11215 Lachman Ave MN Window & Siding $ 22,102.00 $ 312.50 B28-747 8/20/2008 Reside/reroof 10361 61st Street The Window Experts $ 15,000.00 $ 251.50 B28-748 8/20/2008 Reroof 5574 Lander Ave The Window Experts $ 6,500.00 $ 100.50 B28-749 8/20/2008 Reside 5689 Kahler Drive Five by Five Outdoors $ 5,000.00 $ 120.50 B28-750 8/20/2008 In Ground Pool 10448 Karston Circle Nassau Pools $ 20,000.00 $ 569.76 628-751 8/28/2008 Comm Remodel 5698 Lacentre Ave - Coborns liq & Video Rice Building Systems $ 40,000.00 $ 967.51 B28-752 8/20/2008 Reroof 12291 58th Street Great Exteriors $ 7,000.00 $ 100.50 628-753 8/20/2008 Reroof 12290 58th Street Great Exteriors $ 3,000.00 $ 100.50 B28-754 8/20/2008 Reroof 12330 58th Street Great Exteriors $ 7,560.00 $ 100.50 B28-755 8/20/2008 Reside 6169 Kaitlin Ave Rosales $ 600.00 $ 28.75 B28-756 8/20/2008 Reroof 5522 Lannon Ave Westurn $ 8,800.00 $ 100.50 B28-757 , 8/20/2008 Reroof 6226 Kardton Drive Mastercraft $ 4,806.00 $ 100.50 B28-758 8/20/2008 Reroof 10602 61st Street Mastercraft $ 3,428,00 $ 100.50 B28-759 8/20/2008 Reside 10333 49th Street John Steinke $ 400.00 $ 25.50 B28-760 8/20/2008 Reside 12216 58th Street Hillsdale $ 3,200.00 $ 74.75 B28-761 8/21/2008 Reside/reroof 5541 Lannon Ave Rod Letellier $ 2,000.00 $ 74.75 B28-762 8/21/2008 Reside/reroof 6198 Kalland Drive Rod Letellier $ 4,000.00 $ 105.25 B28-763 8/21/2008 Reside/reroof 5588 Kalenda Drive River West $ 9,000.00 $ 175.25 B28-764 8/21/2008 Finish Basement 6237 Karston Drive Sheamea Homes $ 8,000.00 $ 151.00 B28-765 8/21/2008 Reside/reroof 5341 Kahl Ave Mathew Mugge $ 5,000.00 $ 120.50 B28-766 8/21/2008 Reroof 12415 58th Street BCI $ 5,000.00 $ 100.50 B28-767 8/21/2008 Reside/reroof 5674 Kalland Ave Tornado Alley $ 10,000.00 $ 196.75 B28-768 8/21/2008 AC 10275 Kali Ave Daves Htg & Air $ 2,820.00 $ 25.50 B28-769 8/21/2008 Reroof 11747 54th Street Royale Crown $ 3,744.00 $ 100.50 B28-770 8/21/2008 Reroof 11741 54th Street Royale Crown $ 3,744.00 $ 100.50 B28-771 8/21/2008 Window Replacement 11389 54 1/2 Street Renewal by Anderson $ 4,100.00 $ 120.50 B28-772 8/21/2008 Reside 10247 Karston Ave New Century $ 4,000.00 $ 110.25 B28-773 1 8/21/2008 Reroof 11628 51st Street lGreg Vetsch 1 $ 5,000.00 1 $ 100.50 �.D.I39 Aug 2008 Bldg Dept Activity/ Revenue Report 628-774 8/21/2008 Reside/reroof 12250 58th Street Bluewater Builders $ 7,300.00 $ 142.25 B28-775 8/25/2008 Window Replacement 11387 54th Street K Designers $ 6,500.00 $ 151.00 B28-776 8/25/2008 Reroof 11631 55th Street Huber $ 9,000.00 $ 100.50 B28-777 8/25/2008 Reside/reroof 10221 karston Court Turco $ 19,560.00 $ 349.25 B28-778 8/25/2008 Reside/reroof 1073349th Court Northern Exteriors $ 11,950.00 $ 175.25 B28-779 8/25/2008 Reside/reroof 11423 54 1/2 Street Dennis Marx $ 9,500.00 $ 196.75 B28-780 8/25/2008 Reroof 5999 Kalland Circle Andrew John $ 2,600.00 $ 100.50 B28-781 8/25/2008 Reside/reroof 11750 57th Street Ridgeway Homes $ 17,000.00 $ 303.50 B28-782 8/25/2008 Reroof 11701 55th Street Holmen $ 5,000.00 $ 100.50 B28-783 8/25/2008 Reroof 10308 Karston Ave ASI $ 10,000.00 $ 100.50 B28=784 8/25/2008 Reroof 5623 Lannon Ave Cornerstone $ 5,000.00 $ 100.50 B28-785 8/25/2008 Reroof 5196 Kahl Ave All Pro Exteriors $ 6,000.00 $ 100.50 B28-786 8/25/2008 Reroof 6705 Larkspur Green Solstad Exterirs $ 11,687.00 $ 100.50 B28-787 8/25/2008 Reroof 6127 Kaiser Lane Ortiz $ 5,000.00 $ 100.50 B28-788 8/25/2008 Reroof 11648 52nd Street Liberty Exteriors $ 6,000.00 $ 100.50 B28-789 8/25/2008 Reroof 5512 Lachman Ave Eagle Siding $ 5,000.00 $ 100.50 B28-790 8/25/2008 Reside/reroof 10761 58th Street Gene Bauer $ 7,000,00 $ 100.50 B28-791 8/26/2008 Windows/reroof 11664 52nd Street Dave Berry $ 24,000.00 $ 251.50 B28-792 8/26/2008 Reside/reroof 10847 Kantar Court Reinking $ 7,495.00 $ 190.05 B28-793 8/26/2008 Reside/reroof 10301 49th Street Lutz Construction $ 6,100.00 $ 142.25 B28-794 8/26/2008 Res Chimney Repair 11460 60th Street B & B Masonry $ 2,000.00 $ 74.75 B28-795 8/26/2008 Reroof 11710 & 11716 54th Street R & R Exteriors $ 7,000.00 $ 100.50 B28-796 8/26/2008 Reroof 6237 Kalenda Lane Huber $ 16,500.00 $ 100.50 B28-797 8/26/2008 Reside 5390 Kalland Ave BCI $ 7,000.00 $ 151.00 B28-798 8/26/2008 Reroof 6213 Kahler Drive BCI $ 6,000.00 $ 100.50 B28-799 8/26/2008 Reroof 5200 Kalenda Court Renowned Ext $ 6,000.00 $ 100.50 B28-800 8/26/2008 Reroof 5227 Kali Court Renowned Ext $ 6,000.00 $ 100.50 B28-801 8/26/2008 Reroof 5231 Kali Court Renowned Ext $ 6,000.00 $ 100.50 B28-802 8/26/2008 Reside/reroof 5450 Lachman Ave Midwest Roofing $ 11,827.00 $ 221.00 B28-803 8/26/2008 Reside 6256 Kailtin Ave Solid Rock $ 7,000.00 $ 151.00 Aug 2008 Bldg Dept Activity/ Revenue Report B28-804 8/26/2008 Reside/reroof 11422 53rd Court GMHI $ 18,000.00 $ 318.75 B28-805 8/26/2008 Reside 10554 61st Street Titus Winger $ 5,60&00 $ 135.75 Midwest B28-806 8/26/2008 Reroof 11402 53rd Street Construction $ 5,994.00 $ 105.50 MN Window & B28-807 8/26/2008 Reside/reroof 10397 61st Street Siding $ 13,125.00 $ 257.75 11401 Lander Ave - Lions B28-808 8/26/2008 Reroof Park Shelter Greg Vetsch $ 5,000.00 $ 120.50 5331 Barthel Ind Dr - J & S Siding & B28-809 8/26/2008 Reroof Pheasant Ridge Windows $ 13,549.50 $ 229.62 5337 Barthel Ind Dr - J & S Siding & B28-810 8/26/2008 Reroof Pheasan Ridge Windows $ 13,549.50 $ 229.62 B28-811 8/27/2008 Reroof 10429 49th Street Youngberg $ 3,500.00 $ 100.50 B28-812 8/27/2008 Reside 10366 Karston Ave ASI $ 4,900.00 $ 120.50 B28-813 8/27/2008 Reside 11223 69th Street ASI $ 4,200.00 $ 120.50 B28-814 8/27/2008 Reroof 11691 E. Laketowne Drive Xtreme Exteriors $ 11,500.00 $ 100.50 628-815 8/27/2008 Reside/reroof 10388 Karston Ave BCI $ 11,000.00 $ 175.75 Res Alter - Window B28-816 8/27/2008 Well 10168 53rd Street Trebil Foundation $ 7,700.00 $ 271.71 6597,6595 & 6593 Two Studz B28-817 8/27/2008 Reside/reroof Lamplight Contracting $ 16,667.00 $ 288.25 6581,6583,6885,6587 Two Studz B28-818 8/27/2008 Reside/reroof Lamplight Contracting $ 16,667.00 $ 288.25 6618,6620,& 6622 Two Studz 628-819 8/27/2008 Reside/reroof Lamplight Contracting $ 16,667.00 $ 288.25 6616,6614,6612 & 6610 Two Studz B28-820 8/27/2008 Reside/reroof Lamplight Contracting $ 16,667.00 $ 288.25 6611,6613,6615 & 6617 Two Studz B28-821 8/27/2008 Reside/reroof Lamplight Contracting $ 16,667.00 $ 288.25 6619,6621,6623 & 6627 Two Studz B28-822 8/27/2008 Reside/reroof Lamplight Contracting $ 16,667.00 $ 288.25 6633,6635,6637 & 6639 Two Studz B28-823 8/27/2008 Reside/reroof Lamplight Contracting $ 16,667.00 $ 288.25 6694,6696 & 6698 W. Two Studz B28-824 8/27/2008 Reside/reroof Laketowne Dr Contracting $ 16,667.00 $ 288.25 6692,6690 & 6688 W. Two Studz B28-825 8/27/2008 Reside/reroof Laketowne Dr Contracting $ 16,667.00 $ 288.25 6680,6682,6684 & 6686 W. Two Studz B28-826 8/27/2008 Reside/reroof Laketowne Dr Contracting $ 16,667.00 $ 288.25 6652,6659 & 6656 Linwood Two Studz B28-827 8/27/2008 Reside/reroof Dr Contracting $ 16,667.00 $ 288.25 6642,6644,6646 & 6648 Two Studz B28-828 8/27/2008 Reside/reroof Linwood Dr Contracting $ 16,667.00 $ 288.25 Performance B28-829 8/27/2008 Reside/reroof 10665 Kalland Drive Home $ 12,500.00 $ 242.50 628-830 8/27/2008 Reroof 11710 57th Street Corbin & Sons $ 5,500.00 $ 100.50 B28-831 8/27/2008 Deck & fence 10695 Kalland Dr Sarkimen $ 2,964.00 $ 147.08 B28-832 8/28/2008 Reside 4909 Kagan Ave Reform Concepts $ 5,200.00 $ 135.75 After Hours B28-833 8/28/2008 Reside 10359 52nd Street Overhead Cont $ 7,600.00 $ 166.25 Aug 2008 Bldg Dept Activity/ Revenue Report B28-834 8/28/2008 Reside/reroof 5774 Kalland Ave Handyman Inc $ 12,000.00 $ 191.10 B28-835 8/28/2008 Reside/reroof 5796 Kalland Ave Handyman Inc $ 7,600.00 $ 159.50 B28-836 8/28/2008 Reside/reroof 5353 Kahler Drive Eagle Siding $ 15,000,00 $ 273.00 B28-837 8/28/2008 Reside/reroof 10386 Kali Ave First Choice Bldrs $ 18,000.00 $ 298.25 B28-838 8/28/2008 Reside/reroof 11198 Lachman Circle Abeland Construction $ 11,443.00 $ 212.00 B28-839 8/28/2008 Reroof 10601 57th Street Huber $ 8,000.00 $ 100.50 B28-840 8/28/2008 Reside/reroof 11743 LaSalle Circle Huber $ 9,000.00 $ 181.50 B28-841 8/28/2008 Deck 10610 56th Street Grewe $ 4,200.00 $ 197.20 SUB TOTALS 2008 $ 2,923,663.00 $ 56,041.04 Less SAC, WA Storm Water, S & W & Meter $ Less Signs $ 2007 Sub Totals $ 51,082.67 Less SAC, WAC Storm Water, S & W & Meter $ 32;385.00 Less Signs $ 757.10 $ 56,041.04 AUGUST 2007 TOTAL BUILDING DEPT REVENUE $ 17,940.57 (ZA 2t- A,lbertvillesma Mayor and Council Communication September 11, 2008 SUBJECT: 1k FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion authorizing the Monday, September 15, 2008 payment of the claims that includes check numbers 0261.22 to 026173 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Check No. 26127 Car/Truck City — Truck that was approved by council for purchase WWTP Check No. 26131 Dascom — replace battery for council AV controller Check No. 26133 Dennis Fehn Gravel — $71,373.98 engineer recommended payment for Lachman Improvements. Also, engineer recommended payment for Winter Park payment # 3 in the amount of $59,519.65. Check No. 26155 Pearson Brothers, Inc — Engineer recommended payment for Seal Coat 2008 Check No. 26169 Weidners Plumbing & Heating — Repair City Hall A/C, replace breaker. POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 Finance Bills Report (RCA).doc Agenda Item No. 8. E.1.. Meeting Date September 15, 2008 Mayor and Council Communication — September 11, 2008 Finance — Payment of Claims Page 2 of 2 LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines disputes the billing. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail, Engineer Recommended payments M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 Finance Bills Report (RCA).doc Agenda Item No. 8. L' . J.. Meeting Date September 15, 2008 Consulting Engineers & Surveyors 7533 Sunwood Dave NW . Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 - FAX (763) 427-0833 September 9, 2008 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P.O. Box 9 Albertville, MN 55301-0009 RE: Lachman Avenue Improvements - 2007 City of Albertville, MN Contractor's Pay Estimate No. 2 BMI Project No. T15.21652 Dear Mr. Kruse: Enclosed please find three (3) copies of Partial Pay Estimate No. 2 for the above referenced project. Payment No. 2 is for work completed through September 2008, including the additional soil corrections and sanitary sewer service change order. Based upon the work completed to date, we recommend payment in the amount of $71,373.98 to Dennis Fehn Gravel and Excavating, Inc. If everything meets your approval, please sign all three (3) copies, retain one (1) copy, return one (1) copy to our office, and submit one (1) copy along with payment to Dennis Fehn Gravel and Excavating, PO Box 256, Albertville, MN 55301. Please contact me if you have any questions regarding this estimate. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P.E. Project Manager Enclosures M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-1 Lachman Avenue Engineers City Payest 2.doc Agenda Item No. (3. E. I . Meeting Date September 15, 2008 45 c:. L— ! (...r>r--.4 Vim- NA 1 Gam. " ,i Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Suite 206 - Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 September 9, 2008 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P.O. Box 9 Albertville, MN 55301-0009 RE: Winter Park Improvements - 2007 City of Albertville, MN Contractor's Pay Estimate No. 3 BMI Project No. R13.39086 Dear Mr. Kruse: Enclosed please find three (3) copies of Partial Pay Estimate No. 3 for the above referenced project. Payment No. 3 is for work completed through September 2008, which includes all work with the exception of pavement striping and miscellaneous restoration items. Based upon the work completed to date, we recommend partial payment in the amount of $59,519.65 to Dennis Fehn Gravel and Excavating, Inc. This payment represents all work completed to date, less five (5%) percent held as retainage, and is consistent with contract payment specifications. For your information, the total contract amount for the project is $175,512 and including Pay Estimate No. 3, $162,874.49 has been paid to the Contractor. If everything meets your approval, please sign all three (3) copies, retain one (1) copy, return one (1) copy to our office, and submit one (1) copy along with payment to Dennis Fehn Gravel and Excavating, Inc., P.O. Box 256, 5050 Barthel Industrial Dr., Albertville, MN 55301. Please contact me if you have any questions regarding this estimate. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P.E. Assistant City Engineer Enclosures — Partial Pay Estimate and Recapitulation (3 copies) M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-1 Engineers 2008 Winter Park city pay est 2.doc Agenda Item No. 8. E.1.. Meeting Date September 15, 2008 W ag. NA P= " P< z Consulting Engineers & Surveyors T 7533 Sunwood Drive NW • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 . FAX (763) 427-0833 MEMORANDUM Date: August 22, 2008 To: Larry Kruse, City Administrator Cc: Tina Lannes, Finance Director Bridget Miller, City Clerk From: Adam Nafstad, P.E., Assistant City Engineer Subject: 2008 Seal Coat Project Pay Estimate No. 1 & Final BMI Project No. W13.040294 Pearson Bros., Inc. has completed the 2008 Seal Coat Improvements. Invoice No. 1814 from their company is attached. For your information the original bid amount was $117,079.70 and the final contract amount is $101,215. The work has been found in general compliance with plans and specification and it is recommended that payment in the amount of $101,215, be made to Pearson Bros., Inc. I have requested that Pearson Bros., Inc submit all lien waivers and consent of surety, please do not release the check until the City is in receipt of these documents. Please let me know if you have any questions. Attachment M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-1 2008 Sealcoat pay estl and final.doc Agenda Item No. 8. E. I.. Meeting Date September 15, 2008 47 Albcrtvillcif Check Detail Register September 15, 2008 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026122 9/15/2008 ABDO, EICK & MEYERS LLP E 601-49450-301 Auditing and Acct'g Services $95.59 244631 Audit/Accounting E 604-49660-301 Auditing and Acct'g Services $95.58 244631 Audit/Accounting E 101-42000-301 Auditing and Acct'g Services $95.59 244631 Audit/Accounting E 101-42400-301 Auditing and Acct'g Services $95.59 244631 Audit/Accounting E 101-41400-301 Auditing and Acct'g Services $95.59 244631 Audit/Accounting E 602-49400-301 Auditing and Acct'g Services $95.59 244631 Audit/Accounting Total ABDO, EICK & MEYERS LLP $573.53 Paid Chk# 026123 9/15/2008 ALLEY COMPANIES INC E 101-43100-215 Shop Supplies $14.50 4786 TP/Towels E 601-49450-210 Operating Supplies (GENERAL) $14.50 4786 TP/Towels E 101-42000-200 Office Supplies (GENERAL) $14.51 4786 TP/Towels E 101-41940-210 Operating Supplies (GENERAL) $14.50 4786 TP/Towels E 602-49400-210 Operating Supplies (GENERAL) $14.50 4786 TP/Towels Total ALLEY COMPANIES INC $72.51 Paid Chk# 026124 9/15/2008 AS[ CONTRACTING R 101-00000-32210 Building Permits $118.00 B28-811 Duplicate Permit 10366 Karston G 101-21705 Building Permit Surcharge $2.50 B28-811 Duplicate Permit 10366 Karston Total ASI CONTRACTING $120.50 Paid Chk# 026125 9/15/2008 BAUNE CONSTRUCTION G 101-22800 Landscaping Escrow $2,750,00 Landscape escrow 5213 Kalenda Total BAUNE CONSTRUCTION $2,750.00 Paid Chk# 026126 9/15/2008 BOLTON & MENK, INC E 497-00000-303 Engineering Fees $142.50 0118281 70th Street Improvements E 493-49000-303 Engineering Fees $745.00 114424 CSAH 19 Feasibility Study E 499-49000-303 Engineering Fees $717.75 114425 Lachman Prelim E 493-49000-303 Engineering Fees $665.00 114426 CSAH 19 & 50th (CSAH 18) E 473-00000-303 Engineering Fees $142.50 114427 Prairie Run E 101-41700-303 Engineering Fees $1,092.50 114430 2008 State Aid E 101-42400-313 Engineer Plan Check Fee $1,068.00 117853 Bldg Permits E 499-49000-303 Engineering Fees $2,740.00 118262 Pro Sery 6/28 -7/25 E 493-49000-303 Engineering Fees $1,140.00 118277 CSAH 19 & 50th E 101-41700-303 Engineering Fees. $522.50 118292 Downtown Parking Lot E 604-49660-303 Engineering Fees $11,202.50 118297 Storm Water Mgmt Total BOLTON & MENK, INC $20,178.25 Paid Chk# 026127 9/15/2008 CAR/TRUCK CITY AND GMAC E 602-49400-446 C/O - Vehicles $19,650.45 09 2008 Chevorlet Silverado Truck Total CAR/TRUCK CITY AND GMAC $19,650.45 Paid Chk# 026128 9/15/2008 CARQUEST E 101-43100-404 Repair/Maint - Machinery/Equip $82.16 153647011 Batter - auto/break cleaner E 101-43100-404 Repair/Maint - Machinery/Equip $13.82 153647013 Batteries - auto Total CARQUEST $95.98 M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8.E. J . Meeting Date September 15, 2008 M Mayor and Council Communication — September 11, 2008 Finance — Payment of Claims Page 2 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026129 9/15/2008 CENTER POINT ENERGY E 101-42000-383 Gas Utilities $48.97 11350 57th E 101-43100-383 Gas Utilities $50.14 PW E 101-43100-383 Gas Utilities $65.36 Treatment Plant E 101-41940-383 Gas Utilities $544.90 City Hall E 101-41940-383 Gas Utilities $24.18 5954 Main E 101-45100-383 Gas Utilities $6.92 5801 Lander Total CENTER POINT ENERGY $740.47 Paid Chk# 026130 9/15/2008 COURT & MACARTHUR RUPPE, PLLP E 101-41610-304 Legal Fees $1,938.75 Dominium Homes E 101-41610-304 Legal Fees $288.75 Albert Marketplace E 101-41600-304 Legal Fees $72.50 CSAH 37 utilities E 101-41610-304 Legal Fees $72.50 Albert Villas 6th E 101-41610-304 Legal Fees $41.25 TL 6th E 101-41610-304 Legal Fees $41.25 Niemeyer Trailer Sales E 101-41610-304 Legal Fees $41.25 Labeaux Station E 101-41600-304 Legal Fees $1,268.75 Ice Arena E 101-41610-304 Legal Fees $82.50 Emma Krumbees E 101-41600-304 Legal Fees $4,386.25 General E 604-49660-304 Legal Fees $72.50 AV 6th drainage E 101-41610-304 Legal Fees $412.50 Hunters Pass E 101-41610-304 Legal Fees $701.25 Shoppes at PR E 473-00000-304 Legal Fees $41.25 Prairie Run Improv E 482-49300-304 Legal Fees $72.50 City Hall E 494-49000-304 Legal Fees $1,293.75 CSAH 19 Assessment Appeal E 499-49000-304 Legal Fees $411.00 Lachman Ave E 101-41610-304 Legal Fees $288.75 Parkside Commercial E 101-41610-304 Legal Fees $41.25 152 CUP Total COURI & MACARTHUR RUPPE, PLLP $11,568.50 Paid Chk# 026131 9/15/2008 DASCOM E 101-41940-399 Miscellaneous $356.78 0033039-IN Battery Pack for TPMC, Mini Tw Total DASCOM $356.78 Paid Chk# 026132 9/15/2008 DEHN TREE COMPANY, INC E 101-41000-300 Professional Srvs (GENERAL) $1,278.00 76 Tree Removal house on Lander E 101-45100-210 Operating Supplies (GENERAL) $186.38 83 Black Mulch Total DEHN TREE COMPANY, INC $1,464.38 Paid Chk# 026133 9/15/2008 DENNIS FEHN GRAVEL & EXCAVATIN E 499-49000-300 Professional Srvs (GENERAL) $71,373.98 Lachman Improv pay est 2 E 201-45200-300 Professional Srvs (GENERAL) $59,519.65 Part Pay Winter Park Improv Pa Total DENNIS FEHN GRAVEL & EXCAVATIN $130,893.63 M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8.E.1.. Meeting Date September 15, 2008 w Mayor and Council Communication - September 11, 2008 Finance - Payment of Claims Page 3 of 7 Paid Chk# 026134 9/15/2008 DJ'S TOTAL HOME CARE CENTER E 101-45100-210 Operating Supplies (GENERAL) $5.30 Baking soda E 101-45100-210 Operating Supplies (GENERAL) $3.17 Bolt eye E 101-45100-210 Operating Supplies (GENERAL) $3.17 Bolt eye E 101-45100-210 Operating Supplies (GENERAL) $3.18 Conduit E 101-45100-210 Operating Supplies (GENERAL) $3.72 Spray paint E 101-45100-210 Operating Supplies (GENERAL) $5.29 sandpaper E 101-43100-400 Repair/Maint - Paved Rd $6.38 Paint rollers E 101-45100-210 Operating Supplies (GENERAL) $18.13 Pipe cleaner E 101-43100-403 Repair/Maint - Catch Basins $29.23 Concrete Mix E 101-43100-403 Repair/Maint - Catch Basins $37.22 Concrete Mix E 101-45100-210 Operating Supplies (GENERAL) $34.04 Liner Drum/Paint Marking E 101-43100-226 Sign Repair Materials $35.08 Concrete Mix E 101-43100-400 Repair/Maint - Paved Rd $36.17 Making tape E 101-45100-210 Operating Supplies (GENERAL) $39.35 Poison peanuts E 101-41940-404 Repair/Maint - Machinery/Equip $23.64 40# course crytals City Hall E 601-49450-210 Operating Supplies (GENERAL) $11.69 Quickrete E 601-49450-210 Operating Supplies (GENERAL) $19.14 Quickrete E 601-49450-210 Operating Supplies (GENERAL) $31.90 Quickrete John M E 602-49400-210 Operating Supplies (GENERAL) $23.71 Pipe PVC Total DJ'S TOTAL HOME CARE CENTER $369.51 Paid Chk# 026135 9/15/2008 DON'S AUTO & REPAIR E 101-42000-212 Motor Fuels $182.10 52641 Fuel E 101-42000-212 Motor Fuels $54.88 52641 Fuel E 101-42400-212 Motor Fuels $106.45 52641 Fuel Total DON'S AUTO & REPAIR $343.43 Paid Chk# 026136 9/15/2008 EGGEN'S DIRECT SERVICE, INC. E 602-49400-212 Motor Fuels $65.32 0134502 fuel E 101-43100-212 Motor Fuels $92.00 0134506 fuel E 101-43100-212 Motor Fuels $95.00 0134534 fuel E 101-45100-212 Motor Fuels $7.17 0134548 fuel E 101-42400-212 Motor Fuels $110-01 0134556 fuel E 101-45100-212 Motor Fuels $18.01 0134712 fuel E 101-45100-212 Motor Fuels $17.00 0134714 fuel E 602-49400-212 Motor Fuels $86.60 0134742 fuel E 101-43100-212 Motor Fuels $87.02 0134749 fuel E 101-43100-212 Motor Fuels $90.01 0134762 fuel E 601-49450-212 Motor Fuels $78.30 0134763 fuel E 101-43100-212 Motor Fuels $41.65 0134772 fuel E 101-45100-212 Motor Fuels $110.00 0134798 fuel E 101-43100-212 Motor Fuels $7.31 0134809 fuel E 101-43100-212 Motor Fuels $37.00 0134810 fuel E 602-49400-210 Operating Supplies (GENERAL) $138.94 0134831 fuel Total EGGEN'S DIRECT SERVICE, INC. $1,081.34 Paid Chk# 026137 9/15/2008 EMBARQ- MO E 101-41940-321 Telephone $20.01 9 2008 Long Distance Total EMBARQ- MO $20.01 Paid Chk# 026138 9/15/2008 FIRE INSTRUCTION & RESCUE EDUC E 101-42050-437 Misc. Donations $700.00 05430 FD Liveburn I & II 11/24/07 Total FIRE INSTRUCTION & RESCUE EDUC . $700.00 Paid Chk# 026139 9/15/2008 FRICKE & SONS SOD, INC E 101-43100-403 Repair/Maint - Catch Basins $9.14 1419 9 yards Total FRICKE & SONS SOD, INC $9.14 Paid Chk# 026140 9/15/2008 1-94 WEST CHAMBER OF COMMERCE E 101-41100-433 Dues and Subscriptions $270.00 92008 2008 Membership Investment Total 1-94 WEST CHAMBER OF COMMERCE $270.00 M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-I Payment Posted Batch.doc.rtf Agenda Item No. 8.E. I.. Meeting Date September 15, 2008 A Mayor and Council Communication - September 11, 2008 Finance - Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026141 9/15/2008 JEFF DAVIS E 101-42000-580 Other Equipment $167.92 Batteries SCBA Total JEFF DAVIS $167.92 Paid Chk# 026142 9/15/2008 JOINT POWERS BOARD E 602-49400-371 JPDIST COMBO $2,242.77 JP Dist Combo E 602-49400-375 JP Access $7.00 JP Access E 602-49400-374 JP Dist Pen $1,509.49 JP Dist Pen E 602-49400-376 JP Fed Wtr Test $1,506.09 Fed Wtr Test E 602-49400-373 JP Dist II Low $1,011.69 JP Dist II Low E 602-49400-376 JP Fed Wtr Test $40.24 Fed wtr test pen E 602-49400-372 JP Dist $90,600.80 JP Dist Total JOINT POWERS BOARD $96,918.08 Paid Chk# 026143 9/15/2008 KENNEDY & GRAVEN E 101-41000-300 Professional Srvs (GENERAL) $57.50 85066 Draft Reimb Resolution Total KENNEDY & GRAVEN $57.50 Paid Chk# 026144 9/15/2008 KIRK, LINDA G 101-22900 Rental Deposit Escrow $100.00 09-2008 Refund Damage Deposit 8 23 08 Total KIRK, LINDA $100.00 Paid Chk# 026145 9/15/2008 MAXFIELD RESEARCH, INC. E 101-41100-300 Professional Snrs (GENERAL) $3,874.57 13214 Senior Housing Study Total MAXFIELD RESEARCH, INC. $3,874.57 Paid Chk# 026146 9/15/2008 MBPTA E 101-42400-208 Training and Instruction $70.00 09-2008 MN Bldg Permit Tech IRC Plan Total MBPTA $70.00 Paid Chk# 026147 9/15/2008 MCFOA E 101-41300-433 Dues and Subscriptions $35.00 09-2008 L K Membership Fee Total MCFOA $35.00 Paid Chk# 026148 9/15/2008 Mll LIFE E 101-41500-131 Employer Paid Health $4.95 Emp Lif Ins E 101-42400-130 Employer Paid Ins (GENERAL) $67.94 Emp STDis Ins E 101-41500-131 Employer Paid Health $35.52 Emp STDis Ins E 601-49450-130 Employer Paid Ins (GENERAL) $47.29 Emp STDis Ins E 601-49450-130 Employer Paid Ins (GENERAL) $11.70 Emp Lif Ins E 602-49400-130 Employer Paid Ins (GENERAL) $6.30 Emp Lif Ins E 602-49400-130 Employer Paid Ins (GENERAL) $21.22 Emp STDis Ins E 101-43100-130 Employer Paid Ins (GENERAL) $49.17 Emp STDis Ins E 101-45100-130 Employer Paid Ins (GENERAL) $5.40 Emp Lif Ins E 101-41400-131 Employer Paid Health $22.80 Emp STDis Ins E 101-42400-130 Employer Paid Ins (GENERAL) $20.55 Emp Lif Ins E 101-45100-130 Employer Paid Ins (GENERAL) $19.55 Emp STDis Ins E 101-41300-131 Employer Paid Health $14.10 Emp Lif Ins E 101-43100-130 Employer Paid Ins (GENERAL) $9.00 Emp Lif Ins G 101-21710 Other Deducations $7.50 Emp Lif Ins Emp portion E 101-41400-131 Employer Paid Health $6.60 Emp Lif Ins E 101-41300-131 Employer Paid Health $54.29 Emp STDis Ins Total MII LIFE $403.88 Paid Chk# 026149 9/15/2008 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $50.00 200 7/17 and 7/18 08 dog pick up Total MONTICELLO ANIMAL CONTROL $50.00 Paid Chk# 026150 9/15/2008 MONTICELLO, CITY OF E 101-42700-309 Animal Control Contract $134.19 10890 July 2008 Animal Control and T Total MONTICELLO, CITY OF $134.19 M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-1 Payment Posted Batch.doc.rtf Page 4 of 7 Agenda Item No. 8. E. J_ . Meeting Date September 15, 2008 51 Mayor and Council Communication - September 11, 2008 Finance - Payment of Claims Page 5 of 7 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026151 9/15/2008 N. A. C. E 101-41915-306 Planning Fees $172.80 E 101-41915-306 Planning Fees $3,674.46 E 101-41915-306 Planning Fees $102.60 E 101-41915-306 Planning Fees $130.20 E 101-41915-306 Planning Fees $155.10 E 101-41915-306 Planning Fees $204.00 E 101-41915-306 Planning Fees $256.50 E 101-41915-306 Planning Fees $699.78 E 101-41915-306 Planning Fees $1,521.06 E 101-41915-306 Planning Fees $142.50 E 101-41915-306 Planning Fees $74.10 E 101-41910-306 Planning Fees $625.00 Total N. A. C. $7,758.10 Paid Chk# 026152 9/15/2008 NORTH AMERICAN CLEANING CORP E 101-42000-405 Repair/Maint -Buildings $138.45 E 101-41940-405 Repair/Maint -Buildings $419.61 Total NORTH AMERICAN CLEANING CORP $558.06 Paid Chk# 026153 9/15/2008 NOW CARE MEDICAL CENTERS 17929 Shoppes at Towne Lakes 17929 Niemeyer trailer sales 17929 Parkside landscape 17929 Lake Bank Landscape 17929 Albertville Plaza Landscape 17929 Dominium 17929 DJ's code enforcement 17929 Towne lakes 5th 17929 Parkside commercial 17929 Neidermeier 17929 T square 17930 staff, planning, council mtgs 37006 Cleaning FD 37006 Cleaning CH E 101-42000-305 Medical -Physicals $623.00 09-2008 Total NOW CARE MEDICAL CENTERS $623.00 Paid Chk# 026154 9/15/2008 ONVOY, INC. E 101-42000-321 Telephone $82.84 080902009589 E 101-43100-321 Telephone $82.84 080902009589 E 101-42400-321 Telephone $236.68 080902009589 E 662-49400-321 Telephone $35.50 080902009589 E 101-41940-321 Telephone $710.06 080902009589 E 601-49450-321 Telephone $35.50 080902009589 Total ONVOY, INC. $1,183.42 FD Medical Testing/Exams phone/data network 7% phone/data network 7% phone/data network 20% phone/data network 3% phone/data network 60% phone/data network 3% Paid Chk# 026155 9/15/2008 PEARSON BROTHERS, INC. E 101-43100-223 Seal Coating $101,215.00 1814 2008 Seal Coat Improvements Total PEARSON BROTHERS, INC. $101,215.00 Paid Chk# 026156 9/15/2008 PIEPER, MARY G 101-22900 Rental Deposit Escrow $100.00 09-2008 Refund Damage Deposit 8 23 08 Total PIEPER, MARY $100.00 Paid Chk# 026157 9/15/2008 PINNACLE PRINTING, INC. E 101-42400-203 Printed Forms $164.01 8231 Inspection Notice Forms Total PINNACLE PRINTING, INC. $164.01 Paid Chk# 026158 9/15/2008 PROJECTORPEOPLE.COM E 101-42050-437 Misc. Donations $1,268.00 765183 projector FH - Donations Total PROJECTORPEOPLE.COM $1,268.00 Paid Chk# 026159 9/15/2008 RAPIT PRINTING E 101-41100-300 Professional Srvs (GENERAL) $714.73 66608 4 Page newsletter 2008 Volume Total RAPIT PRINTING $714.73 Paid Chk# 026160 9/15/2008 REED BED SYSTEMS, INC E 101-41000-300 Professional Srvs (GENERAL) $81.90 3994411 8 11 08 Legal Ads Garbage E 101-41000-300 Professional Srvs (GENERAL) $81.90 3996843 8 18 08 Legal ads Garbage E 101-41000-300 Professional Srvs (GENERAL) $81.90 3997918 8 25 08 Legal Ad Garbage Total REED BED SYSTEMS, INC $245.70 M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8.E.1.. Meeting Date September 15, 2008 52 Mayor and Council Communication - September 11, 2008 Finance - Payment of Claims Page 6 of 7 10100 Premier Bank Paid Chk# 026161 9/15/2008 S & T OFFICE PRODUCTS E 602-49400-582 C/O - Misc. Equipment E 601-49450-580 Other Equipment E 101-42400-200 Office Supplies (GENERAL) E 101-42400-200 Office Supplies (GENERAL) E 101-42400-200 Office Supplies (GENERAL) E 101-42400-200 Office Supplies (GENERAL) Total S & T OFFICE PRODUCTS Paid Chk# 026162 9/15/2008 SCHARBER & SONS E 101-43100-582 C/O -Misc. Equipment Total SCHARBER & SONS Check Amt Invoice Comment $204.07 01 MT5128 $204.08 01 MT5128 $114.89 01MU0173 $29.81 01 MU4147 $58.31 01 MU6844 $118.95 01MU7814 $730.11 $149.05 01010769 $149.05 Folder Folder stapler, envelopes, pens paper Labels, colored printer ink John Deere parts Paid Chk# 026163 9/15/2008 SCHINDLER ELEVATOR CORPORATION E 101-41940-404 Repair/Maint -Mach inery/Eq u ip $508.90 7151066209 callback on elevator #1 rest C Total SCHINDLER ELEVATOR CORPORATION $508.90 Paid Chk# 026164 9/15/2008 SHORT ELLIOT HENDRICKSON E 468-49000-303 Engineering Fees $1,069.62 205953 1-94/CR19 & CR37 Total SHORT ELLIOT HENDRICKSON $1,069.62 Paid Chk# 026165 9/15/2008 SUN PRESS & NEWSPAPERS E 101-41100-351 Legal Notices Publishing $57.00 290506 Garbage RFP E 101-41100-351 Legal Notices Publishing $79.80 290506 Filing Dates E 101-41100-351 Legal Notices Publishing $164.82 290506 Ph Dominum Vacation E 104-41100-351 Legal Notices Publishing $265.68 290506 Financial Stmts E 101-41100-351 Legal Notices Publishing $381.30 290506 Financial Stmts E 101-41100-351 Legal Notices Publishing $516.60 290506 Financial Stmts E 101-41100-351 Legal Notices Publishing $78.72 290506 TIF Disclosure E 101-41100-351 Legal Notices Publishing $36.90 290506 Neimeyer Trailer Sales E 101-41100-351 Legal Notices Publishing $34.44 290506 Ph Parkside Commercial E 101-41100-351 Legal Notices Publishing $39.36 290506 Pawn Shops Total SUN PRESS & NEWSPAPERS $1,654.62 Paid Chk# 026166 9/15/2008 TRYCO LEASING INC E 101-41400-413 Office Equipment Rental $689.62 3985 Copier Lease Total TRYCO LEASING INC $689.62 Paid Chk# 026167 9/15/2008 WASTE MANAGEMENT E 601-49450-384 Refuse/Garbage Disposal $67.86 394938215933 WWTF refuse E 101-43100-384 Refuse/Garbage Disposal $52.91 394938215933 PW refuse E 101-45100-384 Refuse/Garbage Disposal $55.13 394938215933 Pks refuse Total WASTE MANAGEMENT $175.90 Paid Chk# 026168 9/15/2008 WATER LABORATORIES INC E 601-49450-218 Testing Expenses $36.00 Testing Expense (CBOD-5) Total WATER LABORATORIES INC $36.00 Paid Chk# 026169 9/15/2008 WEIDNERS PLUMBING & HEATING CO E 101-41940-405 Repair/Maint -Buildings $466.00 225085 cooling issues, breaker E 101-41940-405 Repair/Maint -Buildings $313.50 225086 temp. control service Total WEIDNERS PLUMBING & HEATING CO $779.50 Paid Chk# 026170 9/15/2008 WRIGHT CTY AUDITORITREASURER E 101-41000-300 Professional Srvs (GENERAL) $400.00 08-TIF-46 TIF 13 Certification Total WRIGHT CTY AUDITOR/TREASURER $400.00 M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8. E. l . Meeting Date September 15, 2008 53 Mayor and Council Communication — September 11, 2008 Finance — Payment of Claims Page 7 of 7 10100 Premier Bank Check Amt Invoice Comment Paid Chk# 026171 9/15/2008 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $39,528.00 Patrol-08-9 Sept 08 service Total WRIGHT CTY SHERIFFS PATROL $39,528.00 Paid Chk# 026172 9/15/2008 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $4,500.00 August 08 service Total WRIGHT RECYCLING $4,500.00 Paid Chk# 026173 9/15/2008 XCEL ENERGY E 101-43160-381 Electric Utilities $35.43 51416598070809 5700 LaBeaux Ave Signal E 101-41940-381 Electric Utilities $4.04 51644391160809 10820 Kantar Ct E 101-43160-381 Electric Utilities $4,846.07 51690103800809 Street Lighting - 58-59-60 St. Total XCEL ENERGY $4,885.54 10100 Premier Bank $462,006.43 Fund Summary 10100 Premier Bank 101 GENERAL FUND $192,647.52 201 PARK DEDICATION $59,519.65 468 CSAH 19 RAMPS/I 94 Project $1,069.62 473 PRAIRIE RUN $183.75 482 CITY HALL 2004-5 $72.50 493 CASH 19 & 57th Intersection $2,550.00 494 CSAH 19 & 50th St. (South 19) $1,293.75 497 70th Street $142.50 499 Lachman Ave $75,242.73 601 SEWER FUND $653.55 602 WATER FUND $117,260.28 604 STORM WATER $11,370.58 $462,006.43 M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8. E.1.. Meeting Date September 15, 2008 A�lbcrtville Mayor and Council Communication September 11, 2008 SUBJECT: 0 FINANCE DEPARTMENT — A RESOLUTION ESTABLISHING THE ANNUAL RETIREMENT BENEFIT FOR THE ALBERTVILLE VOLUNTEER FIRE DEPARTMENT RELIEF ASSOCIATION, EFFECTIVE JANUARY 1, 2009 RECOMMENDATION: t is respectfully requested that the Mayor and Council consider raising the Albertville Fire Relief Pension from $1,700 per year of service payable in 2008 to $1,740 per year of service payable in 2009, which would be made by the following motion: Motion approve Resolution No. 2008-0xx entitled Resolution Amending the Annual Retirement Benefit for the Albertville Volunteer Fire Department from $1,700 to $1,740 effective January 1, 2009. BACKGROUND: The Albertville Fire Relief has approached the Albertville City Council and requested raising the Fire Relief Pension from $1,600 to $1,850 per year of service. After much discussion on the City's ability for afford such a large increase, the City Council was agreeable to a $100.00 per year of service increase in 2008. The Council discussed future increases to be tied to the rate of increase that the regular City employees receive each year subject to Council approval in that particular year. The Cost of Living Adjustment approved in the 2009 budget was 2.25%, therefore, that is $40.00 for the fire relief pension increase. KEY ISSUES: • Albertville Fire Department Budget is made up of a portion of the City of St. Michael and Otsego. St. Michael represents approximately 7% and Otsego 14%, with the remaining 79% being the City of Albertville. At some time in the future this area may not be served by the City of Albertville, thus the state aid will be reduced causing a pension funding shortfall. • Cost of Living Adjustment for City of Albertville staff approved for the preliminary 2009 budget was 2.25%. POLICY CONSIDERATIONS: The proposed increases are consistent with the adopted 2009 preliminary budget. FINANCIAL CONSIDERATIONS: Each additional $40 per year of service in the annual Fire Relief pension has a cost of $13,000. The plan is to increase the Fire Relief Pension from $1,700 to $1,740, however the City will not pay additional dollars into the Relief Association Fund, as M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 8-E-2 Fire Relief doc Agenda Item No. 8. E.2. Meeting Date September 15, 2008 Mayor and Council Communication — September 11, 2008 Finance Department — Fire Relief Association Page 2 of 2 they are fully funded and have enough excess funds. The amount of excess depends on the Fire Relief Association's return on investments. Ultimately, the City would be liable to fund shortfalls below the 80% level, unless they lowered the per year of service amount. LEGAL CONSIDERATIONS: The City Council has the authority to increase or decrease the Fire Relief Pension and must by state law fund it to 80% of the outstanding liability. Respectfully Submitted Larry R.' se City Administrator Department\Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Draft Resolution M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 8-E-2 Fire Relief doc Agenda Item No. Meeting Date September 2, 2008 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2008-Oxx A RESOLUTION AMENDING THE ANNUAL RETIREMENT BENEFIT FOR THE ALBERTVILLE VOLUNTEER FIRE DEPARTMENT FROM $1,700 TO $1,740 EFFECTIVE JANUARY 1, 2009 WHEREAS, the City Council of the City of Albertville is desirous of increasing the annual retirement benefit for the Albertville Fire Department effective January 1, 2009; and WHEREAS, the City Council is committed to contribute $1,740 as the 2009 municipal contribution to the Albertville Fire Relief Association. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Albertville hereby establishes the retirement benefit of the Albertville Fire Relief Association at $1,740 per year of service for all members based on their years of service as active Fire Department members. Adopted by the City Council of the City of Albertville this 151h day of September 2008. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\Resolutions\2008 Resolutions\draft\09 15 2008 8-E-2 R 2008-xx (2009 Fire Relief Association Pension).doc Agenda Item No. 8. E.2. Meeting Date September 15, 2008 57 Mayor and Council Communication 1bertvi11e 5mdl'iw [lAw ft Oty Ufa. September 10, 2008 SUBJECT: 0 City Clerk Report —152 Club Temporary Outdoor Music Permit RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the application request submitted by the 152 Club to allow for Temporary Outdoor Music during their annual Oktoberfest. It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve the request submitted by the 152 Club for a Temporary Outdoor Music Permit on Saturday, October 4 and Sunday, October 5 at 5794 Main Avenue NE. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the Temporary Outdoor Music Permit applications. In 2005, the City Council approved the 152 Club Temporary Outdoor Music Permit with the following conditions: Mayor Peterson recommended allowing the Live Outdoor Music permit this one time under the condition should the City receives one complaint, another request will not be granted. The 152 Club must provide a waiver from the homeowner(s) within 400' for their approval of the Live Outdoor Music. Council member Berning made a request to face the band towards the railroad directing the music away from the residential homes. Also, should the City request the music to be turned down, the 152 Club must comply. In 2006 and 2007, the Council approved the Temporary Outdoor Music Permit with the same conditions as stated in 2005; however, the 152 Club is requesting an additional day in 2008. M:\PublicData\Requests for Council Actions (RCA)\2008\09 15 2008 8-G-1 City Clerk RCA (152 Club Music Permit).doc p Agenda Item No. Meeting Date September 10, 2008 Mayor and Council Communication — September 10, 2008 City Clerk —152 Club Temporary Outdoor Permit Page 2 of 4 KEY ISSUES: • 152 Club has not submitted previous applications for a Temporary Outdoor Music Permit in 2008 • The City did not receive any complaints from homeowners within 400' from the 152 Club in 2005, 2006 or 2007. • The City has never received copies of the waivers from the 152 Club that were to be submitted by the homeowner(s) within 400' of the 152 Club. POLICY CONSIDERATIONS: The Mayor and Council review the applications for a Temporary Outdoor Music Permit. Additional policy considerations are taken from the 2005 Albertville Municipal City Code: 5-5-3: EXCEPTION; OUTDOOR MUSICAL PERFORMANCES: The provisions of section 5-5-1 and subsection 5-5-2E of this chapter do not apply to live outdoor musical performances which have a permit approved and issued by the city council. The following criteria shall apply to issuance of a live outdoor musical performance permit: • Any person and/or organization shall be limited to a maximum of two (2) permits per year. • The permit applicant must pay a permit fee as set by the city council by resolution. • In addition to the permit fee, the city may require a security deposit. • The permit applicant must demonstrate that there will be adequate sanitary facilities. • The permit applicant must demonstrate that there will be adequate security at the location of the live outdoor musical performance. • The permit applicant must have sufficient off street parking. • The live outdoor musical performance must not interfere with other commercial and governmental activities or with the quiet enjoyment of residential property. • The location of the live outdoor musical performance must be at least four hundred feet (400') from any residence located in a residential zoning district. • The live outdoor musical performance shall only occur on the dates and during the hours designated by the city council. • The volume of the live outdoor musical performance must be reasonable. (Ord. 2004-05, 6-7-2004) FINANCIAL CONSIDERATIONS: There is no financial revenue collected from the applicant for the temporary outdoor music permit. M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 8-G-1 City Clerk RCA (152 Club Music Permit).doc Agenda Item No. S. Meeting Date September 10, 2008 Mayor and Council Communication — September 10, 2008 City Clerk —152 Club Temporary Outdoor Permit Page 3 of 4 LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all temporary outdoor music permit applications received by the City of Albertville. Respectfully submitted, Larry R. se City Administrator Department/Responsible Person: Administration/ Bridget Miller, City Clerk Attachments: none M:\PublicData\Requests for Council Actions (RCA)\2008\09 152008 8-G-1 City Clerk RCA (152 Club Music Permit).doc ! Agenda Item No. 8. �Y i v Meeting Date September 10, 2008 ,,�✓ City of STMA A�Ibcrtvillc � . Mich el St. Michael -Albertville School Board City of Albertuille City of St. Michael Joint Meeting - Monday, September 29, 2008 6:30 p.m. STMA High School — Board Room AGENDA Members of the School Board and Cities will tour the new high school at 6:00 pm and return to the current high school building for the meeting at approximately 6:30 pm. 1. Call to Order 2. Set Agenda 3. Hockey Debt 4. Road Updates - CR 19, Jamison, One -Way Pair 5. Arena Feasibility Study Update 7. 8.. Adjourn M:\Public Data\City Council\Council Agendas\2008 Agendas\Joint meetings\A 09-29-2008 - Joint STMA School -St Michael Meeting..doc Agenda Item No. 8. F.2. Meeting Date September 15, 2008 63 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Albertville City Council FROM: Alan Brixius / Carie Fuhrman DATE: September 10, 2008 RE: Planner's Report NAC FILE: 163.05 — General Below is an update on the current and on -going planning projects: Letter of Credit Reductions — Multiple developers have recently requested letter of credit reductions for their developments. Staff has reviewed the current status of these developments with their approved landscaping plans to ensure that they have met the required landscaping elements. If the developments have met their approved landscaping plans, staff is recommending reducing the letter of credits. If the developments have not met the approved landscaping plans, staff is recommending that the landscaping come into compliance before a reduction is given. This is an on -going project as requests continue to come to the City. Marketplace Gas Station — Neil Weber has met with City Staff and shall be going forward with the construction of the gas station at the Marketplace. No significant changes are proposed so the application shall be processed administratively. DJs Hardware Store and Heating and Air Conditioning — A site visit was recently conducted by staff, and it was determined that DJs is currently consistent with their Conditional Use Permit approvals. M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-H-1 September Planner Report.docc u Agenda Item NAMA. . Meeting Date September 15, 2008 65 Nbertvillc Mayor and Council Communication S..W Tw UAW Mp 01V Up - September 15, 2008 SUBJECT: ENGINEERING - HUNTER'S PASS ESTATES WETLAND MONITORING AND MAINTENANCE REQUEST: It is respectfully requested that the Mayor and Council consider the following two motions regarding monitoring and maintenance of the wetland replacement areas on the Hunter's Pass Estates plat: Motion (Option No. 1): direct staff to administer the Wetland Conservation Act required wetland monitoring on the Hunter's Pass Estates plat and authorize staff to enter into a contract with Kjolhaug Environmental Services Company to complete the mitigation monitoring reports for 2008 and 2009 for a cost not to exceed $6,000, contingent upon City Attorney approval. Motion (Option No. 2): direct staff to administer the necessary wetland mitigation maintenance to achieve and satisfy the Wetland Conservation Act requirements for replacement wetlands and authorize staff to enter into a contract with Prairie Restorations, Inc. to complete required management for 2008 at a cost not to exceed $5,800, contingent upon City Attorney approval. BACKGROUND: The City of Albertville granted approval of the Hunter's Pass Estates Wetland Replacement Plan in May of 2005, construction of the replacement wetlands was completed by the end of 2005, and seeding of all replacement wetlands was completed in May of 2006. As part of the approved replacement plan, monitoring and maintenance of the replacement wetlands was required for a 5 year period, or until acceptance. To date, only one year of annual monitoring has been completed by the Developer. The Wetland Conservation Act (WCA) requires that an annual monitoring report be submitted for all replacement wetlands to ensure that the constructed wetlands areas satisfy the size, type and quality requirements of WCA replacement wetlands. As the Local Governing Unit (LGU) the City is charged with administering the WCA requirements. The City has drawn on the Hunter's Pass Letter of Credit for the purposes of completing all required improvements, including wetland monitoring and maintenance. City staff has solicited quotes for monitoring and maintenance services from the companies who were originally under contract with the Developer and are most familiar with the project. It is staff s goal to complete the required monitoring and maintenance and closeout the WCA permit in 2009. M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 8-H-1 Hunters Pass Wetland Monitoring and Maintenance RCA.doc Agenda Item No. 8.1.1. Meeting Date September 15, 2008 Mayor and Council Communication — August 15, 2008 Engineering — HUNTER'S PASS— WETLAND MONITORING AND MAINTENANCE Page 2 of 2 KEY ISSUES: • The wetland requirements of Hunter's Pass have not been met. • The City has drawn on the Hunter's Pass Letter of Credit to complete improvements such as wetland monitoring and maintenance. • As the LGU, the City is responsible for administering the WCA rules. POLICY CONSIDERATIONS: N/A FINANCIAL CONSIDERATIONS: The Hunter's Pass Letter of Credit will be used to finance outstanding obligations of the Developer. LEGAL CONSIDERATIONS: Upon proper default, the Mayor and Council possess the authority through the development agreement to draw on the letter of credit to administer and complete work not performed by the Developer, or to otherwise fulfill the Developer's obligations. Respectfully submitted, Larry R. Kruse City Administrator Department/Responsible Person: Engineering/Assistant City Engineer Adam Nafstad Attachments: none M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 8-H-1 Hunters Pass Wetland Monitoring and Maintenance RCAdoc Agenda Item No. 8.1.1. Meeting Date September 15, 2008 ;=tcDL--r(=>r-%j aL NA r-= r--,,.j P< , Consulting Engineers & Surveyors 7533 Sunwood Drive NW • Suite 206 • Ramsey, MN 55303 Phone (763) .433-2851 • FAX (763) 427-0833 MEMORANDUM Date: September 5, 2008 To: The Honorable Mayor and City Council Cc: Larry Kruse, Albertville City Administrator From: Adam Nafstad, P.E., Assistant City Engineer Subject: Project Status Update The following is a brief project status update as of September 5, 2008: 1. 2008 Overlay Project The patches included in the project were completed earlier this week. With the exception of minor punchlist items, the project is complete. 2. Franklin Property Sewer Extension Project The project is being advertised and bids will be presented to the City Council at the first meeting in October. Staff is working to secure the railroad permit and will be meeting with local businesses to review the road closure and temporary water shut down. 3. CSAH 19 Project (57th Street to Albertville Southerly Limits), Construction is complete with the exception of a few areas in need of re-grading/re- seeding and minor punchlist items. 4. Storm Water Management Plan Staff is finalizing the modeling component of the study and is working to identify existing and potential flood susceptible area, and is the process of reviewing stormwater management co&s,and ordinances. 5. Albertville Townhomes (Dominium Development) Staff is working to finalize construction plans and the development agreement. It is believed that the Developer intends to begin construction yet this fall. 6. CSAH 37 (West) Utility Extension —Niemeyer Development Staff will proceed with the design once a payment agreement is reached with the Niemeyer development. Staff has begun preliminary engineering and project work including data collection, soil analysis, and easement acquisition. M:\Public Data\City CouncihCouncil Packet information\2008\09-15-08\09 15 2008 8-1-1 Engineering September 5, 2008.doc Agenda Item No. 8.I_.2. Meeting Date September 15, 2008 Albertville Project Status Report September 5, 2008 Page 2 of 3 Tr 7. Hunters Pass Staff has generated a final punchlist for the development and is working with the Developer and Prime Contractor to resolve all outstanding punchlist items and invoices. Staff has also solicited quotes to complete wetland monitoring and maintenance. The cost for these services is proposed to be paid by the Letter of Credit. 8. Albertville Railroad Exchange Plat The plat will be sent to the County for review once all abstracts have been received. As directed by Council, Staff will review the potential Swale improvements along the south side of the plat. 9. Lachman Avenue Extension The road was opened to traffic on September 2nd. The City portion of the project is nearing completion and staff is working to close out the project. 10. LaBeaux Station The public roadway improvements are substantially complete. Utility adjustments and boulevard restoration have yet to occur and are expected soon. Staff will be working with the Developer to complete the outstanding punchlist items and reduce the Letter of Credit. 11. Phil Morris Lift Station Controls and pumps are on hand and will be installed once the Developer supplies power to the site. The electrical power lines have been installed and it is anticipated the electrical transformer will set the week of September 8th. The driveway and surface improvements included with the project will be constructed once the curb and street in front of the lift station site have been completed. 12. Albertville Markelplace Work on the restaurant continues and is expected to be completed by January with the parking lot expected to be completed yet this fall. 13. Winter park Improvements The trails and the final lift of pavement in the parking lot have been completed and the entire project has been over -seeded. Staff is working with the Contractor to complete all final restoration and punchlist items. 14. Towne Lakes 5th Addition Peter Scherer and CPDC have requested that the LOC held for the fifth addition be released in full. Upon site review, with Public Works and David Hemple (formerly of CPDC), staff is not recommending a reduction or release until all outstanding punchlist and warranty items have been completed. M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-I-1 Engineering September 5, 2008.doc Agenda Item No. 8..1..2. Meeting Date September 15, 2008 70 Albertville Project Status Report September 5, 2008 Page 3 of 3 15. 70' Street (CSAH 19 to MacIver) The bituminous patching has been completed and the two Cities will be developing the final punch list. 16. Niemeyer Trailer Sales Staff is working to finalize construction plans and the development agreement. Mr. Niemeyer has also requested that a grading permit be issued for the project in order to commence grading prior to final plat approval. 17. Letter of Credit Reductions Staff has received requested for reductions or releases of letter credits for several developments. Staff will be reviewing the developments and working with the developers to complete or correct all outstanding issues. The developments include: • T-Square (released) • Parkside Commercial — To be reviewed • LaBeaux Station — Site will be reviewed once the roadway is complete • Albertville Plaza - Staff has reviewed and is recommending the request be denied • Towne Lakes 5th - Staff has issued final Warranty/Punchlist • Long Lake State Bank (released) • Shoppes at Towne Lakes II — To be reviewed • Medical Clinic — To be reviewed 18. Miscellaneous • Given the added traffic to Albertville's Kassel Avenue and St. Michael's Underwood Avenue, due to the CSAH 19 road closure, the City of St. Michael conducted a speed study. Results of the study indicated that out of 5200 vehicles, 85% were traveling at 24mph or less, indicating overall speed compliance. • Several developments, including Towne Lakes 6th, and 7th, and Karston Cove 3rd, have outstanding issues that need to be addressed. Staff has contacted the owners of these properties and is working to correct the issues. I will be at your September 15nd City Council meeting to discuss any questions concerning these and/or other projects taking place in town. M:\Public Data\City Council\Council Packet information\2008\09-15-08\09 15 2008 8-I-1 Engineering September 5, 2008.doc Agenda Item No. 8 J.2. Meeting Date September 15, 2008 71 Nbertville Sma tauu, u.Yq. ft aW U1.. Mayor and Council Communication September 11, 2008 SUBJECT: LEGAL — RELEASE OF PRIOR DEVELOPMENT AGREEMENT APPLICABLE TO DOMINIUM TOWNHOME LOT RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motions: Motion: Approve Resolution No. 2008-Oxx entitled a Resolution Releasing Developer's Agreement (1993 Westwind). BACKGROUND: In 1993, the owners of Lot 1, Block 1, Westwind Third Addition entered into a developer's agreement with the City that allowed the construction of a 75 unit apartment building on Lot 1. That building was never constructed. Recently, Dominium Development has sought and received approval to build 37 townhomes on the same Lot 1. The City has approved a new developer's agreement applicable to Lot 1 which will allow the 37 townhomes to be constructed. The attached resolution clarifies that the 1993 developer's agreement no longer applies, and is effectively superseded by the new developer's agreement. KEY ISSUES: . • This resolution is necessary to clear title on Lot 1. POLICY CONSIDERATIONS: None. This action is merely a formality that assists in implementing the policy already approved by the Council of allowing the 37 townhome units to be built. FINANCIAL CONSIDERATIONS: None. LEGAL CONSIDERATIONS: This resolution is technically necessary to clear the old developer's agreement from the title to Lot 1. This resolution should be passed contingent upon its signing by the new developer and contingent upon the new developer's agreement being executed. Respectfully submitted, Larry R. Wruse City Administrator Department/Responsible Person: Legal/Mike Couri, City Attorney Attachment: Resolution Releasing Developer's Agreement M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 8-3-1 RCA Dominium release prior developer's agreement.doc Agenda Item No. 8.11. Meeting Date September 11, 2008 73 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2008-Oxx RESOLUTION RELEASING DEVELOPER'S AGREEMENT WHEREAS, the City of Albertville ("City") entered into a development agreement with School Street Development on April 2, 1993 applicable to Lots 1 and 2, Block 1, Westwind Third Addition, said development agreement having been recorded as document number 526313 on , 1993 at the Wright County Recorder's Office, Wright County, Minnesota ("Development Agreement"); and WHEREAS, Albertville Townhomes Limited Partnership ("Developer") has purchased Lot 1, Block 1 of Westwind Third Addition and has received City approval of a modification of the Planned Unit Development terms applicable to said lot; and WHEREAS, Developer and City have entered into a new agreement governing the development of Lot 1, Block 1, Westwind Third Addition which is meant to supersede the Development Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF ALBERTVILLE: 1. The Development Agreement dated April 2, 1993 and recorded as document number 526313 at the Wright County Recorder's Office is hereby released from its application to Lot 1, Block 1 of Westwind Third Addition. Dated: Mayor ATTEST: Clerk M:\Public Data\Resolutions\2008 Resolutions\draft\09 15 2008 8-J-1 R 2008-Oxx (Releasing 1993 Westwind Developer's Agreement).doe Agenda Item No. O.J a 1 . Meeting Date September 11, 2008 74 Consented to by Albertville Townhomes Limited Partnership: By: Albertville Townhomes GP, LLC Its: General Partner By: Armand E. Brachman Its: Secretary STATE OF MINNESOTA) ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of 2008, by Ron Klecker as Mayor of the City of Albertville, a Minnesota municipal corporation, on behalf of the city and pursuant to the authority of the City Council. Notary Public STATE OF MINNESOTA) ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2008, by Bridget Miller, as Clerk of the City of Albertville, a Minnesota municipal corporation, on behalf of the city and pursuant to the authority of the City Council. Notary Public M:\Public Data\Resolutions\2008 Resolutions\draft\09 15 2008 8-J-1 R 2008-Oxx (Releasing 1993 Westwind Developer's Agreement)doc Agenda Item No. 8.J.1.. Meeting Date September 11, 2008 75 STATE OF MINNESOTA ) ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2008, by Armand E. Brachman, as secretary of Albertville Townhomes GP, LLC, the general partner of Albertville Townhomes Limited Partnership, on behalf of such limited partnership. Notary Public DRAFTED BY: Couri, MacArthur & Ruppe, P.L.L.P. P.O. Box 369 705 Central Avenue East St. Michael, MN 55376 (763)497-1930 M:\Public Data\Resolutions\2008 Resolutions\draft\09 15 2008 8-J-1 R 2008-Oxx (Releasing 1993 Westwind Developer's Agreement).doc Agenda Item No. 8.11.. Meeting Date September 11, 2008 76 Nbertville Mayor and Council Communication SmM:'own U k a. a9 43W Wes. September 10, 2008 SUBJECT: 0 LEGAL — GRADING (PERMIT) CONTRACT FOR ALBERTVILLE MEADOWS TOWNHOMES (DOMINIUM DEVELOPMENT) RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion: approve Albertville Meadows Grading (Permit) Contract BACKGROUND: Albertville Townhomes Limited Partnership (the Dominium group) is requesting to start grading before the Developer's Agreement is signed for Lot 1, Block 1 of Westwind Third Addition (the Albertville Meadows Townhomes site). The grading will be performed in accordance with the grading plan already approved by the City and a letter of credit or cash escrow will be established at the normal rate of $1,000 per acre. The grading contract is the City's standard grading contract, with the addition of provisions that terminate the grading contract once the Developer's Agreement is executed (the City has always interpreted the developer's agreement to supersede a grading contract in the past). The developer's agreement is expected to be executed in the next few weeks. KEY ISSUES: The Grading contract will allow early grading. All Grading will be performed according to the grading plan already approved by the city. • The City will have a letter of credit or cash escrow to ensure that the site is "closed" and seeded if the project is abandoned. POLICY CONSIDERATIONS: The City Council has the discretion to allow early grading if it chooses. FINANCIAL CONSIDERATIONS: The Developer is required to pay for all City costs related to this issue. LEGAL CONSIDERATIONS: The Grading Contract protects the City's interests until the Development Agreement is executed and becomes effective. Respectfully submitted, Larry R&4s City Administrator Department/Responsible Person: Legal/Mike Couri, City Attorney; Engineering/Adam Nafstad, City Engineer Attachments: Albertville Meadows Townhomes Grading (Permit) Contract M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 8-J-1 RCA for Dominium Grading (permit) contract.doc Agenda Item No. 8.12. Meeting Date September 15, 2008 77 GRADING (PERMIT) CONTRACT City of Albertville Albertville Meadows Townhomes Grading (Permit) Agreement THIS GRADING (PERMIT) CONTRACT (the "Contract") dated September _, 2008 by and between the CITY OF ALBERTVILLE, a municipal corporation ("City"), and Albertville Townhomes Limited Partnership, a Minnesota limited partnership ("ATLP"), and School Street Development, a Minnesota general partnership ("SSD" and, together with ATLP, collectively "Developer"). 1. REQUEST FOR GRADING APPROVAL. The Developer has asked the City to approve the grading for the Albertville Meadows Townhomes project to be located on Lot 1, Block 1, Westwind Third Addition according to the plat of record at the Wright County Recorder's Office, Wright County, Minnesota ("Property"). 2. CONDITIONS OF APPROVAL. The City hereby approves the grading on the condition the Developer enter into this Contract, abide by its terms and furnish the security required by it. 3. GRADING AND DRAINAGE PLAN. The Property shall be graded in accordance with the Grading Plan of Albertville Townhomes as prepared by Loucks Associates and dated September 5, 2008 and on file with the City of Albertville. 4. TIME OF PERFORMANCE. The Developer shall complete the grading by November 15, 2008. The Developer may, however, request an extension of time from the City. If an extension is granted, it shall be conditioned upon updating the security posted by the Developer to reflect cost increases (if any) and the extended completion date. 5. EROSION CONTROL. Developer shall implement all erosion control measures detailed in the Storm Water Pollution Prevention Plan ("SWPPP") and on the Grading and Drainage plan (including construction of all temporary and permanent ponds) in the order required by the City Engineer. Developer shall also implement any additional erosion control measures required by the City Engineer or the Wright County Soil and Water Conservation District, and shall abide by all erosion control requirements contained in the Albertville Subdivision ordinance. All areas disturbed by the excavation and backfilling operations shall be reseeded forthwith after the completion of the work in that area. Except as otherwise provided in the erosion control plan, seed shall be rye grass or other fast-growing seed suitable to the existing soil to provide a temporary ground cover as rapidly as possible. All seeded areas shall be mulched and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and/or the requirements of the City Engineer or Wright County Soil and Water Conservation District, the City may take such action as it deems appropriate to control erosion, and the landowner hereby grants the City permission to enter upon the land and take such necessary erosion control actions. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. If the Developer does not reimburse the City M:\Public Data\Agreements\2008\Dominium Grading (Permit) Contract.doe Agenda Item No. 8.12. Meeting Date September 15, 2008 79 Mayor and Council Communication — September 10, 2008 Legal — Dominium Grading (Permit) Contract Page 2 of 6 for any cost the City incurred for such work within thirty (30) days, the City may draw down the letter of credit to pay any costs or may specially assess Developer's land for the costs not covered by the letter of credit. No development will be allowed and no building permits will be issued unless the development is in full compliance with the erosion control requirements. 6. "AS BUILT" GRADING PLAN. Within thirty (30) days after completion of the grading and before the City releases the security, the Developer shall provide the City with an "as constructed" grading plan, unless the City Engineer waives this requirement. 7. CLEAN UP. The Developer shall promptly clean dirt and debris from streets that has resulted from construction work by the Developer, its agents or assigns. The City may, in its discretion, require the Developer to daily clean any public streets upon which dirt or debris from the Property have become deposited. In the event the Developer fails to promptly clean the streets, the City may have the streets cleaned and Developer agrees to pay any costs incurred by the City in cleaning the streets. 8. SECURITY. To guarantee compliance with the terms of this permit and to reimburse the City for any damage to public property as a result of the grading permitted herein, the Developer shall furnish the City with a cash escrow or irrevocable letter of credit from a bank (,'security") in the amount of $4,250.00 ($1,000 for each acre of land included within the phase six grading plan). The. bank and form of the letter of credit shall be subject to the approval of the City Attorney. The letter of credit shall be for a term ending not earlier than one year from the date of this agreement, and shall be renewed annually by the Developer until all grading is complete as specified herein. The City reserves the right to draw on the letter of credit anytime within 45 days of its expiration if the Developer does not provide the City with a renewal or an acceptable substitute letter of credit. Notwithstanding anything to the contrary in this Contract, upon execution of that certain Planned Unit Development Agreement by and between the City and ATLP (the "Development Agreement") and termination of this Contract in accordance with Section 14, the security shall be released and/or applied to other costs required to be paid by ATLP under the Development Agreement. 9. RESPONSIBILITY FOR COSTS. A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it or the City in conjunction with the grading and erosion control, including but not limited to Soil and Water Conservation District charges, legal, planning, engineering and inspection expenses incurred in connection with approval and acceptance of the permit, the preparation of this permit, and all costs and expenses incurred by the City in monitoring and inspecting the grading and erosion control. B. The Developer shall hold the City and its officers and employees harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from permit approval and work done in conjunction with it. The Developer shall indemnify the City and its officers and employees for all costs, damages and expenses which the City may pay or incur in M:\Public Data\Agreements\2008\Dominium Grading (Permit) Contract.doc Agenda Item No. 8.J .2. Meeting Date September 15, 2008 :f Mayor and Council Communication — September 10, 2008 Legal — Dominium Grading (Permit) Contract Page 3 of 6 consequence of such claims, including attorney's fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this permit, including engineering and attorney's fees and cleanup costs. D. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this permit within thirty (30) days after receipt. If the bills are not paid on time, the City may halt all work and construction. 10, DEVELOPER'S DEFAULT. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer is first given notice of the work in default not less than 48 hours in advance. This permit is a license for the City to act, and it shall not be necessary for the City to seek a court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost of such in whole or in part to the property under this agreement. 11. WETLANDS. Developer agrees that it shall not fill or otherwise perform any grading activities in or upon any lands which have been identified as wetlands until such time as the City Engineer permits said activities to occur in said wetlands. 12. INSURANCE. Prior to the commencement of grading, Developer shall provide the City with a certificate of insurance evidencing general liability insurance in the name of ATLP or its agent or contractor (with the City and the City Engineer named as additional insureds), in the minimum amount of $400,000 per person and $1,200,000 per occurrence, and shall provide the City with a certificate of insurance evidencing workers' compensation insurance as required by law. 13. TEMPORARY STOCK PILES. Although no temporary stock piles are identified on the grading plan, temporary stock piles shall not remain on site longer than 30 days unless written approval of a longer time frame is provided by the City Engineer. 14. TERMINATION. This Contract shall terminate, and shall be of no further force or effect upon the execution of, and the parties shall have no further liability to one another except as may be provided in, the Development Agreement by and between the City and ATLP. Upon termination of this Contract and execution of the Development Agreement, the terms and conditions of the Development Agreement shall control and govern the obligations of the parties. M:\Public Data\Agreements\2008\Dominium Grading (Permit) Contract.doc Agenda Item No. B.J.2. Meeting Date September 15, 2008 Mayor and Council Communication — September 10, 2008 Legal — Dominium Grading (Permit) Contract Page 4 of 6 CITY OF ALBERTVILLE Ron Klecker, Mayor Bridget Miller, City Clerk DEVELOPER: SCHOOL STREET DEVELOPMENT, a Minnesota general partnership an Uzz Paul Vincent, a General Partner John C. Weicht, a General Partner ALBERTVILLE TOWNHOMES LIMITED PARTNERSHIP By: Albertville Townhomes GP, LLC Its: General Partner Armand E. Brachman Its Secretary M:\Pub(ic Data\Agreements\2008\Dominium Grading (Permit) Contract.doc Agenda Item No. Q.el .2. Meeting Date September 15, 2008 :J Mayor and Council Communication — September 10, 2008 Legal — Dominium Grading (Permit) Contract Page 5 of 6 STATE OF MINNESOTA ) )SS. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2008, by Ron Klecker as Mayor of the City of Albertville, a Minnesota municipal corporation, on behalf of the city and pursuant to the authority of the City Council. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2008, by Bridget Miller, as Clerk of the City of Albertville, a Minnesota municipal corporation, on behalf of the city and pursuant to the authority of the City Council. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 2008, by Paul Vincent, as a general partner of School Street Development. Notary Public M:\Public Data\Agreements\2008\Dominium Grading (Permit) Contract.doc Agenda Item No. O.J .2. Meeting Date September 15, 2008 Mayor and Council Communication — September 10, 2008 Legal — Dominium Grading (Permit) Contract Page 6 of 6 STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 2008, by John C. Weicht, as a general partner of School Street Development. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2008, by Armand E. Brachman, as Secretary of Albertville Townhomes GP, LLC, the general partner of Albertville Townhomes Limited Partnership, on behalf of such partnership. Notary Public THIS INSTRUMENT DRAFTED BY: Michael C. Couri Couri, MacArthur & Ruppe, P.L.L.P. P.O. Box 369 705 Central Ave. E St. Michael, MN 55376 M:\Public Data\Agreements\2008\Dominium Grading (Permit) Contract.doc Agenda Item No. 8.12. Meeting Date September 15, 2008 •J 1" __ ` Mayor and Council Communication lbertvi 11e s a x u.�. eb aty U&. September 10, 2008 SUBJECT: ADMINISTRATION - ADMINISTRATIVE ASSISTANT I (JANE ARNOLDY) RECOMMENDATION: It is respectfully requested the City Council consider the following motion: Motion to accept Jane Arnoldy's resignation with regrets. Pursuant to Ms. Arnoldy letter, she is to continue working her 24 hours per week until September 23, 2008. Authorized staff to have Kerry Burri work the scheduled hours up until a permanent part time replacement can be hired. BACKGROUND: The Admin Assistant I position acts as a backup for the Building Department and Receptionist/Utility Billing Clerk when those individuals are out for sick leave and vacation. Filling in at the front desk requires approximately twenty-five percent of the time. When not backing up for the front, approximately one third of the time remaining time is devoted towards facility rental, one third scanning documents and one third doing a host of support functions. When a backup is needed for the front desks, those duties get scaled back to essential customer service activities such as rental requests. The following is a summary of duties: City Hall rental management Park Reservations Finance Department Scanning documents Issuing licenses and permits Managing weed and other non-compliance letters Daily deposits Year-end work A variety of other duties Kerry Burri has fulfilled some of these duties during Tori Leonhardt's leave last November and is a highly capable temporary individual to fill in, if she will accept and work it out with her schedule. KEY ISSUES: • The position is necessary and would require revisiting public services provided if not filled. • Backup for the front two positions is essential for quality customer service. M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 Clerk I Resignation and replacement RCA.doc QQ Agenda Item No. (?XA. Meeting Date: September 15, 2008 Mayor and Council Communication — September 10, 2008 Administration - Administrative Assistant I Page 2 of 5 POLICY CONSIDERATIONS: The ultimate decisions regarding personnel matters are decided by the City Council on a case by case basis. FINANCIAL CONSIDERATIONS: In the 2008 and 2009 budget, Jane Arnoldy's position (Administrative Assistant 1) is scheduled for 24 hours per week. The 2009 Budget has $30,000 for total compensation and benefits. LEGAL CONSIDERATIONS: The City Council has the authority over all personnel matters. Resp ctfully Submitted, Larry R. se City Administrator Department/Responsible Person: Administration/ Bridget Miller, City Clerk Attachments: Major work activities M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 Clerk I Resignation and replacement RCA.doc Agenda Item No. O.. A . Meeting Date: September 15, 2008 Mayor and Council Communication — September 10, 2008 Administration - Administrative Assistant I Page 3 of 5 Room Reservations Check room daily for cleanliness, chairs/tables takedown, and any damage and clean if necessary Scheduling events on calendar - check what days/rooms open and key in Let groups know how to use security cards/door lock procedures Collecting money for those groups that need to pay Send forms out to groups/individuals for reserving room and requirements Obtain Security card for each group and if keeping for season or returning daily — keep track of keys Refund forms for refunding those with damage deposits Yearly — set up actual calendar to include each room and time frame (Depending on which calendar system used - can take several weeks to get each day keyed into Excel) Park Reservations Schedule park/shelter with individuals by phone or counter Complete paper work needed Collect money for rent for those groups that are charged Keep track of when tournaments and collect money Key in baseball schedule from FYCC into the City's calendar Let Public works know when shelter/fields are being used so they can check for supplies/cleanliness/field set up Yearly — set up actual calendar for Park Reservations (Depending on which calendar system used — can take several weeks to get each day keyed into Excel) April — October is the majority of these duties with January — February setting up the new schedule for the next year Finance Department Assist Finance Department with entering accounts payable for each CC meeting. Scan checks and backup information into electronic file, pull apart and stuff in envelopes, add postage to envelopes, take to post office. The amount of time depends on the number and complexity of invoices. Also file all paperwork for Finance including payroll, timesheets, POS, Utility Billing, invoices etc. M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 Clerk I Resignation and replacement RCA.doc 77 Agenda Item No. B.K. L Meeting Date: September 15, 2008 Mayor and Council Communication — September 10, 2008 Administration - Administrative Assistant I Page 4 of 5 Scanning Presently scanning 2 — 6 hours per day to get all items scanned into electronic files Backup Front desk or Building Department Average 3 days per month filling in for personnel that are away Dog Tags/Licenses November — order tags December — Send out letters/forms to all present dog owners whose tags are expiring January — April — majority of dog owners come in for licenses at counter Update spreadsheet with information which would include dog complaints, follow through on these and entering information into utility billing memo for that account. Weed Letters for Public Works Spring through Fall — Public works supervisor brings in city map weekly with all the properties indicated to send a letter to. Look up each address to locate owner of property. Create letter to property owner. Give copy of letter to Public Works Supervisor for inspection date of each property. Key information into spreadsheet for Public Works Supervisor and Finance Director for billing purposes. Key information into utility billing memo for that address. This can take anywhere from 8 — 16 hours each week during the Spring, Summer, and Fall time slot. Daily Deposits Add up all utility billing receipts for that day Add up all checks for that day Balance these two items together and write up Deposit slips Depending on the billing cycle — can range from 1/2 hour per day to 2 hours per day. Year End — New Year — file set up and filing November, December, January — set up new finance files. and notebooks for invoices, bank reconciliations, POS, UB, payroll, PERA, State, Federal etc. Also, set up new CC and P&Z files for file room for City Clerk including legals, resolutions, ordinances, etc. Packup and move all previous year's records to lower level to prepare for current year information. M:\Public Data\Requests for Council Actions (RCA)\2008\09 15 2008 Clerk I Resignation and replacement RCA.doc Agenda Item No. 8.K. I . Meeting Date: September 15, 2008 VOP l b�rtvl � ] � Smug ram, wkq. eig My Uts. MEMORANDUM Date: September 11, 2008 To: City Council From: Larry R. Kruse, City Administrator Re: General Update STMA ARENA FEASIBILITY STUDY The Arena Feasibility Study is progressing. City and School representatives met with the financial consultant to provide financial information, discuss study strategy and outcomes. Albertville is also working on providing site specific information on zoning, soil testing and other site specific issues to provide to ARY. SENIOR HOUSING MARKET STUDY FOCUS GROUPS Maxfield Research has submitted an invoice for the second half payment on the study. Dan Dixson, President and CEO of Guardian Angels stated the initial review of the study looks very positive. I have not seen the report yet as they are making some final edits. WASTE TREATMENT FACILITY The reed beds are growing fairly well. It will take approximately three years for them to fully mature and function well. S.E.H. Wastewater Engineer Sam Clausen and John Fisher their Sr. Wastewater Operations Specialist are working on several sewer operational issues. Following a tour of our facility, Mr. Fisher will be sending us a report of their findings. It appears we have some operational issues to explore and work through to get the plant operating at its design capacity. Middendorf and his staff will be doing additional testing and monitoring to determine what changes need to be made. S.E.H. will work with our staff to develop a seasonal sludge management plan and identify a reed maintenance schedule. Staff will also be reviewing our ordinances and implementing requirements for restaurants to maintain their grease traps amongst other things to improve management of our sewer system. STMA POND SETTLEMENT In conversations with Superintendent Marcia Ziegler, they are in agreement with all of the terms to close on the land. City Attorney Couri stated the title is clear and we should be able to close next week. M:\Public Data\City Administrator\2008\Reports to Council\09-16-2008 City Admin Report.doc Agenda Item No. 8..K.2. Meeting Date September 15, 2008 Mayor and Council Communication — September 11, 2008 Administrator — Written Report Page 2 of 4 WIRELESS (JOHNSON CONTROLS) PRELIMINARY FEASIBILITY STUDY We have held a preliminary meeting with the consultants to review the scope of work and information they need from us. The engineer also toured the City and all of our City operations to better understand the layout of Albertville. CITY ADMINISTRATOR'S CONFERENCE My annual City Administrator's conference in Richmond, Virginia is scheduled for Friday September 19th through Wednesday September 24th. I will have my PDA along and can be reached by phone or email. GARBAGE REQUEST FOR SERVICE PROPOSAL I have written to the six garbage and recycling contractors and notified them that we are re- evaluating going through the longer and more formal organized collection process. PRIMARY ELECTIONS The Primary Election went very well at City Hall and we are very pleased with the facility. Bridget did an excellent job managing the election. Recruiting judges can be a challenge as is getting everyone trained and oriented to what needs to be done. At first glance, it is easy to take this activity for granted. The requirements and expectation of high professionalism and following proper procedures is critical. I compliment Bridget and all the election judges for the good job. We expect the November election to be very busy. No chads here! WRIGHT COUNTY BEACON GIS MAPPING SOFTWARE Finance Director Tina Lannes and I attended a training session on the Wright County's new GIS software. Tina and I will train the rest of the staff and this web based system will be integrated into our daily operations along with B & M's system. GOLD KEY PRAIRIE RUN COURT TRIAL Trial has been set for Tuesday, September 16th. Jon Sutherland, Tina Lannes and I are meeting with our legal council in preparation to the trial which could last up to a week. A number of pretrial motions have been submitted and as of today, the attorneys are having a difficult time agreeing on an opening statement to the jury. The Rule 68 offer has been filed. HAIL STORM INSURANCE CLAIMS Staff has been working with the League of Minnesota Cities Insurance adjuster to settle claim damage from last summer's storm. Staff has prioritized and repaired some damage and will continue to evaluate what needs to be repaired now or deferred into the future. HEALTH INSURANCE INCREASE Finance Director Lannes and I will be meeting with the Roth Agency to evaluate our health insurance coverage. Last year our claims exceeded our premium by over 300% which will result in a 23% increase in our premiums. We will be exploring options to control this cost. M:\Public Data\City Administrator\2008\Reports to Council\09-16-2008 City Admin Report.doc Agenda Item No. O.K.Z. Meeting Date September 15, 2008 0 Mayor and Council Communication — September 11, 2008 Administrator — Written Report Page 3 of 4 DIVERSITY MEETING Council members are invited to a diversity meeting hosted through the STMA School to be held at City Hall on September 241h from 5:00 p.m. to 10:00 p.m. It has been reported that the schools have experienced some racial tensions and this meeting is to create an awareness and dialogue about how leaders in the community can create harmony. Outcomes may be scheduling a number of future meetings to continue an awareness and educational campaign. Call Kathryn Holaday at 763-228-0091 if you are interested in attending. DOWNTOWN LAND TRADE In a phone conversation with Deb Holms, she reported she has her financing and is prepared to close in the very near future. CITY HALL PLAT City Attorney Couri has completed his title opinion and now Bonestroo will forward the plat to the County for review. It appears we will complete this prior to year end. LACHMAN AVENUE LABEAUX STATION The street is open and City Attorney is working on revising the Development Agreement granting them extended time to install sidewalks and landscaping. A letter of reduction will be forthcoming once Assistant City Engineer Nafstad reviews the cost of remaining work to be done. CSAH 19 ASSESSMENT APPEAL Staff has completed formal mediation on two properties and an informal mediation with Mr. and Mrs. Doug Psyk. City Attorney Couri will give an update in a closed session following Monday's Council meeting. AMERICAN LEGION I have been approached regarding the City's position on rezoning Robert Heuring's home site currently zoned R1A to a commercial zoning to accommodate relocation of the American Legion in St. Michael. Apparently, a developer there is looking at some redevelopment and they may have to move. They have been invited to a staff meeting on Tuesday, September 161h to discuss what they are proposing. Another suitable site would be the Winkelman property in the down town area. A question for the Council would be are we willing to change the 25% medical requirement. CSAH 19 HIGHWAY CONSTRUCTION Staff has been working with Wright County to finish up all the punch list items on last years project. The school expressed disappointment with the slopes of their property 3 to 1 instead of 4-1. There is just not enough land to decrease the slope without moving ball field fences or installing a pipe. These are issues between the school and Wright County. M:\Public Data\City Administrator\2008\Reports to Council\09-16-2008 City Admin Report.doc Agenda Item No. 8.K.2. Meeting Date September 15, 2008 91 Mayor and Council Communication — September 11, 2008 Administrator — Written Report Page 4 of 4 LETTERS OF CREDIT Staff is working on finalizing a number of projects and Letter of Credit reductions. We have in some cases drawn on Letters of Credit when necessary. I just want to assure the Council that staff is ever vigilant closing out these projects and managing the Letters of Credits. M:\Public Data\City Administrator\2008\Reports to Council\09-16-2008 City Admin Report.doc Agenda Item No. O.K.Z. Meeting Date September 15, 2008 92 September 11, 2008 To Whom It May Concern: In regards to the proposal for a sidewalk along the west side of Main Street between 53"d Street and 50'h Street. We (see signatures below) are opposed to the sidewalk being put in at this time for the following reasons: • The east side of Main Street has very little usage at anytime whether it be during the school year or other times and the cross walk on 50th Street is off the east sidewalk therefore the money for this project would be better put to use in: 1. Repairment of existing sidewalks due to cracks or unevenness so they will be safer to walk or ride a bike on. 2. Putting in the new sidewalk for the senior high unless money has already been set aside for this and the completion of this sidewalk will be done before the school opens in the fall of 2009. The safety of our high school children should also be mandatory. 3. Purchasing an environmentally safe salt to keep existing sidewalks clear of ice so no one slips and falls and sues the city. However, according to a report that was in the Crow River News "it appears that the city is about $350,000 short for 2008, according to a report by city administrator Kruse". If we are not mistaken to put in the proposed sidewalk would require funding of $60,000 or more to complete - where are these funds going to come from higher taxes? Also the new sidewalks are five feet wide is this going to require moving the fire hydrants along this stretch or just going around them and then having someone with a stroller or bike catch the end of it that extends past the five feet. Should that occur I would think the city would be liable for a costly lawsuit. Another thing to consider is the fact that if we get snow there are at least two sections between 50`h and 53rd where the snow drifts on the west side are at heights sometimes higher than five feet. What are you going to do with the snow from the street first of all and"second where is the snow from the sidewalk going to go. You won't be able to use your snow blower as you will be putting the snow, rocks, and previous salt from the sidewalk and street on private property and if the drifts are deep enough the snow would be blown up to the residents doorstep which it is now just from plowing the street when there is lots of snow. Is the county still plowing Main Street or has the city of Albertville taken that over. You will need extra dollars to spent in cleaning this stretch of sidewalk which if you ask us homeowners on the proposed side it is a difficult chore just to clean our driveways and you would have to clean and salt it before 7am when the first children go off to school and again by 2pm when the first children come home from school. Also have you taken into consideration as to where you will be placing the mailboxes if a new sidewalk is constructed along this area? Currently you have at least three residents who if they had to cross the busy street to get their mail would probably be in more harm than the few students and residents who will be walking along the west side of this street. Another thing to consider at this time are the economic conditions of our city, as well as our country, they are all in a state where we shouldn't be spending money when we don't know if a new sidewalk is necessary. Most people we talk to don't want to spend and then replace the money with more new taxes. Necessities for the safety of our children are very important, but at the very least let's wait until the school changeover and see if a new sidewalk is really needed in the proposed area. All of us living on Main Street in the affected area see the existing sidewalks not being used even close to capacity at any time of the day or evening. In closing, the city is doing the right thing in our opinion by fixing the existing sidewalks. But let's wait until we see how well the current sidewalk on the east side handles the student capacity and if we need a new sidewalk on the west side at a later date then put it in and hope we are in a better economic state. The biggest concern for most parents with middle school children is if a sidewalk is put on the west side all of these children will need to cross back over to the east side when they come to 50`h Avenue to use the crosswalk which is a bad intersection at anytime of the day. Is the school district or the city planning on hiring a police officer to patrol that intersection so the children can cross safely? Anyone living on Main Street between 50th and 53rd will tell you that the speed of motorist is well above the posted 30 mph at all times and if you are turning into your driveway they pass on either side of you depending on which way you are turning which could and does cause for safe crossing of the street when you think the motorist is going to wait for the person turning into their driveway. AA 5117 1-: 5 RUC