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2007-02-05 CC PacketA,lbertAlle Smolt Town firing. 819 MY life• ALBERTVILLE CITY COUNCIL AGENDA February 5, 2007 7:00 PM 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL - ADOPT AGENDA 3. MINUTES A. January 16, 2007 City Council minutes (pgs. 5-11) B. January 22, 2007 joint City Council and Planning and Zoning Commission workshop minutes (pgs. 13-19) 4. CITIZEN FORUM — (10 Minute Limit) 5. CONSENT AGENDA A. Approve payment of claims check numbers 023862 to 023889 (pgs. 21-24) B. Approve Bolton & Menk, Inc. Engineer's recommendation for Application for Partial Payment No. 2 (Final) for 2006 Street Overlay Improvements to Buffalo Bituminous in the amount of $12,489.53 (pgs. 25-26) C. Approve Bolton & Menk, Inc. Engineer's recommendation for Application for Payment No. 8 (Final) for 2004 Prairie Run Improvements to Dennis Fehn Gravel and Excavating, Inc. in the amount of $90,577.18 (pgs. 27-28) D. Approve staff s Request for Council Action (RCA) contracting with Countryside Fence to install chain link fence (storage cubicles) in the City Hall Basement at a cost of $4,300 with funds from the City Hall Construction Account (pgs. 29-30) E. Approve staff s Request for Council Action (RCA) purchasing steel storage racking for the City Hall Basement Storage from Menards at a cost of approximately $1,600 with funds coming from the City Hall Construction Account (pgs. 29-30) F. Approve Resolution No. 2007-07 entitled a Resolution for agency agreement for Albertville Interchange (pg. 31) G. Approve staffs Request for Council Action (RCA) contracting for Janitorial Service for City Hall and possibly the Public Works Facility and Fire Hall (pg. 33-34) H. Approve staff's Request for Council Action (RCA) purchasing a water softener for City Hall (pg. 35) 6. ACTION ON PULLED CONSENT ITEMS 7. ENGINEERING - CSAH 19 IMPROVEMENT PROJECT A. Approve Resolution No. 2007-09 entitled a Resolution Accepting the Feasibility Study for CSAH 19 Improvement (pg. 37) 8. PUBLIC HEARING A. CSAH 19 Improvement Hearing (pgs. 39-60) B. K. Hovnanian Vacation — Lot 9, Block 3 Hunter's Pass Estates (pgs. 61-66) 1). Approve Resolution No. 2007-12 entitled a Resolution Approving the Drainage and Utility Vacation for Lot 9, Block 3, Hunter's Pass Estates 2). Approve K. Hovnanian Easement Vacation Agreement 9. TINKLENBERG GROUP AND SEH, INC. — PUBLIC INVOVLEMENT PROPOSAL (pgs. 67-69) 10. SEH, INC. — SCOPE OF WORK AND DELIVERABLES LAYOUT (pgs. 71-73) 11. DEPARTMENT BUSINESS A. Public Works Department 1). Public Works and Parks Maintenance (pg. 75) 2). Wastewater Treatment Plant (pg. 77) B. Building Department (nothing to report) C. Finance Department 1). Accounts Receivable Update (pgs. 79-80) 2). Project Status Update (pg. 81) D. City Clerk (nothing to report) E. Planning and Zoning 1). Lake Community Bank Sign Variance (pgs. 83-88) a. Approve Resolution No. 2007-08 entitled a Resolution Approving Lake Community Bank Sign Variance (to allow a white background and reduce the amount of illumination by 50%) 2). Field Plaza 2nd Addition (pgs. 89-95) a. Approve Resolution No. 2007-06 entitled a Resolution Approving the Preliminary Plat and Final Plat for Field Plaza 2nd Addition b. Approve Developer's Agreement for Field Plaza 2nd Addition 3). Niemeyer Trailer Sales Concept Plan {discussion item} (pgs. 97-101) N F. Engineering -continued a. Approve Resolution No. 2007-10 entitled a Resolution Ordering the CSAH 19 Improvement (pg. 103) b. Adopt Wright County -City of Albertville CSAH 19 Improvement Project Agreement (pgs. 105-110) c. Approve Resolution No. 2007-11 entitled a Resolution Declaring the Official Intent of the City of Albertville to Reimburse Certain Expenditures from the Proceeds of Bonds to be Issued by the City (pgs. I I 1-112) G. Legal 1). Approve City Attorney's recommendation to reduce the Letter of Credit for Prairie Run Addition { Gold Key Development) 2). Set Monday, March 5, 2007 at 7:00 p.m. or soon thereafter for a public hearing for the Vacation of MacKenzie Avenue NE H. Administration 1). Written Report (pg. 113) 12. ADJOURNMENT 3 AFFIDAVIT OF POSTING STATE OF MINNESOTA SS. COUNTY OF WRIGHT Tracey Nubbe, being first duly sworn, says that on the 2nd day February 2007 Tracey posted the documents as shown on the reverse side a true copy of each thereof at 3:20 p.m. at the Albertville City Offices in the window, at the City of Albertville, County of Wright, State of Minnesota. J Subscribed and sworn to before me this�day ofFJW, 2007. I - BRIDGET MARIE MILLER Notary Publi:. NOTARY PUBLIC-MINNESOTA My Commission Expires Jan 31, N,8 AAOV v x MAPublic Data\City Council\Council Agendas\Affidavit of Agenda Posting format.doc A,lbertville Small Town Wk i. Aiwa Gbj Ills. ALBERTVILLE CITY COUNCIL January 16, 2007 Albertville City Hall 7:00 PM PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Tom Fay, and Dan Wagner, City Attorney Mike Couri, Assistant City Engineer Adam Nafstad, Assistant City Planner Cassie Schumacher-Georgopoulos, City Administrator Larry Kruse, and City Clerk Bridget Miller ABSENT: City Planner Al Brixius Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ADOPT AGENDA MOTION BY Council member Berning, seconded by Mayor Klecker to approve the agenda as amended removing item 81.1. Approve Resolution No. 2006-69 entitled a Resolution Vacating a Portion of MacKenzie Avenue NE until a later date; adding item 8.1).1. Discussion on Limiting or Restricting the Height of Signs along the Freeway; and adding item 8.H.2. Continue the Discussion of a Potential Sliding Hill in Albertville and on file in the office of the City Clerk. Motion carried unanimously. MINUTES MOTION BY Council member Fay, seconded by Council member Berning to approve the January 2, 2007 regular City Council minutes as presented and on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Berning, seconded by Mayor Klecker to approve the January 8, 2007 City Council Workshop minutes as presented and on file in the office of the City Clerk. Motion carried. CITIZEN FORUM Mayor Klecker asked if there was anyone present in the audience that wanted to speak to the Council regarding an issue that is not on the agenda. Wally O'Dell with Darkenwald informed the City Council that he attended the January 8, 2007 Workshop that was to discuss the I-94 Transportation. Mr. O'Dell discussed his concerns with traffic and the roadways in general. Mr. O'Dell explained that he understands the planning process of how to resolve current issues and to address potential future issues. Mr. O'Dell brought up the question "What are we trying to improve?" Are we trying to alleviate the local roads or are we trying to improve the state roads. Mr. O'Dell went on to acknowledge that there are three (3) entities involved in the planning process; these entities being local, county and state. All three entities or parties need to work together in order to accomplish the task of addressing the current and future issues pertaining to the traffic and roadways along the I-94 corridor. CONSENT AGENDA MOTION BY Council member Vetsch, seconded by Council member Fay to approve the consent agenda as presented. Motion carried unanimously. A. Approve payment of claims check numbers 023783 to 023791 B. Approve Bolton & Menk, Inc. Engineer's recommendation for Reduction of Letter for Albertville Plaza 2°a Addition from $189,850 to no less than $14,450 C. Approve 3.2 Malt Liquor License from CL Gentile, Inc. for Broomball Tournament to be held on Saturday and Sunday, February 10 and 11 at the Albertville Central Park D. Request for Council Action to Approve the Purchase of Additional Tables and Chairs for the new City Hall ACTION ON PULLED CONSENT ITEMS No items were pulled from the consent; therefore no action was necessary. PUBLIC HEARING There were no public hearings scheduled for the January 16, 2007 City Council meeting. DEPARTMENT BUSINESS PUBLIC WORKS DEPARTMENT There were no written or verbal Public Works or Wastewater Treatment Plant Reports presented at the January 16, 2007 City Council meeting. BUILDING DEPARTMENT There was no monthly update from the Building Department presented for discussion at the January 16, 2007 City Council meeting. FINANCE DEPARTMENT The Finance Department had no items to report at this time. IN CITY CLERK Set Tuesday, May 8, 2007 at 6:30 n.m. as the 2007 Local Board of Anneal and Equalization mew City Clerk Miller reported that the Wright County Auditor's office sent notification pertaining to the upcoming 2007 Local Board of Review. Council members Wagner and Fay have agreed to attend the training session that will be held on Wednesday, January 24 at the Wright County Government Center. Miller brought to the Council's attention the fact that the date selected by Wright County is the same date as the regularly scheduled Planning Commission meeting. Miller suggested moving the start time of the Planning Commission meeting from 7:00 p.m. to 7:30 p.m. After further discuss the City Council set the date of Tuesday, May 8, 2007 for the Local Board of Review to begin at 5:30 p.m., which will be held at the Albertville City Offices in the Council Chamber. City Clerk Miller stated that she would notify Wright County of the date and the change in the time. MOTION BY Council member Berning, seconded by Council member Fay to set Tuesday, May 8, 2007 at 5:30 p.m. as the 2007 Local Board of Appeal and Equalization Session. Motion carried unanimously. PLANNING AND ZONING Amend the 2005 Albertville Municipal City Code Section Pertaining to the Height of Sims along the I-94 Corridor Assistant City Planner Schumacher-Georgopoulos stated that staff has been reviewing the sign ordinance. Staff is looking for direction from the City Council in regards to amending the 2005 Albertville Municipal City Code pertaining to the height of signs mainly along the I-94 corridor. Currently, the City Code allows the height of signs along the I-94 corridor to be as tall at 75' high. Council member Vetsch suggested the possibility of putting a moratorium on any potential sign permits until staff has researched the sign issue and the City Code has been amended, if necessary. City Attorney Couri reported that staff could put something together that would allow the City Council to put a moratorium on any potential application or sign permit that may come to the city building department for approval. Council member Berning expressed concern with the height of signage along the I-94 corridor. The city is going through the process of altering the I-94 corridor. Berning brought to the council member and staff s attention the fact that the businesses that appear to be currently along the 1-94 corridor today may not be that same businesses after I-94 is potentially altered. 7 Following the discussion pertaining to the signage height, it was the consensus of the Council to note the interest to put an Interim Moratorium on the height of signs allowed along the I-94 corridor. City Attorney Couri stated that this would be an item for discussion at the joint City Council and Planning Commission meeting that will be held on Monday, January 22, 2007 beginning at 7:00 p.m. held at the Albertville City Offices in the Council Chamber. At which time, the City Attorney will put together a Resolution and an Ordinance for Council's approval for an Interim Moratorium. ENGINEERING Winter Park Layout and Estimated Cost Assistant City Engineer Nafstad informed that upon the request of the Council, Bolton and Menk, Inc. has developed and designed a proposed layout plan for Winter Park. The concept plan that is provided, along with a summary of tasks and associated fees for the development and design of the park improvement, is estimated at a cost not to exceed $26,700. MOTION BY Council member Berning, seconded by Council member Fay to approve the Winter Park Layout at a cost not to exceed $26,700. Motion carried unanimously. CSAH 19 Project Review — Approve Resolution for Approving Plans and Specifications for Landscaping and Lighting — Review Proposed Assessment and Financing — Set Improvement Hearing for February 5, 2007 — Approve Resolution Ordering a Feasibility Sty Assistant City Engineer Nafstad reported that in 2007 Wright County will be improving CSAH 19 between 57th Street NE and to the southerly border of Albertville. The improvement will be a four -lane divided roadway, which will include raised medians that will be approximately 18-feet wide down the middle of the roadway. SRF Consultants have prepared plans for landscaping and lighting improvements designed to enhance the medians and the corridor per the Council's direction. SRF Consultants were instructed by staff to meet the following goals of the City Council: Landscaping and Lighting that will be attractive as well as practical from a cost and maintenance perspective. 2. Landscaping and lighting designed to assist with traffic calming, at the same time meet the necessary needs to light the corridor. 3. A landscaping and lighting concept that can be implemented on the other segments of CSAH 19 within Albertville. Assistant City Engineer Nafstad went on to report that the three (3) lighting concepts, that have been developed range in estimated cost of approximately $150,000 to $250,000. The $150,000 estimate consists of lighting only within the medians, leaving unlit or dark areas at the 53ra Street NE and 501h Street NE intersections. The higher estimate includes median lighting and supplemental lighting in the boulevards to complete the lighting of the corridor. As far as the landscaping for the project, it has been designed to incorporate a grouping of three (3) trees centered between the median lights and perennial beds at the ends of the medians and around the light poles. The estimated cost for the landscaping is to be approximately $100,000. It is SRF Consultant and staff s recommendation that the Council consider the $250,000 landscaping and lighting improvement that will light the entire CSAH 19 roadway. Upon the Council's approval of the CSAH 19 Landscaping and Lighting Project, staff suggest that the project to be funded by assessment to the commercial properties abutting the proposed CSAH 19 Improvement Project. Dave Holt with SRF Consultants demonstrated to the Council the three (3) options to choose from for the light fixtures. Mike Sischke the architect for the project, reported on the options to consider for landscaping along the CSAH 19 corridor. The center medians will include ornamental median trees groupings that at maturity reach a height of about 15' to 20'. Sischke noted that the main difference between Concept A and Concept B, Concept B would have more seasonal perennials planted around each of the light poles. Assistant City Engineer Nafstad reported that there will be concrete around each of the medians, which will provide protection to the plantings from snow removal chemicals. Assistant City Engineer Nafstad addressed some of the pros and cons whether to use sod/turf and mulch, of which there was not significant difference between the two. Nafstad met with Public Works Supervisor Guimont to inquire what the PW Department would prefer. PW Supervisor reported that the PW Dept. would prefer sod or turf versus wood chips. Nafstad informed the Council that the PW Dept. has only one piece of equipment at this time that has a rear discharge for grass clippings. Council member Vetsch had concerns with assessing the project to the commercial properties abutting the CSAH 19 Improvement Project. Vetsch would consider approving the basic plan. Vetsch noted that there is more commercial property to be developed, which when developed those businesses will add to the illumination of the corridor. City Administrator Kruse brought up the fact that the original concept plan cost estimate was $500,000. It was the direction from the Council that staff present an alternate concept plan that is not as costly, which it appears staff has met the Council's request. Council inquired as to how much of the CSAH 19 Improvement Project would be assessed. 0 Staff reported all of it would be assessed. The total estimated cost of the CSAH 19 Improvement Project is $1.6 M, which has been Spec'd to upgrade to a four -lane divide roadway. Council member Berning has a concern with assessing the cost of the project knowing that the city will be looking at assessing the I-94 Improvement, and then add this on top of the assessment. Staff informed the Council that the entire cost of the project that Wright County has reported is $3.6 M, of which $1.1 M is the city's portion. Council member Wagner stated that he is new on the Council and has not been involved with the project, but was opposed to the entire concept. Wagner stated that he would be okay with the concept of what St. Michael is going with to make it look uniform. Wagner noted that he would prefer shoebox style lighting on the roadside and landscaping in the medians. Wagner was not in favor of additional lighting to be placed within the medians. Mayor Klecker asked to take a 10 minute recess, which would allow the Council to review and look over the large scale drawings of the proposed layout that are located at the back of the Council Chamber. Mayor Klecker reconvened the meeting. After the discussion and allowing the Council to review the large scale drawings of the proposed CSAH 19 Improvement Project, Council took the following action on the project. MOTION BY Mayor Klecker, seconded by Council member Fay to approve Resolution No. 2007-xx entitled a Resolution Approving the Plans and Specifications for CSAH 19 Landscaping and Lighting Improvement Project in accordance with the County Plans and going with Brown Light Poles that will be placed within the Medians and match the Traffic Lights along the CSAH 19 Corridor. Motion carried unanimously. MOTION BY Council member Berning, seconded by Council member Fay to approve Resolution No. 2007-xx entitled a Resolution Approving the Plans and Specifications for CSAH 19 Landscaping and Lighting Improvement Project in accordance with the County Plans and going with Black Light Poles that will be placed within the Medians and Bronze poles for the Traffic Lights along the CSAH 19 Corridor and to include one flat box for a future flag to be hung on the Black Light Poles within the Medians. Mayor Klecker, Council members Fay, Berning, and Wagner voted aye. Council member Vetsch vote nay as he wanted a different color than St. Michael to identify Albertville. Motion carried. MOTION BY Council member Fay, seconded by Mayor Klecker to set Monday, February 5, 2007 at 7:00 p.m. or soon thereafter as the CSAH 19 Improvement Project Hearing, which will be held at the Albertville City Offices in the Council Chamber. Motion carried unanimously. 10 MOTION BY Council member Berning, seconded by Mayor Klecker to approve Resolution No. 2007-xx entitled a Resolution Ordering a Feasibility Study for CSAH 19 Improvement Project. Motion carried unanimously. LEGAL Approve Resolution No. 2006-69 entitled a Resolution Vacating a Portion of MacKenzie Avenue NE City Attorney Couri requested that the Resolution be removed or pulled off of the agenda until a later date. ADMINISTRATION Oral Report City Administrator Kruse wanted to report that the City finalized on the Purchase Agreement for the Railroad Property. One stipulation BNSF is requiring, is that the City place a fence on the property along Main Avenue NE. City Administrator Kruse recommended not installing a chain link style fence. Council member Berning asked if the height of the fence could be lowered. City Attorney Couri stated that the height of the fence could not be lowered due to safety reasons. Sliding Hill Council member Vetsch reported that Assistant City Engineer Nafstad and he went out to scout for the potential location or site of a sliding hill within the Albertville city limits. Assistant City Engineer Nafstad brought up the fact that at a previous meeting there was discussion to have staff research the potential of locating a sliding hill within Central Park. Council member Vetsch confirmed that Central Park would be a good location for a sliding hill. There would be restrooms available along with a warming house and other activities to do besides just sliding. Vetsch and Nafstad visited the site behind the STMA High School and it appears to be some what high and rather open, which may not be appropriate for the younger children. After the lengthy discussion, staff along with the Council will continue to research the possibility of where to safely place a sliding hill within the Albertville city limits. ADJOURNMENT MOTION BY Council member Wagner, seconded by Council member Berning to adjourn at 10:05 p.m. Motion carried unanimously. 11 This page left blank on purpose. 12 .A\1bcrtvi11c Sad Town Lk*"i. esa caw Ufa. ALBERTVILLE Joint CITY COUNCIL and PLANNING and ZONING COMMISSION January 22, 2007 Albertville City Hall 7:00 PM PRESENT: Planning Commission Chair Sharon Leintz, Planning Commission members Scott Dorenbush, Frank Kocon, and Denise Prow, Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner, and Tom Fay, City Planner Al Brixius, City Attorney Mike Couri, Assistant City Engineer Adam Nafstad, City Administrator Larry Kruse, Building Official Jon Sutherland, and City Clerk Bridget Miller Planning Commission Chair Lenitz called the Albertville joint City Council and Planning and Zoning Commission meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ADOPT AGENDA MOTION BY Council member Wagner, seconded by Commission member Kocon to approve the agenda as presented, and on file in the office of the City Clerk. Motion carried unanimously. PUBLIC HEARING Chair Leintz opened the public hearing at 7:02 p.m. Chair Leintz explained to the public that the commission and council will hear the Albertville City Planner's report first. Then representatives from St. Michael will have the opportunity to make a brief statement regarding amendment. After St. Michael has spoken the commission will listen to anyone present from the public to approach the podium to speak on the issue. City Planner Brixius reviewed that the City of St. Michael requested that the City consider amending its Comprehensive Plan to allow for the future extension of Main Avenue NE south into St. Michael through discussions regarding intercommunity drainage issues within Albertville. City Planner Brixius stated that historically Main Avenue NE had been a significant street serving both the local community and the region. Prior to 2006, Main Avenue NE was also known as CSAH 35, when it served as a major collector highway for Wright County. 13 The Wright County Transportation Plan, in 1994, conceptually proposed the extension of Main Avenue NE into St. Michael to provide some relief for growing traffic congestion on CSAH 19. The majority of development along Main Avenue NE occurred while the roadway was under the jurisdiction of Wright County. City Planner Brixius touched on three benefits of the Main Avenue NE /Edgewood Drive connection, for consideration. One would be to link Albertville's historic downtown with St. Michael's Town Center, which would provide an alternative travel route for Albertville and St. Michael residents to share. Another benefit would be to relieve local traffic congestion on CSAH 19 and CSAH 37 and improve mobility for local residents and businesses. The potential increase in traffic on Main Avenue would be primarily confined to local trips from neighborhoods and businesses between CSAH 19 and Barthel Drive NE. The concerns staff have with the connection include, the number of driveways with direct access to Main Avenue, pedestrian safely at the Albertville Primary School, intersection congestion at 37 and Main, and the right-of-way acquisition required to make the connection. City Planner Brixius noted there has been concern from residents that live on Main Avenue NE and access their property directly from Main Ave.. Should the connection go through, the traffic will increase making it more difficult for them to get onto Main Avenue NE. St. Michael Mayor Jerry Zachman commented that connecting Edgewood Drive and Main Avenue NE would enhance both communities. And that having the ability to protect the property through planning now, would allow for the opportunity to develop a road in the distant future. The City of St. Michael would support a safe way of transportation between the two cities. Zachman stated St. Michael was not pursuing the road now and it may be 5, 10, 15 or 20 years before it would be constructed. Zachman emphasized getting it on the map and protecting the corridor. Zachman stated St. Michael was not going to force the Edgewood, Main Street Extension onto Albertville. Mayor Zachman concluded by saying he would love to see it on the map. St. Michael City Engineer Steve Bot stated that the main purpose for the connection is for general transportation between the two communities. Not only via roadways, but for the two cities to consider connecting any potential trails. Bot went on to explain that the connection of these two roadways would provide a parallel north -south collector roadway to CSAH 19. Main Avenue NE is designed as a collector roadway and the function of a collector roadway is to provide transportation between neighborhoods and minor business concentrations. St. Michael City Engineer Bot noted that it is a logical connection, which would provide direct access to a future Library and a Senior -Community Center that would benefit Albertville residents. Bot suggested the use of pavement markings and bump -outs to narrow the travel lanes, which can have a calming effect and provide extra room for bicycles and or parked cars. These techniques are used in other communities and have has success. 14 Council member Vetsch brought up the fact regarding the amount of potential traffic that would be traveling or passing through Albertville to get to a business outside of Albertville. There is a residential development located in Otsego that is on the north-east border of Albertville. Within the development there is approximately 1,500 households, which could create about 2-3 potential trips a day through Albertville; therefore adding 4,500 cars traveling on Main Avenue NE. Council member Fay pointed out the fact that the traffic on Main Avenue NE today is very congested. Should Albertville consider penciling the connection of Main Avenue NE to Edgewood Drive this would only add to the current congestion? There are peak times during the day now, but it has become more and more anytime during the day making it difficult to get onto Main Avenue NE. Mayor Klecker asked if the south -end of Edgewood Drive would connect to Hwy. 241 in the future. Bot confirmed that Edgewood Drive would connect some day in the future to Hwy. 241 and at the intersection there will be traffic signals. Albertville Council wanted to know what the progress of Naber Avenue is. Bot reported that it is in the process of an Environmental Assessment. As the Albertville City Council is aware ,will be costly and the time frame for construction is comparable to Albertville's I-94 Interchange. Mayor Zachman stated that today it may be difficult to obtain access onto Main Avenue NE. This is a plan for the future; it may not happen for 10-15 years down the road. The connection of Main Avenue NE and Edgewood Drive will not happen next. All St. Michael is asking for is to protect the right-of-way for when and if the potential connection happens. Chair Leintz opened up the discussion for the general public. Don Peterson — 11252-53rd Street NE — Albertville Marlene Zachman — 11459-50th Street NE — Albertville John Bistodeau — 11531-50th Street NE — Albertville Lee Kasper — 11449-60th Street NE — Albertville Mark Haller — 11565-50th Street NE — Albertville Tom Haller — 11579-50th Street NE — Albertville Gerard Robeck — 5167 Main Avenue NE — Albertville David Vetsch — 11648-51 st Street NE — Albertville Gerald Corbin — 5014 Main Avenue NE — Albertville Lisa Goblirsch — 11381-53rd Street NE — Albertville Helen Nelson — 11599-52"d Street NE — Albertville Dan Rankila — 4663 Lange Avenue NE — St. Michael 15 The residents that spoke on the topic opposed the possibility to connect Main Avenue NE and Edgewood Drive. The reasons against the connection were: • Increased traffic traveling along Main Avenue NE • Residents obtaining access onto Main Avenue NE becoming more difficult • Safety - Albertville Primary School becoming a Kindergarten only grade level and expecting young students to cross Main Avenue NE • Residents with children trying to cross Main Avenue NE to play on the school playground equipment or fields • Speed of vehicles traveling along Main Avenue NE would potentially increase, even with the School Speed Zone, who would enforce it • STMA High School will be converted to a Middle School, which would mean younger students walking along Main Avenue NE in Albertville to the school • Cost to construct the connection taking into account the wetlands on the Zachman and Bistodeau property Chair Leintz closed the Comprehensive Plan Amendment public hearing at 8:25 p.m. After listening to the City Planner, City of St. Michael and comments from the public the Planning and Zoning Commission made the following motion. MOTION BY Commission member Dorenbush, seconded by Commission member Kocon to make a recommendation to the City Council to deny the Comprehensive Plan Amendment considering the connection of Main Avenue NE into St. Michael. Motion carried unanimously. Chair Leintz called for a 10-minute recess at 8:30 p.m. Mayor Klecker reconvened the joint City Council and Planning and Zoning Commission workshop at 8:40 p.m. DISCUSSION ON THE LAND USE WITHIN ALBERTVILLE CITY LIMITS City Planner Brixius reviewed the current Land Use within the Albertville city limits recommending that any outcome of the discussion could be brought back at a workshop to be held next month. Brixius went on to discuss that the biggest concern is CSAH 19 and the capacity of traffic along the corridor. What staff is looking for is the City Council and Planning Commission to think about what the city envisions, as we go forth, what the build out could potentially be for Albertville. Brixius presented three options for the various areas demonstrating potential roadway connections throughout the northwest section of Albertville (north of the Albertville Premium Outlets). Brixius pointed out that the City has been working with Wright County and the City of 16 Otsego aligning the access point on 701h Street NE. One concern to deal with as the land becomes developed north of 67th Street NE and west of Keystone Avenue NE is the stormwater. Brixius then discussed the historic Downtown Albertville land use pointing out that the city has a number of areas to take into account with the proposed land use. A list of items to consider are; area stormwater retention, maintain access to I-94 and CSAH 37, Main Avenue NE and CSAH 37 intersection, potential redevelopment of existing single-family homes located on Main Avenue NE and 60th Street NE, acquisition of railroad right-of-way, expand STMA Ice Arena, extension of Lachman Avenue. Following the downtown land use, CSAH 19 corridor south of 571h Street NE was discussed. Assistant City Engineer Nafstad commented that Wright County is trying to acquire the right-of- way for the trail systems and met the required slopes. Nafstad reminded the Council that CSAH 19 Improvement was a County initiated project; therefore the County is required to obtain the right-of-way. The County has had the land appraised and will be acquiring the necessary land to construct CSAH 19. City Attorney Couri brought to the Council and Commission's attention the fact that the plans and specs have been presented to the State by Wright County for approval. There was additional discussion pertaining to the access points on CSAH 19, which staff shared that Wright County is setting the future access points that would be allowed off and onto CSAH 19. The last area discussed for Land Use was the northeast section, which included the Albertville Marketplace Development, St. Albert's Cemetery and Michael Potter property. Along with these properties were those located south of I-94 along Barthel Industrial Drive NE. City Planner Brixius concluded stating that there would be a workshop in February to discuss the Albertville Land Use and direct staff what the city envisions as the build out potential of Albertville. DISCUSSION ON A MORITORIUM ON SIGNAGE HEIGHT WITHIN THE ALBERTVILLE CITY LIMITS City Planner Brixius brought to the council and commission's attention the concern relating to the height of signage within Albertville. Staff continues to deal with issues or concerns pertaining to signage throughout Albertville and the subject of the Second Wind sign or Mobil sign is generally brought up. The concern is the development of property along the I-94 corridor and the height of the signage. There has been discussion regarding the Knechtl property, Albertville Marketplace, and recently a concept plan for Niemeyer Trailer Sales that could potentially be allowed a 75 foot high sign. The question is "does the Council and or Commission want to consider amending the current Sign Ordinance regulating the height of signage along I- 17 947 Along with amending the height, the city could amend the amount of illumination that would be allowed. Planning Commission asked what other communities do pertaining to sign language or ordinances. City Planner Brixius responded by stating that each community is different; therefore the sign ordinance would vary depending upon where the city was located. After further discussion and the suggestion from the Council to purchase a light meter no action was taken at this time. ADJOURNMENT MOTION BY Commission member Prow, seconded by Commission member Kocon to adjourn the joint City Council and Planning and Zoning Commission workshop at 9:50 p.m. Motion carried unanimously. DISCUSSION ON CSAH 19 IMPROVEMENT ASSESSMENTS Mayor Klecker reconvened the Council portion of the workshop at 9:51 p.m. Assistant City Engineer Nafstad briefly reviewed the CSAH 19 Improvement Project sharing that the cost estimate for the Albertville's portion of the improvement is $1.7 M, which will include the road improvement, storm sewer, trails, landscaping and lighting. Nafstad calculated the assessment for the commercial properties that abut CSAH 19. Council expressed concerns assessing the school property. City Attorney Couri reported that council can legally assess the school, but the council also has the option to exempt the school from the assessment. Council and staff discussed the various options available to the city on how to handle the payment of the CSAH 19 Improvement, whether the city considers assessing and or levying for the project. The council felt more confident explaining to the residents the need to assess a portion of the project and levy some of it too. Council brought up the potential assessment for the I-94 Improvement Project and not wanting to assess multiple projects to the same land owners. City Administrator Kruse stated the City was working with an appraiser to determine the amount of benefit the I-94 interchange would bring to neighboring properties. Administrator Kruse recommended getting an appraiser to provide a professional opinion on the amount of benefit the land owners along CSAH 19 would receive from the improvement. City Administrator 18 recommended holding the assessment hearing closer to completion of the project, that way the city would have more accurate numbers on total project costs. Council directed staff to create a tier system in calculating the potential assessment for the abutting properties. The commercial properties along CSAH 19 south of the Coborn's area would be a tier one, the second tier would be those commercial properties south of the Coborn's area, but not abutting the roadway and those commercial properties at the intersection of CSAH 19 and 57th Street would be tier three. Staff stated that at the February 5, 2007 City Council meeting a public hearing for CSAH 19 Improvement has been set and published. At the meeting, council and staff would listen to the property owners. Following the Improvement Hearing, an Assessment hearing would be set, which could take place one to two months after the Improvement hearings. ADJOURNMENT MOTION BY Council member Wagner, seconded by Council member Berning to adjourn at 10:45 p.m. Motion carried unanimously. 19 This page left blank on purpose. 20 A,lbertville Small Town Uving. Big City Ufa. 10100 Premier Bank Paid Chk# 023862 2/5/2007 3M E 101-42000-404 Repair/Maint- Paid Chk# 023863 2/5/2007 AFLAC G 101-21710 Other Deducations City of Albertville Check Detail Register February 5, 2007 Total 3M Total AFLAC Paid Chk# 023864 2/5/2007 CROIX OIL COMPANY R 602-00000-31300 General Sales and Use Total CROIX OIL COMPANY Check Amt Invoice Comment $101.18 SS00818 $101.18 $16.16 115402 $16.16 $149.98 02-2007 $149.98 Paid Chk# 023865 2/5/2007 CROW RIVER NEWS NORTH E 101-41100-351 Legal Notices Publishing $24.60 695822 E 101-41100-351 Legal Notices Publishing $71.34 695823 Total CROW RIVER NEWS NORTH $95.94 Paid Chk# 023866 2/5/2007 DEHMER FIRE PROTECTION E 101-42000-405 Repair/Maint - Buildings $290.21 14165 Total DEHMER FIRE PROTECTION $290.21 Paid Chk# 023867 2/5/2007 FIRE INSTRUCTION & RESCUE EDUC E 101-42000-108 Medical Training $240.00 05126 Total FIRE INSTRUCTION & RESCUE EDUC $240.00 Paid Chk# 023868 2/5/2007 FTTH COMMUNICATIONS E 101-43100-321 Telephone Total FTTH COMMUNICATIONS Paid Chk# 023869 2/5/2007 HEALTH PARTNERS E 101-45100-130 Employer Paid Ins G 101-21706 Group Insurance Payable E 101-42400-130 Employer Paid Ins E 101-41400-131 Employer Paid Health E 101-41500-131 Employer Paid Health E 101-41300-131 Employer Paid Health E 601-49450-130 Employer Paid Ins E 101-43100-130 Employer Paid Ins E 602-49400-130 Employer Paid Ins Total HEALTH PARTNERS $64.95 300 3071 $64.95 $732.45 26528313 $2,005.10 26528313 $1,822.45 26528313 $1,240.90 26528313 $579.45 26528313 $520.30 26528313 $730.00 26528313 $1,445.65 26528313 $348.70 26528313 $9,425.00 Repair emergency lights Tanker AFLAC Insurance Prem Sales Tax Refund Comp Plan Amdmt 1/15 Hunters Pass Vac 1/15 Fire Department ansil 20 lb ex ERTK Training FD Dec 15 - Jan 14 2007 services Feb Emp Health & Dental Ins Feb Emp Health & Dental Ins em Feb Emp Health & Dental Ins Feb Emp Health & Dental Ins Feb Emp Health & Dental Ins Feb Emp Health & Dental Ins Feb Emp Health & Dental Ins Feb Emp Health & Dental Ins Feb Emp Health & Dental Ins 21 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 023870 2/5/2007 JOINT POWERS BOARD R 602-00000-37105 Water Sales - JPB $1,586.39 2007 51 Jpdist combo R 206-00000-37171 WAC - JPB $1,745.00 2007 JPWAC R 602-00000-37105 Water Sales - JPB $26,473.76 2007 5 JP Dist R 602-00000-37105 Water Sales - JPB $1,635.25 2007 6 JP Dist II low R 602-00000-37130 Safe Water Test Fees $775.52 2007 Federal Water Test R 602-00000-37105 Water Sales - JPB $68&03 2007 5 JP Dist Penalty R 602-00000-37166 Safe Water Penalty $16.25 2007 Water Test Penalty R 602-00000-37105 Water Sales - JPB $0.48 2007 4 JP Access Total JOINT POWERS BOARD $32,920.68 Paid Chk# 023871 2/5/2007 KLECKER, RON E 101-41100-331 Travel Expenses $33.95 Mileage E 101-41100-331 Travel Expenses $105.58 Conference Total KLECKER, RON $139.53 Paid Chk# 023872 2/5/2007 MENARDS - BUFFALO E 101-43100-404 Repair/Maint - $176.66 2578 24" floor squeegee, utility st Total MENARDS - BUFFALO $176.66 Paid Chk# 023873 2/5/2007 MII LIFE E 101-42400-130 Employer Paid Ins $18.90 02-2007 Emp Life Ins Feb E 101-42400-130 Employer Paid Ins $63.40 02-2007 Emp STDis Ins Feb E 101-41300-131 Employer Paid Health $14.10 02-2007 Emp Life Ins Feb E 101-41400-131 Employer Paid Health $21.10 02-2007 Emp STDis Ins Feb E 101-43100-130 Employer Paid Ins $9.00 02-2007 Emp Life Ins Feb E 101-41500-131 Employer Paid Health $30.97 02-2007 Emp STDis Ins Feb E 101-43100-130 Employer Paid Ins $49.17 02-2007 Emp STDis Ins Feb E 101-41300-131 Employer Paid Health $54.29 02-2007 Emp STDis Ins Feb E 101-45100-130 Employer Paid Ins $19.55 02-2007 Emp STDis Ins Feb E 602-49400-130 Employer Paid Ins $3.90 02-2007 Emp Life Ins Feb E 101-45100-130 Employer Paid Ins $5.40 02-2007 Emp Life Ins Feb E 602-49400-130 Employer Paid Ins $17.99 02-2007 Emp STDis Ins Feb E 101-41500-131 Employer Paid Health $2.40 02-2007 Emp Life Ins Feb G 101-21710 Other Deducations $7.50 02-2007 Emp Life Ins Emp Port Feb E 601-49450-130 Employer Paid Ins $26.05 02-2007 Emp STDis Ins Feb E 601-49450-130 Employer Paid Ins $5.40 02-2007 Emp Life Ins Feb E 101-41400-131 Employer Paid Health $4.80 02-2007 Emp Life Ins Feb Total MII LIFE $353.92 Paid Chk# 023874 2/5/2007 NATIONAL FIRE & RESCUE E 101-42000-433 Dues and Subscriptions $15.00 annual subscription FD Total NATIONAL FIRE & RESCUE $15.00 Paid Chk# 023875 2/5/2007 NEWMAN TRAFFIC SIGNS E 101-43100-226 Sign Repair Materials $45.38 T10170944 Ahead sign 24 X 12 Total NEWMAN TRAFFIC SIGNS $45.38 Paid Chk# 023876 2/5/2007 NORTHERN TOOL & EQUIPMENT E 101-42000-405 Repair/Maint -Buildings $431.92 0191181030 parts for washer system FD E 101-42000-405 Repair/Maint -Buildings $4.79 0193201931 air hose Total NORTHERN TOOL & EQUIPMENT $436.71 22 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 023877 2/5/2007 NORTHSTAR MECHANICAL, INC E 101-42000-521 C/O - Fire Hall $3,200.00 AFH-0104200 Fire Dept Pressure Washer Syst Total NORTHSTAR MECHANICAL, INC $3,200.00 Paid Chk# 023878 2/5/2007 PITNEY BOWES E 101-41400-413 Office Equipment Rental Total PITNEY BOWES Paid Chk# 023879 2/5/2007 POSTMASTER E 101-41400-413 Office Equipment Rental E 101-41400-413 Office Equipment Rental Total POSTMASTER $417.00 787150-ja07 Postage Machine Rental $417.00 $160.00 2-007 $160.00 2-007 $320.00 Paid Chk# 023880 2/5/2007 QUICK FUEL FLEET SERVICES E 101-43100-212 Motor Fuels $1,200.75 45508 Total QUICK FUEL FLEET SERVICES $1,200.75 Paid Chk# 023881 2/5/2007 RAPIT PRINTING E 101-41100-300 Professional Srvs (GENERAL) $1,145.29 45987 Total RAPIT PRINTING $1,145.29 Permit 2 for 3/15/07 - 08 Permit 7 for 3/15/07 - 08 fuel Volume 1, 2007 Newsletter 3,3 Paid Chk# 023882 2/5/2007 S & T OFFICE PRODUCTS E 101-41400-200 Office Supplies (GENERAL) $274.72 01114755 Paper, labels, end tab jackets Total S & T OFFICE PRODUCTS $274.72 Paid Chk# 023883 2/5/2007 SENTRY SYSTEMS, INC. E 101-43100-405 Repair/Maint - Buildings $29.23 521724 6461 63rd Street E 101-45100-405 Repair/Maint Buildings $30.96 521724 5801 Lander E 101-42000-405 Repair/Maint - Buildings $28.38 521724 11350 57th Street E 101-42000-405 Repair/Maint Buildings $4.21 521724 11350 57th Street Total SENTRY SYSTEMS, INC. $92.78 Paid Chk# 023884 2/5/2007 STERLING CODIFIERS, INC. E 101-41400-300 Professional Srvs (GENERAL) $500.00 6273 2007 Annual fee for hosting co Total STERLING CODIFIERS, INC. $500.00 Paid Chk# 023885 2/5/2007 TRI-ANIM HEALTH SERVICES E 101-42000-230 Medical Supplies $101.63 47901 OB kit, Splints, blankets, cas E 101-42000-230 Medical Supplies $2,654.37 MMH7010557 Fire Dept medical equipment fo E 101-42000-230 Medical Supplies $13.38 MMH7011656 Fire Dept medical equip for ne Total TRI-ANIM HEALTH SERVICES $2,769.38 Paid Chk# 023886 2/5/2007 TRYCO LEASING INC E 101-41400-413 Office Equipment Rental $667.13 3058 copier leases Total TRYCO LEASING INC $667.13 23 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 023887 2/5/2007 UNIFORMS UNLIMITED INC E 101-42000-417 Uniform Rentals $246.00 356014 badges, uniforms FD Total UNIFORMS UNLIMITED INC $246.00 Paid Chk# 023888 2/5/2007 WOODSIDE COMMUNITIES G 101-22800 Landscaping Escrow $3,000.00 2-2007 Reimb Escrow 10169 Karston Cou Total WOODSIDE COMMUNITIES $3,000.00 Paid Chk# 023889 2/5/2007 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $38,142.50 Patrol-07-1 Sheriff Patrol for January 07 Total WRIGHT CTY SHERIFFS PATROL $38,142.50 10100 Premier Bank $96,446.85 Fund Summary 101 GENERAL FUND 206 WAC FUND 601 SEWER FUND 602 WATER FUND 10100 Premier Bank $62,244.15 $1, 745.00 $761.45 $31,696.25 $96,446.85 24 BOL—TON 8L Consulting Engineers & Surveyors NAU Building • 7333 Sunwood Drive a Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 January 25, 2007 Mr. Larry Kruse, City Administrator City of Albertville 5975 Main Avenue NE, P.O. Box 9 Albertville, MN 55301-0009 RE: 2006 Overlay Improvements City of Albertville, MN Contractor's Pay Estimate No. 2 & Final BMI Project No. T15.21894 Dear Mr. Kruse: Enclosed please find three (3) copies of Partial Pay Estimate No. 2 & Final for the above referenced project. Payment No. 2 is for work completed through January 22°a, 2007, which includes the work performed on the Prairie Run Addition. We have reviewed Pay Estimate No. 2 & Final and recommend payment in the amount of $12,489.53 to Buffalo Bituminous, Inc. For your information the original bid amount was $209,825.10 and the final contract amount was $211,305.16. The overrun to the original bid was primarily due to additional street patching at locations of watermain leaks. If everything meets your approval, please sign all three (3) copies, retain one (1) copy, return one (1) copy to our office, and submit one (1) copy along with payment to Buffalo Bituminous, Inc., P.O. Box 337, Buffalo, MN 55313. We have requested that the Contractor submit all lien waivers, IC-134 forms and consent of surety. Please do not release payment until we have received these items. Please contact me if you have any questions regarding this estimate. Sincerely, B/OOLLTONN&IrP. & MENK, INC. Adam . Assistant City Engineer Enclosure Cc: Tina Lannes — City of Albertville Brian Yavarow - BMI MANKATO, MN • FAIRMONT, MN • SLEEPY EYE, MN • BURNSVILLE, MN 9WRIMAR, RAMSEY, MN • CHASKA, MN • AMES, IA 25 CONTRACTOR RECAPITULATION 2006 OVERLAY IMPROVEMENTS CITY OF ALBERTVILLE, MN BMI PROJECT NO. T15.21894 January 22, 2007 TOTAL, COMPLETED WORK TO DATE $ 211,305.16 RETAINED PERCENTAGE 0% $ - TOTAL AMOUNT OF OTHER PAYMENTS OR (DEDUCTIONS) NET AMOUNT DUE TO CONTRACTOR TO DATE $ 211,305.16 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES $ 198,815.63 PAY CONTRACTOR PER ESTIMATE NO. 2 $ 12,489.53 CERTIFICATE FOR PARTIAL PAYMENT I hereby certify that, to the best of my knowledge and belief, all items, quanitities, and prices of work and material shown on the Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the contract amount for the period covered by this Estimate. CONTRACTOR: Buffalo Bituminous, Inc. BY: Name DATE: Title CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & MENK, INC., 1515 EAST HIG 13, BURNSVILLE, MN 55337-6857 BY: PROJECT MANAGER Adam Nafst E. DATE: APPROVED FOR PAYMENT: OWNER: CITY OF ALBERTVILLE BY: Name DATE: 26 BOt___TON a.. M F== N K , I NC_ Consulting Engineers & Surveyors NAU Building • 7333 Sunwood Drive • Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 January 26, 2007 Mr. Larry Kruse, City Administrator City of Albertville 5975 Main Avenue NE, P.O. Box 9 Albertville, MN 55301-0009 RE: 2004 — Prairie Run Improvements City of Albertville, MN Contractor's Pay Estimate No. 8 & Final Dear Mr. Kruse: Enclosed please find three (3) copies of Partial Pay Estimate No. 8 & Final for the above referenced project. Payment No. 8 is for work completed through January 26`h 2007, which includes bituminous paving of the trail, 2" irrigation system, grading and restoration, as well as, other miscellaneous items. We have reviewed Pay Estimate No. 8 & Final and recommend payment in the amount of $90,577.18 to Dennis Fehn Gravel and Excavating, Inc. Please be informed that based on deficiencies with the trail construction, we recommend and have only accounted for approximately 90% of the total cost of the trail. For your information the original bid amount was $1,575,733.53 and the final contract amount, including the final lift of pavement that was incorporated into the 2006 Overlay project, was $1,579,761.62. If everything meets your approval, please sign all three (3) copies, retain one (1) copy, return one (1) copy to our office, and submit one (1) copy along with payment to Dennis Fehn Gravel and Excavating, Inc. We have requested that the Contractor submit all lien waivers, IC-134 forms and consent of surety. Please do not release payment until we have received these items. Please contact me if you have any questions regarding this estimate. Sincerely, BO�L/TON/& MENK, INC. Adam Na tad, P.E�K Assistant City Engineer Enclosure Cc: Tina Lannes — City of Albertville Brian Yavarow - BMI 27 CONTRACTOR RECAPITULATION 2004-PRAIRIE RUN IMPROVEMENTS CITY OF ALBERTVILLE, MN PAY ESTIMATE NO. 8 AND FINAL January 22, 2007 TOTAL, COMPLETED WORK TO DATE $1,498,451.16 RETAINED PERCENTAGE 0% $ TOTAL AMOUNT OF OTHER PAYMENTS OR (DEDUCTIONS) NET AMOUNT DUE TO CONTRACTOR TO DATE $ 1,498,451.16 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES $ 1,407,873.98 PAY CONTRACTOR PER ESTIMATE NO. 8 $ 90,577.18 CERTIFICATE FOR PARTIAL PAYMENT I hereby certify that, to the best of my knowledge and belief, all items, quanitities, and prices of work and material shown on the Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the contract amount for the period covered by this Estimate. CONTRACTOR: Dennis Fehn Gravel & Excavating, Inc. BY: Name Title DATE: CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & MENK, INC., 7533 SUNWOOD DRIVE -SUITE 206, RAMSEY, MN 55303 BY: PROJECT MANAGER Adam Nafsta E. tt - DATE: �IJG/f • �� 7 pzv I APPROVED FOR PAYMENT: OWNER: CITY OF ALBERTVILLE BY: Name Title DATE: 11 A�Ibcrtvillc Small Town Uving. 019 Cite Ufa. TO: City Council FROM: Larry Kruse, Tim Guimont DATE: January 25, 2007 RE: City Hall Basement Storage and Fencing REQUEST FOR COUNCIL ACTION CITY HALL BASEMENT STORAGE FENCING Background When the City decided to build City Hall, the Council sought to include some storage space for groups to keep the essential meeting things they use on a regular basis. For example flags, gavels, banners and other meeting paraphernalia. A cart will be available and groups can simply shuttle necessary items by elevator to the various meeting rooms. The Council mentioned the possibility of groups paying a fee for this space, but nothing was decided. Public Work Supervisor Guimont received two quotes to install chain link fence in the rear storage room of the City Hall basement. The proposal will construct six smaller storage units (6'x 8'), two larger ones 5'x15' to be used by non-profit groups and a large 2l' storage unit for City Storage. The eight foot fence is obviously more secure, but the six foot fence would be good too. Further, a Menards and Home Depot quote is included for steel shelving. These units are readily available and it is not necessary to purchase all of the shelving at once and let them stand unused. Recommendation Authorize City Staff to proceed to contract with Country Fence to install 6' fencing at a cost of $4,300 with funds coming from the City Hall Construction account. Authorize City Staff to proceed to purchase three (3) Menards shelves for City Storage purposes and an additional three (3) for the groups at a cost of $244 per unit for a total cost not to exceed $1,600 with funds coming from the City Hall Construction account. Basement Space Rental Recommend the Council make a decision if they want to rent the space out or make it free of charge. Staff s preference is not to charge, but to find a way to make sure it does not become a catch all and fire hazard. 29 City Hall cages I received two quotes. Country Side Fence 6' fencing $4300 8' fencing $5400 Town And Country Fence 6' fencing $6505 8' fencing $7768 For shelving I found some heavy duty ones at menards .The cost for 72"w x 96" h x 24" deep shelves 5 in all, is $244. I also found some at home depot. The where not quite as heavy duty. They where 72" x 72" xl 8" shelving x 3 for $125 30 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2007-07 RESOLUTION FOR AGENCY AGREEMENT FOR ALBERTVILLE INTERCHANGE BE IT RESOLVED, that pursuant to Minnesota Statute Section 161.36, the Commission of Transportation be appointed as Agent of the City of Albertville to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and the City Clerk are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 90476", a copy of which said agreement was before the City Council and which is made a part hereof by reference. Adopted by the City Council of the City of Albertville this 5th day of February 2007. Ron Klecker, Mayor Bridget Miller, City Clerk CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the City of Albertville at a duly authorized meeting thereof held on the 5th day of February 2007, as shown by the minutes of said meeting in my possession. (seal) Bridget Miller, City Clerk 31 This page left blank on purpose. 32 A�Ibcrtvillcif TO: City Council FROM: Larry R. Kruse DATE: February 1, 2007 RE: Janitorial Service REQUEST FOR COUNCIL ACTION JANITORIAL SERVICES: CITY HALL, PUBLIC WORKS AND FIRE HALL Background During the planning and construction of City Hall, we discussed the possibility of contracting for a janitorial service or possibly hiring a part-time employee to do the janitorial work. In the recent past, the Public Works Department has been doing this maintenance. City Hall maintenance needs to be done on a regular basis and the Public Works Department is very busy with other demands. The public use of the facility is growing daily as people learn about City Hall meeting space. Proposals were developed detailing planned maintenance and sent out to seven cleaning services. One was returned undeliverable and four proposals were received. At the same time, we included proposals to clean the Public Works office area and bathrooms as well as the Fire Hall office area, training room and bathrooms. For the most part, City Hall would be cleaned twice a week and the Public Works Facility and Fire Hall once per week. Some cleaning tasks are twice a week and others are monthly and annually. Our base bid tried to anticipate most of the routine janitorial duties. To address some of the unknowns, like cleaning the upstairs area, we requested an hourly rate for additional services. The Janitorial providers assisted us in developing the scope of work, so we think it is quite comprehensive and yet not overdone. Special task such as stripping the floors and waxing would be done separate of this contract. The 2007 City Hall Janitorial budget is $13,000. This does not include the related supplies necessary for cleaning. '..Company City Hall Public Works Fire Department TotaFrno Total i 22 months Additional Hourly. Rate Month Year Month Year Month Year North American Cleaning Serices $394 $4,728 $74 $884 $65 $780 $533 $6,392 $11.7181 $16.00 Carlson Building Services $477 $5,724 $120 $1,440 $120 $1,440 $717 $8,604 $15,774 $18.50 Tower Cleaning Services 1 $685 $8,220 $210 $2,520 $225 $2,7001 $1,1201 $13.4401 $24.540 $20.00 D & G's Classic Cleaning Inc. 1 $1 .064 $12.768 $250 $3,000 $212 $2,5441 $1,5261 $18.3121 $33.572 $25.00 33 Several references were checked for North American Cleaning Company and they all came back positive. NACC also cleans several other cities in the metro area. Recommendation Authorize City Staff to proceed to contract with North American Cleaning Service on a monthly basis through December 31, 2008 as per their proposal on file in the office of the City Clerk. Additional City Hall Public Works Fire Department Total mo Totalyr 22 momhs Hourly. CompanyRate Month Year Month I Year I Month I Year North American Cleaning Serices $3941 $4,728 $74 $864 $65 $780 $5331 $6,3921 $11,7181 $16.00 34 A�Ibcrtville Small Town Uving. Big Cite} Ufa. TO: City Council FROM: Larry R. Kruse DATE: February 1, 2007 RE: Janitorial Service REQUEST FOR COUNCIL ACTION CITY HALL WATER SOFTENER Background In planning City Hall, we did not include a water softener. Early on in occupying the building we noticed mineral build up on most water fixtures. In meeting with Janitorial service provider they advised that not having a soft water does increase the amount of maintenance and using the harsh chemicals deteriorates the stainless steel and other surfaces much sooner. Proposals for a water softening system have been solicited from Finken Companies and B & D Plumbing as follows: Finken $3,210.00 installed B& D Plumbing $4,948.00 installed Recommendation Authorize City Staff to proceed to contract with Finken Companies at a cost of $3,210.00 to install a water softener with funds coming from the City Hall construction account. 35 This page left blank on purpose. 36 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-09 RESOLUTION ACCEPTING FEASIBILITY STUDY WHEREAS, the Albertville City Council has received a feasibility study prepared by the City Euineer related to the cost to reconstruct a portion of Wright County Highway No. 19 from 57 Street NE south to the City's southern border and install stoplights at the intersection of CSAH 19 and 50th Street NE, all said improvements located within the City of Albertville; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville, Wright County, Minnesota: The Engineer's feasibility study is hereby received and accepted by the Albertville City Council. Adopted by the City Council of the City of Albertville this 5th day of February, 2007 Ron Klecker, Mayor ATTEST: Bridget Miller, City Clerk 37 This page left blank on purpose. 38 ►r M40-k th kkiLls to I � I I III, 2007 County State Aid Highway 19 Improvements V1 c Small Town Uving. 81,9 City We. City of 11-11 ''1 IM, I JANUARY 2007 2007 CSAF1 19 1nq=vcmmts, City of Athatville aM1 Proj" No. T1 5.21733 39 Ea(=>L--r(=>r--,j 8 r%.A r-= " io< i Cons Engineers & Surveyors NAU Building * 7333 Sunwood Drive * Ramsey, MN 55303 Phone (763) 433-2851 e FAX V63) 427-0833 January 31, 20D7 Mr, Larry Kruse, City Administrator City of Albertville 5975 Main Avenue NE Albertville, MN 55301 Re: 2007-County State Aid Highway 19 Itaprovernents (S.A.P. 96-619-30) BMI Pro*t No. TI 511783 Hoamble Mayor and City Council Members: Pursuant to your request, we have PnPUVd a feasibility study fbt the proposod County State Aid Highway 19 Improvements. We have included exhibits i"efing the type of improvements proposed, estimated costs, cost appc4'tionrnent and a potential me" of financing. I will be at your Febrtwy 5& City Council meeting to present this report and respond to any questions or concerm you have concerning your project. MANKAT(X NN 0 FAWdOW, W 0 XJMPY EM MN - BURMVUIA W -1i 4A*tAR, PAMWY, W 9 CHASK& MN * AMIM IA wwwbOft=qfiWk'COM An aqw onafawfy mwkw M CUTIFICATION SHEET Preliminary Engineering Report For 2007 County State Aid Highway 19 Improvements Ckh, of Alberts-ille Mbettville, MN I hereby "Ylitj that this pleas, speciflug= of report -,Ym pmpam4 by me (W tauter MY 411W SWICIvisM, and that I am a du 6Limnsed Prafemloml Engkwr v#t&r the laws of the Stag of Minnc-sacs. By. /� e--1- Adwn 0. NafsW Licesm No. 44259 Tate; :V;4. 2007 CSAH k 9 lakmovmmftv Cky of Alkmtvillu�, IJMI Prqleot No. TIS-217113 41 S I UMMARY AND CONCLUSIONS 17fte following provides a summary of the information contained within the report and conclusions drawn from the information, 1, All improvements addressed within this report are feasible from a technical standpoint_ toadditiM, the improvements are necessary to provide adequate transportation fiwilities and municipal services to tht prt�iect area, and represent cost effective solutions for doing $0. 2. The proposed project consists of adding northbound and SOuthbound 14nc*, POdOStriM facilities, storm sewer facilities, intersection control devices, waternmin, and landscaping and lighting on County State Aid Highway t 9 from approximately 57 Street NX, to the wudwly city limlt& 3. The City of Albertville has the opportunity to incorporate municipal type improvements with those of the Cmiinty's into one Project. Incorporation of such improvements is believed to be the most wat efficient manor of implementation. 4The total project costs and the oogt apportionnimt is as follows: Total Project Cow $3,462,915 (Not including overhead costs) City of Albertville., $t,892,729 (Includes Albettvil}es overhead costs) Wright County. S3,426,746 (Not including Crity's overhead costs) JpWB: S255,350 (Not including JP's overhead costs) 5. Possible funding sources include, but arc not limited to, Cbaptcr 429 Timprmcnit bonds aW Municipal State Aid Constniction funds. It is our undemanding that the City desires to explore the optiort of assessing benefiting properties for the City's share of the improvements, excluding costs awkiciated with lighting and landsceiping. To explore this potential option, 26 properties receiving benefit from the improvement have been identi f ted and an assessment scenario that consists of three (3) levels of assessment rates has been proposed: a Tier I rate, Tier 2 rute, and a Tier 3 rate. The proposed square -foot asw-mment rate per der is as fbllows: Tier I Assessment Rate = SO.60/SF Tier 2 Assessment Rate � $0.30ISF Tier 2 Assessment Rate - $0. 1 VSF '2007 C-SAII 19 Urqwivaiments, City of Alberivilk BWl Project No. T15.217&3 42 TABLE OF CONTLNTB PAGE TITLE SHEET CERTIFICATION SHEET SUMMARY AND CONCLUSIONS TAFSLi? OF CONTENTS 1. SCOPE ............................ ....... ............... ».»................ .,..,...... ................................ 5 2. SA KGRflt. ND....»...................................__.........,,..............r.m...»„..........I-......I...5 3. EXISTINGCONDITIONS ............................».......»............,.......,....-..........................6 4, PROPOSED IMPROVFMENTS......................... ... ........... .......,,,,».».............. I .......... 8 5. RIGHT -OP -WAY AND EASEMENTNEWS_. t 6. ESTIMATE) CASTS.................................................................. .,.»».».».»» ......... 11 7. FUNDINGOPTION ..»................. ................I....« .................................. ....13 8. FEASIBIId1Y AND RECOMMENDATION ...... ».... ..............................,......_, ......14 APPENDIX A - EXISTING CONDITIONS AND IMPROVEMENT PLANS APPENDIX B - WATBRMAIN Il4IPROVEMW PLANS APPENDIX C - LANDSCAPING AND LIGHITNG CONCEPT APPENDIX D - PROPOSED RIGHT-OF-WAY PLAT APPENDIX I,,- COST PARTICIPATION ESTIMATE APPENDIX F - LANDSCAPING AND LIGHTING COST ESTIMATES APPENDIX U - COST SC N(MARY AND PRELIMINARY ASSESSMENT ROLL 207+CSA)i t9 lngnvomWa, Cky of AlbWv lle BMI PY4M Na TI5,21M 43 PRELIMINARY ENGINEERING REPORT 2007 COUNTY STATE AID HIGHWAY 19 IMPROVEMENTS CITY OF ALBERTVILLE, MINNESOTA This repos% as authorized by the City Council, examines the fbasibililyofimproverrients to County State Aid highway 19 (CSAH l9)from 57"Street N.E. to the southerly city limits as shown on Fxhibi(Al of Appendix A. improvements proposed include reconstmetion ofthe existing 2-lane rural roadway to a 4- I= divided urban roadway with storm sewer, lighted and landscaped medians, &iSnalization of the CSAH 19 and 50 Strect N.E, intersection. and improved pedestrian facilities. 2.BACKGROUND Wright County lies in East Central Minnesota, bordered on the north by the k.fississippi River and the east by the Crow River. Due to its proximity to the Twin cities Metropolitan Area, Wright County is one of the fastest growing in the owe. In January of 2004, the "Northeast Wright County Sub -area Thumportation Study" was completed. The study identified several issues on CSAH 19 including traffic congestion and sigi-dficant traffic backups at the intersection of CSAH 191CSAH 19. T(xtay, this segment of CSAH 10 carries the highest traffic volurne of any county road in Wright County. Turning movements for vehicles on CSAII 19 and CSAH 18 (504Strect) can be difficult, especially during peak hours. The nearby high school contributes significantly to the peak hour treffic. In addition, the school district is building a new elementary school and a nr,-.v high oc" just *vA of CSAII 19 near the project area. 'These issues, along with access control and other challenges, have caused the Wright County Dqxutment of Highways to take an aggressive role in preserving and improving this corridor. CSAH 19 is o Minor Arterial ffighvxy, serving as an important regional north -south corridor in the northeast area of Wright County. CSAH 19 is one of the few north -south arterial routes in castem Wright County. In addition to providing access to hitcrAdo 94 (1-94). CSAH 37, CSAH 18, TH 241 and a crossing of the Crow River, CSAH 19 links the Cities of Albertville, Oftgo, St, Michael, and Hanover. Wright County has identified CSAH 19 betweark 57* SUft in Albertville, aid TH 241 in St. Michael 2M CSAH 19 Improvements, City of Albatvil[le Bh11P1qJ4dNo. T15217S3 Pap EM as an important transportation link in the County systcrn that is in ticed of improvement because of capacity, operational issues, and recent development. The segment of roadway is locawd in the most rapidly devc1oping part of Wright County, and traffic volumes in the area are cxpecknd to continue to significantly incteasc in the foreseeable fixture. Wright County has programmed CSAH 19 improvements and is ready to start the process of improving the segment of CSAH 19 between 57"Stmet and Albertville's southerly city limits and ultimately commencing construction in the spring of 2007. To meet this goal, the County is in the process of completing environmental documentation, fight of way actlixisition, and final design. To assist the County with these tasks, the County has retained SPX Consultants to provide professional services for these tasks. improvements to this segment ofCSAl4 19 are critical. The highway provides access to 1-94 and serves commutem shoppers, and school traffic. Currently, the average daily ttefYk (ADI) is about 15,000 vehicles and the ADT is projected to top 25,000 by the yew 2024. Tice overall goal of this project is to provide additional traffic capacity and improve safety on CSAH 19. Improvements will include a traffic control system at the intersection of CSAH 19 /50'a Sued NX., expanding CSAH 19 to a 4-lane divided roadway with raised concrete median and turn lanes, improving a portion of 501h Street N& by ding IUM lanes and providing better intersection geometry, providing adjacent walkways, for pedestrians, mid 4 ben" driving surface. "This project will match into a recently completed project on the north end and is scheduled to continue from Albertville's southerty limits to TH 241 in 2008. The City of Albertville has the opportunity to incorporate municipal type inxprovcmtms with those orthe County's into one project, Such improvements inclWe on urbanized roadway design, landscaping and lighting, pedestrian trails and walkways, and relocating overhead utilities underground. Incorporation of such improvements is believed to be the most cost efficient xnarior of implementation. nJJC_.U&MJLM (Exhibits A3 to A4. of Appendix A) A. Rcmlwav (Pavement and Traffic) Albertville's segment of the County's CSAH 19 to be improved is approximately 0,85 miles in length from 57` Street N.E. to the City's southerly city limits and consists of 2-lane rural roadway with tart lanes mid varies in width thim approximately 34-fect to 524ML There are current c*noems with respect to the pavemcm deterioration, lark of capacity for existing and projected traffic volumes, and the need for asignal system at the intersection ofCSAH 19 and .-O'Street N.E. The existing roadway consists or a 2-lane nimi roadway with turn lanes W varies in width from approximately J4-feet to 52-fect. Speed limits for this section of roadway arc 40 mph from M7 CSA14 19 lmprovv=4 City of A[14R 1110 RMI Projea So. TI 5.21793 Pop 6 45 Albertville's southerly city limits to the intersection with 504' Street NX., 50 mph between the intersection of 50' Street N.E. and a point approximately 8004eet south ofthe intersection with 5-'h Suva N.F., and 40 mph between a point appiroximately 800-feet south of the intersection with 57"' Sbvet NX. to 57ca Street N.E. DaM collected this Year indicates a substantial increase in trade on this ,vgmcnt of roadway since 2004, The traffic volume indicated on the 2004 MnDOT tmft'k map show an Average Daily Tmffic (ADT) of appmximatcly 7,5M and counts taken in 2006 indicate an ADD of 14.6000. Traffic projections f(w this roadway exceed 25,000 by the yw 2024, The existing CSAH 19 and 50n Strect N.F. intusect" experiences significant congesti(XI and traffic bacit-ups during peak hours, and the current four-way step condition is rot an efficient traffic control method at this location. the roadway pavement shows signs of distress, such as alligator cracking, transverse cracking, potholes, edge deterioration, and exposed pavement aggregates thrmighout the sq&mcm. The severity of the dis;trcss at numerous locations indicates Wumof the base material and/or subgrade that can only be improved temporarily by a mill and overlay, R. Utill Public utilities located Within the proposed pivJoct area include watermain and storm sewer crossings (=Iverts). Sanitary smver mains am not located within the project ova. Private utilities located within the proposed project ares include gas, telephone, cable TV, and ovniiead power lines. The existing watermain is if -inch ductile iron pipe that is pan of the original EDA (Economic Development Authority) transmission system. 'Phis main runs the length of the. CSAH 19 improvement and is located approximately I 0-fect west of the existing easterly edge of pavement. Several stnallcr wnicnnnins are connected to the 16-inch main to provide distribution to adjw=u developments anti properties. The watermain within the project aura is managpd, and maintained by the Joint Powers Water Board (JPWB). The existing storm sewer consists only of culverts constructed with the existing rural CSAH 19 roadway. The existing mral design includes ditch scaions dosignctl to accommodate the surface ninoff and surrounding watersheds, C. Pedestrian Facilifio The existing pedestrian facilities include. an 8400t bituminous trail along the West side of CSAH 19 fi,om the north end of the proposed project to the intersection of CSAH 19 and 50* Street ME, and an 8-foot bituminous trail along the east side of CSAH 19 from the southerly city limits to the 2007 CSAH 19 Improvimiems. Cfly ofAtbonville beset Pm)WIN%Tl52l793 Pop 7 M intersection of CSAH 19 and S& Street NY - Currently. the intmection of CSAI 119 and 50 Street N.E. is Striped for pedestrian crossing only at the south leg of the intersection and pedestrian signadi2ation does not exist. I , ROPOSED IMPROVEMENTS A. 92@!tw Pavement and ImW (exhibits A7 to A] 1, of Appwdix A) To address the opacity demands, it is proposed to upgrade rippruximatcly 0.85 miles of roadway (57"'Streat N.E. to southerly city limits) to a 44ant urban facility with turn lanes and an intended posted speed limit of 45 mph, To develop the necessary turning lanes for the left movements at the intersections with 50 Street N.E. and 53ro Street NX. and accommmodaft a safe separation between the opposing travel lanes, raised medians will be required alorig the canterline ofthe corridor, no proposed project will provide for additional capacity and safety for the traveling public. Upgrading the roadway to an urban design, which consists of curb and gutter and storm sewer to handle surface water runoff, will create a more rnanageabic and attractive corridor. The addition of curbing and storm sewer will minimize ditch sections required to handle runoff, create safer trails for pedestrians, and reduce erosion *wmd by overland nmff and flow. An urban designed roadway will also be consistent with the existing oommareia.1 and rtWmtW developments, which have been developed as urban designed sifts. To improve upon and alleviato the existing CSAH 19 and 50" Street ME, Intersection congestion and Traffic backA" during peak hours, it is proposed that the cunttt four-way stop condition be upgraded to it signalized intersection. The addition of a hvific signal at this intersection wig improve traffic operations and pedestrian aWty. The pmposed roadway will have a typical width of 78-lbet allowing for a 14-foot and 16-foot thru lane in each direction and an 18-t4ot raised modiatt. At the interssctions, the proposed road will have awidth of 88-teet to accommodate two (2) 12-foot thru lanes in each direction, a 144bot left turn lane, a 14-foot right turn lane, and a 6-foot ndwd median. The roadway section will be designed to county and state standards as a 1 G-ton pavement design section (see Exhibit A3 of A for ,proposed typical sections). Albertville's sanitary sewer and water mains will not be impacted by the proposed improvements. However, the JPWB has elected to expand the existing water tratumission system by extending 20- inch diameter watermain from the Joint Power's water treatment facility westerly along 504' Street and south at CSAH 19 to die southerly city limits of Albertville (Exhibits 131 to B3. of AppcWU K 2007 CMH 19 Iwpw%Tm=*-., Chy ofAlbar4llo BMI Projea No. T 15,21793 Page a 47 The proposed storm scwcr improveawnts will be necessary to accommodate the urban designed roadway section, The storm sewer improvements will consist of e(mstrueting a storm water collection system that will adequately collect and convey storm water alongthe route ofthe proposed improvements. Storm sewer inlets will be placed at strategic locations to collect runoff, which will than be conveyed through a series of pipes that range in size from 12-inches to 30-inchcs in diameter. The pipe system will be designed to haWle tW I O-ycar, 24-hour rainfall event with little or no standing water and the pond stem will be designed to provide water quality and rate control for the I 00-year,24-hour, rainfall event (see Fxbibits A 12 to A 18, ofAplxndix A, for propowd storm sewer and pond design). It is expected that the maJotity, if wA all, of the private utilities within the corridor will need to be relocaW due to the widening of the roadway. According to The Wright County Right -of -Way Policy, the cog associated with relocating the utilities is the responsibility of the owner orthe utility. Albertville has expressed interest in locating overhead utilities underground, This cost of such conversion is typically the responsibility of the City and not the power company or owner of the poles. Knowing that the poles containing the overhead utilities will need to be relocated, Albertville staff has been in communication with Xcel Energy representatives regarding the overhead to underground conversion. Based on conversations with Xcel, staff has discovered that it the c4,VVCrr,OkM is made at the time the poles are scheduled to be relocaW, thepowet company will credit the City the cost associated with the overhead to overhead relocation, as well as, costs the Xcel would incur updating the utility at the time of relocation. Per conversations with Xcel, it estimated that the City's cost to convert from overhead to underground would be approximately $150,000, Exact cost of the conversion will not be known until Xcel Energy reviews the relocations required and the design of the now power system. Once Xcel has finalized the cost to the City for the conversion and if the City decides to move forward with the improvement, an Underground DistributionSystem Agreement will have to be entered into by the City and Xcel. C. Pedestrian Facilities The existing Moot bituminous trails along the west side of (�SAH 19 from the north end of the proposed project to the intersection ofCSAII 19 and 50 Street N.E. and the Mont bituminous trail along the eat side of CSA14 19 from the southerly city limits to the intersection of CSAH 19 and 5& Street N.E. Will need to be removed due to the road widening and vertical grade changes i al"Oelatod with the design of the proposed roadway. It is propose that new 8-loot wide bituminous trails be Constructed on the west side of CSAH 19 the entire longth of the Ma oct and on the east side of CSAH 19 from the southerly city limits to the intersection with 50' Street N.E. (Appendix A, Exhibits A7 to A 11) At this time, it is believed that the addition of a trail on the east side of CSAJJ 19 from 5e Street to 5714 Street is prwnature given the undeveloped nature of the abutting proMrtics, it is believed by the City that this segment of trail should be constructed as those properties develop. ZOO? CSAH 19 lr(4�MVOMOU, City of Aib"Wille RMI Project No. T15 21783 pfiv 9 ED To rninimize wetland and property impacts, it is proposed that the trails on the south side of 5& Street N.F. be constructed 44et from the back of the curb (4-foot boulevard) and the trail on the north side of 5e Street, 10-feat from the back of the curb (10-foot boulevard), With the addition of the traffic signal at the intersection of 500' Street N.E. and CSAH 19, it is proposed that pedestrian provisions including pode-strian signals and count down timers, be incorporated into the signal system. It is aLsD proposed that all four (4) legs of the imlersection be striped Igor pedestrian crossing, D. Livhbrut and Lao&eanin The roadany improvements rtxluirc raised medians (approxinuftly I 8-feetwide) to run the length of the corridor. The County allows the City the option to enhance the tnediew with lighting and landscaping, If so desired, If the City does not desire to improve the medians, the County will pave the entire center am of flicnwdians with ooncrete pavement and hold the City responsible for 20% of the cost of the concrete pavement (per Wright County Funding Policy). If the City clots choose to enhance the medians, the County will credit the City for the County's portion (Owo) of the cost of the paved median, To explore the opportunity and costs associated with lighting and landscaping improverneats, the Albertville City Council has elected to consult with SRF Consultants to develop and review a lighting and landscaping concept that would enhance the corridor and meet the following goals of the City- o Lighting and lantisi—Virg that will be attractive and practical from a cost and maintenance Perspective. a Ughting and landscaping designed to assist with traffic calming and light the corridor. o A landscaping and lighting concept that can be implemented on the other segments of CSM I% within Albertville. To date, the lighting concept preferred by the City Council consists of I 9-foot tall dual teardrop style light fixtures, black in color, centered in the medians and spaced at appmximately 135-foot interval& The preferred landscaping concept (as shown in Appmdix C, Exhibits C I and C2), forthe project is dmipod to incciqwato a grouping of three (3) trees centered 1"wcen the median lights and perennial beds at the ends of the medians andl around the light poies, The large areas without perennial beds will utilize sod to complete the median truatments. The proposed tan&qcaping; concqA also proix-fts an irrigation system designed for the tress, perennial beds, wW sod. 2W7 CSAH 19 Impmvenum, City of Albertville BMt Pnq)cctNa. Tt511783 Pw 10 !9 5. )UGHT-OF-WAY AND EASEMENT NEEDS Right-of-way needs will be determined based upon the construction limits of the project, and as determined during the preliminary design phase of the project. Right-of-way widths will vary from 75- fect from centerline to 220-feet from centerline, All improvements, including ponds, will be located within the right-of-way. Temporary casementneeds will also be determined bwed on construction limits and preliminary design, but will only be used for the purpose ofconstructing the improvements and will be reblored upon completion of the improvements. Appendix D, Exhibits DI and D2, identify the right-of-way and temporary easement needs of the proposed lmprove=nts. Per the Wright County Funding Policy and as a county initiated and designed project, Wright County will acquire all necessary right-of-way and tomporury easements required for the Project. WrightCounty will also fund the eosts mociated withright-of-way and easement wquisitiom required for the road Auy and dwinage impmverricats. ftht-of-way required for the addition of public traits will be the responsibility of the City. For the pwpoee of thIs repom it has been imated that approximately 61,000 quare-feet of right-of- way will be mquired for the addition oC the proposed traits. Additional review, caleuland discussion with the County will be required to determine the exact amount ofright-of-way reqWred for the proposed trails. 6. Vff]MATED COS", PropoaW consitroction; costs for the 2007 CSAH 19 Improvement PtojW (including the county ptojcct, landscaping tared lighting, underground utifitics, and Joint Power's watermain) are itemized in the tables located in the appendix and are summarized below. As a county init iatW project, Wright County will be reVorrsibic for costs associated with ri&-of-way and caserncrit acquisitions. As a County State Aid Highway and per the Wright County Funding Policy, Wright County will only partilcipate in this Project to a maximum, base of 90r% not including specialty items or municipal improvements, and the City ofAlbeavil le wi 11 be responsible for the remaining 20% and the municipal improvements. Specialty items that the County will participate in for this Project include the traffic signal (50/50 split) and landscaping of medians (City credited for County's portion of unused pavement cost). Municipal improvements solely (100%) the responsibility of the City include., curb wW gutter, pedestrian Owilitics, petmw=t lighting, and utility improvements. Participation percentages for storm scAvcr improvements arc based on the ratio of contributing flows and determined by the State hydrologist. For the purpose of this estimate, it has been assumed that the City wil] be responsible for 200% of the coat of storm sewer improvements, 2OD7 CSAH 19 ImPfOvawnts, City at'Albatvi lie BMI Projov No. T 15.21793 Poo I I 50 Construction Cost Summary Total Wright County, city of Albertvillo S(1 $1,024,819 $2401000 Joint Powers CSAI 1 19 Improvement 53,387,565 Undscaping and Lighting $240,000 e e" Underground $150,O0O Utilities Watcrn-min Improvements $2$5,35() 5255,350 Fight -of -Way $1 , 434) 00 S 1,064,OW $366,000 Cowtruotion Totals S5,462,915 S3,426,746 $1,780,819 $255,350 Land acquisition costs included in the table alxwt are only projected casts. Actual costs will be based on appraised value and final purchase price of land. For the purpose of ibis estimate, the right- of-way costs have been projected using the preliminary square -foot appraisW value of the kind with a 10% contingency factor. Albertville Total Project Cost O)ns,truction Cost (Albenville) S1,780,919 Engineering, Legal & Adinin, $55,Qm Subtotal $1,835,819 Financing (3.1%) $56,910 Total Estimated Project Cost $1,892,729 The Cost Patticipation Estimate located in AppwWix E, itemizes the estimated construction quantities, "smated unit prices, and the percentages of the costs that will be feSpOoSibility of the City and of the County. The cost estimates are bused upon public construction cost information. Since the consultant has no control o%vr the costs of labor, materials, competitive bidding process, weather conditions, mW other factors affecting the cast of constrixtion, all cat estimates arc opinions for general information of the client and no warranty or guarantee as to the accunicy of conStnXti= COA 0,c.tiMtft$ is MA& It is recommended that costs for project financing should be based upon actual, cornp—etitivc, bid prices with mmonabic contingencies. Final costs will be deterrnit)od by using actual wristrucdon costs of the proposed work, 2007 CqAH 19 "vments, City of Albonvillo BMI "mt No, T0.21793 Page 12 51 ND1 Possible ftmdi% sources available for use on this project include, but not limited to, Chapter 429 Cieoeral Obligation Improvement Bonds and Municipal State Aid Construction dollars. It is our understanding that the City desires to explore the option of assessing bowfiting properties for the City's share of the improvernwits, excluding MAS associated with lighting and landscaping. To explore this potential option, properbcs roxi-,ing benefit from the improvornent have beer identified and an assessment scenario that consists of three (3) levels of assessment rates has been proposed: a Tier I rate, Tier 2 rate, and a Tier 3 rate, Appendix G, Exhibit G3, identifies the benefiting propeTfies to potentially be assessed and the proposed tier level for each property, The properties that have been identified as properties receiving benefit firm the proposed improvements are those piviperties zoned as cornincreial (B-2) or public institutional (PI) properties and are located between 60 Street N.E, and the City*s southerly limits. For those individual parcels that consist of multiple zoning districts, it is pre' Powd to only assess the portion ofthe parcel that is currently zoned as B-2 or Pl. The ptopertics that are believed to benefit from the improvements have been categorized into one (l) of dme (3) tiers, with the Tier I pn4vrties being, those, receiving the largest dogroe of benefit and Tier 3 being those with the long. In determining the tier or benefit of each parcel, location, past assessments, and potential future assessments were considered. Tic fallowing is a summary of the funding option propo"d: Total Project Cost $1,892,729 City Funded _I24O,000 (Landscaping, & Lighting) Proposed Assessment 51,652,729 Tier I Asscssineat Rate = MOM Tier " Asn-,%mont Rate $0.30ISF Ucr 2 Asscssincut Rate — $0.151817 11ft proposed aswsunent rates above are based on 26 benefiting lots totaling 4,002,372.90 square -feet (SF) of assessable area. of this assemble am, 10 parcels totaling 2,258,523.79 SF have been categorized as Tier I properties, 3 parcels (241.5917.90 SF) as Tier 2 properties, mad 13 parcels (1,502,249.31 SF) as Tier 3 properties. See Appendix 0 for the estimate Project Cost Summary OM Optional Preliminary ."Assessment Roll. 2907 CSAH 19 WVMVaftM City OfAlbertvitle BMI Pw)Od No, T t5.21781 Pw 13 52 If the proposed funding option is preferred, it is recommended that the C:ily work with the City Attorney and an appraiscr to further vMfy that the actual received henefit equals or exceeds that of the proposed amessrneamt, !.ASIIIILfrY AND RECQ'tYi4iODATION From an ongioecring swdpoint, this project is feasible, cost-effective, and necessary and can best be accomplished by letting, competitive bids for the proposed work, It is re t ornmended dht the work be performed under one contract in order to complete the work in an ordorly and efficient manner, The City, its financial experts, and the persons asstsied will have to determine the econonmic k"bilityotthe proposf d improvemont. 2007 CSAH 14 IMpMvelve MF, City of AlbcMitte BMt Pro;ocl No, " I521793 PVe 14 53 Appendix F Landscaping and Lighting Cast Estimates 54 OSM 19 ALBERMLLE Pt wheary Landwgw Cost Fauna* • CONCEPT A pm ttEp0 A1PTi0li uwr uwr G N W palr r TOTALiCOSY CklaYY OOWU#xtMkitm$TtrdN _...._ r4YT $a 324MO X RfWALMd Tu.wt bt] fcm ff?` D?M U'o BTEE. lAmePd+°E FDufEp iC'alY:O LM FT losm i.9,t3 O skfl8 OECiOt. U S SOWM Wj 2 C t4T atfliJg sm)mll m F%RFXMlR HGSGGM RAMP Tt O&W N64. Wa.-A. ld.9 T9fl mlLTNap4TNQT PQ 46.Zi2 cc aTyM( $15:rt1 FtItlFFTF9Mi VOOW OF CCOOSCMN 1 lS:dF:A tG 6ScflkL 8%OW#N0Vvy i11.i34. TCRAL �L �F t�e+w�i Olowirra, 55 CSAH 19 Lighting Analysis Albertville S pent Lwny Levels Lumec Hlolophww {Noah End) Lumac MmM Er4 `fw,,. 4 �. �, ,1 7,001) 135 Center Ave Fc Uni1 Min a27 int. 0 &86 4.25 0,3 0.58 1.93 0.3 Oly Coss 17 $ 119.000 M rte with Tear [drop Pedmeder Unit Gass SPOC6V LaYOIA ay Cm Double 100W hP6 Tow Drop $ 7.000 135 replier 17 $ 119.000 -%vie 100W bps Tear Drop $ 5,300 120 Boulevard 24 $ 127,m Or Wood Pda25DW HP+S $ Z500 na lnftm cdw 4 $ 10,w TOW 25812M Ltghtlng Levels Ave Fc Unit Min HOIOptmm 100 Wait 0.95 4.75 0.2 L Nn" 100 watt 0.79 Z03 0«3 Nled"vAth Acorn Perirneker Unit Coat BOS&M Lmw. C.VY CQet Double 100W hips Tow Drop $ 7,000 135 Center 17 $ 11%000 Single 100W hpa King Acorn S 6,000 120 BOuierverd 24 $ 120,000 4G Wood Pole 25OW MPS $ Z5M na laWndon 4 $ 10,000 LKi �eie Ave Fc Unft Min TOW $ 249,000 Hok pNm wish long 0.114 4,45 02 Lumen with Klnp 0.77 3,e5 02 Medlars wllh 53rd and Temp Llpl'slirig Unti Cost Sp mkV Layout cmw Cost Double 10WV hpS Tear Drop $ 7 M 135 Carder 17 $ 119,000 MY Wool Pole 2soW Hps $ 2,500 120 BouWvwd 12 $ 30,000 40 Wood Pole 25OW HIPS $ 2,500 na IMISF3000on 4 $ MOM Uomiry LAvaie Ave FFeUnit Mln TOW $ 15a000 1.06 5.3 0.2 Lumec of &13 as KVNVOftft%eoeftvm®niai mdh beo tnalOw 56 Appendix G Cost Summary and Preliminary Assessment Roll 57 PRELINUNARY COST SUNNIARY CSAH 19 WROVEMM ALBERTVILLF, MN "AH 19 IMPFOVEMeWr (CITY POFMON) $1420%00 LANOS,'—APINQ A LKWNG PAPROVE&W-W $240,010,'X) OVERHIE&O TO UNDERGROUND ELECTRIC $150,000-:0 WGHT-OF-WAY s3w,Doo-oo TOTAL CONSTRUCTION 11,780,010 ENOINFERING, LEGAL & ADUK $56,C(O VJWTOTAL $1,935,619 FINANCING (3,1%) 668,01C TOTAL PROJECT COST $1 "2,7" PROPOSED ASSESSMENT TOTAL PROJECT COST $1 A92 72s LESS LKiHTING AND LANDSCAPING $240OW PROPOSEDASSESSIVIENT ASSESSABLE SQUARE FOOTAGE TIER I SQUARE FOOTAGE TIER 2 $OUARE FOOTAGE 241,59q.to TIER 3 SOUARP FOOTAGE 1,502,249.31 TOTAL 4,W2,372.90 PROPOSED DER STRUCTURE TIER 11- NUffiaN ASSE&BAWWT RATE TIER 2- 50% OF TIER 1 TIF-R3-- 25%OFTIeR1 PROPOM ASSESSMENT RATE ($ PER SO4M TIER 11- OeC TER 2(50%OFTQ- 0,30 'nVt3(n%0FT1)= 0.16 58 F i „� ,... I �' �r t � "s>i ' »t ,, e'.„.�„4 � . ,.,,a...n �= � . CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-12 RESOLUTION VACATING A PORTION OF THE DRAINAGE AND UTILITY EASEMENT ON LOT 9, BLOCK 3, HUNTER'S PASS ESTATES WITHIN THE CITY OF ALBERTVILLE WHEREAS, the City Council, pursuant to its own motion and it's authority under Minnesota Statute §412.851 did hold a public hearing on February 5, 2007 at the Albertville City Hall. At said time and place the City Council heard all interested parties on whether to vacate that portion the drainage and utility easement on Lot 9, Block 3, Hunter's Pass Estates shown on the attached Exhibit A. WHEREAS, all notice requirements of Minnesota Statute §412.851 have been satisfied; and WHEREAS, the City Council finds and determines that it is in the public interest to vacate the roadway as legally described above as such roadway is no longer required by the City. NOW THEREFORE BE IT RESOLVED that the City Council of City of Albertville, Wright County, Minnesota does hereby order as follows: That portion the drainage an utility easement on Lot 9, Block 3, Hunters Pass Estates shown on the attached Exhibit A within the City of Albertville is hereby vacated. 2. The City Council has determined that the following property owners have not been negatively affected by the easement vacation: a. K. Hovnanian T&C Homes at Minnesota, LLC The City Clerk is directed to file a certified copy of this Order in the records of the City and along with a "Notice of Completion of Proceeding" with the Office of the Wright County Auditor and Recorder. Passed by the Albertville City Council on the 5t' day of February, 2007. Ron Klecker, Mayor Bridget Miller, City Clerk 61 EXHIBIT A LEGAL DESCRIPTION OF DRAINAGE AND UTILITY EASEMENT BEING VACATED That part of the drainage and utility easement lying over, under and across Lot 9, Block 3, HUNTER'S PASS ESTATES, Wright County, Minnesota as delineated and dedicated on said HUNTER'S PASS ESTATES, described as follows: Commencing at the northeast corner of said Lot 9; thence on an assumed bearing of South 12 degrees 00 minutes 00 seconds East, along the east line of said Lot 9, a distance of 66.84 feet; thence northwesterly, along a line hereinafter referred to as line "A", to a point on the north line of said Lot 9, distant 59.73 feet from said northeast corner, as measured along said north line; thence southeasterly, along said line "A", a distance of 40.95 feet to the point of beginning; thence North 57 degrees 00 minutes 00 seconds East, a distance of 6.20 feet; thence South 33 degrees 00 minutes 00 seconds East, a distance 20.01 feet, to said line "A"; thence northwesterly, along said line "A", to the point of beginning. 62 CITY OF ALBERTVILLE EASEMENT VACATION AGREEMENT HUNTERS PASS ESTATES THIS AGREEMENT, entered into this day of , 2007 by and between K. Hovnanian T&C Homes at Minnesota, LLC, a Minnesota limited liability company referred to herein as "Developer"; and the CITY OF ALBERTVILLE, County of Wright, State of Minnesota, hereinafter referred to as "City"; WITNESSETH: WHEREAS, Developer is the fee owner of the real property described in Exhibit A, attached hereto and incorporated herein by reference; and WHEREAS, Developer has begun construction of a home on the described property which encroaches on the City's drainage and utility easement as shown in the attached Exhibit B; and WHEREAS, Developer has requested that a portion of the drainage and utility easement be vacated; and WHEREAS, Developer has fee title to other lots within the same plat and plans to develop those lots; and WHERAS, the City requires that all developments within the City meet the applicable set back requirements and wants to ensure the City's requirements are complied with on all developments; and WHEREAS, this Agreement is entered into for the purpose of setting forth and memorializing for the parties and subsequent owners, the understandings of the parties concerning the vacation of a portion of the drainage and utility easement and the conditions imposed thereon; NOW, THEREFORE, IT IS HEREBY AND HEREIN MUTUALLY AGREED, in consideration of each party's promises and considerations herein set forth, as follows: Vacation of a Portion of the Drainage and Utility Easement. The City agrees to vacate the portion of the Drainage and Utility Easement as shown in the attached Exhibit C. 2. Future Building Permits. To ensure Developer complies with the City's requirements in the future, the City will review all setback measurements both on renderings and on the building site, for the placement of buildings on the next three building permit applications submitted by the Developer in Hunters Pass Estates. This review may include having the City Engineer or some other surveyor verify that the certificate of survey submitted by the Developer is correct. The City will 63 not issue the building permits until all applicable measurements are confirmed by City staff. 3. Developer to Pay City's Costs and Expenses. It is understood and agreed that the Developer will reimburse the City for all reasonable administrative, legal, planning, engineering and other professional costs incurred in the creation, administration, enforcement or execution of this Agreement, the processing of Developer's vacation request, and the verifying of Developer's surveys on the next three building permits as set out in paragraph 2 of this Agreement. Developer agrees to pay all such costs within 30 days of billing by the City. If Developer fails to pay said amounts, the City may, at its option, special assess the amount owed against the property upon which the building permit is requested. 4. Miscellaneous. a. Breach of any of the terms of this Contract by the Developer shall be grounds for denial of building permits on such property. b. This Agreement shall be binding upon and extend to the representatives, heirs, successors and assigns of the parties hereto. CITY OF ALBERTVILLE, By It's Mayor By It's Clerk K. Hovnanian T&C Homes at Minnesota, LLC By Its • A. STATE OF MINNESOTA ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2007, by Ron Klecker as Mayor of the City of Albertville, a Minnesota municipal corporation, on behalf of the city and pursuant to the authority of the City Council. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of 2007, by Bridget Miller, as Clerk of the City of Albertville, a Minnesota municipal corporation, on behalf of the city and pursuant to the authority of the City Council. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2007, by , as of K. Hovnanian T&C Homes at Minnesota, LLC, a Minnesota limited liability company. Notary Public DRAFTED BY: Couri, MacArthur & Ruppe P.L.L.P. P.O. Box 369 705 Central Avenue East St. Michael, MN 55376 (763) 497-1930 65 EXHIBIT A LEGAL DESCRIPTION OF DRAINAGE AND UTILITY EASEMENT BEING VACATED That part of the drainage and utility easement lying over, under and across Lot 9, Block 3, HUNTERS PASS ESTATES, Wright County, Minnesota as delineated and dedicated on said HUNTERS PASS ESTATES, described as follows: Commencing at the northeast corner of said Lot 9; thence on an assumed bearing of South 12 degrees 00 minutes 00 seconds East, along the east line of said Lot 9, a distance of 66.84 feet; thence northwesterly, along a line hereinafter referred to as line "A", to a point on the north line of said Lot 9, distant 59.73 feet from said northeast corner, as measured along said north line; thence southeasterly, along said line "A", a distance of 40.95 feet to the point of beginning; thence North 57 degrees 00 minutes 00 seconds East, a distance of 6.20 feet; thence South 33 degrees 00 minutes 00 seconds East, a distance 20.01 feet, to said line "A"; thence northwesterly, along said line "A", to the point of beginning. Net City of Albertville Public Involvement / Community Outreach Proposal The Tinklenberg Group / SEH, Inc. The City of Albertville has taken a lead role in bringing together neighboring communities and the appropriate state and federal agencies to develop consensus and support for transportation improvements at CSAH 19/37 and 1-94. General agreement among stakeholders to move ahead with a project design concept and an estimated cost has been reached among these agencies, presenting a tremendous opportunity for the City to share new information with members of the business community, elected officials and general public. Conducting a public involvement process that engages a variety of stakeholders will ensure that City leaders and staff have obtained the necessary input, comments and feedback from the community that can assist them in further decision -making processes. More importantly, members of the business community need to understand, and should be part of, the project financing discussion as it directly relates to the level of improvements the City and its funding partners can afford to construct. Communicating to individuals the rationale, opportunities and restrictions surrounding the various interchange design options can form a baseline for these discussions, and provide for an understanding of why the concept selected is preferred. The process The Tinklenberg Group proposes involves working in conjunction with ongoing efforts underway by SEH, Inc., more specifically the following: Purpose: The purpose of a public involvement process is to educate project stakeholders in regard to what the transportation improvements at CSAH 19/37 will look like, why the preferred concept has been selected and why other designs do not work, how much the project will cost, and how it can be funded. Process and General Timeline: FEBRUARY • Work with staff to identify a comprehensive list of key stakeholders, businesses and overall target audience. • Draft key messages to be used as part of communication materials. • Draft examples of communication materials and presentation formats to be used in mailings, at open houses, on the website, etc. • Draft maps and exhibits relative to technical materials. • Begin developing a 3-diminesional model of project improvements to be used at public meetings and events. • Schedule and hold a workshop with city council and staff to: o Review and modify key messages. o Review examples of graphics, displays, and communication materials to be used at public meetings, etc; obtain guidance from council on what pieces they prefer. o Identify specific areas in which council would like detailed feedback from M business representatives as it relates to future project decision -making (to be incorporated into citizen/business interviews). • Schedule Open House date. • Develop and distribute letter, brochure, frequently asked questions or other format approved by the City to use as initial contact with stakeholders and notification of Open House. • Meet regularly with staff as needed; coordinate between technical and community outreach efforts. MARCH • Finalize display boards, frequently asked questions, project handouts and/or other communication materials specific to Open House event. • Coordinate necessary accommodations and arrangements for Open House event; attend and participate in Open House event. • Utilize the Open House to obtain contact information from key business owners and other event attendees for future communications and citizen/business interviews. • Draft follow up communication to general public regarding Open House outcomes, next steps and key information sites/contacts. • Develop a summary of comments, feedback and overall responses from Open House to share with city council and staff; identify key issues and areas of concern. • Follow up with stakeholders as needed. • Develop a list of questions based on council direction and Open House outcomes to use in citizen/business interviews. • Begin contacting key business owners to schedule individual interviews. MARCH-APRIL • Serve as a liaison and contact for project information, fielding questions, etc; from stakeholders; coordinate responses with technical staff to ensure accuracy. • Continue contacting and meeting with key stakeholders to schedule citizen/business interviews; facilitate discussions based on a series of consistent questions in an effort to generate outcomes that are qualitative and useful to council as part of future decision - making. MAY-J U N E • Develop comprehensive analysis and summary of interview results and recommendations for funding/financing options based on feedback from members of the business community. • Hold follow up workshop with city council members to share outcomes of interview process; obtain feedback from policy leaders to develop a funding strategy based on community input. • Draft follow up communication to general public and announce next Open House event. • Continue to communicate with representatives from neighboring communities and other stakeholders to provide updates relative to new information and potential funding strategies. • Facilitate communication among members of the business community as well as local, regional and state elected officials, and residents to ensure issues and concerns are heard and addressed. • Work with Wright County to develop plan for allocating local contributions for project financing. .: JULY-AUGUST • Prepare necessary materials for follow up Open House event. • Coordinate with consultants responsible for technical planning and engineering activities. • Hold Open House event to roll out overall project updates; provide information relative to further technical data available and consensus derived from business interviews. SEPTEMBER • Draft final report based on full process, recommendations and next steps for city council review and consideration. The Tinklenberg Group and SEH, Inc. will both provide support for, and participate in open house and workshop events identified above. The Tinklenberg Group will handle business interviews and overall communications with the general public, production of communication materials and all other tasks listed within this proposal with the exception of maps and exhibits of the project area of which SEH will produce, including the 3-D project model. The Tinklenberg Group has a long history of working with local businesses and residents to provide information, listen to concerns, respond to questions and moreover, develop relationships that lead to positive support for projects; SEH, Inc. has been actively involved in the project since it began more than five years ago, and has built strong working relationships with the partner agencies involved. Together the two firms have worked closely in public involvement efforts in the past, and have been directly involved in the development and communication of these activities among the respective planning agencies, community leaders and the general public. Timing: A thorough and effective public involvement process should begin in February with the development of a plan over the course of several months ending the fall of 2007. Cost: Based on the tasks and activities identified in this proposal, the cost to complete this work for The Tinklenberg Group and SEH, Inc. is $68,000. This page left blank on purpose. 70 I-94/CR 19 & CR 37 Interchange Improvements Preliminary Design Work Plan January 26, 2007 Scope of Work and Deliverables Task 1.0 Preliminary Design L I Geometric Layout SEH will prepare a preliminary layout and profile at a scale of 1 inch to 100 feet in accordance with the standards and requirements of Mn/DOT for the selected design concept. The layout will include any improvements needed on I-94 and adjacent roadways necessary to facilitate the I-94 C-D Roads. Paper and electronic versions, using pdf and dgn (Microstation V8) or dwg (Autocad) shall be provided. As a minimum, the preliminary layout and profile should include the following information: • Horizontal and vertical alignment • Typical roadway and right-of-way cross section(s) • Cross -sections at 100 feet intervals and at critical cut, fill, and geometric transition locations • Preliminary construction limits • Preliminary right-of-way and temporary easement limits • A.M. and P.M. traffic volumes diagrams at all intersections • Preliminary utility locations for existing gas, electric, telephone, cable TV, etc. • Major topographic features • Existing right-of-way and easements • 2-foot contour information • Preliminary storm sewer and storm water ponding and other surface water management features Subtask Cost: $62,000 1.2 Topographic Surveys SEH will complete topographic surveys as necessary to prepare the preliminary layout and profile. Subtask Cost: $4,000 1.3 Preliminary Drainage Design SEH will perform preliminary water resources design and complete a storm water hydrologic and water quality analysis as necessary to serve the proposed roadway improvements. Subtask Cost: $8,000 71 1.4 Utility Identification SEH will complete Step 1: Utility Identification for Construction Projects as defined in Mn/DOT's Utility Manual. This task consists of contacting Gopher State One Call, contacting utility owners directly, conducting a field review, and surveying overhead and underground facilities. Information collected will be included in a map indicating utility locations, size and type. In addition, a list of utility owners will be developed. Subtask Cost: $8,000 1.5 Preliminary Structure Design SEH will complete preliminary bridge and retaining wall design for inclusion on the preliminary and final geometric layouts. Subtask Cost: $4,800 L 6 Soils Investigation Provide soils investigation necessary to determine typical roadway section requirements. This task includes the drilling of 53 borings (by Subcontractor) and the completion of a report outlining the resulting subgrade and pavement recommendations. Subtask Cost: $11,700 L 7 Layout Approval Submit preliminary and final layout to all agencies for review and as necessary for staff approval. Revise as required based upon comments received. Assist with the Municipal Consent process by providing information and participation in meetings as needed. Deliverables • Preliminary layout and profile • Final layout and profile for Staff Approval • Preliminary right of way map • Preliminary drainage report • Preliminary utility map • List of utility owners • Soil boring reports • Subgrade and pavement recommendations Subtask Cost: $16,500 Total Cost of Task 1.0 $115,000 72 Task 2.0 Cost Estimates 2.1 Preliminary Cost Estimates Based upon the work completed in Task 1.0, SEH will prepare a cost estimate for the preliminary layout, including a breakdown by major roadway component, roadway segment, bridges, signals, etc. and project components (construction, right-of-way, engineering design, contract administration, etc.) as necessary to develop funding responsibilities and sources. Deliverables Preliminary cost estimates Total Cost Task 2.0: $3,500 Task 3.0 Project Management, Meetings, and Coordination 3.1 Project Management, Meetings and Coordination SEH will provide project management and coordination through obtaining municipal consent. It is anticipated this will occur by the end of October, 2007. We will attend project team meetings as necessary, including City Council Workshops and meetings, meetings with project stakeholders, and coordination meetings with Mn/DOT and other agencies as needed. SEH will prepare agendas and complete minutes for each meeting. In addition, we will prepare and submit monthly invoices and progress reports. Deliverables • Meeting agendas and minutes • Monthly invoices and progress reports Total Cost Task 3.0: $24,000 Cost Summary Task 1.0 $115,000 Task 2.0 $3,500 Task 3.0 $24,000 Total $142,500 Expenses $3,000 Total SEH Costs $145,500 Borings(by others) $15,000 Total Project Costs $160,500 73 This page left blank on purpose. FBI A,lbertville Small Town living. Big City We. TO: City Council FROM: Tim Guimont DATE: January 25, 2007 RE: Public Works — Parks Maintenance Update PARKS The hockey and free skate rinks are up and running well. However there have been some questions about the amount of scheduled time that was given to youth hockey on the hockey rink. The P.W. dept made a hydraulic hose reel out used parts we had at the shop. This makes flooding easer and more efficient. For the first time in three years we have good enough ice to use our home made zambonie that we made a few years back. We usually sweep, shovel and flood the rinks every weekday. STREETS We have installed the school zone signage on Main Ave. With the help of Wright counties brush chipper and one county employee several Christmas trees were picked up and disposed of. As you might know Wright County took over maintenance of 50th street. What you might not know is that the county is doing a traffic study on 50th street between main ave. and Barthel Ind. Drive. The posted speed there is now 30 mph. CITY HALL The new city hall takes up a great deal of our time, cleaning, setting up and taking down tables and chairs from various meetings. The outside maintenance is added time as well. With the last 1" snow event it took me 2.1/2 hours and three pieces of equipment to clear the sidewalks and parking lot. Misc. Ryan has taken over some of the maintenance of the fire departments equipment. We have been keeping with routine maintenance of our equipment as well. We have several projects that we typically put off for this time of year that we haven't completed as of yet. 75 This page left blank on purpose. A,lbertville Small Town Uving. Big City Ufa. TO: City Council FROM: John Middendorf DATE: January 25, 2007 RE: WWTP Update WATER • There was a water main break on Main Avenue NE between 501h Street NE and 5 1 " Street NE • There was a service line leak at 5186 Lannon Avenue NE • There was a water leak on a privet fire hydrant at Pheasant Ridge Apartments • The radio water meter reading program is going good, we have installed over 1200 units WASTEWATER • The wastewater treatment plant continues to work well • Sean Vold has returned back to work as of January 29 WASTEWATER — PW 2007 EMPLOYEE In September 2006, Council approved the request to hire 2007 Employee four months early due to an employee on medical leave. The qualified applicant(s) that were interviewed and offered the job turned down the City's offer. Staff is in the process of accepting applications to hire the 2007 employee as originally scheduled and budgeted for. 77 This page left blank on purpose. 78 A,lbertville Small Town Uving. BIg City We. TO: City Council FROM: Tina L. Lannes DATE: February 1, 2007 RE: Accounts Receivable Update Total accounts receivable outstanding through January 26, 2007 is $68,617.42 The percentage of the total due based on the aging report is as follows: 0-30 days outstanding $19,363.93 28.22% 30-60 days outstanding $29,564.34 43.09% 60-90 days outstanding $0 0.00% Over 90 days outstanding $19,689.15 28.69% The majority of the over 90 days outstanding is due to Gold Key Development, School District and Edina Development. Staff is working with the School District for payment. Wei Vendor Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over 152 CLUB $900.00 $900.00 ALBERTVILLE HOLDINGS $2,126.67 $2,126.67 ALBERTVILLE MEDICAL CLINIC $1,731.75 $1,731.75 ALBERTVILLE PLAZA $1,085.00 $1,085.00 BURGER KING $84.00 $84.00 CINGULAR WIRELESS $553.50 $553.50 COLLYARD GROUP $196.35 $196.35 CPG PARTNERS $1,057.22 $1,057.22 EDINA DEVELOPMENT $2,583.98 $2,583.98 FRANCIS PROPERTIES $110.92 $110.92 GOLD KEY DEVELOPMENT $5,856.30 $5,856.30 KINGHORN COMPANY $240.95 $240.95 MINNESOTA DEVELOPMENT AGENCY $6,358.80 $1,164.50 $3,826.41 $1,367.89 MNDOT $1,495.48 $1,495.48 NEARY, BRIAN $101.66 $101.66 NORTHWOODS CUSTOM HOMES $249.57 $249.57 OPTION ONE MORTGAGE CORP $360.81 $360.81 PHILMORRIS $5,985.42 $1,139.50 $4,845.92 PREMIER DEVELOPMENT GROUP $48.92 $4892 R J MARCO $2,150.00 $2,150.00 SCHULTZ & SCHUPP $108.75 $108.75 SHOPPES AT PRAIRIE RUN - FINKE $1,439.87 $37.35 $1,253.03 $149.49 SHOPPES AT TOWNE LAKES 2 $2,942.25 $624.25 $2,318.00 SPACE ALIENS $832.35 $513.35 $319.00 ST. MICHAEL -ALBERTVILLE DIST $5,566.32 $5,566.32 STARBUCKS $1,090.30 $307.35 $669.05 $113.90 STATE BANK OF LONG LAKE $297.85 $297.85 T-SQUARE PROPERTIES $729.20 $729 20 TERRA DEVELOPMENT $1,692.43 $1,449.00 $243.43 TOWNE LAKES $20,518.80 $8,724.10 $11,354,12 $440.58 WOODSIDE COMMUNITIES $1,022.00 $1,022.00 Total $68,617.42 $19,363.93 $29,564.34 $0.00 $19,689.15 Current 0-30 days $19,363.93 28.22% 30-60 days $29,564.34 43.09% 60-90 days $0.00 0.00% over 90 day $19,689.15 28.69% :1 A,,lbertville Small Town Living. Big City We. TO: City Council FROM: Tina L. Lannes DATE: January 26, 2007 RE: Project Update Council requested an update on outstanding project status. Below are the contracted projects with amounts paid to date as of January 26, 2007: Fund 476 473 466 400 400 602 602 204 488 496 482 47C Total Project Contract Paid to Date Retaina a Difference 2004 School Pedestrian Trail Bituminous $353,876.90 $331,703.71 15,004.15 $22,173.19 2004 Prairie Run $1,595,233.53 $1,567,701.19 62,266.71 $27,532.34 Public Works Building $1,714,020.00 $1,706,967.00 84,566.00 $7,053.00 2003 CSAH 19 Upgrade $1,446,496.70 $1,340,629.92 70,531.24 $105,866.78 Frontage Avenue Improvements $313,719.00 $281,440.31 13,066.09 $32,278.69 Water Main Change Order $32,394.00 $30,288.00 1,514.40 $2,106.00 CSAH 37 / 60th Street Storm Sewer $49,983.00 $47,941.00 2,042.00 $2,042.00 Mud Lake Water Main $70,923.14 $67,725.89 $3,197.25 Hunter Pass Lift Station $127,600.00 $111,878.59 5,888.00 $15,721.41 Ice Arena Locker Room $683,581.00 $644,377.00 33,918.00 $39,204.00 Hockey Rink $100,953.00 $88,820.92 $12,132.08 City Hall $3,113,287.00 $2,969,824.45 $143,462.55 37 Trail $241,522.75 $226,608.96 $14,913.79 Total $9,843,590.02 $9,415,906.94 $288,796.59 $427,683.08 GA aaoi 468 1 194 Project $349,756.561 -$349,756.56 81 This page left blank on purpose. 82 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 plan ners(evnacplanning.com PLANNING REPORT TO: FROM: DATE: RE: NAC FILE: BACKGROUND Larry Kruse Cassie Schumacher-Georgopoulos / Alan Brixius January 3, 2007 Albertville — Lake Community Bank Variance Zoning Text Amendment 163.06 — 06.36 Color Sign Systems, Inc and Lake Community Bank have applied for a Variance for businesses ground signage at Lake Community Bank located at 11102 57t" Street NE. The sign in question is to be located on the property at the corner of 57th Street NE and CSAH 19. Whether or not the Variance is approved or denied the applicant has also applied for a text amendment to the current language for ground signs which was currently amended in March 2006. Mr. Dave Shannon (applicant) with Color Sign Systems and Mr. Jay Eull, Vice President of Lake Community Bank addressed the City Council at the December 4, 2006 meeting. Mr. Eull informed the Council that they have been working with Color Sign Systems for a considerable amount of time to design their sign in conjunction with their logo, which is part of Lake Community Bank's trademark. However, it was only after Color Sign Systems applied for a sign permit on November 3, 2006 that the March 2006 Ordinance came to their attention. The proposed light -background illuminated sign is currently in place while the Variance application is considered. Both Mr. Shannon and Mr. Eull have agreed to remove the light -background illuminated sign if the variance is denied. Attached for Reference: Exhibit A Color Rendering of White Sign Exhibit B Color Rendering of Brown Sign Exhibit C Letter from City Attorney Mike Couri M. HISTORY The applicant is requesting a white background to match Lake Community Bank's trademarked logo and feels the logo and lettering will not read to traffic if the dark background is enforced. The applicant and property owner feel that the Zoning Ordinance is creating a trademark infringement because the dark -background alters the appearance/colors of the company logo. According to the memo sent by City Attorney Couri (Exhibit C), there is no clear controlling law in the 8th Circuit Court, which is Minnesota's jurisdiction, on whether a city's ordinances requiring a business to modify its logo on an outdoor sign constitutes a violation of the Latham Act for trademark protection. The issue on trademark violation has arisen in the 9th Circuit Court on the West Coast and in the 2nd Circuit Court on the East Coast with the separate courts taking different sides. In the 9th circuit, the court ruled that a city's ordinance requiring a different color logo in an outdoor sign than the color trademarked constituted a violation of the Latham Act. In the 2nd circuit, the court ruled that requiring a change in the company's logo color did not constitute a violation. Because of the uncertainty of the 8th circuits decision Attorney Couri is recommending that the City's change the Ordinance in a manner that would not require a change in color of a company's logo, but would achieve the same result of reducing the glare coming from on premises signs at night. VARIANCE The applicant is requesting a variance from Section 10-7-8 A.3: Subd. j Ground Signs. In business districts, ground signs shall have a background which is dark in color in contrast to the sign lettering or message which is light in color to create a sufficient contrast and be clearly legible. No ground signs with lightly colored backgrounds shall be permitted. In accordance with Chapter 10-7-9 of the Zoning Ordinance, variances are allowed where there are practical difficulties or unnecessary hardships in the way of carrying out the strict letter of the provisions of the Sign Ordinance, the City Council has the power to vary the requirements of this chapter in harmony with the general purpose and intent hereof, so that the public health, safety and general welfare may be secured and substantial justice done. The request and conditions of the variance are not unique to this particular business. Since the Ordinance was requested by and approved by the City Council, Albertville has seen several new businesses come into the community and alter their signs to fit the requirements of the Ordinance. Also allowing the variance for the sign may start other businesses to question the validity of the sign requirements they were held to. The Ordinance was established by the Council to reduce the negative visual impact large white signs had on the City at night. We do not feel that enforcing this Ordinance would be providing an undue hardship for the applicant in review of the following: 1. There are no special conditions unique to the property. Several businesses have come into the community seeking the same requests as the applicant, but have been able to follow the current ordinance. Therefore, the ordinance is not denying the applicant the rights other business owners have had after the ordinance was approved. 2. The applicant has illustrated the ability to create a sign that would follow the Ordinance (Exhibit B). 3. We feel that the hardship would be solely economic in nature. A portion of the economic hardship would have been caused by the applicant due to the applicant creating a non -conforming sign prior to the receipt of an approved sign permit. 4. Granting the Variance will give special privileges to the applicant, which is denied by the Ordinance to other business owners in the same district. Recommendation We feel that the request of the Variance lacks the ability to present a hardship imposed by the current Ordinance. Therefore, our recommendation is to deny the Variance and seek a Zoning Ordinance Text Amendment to resolve any possible trademark violations. ZONING ORDINANCE TEXT AMENDMENT The applicant has not proven to have favorable conditions for a variance; therefore, the City's alternative is to allow them to apply for a text amendment to change the Ordinance as requested by the City Attorney. The Ordinance in question is Section 10-7-8 A.3: Subd. j Ground Signs. In business districts, ground signs shall have a background which is dark in color in contrast to the sign lettering or message which is light in color to create a sufficient contrast and be clearly legible. No ground signs with lightly colored backgrounds shall be permitted. This language was approved by the City Council on March 6, 2006 after the City Council had requested the addition of the language to the Ordinance. Option 1 — Repeal Section 10-7-8 A.3 Subd. j of the Albertville Sign Ordinance and allow all light -background signs. Option 2 — Limit signs with light -backgrounds to be illuminated at a low ambient level of 0.4 foot candles measured 10 feet from the sign face. The measurement shall take place in a controlled environment so not to be effected by surrounding light sources. The measurement shall be verified by the manufacturer and measurements details shall be submitted with the sign permit application. Recommendation While Option 2 would be a possible solution to replacing the Ordinance currently in place, it could also prove to be impractical to measure and enforce. Completely repealing the Ordinance leaves the City with the same struggle with light -background illuminated signs they had in the past. We would like to have the input of the Planning Commission and the City Council to determine how the City would like to progress. cc. Mike Couri Bridget Miller Adam Nafstad Jon Sutherland Applicant: Dave Shannon, Color Sign Systems, Inc, 11096 61st Street NE, Albertville, MN 55301 Owner: Lake Community Bank, Attn. Jay Eull, 11120 57th St NE, Albertville, MN 55301 :• CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-08 RESOLUTION APPROVING A SIGNAGE VARIANCE FOR LAKE COMMUNITY BANK WITHIN THE CITY OF ALBERTVILLE WHEREAS, Lake Community Bank and Color Sign Systems, Inc have submitted an application for a Variance for a light background sign for City approval; and WHEREAS, the City Council considered the Variance for a light background sign and they agree with the recommendation of the Planning Commission and City staff; and WHEREAS, the Albertville Planning Commission has held a public hearing, reviewed the application, and recommended approval of the Variance for a light background sign, with conditions outlined in the Decisions portion of this Resolution, as amended NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota hereby approves the Lake Community Bank and Color Sign Systems, Inc Variance for a light background sign subject to the attached Findings of Facts and Decisions. Findings of Fact: Based on review of the application and evidence received, the City Council now makes the following finding of fact and decision: A. The site is legally described as Lot 1 Block 1 Albertville Crossings 3`d Addition, Wright County, Minnesota. B. The planning report dated January 3, 2007 from Northwest Associated Consultants is incorporated herein. D. The proposed Variance can be accommodated with existing public services and will not overburden the City's service capacity. E. Traffic generated by the proposed Variance is within capabilities of streets serving the property as proposed. F. The requirements of the Albertville Zoning Ordinance have been reviewed in relation to the proposed Variance. G. The proposed actions have been considered in relation to the specific policies and provisions of and have been found to be consistent with the Comprehensive Plan. H. The proposed Variance will be compatible with present and future land uses of the area. 87 I. The proposed use conforms to applicable Zoning Ordinance performance standards and approved planned unit development standards. J. The proposed Variance will not tend to or actually depreciate the area in which it is proposed. Decision: Based on the foregoing information and applicable ordinances, the City Council APPROVES the Variance for a light background sign based on the most current plans received October 22, 2006 and information received to date subject to the following conditions: 1) Hours of illumination are limited to 7:00 a.m. -11:00 p.m. 2) Illumination of the sign does not exceed 500 illumines per square foot 3) The sign height does not exceed thirty (30) feet 4) The sign is located three hundred (300) feet from all residential property lines Adopted by the Albertville City Council this 5th day of February 2007. Attest: LI-A Bridget Miller, City Clerk City of Albertville La Ron Klecker, Mayor NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231 .2555 Facsimile: 763.231 .2561 plan nersra nacplanning.com PLANNING REPORT TO: Larry Kruse FROM: Kimberly Holien / Alan Brixius DATE: January 3, 2007 RE: Albertville - Field Plaza 2nd Addition- Preliminary and Final Plat NAC FILE: 163.06 - 06.38 BACKGROUND Blaine Rentals is requesting preliminary and final plat approval for a minor subdivision to be known as Field Plaza 2d Addition. The site is currently platted as Lot 1, Block 1 of Field Plaza. The applicant is proposing a lot split resulting in two lots. The site is zoned B-3, Highway Commercial, and is 2.6 acres in size. Attached for Reference: Exhibit A Preliminary Plat Exhibit B Final Plat Exhibit C Easement Drawing Exhibit D Cross Easement Agreement ANALYSIS The proposed lot split would result in two lots, Lot 1 and Lot 2 of Field Plaza 2nd Addition. Lot 2 currently contains the Space Aliens restaurant. The applicant is proposing the lot split to create a second buildable lot to the west of the Space Aliens site. The site is bordered by Interstate 94 to the north, CSAH 37 to the east, 60th Street to the south, and a park and ride lot to the west. The Comprehensive Plan designates the site for commercial land uses. Lot Requirements and Setbacks. As a result of the subdivision, both lots must meet the minimum requirements for the B-3 District. The B-3 District does not contain a minimum lot area requirement. As proposed, the size of each lot is as follows: Lot 1: 30,627 square feet Lot 2: 83,817 square feet 89 The required lot width in the B-3, Highway Business District is 100 feet. The proposed lot widths for the site are as follows: Lot 1: 335.85 feet Lot 2: 308 feet No site and building plans have been presented with the subdivision application. As such, setback information is not available. However, any building constructed on the site shall be required to meet the applicable setbacks of the B-3 District and will be evaluated during site and building plan review. Required setbacks are as follows: • Front Yard: 35 feet • Side Yard: 20 feet, except not less than 35 feet when abutting an R District. • Rear Yard: 20 feet, except not less than 35 feet when abutting an R District. Stormwater. Currently, the westernmost portion of Lot 1 is covered by a drainage and utility easement to allow for stormwater ponding. The portion of the lot covered by easement is approximately 9,500 square feet, therefore limiting the available buildable area for the site. It should be noted that the applicant may be pursuing the acquisition of the adjacent park and ride lot in order to shift the stormwater ponding to the west and create a larger buildable area for Lot 1. In order to accommodate this request, the park and ride lot would need to be relocated to an alternate site within the City. The applicant would in turn purchase the property from the City. The City shall determine if such an arrangement would be feasible, and any change in lot size will be evaluated when the situation presents itself. Drainage and Utilities. As stated above, Lot 1, Block 1 contains a large drainage and utility easement on the west portion of the site. The perimeter of the site contains 10- foot easements as required by the Subdivision Ordinance, with a 15-foot easement along the north property line. An additional 10-foot utility easement runs through the center of the lot. Due to the required easements, the buildable area on the site is quite limited. It is expected that, upon development, the applicant may wish to construct a building or parking lot on the ten foot utility easement extending through the center of the property. Any disruption of private structures due to work within the easement would be at the expense of the property owner. Staff recommends that the City explore the option of shifting this easement to the south, to run along the property line as opposed to running it through the center of Lot 1. Altering the location of this easement would greatly increase the buildable area on Lot 1. The location of the water utility for Lot 1 has not been identified on the plat. Staff recommends that the applicant adjust the plat to illustrate the extension of this utility. Site and Building Plan. Upon any construction on the newly created lot, the applicant shall be required to submit site and building plans for review. All site and building plans for all commercial construction shall be subject to review by the planning commission and approval by the council. A grading plan will also be required upon development of the site. Access. Access to Lot 1 will ultimately be directed by the development of the site. However, any curb cut proposed for Lot 1 must be a minimum of 40 feet to the west of the existing curb cuts for Lot 2. The applicant has provided a Cross Easement Agreement that would provide cross access and cross parking easements between Lot 1 and Lot 2. The provided easements can be expected to limit the number of curb cuts for Lot 1, and ease traffic circulation between the two sites. A cross parking arrangement may also allow the applicant to reduce the site coverage for Lot 1 by providing fewer parking stalls on this site. CONCLUSION/RECOMMENDATION Blaine Rentals is requesting preliminary and final plat approval for a minor subdivision, resulting in two lots. Lot 2 currently contains the Space Aliens restaurant, and the creation of Lot 1 would result is a second buildable lot for the site. Upon review of the proposed plat, staff finds that it is consistent with the performance requirements for the B-3, Highway Commercial district. The applicant is proposing cross access and cross parking easements to coordinate development between Lots and 2 and all lot requirements are met. No building has been sited on Lot 1 and therefore, further evaluation must occur as part of a future site and building plan review. In the future, the City must also determine the feasibility of relocating the park and ride lot and allow the applicant to purchase the current site to create a larger parcel. However, approval of the plat is not dependent on these factors. Any relocation of the Park and Ride lot would result in a need to adjust the preliminary plat. Both resulting lots are consistent with the requirements for the district and as such, staff recommends approval of the preliminary and final plat subject to the condition that the water utility extension to Lot 1 is illustrated on the plat. cc. Bridget Miller Mike Couri Adam Nafstad Tom O'Brien, Blaine Rentals LLC., P.O. Box 284, St. Cloud, MN 56302 91 This page left blank on purpose. 92 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2007-06 RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLAT FOR A MINOR SUBDIVISION TO BE KNOWN AS FIELD PLAZA SECOND ADDITION, LOCATED AT THE CORNER OF CSAH 37 AND 601h STREET NE, WITHIN THE CITY OF ALBERTVILLE WHEREAS, Blaine Rentals has submitted a preliminary and final plat and easement agreement for the subdivision of a site legally described as follows; and Lot 1, Block 1 of Field Plaza WHEREAS, City staff has reviewed submitted plans and prepared a planning report dated January 3, 2007; and WHEREAS, the Albertville Planning Commission met and held a public hearing on January 9, 2007 to consider the Field Plaza Second Addition application; and WHEREAS, upon review of the staff reports and hearing public testimony, the Planning Commission closed the public hearing and recommended that the City Council approve the application for preliminary and final plat with the condition outlined in the January 3, 2007 planning report and with additional conditions recommended by the Planning Commission; and WHEREAS, the Albertville City Council has received the Blaine Rentals application, staff review documents, and the Planning Commission recommendation, and agrees with the findings and recommendation of the Planning Commission. NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota hereby approves the Preliminary and Final Plat, subject to the attached Findings of Facts and Decisions. Findings of Fact: Based on review of the evidence received, the City Council now makes the following finding of fact and decision: A. The site is legally described as Lot 1, Block 1 of Field Plaza. B. The planning report dated January 3, 2007 from Northwest Associated Consultants is incorporated herein. C. The site will be platted as Lot 1, Block 1 of Field Plaza Second Addition. 93 D. The proposed lot can be accommodated with existing public services and will not overburden the City's service capacity. F. The requirements of the Albertville Zoning Ordinance have been reviewed in relation to the proposed subdivision. G. The proposed actions have been considered in relation to the specific policies and provisions of and have been found to be consistent with the Comprehensive Plan. The proposed subdivision conforms to applicable Zoning Ordinance and Subdivision Ordinance performance standards. J. The proposed subdivision will not tend to or actually depreciate the area in which it is proposed. Decision: Based on the foregoing information and applicable ordinances, the City Council APPROVES the Preliminary and Final Plat based on the most current plans dated September 15, 2006 and revised November 9, 2006, and information received to date subject to the following condition: 1. The applicant shall enter into a development agreement with the City of Albertville. Adopted by the Albertville City Council this 5th day of February, 2007. Attest: Bridget Miller, City Clerk City of Albertville By: Ron Klecker, Mayor CITY ATTORNEY'S SUMMARY OF FIELD PLAZA 2°d ADDITION DEVELOPER'S AGREEMENT Listed below are the highlights of the proposed developer's agreement with BLAINE RENTALS, LLC, a Limited Liability Company for Field Plaza 2°d Addition. The developer's agreement is the City's standard agreement, with only a few specific items which are unique to this development. The significant items and the items which vary from our standard developer's agreement are as follows: Construction of Municipal Improvements. A. The Developer shall construct those Municipal Improvements located on and off Said Plat as detailed in the Plans and Specifications for Field Plaza, as prepared by Surveying & Engineering Professionals, Inc., dated and on file with the City Clerk, said improvements to include installation of sanitary and storm sewers, street, and ponding. All such improvements shall be constructed according to the standards adopted by the City, along with all items required by the City Engineer. Unless the City Engineer specifies a later date, said improvements shall be installed by October 31, 2007, with the wear course of bituminous pavement on City streets to be installed during the construction season following the installation of the base course. 3. Use of Property. A. Said Plat is located within the B-3 zoning district and all provisions of the City's B-3 zoning district (as amended from time to time) apply to Said Plat, except as may be modified by this Agreement or future zoning amendment or zoning district change. 5. Surety Requirements. The developer must supply a letter of credit in the amount of $ 12. Temporary Easement Rights. Developer shall provide access to the Subject Property at all reasonable times to the City or its representatives for purposes of inspection or to accomplish any necessary work pursuant to this Agreement or any future agreement to develop said plat. 14. Dedications to the City A. Municipal Improvement Dedications. The Developer, upon presentation to the City of evidence of good and marketable title to Subject Property, and upon completion of all construction work and certification of completion by the City Engineer, shall make the following dedications to the City: 1. Developer shall dedicate drainage and utility easements to the City over, under and across all drainage ponds located in Said Plat as the same are identified on the attached Exhibit D. 2. Developer shall dedicate all utility improvements located within the utility easements on Said Plat to the City. 95 B. Park Dedication. The Developer is required to pay a cash contribution of $5,740.00 in satisfaction of the City's park and trail dedication requirements. This charge is calculated as follows: 2.6 acres in size less 1.90 acres of park dedication paid with the plat of Field Plaza equals 0.7 acres of park dedication x $8,200 per acre = $5,740.00. Developer shall pay this amount prior to the release of the final plat by the City. 15. Administrative Fee. A fee for City administration of this project shall be paid prior to the City approving any future development plans on said plat. Said fee shall be 3.25% of the estimated construction costs of the Municipal Improvements within the Plat. Seventy-five percent of this fee shall be paid upon issuance of the final Plat with the remaining twenty-five percent of the fee to be paid upon substantial completion of the Municipal Improvements. The full developer's agreement is available for review at the City. I will be at Monday's meeting to answer any questions regarding the developer's agreement which may arise. NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763,231.2555 Facsimile: 763.231.2561 planners@nacplanning.com PLANNING REPORT TO: Larry Kruse FROM: Kimberly Holien / Alan Brixius DATE: January 3, 2007 RE: Albertville - Niemeyer Trailer Sales Concept Plan NAC FILE: 163.06 - 06.41 BACKGROUND Niemeyer Trailer Sales has submitted an application for concept plan review for a building and warehouse facility and outdoor display of recreational vehicles and trailers. The site is located at 10172 65th Street NE. The subject property is five acres in size and is zoned 1-1, Limited Industrial. ANALYSIS The applicant is proposing to construct a trailer sales facility on a 10 acre site in the 1-1 District. The entire eastern portion of this site contains wetlands and will remain as open space. The construction of the trailer sales facility would occur in two phases. The first phase consists of the construction of an 11,200 square foot building. The second phase would consist of a 5,000 addition on the north side of the principal building. The proposed use is bordered by Interstate 94 to the north, County Road 37 to the south, and the Long Haul Trucking Facility to the west. The site is currently vacant. The proposed facility would include a retail showroom, office space, warehousing, and outdoor storage and outdoor sales of recreational vehicles and trailers. If the use is deemed appropriate for the site under the current zoning designation, the following development applications will need to be processed: • CUP for enclosed retail sales • CUP for outdoor sales 97 • CUP for outdoor storage If the City believes a B-W, Business Warehousing, zoning designation is more appropriate for the site, the following development applications will need to be processed: Rezoning from 1-1 to B-W CUP for outdoor sales lot Open or outdoor display of merchandise for sale or rent as a principle or accessory use is permitted by Conditional Use Permit; provided, that.- 1 . Outside services, sales and equipment rental connected with the principal use is limited to fifty percent (50%) of the gross floor area of the principal use. Comment: As indicated on the concept plan, the outdoor sales and display area appears to exceed the total area of the principal structure. Upon submission of a formal site plan, this area shall be reduced to not exceed 50% of the gross floor area of the proposed building. With the proposed building size, it appears as though the site would be eligible for up to 5,600 square feet or outdoor sales and service area, and up to 8,100 square feet once the second phase is constructed. 2. Outside sales areas are fenced and screened from view of neighboring residential uses or an abutting R district in compliance with section 1000.7 of this ordinance. Comment: Fencing is proposed to separate the storage and display area from the remainder of the site, and to screen from the neighboring residential properties to the south. The applicant shall be required to provide materials of the proposed fence as part of any formal application. 3. All lighting shall be hooded and so directed that the light source shall not be visible from the public right of way or from neighboring residences and shall be in compliance with section 1000.10 of this ordinance. Comment: No lighting plan has been submitted with the application. However, as part of any formal application, this information shall be required to show that no light spills over onto adjacent residential properties or rights -of -way. 4. The use does not take up parking space as required for conformity to this ordinance. Comment. All outdoor storage and display is located away from the required off-street parking area. However, a narrative submitted by the applicant states that the sidewalk in front of the proposed building will be wide enough to display new trailers. At no time shall this display area be allowed to spill over into the parking lot. •; 5. The sales area is grassed or surfaced to control dust. Comment. The storage and display area is proposed to contain bituminous surfacing. Conditional Use Permit. Accessory, enclosed retail, rental, service, or processing manufacturing activity is allowed in the 1-1 District by Conditional Use Permit, provided that: 1. Such use is allowed as a permitted use in a business district. Comment: The subject retail use is a permitted use in business districts. 2. Such use does not constitute more than fifty percent (50%) of the gross floor area of the principal use. Comment: A floor plan shall be required as part of any formal site plan review, illustrating what portion of the building will be dedicated to retail use. 3. Adequate off street parking and off street loading in compliance with the requirements of Chapters 1200 and 1300 of this ordinance is provided. Comment: The applicant shall be required to provide additional information, as detailed in this report, to determine if the minimum parking requirement has been met. 4. All signing and informational or visual communication devices shall be in compliance with the provisions of the city code relating to signs. Comment: A signage plan shall be required as part of any formal site plan review. Lot Requirements and Setbacks. The following table illustrates the lot and setback requirements for the 1-1 District, as well as what is proposed for the site. Required Proposed Lot Width 100 feet 335 feet Site Coverage 85% maximum N/A Front Yard Setback 35 feet 85 feet Side Yard Setback 10 feet 70 feet Rear Yard Setback 20 feet 350 feet The subject site meets the minimum lot width requirement, and the proposed structures meet all setback requirements for the district. The applicant has not provided dimensions of the proposed bituminous outdoor storage and display area. Therefore, the total site coverage was unavailable. The outdoor storage and display area shall be required to be properly delineated on any future site plan submittal. 99 Parking. No floor plan has been submitted for the proposed building. However, based on a narrative submitted by the applicant, it appears as though a large portion of the proposed building will be dedicated to warehousing. The parking requirement for a retail sales and service business with 50% of more of the gross floor area dedicated to warehousing is at least eight spaces or one space for each 200 square feet devoted to public sales or service, plus one space for each 500 square feet of storage area; or at least eight spaces or one space for each employee on the maximum shift, whichever is appropriate. The parking requirement for auto repair, major bus terminal, taxi terminal, boats and marine sales and repair, bottling company, shop for a trade employing six or less people, garden supply store, or building material sales may also be appropriate for the site. Said requirement is eight spaces, plus one additional space for each 800 square feet of floor area over 1,000 square feet. The concept plan illustrates 21 parking stalls in front of the proposed building. The applicant shall supply all necessary information regarding floor area and/or number of employees to determine if the proposed number of stalls is adequate. Access and Circulation. Access to the site is proposed at two locations off County Road 37. In a narrative submitted by the applicant, it is stated that the eastern access drive is for ingress and the western access is an exit only. Any future site plan must show that these access points are properly signed to direct traffic. The interior drive aisle is 22 feet wide. As such, the one-way traffic circulation pattern may not be necessary. Staff recommends that two-way traffic be utilized in the parking lot, with one-way pattern be reserved for trucks circulating around the building. It appears as though all truck traffic will enter through the gate on the east side of the property and circulate around the north side of the building. All turning radii in this location appear adequate to support truck traffic. Landscaping. No landscape plan was submitted as part of the concept plan application. Said information shall be required as part of any formal site plan review. Lighting. No lighting plan was submitted as part of the concept plan application. Said information shall be required as part of any formal site plan review. Signage. No signage plan has been submitted as part of the concept plan. The applicant shall be required to provide this information as part of any formal site plan review, demonstrating that the site will be within the parameters of the signage ordinance. CONCLUSION Niemeyer Trailer Sales has submitted a concept plan for a building and warehouse facility with outdoor storage display of recreational vehicles in the 1-1 District. The applicant is simply looking for feedback from the City as to whether or not the proposed 100 use is appropriate for the site, and what improvements may be necessary to accommodate the use. The use may be accommodated by obtaining Conditional Use Permits for open or outdoor service, sale, or rental and accessory, enclosed retail, rental, service or processing. The use may also be accommodated by rezoning the property to BW, Business Warehouse. Motor vehicle sales, leasing/rental, service and repair is allowed by Conditional Use Permit in the BW District, and may appropriately serve as a transition district by encouraging the development of a high quality industrial use. Both the applicant and staff request direction from the Planning Commission and City Council as to the appropriateness of this land use for the site, and how the application should be processed. In order for the applicant to proceed, a formal site plan must be submitted, and the necessary Conditional Use Permits or rezoning request must be formally applied for. As part of any formal application, the following information shall be required: Dimensions and exact location of the outdoor storage area and the outdoor display area, delineating separately from one another. Outdoor display area shall not exceed 50% of the gross floor area of the proposed building. 2. A floor plan detailing which portion of the proposed building will be dedicated to warehousing, office space, display area, and other uses. 3. A signage plan, including directional signage for customers and trucks, consistent with Chapter 7 of the Building and Development Regulations Ordinance. 4. A landscape plan consistent with Section 1000.7 of the Zoning Ordinance. 5. A lighting plan, consistent with Section 1000.10 of the Zoning Ordinance. 6. Details on the materials of the proposed fence. 7. Building elevations. cc. Bridget Miller Mike Couri Adam Nafstad Grady Kinghorn, 14198 Northdale Blvd., Rogers, MN 55374 101 This page left blank on purpose. 102 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2007-10 RESOLUTION ORDERING IMPROVEMENT WHEREAS, the Albertville City Council has received a feasibility study for the improvement of CSAH 19 from 57t' Street NE south to Albertville's southern border, including expansion to four lanes, turn lanes, traffic signals, and median; and WHEREAS, notice of the public hearing held on February 5, 2007 was properly mailed and published according to the requirements of Minnesota Statutes Chapter 429; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville, Wright County, Minnesota: 1. Such improvement is hereby approved and ordered. 2. It is the intention of the City of Albertville to construct this project as a joint project with Wright County, with Wright County entering into the construction contract and Albertville reimbursing Wright County for its agreed upon share of the costs. Adopted by the City Council of the City of Albertville this 5th day of February, 2007 Ron Klecker, Mayor ATTEST: Bridget Miller, City Clerk 103 This page left blank on purpose. 104 WRIt %4 f (,Vv s DEPARTMENT Of IMHWAYS FUNDING PARTICIPATION AND CONSTRUCTIM ACiRMAENT twwmw TIM COUNTY NT�Y OPWRIGHT Ww THE MY OF ALBf.RnnJ.E �j f aiA2 CC�NSTRv N OF ROV ' FOR: W 19-30 CSAH 1 --FOUR LANE URBAN 7 NNSj'i�"�gL.%yy1C#'!I!�►��. T^R�[AMC CONTROL SI+GNAl, AND U U ! #� tF. �+.w i ae'!liillSb�. S m 105 CUOPERAUVE AGREEMENT 'IM AGREEll mode and entered into by and betwmn the County okfWill lviitmesota, aeft by aJx1 through its County Ensue of Coe ai&si0tIcrS hereinafter referred to as the "Co",, and the City ofMbertyvik, Minnesota, acting by and through its City Col hereinafter referred to as the "City". r+Yi''x' IS a TO, WHEREAS, plans and specifications have beart prepared for the " t Of County State Aid HighwaY (CSA14) 19 (from 630 feet South o 57" Strer t to the south City Iim ts, approximately 0.84 miks in kWth)• bereibaftlar referred to as CSAIJ 19 implovanxmis, and said r- nan str Udion plans arc deAputed as SAP 86-6 t 9-347_ 'fine ptojilect includes, but is not lien► ed to, pa,.,cnxnt re val and replacamank urbM fpur lane highway construction, storm drainage construction, sid�wa1k4wthway construction, utility i traffic control signal unprnvcn=t,;, raised tnadian ifuProVements, and other cmisecilaneons improv MMU within the carrparstc limits of Albertville, and WHEREAS, a Cooperative A,t r bctwom the County and the City Outlines the respvAdbilities and fin wIal CQmmitMMI5 for the proposed project, a � t i a•a• �taar The Cotmty slutll 00aatrud or cause to be conaructe d a pr e t tr to state aid standards vl urbsnt f0ttr [sale highway construl ntUy, drainage, tratlic onatMl s talinstallation roettngat Sty st ndeet rds of 18j and other tmiso� s upon or aleDg C!SAH 19 within the. Ciq} limits in accol with the approved plans andopmffitiginib IsPrepared by the County Highway DqITtMCM and on file at the office of the County Engineer, mtdt 1t is agrecd that upon completion of and aoceptnnc, of the work as to quantity' mid quaUtY the County, the County Engineer &ball dstc zinc the actual a nju"unt Heat the City will ref � �' a Tdi mce with the falic�wit per` r in petion schcdulc: M 106 F rct s ParticiNti n: it Gradingllkcrnovals M 20 Turf Eaablishnimt (not including tnedian areas) 80 20% Surfacing Travel Lanes (WcsrIN , Wear) 80% 2m/* Surficing Paved Should= ("lbw) fit!% 30% Wturmnous Path (New & Re placatneat) 0% 100 Curb & Gutter (d Emranoe Pour-' ) 004 1()D Fxtaining Walls (if Dacdep 50% 50% Right -of -Way (PormancrA At T ararry) 1()0(*EI) 01i) Pa, =eivt 5 (nat hialudung traffic apd) D% 100% Storm sower (*A), (+A) Utility Work (San, Sewer, Watcr, aid Casting Adjustrnerats) ©%(*B) i 00'j K*B) 5ignrrig"Striping I WA L-andscapedlWscd Concrete Medians 50014eg 5aDA(*C) TrafTiccommi Sipw system commin ion MOD) p) . ; Engineering 5cnricas ,(* � Mobilization aria TratTrc control (IF) (*F) Aldland Mitillation 100 (*1) 0%(01) ) Sae Notes 2. A. The County is rarpodtible % IOD% of the StoTm Sewer improvamob, eed by the State Aid Hydraulics EDgincer. Upm completion of the pmjack flats City of Alb&tviile will maintain the storm sewer syst= aiot* G sAH 19. B. Any d atut"Y Sewer hapraveawn, ts, ifteluding all adjustments of castings, will be at no cast to the County. Watennain bnProvements will be paid by the Joint Powers Water Dowd (per separate Memo a of Undersitzading cn Wright County and the Joint Powcrs. Water Board). C. nic rust for as concrete rai.sed median will be paid 500% by the CAxmty. in lied of a coucrete mi&cd median, the City may opt to include a a* Mast, in which case diet aunty will t € nuibutc the cqWvalew cost of What % of the wnoft rtiud m6dit3i mild have roat.. Maklmance of the cotter 1 median, u ,n 1� completion of` the eject, well be the responsiWity ofthe City. 3 107 Lim The County mild City W01 share in t1w construction, & engincenng costs for the traffic control signal at CSAH 19 & CSAH t8 (50* Street) on a WA5 basis (except for the EVP systurti, which is 1OWe City cost}. This is consistent with the cunt Writ County Traffic Signal Funding Policy, The County will not be responsible for certain maintenance provisions upon completion of a traffic control signal sys4em. Painting, relarnping, cleming of the Kignal SYSte" 91reet light Maintefunce, and power cosU to operate the sipal nd street light system will be the respmisibility of the City (refer to Article 6 of this Agreement). E The County will provide err gmectimp ,, services for design, construction, and adminisUsuion of the Project, The County will not participate to any ctiginceiring costs incurred by the City that are ricccssary for the City to aness dmu ponion of the Viulect, co!.Is (Faiisibility Studim, bearings. legal expenses, etc,). The City will ricirribRu-sc OK County for crigincering services for the City's portion of the project that was designed by the Cotwity, based upon the following table, The final reimbursement will, be computed using the appropriate % below times the City's potion only of tl:c contract construction atist (not including City utility work that plans were cornpleted by the City's censuluint engineer), From $ 0 thrtt $100.00G up to 18% of City's Poirtion Over I 00,000thxu 2$0.000 up to 13% of City's Portion Over 250,000tilm 300,000 up to 11% of City's Portion Over 5W,0WUU Indcfiww. up to 10% of City's Portion F. Mobilization and Traffic Control costs ate to be split based on the ratio of Count), costs versus the entire project wsts GI The County will pay for the initial striping of crosswalks and pavernent nvakit:W, as outlined on the plan. Maintenance of die aamwalk pavcmient markiug&, upon completion of the project, will be the rmpoirtablity of thr, City. It The Cb" will acquire the perm atat and is DrarY "' necessary for the h4hway improvements. The County is rcsipon:sibic far 100% of the R6V costs for the highway. Tbc City is reqxinsiblIc for adr1itional R/W needed for the biturninou& pathway, 1-towever, the County VVIU acquire all of the RAV neemmry far the improve meats and be reimbursed by the City for The costs of RJW needed for the bituminous pathway. I. The County will be resporisnble for tland mitigation costs associated with the highway uupro to The C* will be respousible for wetland mitigation, nmessary due to the biturninous pathway constructicMitimpacts, However, the County will purchase wedand credits from BWSR (if ticeded) for the pathway wetland mitigation and be reimburs ed by the City for these costs, Ile County dwIl prepare pmlirninary estinuft of construction cost fbr dw County prepared plans for the project- The preliminary cost astivate SWI ideal* both Lbe City's sham and County's sharic of cost for the project based upon this hinding agmcamit This preliminary consinbaino cost estimate shall be attached to this funding agreement. It is intended that the work outtined above in Aiticli; Two is to be dow by a: qontmcim on a unit price twis through contract duly let by the County. At time as the County awards a contract, the City will PrCPUC a ocw 03timate orthic Cowity's shwa of the CDTIWWW cost based on the mit prima bid by the COUnry"S contractur. A' ` of such revised cost e.;tirmte trill be forwarded to do Coy Wqbway Eagincert W1 108 AWFJS 3 Ile County will be responsible for all field inspection of mitterials, quantities„ and contractor performance for the work identified in the plan sheets prepared by the County (except landscaping, irrigation a street fighting work, which the City will need to provide stakingfinapectionitesting services). The City will desigmte a rqnm=t ative to forward the pay quantities, as completed, to the County for the landscaping, irdgafion & street lighting wo*, The County will hionicor the wage rates to insure that the contractors working On the County prepared plan have complied with the wage rates as specified in the contract, Article 4 Upon award of the mutnct, the City's portion of the contract shall be L;rimputed based upon the contract unit bid prices., Upon written request firmn tile County the City shall fbrwaTd to the County, within 30 days of contract awwd, 50% of their portion of the cost, Upon mortice by the County that the contract is -5vW* complete, the City dMW fwnrd an additional 25% of their portion of the cost. Upon notice by the County that the contract is 75% oomplae. the City shall forward an additional 200A of th6r pewtion of tbe. and the reiiiaming 5% upon completion of the, wcgk. Upon firm] completion of the work the County FASineer will submit a certificate of performance which indicates that the, wurk complim with the plans and specifications. 'fbc County Engineer wfil notify the City of the final amount of the City's share based on the actual quantities used and the funding participation amounts sbownin Article Two. The City vA It be, responsible for rcirnbursing final payment to the County within 30 days of rcocipK of the firm] payment request by the County. The County Engineer will provide to the City an as -built plan (ledger si=d, I I " x 1"r) of the project within six (6) inonths of the fmal completion of the prccct. ArOdeS The City "I be rcaponsiale for all snow and icc removal M pathways1sidewalks and other boulev" related maintenance, outside the curb or fftrcct area, The County shall be rzspowtb1c for routine, snow & icc nu"Clifirre will& the curt to curb area of the highway. Allwit The City shall be responsible for providing the necessary electrical energy for the operation of the traffic control signals, and any elearica]I energy for street tights- In addition, the City shall be responsible for at, its cost and expease to (1) ridwitp the trafFw Wntrol 94PMX and (2) eWll and PAifil the traffit control signals and cabinct.% (3) provide. at 'its costs and expense, the maintenance on tummaries;- and JAJM!QJBag= the County for MAWURAiRg the EVP S%cm (Entitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 wwd 169.03.) In the cveol said EVP System or components am, it the opinion of the County, being misused or the conditions M forth herein are ViO1814 and such inisust: or violation continues after rmcipt by the City of written notice thenbof Am the County. the County shall renswe the EVP Systern, at the City's expense. Upon completion of the project; it SWI be Countyls responsibility at its cost and cxl3eme to (1) maiintain the signal controller. (2) determine the appropriift &4=1 timing sequence, (3) provide phonto the cantriAler for remote servicing, (4) provide for replacement of poles, cabinet etc, if dwy sliould be damaged thrw,30i vet6cle collision " (Major maintenaa=). (5) Providc MAinita=19�� f's �stcm �wc -��ld be Willbursed by the OW of&Krtviile The City shall 4xiamnify, salm and hold harn-Jess tic County and all of its agents and employ= of any farm agoinst any and all claims, demands, actions or causes of action of whatever natize or chumer arising CPA of or ley reason of the execution or perfismanoe of the work pirAided for herein to be perfi=ed by the City. The County shall indemnify, save and hold harnAess the City and all of its agents amd employees of any Lorin against any aced all claims, demands, actions or causes of sadon of whatever nstwe ct donacter arising M of or by rcmn of the extoution of pts-forriligme of the work provioded for herein to be perfimned by the County, R 109 Awag It is fwthw agreed thtit any and all full-time alums of the County and all Wier loves of the County enpged in the ptrlortnance by any worltr or services required or provided for herein to be perfamied by the County shall be considemd, etriprloyexe of the County only and not of the City and that tuyy and all claims that may or might arise under 'W'QrDarrars`9 Compensation Act of the State of Minnesota on behalf of said employees while sn engaged and any and all claim made by any third parties as a consetluerwe of any act or omission on the Part of said Ceurity employees while &i engaged on any of the work or services provided to be rendered herein el*tl lg ft sole obliptioa argil mpoTtsibility of ft County. It is fwther agrecd that my and all full-time employees of the City and all ocher analoyee s, of the City engaged in the performai= by any work or rvieea required or provided for herein to be peaformcd by the City shall be considered eniplo}gees of the Pity only and not otFItse Cbunty and dW any and all clairns that may or might arise under W 's Cmnp=sa6on Act ofthe State orMinnei a can behalf of said employees while sea ensoge,d and eery and all cla= made by any third PwU= as a csrueeque n of any act or omis6ion an the part of aid City employees which so engaged on any of they work or swhoes prwAded to be rendered herein shall be the sole obligation and responsibility of the City. EL -fore this agrccaww shall become birkling and effecti-*e it sludI be approved by the City Council of lle and it shall also be approved by the County Hoard and such other o cm as law may pro%i e. iN Tl STfMONY WHFR,F-OF the patties have duly executed this armament by their duly authorized officers and caused their tespect vc seals to be bacuato a fixW. COUNTY QEAyWQHj Recommended for Approval: County Enginccr Clair, County Berard Date F'AGR9OOMAJbwWR. ts» rdinS.&e City Ensirow, NbWvfll4P ."Ll'f,RoV f D. Mayor, City OfAlbcMille Ot! Adomay, City of Albertville CRY Adminishator, City of Albcttwilla M 6 110 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2007-11 DECLARING THE OFFICIAL INTENT OF THE CITY OF ALBERTVILLE TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures which may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a bond; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville (the "City") as follows: 1. The City reasonably intends to make expenditures for the project described in Exhibit A (the "Project"), and reasonably intends to reimburse itself for such expenditures from the proceeds of debt to be issued by the City in the maximum principal amount described in Exhibit A. 2. The City Clerk is authorized to designate appropriate additions to Exhibit A in circumstances where time is of the essence, and any such designation shall be reported to the City Council at the earliest practicable date and shall be filed with the official books and records of the City as provided in Section 3. 3. This resolution is intended to constitute a declaration of official intent for purposes of Treas. Reg. § 1.150-2 and any successor law, regulation, or ruling. Approved by the City Council of the City of Albertville this 5th day of February, 2007 Ron Klecker, Mayor Attest: Bridget Miller, Clerk 111 EXHIBIT A TO OFFICIAL INTENT RESOLUTION ADOPTED FEBRUARY 5, 2007 Date of Maximum Principal Declaration Description of Project Amount of Debt for Project February 5, 2007 CSAH 19 Improvement including widening to 4 lanes, installation of stop lights, medians and turn lanes. 112 w _ A�Ibcrtvillc SnKA T urkkgl. ft Oty Ufa. MEMORANDUM Date: January 26, 2007 To: City Council From: Larry R. Kruse, City Administrator Re: General Update CITY HALL CONSTRUCTION Progress continues on completion of City Hall. The HVAC system has been installed in the computer room and is doing a good job controlling temperatures. Most of the kitchen equipment has been installed. I traded the two kitchen warming units for a convection oven. Strategic Equipment originally wanted a 20% restocking charge, but after some negotiations they were able to do it as an even trade. We are still working to resolve the cold air problem with the kitchen hood. Additional tables and chairs have been ordered and we are working on finalizing the punch list. The replacement doors for the Council Chambers and janitorial closet are in and will be installed ASAP. On Friday, we will do a final walk-through for the Dascom Audio Visual contract. STMA ARENA The STMA Arena Board accepted the Arena as an asset and approved a note to the City in the amount of $187,029.40. The Youth Hockey Association will sign a note to the Arena Board in the Amount of $70,000. We have received our signed note and are assisting the Arena Board in completion of their note with the Youth Hockey Association. With the signing of these notes, this project will be completed. RAILROAD... FINALLY We sent off the signed BNSF Railroad Purchase Agreement on Thursday, February 1st along with the $40,000 earnest money. I was able to negotiate removing the fence on the north side of the tracks west of City Hall. We are trying to close in late February. CITY ADMINISTRATOR VACATION I will be on vacation and out of town from February 14t` through February 27t". I will be reachable by cell phone and will try and monitor my e-mail should anyone need assistance. 113 Albertville City Council and Planning Commission February 5, 2007 Attendance Page 1 PRINT Name Address City Jane Doe 1325 Any Street NE Albertville ►' �, ic. /a 795 l b, Ahe:V V• f l rtic = S / v By A/le SE' � (���/ (�' d y Zzc I �C1n� /CQ _4t,t& q- IV 9 q 1 �` G � �r tom � � �pyd1 � ? n �l z ►--, L wt i4l y, .r A. kj M:\Public Data\City Council\2006 Public Hearing Attendance.doc