2008-11-05 CC PacketNbertville
C><
snamTom,U•�.NoawU►. ty of Albertville Council Agenda
WEDNESDAY, NOVEMBER 5, 2008
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed
on the agenda or of general community interest. Advertised public hearings are scheduled as such so that
the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council
regarding specific agenda items, other than public hearings should indicate so and will be afforded an
opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to
speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to
speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council",
usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In
any case, citizens are asked to complete a `Request to Speak Card'.
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER — ROLL CALL
3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS
4. CITIZENS OPEN FORUM — (time reserved 5 minutes)
5. AMENDMENTS TO AGENDA
6. MINUTES
A. Review and approve the October 20, 2008 regular City Council minutes (pgs. 1-12)
7• 0 CONSENT AGENDA
All items with an asterisk (lam) are considered to be routine by the City Staff and will be
enacted by one motion. There will be no separate discussion of these items unless a
Council member so requests. In such event, the item will be removed from the General
Order of Business and considered in its normal sequence on the agenda.
Items
9.E.1. Finance — Semi-monthly Payment of Claims (bills) (pgs. 19-27)
9.E.2. Finance — 2008 Final Certification List of Outstanding UBs and
Invoices (pgs. 29-36)
9.E.3. Finance — Albertville Lions Donation to Albertville Queen's
Committee (pgs. 37-38)
9.F.1. City Clerk — Mn Lawful Gambling Application to Conduct Bingo at
the St. Albert Parish Center (pgs. 43-46)
9.I.1. Engineering — Hunter's Pass Estates Letter of Credit Reduction
(pgs. 47-48)
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 1 05 2008 1-A Agenda.doc Meeting Date: November 5, 2008
City of Albertville Council Agenda
November 5, 2008 Page 2 of 5
8. PUBLIC HEARING
A. Approve RESOLUTION No. 2008-056 entitled a Resolution Adopting Downtown Land
Trade Assessment (pgs. 13-18)
9. DEPARTMENT BUSINESS
A. Fire Department
B. Public Works Department
C. Utilities Department (WWTP)
D. Building Department
E. Finance Department
1). 0 Approve the Wednesday, November 5, 2008 Payment of Claims (bills) for
check numbers 026315 to 026367 (pgs. 19-27)
2). 0 Approve Resolution No. 2008-057 entitled a Resolution Certifying the 2008
Final List of Uncollected Utility Bills and Outstanding Invoices to Wright
County for Collection with Real Estate Taxes (pgs. 28-36)
3). 0 Accept a donation in the amount of $1,200.00 from the Albertville Lions and
deposit the donation of $1,200.00 to the Albertville Queen's Committee (pgs. 37-
38)
4). Accept the Finance Director's Financial Report(s) dated October 28, 2008 (pgs.
39-42)
F. City Clerk
1). 0 Approve the Minnesota Lawful Gambling LG240B Application to Conduct
Excluded Bingo that has been submitted by the St. Albert Catholic Aid
Association to conduct excluded Bingo at the St. Albert Parish Center located at
11458 - 57t' Street NE within the Albertville city limits on November 23, 2008
(pgs. 43-46)
G. City Council
H. Planning and Zoning
I. Engineering
1). 0 Approve to reduce the Field Plaza Second Addition Letter of Credit/Escrow
Reduction No. 1 (LOC/Escrow) from $1,470 to no less than $735, upon
completion of the following conditions (pgs. 47-48)
a. Developer is current with all fees and obligations owed to the City
b. All debris shall be removed from the site
C. The site shall be mowed and maintained
d. All storm structures shall be plated on unused castings shall be removed
from the site
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 1-A Agenda.doc Meeting Date: July 7, 2008
City of Albertville Council Agenda
November 5, 2008 Page 3 of 5
2). Assistant City Engineer's Update on Lachman Avenue NE and 60th Street NE
Intersection (pg. 49)
3). Accept the Assistant City Engineer's Progress Report (pgs. 51-53)
J. Legal
1). Approve the Parkside Commercial Center's Amended Developer's Agreement,
which takes into account the approval of Ordinance No. 2008-008 entitled
amending the Official Zoning Map of the City of Albertville, Relating to the
Property at Parkside Commercial Center, Located West of CSAH 19 and North
of 57th Street NE that was approved at the Tuesday, September 2, 2008 regular
City Council meeting (pgs. 55-63)
K. Administration
1). Senior Housing Tax Increment Financing (to be distributed during the
meeting)
2). Accept City Administrator's Written Report (pgs. 65-67)
10. CITIZENS OPEN FORUM - (continued if necessary)
11. ANNOUNCEMENTS and or UPCOMING MEETINGS
November 2008
5
6:00 p.m.
Canvas Board (Canvas Election Results)
5
7:00 p.m.
City Council meeting
10
6:00 p.m.
STMA Ice Arena Board meeting
1.1
all day
Veterans' Day observed — City/PW-U offices closed
12
7:00 p.m.
Planning and Zoning Commission meeting
17
7:00 p.m.
City Council meeting
24
6:00 p.m.
Joint Powers Water Board meeting
24
7:00 p.m.
Committee of the Whole Workshop (discussion on fees)
27
all day
Thanksgiving Day observed — City-/PW -1 offices closed
28
all day
'Thanksgiving Holiday observed — City/PW-U offices closed
December 2008
1
6:30 p.m.
Truth -in -Taxation Hearing
1
7:00 p.m.
City Council meeting
8
6:00 p.m.
STMA Ice Arena Board meeting
9
7:00 p.m.
Planning and Zoning Commission meeting
15
6:30 p.m.
Truth -in -Taxation Hearing (continued if necessary)
15
7:00 p.m.
City Council meeting
22
6:00 p.m.
Joint Powers Water Board meeting
25
all day
Christmas Day observed — City/PW-U offices closed
26
all day
Christmas Holiday observed — City/PW-U offices closed
January 2009
1 all day New Year's Day observed — City/PW-U offices closed
M:\Public Data\City Council\Council Packet infonnation\2008\11-05-08\I 105 2008 1-A Agenda.doc Meeting Date: July 7, 2008
City of Albertville Council Agenda
November 5, 2008 Page 4 of 5
2 all day New Year's Day observed — City/PW-t.T offices closed
5 6:15 p.m. Newly elected Mayor & Council members take
"Oath of Office"
5
7:00 p.m.
City Council meeting
12
6:00 p.m.
STMA Ice Arena Board meeting
13
7:00 p.m.
Planning and Zoning Commission meeting
19
all day
Martin Luther King, Jr. observed — City/PW-U offices closed
20
7:00 p.m.
City Council meeting
26
6:00 p.m.
Joint Powers Water Board meeting
26
7:00 p.m.
Committee of the Whole Workshop (tentative)
12. ADJOURNMENT
M:\Public Data\City Council\Council Packet infonnation\2008\1 1-05-08\1 105 2008 1-A Agenda.doc Meeting Date: July 7, 2008
A,lbertY1ll£ Mayor and Council Communication
S—N,row u.rw ftcovur-
October 27, 2008
SUBJECT: CITY COUNCIL MINUTES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approving the City Council minutes that have been prepared and submitted by the City Clerk and
the City Administrator with the following motions:
Motion to approve the Monday, October 20, 2008 regular City Council minutes as presented,
which will be printed, signed; then the signed copy will be scanned and the electronic scanned
minutes will be kept on file in the office of the City Clerk.
BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council,
should it be their desire to amend the minutes.
KEY ISSUES: It is the City's policy to review and approve City Council minutes that have been
taken, prepared and submitted by the City Clerk.
POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the
City Council minutes that have been prepared and submitted should be amended. However, the
contents of the minutes via the amendment process typically require Mayor and Council
consideration thereof at the appropriate time during the meeting, in which such amendments that
are made requires a motion and affirmative vote of the majority of the members present.
FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to
approval of the City Council minutes.
LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the
authority to amend the minutes.
Respectfully submitted,
Larry R. se
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: October 20, 2008 regular Council minutes
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 2008 6-A City Council minutes.doc
Agenda Item No. 6.A.
Meeting Date November 5, 2008
I
I�
A,lbertville
SmcM Toum LkrkwftatyUfa.
ALBERTVILLE CITY COUNCIL
OCTOBER 20, 2008
MINUTES
ALBERTVILLE CITY HALL
PLEDGE OF ALLEGIANCE — CALL TO ORDER
Mayor Klecker called the Albertville City Council
Pledge of Allegiance.
ROLL CALL
7:00 PM
at 7:00 p rn,_ followed by the
PRESENT: Mayor Ron Klecker, Council`nembers Dan Wagner; Tom Fay, LeRoy Berning and
John Vetsch, City Planner Alan Brixius, City Attorney Michael C4i i, Assistant City Engineer
Adam Nafstad, City Administrator Larry Kruse, and City Clerk Bridget Miller
— INTRODUCTIONS — no comments
Mayor Klecker asked if there *as anyone in the audience that wanted to discuss an item with the
Council that was ndt,already yin the agenda.
Stephen Bredesen with,"the Albertville Lions asked the Council to approve a 1 to 4 Day
Temporary Intoxicating Liquor License.
Mr. Bredesen explained to the Council that he neglected to get the 1 to 4 Day Temporary
Intoxicating Liquor License in for Council approval. Bredesen was hoping that the Council
would be kind and approve the 1 to 4 Day Temporary Intoxicating Liquor License Application
that was submitted to the City Clerk prior to the meeting.
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
2
City of Albertville
City Council Minutes
October 20, 2008
Page 2 of 11
Council made the following motion regarding the Albertville Lion's 1 to 4 Day Temporary
Intoxicating Liquor License:
MOTION BY Council member Berning, seconded by Council member Wagner to approve the
Albertville Lions 1 to 4 Day Temporary Intoxicating Liquor License for November 1, which is
for a Comedy Event to be held at the St. Albert Parish Center that is located within the
Albertville city limits. Motion carried unanimously.
Missy Kotchen of 10422 — 62nd Street NE informed the Council that her backyard butts up to
Winter Park. Since the ball -diamond has been installed she h expieced vandalism to her
fence. Kotchen went on to explain that the way the ballfield %4 4aid out„e.balls are hit towards
her home. Kotchen stated that she did notify the Public Wnrks S�upervisAt ie Assistant City
Engineer Nafstad, and City Administrator Kruse, whq,hlve a1T'visited with h&aid examined the
status of the damage. Kotchen then brought up the fact that she has called the Pence and. has
filed reports with them. Kotchen was under the irnes� pron the Glfty was going to pl�rit trees
between the trail and the residential backyards, which s"euggsted'that the City should do to
prevent more balls from being hit into her backyard. Kotchet's other recommendation, if the
trees were not going to be planted, was to install a 5-foot high�fence with a 6-foot high netting
extension.
The Council listened to Ms. Kotchen's conc
City Administrator Kruse reported, the park
construction. Since the
recommend to Ms Kott
a problem. What tlu�
what type of damage is
AMENDMENTS T�
Mayor K1S cr asked if
added an iter tinder Ad
Upon adding the
MOTION BY Counc
Monday, October 20,
unanimously.
MINUTES
ig''hit into her backyard. But as
and that it is still under
i not officially open,I about all the Council members could
we contacting the police every time there appears to be
is it creates a history 4 identify when the occurrences happen and
I:Cl1
ere here and amendments to the agenda. Council member Berning
mis'tion inquiring about Consultant Fees.
asked for a motion to approve the agenda as amended.
ember Wagner, seconded by Council member Berning to approve the
8 regular Albertville City Council agenda as amended. Motion carried
Tuesday, September 2, 2008 Prairie Run Closed Session minutes
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts. doe
Agenda Item No. 6.
Meeting Date October 20, 2008
City of Albertville
City Council Minutes
October 20, 2008
Page 3 of 11
MOTION BY Council member Wagner, seconded by Council member Fay to approve the
Tuesday, September 2, 2008 Prairie Run Closed Session minutes as presented, which will be
printed, signed; then the signed copy will be scanned and the electronic scanned minutes will be
kept on file in the office of the City Clerk. Motion carried unanimously.
Monday, September 29, 2008 STMA School Board, City ofAlbertville,'_' City of St. Michael
joint meeting
MOTION BY Council member Wagner, seconded by Coup
Monday, September 29, 2008 STMA School Board, City of
joint meeting minutes as presented, which will be printe0,
minutes will be kept on file in the office of the City Clerk. l
October 6, 2008 Prairie Run Update Closed Session minutes
MOTION BY Council member Wagner,'seconded by Council`
October 6, 2008 Prairie Run Update Closed Session minutes as
signed; then the signed copy will be scanned and the electronic
file in the office of the City Clerk. Motion carried unanac sl)
October 6, 2008 regula `City Council minutes
etsch to approve the
d City of St. Michael
and tho lectronic scanned
carried unanimously.
Fay to approve the
d, which will be printed,
minutes will be kept on
Mayor Klecker asked the �cil i ` here were any Ganges to the Monday, October 6, 2008
regular City Cun ccal minute
MOTION BY Council ember W ' er, seconded by Council member Fay to approve the
Mond` October 6, 2008� tar Cifuncil minutes as presented, which will be printed,
signed, t R -he signed cop 11 be sp'l nned and the electronic scanned minutes will be kept on
file in the o c of the City (JW. Motion carried unanimously.
��GWRIA9Yl Tll
CONSENT AGENDA
All items with an asterisk () are considered to be routine in nature by the City Staff and will be
enacted by one motion. There will be no separate discussion of these items unless a Council
member or citizen so requests. In such event, the item will be removed from the General Order
of Business and considered in its normal sequence on the agenda.
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
51
City of Albertville
City Council Minutes
October 20, 2008
Page 4 of 11
Mayor Klecker inquired if the Council members or staff wanted any of the items pulled from the
October 20, 2008 Consent Agenda. The following items were pulled from the Consent Agenda
for further discussion and or explanation: 8.E.1. Building Official's Report; and 8.F.1. October
20, 2008 Payment of Claims.
Mayor Klecker asked for a motion to approve the October 20, 2008 Consent Agenda pulling the
items 8.E.1. Building Official's Report; and 81.1. October 20, 2008 Payment of Claims.
MOTION BY Council member Wagner, seconded by Council member Mning to approve the
October 20, 2008 Consent Agenda pulling items 8.E.1. Accept the $wilding Official's Report
dated October 14, 2008; and 81.1. Approve the October 20, 2008 PA,�ent of Claims (bills) for
check numbers 026251 to 026306, which the items will be reiaved from die General Order of
Business and considered in its normal sequence on the agenda and will re, a separate motion.
Motion carried unanimously.
DEPARTMENT BUSINESS
CITY COUNCIL
Approve the 2008-2009 Insurance Proposal fi' ih the league of Minnesota Cities Insurance
Trust (LMCIT) as presented by Middleton & associates, Inc with a' $1, 000 deductible
Arlan Middleton began by exare plalning the values based on the purchase price. The Parks
were appraised in 2006�> in which'S"Elddleton physically visited each park and took pictures to
document what equlpnnt was located at each park Middleton informed the Council that these
values can be re-evaluated, !Iiddl- reported that f equipment is no longer located within a
certain park, then �t should be brpught tds attention to adjust the value of the park.
go
Council and Middleton<�tmued �W��discussion on how the values were arrived at and how to
proceed bath re-evaluating the value(' ;Then the question was asked of Mr. Middleton as to
when the 'icy is due, which Middleton responded that it was due October 1, 2008. The next
question Co ql asked was i taff re-evaluates the value how would the policy be adjusted.
Middleton expl0 that the justed values would be submitted to the LMCIT, which should
result in an ad'uste* Q11c anti a refund would be sent to the City.
J Y.: Y
MOTION BY Council=Member Berning, seconded by Council member Vetsch to approve the
2008-2009 Insurance Proposal from the League of Minnesota Cities Insurance Trust (LMCIT) as
presented by Middleton & Associates, Inc. with a $1,000 deductible as presented, which will be
printed and the signed copy will be scanned and the electronic scanned minutes will be kept on
file in the office of the City Clerk; and authorize staff to re-evaluate the value and review or
inventory what items or equipment is located in the various locations, then report back to the
City Council at a future meeting. Motion carried unanimously.
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
5
City of Albertville
City Council Minutes
October 20, 2008
Page 5 of 11
Maxfield Market Feasibility Study Presentation by Dan Dixson (distributed in the October 6,
2008 Council packet)
Monday night the Albertville City Council heard from Dan Dixon, President of the Guardian
Angels of their desire to construct a continuum of care campus in Albertville. The Guardian
Angels project has been a goal and priority of the City Council for the past couple of years. If all
goes as planned construction could start as early as the spring of 2009 with an 88 unit senior
housing building, which would consist of 70 units of congregate care ter assisted living and
another 18 units of memory care. Guardian Angels estimates Phase one will cost approximately
$10,000,000 with occupancy scheduled for fall of 2009 or early,20
Dixson went on to report they have begun taking names
facility.
Future project phases may include a 36 unit skill
living. The campus would allow seniors multiple
services.
Dixson stated they have the land under a put
Dixson informed the Council that they are i
Albertville Council unanimously endorsed 1
project and feel the Guardian Angels is one
St. Michael
living at the new
and 24 units of Wependent
s`=they age and need additional
agreement and pepdipg board approval.
abort the prof ect in Albertville. The
ect skyi,;ng they all support a senior housing
best nroviciers in the area.
z"A
Council member $erning preted the -ha Library and City Hall site and building plan
layout Berpini ldentd where the Library would be in conjunction with the St. Michael City
Hall. It was noted there..-, I be eared area between the two establishments, which appeared
to bnference room t ,t was alsoriected to the St. Michael Council Chamber. Berning
displayed fix the Council the colorful ,renderings that were given to the Albertville City staff as
the City's cop of the project.. in conclusion, Berning stated that the City Hall is tentatively on
hold until appr uJuate1 201 Q11"therefore, the St. Michael Library is also.
��?�,\`
FIRE DEPARTMENT — t1D comments
PUBLIC WORKS DEPARTMENT
Council member Berning brought to staff s attention that there are a number of green phone
connection boxes throughout Albertville that appear to have minor vandalism. Berning directed
City Administrator Kruse to have the PW Department check the boxes out and see if there is a
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
M.
City of Albertville
City Council Minutes
October 20, 2008
Page 6 of 11
way to contact the phone company to better secure the boxes. Berning is concerned that kids are
tampering with them and could either get hurt or someone's phone service would become
disconnected.
City Administrator Kruse acknowledged the concern and would inform Public Works Supervisor
Guimont to do his best to address the concern.
UTILITIES DEPARTMENT (WWTP) — no comments
BUILDING DEPARTMENT
Council member Berning had a concern with the Building O:
2008 in regards to the Full Moon Saloon & Bar's recent Fire
Building Official and Fire Chief inspect the air conditicinxng
inspections. Berning questions whether the Full Moon Silo.(
working properly with the number of noise complaints from,
City Administrator Kruse reported that he A'Ated„with Mr.
the fact that the back door is being propped` operi '�helrefon
that disturbs the neighboring residents. Mr. Mabusth
bring it to staff attention's to monitor the back door
After the Council's
following motion v
Approve the
's Report
or the HVAC d
Bar's air condi
establishment.
October 14,
inquired if the
ing the fire
)ning system is
to his attention
noise to filter outside
complaint and would
Building Official's Report dated October 14, 2008, the
tng, sanded by Council member Fay to accept the
ber 14`2008 as presented in the October 20, 2008 regular
Budget/Permit Report to conserve on paper consumption.
Payment of Claims (bills) for check numbers 026251 to 026306
"
Council had a question regarding check number 026254 made payable to Alley Companies Inc.
in the amount of $128.58; check number 026255 made payable to Aramark Uniform Services in
the amount of $47.46; and check number 026256 made payable to Bolton & Menk, Inc. in the
amount of $19,338.17.
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
City of Albertville
City Council Minutes
October 20, 2008
Page 7 of 11
The concern with check no. 026254 had to deal with the amount being spent on paper towels.
Council suggested investing in an automated paper towel dispenser that regulates how much
paper product is dispensed.
The issue brought up with check no. 026255 was the amount spent on the mats/rugs at the Fire
Hall. Council inquired as to how often the rugs are switched out. City Administrator Kruse was
not sure it if was weekly or bi-weekly; however, Kruse would find out how often and report to
the Council the findings.
The final check no. 026565 was the status of Hunter's pass and
to be completed, but are still showing up on the invoices. Assi
reported the Hunter's Pass Estates portion of the invoice has t
there are a few items still outstanding.
MOTION BY Council member Berning, seconded by Council,
Monday, October 20, 2008 Payment of Claims (bills) %r, check
presented except the bills specifically pulled, which if pulled fr,
require a separate discussion from the Consent Agenda and e
Agenda. The checks and supporting documents will be scaniae(
the office of the Finance Director. Motion�eriad unanimously
CITY CLERK — no
PLANNING AND
Parkside Com x a1 (1
)ments that appear
ineer Nafstad
Punchlist, which
ber Vetsch authorizing the
bers 026251 to fl26306 as
e Consent Agenda will
e motion from the Consent
kept electronically on file in
City Plapner Brixius r*, that sf—jI ce the approval of the Parkside Commercial Second at the
Septe b r�2, 2008 Counc�t�°fteting � developer has contacted Brixius regarding the
mstallati6 W the four deciduous tree. The developer requested the Council to relieve them of
planting the fob deciduous trd�s until the second building is constructed. The developer has
agreed and is iiiJ* process o completing the remaining items noted in Ordinance No. 2008-008
and the Condrtioi use Permit (CUP) / Planned Unit Development (PUD). Brixius went on to
inform the Council I ,,w* own when the second building will be constructed and the
developer does not feed he trees will survive once the construction takes place.
MOTION BY Council member Berning, seconded by Council member Wagner to relieve
SECTION 2. Part 2. The following landscape improvements shall be completed in accordance
with the approved Landscape Plan prior to the issuance of any new occupancy permit for the
existing building. Sub -section f. Applicant shall install four deciduous trees along 57th Street NE
per the approved Landscape Plan within the context of Ordinance No. 2008-008 entitled an
Ordinance Amending the Official Zoning Map of the City of Albertville Relating to the Property
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
City of Albertville
City Council Minutes
October 20, 2008
Page 8of11
at Parkside Commercial Center located west of Highway 19 and north of 57th Street NE, which
the developer will plant six (6) trees in conjunction with construction of the second building.
Motion carried unanimously.
Accept the City Planner's Monthly Report dated October 14, 2008
Mayor Klecker asked if the Council members had any questions or conGxns regarding the City
Planner's Monthly Report. Upon hearing no additional comments or ooncerns, the Council
proceeded to accept the City Planner's Report dated October 14 2Ul}8, as presented in the
October 20, 2008 City Council packet.
ENGINEERING
Accept the Assistant City Engineer's Progress
Assistant City Engineer Nafstad reported that a pre -construction meeting was held on October
1,6th. It is anticipated that the Contractor Will close Barthel Industrial Drive NE and begin
construction on Friday the 241h. The road swill be closed for approximately three (3) weeks and
re -opened once paving operations are complete , I o prepare for the d closure, Barthel
Industrial Drive NE will be signed with advance notice'signs�and stiff will be notifying
businesses by mail and by phpne. Nafstad mfclxmed the Council that Steffen's Meats and
Sunoco Gas Station will notes water on Saturday, October. 25; therefore, Nafstad suggested
the City allow a blff tc placed fo_the day. Upon hearing the concern, Council allowed staff to
rent a biff for the day a�
Council
Main A,
getting
Nafstad *,Kruse then reps
brought up. Use informed
where an appripate spot fo
spaces for the patron to use
d signage on other streets that connect to
:s going down one of the streets and then
room to turn.
on theHockey Arena pedestrian crossing concern that was
Council that he drove 60th Street NE and could not identify
crossing is. There appears to be plenty of parking
Nafstad explained to th"Council that the Winter Park layout stating that the ballfield is meant for
younger kids. The field is about 200+ feet away from Ms. Kotchen's backyard.
Mayor Klecker asked if the Council members had any questions or concerns regarding the
Assistant City Engineer's Progress Report. Upon hearing no additional comments or concerns,
the Council proceeded to accept the Assistant City Engineer's Progress Report dated Friday,
October 10, 2008 as presented in the October 20, 2008 City Council packet.
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
69
City of Albertville
City Council Minutes
October 20, 2008
Page 9 of l l
LEGAL — no comments
ADMINISTRATION
Set Wednesday, November 5, 2008 at 7: 00 p.m. or soon thereafter as the Downtown Land Trade
Assessment Hearing
City Attorney Couri gave a brief explanation as to the purpose of callirig' the, Public Hearing.
The business owners and residents have agreed to purchase the land that the City purchased from
the BNSF Railroad. Following discussions with the business owners residents, it was the
consensus to assess the purchase of the land rather than paying the full'�i, unt upfront. Staff is
looking for a motion to set the date. At the November 5, 2100,8 Council meeting we will hear
from the proposed parties during the public hearing, thn Council will review approve the
Resolution that staff has prepared for the Assessment
MOTION BY Council member Vetsch, seconded by Cciu
Wednesday, November 5, 2008 at 7:00 p.m. or soon there
Assessment Hearing as presented, which will be properly
to the appropriate parties, noticed at City Halt, and will be
kept on file in the office of the City Clerk. Motioxl,ared
Accept the City Administrtztoi''s itten
City Administrator Krim
Written Report that was
Mayor Klcet ask�djf>
Admimsfi or's Written;
Couno11, pceeded to ac
15, 2008 lresented in
tuber Beming to'set
the Downtown Land Trade
in the Crow River News, sent
nicallv,scanned and will be
it if they had any questions or concerns with the
s had any questions or concerns regarding the City
ng no comments or concerns with the report, the
istrator's Written Report dated Wednesday, October
2008 City Council packet.
Approve continu nWe four �) 1 D-hour day workweek for City Hall until such time the City
Council deems it appr�\O e to modify; directing staff to closely monitor customer service,
employee safety, and oer factors; and report back to Council regularly to determine any need
to modify or change City Hall hours. Public Works and Utilities effective November 3, 2008
shall go back to a five (5) 8-hour day workweek for the winter months and the Council will re-
evaluate in the spring
City Administrator Kruse informed the Council that the four (4) 10-hour day workweek Monday
through Thursday has been working well. Kruse commented that on a "customer service"
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
10
City of Albertville
City Council Minutes
October 20, 2008
Page 10 of 11
aspect, continuing the hours appears to be a positive consideration rather than changing the hours
back and forth causing more confusion to the customers.
MOTION BY Council member Berning, seconded by Council member Fay to set City Hall
work hours at four (4) 10-hour day workweek Monday through Thursday. The Public Works
and Utilities Departments is hereby set at five (5) 8-hour day workweek during the winter and
four (4) 10-hour day workweek during the summer season, changing with Daylight Savings.
Motion carried unanimously.
Consultant Fees
Council member Berning brought to staff and the Counc:Ehs=ate
approached by a previous/current developer regarding the con:
submitted the Development Application, the develop& did not
were going to be charged beyond the initial application fes.
It was the direction from the Council to have City staff revie an
Application process to alleviate some of thg„additional consultant
recommended holding a workshop with the Council to better ex
that the Council would understand more clearuliat>s involved.
City Administrator Kruse
discuss the Development_
discuss other various £ee's
with Council membe
)cess and at the same
services.
that he .-had been
fees. n the developer
how many additional fees
or evaluate the Development
yes that are charged. Berning
-step process so
to hold a workshop to
the Council and staff could
Mayor Klecker asked the OunciI to set November 24 2008 beginning at 7:00 p.m. as a
r
Workshop for lrl1 purpose of discussing Csultan s Fees and other various City fees with City
staff. Co un> unaniously agreed to set Monday, November 24, 2008 as a Workshop that
would begin at 7:00 pW to,;discus"es.
FORUM'77,
>;no comments
G MEETINGS
Mayor Klecker asked the Council to review the upcoming meetings and calendar of events.
October 2008
27 6:00 p.m. Joint Powers Water Board meeting
27 7:00 p.m. Committee of the Whole Workshop (tentative)
29 6:00 p.m. Otsego Creek Authority meeting (Otsego City Hall)
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
11
City of Albertville
City Council Minutes
October 20, 2008
Page 11 of 11
November 2008
2
2:00 a.m.
Daylight Savings ends (set clocks back)
4
7:00 a.m.
General Elections — Poles Open
4
8:00 p.m.
General Elections — Poles Close
5
6:00 p.m.
Canvas Board (Canvas Election Results)
5
7:00 p.m.
City Council meeting
10
6:00 p.m.
STMA lee Arena Board meeting
11
all day
Veterans' Day observed — City Offic:. losed
1.2
7:00 p.m.
Planning and Zoning Commission', meeting
17
7:00 p.m.
City Council meeting
24
6:00 p.m.
Joint Powers Water Board >naeet><ri�
24
7:00 p.m.
Committee of the Whole Workshop (tentative)
27
all day
Thanksgiving Day obserod.:- City Off1 dosed
28
all dad-
Thanksgiving Holiday, —observed — C'ity s
December
2008
1
6:30 p.m.
Truth -in -Taxation Hei rltng
1
7:00 p.m.
City Council meeting
8
6:00 p.m.
STMA Icg arena Board meet;rig
9
7:00 p.m.
Planning ad Zoning Commis s;off meeting
15
6:30 p.m.
(co nt>% if necessary)
15
7:00 p.m.
City Council meeting
22
6:00 p.m.
Joint Powers WaterBoard meeting
25
all day, l lristmas Day�o served Oty Offices closed
24
all clay
Cll<stmas Holiday observed — City Offices closed
conded by Council member Fay to adjourn the
ing at 9:39 p.m. Motion carried unanimously.
Ron Klecker, Mayor
Bridget Miller, City Clerk
M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 10-20-08 B-drafts.doc
Agenda Item No. 6.
Meeting Date October 20, 2008
12
Nbertville Mayor and Council Communication
T_L""I.ftMy u,.
October 29, 2008
SUBJECT: PUBLIC HEARING - DOWNTOWN RAILROAD LAND EXCHANGE AND ASSESSMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to approve Resolution No 2008-056 entitled Resolution Adopting Assessment for the
Downtown Railroad Exchange as on file in the office of the City Clerk.
BACKGROUND: Upon purchasing property from the railroad last year, the City entered into
sale agreements with six property owners on the east side of Main Street and along the north side
of 57th Street which together will sell most of the property on the east side of Main Street that the
City acquired from the railroad. Those purchase agreements called for the City to special assess
the purchase price to the purchaser's existing properties, payable over a 15-year period for the
bars and a 2-year period for the residential properties. The property owners have waived their
right to object to the special assessments. The City anticipates closing on these properties in
mid -November.
KEY ISSUES:
• $117,781.67 special assessment in total.
• 2-year payback for residential properties, 15-year payback for the bars.
• Interest at 4% per the sale agreements; interest deferred for two years for the 152 Club
and Geez.
• Special assessments will be repaid with the taxes.
POLICY CONSIDERATIONS: None, as the special assessments are consistent with the terms
of the sale agreements already agreed to and signed by the parties.
FINANCIAL CONSIDERATIONS:
The $117,781.67 of sales proceeds is slightly under the original sales estimate of $122,000 which
does not including an extensive amount of legal, planning and engineering consultant expense
that was borne by the City. To date the City has spent an estimated $20,000 on consultant fees
on this project plus staff time. The City has followed the assessment process and has the ability
to package this assessment into a future bond issue or carry it as an inter -fund loan. Currently, it
is an inter -fund loan. The City still owns the triangular parcel at the corner of Main Street and
the railroad tracks, which it expects to sell at some point in the future.
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 2008 8-A Downtown land exchange assessment RCA (Mike's version).doc
Agenda Item No. (?.A.
Meeting Date November 5, 2008
Mayor and Council Communication — October 29, 2008
Public Hearing — Downtown Railroad Land Exchange Assessments
Page 2 of 2
LEGAL CONSIDERATIONS: The property owners have agreed to waive their rights to
appeal the special assessments. There are no other legal considerations regarding this issue.
Respectfully submitted,
±LarryR. se
City Administrator
Department/Responsible Person: Finance/Legal, Finance Director Tina Lannes; City Attorney
Mike Couri
Attachments: Resolution No. 2008-056
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 2008 8-A Downtown land exchange assessment RCA (Mike's version).dooc
Agenda Item No. 8.A.
Meeting Date November 5, 2008
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2008-056
RESOLUTION ADOPTING ASSESSMENT FOR
DOWNTOWN RAILROAD LAND EXCHANGE
WHEREAS, pursuant to proper notice duly given as required by law, the Albertville City Council
has met and heard and passed upon all objections to the proposed assessment for certain
improvements to the Downtown Railroad Land Exchange;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ALBERTVILLE, WRIGHT COUNTY, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof as
Exhibit A, is hereby accepted and shall constitute the special assessment against the lands
named therein, and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
2. The terms and conditions of such special assessments shall be as follows:
a. PID No. 101-500-011206,152 Club — Holm — 5794 Main Avenue NE.
Assessment levied upon this property shall be in the principal amount of $67,787.82
and shall be payable in equal annual principal installments extending over a period
of fifteen years, the first of the installments to be payable on or before the first
Monday of January, 2011, and shall bear interest at a rate of 4% per annum
commencing January 1, 2011. To each subsequent installment when due shall be
added interest for one year on all unpaid installments.
b. PID No. 101-013-001010, Geez Sports Bar — C.Gentile, 5788 Main Avenue
NE. Assessment levied upon this property shall be in the principal amount of
$39,356.85 and shall be payable in equal annual principal installments extending
over a period of fifteen years, the first of the installments to be payable on or before
the first Monday of January, 2011, and shall bear interest at a rate of 4% per annum
commencing January 1, 2011. To each subsequent installment when due shall be
added interest for one year on all unpaid installments.
M:\Public Data\Resolutions\2008 ResolutionsWra$\l 105 2008 8-A R 2008-056 Downtown Assessment (mike's version).doc
Agenda Item No. 8.A.
Meeting Date November 5, 2008
15
City of Albertville
County of Wright
Resolution No. 2008-056
Page 2
c. PID No. 101-013-001020, Ryan Stuart — 5774 Main Avenue NE. Assessment
levied upon this property shall be in the principal amount of $2,163.00 and shall be
payable in equal annual principal installments extending over a period of two years,
the first of the installments to be payable on or before the first Monday of January,
2009, and shall bear interest at a rate of 4% per annum from November 17, 2008
until December 31, 2009. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
d. PID No. 101-013-001060, Jeffrey Lehn —11558 — 57th Street NE. Assessment
levied upon this property shall be in the principal amount of $2,956.00 and shall be
payable in equal annual principal installments extending over a period of two years,
the first of the installments to be payable on or before the first Monday of January,
2009, and shall bear interest at a rate of 4% per annum from November 17, 2008
until December 31, 2009. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
e. PID No. 101-013-001080, Drew Thibodeau —11564 — 57th Street NE.
Assessment levied upon this property shall be in the principal amount of $1,829.00
and shall be payable in equal annual principal installments extending over a period
of two years, the first of the installments to be payable on or before the first Monday
of January, 2009, and shall bear interest at a rate of 4% per annum from November
17, 2008 until December 31, 2009. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
f. PID No. 101-013-001091, Donatus Vetsch —11572 — 57th Street NE.
Assessment levied upon this property shall be in the principal amount of $3,689.00
and shall be payable in equal annual principal installments extending over a period
of two years, the first of the installments to be payable on or before the first Monday
of January, 2009, and shall bear interest at a rate of 4% per annum from November
17, 2008 until December 31, 2009. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to the certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City Clerk, except that no interest shall be
charged if the entire assessment is paid within thirty (30) days from the adoption of this
Resolution; and he may, at any time thereafter, pay to the City Clerk the entire amount of
the assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
M:\Public Data\Resolutions\2008 ResolutionsWraft\l 1 05 2008 R 2008-056 (Adopt Downtown Land Exchange Assessment).doc
Agenda Item No. 8.A.
Meeting Date November 5, 2008
16
City of Albertville
County of Wright
Resolution No. 2008-056
Page 3
4. The Clerk shall forthwith transmit a certified duplicate of this assessment roll to the County
Auditor to be extended on the properly tax lists of the County, and such assessment shall be
collected and paid over in the same manner as other taxes.
Exhibit A — Assessment Roll
ADOPTED by the City Council this 5th day of November 2008.
Ron Klecker, Mayor
Bridget Miller, City Clerk
M:\Public Data\Resolutions\2008 Resolutions\draft\l 105 2008 R 2008-056 (Adopt Downtown Land Exchange Assessment).doc
Agenda Item No. 8.A.
Meeting Date November 5, 2008
17
City of Albertville
County of Wright
Resolution No. 2008-056
Page 4
Exhibit A
ASSESSMENT ROLL
DOWNTOWN LAND EXCHANGE ASSESSMENT ROLL
Special Assessment amounts for purchase of Railway Exchange
properties
ALBERTVILLE, MN 05-Nov-08
PARCEL ID
OWNER NAME 1
APPROVED
ASSESSMENT
1
101-500-011206
152 Club — Holm — 5794 Main Avenue NE
67,787.82
2
101-013-001010
Geez Sports Bar — C.Gentile —
39,356.85
5788 Main Avenue NE
3
101-013-001020
Ryan Stuart — 5774 Main Avenue NE
2,163.00
4
101-013-001060
Jeffrey Lehn —11558 — 57th Street NE
2,956.00
5
101-013-001080
Drew Thibodeau — 115 64 — 57th Street NE
1,829.00
6
101-013-001091
Donatus Vetsch — 11572 — 57th Street NE
3,689.00
Total Assessment
117,781.67
M:\Public Data\Resolutions\2008 Resolutions\draft\l 1 05 2008 R 2008-056 (Adopt Downtown Land Exchange Assessment).doc Agenda Item No. 8.A.
Meeting Date November 5, 2008
Nbertville Mayor and Council Communication
Tom. u.rq. ft aw uh..
October 29, 2008
SUBJECT: 0 FINANCE DEPARTMENT — PAYMENT OF BILLS
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion authorizing the Wednesday, November 5, 2008 payment of the claims that includes
check numbers 026315 to 026367 as presented except the bills specifically pulled, which are
passed by separate motion.
BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES:
Check No. 26316 Albertville Queen Committee — Donation from Albertville Lions
Check No. 26336 L.M.C.I.T - Property Liability Insurance Renewal (Discussed at City
Council meeting October 20, 2008)
Check No. 26348 Norstar Wallcovering — improve the fire hall bay area for backing in the
fire trucks and repair the cracks in the floor.
Check No. 26350 Now Care Medical Centers — drug testing new firefighters
Check No. 26351 Voided
Check No. 26362 Uniforms Unlimited Inc — Uniform Pins for new firefighters
Check No. 26364 Usable Life — MII Life which held the City of Albertville's Life Insurance
and Short Term Disability insurance sold to Usable Life. MII Life
returned the check for the October Payment stating that Usable will bill
the City of Albertville. This is the bill for October and November
premiums.
Check No. 26365 Viking Trophies, Inc. — retirement plaque for Kevin Roden — Fire
Department Donations.
POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a
semi-monthly basis.
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 2008 8-E-1 Finance Bills Report (RCA).doc
Agenda Item No. J . E • .. I
Meeting Date November 5, 2008
Mayor and Council Communication —October 29, 2008
Finance — Payment of Claims Page 2 of 2
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner,
generally within 30 days unless one party determines disputes the billing.
Respectfully submitted,
Larry Zpmse
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Register Detail
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 2008 8-E-1 Finance Bills Report (RCA).doc
Agenda Item No. 9.E. L
Meeting Date November 5, 2008
A,lbertville
Small Town Uving. Big City Ufa.
Check Detail Register
November 5, 2008
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026315 11/5/2008
AFLAC
G 101-21710 Other Deducations
$16.16 316331
AFLAC Insurance Prem
Total AFLAC
$1&16
Paid Chk# 026316 11/5/2008
ALBERTVILLE QUEEN COMMITTEE
R 101-00000-36200 Donations
$1,200.00
Lions Donation
Total ALBERTVILLE
QUEEN COMMITTEE
$1,200.00
Paid Chk# 026317 11/5/2008
ARAMARK UNIFORM SERVICES
E 101-45100-417
Uniform Rentals
$18.88 629-6584100
Parks Dept - Uniform Sery
E 601-49450-417
Uniform Rentals
$18.87 629-6584100
Sewage Dept. - Uniform Sery
E 101-43100-417
Uniform Rentals
$18.88 629-6584100
Public Works -Uniform Sery
E 602-49400-417
Uniform Rentals
$18.88 629-6584100
Water Dept - Uniform Sery
E 101-43100-417
Uniform Rentals
$13.27 629-6588725
Public Works - Uniform Sery
E 101-45100-417
Uniform Rentals
$13.27 629-6588725
Parks Dept - Uniform Sery
E 602-49400-417
Uniform Rentals
$13.27 629-6588725
Water Dept - Uniform Sery
E 601-49450-417
Uniform Rentals
$13.28 629-6588725
Sewage Dept. - Uniform Sery
E 101-41940-405
Repair/Maint - Buildings
$68.80 629-6588726
CH Mats, towels, mop
E 101-45100-417
Uniform Rentals
$12.01 629-6593381
Parks Dept - Uniform Sery
E 601-49450-417
Uniform Rentals
$12.03 629-6593381
Sewage Dept. - Uniform Sery
E 602-49400-417
Uniform Rentals
$12.03 629-6593381
Water Dept - Uniform Sery
E 101-43100-417
Uniform Rentals
$12.03 629-6593381
Public Works - Uniform Sery
E 101-45100-417
Uniform Rentals
$12.03 629-6598025
Parks Dept - Uniform Sery
E 101-43100-417
Uniform Rentals
$12.03 629-6598025
Public Works -Uniform Sery
E 601-49450-417
Uniform Rentals
$12.01 629-6598025
Sewage Dept. - Uniform Sery
E 602-49400-417
Uniform Rentals
$12.03 629-6598025
Water Dept - Uniform Sery
E 101-41940-405
Repair/Maint - Buildings
$68.80 629-6598026
CH malts, towels, mop
E 601-49450-417
Uniform Rentals
$23.26 629-6602642
Sewage Dept. - Uniform Sery
E 101-45100-417
Uniform Rentals
$23.28 629-6602642
Parks Dept - Uniform Sery
E 602-49400-417
Uniform Rentals
$23.28 629-6602642
Water Dept - Uniform Sery
E 101-43100-417
Uniform Rentals
$23.28 629-6602642
Public Works -Uniform Sery
Total
ARAMARK UNIFORM SERVICES
$455.50
Paid Chk# 026318 11/5/2008
BANYON DATA SYSTEMS
E 601-49450-300
Professional Srvs (GENERAL)
$254.27 00143319
Banyon annual license support
E 101-41500-570
Office Equip and Furnishings
$254.27 00143319
Banyon annual license support
E 101-41400-300
Professional Srvs (GENERAL)
$254.27 00143319
Banyon annual license support
E 101-41300-570
Office Equip and Furnishings
$254.25 00143319
Banyon annual license support
E 602-49400-300
Professional Srvs (GENERAL)
$254.27 00143319
Banyon annual license support
Total BANYON DATA SYSTEMS
$1,271.33
Paid Chk# 026319 11/5/2008 BOLTON & MENK, INC
E 503-00000-303 Engineering Fees $3,532.00 0117849 CSAH 37 Utilities
E 503-00000-303 Engineering Fees $6,236.00 0118294 CSAH 37 Utilities
E 503-00000-303 Engineering Fees $6,019.00 0119209 CSAH 37 Utilities
Total BOLTON & MENK, INC $15,787.00
Paid Chk# 026320 11/5/2008 BONESTROO ROSENE ADNERLIK
E 482-49300-303 Engineering Fees $1,014.00 161767 CH Plat
Total BONESTROO ROSENEADNERLIK $1,014.00
Paid Chk# 026321 11/5/2008 CARQUEST
E 101-43100-215 Shop Supplies $8.81 1536-49382 hd cream
E 101-43100-404 Repair/Maint - Machinery/Equip $28.29 1536-49412 prestone dex - cool, idler pul
E 101-45100-404 Repair/Maint - Machinery/Equip $6.68 1536-49672 2 cycle oil
Total CARQUEST $43.78
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. 9. E. l..
Meeting Date November 5, 2008
21
Mayor and Council Communication - Octobner 29, 2008
Finance - Payment of Claims
Page 2 of 7
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 026322 11/5/2008 CROW RIVER FARM EQUIPMENT
E 101-43100-215 Shop Supplies
$70.97 133071
32 ft 1/8 x 1 H R Bar and 4' x
Total CROW RIVER FARM EQUIPMENT
$70.97
Paid Chk# 026323 11/5/2008 CRYSTEEL MANUFACTURING INC
E 101-43100-404 Repair/Maint - Machinery/Equip
$29.59 44038
gauge, sight level
Total CRYSTEEL MANUFACTURING INC
$29.59
Paid Chk# 026324 11/5/2008 D. ERVASTI SALES CO
E 101-45100-210 Operating Supplies (GENERAL)
$84.35 9590
36" rake
Total D. ERVASTI SALES CO
$84.35
Paid Chk# 026325 11/5/2008 DENNIS FEHN GRAVEL & EXCAVATIN
E 492-49000-300 Professional Srvs (GENERAL)
$1,286.00
52nd St Water main break, pond
Total DENNIS FEHN GRAVEL & EXCAVATIN
$1,286.00
Paid Chk# 026326 11/5/2008 DXS TOTAL HOME CARE CENTER
E 101-42000-405 Repair/Maint - Buildings
$31.45 33572
krylon spry, flange shallow, t
E 101-42000-405 Repair/Maint - Buildings
$21.96 33611
10 " pipe
E 101-42000-405 Repair/Maint - Buildings
$13.99 33637
notions & misc
E 101-42000-405 Repair/Maint - Buildings
$27.99 33640
tie down ratching
E 101-42000-405 Repair/Maint - Buildings
$3.49 33666
krylon spry
E 101-42000-405 Repair/Maint - Buildings
$25.73 33821
spraypaint, walplat, cover etc
E 101-42000-405 Repair/Maint - Buildings
$38.94 33822
spraypaint, bit drill
E 101-42000-405 Repair/Maint - Buildings
$14.99 33824
threadlocker
E 1 Q 1 -42000-405 Repair/Maint - Buildings
$6.99 33827
stebcuk
E 101-42000-405 Repair/Maint - Buildings
($29.95) 33911
returns
E 101-42000-405 Repair/Maint - Buildings
$26.96 34104
magnifying glass, tube heat sh
Total DJ'S TOTAL HOME CARE CENTER
$182.54
Paid Chk# 026327 11/5/2008 EMBARQ - TX
E
101-45100-321
Telephone
$16.11
497-2215
E
101-42400-321
Telephone
$36.69
497-3695
E
101-42400-321
Telephone
$36.69
497-3704
E
101-41940-321
Telephone
$37.51
497-0452
E
101-43100-321
Telephone
$37.51
497-0774
E
101-41940-321
Telephone
$41.55
497-0261
E
101-41940-321
Telephone
$123.90
taxes & surcharges
E
601-49450-321
Telephone
$16.11
497-1888
E
601-49450-321
Telephone
$36.69
497-0269
E
101-41940-321
Telephone
$36.69
497-3486
Total EMBARQ - TX
$419.45
Paid Chk# 026328 11/5/2008 EMBARQ - TX 2
E 101-42000-321 Telephone
E 101-42000-321 Telephone
E 101-42000-321 Telephone
E 101-42000-321 Telephone
Total EMBARQ - TX 2
Paid Chk# 026329 11/5/2008 EMBARQ-MO
E 101-41940-321 Telephone
Total EMBARQ- MO
$36.69 763-497-7474-91
$36.69 763-497-7474-91
$34.72 763-497-7474-91
$22.18 763-497-7474-91
$130.28
$20.09
$20.09
Paid Chk# 026330 11/5/2008 FEDERATED CO-OPS, INC.
E 101-45100-210 Operating Supplies (GENERAL) $219.10 F28992
Total FEDERATED CO-OPS, INC. $219.10
Paid Chk# 026331 11/5/2008 H. CHRISTIANSEN COMPANY
E 101-45100-530 Improvements $500.34 31435
Total H. CHRISTIANSEN COMPANY $500.34
Idst
497-7474
497-1340
Taxes and surcharge
Idst
elbo, trimec classic
barrier nets
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. 9. ■' A .
Meeting Date November 5, 2008
22
Mayor and Council Communication — Octobner 29, 2008
Finance — Payment of Claims
Page 3 of 7
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026332 11/5/2008 HASSAN SAND & GRAVEL, INC.
E 101-45100-210 Operating Supplies (GENERAL) $75.77 75663 ag lime
Total HASSAN SAND & GRAVEL, INC. $75.77
Paid Chk# 026333 11/5/2008 HEALTH PARTNERS
E 101-42400-130
Employer Paid Ins (GENERAL)
$2,550.08
30790448
E 602-49400-130
Employer Paid Ins (GENERAL)
$878.56
30790448
G 101-21706 Group
Insurance Payable
$2,584.60
30790448
E 101-41300-131
Employer Paid Health
$513.15
30790448
E 101-41500-131
Employer Paid Health
$921.56
30790448
E 101-45100-130
Employer Paid Ins (GENERAL)
$966.53
30790448
E 601-49450-130
Employer Paid Ins (GENERAL)
$1,745.31
30790448
E 101-41400-131
Employer Paid Health
$1,714.50
30790448
E 101-43100-130
Employer Paid Ins (GENERAL)
$2,059.46
30790448
Total HEALTH PARTNERS
$13,933.75
Paid Chk# 026334 11/5/2008 HENRYS WATERWORKS,
INC
E 602-49400-445
C/O - Tools
$300.61
12920
E 602-49400-408
R/M - Water Services
$300.61
12920
Total
HENRYS WATERWORKS, INC
$601.22
Paid Chk# 026335 11/5/2008 INSPECTRON INC.
E 101-42400-300
Professional Srvs (GENERAL)
$2,000.00
Total INSPECTRON INC.
$2,000.00
Paid Chk# 026336 11/5/2008 L.M.C.I.T.
E 101-42400-361 General Liability Ins
$5,269.95
29538-40
E 101-41500-361 General Liability Ins
$527.00
29538-40
E 101-43100-361 General Liability Ins
$2,107.98
29538-40
E 101-41100-361 General Liability Ins
$5,269.94
29538-40
E 101-42000-361 General Liability Ins
$6,323.94
29538-40
E 101-45100-361 General Liability Ins
$7,377.93
29538-40
E 101-41940-361 General Liability Ins
$60,077.43
29538-40
E 101-41300-361 General Liability Ins
$527.00
29538-40
E 601-49450-361 General Liability Ins
$5,269.95
29538-40
E 101-41400-361 General Liability Ins
$7,377.93
29538-40
E 602-49400-361 General Liability Ins
$5,269.95
29538-40
Total L.M.C.I.T.
$105,399.00
Paid
Chk# 026337 11/5/2008 LAWSON PRODUCTS, INC
E 101-43100-215 Shop Supplies
$137.11
7340812
Total LAWSON PRODUCTS, INC
$137.11
Paid
Chk# 026338 11/5/2008 LOGO STOP INC
E 101-42000-417 Uniform Rentals
$256.00
155
Total LOGO STOP INC
$256.00
Paid
Chk# 026339 11/5/2008 MIDWEST BUS PARTS INC
E 101-42000-404 Repair/Maint -Mach i nery/Eq u ip
$33.80
15686
Total MIDWEST BUS PARTS INC
$33.80
Paid
Chk# 026340 11/5/2008 MINNESOTA COPY SYSTEMS
E 101-41400-413 Office Equipment Rental
$83.24
E 101-41400-413 Office Equipment Rental
$113.42
Total MINNESOTA COPY SYSTEMS
$196.66
Paid
Chk# 026341 11/5/2008 MINNESOTA MUNICIPAL UTILITIES
E 101-42000-310 Other Professional Services
$65.00
32327
Total MINNESOTA MUNICIPAL UTILITIES
$65.00
Emp health & dental Ins
Emp health & dental Ins
Emp health & dental Ins Emp Po
Emp health & dental Ins
Emp health & dental Ins
Emp health & dental Ins
Emp health & dental Ins
Emp health & dental Ins
Emp health & dental Ins
curb box repair, curb stop key
curb box repair, curb stop key
Sept 08 service
Propery
Liab Ins 5%
Propery
Liab Ins .5%
Propery
Liab Ins 2%
Propery
Liab Ins 5%
Propery
Liab Ins 6%
Propery
Liab Ins 7%
Propery
Liab Ins 57%
Propery
Liab Ins .5%
Propery
Liab Ins 5%
Propery
Liab Ins 7%
Propery
Liab Ins 5%
gd 5 hex nut, pera plated laws
duty tshirts FD
parts for FD
Copier Maintenance Agreement
Copier Maintenance Agreement
drug & alcohol testing
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. 9. E. l .
Meeting Date November 5, 2008
23
Mayor and Council Communication - Octobner 29, 2008
Finance - Payment of Claims
Page 4 of 7
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 026342 11/5/2008 MJB CONCRETE LIFTING INC
E 101-42000-405 Repair/Maint -Buildings
$400.00 raise sidewalk FH
E 601-49450-405 Repair/Maint - Buildings
$675.00 raise sidewalk WWTF
Total MJB CONCRETE LIFTING INC
$1,075.00
Paid Chk# 026343 11/5/2008 MN DEPT. OF TRADE/ECON.
DEV.
E 203-00000-310 Other Professional Services
$594.04 Fraser Steel payment
Total MN DEPT. OF TRADE/ECON. DEV.
$594.04
Paid Chk# 026344 11/5/2008 MTI DISTRIBUTING, INC.
E 101-45100-404 Repair/Maint - Machinery/Equip
$270.56 643085-00 bearing and spacer
Total MTI DISTRIBUTING, INC.
$270.56
Paid Chk# 026345 11/5/2008 MTR SERVICES INC
E 102-49440-300 Professional Srvs (GENERAL)
$1,062.50 3902a move parking lot at central pa
E 102-49440-300 Professional Srvs (GENERAL)
$150.00 3904a final grade central park lot
Total MTR SERVICES INC
$1,212.50
Paid Chk# 026346 11/5/2008 N. A. C.
E 101-41915-306 Planning Fees
$527.35 18006 Zoning, staff hours, code enfo
E 101-41915-306 Planning Fees
$144.25 18006 nuisance ordinance
E 101-41915-306 Planning Fees
$338.55 18006 cc packet, cc agenda, planning
E 101-41915-306 Planning Fees
$46.00 18006 Business Building wall sign op
Total N. A. C.
$1,056.15
Paid Chk# 026347 11/5/2008 NEXTEL COMMUNICATIONS
E 101-41300-321 Telephone
$76.31 718183318-083 nextel phones
E 101-42000-321 Telephone
$54.80 718183318-083 nextel phones
E 101-41400-323 Nextel Radio Units
$55.38 718183318-083 nextel phones
E 101-42400-323 Nextel Radio Units
$55.38 718183318-083 nextel phones
E 601-49450-323 Nextel Radio Units
$55.38 718183318-083 nextel phones
E 602-49400-323 Nextel Radio Units
$55.38 718183318-083 nextel phones
E 101-43100-323 Nextel Radio Units
$60.81 718183318-083 nextel phones
E 101-45100-323 Nextel Radio Units
$60.81 718183318-083 nextel phones
E 101-41500-323 Nextel Radio Units
$62.79 718183318-083 nextel phones
Total NEXTEL COMMUNICATIONS
$537.04
Paid Chk# 026348 11/5/2008 NORSTAR WALLCOVERING
E 101-42000-521 C/O - Fire Hall
$1,060.00 1847 fire hall imp backing trucks a
Total NORSTAR WALLCOVERING
$1,060.00
Paid Chk# 026349 11/5/2008 NORTHERN WATERWORKS
E 602-49400-445 C/O - Tools
$830.70 S01172416.001 magnetic locator
Total NORTHERN WATERWORKS
$830.70
Paid Chk# 026350 11/5/2008 NOW CARE MEDICAL CENTERS
E 602-49400-433 Dues and Subscriptions $42.00
Total NOW CARE MEDICAL CENTERS $42.00
Paid Chk# 026351 11/5/2008 Voided
Paid Chk# 026352 11/5/2008 ON SITE SANITATION INC
E 101-45100-415
Other Equipment Rentals
$159.75 A-348085
E 101-45100-415
Other Equipment Rentals
$63.90 A-348086
E 101-45100-415
Other Equipment Rentals
$63.90 A-348087
E 101-45100-415
Other Equipment Rentals
$191.70 A-348088
E 101-45100-415
Other Equipment Rentals
$63.90 A-348089
E 101-45100-415
Other Equipment Rentals
$159.75 A-348091
E 101-45100-415
Other Equipment Rentals
$63.90 A-348094
E 101-45100-415
Other Equipment Rentals
$170.40 A-349692
Total ON SITE SANITATION INC
$937.20
drug testing FD
Rental -Portable Bathrooms
Rental -Portable Bathrooms
Rental -Portable Bathrooms
Rental -Portable Bathrooms
Rental -Portable Bathrooms
Rental -Portable Bathrooms
Rental -Portable Bathrooms
Rental -Portable Bathrooms
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. 9. E.1 .
Meeting Date November 5, 2008
i
Mayor and Council Communication — Octobner 29, 2008
Finance — Payment of Claims
Page 5 of 7
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 026353 11/5/2008 PITNEY BOWES -MACHINE RENTAL
E 101-41400-413 Office Equipment Rental
$621.00 0787150-ot08 Postage Machine Rental
Total PITNEY BOWES - MACHINE RENTAL
$621.00
Paid Chk# 026354 11/5/2008 PITNEY.BOWES - POSTAGE
E 101-41400-413 Office Equipment Rental
$564.54
postage
Total PITNEY BOWES - POSTAGE
$564.54
Paid Chk# 026355 11/5/2008 PREMIER 94 TRUCK SERVICES
E 101-43100-404 Repair/Maint - Machinery/Equip
$65.00 0099001-in
DoT inspection
E 101-43100-404 Repair/Maint - Machinery/Equip
$65.00 0099002-in
DoT inspection
Total PREMIER 94 TRUCK SERVICES
$130.00
Paid.Chk# 026356 11/5/2008 PREMIER ELECTRICAL CORP
E 101-45100-405 Repair/Maint -Buildings
$197.00 46467
generator plug PW, switch City
E 101-43100-405 Repair/Maint -Buildings
$197.00 46467
generator plug PW, switch City
Total PREMIER ELECTRICAL CORP
$394.00
Paid Chk# 026357 11/5/2008 RAPIT PRINTING
E 101-41410-300 Professional Srvs (GENERAL)
$269.17 68488
newsletter , elections portion
E 101-41100-300 Professional Srvs (GENERAL)
$538.34 68488
newsletter
Total RAPIT PRINTING
$807.51
Paid Chk# 026358 11/5/2008 S & T OFFICE PRODUCTS
E 101-41400-200
Office Supplies (GENERAL)
$461.71 OIMX4201
paper, pens, post its, crtdgs,
Total S & T OFFICE PRODUCTS
$461.71
Paid Chk# 026359 11/5/2008
SENTRY SYSTEMS, INC.
E 101-42000-405
Repair/Maint - Buildings
$4.21 586835
FD alarm
E 101-42000-405
Repair/Maint - Buildings
$29.23 586835
FD alarm
E 101-43100-405
Repair/Maint - Buildings
$30.11 586835
PW alarm
E 101-45100-405
Repair/Maint -Buildings
$31.89 586835
Pks alarm
Total SENTRY SYSTEMS, INC.
$95.44
Paid Chk# 026360 11/5/2008 SHERWIN-WILLIAMS CO
E 101-45100-210 Operating Supplies (GENERAL)
$151.98 0005-2
paint
E 101-45100-210 Operating Supplies (GENERAL)
$112.63 0091-2
frame, sherfab, paint
E 101-45100-210 Operating Supplies (GENERAL)
$75.99 9832-0
paint
Total SHERWIN-WILLIAMS CO
$340.60
Paid Chk# 026361 11/5/2008 TRYCO LEASING INC
E 101-41400-413 Office Equipment Rental
$689.62 4061
copier lease
Total TRYCO LEASING INC
$689.62
Paid Chk# 026362 11/5/2008 UNIFORMS UNLIMITED INC
E 101-42000-417 Uniform Rentals
$73.90 443910
uniform pins new guys FD
Total UNIFORMS UNLIMITED INC
$73.90
Paid Chk# 026363 11/5/2008 USA BLUE BOOK
E 601-49450-210 Operating Supplies (GENERAL)
$382.54 691725
settling cone, brush, rack, fl
Total USA BLUE BOOK
$382.54
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 1 05 2008 9-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. 9..1:.r. J..
Meeting Date November 5, 2008
9
Mayor and Council Communication - Octobner 29, 2008
Finance - Payment of Claims
Page 6 of 7
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 026364 11/5/2008 USALBE LIFE
E 602-49400-130
Employer Paid Ins (GENERAL)
$6.30
Emp Life Ins 11/08
E 101-41500-131
Employer Paid Health
$35.53
Emp STDis Ins 11/08
E 101-43100-130
Employer Paid Ins (GENERAL)
$49.19
Emp STDis Ins 11/08
E 101-41500-131
Employer Paid Health
$35.53
Emp STDis Ins 10/08
E 101-41300-131
Employer Paid Health
$54.29
Emp STDis Ins 11/08
E 101-42400-130
Employer Paid Ins (GENERAL)
$67.96
Emp STDis Ins 10/08
E 101-42400-130
Employer Paid Ins (GENERAL)
$67.96
Emp STDis Ins 11/08
E 601-49450-130
Employer Paid Ins (GENERAL)
$11.70
Emp Life Ins 10/08
E 601-49450-130
Employer Paid Ins (GENERAL)
$11.70
Emp Life Ins 11/08
E 601-49450-130
Employer Paid Ins (GENERAL)
$46.85
Emp STDis Ins 10/08
E 101-41400-131
Employer Paid Health
$22.81
Emp STDis Ins 11/08
E 602-49400-130
Employer Paid Ins (GENERAL)
$6.30
Emp Life Ins 10/08
E 101-43100-130
Employer Paid Ins (GENERAL)
$49.19
Emp STDis Ins 10/08
E 602-49400-130
Employer Paid Ins (GENERAL)
$20.77
Emp STDis Ins 10/08
E 601-49450-130
Employer Paid Ins (GENERAL)
$46.85
Emp STDis Ins 11/08
E 602-49400-130
Employer Paid Ins (GENERAL)
$20.77
Emp STDis Ins 11/08
G 101-21710 Other
Deducations
$7.50
Emp Life Ins 10/08 Emp Portion
E 101-41400-131
Employer Paid Health
$6.60
Emp Life Ins 10/08
E 101-45100-130
Employer Paid Ins (GENERAL)
$5.40
Emp Life Ins 11108
E 101-45100-130
Employer Paid Ins (GENERAL)
$5.40
Emp Life Ins 10/08
E 101-41300-131
Employer Paid Health
$54.29
Emp STDis Ins 10/08
E 101-41400-131
Employer Paid Health
$22.81
Emp STDis Ins 10/08
E 101-41400-131
Employer Paid Health
$6.60
Emp Life Ins 11108
E 101-41500-131
Employer Paid Health
$4.95
Emp Life Ins 10108
E 101-41300-131
Employer Paid Health
$14.10
Emp Life Ins 10/08
E 101-42400-130
Employer Paid Ins (GENERAL)
$20.55
Emp Life Ins 11/08
E 101-43100-130
Employer Paid Ins (GENERAL)
$9.00
Emp Life Ins 10/08
E 101-43100-130
Employer Paid Ins (GENERAL)
$9.00
Emp Life Ins 11/08
E 101-42400-130
Employer Paid Ins (GENERAL)
$20.55
Emp Life Ins 10/08
G 101-21710 Other
Deducations
$7.50
Emp Life Ins 11/08 Emp Portion
E 101-45100-130
Employer Paid Ins (GENERAL)
$19.55
Emp STDis Ins 11/08
E 101-41500-131
Employer Paid Health
$4.95
Emp Life Ins 11/08
E 101-45100-130
Employer Paid Ins (GENERAL)
$19.55
Emp STDis Ins 10/08
E 101-41300-131
Employer Paid Health
$14.10
Emp Life Ins 11/08
Total USALBE LIFE
$806.10
Paid Chk# 026365 11/5/2008
VIKING TROPHIES, INC.
E 101-42050-437
Misc. Donations
$284.36 92858
retirement plaque KR - FD donat
Total VIKING TROPHIES, INC.
$284.36
Paid Chk# 026366 11/5/2008 WRIGHT-HENNEPIN COOPERATIVE
E 101-45100-381
Electric Utilities
$201.35
pks
E 101-43160-381
Electric Utilities
$406.64
street lights
E 601-49450-381
Electric Utilities
$97.01
lift stations
Total WRIGHT-HENNEPIN
COOPERATIVE
$705.00
M:\Public Data\City Council\Council Packet information\2008\11-05-08\I 105 2008 9-E-1 Payment Posted Batch.doc.rtf
Agenda Item No. 7. E. I .
Meeting Date November 5, 2008
a
Mayor and Council Communication — Octobner 29, 2008
Finance — Payment of Claims
Check Amt Invoice
Comment
10100 Premier Bank
Paid Chk# 026367 11/5/2008
XCEL ENERGY
E 601-49450-381
Electric Utilities
$32.55 51-
4940 Kaiser Sewer
E 601-49450-381
Electric Utilities
$279.72 51-
11200 60th lift station
E 601-49450-381
Electric Utilities
$4,143.68 51-
11728 63rd wwtf
E 101-41940-381
Electric Utilities
$65.22 51-
5964 Mian
E 601-49450-381
Electric Utilities
$90.54 51-
11942 52nd lift sttation
E 101-43100-381
Electric Utilities
$302.49 51-
11822 63rd pw
E 101-42000-381
Electric Utilities
$226.00 51-
11350 57th
E 101-41940-381
Electric Utilities
$121.56 51-
auto protective Igt
E 101-45100-381
Electric Utilities
$112.52 51-
11401 58th skating rink/ballfi
E 101-43160-381
Electric Utilities
$71.17 51-
5050 Labeaux light
E 101-43160-381
Electric Utilities
$44.61 51-
5050 Labeaux signal
E 101-41940-381
Electric Utilities
$34.53 51-
6002 Main
E 101-43160-381
Electric Utilities
$32.13 51-
11060 61st signal
E 101-45100-381
Electric Utilities
$8.61 51-
5801 Main
E 101-45100-381
Electric Utilities
$8.52 51-
11474 58th park shelter
E 101-43160-381
Electric Utilities
$98.96 51-
5300 Labeaux light
E 101-41940-381
Electric Utilities
$22.02 51-
5998 Labeaux
Total XCEL ENERGY
$5,694.83
10100 Premier Bank
$284,761.93
Fund Summary
101 GENERAL FUND
102 CAPITAL OUTLAY RESERVE
203 REVOLVING LOAN
482 CITY HALL 2004-5
492 52nd st Industrial Park
503 CSAH 37 Utilities
601 SEWER FUND
602 WATER FUND
10100 Premier Bank
$243,527.38
$1,212.50
$594.04
$1,014.00
$1, 286.00
$15, 787.00
$13,275.30
$8,065.71
$284,761.93
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-E-1 Payment Posted Batch.doc.rtf
Page 7 of 7
Agenda Item No. 9. E.1.
Meeting Date November 5, 2008
27
1.
�b£r`tY1ll£ Mayor and Council Communication
�.t My u1m.
October 20, 2008
SUBJECT: FINANCE DEPARTMENT — APPROVAL OF THE 2008 CERTIFICATION OF
UNCOLLECTED UTILITY BILLS AND OUTSTANDING INVOICES
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to approve Resolution No. 2008-057 entitled a Resolution Certifying the 2008 Final List
of Uncollected Utility Bills and Outstanding Invoices to Wright County for Collection with Real
Estate Taxes.
BACKGROUND: On an annual basis, it is the City's procedure to send notification to residents,
developers, and other business owners that there are outstanding utility bills or invoices, allowing
them sufficient time to pay such fees owed to the City. If such outstanding debt has not paid
before November 15, 2008 the City has the ability to certify such outstanding debt to the
appropriate property that would be collected with the Real Estate Taxes. Due to the recent
foreclosures, city staff worked with the City Attorney and upon his recommendation requested
mid -year assessment of outstanding receivables. City Council approved that mid -year assessment
on September 2, 2008.
KEY ISSUES: The key issue regarding the outstanding debt is allowing the City to certify it to
the property taxes ensuring collection.
POLICY CONSIDERATIONS: It is the City's policy to review and authorize staff to certify
uncollected utility bills and outstanding invoices to Wright County for Collection with Real Estate
Taxes.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
Certification list, which would be updated as payments are received up until November 15, 2008.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to
certify pursuant to Minnesota State Law, which requires uncollected utility bills and invoices are
paid in a timely manner, generally within 120 days unless one party determines dispute the billing.
Respectfully Submitted
Larry R� se
City Administrator
Department/Responsible Person: Administration/Finance/Tina Lannes, Finance Director
Attachments: Draft Resolution No. 2008-057, which includes the uncollected utility bills and
outstanding invoice spreadsheet
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 08 Certification of Outstanding UBs RCA (bm).doc
Agenda Item No. 9..E.2.
Meeting Date November 5, 2008
CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO.2008-057
A RESOLUTION CERTIFYING THE 2008 FINAL
LIST OF UNCOLLECTED UTILITY BILLS AND OUTSTANDING INVOICES
TO WRIGHT COUNTY FOR COLLECTION WITH REAL ESTATE TAXES
WHEREAS, the City Council is desirous of collecting all charges for the use of the wastewater
treatment facility, the storm water system, and water department; and
WHEREAS, the City Council has determined that some sewer, storm water, water accounts and
invoices remain uncollected and delinquent; and
WHEREAS, the City Council approved a preliminary list of outstanding receivables at the
September 2, 2008 due to the recent foreclosure(s) in Resolution No. 2008-043; and
NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County,
Minnesota, hereby directs the Finance Director to certify all uncollected sewer, storm water, and
water, accounts that have not been paid to the City before November 15, 2008, to the Wright
County Auditor for collection with real estate taxes.
Exhibit A attached
BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts
certified to the tax rolls will be assessed a ten percent (10%) interest charge by the city upon
certification and the total assessment will be collectible along with the 2009 taxes.
Adopted by the City Council of the City of Albertville this 5th day of November 2008.
Ron Klecker, Mayor
Bridget Miller, City Clerk
MAPublic Data\Resolutions\2008 Resolutions\R 2008-057 (Final Certification of Deliquent UBs & Inv).doc
30
City of Albertville
County of Wright
Resolution No. 2008-057
Page 2
Exhibit A
2008 FINAL LIST OF UNCOLLECTED
UTILITY BILLS AND OUTSTANDING INVOICES
P I D
Property Address
Balance
Certification
101-097-001010
10382 62nd Street NE
$217.33
Dlqnt.
Inv.
101-060-001010
Albertville Premium Outlets Mall
$3,637.02
Dlqnt.
Inv.
101-053-003090
10302 Karston Avenue NE
$76.25
Dlqnt.
Inv.
101-500-011217
5898 Main Avenue NE
$106.50
Dlqnt.
Inv.
101-096-006210
4984 Kama Avenue NE
$326.60
Dlqnt.
Inv.
101-015-001040
5570 Main Avenue NE
$215.66
Dlqnt.
Inv.
101-015-002070
5564 Lander Avenue NE
$1,387.16
Dlqnt.
Inv.
101-097-002040
10508 62nd Street NE
$110.94
Dlqnt.
Inv.
101-103-002210
5204 Kalenda Court NE
$214.78
Dlqnt.
Inv.
101-015-001040
5564 Main Avenue NE
$215.66
Dlqnt.
Inv.
101-097-002080
10568 62nd Street NE
$214.78
Dlqnt.
Inv.
101-085-003230
4972 Kagan Avenue NE
$213.00
Dlqnt.
Inv.
101-044-001080
5412 Lachman Avenue NE
$20.17
Dlqnt.
Inv.
101-104-001140
6460 64th Street NE
$215.66
Dlqnt.
Inv.
101-097-002020
10460 62nd Street NE
$743.00
Dlqnt.
Inv.
101-045-004020
5693 Kalland Avenue NE
$109.16
Dlqnt.
Inv.
101-085-002010
10141 49th Street NE
$222.12
Dlqnt.
Inv.
101-097-001030
10408 62nd Street NE
$110.16
Dlqnt.
Inv.
101-097-004070
6196 Kaitlin Avenue NE
$429.56
Dlqnt.
Inv.
101-097-003050
6202 Karmen Avenue NE
$216.56
Dlqnt.
Inv.
101-103-002100
10684 51st Street NE
$108.40
Dlqnt.
Inv.
101-103-001010
10785 51st Street NE
$214,90
Dlqnt.
Inv.
MAPublic Data\Resolutions\2008 Resolutions\R 2008-057 (Final Certification of Deliquent UBs & Inv).doc
31
City of Albertville
County of Wright
Resolution No. 2008-057
Page 3
101-103-001020
10789 51st Street NE
$108.40
Dlqnt. Inv.
101-103-001030
10793 51st Street NE
$108.40
Dlqnt.,Inv.
101-103-001040
10797 51st Street NE
$108.40
Dlqnt. Inv.
101-103-001050
10801 51st Street NE
$108.40
Dlqnt. Inv,
101-103-001060
10805 51st Street NE
$108.40
Dlqnt. Inv.
101-103-001070
10809 51st Street NE
$214.90
Dlqnt. Inv.
101-103-001080
10813 51st Street NE
$108.40
Dlqnt. Inv.
101-103-001090
10817 51st Street NE
$108.40
Dlqnt. Inv.
101-103-001100
10821 51st Street NE
$108.40
Dlqnt. Inv.
101-103-001110
10901 51st Street NE
$108.40
Dlqnt. Inv.
101-103-001120
10905 51st Street NE
$214.90
Dlqnt. Inv.
101-103-001130
10909 51st Street NE
$108.40
Dlqnt. Inv.
101-103-001140
10913 51st Street NE
$108.40
Dlqnt. Inv.
101-103-002110
10688 51st Street NE
$108.40
Dlqnt. Inv.
101-103-002370
5234 Kalland Court NE
$334.40
Dlqnt. Inv.
101-103-002170
5213 Kalenda Avenue NE
$147.56
Dlqnt. Inv.
101-103-001150
10917 51st Street NE
$108.28
Dlqnt. Inv.
101-096-007140
4917 KAMA LANE NE
$55.46
Dlqnt. Wtr.
101-093-009010
11548 EAST LAKETOWNE DRIVE NE
$163.70
Dlqnt. Wtr.
101-085-004040
10446 49TH STREET NE
$232.70
Dlqnt. Wtr.
101-097-005070
6147 KAITLIN AVENUE NE
$52.58
Dlqnt. Wtr.
101-044-001080
5412 LACHMAN AVENUE NE
$55.46
Dlqnt. Wtr.
101-069-002480
10431 64TH WAY NE
$58.86
Dlqnt. Wtr.
101-097-003010
6128 KARMEN AVENUE NE
$58.86
Dlqnt. Wtr.
MAPublic Data\Resolutions\2008 Resolutions\R 2008-057 (Final Certification of Deliquent UBs & Inv).doc
32
City of Albertville
County of Wright
Resolution No. 2008-057
Page 4
101-045-008190
10682 57TH STREET NE
$59.36
Dlqnt. Wtr.
101-045-003020
5649 KALLAND AVENUE NE
$74.65
Dlqnt. Wtr.
101-103-002200
5208 KALENDA COURT NE
$74.84
Dlqnt. Wtr.
101-097-002080
10568 62ND STREET NE
$121.78
Dlqnt. Wtr.
101-103-002190
5212 KALENDA COURT NE
$127.23
Dlqnt. Wtr.
101-104-001090
6452 64TH STREET NE
$141.12
Dlqnt. Wtr.
101-096-006030
4985 KASSEL AVENUE NE
$144.35
Dlqnt. Wtr.
101-026-002020
5270 LANNON AVENUE NE
$168.40
Dlqnt. Wtr.
101-087-001200
10560 64TH LANE NE
$264.21
Dlqnt. Wtr.
101-097-003110
6283 KAHL AVENUE NE
$264.28
Dlqnt. Wtr.
101-110-003050
6784 67TH STREET NE
$277.30
Dlqnt. Wtr.
101-062-004210
10562 KARSTON AVENUE NE
$280.34
Dlqnt. Wtr.
101-054-001060
10583 KARSTON AVENUE NE
$298.94
Dlqnt. Wtr.
101-013-001080
11564 57TH STREET NE
$310.43
Dlqnt. Wtr.
101-069-002330
10537 64TH WAY NE
$319.05
Dlqnt. Wtr.
101-051-002010
10602 KARSTON AVENUE NE
$319.69
Dlqnt. Wtr.
101-079-003010
5498 KALLAND AVENUE NE
$355.98
Dignt. Wtr.
101-137-001020
5262 KYLER AVENUE NE
$356.94
Dlqnt. Wtr.
101-079-002130
5439 KALLAND AVENUE NE
$374.54
Dlqnt. Wtr.
101-096-006020
4993 KASSEL AVENUE NE
$391.87
Dlqnt. Wtr.
101-079-002060
5426 KALI AVENUE NE
$550.89
Dlqnt. Wtr,
101-096-006030
4985 KASSEL AVENUE NE
$1,052.04
Dlqnt. Wtr.
101-097-003050
6202 KARMEN AVENUE NE
$1,322.76
Dlqnt. Wtr.
101-053-007050
10295 KARSTON AVENUE NE
$1,829,58
Dlqnt. Wtr.
MAPublic Data\Resolutions\2008 Resolutions\R 2008-057 (Final Certification of Deliquent UBs & Inv).doc
33
City of Albertville
County of Wright
Resolution No. 2008-057
Page 5
101-042-002110
6268 KAHLER DRIVE NE
$182.94
Dlqnt. Mr.
101-081-001140
5037 KAGAN AVENUE NE
$196.95
Dlqnt. Mr.
101-500-013302
11090 50TH STREET NE
$205.56
Dlqnt. Mr.
101-097-004010
10493 61ST PLACE NE
$206.83
Dlqnt. Mr.
101-500-364310
6041 LARGE AVENUE NE
$207.55
Dlqnt. Mr.
101-022-005021
11651 54TH STREET NE
$211.44
Dlqnt. Mr.
101-500-012411
5697 LANDER AVENUE NE
$215.13
Dlqnt. Mr.
101-011-002160
5531 55TH CIRCLE NE
$216.25
Dlqnt. Mr.
101-079-002110
5397 KALLAND AVENUE NE
$231.17
Dlqnt. Mr.
101-036-003040
6116 KALENDA LANE NE
$278.22
Dlqnt. Mr.
101-079-003100
5390 KALLAND AVENUE NE
$279.91
Dlqnt. Mr.
101-085-001050
4927 KAGAN AVENUE NE
$284.42
Dlqnt. Mr.
101-018-000010
11441 57TH STREET NE
$300.91
Dlqnt. Mr.
101-051-002020
10614 KARSTON AVENUE NE
$302.20
Dlqnt. Mr.
101-011-005020
5627 LANNON AVENUE NE
$303.74
Dlqnt. Mr.
101-042-002070
6304 KAHLER DRIVE NE
$315.18
Dlqnt. Mr.
101-038-002010
5940 LABEAUX AVENUE NE
$341.52
Dlqnt. Mr.
101-087-001200
10560 64TH LANE NE
$342.05
Dlqnt. Mr.
101-087-001140
10522 64TH LANE NE
$352.36
Dlqnt. Mr.
101-040-006050
6111 KAHLER DRIVE NE
$372.19
Dlqnt. Mr.
101-014-001020
11420 60TH STREET NE
$372.26
Dlqnt. Mr.
101-079-001100
5492 KALI AVENUE NE
$389.50
Dlqnt. Mr.
101-097-004090
6256 KAITLIN AVENUE NE
$410.33
Dlqnt. Mr.
101-050-002020
5987 KALLAND AVENUE NE
$420.88
Dlqnt. Mr.
MAPublic Data\Resolutions\2008 Resolutions\R 2008-057 (Final Certification of Deliquent UBs & Inv).doc
City of Albertville
County of Wright
Resolution No. 2008-057
Page 6
101-058-002010
10134 KARSTON AVENUE NE
$432.80
Dlqnt. Wtr.
101-096-004010
4872 KASSEL AVENUE NE
$453.55
Dlqnt. Wtr.
101-054-001060
10583 KARSTON AVENUE NE
$488.37
Dlqnt. Wtr.
101-085-002070
10237 49TH STREET NE
$502.79
Dlqnt. Wtr.
101-059-001080
11380 54TH PLACE NE
$534.82
Dlqnt. Wtr.
101-042-001010
6379 KAHLER DRIVE NE
$588.01
Dlqnt. Wtr.
101-054-001020
10567 KARSTON AVENUE NE
$623.20
Dlqnt. Wtr.
101-103-002180
5217 KALENDA COURT NE
$634.64
Dlqnt. Wtr.
101-096-005130
10775 49TH COURT NE
$639.67
Dlqnt. Wtr.
101-011-002150
5553 55TH CIRCLE NE
$688.30
Dlqnt. Wtr.
1,01-045-004010
5671 KALLAND AVENUE NE
$694.93
Dlqnt. Wtr.
101-085-003160
10226 49TH STREET NE
$815.90
Dlqnt. Wtr.
101-079-002070
5414 KALI AVENUE NE
$833.33
Dlqnt. Wtr,
101-085-003070
4904 KAHLER BAY NE
$854.48
Dlqnt. Wtr.
101-013-001041
5772 MAIN AVENUE NE
$1,150.05
Dlqnt. Wtr.
101-090-002080
10172 KARSTON COURT NE
$1,213.47
Dlqnt. Wtr.
101-500-014302
5014 MAIN AVENUE NE
$110.45
Dlqnt. Wtr.
101-093-005040
6804 LAKEVIEW CIRCLE NE
$182.02
Dlqnt. Wtr.
101-039-003020
5349 LACHMAN AVENUE NE
$942.88
Dlqnt. Wtr.
101-051-002010
10602 KARSTON AVENUE NE
$114.35
Dlqnt. Wtr.
101-045-004020
5693 KALLAND AVENUE NE
$144.64
Dlqnt. Wtr.
101-097-002040
10508 62ND STREET NE
$174.18
Dlqnt. Wtr.
101-104-001050
6432 64TH STREET NE
$174.18
Dlqnt. Wtr.
101-103-002020
10703 51ST STREET NE
$174.35
Dlqnt. Wtr.
MAPublic Data\Resolutions\2008 Resolutions\R 2008-057 (Final Certification of Deliquent UBs & Inv).doc
35
City of Albertville
County of Wright
Resolution No. 2008-057
Page 7
101-065-006010
5522 LAMBERT AVENUE NE
$217.39
Dlqnt. Wtr.
101-051-004070
5532 KALENDA DRIVE NE
$227.89
Dlqnt. Wtr.
101-097-003050
6202 KARMEN AVENUE NE
$229.54
Dlqnt. Wtr.
101-103-002010
10707 51ST STREET NE
$232.80
Dlqnt. Wtr.
101-079-004070
10915 53RD STREET NE
$234.25
Dlqnt. Wtr.
101-097-006050
6113 KARMEN AVENUE NE
$240.99
Dlqnt. Wtr.
101-063-004010
5548 KAHLER DRIVE NE
$263.60
Dlqnt. Wtr.
101-097-003070
10417 62ND STREET NE
$264.27
Dlqnt. Wtr.
101-016-002050
11415 54TH STREET NE
$285.69
Dlqnt. Wtr.
101-030-001050
11568 52ND STREET NE
$285.78
Dlqnt. Wtr.
101-096-001060
10598 49TH STREET NE
$348.23
Dlqnt. Wtr.
101-015-002070
5564 LANDER AVENUE NE
$399.65
Dlqnt. Wtr.
101-042-001170
6229 KAHLER DRIVE NE
$432.88
Dlqnt. Wtr.
101-068-001070
10452 KARSTON CIRCLE NE
$503.30
Dlqnt. Wtr.
101-045-008050
10741 58TH STREET NE
$532.11
Dlqnt. Wtr.
101-097-004070
6196 KAITLIN AVENUE NE
$565.57
Dlqnt. Wtr.
101-093-006060
6735 LAKEVIEW CIRCLE NE
$787.72
Dlqnt. Wtr.
MAPublic Data\Resolutions\2008 Resolutions\R 2008-057 (Final Certification of Deliquent UBs & Inv).doc
36
NIbertAlle Mayor and Council Communication
9 - Sawn Wk g. ft 43W Ut-
October 27, 2008
SUBJECT: 0 FINANCE — ALBERTVILLE LIONS DONATION
RECOMMENDATION: This space on the agenda is reserved for the City Council to
acknowledge and accept donations that are submitted by various organizations received by the
City of Albertville. The Albertville Lions has recently donated funds to the City, which are for
the purpose of assisting with the Albertville Royalty expenses. It is respectfully requested that
the Mayor and Council consider the following motion:
Motion to accept a donation in the amount of $1,200.00 from the Albertville Lions and deposit
the donation of $1,200.00 to the Albertville Queen's Committee.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and
Council to ask questions, review, and accept donations that are submitted to the Finance
Department by organizations.
KEY ISSUES:
• It is the City's policy to monitor the finances of the City; therefore, to acknowledge and
accept donations that are submitted by various organizations.
POLICY CONSIDERATIONS: The Mayor and City Council to acknowledge and accept
donations on behalf of other committee's within the Albertville city limits.
FINANCIAL CONSIDERATIONS: There is no financial impact on the city. Normally, the
funds are collected and the City of Albertville issues a check to the designated recipient.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to
acknowledge and accept donations that are submitted by various organizations received by the
City of Albertville.
Res ctfully submitted,
OL
Larry Kruse
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Minnesota Lawful Gambling LG555 Government approval or Acknowledgement
For Use of Gambling Funds form
M:\Public Data\Requests for Council Actions (RCA)\2008\11 05 2008 9-E-2 Albertville Lions Donation.doc
Agenda Item No. 9.E.3.
Meeting Date November 5, 2008
S1
Minnesota Lawful Gambling
LG555 Government Approval or Acknowledgment
b
For Use of Gamlin Funds 6/05
Organization Informa2tio(please print)
Organization Name / L License Number _ t �y
Address_11u r✓', 13C) ,
Expenditure Description (attach additional sheets if necessary)
1. Amount of proposed lawful purpose expenditure
2. Check the appropriate expenditure category:
A. Contribution to a unit of government - United States, state of Minnesota, or any of its subdivisions,
agencies, or instrumentalities. NOTE: A contribution may not be made directly to a law enforcement or
prosecutorial agency, such as a police department, county sheriff, or county attorney.
_ B. A wildlife management project or activity that benefits the public at large with approval of the DNR
Describe the proposed expenditure, including vendors.
— C. Grooming and maintaining snowmobile or all -terrain vehicle trails established under Minnesota Statute
84.83 and 84.927, including purchase or lease of equipment, with approval by DNR. All trails must be
open to public use. Describe the proposed expenditure, including vendors.
— D. Supplies and materials for safety training and educational programs coordinated by the DNR, including
the Enforcement Division. Describe the proposed expenditure, including vendors.
Oath
I affirm that the contribution or expenditure, in compliance with Minnesota Rules 7861.0120, Subpart 5D(5), does not
result in any net monetary gain or other pecuniary benefit to our organization.
1 affirm that when lawful gambling funds are used for grooming and maintaining snowmobile or all -terrain vehicle trails
or for any wildlife management project for which reimbursement is received from a unit of government, the reimburse-
ment funds must be deposited in our lawful gambling account and recorded on the LG1010 - Schedule C/D report.
Chief executive officer's signature Daytime phone number Date
Government Approval/Acknowledgment
(Check one) By signature below, the representative of the unit of government:
acknowledges the contribution in 2A above, which will not be used for a pension or retirement fund.
approves the wildlife management project or activity as described in 2B above (DNR only).
_approves the grooming and maintaining of snowmobile and/or all -terrain vehicle trails described in 2C above
(DNR only).
_approves the supplies and materials for DNR safety training and educational programs described in 2D above
Unitof(
Phone number 76 3-q`t?^3
Address l�Jc1 ffiCt City a I ) le > C l_i 1 l �� State j� � Iyi Zip J`J :�
PrintName Gi-jEt i' t E '_ Title Ct, U �_
(� (1 t1 n nr,-., t r \ ri
Signature K�,J l[TXG /1r� u I _I Ll___X 1, Date 10 / C� ( / C),
Keep this completed form attached to the LG1010 Schedule C/D in your organization's records.
You do not need to submit this form to the Gamblino Control Rnnrrf
This form will be made available in alternative format (i.e. Board, and will be used to determine your compliance with
large print, Braille) upon request. If you use a TTY, call us Minnesota statutes and rules governing lawful gambling
by using the Minnesota Relay Service and ask to place a call activities. For additional information, check our web site at
to 651-639-4000. The information requested on this form www.gcb.state.mn.us
will become public information, when requested by the
CM
o
lb£rtvi ne Mayor and Council Communication
October 28, 2008
SUBJECT: FINANCE — FINANCE DIRECTOR'S FINANCIAL REPORT(S)
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
the Finance Department Accounts Receivable Report, Capital Projects Report and other
Financial Matters.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and
Council to review and ask questions about the Monthly Finance Reports.
ACCOUNTS RECEIVABLE
Total accounts receivable outstanding through October 28, 2008 is $80,894.93
The percentage of the total due based on the aging report is as follows:
0-30 days outstanding $39,387.99 48.69%
30-60 days outstanding $ 6,037.50 7.46%
60-90 days outstanding $ 0.00 0.00%
Over 90 days outstanding $35,469.44 43.85%
The majority of the over 90 days outstanding are due to Albertville Holdings, Edina
Development, Gold Key, Schuett Group, CPG Partners and Towne Lakes. The remainder of the
outstanding will be assessed to taxes in November if not paid in full with the exception of
bankruptcies, this amounts to an estimated $18,000.
CAPITAL PROJECTS UPDATE
FUND
PROJECT
TOTAL
201
WINTER PARK 201
$167,372.29
468
1-94 468
$992,150.71
492
INDUSTRIAL PARK
$1,037,775.26
494
CSAH 19 S
$1,654,198.58
493
CSAH 19 N
$11,511.50
497
70TH ST
$193,163.86
499
LACHMAN
$585,266.01
501
PM LIFT STATION
$477,509.61
NEXTEL PHONES
Council directed staff at the council meeting on Monday October 6, 2008 to research our Nextel
phone charges and to see if another provider can provide cost savings. Staff did research and
found that Nextel/Sprint still holds the Minnesota State Contract for Service. The findings
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-E-2 Finance Report.doc
Agenda Item No. 9. E..i
Meeting Date November 5, 2008
M
Mayor and Council Communication —November 5, 2008
Finance Director — Monthly Report
Page 2 of 4
verified that no other provider could match or produce rates lower than the City of Albertville's
current provider which is Nextel/Sprint.
KEY ISSUES:
• Gold Key and Edina Development outstanding bills may not be collectable
• Albertville Holdings bill have been turned over to the City Attorney for collection
POLICY CONSIDERATIONS The Mayor and Council review monthly financial reports.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all financial matters.
Respectfully submitted,
Larry R. se
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Accounts Receivable detail
M;\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-E-2 Finance Report.doc
Agenda Item No. 9.E l-
Meeting Date November 5, 2008
Ed!
Mayor and Council Communication -November 5, 2008
Finance Director - Monthly Report
Page 3 of 4
Vendor
Amount Due
0-30 Days
30-60 days
60-90
days
90 days & Over
152 CLUB
$206.64
$206.64
ALBERTVILLE HOLDINGS
$2,458.53
$2,458.53
ALBERTVILLE MEDICAL BUILDING
$936.32
$936.32
ALBERTVILLE PLAZA
$395.10
$395.10
ALDER, JOHNNY
$423.83
$213.00
$210.83
AMERICAS MATTRESS
$600.56
$600.56
ANCHOR BANK
$319.50
$319.50
BORODIN, VITALIY
$333.71
$333.71
BREDEMEIER, ANNE
$75.00
$75.00
CARLSON, JOE
$113.61
$113.61
CIT GROUP
$542.26
$106.50
$435.76
COLLYARD GROUP
$403.28
$403.28
CPG PARTNERS
$3,637.02
$3,637.02
DSS TOTAL HOME CARE
$319.20
$319.20
DOMINIUM MGMT SERVICES
$13,228.46
$7,190.95
$6,037.50
EDINA DEVELOPMENT
$2,806.74
$72.50
$2,734.24
FESSENMEIER, VAUGHN
$106.50
$106.50
FRITZE, CHARLES
$76.25
$76.25
FULL MOON SALOON & BAR
$312.59
$312.59
GOLD KEY DEVELOPMENT
$12,209.14
$532.50
$11,676.64
HINRICHS, JASON
$646.10
$319.50
$326.60
HOOPER, ERIC
$215.66
$106.50
$109.16
JPMORGAN CHASE BANK
$1,387.16
$1,278.00
$109.16
LAMBERT, JOHN & GAIL
$323.94
$106.50
$217.44
LEGACY HOMES
$866.21
$866.21
MACGREGOR, MATT
$106.50
$106.50
MAJESTIC BLDER
$321.28
$213.00
$108.28
MCLAIN, MIKE
$109.16
$109.16
MERLIN BIRD PROPERTIES
$1,999.26
$1,999.26
MILL -AM, LORI
$213.00
$213.00
MOSAIC FINE HOMES
$106.50
$106.50
NIEMEYER TRAILER SALES
$13,467.74
$12,269.81
$1,197.93
NORTHWOODS CUSTOM HOMES
$114.97
$100.00
$14.97
PAPENGUTH, ALYSON
$213.00
$213.00
PHILMORRIS
$1,348.25
$1,348.25
PHILLIPS, STEPHEN & MARY
$427.78
$213.00
$214.78
PROTITLE
$20.17
$20.17
QUALITY TITLE
$247.50
$247.50
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-E-2 Finance Report.doc
Agenda Item No. 9.E.�i,
Meeting Date November 5, 2008
41
Mayor and Council Communication —November 5, 2008
Finance Director — Monthly Report
Page 4 of 4
RIPKEN, WENDY
$322.16
$213.00
$109.16
SCHOELLER, JEFFERY
$743.00
$743.00
SCHUETT R/E GROUP
$3,091.04
$3,091.04
SHOPPES AT PRAIRIE RUN -
FINKEN
$742.50
$742.50
SHOPPES AT TOWN LAKES
$1,199.22
$1,199.22
SOUN, CHANLOR
$106.50
$106.50
STATE BANK OF LONG LAKE
$259.40
$259.40
STIRENS, KIRK
$218.32
$218.32
STMA-ARENA
$1,268.75
$1,268.75
TERRA DEVELOPMENT
$2,131.25
$2,131.25
THAO, BLONG
$109.16
$109.16
TOWNE LAKES
$7,169.06
$2,963.38
$4,205.67
T-SQUARE BUSINESS PARK
$368.60
$368.60
UMG
$646.11
$213.00
$433.11
VKS BUILDERS
$665.80
$213.00
$452.80
WENTWIRTH, STEPHEN
$215.66
$106.50
$109.16
Total
$80,894.93
$39,387.99
$6,037.50
$0.00
$35,469.44
Total Billed 6/1/04 - 10/28/08)
$3,791,361.13
Total Collected (6/1/04 -
10/28/08)
$3,710,466.20
Current 0-30 days
$39,387.99
48.69%
30-60 days
$6,037.50
7.46%
60-90 days
$0.00
0.00%
over 90 day
$35,469.44
43.85%
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 1 05 2008 9-E-2 Finance Report.doc
Agenda Item No. 9.EA
Meeting Date November 5, 2008
M
A,lbe t'Y1ll£ Mayor and Council Communication
smog .� Lvhm. Wo GtW ur .
October 23, 2008
SUBJECT: 0 CITY CLERK — ST. ALBERT CATHOLIC CHURCH CONDUCT EXCLUDED BINGO
RECOMMENDATION: This space on the agenda is reserved for the City Council to consider
application requests submitted by the various organizations to sell Pull -tab's, Tip cards,
Paddlewheels, Raffles, and Conduct Excluded Bingo at the establishments within the Albertville
city limits. It is respectfully requested that the Mayor and Council consider the following
motion:
Motion to approve the Minnesota Lawful Gambling LG240B Application to Conduct Excluded
Bingo that has been submitted by the St. Albert Catholic Aid Association to conduct excluded
Bingo at the St. Albert Parish Center located at 11458 - 57th Street NE within the Albertville city
limits on November 23, 2008.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and
Council to review and ask questions about the gambling and or liquor license applications that
are submitted to the City Clerk.
KEY ISSUES: It is the City's policy to review and approve gambling permit application for the
selling of Pull -tab's, Tip cards, Paddlewheels, and Raffles at establishments within the
Albertville city limits.
POLICY CONSIDERATIONS: The Mayor and City Council review applications for
Gambling Permits and Liquor Licenses within the Albertville city limits.
FINANCIAL CONSIDERATIONS: There is no financial revenue collected from the applicant
for the gambling permit; however there is financial revenue collected from the applicant for
liquor licensing.
LEGAL CONSIDERATIONS: The Mayor and City Council have the authority to review and
direct staff to take action regarding all gambling permit and liquor license applications received
by the City of Albertville.
Respectfully0?9�A/�
ubmitted,
01
Larry R. se
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: MN Lawful Gambling LG240B Application
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 2008 9-F-1 St Albert Church Bingo License.doc
Agenda Item No. 9. F. I .
Meeting Date November 5, 2008
6/08
Minnesota Lawful Gambling Page 1 of 2
LG240B Application to Conduct Excluded Binao No fee
ORGANIZATION INFORMATION
t, OS a ion.npme
� C4
Previous gambling permit number
X832-114-69—odl
Type of nonprofit organization, Check N) one.
Fraternal E1 Religious EJ veterans E-1 Other nonprofit organization
Mailing address CityS#atelZip Code
County
L,4--i
ATTACH A COPY OF ONE OF THE FOLLOWING FOR PROOF OF NONPROFIT STATUS
Do not attach a sales tax exempt status or federal ID employer number as they are not proof of nonprofit status.
Nonprofit Articles of Incorporation OR a Current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div,, 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803
Internal Revenue Service - IRS income tax exemption [501(G)] letter in your organization*s name,
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer
contact the IRS at 877-829-5500.
—internal Revenue Service - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of tLQLh of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from Your parent organization recognizing your organization as a subordinate.
—internal Revenue Service - proof previously submitted to Gambing Control Board
If you previously submitted proof of nonprofit status from the Internal Revenue Service, no attachment is required,
EXCLUDED BINGO ACTIVITY
1, _No Vyes Has Your organization held a bingo event in the current calendar year?
n�,L
If yes, list the dates when bingo was conducted
2, The proposed bingo event for which we are applying will be:
Xone of four or fewer bingo events held this year. Dates
OR
—conducted up to 12 consecutive days in connection with a:
--county fair. Dates
civic celebration, Dates
—Minnesota state fair. Dates
3. Person in charge of bingo event A-t L- il`�( j Daytime phone
4. Name of premises where bingo will be conducted pale7641 51A--t—b�
5. Premises street address —3`117
-40
6, City If township, name of township_ County
C7-
Bingo hard cards and bingo number selection devices may be borrowed from another organization
authorized to conduct bingo. Otherwise, bingo hard cards, bingo paper: and bingo number selection
devices must be purchased from a distributor licensed by the Gambling Controi Board, To find a licensed
distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4076.
Be sure to complete page 2
45
LG240B Application to Conduct Excluded Bingo
Page 2 of 2
6/08
Chief Executive Officer's Signature
The information provided in this application is complete and accurate to the best of my knowledge.
Chief executive officer's signature` '.�(�J�V.�?1��✓ C4�')
iF' _ Phone nur
mbe
Name (please print) 6 P4-I L. AlUR (CH Date C /� /__ !
Local Unit of Government Acknowledgment and Approval
If the gambling premises is within city limits, the city must sign this application.
On behalf of the city l approve this application for
excluded bingo activity a. t the premises located within Print city name
the city's jurisdiction.
Signature of city personnel receiving application
Title Date 1 /
If the gambling premises is located in a township, both the county and township must sign this application.
For the township: On behalf of the township;
1 acknowledge that the organization is applying for
excluded bingo activity within the township limits. Print township name
A township has no statutory authority to approve or Signature of township official acknowledging application
deny an application (Minn. Stat. 349 213, Subd. 2).
Title Date
For the county: On behalf of the county. / approve Print county name
this application far excluded bingo activity at the
premises located within the county's jurisdiction.
Signature of county personnel receiving application:
Title Date ;` /
Mail Application and Attachment(s)
Send the application and proof of nonprofit
You will receive a document from the Gambling Control Board with
status to:
Gambling Control Board
your permit number for the gambling activity. Your organization must
Suite 300 South
keep its bingo records for 3-1/2 years.
1711 W. County Rd. B
Questions? Contact the Gambling Control Board at 651-639-4000.
Roseville, MN 55113
Or, you may fax it to 651-639-4032.
This form will be made available in alternative format (i.e. large print,
Braille) upon request.
Data Privacy Notice: The information requested on this form
(and any attachments) will be used by the Gambling Control Board
(Board) to determine your qualifications to be involved in lawful
gambling activities in Minnesota. You have the right to refuse to
supply the information requested; however, if you refuse to supply
this 'information, the Board may not be able to determine your
qualifications and, as a consequence, may refuse to issue you
an authorization. if you supply the information requested, the
Board will be able to process your application.
Your name and your organization's name and address will be
public information when received by the Board. All the other
Information will be private data until the Board issues your
authorization and the information then becomes public. If the
Board does not issue you an authorization, all information provided
remains private, with the exception of your name and your
organization's name and address which will remain public -
Private data about you is available to: Board members, Board staff
whose work requires access to the information; Minnesota's
Department of Public Safety, Attorney General; Commissioners of
Administration, Finance, and Revenue; Legislative Auditor, national
and international gambling regulatory agencies; anyone pursuant to
court order; other indlviduals and agencies that are speciflcally
authorized by state or federal law to have access to the infonnation;
individuals and agencies for which law or legal orcer authorizes a
new use or sharing of information after this Notice was given: and
anyone with your consent.
M.
A1 -my. ljj£ Mayor and Council Communication
October 24, 2008
SUBJECT: 0 ENGINEERING - FIELD PLAZA SECOND ADDITION LETTER OF CREDIT
/ESCROW NO.1 (LOC/ESCROW) REDUCTION
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
reducing the letter of credit held for the Field Plaza 2ml Addition.
Motion to reduce the Field Plaza Second Addition Letter of Credit/Escrow Reduction No. 1
(LOC/Escrow) from $1,470 to no less than $735, upon completion of the following conditions:
• Developer is current with all fees and obligations owed to the City
All debris shall be removed from the site
• The site shall be mowed and maintained
• All storm structures shall be plated on unused castings shall be removed from the site
BACKGROUND:
Tom O'Brien of Blaine Rentals, LLC (Developer) has requested a reduction to the letter of
credit/escrow for the Field Plaza 2nd Addition development, currently in the amount of $1,470.
This surety was established as warranty security for the required municipal improvements to 60tn
Street NE. The required improvements have been completed for approximately one (1) year and
staff is not aware of any issues concerning these improvements.
The reduced balance is to serve as security for the second year of the 2-year warranty period and
is consistent with the Development Agreement.
POLICY CONSIDERATIONS: This reduction is consistent with the agreement between the
City and Developer. With or without a letter of credit in place, the Developer is required to
comply with the conditions of the Development Agreement.
FINANCIAL CONSIDERATIONS: There are no financial implications for this request.
LEGAL CONSIDERATIONS: The City has the legal authority under the Development
Agreement to reduce or release the letter of credit upon completion of the required
improvements. The City also has legal authority under the Development Agreement to deny
requests for release or reduction if the required improvements are found unacceptable.
Resp ctfully submitted,
Larry R�Lse
City Administrator
Department/Responsible Person: Finance & Engineering/Tina Lannes, Finance Director &
Adam Nafstad, Assistant City Engineer
Attachments: Bolton & Menk, Inc.'s Recommendation
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 2008 8-Eng-2 Field Plaza RCA (LOC Reductl).doc
Agenda Item No. 9.1. l..
Meeting Date November 5, 2008
N
• BCC 1_"1"OR! 8,L. M r== N K ,
• Consulting Engineers & Surveyors
it 7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
October 24, 2008
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P. O. Box 9
Albertville, MN 55301
RE: Field Plaza 2nd Addition - Letter of Credit Reduction No. 1
Albertville, Minnesota
Dear Mr. Kruse:
Tom O'Brien of Blaine Rentals, LLC (Developer) has requested a reduction to the letter of credit/escrow
for the Field Plaza 2nd Addition development, currently in the amount of $1,470. This surety was
established as warranty security for the required municipal improvements to 60d' Street NE. The required
improvements have been completed for approximately one (1) year and I am not aware of any issues
concerning these improvements.
Assuming the Developer is current with all fees and obligations owed to the City, it is recommended that
letter of credit be reduced to no less than $735, upon completion of the following conditions:
• All debris shall be removed from the site.
• The site shall be mowed and maintained.
• All storm structures shall be plated on unused castings shall be removed from the site.
The reduced balance is to serve as security for the second year of the 2-year warranty period and is
consistent with the Development Agreement.
It is also recommended that City staff be directed to review the site again next fall, prior to final release of
the security.
Please let me know if you have any questions or would like additional information.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P. E.
Albertville Assistant City Engineer
cc: Tina Lannes - Albertville Finance Director
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-I-1 Field Plaza LOC Reductl.doc
Agenda Item No. 9.1.1..
Meeting Date November 5, 2008
J ■
•
1 N (=.
Consulting Engineers & Surveyors
" 7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
MEMORANDUM
Date: October 24, 2008
To: Honorable Mayor and City Council
From: Adam Nafstad, P.E., Assistant City Engineer
Subject: Lachman Avenue NE and 60th Street NE Intersection
At the October 20th City Council meeting, concerns regarding pedestrian safety at the intersection of
Lachman Avenue and 60th Street NE were discussed. I have since reviewed the intersection and observed
its operation during a mid -day / non-event time. Overall the intersection appears to be operating
satisfactorily, however, given the limited pedestrian facilities in the area, it is recommended that
utilization of the parking lot be encouraged and that on -street parking only be secondary to the off-street
arena parking facilities.
Understanding that the arena's parking demands require frequent on -street parking, it is recommended
that the following signage additions be considered:
• The addition of stop signs at the two arena driveways for exiting traffic.
• Supplementary signage below the stop signs indicating that cross traffic does not stop.
• Signage prohibiting parking within 50' of the intersection.
• Signage prohibiting parking between the two driveways and extending 50' north of the north
driveway.
Implementation of this additional signage and parking restriction is believed to be a proactive approach to
providing safe measures of intersection control for the benefit of both vehicular and pedestrian traffic.
As the surrounding area continues to develop, it is recommended that the intersection and its controls be
routinely reviewed for adequacy and effectiveness. Improvements to be considered with future
development of the surrounding area include:
• Removal of stockpiles and other sightline obstructions.
Addition of sidewalks and trails.
• Striping of Lachman Avenue.
• Potential relocation of the arena driveways.
I will be at your November 5th City Council meeting to review these findings and address any questions.
M:\Public Data\City Council\Council Packet information\2008\1 1 -05-08\1 105 2008 9-I-2 Lachman Ave-60th St
Agenda Item No. 9.1.2.
Meeting Date November 5, 2008
BO L=C>N 8 M F:= r-,j K , i NC:,
• Consulting Engineers & Surveyors
7533 Sunwood Drive NW • Ramsey, MN 55303
Phone (763) 433-2851 • Fax (763) 427-0833
www.bolton-menk.com
MEMORANDUM
Date: October 24, 2008
To: The Honorable Mayor and City Council
Cc: Larry Kruse, Albertville City Administrator
From: Adam Nafstad, P.E., Assistant City Engineer
Subject: Project Status Update
the following is a brief project status update as of October 24, 2008:
1. Franklin Property Sewer Extension Pr_oject
The road closure went into effect on the 241h and pavement removal has begun. The
watermain shut down that will affect all Barthel Industrial Drive Businesses, as well
as, Pheasant Ridge Apartments, will occur on Saturday the 25th at 3:00 AM and is
expected to be restored by 5:00 PM. lmmediately following the water shut down,
isolation valves will be added to the trunk watermain. The added valves will allow the
Contractor to install the new sanitary sewer without jeopardizing the trunk watermain.
All improvements are expected to be completed by mid -November.
2. Albertville Townhomes (Dominium Development)
Utility installation is nearing completion and footings and foundations are now under
construction. Street work will begin the week of the 27th, with paving expected to
begin the first week of November.
3. Lachman Avenue NE Extension
Staff is working to finalize the contract and closeout the project.
(refer to item 9.E.2. on the November 5, 2008 regular Albertville City Council agenda
for the attached memo regarding the Lachman Avenue NE and 601h Street NE
intersection)
4. Albertville Marketplace
The Contractor is working to complete the construction of the street in front of the lift
station and plans to place the final lift of pavement on both the private and public
street yet this year. Work on the restaurant continues and is expected to be completed
by February with the parking lot expected to be completed yet this fall.
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-I-3 Engineers Report
Agenda Item No. 9. I.3.
Meeting Date November 5, 2008
51
Albertville Project Status Update
10/24/08
Page 2 of 3
5. Niemeyer Trailer Sales
Grading is well underway and expected to be completed by early to mid- November.
Upon completion of the grading and site stabilization, no further work will occur on
the site until the Development Agreement and utility extension plans have been
approved.
6. CSAH 19 Project (57th Street NE to Albertville Southerly Limits)
Construction is complete and the County, City and Contractor are working to closeout
the project.
7. Storm Water Management Plan
Staff has finalized the modeling component of the study and is working to identify
existing and potential flood susceptible areas, and is the process of reviewing
stormwater management codes and ordinances.
8. CSAH 37 (West) Utility Extension — Niemeyer Development
Mr. Niemeyer has established the required letter of credit and Staff is working to
complete the design. Plans and specifications will be presented to Council at the
second meeting in November. Staff will be working with Niemeyer Trailer Sales to
coordinate the desired construction schedule.
9. Hunters Pass
Staff continues to work with the Prime Contractor and Developer to orderly draw on
the letter of credit, pay the Prime and complete all outstanding requirements.
10. Albertville Railroad Exchange Plat
The plat will be sent to the County for review once all abstracts have been received.
As directed by Council, Staff will review the potential swale improvements along the
south side of the plat.
11. LaBeaux Station
The public roadway improvements are substantially complete. Utility adjustments
and boulevard restoration have yet to occur and are expected soon. Staff will be
working with the Developer to complete the outstanding punchlist items.
12. Phil Morris Lift Station
The electrical power lines and transformer have been installed and the Contractor will
resume construction by end of the month. The driveway and surface improvements
included with the project will be constructed once the curb and street in front of the
lift station site have been completed.
13. Winter Park Improvements
Staff is working with the Contractor to complete all final restoration and punchlist
items.
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-I-3 Engineers Report
Agenda Item No. 9.1..J.
Meeting Date November 5, 2008
52
• �� Albertville Project Status Update
10/24/08
y Page 3 of 3
14. Towne Lakes 5th Addition
Peter Scherer and CPDC have requested that the LOC held for the fifth addition be
released in full. Upon review of the site, with Public Works and David Hempel
(formerly of CPDC), staff is not recommending a reduction or release until all
outstanding punchlist and warranty items have been completed. Staff has been
working will Mr. Hempel and the Contractor to complete all remaining requirements.
15. Towne Lakes 6th Addition
NAI/Welsh Companies have been retained to market the 6tth addition on behalf of the
property owner. Staff is working with NAI to ensure that owner and NAI are both
aware of all outstanding requirements of the addition and future expectation of the 7tb
Addition, which is currently an outlot of the 6th Addition.
16. 701h Street NE (CSAH 19 to MacIver)
We are currently reviewing the final pay estimate with the City Otsego and will be
providing Council with a recommendation at the second meeting in November.
17. Karston Cove 3rd Addition
Staff is working with the Developer to renew the letter of credit, extend the
completion date for the required improvements, and to cleanup the 641h Street
boulevards.
18. Letter of Credit Reductions
Staff has received requested for reductions or releases of letter credits for several
developments. Staff will be reviewing the developments and working with the
developers to complete or correct all outstanding issues. The developments include:
• T-Square (released)
• Parkside Commercial — To be reviewed
• LaBeaux Station — (reduced)
• Albertville Plaza - Staff has reviewed and is recommending the request be
denied
• Towne Lakes 5th - Staff has issued final Warranty/Punchlist
• Long Lake State Bank (released)
• Shoppes at Towne Lakes II — To be reviewed
• Medical Clinic — To be reviewed
• Field Plaza Second — To be reviewed
I will be at your November 5th City Council meeting to discuss any questions concerning
these and/or other projects taking place in town.
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-I-3 Engineers Report
Agenda Item No. 9.I.3.
Meeting Date November 5, 2008
53
Albertville Mayor and Council Communication
October 28, 2008
SUBJECT: LEGAL - AMENDMENT TO THE PARKSIDE COMMERCIAL CENTER DEVELOPER'S
AGREEMENT
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motions:
Motion: approve the Amendment to the Parkside Commercial Center Development Agreement
as on file in the Office of the City Clerk.
BACKGROUND: Trident Development, on behalf of Merlin Bird Properties, LLC, has applied
for a change of zoning for Parkside Commercial Center, located west of Highway 19 and north
of 57th Street Northeast — at 10900 to 11004 57th Street Northeast. The property is 5.33 acres in
size and is legally described as Lot 2, Block 1, Parkside Commercial Center. The site is
currently zoned B-2A, Special Business District, and the request is to rezone the property to
Planned Unit Development (PUD) District, in order to expand the permitted uses on the site.
The Council reviewed a number of uncompleted development punch list items and general
maintenance issues directing their completion.
The Planning Commission met and held a public hearing on Tuesday, August 12, 2008 and
recommended Council approval of a zoning change. On September 2, 2008, the City Council
reviewed the Planning Commission's recommendation and approved the request subject to the
conditions outlined in Ordinance No. 2008-008 entitled an Ordinance Amending the Official
Zoning Map of the City of Albertville, Relatin� to the Property at Parkside Commercial Center,
Located West of Highway 19 and North of 57' Street Northeast. Retail uses, retail sales of
bakery goods, and convenience foods were not recommended as allowed uses by the Planning
and Zoning Commission in the Parkside Commercial Center.
KEY ISSUES:
• There are not outstanding issues as the Planning Commission and City Council have
conditionally approved all changes.
POLICY CONSIDERATIONS: It is the policy of the City for the City Council to approve all
Development Agreements and amendments thereof.
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 2008 8-J-1 RCA Parkside Commercial Center Development Agreement
Amendment (bm).doc
Agenda Item No. 7.eJ .1, .
Meeting Date November 5, 2008
Mayor and Council Communication — October 28, 2008
Legal — Amendment to the Parkside Commercial Center Developer's Agreement
Page 2 of 2
FINANCIAL CONSIDERATIONS: None.
LEGAL CONSIDERATIONS: The Amended Development Agreement modifies the original
Development Agreement enacting the changes approved by the City Council.
Resp tfully submitted,
L
Larry QCruse
City Administrator
Department/Responsible Person: Legal/Mike Couri, City Attorney
Attachments: Amended Parkside Commercial Center Developer's Agreement
M:\Public Data\Requests for Council Actions (RCA)\2008\1 105 2008 8-J-1 RCA Parkside Commercial Center Development Agreement
Amendment (bm).doc
Agenda Item No. 9.ei . 1 .
Meeting Date November 5, 2008
Draft Dated October 23, 2008
CITY OF ALBERTVILLE
AMENDMENT CITY OF ALBERTVILLE'S
DEVELOPER'S AGREEMENT
PARKSIDE COMMERCIAL CENTER
WHEREAS, the City of Albertville ("City"), a municipal corporation organized under
the laws of the State of Minnesota, and Pilot Land Development Company ("Developer"), a
corporation under the laws of the State of Minnesota entered into an Agreement titled "City of
Albertville's Developer's Agreement Parkside Commercial Center" ("Developer's Agreement")
dated December 21, 2000 and recorded as document number 727978 at the Wright County
Recorder's Office, Wright County, Minnesota; and
WHEREAS, the owner of the real property as described in Exhibit A ("Subject
Property") has requested that the City rezone the Subject Property as Planed Unit Development
and to allow expanded commercial uses of the Subject Property; and
WHEREAS, the City has approved the rezoning of the Subject Property, subject to the
terms and conditions as set out herein; and
NOW, THEREFORE, IT IS HEREBY AND HEREIN MUTUALLY AGREED, in
consideration of each party's promises and considerations herein set forth, as follows:
1. Planned Unit Development. The Subject Property, as described in Exhibit A, is hereby
rezoned as a Planned Unit Development ("PUD") with allowable uses as follows:
A. Permitted Uses. In addition to the permitted uses for the Subject Property
contained in the original Developer's Agreement, the following uses are
permitted:
i. Animal Veterinary Clinics shall be allowed in all three buildings
(no.10904, no.10900, and no.11004). The animal veterinary clinics shall
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-J-1 Amendment to Parkisde Comm Developers Agree
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Agenda Item No. 9.J.1..
Meeting Date November 5, 2008
57
be limited to small animals. No overnight care or pet boarding is
permitted. The animal veterinary clinics shall be regulated by City
Ordinance 2300.
ii. Government and Public -Related Office Uses shall be allowed in all three
buildings (no.10904, no.10900, and no.11004).
iii. Service Business Uses shall be allowed in all three buildings (no.10904,
no.10900, and no.11004). The service business uses shall on -site
services only and are limited to the approved list of on -site businesses
attached as Exhibit F.
iv. Assembly Uses shall be allowed for buildings no.10904 and no.10900.
Assembly uses are defined as "an accessory use to an office business
where people come together, congregate, or meet for the purpose of
training, conducting business, education or counseling." The assembly
uses are subject to an Administrative Permit, which must be obtained
prior to occupancy of the buildings. The following conditions must be
met for assembly uses to be permitted:
a. Assembly uses shall be for leasehold occupancy only;
b. Assembly uses shall be accessory to a permitted office use;
c. Assembly uses floor area shall not exceed 1,500 square feet for
the entire Parkside Commercial PUD site (i.e. the entire
Subject Property);
d. No outdoor activities are allowed; and
e. The assembly shall not conflict with or result in a parking
shortage within the PUD site per City Parking Ordinances.
B. Landscaping Requirements In addition to the conditions in the Developer's
Agreement and the conditions listed above, prior to the issuance of any occupancy
permits, the following landscape improvements shall be completed in accordance
with the approved Landscape Plan attached as Exhibit B:
i. All dead plantings shall be replaced over the entire site;
ii. The lawn around building no.10904 57"' Street NE shall be free of invasive
weeds;
iii. The construction debris located south of the existing building shall be
cleaned up and removed from the site;
M:\Public Data\City Council\Council Packet information\2008\11-05-08\11 05 2008 9-J-1 Amendment to Parkisde Comm Developers Agree
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Agenda Item No. 9.J .1. .
Meeting Date November 5, 2008
W
iv. Applicant shall install the full double row coniferous trees for the full
length of the western property line per the approved Landscape Plan;
v. The area surrounding the trash enclosure shall be graded and finished with
either a retaining wall, landscaping, and/or maintainable landscaped
ground cover in a finished condition;
vi. Applicant shall install four deciduous trees along 57th Street NE per the
approved Landscape Plan;
vii. The undeveloped areas of the site shall be reseeded and maintained to
control weeds;
viii. The trash enclosure shall be repaired;
ix. The Developer shall fully implement the entire Landscaping Plan.
2. Common Interests Community. The Common Interests Community declaration, by-laws,
and related association documents shall be revised as needed consistent with the terms of
this Amendment and shall be subject to the review and approval of the City Attorney.
3. Developer's Agreement. Except as specifically modified by the terms of this
Modification, the terms of the Developer's Agreement shall remain binding upon the
Subject Property.
CITY OF ALBERTVILLE,
By
Its Mayor
By
Its Clerk
DEVELOPER [NAME]
M:\Public Data\City Council\Council Packet information\2008\I 1-05-08\11 05 2008 9-J-1 Amendment to Parkisde Comm Developers Agree
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Agenda Item No. 9. J .1.
Meeting Date November 5, 2008
59
STATE OF MINNESOTA )
) ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this day of
, 2008, by as Mayor of the City of Albertville, a Minnesota
municipal corporation, on behalf of the city and pursuant to the authority of the City Council.
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this day of
, 2008, by , as Clerk of the City of Albertville, a Minnesota
municipal corporation, on behalf of the city and pursuant to the authority of the City Council.
Notary Public
STATE OF MINNESOTA )
ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this
2008, by
Notary Public
day of
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Agenda Item No. 9. tl . l •
Meeting Date November 5, 2008
FA
DRAFTED BY:
Couri, MacArthur & Ruppe, P.L.L.P.
P.O. Box 369
705 Central Avenue East
St. Michael, MN 55376
(763) 497-1930
M:\Public Data\City Council\Council Packet information\2008\11-05-08\11 05 2008 9-J-1 Amendment to Parkisde Comm Developers Agree
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Agenda Item No. 9.11.
Meeting Date November 5, 2008
61
Exhibit A
The legal description of the property which is the subject of this Developer's Agreement is as
follows:
Lots 1 and 2, Block 1, Parkside Commercial Center, according to the plat of record on
file in the Wright County Recorder's Office, Wright County, Minnesota.
M:\Public Data\City Council\Council Packet information\2008\1 1-05-08\1 105 2008 9-J-1 Amendment to Parkisde Comm Developers Agree
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Agenda Item No. 9 J.1..
Meeting Date November 5, 2008
62
EXHIBIT B
Landscape Plan
M:\Public Data\City Council\Council Packet infonnation\2008\1 1-05-08\1 105 2008 9-J-1 Amendment to Parkisde Comm Developers Agree
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Agenda Item No. 9.J . 1 .
Meeting Date November 5, 2008
63
A,lbertville
SMON Toum woll. ft aw UhL
MEMORANDUM
Date: October 30, 2008
To: City Council
From: Larry R. Kruse, City Administrator
Re: General Update
SENIOR HOUSING TAX INCREMENT (TIP) PROPOSAL
Staff is working with Northland Securities to get a proposal on the Tax Increment Financing
Feasibility Study and related consulting services. We hope to have the proposal in time for
Wednesday's Council meeting. Both Guardian Angels and staff are proposing to split the cost
5 015 0, as we have done with the Market Study.
WASTE TREATMENT FACILITY
In the ongoing effort to manage our sludge, last month the Utilities Department made a
temporary winter cover over the digester, also known as the sludge dosing tanks. With the cover,
the temperature of the sludge has increased from 14.2 C before the cover to 19.4 C, which should
aide digestion. Utilities also completed a comparative analysis of in-house testing compared to a
certified lab. The split samples showed our employees are doing a good job with testing.
Supervisor Middendorf has identified a winter operation plan, which they will monitor results.
Utilities Department is in the process of completing a survey of restaurants to make sure they are
managing their grease disposal. Most should be recycling to an outside vendor. Middendorf is
also collecting some composite sewer samples from key locations to insure we understand what
industries are putting into our system. We will continue to coordinate with S.E.H. to achieve
optimum performance from our system.
WIRELESS (JOHNSON CONTROLS) PRELIMINARY FEASIBILITY STUDY
Mayor Klecker, Finance Director Lannes, and I met with Johnson Controls representative, who
shared the results of their initial assessment of the cost/benefit of a community wireless system.
Their analysis showed that Albertville facilities and operational practices are efficient, in which
no or little benefit can be saved to lower the cost of a wireless solution. This being the case, the
wireless system would need to pay its own way. To further evaluate the viability of a wireless
system would require the City to enter into an agreement with Johnson Controls to continue to
research the demand for this type of service in Albertville.
M:\Public Data\City Administrator\2008\Reports to Counci1\11-05-2008 City Admin Report.doc
Agenda Item No. 8.K.2.
Meeting Date November 5, 2008
65
Mayor and Council Communication — October 30, 2008
Administrator — Written Report
Paee 2 of 3
GOLD KEY PRAIRIE RUN COURT TRIAL
Gold Key is in the process was requesting a new trial.
DOWNTOWN LAND TRADE
Assessments are being presented to Council for approval and we will coordinate filing the final
plat and close on the properties ASAP.
CITY HALL PLAT
Ready to record pending Wright County review.
CSAH 19 ASSESSMENT APPEAL
Staff has completed formal mediation on two properties and an informal mediation with Mr. and
Mrs. Doug Psyk. Mediation has been scheduled for October 30, 2008 with the Psyks.
FRANKLIN SEWER PROJECT
The project is under construction. We received a complaint from one of our residents about the
early Saturday morning noise. We thought we had informed everyone about what they could
expect with the project, but overlooked the Saturday night work.
OTSEGO CREEK MEETING
Council members Dan Wagner and John Vetsch, along with, Assistant City Engineer Nafstad
and me met with Otsego representatives to review Otsego Creek operations. Otsego City
Engineer Wagner showed pictures of the recent creek cleaning project. Everyone agreed things
look good and questioned the need to meet every year. Little activity is planned as development
has slowed. It was suggested to meet every other year.
FIRE DEPARTMENT BUDGET- OTSEGO MEETING
City Administrator Robertson and I agreed to discuss the 2009 Fire Department Budget with
Otsego representatives at the Otsego Creek meeting. I presented a comparative analysis of the
2007 and 2008 tax capacities. Both Albertville and Otsego show large increases in their Tax
Capacity with St. Michael remaining stable. This result in a larger share for both Albertville and
Otsego. Otsego's tax capacity growth was significant. They said they would discuss with Tom
Darkenwald, who has this portfolio.
TOWNE LAKES LETTER OF CREDIT
On Thursday, October 301h we drew on Home Federal Savings Bank letter of credit for Towne
Lakes Two.
M:\Public Data\City Administrator\2008\Reports to Counci1\11-05-2008 City Admin Report.doc
Agenda Item No. O. K.2.
Meeting Date November 5, 2008
Mayor and Council Communication - October 30, 2008
Administrator — Written Report
Page 3 of 3
ALBERTVILLE TOWNHOMES (DOMINIUM DEVELOPMENT)
Utility installation is nearing completion and street work will begin the we of the 27t', with paving
expected to begin the first week of November. Building Official Sutherland is prepared to issue building
permits as they need permits to complete their financing. The pace of construction is going very fast.
CENTRAL -CITY PARK PROJECT
The parking lot work is complete; along with the tree and grass planting. The fence contractor has started
installing the new fence.
WINTER PARK
Public Works did an excellent job planting trees in Winter park. We are hopeful the trees will quell some
of the concern about the resident fence issue. I did receive a call saying that a police report was filed
regarding the resident fence. The Sheriff s incident report stated there was no criminal acts performed and
it appears the kids were just in the park. There appears to be some expectation that kids should not be in
the park. We will continue to monitor the situation.
GENERAL ELECTIONS
Staff is prepared for a busy election. Expect lines at peak times and vote early; otherwise be patient and
wait your turn to vote. Testing of the Equipment (M100 Tabulator) took place on Thursday, October 30.
Staff was informed by Wright County Auditor Hiivala that a Modem was installed in the M100 Tabulator
machine. The Modem allows Albertville to send the results over the phone, which means that staff would
not have to drive to Wright County (Buffalo) with the results.
M:\Public Data\City Administrator\2008\Reports to Counci1\11-05-2008 City Admin Report.doc
Agenda Item No. 8.K.2.
Meeting Date November 5, 2008
67