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2008-11-17 CC Packetlberfvije City of Albertville Council Agenda awwN T u.rq. ft aw UNL NOVEMBER 17, 2008 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council", usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL 3. RECOGNITIONS — PRESENTATIONS — INTRODUCTIONS A. Recognize the 2008 Primary — General Election Judges (pg. 1) 4. CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO AGENDA 6. MINUTES A. Approve November 5, 2008 Canvassing Results Board minutes (pgs. 3-6) B. Approve November 5, 2008 regular City Council minutes (pgs. 7-21) 7. 0 CONSENT AGENDA All items with an asterisk () are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Items 8.C.1. Utilities — Superintendent's Report (pg. 23) 0 8.E.1. Finance — Semi-monthly Payment of Claims (bills) (pgs. 25-32) 8.I.1. Engineering — Reduce Shoppes at Towne Lakes 2nd Letter of Credit (pgs. 37-39) 8. DEPARTMENT BUSINESS A. Fire Department M:\Public Data\City Council\Council Packet information\2008\1 1-1 7-08\1 1 17 2008 1-A Agenda.doc Meeting Date: November 17, 2008 City of Albertville Council Agenda November 17, 2008 Page 2 of 3 B. Public Works Department C. Utilities Department (WWTP) 1). 0 Accept the Utilities Superintendent's Report (pg. 23) D. Building Department E. Finance Department 1). 0 Approve the Monday, November 17, 2008 Payment of Claims (bills) for check numbers 026369 to 026414 (pgs. 25-32) F. City Clerk 1). Levy a $500 fine to Coborn's Grocery Store, Coborn's Liquor, Hack's Liquor Store, 152 Club, Full Moon Saloon & Bar and Geez Sports Bar & Grill for failure to pass the Wright County Liquor compliance check and remind all businesses of the progress fine schedule (pgs. 33-36) G. City Council H. Planning and Zoning I. Engineering 1)•0 Approve to reduce the Letter of Credit No. 206 held for Shoppes at Towne Lakes 2nd Addition from $90,700 to no less than $59,300, with the following condition: Developer is current with all fees and obligations owed to the City (pgs. 37-39) 2). Accept the Assistant City Engineer's Progress Report dated November 12, 2008 (pgs. 41-43) J. Legal K. Administration 1). Accept the City Administrator's Written Report (to be distributed at the meeting) 2). October 29, 2008 Otsego Creek Authority minutes (pg. 45) (NO action necessary) 9. CITIZENS OPEN FORUM - (continued if necessary) 10. ANNOUNCEMENTS and or UPCOMING MEETINGS November 2008 24 6:00 p.m. Joint Powers Water Board meeting 24 7:00 p.m. Committee of the Whole Workshop (discussion on fees) 27 all day Thanksgiving Day observed — City offices closed 28 all day Thanksgiving Holiday observed — City offices closed M:\Public Data\City Council\Council Packet information\2008\1 1-17-08\1 1 17 2008 1-A Agenda.doc Meeting Date: Novemher 17 Mnu City of Albertville Council Agenda November 17, 2008 Page 3 of 3 December 2008 1 6:30 p.m. Truth -in -Taxation Hearing 1 7:00 p.m. City Council meeting 8 6:00 p.m. STMA Ice Arena Board meeting December 2008 (continued) 9 7:00 p.m. Planning and Zoning Commission meeting 15 6:30 p.m. Truth -in -Taxation Hearing (continued if necessary) 15 7:00 p.m. City Council meeting 22 6:00 p.m. Joint Powers Water Board meeting 25 all day Christmas Day observed — City offices closed 26 all day Christmas Holiday observed — City offices closed January 2009 1 all day 2 all day 5 6:15 p.m. 5 7:00 p.m. 1.2 6:00 p.m. 13 7:00 p.m. 19 all day 20 7:00 p.m. 26 6:00 p.m. 26 7:00 p.m. February 2009 2 7:00 p.m. 9 6:00 p.m. 10 7:00 p.m. 16 all day 17 7:00 p.m. 23 6:00 p.m. 11. ADJOURNMENT New Year's Day observed — City offices closed New Year's Day observed — City offices closed Newly elected Mayor & Council members take "Oath of Office" City Council meeting STMA ice Arena Board meeting Planning and Zoning Commission meeting Martin Luther King, Jr. observed — City offices closed City Council meeting Joint Powers Water Board meeting Committee of the Whole Workshop (tentative) City Council meeting STMA Ice Arena Board meeting Planning and Zoning Commission meeting Presidents' Day observed — City Offices closed City Council meeting Joint Powers Water Board meeting M:\Public Data\City Council\Council Packet information\2008\11-17-08\11 172008 1-A Agenda.doc Meeting Date: November 17, 2008 AFFIDAVIT OF POSTING STATE OF MINNESOTA SS. COUNTY OF WRIGHT Bridget Miller, being first duly sworn, says that on the 13th day November 2008 Bridget posted the documents as shown on the reverse side a true copy of each thereof at 5:05 p.m. at the Albertville City Offices in the window, at the City of Albertville located at 5959 Main Avenue NE, County of Wright, State of Minnesota. Subscribed and sworn to before me this day of '�U1i i ��1�� , 2008. Notary Public TORT NN LEONHARDT NOT , Y Pt" ;0.VINNESOTA •� My O zc an. 31, 2009 M:\Public Data\City Council\Council Agendas\Affidavit of Agenda Posting format.doc �bcrtvillc Mayor and Council Communication November 17, 2008 SUBJECT: CITY COUNCIL MINUTES RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approving the City Council minutes that have been prepared and submitted by the City Clerk and the City Administrator with the following motions: Motion to approve the Wednesday, November 5, 2008 Canvassing Results Board minutes as presented, and on file in the office of the City Clerk. Motion to approve the Wednesday, November 5, 2008 regular City Council minutes as presented, and on file in the office of the City Clerk. BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council, should it be their desire to amend the minutes. KEY ISSUES: It is the City's policy to review and approve City Council minutes that have been taken, prepared and submitted by the City Clerk. POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the City Council minutes that have been prepared and submitted should be amended. However, the contents of the minutes via the amendment process typically require Mayor and Council consideration thereof at the appropriate time during the meeting, in which such amendments that are made requires a motion and affirmative vote of the majority of the members present. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the City Council minutes. LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the authority to amend the minutes. Respectfully submitted, Larry R. Kruse City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: November 5, 2008 regular Council minutes M:\Public Data\Requests for Council Actions (RCA)\2008\11 17 2008 6-A City Council minutes.doc Agenda Item No. 6. Meeting Date November 17, 2008 A,lbertvi j je Snm. t— LIAW No aw un.. CANVASSING BOARD NOVEMBER 5, 2008 MINUTES Albertville City Hall 6:00 PM CALL TO ORDER — ROLL CALL Mayor Klecker called the Albertville Canvassing Board meeting to order at 6:00 p.m. PRESENT: Mayor Ron Klecker, Council members Dan Wagner, Tom Fay, John Vetsch, and LeRoy Berning; City Administrator Larry Kruse, Finance Director Lannes, and City Clerk Bridget Miller ABSENT: none APPROVE RESOLUTION NO. 2008-055 ENTITLED A RESOLUTION TO CANVASS THE 2008 GENERAL ELECTION RESULTS City Administrator Kruse began by complimenting City Clerk Miller and Finance Director Lannes on a great job with Elections. The majority of the process went rather smoothly. Kruse then went on to give an overview of the 2008 General Elections that were held on Tuesday, November 5, 2008 at the Albertville City Hall. Kruse commented that there were a couple complaints that were acknowledged and dealt with. Kruse reported there were approximately 3, 400+ voters that came through and of the 3,400 there were 798 new registered voters. Kruse shared with the Council that as voters waited in line he would ask the voter how long they had been waiting. The average wait was about 20 minutes, which Kruse felt was not very long to wait. City Administrator Kruse continued by asking the Council what their opinions were on how staff could improve and prepare for the 2010 or 2012 Elections. One suggestion Kruse had was to add more "handicap" accessible parking spots near the rear entrance of the building. Staff was unaware of the number of voters currently in Albertville with walkers, wheelchairs, or motorized equipment compared to previous elections. One Council member shared with staff how Monticello had the voters get in alphabetical lines when they arrived. Another Council member suggested setting up the new registration table in the hallway if possible. Mayor Klecker asked for a motion on Resolution No. 2008-055 entitle a Resolution to Canvass the 2008 General Election Results. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 Canvass draft minutes.doc Agenda Item No. 6. Meeting Date October 20, 2008 City of Albertville Canvassing Results Board Minutes November 5, 2008 Page 2 of 2 MOTION BY Council member Berning, seconded by Council member Vetsch to approve RESOLUTION No. 2008-055 entitled a Resolution to Canvass the 2008 General Election Results, which will be printed and signed; then the signed copy will be scanned and the electronic scanned version will be kept on file in the office of the City Clerk that will serve as the City's official record. Motion carried unanimously. ADJOURNMENT Mayor Klecker then asked for a motion to adjourn the Canvassing Board meeting. MOTION BY Council member Berning, seconded by Council member Vetsch to adjourn the Wednesday, November 5, 2008 Canvassing Results Board meeting at 6:11 p.m. Motion carried unanimously. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 Canvass draft minutes.doc Agenda Item No. 6. Meeting Date October 20, 2008 0 A,lbertville Sma. °ram Lh4q;. eb Car UFvL ALBERTVILLE CITY COUNCIL NOVEMBER 5, 2008 MINUTES ALBERTVILLE CITY HALL PLEDGE OF ALLEGIANCE — CALL TO ORDER Mayor Klecker called the Albertville City Council Pledge of Allegiance. ROLL CALL PRESENT: Mayor Ron Klecker, Cot John Vetsch, City Attorney Michael C Adam Nafstad, Finance Director Tina Bridget Miller ABSENT: none OGNITIONS — Mayor Larry < 7:00 PM at 7:00 P m. followed by the LeRoy ffe ng, Tom Fay, Dan Wagner, and mer Alan BiW s, Assistant City Engineer administrator Larry Kruse, and City Clerk newly elected Albertville City Council member Mayor Klecker ask��£ ther,kI.'was anyone in the audience that wanted to discuss an item with the Council that was noty on the agenda. Pete Wagener of 10690 — 56th Street NE asked the Council to consider amending the Ordinance for Accessory Buildings regarding to the size that is allowed. Wagener explained to the Council that his attached garage is rather small, which is a basic single car garage. Mr. Wagener was unaware of the fact that the City required more than a building permit to construct a detached accessory structure. Wagener reiterated by suggesting that the Council amend the ordinance to allow for a larger size detached accessory building. Wagener brought to the Council's attention the fact that he M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date October 20, 2008 City of Albertville City Council Minutes November 5, 2008 Page 2 of 15 received a notice from the City informing him what the steps were in the process of building the detached accessory building on his property. Wagener did not realize he needed to apply for a Conditional Use Permit (CUP) and possibly a variance, which is going to cost him more. Mr. Wagener brought up the fact that he researched the surrounding communities and found that Monticello allows a larger size accessory building with minimal to no extra cost. Wagener recommended that the City consider amending the Ordinance so it would be similar to Monticello's restrictions. City Planner Brixius asked the Mayor if he could give some back g.,,zund information on Mr. Wagener's structure. Brixius stated that, according to the 2005 'Albele Municipal City Code, the City does not allow this size of an accessory building without approuf a Conditional Use Permit (CUP). If Mr. Wagener wanted to build a structure beer :4,200 sqi444feet, he would need to apply for a CUP and depending upon the location of t ie structure a variafi&.4, ch would cost him about $3,000+/-. Brixius reminded the Couneil that in recent years tho sty has approved other CUPS within the Albertville city lYmlts that allowed property ownelr��to construct a detached accessory building/garage who applied for the CUPand or variance. Brixius continued by explaining what staff amending the 2005 Albertville Municipal`' Administrative Permit process rather than through an Administrative Permit process Council decide to amend the code, staff re Administrative Permit as>those feirthe Col asking, which is tir. the City Council to consider ,Code to allow such`�tructures to go through an UP ar>ance. By aTltvi�ing these structures to go uld be isli✓ost1X to the homeowner. Should the 1r7end s kee"" : e'same restrictions for the se Council did inquire as tc shy staff4dn't catch this sooner, why didn't staff put a "stop work order" on the construction, nd fm question was 'Why a building permit was not submitted prior to construction...,.-, Mr. Wagner basicallylutted thit he did not realize he needed to apply for a building permit until he"r� eeived the noticWin the i ft, which Wagener apologized for the error on his part for not doinli lx�homework. IN.. Upon asking th Wstions alp arefully discussing the situation, the Council made the following motion: MOTION BY Councffiriember Wagner, seconded by Council member Berning to direct staff to review and prepare an -Ordinance that would amend the 2005 Albertville Municipal City Code to include language regarding an Administrative Permit for Accessory Building that would have the same restrictions as a Conditional Use Permit. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 City of Albertville City Council Minutes November 5, 2008 Page 3 of 15 AMENDMENTS TO THE AGENDA Mayor Klecker asked if there were any amendments to the agenda. Council member Berning added an item under Finance — Fire Department and two items under Engineering — Street Lights — 601h Street and CR 19; City Planner Brixius added one under Planning — Accessory Buildings (which was moved up under Citizen Form). Upon adding the above items, Klecker asked for a motion to approve MOTION BY Council member Wagner, seconded by Council Wednesday, November 5, 2008 regular Albertville City Count' above items, which will be discussed in the General Order of normal sequence on the agenda. Motion carried unanimously, MINUTES October 20, 2008 regular City Council minutes Mayor Klecker asked the Council if there regular City Council minutes. MOTION BY Council 1 Monday, October 20, 20 signed; then the signec file in the office of enacted by one 1 member or citizen of Business and cc as amended. Berning to approve the ,as amended adding the i . considered in its y, October 20, 2008 Vetsch to approve the ztes as pf6sented, which will be printed and electronic scanned version will be kept on ie:::City's official record. Motion carried ire considered to be routine in nature by the City Staff and will be ,ill be no separate discussion of these items unless a Council In such event, the item will be removed from the General Order in its normal sequence on the agenda. Mayor Klecker inquired if the Council members or staff wanted any of the items pulled from the October 20, 2008 Consent Agenda. The following items were pulled from the Consent Agenda for further discussion and or explanation: 9.E.1 Approve the Wednesday, November 5, 2008 Payment of Claims (bills) for check numbers 026315 to 026367; 9.E.2 Approve Resolution No. 2008-057 entitled a Resolution Certifying the 2008 Final List of Uncollected Utility Bills and Outstanding Invoices to Wright County for Collection with Real Estate Taxes. City Clerk Miller M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 9 City of Albertville City Council Minutes November 5, 2008 Page 4 of 15 asked that item 9.I.1 be corrected. On page one of the agenda it reads "Hunters Pass Estates" and it should be "Field Plaza Second". Mayor Klecker asked for a motion to approve the November 5, 2008 Consent Agenda pulling the items 9.E.1 Approve the Wednesday, November 5, 2008 Payment of Claims (bills) for check numbers 026315 to 026367; 9.E.2 Approve Resolution No. 2008-057 entitled a Resolution Certifying the 2008 Final List of Uncollected Utility Bills and Outstanding Invoices to Wright County for Collection with Real Estate Taxes. MOTION BY Council member Wagner, seconded by Council November 5, 2008 Consent Agenda pulling items 9.E.1 Apprg1 2008 Payment of Claims (bills) for check numbers 026315 to,( Resolution No. 2008-057 entitled a Resolution Certifying thi Utility Bills and Outstanding Invoices to Wright County"for Cc which the items will be removed from the General. _.' , r of Bu normal sequence on the agenda and will require a separate mot PUBLIC HEARING Approve RESOLUTION No. 2008-056 Assessment Mayor Klecker opened thepubl�i hearing at 7 19 p.m. Fay to approve the :dnesday, November 5, 6367, 9 2 Approve 108 Final List of Uncollected lection with Read, Estate Taxes, ;s and conslde-riqd 1n its Motion carried uianimousl Land Trade City Attorney Court poeded too over the background stating that the City has been working with the Downtown Bus'inowi1la and the four ( residential property owners for about one (1) year. It has bquite the zces thing the BNSF Railroad Property, obtaining the abstracts/tltle t, e roposed�p*erty, and negotiating with the proposed buyers. Afterl(Utprous meetingsW1egot>atttbe exchange of property and square -footage price, reviewing t�yiously agreeiats and amending them to reflect the final layout of the Downtown Railroad Pl1d obtaining t proposed buyers approval on the finalized agreement. Couri pointed out thatZze are dlffr nt terms for the commercial property owners versus the residential propeifft"Opers,ahe Public Hearing notice was properly published and a copy was mailed to each vrop&ffik er with the amount to be assessed. Couri asked if the Council would be flexible on the date that was set in the Resolution due to fact that finalizing on some of the abutting property has not been completed; and due to the fact that the Wright County Surveyor is still reviewing the final plat, which has not been recorded. Upon hearing Couri's request regarding the date, City Administrator Kruse asked the Council to consider waiving the 2008 Interest because it is so close to the end of the year (December 2008) M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 10 City of Albertville City Council Minutes November 5, 2008 Page 5 of 15 before everything will be completed. Kruse recommended that the interest begin in January 2009. Council member Vetsch expressed his concern with the amount of water in the rear yards of Mr. Drew and Mr. Vetsch. Council member Vetsch wanted to make sure the water issue would be resolved or hopefully not effect the residents' consideration of purchasing the property. Assistant City Engineer Nafstad displayed a copy of the Preliminary Railroad Plat' that was being reviewed by the Wright County Surve3 the plat as to where there appeared to be a swale or an area where, Council member Vetsch brought up. Mayor Klecker asked if there was anyone in the Adopting Downtown Land Trade Assessment. the as `Downtown "' Nafstad identified on 1 water collects, which a for the Curt Gentile, owner of Geez Sports Bar & Grill lat 5788 ain Avenue NE ttroduced ricated himself to the Council. Mr. Gentile then proceeded to 6NA"I m fiat according to the memo that was prepared by NAC in November 2007, there appears to �e a discrepancy in the assessment amount. Gentile noted that in the memo`the amount was dlffetthan the amount that was noticed in the Public Hearing Notice that he 3e>yed in the maid Gentile also pointed out that the amount the interest percentage agreed upon was 4%, and in the Public Hearing notice is states 6.1%. Gentile's final comment was m regards t'a final agreement that he signed in the Summer of 2008, which seemed to conflict with thonfornaian he recently received. Couri and Nafstad explned to Mr `Gentile and the Council that when the purchase process 24 began in November-4007 the arridghts were estimmed.due to the unknown of how the plat was going to be laid out. Staf i 4 ducttii —umber of x ieetings that involved the business owners, in which there wad di on rg><ng vu� ways to re -plat the property. With each meeting therere ezent scrtos that involved the square -footage and the exchange of land, therefore, the pu h .v,price'�,n November 2007 did change to reflect what was final layout was gupon in JunelJ=t008 Donatus Vdkfi�of 11572 — 5 9, Street NE approached the Council with a concern with the easement that,.P imposed forws backyard. Mr. Vetsch was under the impression that a fence would be const c�Ol 'but it was unclear as to the location of the fence. Mr. Vetsch has agreed to purchase the 30-foot'gcross the rear of his property. But if the fence goes up across his original backyard, he veld like to reconsider the purchasing the 30-foot piece of property. Mr. Vetsch explained whyhe would like to reconsider the purchase because he would like to plant some trees along the newly proposed rear property line, but if the fence goes up on his current property line he would not be able to do so. Vetsch wanted clarification as to whether a fence would be constructed; and if yes, what property line would be used to place the fence? Staff reported that the fence was a stipulation of the Downtown Railroad Development. If the fence were to be installed, it would be on the 152 Club (Ms. Holm's) property line not Mr. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 11 City of Albertville City Council Minutes November 5, 2008 Page 6 of 15 Vetsch's. The fence would be a buffer between the Downtown Business establishments and the residential homes, which the City has been implementing in other business developments that abut residential property. Mayor Klecker asked if there was anyone else in the audience that wanted to speak regarding the Public Hearing. There was no one in the audience that wanted to discuss the public hearing for the Adopting Downtown Land Trade Assessment. Mayor Klecker closed the public hearing at 8:54 p.m. MOTION BY Council member Fay, seconded by Council m RESOLUTION No. 2008-056 entitled a Resolution Adopting Di with the City Attorney's request to change the date that iateke 2009 and to amend Curt Gentile's assessment amount jo be $ and signed; the signed copy will be scanned and the 6jectroni, file in the office of the City Clerk that will serve as the;ty's unanimously. DEPARTMENT BUSINESS CITY COUNCIL — no comments PUBLIC WORKS DEP UTILITIES FINANCE DEP. Approve the Wi to 026367 to approve Trade Assessment is to acrue to January 1, 55, whici mill be printed ed verslon ti"'be>kept on l record. Mot16n' carried 5, 2008 Payment of Claims (bills) for check numbers 026315 Council member Berning and Wagner had questions and or concerns regarding the following checks: Check no. 026331 payable to H. Christiansen Company in the amount of $500.34, which Finance Director Lannes explained the barrier nets are for the green netting material to place over the seeded area along the railroad tracks near Central -City Park. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 12 City of Albertville City Council Minutes November 5, 2008 Page 7 of 15 Check no. 026332 payable to Hassan Sand & Gravel, Inc. in the amount of $75.77, which Finance Director Lannes informed the Council that PW Director Guimont obtains the best price for ag lime. Lannes also noted that there are businesses within Albertville that carry ag lime. Check no. 026348 payable to Norstar Wallcovering in the amount of $1,060.00, which Lannes reported this is not wallcovering, but is a product used on the floor to assist the firefighters to back the trucks up into the garage area of the Fire Hall. Lastly, Check no. 026349 payable to Northern Water Works in for a magnetic locator for the Utilities Department to locate the City did not previously own. After hearing an explanation for the four checks that Payment of Claims, the following motion was made; MOTION BY Council member Beming, seconded by t Wednesday, November 5, 2008 Payment of Claims (bills as presented except the bills specifically'plled, which if t of $830.70, which is or sewer lines that the from the Naeber 5, 2008 require a separate discussion from the Consent;Agenda and a sep Agenda. The checks will be signed by the authorlZed personnel an documents; the electronically scanned versio0 will b-'kept pn file i Director that will serve as the Citv's official record.:.lVlotio oarriei fiber Wagner authorizing the numbers 026315 to 026367 1 the Consent Agenda will e motion from the Consent manned with supporting the office of the Finance unanimously. Approve Resolution°?Vd.I108 057ititled a Resolution Certifying the 2008 Final List of �,,, Uncollected Utility Bills ar?4,0utstcand� ,g Invoices .'i"Wright County for Collection with Real Estate Taxes Finance Director Lan ne a ked tho buncil to pull Resolution No. 2008-057 entitled a ResQ!,,u n. Certifying the * 1 d8 Final l ,i of Uncollected Utility Bills and Outstanding Invoices to Wrigli County for Collee %z wit406al Estate Taxes. The reason Ms. Lannes pulled the item was to make the there was no" -one in the audience that wanted to dispute their bill or invoice. Mayor Klecker ask:f the> was anyone in the audience regarding an uncollected utility bill or and outstanding mvohere was no one present that wanted to dispute their outstanding debt to the City. Council proceeded by making the following motion: MOTION BY Council member Berning, seconded by Council member Fay to approve Resolution No. 2008-057 entitled a Resolution Certifying the 2008 Final List of Uncollected Utility Bills and Outstanding Invoices to Wright County for Collection with Real Estate Taxes as presented except those items specifically pulled, which if pulled from the Consent Agenda will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda; and which will be printed and signed; then the signed copy will be scanned and the M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 13 City of Albertville City Council Minutes November 5, 2008 Page 8of15 electronic scanned version will be kept on file in the office of the City Clerk that will serve as the City's official record. Motion carried unanimously. Accept a donation in the amount of $1, 200.00 from the Albertville Lions and deposit the donation of $1, 200.00 to the Albertville Queen's Committee MOTION BY Council member Wagner, seconded by Council memb0 ' Fl d' yAo accept a donation in the amount of $1,200.00 from the Albertville Lions and deposit,fhe donation of $1,200.00 to the Albertville Queen's Committee as presented except those )tens spepif1 11 pulled, which if pulled from the Consent Agenda will require a separate discussion froiO t_,Consent Agenda and a separate motion from the Consent Agenda. Motion car d unanimously Accept the Finance Director's Financial Reports) dalF (Qctober;8, 2008 Finance Director Lannes reviewed the Financial Reports that were submitted in the November 5, 2008 City Council packet. Lannes reported that it was brought ► her attention the Council inquired about the Nextel phone(s) at the Octater ,20, 2008 meeti,,wllich the Council directed staff to research and obtain a better price for cellulservice ; Cannes informed the Council that the staff has researched the photi service #d?noted that the City has the opportunity to go utilize the State's Contract, which is witfi4q,t el. Since the City uses the State's contract, the City s get--g the best deal',On phone service. Cannes went on to explain why the last bill appeared higher that previous bills, which was to replacement a phone that was damaged. The Coup' i`f urageltaff to continua, scrutinizing or evaluating how many phones City staff has; and ident> f here .tb phones are necessary or needed; and to consider or realize some of the phones xnay be el�tialed�e future. i < Staff acictitiwledged Cl's di etn to identify where the phones are and which ones could possibly be eliminated, anxca,contmed scrutinize the phone service to get the best possibly plan avail=to the City. Lannes then bi'bftht up the Le"gigue of Minnesota Cities Insurance Proposal that was presented at the October 20, 200egula City Council meeting. Lannes reported that staff had a meeting to discuss Council's req>sv to re-evaluate the appraiser's amount associated with the various Park equipment. Lannes infix"cued the Council there was equipment that was not included in the previous quote and there were items included that have since been removed. Taking into account the addition and removal of Park equipment the Insurance Quote/Proposal did not change much from the original LMCIT Proposal that was submitted on October 20, 2008. Upon hearing the report from Lannes, Council and staff discussed the cost of insurance, which the Council continued to feel the values of the appraisal are not appropriate. Council commented that someone needs to contact the League to discuss the cost of insurance. Staff suggested a M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 14 City of Albertville City Council Minutes November 5, 2008 Page 9of15 number of times to have one or two Council members meet with a LMCIT Representative to get a better understanding of how the values are calculated. Talking directly with a LMCIT Representative to learn how the process works and how the LMCIT calculates the values of park equipment. After hearing staff s recommendation to meet with a LMCIT Representative, Mayor Klecker and Council member Vetsch volunteered to meet with a LMCIT Representative to discuss the appraisal process and how insurance rates are calculated. Following the decision of Klecker and Vetch, City Administrator Kruse suggested that staff would contact the LIVICIT, set a date to hold a meeting; staff would post the meeting so that any or all Cot)),il members could attend. Mayor Klecker then asked if the Council members had any additional gtions or concerns regarding the Finance Director's Financial Report dated„October>28, 2008 3pon hearing no additional comments or concerns, the Council proceeded to accept the Finance director's Report dated Tuesday, October 28, 2008 as presented in the Tovember,5, 2008 City Cdo* lLpacket. FIRE DEPARTMENT Council member Berning brought to the Cobria St. Michael is considering going out to bid q City Administrator Kruse went over some of tl Contract with the City off *hael and City is researching what the original intst of the a€ Kruse went on to expl` that staff*.,ill ill report research and evaluate hovKruse involve the tworf2J<,Councll'i��* eb` Ifi td,,—bd 's attention the W that he noticed the City of artment. istory regarding the Fire informed the Council that staff s) was when the agreements were signed. .e Council the outcome of the agreement make sure the Council was aware it will agreement. AN Approve`` Minnesota L40 ul Gambling LG240B Application to Conduct Excluded Bingo that has been sft.,yted by thou. Albert Catholic Aid Association to conduct excluded Bingo at the St. Albert Pari �'JkO enter ncated at 11458 - 57`h Street NE within the Albertville city limits on r> November 23, 2008 MOTION BY Council member Wagner, seconded by Council member Fay to approve the Minnesota Lawful Gambling LG240B Application to Conduct Excluded Bingo that has been submitted by the St. Albert Catholic Aid Association to conduct excluded Bingo at the St. Albert Parish Center located at 11458 - 57th Street NE within the Albertville city limits on November 23, 2008as presented except those items specifically pulled, which if pulled from the Consent Agenda will require a separate discussion from the Consent Agenda and a separate motion from the Consent Agenda. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 15 City of Albertville City Council Minutes November 5, 2008 Page 10 of 15 PLANNING AND ZONING Amendment to the 2005 Albertville Municipal City Code relating to Accessory Buildings The discussion to amend the 2005 Albertville Municipal City Code took place under Citizen Forum. ENGINEERING Approve to reduce the Field Plaza Second Addition Lett (LOC/Escrow) from $1,470 to no less than $735, upon oomph Developer is current with all fees and obligations awed to the from the site; The site shall be mowed and maint `164 All stc unused castings shall be removed from the site J MOTION BY Council member Wagner, 11 the Field Plaza Second Addition Letter of $1,470 to no less than $735, upon complel with all fees and obligations gwed to the ( shall be mowed and removed from the si the Consent Agenda motion from the Col Ass Assistant C Engineer Naff meeting theft s a concern that since then has revic non-event time. O the limited pedestr be encouraged and facilities. storm uire a •edit/Es ; 0,w Reduction No. I of the follow I g conditions. - All debris AW-1 be removed iructures shall h"lated on xec�nded by Council rnerhber Fay to approve to reduce xed>t-scrow Reduction No. 1 (LOC/Escrow) from ion of the following conditions: Developer is current ity, All „debris shallbe removed from the site; The site struc res shall bq, p ated on unused castings shall be those i. s specifically pulled, which if pulled from discussion ;from the Consent Agenda and a separate carried unanimously. Avenue NE and 60`h Street NE Intersection i report that at the October 20, 2008 regular City Council th the STMA Hockey Arena parking lot. Nafstad went on to state d the intersection and observed its operation during a mid -day / ersection appears to be operating satisfactorily; however, given in the area, it is recommended that utilization of the parking lot I parking only be secondary to the off-street arena parking Nafstad continued with the fact that understanding the arena's parking demands require frequent on -street parking, it is recommended that the following signage additions be considered: • The addition of stop signs at the two arena driveways for exiting traffic. Supplementary signage below the stop signs indicating that cross traffic does not stop. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 16 City of Albertville City Council Minutes November 5, 2008 Page 11 of 15 Signage prohibiting parking within 50' of the intersection. Signage prohibiting parking between the two driveways and extending 50' north of the north driveway. Nafstad wanted to inform the Council that implementation of this additional signage and parking restriction is believed to be a proactive approach to providing safe measures of intersection control for the benefit of both vehicular and pedestrian traffic. Nafstad brought up the fact that as the surrounding area continues to,devela, it is recommended that the intersection and its controls be routinely reviewed for ade nay and effectiveness. Improvements to be considered with future development of theurratidng area include: • Removal of stockpiles and other sightline obstructirls. • Addition of sidewalks and trails. • Striping of Lachman Avenue. • Potential relocation of the arena drivewac>n Council member Berning did not feel the proposed recommend'tions made by Assistant City Engineer Nafstad were going to solve the traffic/pedestrian concerns with the STMA Hockey Arena. Berning wanted some type of lights installed to draw attention to the pedestrians heading into the building or leaving the facility. Staff brought up the budget constraints to accampl> pedetr>an ights is more costly than stripping off a crosswalk. ` MOTION BY Council member Berning, seconded by Council member Wagner directing staff to install pedestrian sign with battery operated lights within the budget constraints that would bring attention to the dr>ver to b u of the pest rian traffic heading towards the STMA Hockey Are; the fluty ``Viot>da carried unanimously. on CSAH 19 * Off - Council member Berning infQied staff that at or near the off -ramps of I-94 and CSAH 19 is dark. Berning feere shout' be additional lighting for the vehicles and pedestrians walking on the trails. �: �.: MOTION BY Counc -member Berning, seconded by Council member Vetsch directing City Administrator Kruse to inform Public Works Supervisor Guimont to contact NSP to get if the City can get additional street lights at the off -ramps of I-94 on CSAH 19. Motion carried unanimously. CSAH 19/CSAH 37 Traffic Lights M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 17 City of Albertville City Council Minutes November 5, 2008 Page 12 of 15 Council member Berning directed staff to obtain any and all Police reports relating to vehicle accidents at the intersection of CSAH 19 and CSAH 37 (near Culvers-DJs). Berning reported that there appears to be an accident at the intersection about every seven to ten (7-10) days. Council member Fay brought up an incident he witnessed a couple weeks ago along CSAH 19. Fay informed the Council that he was traveling on CSAH 19 and noticed a younger couple walking along the south side of CSAH 19 (near the 3rd Phase of the Albertville Mall). The Father and a toddler were walking in the grass area by the Albertville Mall; while the Mother pushing a stroller walked along the street/gutter area. Fay felt there should`°be a sidewalk or trail along the south side of CSAH 19 for pedestrian safety. Council directed staff to research the best possible location of CSAH 19 (near the Albertville Premium Outlets 3rd Phi; directed staff to work with the Albertville Premium Outfet i Michael B's. Staff acknowledged the request from the Council, and the fact that installing the sidewalk could potentially c Accept the Assistant City Engineer's Progress Red Mayor Klecker asked if the Council members had, Assistant City Engineer's progs ,Report. Upon' the Council procc October 24, 2008 LEGAL ft the Assistant City in IVNovember 5, ddewa Pr trail along the south D. Michhael B's). Council ement an"Whers of D. the Council was aware of situations or incidents. concerns regarding the )nal comments or concerns, 's Progress Report dated Friday, City Council packet. Appr e Parkside Co . mercial Center"s Amended Developer's Agreement, which takes into account tote approval of Or nce P 2008-008 entitled amending the Official Zoning Map of he Property at Parkside Commercial Center, Located West of the City of�� aville, RelatbI tto t CSAH 19 and Xrr'h of 57th S et NE that was approved at the Tuesday, September 2, 2008 regular City CourcZ eetan City Attorney Couri wf over the history, noting that Trident Development, on behalf of Merlin Bird Properties, LLC,``'has applied for a change of zoning for Parkside Commercial Center, located west of Highway 19 and north of 57th Street Northeast — at 10900 to 11004 57th Street Northeast. The property is 5.33 acres in size and is legally described as Lot 2, Block 1, Parkside Commercial Center. The site is currently zoned B-2A, Special Business District, and the request is to rezone the property to Planned Unit Development (PUD) District, in order to expand the permitted uses on the site. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 W City of Albertville City Council Minutes November 5, 2008 Page 13 of 15 Couri reported there is one area of the agreement that has not been resolved, which has to do with the number of deciduous trees that were to be planted along 57tb Street NE. According to the original Developer's Agreement, four (4) deciduous trees were supposed to be planted, which the Developer asked the Council to consider postponing the planting of the four deciduous until after the second building was constructed. Since then, the Council requested that the Developer plant six (6) deciduous trees. Mayor Klecker brought up Section 2. The lot .., Subsection 7. Assembly Uses .., Part C Assembly floor... dealing with the size of the Assembly uses, whiqb*a!s Ihcated on page 58 of the November 5, 2008 regular City Council packet. Staff noted the concern and would amend the Developer's Agreement to inflect 11 the appropriate outcome of the September 2, 2008 City Council meeting MOTION BY Council member Wagner, seconded ley Mayor Klecker to approve :the P..arkside Commercial Center's Amended Developer's Agreement as amended reflecting the correct information regarding the large capacity within the site'ihat was noted in the final>brdinance No. 2008-08, Section 2. The lot. ., Subsection 7. Assembly U§e,§%I, Part C Assembly floor..., which takes into account the approval of Ordifio.ce No. 2008-008 e- ,ed amending the Official Zoning Map of the City of Albertville, ReY #ft,to\the Property a Pa ksi e Commercial Center, t Located West of CSAH 19 and North of 57h Street NE that was appraved at the Tuesday, September 2, 2008 regular City Council meeting. Ma 0r.,,J lecker, Council members Berning, Fay, and Wagner voted aye Council member Vetsch voted nay Motion carried. ADMINISTRATION Senior HousinIncrehii t ini t t t e distributed during the meeting) City Administrator KruISe�lnforme the Council that the City received the Tax Increment Finan<Assistance Prol earl><eltt�dy. The proposal is to create a plan for providing financialstance to the prosed se7or housing project and to establish a Tax Increment Financing ,,,,),,District to 1mp ement the financial plan. The proposal is based on Northland x Securities, Inc ' eperienceth the City, TIF, and their current understanding of the project. In conclusion, C1tytptnistrat Kruse looked to the Council for direction to proceed, which would be in the form emotion. MOTION BY Council member Vetsch, seconded by Council member Fay to approve Northland Securities completing the TIF Finance Plan on an hourly basis at a cost not to exceed $4,300 subject to Guardian Angels paying 50% of the plan cost if the project does not proceed to construction. If the project is constructed 100% of these costs will finance out of the Tax Increment Financing proceeds. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 19 City of Albertville City Council Minutes November 5, 2008 Page 14 of 15 Accept the City Administrator's Written Report City Administrator Kruse very briefly touched on the installation of the sidewalk along Main Avenue NE. Kruse discussed with the Council what their intentions were regarding the installation of the sidewalk along the west side of Main Avenue NE, and making sure staff was following Council's direction, which was to hold off on the sidewalk until 2009. Council confirmed what their intentions were which was to hold off until 2009 on the installation of the sidewalk along Main Avenue NE connecting to 50th Street NE and the future STMA Middle School. Kruse asked the Council if they had any questions or cor included in the Council packet. Upon hearing no comm( Council proceeded to accept the City Administrator's W: 29, 2008 as presented in the November 5, 2008 City Coin CITIZENS OPEN FORUM — no comments Mayor Klecker asked the Council to review November 20011 5 6 00 p 5 7:6 px 1.0 6:00 P. II ..LI, Oay Board ritten Report that was V rh the report, the 4*dnesday, October calendar of events. Election Results) SIMAice Arena ,b rd meeting sera of'served — C.'ity/PW-CI offices closed T tning and mooning Commission meeting 17 7 00epA" L City�.Council meeting 24 6:00 p y ;\ Join _u),'ers Water Board meeting 24 7:00 p.m. ` ,; Committee of the Whole Workshop (discussion on fees) 2 all day hanksgiving Day observed — City/PW-1., offices closed 1 .. 1 day l'hanksgiving holiday observed — City/PW-17 offices closed December N. 1 6:3W"' m. Truth -in -Taxation Hearing 1 7:06 p.m. City Council meeting 8 6:00 p.m. STMA lee Arena Board meeting 9 7:00 p.m. Planning and Zoning Commission meeting 15 6:30 p.m. Truth -in -Taxation Hearing (continued if necessary) 15 7:00 p.m. City Council meeting 22 6:00 p.m. Joint Powers Water Board meeting 25 all day Christmas Day observed — City/PW-U offices closed M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc Agenda Item No. 6. Meeting Date November 17, 2008 20 City of Albertville City Council Minutes November 5, 2008 Page 15 of 15 26 all day Christmas Holiday observed — City/PW-U offices closed January 2009 1 all day New Year's Day observed — City/PW-U offices closed 2 all day New Year's Day observed — City/PW-U offices closed 5 6:15 p.m. Newly elected Mayor & Council members take "Oath of Office" 5 7:00 p.m. City Council meeting 12 6:00 p.m. STMA Ice Arena Board meet><ng 13 7:00 p.m. Planning and Zoning Commis bfi i" ting 1.9 all day Martin Luther .King, Jr. obsei€-ved �iTWPW-U offices closed 20 7:00 p.m. City Council meeting 26 6:00 p.m. Joint Powers Water Board meeting 26 7:00 p.m. Committee of the Whole Workshop (tentative] ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council November 5, 2008 regular City Council meeting at 9t57 p.m. Klecker, Miller, City Clerk M:\Public Data\City Council\Council Minutes\2008 Minutes\Bridget's drafts\M 11-05-08 B-drafts.doc ig to adjourn the unanimously. Agenda Item No. 6. Meeting Date November 17, 2008 21 A,Ibertvillc TO: Mayor and City Council FROM: John Middendorf DATE: November 17, 2008 RE: Wastewater Treatment Plant and Water Department Update WATER • There was a water main break at 57tb Street and Lander Ave. The 6 inch cast iron pipe was cracked. We will be reviewing our protocols on how we handle utility breaks. In this particular incident, emergency locates to identify other conflicting utilities and contractor availability and availability of parts led us to schedule this for the following morning. The water break ran longer than we would like, but under the circumstances work out well. • American Flow Control / Waterous have a recall or remediation program. This effects Waterous fire hydrants manufactured from 1999 to 2004. The program includes replacing the operating rod and removing all of the old grease and replacing it with new grease. Waterous will supply all parts at no cost plus a 40 dollar labor allowance per hydrant. The City of Albertville has approximately 215 hydrants affected. WASTEWATER • Utility department staff has completed the scheduled sewer cleaning for this year. • All the fall Maintence has been completed. • We have constructed a temporary cover over the digesters. We have noticed an increase in the temperature of the sludge. • The Utility Department is completing a survey of restaurants to insure they have a management plan in place for their grease. Staff is in the process of taking composite sampling at several locations to determine if the strength of the waste from business and industry is what we would expect. We will let you know if there are any surprises. REED BED UPDATE • The reed beds did well this summer. The ones that looked sick or thin really filled in and grew tall. Staff continues to work with S.E.H. on managing our sludge as we are still producing more sludge then expected. M:\Public Data\City Council\Council Packet information\2008\1 1-17-08\1 1 17 2008 8-13-2 Utilities Dept Report.doc ��pp �-�+ Agenda Item No. O.C.I.. Meeting Date November 17, 2008 23 ,1Smog 7 ��43tyUW brtvMayor and Council Communication November 10, 2008 SUBJECT: 0 FINANCE DEPARTMENT — PAYMENT OF BILLS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion authorizing the November 17, 2008 payment of the claims that includes check numbers 026369 to 026414 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly basis. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: Check No. 26369 ABM Equipment — Fiberglass service body, this was for the new WWTF truck that was purchased this year and approved paid out of capital reserves set aside for this purchase Check No. 26371 B & D Plumbing — fix hail damage at the Fire Department submitted and paid from insurance (after $1000 deductable). Check No. 26381 VOID Check No. 26404 Vetsch, Greg — Repairs at park shelter from the hail damage submitted and paid from insurance (after $1000 deductible) Check No. 26413 Glewwe Doors Inc — two new door handles that do not lock for doors at City Hall POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. M:\Public Data\Requests for Council Actions (RCA)\2008\11 17 2008 8-E-1 Finance Bills Report (RCA).doc Agenda Item No. 8.E.1.. Meeting Date November 17, 2008 Mayor and Council Communication — November 10, 2008 Finance — Payment of Claims Page 2 of 2 LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law, which requires all bills to be paid in a timely manner, generally within 30 days unless one party determines disputes the billing. Respectfully submitted, Larry R. Kruse City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Register Detail A,lbertville Small Town Wing. Big City We. Check Detail Register November 17, 2008 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026369 11/17/2008 ABM EQUIPMENT & SUPPLY INC. E 601-49450-552 C/O - Pick-up $7,976.85 0118482-IN fiberglass service body on cha Total ABM EQUIPMENT & SUPPLY INC. $7,976.85 Paid Chk# 026370 11/17/2008 ALLEY COMPANIES INC E 101-43100-215 Shop Supplies E 101-42000-200 Office Supplies (GENERAL) E 101-41940-210 Operating Supplies (GENERAL) E 601-49450-210 Operating Supplies (GENERAL) E 602-49400-210 Operating Supplies (GENERAL) Total ALLEY COMPANIES INC Paid Chk# 026371 11/17/2008 B & D PLUMBING E 101-42000-405 Repair/Maint -Buildings Total B & D PLUMBING Paid Chk# 026372 11/17/2008 BOLTON &MENK, INC E 492-49000-303 Engineering Fees E 499-49000-303 Engineering Fees E 101-41710-303 Engineering Fees G 101-22825 Hunters Pass Escrow E 101-41710-303 Engineering Fees E 101-41710-303 Engineering Fees E 473-00000-303 Engineering Fees E 101-41710-303 Engineering Fees E 493-49000-303 Engineering Fees E 604-49660-303 Engineering Fees E 101-41710-303 Engineering Fees E 501-49000-303 Engineering Fees G 101-22850 Planning & Zoning Escrow E 101-41700-303 Engineering Fees E 493-49000-303 Engineering Fees E 101-41710-303 Engineering Fees E 503-00000-303 Engineering Fees E 101-43100-303 Engineering Fees E 101-43100-303 Engineering Fees E 101-41710-303 Engineering Fees E 101-41710-303 Engineering Fees E 101-42400-313 Engineer Plan Check Fee Total BOLTON & MENK, INC Paid Chk# 026373 11/17/2008 CARQUEST E 101-45100-210 Operating Supplies (GENERAL) E 101-43100-215 Shop Supplies E 101-43100-404 Repair/Maint - Machinery/Equip E 601-49450-210 Operating Supplies (GENERAL) Total CARQUEST Paid Chk# 026374 11/17/2008 CENTER POINT ENERGY E 101-42000-383 Gas Utilities E 601-49450-383 Gas Utilities E 101-43100-383 Gas Utilities E 101-41940-383 Gas Utilities E 101-43100-383 Gas Utilities E 101-41940-383 Gas Utilities Total CENTER POINT ENERGY $9.89 5166 $72.11 5166 $9.89 5166 $9.89 5166 $9.89 5166 $111.67 $684.00 32584 $684.00 $367.50 0120059 $902.50 0120060 $1,492.50 0120061 $760.00 0120062 $380.00 0120063 $237.50 0120064 $1,265.00 0120065 $190.00 0120066 $142.50 0120067 $1,175.00 0120068 $665.00 0120069 $807.50 0120087 $8,259.00 0120090 $142.50 0120091 $1,662.50 0120092 $3,238.70 0120094 $5,447.50 0120095 $522.50 0120097 $1,527.50 0120098 $712.50 0120100 $47.50 0120119 $225.00 0120119 $30,170.20 $114.92 1536-49840 $20.30 1536-49947 $75.35 1536-49953 $47.31 1536-50003 $257.88 liners liners, soap liners liners liners hail damage FD 52nd St Lachman Ave LeBeaux Station Hunters Pass Towne Lakes 6th Phil Morris Prairie Run Shoppes at Towne Lakes 2 CSAH 19 N Flood Study Litigation Towne Lakes 5th Phil Morris lift station Franklin Property Sewer Municipal State Aid CSAH 19 N Town Homes CSAH 37 Utility Extention 2008 Seal Coat 2008 Overlay Niemeyer Trailer Sales retaining wall 4935 Kassel plan check brk clnr, nitrile glv, dexlll/ blue roll towel, hd cream, meg hyd hose, mega crimp fittings anti seize lub, brake cleaner, $57.68 11350 57th $58.38 5407574-21008 11728 63rd $56.94 5421442-41008 11822 63rd St NE $615.17 6759963-91008 5959 Main Ave $7.83 8000014425- 5801 Lander $65.05 8000014425- 5954 Main Ave $861.05 M:\Public Data\City Council\Council Packet information\2008\1 1-17-08\1 1 17 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8. E.1.. Meeting Date November 17, 2008 27 Mayor and Council Communication -November 12, 2008 Finance - Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026375 11/17/2008 DJ'S TOTAL HOME CARE CENTER E 602-49400-210 Operating Supplies (GENERAL) $49.77 33795 trans fluid, batteries, utilit E 101-43100-404 Repair/Maint - Machinery/Equip $37.21 33906 Kohler filter, bolts, spring e E 101-43100-403 Repair/Maint - Catch Basins $39.84 33958 paint marking, gloves, cement E 101-45100-404 Repair/Maint - Machinery/Equip $4.78 33961 pin hitch E 101-45100-210 Operating Supplies (GENERAL) $19.14 34235 roller covr, steel ext pole E 101-45100-210 Operating Supplies (GENERAL) $34.04 34256 drum liner E 601-49450-210 Operating Supplies (GENERAL) $20.19 34273 tee snap cor tube, fgen filter E 101-45100-210 Operating Supplies (GENERAL) $7.44 34339 fert spike E 602-49400-210 Operating Supplies (GENERAL) $95.79 34364 hex key, wrench comb, tape, ha E 101-43100-226 Sign Repair Materials $2.12 34517 corner bracket E 101-45100-210 Operating Supplies (GENERAL) $31.94 34566 fork manure Stine E 101-43100-215 Shop Supplies $13.82 34685 batteries, duck tape E 101-43100-215 Shop Supplies $25.53 34695 marking paint Total DJ'S TOTAL HOME CARE CENTER $381.61 Paid Chk# 026376 11/17/2008 DOCUMENT DESTRUCTION SERVICE E 101-41400-300 Professional Srvs (GENERAL) $31.20 130985 shred documents Total DOCUMENT DESTRUCTION SERVICE $31.20 Paid Chk# 026377 11/17/2008 DON'S AUTO & REPAIR E 101-42000-212 Motor Fuels $4.78 53562 fuel E 101-42400-212 Motor Fuels $84.29 53643 fuel E 101-43100-212 Motor Fuels $21.90 53874 fuel Total DON'S AUTO & REPAIR $110.97 Paid Chk# 026378 11/17/2008 EGGEN'S DIRECT SERVICE, INC. E 101-43100-212 Motor Fuels $3.79 sear chg E 101-43100-212 Motor Fuels $101.00 134582 Fuel E 101-43100-212 Motor Fuels $83.00 134599 Fuel E 101-43100-212 Motor Fuels $65.01 134623 Fuel E 101-43100-212 Motor Fuels $29.12 134642 Fuel E 602-49400-212 Motor Fuels $78.00 136543 Fuel E 101-45100-212 Motor Fuels $17.50 136544 Fuel E 602-49400-212 Motor Fuels $56.00 136558 Fuel E 601-49450-212 Motor Fuels $67.14 136560 Fuel E 101-43100-212 Motor Fuels $30.01 136578 Fuel E 101-45100-212 Motor Fuels $90.01 136586 Fuel E 601-49450-212 Motor Fuels $55.14 136590 Fuel E 602-49400-212 Motor Fuels $108.63 136598 Fuel E 602-49400-212 Motor Fuels $72.75 136604 Fuel E 602-49400-212 Motor Fuels $77.60 136605 Fuel E 101-43100-212 Motor Fuels $78.00 136609 Fuel E 601-49450-212 Motor Fuels $52.00 136610 Fuel E 101-42400-212 Motor Fuels $45.46 136616 Fuel E 602-49400-212 Motor Fuels $62.63 136617 Fuel E 101-45100-212 Motor Fuels $35.01 136629 Fuel E 601-49450-212 Motor Fuels $57.46 136666 Fuel E 101-43100-212 Motor Fuels $79.50 136669 Fuel E 101-45100-212 Motor Fuels $8.40 136676 Fuel E 601-49450-212 Motor Fuels $47.00 136699 Fuel Total EGGEN'S DIRECT SERVICE, INC. $1,400.16 Paid Chk# 026379 11/17/2008 ENDE SEPTIC SERVICE LLC E 101-42000-405 Repair/Maint -Buildings $150.00 2961 pump flammable trap at FD Total ENDE SEPTIC SERVICE LLC $150.00 Paid Chk# 026380 11/17/2008 FEDERATED CO-OPS, INC. E 101-45100-210 Operating Supplies (GENERAL) $112.34 F29217 Trimec Classic E 101-45100-210 Operating Supplies (GENERAL) $106.45 F29342 Sunny place 50 lb Total FEDERATED CO-OPS, INC. $218.79 M:\Public Data\City Council\Council Packet information\2008\1 1-17-08\1 1 17 2008 8-E-1 Payment Posted Batch.doc.rtf Page 2 of 6 Agenda Item No. 8.E. L Meeting Date November 17, 2008 W. Mayor and Council Communication —November 12, 2008 Finance — Payment of Claims Page 3 of 6 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026381 11/17/2008 VOID VOID VOID VOID VOID Paid Chk# 026382 11/17/2008 HEALTH PARTNERS E 601-49450-130 Employer Paid Ins (GENERAL) $1,667.96 30863464 Emp Health & Dental Ins G 101-21706 Group Insurance Payable $2,584.60 30863464 Emp Health & Dental Ins Emp Po E 101-42400-130 Employer Paid Ins (GENERAL) $2,463.07 30863464 Emp Health & Dental Ins E 101-43100-130 Employer Paid Ins (GENERAL) $1,982.12 30863464 Emp Health & Dental Ins E 101-41400-131 Employer Paid Health $1,851.47 30863464 Emp Health & Dental Ins E 101-45100-130 Employer Paid Ins (GENERAL) $927.86 30863464 Emp Health & Dental Ins E 101-41500-131 Employer Paid Health $921.56 30863464 Emp Health & Dental Ins E 101-41300-131 Employer Paid Health $513.15 30863464 Emp Health & Dental Ins E 602-49400-130 Employer Paid Ins (GENERAL) $743.26 30863464 Emp Health & Dental Ins Total HEALTH PARTNERS $13,655.05 Paid Chk# 026383 11/17/2008 INTERNATIONAL CODE COUNCIL E 101-42400-433 Dues and Subscriptions $50.00 TL Permit Tech Certif. Renewal Total INTERNATIONAL CODE COUNCIL $50.00 Paid Chk# 026384 11/17/2008 JUST ADD WATER SPRINKLERS INC E 102-49440-300 Professional Srvs (GENERAL) $600.00 Central Park Imp Total JUST ADD WATER SPRINKLERS INC $600.00 Paid Chk# 026385 11/17/2008 LAWSON PRODUCTS, INC E 101-43100-215 Shop Supplies $274.40 7415689 cut off saw blade Total LAWSON PRODUCTS, INC $274.40 Paid Chk# 026386 11/17/2008 MCEACHERN, KALLA E 101-45000-598 Pledges & Contributions $1,750.00 FCD Queen Scholarship Total MCEACHERN, KALLA $1,750.00 Paid Chk# 026387 11/17/2008 MENARDS - BUFFALO E 102-49440-300 Professional Srvs (GENERAL) $2,722.99 65339 City Park Imp E 101-43100-405 Repair/Maint -Buildings $122.78 65339 shop supplies Total MENARDS - BUFFALO $2,845.77 Paid Chk# 026388 11/17/2008 MINNESOTA SECRETARY OF STATE E 101-41500-433 Dues and Subscriptions $40.00 Notary renewal TLL Total MINNESOTA SECRETARY OF STATE $40.00 Paid Chk# 026389 11/17/2008 MONTICELLO, CITY OF E 101-42700-309 Animal Control Contract $536.76 10958 Animal Control Service Total MONTICELLO, CITY OF $536.76 Paid Chk# 026390 11/17/2008 MVTL LABORATORIES, INC E 601-49450-218 Testing Expenses $165.00 422166 chem series, phosphorus, solid E 601-49450-218 Testing Expenses $165.00 422327 chem series, phosphorus, solid Total MVTL LABORATORIES, INC $330.00 Paid Chk# 026391 11/17/2008 N.A.C. E 101-41910-306 Planning Fees $92.00 18081 senior housing study E 101-41910-306 Planning Fees $154.35 18081 zoning fees E 101-41910-306 Planning Fees $527.35 18081 staff hours/code enforcement E 482-49300-306 Planning Fees $9.70 18081 CH plat E 101-41910-306 Planning Fees $992.45 18081 billboards, project update, I- E 101-41910-306 Planning Fees $9.70 18081 railroad plat E 101-41910-306 Planning Fees $250.00 18083 staff and council meetings Total N. A. C. $2,035.55 M:\Public Data\City Council\Council Packet information\2008\11-17-08\11 17 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8.E. I.. Meeting Date November 17, 2008 29 Mayor and Council Communication —November 12, 2008 Finance — Payment of Claims Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026392 11/17/2008 NEWMAN TRAFFIC SIGNS E 101-43100-226 Sign Repair Materials $51.06 TI-0200195 compost site sign Total NEWMAN TRAFFIC SIGNS $51.06 Paid Chk# 026393 11/17/2008 NORTH AMERICAN CLEANING CORP E 101-41940-405 Repair/Maint -Buildings $419.61 37067 CH cleaning E 101-42000-405 Repair/Maint -Buildings $138.45 37067 FD cleaning Total NORTH AMERICAN CLEANING CORP $558.06 Paid Chk# 026394 11/17/2008 NORTHERN WATERWORKS E 602-49400-250 Meters for Resale $61.94 s01175633.001 battery pack E 602-49400-250 Meters for Resale $110.81 s01176768.001 battery pack E 602-49400-250 Meters for Resale ($57.48) s01176769.001 battery pack refund Total NORTHERN WATERWORKS $115.27 Paid Chk# 026395 11/17/2008 NORTHLAND TRUST SERVICE INC E 601-49450-611 Bond Interest $72,057.50 2005A Sewer Revenue Bon E 359-00000-601 Debt Sry Bond Principal $135,000.00 2005B Lease Revenue E 601-49450-601 Debt Sry Bond Principal $150,000.00 2005A Sewer Revenue Bon E 359-00000-611 Bond Interest $72,433.75 2005E Lease Revenue Total NORTHLAND TRUST SERVICE INC $429,491.25 Paid Chk# 026396 11/17/2008 NOW CARE MEDICAL CENTERS E 601-49450-300 Professional Srvs (GENERAL) $42.00 testing Total NOW CARE MEDICAL CENTERS $42.00 Paid Chk# 026397 11/17/2008 OMANN SHINGLE RECYCLING E 102-49440-300 Professional Srvs (GENERAL) $61.50 9229 Central Park Imp Total OMANN SHINGLE RECYCLING $61.50 Paid Chk# 026398 11/17/2008 ONVOY, INC. E 601-49450-321 Telephone $35.62 081102009617 Phone/Data Network E 101-41940-321 Telephone $712.46 081102009617 Phone/Data Network E 101-42400-321 Telephone $237.48 081102009617 Phone/Data Network E 101-43100-321 Telephone $83.12 081102009617 Phone/Data Network E 602-49400-321 Telephone $35.62 081102009617 Phone/Data Network E 101-42000-321 Telephone $83.12 081102009617 Phone/Data Network Total ONVOY, INC. $1,187.42 Paid Chk# 026399 11/17/2008 S & T OFFICE PRODUCTS E 101-41400-200 Office Supplies (GENERAL) $103.78 01 MX7448 cleaner spray, cd storage E 101-42400-200 Office Supplies (GENERAL) $101.13 OIMY6458 cd's. envelopes, paper Total S & T OFFICE PRODUCTS $204.91 Paid Chk# 026400 11/17/2008 SCHARBER & SONS E 101-43100-404 Repair/Maint -Mach inery/Equip Total SCHARBER & SONS Paid Chk# 026401 11/17/2008 SIMPLEXGRINNELL E 101-41940-405 Repair/Maint -Buildings E 101-41940-405 Repair/Maint -Buildings Total SIMPLEXGRINNELL Paid Chk# 026402 11/17/2008 UNIFORMS UNLIMITED INC E 101-42000-417 Uniform Rentals Total UNIFORMS UNLIMITED INC $356.76 01 1014723 blower fan, shoes, cuting edge $356.76 $459.55 72527545 CH annual Security monitoring $430.79 72527554 CH annual Fire monitoring $890.34 $65.50 446189 name plates $65.50 M:\Public Data\City Council\Council Packet information\2008\1 1-1 7-08\1 1 17 2008 8-E-1 Payment Posted Batch.doc.rtf Page 4 of 6 Agenda Item No. 8. E. L Meeting Date November 17, 2008 30 Mayor and Council Communication —November 12, 2008 Finance — Payment of Claims Page 5 of 6 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 026403 11/17/2008 VALERIUS, BILL E 101-42000-200 Office Supplies (GENERAL) $16.00 reimburse key for lock box Total VALERIUS, BILL $16.00 Paid Chk# 026404 11/17/2008 VETSCH, GREG E 101-43100-405 Repair/Maint - Buildings $9,518.00 Hail damage park shelter Total VETSCH, GREG $9,518.00 Paid Chk# 026405 11/17/2008 VIKING TROPHIES, INC. E 101-42000-404 Repair/Maint - Machinery/Equip $168.00 92989 PSI Markers for Engine #1 & La Total VIKING TROPHIES, INC. $168.00 Paid Chk# 026406 11/17/2008 WASTE MANAGEMENT E 601-49450-384 Refuse/Garbage Disposal $57.34 3978405-1593- 11728 63rd E 101-43100-384 Refuse/Garbage Disposal $50.94 3978405-1593- 11822 63rd E 101-45100-384 Refuse/Garbage Disposal $70.56 3978405-1593- 11401 Lander E 101-41940-384 Refuse/Garbage Disposal $20.58 3978406-1593- 5959 Main Total WASTE MANAGEMENT $199.42 Paid Chk# 026407 11/17/2008 WATER LABORATORIES INC E 601-49450-218 Testing Expenses $53.00 08k-048 lab fees E 601-49450-218 Testing Expenses $1,033.50 481 Testing Expense (CBOD-5) Total WATER LABORATORIES INC $1,086.50 Paid Chk# 026408 11/17/2008 WRIGHT COUNTY EDP E 101-41100-433 Dues and Subscriptions $1,619.20 Annual dues Total WRIGHT COUNTY EDP $1,619.20 Paid Chk# 026409 11/17/2008 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $39,528.00 Patrol-08-11 November service 08 Total WRIGHT CTY SHERIFFS PATROL $39,528.00 Paid Chk# 026410 11/17/2008 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $4,500.00 Oct 08 service Total WRIGHT RECYCLING $4,500.00 Paid Chk# 026411 11/17/2008 XCEL ENERGY E 101-43160-381 Electric Utilities $28.89 51416598071008 5700 LeBeaux Signal E 101-43160-381 Electric Utilities $26.73 5146897850108 11750 CSAH 37 Signal E 101-41940-381 Electric Utilities $4.04 5164439116108 10820 Kantar Ct E 101-43160-381 Electric Utilities $4,874.82 51690103801008 Street Lighting - 58-59-60 St. E 101-41940-381 Electric Utilities $1,101.15 5180156992108 5959 Main Total XCEL ENERGY $6,035.63 Paid Chk# 026412 11/17/2008 ZEE MEDICAL SERVICE E 101-41400-200 Office Supplies (GENERAL) $90.47 54033205 resupply first aid kits CH Total ZEE MEDICAL SERVICE $90.47 Paid Chk# 026413 11/17/2008 GLEWWE DOORS INC E 101-41940-405 Repair/Maint -Buildings $356.00 142229 2 passage lockset for doors at Total GLEWWE DOORS INC $356.00 Paid Chk# 026414 11/17/2008 GOPHER STATE ONE -CALL E 601-49450-209 Locates $68.88 14229 Locates - Sewer Dept E 602-49400-209 Locates $68.87 14229 Locates - Water Dept Total GOPHER STATE ONE -CALL $137.75 10100 Premier Bank $560,750.95 M:\Public Data\City Council\Council Packet information\2008\11-17-08\11 17 2008 8-E-1 Payment Posted Batch.doc.rtf Agenda Item No. 8. E.1. Meeting Date November 17, 2008 31 Mayor and Council Communication —November 12, 2008 Finance — Payment of Claims Fund Summary 10100 Premier Bank 101 GENERAL FUND $102,841.77 102 CAPITAL OUTLAY RESERVE $3,384.49 359 City Hall Revenue Bond $207,433.75 473 PRAIRIE RUN $1,265.00 482 CITY HALL 2004-5 $9.70 492 52nd st Industrial Park $367.50 493 CASH 19 & 57th Intersection $1,805.00 499 Lachman Ave $902.50 501 Phil Morris Lift Station $807.50 503 CSAH 37 Utilities $5,447.50 601 SEWER FUND $233,737.16 602 WATER FUND $1,574.08 604 STORM WATER $1,175.00 $560,750.95 M:\Public Data\City Council\Council Packet information\2008\1 1-1 7-08\1 1 17 2008 8-E-1 Payment Posted Batch.doc.rtf Paee 6 of 6 Agenda Item No. 8. E.1. . Meeting Date November 17, 2008 32 A.1bertvijle Mayor and Council Communication s...1'e..,.. wkW eb 0W ur.. November 12, 2008 SUBJECT: CITY CLERK — ALCOHOL COMPLIANCE CHECKS RECOMMENDATION: It is respectfully requested that the Mayor and Council consider enforcement action for sale of alcohol to minors pursuant to Council resolution 2005-15 as follows: Motion to levy a $500 fine to Coborn's Grocery Store, Coborn's Liquor, Hack's Liquor Store, 152 Club, Full Moon Saloon and Geez Sports Bar for failure to pass the Wright County Liquor compliance check and remind all businesses of the progress fine schedule. BACKGROUND: In 2002, Wright County began conducting alcohol compliance checks to determine which establishments were selling to minors. On October 24, 2008, Wright County Human Services Department conducted the semi-annually Liquor Compliance Check, and notified the City on October 27, 2008 of the following establishments that failed the compliance check. This is the first compliance failure for the six businesses within the past 24 months. Business Name First Violation ($500) Second Violation ($1,000) Third Violation ($1,500 Fourth Violation ($2,000) Coborn's Grocery Store 24-Oct-08 Coborn's Liquor Store 24-Oct-08 Hack's Liquor Store 24-Oct-08 152 Club 24-Oct-08 Full Moon Saloon & Bar 24-Oct-08 Geez Sports Bar 24-Oct-08 KEY ISSUES: • In July 2007, the City issued three $500 fines to establishments who failed their compliance check. • The fine schedule is a guideline and the Council has the prerogative to deviate from the schedule. • In November 2007, all Albertville establishments passed their liquor compliance check. • Wright County may not have completed compliance checks for all Albertville establishments. • Both the 152 Club and Full Moon Saloon Bar have failed previous compliance checks in May 2006, beyond the 24 months outlined in the guideline. M:\Public Data\Requests for Council Actions (RCA)\2008\11 172008 8-F-1 City Clerk (Alcohol Compliance) Larry.doc Agenda Item No. 8.F. I . Meeting Date November 17, 2008 Mayor and Council Communication — November 12, 2008 City Clerk — Alcohol Compliance Checks Page 2 of 2 POLICY CONSIDERATIONS: In 2005, the City Council adopted non -binding guidelines for imposition of civil sanctions against City Liquor Licensees for violation of the City Liquor Ordinance or any applicable statute, rule or ordinance relating to alcoholic beverages. The purpose of the non -binding guidelines was a way to communicate the amount of a progressive fine for establishments that fail to manage their alcohol sales operation in accordance with applicable laws. FINANCIAL CONSIDERATIONS: There are no financial considerations related to this matter. LEGAL ISSUES: The City Council has the authority to levy the prescribed fines, or may deviate and levy a lesser or greater fine depending on the circumstances. For consistency, it is recommended that the Council follow the prescribed schedule for compliance failures. Respectfully submitted, Larry R. ruse City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: Wright County Human Services notice MAPublic Data\Requests for Council Actions (RCA)\2008\11 172008 8-F-1 City Clerk (Alcohol Compliance) Larry.doc QQ Agenda Item No. O. F. I . Meeting Date November 17, 2008 OCT-27-2008 MON 11:03 AM Wright County Human Ser FAX NO. 7636827701 P. 01102 JNT V C)4 GO Z i m � � O -4y "age Don Mleziva. Director V4UGHT COUNTY HUMAN SERVICES AGENCY Administrative & Accounting - 1004 Commercial Drive, Buffalo, MN 55313-1736 Social Services & Public Hf:aM - 1004 Commercial Drive, Buffalo, MN 55313-1736 Financial Services & Child Support - 10 2nd Street NW, Room 300, Buffalo, MN 55313-1101 Social Services 763-682-7400 Public Health 763-682-7456 Financial/Child Support 763-682-7414 Toll Free 800.362.3667 Social Service FAX 763-682.7701 Financial FAX 763-682-8920 Web Sitc www.co.wright.mn.u:e FACSIMILE TRANSMISSION COVER LETTER DATE: 10/27/08 TO: Cily Administrator AGENCY: City of Albertville FAX #: 763-497-3210 FROM. Terri Burkhart WRIGHT COUNTY HUMAN SERVICES 1004 COMMERCIAL DRIVE BUFFALO MN 55313-1736 .FAX NUMBER: 763-682-7701 THIS TRANSMISSION CONSISTS OF 2 PAGES (INCLUDING COVER LETTER). IF PROBLEMS OCCUR WITH THIS FACSIMILE TRANSMISSION, PLEASE CALL 763-682-7400, MESSAGE: NOTE THE INFORMATION CONTAINLD IN THIS FACSIMII.r MESSAGE IS PRIVILEGED AND CONFIDENTIAL INTENDhD ONLY POR THE USC OF THf,* INDIVIDUAL OR I, NTITY NAMED ANOVE. IF THE REA13CR OF THIS MESSAGE IS NOT THE INrENOED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS $ RICLY PROHIBITED. IF YOU HAVE RECEIVF.0 THIS IN ERROR, PLEASE IMMEDIATELY NOTIFY US 0Y TL•LEPHONE (763) 6e2.7400 AND RETURN TIME ORIGINAL MESSAGE TO US AT THE ABGVII ADDRESS VIA MAIL, THANK YOU, EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER OCT-27-2008 MON 11:04 AM Wright County Human Ser FAX NO, 7636827701 P. 02/02 VaUGHT COUNTY HUMAN SERVICES AGENCY Administrative & Accounting - t004 Commercial Drive, Buffalo, M'N 55313-1736 Social Services & Public Health - .1004 Commercial Drive, Buffalo, MN 55313-1736 Financial Services & Child Support -10 2nd Street NW, Room 300, Buffalo, MN 55313-1101 Don Mleziva, Director October 27, 2008 Dear Albertville City Administrator, Social Services Public Health Financial/Child Support Toll Free Social Service FAX Financial FAX Web Site 763-682-7400 763-682-7456 763-682-7414 800-362-3667 763-682-7701 763-682.8920 www.co.wri ht_nin.us I regret to inform you that the following Albertville establishments failed a most recent alcohol compliance check on October 24, 2008. Please take necessary action according to your local ordinance Coborn's Grocery Time: 7:03pm 1D: No TD was requested by clerk Coborn's Liquor Time: 6:55pm ID: No ID was requested by clerk Puck's Liquor Time: 6:12pm ID: No 1D was requested by clerk 152 Club Time: 6:30pm 1D: No ID was requested by server Full Moon Saloon & Bar Time: 6:43pm ID: No 1D was requested by server Geez Sports Bar & Grill Time: 6:38pm 1D: 113 was requested and shown, but server failed to read it properly At this time, we have not completed all compliance checks in Albertville. I will send you a complete list of results when all checks have been completed. The above establishments were notified on the spot of the failure. Also, I spoke with Bridget Miller and we set up alcohol sales training classes for November 13th (at the Albertville City Hall). WCPH will notify all Albertville establishments and encourage their attendance. If you have any questions, please contact me at 763-682-7354. Thanks so muchl )ill Hylla Wright County Public Health ---3b— Nbertvi11e Mayor and Council Communication s.-I ^r.,.., uA.D. ft aw Ur - November 7, 2008 SUBJECT: 0 ENGINEERING - SHOPPES AT TOWNE LAKES 2ND LETTER OF CREDIT (LOC) REDUCTION RECOMMENDATION: It is respectfully requested that the Mayor and Council consider reducing the letter of credit held for the Shoppes at Towne Lakes 2nd Addition with the following motion: Motion to reduce the letter of credit held for Shoppes at Towne Lakes 2nd Addition to no less than $59,300, with the following condition: • Developer is current with all fees and obligations owed to the City. BACKGROUND: Granite City Builders, Inc. (GCI) has requested a reduction to Letter of Credit No. 206, currently in the amount of $90,700. This letter of credit is held as warranty security for the municipal improvements and as performance security to ensure completion of remaining improvements. Based on work completed to date, and assuming the Developer is current with all fees owed to the City, it is recommended that Letter of Credit No. 206 be reduced to no less than $59,300. Improvements and requirements yet to be completed include the following: • Construction of Laketowne Drive turn -lane (or payment in lieu of construction). • Site landscaping (approx 50%). • Record drawings. • Miscellaneous punchlist items. No further reductions will be recommended without completion or progress of these items. POLICY CONSIDERATIONS: This reduction is consistent with the agreement between the City and Developer. With or without a letter of credit in place, the Developer is required to comply with the conditions of the Development Agreement. FINANCIAL CONSIDERATIONS: There are no financial implications for this request, M:\Public Data\Requests for Council Actions (RCA)\2008\11 17 2008 Shoppes at TL 2nd RCA (LOC Reduct3).doc Agenda Item No. S.I.1.. Meeting Date November 17, 2008 37 Mayor and Council Communication — November 7, 2008 Engineering - Shoppes at Towne Lakes Second Addition Page 2 of 2 LEGAL CONSIDERATIONS: The City has the legal authority under the Development Agreement to reduce or release the letter of credit upon completion of the required improvements. The City also has legal authority under the Development Agreement to deny requests for release or reduction if the required improvements are found unacceptable. Respectfully submitted, Larry ase City Administrator Department/Responsible Person: Engineering/Adam Nafstad, Assistant City Engineer Attachments: Bolton & Menk, Inc.'s Recommendation M:\Public Data\Requests for Council Actions (RCA)\2008\11 17 2008 Shoppes at TL 2nd RCA (LOC Reduct3).doc Agenda Item No. S.I.1.. Meeting Date November 17, 2008 KA BC' D L�TON 8L M FEE N K Consulting Engineers & Surveyors v 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 - Fax (763) 427-0833 www.bolton-menk.com October 24, 2008 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P. O. Box 9 Albertville, MN 55301 RE: Shoppes at Towne Lakes Two Letter of Credit Reduction No. 2 BMI Project No. T15.21660 Dear Honorable Mayor and City Council: Granite City Builders, Inc. (GCI) has requested a reduction to Letter of Credit No. 206, currently in the amount of $90,700. This letter of credit is held as warranty security for the municipal improvements and as performance security to ensure completion of remaining improvements. Based on work completed to date, and assuming the Developer is current with all fees owed to the City, it is recommended that Letter of Credit No. 206 be reduced to no less than $59,300. This reduction is consistent with the development agreement and is believed to sufficient performance and warranty security. For your information, improvements and requirements yet to be completed include the following: • Construction of Laketowne Drive turn -lane (or payment in lieu of construction). Site landscaping (approx 50%). Record drawings. Miscellaneous punchlist items. No further reductions will be recommended without completion or progress of these items. Please let me know if you have any questions or would like additional information. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Albertville Engineer Cc: Tina Lannes - Albertville Finance Director Steve Upgren — GCI (via email) DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer 39 • = BO !_TCC>iV 80. NA E= N K Consulting Engineers & Surveyors UU, 7533 Sunwood Drive NW • Ramsey, MN 55303 Phone (763) 433-2851 • Fax (763) 427-0833 www.bolton-menk.com MEMORANDUM Date: November 12, 2008 To: The Honorable Mayor and City Council Cc: Larry Kruse, Albertville City Administrator From: Adam Nafstad, P.E., Assistant City Engineer Subject: Project Status Update The following is a brief project status update as of November 12, 2008: Franklin Property Sewer Extension Project The utility work has been completed and restoration of the roadway is underway. Weather permitting, the Contractor plans to begin paving Tuesday, November 18tn With the exception of several utility conflicts and the recent wet weather, the project has progressed satisfactorily. Upon completion of paving operations, the roadway will be opened to traffic. 2. Albertville Townhomes (Dominium Development) With the exception of the final lift of pavement, the new roadways are substantially complete. The main entrance that serves the town homes and apartments will be resurfaced next year. Work remaining this year, other that construction of the buildings, includes grading, utility testing, trail patching, site stabilization, and other minor site -related work 3. Lachman Avenue Extension Staff is working to finalize the contract and closeout the project. 4. Albertville Marketplace The final lift of pavement has been placed on both the private and public street. The first lift of pavement has been placed on the parking lot for the restaurant. The Developer is working to complete a portion of the parking lot on the adjacent lot to ensure sufficient parking for the restaurant. 5. Niemeyer Trailer Sales Mass grading of the site is near completion and the Developer is working to install the storm sewer and control structures for the ponds Upon completion of the grading and site stabilization, it is expected that no further work will occur until the Development Agreement and utility extension plans have been approved. DESIGNING FOR A BETTER TOMORROW Bolton & Menk is an equal opportunity employer Albertville Project Status Update •� 11/12/08 Page 2 of 3 6. CSAH 19 Project (57th Street to Albertville Southerly Limits) Construction is complete and the County, City and Contractor are working to closeout the project. 7. Storm Water Management Plan Staff has finalized the modeling component of the study and is working to identify existing and potential flood susceptible areas, and is the process of reviewing stormwater management codes and ordinances. 8. CSAH 37 (West) Utility Extension —Niemeyer Development Staff has completed plans and specification for construction and is working with Niemeyer Trailer Sales to coordinate the desired construction schedule. It is anticipated that the plans and specification will be presented to Council in December. 9. Hunters Pass Staff continues to work with the Prime Contractor and Developer to orderly draw on the letter of credit, pay the Prime and complete all outstanding requirements. 10. Albertville Railroad Exchange Plat The plat will be sent to the County for review once all abstracts have been received. As directed by Council, Staff will research the old storm sewer that is believed to exist on the south side of the plat. 11. LaBeaux Station Staff is working with the Developer to establish boulevards along Lachman Avenue that can be maintained until further development of the site. 12. Phil Morris Lift Station The Contractor has completed the concrete pad around the lift station structure and working to complete the internal plumbing of the structure, as well as, the installation of the electrical controls. 13. Winter park Improvements Overall the project is complete; however, Staff is working with the Contractor to resolve a few drainage issues with the trail and parking lot. Due to the whether and time of year, it is recommended that these issues not be addressed until next year. 14. Towne Lakes 5th Addition Peter Scherer and CPDC have requested that the LOC held for the fifth addition be released in full. Upon review of the site, with Public Works and David Hemple (formerly of CPDC), staff is not recommending a reduction or release until all outstanding punchlist and warranty items have been completed. Staff has been working will Mr. Hemple and the Contractor to complete all remaining requirements. 42 • Albertville Project Status Update 11/12/08 Page 3 of 3 15. Towne Lakes 6th Addition NAI/Welsh Companies have been retained to market the 6tth addition on behalf of the property owner. Staff is working with NAI to ensure that owner and NAI are both aware of all outstanding requirements of the addition and future expectation of the 7th Addition, which is currently an outlot of the 6th Addition. 16. 701h Street (CSAH 19 to MacIver) We are currently reviewing the final pay estimate with the City Otsego and will be providing Council with a recommendation at the first meeting in December. 17. Karston Cove 3rd Addition Staff is working with the Developer to renew the letter of credit, extend the completion date for the required improvements, and to cleanup the 64th Street boulevards. 18. Miscellaneous Items • As directed by Council, Staff has ordered pedestrian signage to be placed on Lachman Avenue in advance of the Ice Arena. • Pursuant to Council's direction, staff is pursuing lighting near the CSAH 19 and I-94 ramps. • At the request of the Council, Staff has requested the crash history and for the CSAH 19 and 37 intersection. 19. Letter of Credit Reductions Staff has received requested for reductions or releases of letter credits for several developments. Staff will be reviewing the developments and working with the developers to complete or correct all outstanding issues. The developments include: • Parkside Commercial — On hold • Albertville Plaza - Staff has reviewed and is recommending the request be denied • Towne Lakes 5th - Staff has issued final Warranty/Punchlist • Shoppes at Towne Lakes II — Reduction recommended • Medical Clinic — To be reviewed • Field Plaza Second — Reduced • Field Plaza First — Reduction recommended I will be at your November 171h City Council meeting to discuss any questions concerning these and/or other projects taking place in town. 43 11-12-2008 15:01 FROM -CITY OF OTSEGO +763-441-8823 T-762 P.002/002 F-702 OTSEGO CREEK AUTHORITY October 29, 2008 6:00 p.m. Roll Call: Otsego City Council: Mayor Jessica Stockamp and Councilmember Mark Thorsted. Otsego Staff: City Administrator Michael Robertson and City Engineer Ron Wagner. Albertville City Council: Councilmembers Dan Wagner and John Vetsch. Albertville Staff: City Administrator Larry Kruse and City Engineer Adam Nafstad. The workshop was called to order at 6:00 P.M. City Engineer Ron Wagner reviewed the work that Otsego had done cleaning out and re -grading Otsego Creek. He showed before and after pictures and exhibited much pride in his work. Administrator Robertson said that Ron is always dragging him out to Otsego Creek and bragging about his work. Albertville Councilmembers asked about the process Otsego went through to get the necessary permit from the DNR. Administrator Robertson said that Otsego was not planning any additional work on the creek for a while and suggested that a yearly Otsego Creek Authority meeting was not needed. Administrator Kruse reviewed the Albertville Fire Department budget. Mayor Stockamp thanked Albertville for a good working relationship. The meeting was adjourned at 6:50 p.m. Michae Robertson City Administrator 45