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2007-08-20 CC Packet
A,lbertvill-c ALBERTVILLE CITY COUNCIL AGENDA AUGUST 20, 2007 7:00 PM 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL — ADOPT AGENDA 3. MINUTES A. August 1, 2007 joint Albertville City Council and Otsego City Council minutes B. August 6, 2007 City Council minutes C. August 13, 2007 City Council Budget Workshop minutes 4. CITIZEN FORUM — (10 Minute Limit) 5. OTSEGO'S PRESENTATION ON 70TH STREET IMPROVEMENTS A. Approve Resolution No. 2007-72 entitled a Resolution Approving the Plans and Specifications and Authorize the Solicitation of Bids 6. CONSENT AGENDA A. Approve payment of claims check numbers 024624 to 024675 B. Approve Resolution No. 2007-70 entitled a Resolution Adopting the 2007 Tax Levy Collectible in 2008 C. Approve Resolution No. 2007-71 entitled a Resolution Adopting the 2008 Preliminary Budget D. Accept a Donation of Gambling Funds from the Albertville Lions in the amount of $250 and make a donation to the Great River Library in the amount of $250 E. Approve Bolton & Menk, Inc. Engineer's recommendation for Application for Payment No. 1 and Final for 2007 Seal coat Project to Pearson Bros., Inc. in the amount of $24,499.60 F. Approve the Bolton & Menk, Inc. Engineer's recommendation to reduce the Letter of Credit for Towne Lakes 41h Addition from $200,000 to $52,000 G. Approve the Bolton & Menk, Inc. Engineer's recommendation to reduce the Letter of Credit for Lake Community Bank (Albertville Crossings 3id Addition) from $9,000 to $450 H. Approve Resolution No. 2007-75 entitled a Resolution Setting Various Fees for Services I. Set Tuesday, September 25, 2007 as a joint meeting with Otsego City Council to begin at 7:00 p.m. to be held at the Albertville City Offices in the Council Chamber J. Set Monday, December 3, 2007 for the 2007 Truth -in -Taxation Hearing beginning at 6:30 p.m.; and Monday, December 10, 2007 beginning at 7:00 p.m. to continue the Truth -in -Taxation Hearing if necessary City of Albertville City Council Agenda August 20, 2007 Page 2 of 3 K. Accept the Agreement for Services for Animal Control 7. ACTION ON PULLED CONSENT ITEMS 8. PUBLIC HEARING 9. DEPARTMENT BUSINESS A. Family Youth Community Connections (FYCC) 1). Brief Update on FYCC B. Public Works Department 1). Public Works and Parks Maintenance and/or Wastewater Treatment Plant C. Finance Department 1). Update on Albertville Laundromat 2). Approve Resolution No. 2007-73 entitled a Resolution Accepting the Capital Improvement Plan (CIP) D. Building Department E. City Clerk 1). Approve new On -Sale Wine Liquor License and On -Sale 3.2% Malt Beverage Liquor License from Stephen B. Anderson, owner of Montage Bistro to be located at 5262 Kyler Avenue NE — Suite I I I F. Planning and Zoning 1). Approve Ordinance No. 2007-08 entitled an Ordinance for Text Amendment for Electronic Signage 1). Approve Resolution No. 2007-74 entitled a Resolution Accepting the Low Bid for the Phil Morris (Albertville Marketplace) Lift Station 2). CSAH 19 South Assessment Cost Breakdown 3). Update on 57th Street NE South Sidewalk Project (discussion) H: Legal I. Administration 1). Written Report 10. CLOSED SESSION TO DISCUSS PERSONNEL ISSUES 11. ADJOURNMENT City of Albertville City Council Agenda August 20, 2007 Page 3 of 3 AFFIDAVIT OF POSTING STATE OF MINNESOTA SS. COUNTY OF WRIGHT Tracey Nubbe, being first duly sworn, says that on the 16th day August 2007 Tracey posted the documents as shown on the reverse side a true copy of each thereof at 4:25 p.m. at the Albertville City Offices in the window, at the City of Albertville, County of Wright, State of Minnesota. Subscribed and sworn to before me this�day of '2007. Notary Pu is BRIDGET MARIE MILLER 4 NOTARY PUBLIC -MINNESOTA My Commission Expires Jan. 31, Xja r --A1bcrtvillcMf JOINT ALBERTVILLE CITY COUNCIL And OTSEGO CITY COUNCIL WORKSHOP AUGUST 1, 2007 MINUTES Albertville City Hall 6:30 PM PRESENT FROM ALBERTVILLE: Mayor Ron Klecker, Council members Dan Wagner, LeRoy Berning, Tom Fay; City Administrator Larry Kruse and City Engineer Adam Nafstad. ABSENT: Council member John Vetsch PRESENT FROM OTSEGO: Mayor Larry Fournier, Council members Vern Heidner, Jessica Stockamp, Mark Thorsted, Tom Darkenwald; City Administrator Mike Robertson and City Engineer Ron Wagner. ABSENT: None OTHERS PRESENT: Phil Morris representatives, Mr. and Mrs. Phil Morris. Mayor Klecker and Mayor Fournier called the Albertville/Otsego Joint City Council meeting to order at 6:30 p.m. The purpose of the joint meeting was to seek agreement on Border Road Agreements including CSAH 19 North Improvement, 701h Street NE, MacIver Avenue NE, 63`d Street NE and CSAH 37. CSAH 37 Staff reviewed the proposed CSAH 37 Agreement which has been approved by the City of Albertville and Wright County. Wright County's approval is conditioned on both the City of Albertville and Otsego signing the agreement. The Phil Morris Developer will be escrowing funds to install a three legged traffic signal to control traffic. The signal currently does not meet warrants and may not be required for five or ten years. The Phil Morris Development will not have enough traffic to trigger the installation of a signal and most likely it will happen when Otsego's property develops. A round -a -bout in lieu of a traffic signal was discussed and dismissed as a viable option. After much discussion, both Cities reach consensus that the proposed agreement is acceptable. Otsego plans on adopting the CSAH 37 Agreement on August 13, 2007. City Administrator Mike Robertson was asked to meet with Otsego property owners to explain the agreement. CSAH 19 Staff reviewed the proposed CSAH 19 portion of a multi -road agreement. According to Wright County Highway Engineer Wayne Fingalson this is the highest traveled County Road in Wright County. CSAH 19 in Albertville would be improved to a four lane divided highway with turning lanes at 70th Street NE. Basic work in Otsego would be a transition from the two lanes to a four lane road meeting Wright County's requirements for a safe transition length. Each City would pay for its respective work in their City. Currently Albertville updating a feasibility report to better identify the scope of the project and related costs. Both Otsego and Albertville Mayors expressed that improving CSAH 19 is a high priority for both cities. City Administrator Kruse explained that he had approached the Wright County Board last fall and they placed CSAH 19 on the County's Five Year Plan, however, did not have any money allocated toward the project. The County Board appointed Commissioners Elmer Eichelberg and Sawatzke to meet with Albertville and Otsego to develop a funding plan. Albertville and Otsego's consensus was reached on the following action. 1) Albertville and Otsego Administrators and Engineers to meet with Wright County Highway Department and share the design and feasibility study with them to make sure the current design and layout is acceptable to them. Further, to garner their support for the need for the project. 2) Set up another Joint Albertville and Otsego City Council Meeting in Albertville to meet with Wright County Commissioners Eichelberg and Pat Sawatzke to seek their funding support for a project in which the Cities would take the lead and the County would fund their share of the project via their regular funding policy. September 24 and 25 were dates suggested. 3) Seek acceptance of a three party agreement outlining the funding commitment of the Albertville, Otsego and Wright County. In conclusion, both Albertville and Otsego's Council support the CSAH 19 project and encourage Wright County financial participation. 70t" STREET NE Staff reviewed the proposed 70th Street NE Agreement, which outlines each City paying 50% of the cost of a shape and pave project estimated at $350,000 to be completed this year. Both Cities acknowledged having funds to pay for the construction. It was the consensus of both councils that this project should proceed. El MACIVER AVENUE NE Staff reviewed the proposed terms of the MacIver Avenue NE Agreement. Both Albertville and Otsego are in agreement, which in essence has Albertville paying for 50% of the street project abutting Albertville less the trail on the east side of the road. 63rd STREET NE Staff reviewed the terms of the proposed 63rd Street NE Agreement (formerly old MacIver). After some discussion, both Cities agreed to the terms of the Agreement favoring keeping the street alignment where it is. MULTI -BORDER ROAD AGREEMENT VS. INDIVIDUAL AGREEMENTS Both Cities acknowledged having some different priorities on which roads should be done first. Not everyone agreed that the agreements should be combined into one document. After much discussion, it was concluded that all of the different road agreements should be separate, however, some agreements are conditioned on approval of other agreements as follows: l . The 701h Street NE and CSAH 37 individual agreements should be approved as soon as possible and are conditioned on both being approved together. 2. The CSAH 19, MacIver Avenue NE and 63rd Street NE individual Agreements should be approved together, after solidifying Wright County's financial support to complete the CSAH 19 project. BORDER ROAD CLOSING COMMENTS Both Mayor Klecker and Mayor Fournier stated the meeting was really good and expressly thanked Otsego Council Member Jessica Stockamp for requesting the meeting to clear up any questions between the two cities. OTSEGO CREEK Albertville asked the status of the Otsego Creek project. Albertville expressed concern about a pending large bill that was said to be coming from Otsego that they new nothing about. After much discussion, it appears there might be some misunderstanding that Albertville would be responsible for initial construction, but rather would be responsible for its future share of future maintenance of Otsego Creek. Both cities staff were directed to work together to try and resolve any questions about Creek funding. Both Council's emphasized the importance of the Otsego Creek representatives to meet at a minimum of once a year and to keep communication open. Perhaps there should be an annual report on Otsego Creek. KADLER AVENUE NE There was not a whole lot to report as Otsego is in the preliminary stages looking at the interchange. Otsego Council suggested staff forward a few of the concepts being considered to Albertville to keep them informed. CSAH 19 AND CSAH 37 INTERCHANGE PROJECT City Administrator Kruse reported the I-94 Implementation Task Force will be meeting this fall to get an update on the project. ADJOURNMENT Mayor Fournier and Mayor Klecker sincerely thanked everyone for the great meeting. Meeting adjourned at 8:35 p.m. Nbertville,, f ALBERTVILLE CITY COUNCIL August 6, 2007 MINUTES Albertville City Hall 7:00 PM PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner, and Tom Fay, City Planner Al Brixius, Assistant City Engineer Adam Nafstad, City Attorney Mike Couri, City Administrator Larry Kruse, Finance Director Tina Lannes, and City Clerk Bridget Miller ABSENT: none Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ADOPT AGENDA MOTION BY Council member Wagner, seconded by Council member Berning to approve the agenda as amended adding the following items: Adding: 8.F.4.c. CSAH 19 South Sidewalk/Trail Removing: 8.G.2. Approve "On -Sale" Wine Liquor License and "On -Sale 3.2%" Malt Beverage Liquor License for Senor Peppers Motion carried unanimously. MINUTES MOTION BY Council member Wagner, seconded by Council member Fay to approve the Thursday, July 12, 2007 PMT minutes as presented, and on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Wagner, seconded by Council member Berning to approve the Monday, July 16, 2007 regular City Council minutes as presented, and on file in the office of the n City Clerk. Motion carried unanimously. 7 MOTION BY Council member Wagner, seconded by Mayor Klecker to approve the Monday, July 23, 2007 special City Council and Wright County Sheriff Department Workshop minutes as presented, and on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Wagner, seconded by Council member Fay to approve the Monday, July 30, 2007 special City Council Bond Sale and 2008 Budget Workshop minutes as presented, and on file in the office of the City Clerk. Motion carried unanimously. CITIZEN FORUM Mayor Klecker asked if there was anyone present that wanted to speak to the Council regarding an issue that was not on the agenda. There was no one in the audience that wished to speak to the Council on an issue that was not already on the agenda. CONSENT AGENDA MOTION BY Council member Vetsch, seconded by Council member Berning to approve the consent agenda pulling check numbers 024550, 024586, 024587, 024549, and 024574. A. Approve payment of claims check numbers 024541 to 024618 B. Approve Resolution No. 2007-56 entitled a Resolution Renewal of the Gambling License for the Albertville Lions at Major's Sports Caf6 C. Approve Resolution No. 2007-57 entitled a Resolution Renewal of the Gambling License for the Albertville Lions at Geez Sports Bar & Grill D. Approve Resolution No. 2007-58 entitled a Resolution Renewal of the Gambling License for the Albertville Lions at the 152 Club E. Approve application for 3.2 Malt Liquor License for the Albertville Lions for Saturday, August 25, 2007 for an event to be held at the Albertville Center -City Park Shelter from 12:00 noon to 9:00 p.m. F. Approve Resolution No. 2007-61 entitled a Resolution for a New Application for a Gambling License for the Albertville Foxtailers at Space Aliens Bar and Grill Motion carried unanimously. ACTION ON PULLED CONSENT ITEMS Check number 024550 Council members wanted to make sure that items were complete on the construction of the new City Hall such as the timers on the parking lot lights and the cracked window. City Administrator Kruse ensured the Council that staff is working with Bonestroo to resolve the outstanding concerns. Kruse reminded the Council that the City has a percentage held as a retainer amount. Check number 024586 and Check number 024587 Council inquired what service the two entities are providing to the city. Finance Director Lannes reported check number 024586 is for physically picking up cats and or dogs; whereas check number 024587 is for boarding of the animals that have been picked up. MOTION BY Council member Berning, seconded by Council member Fay to approve payment of check number 024550 in the amount of $14,084.00 to Bonestroo, Rosene, and Adnerlik for 50% of invoice number 144084 for City Hall Construction; check number 024586 in the amount of $88.00 to Monticello Animal Control for pick up of dogs; and check number 024587 in the amount of $536.76 to City of Monticello for monthly animal boarding fees. Motion carried unanimously. Check number 024549 Council asked what China Dragon Development was. Assistant City Engineer Nafstad reported that it is a new business that is looking to open within the Albertville city limits. Check number 024574 Council questioned what area of sewer line was televised. Assistant City Engineer Nafstad stated that it was an older area along Main Avenue NE where they found roots. MOTION BY Council member Wagner, seconded by Mayor Klecker to approve payment of check number 024549 in the amount of $31,799.50 to Bolton & Menk, Inc. for engineering services; and check number 024574 in the amount of $370.00 to Infratech Technologies, Inc. for televise of sewer pipe. Motion carried unanimously. PUBLIC HEARING There were no public hearings scheduled for this meeting. E DEPARTMENT BUSINESS PUBLIC WORKS DEPARTMENT Public Works and Parks Maintenance Public Works Supervisor Guimont had no items to report on. BUILDING DEPARTMENT Monthly Status Update Building Official Sutherland was not present for additional comments or questions regarding the monthly status report. Council did not have any concerns at this time. FINANCE DEPARTMENT Accounts Receivable Update Finance Director Lannes informed the Council that as of August 2 the total outstanding accounts receivable amount is $1,180,766.74. Lannes asked the Council if they had any additional concerns with the outstanding receivables. There were no additional concerns or questions from the Council. Project Status Update Finance Director Lannes asked the Council if there were any concerns with the Project Status Update. There were no comments or concerns from the Council regarding the Project Status Report. Request for Council Action to Reimburse Partial Building Permit Fees Finance Director Lannes presented the request for council action for a partial reimbursement for a building permit. Lannes brought to the Council's attention the fact that the permit is over 180 days old and the house was never built. In the meantime, an additional permit was submitted for the same address, in which the city collected the appropriate fees. MOTION BY Council member Berning, seconded by Council member Vetsch to approve the Request for Council Action to Reimburse Partial Building Permit Fees in the amount of $9,001.40 to Alpine Homes Inc. for Permit Number B25-063 for 10915 53rd Street NE. Motion carried unanimously. 10 Building Department Revenue Report and Albertville Laundromat Utility fees Finance Director Lannes wanted to keep the Council informed on the amount of building revenue. Lannes reported that as of July 24 the revenue amount was $112,831.31, which was 26.86% of budget. Finance Director Lannes brought to the Council's attention that the Albertville Laundromat has inquired about a possibility of reducing the water and sewer bill. It was reported that there was an error reporting the water meter reading since the opening of the Laundromat, which means it has been going on for approximately 10 years. The owner is asking the Council to consider a reduction in the outstanding water bill or allow the Laundromat 1-2 years to pay the entire amount without interest or penalties. Council and staff debated whether to reduce the bill or have the owner pay without interest and penalties. Council tabled the Albertville Laundromat Utility Bill until the August 20, 2007 Council meeting, at which time staff will present results from researching other communities with Laundromats. CITY CLERK Approve transfer of 3.2 Malt Liquor License from Croix Oil Company to LMV Corporation effective August 7, 2007 City Clerk Miller reported that Albertville Mobil is under new ownership, which the new owner has submitted an application to transfer the existing 3.2% Malt Liquor License. The BCA and Wright County background check came back noting no records. The new owner was not in favor of selling alcohol and would sell for the remainder of the liquor license period. At that point, the new owner would decide whether to renew the license or not. MOTION BY Council member Berning, seconded by Council member Fay to approve transfer of 3.2 Malt Liquor License from Croix Oil Company to LMV Corporation effective Tuesday, August 7, 2007 and upon receipt of Certificate of Insurance. Motion carried unanimously. PLANNING AND ZONING Approve Ordinance No. 2007-08 entitled an Ordinance for Text Amendment for Electronic Sinae City Planner Brixius informed the Council that Ordinance No. 207-08 reflects the conversations with the Planning and Zoning Commission and the City Council. The ordinance takes into account what the City of Minnetonka has approved, amended and incorporated into their guidelines for Electronic Signage. 11 Council had concerns with the eight second rule, the amount of lumens per square foot at the sign face, one color lights, and monochromic background. Council directed staff to amend the ordinance and bring it back to the Monday, August 20, 2007 Council meeting. MOTION BY Council member Wagner, seconded by Council member Berning to table Ordinance No. 2007-08 entitled an Ordinance for Text Amendment for Electronic Signage until the Monday, August 20, 2007 Council meeting. Motion carried unanimously. Approve Ordinance No. 2007-09 entitled an Ordinance to Rezone Albertville Garage and Lodge from Public/Institutional to B-4 General Business District City Planner Brixius stated that the City is requesting to rezone the property at 5964 Main Avenue NE from Public/Institutional (P/1) to B-4 General Business District. By rezoning the site to B-4 General Business District would match the surrounding properties. MOTION BY Council member Berning, seconded by Council member Wagner to approve Ordinance No. 2007-09 entitled an Ordinance to Rezone Albertville Garage and Lodge from Public/Institutional to B-4 General Business District as presented, and on file in the office of the City Clerk. Motion carried unanimously. ENGINEERING Project Update Assistant City Engineer Nafstad went over the project report update, which Nafstad asked the Council if they had any questions or comments regarding the report. Relocation of Utility Polls located on 57th Street NE (between Lambert Avenue NE and Main Avenue NE) (discussion item) Assistant City Engineer Nafstad informed the Council that there are a number of utility polls that may need to be relocated to implement the 57th Street sidewalk project. There is the potential that the city could work around the utility polls. Nafstad reported that staff has been working with Xcel Energy to move or remove a few of the poles. A rough cost estimate to relocate the poles is $30,000. The utility pole at the corner of Main Avenue NE and 57th Street NE would not be moved, as the alignment of the sidewalk can be configured around the pole. The City would need an easement agreement with the property owners of 5697 Main Avenue NE. The utility pole located at 11441 57th Street NE would not require an easement agreement. 12 The utility pole located at 5697 Lander Avenue NE would require the property owners consent to an easement. The property of 5694 Lambert Avenue NE utility pole did not appear to be a problem with the installation of the sidewalk. A couple of Council members did not want to spend $30,000 on moving the utility poles. Council and staff continued to discuss the installation of the 57th Street NE sidewalk that would connect on the south of 571h Street NE from Lambert Avenue NE to Main Avenue NE. Council directed staff to present the 571h Street NE south sidewalk project to the August 20, 2007 Council meeting incorporating the direction council gave staff this evening. The direction is to accomplish the sidewalk improvement with minimal removal of utility poles, offering residents replacement trees for those that would need to be removed, and obtain easement agreements where needed. Stormwater Detention Pond — Flood Mitigation (Albert Villas) - Review Revised Proposed Assessment Roll Assistant City Engineer Nafstad stated that per the Council request staff has compiled an amortization schedule for the four (4) assessment options for the Flood Mitigation Project. Staff has prepare an analysis of what the effect would be should a reduction in the assessment amount would have on the proposed Stormwater Utility Fee increase would be. Nafstad went over the four (4) scenarios with the Council. Council member Berning brought up the fact that this is based on single-family dwellings; it does not demonstrate how much the Stormwater Utility Fee increase would be for commercial accounts. Staff confirmed that the table demonstrates single-family residential rate increase. Commercial is based upon a percentage of Stormwater run off from the site. There was discussion as to how much to increase the stormwater rate. Council directed staff to prepare estimated stormwater bills for a couple of commercial properties such as: Coborn's, Geez Sports Bar & Grill, and Major's Sports Cafe. CSAH 19 South Improvement Project - Review Proposed Assessment Roll - Approve Resolution No. 2007-62 entitled a Resolution Calling for a Public Hearing on the Proposed Special Assessment for CSAH 19 South Improvements City Attorney Couri began with an overview for the preliminary approval of the CSAH 19 South Improvement Assessment Roll. Couri noted that the Albertville's allocation cost for the project 13 is $1,643,273. Council directed staff to contract with an appraisal company to verify the actual received benefit there will be to the proposed property to be assessed. Couri went on to explain that Nagell Appraisal and Consulting did not appraise the property within Tier 2, as it was a transition type of property from the four lane abutting property. Assistant City Engineer Nafstad stated that the assessment rates proposed are based upon the findings of the appraisals by Nagell Appraisal and Consulting, which were performed specifically for the purpose of estimating the actual benefit to the lots being assessed. Nagell Appraisal and Consulting reviewed seven properties within the proposed area to ensure that the actual received benefit does not exceed the proposed assessment. Council member Vetsch challenged the lot on the corner of CSAH 18 and CSAH 19. Couri stated that the property on the corner of CSAH 18 and 19 is zoned agricultural and at this time there is no benefit to the property. Staff therefore did not include the property in the assessment roll. Following the comment from Vetsch, Nafstad posed the question "should the property south of the STMA School be assessed also?" Nafstad noted that it would be similar to the agricultural property on the corner of CSAH 18 and 19. City Planner Brixius brought up the fact that there is limited access to the property on the corner of CSAH 18 and 19; therefore would most likely have no benefit. It was questioned why the STMA School site was being assessed. Couri reported that the laws have changed and allows school property to be assessed. A day may come when the school could decide there is no longer a need for the ballfields that abut CSAH 19. The school could sell the property, which could have a slight potential of being re -zoned commercial. A resident in the audience challenged the possibility as to whether or not there will be an appraisal report noting the before and after benefits from the improvement. Couri confirmed that the appraiser will submit an Appraisal Report identifying the value of the property before the improvement and after the improvement. There was debate as to if there will be a break down of costs such as; how much is the total project costs, how is the city's costs, how much is the county's costs, etc. Council member Vetsch recommended including the lot on the corner of CSAH 18 and 19 in either Tier 4 or Tier 5. Council member Berning made a recommendation for the corner lot to be included with Tier 2. 14 MOTION BY Council member Wagner, seconded by Council member Vetsch to approve Resolution No. 2007-62 entitled a Resolution Calling for a Public Hearing on the Proposed Special Assessment for CSAH 19 South Improvements adding the corner lot of CSAH 19 and CSAH 18. Motion carried unanimously. CSAH 19 South Improvement Proiect - Trail Mayor Klecker had a concern with the trail that is being constructed in conjunction with the CSAH 19 South Road Improvement. There is a catch basin or manhole on the Cottages of Albertville rental units, which appears to be unsafe. Nafstad explained that to the best of his ability the trail is under construction; therefore is not complete. Nafstad went on to note that there is the possibility that they are connecting the sewer mains, which is part of the CSAH 19 construction process. Nafstad informed the Council that he would like to inspect the site to find out additional information about the issue Mayor Klecker is describing. Nafstad believes that it would be properly filled and graded when that portion of the trail has been completed. Council Consider Re -scheduling the Barthel Commercial Park (Lachman Avenue NE ) Assessment Hearing that was set for Wednesday. August 22, 2007 to a date in October 2007 (discussion item) Assistant City Engineer Nafstad requested the Council to consider re -scheduling the Barthel Commercial Park 2"d Addition Assessment Hearing until October 2007. Staff shared that they would meet with the Barthels when the bids come in; at which time staff will get a better idea of what the Barthels feel. Following the meeting with the Barthels, staff will ask Council to schedule the public hearing and approve the assessment roll. MOTION BY Council member Berning, seconded by Council member Vetsch to cancel the Barthel Commercial Park (Lachman Avenue NE) Assessment Hearing that was set for Wednesday, August 22, 2007 and re -scheduling the Assessment Hearing to a date in October 2007. Motion carried unanimously. Assistant City Engineer Nafstad noted that a revised preliminary assessment roll and resolution have been prepared. Staff is looking for Council to accept the assessment roll for the 52nd Street NE Improvement project; otherwise known as Barthel Industrial Park 2"d Addition. The revised Assessment roll includes the additional assessment to the Fraser Lot and includes the now know bond issuance cost. 15 MOTION BY Council member Berning, seconded by Council member Fay to approve Resolution No. 2007-63 entitled a Resolution Calling for a Public Hearing on the Proposed Special Assessment for 52°d Street NE Improvements, which is set for Wednesday, August 22, 2007 at 6:00 p.m. or soon thereafter. Motion carried unanimously. LEGAL City Attorney Report Update City Attorney Couri inquired if the Council had any questions or concerns regarding the City Attorney's Update Report. Approve "On -Sale" Wine Liquor License and "On -Sale 3.2%" Malt Beverage Liquor License for Senor Peppers Item was removed from the agenda as the owners are no longer pursuing a liquor license. Set Monday, August 27, 2007 at 8:00 p.m. or soon thereafter as a Special City Council meeting for an Update on the Edina Development and Gold Key Development Litigation (discussion item City Attorney Couri asked the Council to consider setting Monday, August 27, 2007 at 8:00 p.m. or soon thereafter as a Special City Council closed session meeting to obtain an update from Jason Kuboushek and Paul Reuvers on the Edina Development and Gold Key Development Litigations. MOTION BY Council member Vetsch, seconded by Council member Berning to approve setting Monday, August 27, 2007 at 8:00 p.m. or soon thereafter as a Special City Council meeting for an Update on the Edina Development and Gold Key Development Litigation (discussion item). Motion carried unanimously. Approve Resolution No. 2007-60 entitled Resolution Setting Stormwater Utility Rates City Attorney Couri presented Resolution No. 2007-60 entitled a Resolution Setting Stormwater Utility Rates. After the previous discussion regarding the Flood Mitigation the Council directed staff to hold off on the approval of the resolution until after the August 22, 2007 Flood Assessment Hearing. MOTION BY Council member Berning, seconded by Council member Vetsch to table Resolution No. 2007-60 entitled Resolution Setting Stormwater Utility Rates until after the Special Assessment Hearing to be held on Wednesday, August 22, 2007. Motion carried unanimously. 16 ADMINISTRATION Written Report City Administrator Kruse asked the Council if they had any questions or concerns regarding the City Administrators written report. Kruse reviewed the possibility of increasing the Albertville Fire Pension fund. Kruse demonstrated with a table what other cities in the area are setting for Fire Relief Pension fund amounts. In summary, Kruse noted that in comparison to the entire state, Albertville is high. If you consider Albertville as part of the metro, Albertville appears to be on the low side of the Fire Relief Pension fund. Kruse wanted to present the numbers to the Council and asked them to be prepared for the next budget meeting. Kruse reminded the Council that there will be Fire Department members present at the Monday, August 13, 2007 Budget Workshop. ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Berning to adjourn at 11:11 p.m. Motion carried unanimously. 17 This page left blank on purpose. 18 --Albertville sm" Town IngatyUrG ALBERTVILLE CITY COUNCIL MEETING AUGUST 13, 2007 MINUTES Albertville City Hall 7:00 PM PRESENT FROM ALBERTVILLE: Mayor Ron Klecker, Council Members LeRoy Berning, Tom Fay; City Administrator Larry Kruse, Finance Director Lannes and John Middendorf ABSENT: Council members John Vetsch and Dan Wagner OTHERS PRESENT: Fire Chief Tate Mills, Albert Barthel and Bob Marquette joined the budget workshop portion of the meeting. City Attorney Mike Couri, League of Minnesota Cities Attorneys Paul Reuvers and Jason J. Kuboushek of Iverson Reuvers and Assistant City Engineer Adam Nafstad joined the closed session meeting. Mayor Klecker announced that the purpose of the meeting is to discuss the preliminary budget and that at 8:30 p.m. the Council would go into a closed session to discuss the Prairie Run Litigation. Following the closed session, the Council will reconvene and continue discussing the preliminary budget. FIRE BUDGET The Fire Relief Association has requested a $200 to $250 per year increase in their pension. The City currently has $50 per year programmed in the 2008 Budget. Currently the 2007 Albertville Fire Relief pension is $1,600 per year of service and is 115% funded. After discussing the financial status of the fund, the City Council agreed to fund an additional $100 per year of service in 2008. In 2008, the actual preliminary budget will reflect the same as 2007 in the amount of $98,000. This increase in pension without additional City funding will reduce the pension fund balance from 115% to an estimated 90% -100% pending 2007 investment results. In the General Fund, staff is directed to set up a City Fire Pension Reserve account to help fund future increases or if the fund goes below the minimum 80% required by law in the amount of $16,500 for the 2008 Budget. This action will allow the City some flexibility in how much needs to be levied annually. 19 PRAIRIE RUN LITIGATION — CLOSED MEETING MOTION BY Council member Berning, seconded by Council member Fay to temporarily close the City Council Budget Workshop meeting at 8:30 p.m. for a closed session with Albertville's legal council regarding Prairie Run Development litigation. Motion carried unanimously. MOTION BY Council member Berning, seconded by Council member Fay to reconvene the City Council Budget Workshop meeting at 9:30 p.m. Motion carried unanimously. COUNCIL WORKSHOP MEETING RECONVIENED AT 9:30 p.m. MOTION BY Council member Berning, seconded by Council member Fay to direct staff to issue Building Permits and Certificates of Occupancy consistent with Judge Halsey's Tuesday, August 7, 2007 Findings of Fact, Conclusion of Law, Order, and Memorandum effective immediately. Motion carried unanimously. GENERAL FUND The Council and staff reviewed the preliminary budget making an estimated $80,000 in additional cuts and planning for a modest inflationary increase in the 2008 budget. Staff is directed to revise the budget and bring it back for approval at the next meeting. FAMILY YOUTH COMMUNITY CONNECTION (FYCC) The Council requested staff seek additional financial and program information from FYCC in preparation for the 2008 Budget. CAPITAL IMPROVEMENT PLAN (CIP) Staff reviewed the CIP stating they would be reviewing it once more and bringing it back to a future meeting for approval. ADJOURNMENT MOTION BY Councilmember Berning, seconded by Councilmember Fay to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 10:30 p.m. 20 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2007-72 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZE THE SOLICITATION OF BIDS WHEREAS, the City of Albertville and the City of Otsego have jointly entered into an agreement titled "Agreement Between the City of Otsego and the City of Albertville Regarding Improvements to 701h Street". WHEREAS, pursuant the agreement, the Otsego City Engineer has prepared plans and specifications for the construction of that portion of 70�' Street NE west of CSAH 19 and east of MacIver Avenue NE in the City of Albertville; and; NOW, THEREFORE, BE IT RESOLVED BY THE ALBERTVILLE CITY COUNCIL, WRIGHT COUNTY, MINNESOTA: 1. Such plans and specifications are hereby approved. 2. The City of Otsego has the City of Albertville's consent to advertise for bids for said project as required by Minnesota Statues Chapter 429. No bids will be considered unless sealed and filed with the City of Otsego Clerk and accompanied by a cash deposit, cashiers check, bid bond or certified check payable to the City for five percent (5%) of the amount bid. Adopted by the City Council of the City of Albertville this 201h day of August, 2007 Ron Klecker, Mayor Bridget Miller, City Clerk 21 This page left blank on purpose. 22 A�Ibcrtvillf: Small Town Living. Big City Ufa. City of Albertville Check Detail Register August 20, 2007 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024624 8/20/2007 ACTION RADIO & COMMUNICATIONS E 101-42000-404 Repair/Maint - Machinery/Equip $125.00 31529 Total ACTION RADIO & COMMUNICATIONS $125.00 Paid Chk# 024625 8/20/2007 AFLAC G 101-21710 Other Deducations Total AFLAC Paid Chk# 024626 8/20/2007 ALBERTVILLE EXPRESS E 101-43100-212 Motor Fuels Total ALBERTVILLE EXPRESS Paid Chk# 024627 8/20/2007 ALPINE HOMES R 602-00000-34000 Charges for Services R 601-00000-34000 Charges for Services R 101-00000-32210 Building Permits R 101-00000-32210 Building Permits R 206-00000-37171 WAC - JPB R 206-00000-37170 WAC - City R 206-00000-37170 WAC - City R 204-00000-37275 Trunk Access Charges R 101-00000-32210 Building Permits Total ALPINE HOMES $16.16 486675 $16.16 $6.70 35022 $6.70 Fire Dept Pager Repair AFLAC Insurance Prem fuel $100.00 B25-063 Refund $100.00 B25-063 Refund $1,133.40 B25-063 Refund $100.00 B25-063 Refund $1,668.00 B25-063 Refund $950.00 B25-063 Refund $200.00 B25-063 Refund $4,600.00 B25-063 Refund $150.00 B25-063 Refund $9,001.40 S&W S&W Permit $1416.75 X 80% Mechanical Water Fee Water Fee Storm Water Sewer Fee Plumbing Paid Chk# 024628 8/20/2007 BARR ENGINEERING COMPANY E 498-49000-303 Engineering Fees $4,809.00 2386065-6 Albertvillas Flooding Problem Total BARR ENGINEERING COMPANY $4,809.00 Paid Chk# 024629 8/20/2007 BOLTON & MENK, INC E 101-41710-303 Engineering Fees E 101-41710-303 Engineering Fees E 101-41710-303 Engineering Fees E 101-41710-303 Engineering Fees E 601-49450-300 Professional Srvs (GENERAL) E 101-41710-303 Engineering Fees Total BOLTON & MENK, INC Paid Chk# 024630 8/20/2007 CARQUEST E 101-42000-404 Repair/Maint - Machinery/Equip E 101-45100-404 Repair/Maint - Machinery/Equip E 101-43100-404 Repair/Maint - Machinery/Equip Total CARQUEST $798.00 0106717 Phillip Morris Property 4/200 $210.00 0106720 Parkside Commercial 4/21/07- 6 $84.00 0107930 Hunter's Pass - Plan & Plat 3/ $546.00 0107937 Phillip Morris Property 6/2/07 $3,999.00 0107945 Phillip Morris Lift Station 6/ $462.00 0107948 Fraser Precision Tubular thru $6,099.00 $19.15 1536-28796 Fire Dept 2 gals antifreeze $22.21 1536-28814 Oil filter (3) $117.60 1536-28902 Radiator hose, antifreeze, oil $158.96 23 10100 Premier Bank Paid Chk# 024631 8/20/2007 CCP INDUSTRIES INC E 101-45100-210 Operating Supplies (GENERAL) Total CCP INDUSTRIES INC Paid Chk# 024632 8/20/2007 CENTER POINT ENERGY E 601-49450-383 Gas Utilities E 101-42400-383 Gas Utilities E 101-42400-383 Gas Utilities E 101-43100-383 Gas Utilities E 101-42000-383 Gas Utilities E 101-41940-383 Gas Utilities E 101-45100-383 Gas Utilities Total CENTER POINT ENERGY Check Amt Invoice Comment $49.10 21715363 can liner black 60 gal $49.10 $40.54 08-2007 6440 MaclverAvenue NE $28.14 08-2007 gas $42.88 08-2007 gas $48.04 08-2007 6461 MaclverAvenue NE $50.92 08-2007 gas $789.69 08-2007 5959 Main Avenue NE $12.06 08-2007 gas $1, 012.27 Paid Chk# 024633 8/20/2007 CJ'S LINEN SERVICE E 101-42000-584 C/O - Turnout Gear $85.20 22806 clean Fire Dept turnout Gear Total CJ'S LINEN SERVICE $85.20 Paid Chk# 024634 8/20/2007 CROW RIVER NEWS NORTH E 101-41100-351 Legal Notices Publishing $246,72 752045 Lift Station Bids Xtra Aff to E 101-41100-351 Legal Notices Publishing $31.98 756467 Pub Hrg CUP DJ's Savitski E 492-49000-300 Professional Srvs (GENERAL) $93.48 759250 PhN 52nd Street NE E 498-49000-300 Professional Srvs (GENERAL) $110.70 759251 PhN Stormwater Pond Total CROW RIVER NEWS NORTH $482.88 Paid Chk# 024635 8/20/2007 CRYSTEEL TRUCK EQUIPMENT E 101-42400-446 C/O - Vehicles $293.12 FP125101 Total CRYSTEEL TRUCK EQUIPMENT $293.12 Paid Chk# 024636 8/20/2007 DJ'S TOTAL HOME CARE CENTER E 101-43100-401 Repair/Maint - Unpaved $67.49 024109 E 101-45100-210 Operating Supplies (GENERAL) $27.67 08-2007 E 601-49450-210 Operating Supplies (GENERAL) $12.77 08-2007 E 601-49450-210 Operating Supplies (GENERAL) $65.99 08-2007 E 101-45100-210 Operating Supplies (GENERAL) $7.44 08-2007 E 602-49400-210 Operating Supplies (GENERAL) $32.95 08-2007 E 101-43100-404 Repair/Maint - Machinery/Equip $50.69 08-2007 E 101-43100-215 Shop Supplies $31.93 08-2007 E 101-45100-210 Operating Supplies (GENERAL) $9.56 08-2007 E 604-49660-300 Professional Srvs (GENERAL) $31.89 08-2007 E 604-49660-300 Professional Srvs (GENERAL) $34.20 23832 E 601-49450-210 Operating Supplies (GENERAL) $4.78 24139 E 101-43100-401 Repair/Maint - Unpaved $9.56 24302 E 101-43100-401 Repair/Maint - Unpaved $14.35 24304 Total DJ'S TOTAL HOME CARE CENTER $401.27 Paid Chk# 024637 8/20/2007 DOCUMENT DESTRUCTION SERVICE E 101-41400-300 Professional Srvs (GENERAL) $30.00 114741 Total DOCUMENT DESTRUCTION SERVICE $30.00 Buildig Dept protect a rail an Lawn, Garden and Farm Supplies 23876 Cable ties 10 3/4 23752 Rule tape 1 x 15 leverlo 23814 Ace Mtl Impulse Sprinklr 23947 Cable ties 7 3/4 23609 Magnet flashlite, cutoff 24201 12" wrench adj card, fas 23767 C Clamp (2) 23764 Concrete Mix 60 lb 23842 Greatstuff big gaps (6) fasteners, hext nut, flat wash Alkline battery 1 concrete mix 60 Ibs 2 3 Concrete mix 60 lb 7/9/07 Document shredding 24 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024638 8/20/2007 DON'S AUTO & REPAIR E 101-45100-212 Motor Fuels $12.96 46612 46612 fuel E 101-45100-212 Motor Fuels $13.96 46707 46707 fuel E 101-43100-212 Motor Fuels $78.68 46760 46760 fuel E 101-43100-212 Motor Fuels $5.86 46912 46912 fuel E 101-45100-212 Motor Fuels $55.15 46987 46987 fuel E 101-45100-212 Motor Fuels $16.75 47052 Fuel E 101-43100-212 Motor Fuels $79.97 47310 fuel Total DON'S AUTO & REPAIR $263.33 Paid Chk# 024639 8/20/2007 EGGEN'S DIRECT SERVICE, INC. E 601-49450-212 Motor Fuels $105.49 114461 115461 E 602-49400-212 Motor Fuels $72.00 115004 115004 E 601-49450-212 Motor Fuels $129.80 115011 115011 E 101-45100-212 Motor Fuels $34.70 115013 115013 E 101-43100-212 Motor Fuels $82.00 115029 115029 E 101-43100-212 Motor Fuels $91.33 115033 115039 E 101-45100-212 Motor Fuels $88.00 115033 115033 E 602-49400-212 Motor Fuels $71.50 115037 115037 E 101-45100-212 Motor Fuels $70.01 115455 115455 E 101-45100-212 Motor Fuels $40.00 115457 115457 E 602-49400-212 Motor Fuels $74.43 115458 115458 E 101-45100-212 Motor Fuels $2.92 115471 115471 E 101-45100-212 Motor Fuels $75.00 115475 115475 E 101-43100-212 Motor Fuels $22.00 115479 115479 E 101-45100-212 Motor Fuels $15.10 115485 115485 E 101-45100-212 Motor Fuels $34.50 115487 115487 E 101-42400-212 Motor Fuels $74.38 115492 115492 E 101-43100-212 Motor Fuels $85.59 11586 115486 Total EGGEN'S DIRECT SERVICE, INC. $1,168.75 Paid Chk# 024640 8/20/2007 FEIGUM, BRIAN & CRISTINA G 101-22800 Landscaping Escrow $3,000.00 08-2007- Escrow refund 10579 49th Stree Total FEIGUM, BRIAN & CRISTINA $3,000.00 Paid Chk# 024641 8/20/2007 GOPHERSIGN COMPANY E 101-43100-226 Sign Repair Materials $469.67 00072152 #2002 Single A -frame leg only Total GOPHERSIGN COMPANY $469.67 Paid Chk# 024642 8/20/2007 HEALTH PARTNERS G 101-21706 Group Insurance Payable $1,950.15 27917019 Emp Health & Dental Ins E 601-49450-130 Employer Paid Ins (GENERAL) $1,006.02 27917019 Emp Health & Dental Ins E 602-49400-130 Employer Paid Ins (GENERAL) $538.72 27917019 Emp Health & Dental Ins E 101-41300-131 Employer Paid Health $520.30 27917019 Emp Health & Dental Ins E 101-41500-131 Employer Paid Health $619.20 27917019 Emp Health & Dental Ins E 101-45100-130 Employer Paid Ins (GENERAL) $732.45 27917019 Emp Health & Dental Ins E 101-43100-130 Employer Paid Ins (GENERAL) $1,445.65 27917019 Emp Health & Dental Ins E 101-41400-131 Employer Paid Health $1,458.53 27917019 Emp Health & Dental Ins E 101-42400-130 Employer Paid Ins (GENERAL) $1,940.48 27917019 Emp Health & Dental Ins Total HEALTH PARTNERS $10,211.50 Paid Chk# 024643 8/20/2007 HEART OF THE LAKES G 101-22800 Landscaping Escrow $2,750.00 08-2007 Escrow refund Total HEART OF THE LAKES $2,750.00 25 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024644 8/20/2007 HENRYS WATERWORKS, INC E 602-49400-250 Meters for Resale $3,409.26 11714 meters Total HENRYS WATERWORKS, INC $3,409.26 Paid Chk# 024645 8/20/2007 HOGLUND BUS COMPANY E 101-42000-404 Repair/Maint - Machinery/Equip $139.18 518007 Fire Dept pump and core E 101-42000-404 Repair/Maint - Machinery/Equip ($21.30) 518029 Core Total HOGLUND BUS COMPANY $117.88 Paid Chk# 024646 8/20/2007 IVERSON REUVERS, LLC E 498-49000-303 Engineering Fees $5,395.03 4328 Albertville vs S.E.H Total IVERSON REUVERS, LLC $5,395.03 Paid Chk# 024647 8/20/2007 KIRK, LINDA G 101-22900 Park Rental Deposit Escrow $100.00 08-2007 Damage Deposit Refund - Park S Total KIRK, LINDA $100.00 Paid Chk# 024648 8/20/2007 KOLLES, LAVONNE G 101-22900 Park Rental Deposit Escrow $100.00 08-2007 Damage Deposit Refund - Park S Total KOLLES, LAVONNE $100.00 Paid Chk# 024649 8/20/2007 LARSON ALLEN WEISHAIR & CO E 101-42000-301 Auditing and Acct'g Services $375.00 117207 Fire Dept Audit for Relief Total LARSON ALLEN WEISHAIR & CO $375.00 Paid Chk# 024650 8/20/2007 LEWIS, BRIAN E 101-42000-404 Repair/Maint - Machinery/Equip $121.82 08-2007 Fire Dept supplies for rescue Total LEWIS, BRIAN $121.82 Paid Chk# 024651 8/20/2007 MCMA E 101-41300-433 Dues and Subscriptions $92.18 08-2007 Annual dues May 1, 2007 - Apr Total MCMA $92.18 Paid Chk# 024652 8/20/2007 MENARDS - ELK RIVER E 101-43100-215 Shop Supplies $203.86 7259 Brt alum screen, ball mount, b Total MENARDS - ELK RIVER $203.86 Paid Chk# 024653 8/20/2007 MIRACLE RECREATION EQUIPMENT E101-45100-530 Improvements $1,149.00 661706 Rider ATV w/C Spring therapeut Total MIRACLE RECREATION EQUIPMENT $1,149.00 Paid Chk# 024654 8/20/2007 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $176.00 698 6/5/07 - 7/27 pick ups Total MONTICELLO ANIMAL CONTROL $176.00 26 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024655 8/20/2007 MOON MOTORS E 101-45100-404 Repair/Maint - Machinery/Equip $6.27 4336685 1 screw cap Total MOON MOTORS $6.27 Paid Chk# 024656 8/20/2007 NAPA AUTO PARTS E 101-42000-404 Repair/Maint - Machinery/Equip $32.36 380888 Fire Dept Fan Belt E 101-43100-215 Shop Supplies $1.96 380891 parts Total NAPA AUTO PARTS $34.32 Paid Chk# 024657 8/20/2007 NORTH AMERICAN CLEANING CORP E 101-42000-405 Repair/Maint - Buildings $69.23 36557 Fire Dept cleaning June E 101-43100-405 Repair/Maint Buildings $78.81 36557 Public Works cleaning June E 101-41940-405 Repair/Maint - Buildings $419.61 36557 City Hall cleaning June E 101-42000-405 Repair/Maint Buildings $69.23 36558 Fire Dept cleaning July E 101-43100-405 Repair/Maint - Buildings $78.81 36558 Public Works cleaning July E 101-41940-405 Repair/Maint Buildings $419.61 36558 City Hall cleaning July Total NORTH AMERICAN CLEANING CORP $1,135.30 Paid Chk# 024658 8/20/2007 NORTHERN TOOL & EQUIPMENT E 101-43100-215 Shop Supplies $112.25 0191215948 Level, poly brush, yellow cord Total NORTHERN TOOL & EQUIPMENT $112.25 Paid Chk# 024659 8/20/2007 NORTHLAND FIRE & SECURITY E 101-41940-405 Repair/Maint - Buildings $114.56 68736 Fire Dept Semi-annual service, Total NORTHLAND FIRE & SECURITY $114.56 Paid Chk# 024660 8/20/2007 ONVOY, INC. E 101-42400-321 Telephone $240.80 070802009407 Phone/Data network E 101-41940-321 Telephone $770.54 070802009407 Phone/Data network E 101-43100-321 Telephone $96.32 070802009407 Phone/Data network E 101-42000-321 Telephone $96.32 070802009407 Phone/Data network Total ONVOY, INC. $1,203.98 Paid Chk# 024661 8/20/2007 PITNEY BOWES - POSTAGE E 101-41400-322 Postage $568.06 08-2007 Postage Total PITNEY BOWES - POSTAGE $568.06 Paid Chk# 024662 8/20/2007 RODEN, LORETTA G 101-22900 Park Rental Deposit Escrow $100.00 08-2007 Refund Dep Park Shelter 8/12/0 Total RODEN, LORETTA $100.00 Paid Chk# 024663 8/20/2007 ROYS SIMMS COMMUNITY LIBRARY R 101-00000-36200 Donations $250.00 008-2007 Lions Donation Total ROYS SIMMS COMMUNITY LIBRARY $250.00 27 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024664 8/20/2007 S & T OFFICE PRODUCTS E 101-42400-200 Office Supplies (GENERAL) $37.91 01 LW8803 post it notes, post it flags, E 101-42400-200 Office Supplies (GENERAL) $12.57 01LW9559 Write on index tabs E 101-41400-200 Office Supplies (GENERAL) $194.92 01 LX2681 folders, file jackets, busines E 101-42400-200 Office Supplies (GENERAL) $20.02 01LX2781 Telephone message books Total S & T OFFICE PRODUCTS $265.42 Paid Chk# 024665 8/20/2007 SHERWIN-WILLIAMS CO E 101-43100-400 Repair/Maint - Paved Rd $268.17 4826-7 prem yellow 5 gal Total SHERWIN-WILLIAMS CO $268.17 Paid Chk# 024666 8/20/2007 TINKLENBERG GROUP E 468-49000-300 Professional Srvs (GENERAL) Total TINKLENBERG GROUP Paid Chk# 024667 8/20/2007 U. S. POSTMASTER E 101-41400-322 Postage E 602-49400-322 Postage E 601-49450-322 Postage Total U. S. POSTMASTER $2,550.00 1413 $2,550.00 $175.00 08-2007 $87.50 08-2007 $87.50 08-2007 $350.00 Paid Chk# 024668 8/20/2007 VEOLIA ENVIRONMENTAL SERVICES E 101-41000-300 Professional Srvs (GENERAL) $76.94 270239 Total VEOLIA ENVIRONMENTAL SERVICES $76.94 Paid Chk# 024669 8/20/2007 VETSCH, DONATUS July 2007 1-94 Presort mailing fee 2/07/07 - Presort mailing fee 2/07/070-0 Presort mailing fee 2/7/07 - 0 6 C & D, 6.65 C&D ton R 602-00000-31300 General Sales and Use Tax $6.50 08-2007 Refund sales tax G 101-22900 Park Rental Deposit Escrow $100.00 08-2007 Refund deposit R 101-00000-34780 Park Fees $100.00 08-2007 Refund park rental Total VETSCH, DONATUS $206.50 Paid Chk# 024670 8/20/2007 WASTE MANAGEMENT E 101-45100-384 Refuse/Garbage Disposal $51.53 1663514-1593-7 August 2007 SVC Pks E 101-41940-384 Refuse/Garbage Disposal $50.03 1663514-1593-7 August 2007 SVC CH E 601-49450-384 Refuse/Garbage Disposal $63.43 1663514-1593-7 August 2007 SVD WWTF E 101-41940-384 Refuse/Garbage Disposal $18.50 1663515-1593-3 August 2007 SVC CH Total WASTE MANAGEMENT $183.49 Paid Chk# 024671 8/20/2007 WATER LABORATORIES INC E 601-49450-218 Testing Expenses $991.00 146 Testing Expense (CBOD-5) Total WATER LABORATORIES INC $991.00 Paid Chk# 024672 8/20/2007 WRIGHT CTY SHERIFFS PATROL E 101-42110-307 Police Contract Fees $38,142.50 Patrol-07-8 Sheriff patrol Billing for the Total WRIGHT CTY SHERIFFS PATROL $38,142.50 Paid Chk# 024673 8/20/2007 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $3,710.70 08-2007 July 5, July 19 recycling Total WRIGHT RECYCLING $3,710.70 RIM Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024674 8/20/2007 XCEL ENERGY E 601-49450-381 Electric Utilities $54.07 08-2007 5900 County Road 18 Unit Sewer E 101-43160-381 Electric Utilities $36.87 183902267 5700 LaBeaux Avenue Unit Signa E 101-43160-381 Electric Utilities $4.03 184637951 Fire Siren 10820 Kantar Ct NE E 101-43160-381 Electric Utilities $4,739.89 184638867 7/03/07 - 8/02/07 Service E 101-41940-381 Electric Utilities $33.60 185120903 11750 County Rd 37 unit signal E 101-41940-381 Electric Utilities $2,694.33 185202633 5959 Main Avenue Ne E 101-41940-381 Electric Utilities $21.92 185251132 5998 LaBeaux Ave NME Direction E 101-41940-381 Electric Utilities $23.82 185465542 11830 51st Street NE E 101-45100-381 Electric Utilities $3.32 185465688 5799 Lander Ave NE Fire Siren Total XCEL ENERGY $7,611.85 Paid Chk# 024675 8/20/2007 ZEE MEDICAL SERVICE E 101-41400-200 Office Supplies (GENERAL) $86.94 54121608 Medical supplies Total ZEE MEDICAL SERVICE $86.94 10100 Premier Bank $109,641.59 Fund Summary 10100 Premier Bank 101 GENERAL FUND $78,146.04 204 SEWER ACCESS $4,600.00 206 WAC FUND $2,818.00 468 CSAH 19 RAMPS/I 94 Project $2,550.00 492 52nd st Industrial Park $93.48 498 Flood Mitigation Project $10,314.73 ' 601 SEWER FUND $6,660.39 602 WATER FUND $4,392.86 604 STORM WATER $66.09 $109,641.59 t This page left blank on purpose. L" 30 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2007-70 A RESOLUTION ADOPTING THE 2007 TAX LEVY COLLECTIBLE IN 2008 BE IT ROSOLVED BY THE council of the City of Albertville, County of Wright, Minnesota, that the following sums of money be levied for the current year, collectible in 2008, upon taxable property in the City of Albertville for the following purposes: Total levy $2,689,731 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the county auditor of Wright County, Minnesota. Adopted by the City Council of the City of Albertville this 20t' day of August 2007. Ron Klecker, Mayor Bridget Miller, City Clerk n 31 This page left blank on purpose. n 32 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2007-71 A RESOLUTION ADOPTING THE 2008 PRELIMINARY BUDGET WHEREAS, the City Council of the City of Albertville has adopted a proposed budget; and WHEREAS, the Albertville City Council has adopted a preliminary tax levy to be placed upon the taxable property in the City of Albertville; and WHEREAS, the Albertville City Council desires to reserve within the General Fund those monies designated as capital outlays within various budget classifications, such that those monies can be disbursed only for those capital outlays so specified within the budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA: 1. The attached budget is hereby adopted as the final budget for the City of Albertville for the period January 1, 2008, through December 31, 2008. 2. All monies designated within the budget, as capital outlays shall be reserved within the Capital Reserves Fund, such that those monies can be disbursed only for those capital outlays so specified within the budget. 3. The Albertville City Council has hereby complied with Minnesota Statutes. 4. The Finance Director is hereby authorized to transmit certification of compliance with Minnesota Statutes to the Commissioner of Revenue as required. Adopted by the Albertville City Council this 20th day of August 2007. Ron Klecker, Mayor Bridget Miller, City Clerk 33 A,lbertville Smog Town LhdncL No Cjbj Ufa. 2008 PRELIMINARY BUDGET SUMMARY COMPARISON GENERALFUND 2008 Proposed Orig. 08 to Budget Difference Difference proposed General Fund Revenue: 2007 Budget 8/9/07 07 to 08 $ 07 to 08 % 8/9 31010 Current Ad Valorem Taxes 2,009,558 2,144,171 $134,613 6.70% -281,431 32100 Business Licenses & Permits 28,000 35,000 $7,000 25.00% 0 32110 Liquor Licenses 22,000 25,000 $3,000 13.64% 0 32120 3.2 Liquor Licenses 200 150 -$50 -25.00% 0 32150 Sign Permits 3,094 2,400 -$694 -22.43% 0 32210 Building Permits 420,000 300,000 -$120,000 -28.57% 0 32240 Animal Licenses 700 700 $0 0.00% 0 33405 Police Aid 17,000 20,000 $3,000 17.65% 0 33406 Fire Aid 55,000 55,000 $0 0.00% 0 33422 Other State Aid Grants 500 8,500 $8,000 1600.00% 0 33620 County Grants & Aids 10,000 10,000 $0 0.00% 0 34000 Charges for Services 8,000 6,000 -$2,000 -25.00% 34101 Lease Payments - City Property 27,700 20,000 -$7,700 -27.80% 34001 Administration fees 276,351 259,336 -$17,015 -6.16% -35,170 Engineering plan check 15,000 $15,000 #DIV/0! 0 34050 Developer Fees 125,000 100,000 -$25,000 -20.00% 0 34103 Zoning & Subdivision Fees 15,000 10,500 -$4,500 -30.00% 0 Plan Check Fee 74,000 60,000 $100,000 -18.92% 0 34105 Sale of Maps 300 200 -$100 -33.33% 0 34106 PID/Le al Description Requests 1,500 500 -$1,000 -66.67% 0 34107 Title Searches 1,500 500 -$1,000 -66.67% 0 34302 Fire Protection Contract Charges 84,944 92,220 $7,276 8.57% -11,042 34780 Park Rental Fees 2,000 4,000 $2,000 100.00% 0 34950 Other Revenues 10,000 7,000 -$3,000 -30.00% 0 35000 Fines & Forfeits 200 200 $0 0.00% 0 36210 Interest Earnings 75,000 120,000 $45,000 60.00% 0 Reserves 25,000 0 -$25,000 -100.00% 0 Total Revenues 3,292'547 3,296,378 117,831 0.12% -327,642 34 JeNwj� A,lbertAlle SmA Tan Living. ets city ur.. 2008 PRELIMINARY BUDGET SUMMARY COMPARISON GENERALFUND 2008 Proposed Orig. 08 to General Fund Department Budget Difference Difference proposed Expenditures: 2007 Budget 8/9/07 07 to 08 $ 07 to 08 % 8/9 41100 Council 39,494 46,344 $6,850 17.34% 4,500 41300 Administrator 124,327 127,960 $3,633 2.92% -3,738 41400 City Clerk 137,177 136,003 -$1,174 -0.86% -26,615 41440 Elections 6,000 9,000 $3,000 50.00% -4,000 41500 Finance 92,542 113,465 $20,923 22.61% -8,719 41550 City Assessor 35,000 35,000 $0 0.00% 0 41600 City Attorney 32,760 35,400 $2,640 8.06% 0 41700 City Engineer 42,500 65,000 $22,500 52.94% -25,000 41800 Economic Development 9,700 8,500 -$1,200 -12.37% -1,700 41910 Planning & Zoning 34,084 34,934 $850 2.49% -250 41940 City Hall 259,591 116,700 -$142,891 -55.04% -19,000 42000 Fire Department 404,192 432,753 $28,561 7.07% -51,490 42110 Police 453,200 474,000 $20,800 4.59% 0 42400 Building Inspection 485,390 417,931 -$67,460 -13.90% -65,350 42700 Animal Control 3,500 3,500 $0 0.00% 0 43100 Public Works - Streets 464,101 485,145 $21,045 4.53% -61,947 43160 Street Lighting 55,000 75,000 $20,000 36.36% 0 43200 Recycling 45,000 46,500 $1,500 3.33% 0 45000 Culture & Recreation 35,250 40,927 $5,677 16.10% -1,101 45100 Parks & Recreation 196,239 192,317 -$3,922 -2.00% -13,232 49300 Capital Reserves 337,500 400,000 $62,500 18.52% -50,000 Total Expenditures 3,292,647 3,296,378 3,831 0.12% -327,642 Difference Difference Levy 2007 2008 07 to 08 % 07 to 08 $ General Fund & EDA 2,009,558 2,144,171 Total Tax Levy (Oper. Levy) 2,009,558 2,144,171 6.70% 134,613 Bonds 96 11,200 Bonds 99 41,003 39,826 Bonds 03 PF Lease Rev 64,181 60,927 GO Improvement Bond 03 79,262 82,307 City Hall 05 200,000 PW Facility 04 165,313 162,500 Total Debt Service Levy 360,959 545,560 Debt Levy 51.14% 184,601 Total Levy 2,370,517 2,689,731 Total Levy 13.47% 319,214 35 This page left blank on purpose. n n we EBOLi'ON 80. M F== N K , i NC_ Consulting Engineers & Surveyors 7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 . FAX (763) 427-0833 MEMORANDUM Date: August 13, 2007 To: Larry Kruse, City Administrator cc: Tina Lannes, Finance Director From: Adam Nafstad, P.E., Assistant City Engineer Subject: Pay Estimate No. 1 & Final 2007 Seal Coat Improvements City of Albertville BMI Project No. R13.39187 Pearson Bros., Inc. has completed the 2007 Seal Coat Improvements. Invoice No. 1579 from their company is attached. The total lump sum amount bid by their firm was $24,499.60. No changes to the contract were made and all work has been found in general compliance with plans and specification. It is recommended that payment in the amount of $24,499.60, be made to Pearson Bros., Inc. I have requested that Pearson Bros., Inc submit all lien waivers and consent of surety, it is recommended that the check not be released until the City is in receipt of these documents. Please let me know if you have any questions. Attachment 37 CONTRACTOR RECAPITULATION 2007 SEAL COAT IMPROVEMENTS CITY OF ALBERTVILLE, MN BMI PROJECT NO. R13.39187 Aug. 13, 2007 TOTAL, COMPLETED WORK TO DATE $ 24,499.60 RETAINED PERCENTAGE 0% $ - TOTAL AMOUNT OF OTHER PAYMENTS OR (DEDUCTIONS) NET AMOUNT DUE TO CONTRACTOR TO DATE $ 24,499.60 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES $ - PAY CONTRACTOR PER ESTIMATE NO. 1 $ 24,499.60 CERTIFICATE FOR PARTIAL PAYMENT I hereby certify that, to the best of my knowledge and belief, all items, quanitities, and prices of work and material shown on the Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the contract amount for the period covered by this Estimate. _ PEARSON CONTRACTOR: BROS., INC. BY: SEE ATTACHED INVOICE FROM PEARSON BROS. INC. (INV. NO. 1 Name Title DATE: CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: BOLTON & MENK, INC., 1515 EAST HIGHWAY 13, BURNSVILLE, MN 55337-6857 BY: Adam Nafstad, P.E. DATE: APPROVED FOR PAYMENT: OWNER: CITY OF ALBERTVILLE BY: Name DATE: , PROJECT MANAGER Title 38 BO TON 8. M E—= N K , I NC_ Consulting Engineers & Surveyors 7533 Sunwood Drive • Suite 206 * Ramsey, MN 55303 Phone (763) 433-2851 . FAX (763) 427-0833 August 31, 2006 Mr. Larry Kruse, City Administrator City of Albertville 5975 Main Avenue NE, P. O. Box 9 Albertville, MN 55301 RE: Towne Lakes 41" Addition - Letter of Credit Reduction Albertville, Minnesota BMI Project No. T15.21660 Dear Mr. Kruse: I have reviewed Rottlund Company, Inc.'s request to reduce Letter of Credit No. 738 from $200,000 to $52,000 based upon completion of 39 of the 45 townhouse units in the development. This Letter of Credit covers only the grading and landscaping outside the public right-of-way. Upon review of the site, it is recommended that the request to reduce the Letter of Credit to $52,000 be granted. The reduced balance will be sufficient security for completion of the remaining lots and punchlist items. Please let me know if you have any questions or would like additional information. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Albertville Assistant City Engineer Cc: Tina Lannes - Albertville Finance Director Deb Ridgeway — Rottlund Company, Inc. 39 This page left blank on purpose. me] BO L.TON 8s. M P= N K , i NC_ Consulting Engineers & Surveyors 7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 August 13, 2007 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P. O. Box 9 Albertville, MN 55301 RE: Lake Community Bank - Letter of Credit Reduction No. 1 Albertville, Minnesota BMI Project No. T15.21660 Dear Mr. Kruse: Lake Community Bank has requested a reduction to Letter of Credit No. 226, currently in the amount of $9,000. This Letter of Credit was established as security for the completion and warranty of the required municipal improvements on the Albertville Crossing Third Addition plat (Long Lake State Bank). All improvements have been completed for approximately one (1) year and I am not aware of any issues concerning these improvements. It is recommended that Letter of Credit be reduced to no less than $450. This reduced balance is five -percent (5%) of the original amount of the Letter and is consistent with the Development Agreement. This reduced balance is to serve as security for the second year of the 2-year warranty period. It is also recommended that City staff be directed to review the site again next summer, prior to final release of the security. Please let me know if you have any questions or would like additional information. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Albertville Assistant City Engineer cc: Tina Lannes - Albertville Finance Director 41 This page left blank on purpose. 42 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2007-75 RESOLUTION SETTING FEES FOR VARIOUS SERVICES WITHIN THE CITY OF ALBERTVILLE WHEREAS, the Albertville City Council sets the following fees by resolution effective January 1, 2007: Exhibit A - attached — 2008 Fee Schedule Exhibit B — attached 2008 Rental Fee Schedule Adopted by the City Council of the City of Albertville this 201h day of August 2007. Ron Klecker, Mayor Bridget Miller, City Clerk 31 EXHIBIT A 2008 Fee Schedule Title Chptr Sec Subject Proposed Fee changes from 2007 are bold 3 1 3.13.1. Dog License (altered) (pay up to 2-yrs.) $10.00 per dog, per year, plus sales tax 3 1 3.13.1. Dog License (un-altered) (pay up to 2-yrs.) $15.00 per dog, per year, plus sales tax 3 1 3.B.1. Dog License Replacement $5.00, plus sales tax 3 1 3.13.1. Dog Kennel Permit $50.00 per household, per year, plus sales tax 1 St Impoundment Dog Impoundment & $50.00, plus Boarding fees redemption fee (in addition, all 2"d impoundment 3 1 3.13.3. impoundment, transport and $100.00, plus Boarding fees boarding fees incurred by the City must be paid) Subsequent impoundments $200.00, plus Boarding fees 3 1 3.B.1. Garbage Hauler License $150.00 per year 4 2 3 Coin -Operated Amusement Device License (per location) $15.00 annually (per MN State Statute) 4 2 3 Coin -Operated Amusement Device License (per device) $15.00 annually (per MN State Statute) 4 3 1 Bingo License $25.00 annually 4 5 7 Massage Enterprise License & $300.00 Investigation 4 5 7 Message Therapist Individual $50.00 annually License 10 4 10 Rental Unit License and Inspection fee — Apartment $150.00 per bldg. + $50.00 per unit, complex wally 44 Title Chptr Sec Subject Proposed Fee changes from 2007 are bold Rental Unit License and 10 4 10 Inspection fee — Single Family $100.00 annually detached Rental Unit License and $50.00 per Bldg, plus 10 4 10 Inspection fee — Single Family $50.00 per unit attached Central Park — Softball Leagues $125.00 per field, per day, plus sales 3 1 3.13.2. Fees approved 11/06 tax & proof of liability dis.; includes lights & scoreboards Central Park — Softball $100.00 per field, per day, plus sales 3 1 3.13.2. Tournaments - fees approved tax & proof of liability dis.; includes 11/06 lights & scoreboards Central Park — Broomball $75.00 per field, per day, plus sales tax 3 1 3.13.2. Leagues & proof of liability dis.; includes lights fees approved 11/06 & scoreboards Central Park — Broomball $100.00 per field, per day, plus sales 3 1 3.13.2. Tournaments - fees approved tax & proof of liability dis.; includes 11/06 lights & scoreboards 3 1 3.13.2. Central Park Ballfield Fine (if Administrative Fine $200.00 no damage deposit) 1 5 2.C. Special meeting fee $150.00 3 1 2 Returned check fee $20.00 plus bank fees 3 1 3.13.3. Special Assessment Deferment Federal Poverty Level Income level 3 1 3.13.3. Recycle bin $10.00, plus sales tax 3 1 3.B.3. Special Assessment Search $20.00 per property 3 1 3.13.3. PID and or Legal Description $10.00 per property 3 1 3.13.3. Copies (8 '/2" x 11 ") $0.25, plus sales tax 3 1 3.13.3. Lot Survey Copy (I I" x 17") $1.00 per copy, plus sales tax 45 Title Chptr Sec Subject Proposed Fee changes from 2007 are bold 3 1 3.B.3. Color Copies $0.30 per copy, plus sales tax 3 1 3.13.3. Faxes $3.00 Is'page, $0.25 ea. additional page 3 1 3.B.3. Comprehensive Plan $100.00, plus sales tax 3 1 3.B.3. Comprehensive Park Plan $75.00, plus sales tax 3 1 3.13.3. 2005 Albertville Municipal City Code Book $300.00, plus sales tax 3 1 3.B.3. Standard Detail Plates $25.00, plus sales tax 3 1 3.13.3. Maps — 2' x 3' wall, black & white $2.00, plus sales tax 3 1 3.B.3. Maps — 2' x 3' wall color $5.00, plus sales tax 3 1 3.B.3. Maps —11" x 17" street, blk & $2.00, plus sales tax 3 1 3.B.3. Maps — 11" x 17" street, color $5.00, plus sales tax 3 1 3.B.3. Maps — 11" x 17" zoning, color $5.00, plus sales tax 3 1 3.13.3. Maps — 11" x 17" sub -division $5.00, plus sales tax 3 1 3.13.3. Water Disconnect $35.00 3 1 3.B.3. Water Re -connect $35.00 3 1 3.13.3. Real Estate Annual Fee (include Parade of Homes) $50.00 per year remainder of"pagc intentionally left blank n 46 Title Chptr Sec Subject Proposed Fee changes from 2007 are bold 3 1 3.B.3. Vendor Transient Permit $10.00 per day, plus sales tax 3 1 3.13.3 Vendor Seasonal Permit $10.00 per day, plus sales tax Merchant Peddler, Transient, $50.00 per day, per individual 3 1 3.B.3. (maximum 30 days) $25.00 1st day, $1.00 ea. add'l day, per individual 3 1 3.13.3. Weed Elimination $100.00 minimum, equipment cost plus man hours 3 1 3.13.3. Mowing $100.00 minimum, equipment cost plus man hours 3 1 3.13.3. Snow plowing $100.00 minimum, equipment cost plus man hours 3 1 3.13.3. Zoning Request (lot size, $25.00 per property permitted use, etc.) 3 1 3.B.3. Temporary Outdoor Seasonal $50.00, plus sales tax Sales (90 days max) 4 6 9 Cable System Franchise $500.00, plus City expenses Application Fee Open Burning Nuisance $200.00 Abatement fee 9 2 5 Water meter test $50.00 plus sales tax, non-residential Sewer tap fee $250.00 9 4 6 Private Sewage Disposal $100.00 System Permit 9 4 g Private Sewage Disposal $100.00 System Inspection 3 1 3.13.3. Temporary Sign Permit $25.00 (under review) Business sign permit fee Per building permit fee schedule Advertising Device (Billboard) per building permit fee schedule permit fee 47 Title Chptr Sec Subject Proposed Fee changes from 2007 are bold 10 5 5.C.2.c. Advertising Device (billboard) $75.00 per billboard License - Renewal Building maintenance and $250.00 plus City expenses occupancy appeal fee Swimming pool permit fee Per building permit fee schedule Business lists (mailing list) DO NOT PROVIDE Resident lists (mailing list) DO NOT PROVIDE Builders -Contractors lists DO NOT PROVIDE (mailing list) Minutes/Agendas Mailed $7.00 plus tax Electronic $5.00 plus tax Faxed $5.00 plus tax Picked up $3.00 plus tax Council/Planning Packets Mailed $25.00 plus tax Electronic $20.00 plus tax Picked up $20.00 plus tax Permit/Records — Duplicate $50.00 per hour Parking Fund $4,500.00 per stall Zoning Request (Lot size, $25.00 per property permitted use, etc) p remainder of page intentionally left blank W s� 48 Title Chptr Sec Subject Proposed Fee changes from 2007 are bold Water Rates (bi-monthly) Joint Powers portion Subject 9 2 10 to change not done yet 4% est. Safe Water Test fee $1.06 $6.76 Base Supply Fee $2.20 per 1,000 gal. 0-6,667 gallons $2.26 per 1,000 gal. over 6,667 6,668-13,335 gallons $2.26 per 1,000 gal. over 13,335 13,336-23,335 gallons $2.39 per 1,000 gal. over 23,335 23,336-33,335 gallons $2.44 per 1,000 gal over 33,335 Over 33,336 gallons 9 2 10 City of Albertville portion 0-6,667 gallons $4.43 minimum bill 6,668-13,335 gallons $0.69 per 1,000 gal. over 6,667 13,336-23,335 gallons $0.74 per 1,000 gal. over 13,335 Over 23,336 $0.79 per 1,000 gal. over 23,335 9 3.A. 8 Sewer Rates (bi-monthly) 0-10,000 gallons $30.62 minimum bill Over 10,000 gallons $3.44 per 1,000 gal. over 10,000 Storm water Rates (bi-monthly) Storm water rate for pond not included that will be a separate resolution Storm Water 1 Residential $4.00 flat fee Storm Water 2 Residential $5.56 flat fee Storm Water 3 Residential $10.00 flat fee Non-residential impervious 0- $6.29 per acre 5% Non-residential impervious 6-35% $11.85 per acre Non-residential impervious 36-65% $16.66 per acre Non-residential impervious 66-100% $29.98 per acre E"CMII;IJIdCr t if <f4't lll1�°I311�}Il, t 'll h st C 49 Title Chptr Sec Subject Proposed Fee changes from 2007 are bold 3 5 1 & 2 False Alarms — 1 St and 2nd Free of charge 3 5 1 & 2 False Alarms — 3`d $300.00 3 5 1 & 2 False Alarms — 4th $400.00 3 5 1 & 2 False Alarms — 5th $500.00 3 5 1 & 2 False Alarms — 6th $600.00 3 5 1 & 2 False Alarms — 7th $700.00 3 5 1 & 2 False Alarms — 8th $800.00 3 5 1 & 2 False Alarms — 91h $900.00 3 5 1 & 2 False Alarms — IOth $1,000.00 etc. Fire Department Engine Type 1 & 2 (Wright county FCA $400.00 per hour uniform schedule billable calls) Fire Department Engine Type 3 — 7 (Wright county FCA uniform $150.00 per hour schedule billable calls) Fire Department Aerial Apparatus (Wright county FCA $750.00 per hour uniform schedule billable calls) Fire Department Tenders — All Types ((Wright county FCA $300.00 per hour uniform schedule billable calls) Fire Department Utility & Rescue — All Types (Wright $400 per hour county FCA uniform schedule billable calls) Fire Department Boat/Water Ice Rescue (Wright county FCA $150.00 per hour uniform schedule billable calls) Fire Department Personnel Each (Wright county FCA uniform $20.00 per hour schedule billable calls) 50 "-*N EXHIBIT B 2008 Rental Fee Schedule (No changes from 2007) CENTRAL PARK SHELTER RENTER DAYS RESIDENT NON-RESIDENT Private Business Monday - Thursday $100 per day, $150 per day, plus sales tax plus sales tax Private Business Friday - Sunday $100 per day, $150 per day, plus sales tax plus sales tax Civic Organizations Same as Above Once a month free then or Non -Profit Groups 50% off above rate CONFERENCE ROOM (SEATING FOR 8-12) {East or West) RENTER DAYS RESIDENT (2 Hr Min) NON-RESIDENT (2 Hr Min) Private Business Monday - Thursday $10 per hour $20 per hour plus plus sales tax sales tax Private Business Friday - Sunday $15 per hour $30 per hour plus sales tax plus sales tax Civic Organizations Same as Above Once a month free then or Non -Profit Groups 50% off above rate MULTI -PURPOSE ROOM (SEATING FOR 12-50) RENTER DAYS RESIDENT (4 HRS) NON-RESIDENT (4 HRS) Private Business Monday - Thursday $75 per event $110 per event plus sales tax plus sales tax Private Business Friday - Sunday $125 per event $200 per day plus sales tax plus sales tax Civic Organizations Same as Above Once a month free then or Non -Profit Groups 50% off above rate 51 UPSTAIRS (SEATING FOR 12-50) IRENTER I Private Business Private Business DAYS Monday - Thursday Friday - Sunday Civic Organizations Same as Above or Non -Profit Groups RESIDENT (4 HRs) $50 per event plus sales tax $100 per event plus sales tax Once a month free then 50% off above rate FULL COMMUNITY ROOM (SEATING FOR 50-100) {Council Chamber and Multi -purpose Room) RENTER DAYS Private Business Private Business Civic Organizations or Non -Profit Groups Kitchen Monday - Thursday Friday - Sunday Same as Above Same as Above RESIDENT (4 HRs) $125 per event plus sales tax $200 per event plus sales tax Once a month free then 50% off above rate $50 per event plus sales tax NON-RESIDENT (4 HRs) $75 per event plus sales tax $150 per day plus sales tax NON-RESIDENT (4 HRs) $200 per event plus sales tax $300 per event plus sales tax $75 per event plus sales tax OTHER AMENITIES RENTAL EQUIPMENT RESIDENT NON-RESIDENT AV Cart $10 plus sales tax $15 plus sales tax Coffee To be determined To be determined Damage Deposit on all private and business rentals is $100. Civic and non-profit organizations are required to clean the facility prior to leaving, leaving the area in the same or in a better condition than found. 52 Agreement for Services ^ This agreements, made the 2P day of July, 2007, by and between the City of. Albertville, a municipal corporation (hereinafter referred to as the "City" and Monticello Animal Control, set out terms and conditions for the general purpose of providing animal control to the residents of the City. Whereas the City has duly adopted ordinance regulation animal control and Whereas, the City desire to provide such enforcement through the service of a private party which will be able to respond as needed under the general guidelines provided by tiro city. The parties mutually agree at follows; 1. City, in and for consideration of the sum of 22.00 per call, to be billed and paid on a monthly basis, hereby contracts with Monticello Animal control for the service of Animal Control Officer. 2. Monticello Animal Control hereby aggress to perform substantially the following services: a. provide prompt and timely respconse to complaints of loose animals or animals that am considered strays. Response to routine calls are provided Monday through Friday 8 a.m. to 5 p.m. b. Monticello Animal Control hereby agrees to utilize their own vehicle to perform the aforementioned tasks and further, to provide proper insurance coverage. c. Maintain accurate, up to date records of animals impounded d. Ensure safe transportation of stray animals to the impoundment facility e. To notify the City as soon as possible of all animals impounded. f. To ensure that all fines and fees are collected for the City before releasing of any claimed animals back to their owners. g. Maintains and submits on a monthly basis a complete record of animals adopted, claimed or other disposition of animals This agreement shall automatically renew itself unless a 30 day written notice is given that one of the parties hereto desires to engage in discussion concerning the terms and conditions stated herein.. Monticello Animal Cpntrcq ( City of Albertvil Date: T%V-7 Date: 53 This page left blank on purpose. n 54 A�Ibcrtvillcif TO: City Council FROM: Tina L. Lannes DATE: August 16, 2007 RE: Laundromat - Cleaners The council requested information on the surrounding cities water rates with Laundromats. Staff contacted twelve cities and there only two cities have Laundromats in the nearby area which were Buffalo and Monticello. The City of Albertville rates for all water are: Base fee 0-6,667 gal 6,668-13,335 gal 13,336-23,335 gal 23,336-33,335 gal 33,336 + gal $6.50 $2.77 per 1,000 $2.86 per 1,000 $2.98 per 1,000 $3.08 per 1,000 $3.13 per 1,000 (JP $6.50) (JP $2.11/Alb $.66) (JP $2.17/Alb $.69) (JP $2.24/Alb $.74) (JP $2.29/Alb $.79) (JP $2.34/Alb $.79) Average water usage is 349,000 gallons per month and the water charge per month would be $1,093.18. City of Monticello rates for Laundromat: Commercial rate 0-3,750 gal is $10.26 then $.62 per 750 gal. The Laundromats are only coin operated and their average water bill per quarter is $1,379.82 (just water). City of Buffalo has both coin operated and laundry/Cleaners. Their water rates are: 0-100,000 gal $2.35 per 1,000 100,001 + gal $2.15 per 1,000 The average water usage and charge for coin operated in Buffalo is between 55,000 — 80,000 gal $130-$188 per month The average water usage and charge for Cleaners with NO coin operated machines in Buffalo is between 330,000 gal $750 per month Joint Powers Board doesn't meet until August 27, 2007 and the Laundromat is expected to be on the agenda. 96, This page left blank on purpose. 56 1 2008 Capital Improvement Plan (CIP) - Facilities s CO o � ti i C U C Ci JC �� U C C C C Our 4 4E Q ACC Q 1 Q �G� Q 1/ t O� C� O CV CC .° o m o IT Mower/Snowblower $35,000 Utility Truck/Cub Cadet 1 $15,000 Total $0 $35,000 $0 $15,000 Total Equipment Vehicles c`, N c°j ti co y 40 0c �ro 0c Qc �m 1 Ton truck with plow $35,000 $35,000 Total 1 $35,0001 1 $35,000 $01 $0 $0 ji $0 $0 Total Vehicles Street e o o°j o ^� c 14, u Ile o occ� CGc o v m Ct� om c o o CSAH 19/1-94 Rams $4,000,000 CSAH 19 67-70 $700,000 1 2 pj2j2Lt Main Avenue and Bartel In Dr. Signal $250,000 70th Street 07/08 Signal $250,000 Main Ave Decr. Lights $200,000 Re-alli n Barthel /50th $200,000 Total $0 $0 $5,200,000 $0 1 $400,000 Total Street Fire Department Arena Land $150,000 Park Ded Gazebo Oakside $15,000 Overlay Trail 4 Seasons $20,000 BB & Tennis Cts 4 Seasons $27,000 Arena Ice Sheet $500,000 City Park Imp la e ui /Parkin lot $30,000 Boardwalk $20,000 BB ct Oakside $15.000 Fence RR $15,000 $170,000 1 $30,000 1 $27,0001 1 $20,000 $520,000 Total Parks Wastewater Jetter $37,500 reserves Ind Park Generator $58,000 reserves Lift Control Panel $31,000 _ $0 $89,000 $37,500 $0 $0 Total Parks Water c v `b rV (j C Ci C U U V a O� rp O rp O tp O cp ,� Q I 4i Q 4C Q 4Z Jetter $25,000 reserves 3/4 Ton Wtr/Swr $30,000 reserves $30,000 $0 $25,000 $0 $0 Total Parks Storm Water q� o> C" i �c cu oc >v cc � oc c oc c F c F c Jetter f = 1 1 $37,5001 reserves $0 $0 $37,500 $0 $0 Total Parks Grand totals $2TM0 $189,0001 1 $5,327,000S20,0001 1 $935,000 n CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-73 A RESOLUTION ACCEPTING THE CAPITAL IMPROVEMENT PLAN (CIP) WHEREAS, the Albertville City Council has reviewed its Capital Improvement Plan (CIP) during the annual preliminary budget workshop; and NOW, THEREFORE, BE IT RESOLVED by the Albertville City Council that the following actions are implemented: Exhibit A — attached 2008 Capital Improvement Plan (CIP) Adopted by the City Council of the City of Albertville this 20`h day of August, 2007. Ron Klecker, Mayor Bridget Miller City Clerk 57 This page left blank on purpose. 58 ✓.agry NbertVile Li TO: City Council FROM: Bridget Miller DATE: August 13, 2007 RE: New "On -Sale Wine"Liquor License and "On -Sale 3.2 % Malt" Liquor License BACKGROUND Staff would like to bring it to the Council's attention that the Stephen B. Anderson, owner of Montage Bistro has submitted an application for an "On -Sale Wine" license and an "On -Sale 3.2% Malt" license for the restaurant located at 5262 Kyler Avenue, Suite 111. As of August 15, staff is waiting for the results of the background check from the Wright County Sheriff's Department and the BCA. RECOMMENDATION Staff is recommending Council consider approving the Application for an "On -Sale Wine" liquor license and an "On -Sale 3.2% Malt" liquor license contingent on: • results from the background check from the Wright County Sheriffs Department and the BCA, and • the applicant submitting the appropriate "Certificate of Insurance"; and • payment of $73.36 for the "On -Sale Wine" liquor license and $66.65 "On -Sale 3.2% Malt" liquor license; and • approval from the Minnesota Alcohol and Gambling Department 59 This page left blank on purpose. M CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2007-08 AN ORDINANCE AMENDING SECTION 10-7 OF CHAPTER 7 RELATING TO SIGNS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. Section 10-7-2 relating to sign definitions is hereby amended to read as follows: Changeable Copy Sign: A sign or portion thereof that has a reader board for the display of text information in which each alphanumeric character, graphic or symbol is defined by objects not consisting of an illumination device and may be changed or rearranged manually or mechanically with characters, illustrations, letters or numbers that can be changed or rearranged without altering the face or surface of the sign structure. Changeable Copy Signs shall also include the following: Changeable Copy Sign, Electronic: A sign or portion thereof that displays electronic, non -pictorial text information in which each alphanumeric character, graphic, or symbol is defined by a small number of matrix elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs or other illumination devices within the display area. Electronic changeable copy signs include computer programmable, microprocessor controlled electronic displays. Electronic changeable copy signs include projected images or messages with these characteristics onto buildings or objects. Electronic changeable copy signs do not include official signs. Electronic Graphic Display Sign: A sign or portion thereof that displays electronic, static images, static graphics or static pictures, with or without text information, defined by a small number of matrix elements using different combinations of light emitting diodes (LEDs), fiber optics, light bulbs or other illumination devices within the display area where the message change sequence is accomplished immediately or by means of fade, re-pixalization or dissolve modes. Electronic graphic display signs include computer programmable, microprocessor controlled electronic or digital displays. Electronic graphic display signs include projected images or messages with these characteristics onto buildings or other objects. Video Display Sign: A sign that changes its message or background in a manner or method of display characterized by motion or pictorial imagery, which may or may not include text and depicts action or a special effect to imitate movement, the presentation of pictorials or graphics displayed in a progression of frames that gives the illusion of motion, including, but not limited to the illusion of 61 moving objects, moving patterns or bands of light, or expanding or contracting _ shapes, not including electronic changeable copy signs. Video display signs include projected images or messages with these characteristics onto buildings or other objects. Flashing Sign: A directly or indirectly illuminated sign or portion thereof that exhibits changing light or color effect by any means, so as to provide intermittent illumination that changes light intensity in sudden transitory bursts and creates the illusion of intermittent flashing light by streaming, graphic bursts showing movement, or any mode of lighting which resembles zooming, twinkling or sparkling. A sign `"'hiGh GoRtaiRs �n light Se Arno Multi -Vision Sign: Any sign composed in whole or part of a series of vertical or horizontal slats or cylinders that are capable of being rotated at intervals so that partial rotation of the group of slats or cylinders produces a different image and when properly functioning allows on a single sign structure the display at any given time one of two or more images. Off -Premises Signs: A commercial speech sign which directs the attention of the public to a business, activity conducted, or product sold or offered at a location not on the same lot where such sign is located. For purposes of this sign ordinance, easements and other appurtenances shall be considered to be outside such lot and any n sign located or proposed to be located in an easement or other appurtenance shall be considered an off -premises sign. On -Premises Signs: A sign that is located on property that is the premises, property or site of the use identified or advertised in the sign. Public Notices: Official notices posted by public officers, employees or their agents in the performance of their duties, or as directed by such officers, employees or agents. Rotating Sign: A sign or portion of a sign which in any physical part or in total turns about on an axis, rotates, revolves or is otherwise in motion, including without limitation a multi -vision sign. Shimmering Sign: A sign which reflects an oscillating sometimes distorted visual image. Video Display Sign: A sign that changes its message or background in a manner or method of display characterized by motion or pictorial imagery, which may or may not include text and depicts action or a special effect to imitate movement, the presentation of pictorials or graphics displayed in a progression of frames that gives the illusion of motion, including, but not limited to the illusion of moving objects, moving patterns or bands of light, or expanding or contracting shapes, not including electronic changeable _ 62 copy signs. Video display signs include projected images or messages with these characteristics onto buildings or other objects. SECTION 2: Section 10-7-5 B. relating to application for permit is hereby amended to read as follows. - Section 10-7-5 B. Application for Permit: 7. Any electrical permit required and issued for the sign. 8. A detailed description of any electronic or electrical components that are proposed to be added to the sign. SECTION 3: Section 10-7-5 A. relating to the general standards for advertising devices is hereby amended to read as follows: 9. Electronic changeable advertising devices shall only be permitted only on legal conforming advertising devices with the following requirements: a. The graphic display may not change or move more often than once every eight (8) seconds. b. The images and messages displayed must be static, and the transition from one static display to another must be instantaneous without any special effects. c. Illumination shall not exceed 500 lumens d. Certification from the sign manufacturer shall be provided stating that full illumination of the sign will not exceed 500 lumens per square foot at the sign face. SECTION 4: Section 10-7-8 A. relating to permitted business signs is hereby amended to read as follows: A.6. Changeable Copy Signs a. Changeable Copy Signs: One electronic changeable copy sign shall be allowed per site in the above listed districts with the following restrictions. 1. The changeable copy sign shall not exceed a maximum of twenty five percent (25%) of the allowable sign area or exceed forty (40) square feet, whichever is less, for a freestanding or wall sign. 2. Changeable copy signs occurring on free standing signs shall not be higher than twenty (20) feet. 63 3. The images and messages displayed on changeable copy signs must _ be static, and the transition from one static display to another must be instantaneous without any special effects with the exception of a scrolling monochromatic message on a single color dark background. 4. Changeable Copy Signs may change its message no more than once every eight (8) seconds. 5. No Changeable Copy Signs shall be closer than 300 feet from any residential zoning district unless they are screened from the adjoining residential property, or they are limited to operation between 6:00 am and 11:00 pm. 6. Illumination does not exceed 500 Lumens per square foot of sign face. 7. Certification from the sign manufacturer shall be provided stating that full illumination of the sign will not exceed 500 lumens per square foot at the sign face. 8. Changeable copy signs shall not be permitted as window signs. SECTION 5: Section 10-7-8 B. relating to permitted automobile service station signs is hereby amended to read as follows: B. 9. Changeable Copy Signs a. Changeable Copy Signs: One electronic changeable copy sign shall be allowed per site in the above listed districts with the following restrictions. The changeable copy sign shall not exceed a maximum of twenty five percent (25%) of the allowable sign area or exceed forty (40) square feet, whichever is less, for a freestanding or wall sign. 2. Changeable copy signs occurring on free standing signs shall not be higher than twenty (20) feet. 3. The message displayed on changeable copy signs shall be depicted in one statement and not a continuing sentence or flow of information, except for a scrolling monochromatic message on a single color dark background. 4. Changeable Copy Signs may change its message no more than once every eight (8) seconds. 5. No Changeable Copy Signs shall be closer than 300 feet from any _ residential zoning district unless they are screened from the adjoining 64 residential property, or they are limited to operation between 6:00 am and 11:00 pm. 6. Illumination does not exceed 500 Lumens per square foot of sign face. 7. Certification from the sign manufacturer shall be provided stating that full illumination of the sign will not exceed 500 lumens per square foot at the sign face. 8. Changeable copy signs shall not be permitted as window signs. SECTION 6: Section 10-7-8 C. relating to permitted single occupancy industrial signs is hereby amended to read as follows: C. 6. Changeable Copy Signs a. Changeable Copy Signs: One electronic changeable copy sign shall be allowed per site in the above listed districts with the following restrictions. 1. The changeable copy sign shall not exceed a maximum of twenty five percent (25%) of the allowable sign area or exceed forty (40) square feet, whichever is less, for a freestanding or wall sign. 2. Changeable copy signs occurring on free standing signs shall not be higher than twenty (20) feet. 3. The message displayed on changeable copy signs shall be depicted in one statement and not a continuing sentence or flow of information, except for a scrolling monochromatic message on a single color dark background. 4. Changeable Copy Signs may change its message no more than once every eight (8) seconds. 5. No Changeable Copy Signs shall be closer than 300 feet from any residential zoning district unless they are screened from the adjoining residential property, or they are limited to operation between 6:00 am and 11:00 pm. 6. Illumination does not exceed 500 Lumens per square foot of sign face. 7. Certification from the sign manufacturer shall be provided stating that full illumination of the sign will not exceed 500 lumens per square foot at the sign face. 8. Changeable copy signs shall not be permitted as window signs. 65 SECTION 7: Section 10-7-8 D. relating to permitted multiple occupancy commercial and industrial signs is hereby amended to read as follows: D. 5 Changeable Copy Signs a. Changeable Copy Signs: One electronic changeable copy sign shall be allowed per site in the above listed districts with the following restrictions. The changeable copy sign shall not exceed a maximum of twenty five percent (25%) of the allowable sign area or exceed forty (40) square feet, whichever is less, for a freestanding or wall sign. 2. Changeable copy signs occurring on free standing signs shall not be higher than twenty (20) feet. The message displayed on changeable copy signs shall be depicted in one statement and not a continuing sentence or flow of information, except for a scrolling monochromatic message on a single color dark background. 4. Changeable Copy Signs may change its message no more than once every eight (8) seconds. _ 5. No Changeable Copy Signs shall be closer than 300 feet from any residential zoning district unless they are screened from the adjoining residential property, or they are limited to operation between 6:00 am and 11:00 pm. 6. Illumination does not exceed 500 Lumens per square foot of sign face. 7. Certification from the sign manufacturer shall be provided stating that full illumination of the sign will not exceed 500 lumens per square foot at the sign face. 8. Changeable copy signs shall not be permitted as window signs. d. Changeable Copy Signs shall be for area identification signs only and shall not be for individual tenant free stand or wall signs. THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION Approved by the Albertville City Council the 6th Day of August, 2007 66 BO LTON 86 M FEE N K , I NC_ Consulting Engineers & Surveyors 7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 August 13, 2007 Mr. Larry Kruse, City Administrator City of Albertville 5975 Main Avenue NE, P.O. Box 9 Albertville, MN 55301 RE: Award of Contract Phillip Morris Lift Station City of Albertville, MN BMI Project No. R13.39382 Honorable Mayor and City Council Members: Below is a tabulation of bids received and opened on August 8, 2007, for the above referenced project. A total of three (3) bids were received ranging from $141,023.25 to $227,625.00 TABULATION OF BIDS Engineer's Estimate $187,000.00 Northdale Construction $141,023.25 Kuechle Underground, Inc. $168:000.00 Gridor Construction $277 625.00 As highlighted in the table above, Northdale Construction Co., Inc. of Rogers, Minnesota, submitted the low bid for the project. Northdale Construction Co., Inc. has completed several projects in the area and is very familiar with this type of construction. It is recommended that the contract in the amount of $141,023.25 be awarded to Northdale Construction Co., Inc. I will be at your August 201h City Council meeting to present this information and discuss any questions you may have concerning your project. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Assistant City Engineer cc: Paul Saffert, BMI Brain Yavarow, BMI 67 This page left blank on purpose. 11� CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-74 RESOLUTION ACCEPTING BID FOR PHILLIP MORRIS LIFT STATION WHEREAS, plans and specifications for construction of a sanitary sewer lift station have been prepared by Bolton & Menk, Inc. and such plans and specification have been presented and approved by the Albertville City Council; and WHEREAS, pursuant to an advertisement for bids for the proposed improvements, bids were received, opened and tabulated according to law; and WHEREAS, it appears that Northdale Construction Co.. Inc. of Rom, Minnesota is the lowest responsible bidder for the proposed improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville, Minnesota, as follows: 1. The bid of Northdale Construction Co.. Inc., said "Low Bidder" in the amount of $141,023.25 for the construction of the proposed improvements, in accordance with the plans and specifications and advertisement for bids, is the lowest responsible bid. 2. Said bid of said Low Bidder is accepted. 3. The City Administrator and City Clerk are hereby authorized and directed to enter into a contract with said "Low Bidder" for the construction of said improvements for and on behalf of the City of Albertville. Approved by the City Council of the City Albertville this 20th day of August 2007. Ron Klecker, Mayor Bridget Miller City Clerk This page left blank on purpose. /001N MOO, ►LO BO L_Tc>N at. M F== N K , I NC. Consulting Engineers & Surveyors 7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 August 16, 2007 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P.O. Box 9 Albertville, MN 55301 RE: Preliminary Assessment Roll 2007 CSAH 19 (South) Improvements Project BMI Project No. T15.21783 Honorable Mayor and City Council Members: Attached please find a preliminary assessment roll, assessment area map, cost breakdown and resolution to accept the revised preliminary roll, for the above referenced project. The attached assessment roll has been revised to include the Rains property, at the southwest corner of CSAH 18 and 19, and per the appraisal performed by Nagell Appraisal and Consulting. Based on Nagell's before and after appraisals of selected properties, five (5) levels of benefit produced by the improvements are proposed. The five (5) levels of property value benefit are shown below and their locations can be seen on the attached Assessment Area Map: Tier 1 = $0.50 per Sq-Ft Tier 2 = $0.35 per Sq-Ft Tier 3 = $0.15 per Sq-Ft Tier 4 = $0.10 per Sq-Ft Tier 5 = $0.05 per Sq-Ft It should be noted that Nagell appraised seven (7) of the twenty-seven (27) properties that an assessment is proposed upon. Using the parcels appraised, staff has categorized the remaining twenty (20) parcels into one (1) the five (5) proposed tiers. Categorizing the properties proposed to be assessed into one (1) of the five (5) tiers and applying the respective benefiting values to those properties equates to a total assessment of $1,095,921 If this is the amount to be assessed, $497,942 of City dollars will be needed to fund the balance of the $1,643,273 project, which includes all Albertville project costs (landscaping, lighting, underground utilities, etc.). 71 Also attached for your information is a cost breakdown of the Albertville project costs. This breakdown is intended to provide the City with a general idea as to the cost of particular aspects of the project. I will be at your August 201h City Council meeting to present this information and address any questions you may have regarding the project. Please feel free to contact me at anytime with questions/concerns. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Assistant City Engineer cc: Mike Couri, City Attorney Tina Lannes, Finance Director 72 W W N O to m N V m N to M 0 O O 0 < M m 00 W to (O m t N O O o N M i� O f/I d �% O N f� N r �- '- '- M V m N N 00 O I� (O 00 m cc r m O fD M I-- (O N r tO N n r t` w U) LL CO `� is (» (a � is (» f9 6% V! 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(N w (p M w O N ¢ ~ O r (O CD O M N O OD OJ m O O O O O v C ^ (D O O O 0 j N W N c N (0 V N F r00 co � w O M N W CDG0 LLIO ¢ m v O M O(D O a) O) ¢ Ci G0 Ld a0 (p LONcoO co O CD a O OOO -------------------- Ln N ( co m N N N Z F Q O h 44 m Ln N m N Ln N m N m N m N m ¢ N 0 J J J U Z J J J d U) in � F J J J z Q w O O p 00 0 00 m C� QU Ir U U U U F- OU z H Z W W W Q ¢ Q z J W wJ J J J J J 0 0 Z % F-w W W w W U O w m J W J O W W W Q Q Q U w Q z Q Q Q Q U U Q Q cr U U U U w 3 x tZ 2 N O M O O O N O N O O O O O O O N O 0 w o0 0 0 0 0 0 :i p (p (p N 0 0 0 c0 p 00 n CD do 0 0 o r o o (n 0 0 0 0 0 0 0 0 0 0 W O) O NN N N N N TC N 0 m W 0 0 z Q H W w 0 2 O z W N Z W F- 0 m J F- a 0 F J O U) 2 W � J � a F Q 0 z « 0 W LY H W Q H z z W 2 Ln U) w 0 w Q Q w U LL LL LL LL ci M o 69 C9 69 II W W W W F F- F- F ASSESSMENT AREA MAP August 15, 2007 (NOT TO SCALE) PRELIMINARY COST BREAKDOWN 2007 - CSAH 19 IMPROVEMENTS ALBERTVILLE, MN COST SUMMARY COUNTY ALBERTVILLE TOTAL CONSTRUCTION $2,273,784 $963,753 $3,237,537 RIGHT-OF-WAY $989,349 $328,711 $1,318,060 PRIVATE UTILITIES $151,400 $151400 $3,263,133 $1,443,864 $4,706,997 NOTE: DOES NOT INCLUDE ADMINISTRATION, LEGAL, ENGINEERING OR CONTINGENCIES ALBERTVILLE COST BREAKDOWN CONSTRUCTION ROADWAY $489, 392 CURB & GUTTER $86,561 SIGNAL SYSTEM $144,174 TRAIL $45, 547 IRRIGATION $34,000 LIGHTING $130,160 LANDSCAPING 33 920 SUBTOTAL $963,753 PRIVATE UTILITIES UNDERGROUND UTILITIES $151,400 RIGHT-OF-WAY $328, 711 ADMIN., LEGAL, ENGINEERING $150,000 TOTAL PROJECT COST $1,593,864 PROPOSED FUNDING ASSESSMENT $1,095,921 CITY FUNDS $497,942 TOTAL $1, 593, 864 73 This page left blank on purpose. 74 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO. 2007-62 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENT CSAH 19 SOUTH IMPROVEMENTS WHEREAS, the City of Albertville has contracted with Wright County for the improvement of CSAH 19 to a four lane highway with a traffic signal at 50d' Street NE, turn lanes, lighting, landscaping, and trails; and WHEREAS, the City Clerk has notified the City Council that a preliminary special assessment roll has been prepared and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville, Wright County, Minnesota: 1. The City Council hereby accepts the preliminary assessment roll as prepared. 2. A hearing shall be held on the 27"' day of August, 2007, in the Albertville City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. The portion of the cost of such improvement to be paid by the City is hereby declared to be $1,643,273.00 and the portion of the cost to be assessed against benefited property owners is declared to be $ 4. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. /'\ n City of Albertville County of Wright Resolution No. 2007-62 Page 2 The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk except that no interests shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may at any time thereafter, pay the Finance Director the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 (except in the year of the assessment) or interest will be charged through December 31 of the succeeding year. Adopted by the Albertville City Council this 6`" day of August, 2007. Ron Klecker, Mayor Bridget Miller, City Clerk A�l bertvi ) I �tsa; fa. MEMORANDUM Date: August 15, 2007 To: City Council From: Larry R. Kruse, City Administrator Re: General Update DOWNTOWN PARKING/LAND EXCHANGE City Planner Brixius and I have a meeting scheduled with 152 Club owner Deb Holms on Tuesday, August 2 1 " at 1:30 p.m. to review the land appraisal and discuss strategies on how we proceed. CITY BALL PLAT AND CITY HALL SOUTH PARKING LOT Discussions on the City Hall Plat and City Hall south parking lot are hold pending the sale of the Albertville Body Shop. RENTAL OF OLD CITY HALL 5975 MAIN AVENUE NE There has been sporadic interest in the rental or leasing of the old City Hall, but no serious takers at this time. PRAIRIE RUN LEGAL ISSUES As per Judge Halsey's Court order and City Council, building permits and Certificates of Occupancies are being released immediately upon request OLD PUBLIC WORKS BUILDING (5964 MAIN AVENUE NE) Again, there has been sporadic inquiries about renting or leasing the space, but no serious takers yet. FRASER STEEL TIF AND COMPLETION OF 52ND STREET NE Fraser has finally pulled their building permit, which means the remainder of our Industrial Park final grading will be completed in the next few weeks and the wear course installed. 75 G.O. IMPROVEMENT BONDS OF 2007 Staff is finalizing execution of documents following the Sale of Bonds. COTTAGES OF ALBERTVILLE REFINANCING Staff is finalizing execution of documents following the Sale of Bonds. STORMWATER POND PROJECT Assistant City Engineer Nafstad is working with St. Michael and the Technical Evaluation Panel (TEP) on a mitigation plan for the inlet to the pond. FIELDSTONE ELEMENTARY SCHOOL Staff has been working with school officials on a pedestrian plan for students to walk to the new elementary school. Staff will be recommending installation of a four way stop and crosswalks on 52°d Street NE and Kahl Avenue NE. CSAH 19 SOUTH PROJECT The construction along CSAH 19 South is on schedule. It appears staff will be recommending an additional tier of assessment. The historical trend in development along this corridor would indicate extension of LaCentre Avenue NE creating both a front and back lot arrangement. This would mean a reduction in the amount that can be assessed and an increase in the City's participation. CSAH 19 NORTH PROJECT A joint meeting with the City of Otsego to meet with Wright County Commissioners Elmer Eichelberg and Pat Sawatzke has been scheduled for Tuesday, September 25 at 7:00 p.m. in the Albertville Council Chambers. The purpose of the meeting is to encourage Wright County funding for CSAH 19 North Improvements. ALBERTVILLE PREMIUM OUTLETS BERM Assistant City Engineer Nafstad and I are meeting with Chelsea Properties' engineer to resolve the dirt pile. As earlier reported, Wright County Soil and Water and the Department of Natural Resources (DNR) have directed Chelsea Properties to bring the site into compliance with the approved grading plan. Several concepts are being discussed including completing the mass grading of the City owned Outlot E and utilizing their material to complete that effort. 76 10141 49TH STREET NE PROPERTY Residents in this neighborhood have been upset about the unsightly appearance of this unfinished new home. Staff has given notice to the owner giving them six days to secure the house or the City will proceed to secure it. The yard has been somewhat cleaned up by the Public Works Department under the mowing ordinance. I-94 IMPLEMENTATION TASK FORCE MEETING S.E.H. continues to work on the MNDOT Staff Approved Layout. This work will be substantially completed and a report will be given at our 5:30 p.m., October 17 Task Force meeting. REED BED UPDATE The Utility Department has been diverting effluent from the newly planted reed beds to the holding ponds thus allowing the new reeds a chance to become established. Growth has been very slow, but we are making progress. I envision that we will continue to divert the majority of the effluent until freeze up. We are in touch regularly with our consulting engineer and the reed bed supplier monitoring its progress. CITY HALL CONSTRUCTION The General Contractor has been finalizing punch list and warranty items. It appears most of these items should be completed in the next two weeks. Building Official Sutherland has two outstanding code issues which need to be resolved. The first is omission of a gate to prevent people from going in the basement during an emergency. Without a gate people evacuating the upstairs may miss the main level exit and proceed to the basement where they are then trapped. The second issue is panic hardware in the Council Chambers and multi -purpose room hallway doors. Although there are adequate exits (4) directly to the outside, Jon's interpretation of the code requires panic hardware on the internal hall doors. NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AND MNNIMS TRAINING This past month, the majority of city employees have been trained in NIMS. Sessions included NIMS IS700, NIMS IS 100, and IS200 MnNIMS basic courses. Thanks to Council members Dan Wagner and Tom Fay, and all the city employees who attended. 77 FEASIBILITY REPORT FOR 70" STREET IMPROVEMENTS FROM CSAH 19 TO MACIVER AVENUE DATE: August 8, 2007 Prepared by: Hakans©n Anderson Assoc.,lnc. HAKANSON ANDERSON ASSOCIATES, INC. 3601 Thurston Avenue Anoka, Minnesota 55303 Telephone: (763) 427-5860 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Ronald J. Wagner, P.E. Brent M. Larson, P.E. 26052 8/8/07 License No. Date 45850 8/8/07 License No. Date S.\Municipal\AOTSEGO\376\FEASIBILITY\OT376Feasibility Report.doc INTRODUCTION The City of Otsego and the City of Albertville have agreed to improve the shared one - mile of existing 701h Street NE, from CSAH 19 to Maciver Avenue NE. 70th Street NE is an existing gravel road that is located along the border between the two Cities, (See Exhibit A). 70th Street NE has been designated as a Minnesota State Aid (MSA) route by both Cities, however due to time constraints and the costs to improve the road to MSA standards the Cities will not pursue this avenue of funding and construction at this time. The City of Otsego has directed Hakanson Anderson Associates, Inc. to conduct a study and, if deemed feasible, prepare plans and specifications for the required improvements. II. PURPOSE OF FEASIBILITY REPORT This feasibility report will recommend on the required improvements, the project costs, and the resulting cost sharing estimation. III. IMPROVEMENTS PROJECT A. EXISTING CONDITIONS 70' Street NE is an existing gravel road bordered by residential developments in the Cities of Otsego and Albertville. The developments have access to 70th n Street NE via public roads. Only one resident's has direct access to the street. 70th Street from CSAH 19 to Maciver Avenue has a rural street section but does not agree with the current Otsego Standard rural street section. The existing gravel varies in width from 26' to 32' and the existing ditches are shallow, less than 2' deep in many places. The existing Right of Way varies from 93' to 140' wide. Soil borings along the entire length of the road will be performed to evaluate subgrade soil properties and to determine the required pavement section. The soil borings will also evaluate the quality and thickness of the in place gravel. Currently we are using soil borings from nearby newly constructed roads and developments to determine the likely R-values for the soils. The street section is determined from this assumed R-value to estimate quantities. The existing storm water runoff flows through the ditches towards CSAH 19 (west side), Otsego Creek (middle of the project), or the Maciver Avenue storm sewer (east side). Currently there is no treatment of 70th Street's runoff besides the filtering through the natural ditch vegetation before it enters the waterways or wetlands. Wetlands within the 70th Street R.O.W. have been identified during the platting of the surrounding developments. Due to the nature of a shape and pave project there is little to no disturbance of the surrounding ditches therefore it is not anticipated that any wetlands will be impacted. During the construction of surrounding residential developments from (2004 to 2006) three isolated areas along 70th Street NE continually failed and developed Page 1 large depressions in the road. According to the Wright County Soil Survey issued by the USDA Soil Conservation Service, the soils in the area are typically made up of clay and loam though there may be small areas of muck. Additional soil borings will be performed in these isolated areas to identify the extent of potential soil corrections. In 2006 a traffic survey and study that included the intersection of 70t Street NE and CSAH 19, was performed along CSAH 19. From this traffic survey the current Average Daily Traffic (ADT) for 70th Street, east of CSAH 19, was approximately 130 cars per day. It is anticipated that the area along 701h Street will be fully developed within the next 20 years. The resulting ADT for the surrounding area at full build out is approximately 11,260 (See Exhibit B). This is the anticipated traffic volumes generated by the surrounding development only and does not include additional background traffic. We anticipate that there will be a significant increase in the background traffic traveling along 70th Street once it is paved. Because of this, it is extremely difficult to project anticipated traffic volumes beyond the traffic generated the surrounding developments. B. PROPOSED IMPROVEMENTS The proposed improvements consist of soil corrections in the isolated soft spots, n grading the existing gravel to a consistent 28' width, realigning 70th Street's centerline to be centered within the existing and future R.O.W. by following the section line between Sections 25 and 26, adding aggregate in thin areas to achieve the required gravel thickness, and paving two 12' lanes. The proposed street section will not be consistent with the approved typical rural street section (See Exhibit Q. This shape and pave project is intended to be a interim solution until the time the Cities of Otsego and Albertville choose to construct a full width collector street or the street is turned over to Wright County as shown in the 2003 NE Wright County Traffic Report. Soil borings performed in the soft areas will help identify the extent of potential soil corrections. This report assumes an area 75' east and west (150' total) of each soft spot will need to be excavated to a dept of 5' and a width of 28'. The soil borings will aid in determining the extents of the unsuitable soils below the existing road. The exact amount of excavation required is unknown until the gravel is removed and excavation starts. The quantity of excavation in these areas an estimate based upon field observation of the areas leading up to each of the soft spots. In two of the areas where the unsuitable soils are to be excavated the existing CMP culverts will be removed and replaced with RCP culverts. All other culverts will remain in place and protected with erosion and sediment control measures. The project will disturb more than one acre of land therefore the Minnesota Pollution Control Agency requires that a National Pollutant Discharge Elimination System (NPDES) Construction Stormwater Permit be obtained. According to this permit the runoff from all new impervious areas shall be treated prior to leaving the construction site or being discharged to surface Page 2 waters. After a conversation with the MPCA storm water engineer, it was verified that the existing class 5 aggregate is considered impervious; consequently the project will not be adding any new impervious area and the runoff from this shape and pave project is not required to be routed through a sedimentation pond or infiltration basin. Silt fence, fiber blanket, ditch checks and will all be used to minimize erosion from leaving the site. The natural vegetation in the ditches will also filter and treat the 70th Street runoff. Paving the existing road will cause the runoff to increase slightly (approximately 5%). Separate sedimentation basins will not be constructed with this project, as they are not required by the MPCA at this time. In the future is it anticipated that when 70th Street is improved it will be widened and have curb and gutter. As new developments along 701h Street are presented to the City of Otsego for review they will be required to account for the runoff from 70th Street in their ponds and storm sewer systems or provide the city with the required land and easements to construct additional sedimentation ponds. A Gopher State One call was made to identify the utilities in the area. AT&T, Wright Hennepin Electric, Fiber to the Home, and Embarq are located along 70th Street. Most utilities are suspended on poles located on the south side of 70th Street. Utilities crossing from the south side to the north side drop underground and are routed through pedestals that have been located in the field. We do not anticipate interfering with any of these utilities as the grading required for the shape and pave project is minimal. — C. RIGHT OF WAY & EASEMENTS The existing right of way along 701h Street NE is sufficient for this project. The centerline of the proposed 70th Street will be realigned to follow the section line between Sections 25 and 26 and therefore be centered within the Right -of -Way. As new developments have been platted both Otsego and Albertville have been requiring additional Right -of -Way dedication. Only the areas along Raymond and Nancy Slavik's property, Gerald and Jeanette Kurtti's property, and the Meyer Addition on remain with only 33' of Right -of -Way. D. COST OF IMPROVEMENTS The costs of the improvements were evaluated for performing a shape and pave improvement project along approximately 1 mile of existing gravel road. The costs provided herein are estimates based on 2007 current construction costs and are not guaranteed prices. Fluctuations in material costs, change of scope, and project timing can influence the actual bid prices received from the contractor. No wetlands are anticipated to be impacted with the improvement of 70th Street NE. Therefore, this study was completed under the assumption that no mitigation or purchasing of wetland credits will be required. Page 3 IV. V VI 701h Street NE Shape and Pave The total project cost for improving 70th Street NE is estimated to be $440,000 including 20% overhead for engineering design, construction administration, inspection, construction staking, legal and construction contingencies. An estimate of the cost of all improvements is shown on Exhibit D. PROJECT FUNDING At the time Maciver Avenue was improved a feasibility study was prepared that recommended a "Collector Street Access Fee" for all new developments that would benefit from improving Maciver Avenue and 70th Street. The City of Otsego could use the funds obtained from this Collector Street Access Fee to pay for their half of the improvements to 70th Street. An agreement between the Cities of Otsego and Albertville would need to be reached for payment of Albertville's half of the project prior to awarding the project. PROJECT SCHEDULE As both Cities would like the improvements to take place during the 2007 construction season the schedule of the project must take place as follows: Aug. 13, 2007 Otsego City Council considers a resolution Accepting Feasibility Study Otsego City Council considers a resolution Accepting Plans and Specifications and Ordering Advertisement for Bids Aug. 20, 2007 Albertville City Council considers accepting the Feasibility Study and approves Plans and Specifications. Aug. 15 — Sept. 4 Advertise for Bids in Star News and Construction Bulletin Sept. 4, 2007 Bid Opening at 10:00 a.m. Prior to Award Otsego and Albertville Councils Approve 70th Street Agreement Sept. 10, 2007 Otsego City Council considers a resolution Accepting Bids & Award Project Sept. 17, 2007 Construction Starts Nov. 1, 2007 Substantial Completion of Project Nov. 21, 2007 Bituminous Plants close in Minnesota CONCLUSION AND RECOMMENDATIONS We have determined that this project is technically feasible and benefits both the Cities of Otsego and Albertville. We would recommend that the City Council accept this report and order advertisement of bids. Award of the project would be contingent upon the Albertville City Council accepting the report and approving the plans and specifications. Both Cities would also need to reach an agreement for payment of the project prior to award of the project. Page 4 EXHIBITS Page 5 500 0 500 loon SCALE IN FEET LEGEND 70TH STREET IMPROVEMENTS PROJECTED SINGLE-FAMINLY RESIDENTIAL PROJECTED MULTI -FAMILY RESIDENTIAL PROJECTED COMMERCIAL �.n EXHIBIT B PROJECTED BENEFITED AREAS z 1 G C U Li r c c 3 z i zc r• H rn J Q U E O N CN O ~ U W I � s O O CT U Z J .e 2' 12' 12' 2' VARIES a TAPER EDGE N. 4 PER FT. 41' MI� `� c �� a DRIVEWAY SHOULDER CULVERT 15" MIN 0 2" BITUMINOUS WEAR COURSE 4" MIN DEPTH (LV4) CL 2 SHOULDERING 2.5" BITUNINOUS BASE COURSE (LV3) 6" CLASS 5 AGGREGATE APPROVED SUBGRADE 28' WIDTH n LOCAL RESIDENTIAL RURAL STREET SECTION — 9 TON NO SCALE EXHIBIT TYPICAL STREET SECTION EXHIBIT D Engineer's Opinion of Cost 70th Street NE Improvements Contract Unit Description Estimated Quantity Price Contract Amount 1 Mobilization 1 LS $5,000 00 $5,000.00 2 Remove Bituminous Pavement 310 SY $2 00 $620.00 3 Sawing Bit Pavement (Full Depth) 310 LF $3,00 $930.00 4 Salvage & Reinstall Sin 3 EACH $50.00 $150.00 5 Salvage & Reinstall Mail Box 2 EACH $50.00 $100.00 6 Subgrade Preparation 52 RS $125.00 $6,500.00 7 Mill Bituminous Surface 1.5" 35 SY $30.00 $1,050.00 8 Remove Metal Culvert 12"-15") 90 LF $8.00 $720.00 9 Muck Excavation E 2,300 CY $10.00 $23,000.00 10 Common Borrow L 2,650 CY $8.00 $21,200.00 11 Class 5 Aggregate Base 100% Crushed) 6" Thick 6,140 TON $15.00 $92,100.00 12 Type LV 4 Wearing Course Mixture B) (2" Thick) 1,740 TON $54.00 $93,960.00 13 LV 3 Non -Wearing Course Mixture B 2.5" Thick 2,170 TON $48.00 $104,160.00 14 -Type Bituminous Material For Tack Coat 870 GAL $2.50 $2,175.00 15 4" Double Solid Line Yellow - Paint 5,200 LF $0.31 $1,612.00 16 4" Solid Line White - Paint 10,900 LF $0.11 $1,199.00 17 Silt Fence, Type Machine Sliced 3,275 LF $1.75 $5,731.25 18 :Te—eding Mixture - 250 320 LBS $5 00 $1,600.00 19 Erosion Control Blankets Category 1 50 SY $2.50 $125.00 20 Commercial Fertilizer, 20-10-10 2,250 LBS $0.60 $1,350.00 21 Mulch Material Type 1 9 TON $250.00 $2,250.00 22 Traffic Control 1 LS $1,000.00 $1,000.00 Ditch Check 27 EACH $7.00 $189.00 23 Total Streets Schedule 'B" - Storm Sewer 1 15" RC Pi e A ron 2 15" RC Pipe Sewer C Total Storm Sewer Management Contract Unit n Estimated Quantity Price 4 EACH $500.00 CL V (all depths) 110 LF $27.00 Bid Schedule "A" - Streets - 70th Street NE Bid Schedule "B" - Storm Sewer - 70th Street NE TOTAL ALL BID SCHEDULES 20% Overhead for Engineernig, Legal and Construction Contingencies TOTAL PROJECT COSTS $361,721.25 Contract Amount $2,000 $4,970.00 $361,721.25 $4,970.00 $366,691.25 $73,338.25 $440,029.50 Feasibility EngEstimate.xls 8/9/2007 9:54 AM Eng. Estimate 1 AGREEMENT BETWEEN THE CITY OF OTSEGO, THE CITY OF ALBERTVILLE AND WRIGHT COUNTY REGARDING IMPROVEMENTS TO 70TH STREET AGREEMENT entered into this day of , 2007 between the City of Albertville ("Albertville"), a municipal corporation organized under the laws of the State of Minnesota, and the City of Otsego ("Otsego"), also a municipal corporation organized under the laws of the State of Minnesota. For purposes of this Agreement, Albertville and Otsego may also be collectively described as the "Cities" 1. Streets Subject to This Agreement. This Agreement covers the following existing and future road which is on the borders of the two Cities: a. 70`h Street between CSAH 19 and MacIver Avenue. 2. Purpose of This Agreement. The parties intend in this Agreement to set out the major responsibilities of each respective party in regard to the streets which are subject to this Agreement. It is the intention of the Cities that the subject street be constructed in the years or other times as set out in this agreement, weather and other conditions beyond the control of the Cities permitting. It is also the intention of the Cities that the street be constructed in the approximate location and with accesses in the same number and approximate locations as shown on the attached Exhibits, unless otherwise agreed by the Cities. 3. Project Management. For this road project subject to this Agreement the City of Otsego and the City of Albertville shall all designate one or more representative from each community to serve on a Project Management Team, hereafter referred to as "PMT," for the purposes of addressing all project related issues which arise during the design and construction of the project. 4. 701h Street between CSAH 19 and MacIver Avenue. a. Scope of Project. The proposed project is located on that segment of 70`s Street between CSAH 19 and MacIver Avenue. The project involves the improvement of 701h Street to a 28-foot wide bituminous surface and a typical section designed for a 7-ton roadway, or as determined by the Cities. b. 701h Street Plans and Specifications. Otsego shall be the lead Government Unit for the project, and it shall, through its City Engineer complete the Plans and Specifications to be used for purposes of bidding the improvement project. Such plans and specifications shall be based upon the concept and access points shown on the attached Exhibit A. The Otsego City Engineer shall provide copies of the completed Plans and Specifications for review to Albertville's City Engineer prior to presentation to both City Councils for approval for purposes of review and comment. Both Cities shall approve the Plans and Specifications and authorize the bidding for the project prior to the time such advertisement is published. c. Awarding of Bid. Upon receipt of bids, the Otsego City Engineer shall provide the bids and related calculations to the Albertville City Engineer for review prior to award of bid. In the event that issues are raised by either City relative to responsiveness of a bid or responsibility of a bidder they shall be resolved by mutual agreement prior to awarding of a bid. Upon passage of a resolution by Albertville authorizing Otsego to award the bid to the lowest responsible bidder, Otsego shall pass a resolution awarding the bid to the lowest responsible bidder and Otsego shall enter into a contract with such lowest responsible bidder. The contract shall provide that Albertville shall be indemnified and held harmless from any claim or cause of action related to the project. Both cities shall provide contractors with access to necessary portions of their respective right of way. d. Project Management and Oversight. Otsego and its City Engineer shall be responsible for management and oversight of the project and shall coordinate with Albertville staff and the Albertville City Engineer to complete the project. Otsego shall approve and make progress payments to the contractor and consulting engineer after consultation with Albertville and its City Engineer. Upon such progress payments to the contractor, Otsego shall invoice Albertville for reimbursement of Albertville's portion of the payments. Albertville shall remit its reimbursement to Otsego within 30 days of Otsego's invoice. If payment is not received by Otsego within 30 days, invoice amounts shall accrue interest at a rate of .5% per month. The two Cities shall consult and agree on all issues involving retainage or partial payment of requested progress payments. All reports and correspondence related to contractor payments or disputes shall be copied to Albertville and its City Engineer. e. Change Orders. Otsego shall coordinate with Albertville regarding major change orders and shall inform and copy Albertville and its City Engineer regarding all change orders. Albertville shall be able to submit comments to Otsego regarding any change order. Otsego shall have unilateral discretion to approve up to two (2) change orders which have an aggregate sum of not more than 5% of the total construction contract. In the event of a change order that exceeds 5%u of the total construction cost or more than two such change orders, both Cities must approve the change order(s). In the event of any disagreement between the Cities relative to a proposed change order or change orders, the Cities shall meet as soon as practicable and make all good faith efforts to resolve the dispute in a timely manner so as to not delay or adversely affect the project. f. Construction Schedule. Construction of the 70t' Street project is scheduled to commence during 2007. g. Project Funding. Albertville and Otsego shall each be responsible for 50% of the total cost of the project. The cost of the project includes all project related engineering costs, including construction observation and plans and specifications, any project related legal costs, and construction costs. In the event that the project is discontinued for any reason, each City shall be responsible for 50% of project costs incurred up to the date of discontinuance. Each City shall also be responsible for 50% of any costs that are incurred as a result of the discontinuance. 5. Storm Sewer. In any project where storm sewer is determined to be needed to adequately drain water from the road, such storm sewer costs shall be included in the project cost. In the event storm water ponding is required for a project, the engineers for the Cities shall consult with each other and determine the best locations for such storm sewer ponding. The City Councils shall then attempt to agree upon the location of such storm water pond. 6. Street Maintenance. The Cities shall continue to negotiate an agreement regarding maintenance of all streets included in this Agreement. 7. Obstruction of Road. Neither City shall obstruct any street included in this Agreement except as necessary during normal maintenance operations. Neither City shall substantially alter the location of any street or the access points as shown on the attached Exhibits without the written consent of the other City. 8. Disagreements and Contested Issues. In the event of a disagreement or contested issue arising from this Agreement or construction of a project subject to this Agreement, the Cities agree that every effort will be made to resolve such issues between themselves prior to initiating the involvement of any third -parties. If the matter cannot be resolved between the parties both Cities agree to proceed to mediation in order to resolve the dispute with all mediation related costs split evenly between the parties. In the event that the dispute cannot be resolved through mediation, the two parties will agree upon a third party who will hear all issues involved in the dispute and shall render a decision. Both parties will be bound by this decision and shall equally divide the costs related to the rendering of the decision. Any appeal from such a decision shall be governed by the provisions of Minn. Stat. Chapter 572. N 9. Miscellaneous. a. Any action or inaction of any party to this Agreement shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of both Albertville and Otsego's City Council. Any parties' failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. b. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. c. Third parties shall have no recourse against either City under this Agreement. d. The lead City on any project under this Agreement shall require that any and all contractors working on the project shall have adequate public liability insurance in an amount acceptable to both Cities with both Cities being named as an additional insured. e. This Agreement shall not be considered as any representation to others, or agreement between the parties that would allow for the stacking of any applicable insurance coverages in relation to any claim or cause of action. f. This written Agreement is the fmal agreement between the parties and any previous agreements either oral or in writing regarding the construction of 70d' Street covered by this agreement are merged into this Agreement. g. This Agreement may only be amended or modified by written addendum to this Agreement signed by both parties. h. Except as may be specifically set out in this Agreement, each City is responsible for acquiring necessary right of way in its jurisdiction as required for each project. All such right of way cost shall be borne by the City in which the right of way is located. 10. Applicable Law. This Agreement shall be construed under the laws of the State of Minnesota. ADOPTED this day of , 2007 by the Otsego City Council. IN FAVOR: OPPOSED: CITY OF OTSEGO Larry Fournier, Mayor Judy Hudson, City Clerk Adopted this _day of , 2007 by the Albertville City Council. IN FAVOR: OPPOSED: CITY OF ALBERTVILLE Ron Klecker, Mayor Bridget Miller, City Clerk FAMILY YOUTH COMMUNITY CONNECTIONS Friday, June 22, 2007 City of Albertville 5959 Main Ave NE Albertville MN 55301 City of St. Michael 3150 Lander Ave NE St. Michael MN 55376 Dear City Officials: On behalf of FYCC (Family Youth Community Connections), I would like to thank you for your continued support and past donations. Over the past nine years FYCC has been able to hold many numerous events that promote healthy families, healthy youth and healthy communities. Our reporting numbers would indicate that FYCC has through one program or another touched 3,500 families in the St. Michael — Albertville area. Our many programs and various involvements with the cities and schools are too many to list, but I have attached a list of many of the programs, projects and duties that fall under the rein of FYCC. As many of you may be aware FYCC has suffered a budget reduction from The WCFSC (Wright County Family Services Collaborative) which we are a part of. Currently we are seeing an 83% reduction in funds coming from the State (DHS); in taking this reduction forward we find that we will be short a little over $25,000 for our 2007 - 2008 year. I have attached a copy of the FYCC 2007-2008 proposed budget for your review. As FYCC is not part of ISD #885 or part of the City of Albertville or St. Michael, but work very closely with all three of these entities. I am writing to you today to ask for your help in additional funding or ideas that will help us continue to keep our doors open. Please note that FYCC fiscal year runs September 1st through August 31 s`. I personally believe that FYCC has been a positive and exciting program within our communities and I know that it would truly be missed if we had to close our doors. I thank you for your past, present and future support. 4an Alwa s, rdra Greninger FYCC Coordinator Cc: Bob Derus Larry Kruse Marsha Ziegler Lisa Kemper Jennifer Robinson Family Community Youth Communi Connections � Sheryl Quenemoen 60 Central Ave. West, St. Michael, MN 55376 Tammy Pellaton Phone: (763) 497-6546 Fax: (763) 497-6584 e-mail: sandyg@stma.k12.mn.us - peggyj@stma.k12.nzn.us W C7 0 LO ti L T !- a M ti M O 1- T LO r- 0 r- Nt M M M M M tiLr) ti O 3 vMTNU') CDMLOM T WC) CD CDC)C) O O N w 0 0 LO 1n J M T (D T a a co M M (A N tLO O� N LO 6) CO N to N `- LO tD D O VI .� -1-r U z � -... ._ Z Z woz L o a (D =zo U Q Q U) E # zWU)w O ¢OAF- `+- U) Ww = i (D� L Z a Q Z U O a Q Qi UZZCO a N a~ u OfQ U W Q w w w U Q± a 03: zm �aaao Q r �> o wC�Oz0 Q zoo0 w¢Q¢z X N ��ZaQ WDD(D n-j(f)cncn p p O z w U w w w I- O — Z = U w d d w� .� Q U Cn F E" � Z) D C7 M V3 w M fO M Z Q w z z C) C� a CD Q C) O z zzw0zzz�. 1 Z w w w m a Z m a m> U �C C C�0Wg�z=000U zzz t ppto O( to LL Qa azza c� 0 000 rn �M� pow Q% .� 3:qt 0 0d ;- 000 C U = M:i - S I- 1- F- }} cn cn a: (n cn cn cn cn to cn F- GF} (F). 64). (D U) + w Q iEw a� ~_ O ca O -Q U) X: >- z p 0 z=w mm } Fi u N (DO Q mo)-zzjW aw WnWL y- O W 0 <Q ZO w Q ~O Q Q:D O Q e e — z w MORW< FOF-0LLWF- = O cncnf— O <CF— Q f ? G � % mJF- 0% w @ m @ K2 2�o M 0m 0 kG ®� g c 3@ Cl) x��y2Eaa£ �k22kU) 2 a o _ < ƒ Ek k 2 e 0 g w o ° ■ m Ogm3 0k@/ 2 �>, CD_ �\ c • ■ c 2 m 3 8�/ q t M 0 o k E ® 3 E 2 2-6-6 w m 2 CL w p 0[ 0 a 2 W. o W - CL" =-0 W R t £kf ��§2�277R� W CL CO Co cn @ 0) m m� m a�� o�� m M C: %&& k o E 2% k 2 k k E 2\ R%% # 0 0 o e> e= ■ a m«■ 7 0 0 m e o «««mm@oaOOLBz��.k3 �a- mw» -m W &x .0m 03 00 f m_ o W 2_ m co ui 2 2 o + k C 2 k2f �&kk o 2" 2 m? a/ §�¥�q1()" O E ®® m: m 2©° Q E C N -0 E E Z ¢UvRƒULM22Wk ƒ 2 _ : £ o £ a Z§§ 7® f $ 2 m & m - e & % ) W _ E o � 2 ■2Q o#_ at 2 >e > q �■�e% d- a@ U- a) a) cm o . W is to o m_ �. » o E -0 o- a=■% @ 2 c Z U CL@ a 2�� c e_ o■ o $ . o e e.£ O S o f-o- 3 ®± e e� aNa.cw�OmOe»m 2=-coru> e-- e o U @» 2%� e? o £ m E m 2 2 E& c E k ©a a a' @ Q ®2 E- 2 2mmdioo00 'oLLƒU-0ƒ32kkkaa2ƒ/J�>W� FYCC 2007-2008 Budget ESTIMATED BUDGET FYCC 2007-2008 Income: Donations Programs Cities Concessions WCFSC Expenses: Sandy wage Tammy wage Benefits FICA/MED/PERA Telephone Copier Cell phone Postage Printing Office supplies Mileage Concessions Insurance 5000 26900 26000 Albertville 8,000 4900 15000 77800 39600 25000 15146 8979 674 St. Michael 18,000 606 1763 942 includes summer brochure 1751 summer brochure 500 2000 4500 2000 103461