2007-04-23 CC Packet
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A,!~~E!'!tlL€
ALBERTVILLE
CITY COUNCIL
AGENDA
APRIL 23, 2007
7:00 PM
1. CALL TO ORDER - ROLL CALL - ADOPT AGENDA
2. APPROVE RESOLUTION NO. 2007-xx ENTITLED A RESOLUTION
ACCEPTING THE FEASIBILITY STUDY FOR THE STORMW ATER PONDING
IMPROVEMENT (pg. 2)
3. PUBLIC HEARING
A. Stormwater Ponding Improvement (attached)
4. DISCUSSION ON THE APPROVAL OF RESOLUTION NO. 2007-xx ORDERING
STORMW A TER PONDING IMPROVEMENT (to be distributed on Monday)
5. ADJOURNMENT
'f\:
AFFIDAVIT OF POSTING
STATE OF MINNESOTA )
) SS.
COUNTY OF WRIGHT )
Tracey Nubbe, being first duly sworn, says that on the 20th day April 2007 Tracey posted the
documents as shown on the reverse side a true copy of each thereof at 10:28 a.m. at the
Albertville City Offices in the window, at the City of Albertville, County of Wright, State of
Minnesota.
Subscribed and sworn to before me thi,GlO~ay of G ~
,2007.
&~~;
Notary Publ
.
BRIOGET MARIE MILLER I
NOTARY PUBLIC. MINNESOTA
My CommisSion hplfes Ja~. 31, lOG8 ,
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2
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"!~~'!'!iJL€
ALBERTVILLE
CITY COUNCIL
AGENDA
APRIL 23, 2007
7:00 PM
1. CALL TO ORDER - ROLL CALL - ADOPT AGENDA
2. APPROVE RESOLUTION NO. 2007-xx ENTITLED A RESOLUTION
ACCEPTING THE FEASIBILITY STUDY FOR THE STORMW ATER PONDING
IMPROVEMENT (pg. 2)
,
3. PUBLIC HEARING
. A. Stormwater Ponding Improvement (attached)
4. DISCUSSION ON THE APPROVAL OF RESOLUTION NO. 2007-xx ORDERING
STORMW A TER PONDING IMPROVEMENT (to be distributed on Monday)
5. ADJOURNMENT
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CITY OF ALBERTVILLE
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO. 2007-XX
RESOLUTION ACCEPTING PRELIMINARY ENGINEERING
REPORT FOR FLOOD MITIGATION TO THE ALBERT VILLA
SUBDIVISIONS
WHEREAS, pursuant to a motion passed by the Council on May 1, 2006, the city engineer has
prepared a report related to improvement options and costs to improve and alleviate properties
from flooding associated with County Ditch No.9, and has presented the report to the Council on
October 16,2006 and its amendment on April 23, 2007, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
Now, therefore be it resolved by the City Council of the City of Albertville, County of Wright,
State of Minnesota:
1. The Engineer's Preliminary Engineering Report and its Amendment are hereby received
. and accepted by the Albertville City Council
2. The City Council will consider the flood mitigation improvement in accordance with the
report and assessment to those properties located within the City of Albertville south of
County State Aid Highway No. 18 and west of County State Aid Highway No. 19 for all
or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429
at an estimated total cost of the improvement of$I,045,000.
3. The City Council shall hold a public hearing to consider these improvements at 7:00 p.m.
on April 23, 2007 at the Albertville City Hall.
Adopted by the Albertville City Council this 23rd day of April, 2007.
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2
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AMENDMENT
To The
And
PRELIMINARY ENGINEERING REPORT
DESIGN SIJMMARY
2006
FLOOD
STORAGE
MITIGATION
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lb€rtvi
Smoll Town Living. Big Citlj Li Fe.
City of
Albertville
BMI PROJECT NO. T15.21926
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APRIL 2007
2006 Flood Mitigation Improvements, City of Albertville
BM! Project No. T15.21926
€
'/~ "\' E30L- TOI'J &- ~ ~I'J I-< / II'-JC.
Consuiting Engineec's & Surveyors
. 12224 Nicollet Avenue · Burnsville, MN 55337-1649
Phone (952) 890-0509. FAX (952) 890-8065
April 18, 2007
Mr. Larry Kruse, City Administrator
City of Albertville
5975 Main Avenue NE
Albertville, MN 55301
Re: Amended 2006 Flood Mitigation Project Feasibility Report
BMI Project No. T15.21926
Honorable Mayor and City Council Members:
The following report is an amendment to the Preliminary Engineering Report for the 2006 Flood
Storage Mitigation project that was presented at the October 16, 2006 City Council meeting.
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The original study was updated to include the actual bid construction costs for the project, the
cost to create flood storage within St. Michael, mitigation alternatives explored, funding options,
an estimate of potential costs if the project were to be constructed as a stand-alone project, and a
design summary. These items are discussed in more detail in the enclosed report. The total
estimated project cost is $1,043,900.
I will attend the April 23, 2007 public hearing for the purpose of presenting this report and
responding to any questions or concerns that you or the public may have.
Respectfully submitted:
BOLTON ANDMENK,INC.
1!:dtf{
Albertville Assistant City Engineer
ANIll
Enclosure
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2006 Flood Mitigation Improvements, City of Albertville
BM! Project No. T15.21926
MANKATO, MN . FAIRMONT. MN · SLEEPY EYE, MN . BURNSVILLE, MN . WILLMAR, MN . CHASKA, MN . AMES, IA
www.bolton-menk.com
TABLE OF CONTENTS
. TITLE SHEET
CERTIFICA TION SHEET
TABLE OF CONTENTS
1. INTRODUCTION...................... ........... ........................................................................... 5
2. PROJECT COST ............. .......... .............................. ........ ............................. ........... ........ 5
3 . MITIGATION AL TERN"A TIVES ........................................ .................. .........................6
4. FUNDING OPTIONS ......... ......... .................... ......................... ....................................... 8
5. COST COMPARISON ..... ..................... .......... ....... ............. ................ .......................... 11
6. FEASIBILITY AND RECOMMENDATION............................................................... 11
7. DESIGN SUMMARy...... ...... ............ ....... ................. ..................... .......... .................... 12
PAGE
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APPENDIX A - CITY OF ST. MICHAEL'S MARCH 28TH, 2007 PONDING OFFER
APPENDIX B - BID SUMMARY
APPENDIX C - FLOOD MITIGATION PLAN SET
APPENDIX D - ENGINEER'S ESTIMATE (PRE-BID)
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AMENDMENT TO THE
PRELIMINARY ENGINEERING REPORT
AND DESIGN SUMMARY
2006 FLOOD STORAGE MITrGA TION
CITY OF ALBERTVILLE, :MN
1. INTRODUCTION
This report is an amendment to the Preliminary Engineering Report for the 2006 Flood Storage
Mitigation project, which examined the feasibility of mitigating flooding conditions associated with
areas in the region of the Albert Villas subdivisions. Since the report was completed and presented to
Council in October of 2006, several events have occurred that have led to a better understanding of the
project cost components and overall project costs. This amendment is intended to address the change to
the cost components of the project, the projected project costs to date, summarize alternatives that have
been explored, discuss potential funding options, and evaluate costs that can reasonably be assumed
should the project not be constructed in conjunction with the STMA High School project. Also,
included in this report is a design summary to assist one to better understand the adequacy and
limitations of the proposed improvement.
To further pursue potential opportunity to work in conjunction with the STMA High School project, the
City Council ordered plans and specifications in November of2006 and approved the plans in December
0(2006. The plans and specifications were competitively bid as an alternative with the plans for the
STMA High School project and bids were received in March of2007. The alternate bid received (bid
City has the opportunity to pursue with school project) is very favorable and significantly less than
estimated upon completion of the design (see Appendix B and D).
Although the alternate bid received is greatly less than the estimated cost of the construction component,
it was previously unknown that there would be a cost to obtain approval from St. Michael for ponding
within their corporate limits, which has added a new cost component to the overall project cost. Through
a great deal of discussion, public comment and negotiating, the two municipalities have informally
agreed that Albertville's cost for ponding rights in St. Michael would be as follows:
1. $128,000 initial non-refundable cash payment.
2. $10,000 annually for a period of 30 years. Which, subject to requirements not desired by the
City at this time, could be refunded in full.
(See Appendix A - March 28th St. Michael Ponding Offer)
As identified in the previous engineering report and considering the changes to the cost components of
the project and their respective costs, the project would help reduce damages to residences and
infrastructure from overland flooding during large storm events. The need for this project is to minimize
the economic loss and hardship to the community from repeated damages caused by flooding.
2006 Flood Mitigation Improvement, City of Albertville
BMI Project No. T15.21763
Page 5
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3. MITIGATION ALTERNATIVES
As part of the flood mitigation design process, multiple alternatives were considered that would
potentially reduce the flooding impact on Albert Villas. The following is a brief description and
summary of the alternatives explored:
Alternative A - Do Nothin2:
A legitimate alternative that can be used to evaluate the effectiveness of other alternatives by
comparing and contrasting them is the "Do Nothing" alternative. As witnessed, doing nothing would
mean that each time a rainfall event of approximately 3-4" or more occurs, sandbagging and pumping
may be required to prevent property and infrastructure damage, and access within the flood prone area
will also be limited during times of street flooding. Storm events larger than the 3-4" range would
continue to have the potential of flooding homes within Albert Villas and impacting public
infrastructure. This alternative does not address the flooding issue that will continue to exist.
Alternative B - Wetland Stora2e:
Creating additional storage within the large wetland area surrounded by Kahl Avenue, Kali Avenue
and 52nd Street was considered. The culvert outlet elevation that drains this wetland is already in place
and cannot be lowered to provide effective live storage necessary for ponding. In order for this
alternative to provide live storage, which is the bounce of water above the normal or starting water
elevation, upland would need to be excavated and the low openings of homes would need to be raised.
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There is little upland within this area that can be excavated and the low openings of many of the homes
consist of walkouts. The Wetland Conservation Act would consider excavation within the wetland to
be an impact and would require mitigation at a 2:1 ratio. Also, the existing storm sewer system
draining the upstream watershed into the wetland east ofKahl A venue would need to be enlarged and
the street reconstructed where the crossing would occur. This is not a feasible alternative.
Alternative C - Increase Conveyance Capacity:
Increasing existing pipe capacities upstream of CSAH 19 through the Albert Villas development would
have an adverse effect on the property in St. Michael below this culvert by increasing the peak flows
downstream. Due to the elevation of the existing homes and the limited storage capacity of the
wetland, enlarging culverts through the development merely passes the flows through the system
quickly into County Ditch No.9. The ditch was not sized to handle flows of this magnitude, which
would cause downstream flows to be increased and raise the risk of flooding along the ditch corridor.
Given this situation, this alternative was not considered feasible.
Alternative D - Diversion Ditch:
Constructing a diversion ditch from the west side of Albert Villas south to County Ditch No.9 was
considered as an alternative. In order for this to be effective as a stand-alone solution the elevation of
the diversion ditch would need to be such that, acting as an outlet, it would start to flow with water at
the beginning of each rainfall producing runoff. The natural drainage route for water from the
upstream watershed is through the large wetland talked about in Alternative B. Providing a channel
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2006 Flood Mitigation Improvement, City of Albertville
BM! Project No. Tl5.21763
Page 7
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4. FUNDING OPTIONS (Post Bid Openine:)
This information is intended for use by the City of Albertville to help make decisions regarding how to
fund the Flood Storage Mitigation Project. While there are many financing scenarios for funding the
project, three options are shown below. Each option assumes that $260,000.00 will be taken from the
Storm Water Fund to reduce the overall project costs.
Construction Cost =
Approx. 8 Acres of Land @ $40,000/Ac =
Projected Engineering =
Estimated Cost to the City of St. Michael =
Contingencies (10%) =
$ 157,000
$ 320,000
$ 160,000
$ 312,000
$ 94.900
Projected Total Project Cost =
$1,043,900
Option #1- Storm Water Fund and City Wide Storm Water Utility Fee Increase
This option raises the existing storm water. utility fee, which is charged to residents and businesses on a
bi-monthly basis, to finance the balance of the project. The commercial accounts have been changed to
equivalent number of residential units for calculation purposes. The actual number of equivalent
residential units may vary slightly in the final tabulation.
Total Project Cost =
Less Storm Sewer Fund
Balance = .
$1,043,900
($260,000)
$783,900
Equivalent # of Single Family Units (SFU) = 2692
Annual Payment =
20 Year
$68,343.97
$106,506.89
15 Year
$80,712.51
10 Year
Annual Cost/SFU =
$25.39
$29.98
$39.56
Equiv. SFU Bi-Monthly
Billing Fee Increase =
$4.24
$5.00
$6.60
2006 Flood Mitigation Improvement, City of Albertville
BMI Project No. T15.21763
Page 9
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Option #3 - Storm Water Fund, CityWide Storm Water Utility Fee Increase and Special
Assessment to Albert Villas Properties
This option uses three funding sources to raise revenue to finance the project. The total number of
lots in Albert Villas is approximately 356, of which a special assessment of$315,000 was applied.
The remainder, $315,000, was applied to the storm water utility fee on a citywide basis. The storm
water utility is considered to have an equivalent of2,692 Single Family Units (SFU). It should be
noted that variations to this option are numerous.
Total Project Cost = $1,043,900
Less Storm Sewer Fund = ($260,000)
Balance = $783,900
Assessment to Albert Villas = $391,950
Raise Storm Water Utility Fee = $391,950
Albert Villas Assessment of $391,950 (356 Single Family Lots in Albert Villas)
20 Year 15 Year 10 Year
Storm Water Utility Fee Increase of $391,950 (2,692 Single Family Lots in Albertville)
20 Year 15 Year 10 Year
Annual Payment =
$34,171.99
Annual Cost! Albert Villas
Home =
$95.99
Total Assessment / Albert
Villas Home =
$1,919.77
Annual Payment = .
$34,171.99
Annual Cost!SFU =
$12.69
Equiv. SFU Bi-Monthly
Billing Fee Increase =
$2.12
$40,356.26
$53,253.45
$113.36
$149.59
$1,700.40
$1,495.88
$40,356.26
$53,253.45
$14.99
$19.78
$2.50
$3.30
2006 Flood Mitigation Improvement, City of Albertville
BMI Project No; T15.2I763
Page 11
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Scenario 1 assumes that undeveloped property adjacent to the ponding site will be available for
disposal of excavated material. With limited haul distances and the ability to transport material by
means of scrapers and/or off-road trucks, it has been estimated that the cost to excavate and dispose
ofthe material (common excavation) would be $4.50 per cubic yard and the cost of the remaining
construction items required (i.e. storm sewer, restoration, etc.) would be $55,589. This estimate is
the same as the original engineer's estimate as shown in Appendix E. It should be noted that this
estimate does not include unknown costs associated with working on adjacent property, such as
permitting fees (both regulatory and property owner imposed), preparation and approval of grading
plans, topsoil salvaging, utility relocation, etc.
Scenario 2 assumes adjacent property is not available and excavated material needs to be trucked off-
site and transported by conventional trucks to a site secured by a contractor. Through discussions
with local contractors and construction cost information, it is estimated that the cost to export and
dispose of material under this scenario to be $12.00 per cubic yard. Like Scenario 1, the estimate of
the cost of the remaining construction items required to complete the improvements is $55,589.
In reviewing the above cost comparison, it is believed that the potential for significant increases to
project cost can reasonably be assumed if the project is not constructed with the school project.
Without knowing of future potential cost saving opportunities, it is recommended that the City
pursue incorporation of the Flood Storage Mitigation plan with that of the STMA High School
project.
6. FEASIBILITY AND RECOMMENDATION
From an engineering standpoint, improvements to the existing flooding condition in the Albert Villas
area and the County Ditch No.9 watershed are necessary and the improvement option is feasible and
cost-effective. It is recommended that the work be performed under one contract with the STMA High
School project in order to complete the work in an orderly and efficient manner. The City, its financial
experts, and the persons assessed will have to determine the economic feasibility of the proposed
improvement.
2006 Flood Mitigation Improvement, City of Albertville
BMI Project No. Tl5.2l763
Page 13
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Because rainfall totals can vary greatly within short distances, calibration of the current model was
performed using the 2003 event. For reference, the June 24-25th, 2003 storm event was 8.5 inches,
according to a local rain gauge in Albertville. Rainfall is generally measured as an accumulated
depth over time. The local gauge did not record a time distribution, but it was estimated that the
rainfall occurred in a 4-hour period. The largest 24-hour total rainfall on that date from the State
climatology office was 8.19 inches, which occurred in Elk River. It was determined that the local
gauge data was the best indication of actual flood conditions at the site.
Photographs showing high water marks taken by the City of Albertville after the June 24-25th, 2003
storm were used to determine the high water elevations at three locations. These elevations were
then used with the 2003 local rainfall data to calibrate the design model for the 2006 County Ditch
No.9 Flood Study (Amended October 2006). We should note that limitations in the extent of
detailed site data can have some impact on high water elevation information. For example:, in order
for water to leave a stain, the floodwater level needs to stabilize at a fixed elevation for some time.
Hence, the actual peak elevation at any given point in the watershed may have been somewhat higher
for a brief period of time during the peak flood period.
Nonetheless, it is our experience that this calibration process generally produces good working
design data for this sized watershed and in our professional opinion, the resulting design model is
re~onably representative of the hydrologic impacts from the design event in this part of Albertville
and , assuming average prior moisture conditions.
Using a 100-year storm design basis, the 2006 Flood Storage Mitigation pond was limited to and
sized to fit the site for which the City of Albertville had an option to purchase a drainage and utility
easement. The land area over which the easement option existed contained approximately 9 acres up
to the proposed high water level. This area included the existing school pond.
The mitigation pond, maximized to fit the available site, generally results in a one-foot (1')
minimum freeboard below structure low-opening for the homes on the west side of Albert Villas for
the standard 100-year 24-hour storm event under average prior conditions. Based on available data,
it is estimated that the one-foot freeboard exists for all but one residence in the affected area. This
freeboard provides some "factor of safety" as allowance for the many hydrologic and statistical
uncertainties described in this summary report. . If an additional factor of safety in the form of a
larger freeboard is desired, the volume of the mitigation pond would need to be increased.
Prudent flood design practice also utilizes emergency overflows to bypass extreme flood events away
from susceptible properties. Extreme flood events are those events that exceed the statistical design
storm - in this case the 100 year 24 hour storm event of 5.8 inches - or by virtue of unique
hydrologic conditions, such as rainfall on very wet soils or frozen ground, have a greater flooding
impact than the statistical 1 00 year storm. Currently, there is no unrestricted emergency overflow for
floodwaters entering the Albert Villas development on the west side.
Based on available information, an emergency overflow could be constructed to reroute excess flow
2006 Flood Mitigation Improvement, City of Albertville
BMI Project No. Tl5.21763
Page 15
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APPENDIX A
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CITY OF ST. MICHAEL'S
MARCH 28TH, 2007
PONDING OFFER
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March 28, 2007
Page 2
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Please feel free to contact me with any questions at 763-497-2041 (xI02) or
mwei gJ e@ci. st -~li chael.mn. liS.
Sincerely,
;;Pk;e?
Marc Weigle
Community Development Direclor
cc St. Michael Mayor and Council
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APPENDIX D
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ENGINEER'S ESTIMATE (PRE-BID)
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JOINT WORKSHOP
ALBERTVILLE CITY COUNCIL
STMA SCHOOL BOARD
ST. MICHAEL CITY COUNCIL
AGENDA
ALBERTVILLE COUNCIL CHAMBER
5959 Main Avenue NE
MONDAY, APRIL 30, 2007
6:00 PM
1. CALL WORKSHOP TO ORDER
2. WALKING PATH TO THE NEW SCHOOL LOCATED IN ST. MICHAEL
3. ADJOURNMENT
Offer a tour of the Albertville City Hall
1