2008-10-06 CC PacketNbErtville City of Albertville Council Agenda
saor Tina mow. so aty Ufa.
OCTOBER 6, 2008
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed
on the agenda or of general community interest. Advertised public hearings are scheduled as such so that
the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council
regarding specific agenda items, other than public hearings should indicate so and will be afforded an
opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to
speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to
speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council",
usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In
any case, citizens are asked to complete a `Request to Speak Card'.
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER — ROLL CALL
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
4. CITIZENS OPEN FORUM — (time reserved 5 minutes)
5. AMENDMENTS TO AGENDA
6. MINUTES
A. September 15, 2008 regular City Council minutes (pgs. 1-14)
7. 0 CONSENT AGENDA
All items with an asterisk () are considered to be routine by the City Staff and will be
enacted by one motion. There will be no separate discussion of these items unless a
Council member so requests. In such event, the item will be removed from the General
Order of Business and considered in its normal sequence on the agenda.
Items
8.11.1. Public Works — 2008-2009 Memorandum of Understanding to
Purchase Sand & Salt from Wright County (pgs.15-15.b.)
8.E.1. Finance — Semi-monthly Payment of Claims (bills) (pgs. 21-29)
8.E.2. Finance — Accept Donation from Knight of Columbus (pg. 31)
8.F.1. Clerk — Resolution No. 2008-054 Appointing Election Judges
(pgs. 39-42)
8.I.1. Engineering — LaBeaux Station Letter of Credit Reduction and
Approve the LaBeaux Station's Amended Developer's Agreement
(pgs. 43-50)
8.I.2. Engineering — Resolution No. 2008-053 Franklin Sewer Extension
(pgs. 51-56)
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City of Albertville Council Agenda
October 6, 2008 Page 2 of 3
8. DEPARTMENT BUSINESS
A. Fire Department
B. Public Works Department
1). 0 Approval the Memorandum of Understanding Between Wright County and
the City of Albertville for the Purchase of Salt for the 2008-2009 Snow and Ice
Removal Season for $64.20 per ton (pgs. 15-15.b.)
2). Authorize City Staff to secure quotes for approximately 575 feet of 5' high
fencing along the south side of the railroad track in Central Park at a cost not to
exceed $9,200 (pg. 17)
3). Accept the quote of Minnesota/Wisconsin Playground Equipment in the amount
of $34,013.99 to purchase and install playground equipment for Winter Park with
the goal to install yet this fall; AND, Authorize City Staff to seek quotes and
purchase baseball backstop and fencing not to exceed $7,800; Basketball pole
and hopes not to exceed $2,000 and trees not to exceed $2,000 with the goal to
install yet this fall (pgs.19-20)
C. Utilities Department (WWTP)
D. Building Department
E. Finance Department
1). 0 Approve the October 6, 2008 Payment of Claims (bills) for check numbers
026178 to 026245 (pgs. 21-29)
2). 0 Accept a Donation from the Albertville Knights of Columbus in the amount of
$3,500 and deposit the donation of $3,500 to the Park Improvement fund (pg. 31)
3). 2008-2009 City Employee Health Insurance Plan {discussion item} (pgs.33-34)
4). Accept the Finance Director's Monthly Report (pgs. 35-37)
F. City Clerk
1). 0 Approve Resolution No. 2008-054 entitled a Resolution Appointing 2008
Election Judges for the Primary and General Election for the City of Albertville
(pgs. 39-42)
G. City Council
H. Planning and Zoning
I. Engineering
1). 0 Approve the attached Amendment to the Master Plan Unit Development
(PUD) Agreement/Conditional Use Permit (CUP) Agreement for LaBeaux
Station development and to reduce the LaBeaux Station Letter of Credit No. 636
conditioned upon all outstanding balances owed to the City being paid in full
(pgs. 43-50)
2). 0 Approve Resolution No. 2008-053 entitled a Resolution Accepting and
Awarding the Bid for the Franklin Sewer Extension Project (pgs. 51-56)
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City of Albertville Council Agenda
October 6, 2008 Page 3 of 3
3). Accept the Assistant City Engineer's Progress Report (pgs. 57-59)
J. Legal
1). Accept the City Attorney's Report dated (pgs. 61-62)
K. Administration
1). Accept the City Administrator's Written Report (pgs. 63-64)
9. CITIZENS OPEN FORUM - (continued if necessary)
10. ANNOUNCEMENTS and or UPCOMING MEETINGS
October 2008
13
all day
Columbus Day observed — City Offices closed
13
6:00 p.m.
STMA Ice Arena Board meeting
14
7:00 p.m.
Planning and Zoning Commission meeting
20
7:00 p.m.
City Council meeting
27
6:00 p.m.
Joint Powers Water Board meeting
27
7:00 p.m.
Committee of the Whole Workshop (tentative)
November 2008
2
2:00 a.m.
Daylight Savings ends (set clocks back)
4
7:00 a.m.
General Elections — Poles Open
4
8:00 p.m.
General Elections — Poles Close
5
6:00 p.m.
Canvas Board (Canvas Election Results)
5
7:00 p.m.
City Council meeting
10
6:00 p.m.
STMA Ice Arena Board meeting
11
all day
Veterans' Day observed — City Offices closed
12
7:00 p.m.
Planning and Zoning Commission meeting
17
7:00 p.m.
City Council meeting
24
6:00 p.m.
Joint Powers Water Board meeting
24
7:00 p.m.
Committee of the Whole Workshop (tentative)
27
all day
Thanksgiving Day observed — City Offices closed
28
all day
Thanksgiving Holiday observed — City Offices closed
December 2008
1
6:30 p.m.
Truth -in -Taxation Hearing
1
7:00 p.m.
City Council meeting
8
6:00 p.m.
STMA Ice Arena Board meeting
9
7:00 p.m.
Planning and Zoning Commission meeting
15
6:30 p.m.
Truth -in -Taxation Hearing (continued if necessary)
15
7:00 p.m.
City Council meeting
22
6:00 p.m.
Joint Powers Water Board meeting
25
all day
Christmas Day observed — City Offices closed
24
all day
Christmas Holiday observed — City Offices closed
11. ADJOURNMENT
MAPublic Data\City CounciWouncil Packet information\2008\10-06-08\10 06 2008 I -A Agenda.doc Meeting Date: October 6, 2008
AFFIDAVIT OF POSTING
STATE OF MINNESOTA
SS.
COUNTY OF WRIGHT
Tori Leonhardt, being first duly sworn, says that on the 2nd day October 2008 Tori posted
the documents as shown on the reverse side a true copy of each thereof at
4:26 p.m. at the Albertville City Offices in the window, at the City of Albertville located
at 5959 Main Avenue NE, County of Wright, State of Minnesota.
Subscribed and sworn to before me this_, day of l��C� , 2008.
Notary Pub tc
Bridget M. Miller
Notary Public
Minnesota
Commission Expm January 31, 2013
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A,lb£rtv111£ Mayor and Council Communication
smd I— Wb%w. OR m„ ur—
September 29, 2008
SUBJECT: CITY COUNCIL MINUTES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approving the City Council minutes that have been prepared and submitted by the City Clerk and
the City Administrator with the following motions:
Motion to approve the September 15, 2008 regular City Council minutes as presented, which a
signed copy will be scanned and an electronic copy will be kept on file in the office of the City
Clerk.
BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council,
should it be their desire to amend the minutes.
KEY ISSUES: It is the City's policy to review and approve City Council minutes that have been
taken, prepared and submitted by the City Clerk.
POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the
City Council minutes that have been prepared and submitted should be amended. However, the
contents of the minutes via the amendment process typically require Mayor and Council
consideration thereof at the appropriate time during the meeting, in which such amendments that
are made requires a motion and affirmative vote of the majority of the members present.
FINANCIAL CONSIDERATIONS: There are no financial considerations that relate to
approval of City Council minutes.
LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the
authority to amend the minutes.
Respectfully submitted,
Larry R. use
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: September 15, 2008 regular Council minutes
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Agenda Item No. 6.
Meeting Date October 6, 2008
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ALBERTVILLE CITY COUNCIL
SEPTEMBER 15, 2008
MINUTES
ALBERTVILLE CITY HALL
PLEDGE OF ALLEGIANCE — CALL TO ORDER
7:00 PM
Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
ROLL CALL
PRESENT: Mayor Ron Klecker, Council members Dan Wagner, Tom Fay, LeRoy Berning and
John Vetsch, City Attorney Mike Couri, Assistant City Engineer Adam Nafstad, City
Administrator Larry Kruse, Utilities Department Superintendent John Middendorf, and City
Clerk Bridget Miller
ABSENT: City Planner Al Brixius
RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS — no comments
CITIZEN FORUM
Mayor Klecker asked if there was anyone in the audience that wanted to discuss an item with the
Council that was not already on the agenda.
Tom Lewis of 5081 Main Avenue NE
Tom Lewis spoke on behalf of a number of residents regarding the proposed installation of a
sidewalk along the west side of Main Avenue NE. Mr. Lewis informed the Council that he
presented a letter of concern to the City Administrator prior to the meeting, which goes into more
detail regarding the concern the residents have of the proposed sidewalk project. The residents
along the west side of Main Avenue NE do not believe there is a need to install a sidewalk along
the west side of Main Avenue NE as there is already a sidewalk along the east side that is used
very little. Mr. Lewis recommended using the funds to repair existing sidewalks due to cracks or
unevenness so they will be safer to walk or ride a bike on.
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Agenda Item No. 6.
Meeting Date October 6, 2008
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City of Albertville Council Agenda
September 15, 2008 Page 2 of 12
Mr. Lewis suggested waiting until the new STMA High School opens and the current STMA
High School is converted into a Middle School. Lewis went on to suggest monitoring how many
students utilize the sidewalk along the east side, before installing one along the west side.
Gerard Robeck of 5167 Main Avenue NE
Gerard Robeck reiterated what Mr. Lewis was talking about. Mr. Robeck shared with the
Council that he spends a considerable amount of time in the front, in which he notices how few
residents use the sidewalk on the east side of Main Avenue NE and now the City wants to install
a sidewalk along the west side. Robeck agreed with Mr. Lewis that the City should hold off until
the new STMA High School opens, the current STMA High School is converted into a Middle
School; and then monitor how many students walk to school.
Mr. Robeck brought to the Council's attention that if they wanted to spend money on Main
Avenue NE they should look at the traffic speed. Robeck stated the Council should be looking at
how fast cars or other vehicles are traveling along Main Avenue NE.
Mayor Klecker inquired where along Main Avenue NE is of most concern, which Mr. Robeck
basically said the whole length and all hours of the day.
Mrs. Lewis informed the Council that she does daycare and has tried to get the driver's to slow
I
own, but has not been very successful.
After listening to the residents, Mayor Klecker informed the residents that the Council will
discuss the sidewalk issue later this evening. At such time, the Council would consider taking
action on the sidewalk project along Main Avenue NE.
Tom Berning of 5821 Iffert Avenue NE of St. Michael
Tom Berning asked the Council if they would consider allowing the parks hours and lighting to
be temporarily amended. Mr. Berning informed the Council that he is the Director of the
Broomball League, which utilizes the Central -City Park hockey rink. Berning went on to state
that there are Broomball games on Thursday evenings from mid -December to mid -March, which
would play until approximately 10:10 p.m. In summary, Mr. Berning was requesting that
Central -City Park remain open until 10:30 p.m. on Thursday evening from mid -December 2008
until mid -March 2009. The lights are on a timer at 10:30 p.m.; therefore, the players would be
leaving the park then.
MOTION BY Council member Vetsch, seconded by Council member Fay authorizing the
temporary extension of Central -City Park hours to 10:30 p.m. from mid -December 2008 until
mid -March 2009, which would include the lights being turned off at 10:30 p.m. also. Motion
carried unanimously.
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Agenda Item No. 6.
Meeting Date October 6, 2008
El
City of Albertville Council Agenda
September 15, 2008 Page 3 of 12
AMENDMENTS TO THE AGENDA
Mayor Klecker asked if there were any amendments to the agenda. City Administrator Kruse
added an item under Administration — Knechtl Billboard; Albert Villas Ponds update; and,
Council member Fay added an item under Administration — Emma Krumbee's. Klecker asked
for a motion to approve the agenda as amended.
MOTION BY Council member Berning, seconded by Mayor Klecker to approve the Monday,
September 15, 2008 regular Albertville City Council agenda as amended. Motion carried
unanimously.
MINUTES
September 2, 2008 regular City Council minutes
Mayor Klecker asked the Council if there were any changes needed to be made to the Tuesday,
September 2, 2008 regular City Council minutes.
Council member Berning asked for correction in the motion pertaining to the Parkside
Commercial Center and noting the 1,500 square feet limit of one assembly per the entire site.
MOTION BY Council member Berning, seconded by Council member Wagner to approve the
Tuesday, September 2, 2008 regular City Council minutes amending the language to reflect the
1,500 square feet limit of one assembly per the entire site in the motion for the Parkside
Commercial Center. Mayor Klecker, Council members Berning, Wagner, and Fay voted aye.
Council member Vetsch voted nay. Motion carried.
MOTION BY Council member Fay, seconded by Council member Wagner to approve the
Monday, September 15, 2008 regular Albertville City Council agenda as amended. Motion
carried unanimously.
CONSENT AGENDA
CONSENT AGENDA
All items with an asterisk () are considered to be routine in nature by the City Staff and will be
enacted by one motion. There will be no separate discussion of these items unless a Council
member or citizen so requests. In such event, the item will be removed from the General Order
of Business and considered in its normal sequence on the agenda.
Mayor Klecker inquired if the Council members or staff wanted any of the items pulled from the
September 2, 2008 Consent Agenda. The following items were pulled from the Consent
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Agenda Item No. 6.
Meeting Date October 6, 2008
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City of Albertville Council Agenda
September 15, 2008 Page 4 of 12
Agenda for further discussion and or explanation 8.12. Approve the Dominium Grading (Permit)
Contract.
Mayor Klecker asked for a motion to approve the September 2, 2008 Consent Agenda pulling the
following items 8.J.2. Approve the Dominium Grading (Permit) Contract.
MOTION BY Council member Wagner, seconded by Council member Berning to approve the
September 15, 2008 Consent Agenda pulling items 8.J.2. Approve the Dominium Grading
(Permit) Contract, which the items will be removed from the General Order of Business and
considered in its normal sequence on the agenda and will require a separate motion. Motion
carried unanimously.
DEPARTMENT BUSINESS
FIRE DEPARTMENT — no comments
PUBLIC WORKS DEPARTMENT
Accept the quote of St. Croix Recreation in the amount of $37,188.98 to purchase and install
playground equipment for Winter Park
City Administrator Kruse informed the Council that the Parks and Recreation Committee had
evaluated the various proposals for playground equipment for Winter Park, which the Committee
is recommending accepting the quote from St. Croix Recreation in the amount of $37,188.98 to
purchase and install playground equipment for Winter Park.
Council member Berning commented that he did not recall the Parks and Recreation Committee
reviewing the various proposals, which the Committee recommended going with St. Croix
Recreation for the playground equipment for Winter Park. Upon hearing the comment from
Council member Beming, the Council made the following motion:
MOTION BY Council member Wagner, seconded by Council member Berning to table the
purchase and install playground equipment for Winter Park from St. Croix Recreation in the
amount of $37,188.98 until the Monday, October 6, 2008 regular City Council meeting, which
will allow the Parks and Recreation Committee additional time to review the quotes. Motion
carried unanimously.
UTILITIES DEPARTMENT (WWTP)
Utility Department -Sale of bumper and truck bed from new utility truck
Utilities Department Superintendent Middendorf explained why he went around the process the
way that he did, which was due to a smooth and quick turn -around. Middendorf shared with the
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Agenda Item No. 6.
Meeting Date October 6, 2008
M.
City of Albertville Council Agenda
September 15, 2008 Page 5 of 12
Council that he contacted a couple of vendors that might be interested in the factory bumper and
truck bed of the new utility truck. Middendorf went on to report that the City did not receive any
bids.
Council asked if staff thought about listing the items on e-bay, which Middendorf reported that
he did list the items on Craig's List and did not receive any response.
MOTION BY Council member Berning, seconded by Council member Vetsch to accept the
highest bids independently for the factory bumper and truck bed of the new utility truck
purchased and delivered from Denny Hecker's Car/Truck City, which will offset the cost of the
custom truck bed, utility box, and bumper from ABM Equipment and Supply. Motion carried
unanimously.
BUILDING DEPARTMENT
Accept the Building Official's Report dated September 10, 2008
MOTION BY Council member Wagner, seconded by Council member Berning to accept the
Building Official's Report dated September 10, 2008 as presented in the September 15, 2008
regular City Council packet. Motion carried unanimously
FINANCE DEPARTMENT
Approve the Monday, September 15, 2008 Payment of Claims (bills) for check numbers
026122 to 026173
MOTION BY Council member Wagner, seconded by Council member Berning authorizing the
Monday, September 15, 2008 Payment of Claims (bills) for check numbers 026122 to 026173 as
presented except the bills specifically pulled, which will require a separate discussion from the
Consent Agenda and a separate motion from the Consent Agenda. The checks and supporting
documents will be scanned and kept electronically on file in the office of the Finance Director.
Motion carried unanimously.
AN Approve Resolution No. 2008-0 51 entitled Resolution Amending the Annual Retirement
Benefit for the Albertville Volunteer Fire Department from $1, 700 to $1, 740 effective January 1,
2009
MOTION BY Council member Wagner, seconded by Council member Berning to approve
Resolution No. 2008-051 entitled Resolution Amending the Annual Retirement Benefit for the
Albertville Volunteer Fire Department from $1,700 to $1,740 effective January 1, 2009, which
will require a separate discussion from the Consent Agenda and a separate motion from the
Consent Agenda; and a signed copy will be scanned and an electronic copy will be kept on file in
the office of the City Clerk. Motion carried unanimously.
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Agenda Item No. 6.
Meeting Date October 6, 2008
City of Albertville Council Agenda
September 15, 2008 Page 6 of 12
CITY CLERK
City Clerk Report — 152 Club Temporary Outdoor Music Permit
Only comment Council had regarding the Temporary Outdoor Music Permit was to find out the
hours of operation. Staff stated they would obtain the information and notify the Council as to
what the hours of operation will be.
MOTION BY Council member Wagner, seconded by Council member Berning to approve the
request submitted by the 152 Club for a Temporary Outdoor Music Permit on Saturday, October
4 from 10:00 a.m. to no later than 10:00 p.m. and Sunday, October 5 from 11:00 a.m. to no later
than 9:00 p.m. at 5794 Main Avenue NE., which will require a separate discussion from the
Consent Agenda and a separate motion from the Consent Agenda; and a signed copy will be
scanned and an electronic copy will be kept on file in the office of the City Clerk. Motion
carried unanimously.
Reminder of September 29, 2008 Joint STMA School — Cities of Albertville and St. Michael
meeting to be held at the STMA High School Board Room
Council members discussed the potential of the tour and where to meet. City Administrator
Kruse suggested meeting at the current STMA High School and the members could carpool to
the new STMA High School.
CITY COUNCIL — no comments
PLANNING AND ZONING
Accept the City Planner's Monthly Report
Mayor Klecker asked if the Council members had any questions or concerns regarding the City
Planner's Monthly Report. Upon hearing no comments from the Council, the Council proceeded
to accept the City Planner's Monthly Report dated September 10, 2008 as presented in the
September 15, 2008 City Council packet.
ENGINEERING
Direct staff to administer the Wetland Conservation Act required wetland monitoring on the
Hunter's Pass Estates plat and authorize staff to enter into a contract with Kjolhaug
Environmental Services Company to complete the mitigation monitoring reports for 2008 and
2009 for a cost not to exceed $6, 000, contingent upon City Attorney approval OR Direct staff to
administer the necessary wetland mitigation maintenance to achieve and satisfy the Wetland
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Agenda Item No. 6.
Meeting Date October 6, 2008
City of Albertville Council Agenda
September 15, 2008 Page 7 of 12
Conservation Act requirements for replacement wetlands and authorize staff to enter into a
contract with Prairie Restorations, Inc. to complete required management for 2008 at a cost not
to exceed $5, 800, contingent upon City Attorney approval
Assistant City Engineer Nafstad began by reporting that the City of Albertville granted approval
of the Hunter's Pass Estates Wetland Replacement Plan in May of 2005, construction of the
replacement wetlands was completed by the end of 2005, and seeding of all replacement
wetlands was completed in May of 2006.
Nafstad went on to state that as part of the approved replacement plan, monitoring and
maintenance of the replacement wetlands was required for a five (5) year period, or until
acceptance. To date, only one (1) year of annual monitoring has been completed by the
Developer.
The Wetland Conservation Act (WCA) requires that an annual monitoring report be submitted
for all replacement wetlands to ensure that the constructed wetlands areas satisfy the size, type
and quality requirements of WCA replacement wetlands. As the Local Governing Unit (LGU)
the City is charged with administering the WCA requirements.
The City has drawn on the Hunter's Pass Letter of Credit for the purposes of completing all
required improvements, including wetland monitoring and maintenance. City staff has solicited
quotes for monitoring and maintenance services from the companies who were originally under
contract with the Developer and are most familiar with the project.
In summary, Nafstad stating that it is staff s goal to complete the required monitoring and
maintenance and closeout the WCA permit in 2009.
Council was confused with the motions that staff was requesting. To clarify the matter, Council
asked if there was suppose to be one (1) motion to accept one (1) of the options or two (2)
motions that entailed two (2) steps.
Nafstad confirmed that staff is looking for Council to authorize the two Option, which should
have been worded as Steps.
MOTION BY Council member Fay, seconded by Council member Wagner to direct staff to
administer the Wetland Conservation Act required wetland monitoring on the Hunter's Pass
Estates plat and authorize staff to enter into a contract with Kjolhaug Environmental Services
Company to complete the mitigation monitoring reports for 2008 and 2009 for a cost not to
exceed $6,000, contingent upon City Attorney approval; and
MOTION BY Council member Fay, seconded by Council member Wagner to direct staff to
administer the necessary wetland mitigation maintenance to achieve and satisfy the Wetland
Conservation Act requirements for replacement wetlands and authorize staff to enter into a
contract with Prairie Restorations, Inc. to complete required management for 2008 at a cost not
to exceed $5,800, contingent upon City Attorney approval. Motion carried unanimously.
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Agenda Item No. 6.
Meeting Date October 6, 2008
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City of Albertville Council Agenda
September 15, 2008 Page 8 of 12
Accept the Assistant City Engineer's Progress Report dated September S, 2008
Mayor Klecker asked if the Council members had any questions or concerns regarding the
Assistant City Engineer's Progress Report. Upon hearing no comments from the Council, the
Council proceeded to accept the Assistant City Engineer's Progress Report dated Friday,
September 5, 2008 as presented in the September 15, 2008 City Council packet.
LEGAL
Approve Resolution No. 2008-053 entitled a Resolution Releasing Developer's Agreement (1993
Westwind)
City Attorney Couri began by stating the technicality with the Westwind 3rd Addition is that in
1993, the owners of Lot 1, Block 1, Westwind Third Addition entered into a Developer's
Agreement with the City that allowed the construction of a 75-unit apartment building on Lot 1.
That building was never constructed. Recently, Dominium Development has sought and
received approval to build 37 twnhomes on the same Lot 1. The City has approved a new
Developer's Agreement applicable to Lot 1, which will allow the 37 twnhomes to be
constructed. Resolution No. 2008-053 clarifies that the 1993 Developer's Agreement no longer
applies, and is effectively superseded by the new Developer's Agreement.
In summary, Dominium Development would like Council approval to release the 1993
Developer's Agreement that is on record at Wright County.
MOTION BY Council member Fay, seconded by Council member Berning to approve
Resolution No. 2008-053 entitled a Resolution Releasing Developer's Agreement (1993
Westwind) contingent on the Developer agreeing to the terms in the Resolution and contingent
upon the acceptance of the Developer's Agreement, which a signed copy will be scanned and an
electronic copy will be kept on file in the office of the City Clerk. Motion carried unanimously.
Approve the Dominium Grading (Permit) Contract
City Attorney Couri reported that Albertville Townhomes Limited Partnership (Dominium
Development) is requesting to start grading Lot 1, Block 1 of Westwind Third Addition (the
Albertville Meadows Townhomes site) before the Developer's Agreement is signed. The
grading will be performed in accordance with the grading plan already approved by the City and
a Letter of Credit or Cash Escrow will be established at the normal rate of $1,000 per acre. The
grading contract is the City's standard grading (permit) contract, with the addition of provisions
that terminate the grading (permit) contract once the Developer's Agreement is executed (the
City has always interpreted the Developer's Agreement to supersede a grading (permit) contract
in the past). The Developer's Agreement is expected to be executed in the next few weeks.
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Agenda Item No. 6.
Meeting Date October 6, 2008
10
City of Albertville Council Agenda
September 15, 2008 Page 9 of 12
MOTION BY Council member Vetsch, seconded by Council member Fay to approve the
Dominium Grading (Permit) Contract, which was removed from the Consent Agenda and is
being considered in its normal sequence on the agenda that requires a separate discussion from
the Consent Agenda and a separate motion from the Consent Agenda; and a signed copy will be
scanned and an electronic copy will be kept on file in the office of the City Clerk. Motion
carried unanimously.
Niemeyer Trailer Sales Grading (Permit) Contract
City Attorney Couri reported that the Niemeyer Trailer Sales Grading (Permit) Contract has a
few technical changes, which staff is incorporating into the language. Council member Vetsch
had reservations with approving the changes without seeing them. Vetsch wanted to make sure
the grading does not and will not affect the Miller's property to the west.
Staff confirmed that the grading (permit) contract being proposed on the Niemeyer Trailer Sales
Development will not affect the Miller's property.
ADMINISTRATION
Accept Jane Arnoldy's resignation with regrets. Pursuant to Ms. Arnoldy letter, she is to
continue working her 24 hours per week until September 23, 2008. Authorized staff to have
Kerry Burri work the scheduled hours up until a permanent part time replacement can be hired
MOTION BY Council member Berning, seconded by Council member Vetsch to accept Jane
Amoldy's resignation with regrets. Motion carried unanimously.
MOTION BY Council member Berning, seconded by Council member Vetsch to leave the
position open until after the first, at which time Council will re-evaluate the need to fill the
position. Motion carried unanimously.
Accept the City Administrator's Written Report
Mayor Klecker asked if the Council members had any questions or concerns regarding the City
Administrator's Written Report. Upon hearing no comments from the Council, the Council
proceeded to accept the City Administrator's Written Report dated September 10, 2008 as
presented in the September 15, 2008 City Council packet.
Knechtl Billboard
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-15-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 6, 2008
11
City of Albertville Council Agenda
September 15, 2008 Page 10 of 12
City Administrator Kruse gave a brief update on the Knechtl Billboard and asked for Council
direction on the relocation of the billboard. Staff reported there are two options for Council to
consider. Option 1. — get the billboard moved or Option 2. — authorize an extension of the
relocation of the billboard.
City Attorney Couri reported on the legal obligations explaining what the City's legal rights for
removal of the billboard are. Couri summarized the legal rights and basically stated it's less of a
legal issue to possibly work with the invested parties to resolve rather than get into the more
legal aspects.
MOTION BY Council member Fay, seconded by Council member Vetsch to allow staff to
negotiate with Mr. Knechtl regarding the extension of the billboard; and to obtain rent on the
rental of the billboard sign. Motion carried unanimously.
Albert Villas (Pond)
City Administrator Kruse gave a very brief update on the Albert Villas Pond settlement. Staff
was basically looking for Council to appoint Council member Berning to represent the City
during the negotiation of the upcoming settlement.
MOTION BY Council member Fay, seconded by Mayor Klecker to appoint Council member
Berning to represent the City of Albertville and to negotiate on the Albert Villas Ponds
settlement. Mayor Klecker, Council members Fay, Berning, and Wagner voted aye. Council
member Vetsch opposed. Motion carried
Emma Krumbee's
Council member Fay inquired about the status of the Emma Krumbee's Restaurant. Fay went on
to explain Emma Krumbee's is a popular topic in the city. The residents are wondering when it
will break ground.
Staff basically stated that to the best of their knowledge the project is on schedule and moving
along.
Main Avenue NE Sidewalk Project
As promised earlier, Council discussed the sidewalk proposed for the west side of Main Avenue
NE and made the following motion:
MOTION BY Berning, seconded by Council member Vetsch to table the Main Avenue NE
sidewalk, that would run along the west side from 53rd Street NE to 50th Street NE, until January
2010 and at that time evaluate the need to install the sidewalk. Council directed staff to do their
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-15-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 6, 2008
12
City of Albertville Council Agenda
September 15, 2008 Page 11 of 12
best to monitor the pedestrian traffic from September 2009 to January 2010 when the current
STMA High School becomes the STMA Middle School.
CITIZENS OPEN FORUM — no comments
ANNOUNCEMENTS and or UPCOMING MEETINGS
Mayor Klecker asked the Council to review the upcoming meetings and calendar of events.
September 2008
22 6:00 p.m. Joint Powers Water Board meeting
29 6:00 p.m. A. City of Albertville; City, of St. Michael and
STMA School Board meeting (School Board Room)
October
2008
6
7:00 p.m.
City Council meeting
13
all day
Columbus Day observed — City Offices closed
13
6:00 p.m.
STMA Ice Arena Board meeting
14
7:00 p.m.
Planning and Zoning Commission meeting
20
7:00 p.m.
City Council meeting
27
6:00 p.m.
Joint Powers Water Board meeting
27
7:00 p.m.
Committee of the Whole Workshop (tentative)
29
7:00 p.m.
Otsego Creek Authority meeting (Albertville City Hall)
November 2008
2
2:00 a.m.
Daylight Savings ends (set clocks back)
4
7:00 a.m.
General Elections — Poles Open
4
8:00 p.m.
General Elections — Poles Close
5
7:00 p.m.
City Council meeting
6
6:00 p.m.
Canvas Board (Canvas Election Results)
10
6:00 p.m.
STMA Ice Arena Board meeting
11
all day
Veterans' Day observed — Cit4v Offices closed
12
7:00 p.m.
Planning and Zoning Commission meeting
17
7:00 p.m.
City Council meeting
24
6:00 p.m.
Joint Powers Water Board meeting
24
7:00 p.m.
Committee of the Whole Workshop (tentative)
27
all day,
'Thanksgiving Day observed — City Offices closed
28
all day
Thanksgiving Holiday observed — City Offices closed
December 2008
1
7:00 p.m.
City Council meeting
8
6:00 p.m.
STMA Ice Arena Board meeting
9
7:00 p.m.
Planning and Zoning Commission meeting
15
7:00 p.m.
City Council meeting
22
6:00 p.m.
Joint Powers Water Board meeting
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-15-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 6, 2008
13
City of Albertville Council Agenda
September 15, 2008 Page 12 of 12
24 all day Christmas holiday observed — City Offices closed
25 all day Christmas Day observed — City Offices closed
ADJOURN THE REGULAR CITY COUNCIL MEETING TO GO INTO A CLOSED
SESSION
Mayor Klecker asked for a motion to close the regular City Council meeting to discuss the
CSAH 19 Assessment Appeals.
MOTION BY Council member Vetsch, seconded by Council member Fay to close the regular
City Council meeting at 8:58 p.m. to discuss the CSAH 19 Assessment Appeals. Motion carried
unanimously.
MOTION BY Council member Vetsch, seconded by Council member Berning to reconvene the
regular City Council meeting at 9:30 p.m. Motion carried unanimously.
ADJOURNMENT
MOTION BY Council member Berning, seconded by Council member Fay to adjourn the
September 15, 2008 regular City Council meeting at 9:31 p.m. Motion carried unanimously.
Ron Klecker, Mayor
Bridget Miller, City Clerk
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 09-15-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 6, 2008
14
A\1b£Y'tVlll£ Mayor and Council Communication
s."r— UA.W ft 0W ur..
October 1, 2008
SUBJECT: 1k PUBLIC WORKS - MEMORANDUM OF UNDERSTANDING BETWEEN WRIGHT
COUNTY AND THE CITY OF ALBERTVILLE TO PURCHASE SALT FOR THE 2008-2009 SNOW AND
ICE REMOVAL SEASON
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
Motion: move to approve the Memorandum of Understanding Between Wright County and the
City of Albertville for the Purchase of Salt for the 2008-2009 Snow and Ice Removal Season for
$64.20 per ton.
BACKGROUND: Since 2006, the City of Albertville has been purchasing salt from Wright
County. City crews load salt from the Wright County Maintenance Facility north of Albertville
in the City of Otsego on an as needed basis, tracking the amount we use, which Wright County
then bills the City.
KEY ISSUES:
• The County facility is nearby and by using the County's facility it reduces redundancy of
facilities and allows for bulk purchase pricing.
• Contributes towards an improved relationship with Wright County.
POLICY CONSIDERATIONS: It is the City's policy to work with fellow government
agencies when possible and to review and approve various agreements between them.
FINANCIAL CONSIDERATIONS: The County purchases large volumes of salt at
competitive prices and the City benefits from these quantity purchases. The City does not have a
storage cost or environmental concerns of owning a separate facility. The Public Works
Department annually budgets for ice control. The amount used in any winter depends on the
severity of the weather. The price for the 2008-2009 Snow and Ice Removal Season is $64.20 per
ton.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve
agreements that the City enters into pursuant to Minnesota State Law.
Respectfully submitted,
Larry R.mse
VA
City Administrator
Department/Responsible Person: Public Works/ Tim Guimont, Public Works Supervisor
Attachments: Wright County Memorandum of Understanding
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-13-1 Wright County Memorandum of Understanding for Salt
Purchase.doc
Agenda Item NA.B. I .
Meeting Date October 6, 2008
W.
MEMORANDUM OF UNDERSTANDING
Between
WRIGHT COUNTY
and
CITY of ALBERTVILLE
This Memorandum of Understanding is entered into between Wright County (hereafter called
"County") and the City of Albertville (hereafter called "City") and sets forth the respective parties'
agreement regarding the City storage and purchase of salt from the County at the County's storage
facility at their maintenance facility in Otsego.
It is hereby understood and mutually agreed to between the parties that:
1) The County will make salt available for the 2008-2009 snow/ice control season, from their salt
storage facility in Otsego, to the City of Albertville at the following prices:
Price/Ton 10% Fee Sales Tax Total Cost
Salt 54.80* 5.48 3.92 $ 64.20
* FOB Otsego
Salt prices will also be subject to a Fuel Clause in our state salt contract that states
that an increase of over 20% in fuel costs will be passed on to the customer.
2) It is understood that the City will pick up their own materials from this facility using Wright
County's loader and the City's trucks.
3) A daily journal, to be kept for billing purposes, must be used by the City to record each load
that is picked up by the City personnel. Quantities must be submitted monthly, in writing, to
the Wright County Highway Department.
4) The quantity of the load for each truck will be determined initially by weighing the truck with
and without load at a certified scale.
5) This Memo of Understanding will be in effect until May 15, 2009. It will be reviewed by both
parties after the 2008-2009 snow/ice control season to determine any needed modifications for
the next year's renewal.
FOR THE COUNTY OF WRIGHT FOR THE CITY OF ALBERTVILLE
County Board Chair
Dated:
Dated:
Mayor
/50-
TO: Wright County Highway Department
FROM: 41be_r4u,')1,e_ (City) or (Township)
DATE: August 25, 2008
SUBJECT: Sand/Salt for Winter Maintenance
We plan to pick up a total of 0 tons of mixed sand and salt for the 2008-2009 winter season.
We plan to pick up a total of 4—P tons of pure salt for the 2008-2009 winter season y/'
AjbeJ�01( GLj`'� is authorized to pick up materials for our
(City or Township Personnel or Contracted Hauler's Name)
City / Township.
Signed,
City or Township Official
Please return this response form by October 3, 2008 to
Thank you!
Wright County Highway Department
1901 Highway 25 North
Buffalo, MN 55313
Fax: 763-682-7313
Mayor and Council Communication
A.1bertville
&nalba UAW Ift 0 F Ufir.
October 2, 2008
SUBJECT: PUBLIC WORKS DEPARTMENT — CENTRAL -CITY PARK IMPROVEMENTS
(FENCING
RECOMMENDATION: It is respectfully requested the City Council consider the Park
Committee's recommendation on the following motion:
Motion to authorize City Staff to secure quotes for approximately 575 feet of 5' high fencing
along the south side of the railroad track in Central Park at a cost not to exceed $9,200.
BACKGROUND: Albertville's Central -City Park is the City's main park hosting a playground,
ball fields, ice rink, soccer field, park shelters and the annual carnival and other City functions
for Friendly City Days. On September 15, 2008 the Council approved the Public Works
Department making some parking lot improvements and expanding the green space there. In the
past and again this past year, the City acquired additional property from the BNSF Railroad. A
requirement of the most recent purchase was to install some additional fencing along the railroad
tracks.
KEY ISSUES:
• A Purchase Agreement with the Railroad requires installation of fencing along the tracks.
POLICY/PAST PRACTICE CONSIDERATIONS: The City Council approves capital
purchases.
FINANCIAL CONSIDERATIONS: The Park Dedication Fund has a balance of $67,000 for
this and other parks projects.
LEGAL CONSIDERATIONS: The City Council has the authority to approve staff securing
quotes and purchasing from the lowest vendor pursuant to state law bidding requirements.
Respectfully Submitted,
Larry R.1 VVV se
City Administrator
Department/Responsible Person: Public Works/Public Works Supervisor Tim Guimont
Attachments: None
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-13-2 Central -City Park Improvement RCA.doc Agenda Item No. 8.B.2
Meeting Date: October 6, 2008
Mayor and Council Communication
1bertvi 11e
Sneatl n u.a.o. so aty ufr.
October 2, 2008
SUBJECT: PUBLIC WORKS DEPARTMENT - WINTER PARK PLAYGROUND EQUIPMENT
REVISED FROM PREVIOUS MEETING
RECOMMENDATION: It is respectfully requested the City Council consider the Albertville
Parks and Recreation Committee's recommendation on the following two (2) motions: .
Motion to accept the quote of Minnesota/Wisconsin Playground Equipment in the amount of
$34,013.99 to purchase and install playground equipment for Winter Park with the goal to install
yet this fall.
Motion to authorize City Staff to seek quotes and purchase baseball backstop and fencing not to
exceed $7,800; Basketball pole and hoops not to exceed $2,000 and trees not to exceed $2,000
with the goal to install yet this fall.
BACKGROUND: In the past year, the Council approved a contract with Fehn's Construction to
complete grading Winter Park, installation of trails, parking lot, and other site improvements as
follows:
Fehn's Construction Contract
$175,512
Engineering
$36,115
Boardwalk
$6,845
Less Mid -MN Mississippi RC&D
($5,000)
Total
$213,472
The following priorities and costs have been identified:
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-13-3 Winter Park Playground Equipment RCA (bm).doc 77�� ��rr
Agenda Item No. 8. i?.J.
Meeting Date: October 6, 2008
Mayor and Council Communication — September 25, 2008
Public Works Dept. - Winter Park Playground Equipment Page 2 of 2
The Parks and Recreation Committee reviewed the equipment proposals as follows:
KEY ISSUES:
• The neighborhood is almost fully developed and has paid the majority of Park Dedication
Funds that are expected. Timely development of park amenities is expected by residents.
• Park Dedication Funds are limited, and the Gazebo has been identified as a future
improvement not to be completed at this time.
POLICY CONSIDERATIONS: The City has a Master Comprehensive Park Plan and this
improvement is consistent with that plan.
FINANCIAL CONSIDERATIONS: As of September 2, 2008, the Park Dedication fund had
approximately $90,000 dedicated towards the Arena Land Purchase, which has now been
completed by the STMA School District. At the September 2nd City Council meeting, the
Council made a motion for staff to use approximately $23,000 of those funds and proceed with
Central -City Park parking lot and green space work to be completed by Public Works at a cost of
approximately $23,000, leaving a balance of $67,000 for this and other parks projects.
LEGAL CONSIDERATIONS: The City Council has the authority to approve purchases and
installation of playground equipment or other park amenities pursuant to Minnesota state law
bidding requirements.
Respectfully Submitted,
?arry R `N se
y Ad nistrator
Department/Responsible Person: Public Works/Public Works Supervisor Tim Guimont
Attachments: None
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-B-3 Winter Park Playground Equipment RCA (bm).doc Agenda Item No. 8.B.3.
Meeting Date: October 6, 2008
Nbertville
s..a To...,, L""j. mo aw u►.
Mayor and Council Communication
October 1, 2008
SUBJECT: 0 FINANCE DEPARTMENT — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion authorizing the Monday, October 6, 2008 payment of the claims that includes check
numbers 026178 to 026245 as presented except the bills specifically pulled, which are passed by
separate motion.
BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
,Check No. 26195 Voided Check — Jammed in printer
Check No. 26196 Voided Check — Jammed in printer
Check No. 26216 Minnesota Dept of Public Safety — this is sales tax, license plates and tabs
for the new WWTF truck
Check No. 26227 On Site Sanitation Inc — This is two months of bills, with the extra week in
the month and the approval process there are two months of invoices due
now
Check No. 26240 Weber, Matt — Reimburse for purchasing a caring case for his pager, FD
Check No. 26243 Wright County Auditor — property taxes, this includes the assessments for
the Industrial Park that will be reimbursed when the property sells.
POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a
semi-monthly basis.
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-E-1 Finance Bills Report (RCA).doc
Agenda Item No. 8. E. I..
Meeting Date October 6, 2008
01
Mayor and Council Communication — October 1, 2008
Finance — Payment of Claims Page 2 of 2
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines disputes the billing.
Respectfully submitted,
r �
Varry RA, se
City Adm' istrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Register Detail
A�Ibcrtvillcit
Check Detail Register
October 6, 2008
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026178 10/6/2008 AFLAC
G 101-21710 Other Deducations
$16.16 914453
AFLAC Insurance Prem
Total AFLAC
$16.16
Paid Chk# 026179 10/6/2008 ALBERTVILLE PIT STOP
E 101-43100-212 Motor Fuels
$104.31 0409-13
fuel
E 101-43100-212 Motor Fuels
$17.93 0413-22
fuel
E 101-43100-212 Motor Fuels
$104.10 0505-17
fuel
E 101-42000-212 Motor Fuels
$102.28 0505-25
fuel
Total ALBERTVILLE PIT STOP
$328.62
Paid Chk# 026180 10/6/2008 APPOLLO SYSTEMS - COMMERCIAL D
E 101-45100-405 Repair/Maint - Buildings $861.74 0018391-IN replace park bldg security sys
Total APPOLLO SYSTEMS - COMMERCIAL D $861.74
Paid Chk# 026181 10/6/2008 ARAMARK UNIFORM SERVICES
E 101-43100-417
Uniform Rentals
$18.88 629-6565279
Public Works -Uniform Sery
E 602-49400-417
Uniform Rentals
$18.87 629-6565279
Water Dept - Uniform Sery
E 101-45100-417
Uniform Rentals
$1&88 629-6565279
Parks Dept - Uniform Sery
E 601-49450-417
Uniform Rentals
$18.88 629-6565279
Sewage Dept. - Uniform Sery
E 601-49450-417
Uniform Rentals
$15.44 629-6569922
Sewage Dept. - Uniform Sery
E 602-49400-417
Uniform Rentals
$15.43 629-6569922
Water Dept - Uniform Sery
E 101-45100-417
Uniform Rentals
$15.43 629-6569922
Parks Dept - Uniform Sery
E 101-43100-417
Uniform Rentals
$15.43 629-6569922
Public Works -Uniform Sery
E 101-41940-405
Repair/Maint - Buildings
$67.37 629-6569923
CH malts, towels
E 101-45100-417
Uniform Rentals
$12.03 629-6574612
Parks Dept- Uniform Sery
E 602-49400-417
Uniform Rentals
$12.03 629-6574612
Water Dept - Uniform Sery
E 101-43100-417
Uniform Rentals
$12.03 629-6574612
Public Works -Uniform Sery
E 601-49450-417
Uniform Rentals
$12.01 629-6574612
Sewage Dept. - Uniform Sery
E 101-43100-417
Uniform Rentals
$12.03 629-6579398
Public Works -Uniform Sery
E 101-45100-417
Uniform Rentals
$12.03 629-6579398
Parks Dept - Uniform Sery
E 602-49400-417
Uniform Rentals
$12.01 629-6579398
Water Dept - Uniform Sery
E 602-49400-417
Uniform Rentals
$12.03 629-6579398
Water Dept - Uniform Sery
E 101-41940-405
Repair/Maint - Buildings
$68.80 629-6579399
mats, towels ch
Total
ARAMARK UNIFORM SERVICES
$369.61
Paid Chk# 026182 10/6/2008 A -TOOL SHED RENTAL & SALES
E 602-49400-408
R/M - Water Services
$69.23 16215
jumping jack compactor
E 101-43100-215
Shop Supplies
$239.63 16665
14" diamond blade
Total
A -TOOL SHED RENTAL & SALES
$308.86
Paid Chk# 026183 10/6/2008 B & B MASONRY
E 101-43100-402
Repair/Maint -Sidewalks
$9,964.00 08sept3
sidewalks
E 101-43100-224
Street Overlayment
$1,669.00 08sept4
catch basin repair
Total B & B MASONRY
$11,633.00
Paid Chk# 026184 10/6/2008 BARTHEL, KAREN
G 101-22900 Rental Deposit Escrow
$100.00
refund damage deposit
Total BARTHEL, KAREN
$100.00
Paid Chk# 026185 10/6/2008 BEAUDRY OIL COMPANY
E 101-43100-212
Motor Fuels
$1,949.87 738520
ULS Dyed #2
Total BEAUDRY OIL COMPANY
$1,949.87
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. 8. L'1.1. .
Meeting Date October 6, 2008
23
Mayor and Council Communication - October 6, 2008
Finance - Payment of Claims
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026186 10/6/2008 BERRY COFFEE COMPANY
E 101-41400-200
Office Supplies (GENERAL)
$30.95 743807 Coffee
E 101-41400-200
Office Supplies (GENERAL)
$30.95 746597 coffee
Total BERRY COFFEE COMPANY
$61.90
Paid Chk# 026187 10/6/2008 CARQUEST
E 101-43100-404
Repair/Maint - Machinery/Equip
$9.27 153646414 Oil Filter
E 101-45100-404
Repair/Maint - Machinery/Equip
$18.07 153647115 Interior Door Handle
E 101-43100-404
Repair/Maint - Machinery/Equip
$4.70 153647380 2 cyc oil
E 602-49400-404
Repair/Maint - Machinery/Equip
$24.14 1536-48150 manifold gskt set
E 602-49400-404
Repair/Maint - Machinery/Equip
$15.54 1536-48151 prestone dex-cool
E 101-43100-215
Shop Supplies
$58.21 1536-48156 torque wrench, diatomaceous
E 101-43100-404
Repair/Maint - Machinery/Equip
$7.11 1536-48160 htr hose connector
Total CARQUEST
$137.04
Paid Chk# 026188 10/6/2008 DJ'S TOTAL HOME CARE CENTER
E 101-42000-200
Office Supplies (GENERAL)
$143.44 acct 100132 ladder and supplies FD
Total DJ'S
TOTAL HOME CARE CENTER
$143.44
Paid Chk# 026189 10/6/2008 DOCUMENT DESTRUCTION SERVICE
E 101-41400-300
Professional Srvs (GENERAL)
$31.20 128977 Doc Destruction
Total DOCUMENT DESTRUCTION SERVICE
$31.20
Paid Chk# 026190 10/6/2008 EARL F. ANDERSON, INC.
E 101-43100-226
Sign Repair Materials
$109.06 83725 Bracket PW
Total EARL F. ANDERSON, INC.
$109.06
Paid Chk4 026191 10/6/2008 ELECTRIC PUMP, INC.
E 601-49450-404
Repair/Maint - Machinery/Equip
$3,671.59 37004 Mixer repair
Total ELECTRIC PUMP, INC.
$3,671.59
Paid Chk# 026192 10/6/2008 EMBARQ - TX
E 101-42400-321
Telephone
$36.69 7634970261283 497-3695
E 101-41940-321
Telephone
$123.76 7634970261283 taxes & surcharge
E 101-41940-321
Telephone
$39.29 7634970261283 497-0261
E 101-43100-321
Telephone
$37.51 7634970261283 497-0774
E 101-41940-321
Telephone
$37.51 7634970261283 497-0452
E 101-42400-321
Telephone
$36.69 7634970261283 497-3704
E 101-45100-321
Telephone
$16.11 7634970261283 497-2215
E 101-41940-321
Telephone
$36.69 7634970261283 497-3486
E 601-49450-321
Telephone
$36.69 7634970261283 497-0269
E 601-49450-321
Telephone
$16.11 7634970261283 497-1888
E 101-42000-321
Telephone
$31.15 7634977474915 taxes & surcharge
E 101-42000-321
Telephone
$36.69 7634977474915 497-1340
E 101-42000-321
Telephone
$36.69 7634977474915 497-7474
Total EMBARQ - TX
$521.58
Paid Chk# 026193 10/6/2008 EMBARQ-MO
E 101-41940-321
Telephone
$19.90 Idst
Total EMBARQ- MO
$19.90
Paid Chk# 026194 10/6/2008 ESS BROTHERS & SONS, INC.
E 101-43100-403
Repair/Maint - Catch Basins
$434.52 4520 Metal overlay project
Total
ESS BROTHERS & SONS, INC.
$434.52
Paid Chk# 026197 10/6/2008 EULL'S MANUFACTURING CO.
E 601-49450-406
R/M - Collection System
$166.14 81089 manhole rings
Total
EULL'S MANUFACTURING CO.
$166.14
Paid Chk# 026198 10/6/2008 FEDERATED CO-OPS, INC.
E 201-45200-300
Professional Srvs (GENERAL)
$212.89 f28898 sunny place 50 lb central park
E 101-45100-404
Repair/Maint - Machinery/Equip
$32.75 f29075 ft-3 spray tips
Total
FEDERATED CO-OPS, INC.
$245.64
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-E-1 Payment Posted Batch.doc.rtf
Page 2 of 7
Agenda Item No. 8. E. I..
Meeting Date October 6, 2008
T
Mayor and Council Communication — October 6, 2008
Finance — Payment of Claims
Page 3 of 7
Check Amt Invoice
10100 Premier Bank
Paid Chk# 026199 10/6/2008 FRASE, KAREN
G 101-22900 Rental Deposit Escrow $100.00
Total FRASE, KAREN $100.00
Paid Chk# 026200 10/6/2008 FRICKE & SONS SOD, INC
E 101-43100-402 Repair/Maint - Sidewalks $169.97 2463
Total FRICKE & SONS SOD, INC $169.97
Paid Chk# 026201 10/6/2008 GENERAL SAFETY EQUIPMENT
E 101-42000-551 C/O - Fire Trucks $523.85 0011551
Total GENERAL SAFETY EQUIPMENT $523.85
Paid Chk# 026202 10/6/2008 GOPHER STATE ONE -CALL
E 601-49450-209 Locates $91.43 8080274
E 601-49450-209 Locates $91.42 8080274
Total GOPHER STATE ONE -CALL $182.85
Comment
rental deposit refund
sod
replacement ladder for Engine
Locates - Sewer Dept
Locates - Sewer Dept
Paid Chk# 026203 10/6/2008 GUTZWILLER CONSTRUCTION CO
E 101-41000-300 Professional Srvs (GENERAL) $250.00 secure overhead door 10460 62n
Total GUTZWILLER CONSTRUCTION CO $250.00
Paid Chk# 026204 10/6/2008 HAWKINS, INC
E 601-49450-217 Chemicals - Ferric Chloride $233.68 1231352 RI soda ash grade 100
Total HAWKINS, INC $233.68
Paid Chk# 026205 10/6/2008 HEALTH PARTNERS
E 101=41300-131
Employer Paid Health
$556.77 30457505
Emp Health/Dental
E 101-41500-131
Employer Paid Health
$778.16 30457505
Emp Health/Dental
E 101-41400-131
Employer Paid Health
$1,434.25 30457505
Emp Health/Dental
E 101-43100-130
Employer Paid Ins (GENERAL)
$1,566.40 30457505
Emp Health/Dental
E 101-42400-130
Employer Paid Ins (GENERAL)
$2,075.89 30457505
Emp Health/Dental
G 101-21706 Group Insurance Payable
$2,444.15 30457505
Emp Health/Dental Ins Emp Port
E 101-45100-130
Employer Paid Ins (GENERAL)
$783.46 30457505
Emp Health/Dental
E 601-49450-130
Employer Paid Ins (GENERAL)
$1,409.72 30457505
Emp Health/Dental
E 602-49400-130
Employer Paid Ins (GENERAL)
$628.91 30457505
Emp Health/Dental
Total HEALTH PARTNERS
$11,677.71
Paid Chk# 026206 10/6/2008 HENRYS WATERWORKS, INC
E 602-49400-407
R/M - Water Mains
$872.95 12741
Valve Box
E 602-49400-407
R/M - Water Mains
$636.54 12791
valves, extensions, tops, cove
Total
HENRYS WATERWORKS, INC
$1,509.49
Paid Chk# 026207 10/6/2008 INSPECTRON INC.
E 101-42400-300 Professional Srvs (GENERAL) $3,300.00 August 2008 services
Total INSPECTRON INC. $3,300.00
Paid Chk# 026208 10/6/2008 JOHN'S AUTO ELECTRIC II, INC
E 101-43100-404 Repair/Maint - Machinery/Equip $293.58 generator repair
Total JOHN'S AUTO ELECTRIC II, INC $293.58
Paid Chk# 026209 10/6/2008 JOINT POWERS BOARD
E 602-49400-376
JP Fed Wtr Test
$41.50
Fed Wtr Test Pen
E 602-49400-373
JP Dist II Low
$893.75
JP Dist II Low
E 602-49400-376
JP Fed Wtr Test
$927.87
Fed Wtr Test
E 602-49400-371
JPDIST COMBO
$1,216.90
JP Dist Combo
E 602-49400-374
JP Dist Pen
$2,314.08
JP Dist Pen
E 602-49400-372
JP Dist
$70,709.67
JP Dist
E 602-49400-375
JP Access
$14.00
JP Access
Total JOINT POWERS BOARD
$76,117.77
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. O.E.I..
Meeting Date October 6, 2008
25
Mayor and Council Communication — October 6, 2008
Finance — Payment of Claims
Page 4 of 7
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026210 10/6/2008 LAWSON PRODUCTS, INC
E 101-43100-215 Shop Supplies $21.60 6901906 PW parts
E 101-43100-215 Shop Supplies $282.05 7214681 Carriage Bolts
Total LAWSON PRODUCTS, INC $303.65
Paid Chk# 026211 10/6/2008 LONG, STEVE
E 101-42000-580 Other Equipment
$118.00
cribbing (tools) on Engine # 1
Total LONG, STEVE
$118.00
Paid Chk# 026212 10/6/2008 MEINY'S DIGGERS
E 602-49400-408 R/M -Water Services
$440.00 5869
Add curb stop/bobcat
Total MEINY'S DIGGERS
$440.00
Paid Chk# 026213 10/6/2008 MILLER TRUCKING/LANDSCAPING SU
E 101-43100-402 Repair/Maint - Sidewalks
$27.96
1/2" Granite
Total MILLER TRUCKING/LANDSCAPING SU
$27.96
Paid Chk# 026214 10/6/2008 MINNESOTA COPY SYSTEMS
E 101-41400-413 Office Equipment Rental
$24.32 14860
Copier Maintenance Agreement
E 101-41400-413 Office Equipment Rental
$180.36 14861
Copier Maintenance Agreement
E 101-41400-413 Office Equipment Rental
$91.29 14862
Copier Maintenance Agreement
Total MINNESOTA COPY SYSTEMS
$295.97
Paid Chk# 026215 10/6/2008 MINNESOTA MAYORS ASSOCIATION
E 101-41100-433 Dues and Subscriptions
$20.00
MN Mayors Assoc Annual Dues
'Total MINNESOTA MAYORS ASSOCIATION
$20.00
Paid Chk# 026216 10/6/2008 MN DEPT OF PUBLIC SAFETY
E 602-49400-446 C/O - Vehicles
$1,317.28
sales tax & registration WWTF
Total MN DEPT OF PUBLIC SAFETY
$1,317.28
Paid Chk# 026217 10/6/2008 MN DEPT. OF TRADE/ECON. DEV.
E 203-00000-310 Other Professional Services
$594.04
Fraser Loan payment
Total MN DEPT. OF TRADE/ECON. DEV.
$594.04
Paid Chk# 026218 10/6/2008 MTR SERVICES INC
E 101-43100-224 Street Overlayment
$1,399.41 3894a
riser rings, mason mix, jackha
Total MTR SERVICES INC
$1,399.41
Paid Chk# 026219 10/6/2008 NEIDERMEIER, KURT
G 101-22850 Planning & Zoning Escrow
$635.10 refund escrow balance
Total NEIDERMEIER, KURT
$635.10
Paid Chk# 026220 10/6/2008 NEXTEL COMMUNICATIONS
E 101-45100-323 Nextel Radio Units
$386.51 718183318-082
nextel phones, plus replacemen
E 101-43100-323 Nextel Radio Units
$109.64 718183318-082
nextel phones
E 101-41300-321 Telephone
$87.96 718183318-082
nextel phones
E 101-41500-323 Nextel Radio Units
$74.44 718183318-082
nextel phones
E 101-42400-323 Nextel Radio Units
$67.03 718183318-082
nextel phones
E 101-42000-321 Telephone
$66.47 718183318-082
nextel phones
E 602-49400-323 Nextel Radio Units
$67.03 718183318-082
nextel phones
E 601-49450-323 Nextel Radio Units
$67.03 718183318-082
nextel phones
E 101-41400-323 Nextel Radio Units
$67.03 718183318-082
nextel phones
Total NEXTEL COMMUNICATIONS
$993.14
Paid Chk# 026221 10/6/2008 NEXTEX PROPERTIES LLC
G 101-22850 Planning & Zoning Escrow
$2,098.49 refund escrow balance
Total NEXTEX PROPERTIES LLC
$2,098.49
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. 8.E. I..
Meeting Date October 6, 2008
26
Mayor and Council Communication - October 6, 2008
Finance - Payment of Claims
Page 5 of 7
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026222 10/6/2008 NORTHERN TOOL & EQUIPMENT
E 601-49450-210 Operating Supplies (GENERAL) $177.42 0191264236 tool box, welding supplies
Total NORTHERN TOOL & EQUIPMENT $177.42
Paid Chk# 026223 10/6/2008 NORTHERN WATERWORKS
E 602-49400-250
Meters for Resale
$9,090.04 1158580
Water meters
Total NORTHERN WATERWORKS
$9,090.04
Paid Chk# 026224 10/6/2008 NORTHWEST CARPET & UPHOLSTERY
E 101-43100-405
Repair/Maint - Buildings
$125.00 8502
Carpet Public Works
Total NORTHWEST CARPET & UPHOLSTERY
$125.00
Paid Chk# 026225 10/6/2008 OMANN BROTHERS
E 101-43100-224
Street Overlayment
$72.09 8086
Overlay Project
E 101-43100-224
Street Overlayment
$200.52 8097
Overlay Proj
E 101-43100-224
Street Overlayment
$101.55 8100
Overlay project
E 601-49450-406
R/M - Collection System
$74.55 8101
Tack Oil
E 601-49450-406
R/M - Collection System
$70.19 8108
A.C. Mix
E 101-43100-224
Street Overlayment
$75.91 8115
A C Mix
E 101-43100-224
Street Overlayment
$74.25 8118
A C Mix
E 101-43100-224
Street Overlayment
$132.31 8121
A C Mix
E 101-43100-224
Street Overlayment
$206.12 8125
A C Mix
E 101-43100-224
Street Overlayment
$96.78 8137
A C Mix
Total OMANN BROTHERS
$1,104.27
Paid Chk# 026226 10/6/2008 OMANN SHINGLE RECYCLING
E 101-43100-402
Repair/Maint - Sidewalks
$30.76 9202
crushed asphalt
E 101-43100-402
Repair/Maint - Sidewalks
$61.50 9204
crushed asphalt
E 101-43100-402
Repair/Maint - Sidewalks
$35.15 9206
crushed asphalt
E 101-43100-402
Repair/Maint - Sidewalks
$61.50 9209
crushed asphalt
Total
OMANN SHINGLE RECYCLING
$188.91
Paid Chk# 026227 10/6/2008 ON SITE SANITATION INC
E 101-45100-415
Other Equipment Rentals
$159.75 341925
Villas Park
E 101-45100-415
Other Equipment Rentals
$63.90 341927
Four Seasons Park
E 101-45100-415
Other Equipment Rentals
$63.90 341928
63rd Trail
E 101-45100-415
Other Equipment Rentals
$191.70 341929
City Park
E 101-45100-415
Other Equipment Rentals
$63.90 341930
Linwood Park
E 101-45100-415
Other Equipment Rentals
$184.75 341932
Oakside Park
E 101-45100-415
Other Equipment Rentals
$63.90 341934
Westwind Park
E 101-45100-415
Other Equipment Rentals
$162.63 a-344837
Rental -Portable Bathrooms
E 101-45100-415
Other Equipment Rentals
$66.40 a-344839
Rental -Portable Bathrooms
E 101-45100-415
Other Equipment Rentals
$66.40 a-344840
Rental -Portable Bathrooms
E 101-45100-415
Other Equipment Rentals
$195.15 a-344841
Rental -Portable Bathrooms
E 101-45100-415
Other Equipment Rentals
$66.40 a-344842
Rental -Portable Bathrooms
E 101-45100-415
Other Equipment Rentals
$163.08 a-344844
Rental -Portable Bathrooms
E 101-45100-415
Other Equipment Rentals
$66.40 a-344847
Rental -Portable Bathrooms
Total ON SITE SANITATION INC
$1,578.26
Paid Chk# 026228 10/6/2008 PERFORMANCE APPAREL, LLC
E 101-42000-310
Other Professional Services
$699.00 71408B
safety vests
Total
PERFORMANCE APPAREL, LLC
$699.00
Paid Chk# 026229 10/6/2008 PITNEY BOWES - POSTAGE
E 101-41400-413
Office Equipment Rental
$355.64
Postage Machine Rental
Total PITNEY BOWES - POSTAGE
$355.64
Paid Chk# 026230 10/6/2008 PROMACO INC
E 101-41940-405
Repair/Maint -Buildings
$199.54 61074
Janitor Cart - City Hall
Total PROMACO INC
$199.54
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. O.E. l .
Meeting Date October 6, 2008
27
Mayor and Council Communication — October 6, 2008
Finance — Payment of Claims
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 026231 10/6/2008 S & T OFFICE PRODUCTS
E 101-41400-200
Office Supplies (GENERAL)
$12.65 1MV0847
Paper
E 101-41400-200
Office Supplies (GENERAL)
$51.60 1MV0848
Paper
E 101-41400-200
Office Supplies (GENERAL)
$7.80 1MV2859
Clips/Binders
E 101-42400-200
Office Supplies (GENERAL)
$63.37 1MV2933
Misc Supplies
E 101-41400-200
Office Supplies (GENERAL)
$87.12 1MV3003
paper
Total S & T OFFICE PRODUCTS
$222.54
Paid Chk# 026232 10/6/2008 SAUER, CHRIS
G 101-22850 Planning & Zoning Escrow
$3,743.78
refund escrow balance
Total SAUER, CHRIS
$3,743.78
Paid Chk# 026233 10/6/2008 SENTRY SYSTEMS, INC.
E 101-42000-405 Repair/Maint - Buildings
$4.21 585107
FD alarms
E 101-42000-405 Repair/Maint - Buildings
$29.23 585107
FD alarms
E 101-43100-405 Repair/Maint - Buildings
$30.11 585107
PW alarms
E 101-45100-405 Repair/Maint - Buildings
$31.89 585107
PK alarms
Total SENTRY SYSTEMS, INC.
$95A4
Paid Chk# 026234 10/6/2008 SOLID ROCK CONSTRUCTION
R 101-00000-32210 Building Permits
$15.00
refund over pmt permit B28-920
Total SOLID ROCK CONSTRUCTION
$15.00
Paid Chk# 026235 10/6/2008 SPECIALTY TURF & AG, INC
E 101-45100-210 Operating Supplies (GENERAL)
$989.92 7198
Lawn Start/Terra Max
Total SPECIALTY TURF & AG, INC
$989.92
Paid Chk# 026236 10/6/2008 ST. MICHAEL, CITY OF
E 101-45000-598 Pledges & Contributions
$3,136.96
Oct -Dec 2008 Library payment
E 101-45000-598 Pledges & Contributions
$3,447.18
Oct -Dec 2008 Senior Center pa
Total ST. MICHAEL, CITY OF
$6,584.14
Paid Chk# 026237 10/6/2008 TRYCO LEASING INC
E 101-41400-413 Office Equipment Rental $689.62 4024 Copier lease
Total TRYCO LEASING INC $689.62
Paid Chk# 026238 10/6/2008 WASTE MANAGEMENT
E 101-42000-384 Refuse/Garbage Disposal $63.66 395644315933 11350 57th Street
Total WASTE MANAGEMENT $63.66
Paid Chk# 026239 10/6/2008 WATER LABORATORIES INC
E 601-49450-218 Testing Expenses $856.50 412 Water Tests
Total WATER LABORATORIES INC $856.50
Paid Chk# 026240 10/6/2008 WEBER, MATT
E 101-42000-586 C/O - Pagers $19.30 pager case
Total WEBER, MATT $19.30
Paid Chk# 026241 10/6/2008 WEIDNERS PLUMBING & HEATING CO
E 101-41940-405 Repair/Maint - Buildings $920.56 225194 AC - City Hall
Total WEIDNERS PLUMBING & HEATING CO $920.56
Paid Chk# 026242 10/6/2008 WRIGHT COUNTY HIGHWAY DEPT.
E 101-43100-221 Ice Removal $1,375.71 5594 salt
Total WRIGHT COUNTY HIGHWAY DEPT. $1,375.71
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-E-1 Payment Posted Batch.doc.rtf
Page 6 of 7
Agenda Item No. 8. E.1.
Meeting Date October 6, 2008
Mayor and Council Communication — October 6, 2008
Finance — Payment of Claims
Page 7 of 7
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 026243 10/6/2008 WRIGHT CTY AUDITOR/TREASURER
E 101-41800-511
Taxes on City Property
$209.00 11062
101-500-364-100
E 102-49440-511
Taxes on City Property
$17,222.34 70877
101-135-001-020
E 102-49440-511
Taxes on City Property
$23,620.34 70879
101-135-002-010
E 102-49440-511
Taxes on City Property
$13,967.27 70880
101-135-003-010
E 102-49440-511
Taxes on City Property
$11,133.96 70881
101-135-004-010
E 102-49440-511
Taxes on City Property
$973.00 70938
101-136-000-020
E 101-41800-511
Taxes on City Property
$5,104.00 71225
101-500-363-205
E 101-41800-511
Taxes on City Property
$607.00 942
101-500-012-125
Total WRIGHT CTY AUDITOR/TREASURER
$72,836.91
Paid Chk# 026244 10/6/2008 WRIGHT-HENNEPIN COOPERATIVE
E 601-49450-381
Electric Utilities
$104.16
Lift Stations
E 101-43160-381
Electric Utilities
$417.68
street lights
E 101-45100-381
Electric Utilities
$213.16
Park lights
Total WRIGHT-HENNEPIN COOPERATIVE
$735.00
Paid Chk# 026245 10/6/2008 XCEL ENERGY
E 101-42000-381
Electric Utilities
$334.76 167622278
11350 57th
E 601-49450-381
Electric Utilities
$37.28 167622278
4940 Kaiser Ave - Sewer
E 101-45100-381
Electric Utilities
$9.06 167622278
5801 Main Ave - Picnic Shelter
E 101-45100-381
Electric Utilities
$10.06 167622278
11474 58th Park Shelter
E 601-49450-381
Electric Utilities
$96.64 167622278
11942 52nd Lift Station
E 101-41940-381
Electric Utilities
$39.30 167622278
6002 Main Ave
E 101-43100-381
Electric Utilities
$351.27 167622278
11822 63rd St PW
E 101-43160-381
Electric Utilities
$37.91 167622278
11060 61st Signal
E 101-45100-381
Electric Utilities
$193.29 167622278
11401 58th Skating rink/ballfi
E 101-41940-381
Electric Utilities
$123.65 167622278
Auto Prot Lgt
E 101-41940-381
Electric Utilities
$95.63 167622278
5964 Main
E 101-43160-381
Electric Utilities
$81.37 167622278
5300 Labeaux Ave - Unit light
E 101-43160-381
Electric Utilities
$73.89 167622278
5050 Labeaux Unit Light
E 601-49450-381
Electric Utilities
$5,444.51 167622278
11728 63rd Sewage Plant
E 101-43160-381
Electric Utilities
$44.22 167622278
5050 Labeaux Signal
E 601-49450-381
Electric Utilities
$318.46 167622278
11200 60th Sewer Lift Station
E 101-41940-381
Electric Utilities
$22.39 238676861
5998 Labeaux Ave Signal
E 101-43160-381
Electric Utilities
$32.95 238763103
11750 Ctyr 37 Unit Signal
E 101-41940-381
Electric Utilities
$2,475.43 238844261
City Hall 5959 Main
E 101-43160-381
Electric Utilities
$47.92 238905443
11830 51st Signal
E 101-45100-381
Electric Utilities
$3.34 238905568
5799 Lander- Fire Siren
E 601-49450-381
Electric Utilities
$45.92 302356566
5900 Cty Rd 18 Unit Sewer
Total XCEL ENERGY
$9,919.25
10100 Premier Bank
$236,297.22
Fund Summary
101 GENERAL FUND
102 CAPITAL OUTLAY RESERVE
201 PARK DEDICATION
203 REVOLVING LOAN
601 SEWER FUND
602 WATER FUND
10100 Premier Bank
$66,167.81
$66,916.91
$212.89
$594.04
$13,055.77
$89,349.80
$236,297.22
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. 8..L+' . I..
Meeting Date October 6, 2008
29
A,lbe tYlll£ Mayor and Council Communication
sr_ w�. ego c w W_
October 1, 2008
SUBJECT: FINANCE — ALBERTVILLE KNIGHTS OF COLUMBUS DONATION
RECOMMENDATION: This space on the agenda is reserved for the City Council to
acknowledge and accept donations that are submitted by various organizations received by the
City of Albertville. The Albertville Knights of Columbus has recently donated funds to the City,
which are for the purpose of assisting with the Central -City Park parking lot improvements. It is
respectfully requested that the Mayor and Council consider the following motion:
Motion to accept a donation in the amount of $3,500.00 from the Albertville Knights of
Columbus and deposit the donation of $3,500.00 to the Park Improvement fund.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and
Council to ask questions, review, and accept donations that are submitted to the Finance
Department by organizations.
KEY ISSUES:
• It is the City's policy to monitor the finances of the City; therefore, to acknowledge and
accept donations that are submitted by various organizations.
POLICY CONSIDERATIONS: The Mayor and City Council acknowledge and accept
donations on behalf of other committee's within the Albertville city limits.
FINANCIAL CONSIDERATIONS: There is no financial impact on the city. The Finance
Director tracks and monitors the balance of the fund.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to
acknowledge and accept donations that are submitted by various organizations received by the
City of Albertville.
Res ectfull submitted,
Larry se
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: none
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-E-2 Albertville KC Donation (bollards -parking lot).doc
Agenda Item No. 8.E.2.
Meeting Date October 6, 2008
NIbertville Mayor and Council Communication
Y� uWWQ. ft0W Uft.
September 30, 2008
SUBJECT: FINANCE - CITY EMPLOYEES HEALTH INSURANCE
RECOMMENDATION: No recommendation is being given at this time and staff will make a
presentation at Monday's council meeting. Staff will present a little different concept on health
insurance whereby the City will pay 100% of the rate increase on the employees current insurance
plan, which in essence uses up the entire 10% budgeted for 2009. The portion that the City paid
for family in 2008 will remain the same and be allocated based on an equitable split of those
dollars. Then if an employee wants to pursue a Health Saving Plan and accept additional
deductible risk with their available allotment, they may do so.
BACKGROUND: In 2004, the City of Albertville was paying 100% of both the employee and
family health insurance premiums. Due to rising health care costs, the City went out for new bids
for health insurance in November 2004, and at the same time modified it policy to only pay 50%
of the family heath insurance premiums. At the same time wage adjustments help transition
employees to where they would share increased health insurance cost in future years.
III 2008, the total cost of health insurance for employees is $132,565 with the City's portion being
$91,793 or approximately 70%. If the City does nothing and continues the same plans, the 2009
amount for the City will increase to $109,909.
Health Partners notified us that effective in November 2008 the City will experience a 20%
increase in health insurance costs. With the 2008 increase in medical costs our experience rating
with Health Partners has now move up to mid -range at 1.03. Although this is an average
experience rating, the increase is significant.
To stabilize those insurance costs for employees, it appears a Health Saving Plan is a viable
option. Under this plan, the deductible goes from $0 or $750/$2,250 depending on which of two
plans the employee participates to a $2,200 individual and $4,400 family deductible plan. The
premium is significantly lower for the HSP plan, and employees may be able to invest the
differential between the higher and their allotment into the Health Savings Account.
KEY ISSUES:
• A Health Saving Plan is funded through bi-weekly payroll payments. If an insured has a
significant medical event early in the year, the employee will need to manage the shortfall
until adequate funds are in the Health Savings Account.
• The HSP is great for those that don't use medical services. The proposed HSP will cost
employees who do use a lot of medical services or encounter a significant event more.
• For larger families, the majority of the HSA will be used to pay premium and little or none
will be available for the larger deductable amount.
• Unused HSA funds accumulate from year to year and are not lost.
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-E-3 City Employee Health Insurance RCA 2008.doc
Agenda Item No. 8..E.3.
Meeting Date October 6, 2008
Mayor and Council Communication — September 30, 2008
Administration — City Employees Heath Insurance
Page 2 of 2
Employees have not been consulted on this pending change as the Council needs to
identify its level of support for a particular plan.
The deadline to inform Health Partners is October 15, 2008.
POLICY CONSIDERATIONS: The City's Personnel Policy states the City pays 100% of the
employee health insurance premiums and 50% of the family health insurance premiums. If
insurance contribution is modified this section of the Personnel Policy would need to be updated.
FINANCIAL CONSIDERATIONS: The projected 2008 City cost for health insurance under the
current plan is $91,793.40 and the 2009 budget has a projected 10% increase equaling
$100,973.00. If nothing is done to change plans the 2009 City cost will increase to $109,908
resulting in a budget deficit of approximately $9,000.
LEGAL CONSIDERATIONS: The Council has the authority to pay for an employee and family
medical insurance costs. The extent of employee/employer contribution is a policy issue
determined by the City Council. The City does not have any labor union contracts at this time that
would prevent the City Council from making any changes it deems necessary.
Respectfully submitted,
Larry R. Use
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: None
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-E-3 City Employee Health Insurance RCA 2008.doc Agenda Item No. 8.E.3.
Meeting Date October 6, 2008
Albcrtvijle Mayor and Council Communication
October 1, 2008
SUBJECT: FINANCE DEPARTMENT REPORT
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the Finance
Department Accounts Receivable Report, Capital Projects Report and other Financial Matters.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and
ask questions about the Monthly Finance Reports.
2ND QUARTER BUDGET TO ACTUAL
Third (3rd) Quarter 2008 un-audited General Fund Summary of Revenues and Expenditures. Both Revenues and
expenditures should be at 75%. Revenues are at 8.1% and Expenses are at 28.2%.
31010
32100
32110
32120
32150
32210
32240
33401
33405
33406
33422
33620
34000
34101
34001
34050
34103
34105
34106
34107
34780
34950
35000
36210
2008 Council Update
GENERALFUND
General Fund Revenue: 2008 2008 Actual % of
Budget 9/30/2008 Budget
Current Ad Valorem Taxes
2,144,172
1,076,272
50.2%
Business Licenses & Permits
35,000
60,473
172.8%
Liquor Licenses
25,000
28,970
115.9%
3.2 Liquor Licenses
150
100
66.7%
Sign Permits
2,400
2,600
108.3%
Building Permits
300,000
174,151
58.1%
Animal Licenses
700
360
51.4%
Local Government Aid
-
-
0.0%
Police Aid
20,000
-
0.0%
Fire Aid
55,000
-
0.0%
Other State Aid Grants
8,500
4,502
53.0%
County Grants & Aids
10,000
2,998
30.0%
Charges for Services
6,000
19,087
318.1 %
Lease Payments - City Property
20,000
19,843
99.2%
Administration Fees
259,336
130,492
50.3%
Developer Fees
100,000
-
0.0%
Zoning & Subdivision
10,500
2,750
26.2%
Plan Check fee
60,000
26,893
44.8%
Sale of Maps
200
62
31.0%
PID/Le al Description Requests
500
-
0.0%
Title Searches
500
265
53.0%
Fire Protection Contract Charges
92,220
71,459
77.5%
Park/City Hall Rental Fees
4,000
5,584
139.6%
Other Revenues
7,000
12,399
177.1%
Fines & Forfeits
200
500
250.0%
Interest Earnings
120,000
11,695
9.7%
Engineer/As builts
15,000
775
5.2%
Reserves
-
Total Revenues
$ 3,296,378
$ 1,652,230
50.1%
M:\Public Data\Requests for Council Actions (RCA)\2008\10 012008 Finance Report.doc QQ
Agenda Item: 8.EA
Meeting Date: October 6, 2008
Mayor and Council Communication - October 1, 2008
Finance Director - Monthly Report
Page 2 of 3
General Fund Expenditures 2008 2008 Actual % of
Budget 9/30/2008 Budget
41100
Council
46,344
29,090
62.8%
41300
Administrator
127,960
82,471
64.5%
41400
City Clerk
136,003
80,945
59.5%
41410
Elections
9,000
1,094
12.2%
41500
Financial Administration
113,465
76,699
67.6%
41550
City Assessor
35,000
31,973
91.4%
41600
City Attorney
35,400
21,728
61.4%
41700
City Engineer
65,000
34,556
53.2%
41800
Economic Development
8,500
5,970
70.2%
41910
Planning & Zoning
34,934
26,438
75.7%
41940
City Hall
116,700
51,307
44.0%
42000
Fire Department
432,753
114,472
26.5%
42110
Police
474,000
355,752
75.1%
42400
Building Inspection
417,931
225,350
53.9%
42700
Animal Control
3,500
2,483
70.9%
43100
Public Works - Streets
485,145
276,464
57.0%
43160
Street Lighting
75,000
44,320
59.1%
43200
Recyclin6
46,500
35,594
76.5%
45000
Culture & Recreation
40,927
30,478
74.5%
45100
Parks & Recreation
192,317
110,600
57.5%
Capital Reserves/1-94
400,000
-
0.0%
Total Expenditures $ 3,296,378 $ 1,637,783
49.7%
VARIANCES
Revenue:
o Second half property tax settlement is not received until December
o Business licenses are over 75% due to franchise fee from Charter
o Liquor Licenses are over 75% renewal is April
o Sign Permits are over 75% billboard renewal is April
o County Grants for Recycling run on average a quarter behind, we should receive second quarter payment in
October
o MSA monies under State Aid Grants we will see the second half in October
o Building permit activity still down
o Police & Fire Aid are not received until October
o Charges for service $10,000 is from the bus accident
o Rental fees are over 75% due to baseball fees are due in April/May
o Other Revenues is over 75% due to refunds, rebates and copies for attorneys CSAH 19
o Fine and Forfeits are over 50% due to gas spill I-94
Expenses:
o Elections - Activity starts in again in November
o City Assessor - Majority of work completed contract payment due April
o Economic Development - Property Taxes Due
M:\Public Data\Requests for Council Actions (RCA)\2008\10 012008 Finance Report.doc
Agenda Item: 8.E. q.
Meeting Date: October 6, 2008
Mayor and Council Communication — October 1, 2008
Finance Director — Monthly Report
Page 3 of 3
o Fire Department — Third quarter payroll not until October
o City Attorney — September bill just received
o City Engineer — September bill just received
o Capital Reserves/I-94 — transferred at end of each year
KEY ISSUES:
• Gold Key and Edina Development outstanding bills may not be collectable
• Albertville Holdings bill have been turned over to the City Attorney for collection
POLICY CONSIDERATIONS: The Mayor and Council review monthly financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action
regarding all financial matters.
Respectfully submitted,
l
Larry R. use
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: none
M:\Public Data\Requests for Council Actions (RCA)\2008\10 012008 Finance Report.doc
Agenda Item: 8. +.4,
Meeting Date: October 6, 2008
iEVA
�bertville Mayor and Council Communication
Sm" Taus uvb"n . 00 dW ur.
September 25, 2008
SUBJECT: 0 CITY CLERK - APPOINT 2008 ALBERTVILLE GENERAL ELECTION JUDGES
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
the appointment of members of the community to serve as Election Judges, which has been
prepared and submitted by the City Clerk. It is respectfully requested that the Mayor and
Council consider the following motion:
Motion to approve Resolution No. 2008-054 entitled a Resolution Appointing 2008 Election
Judges for the 2008 General Election for the City of Albertville.
BACKGROUND: The City Council of the City of Albertville is required by MS 204B.21,
Section 2, to officially approve the appointment of election judges. Staff has received interest
from additional members wanting to serve as election judges; therefore, a new Resolution has
been prepared included the individuals to serve as election judges.
KEY ISSUES: It is the City's policy to review and approve resolutions that have been prepared
and submitted by the City staff.
POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the
resolutions that have been prepared and submitted should be amended. However, the contents of
the resolutions via the amendment process typically require Mayor and Council consideration
thereof at the appropriate time during the meeting, which such amendments that are made
requires a motion and affirmative vote of the majority of the members present.
FINANCIAL CONSIDERATIONS: The 2008 annual election budget is $9,000.
LEGAL ISSUES: The Mayor and Council possess the authority to appoint members of the
community to serve as election judges, commission members, and committee members.
Respectfully submitted,
Larry R. se
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: Resolution No. 2008-054
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-F-1 RCA Appoint 2008 General Election Judges.doc
Agenda Item No. t]. A .
Meeting Date August 4, 2008
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2008-054
A RESOLUTION APPOINTING ELECTION JUDGES
FOR THE 2008 GENERAL ELECTION
FOR THE CITY OF ALBERTVILLE
WHEREAS, the City Council of the City of Albertville is required by MS 204B.21, Section 2,
to officially approve the appointment of election judges; and
WHEREAS, the City Council of the City of Albertville hereby adopts the judges listed on
Exhibit A, hereto attached, as the Official 2008 Election Judges for the November 4, 2008
General Election, with the understanding that amendments may be necessary to the appointments
in order to fill vacancies and meet party splits.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Albertville that
the names listed on Exhibit A, hereto attached, is the list of Official 2008 Election Judges for
the Tuesday, November 4, 2008 General Election at a rate depending on qualifications.
Exhibit A — Attached
Adopted by the City Council of the City of Albertville this 4th day of August 2008.
Ron Klecker, Mayor
Bridget Miller, City Clerk
M:\Public Data\Resolutions\2008 Resolutions\draft\10 06 2008 8-F-1 R 2008-54 (Appointing 2008 General Election Judges).doc
41
City of Albertville
County of Wright
Resolution No. 2008-041
Page 2
Exhibit A Official Appointed 2008 General Election Judges
Bridget Miller, Chief Election Official Tracey Nubbe, co -Head Judy Roden, co -Head
Judy Rand, Head -trainee
Gary Trebesch, Head -trainee
Sarah Blenkush, Head -trainee
Jane Arnoldy
Arthur Biah
David Bartholomew
Kerry Burri
Norma Casey
Elaine Engstrom
Dane Gunn
Richard Heath
Frank Kocon
Agnes Kohnen
Larry Kruse
Dennis Kueng
Tina Lannes
Linda Leger
Tori Leonhardt
Carolyn Lindsay
Sherrie Marcy
Ray Meyer
Charles Nelson
Sharon Nelson
Shari Olsen
Doug Potter
Beatrice Praught
Carmen Robeck
Kathy Undlin
Mike VanDerberg
Gary Weihn
Janet Wurtinger
Erika Youngdahl
Charleen Zachman
M:\Public Data\Resolutions\2008 Resolutions\draft\10 06 2008 8-F-1 R 2008-54 (Appointing 2008 General Election Judges).doc
42
.A\1bcrtyi11e Mayor and Council Communication
September 26, 2008
SUBJECT: 0 LA BEAUX STATION PUD/CUP AGREEMENT AMENDMENT AND LETTER OF
CREDIT REDUCTION NO.2
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion approving the attached Amendment to the Master Plan Unit Development (PUD)
Agreement/Conditional Use Permit (CUP) Agreement for LaBeaux Station development; and, to
reduce the LaBeaux Station Letter of Credit No. 636 conditioned upon all outstanding balances
owed to the City being paid in full.
BACKGROUND:
Tom Brown, representing Cascade II Land Co., Inc., the LaBeaux Station development group,
has requested the Letter of Credit (LOC) held by the City be reduced. The LOC is currently in
the amount of $105,000 and was held as security for the completion of the required
improvements, including Lachman Avenue and the required landscaping throughout the plat.
While coordinating the construction efforts of Lachman Avenue NE, City Staff agreed to
recommend an LOC reduction to $39,000, provided that Cascade II completed their portion of
Lachman Avenue, the sidewalk on the eastside of Lachman, and would agree to establish a
landscaping escrow on a lot -by -lot basis at the time of site and building plan approvals for each
lot.
To date, Cascade II has completed the majority of the required municipal improvements,
including Lachman Avenue and the sidewalk along the east side of Lachman. Work remaining
includes the 57th Street sidewalk and the walk along the west side of Lachman, miscellaneous
utility adjustments, boulevard restoration and all landscaping requirements.
Based on the work completed to date, and to achieve the goals of all parties, it is recommended:
1) that the PUD/CUP Agreement be amended such that the current landscaping LOC ($45,000)
is relinquished and reestablished as a condition of site and building plan approval for each lot;
and 2) the PUD/CUP Agreement be amended such that the required date to complete the
sidewalk(s) is extended; and 3) assuming the Developer is current with all fees owed to the City,
it is recommended that the LOC be reduced from $105,000 to no less than $39,000.
This recommendation is not a recommendation of acceptance of improvements, but a
recommendation for reduction only. Once record drawings have been approved and punchlist
items have been completed satisfactorily, Staff will recommend accepting the in -place municipal
improvements.
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-I-2 RCA (LOC Reduct 2 LaBeaux Station).doc
Agenda Item No. 8.I.1 .
Meeting Date October 6, 2008
Mayor and Council Communication — September 26, 2008
Engineering — LaBeaux Station
Page 2 of 2
KEY ISSUES:
• Amend development contract such that surety requirement for landscaping is not prompted
until site and building plan approvals.
• Existing LOC is reduced from $105,500 to $39,000.
• LOC Reduction does not constitute acceptance of improvements.
• $39,000 is believed to be sufficient security to complete required municipal improvements.
POLICY CONSIDERATIONS: It is City policy to have all amendments to agreements and
letter of credit reductions approved by the City Council
FINANCIAL CONSIDERATIONS: There are no financial implications for this request
LEGAL CONSIDERATIONS: The City has the legal authority under the Development
Agreement to reduce the letter of credit upon completion of the required improvements or deny
requests for reduction if the required improvements are found unacceptable. The Mayor and
Council also posses the authority to approve or deny amendments to agreements the City is party
to.
Respectfully submitted,
Larry R. Ise
City Administrator
Department/Responsible Person: Engineering and Legal/Assistant City Engineer Adam
Nafstad, City Attorney Mike Couri
Attachments: LOC Reduction Recommendation Letter
Amendment to Development Agreement
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 84-2 RCA (LOC Reduct 2 LaBeaux Station).doc Agenda Item No. 8.I.1..
Meeting Date October 6, 2008
CITY OF ALBERTVILLE
LaBEAUX STATION
AMENDMENT TO MASTER
PLAN UNITDEVELOPMENT (PUD) AGREEMENT/
CONDITIONAL USE PERMIT (CUP) AGREEMENT
WHEREAS, the City of Albertville ("City"), a municipal corporation organized under
the laws of the State of Minnesota, and Cascade II Land Co., LLC. ("Developer"), a limited
liability corporation under the laws of the State of Minnesota entered into an Agreement titled
"Master Planned Unit Development Agreement/Conditional Use Agreement LaBeaux Station"
("Developer's Agreement") dated March 1, 2006 and recorded as document number 1007834 at
the Wright County Recorder's Office, Wright County, Minnesota; and
WHEREAS, Developer seeks to modify the sidewalk and landscaping requirements of
the original agreement;
NOW, THEREFORE, IT IS HEREBY AND HEREIN MUTUALLY AGREED, in
consideration of each party's promises and considerations herein set forth, as follows:
1. Sidewalks. Developer must install all sidewalks as indicated in the original Developer's
Agreement. However, the completion dates in the Developer's Agreement for said
sidewalks contained in paragraph 2A is hereby modified as follows: all sidewalks must
be completed upon the earlier of: 1) prior to an occupancy permit being issued for any
building on the Subject Property; or 2) within 60 days of direction to install sidewalks as
maybe issued by the Albertville City Council, or as soon thereafter as weather conditions
permit if the City Engineer determines that it is not practical to install such sidewalks
within 60 days due to adverse weather conditions.
2. Letter of Credit. Paragraph 6A of the Developer's Agreement is modified to read as
follows:
"Developer will provide the City with an irrevocable letter of credit (or other surety
as approved by the City Attorney) as security that the obligations of the Developer
M:\Public Data\Development Agreements\LaBeaux Station Amendment—to—Developers—Agree-2 (9-30-08).doc
Agenda Item No. 8.1.1..
Meeting Date October 6, 2008
45
Mayor and Council Communication — September 26, 2008
Engineering/Legal — LaBeaux Station Amended Developers Agreement
Page 2 of 4
under this contract shall be performed. Said letter of credit or surety shall be in the
amount of $211,000.00 representing the sum of 100% of the estimated cost of the
Municipal Improvements. Said letter of credit or surety must meet the approval of
the City attorney as to form and issuing bank."
Landscaping. Paragraph 1M of the Developer's Agreement is modified to read as
follows:
"Trees, shrubs, berms and screening are to be planted and installed as shown on the
landscape plan attached as Exhibit C. The Developer shall guarantee that all new
trees shall survive for two full years from the time the planting has been completed
or will be replaced at the expense of the Developer. Developer shall not plant any
fruit bearing trees within the landscaped islands. Each lot owner will be required to
post a cash escrow with the City prior to the issuance of a building permit for such
lot. The escrow shall cover the estimated cost to purchase and install landscaping for
that lot and the escrow shall remain with the City for the full two year guarantee
period."
4. Developer's Agreement. Except as specifically altered by this Addendum, the terms of
the Developer's Agreement shall remain in full force and effect for the properties in
LaBeaux Station.
CITY OF ALBERTVILLE,
By
Its Mayor
By
Its Clerk
CASCADE II LAND CO., LLC
By: Cascade II Land Co., LLC
M:\Public Data\Development Agreements\LaBeaux Station Amendment—to—Developers—Agree-2 (9-30-08).doc
Agenda Item No. 8.1.1. .
Meeting Date October 6, 2008
M.
Mayor and Council Communication — September 26, 2008
Engineering/Legal — LaBeaux Station Amended Developers Agreement
Page 3 of 4
STATE OF MINNESOTA )
ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this day of
, 2008, by Ron Klecker as Mayor of the City of Albertville, a Minnesota
municipal corporation, on behalf of the city and pursuant to the authority of the City Council
Notary Public
STATE OF MINNESOTA )
)SS.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this day of
2008, by Bridget Miller as Clerk of the City of Albertville, a Minnesota
municipal corporation, on behalf of the city and pursuant to the authority of the City Council.
Notary Public
STATE OF MINNESOTA )
)SS.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this
, 2008, by as
II Land Co., LLC.
Notary Public
DRAFTED BY:
Couri, MacArthur & Ruppe, P.L.L.P.
P.O. Box 369
705 Central Avenue East
M:\Public Data\Development Agreements\LaBeaux Station Amendment —to Developers_Agree_2 (9-30-08).doc
_ day of
of Cascade
Agenda Item No. 8.L 1..
Meeting Date October 6, 2008
47
Mayor and Council Communication — September 26, 2008
Engineering/Legal — LaBeaux Station Amended Developers Agreement
St. Michael, MN 55376
(763)497-1930
M:\Public Data\Development Agreements\LaBeaux Station Amendment-to-Developers-Agree-2 (9-30-08).doc
Page 4 of 4
Agenda Item No. 8..1.1. .
Meeting Date October 6, 2008
E 1.._"T r-%j &L NA E=- P,,j wC , i t',..JC.
Consulting Engineers & Surveyors
7533 Sunwood Drive NW • Suite 206 • Ramsey, MN 55303
Phone (763) 433-2851 . FAX (763) 427-0833
September 26, 2008
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P. O. Box 9
Albertville, MN 55301
RE: LaBeaux Station
Letter of Credit Reduction No. 2
BMI Project No.: T15.021653
Honorable Mayor and City Council:
Tom Brown, representing Cascade II Land Co., Inc., the LaBeaux Station development group,
has requested the Letter of Credit (LOC) held by the City be reduced. The LOC is currently in
the amount of $105,000 and was held as security for the completion of the required
improvements, including Lachman Avenue and the required landscaping throughout the plat.
While coordinating the construction efforts of Lachman Avenue N.E., City Staff agreed to
recommend an LOC reduction to $39,000, provided that Cascade II completed their portion of
Lachman Avenue, the sidewalk on the eastside of Lachman, and would agree to establish a
landscaping escrow on a lot -by -lot basis at the time of site and building plan approvals for each
lot.
To date, Cascade II has completed the majority of the required municipal improvements,
including Lachman Avenue and the sidewalk along the east side of Lachman. Work remaining
includes the 57th Street sidewalk and the walk along the west side of Lachman, miscellaneous
utility adjustments, boulevard restoration and all landscaping requirements.
Based on the work completed to date, and to achieve the goals of all parties, it is recommended:
1) that the PUD/CUP Agreement be amended such that the current landscaping LOC ($45,000)
is relinquished and reestablished as a condition of site and building plan approval for each lot;
and 2) the PUD/CUP Agreement be amended such that the required date to complete the
sidewalks is extended; and 3) assuming the Developer is current with all fees owed to the City, it
is recommended that the LOC be reduced from $105,000 to no less than $39,000.
Please note that this recommendation is not a recommendation of acceptance of improvements,
but a recommendation for reduction only. Once record drawings have been approved and
punchlist items have been completed satisfactorily, Staff will recommend accepting the in -place
municipal improvements.
M:\Public Data\City Council\Council Packet information\2008\ 10-06-0 8\1 0 06 2008 8-I-2 LOC Reduct No2 (LaBeaux Station).doc
Agenda Item No. 8.I.1.
Meeting Date October 6, 2008
LaBeaux Station
9/26/08
Pg. 2
Please let me know if you have any questions or would like additional information.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P. E.
Albertville Assistant City Engineer
Cc: Larry Kruse — City Administrator
Tina Lannes - Finance Director
Bridget Miller - City Clerk
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-I-2 LOC Reduct No2 (LaBeaux Station).doc
Agenda Item No. 8.I. 1 .
Meeting Date October 6, 2008
50
A�Ib£r" tY1ll£ Mayor and Council Communication
September 30, 2008
SUBJECT: 0 ENGINEERING - FRANKLIN UTILITY EXTENSION PROJECT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion approve awarding the Franklin Property Sewer Extension bid to Dave Perkins
Contracting in the amount of $153,667.75 and to adopt Resolution Number 2008-xxx entitled
Resolution Accepting Bid For Franklin Property Sewer Extension, contingent upon the consent
of Mr. and Mrs. James Franklin.
BACKGROUND:
The Albertville City Council has received a petition requesting the extension of sanitary sewer
service to property owned by James and LaVerne Franklin and requesting that the cost of such
sewer improvements be special assessed to the Franklin property under Minnesota Statutes Chapter
429.
The City has commissioned, received, and approved a feasibility study for such improvements and
the Franklin have waived the requirement of a public hearing to consider whether the requested
sewer improvements should be made.
The City advertized, received, opened, and tabulated bids according to law and have found Dave
Perkins Contracting, Inc. of Ramsey, MN to the lowest bidder with a bid of $153.667.75.
City staff will be meeting with the Franklins to review all aspects of the project and to ensure the
Franklins desire to go forward.
It is proposed that the Franklins fund 100% of the project cost less $8,000, which represents the cost
of two (2) isolation valves proposed to be added to the City's trunk water system on Barthel
Industrial Drive. The additional valves are recommended to limit the affected or interrupted service
areas when a shut -down of the trunk watermain is required.
KEY ISSUES:
• Staff will have reviewed and have the consent and approval from Franklins prior and a
signed waiver of appeal to the assessment.
• The low bid is with an acceptable range of the Engineer's estimate.
• If all goes well with railroad permits and weather, the project can be complete this fall.
• Existing septic system not in compliance.
• Franklin's to fund 100% of all project related costs, except for the $8,000 associated with
trunk watermain improvements.
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-I-1 Franklin Sewer Extension RCA (award low bid).doc
Agenda Item No. S. T.2.
Meeting Date October 6, 2008
Mayor and Council Communication — September 30, 2008
Engineering — Franklin Municipal Improvement Project
Page 2 of 3
POLICY CONSIDERATIONS: The City Council has the authority to assess project costs to
benefitting properties.
FINANCIAL CONSIDERATIONS: The Franklins will be responsible for all project costs,
with the exception of $8,000 for water trunk improvements which will be paid with water trunk
funds. The balance the Water Access Charges fund designated for water trunk improvements is
$576,650.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to assess benefiting
properties the cost of making a local improvement, or to collect charges for benefiting a
property.
Respectfully submitted,
k
Larry R. se
City Administrator
Department/Responsible Person: Engineering/Assistant City Engineer Adam Nafstad
Attachments: Resolution No. 2008-053
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-I-1 Franklin Sewer Extension RCA (award low bid).doc Agenda Item No. 8.I.2.
Meeting Date October 6, 2008
Mayor and Council Communication — September 30, 2008
Engineering — Franklin Municipal Improvement Project
Page 3 of 3
BYD TABULATION
Franklin Property Sewer Extension
Albertville, MN
BMI Project No. RI1039574
Bids Taken: Tuesday, September 30, 2009 Addendum(s): None
Titres: 10.00 a.m.
13I1 DLRS ,'
-A14tC}i1 BtD
8%t#,BON
A 73F iI}.' {
1 Dave Perkins Contracting
$153,667.75
5%
2 Hennen Construction
$163,276.50
5%
3 S & K Contracting
$163,486.00
5%
4 G L Contracting
$176,487.50
5%
5 Northdale Construction
$186,602.48
5%
6 N orthwest Asphalt
$199,616.67
5%
7 Veit & Company
$199,773.00
5%
8 LaTour Construction
$206,399.55
5'
9 Burschville Construction
$223,503.95
5%
10 Itttechle Underground
$225,401.38
5%
11 Redstone Construction
$227,750.03
5'
Bolton & Menk, InG
CONSULTING F:NCANFERS & SURVEYOKS
Mankato - Fairmont - Sleepy Eye - Burnsville - Willmar - Chaska - Ramsey, MN
Ames, LA
M:\Public Data\Requests for Council Actions (RCA)\2008\10 06 2008 8-I-1 Franklin Sewer Extension RCA (award low bid).doc Agenda Item No. 8.I.2.
Meeting Date October 6, 2008
t =sC>L--rC>r-'-J & NA F= r.-.4 t-<- , I r-.,J(=.
Consulting Engineers & Surveyors
7533 Sunwood Drive NW - Suite 206 • Ramsey, MN 55303
Phone (763) 433-2851 • FAX (763) 427-0833
September 30, 2008
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P.O. Box 9
Albertville, MN 55301
RE: Award of Contract
Franklin Property Sewer Extension
BMI Project No.: RI3.39574
Honorable Mayor and City Council Members:
Attached is an abstract of bids received and opened on September 30, 2008, for the above
referenced project. A total of eleven (11) bids were received with proposals ranging from
$153,667.75 to $227,750.03.
Dave Perkins Contracting, Inc, of Ramsey, Minnesota, submitted the low bid for the project
in the amount of $153,667.75. Of the total amount bid, it is proposed that the City fund
$8,000, which represents the cost of trunk improvements incorporated into the project. City
trunk improvements include the addition of two (2) isolation valves for the existing 12"
trunk watermain along Barthel Industrial Drive. The addition of these valves will limit the
number of businesses and residents affected by water outages required during necessary
repairs or maintenance.
Staff has arranged to meet with Mr. and Mrs. Jim Franklin on Thursday the 2nd to review the
bids, the projected project costs, and discuss financing and the project schedule.
If the City and the Franklins choose to go forward with the project, based on the bid
received, it is recommended that the contract in the amount of $153,667.75 be awarded to
Dave Perkins Contracting, Inc.
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-I-1 Franklin Sewer Extension Award Low Bid.doc
Agenda Item No. Q.I.Z.
Meeting Date October 6, 2008
54
Franklin Sewer Extension
9/30/08
Pg. 2
I will be at your October 61h City Council Meeting to present this information and discuss
any questions you may have concerning your project.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P. E.
Assistant City Engineer
Enclosures: Abstract of Bids
Council Resolution
cc: Bridget Miller — City Clerk
Tina Lannes — Finance Director
John Middendorf — Utility Superintendent
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-I-1 Franklin Sewer Extension Award Low Biid.doc
Agenda Item No. 8.1.2.
Meeting Date October 6, 2008
55
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2008-053
RESOLUTION ACCEPTING BID
FOR FRANKLIN PROPERTY SEWER EXTENSION
WHEREAS, plans and specifications for the extension and construction of municipal sanitary
sewer service to the Franklin property, along with related improvements, have been prepared by
Bolton & Menk, Inc. and such plans and specification have been presented and approved by the
Albertville City Council; and
WHEREAS, pursuant to an advertisement for bids for the proposed improvements, bids were
received, opened and tabulated according to law; and
WHEREAS, it appears that Dave Perkins Contracting, Inc. of Ramsey, Minnesota is the lowest
responsible bidder for the proposed improvements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville,
Minnesota, as follows:
I The bid of Dave Perkins Contracting, Inc.., said "Low Bidder" in the amount of
$153,667.75 for the construction of the proposed improvements, in accordance with the
plans and specifications and advertisement for bids, is the lowest responsible bid.
2. Said bid of said Low Bidder is accepted.
3. The City Administrator and City Clerk are hereby authorized and directed to enter into a
contract with said "Low Bidder" for the construction of said improvements for and on
behalf of the City of Albertville.
Approved by the City Council of the City Albertville this 6th day of October 2008.
Ron Klecker, Mayor
Bridget Miller City Clerk
M:\Public Data\Resolutions\2008 Resolutions\draft\10 06 2008 8-I-2 R 2008-53 (Franklin Sewer Extension Award Bid).doc �r�
Agenda Item No. 8..1.T�" .2.
Meeting Date October 6, 2008
Consulting Engineers & Surveyors
7533 Sunwood Drive NW . Suite 206 • Ramsey, MN 55303
Phone (763) 433-2851 • FAX (763) 427-0833
MEMORANDUM
Date: September 26, 2008
To: The Honorable Mayor and City Council
Cc: Larry Kruse, Albertville City Administrator
From: Adam Nafstad, P.E., Assistant City Engineer
Subject: Project Status Update
The following is a brief project status update as of September 26, 2008:
1. 2008 Overlgy Project
The final payment and project acceptance will be recommended at the second
meeting in October.
2. Franklin Property Sewer Extension Project
Bids will be opened on the 301h and presented to Council at the October 6th Council
meeting. If awarded, construction is will commence in the middle of October and
Barthel Industrial Drive will be closed to through traffic for approximately 3-weeks.
3. CSAH 19 Project (57th Street to Albertville Southerly Limits)
City staff will be reviewing all landscape materials and planting for final acceptance
the week of September 29t .
4. Storm Water Management Plan
Staff has finalized the modeling component of the study and is working to identify
existing and potential flood susceptible areas, and is the process of reviewing
stormwater management codes and ordinances.
5. Albertville Townhomes (Dominium Development)
Per the September 22nd pre -construction meeting, Dominium will be starting work the
week of September 29th and intends to complete all improvements, with the exception
of the final lift of pavement, yet this year.
6. CSAH 37 (West) Utility Extension —Niemeyer Development
Staff will proceed with the design once a payment agreement is reached with the
Niemeyer development and the Letter of Credit is issued to the City. Staff has begun
preliminary engineering and project work including data collection, soil analysis, and
easement acquisition.
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-I-1 Engineering's Project Status September 26, 2008.doc
Agenda Item No. 8.I.3.
Meeting Date October 6, 2008
57
f
Albertville Project Status Report
September 26, 2008
Page 2 of 3
7. Hunters Pass
Staff has generated a final punchlist for the development and is working with the
Developer and Prime Contractor to resolve all outstanding punchlist items and
invoices. Staff has also solicited quotes to complete wetland monitoring and
maintenance. The cost for these services is proposed to be paid by the Letter of
Credit.
8. Albertville Railroad Exchange Plat
The plat will be sent to the County for review once all abstracts have been received.
As directed by Council, Staff will review the potential Swale improvements along the
south side of the plat.
9. Lachman Avenue Extension
The road was opened to traffic on September 2nd. The City portion of the project is
nearing completion and staff is working to close out the project.
10. LaBeaux Station
The public roadway improvements are substantially complete. Utility adjustments
and boulevard restoration have yet to occur and are expected soon. Staff will be
working with the Developer to complete the outstanding punchlist items and reduce
the Letter of Credit.
11. Phil Morris Lift Station
Controls and pumps are on hand and will be installed once the Developer supplies
power to the site. The electrical power lines have been installed and it is anticipated
the electrical transformer will set the week of September 26th. The driveway and
surface improvements included with the project will be constructed once the curb and
street in front of the lift station site have been completed.
12. Albertville Marketplace
Work on the restaurant continues and is expected to be completed by February with
the parking lot expected to be completed yet this fall.
13. Winter park Improvements
The trails and the final lift of pavement in the parking lot have been completed and
the entire project has been over -seeded. Staff is working with the Contractor to
complete all final restoration and punchlist items.
14. Towne Lakes 5th Addition
Peter Scherer and CPDC have requested that the LOC held for the fifth addition be
released in full. Upon site review, with Public Works and David Hemple (formerly of
CPDC), staff is not recommending a reduction or release until all outstanding
punchlist and warranty items have been completed.
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-I-1 Engineering's Project Status September 26, 2008.doc
Agenda Item No. 8.I.3.
Meeting Date October 6, 2008
Albertville Project Status Report
September 26, 2008
Page 3 of 3
Tr
15. 70" Street (CSAH 19 to MacIver)
Project closeout is expected soon. Otsego staff is working with the contractor to
complete all outstanding items and will be processing the final payment.
16. Niemeyer Trailer Sales
Staff is working to finalize construction plans and the development agreement. It is
assumed the Developer will execute the grading agreement, post the Letter of Credit
and commence grading the first or second week of October.
17. Letter of Credit Reductions
Staff has received requested for reductions or releases of letter credits for several
developments. Staff will be reviewing the developments and working with the
developers to complete or correct all outstanding issues. The developments include:
• T-Square (released)
• Parkside Commercial — To be reviewed
• LaBeaux Station — Site will be reviewed once the roadway is complete
• Albertville Plaza - Staff has reviewed and is recommending the request be
denied
• Towne Lakes 5th - Staff has issued final Warranty/Punchlist
• Long Lake State Bank (released)
• Shoppes at Towne Lakes II — To be reviewed
• Medical Clinic — To be reviewed
18. Miscellaneous
• Given the added traffic to Albertville's Kassel Avenue and St. Michael's
Underwood Avenue, due to the CSAH 19 road closure, the City of St. Michael
conducted a speed study. Results of the study indicated that out of 5200
vehicles, 85% were traveling at 24mph or less, indicating overall speed
compliance.
• Several developments, including Towne Lakes 6th, and 7th, and Karston Cove
3rd, have outstanding issues that need to be addressed. Staff has contacted
the owners of these properties and is working to correct the issues.
I will be at your October 6th City Council meeting to discuss any questions concerning these
and/or other projects taking place in town.
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8-I-1 Engineering's Project Status September 26, 2008.doc
Agenda Item No. 8.I.3.
Meeting Date October 6, 2008
Ah •
To: Larry Kruse, City Administrator; Albertville City Council
From: Mike Couri
Date: September 30, 2008
Re: Attorney Report
Below is an update of the projects our office has been working on for the City.
• Highway 19 South Improvement. A pretrial hearing on the Leuer appeals is scheduled
for October 27th. I expect that a trial date will be assigned after this hearing. We are
trying to schedule the Psyk mediation for sometime in October. If Psyk's case does not
settle in mediation, we will go to trial on December 15t'.
• XCEL Franchise Agreement. I have made revisions to Xcel Energy's franchise
agreement and have sent it to Xcel for their review. I have heard no reply yet.
• Albertville Marketplace. The developer's agreement amendment to accommodate
Emma Krumbees has been sent to the developer's attorney. I have heard no reply yet.
• City Hall Plat. The final plat is being reviewed by the County. Once the County
approves the mylars, we will record the plat.
• Prairie Run. Gold Key's attorney has yet to get back to me with a plan for addressing
the private street maintenance. The last time we spoke he was trying to reach Dean
Johnson to discuss the issue.
TIF Districts. I have left messages with Albert Barthel and Bertha Fehn to try to get
some documentation of the TIF eligible costs incurred by Barthel Bus Garage. Bertha
M:\Public Data\City Council\Council Packet information\2008\10-06-08\10 06 2008 8+1 Attorney Report 13, September 30, 2008.doc
Agenda Item No. 8.11.
Meeting Date October 6, 2008
61
Fehn has been going through the company's bank records to see if the information we
need still exists. I will continue to try to reach her.
• Towne Lakes 6th Addition. I am still waiting for Hennen's attorney to seek a
declaratory judgment action along the lines of the Hunters Pass/S.J. Louis litigation.
• Hunter's Pass. We have sent the S.J. Louis settlement agreement to Joe Huber for
signature, but he has not returned it yet, despite my phone calls requesting it be signed.
We will continue to try to get his signature for the next few weeks, after which we will
likely seek to enforce the settlement in District Court.
• Albert Villas Pond. The closing on the pond property is scheduled for Thursday,
October 2na. I expect it to be completed by the October 6th City Council meeting.
• Towne Lakes Water Bill. The agreement to have Scherer Brothers pay the $19,000 in
water bills in exchange for the City releasing Scherer Brothers remaining 5 lots from
financial liability has been reviewed by Scherer Brothers' attorney. She has requested
clarifications in the agreement, which we are now making.
• Dominium Townhomes. The closing on this development is scheduled for October 3ra
All paperwork is in order and is ready for recording after the closing.
• Niemeyer Trailer Sales. A draft of the developer's agreement will be sent to Niemeyer
later this week for his review. I also have a draft of the sewer and water trunk ordinances
which will be ready for the next City Council meeting.
• Downtown Plat. We are on hold on the downtown plat that includes Geez and the 152
Club pending the 152 Club securing financing.
• LaBeaux Station. We have completed amendments to the LaBeaux Station developer's
agreement, which is on this week's agenda.
• Parkside Commercial. We are working on amendments to the Parkside Commercial
Developer's Agreement and will likely have these for the next City Council meeting.
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Agenda Item No. 8. J .1.
Meeting Date October 6, 2008
62
A�Ibcrtvillc
sa-2 z UAMI. 09 aw uh L
MEMORANDUM
Date: October 2, 2008
To: City Council
From: Larry R. Kruse, City Administrator
Re: General Update
STMA ARENA FEASIBILITY STUDY
Following the joint School and City meeting last Monday, I requested an update from Paul
Youngquist of ARY on the status of the Arena Feasibility Study and completion schedule. More
information should be available at the October 13th Arena Board Meeting.
SENIOR HOUSING MARKET STUDY FOCUS GROUPS
Maxfield Research has submitted the Senior Housing Study report which has been included in
your Council packet. Dan Dixson of Guardian Angels and I will be meeting next week to
discuss how we proceed. I would expect Dan will want to meet with the Council possibly at the
October 20th Council meeting.
WASTE TREATMENT FACILITY
John Middendorf and I will be meeting next week with Sam Clausen of S.E.H. on their review of
our sewer plan operations.
Staff will also be reviewing our ordinances and implementing requirements for restaurants to
maintain their grease traps amongst other things to improve management of our sewer system.
STMA POND SETTLEMENT
We are scheduled to close on the School Stormwater Pond land on Thursday, October 3, 2008.
WIRELESS (JOHNSON CONTROLS) PRELIMINARY FEASIBILITY STUDY
Johnson Controls has notified us that they are ready to meet with staff next week to share the
preliminary results of their study.
GENERALELECTIONS
I compliment Bridget, Tracey and all of the election judges for the good job running the primary
elections. We are now gearing up for the General Election. Absentee ballots will be available
starting October 7th. We are expecting a capacity turnout.
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Agenda Item No. 8. il. I..
Meeting Date October 6, 2008
63
Mayor and Council Communication — October 2, 2008
Administrator — Written Report
Page 2 of 2
GOLD KEY PRAIRIE RUN COURT TRIAL
The Jury issues a verdict in favor of the City of Albertville stating the City caused no damages.
Jason J. Kuboushek and Paul D. Reuvers did an excellent job defending the City. Tina Lannes
and Jon Sutherland also did a good job testifying on the City's behalf. I compliment them along
with City Attorney Mike Couri and Assistant City Engineer Adam Nafstad for the hard work
they did preparing for the trial. Gold Key is making a number of post trial motions, which we
will need to see how the Court rules. Our attorney's have requested a short closed meeting to
update the Council prior to the next council meeting.
DOWNTOWN LAND TRADE
In a phone conversation with Deb Holms, she reported she has her financing and would like to
close prior to October 15, 2008.
CITY HALL PLAT
City Attorney Couri has completed his title opinion and now Bonestroo will forward the plat to
the County for review. It appears we will complete this prior to year end.
CSAH 19 ASSESSMENT APPEAL
Staff has completed formal mediation on two properties and an informal mediation with Mr. and
Mrs. Doug Psyk. In October there will likely be a formal mediation with the Psyks.
M:\Public Data\City Administrator\2008\Reports to Counci1\10-02-2008 City Admin Report.doc
Agenda Item No. 8.K.1 .
Meeting Date October 6, 2008
M