Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2007-10-01 CC Packet
A,lbertville City of Albertville Council Agenda Smog Tour u•ftw. ■a w O W06 OCTOBER 1, 2007 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council", usually scheduled at the beginning and end of the agenda. Presentations are limited to three (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL — ADOPT AGENDA 3. CITIZEN ADDRESSING THE COUNCIL - (5 minute limit) 4. 0 CONSENT AGENDA All items with an asterisk () are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Items 5.A.1. Public Works — Memorandum of Understanding to Purchase Sand & Salt from Wright County 5.11.1. Public Works — Pave 60-feet of 62nd Street NE serving the Albertville Park-n-Ride Lot 5.11.1. Finance — Semi-monthly Payment of Claims (Bills) 5.11.2. Finance — Monthly Financial Reports 5.C.1. City Clerk — September 17 Council and Workshop Minutes 5.D.1. Planning — Planned Unit Development Ordinance Amendment 5.D.2. Planning — Zoning Fees Ordinance Amendment 5.E.1. Engineering — Medical Clinic Bldg. 2 Letter of Credit Reduction 5.E.3. Engineering — Accept CSAH 19 North Feasibility Report 5.E.4. Engineering — Semi-monthly Report 5.F.1. Legal — Fees, Charges, Misc. Ordinance Amendments 5.F.2. Legal — Monthly Report 5.G.1. Administration — Semi-monthly Report 5.G.2. Administration — STMA Ice Arena Land (D. Barthel) Appraisal 5.G.3. Administration - City Hall South Parking Lot Construction Plan Engineering City of Albertville Council Agenda Page 2 of 3 5. DEPARTMENT BUSINESS A. Public Works Department 1). 0 Approval Resolution No. 2007-93 entitled a Resolution Approving the Memorandum of Understanding Between Wright County and the City of Albertville for the Purchase of Sand/Salt for the 2007-2008 Snow and Ice Removal Season (pgs. 1-4) 2). 0 Approve Resolution No.2007-94 entitled a Resolution Authorizing the City of Albertville to Approve the Public Work's Department to Work Collaboratively with Blaine Rentals, LLC. (Developer) to Pave Approximately 60-feet of 62nd Street NE Serving the Albertville Park-n- Ride at an Estimated Cost of $3,600 (pgs. 5-7) B. Finance Department 1). 0 Approve Resolution No. 2007-95 entitled a Resolution to Approve the Monday, October 1, 2007 Payment of Claims (Bills) (pgs. 9-17) 2). 0 Accept Accounts Receivable Update, Capital Project Status Report, and Quarterly Budget Report (pgs. 19-22) C. City Clerk 1). 0 Approve September 17, 2007 City Council minutes and September 17, 2007 City Council workshop minutes (pgs. 23-37) D. Planning and Zoning 1). 0 Approve Ordinance No. 2007-12 entitled an Ordinance Amending Chapter 2700 of the 2005 Albertville Municipal City Code Relating to Planned Unit Development (pgs. 39-42) 2). 0 Approve Ordinance No. 2007-13 entitled an Ordinance Amending Section 100.10 of Appendix A of the 2005 Albertville Municipal City Code Relating to Establishment of Fees, Charges, and Expenses by way of a Zoning Ordinance (pgs. 43 -46) 3). Approve Ordinance No. 2007-14 entitled an Ordinance Amending Section 10-7- 8 of Chapter 7 of the 2005 Albertville Municipal City Code Relating to Permitted Business Signs (pgs. 47-50) E. Engineering 1). 0 Approve Resolution No. 2007-96 entitled a Resolution to reduce the Letter of Credit for the Albertville Medical Clinic Building No. 2 (pgs. 51-53) 2). 0 Approve Resolution No. 2007-97 entitled a Resolution Approving the CSAH 19 North Feasibility Study Prepared by Bolton & Menk, Inc. (pgs. 55-57) 3). 0 Accept the Assistant City Engineer's Project Status Update (pgs. 59-60) 4). Lachman Avenue NE Related items: a. Approve Resolution No. 2007-98 entitled a resolution declaring costs to be assessed and ordering preparation of the proposed assessments and adoption of Resolution No. 2007-99 entitled a Resolution Calling for a Special Assessment Hearing Lachman Avenue NE Improvements to be held on M:\PublicData\CityCouncil\CounciI Agendas\2007 Agendas\A 10-01-07 (new layout).doc Meeting Date: October 1, 2007 City of Albertville Council Agenda Page 3 of 3 Monday, November 19, 2007 at the Albertville City Offices at 7:00 p.m. or soon thereafter (pgs. 61-67) b. Approve Resolution No. Resolution No. 2007-100 entitled a Resolution Providing for a Temporary Construction Easement and Permanent Street and Utility Easement for Lachman Avenue NE (pgs. 69-73) C. Approve Resolution No. 2007-101 entitled a Resolution Providing for Purchase of Lachman Avenue NE Street and Utility Project Wetland Mitigation Credits in the amount of $27,796.50 (pgs. 75-77) d. Approve Resolution No. 2007-102 entitled a Resolution Awarding Contractor's Low Bid for Barthel Commercial Park 2nd Addition also known as Lachman Avenue NE Improvement from Dennis Fehn Gravel and Excavating in the amount not to exceed $192,185.95 (pgs. 79-87) F. Legal 1). 0 Approve Ordinance No. 2007-15 entitled an Ordinance Modifying Section 9-1-2-1, 9-1-2-2, 9-5-4, and 10-1-3 of the 2005 Albertville Municipal City Code Relating to Establishment of Fees, Charges, and Expenses by way of a Zoning Ordinance (pgs. 89-94) 2). 0 Accept the City Attorney's Update (pgs. 95-96) G. Administration 1). 0 Accept the City Administrator's Written Report (pgs. 97-99) 2). 0 Approve Resolution No. 2007-103 entitled a Resolution Authorizing the City to Contract with Nagell Appraisal & Consulting to Appraise 1.9 acres of Future Ice Arena land South of the STMA Ice Arena, currently owned Don Barthel, at a cost not to exceed $1,200 (pgs. 101-107) 3).* Approve Resolution No. 2007-104 entitled a Resolution Authorizing the City of Albertville to Authorize Bolton And Menk, Inc. to Complete a Simplified Engineering Construction Plan and Seek Quotes for the 15 Stall City Hall South Parking Lot, which Engineering Services are to be Performed on an Hourly Basis at a cost not to exceed $2,500 (pgs. 109-111) 6. CITIZEN ADDRESSING THE COUNCIL - (continued if necessary) 7. ANNOUNCEMENTS October 8 all day City Offices closed in observation of Columbus Day 9 6:00 p.m. STMA Ice Arena Board meeting 9 7:00 p.m. Planning and Zoning Commission meeting 15 7:00 p.m. City Council meeting 22 6:00 p.m. Joint Powers Water Board meeting 29 7:00 p.m. Jt. Albertville City Council, St. Michael City Council and STMA School Board meeting 8. ADJOURN M:\Public Data\City Council\Council Agendas\2007 Agendas\A 10-01-07 (new layout).doc Meeting Date: October 1, 2007 City of Albertville Council Agenda October 1, 2007 AFFIDAVIT OF POSTING STATE OF MINNESOTA) SS. COUNTY OF WRIGHT Page 4 of 4 Tracey Nubbe, being first duly sworn, says that on the 271h day September 2007 Tracey posted the documents as shown on the reverse side a true copy of each thereof at 3:47 p.m. at the Albertville City Offices in the window, at the City of Albertville, County of Wright, State of Minnesota. Subscribed and sworn to before me this�ay of ' , 2007. • L BRIDGET MARIE MIIIER Notary PubAc NOTARY PUBLIC•MINNESOTA ".. My Commission Eepnes Jan 31, POU it MAPublic Data\City Council\Council Agendas\2007 Agendas\Agendas only\A 10-01-07 (new layout).doc Meeting Date: October 1, 2007 y�� lbertville SmMTa. Lki.,-NoObjUf.. Mayor and Council Communication September 25, 2007 SUBJECT: 0 Public Works — Memorandum of Understanding between Wright County and City of Albertville to Purchase Sand and Salt for the 2007-2008 Winter Season RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the adoption of Resolution No. 2007-93 entitled a Resolution Approving the Memorandum of Understanding Between Wright County and the City of Albertville for the Purchase of Salt and or Sand for the 2007-2008 Snow and Ice Removal Season. BACKGROUND: In 2006, Wright County presented Albertville with the option to enter into a Memorandum of Understanding Agreement to purchase salt and or sand during the 2006-2007 Winter Season. Wright County is offer the same option for Albertville for the 2007-2008 Winter Season. KEY ISSUES: • In 2006-07, the amount of salt and sand used was very small, using the Wright County Salt Facility worked well. • The Wright County Highway Department is three miles from the furthest Albertville road and less than a half mile from the closes road. • Working with the County Highway Department has improved the relationships between the two entities. • Working collaboratively with the County results in less duplication of buildings and inventory. POLICY CONSIDERATIONS: It is the City's policy to work with fellow government agencies when possible and to review and approve various agreements between them. FINANCIAL CONSIDERATIONS: The County purchases large volumes of salt and sand at competitive prices and the City benefits from these quantity purchases. The City does not have the storage cost or environmental concerns of owning a separate facility. The Public Works Department annually budgets funds for ice control and whether purchasing from the County or another vendor, the amount used is predicated on the type of weather we have in any given year. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve Agreements that the City enters into pursuant to Minnesota State Law. Respectfully Submitted bve.c Larry Rse City Administrator Department/Responsible Person: Public Works/Tim Guimont, Public Works Supervisor Attachments: Draft Resolution and Memorandum of Understanding MAPublic Data\City Council\Council Packet information\2007\1 0-01 -07\1 0-01 -2007 Public Works Sand & Salt Purchase.doc Agenda Item No. 5.A.1. ,etinQ Date October 1.2007 Mayor and Council Communication —October 1, 2007 Public Works — Memorandum of Understanding Page 2 of 4 Draft Resolution CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-93 A RESOLUTION AUTHORIZING THE CITY OF ALBERTVILLE TO ENTER INTO A MEMORANDUM OF UNDERSTANDING AGREEMENT TO PURCHASE SALT AND OR SAND FROM WRIGHT COUNTY FOR THE 2007-2008 SNOW AND ICE REMOVAL SEASON WHEREAS, the City and County strive to work collaboratively with our fellow government agencies for the betterment of our citizens, and WHERE AS, it is cost effective to purchase salt and sand directly from Wright County, and WHEREAS, the City Council of the City of Albertville desires to entering into a Memorandum of Understanding Agreement with Wright County Highway Department to ice control products, and WHEREAS, the Mayor and Council have reviewed and approved Wright County's Memorandum of Understanding for the purchase of Salt and or Sand during the 2007-2008 Snow and Ice Removal Season. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Albertville, County of Wright, State of Minnesota: that the City of Albertville hereby approves the Memorandum of Understanding Between Wright County and the City of Albertville Agreement to Purchase Salt and or Sand from Wright County for the 2007-2008 Snow and Ice Removal Season effective October 1, 2007 to May 15, 2008. Adopted by the City Council of the City of Albertville this 1s' day of Or 2007. Ron Klecker, Mayor Bridget Miller, City Clerk MAPublic Data\City Council\Council Packet information\2007\10-01-07\10-01-2007 Public Works Sand & Salt Purchase.doc Agenda Item No. 5.A.1. Meeting Date October 1, 2007 Mayor and Council Communication —October 1, 2007 Public Works — Memorandum of Understanding STY p� WRIGHT COUNTY DEPARTMENT OF HIGHWAYS M Wright County Public Works Building A Q� 1901 Highway 25 North ,� d r Bujf aln, Minnesota 55313 76mt3 Jct. TA 25 and C R. 138 Teskphane: (76.3) 682-7383 FAX (763) 60-7318 To: City of Albertville City of Cokato City of Waverty Township of French Lake From; Steve Meyer, Highway Maintenance Superintendent Page 3 of 4 WAYNE A. nNGALSON. P.B. righw ay Eaginesr tz6ai ss�-zees VtRGtL G. HAWXINS. F.E. Artistant Highway Engineer (769) M-7W ritCUARD E. MARQUEM Right of Way Agent (763) 662-7386 Date: September 4, 2007 Re: Memorandum of Understanding Purchase of Salt and/or Sand at County Shop Enclosed you will find. a .Memo of Understa"ng that when approved will allow you to purchase sand and/or salt from the County shop closest to your facility for the 2007-2008 snowhee control seasom if your Council/Board approves this Memo, please see that both copies are signed by the proper officer and returned to us so that we can bring this before our County Board for their approval. If approved, we will return a fully signed copy to you at that time. M:\Public Data\City Council\Council Packet information\2007\10-01-07\10-01-2007 Public Works Sand & Salt Purchase.doc Agenda Item No. 6.A.1. Meeting Date October 1, 2007 Mayor and Council Communication —October 1, 2007 Public Works — Memorandum of Understanding Page 4 of 4 MEMORANDUM OF UNDERSTANDING Between WRIGHT COUNTY and CITY of ALBERTVILLE This Memorandum of Understanding is entered into between Wright County {hereafter called "County"] and the City of Albertville (hereafter called "CiVI and sets forth the respective parties' agreement regarding the City storage and purchase of salt from the County at the County's storage facility at their maintenance facility in Otsego. It is hereby understood and mutually agreed to between the parties that: I) The County will make salt available far the 2007-2008 mowrce control season, from their salt storage facility in Otsego, to the City of Albertville at the following prices: PricelTon IOs/e Fee Sales Tax Total. Cost salt 1 48.93* 4.89 3.50 1 $ 57.32 * FOB Otsego Salt prices will also be subject to a Fuel Clause in our state salt contract that states that an increase of over 20% in fuel costs will be passed on to the customer. 2) It is understood that the: City will pick up their own materials from this facility using Wright County's loader and the City's trucks. 3) A daily journal, to be kept for billing purposes, must be used by the City to record each load that is picked up by the City personnel. Quantities must be submitted monthly to the Wright County Higbway Department. 4) The quantity of die load for each truck will be determined initially by weighing the truck with and vvithout load at a certified scale. 5) This Memo of Understanding will be in offect until May 15, 2008. It will be reviewed by both parties after the 2007-2008 snow/ice control season to determine any needed modifications far the next year's renewal. FOR THE COUNTY OF WRIGHT FOR THE CITY OF ALBERTMLE County Board Chair Dated: Dated; Mayor M:\PublicData\CityCouncil\CounciI Packet information\2007\1 0-0 1 -07\1 0-0 1 -2007 Public Works Sand & Salt Purchase. doc Agenda Item No. 6.A.1. Meeting Date October 1, 2007 AIbcrtvi j j c Mayor and Council Communication Smolt Wing. Big tits. September 27, 2007 SUBJECT: Authorization to pave 60-feet of 62nd Street NE serving the Albertville Park-n- Ride lot on land owned by the City of Albertville RECOMMENDATION: It is respectfully requested the Mayor and Council consider approving Draft Resolution No. 2007-94 entitled a Resolution Authorizing the City of Albertville to Approve the Public Work's Department to Work Collaboratively with Blaine Rentals, LLC. (Developer) to Pave Approximately 60-feet of 62°1 Street NE Serving the Albertville Park-n- Ride at an Estimated Cost of $3,600. BACKGROUND: The Developer east of the Albertville Park-n-Ride will be paving 62nd Street NE in early October. The Developer has approached the City and offered the opportunity for the City to pave approximately 60-feet of 62nd Street NE between the point where the Developer's property ends and the Park-n-Ride lot. Pubtic Works recommends the City join the Developer and complete the project at a cost of approximately $3,600. M:APuhlic Data\Cit_A C'ouncil\Council Packet intormationA2007\10-01-07\10 01 07 Park-n-Ride 62nd Street Pavmg.doc Aenda Item No. 5.A.2. Vleetin, Date Octoher I, 2007 �� Mayor and Council Communication — October 1, 2007 Albertville Park-n-Ride/Paving of a Portion of 62"d Street NE Page 2 of 3 KEY ISSUES: • The Park-n-Ride lot is in need of resurfacing, but is not on the City's Five Year Capital Improvement Plan. Public Works recommends paving this small segment for aesthetics and maintenance reasons. If in the future the Park-n-Ride is improved, this small project will only compliment the Park-n-Ride Project. • The Park-n-Ride lot is used regularly by Albertville residents to ride share into the Twin Cities. • The City has an obligation to maintain the Park-n-Ride access. POLICY CONSIDERATIONS: It is the policy to approve agreements, projects and contracts for service on Capital Projects. FINANCIAL CONSIDERATIONS: The estimated cost is $3,600 and is not a budgeted item. The actual cost will depend on the number of tons of bituminous required. Funds would come out of the transportation reserve. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve contracts and work by day labor. Respectfully Submitted, 4 Larry .Kruse City Administrator Department/Responsible Person: Public Works/Tim Guimont, Street Supervisor Attachments: Draft Resolution M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 01 07 Park-n-Ride 62nd Street Paving.doc Agenda Item No. 5.A.2. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Albertville Park-n-Ride/Paving of a Portion of 62"d Street NE Page 3 of 3 Draft Resolution CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-94 RESOLUTION AUTHORIZING THE CITY OF ALBERTVILLE TO APPROVE THE PUBLIC WORK'S DEPARTMENT TO WORK COLLABORATIVELY WITH BLAINE RENTALS, LLC. (DEVELOPER) TO PAVE APPROXIMATELY 60 FEET OF 62"d STREET NE SERVING THE ALBERTVILLE PARK-N-RIDE AT AN ESTIMATED COST OF $3,600 WHEREAS, the Albertville City Council has the opportunity to coordinate with Blain Rental LLC., neighbor to the Albertville Park-n-Ride to pave a small portion of 62"d Street NE between where the Developer's land ends and the Albertville Park-n-Ride Parking Lot, and WHEREAS, Public Works recommends the work for both aesthetic and maintenance reasons, and WHEREAS, it is cost effective to perform the paving when the Developer's Contractor is on site. NOW, THEREFORE be it resolved by the City Council of the City of Albertville, County of Wright, State of Minnesota: To authorize the Public Works Department to pave approximately 60-feet of 62"d Street NE leading to the Albertville Park-n-Ride and on City of Albertville property at an estimated cost of $3,600. Adopted by the Albertville City Council this 1" day of October, 2007 Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Park-n-Ride 62nd Street Paving.doc Agenda Item No. 5.A.2. Meeting Date October 1, 2007 ,� A�Ibertvijlc Mayor and Council Communication S."t��ft�Ur. September 25, 2007 SUBJECT: 0 Finance Department — Payment of Bills RECOMMENDATION: It is respectfully requested that the Mayor and Council consider adoption of Resolution No. 2007-95 Authorizing the Payment of the Claims Check Numbers 024780 to 024828 presented except the bills specifically pulled which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly bases. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Check # 024784 Bolton & Menk bills from prior years. Staff was working with Adam on revising bills before payment. • Check # 024820 W.S. Darley & Co for pagers for Fire Department part of the grant reimbursement. POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law which requires all bills to be paid in a timely manner, generally within 30days unless one party determines disputes the billing. Respectfully Submitted Larry R. se City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Resolution with Semi-monthly payment report M:\Public Data\City Council\Council Packet information\2007\10-01-07\1001 2007 Finance Bills (3).doc Agenda Item No. 5.11.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Semi -Monthly Payment of Bills Page 2 of 9 Draft Resolution CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-95 RESPOLUTION AUTHORIZING THE PAYMENT OF CLAIMS CHECK NUMBERS 024-024 PRESENTED EXCEPT THE BILLS SPECIFICALLY PULLED WHICH ARE PASSED BY SEPARATE MOTION. WHEREAS, the Albertville City Council pays claims on a semi-monthly basis, and WHEREAS, the Mayor and Council have reviewed and approved the bills on the attached report. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Albertville, County of Wright, State of Minnesota: That all the bills presented are approved, with exception of those pulled and handled by separate motion. Adopted by the Albertville City Council this lst day of October, 2007 Ron Klecker, Mayor Bridget Miller, City Clerk City of Albertville Check Detail Register October 1, 2007 M:\Public Data\City Council\Council Packet information\2007\10-01-07\1001 2007 Finance Bills (3).doc Agenda Item No. 5.11.1 Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Semi -Monthly Payment of Bills Page 3 of 9 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024780 10/1/2007 ACTION RADIO & COMMUNICATIONS E 101-42000-586 C/O - Pagers $353.65 16310 Fire Dept New Radio Total ACTION RADIO & COMMUNICATIONS $353.65 Paid Chk# 024781 10/1/2007 ALBERTVILLE EXPRESS E 101-42000-212 Motor Fuels $149.56 31751 Fire Dept Fuel Total ALBERTVILLE EXPRESS $149.56 Paid Chk# 024782 10/1/2007 ANDERSON, MIKE & SUSAN G 101-22850 Planning & Zoning Escrow $802.41 09 2007 Escrow Refund Total ANDERSON, MIKE & SUSAN $802.41 Paid Chk# 024783 10/1/2007 BERRY COFFEE COMPANY E 101-41400-200 Office Supplies (GENERAL) $26.95 668019 Coffee Total BERRY COFFEE COMPANY $26.95 Paid Chk# 024784 10/1/2007 BOLTON & MENK, INC E 101-42400-303 Engineering Fees $1,125.00 0087173 Albertville Building Permits 6 E 101-42400-303 Engineering Fees $1,650.00 0087782 Albertville Building Permits 7 E 601-49450-300 Professional Srvs (GENERAL) $1,219.50 0107946 Pond Decommissioning Pond 2 th E 101-41710-303 Engineering Fees $72.00 0109360 Towne Lakes 6th Add. 6/30/07 - E 101-42400-303 Engineering Fees $150.00 0109361 Albertville Buiiding Permits 6 E 101-41710-303 Engineering Fees $210.00 0109363 Phillip Morris Property 6/30/0 E 201-45200-303 Engineering Fees $3,826.00 0109367 Winter Park Design & Survey 6/ E 101-43100-303 Engineering Fees $378.00 0109368 2007 Overlay Improv 6/30/07 - E 101-43100-303 Engineering Fees $133.00 0109369 2007 Seal Coat Improv 7/20/200 E 601-49450-300 Professional Srvs (GENERAL) $930.00 0109371 Pond Decommissioning pond 2 6 Total BOLTON & MENK, INC $9,693.50 Paid Chk# 024785 10/1/2007 CARQUEST E 101-41940-404 Repair/Maint - Machinery/Equip $21.26 1536-30378 Belt E 101-43100-404 Repair/Maint - Machinery/Equip $8.50 1536-30438 CQ trac hydfluid gal E 101-43100-404 Repair/Maint - Machinery/Equip $60.29 1536-30620 Hyd Hose, Mega Crimp Fittings Total CARQUEST $90.05 Paid Chk# 024786 10/1/2007 CENTER POINT ENERGY E 101-45100-383 Gas Utilities $6.92 10-2007 5801 Lander Avenue NE E 101-42400-383 Gas Utilities $14.57 10-2007 5975 Main Avenue NE E 101-41940-383 Gas Utilities $790.78 10-2007 Gas E 101-42000-383 Gas Utilities $24.88 10-2007 11350 57th Street NE E 101-42400-383 Gas Utilities $21.30 10-2007 5954 Main Avenue NE Total CENTER POINT ENERGY $858.45 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024787 10/1/2007 COBORN'S M:\Public Data\City Council\Council Packet information\2007\10-01-07\1001 2007 Finance Bills (3).doc Agenda Item No. 5.B.1 Meeting Date October 1, 2007 17 Mayor and Council Communication — October 1, 2007 Semi -Monthly Payment of Bills Page 4 of 9 E 101-42000-200 Office Supplies (GENERAL) $9.35 City041 Fire Dept 101660746 water E 101-42000-200 Office Supplies (GENERAL) $77.06 City041 Fire Dept 101670617 parade can E 101-42000-200 Office Supplies (GENERAL) $24.95 City041 Fire Dept 101665747 ice Total COBORN'S $111.36 Paid Chk# 024788 10/1/2007 CROW RIVER FARM EQUIPMENT E 101-43100-404 Repair/Maint - Machinery/Equip $99.15 126468 160 ft 1/8 x 3/4 HR bar and sh Total CROW RIVER FARM EQUIPMENT $99.15 Paid Chk# 024789 10/1/2007 DJ'S TOTAL HOME CARE CENTER E 101-42000-405 Repair/Maint -Buildings $27.98 24688 Fire Dept Guard Therm Rec and E 10142000-405 Repair/Maint - Buildings $44.45 25036 Fire Dept wrench pipe, hexkey, Total DJ'S TOTAL HOME CARE CENTER $72.43 Paid Chk# 024790 10/1/2007 DOCUMENT DESTRUCTION SERVICE E 101-41000-300 Professional Srvs (GENERAL) $30.00 116149 document destruction/shredding Total DOCUMENT DESTRUCTION SERVICE $30.00 Paid Chk# 024791 10/1/2007 FIRST AMERICAN TITLE R 101-00000-34950 Other Revenues $1,142.67 10-2007 Refund Total FIRST AMERICAN TITLE $1,142.67 Paid Chk# 024792 10/1/2007 FLOWERS ON 55, INC E 101-42050-437 Misc. Donations $65.70 FD donations Flowers funeral Total FLOWERS ON 55, INC $65.70 Paid Chk# 024793 10/1/2007 FORNESS, TABITHIA E 101-45000-598 Pledges & Contributions $1,750.00 10-2007 Miss Albertville - Royalty Sch Total FORNESS, TABITHIA $1,750.00 Paid Chk# 024794 10/1/2007 GOPHER STATE ONE -CALL E 601-49450-209 Locates $220.05 7080263 Locates - Sewer Dept E 602-49400-209 Locates $220.05 7080263 Locates - Water Dept Total GOPHER STATE ONE -CALL $440.10 Paid Chk# 024795 10/1/2007 GOULD E 101-43100-404 Repair/Maint - Machinery/Equip $97.96 104903 HDL - O/S and Lock Asm Total GOULD $97.96 Check Amt Invoice Comment 10100 Premier Bank M:\Public Data\City Council\Council Packet information\2007\10-01-07\1001 2007 Finance Bills (3).doc Agenda Item No. 5.B.1 Meeting Date October 1, 2007 1 Mayor and Council Communication — October 1, 2007 Semi -Monthly Payment of Bills Page 5 of 9 Paid Chk# 024796 10/1/2007 HEALTH PARTNERS E 101-41400-131 Employer Paid Health $1,458.53 28104074 Emp Health & Dental Ins E 101-42400-130 Employer Paid Ins (GENERAL) $1,940.48 28104074 Emp Health & Dental Ins E 101-43100-130 Employer Paid Ins (GENERAL) $1,445.65 28104074 Emp Health & Dental Ins E 101-45100-130 Employer Paid Ins (GENERAL) $732.45 28104074 Emp Health & Dental Ins E 101-41500-131 Employer Paid Health $619.20 28104074 Emp Health & Dental Ins E 101-41300-131 Employer Paid Health $520.30 28104074 Emp Health & Dental Ins E 601-49450-130 Employer Paid Ins (GENERAL) $1,006.02 28104074 Emp Health & Dental Ins E 602-49400-130 Employer Paid Ins (GENERAL) $366.72 28104074 Emp Health & Dental Ins G 101-21706 Group Insurance Payable $1,950.15 28104074 Emp Health & Dental Ins emp po Total HEALTH PARTNERS $10,039.50 Paid Chk# 024797 10/1/2007 HEART OF THE LAKES G 101-22800 Landscaping Escrow $2,750.00 10-2007 Escrow Refund Total HEART OF THE LAKES $2,750.00 Paid Chk# 024798 10/1/2007 JESPERSON, AMANDA E 101-45000-598 Pledges & Contributions $1,000.00 10-2007 Princess -Albertville Royalt Total JESPERSON, AMANDA $1,000.00 Paid Chk# 024799 10/1/2007 JOINT POWERS BOARD E 602-49400-376 JP Fed Wtr Test $722.98 Fed wtr test E 602-49400-374 JP Dist Pen $997.89 JP Dist Pen E 602-49400-376 JP Fed Wtr Test $28.22 Fed wtr test pen E 602-49400-373 JP Dist II Low $25.63 JP Dist Low E 602-49400-371 JPDIST COMBO $25.63 JP Dist Combo E 602-49400-375 JP Access $7.00 JP Access E 602-49400-372 JP Dist $60,722.31 JP Dist E 206-49400-378 JP WAC $5,445.00 JP WAC Total JOINT POWERS BOARD $67,974.66 Paid Chk# 024800 10/1/2007 MAGIC WATER E 101-42000-404 Repair/Maint - Machinery/Equip $168.00 7058E Fire Dept bottle water Total MAGIC WATER $168.00 Paid Chk# 024801 10/1/2007 MINNESOTA DEPT OF EMPLOYMENT E 203-00000-310 Other Professional Services $594.04 10-2007 Fraser Loan Total MINNESOTA DEPT OF EMPLOYMENT $594.04 Paid Chk# 024802 10/1/2007 MTR SERVICES INC E 101-41000-300 Professional Srvs (GENERAL) $697.50 3695A Silt Fence Bark Park Prairie P Total MTR SERVICES INC $697.50 Paid Chk# 024803 10/1/2007 N. A. C. E 101-41915-306 Planning Fees $1,898.79 16799 DJ's CUP E 101-41915-306 Planning Fees $371.70 16799 Prairie Run E 101-41915-306 Planning Fees $1,043.60 16799 Marketplace Restaurant Site PI E 101-41915-306 Planning Fees $42.07 16799 Space Aliens August 2007 E 101-41915-306 Planning Fees $207.00 16799 Pheasant Ridge Variance E 101-41915-306 Planning Fees $51.00 16799 Karston Cove 3 E 101-41915-306 Planning Fees $125.00 16799 Neimeyer Plat Total N. A. C. $3,739.16 Check Amt Invoice Comment 10100 Premier Bank M:\Public Data\City Council\Council Packet information\2007\10-01-07\1001 2007 Finance Bills (3).doc Agenda Item No. 5.B.1 Meeting Date October 1, 2007 1 Mayor and Council Communication — October 1, 2007 Semi -Monthly Payment of Bills Page 6 of 9 Paid Chk# 024804 10/1/2007 NAPA AUTO PARTS E 101-43100-404 Repair/Maint - Machinery/Equip $47.91 654790 3 way speakers Total NAPA AUTO PARTS $47.91 Paid Chk# 024805 10/1/2007 NEWMAN TRAFFIC SIGNS E 101-43100-226 Sign Repair Materials $157.58 TI-0181686 Engine Breaking Prohibited, Re E 101-43100-226 Sign Repair Materials $469.99 TI-0181732 Ahead, Stop, Sheeting, Total NEWMAN TRAFFIC SIGNS $627.57 Paid Chk# 024806 10/1/2007 OMANN BROTHERS E 101-43100-400 Repair/Maint - Paved Rd $98.38 7682 1/2 #2341 AC Mix 9/11/07 Total OMANN BROTHERS $98.38 Paid Chk# 024807 10/1/2007 ONVOY, INC. E 101-43100-321 Telephone $95.88 070902009411 Data Network E 101-41940-321 Telephone $239.67 070902009411 Data Network E 101-42000-321 Telephone $767.00 070902009411 Data Network E 101-42400-321 Telephone $95.88 070902009411 Data Network Total ONVOY, INC. $1,198.43 Paid Chk# 024808 10/1/2007 PITNEY BOWES - POSTAGE E 101-41400-322 Postage $558.98 10-2007 Postage Total PITNEY BOWES - POSTAGE $558.98 Paid Chk# 024809 10/1/2007 REED BUSINESS INFORMATION E 499-49000-300 Professional Srvs (GENERAL) $187.32 3736104 publish bid Lachman Total REED BUSINESS INFORMATION $187.32 Paid Chk# 024810 10/1/2007 ROGERS GOODYEAR E 101-42000-404 Repair/Maint - Machinery/Equip $1,458.95 23249 Fire Dept Tire Replacement lad Total ROGERS GOODYEAR $1,458.95 Paid Chk# 024811 10/1/2007 S & T OFFICE PRODUCTS E 101-41400-200 Office Supplies (GENERAL) $95.69 01LZ6823 envelopes, stapler, sorter, pa E 101-42400-200 Office Supplies (GENERAL) $85.78 01 LZ8385 ink cart for printer E 101-41400-200 Office Supplies (GENERAL) $10.78 01 LZ8790 bus cards Total S & T OFFICE PRODUCTS $192.25 Paid Chk# 024812 10/1/2007 SHERWIN-WILLIAMS CO E 101-45100-210 Operating Supplies (GENERAL) $258.44 4763-4 paint E 101-43100-215 Shop Supplies $255.17 6101-3 paint E 101-43100-400 Repair/Maint - Paved Rd $6.54 6181-5 paint brushes Total SHERWIN-WILLIAMS CO $520.15 Paid Chk# 024813 10/1/2007 SHINGOBEE BUILDERS E 101-42000-521 C/O - Fire Hall $3,035.00 2869 paint hall ceiling Total SHINGOBEE BUILDERS $3,035.00 Check Amt Invoice Comment 10100 Premier Bank M:\Public Data\City Council\Council Packet information\2007\10-01-07\1001 2007 Finance Bills (3).doc Agenda Item No. 5.B.1 Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Semi -Monthly Payment of Bills Page 7 of 9 Paid Chk# 024814 10/1/2007 SPECIALTY TURF & AG, INC E 101-45100-210 Operating Supplies (GENERAL) $639.00 lawn start/build homnz Total SPECIALTY TURF & AG, INC $639.00 Paid Chk# 024815 10/1/2007 STROMME, LINDA G 101-22900 Park Rental Deposit Escrow $20.12 10-2007 Room Resery refund less cleani Total STROMME, LINDA $20.12 Paid Chk# 024816 10/1/2007 TRI-ANIM HEALTH SERVICES E 101-42000-230 Medical Supplies $79.95 MMH72446999 Case/1000 Gloves Total TRI-ANIM HEALTH SERVICES $79.95 Paid Chk# 024817 10/1/2007 VALERIUS, BILL E 101-42000-200 Office Supplies (GENERAL) $275.38 10-2007 Fire Dept supplies , flashligh Total VALERIUS, BILL $275.38 Paid Chk# 024818 10/1/2007 VERIZON E 101-42000-321 Telephone Total VERIZON Paid Chk# 024819 10/1/2007 VETSCH, JOHN G 101-22900 Park Rental Deposit Escrow Total VETSCH, JOHN Paid Chk# 024820 10/1/2007 W. S. DARLEY & CO E 101-42000-551 C/O - Fire Trucks E 101-42050-437 Misc. Donations E 101-42050-437 Misc. Donations Total W. S. DARLEY & CO $3.44 cell phone FD $3.44 $100.00 10-2007 Park Resery Refund of Damage D $100.00 $224.97 0000761394 Holder 2.5"Supply Line $2,928.82 0000762036 Fire Dept Hose Tester $1,029.85 0000762044 Fire Dept Hose Ramp $4,183.64 Paid Chk# 024821 10/1/2007 WASTE MANAGEMENT E 101-42000-384 Refuse/Garbage Disposal $52.01 1688659-1593-3 Garbage pick up Total WASTE MANAGEMENT $52.01 Paid Chk# 024822 10/1/2007 WATER LABORATORIES INC E 601-49450-218 Testing Expenses $985.50 Testing Expense (CBOD-5) Total WATER LABORATORIES INC $985.50 Paid Chk# 024823 10/1/2007 WRIGHT CTY AUDITOR/TREASURER E 101-41800-511 Taxes on City Property $1,321.19 10-2007 R101-083-000010 E 101-41800-511 Taxes on City Property $1,648.00 10-2007 R101-022-022140 Total WRIGHT CTY AUDITOR/TREASURER $2,969.19 Check Amt Invoice Comment 10100 Premier Bank M:\Public Data\City Council\Council Packet information\2007\10-01-07\1001 2007 Finance Bills (3).doc Agenda Item No. 5.B.1 Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Semi -Monthly Payment of Bills Page 8 of 9 Paid Chk# 024824 10/1/2007 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $3,710.70 10-2007 Recycling 8/2/07, 8/16/07, 8/ Total WRIGHT RECYCLING $3,710.70 Paid Chk# 024825 10/1/2007 WRIGHT-HENNEPIN COOPERATIVE E 101-45100-381 Electric Utilities $186.44 350717437180 Pks E 101-43160-381 Electric Utilities $366.70 350717437180 Street Lighting - E 601-49450-381 Electric Utilities $93.86 350717437180 lift stations Total WRIGHT-HENNEPIN COOPERATIVE $647.00 Paid Chk# 024826 10/1/2007 XCEL ENERGY E 601-49450-381 Electric Utilities $4,945.79 10-2007 6451 Maciver Ave NE Sewage Pla E 101-42000-381 Electric Utilities $307.83 10-2007 11350 57th Street NE E 601-49450-381 Electric Utilities $358.07 10-2007 11200 60th Street NE sewer lif E 601-49450-381 Electric Utilities $94.91 10-2007 11942 52nd Street NE lift stat E 601-49450-381 Electric Utilities $46.94 10-2007 5900 Cty Road 18 Unit Sewer E 601-49450-381 Electric Utilities $33.06 10-2007 4940 Kaiser Ave NE unit sewer E 101-45100-381 Electric Utilities $8.52 10-2007 5801 Main Avenue NE picnic she E 101-43100-381 Electric Utilities $343.56 10-2007 6461 Maclver Avenue NE E 101-45100-381 Electric Utilities $166.51 10-2007 11401 58th Street NE skating r E 101-41940-381 Electric Utilities $119.44 10-2007 Auto Protective Lgt, Addl Faci E 101-42400-381 Electric Utilities $52.79 10-2007 5964 Main Ave NE old public wo E 101-41940-381 Electric Utilities $37.62 10-2007 6002 Main Avenue NE E 101-41940-381 Electric Utilities $34.51 10-2007 11060 61st Street NE unit sign E 101-45100-381 Electric Utilities $8.62 10-2007 11474 58th Street NE Park Shel E 101-41940-381 Electric Utilities ($2.65) 10-2007 Old City Hall E 101-41940-381 Electric Utilities $30.56 189724816 11750 Cty Road 37 Unit Signal E 101-43160-381 Electric Utilities $2,203.36 189786323 Meter 2036443 & 2036443 8/06/0 E 101-41940-381 Electric Utilities $23.67 189845930 11830 51st Street NE E 101-41940-381 Electric Utilities $21.65 189845999 5998 LaBeaux Avenue NE Directi E 101-45100-381 Electric Utilities $3.34 189846209 5799 Lander Avenue NE Siren Total XCEL ENERGY $8,838.10 Paid Chk# 024827 10/1/2007 ZIEGLER G 101-22800 Landscaping Escrow $2,750.00 10-2007 Escrow refund Total ZIEGLER $2,750.00 10100 Premier Bank $135,925.77 Fund Summary 10100 Premier Bank 101 GENERAL FUND $52,823.28 201 PARK DEDICATION $3,826.00 203 REVOLVING LOAN $594.04 206 WAC FUND $5,445.00 499 Lachman Ave $187.32 601 SEWER FUND $9,933.70 602 WATER FUND $63,116.43 $135,925.77 Check Amt Invoice Comment M:\Public Data\City Council\Council Packet information\2007\10-01-07\1001 2007 Finance Bills (3).doc Agenda Item No. 5.B.1 Meeting Date October 1, 2007 16 Mayor and Council Communication — October 1, 2007 Semi -Monthly Payment of Bills Page 9 of 9 10100 Premier Bank Paid Chk# 024828 10/1/2007 MII LIFE E 101-41500-131 Employer Paid Health $30.97 Emp STDis Ins E 101-45100-130 Employer Paid Ins (GENERAL) $5.40 Emp Life Ins G 101-21710 Other Deducations $7.50 Emp Life Ins Port E 101-41400-131 Employer Paid Health $8.25 Emp Life Ins E 101-43100-130 Employer Paid Ins (GENERAL) $9.00 Emp Life Ins E 101-41300-131 Employer Paid Health $14.10 Emp Life Ins E 101-45100-130 Employer Paid Ins (GENERAL) $19.55 Emp STDis Ins E 101-41500-131 Employer Paid Health $2.40 Emp Life Ins E 101-41400-131 Employer Paid Health $27.35 Emp STDis Ins E 602-49400-130 Employer Paid Ins (GENERAL) $13.39 Emp STDis Ins E 101-43100-130 Employer Paid Ins (GENERAL) $49.17 Emp STDis Ins E 101-41300-131 Employer Paid Health $54.29 Emp STDis Ins E 101-42400-130 Employer Paid Ins (GENERAL) $67.95 Emp STDis Ins E 601-49450-130 Employer Paid Ins (GENERAL) $9.00 Emp Life Ins E 601-49450-130 Employer Paid Ins (GENERAL) $39.46 Emp STDis Ins E 602-49400-130 Employer Paid Ins (GENERAL) $7.50 Emp Life Ins E 101-42400-130 Employer Paid Ins (GENERAL) $20.55 Emp Life Ins Total MII LIFE $385.83 10100 Premier Bank $385.83 Fund Summary 10100 Premier Bank 101 GENERAL FUND $316.48 601 SEWER FUND $48.46 602 WATER FUND $20.89 $385.83 M:\Public Data\City Council\Council Packet information\2007\10-01-07\1001 2007 Finance Bills (3).doc Agenda Item No. 5.B.1 Meeting Date October 1, 2007 �bcrtville Mayor and Council Communication S'na/ Town LWhW ft 9ftv Ups. September 21, 2007 SUBJECT: 0 Finance Department Report RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the Finance Department Accounts Receivable Report, Capital Projects Report and other Financial Matters. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the Monthly Finance Reports. ACCOUNTS RECEIVABLE Total accounts receivable outstanding through September 21, 2007 is $96,036.38 The percentage of the total due based on the aging report is as follows: 0-30 days outstanding $ 49,006.88 51.03% 30-60 days outstanding $ 9,249.14 9.63% 60-90 days outstanding $ 873.10 .91% Over 90 days outstanding $ 36,907.17 38.43% The over 90 day's majority is for the CPG Partners (outlet mall), Towne Lake, Albertville Holdings, Edina Development and Gold Key. If CPG Partners and Towne Lakes don't pay by November 15, 2007 we will assess to the property. The majority of the 60-90 days outstanding is weed elimination and if payment doesn't occur again by November 15, 2007 these lots will be assessed. CAPITAL PROJECTS Fund Project Total Contract Paid to Date Retaina a Difference 473 2004 Prairie Run $1,595,233.53 $1,567,701.19 62,266.71 $27,532.34 CSAH 37 / 60th Street Storm Sewer $49,983.00 $47,941.00 2,042.00 $2,042.00 204 Hunter Pass Lift Station $127,600.00 $111,878.59 5,888.00 $15,721.41 482 City Hall $3,113,287.00 $2,969,824.45 $143,462.55 470 37 Trail $241,522.75 $226,608.96 $14,913.79 Total $5,127,626.28 $4,923,954.19 $70,196.71 $203,672.09 96.03% M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 012007 Finance Report RCA.doc Agenda Item No. 5.11.2. Meeting Date October 1, 2007 Mayor and Council Communication - October 1, 2007 Finance - Monthly Department Reports Page 2 of 4 3RD QUARTER BUDGET To ACTUAL 2007 Council Update GENERALFUND 31010 32100 32110 32120 32150 32210 32240 33401 33405 33406 33422 33620 34000 34101 34001 34050 34103 34106 34107 34302 34780 34950 35000 36210 M:\PublicData\City Council\Council Packet information\2007\10-01-07\10 01 2007 Finance Report RCA.doc Agenda Item No. 5.B.2. Meeting Date October 1, 2007 20 Fund Project Total Contract Paid to Date Retains a Difference 468 194 Project $435,405.45 $435,405.45 494 CSAH 19 South $375,691.20 $375,691.20 493 CSAH 19 North $6,562.25 $6,562.25 492 52nd Street/Industrial Park $798,836.85 $798,836.85 499 Lachman $11,070.72 $11,070.72 General Fund Revenue: 2007 2007 Actual % of Budget 9/21/2007 Budget Current Ad Valorem Taxes 2,009,558 947,022 47.1 Business Licenses &Permits 28,000 58,863 210.2% Liquor Licenses 22,000 25,651 116.6% 3.2 Liquor Licenses 200 257 128.3% Sign Permits 3,094 2,600 84.0% Building Permits 420,000 132,646 31.6% Animal Licenses 700 903 129.0% Local Government Aid - - 0.0% Police Aid 17,000 - 0.0% Fire Aid 55,000 - 0.0% Other State Aid Grants 500 4,185 837.0% Count Grants &Aids 10,000 10,237 102.4% Charges for Services 8,000 5,076 63.4% Lease Payments - City Property 27,700 2,070 7.5% Administration Fees 276,351 137,916 49.9% Developer Fees 125,000 10,446 8.4% Zoning &Subdivision 15,000 4,250 28.3% Plan Check fee 74,000 72,076 97.4% Mayor and Council Communication - October 1, 2007 Finance - Monthly Department Reports Page 3 of 4 2007 Council Update GENERAL FUND General Fund Expenditures 2007 2007 Third (3`d) Quarter 2007 un-audited General Fund Summary of Revenues and Expenditures. Both Revenues and expenditures should be at 75%. Revenues are at 45.5% and Expenses are at 44.1 %. VARIANCES Revenue: 2nd Half taxes are not received until December Business licenses are over budget due to franchise fee from Charter doubled Building Permits activity is still down Fire and Police aid are received in November/December Developer fee journal entries are done at year end Other State Aids and grants reflect monies from the municipal maintenance Park Rental fees include city hall rental Fire protection 3`d quarter due in October from St. Michael and Otsego M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 012007 Finance Report RCA.doc Agenda Item No. 5.B.2. Meeting Date October 1, 2007 21 Actual % of Budget 9/21/2007 Budget 41100 Council 39,494 28,342 71.8% 41300 Administrator 124,327 72,586 58.4% 41400 City Clerk 137,177 79,076 57.6% 41410 Elections 6,000 59 1.0% 41500 Financial Administration 92,542 56,613 61.2% 41550 City Assessor 35,000 31,041 88.7% 41600 City Attorney 32,760 19,547 59.7% 41700 City Engineer 42,500 34,678 81.6% 41800 Economic Development 9,700 3,642 37.5% 41910 Planning & Zoning 34,084 24,677 72.4% 41940 City Hall 259,591 43,771 16.9% 42000 Fire Department 404,192 127,234 31.5% 42110 Police 453,200 343,283 75.7% 42400 Building Inspection 485,390 228,479 47.1% 42700 Animal Control 3,500 1,886 53.9% 43100 Public Works -Streets 464,101 163,332 35.2% 43160 Street Lighting 55,000 39,765 72.3% 43200 Recycling 45,000 29,170 64.8% 45000 Culture 8� Recreation 35,250 28,742 81.5% 45100 Parks &Recreation 196,239 94,762 48.3% I-94 100,000 - 0.0% 49300 Capital Reserves 237,500 - 0.0% Total Expenditures $ 3,292,547 $ 1,450,684 44.1% Mayor and Council Communication — October 1, 2007 Finance — Monthly Department Reports Page 4 of 4 Other revenues include monies from MNDOT for 501h St. detour, fire department billing for illegal burn, Gas and Electricity Rebate Fines and Forfeits include I-94 fire billings Expenses: Fire Department 3rd quarter payroll is paid in October KEY ISSUES: • Gold Key and Edina Development outstanding bills may not be collectable • Albertville Holdings bill has been turned over to the city attorney for collection POLICY CONSIDERATIONS: The Mayor and Council review monthly financial reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Respectfully Submitted Larry R.1 se City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: none M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 012007 Finance Report RCA.doc Agenda Item No. 5.13.2. Meeting Date October 1, 2007 .+"��r�" >,lbertvijlc snor town u.rp. Me ON W.. Albertville City Hall Mayor and Council Communication ALBERTVILLE CITY COUNCIL September 17, 2007 MINUTES 7:00 PM PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner, and Tom Fay, City Planner Al Brixius, Assistant City Engineer Adam Nafstad, City Attorney Mike Couri, City Administrator Larry Kruse, and City Clerk Bridget Miller ABSENT: none Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. ADOPT AGENDA MOTION BY Council member Wagner, seconded by Council member Berning to approve the agenda as amended adding the following items: Adding: Consider Purchasing Land near Oakside Park Motion carried unanimously. MINUTES MOTION BY Council member Berning, seconded by Council member Vetsch to approve the Wednesday, August 22, 2007 Special Assessment City Council minutes as presented and on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Berning, seconded by Council member Fay to approve the Monday, August 27, 2007 Special Assessment City Council minutes as amended and on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Berning, seconded by Mayor Klecker to approve the Tuesday, September 4, 2007 regular Albertville City Council minutes as amended and on file in the office of the City Clerk. Motion carried unanimously. M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 minutes Page 2 of 10 CITIZEN FORUM Mayor Klecker asked the City Clerk if there was anyone present that wanted to speak to the Council regarding an issue that was not on the agenda. There were no members of the audience that wanted to speak to the Council regarding a concern that was not already on the agenda. CONSENT AGENDA All items with an asterisk (0) are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. MOTION BY Council member Wagner, seconded by Council member Berning to approve the Consent Agenda items pulling Resolution No. 2007-89 entitled a Resolution Authorizing the Sale of Excess Equipment, Accept a Donation of Gambling Funds from the Albertville Lions in the amount of $11,221.49 and make a donation to the Albertville Fire Department in the amount of $11,221.49, Accept the Request for Extension from Curt Gentile for the Conditional Use Permit for an Outdoor Dining Area, and Resolution No. 2007-90 entitled a Resolution Extending the Completion Deadline of Woodside Communities Karston Cove 3rd Addition from October 31, 2007 to October 31, 2008 with conditions, in which a separate motion will be made, and on file in the office of the City Clerk. Motion carried unanimously. DEPARTMENT BUSINESS PUBLIC WORKS DEPARTMENT 0 Accept Public Works and Parks Maintenance Report MOTION BY Council member Wagner, seconded by Council member Berning to accept Public Works and Parks Maintenance Report as presented in the council packet and on file in the office of the City Clerk. Motion carried unanimously. Approve Resolution No. 2007-89 entitled a Resolution Authorizing the Sale of Excess Equipment Council questioned if advertising the equipment in the Crow River News was the more cost effective approach to sell. Council suggested utilizing the internet by advertising the items on the "Craig's List". M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 minutes Page 3 of 10 Council asked how often the equipment is used by the PW employees. Council brought up the point that if the equipment is sold does the City need to purchase replacement equipment? Another point Council shared, what if the current equipment requires service, do employees have enough equipment to complete the j ob(s). Council tabled Resolution No. 2007-89 entitled a Resolution Authorizing the Sale of Excess Equipment until the Public Works Committee has had an opportunity to discuss, staff has researched other options or avenues to advertise the items for sale other than the Crow River News, and report back to the Council at a future meeting. FINANCE DEPARTMENT Approve Resolution No. 2007-88 entitled a Resolution Authorizing the Payment of Claims Check Numbers 024732 to 024777 as Presented except the Bills Specifically Pulled, which are Passed by a Separate Motion Approve Bolton & Menk, Inc. Engineer's recommendation for Application for Payment No. 1 for Winter Park Construction to Dennis Fehn in the amount of $55, 342.11 MOTION BY Council member Wagner, seconded by Council member Berning to approve Resolution No. 2007-88 entitled a Resolution Authorizing the Payment of Claims Check Numbers 024732 to 024777 as Presented except the Bills Specifically Pulled, which are Passed by a Separate Motion, and approve Bolton & Menk, Inc. Engineer's recommendation for Application for Payment No. 1 for Winter Park Construction to Dennis Fehn in the amount of $55,342.11 and on file in the office of the City Clerk. Motion carried unanimously. Accept a Donation of Gambling Funds from the Albertville Lions in the amount of $11, 221.49 and make a donation to the Albertville Fire Department in the amount of $I1, 221.49 Council member Wagner asked for clarification about the donation process. City Administrator Kruse explained that various non-profit organizations offer to donate funds to specific departments within the City such as the Fire Department. There are instances where the organization may designate the use of the funds, which in one case the Albertville Lions donated money to the Fire Department for the purchase of a special type of camera. Stephen Bredesen, Albertville Lions President, informed the Council that the funds donated were from a fund raiser that the Albertville Fire Department assisted. The Fire Department firefighters sold raffle tickets this past summer and these are the profits from the sales. There are events where the Albertville Royalty assists with the sale of pull -tabs and the Albertville Lions would donate the profits to the Albertville Royalty to use the funds at their discretion. M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 minutes Page 4 of 1,© MOTION BY Council member Wagner, seconded by Council member Fay to accept a Donation of Gambling Funds from the Albertville Lions in the amount of $11,221.49 and make a donation to the Albertville Fire Department in the amount of $11,221.49 and on file in the office of the City Clerk. Motion carried unanimously. CITY CLERK Approve an application for a One -day 3.2 Malt Liquor License for the Albertville Lions for the annual Comedy Night to be held at the St. Albert's Parish Center on Saturday, October 20, 2007 Approve Resolution No. 2007-92 entitled a Resolution Approving a One -Day Gambling License for the Albertville Lions at St. Albert's Parish Center to be on Saturday, October 20, 2007 from 3: 00 p. m. to 10: 00 p. m. Approve an application for an Outdoor Music Permit for the annual Oktoberfest to be held at the 152 Club on Saturday, October 6, 2007 from 3: 00 to 12: 00 p. m. Approve an application for an "On -Sale" Intoxicating Liquor License and "Special Sunday' Liquor License for Montage Bistro MOTION BY Council member Wagner, seconded by Council member Berning to approve an application for a One -day 3.2 Malt Liquor License for the Albertville Lions for the annual Comedy Night to be held at the St. Albert's Parish Center on Saturday, October 20, 2007, a One - Day Application to Conduct Excluded Raffle for the Albertville Lions to be held at the St. Albert's Parish Center on Saturday, October 20, 2007, an application for an Outdoor Music Permit for the annual Oktoberfest to be held at the 152 Club on Saturday, October 6, 2007 from 3:00 to 12:00 p.m., and an application for an "On -Sale" Intoxicating Liquor License and "Special Sunday" Liquor License for Montage Bistro and on file in the office of the City Clerk. Motion carried unanimously. PLANNING AND ZONING Accept the Request for Extension from Curt Gentile for the Conditional Use Permit for an Outdoor Dining Area MOTION BY Council member Vetsch, seconded by Council member Wagner to accept the Request for Extension from Curt Gentile for the Conditional Use Permit for an Outdoor Dining Area and on file in the office of the City Clerk. Motion carried unanimously. M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 minutes Page 5 of l O Approve the Albertville Downtown Parking Standards Land Trade Acquisitions with the 152 Club and Geez Sports Bar and Grill City Planner Brixius began by stating the City negotiated the purchase of 1.8 acres of property west of Main Avenue NE from Burlington Northern Railroad. The acquisition of the property is seen as an opportunity for the City to promote redevelopment and reinvest in the Historical Downtown area in Albertville. Staff has been working with the owners of the 152 Club and Geez Sports Bar and Grill to address opportunities for business expansion, parking shortages, and site design. The City's involvement has been required due to a number of existing conditions. Some of the existing conditions are: sites lacking sufficient off-street parking; a site's triangular configuration complicates the use of the property; a parking lot concept was prepared as part of a Downtown Parking Study that illustrates a 100+ parking stall lot that could be fit into the land east of 152 Club and Geez Sports Bar and Grill; land trade between the 152 Club and the City of Albertville. Brixius informed the Council that staff has met with the 152 Club and Geez Sports Bar and Grill to evaluate and discuss the three options to create a downtown parking area that would potentially be a win -win situation for all parties involved. Brixius reported that staff has compiled three options for Council's review. Staff is looking for Council to select one of the three options that best serves both the businesses and the community. Council's selection of an option will give staff the direction and necessary guidelines on how to continue with the Downtown Parking project. Staff will share with the 152 Club and Geez Sports Bar and Grill the outcome of which option the Council has selected. It becomes apparent that all parties must agree to the course of action for the properties. Council expressed concern that they do not want to see the City get involved in a public parking project. Council shared their pros and cons towards the downtown parking lot improvement. Council commented on the amount of the proposed assessment and/or the costs involved to implementing the parking lot. Council asked staff if the abutting property owners along 57th Street NE have been notified regarding the downtown parking lot improvement. The residential property owners have been living there for a number of years without a parking lot and now the City is discussing the implementation of a parking lot. Council shared their opinions on the layout or design of the proposed Downtown Parking lot, commenting on whether it would be gravel or paved. Staff reported that they felt they were listening to Council direction on the layout or design of a Downtown Parking lot. M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 minutes Page 6 of 10 Some of the Council members were willing to move forward with the project with the thought that in the future the parking lot would be paved. City Attorney Couri asked the Council if they could list off their preferred preferences, which would give staff a list of general categories to work from in the project. Council basically stated that the way Option 1 reads would be the preferred approach in pursuing the Downtown Parking Lot project. (see below) Option 1 — Land Trade Conversations have been. held with the 152 Club involving a land trade. The following elements would be involved in the land trade: The City would trade land with the 152 Club. The 152 Club would receive approximately 18,000 square feet of land from the City in exchange for approximately 25,000 square feet from the 152 Club. The land exchange would give the 152 Club a rectangular shaped parcel of land area sufficient to accommodate their building and outdoor recreational activity. The configuration of the land given to the 152 Club must accommodate the dimensional requirements of the volleyball courts with safe out-of-bounds play. However, the subdivision of the railroad property must also produce a lot north of the 152 Club that is large enough to accommodate a contemporary building with parking. The City will maximize the size of this future parcel. The City has had the land exchange area appraised and the values of the parcels are near equal. The attached graphic illustrates the proposed land trade with the 152 Club. The new 152 Club parcel is proposed to be 90 feet in width along Main Avenue NE, extending east approximately 223 feet. This dimension should provide lot area to accommodate the volleyball court with out-of-bounds setbacks, proposed building expansion, and trash enclosures. The City would receive that property currently owned by the 152 Club lying south of the existing building. This configuration would only provide approximately 10 feet of frontage on Main Avenue NE. This 10 foot lot width is not wide enough to provide adequate parking lot access. As such, any land trade will require the cooperation of Geez to provide land to access the rear parking lot. 2. Geez Land. To provide access to the parking lot, the City will require a driveway width of 24 feet. To achieve this driveway dimension and some driveway separation, the 152 Club building, approximately 17 feet along the north edge of the Geez lot, would need to be acquired by either fee title or easement. M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 minutes Page 7 of 10 The City is not interested in buying more land. As such, the Geez contribution could be compensated through a land trade that would increase the lot depth of the Geez property. These aforementioned land trades would establish the new property ownership pattern and provide the necessary land areas for a public parking lot. If the land trades are acceptable, conveyance documents would be prepared and the City would prepare a plat that will include all affected properties and illustrate the new lot lines. Parking Lot Arrangement. The proposed land trades do not produce needed parking for the existing commercial properties. The commercial properties will be nearly fully developed without required parking. Geez will provide 10 on -site parking stalls, which falls below the parking required. To provide parking for area businesses, the development of a public parking lot is being considered. The City Council is hesitant to invest significant public funds in a public parking lot where only limited benefit is achieved. In this respect, the parking would be shared between the 152 Club and Geez. The City Council would expect that the cost of constructing the parking lot and a portion of the land acquisition would be the responsibility of the benefited businesses. To avoid upfront expense to either business, the City would construct the parking lot and assess the costs over a 15 year period. The City Council has directed City staff to investigate low cost options to providing parking. Attachment A presents costs for developing a parking lot in a paved and unpaved design. The table illustrated costs for parking lots containing 30, 50, and 70 parking stalls. To keep costs down, staff has suggested a gravel parking option containing 50 to 70 parking stalls. The larger parking lot is suggested based on site observation. The following costs per stall would be anticipated: Construction Land Price $1.50 per square foot 50 Stalls $2,177.06 $450.00 $2,627.06 X 50 stalls $131,353.00 70 Stalls $1,851.10 $450.00 $2,301.10 X 70 stalls $161, 077.00 If the cost is divided equally between the two businesses, the following annual assessments would be considered. M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 minutes Page 8 of 10 50 stalls = $131,353 = 2 = $65,676 Special Assessment $65,676.00 $65,676.00 $65,676.00 Interest Rate 0% 4.5% 6.0% Term 15 years 15 years 15 years -------------- Annual Assessment $ 4,378.44 --------------- $ 6,115.34 --------------- $ 6,762.18 The gravel parking is viewed as an interim solution. Ultimately, this area would be upgraded to City standards as a paved parking lot. This would likely need to occur if the businesses continued to expand or the gravel surface becomes costly with required maintenance. 70 stalls = $161,077 _ 2 = $80,538 Special Assessment $80,538.00 $80,538.00 $80,538.00 Interest Rate 0% 4.5% 6.0% Term 15 years 15 years 15 years Annual Assessment -------------- $ 5,369.20 --------------- $ 7,499.19 --------------- $ 8,294.40 ENGINEERING Accept the Assistant City Engineer's Project Status Update Assistant City Engineer Nafstad reviewed the engineering project status update noting the progress on the Flood Mitigation Project, CSAH 19 South Improvement Project, Lachman Avenue NE Extension, and the 571h Street NE Sidewalk Project. Nafstad asked the Council if they had any additional questions or concerns regarding any items within the report. Council discussed the 57th Street NE Sidewalk Project directing staff to move forward with the installation of the sidewalk. LEGAL Approve Resolution No. 2007-91 entitled a Resolution Extending the Completion Deadline of Woodside Communities Karston Cove 3`d Addition from October 31, 2007 to October 31, 2008 with conditions City Attorney Couri informed the Council that a more detailed Resolution was distributed prior to the meeting this evening, which contains additional background information. M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 minutes Page 9 of 10 City Administrator Kruse brought to the Council's attention that Assistant City Engineer Nafstad, Public Works Supervisor Guimont, and Wastewater Treatment Superintendent Middendorf took the time to walk the site and compiled a punch list with items still requiring completion. MOTION BY Council member Berning, seconded by Council member Wagner to approve Resolution No. 2007-90 entitled a Resolution Extending the Completion Deadline of Woodside Communities Karston Cove 3rd Addition from October 31, 2007 to October 31, 2008 with conditions and contingent upon completion of punch list prepared by Assistant City Engineer Nafstad and on file in the office of the City Clerk. Motion carried unanimously. ADMINISTRATION Accept the City Administrator's Written Report City Administrator Kruse basically asked the Council if they had any questions or concerns regarding the written report. Kruse then asked if there were any other items Council would like to discuss. Council inquired about the City receiving any calls or contacts regarding the Barthel Industrial lots that the City has for sale. Kruse responded by stating the City has not received very many calls and that it is advertised on the City's website. Council recommended that staff consider the possibility of putting "For Sale" signage on the City's Barthel Industrial Park 2nd Addition lots. Council Consider Purchasing House — Land near Oakside Park Mayor Klecker brought up the consideration to purchase the house that is for sale near Oakside Park. Klecker felt this would be a good opportunity to expand on the park. Council brought up the point that there are no funds available in the Parks funds to purchase the house, would it be a benefit to the park or not, what do the abutting property owners think about becoming closer to the park. Upcoming events Mayor Klecker asked the Council if they would like to cancel the upcoming September 24 City Council workshop. M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 minutes Page 10 of 10 A couple of Council members wanted to keep the workshop, which after further discussion was moved from Monday, September 24 to Tuesday, September 25 following the joint meeting with Otsego and Wright County. September 24 6:00 p.m. Joint Water Board meeting 24 7:00 p.m. Council Workshop (if necessary) 25 7:00 p.m. Joint Albertville Council & Otsego Council meeting October 8 all day City Offices closed in observation of Columbus Day 8 6:00 p.m. STMA Ice Arena Board meeting 10 7:00 p.m. Planning and Zoning Commission meeting 15 7:00 p.m. City Council meeting 22 6:00 p.m. Joint Powers Water Board meeting 29 7:00 p.m. Jt. Albertville City Council, St. Michael City Council and STMA School Board meeting ADJOURNMENT REGULAR COUNCIL MEETING TO A COMMITTEE MEETING OF THE WHOLE (five minute recess) MOTION BY Council member Vetsch, seconded by Council member Fay to adjourn the regular September 17, 2007 City Council meeting at 8:50 p.m. Motion carried unanimously. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 �r+' A,lbertville s�a tor., u.k4�. sb au, w.. Albertville City Hall Mayor and Council Communication ALBERTVILLE CITY COUNCIL September 17, 2007 WORKSHOP MINUTES 9:00 PM PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner, and Tom Fay, City Planner Al Brixius, Assistant City Engineer Adam Nafstad, City Attorney Mike Couri, City Administrator Larry Kruse, and City Clerk Bridget Miller ABSENT: none Mayor Klecker called the Albertville City Council workshop to order at 9:00 p.m. ADOPT AGENDA City Administrator Kruse added the following items to the agenda: • Niemeyer Trailer Sales — City Improvement Project vs. Private Development • CSAH 19 North — Feasibility Study Overview in preparation for Tuesday's meeting with Otsego and Wright County CITY HALL SOUTH PARKING LOT/ALBERTVILLE BODY SHOP DISCUSSION City Administrator Kruse stated that in July 2007 the City completed the purchase of railroad property south of City Hall. Historically, the Albertville Body Shop used the railroad land along with their 4,294 square -foot parcel as their parking lot. In conjunction with the purchase of the railroad property and construction of City Hall, staff has met with Jamie Stevens, owner of Albertville Body Shop, to discuss a joint parking lot. In July 2006, it appeared that the City and Mr. Stevens had reached a consensus on the design layout of the joint parking lot. Since then Mr. Stevens has contacted the City Administrator to offer another preferred proposal for the City to consider, which reads as follows: Tuesday, September 11, 2007 Hi Larry, What I was thinking is to sell the lot adjacent to City Hall for $75,000.00, with the condition that Albertville Body Shop would have an easement per say to park M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Workshop Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 workshop minutes Page 2 of 5 finished product in a certain number of stalls. I'm not sure if this is far fetched or realistic, but for us, it would free this piece up off the tax roll, and the city would own and control that whole piece. Let me know when you might get that meeting set-up. Thanks, Jamie City Administrator Kruse went on to inform the Council that according to Wright County the parcel is currently valued at $35,500. The County has placed the value on the parcel due to the cross use with the railroad land. Should the City consider landscaping the parcel and enforce the parking restrictions, the County would then have to re-evaluate the market value, which might find the Bettendorf appraisal is indicative of the property's value. Wright County Assessor Rasmussen informed Mr. Kruse that the previous owner Loren Becker attended the Board of Equalization Hearings requesting the value be reduced because of its size and irregularity. In summary, the County has determined the value based on the contributing factor of the broader use of the railroad property as a parking lot due to business use, which could make it mixed uses. City Administrator Kruse reported that it is respectfully requested that the Mayor and Council discuss six options on how the City goes forward with negotiating the South Parking lot with Jamie Stevens. Following a workshop discussion, it is recommended the Council appoint two Council members to meet with Mr. Stevens. Below are the six options for review: OPTIONS: 1. Pursue Jamie Stevens' request for the City to purchase his land and construct a parking lot at a cost of $120,000 plus landscaping the balance of the lot. 2. The City enters into a public/private partnership with Mr. Stevens to construct a 15 stall parking lot as per the attached agreement. The City would assume responsibility to plat the new lot configuration, construct a parking lot at an estimated cost of $44,790 and maintain the said lot. Mr. Stevens would pay approximately one-third of the construction cost for five stalls, on his property or possibly based on the square footage of construction on his lot. The City purchases Mr. Stevens parcel and constructs a 15 car parking lot with Mr. Stevens contributing towards a parking lot fund in lieu of on -site parking. The estimated construction cost of a parking space would be $3,000 and $5,000 for land for a total of $8,000 per stall. In this case, Mr. Stevens would sell the parcel for $75,000 and then pay the City $40,000 for the five stalls or $60,000 for 7.5 stalls depending on the number of stalls the Albertville Body Shop needs based on the City Planner's recommendation. 4. The City does not participate in a parking lot and landscapes the newly acquired railroad property. The City Engineer's estimated cost to sod, irrigate and landscape this area is M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Workshop Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 workshop minutes Page 3 of 5 $10,608. If the City chooses this option, it is recommended that the Public Works Department completes this work for substantially less. 5. The City purchases the lot from Jamie Stevens and landscapes the entire area south of City Hall at a cost of $14,820 plus the cost of Mr. Stevens' parcel. Once again Public Works could do the landscaping. Total cost would be $90,000. 6. The City leases Mr. Stevens the newly acquired railroad property for a parking lot in an "as is" condition. The City paid $68,000 for this parcel and assuming a 5% return on City investments would be $3,400 per year. It would be reasonable to assume the lease could be anywhere from $2,000 to $3,400 per year plus property taxes and maintenance. There was discussion amongst the Council members on how to proceed from here. Council members Vetsch and Berning volunteered to attend a joint meeting with Mr. Stevens and staff, in which Vetsch and Berning would speak on behalf of the Council and present an offer towards the parking lot resolution. The consensus of the Council is to invest $30,000 to $40,000 in the total South Parking Lot Project whether it is a parking lot, land acquisition or grassed landscaped area, and the arrangements with Mr. Stevens either work or don't work. COUNCIL and STAFF DISCUSSION ON NIEMEYER TRAILER SALES — CITY IMPROVEMENT PROJECT VS. PRIVATE DEVELOPMENT City Administrator Kruse reviewed the background of the proposed Niemeyer Trailer Sales/Wellerson LLP Development. Kruse informed the Council that staff has been working with Mr. Niemeyer evaluating the site and the access to the site. According to Wright County, the access to the site needs to be lined up with Karston Avenue NE. Mr. Niemeyer would prefer an alternate mid -parcel access to the site. Due to the number of lots located on the site, there is the possibility the County will require turn lanes be installed to serve both the Niemeyer and the abutting property (Miller property), because of the increase traffic volumes from the development of the site. Kruse went on to inform the Council that the access to the site is one of the issues that staff has been discussing with Mr. Niemeyer. The other issue is the need to extend utility services to the site, which would be from south of CSAH 37 on Karston Avenue NE. Kruse noted that the City's policy requires streets that serve multiple properties be a public street. However, this development is rather small, the cost to bore sewer under CSAH 37 a distance of almost 200-feet south of the northern portion of CSAH 37 right-of-way to include turn lanes would be costly. Kruse reported that staff has put together two options for Council consideration to address the issues and concerns that Mr. Niemeyer is dealing with to development the site. M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Workshop Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 workshop minutes Page 4 of OPTIONS: 1. Niemeyer Trailer Sales/Wellerson LLP is developing first and they need to install the entire infrastructure even though it will ultimately benefit the Ronald and Ellen Miller property to the west knowing there will not be a way for Mr. Niemeyer to recoup any of these costs from the Millers. 2. Subject to Mr. Niemeyer putting up an escrow to fund a Feasibility Study at an estimated cost of $2,500, the City would consider a Minnesota Chapter 429 Public Improvement Project to install the street, utilities, and turn lanes; assessing the benefiting properties. If the City did a Minnesota Chapter 429 Improvement Project, the plan would be to assess 100% of the cost to the benefiting properties. To protect the City, Mr. Niemeyer would need to enter into an Assessment Agreement that if the Millers appeal their assessment, Mr. Niemeyer would absorb any amount the District Court would adjust plus all consultant costs. City Administrator Kruse concluded with a request for Council direction on it's preference on the two options to pursue. The Council expressed interest to not pursue either option not wanting to assess the neighboring Miller property, nor have Mr. Niemeyer pay the entire cost of the project. Rather to pursue a third option which is establishment of an infrastructure fund mechanism that would allow the City to collect fees from the Miller property later when the property develops and reimburse Niemeyer at that time. Staff will pursue these discussions with the Mr. Niemeyer. COUNCIL AND STAFF DISCUSSION CSAH 19 NORTH — FEASIBILITY STUDY OVERVIEW IN PREPARATION FOR TUESDAY'S MEETING WITH OTSEGO AND WRIGHT COUNTY Assistant City Engineer Nafstad presented a Technical Memorandum for recommended roadway improvements on CSAH 19 North from south of 67th Street NE to 701h Street NE. Nafstad noted how the road would be expanded from the current two lanes to four lanes. The expansion would improve the entrance to the D. Michael B's and Country Inn and Suites development. Nafstad pointed out that the improvement would be similar to CSAH 19 South Improvement with raised medians that will be a mixture of portions being concrete and portions will be landscaped. Staff wanted to make sure that the Council understood this is a perceptual concept plan for CSAH 19 North. Staff informed the Council that it needs to meet with the land owners prior to going to much further with the plans. Staff brought to the Council's attention that CSAH 19 North Improvement is not on Wright County's 10-year plan, which means that should the City consider to proceed with the improvement, it would make this a City initiated project. To further explain would mean that the County may not be on board to the improvement at this time. Staff M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Workshop Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Council September 17, 2007 workshop minutes Page 5 of reported that this is the purpose of the joint meeting to be held on Tuesday, September 25 with the City of Otsego and Wright County Representatives to discuss the CSAH 19 North Improvement. Staff is recommending the three parties discuss the improvement to pursue Otsego and Wright County's participation. MOTION BY Council member Berning, seconded by Mayor Klecker to adjourn the Monday, September 17, 2007 City Council workshop at 10:07 p.m. Motion carried unanimously. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\09 17 2007 Council Workshop Minutes.doc Agenda Item No. 5.C.1. Meeting Date October 1, 2007 A�Ibcrtvijle Mayor and Council Communication Sm.l— wrq..a law Wr September 21, 2007 SUBJECT: 0 Albertville — Planned Unit Development Ordinance Text Amendment RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the adoption of Ordinance No. 2007-1.2 entitled an Ordinance Approving an Ordinance Amending Chapter 2700 Relating to Planned Unit Development. BACKGROUND: At the September 11, 2007 Planning Commission meeting the Planning Commission moved to approve the Planned Unit Development Text Amendment. During the review of the most recent PUD/CUP developments the City Attorney questioned if allowing a planned unit development by a conditional use permit reduced the City's discretion in applying a PUD and its flexibility. Therefore, Staff is proposing to remove the allowance of a planned unit development by conditional use permit to provide the City more scrutiny over the PUD applications and keep the City from being cornered into approving a PUD based on the ordinance requirements for a CUP. Removing the PUD/CUP language will now require that all PUDs go through a rezoning application. PUD will therefore be required to following the requirements of the PUD section 2700 in the Albertville Ordinance, which will allow the City greater discretion with the dpplication of PUD flexibility to insure high quality and well designed project sites. The attached Ordinance Amendment illustrates that all language regarding CUPs in the PUD language have been removed. KEY ISSUES: • All PUD application will be for PUD Rezoning applications. POLICY CONSIDERATIONS: It is the City's Policy to modify and update City Ordinances to insure they function well to carry out the business of the City. FINANCIAL CONSIDERATIONS: There are no financial implications for this request. LEGAL CONSIDERATIONS: The City will have higher discretion on application and design of all new Planned Unit Developments. Respectfully Submitted, arr Kruse City A ministrator Department/Responsible Person: Planning/Al Brixius, City Planner/Larry Kruse, City Administrator Attachments: Draft Ordinance M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment - PUD.doc Agenda Item No. 5.D.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Planning - Albertville — Planned Unit Development Text Amendment Paee 2 of 4 Draft Ordinance CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO.2007-12 AN ORDINANCE AMENDING CHAPTER 2700 RELATING TO PLANNED UNIT DEVELOPMENT THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. Chapter 2700.1 relating to planned unit development purpose is hereby amended to read as follows: This chapter is established to provide comprehensive procedures and standards designed to allow greater flexibility in the development of neighborhoods or areas by incorporating a mixture of densities/intensities or use types when applied to a PUD district. The PUD process, by allowing deviation from the strict provisions of this ordinance related to setbacks, height, lot area, width and depth, yards, etc., by conditional use emit eF the mix of uses by PUD zoning, is intended to encourage: SECTION 2. Chapter 2700.2.11 relating to planned unit development density is hereby amended to read as follows: H. Density: The maximum allowable density in a PUD zoning district shall be determined by standards negotiated and agreed upon between the applicant and the city. In all cases, the negotiated standards shall be consistent with the development policies as contained in the comprehensive plan. Whenever a PUD is to be developed in stages, no such stage shall, when averaged with all previously completed stages, have a residential density that exceeds one hundred percent (100%) of the proposed residential density of the entire planned unit development unless this provision is explicitly modified in the planned unit development/developer's agreement approved by the city council. ^ PUD by eendifienal use pefmit must eemply with the appheable base zoning distriet. SECTION 3. Chapter 2700.2.N.1 relating to planned unit development setbacks is hereby amended to read as follows: 1. The f fei4 an side ^ a estf efie f the o phe of the planned unit developffie „* 111V 11 Vlll 1L11LL J1LLV '�GLlLL 1 eeadifienA use pefmit site, at a minimum, shall be the same as impesed in the base 2 dis4fie4A PUD zoning district shall, at a minimum, have a thirty five foot (35') front yard M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment - PUD.doc Agenda Item No. 5.D.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Planning - Albertville — Planned Unit Development Text Amendment Page 3 of 4 setback and ten foot (10') side yard setback. As appropriate, the city council may modify these standards. SECTION 4. Chapter 2700.4.D.5 relating to planned unit development, Development Stage PUD Enactment is hereby amended to read as follows: 5. PUD Enactment: Final approval of a PUP ,.,,,Ai fi .na use ..o.mit e PUD zoning district map amendment shall be considered granted only at the time of development stage plan approval by the city council. SECTION 5. Chapter 200.2 relating to the definition of planned unit development is hereby amended to read as follows: PLANNED UNIT DEVELOPMENT: A. As a eenditional use v.mit ., deve ,,,., ent p edur-e whereby intefaal site design standard deviatiefts ffem this eFdinaaee may be allewed in er-def- te B-. As a zoning District, a development procedure whereby a mixing of buildings and uses can occur which cannot be otherwise addressed under this ordinance may be allowed to improve site design and operation (see also definition of Cluster Development) SECTION 6. Chapter 3200.4 relating to conditional use permit in the A-2 Agricultural District is hereby amended to read as follows: SECTION 7. Chapter 3250.4 relating to conditional use permit in the R-1A Residential Low Density Single Family District is hereby amended to read as follows: SECTION 8. Chapter 4300.4. relating to conditional use permit in the B-2 Limited Business District is hereby amended to read as follows: SECTION 9. Chapter 4350.4. relating to conditional use permit in the B-2A Special Business District is hereby amended to read as follows: SECTION 10. Chapter 4400.4. relating to conditional use permit in the B-3 Highway Business District is hereby amended to read as follows: M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment - PUD.doc Agenda Item No. 5.D.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Planning - Albertville — Planned Unit Development Text Amendment Page 4 of 4 F. Commer-eial planned unit develepment, as regulated by ehaptef- 2700 ef this . SECTION 11. Chapter 4500.4. relating to conditional use permit in the B-4 General Business District is hereby amended to read as follows: sov:i.:i.o ��aot•:�a.e:.ia�aQ�eaiasQ.���a. iu::wi.�.�.���y.eva�� SECTION 12. Chapter 4501.4. relating to conditional use permit in the B-W Business - Warehousing District is hereby amended to read as follows: SECTION 13. Chapter 4850.4.K relating to conditional use permit in the P/I Public/Institutional District is hereby amended to read as follows: THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION Approved by the Albertville City Council the 1st Day of October, 2007 Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment - PUD.doc Agenda Item No. 5.D.1. Meeting Date October 1, 2007 J^... ,1 �bcrtvijl£ Mayor and Council Communication , 1— UAW. ftawW. September 21, 2007 SUBJECT: 0 Albertville — Zoning Fees Text Amendment RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the adoption of Ordinance No. 2007-13 entitled an Ordinance Amending Section 100.10 (Fees, Charges, and Expenses) of Appendix A of the 2005 Albertville Municipal City Code to Establish Fees, Charges and Expenses by way of a Zoning Ordinance. BACKGROUND: At the September 11, 2007 Planning Commission meeting the Planning Commission moved to approve the Zoning Fee Text Amendment. Annually, at the Budget Workshop Meeting the Council and Staff discuss changing the Zoning Application Fees to cover city expenses. The Zoning Fee Amendments are reflective of the meeting and proposed as follows: Subject Type of Charge 2006 Charge 2007 Charge Rezoning Fee $300 $400 Conditional Use Permit Escrow $1,000 $1,500 Major Variance Escrow $500 $650 Vacations Escrow $500 $1000 Site and Building Plan Review Escrow $1,000 $3,500 PUD Concept Plan Escrow $1,000 $1,500 PUD Rezoning or CUP Fee $300 $400 Administrative Subdivision Fee/Escrow $300/$500 $400/$1500 Sketch Plan Escrow $1,000 $2,500 Preliminary Plat Escrow $5,000 $12,500 Final Plat Fee/Escrow $300/$500 $400/$5,000 KEY ISSUES: Fees are to be increased in order to cover the development cost with the City of Albertville. • It is necessary to have adequate escrow (deposits) to cover the majority of work. At times when escrows are low, applicants think that is all it is going to cost and get upset when escrows are quickly depleted and they are asked to pay additional funds. POLICY CONSIDERATIONS: The fees will cover annual increase in City development review applications. M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment - Zoning Fees.doc Agenda Item No. 5.D.2. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Planning - Albertville — Zoning Fees Text Amendment Page 2 of 4 FINANCIAL CONSIDERATIONS: There are no financial implications for this request. LEGAL CONSIDERATIONS: There are no legal implications for this request. Respectfully Submitted, Larry R. Kruse City Administrator Department/Responsible Person: Planning/Al Brixius, City Planner/Larry Kruse, City Administrator Attachments: Draft Ordinance M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment - Zoning Fees.doc Agenda Item No. 5.D.2. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Planning - Albertville — Zoning Fees Text Amendment Page 3 of 4 Draft Ordinance CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO.2007-13 AN ORDINANCE AMENDING SECTION 100.10 (FEES, CHARGES, AND EXPENSES) OF APPENDIX A OF THE 2005 ALBERTVILLE MUNICIPAL CITY CODE TO ESTABLISH FEES, CHARGES AND EXPENSES BY WAY OF A ZONING ORDINANCE THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: ,SECTION 1. Section 100.10 of the 2005 Albertville Municipal City Code Zoning Ordinance Section is hereby amended to read as follows: 100.10 Fees, Charges and Expenses. (a). Fees and charges, as well as expenses incurred by the City for engineering, planning, attorney and other services related to the processing of applications shall be established by this Zoning Ordinance and collected by the Zoning Administrator for deposit in the City's accounts. Fees shall be established as follows. The Council may establish charges for public hearings, special meetings, or other such Council or Planning Commission actions as are necessary to process applications. ZONING ORDINANCE CHANGES ARE IN BOLD Section Subject Proposed Fee / Escrow 300.1 Rezoning $400 /$1000 400.2.11 Conditional Use Permit $300 / $1,500 500.2.A.3.a Minor Variance $100 / $100 500.2.B.2.a Major Variance / Appeals $300 / $650 500.2.B.2.a Vacations $300 / $1,000 700.2 Certificate of Occupancy $50 M:\Public Data\City Council\Council Packet information\2007\1 0-0 1 -07\1 0 01 07 Ordinance Amendment - Zoning Fees.doc Agenda Item No. 5.D.2. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Planning - Albertville — Zoning Fees Text Amendment Page 4 of 4 ZONING ORDINANCE CHANGES ARE IN BOLD Section Subject Proposed Fee / Escrow 1000.5.B Swimming Pool Permit Building Code Schedule 1000.23.A Temporary Outdoor Seasonal Sales $50 1500.5.B.1 Site and Building Plan Review $300 / $3,500 1600.3.A Home Occupation $30 1600.3.B Special Home Occupation Permit $300 / $1,000 1800.2.A Land Filling Permit Residential Single Lot $25 Commercial/Industrial/Institutional Single Lot $200 / $1000 per acre 1900.3.B Land Excavation, Grading Permit Residential Single Lot $25 Commercial/Industrial/Institutional Single Lot $200 / $1000 per acre 2100.3 Essential Service Permit $300 / $1,000 + $50 per lot 2700.4.C.2.b PUD Concept Plan $300 / $1,500 + $50 per lot 2700.4.A.1 PUD Rezoning or Conditional Use Permit $400 + $50 per lot / $5,000 Administrative Subdivision $400 / $1,500 Sketch Plan $200 / $2,500 + $50 per lot Preliminary Plat $450 + $50 per lot / $12,500 Final Plat $400 / $5,000 Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment - Zoning Fees.doc Agenda Item No. 5.D.2. Meeting Date October 1, 2007 bcrtvi ll �lc Mayor and Council Communication S-"'r— Lbbw /q �, W— September 21, 2007 SUBJECT: Albertville — Freeway Sign Text Amendment RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the adoption of Ordinance No. 2007-14 entitled an Ordinance Approving an Ordinance Amending Section 10-7-8 of Chapter 7 Related to Permitted Business Signs. BACKGROUND: At the September 11, 2007 Planning Commission meeting the Planning Commission moved to approve the Freeway Sign Text Amendment. Discussions between the City Council, Planning Commission and City Planner have persisted in order to amend the City's allowance and requirements for tall pylon signs allowed on commercial lots adjacent to I-94. While agreeing to reduce the allowed height of the freeways pylon signs the City Council disagreed with the current number of allowed ground signs for businesses within the freeway area. It was discussed that businesses along the freeway corridor should be allowed signs to catch the attention of the both travelers on the freeway as well as drivers in town. The attached Ordinance proposes removing the existing language and adding the following: i.. Commercial lots having one hundred feet (100') in width immediately adjacent to and along Interstate Highway 94 (excluding any intervening street or railroad right of way) shall be allowed the following: 1) One freestanding pylon sign not to exceed fifty feet (50') in height. Sign area shall be determined by section 10-7-8A3a of the sign ordinance. 2) One freestanding monument sign at the site entrance not to exceed sixty (60) square - feet in sign area or twelve feet in height. 3) Lots containing an off -premise advertising devise shall only be allowed one freestanding sign not to exceed fifty feet (50'). This language allows double frontage lots along the I-94 corridor to have two ground signs with restrictions on the heights and number of freeway oriented signs per lot. KEY ISSUES: • The text amendment allows lots with 100 feet of frontage on Interstate 94 one freeway oriented sign and one monument identification sign. • The amendment recognizes the uniqueness of some of the I-94 properties with road frontage on the front and back. POLICY CONSIDERATIONS: Specified lots will be allowed more signage due to their frontage on Interstate 94, than other commercial lots. M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment - Pylon Signs.doc Agenda Item No. 5.D.3. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Planning - Albertville — Freeway Sign Text Amendment Page 2 of 4 FINANCIAL CONSIDERATIONS: There are no financial implications for this request. LEGAL CONSIDERATIONS: There are no legal implications for this request. Respectfully Submitted, Larry se City Administrator Department/Responsible Person: Planning/Al Brixius, City Planner/Larry Kruse, City Administrator Attachments: Draft Ordinance M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment - Pylon Signs.doc Agenda Item No. 5.D.3. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Planning - Albertville — Freeway Sign Text Amendment Page 3 of 4 Draft Ordinance CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO.2007-14 AN ORDINANCE AMENDING SECTION 10-7-8 OF CHAPTER 7 RELATING TO PERMITTED BUSINESS SIGNS THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. Section 10-7-8 A.3.i relating to permitted business signs is hereby amended to read as follows: MIN HEM ., MW Nil., i. Commercial lots having one hundred feet (100') in width immediately adjacent to and along Interstate Highway 94 (excluding any intervening street or railroad right of way) shall be allowed the following: 1) One freestanding_ pylon sign not to exceed fifty feet 50') in height. Sign area shall be determined by section 10-7-8A3a of the sign ordinance. 2) One freestanding monument sign at the site entrance not to exceed sixty (60)square- feet in sign area or twelve feet in height. M:\PublicData\City Council\Council Packet information\2007\10-01-07\10 0107 Ordinance Amendment -Pylon Signs.doc Agenda Item No. 5.D.3. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Planning - Albertville — Freeway Sign Text Amendment Page 4 of 4 3) Lots containing an off -premise advertising devise shall only be allowed one freestanding sign not to exceed fifty feet (50'). THIS AMENDMENT SHALL BE IN FULL FORCE AND EFFECTIVE IMMEDIATELY FOLLOWING ITS PASSAGE AND PUBLICATION Approved by the Albertville City Council the 1st day of October, 2007. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\I0-01-07\10 0107 Ordinance Amendment - Pylon Signs.doc Agenda Item No. 5.D.3. Meeting Date October 1, 2007 lbcrtvijje Mayor and Council Communication sus Town UAW no aw uf. J September 7, 2007 SUBJECT: 0 Engineering - Albertville — St. Michael Medical Clinic (Building No. 2) Letter of Credit Reduction No. 1 RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the Adoption of Resolution No. 2007-96 entitled a Resolution Approving the reduction in the Albertville — St. Michael Medical Clinic's (Building No. 2) Letter of Credit No. 201001306, currently in the amount of $49,500 to no less than $11,875. BACKGROUND: The reduction request is based upon completion of a portion of the required on- and off -site improvements and landscaping requirements. Improvements completed to date include, completion of shared access roads, partial completion of grading and partial completion of landscaping. KEY ISSUES: 0 Building No. 2 is not constructed, but improvements required by the Development Agreement have been partially satisfied. • Staff has completed inter -departmental review and punch list have been developed to monitor completion of outstanding issues. POLICY CONSIDERATIONS: This reduced balance is consistent with the requirements of the Development Agreement and is believed to be sufficient security for the completion of all required on- and off -site items and landscaping requirements. FINANCIAL CONSIDERATIONS: There are no financial implications from this request. LEGAL CONSIDERATIONS: The City has the authority under the Development Agreement to retain $11,875 of the Letter of Credit as security for completion of all remaining requirements. Respectfully Submitted a &se Larry R City Administrator Department/Responsible Person: Engineering & Finance/Adam Nafstad, Assistant City Engineer/ Tina Lannes, Finance Director Attachments: Draft Resolution BMI Recommendation M:\PublicData\CityCouncil\CounciI Packet information\2007\10-01-07\Medical Clinic LOC Reductl(bldg2) CC packet and res.doc Agenda Item No. 5.E.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Medical Clinic's LOC Reduction Page 2 of 3 Draft Resolution CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-96 RESOLUTION REDUCING ALBERTVILLE — ST. MICHAEL MEDICAL CLINIC (BUILDING NO. 2) LETTER OF CREDIT NO.201001306 FROM $49,500 TO $11,875 WHEREAS, pursuant to the Development Agreement the Albertville — St. Michael Medical Clinic has the right to request a reduction to their Letter of Credit upon completion of work or a portion thereof; and WHEREAS, the Albertville — St. Michael Medical Clinic (Building No. 2) has a $49,500 Letter of Credit on file with the City; and WHEREAS, the City's Engineer recommends reducing the Letter of Credit from $49,500 to no less than $11,875, to ensure the completion of remaining requirements. NOW, THEREFORE the City Council hereby lowers the Letter of Credit requirement to $11,875. Adopted by the Albertville City Council this I" day of October, 2007 Ron Klecker, Mayor Bridget Miller, City Clerk M:\PublicData\City Council\Council Packet information\2007\10-01-07\Medical Clinic LOC Reductl (bldg2) CC packet and res.doc Agenda Item No. 5.E.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Medical Clinic's LOC Reduction Page 3 of 3 BOL_TON 8, M EN K , INC. Consul ing Engineers & Surveyors 7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 September 7, 2007 Mr. Larry Kruse, City Administrator City of Albertville 5959 Main Avenue NE, P. O. Box 9 Albertville, MN 55301 RE: Albertville Medical Clinic — Building No. 2 Albertville, Minnesota BMI Project No. T15.21660 Dear Mr. Kruse: I have reviewed Albertville — St. Michael Medical Clinic's request to reduce Letter of Credit No. 201001306, currently in the amount of $49,500. The reduction request is based upon completion of a portion of the required on- and off -site improvements and landscaping requirements. Improvements completed to date include, completion of shared access roads, partial completion of grading and partial completion of landscaping. It is recommended that letter of Credit No. 201001306 be reduced to no less than $11,875. This reduced balance is consistent with the requirements of the Development Agreement and is believed to be sufficient security for the completion of all required on- and off -site items and landscaping requirements. Please let me know if you have any questions or would like additional information. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Assistant City Engineer cc: Tina Lannes - Albertville Finance Director M:\Public Data\City Council\Council Packet information\2007\10-01-07\1v4edical Clinic LOC Reductl(bldg2) CC packet and res.doc Agenda Item No. 6.E.1. Meeting Date October 1, 2007 lbertvil l e Sma7 Lh*W ftOt,Uft. Mayor and Council Communication September 25, 2007 SUBJECT: 0 Engineering — Acceptance of the CSAH 19 North Feasibility Study RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the adoption of Resolution No. 2007-97 entitled a Resolution Approving the CSAH 19 North Feasibility Report prepared by Bolton & Menk, Inc. dated August of 2007. BACKGROUND: The City has been exploring options to improve CSAH 19 North traffic capacity, access and safety improvements for almost three years. Initially, interim improvements were studies by S.E.H. focusing on a center median at 69th Street NE to buy some time until a larger four lane urban project could be constructed in the future. In the fall of 2007, City Administrator Kruse approached the County Board to request that CSAH 19 North be placed on Wright County's Five Year Construction Plan. The County did place the CSAH 19 North Project on Wright County's Five Year Plan, however no sources of funding was identified. The County Board appointed County Commissioner Pat Sawatzke and Elmer Eichelberg to meet with the two cities to discuss funding options. In the spring of 2007, the City approved Bolton and Menk, Inc. to complete a CSAH 19 North Feasibility Study to identify a layout and cost to be shared with the City of Otsego and Wright County. On Tuesday, September 19th, 2007 the City of Albertville hosted a joint meeting with the City of Otsego and Wight County Commissioners Pat Sawatzke and Elmer Eichelberg to discuss funding options. A draft CSAH 19 North Feasibility Report was shared at that meeting and received a fairly positive support. KEY ISSUES: • Approval of the Study is the first step in an improvement process including complying with Minnesota State Statutes Annotated Chapter 429 for assessment purposes. • A source of funding is unknown at this time. The project is on Wright County's Five Year Plan, however without funding the project will not be constructed. • Ideally, the two cities and County need to work together to make this project a reality. POLICY CONSIDERATIONS: It is the City's policy to follow the Minnesota State Statute Annotated, Chapter 429 to preserve the option to assess benefited property. Acceptance of a Feasibility Study is an integral part of that process. M:\Public Data\City Council\Council Packet information\2007\10-01-07\10-01-2007 Engineering CSAH 19 Feasibility STudy.doc Agenda Item No. 5.A.1. -eting Date October 1, 2007 Mayor and Council Communication —October 1, 2007 Engineering — Acceptance of the CSAH 19 North Feasibility Study Page 2 of 3 FINANCIAL CONSIDERATIONS: There are no financial implications to the acceptance of the Feasibility Report. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve Feasibility Reports. Respectfully Submitted, Larry R se City Ad istrator Department/Responsible Person: Engineering/Adam Nafstad Attachments: Draft Resolution M:\PublicData\City Council\Council Packet information\2007\10-01-07\10-01-2007 Engineering CSAH 19 Feasibility STudy.doc Agenda Item No. 5.E.2. Meeting Date October 1, 2007 Mayor and Council Communication —October 1, 2007 Engineering — Acceptance of the CSAH 19 North Feasibility Study Page 3 of 3 Draft Resolution CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-97 A RESOLUTION ACCEPTING THE CSAH 19 NORTH FEASIBILITY REPORT PREPARED BY BOLTON & MENK, INC. WHEREAS, the City authorized preparation of the Report, and WHEREAS, the Feasibility Report is a valuable tool to communicate the scope and cost of the project, and WHEREAS, the estimated cost of the CSAH 19 North Project is estimated to be $2,700,533.91 and does not include right-of-way. WHEREAS, acceptance of the Feasibility Report is a integral part of the Minnesota Statute Annotated Chapter 429 assessment process, and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Albertville, County of Wright, State of Minnesota: that the City of Albertville hereby accepts the CSAH 19 North Feasibility Report as on file in the Office of the City Clerk. Adopted by the City Council of the City of Albertville this 1" day of October 2007. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\10-01-2007 Engineering CSAH 19 Feasibility STudy.doc Agenda Item No. 5.E.2. Meeting Date October 1, 2007 BOL_TON a Consulting Engineers & Surveyors 7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 MEMORANDUM Date: September 19, 2007 To: The Honorable Mayor and City Council Cc: Larry Kruse, Albertville City Administrator From: Adam Nafstad, P.E., Assistant City Engineer Subject: Project Status Update The following is a brief project status update as of September 19rn, 2007: 1. Flood Mitigation Project Staff will be meeting with the School District and St. Michael on Monday the 241h to discuss the potential purchase of wetland credits from the District. As part of the new high school project, the District constructed more wetlands than required. If the District is willing to credit Albertville for some of their additional credits, Albertville would not have to construct or purchase credits elsewhere. It is believed that the purchase of credits from the School District would satisfy all members of the Technical Evaluation Panel. 2. 2007 Overlay Project Punchlist items were completed the week of September 17th and staff will be reviewing all work prior to recommending final payment. 3. Winter Park Improvements Project Contractor resumed work on Monday the 17th and has since experienced rain delays. All improvements are scheduled to be complete by the third week of October. 4. CSAH 19 Project (571h Street to Albertville Southerly Limits) Phase II (north bound lanes) is well underway. With the exception of some additional soil corrections, the project is progressing well. It is expected that utility work and general excavation will be completed in the next 1 to 2 weeks with road construction and concrete work to follow. The Contractor anticipates paving the north bound lanes in approximately 3-4 weeks and installing the signal system in the next 4-5 weeks. 5. 52nd Street Project Final grading of the project lots is now complete. There is currently useable material stockpiled on the lot adjacent to Fraser's lot, which will be removed this fall. Construction of the lift station driveway and placement of the final lift of bituminous is scheduled for the end of September. M:\Public Data\City Council\Council Packet information\2007\10-01-07\Engineers Report September 19,2007.doc Agenda Item No. 5.E.3. Meeting Date October 1, 2007 BOL_TON 8&. M FEE N K , 1 NC_ 6. Lachman Avenue Extension Bids were received and opened on September 1 lth. Dennis Fehn submitted the low bid, in the amount of $192,185.95. Staff has met with the Barthel's to discuss the project its potential assessment and has sent the Barthel's an assessment agreement for their review. Staff will present the agreement, bids, and wetland permit requirements to Council at the 1st meeting in October. 7. Phil Morris Lift Station Contracts and submittals for the project are being finalized and the Contractor has informed the City of their intent to begin construction the 1st or 2nd week of October. 8. 57th Street Sidewalk Project Staff will discuss options with the Youngdahl's one last time. If arrangements to acquire additional easement cannot be made, staff will proceed with an improvement that does not require additional easement. 9. Towne Lakes 3rd, 5th and 6th Addition Staff is working with the Developer and Contractor to complete all outstanding punchlist issues. 10. Albertville Market Place Clearing of the site and grading has begun. At the September 12th pre -construction meeting the Contractor informed the City that mass grading would commence next week, with utility work beginning in approximately two weeks. The Developer anticipates on completing the majority of the site work this fall. I will be at your October 1st City Council meeting to answer any questions concerning these and/or other projects taking place in town. M:\Public Data\City Council\Council Packet information\2007\10-01-07\Engineers Report September 19,2007.doc Agenda Item No. 5.E.3. Meeting Date October 1, 2007 .G 1. A,lbertville Mayor and Council Communication sir roM u.rq. So aW u►.. September 27, 2007 SUBJECT: Engineering - Call for a Special Assessment Hearing for Lachman Avenue NE Street and Utility Construction Project; Declare Costs to be Assessed and Order the preparation of Assessments RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the adoption of Resolution No. 2007-98 entitled a resolution declaring costs to be assessed and ordering preparation of the proposed assessments and adoption of Resolution No. 2007-99 entitled a Resolution Calling for a Special Assessment Hearing Lachman Avenue NE Improvements to be held on Monday, November 19, 2007 at the Albertville City Offices at 7:00 p.m. or soon thereafter. BACKGROUND: City Staff has prepared special assessments for the Lachman Avenue NE Street and Utility Project. Minnesota Statutes Annotated, Chapter 429 requires that the Mayor and Council approve resolutions declaring the costs to be assessed, ordering preparation of the proposed assessments, and scheduling a Public Hearing. The time frame for the special assessment process is as follows: Lachman Street and Utility Improvement Project Council Action Date Resolution Declaring the Costs to be Assessed and Ordering Preparation of Proposed Assessments October 1 st, 2007 Resolution Scheduling Assessment Hearing for Proposed Assessments October 1 st, 2007 Mail Hearing Notices to Property Owners November 1st, 2007 Publish Hearing Notice November 5th Public Information Meeting None Public Hearing November 19th, 2007 Resolution Ordering Special Assessments November 19th, 2007 M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Project Set Assessment Hearing Date & Declaring Cost to be Assessed.doc Agenda Item No. 5.E.4.a. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Call for Hearing for Special Assessments for Lachman Street and Utility Construction Project; Declare Costs to be Assessed and Order the preparation of Assessments Page 2 of 7 The Lachman Avenue NE Street and Utility Project involves only two property owners. Don Barthel has signed an Agreement for Waiver of Appeal for up to $291,522.59. The City is working with the Barthel Family to Plat and subdivide the property into one lot and several outlots. Staff will meet with the Barthel Family post plat to identify how they want the assessments allocated. In the mean time the entire assessment will be filed against the one entire lot. The LaBeaux Station owners have signed a Development Agreement allowing for them to be assessed $93,500. Staff will work with LeBeaux Station owners to apportion the assessments to their multiple lots. Most likely this apportionment will be based on developable square footage. KEY ISSUES: • Minnesota Statutes Annotated, Chapter 429 requires resolutions declaring the costs to be assessed, ordering preparation of the proposed assessments, and scheduling a Public Hearing. • The Assistant City Engineer and Staff have prepared special assessments for the Lachman Avenue NE Street and Utility Project. • Staff recommends that a Public Hearing be scheduled for November 19, 2007. POLICY CONSIDERATIONS: Special assessments are computed in accordance with Minnesota Statutes Annotated, Chapter 429, City policy, and where applicable, Developer's Agreements. FINANCIAL CONSIDERATIONS: The total cost of the Lachman Street and Utility Project is $385,033.74. Assessments costs are applied to all benefited property owners as outlined in the attached resolution. LEGAL CONSIDERATIONS: The legal requirements of the Minnesota State Annotated, Chapter 429 have been satisfied to allow the costs of these projects to be assessed. Respectfully Submitted d"11�-R�Vvat Larry R se City Administrator Department/Responsible Person: Admin/ City Clerk Bridget Miller Attachments: Draft Resolution M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Project Set Assessment Hearing Date & Declaring Cost to be Assessed.doc Agenda Item No. 5.E.4.a. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Call for Hearing for Special Assessments for Lachman Street and Utility Construction Project; Declare Costs to be Assessed and Order the preparation of Assessments Page 3 of 7 DRAFT RESOLUTION CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-98 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF THE PROPOSED ASSESSMENTS AND A SECOND RESOLUTION SCHEDULING THE SPECIAL ASSESSMENT HEARING FOR MONDAY, NOVEMBER 19, 2007 WHEREAS, a contract is proposed to be let and costs have been determined for the improvement of Lachman Avenue N.E. between 57t" Street and 601" Street and the contract bid for such improvement is $192,185.95 and expenses incurred or to be incurred in the making of such improvement amount to $192,847.79, so that the total cost of the improvement will be $385,033.74. WHEREAS, the City has received bids on the Lachman Avenue N.E. project and based on those construction bids determined the amount to be assessed is as follows: LACHMAN AVENUE N.E. EXTENSION ASSESSMENT ROLL LINE PARCEL ID PROPERTY OWNER PROPERTY DESCRIPTION FUTURE PROPERTY DESCRIPTION PROPOSED ASSESSMENT 1 101052000010 DONALD G. BARTHEL OUTLOT A, BARTHEL COMMERCIAL PARK SECOND ADDITION LOT 1, BLOCK 1 BARTHEL COMMERCIAL PARK THIRD ADDITION $128,703.82 2 101052000010 DONALD G. BARTHEL OUTLOT A, BARTHEL COMMERCIAL PARK SECOND ADDITION OUTLOT A, BARTHEL COMMERCIAL PARK THIRD ADDITION $162,829.92 3 101115001020 CASCADE II LAND CO LLC LOT 1, BLOCK 1 LABEAUX STATION N/A $17.718.44 4 101115001010 CASCADE II LAND CO LLC LOT 1, BLOCK 2 LABEAUX STATION N/A $20.062.25 5 101115MOO20 CASCADE II LAND CO LLC OUTLOT B LABEAUX STATION N/A $55,719.31 M:\PublicData\City Council\Council Packet information\2007\10-01-07\Lachman Project Set Assessment Hearing Date & Declaring Cost to be Assessed.doc Agenda Item No. 5.E.4.a. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Call for Hearing for Special Assessments for Lachman Street and Utility Construction Project; Declare Costs to be Assessed and Order the preparation of Assessments Page 4 of 7 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ALBERTVILLE, MINNESOTA: The portion of the cost of such improvement to be paid by the city is hereby declared to be $0.00 and the portion of the cost to be assessed against benefited property owners is declared to be $385,033.74. 2. The cost of the improvement to be assessed against the benefited property owners are declared to be: j LACHMAN AVENUE N.E. EXTENSION ASSESSMENT ROLL I LINE PARCEL ID PROPERTY OWNER PROPERTY DESCRIPTION FUTURE PROPERTY DESCRIPTION PROPOSED ASSESSMENT i 1 I 101052000010 DONALD G. BARTHEL OUTLOT A, BARTHEL COMMERCIAL PARK SECOND ADDITION LOT 1, BLOCK 1 BARTHEL COMMERCIAL PARK THIRD ADDITION $12B,703.82 I 2 101052000010 DONALD G. BARTHEL OUTLOT A, BARTHEL COMMERCIAL PARK SECOND ADDITION OUTLOT A, BARTHEL COMMERCIAL PARK THIRD ADDITION $162.829.92 3 c 101115001020 CASCADE II LAND CO LLC LOT 1, BLOCK 1 LABEAUX STATION N/A $17,718.44 4 { 101115001010 CASCADE 11 LAND CO LLC LOT 1, BLOCK 2 LABEAUX STATION NIA $20,062.25 5 101115000020 CASCADE II LAND CO LLC OUTLOT 8 LABEAUX STATION N/A $55.719.31 3. Assessments shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in January, 2008 and shall bear interest at the rate six and one tenth (6.1) percent per annum from the date of the adoption of the assessment resolution. 4. The city clerk, with the assistance of the city engineer, shall forthwith calculate the proper amount to be specially assessed for the Lachman Avenue N.E. improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. The clerk shall upon the completion of such proposed assessment, notify the council thereof. Approved by the City Council of the City Albertville this 1" day of October 2007. M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Project Set Assessment Hearing Date & Declaring Cost to be Assessed.doc Agenda Item No. 5.E.4.a. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Call for Hearing for Special Assessments for Lachman Street and Utility Construction Project; Declare Costs to be Assessed and Order the preparation of Assessments Page 5 of 7 Ron Klecker, Mayor Bridget Miller City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Project Set Assessment Hearing Date & Declaring Cost to be Assessed.doc Agenda Item No. 5.E.4.a. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Call for Hearing for Special Assessments for Lachman Street and Utility Construction Project; Declare Costs to be Assessed and Order the preparation of Assessments Page 6 of 7 DRAFT RESOLUTION CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-99 RESOLUTION CALLING FOR A SPECIAL ASSESSMENT HEARING LACHMAN AVENUE NE IMPROVEMENTS TO BE HELD ON MONDAY, NOVEMBER 19, 2007 AT THE ALBERTVILLE CITY OFFICES AT 7:00 P.M. OR SOON THEREAFTER WHEREAS, by a resolution passed by the council on 1st day of November, the city clerk as directed to prepare a proposed assessment of the cost of improving Lachman Avenue N.E. between 571h Street and 60th Street, and WHEREAS, the clerk has notified the council that such proposed assessment has been completed and filed in her office for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUCNIL OF ALBERTVILLE, MINNEOSTA: 1) a hearing shall be held on the 191h day of November, 2007 in the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons. owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2) The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. 3) The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may at any time thereafter, pay to the County the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Project Set Assessment Hearing Date & Declaring Cost to be Assessed.doc Agenda Item No. 5.E.4.a. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Call for Hearing for Special Assessments for Lachman Street and Utility Construction Project; Declare Costs to be Assessed and Order the preparation of Assessments Page 7 of 7 November 15 or interest will be charged through December 31 of the succeeding year. Approved by the City Council of the City Albertville this I" day of October 2007. Ron Klecker, Mayor Bridget Miller City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Project Set Assessment Hearing Date & Declaring Cost to be Assessed.doc Agenda Item No. 5.E.4.a. Meeting Date October 1, 2007 NIbertvi Ile Mayor and Council Communication sToum u.rq. so aa, ua. September 27, 2007 SUBJECT: Engineering - Lachman Avenue NE Street and Utility Improvement Project Temporary and Permanent Street Easement RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the adoption of Resolution No. 2007-100 entitled a Resolution Providing for a Temporary Construction Easement and Permanent Street and Utility Easement for Lachman Avenue NE. BACKGROUND: The City has been working with the Don Barthel Family to plat their 52.5 acre lot and provide for Lachman Avenue NE street right-of-way. The platting process will not be completed prior to the awarding of the Lachman Avenue NE construction contract. It is necessary that the City have the Lachman right-of-way dedicated prior to awarding of the contract to Dennis Fehn Gravel and Excavating. KEY ISSUES: • Don Barthel intends to dedicate Lachman Avenue NE right-of-way as a condition of platting. • The right-of-way must be dedicated prior to awarding a contract. POLICY CONSIDERATIONS: It is the City's Policy to have property owners platting property for development to plan for and make transportation improvements and to dedicate street right-of-way through their property. FINANCIAL CONSIDERATIONS: There are no financial considerations for the dedication of right-of-way for a future street. LEGAL CONSIDERATIONS: The City Attorney has reviewed the proposed easement and recommends that the easement be dedicated by the owner and accepted by the City Council prior to award of the bid. The City needs this easement in order to award the bid since without it the contractor would not be working on public property and would be constructing a road on private land without permission to enter upon the land. Respectfully Submitted, Larry RVruse City Administrator Department/Responsible Person: Engineering/Assistant City Engineer Adam Nafstad Attachments: Permanent and Temporary Easement, Maps, Draft Resolution M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Street Right of Way Easement.doc Agenda Item No. 5.E.4.b. Meeting Date October 1, 2007 Mayor and Council Communication —October 1, 2007 Lachman Avenue Street and Utility Improvement Project Temporary and Permanent Street Easement Page 2 of 5 PERMANENT ROADWAY EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT Donald G. Barthel, a widower, Grantor, for and in consideration of One Dollar ($1.00) and other valuable consideration, receipt of which is hereby acknowledged, does hereby convey and warrant to the City of Albertville, a municipal corporation under the laws of the state of Minnesota, Grantee, a permanent easement for roadway purposes, together with the unrestricted right to improve, repair and maintain the same, fee and clear of all encumbrances, over, under, and across the following described real estate in the County of Wright, State of Minnesota: SEE ATTACHED E?L>M f'I` A In addition, Grantor for and in consideration of One Dollar ($1.00) and other valuable consideration, receipt of which is hereby acknowledged, toes hereby grant to the Grantee the right to enter upon the following described premises from the date of this Fasement until July 31, 2008, for purposes of construction of street, curb, gutter, storm sewer, municipal water, sidewalk and accompanying improvements: All of Gutlot A. Barthel Commercial Park Second Addition, Wright County, Minnesota. Dated: September &5 2007 M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Street Right of Way Easement.doc Agenda Item No. 5.E.4.b. Meeting Date October 1, 2007 Mayor and Council Communication —October 1, 2007 Lachman Avenue Street and Utility Improvement Project Temporary and Permanent Street Easement Page 3 of 5 Attachment A An 80.00 foot easement for street and utility purposes over, under and across the following described property: Outlot A, BARTHEL COMMERCIAL PARK SECOND ADDITION, according to the recorded plat thereof, Wright County, Minnesota. The center line of said easement is described as follows: Commencing at the southwest corner of said Outlot A; thence North 89 degrees 25 minutes 09 seconds East, along the south line of said Outlot A, a distance of 421.25 feet to the point of beginning of the center line to be described; thence North 01 degrees 00 minutes 00 seconds West, a distance of 55.34 feet; thence northeasterly a distance of 153.96 feet along a tangential curve concave to the southeast having a radius of 250.00 feet and a central angle of 35 degrees 17 minutes 06 seconds; thence North 34 degrees 17 minutes 06 seconds East, tangent to the last described curve, a distance of 100.34 feet; thence northeasterly a distance of 152.05 feet along a tangential curve concave to the northwest having a radius of 250.00 feet and a central angle of 34 degrees 50 minutes 53 seconds; thence North 00 degrees 33 minutes 47 seconds West, tangent to the last described curve, a distance of 55.77 feet to the north line of said Outlot A, and said line there terminating. The side lines of said easement are to be prolonged or shortened to terminate on the north and south lines of said Outlot A. M:\PublieData\CityCouncil\CounciI Packet information\2007\ 10-0 1 -07\Lachman Avenue Street Right of Way Easement. doc Agenda Item No. 5.E.4.b. Meeting Date October 1, 2007 Mayor and Council Communication —October 1, 2007 Lachman Avenue Street and Utility Improvement Project Temporary and Permanent Street Easement Page 4 of 5 N I pI R u ° ° n E ry` cc uy o My gn 0_9 C <m$Y�O,NB& c ��g a � u� ov �I 9R 1i l� t 6u4c°'Yc°.$Y"t�o Z oo o� v ycYi°mb .tioa o� 0 c.. g M a z U &to��n Y $ _ 2i yiii �'" iii! yU i1 YONN MPI�Ya Y1Y-�y'E 4 L mg `Zi EC000c°�j°oNo° Y L QavQ ��j o:iaf °Y �& o ss:i4cm°�•°•�°~° $ YY t'.L. Y wm Y Ycv_Y��,.�cc°amino oY [� s^^ o e °'s o'" u nEOCyCo°ooEn_go- Yyy cy2 F- Zz 4. VV° YN4 u?Z.. °�9V1° Ca` v_pp P : �n 5IU`Y fBN�j- "� Y b;Y Gam•.° 1i VHG Oyy t�.0 "O C x Ww a t1 u Yo,u cv o`opnyytav YeL �`o ,- c mpy�o Dt rn n Oc3 av& u- Z4 gY 1m YaD gm OVA agY¢� aE LJ a z z E orm- ° y� oziS�o �� :20 C ie �� 0 0ffi m 1".WDON SPtC1�7 _aDggt`` y/'� I 8 4 4V" 8 Sri N ' D _ M:\Public Data\City Council\Council Packet infor7nation\2007\10-01-07\I"achman Avenue Street Right of Way Easement.doc Agenda Item No. 5.E.4.b. Meeting Date October 1, 2007 7z Mayor and Council Communication —October 1, 2007 Lachman Avenue Street and Utility Improvement Project Temporary and Permanent Street Easement Page 5 of 5 DRAFT RESOLUTION CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-100 RESOLUTION DEDICATING RIGHT-OF-WAY FROM DON BARTHEL TO THE CITY OF ALBERTVILLE FOR LACHMAN AVENUE NE WHEREAS, the City plans on extending Lachman Avenue NE from 57th Street NE to 60th Street NE in the fall of 2007, and WHEREAS, Don Barthel is in the process of Platting his 52.5 acre parcel, which will be split by the extension of Lachman Avenue NE and the platting process street dedication will not be completed by the time a contract with Dennis Fehn Gravel and Excavating is planned to be signed, and WHEREAS, Don Barthel's School Bus business desires to have Lachman Avenue NE constructed as soon as possible to aid the safety and maneuverability of their bus traffic. WHEREAS, Don Barthel desires to grant a temporary easement through July 31, 2008 over the entire 52.5 acre parcel to accommodate the construction of Lachman Avenue NE and dedicate a permanent easement over the Lachman Avenue NE.. NOW THEREFORE, the City of Albertville hereby authorizes the Mayor and City Clerk sign the temporary easement with Don Barthel over the 52.5 acre described as parcel identification number 105052000010 and to execute a permanent easement over Lachman Avenue NE right- of-way to accommodate extension of Lachman Avenue NE in the fall of 2007. Approved by the City Council of the City Albertville this lst day of October 2007. Ron Klecker, Mayor Bridget Miller City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Street Right of Way Easement.doc Agenda Item No. 5.E.4.b. Meeting Date October 1, 2007 A.1bertville Mayor and Council Communication Sao" Tu.... UAW eq aty Wa September 26, 2007 SUBJECT: Engineering - Purchase of Lachman Avenue NE Street and Utility Improvement Project Wetland Credits RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the adoption of Resolution No. 2007-101 entitled a Resolution Providing for Purchase of Lachman Avenue NE Street and Utility Project Wetland Mitigation Credits in the amount of $27,796.50. BACKGROUND: Upon applying for the wetland permit, the City has been working with the Technical Evaluation Panel (TEP) to determine if the wetland impacts are justifiable and to determine the mitigation requirements of the impacts and whether the replacement should occur on -site or if wetland credits could be purchased. Initially the City tried to avoid the impacts altogether, which could not be achieved; secondly we tried to minimize the impacts through design; and third to mitigate for the unavoidable impact. The TEP is not in total agreement with some members wanting on -site mitigation while others felt that on -site mitigation would not create the quality of wetland desired and that the City should invest in a quality wetland replacement through the purchase of wetland credits. After several meetings and discussions with the TEP members, it is believed that the purchase of credits through a Board of Water and Soil Resources (BWSR) approved bank would be the best method of replacement. If desired by the City, as the Local Governmental Unit (LGU), to proceed with wetland replacement by means of purchasing banked credits, the City needs to purchase 1.74 acres at $15,000 per acre plus a 6.5% BWSR transaction fee for a total of $27,796.50. Staff will then send out the Notice of Decision as required and process the BWSR withdrawal application. Upon completion of the purchasing of the banked credits and receipt of the Army Corp Permit, construction of the project can commence. KEY ISSUES: • Wetland credits can be purchased from a bank credit holder for $15,000 per acre. • If Don Barthel and the City can reach agreement, the proposed mitigation area may be acquired by the City for park land or donated in lieu of Park Dedication Fees. POLICY CONSIDERATIONS: It is the City's Policy is to follow the Federal Clean Water Act and it is believed that this action is consistent with that Act. M:\PublicData\City Council\Council Packet information\2007\ 10-0 1 -07\Lachman Avenue Purchase of Wetland Credits. doc Agenda Item No. 5.E.4.c. Meeting Date October 1, 2007 Mayor and Council Communication —October 1, 2007 Purchase of Lachman Avenue N.E. Street and Utility Improvement Project Wetland Credits Page 2 of 3 FINANCIAL CONSIDERATIONS: The City has budgeted for the purchase of wetland credits or the actual wetland mitigation in the LaBeaux Station Project and related assessments. There are no other fiscal impacts to the City. LEGAL CONSIDERATIONS: The legal requirements of the Minnesota State Annotated, Chapter 429 have been satisfied to allow the costs of these projects to be assessed. Reesp�ectfull Submitted J C// t Larry Rkyruse City Administrator Department/Responsible Person: Engineering/Assistant City Engineer Adam Nafstad Attachments: Draft Resolution M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Purchase of Wetland Credits.doc Agenda Item No. 5.E.4.c. Meeting Date October 1, 2007 Mayor and Council Communication —October 1, 2007 Purchase of Lachman Avenue N.E. Street and Utility Improvement Project Wetland Credits Page 3 of 3 �Q►7G'JW@1"i CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-101 RESOLUTION PROVIDING FOR PURCHASE OF LACHMAN AVENUE NE STREET AND ULITITY PROJECT WETLAND MITIGATION CREDITS IN THE AMOUNT OF $27,796.50 WHEREAS, the City plans on extending Lachman Avenue NE from 57th Street NE to 60th Street NE in the fall of 2007, and WHEREAS, the City believes purchasing wetland banked credits to be the most cost effective and most suitable approach to managing and replacing wetland impacted by the proposed project, and WHEREAS, John Engberg has qualifying wetland credits for $15,000 per acre. NOW THEREFORE, the City of Albertville hereby authorizes the Mayor and City Clerk to execute the necessary documents to purchase wetland mitigation credits for the Lachman Street and Utility Project at a cost of $26,100, from John Engberg and a $1,696.50 BWSR transaction fee. Approved by the City Council of the City Albertville this 1 st day of October 2007. Ron Klecker, Mayor Bridget Miller City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Purchase of Wetland Credits.doc Agenda Item No. 5.E.4.c. Meeting Date October 1, 2007 77 lb£rtvljl£ Mayor and Council Communication sir twm mow. rq aw ur.. September 26, 2007 SUBJECT: Engineering - Lachman Street and Utility Improvement Project Bid Award RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the adoption of Resolution No. 2007-102 entitled a Resolution Accepting Construction Bids for the Lachman Avenue NE Improvement and Award the Construction Contract to Dennis Fehn Gravel and Excavating in the amount of $192,185.95. BACKGROUND: Since 1997 and possibly prior to that date the City has had plans to extend Lachman Avenue NE from 57th Street NE north to 60th Street NE. The LaBeaux Station Plat located at 57th Street NE and Lachman Avenue NE was approved on September 6, 2005, as was the Development Agreement (D.A). The D.A. requires the Developer to construct Lachman Avenue NE through the LaBeaux Station Plat to the north boundary. The D.A. also requires a $93,500 contribution toward construction of Lachman Avenue NE through the abutting wetland at which time the amount will be assessed following the award of a contract on the project. Don Barthel owns a large 11.07 acre parcel, which has significant wetlands on it. Don's Bus wants to have Lachman Avenue NE improved to increase the mobility and safety of their school buses as they access the bus facility. Right now traffic in the neighborhood hinders bus operation. The City is working with Mr. Barthel to plat and subdivide the parcel, with Mr. Barthel dedicating the right-of-way for the extension of Lachman Avenue N.E.. The new plat will have one lot approximately 1.9 acres in size and several outlots, which are primarily wetland. The City has an interest in purchasing the 1.9 acres lot for expansion of the arena, but no agreements exists at this time. Regarding the Barthel Property, the City plans on assessing the 1.9 acre parcel approximately $162,830. Another outlot north of 601h Street NE is currently not buildable, however, should the City vacate 60th Street NE, Mr. Barthel could realize a significant amount of land that would enhance Barthel's development opportunities. If vacated, the City plans to keep a utility easement over the existing water and sewer lines. The City's plan is to offer Mr. Barthel a deferred assessment of approximately $128,704 with 6.1 % interest on the parcel south of 60th Street NE that is currently not buildable. If the street never gets vacated, the assessments will never have to be paid. Don Barthel may not want to defer the assessment and let interest accumulate. Assistant City Engineer Nafstad estimated the Lachman construction at a cost of $303,000. The City had an excellent response to its advertisement with approximately 75 sets of plans mailed out and seven contractors submitting bids. M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Bid Award.doc Agenda Item No.5.E.4.d. Meeting Date October 1, 2007, 2007 Mayor and Council Communication —October 1, 2007 Lachman Avenue N.E. Street and Utility Improvement Bid Award Page 2 of 9 KEY ISSUES: • The apparent low bidder is Dennis Fehn Gravel and Excavating at a cost of $192,185.95. Six other bidders submitted bids ranging up to $303,050.75. • Mr. Don Barthel has signed an Agreement for Waiver of Objection to Special Assessments Related to the Improvement of Lachman Avenue N.E.. This Agreement gives him the ability to appeal any amount over $291,522.59 which reflects the current construction bid and other cost associated with the project. • Purchase of wetland mitigation credits are in the final stages of approval. • City Staff has reviewed the bids and it is recommended to award the bid to Dennis Fehn Gravel and Excavating. POLICY CONSIDERATIONS: It is the City's Policy to award bids to the lowest responsible bidder. FINANCIAL CONSIDERATIONS: Bids received for the project are summarized below: Dennis Fehn Gravel and Excavating $192,185.95 Rum River Contracting of Princeton $225,775.46 Hennen Construction of Rogers $234,276.20 Knife River of Buffalo $247,673.75 Matt Bullock of St. Michael $255,277.85 W.B. Miller of Elk River $290,281.50 Veit of Rogers $303,050.75 Dennis Fehn Gravel and Excavating is the apparent low bidder and is $110,814 below the engineer's estimate. This amount is significantly below the engineer's estimate and is indicative of the competitive nature in the market today. Dennis Fehn Gravel and Excavating is very familiar with this type of construction and has successfully completed numerous projects similar in nature. LEGAL CONSIDERATIONS: The legal process outlined in Minnesota State Annotated, Chapter 429 has been satisfied for the project costs to be assessed. The Mayor and Council possess the authority to approve a contract with the low bidder. Respectfully Submitted, Larry R se City Administrator Department/Responsible Person: Engineering/Assistant City Engineer Adam Nafstad Attachments: Barthel Assessment Agreement, Barthel Easements, Engineers Recommendation, Map, Draft Resolution M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Bid Award.doc Agenda Item No.5.E.4.d. Meeting Date October 1, 2007, 2007 Mayor and Council Communication —October 1, 2007 Lachman Avenue N.E. Street and Utility Improvement Bid Award Page 3 of 9 AGREEMENT FOR WAIVER OF OBJECTION TO SPECIAL ASSESSMENT RELATED TO THE IMPROVEMENT OF LACHMAN AVENUE WHEREAS, the Albertville City Council has prepared plans and specifications and has received bids for the extension of Lachman Avenue from 60* Street N.E. to 57m Street, including the installation of street, curb, gutter, storm sewer, sidewalk, water main, wetland mitigation, capitalized interest, financing costs, water trunk fees and park dedication fees arising firom the platting of the Property Owner's property described below C"Lachman Avenue Improvements'); and WHEREAS, the City has agreed to construct the Lachman Avenue Improvements, provided that the owners of the property that would benefit from the subject improvements agree to waive any special assessment appeal rights they might have with regard to the costs proposed to be assessed to their property. WHEREAS, Donald G. Barthel C"Property Owner") is the owner of the property as legally described as Outlot A. Barthel Commercial Park Second Addition, according to the plat of record in the Wright County Recorder's Office ("Property'); and WHEREAS, the assessment to the Property as a result of the Lachman Avenue Improvements is estimated to be S291,522.59; NOW, THEREFORE, the City ofAlbettville and Property Owner agree as follows: 1. In the event the City shall construct the Lachman Avenue Improvements, the City may adopt a special assessment against the benefiting properties for the costs associated with such improvements. 2. Property Owner hereby knowingly and voluntarily waives any objection to said assessment levied against the Property in an amount up to $291,522.59, the estimated cost of construction. Specifically, Property Owners acknowledge that the Lachman Avenue Improvements will specially benefit the Property in an amount at least equal to $291,522.59 and hereby waive any right to appeal or challenge an assessment in the amount of $291,522.59 pursuant to Minn. StaL §429.091, or any other statutory, common law, or Constitutional provision. 3. In the event that the special assessments levied against the Property exceed $291,522.59, Property Owner shall have the right to appeal from the difference between $291,52259 and the actual assessment amount levied against the Property. 4. This Agreement shall be binding upon and extend to the rept»ttatives, heirs, successm and assigns of the patties hereto. CITY OF ALBERTVILLE PROPERTY OWNER Ron Klecker Donald G. B en�l Mayor M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Bid Award.doc Agenda Item No.5.E.4.d. Meeting Date October 1, 2007, 2007 Mayor and Council Communication —October 1, 2007 Lachman Avenue N.E. Street and Utility Improvement Bid Award Page 4 of 9 PERMANENT ROADWAY EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT Donald G. Barthel, a widower, Grantor, for and in consideration of One Dollar ($1.00) and other valuable consideration, receipt of which is hereby acknowledged, does hereby convey and warrant to the City of Albertville, a municipal corporation under the laws of the state of Minnesota, Grw tee, a permanent easement for roadway purposes, together with the unrestricted right to improve, repair and maintain the same, free and clear of all encumbrances, over, hinder, and across the following described real estate in the County of Wright, State of Minnesota: SEE ATTACHED EXHIBIT A In addition, Grantor for and in consideration of One Dollar ($1.00) and other valuable consideration, receipt of which is hereby acknowledged, does hereby grant to the Grantee the right to enter upon the following described premises from the date of this Easement umW July 31, 2008, for purposes of construction of street, curb, gutter, storm sewer, municipal water, sidewalk and accompanyia* improvements; All of Outlot A, Barthel Commercial Park Second Addition, Wright County, Minnesota. Dated; September a,5 2007 M:\PublicData\City Council\Council Packet information\2007\I0-01-07\Lachman Avenue Bid Award. doc Agenda Item No.5.E.4.d. Meeting Date October 1, 2007, 2007 Mayor and Council Communication —October 1, 2007 Lachman Avenue N.E. Street and Utility Improvement Bid Award Page 5 of 9 BOLTON & MENK, INC. Consulting Engineers & Surveyors 7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 September 20, 2007 Mr. Larry Kruse, City Administrator City of Albertville 5995 Main Avenue NE, P.O. Box 9 Albertville, MN 55301 RE: Award of Contract Lachman Avenue Extension City of Albertville, MN BMI Project No. T15.21652 Dear Mr. Kruse Attached is a tabulation of bids received and opened on September 1 Vh, for the above referenced project. A total of seven (7) bids were received ranging from $192,185.95 to $303,050.75 As shown on the attached bid abstract, Dennis Fehn Gravel and Excavating of Albertville, MN, submitted the low bid for the project. Dennis Fehn Gravel and Excavating is very familiar with this type of construction and has successfully completed numerous projects similar in nature. If the project is desired by the City, it is recommended that the contract in the amount of $192,185.95 be awarded to Dennis Fehn Gravel and Excavating. I will be at your October 15` City Council Meeting to present this information and discuss any questions you or the City Council may have concerning your project. Sincerely, BOLTON & MENK, INC. Adam Nafstad, P. E. Assistant City Engineer Enclosure: Bid Abstract M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Bid Award.doc Agenda Item No.5.E.4.d. Meeting Date October 1, 2007, 2007 Mayor and Council Communication -October 1, 2007 Lachman Avenue N.E. Street and Utility Improvement Bid Award Page 7 of 10 a cq N ts QW D U >. 0 Cr 1�x CL Q z z 0 w U w Cl) Cr V/ CL Lu LU Q z ycc mLLJ O E cc o a � w V E�LU � a 3-2 � 0 cc C Z fn W J In 'Q mTFA r= Z= _5v M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Bid Award.doc Agenda Item No.5.E.4.d. Meeting Date October 1, 2007, 2007 �-�-p V � @ W q � Gn CIi �['i t � N •7f � Q'1 � t(� ? � M AJ OP+ � r� av�, �3 J .�- Q� _ N c0 W T O� _. m N 4 O V' CJ ti Y G}t eWe�� w e7 u1 ��ry (�?pp �n W 4? � •- e's i p? � �� (A *~-•A m Goar� ON oO GGa o000 Oaa aao in0 00�• cov oo � o n-rn v 'ti -ca Gi ou5 cu -oo alp �o co 00� i+i ci � pppp GC7 6 OO cJ l •� •fN C'>G r+ cD <ri GO S ri o Oh ®O� r• N W 7 � QJD C� NiU N• Q c0 N M N1 LA N S�?S'� S�r.?S SSSS �SSSS S8oS SSaS NS SS S SSS = � Q •i+ W � � M NJ H h- c��0jj C') O 6 pO O eedrr V � � eT� CCHVV ID MM �Oy p �2'� � �!p' r e] J � Mayor and Council Communication -October 1, 2007 Lachman Avenue N.E. Street and Utility Improvement Bid Award Page 8 of 10 Ql n M O O tri.'9f < PJ Qi pp AA8- ti c� i W Z W X W W v W Cr CL LLI CL U UA a us di Iti W W d LU W W Lu jj U 0 w J W 0 2 Z M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Bid Award.doc Agenda Item No.5.E.4.d. Meeting Date October 1, 2007, 2007 Kp9Wp ��fpi ni Q) Oi y (N� � N �N�• u0] � M --*'A O �Ti ��p 1�+ �6 � N fV n � � � ei�> O N�(N� P<. C] N- e7 �@p � [i�i W � t4 A f�I:f+�� N1�Or+� �t'i �Yy ��Ry W�S�Qi wVT Vf42Mdi lA HNf �CF 416�M ibh i9 yy2 tltlff ��y 9 (A.19= v�fAM 4�D 6�4yD_F�S�^pp,r1pr�'CqQ}''M A; CJ!{�� SiN cC�[fS. N[ �?� iff O� �N�ryy �Op NAM @� �� Ain i919 H3 Vl 6l V~! 19M�9 M� ��V�yy (i} Mr Qp�V�r{��c0{<r. f(�O�ryp7`Q�N ���� NT"j� �pOy N� � {0(.��� rR Nf N i9 a tli Q} MM1%M�N K �N Srio�0SR4 o1�� 11- Mayor and Council Communication —October 1, 2007 Lachman Avenue N.E. Street and Utility Improvement Bid Award Page 9 of q DRAFT RESOLUTION CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-102 A RESOLUTION ACCEPTING CONSTRUCTION BIDS FOR LACHMAN AVENUE NE STREET AND UTILITY IMPROVEMENTS AND AWARD THE CONSTRUCTION CONTRACT TO DENNIS FEHN GRAVEL AND EXCAVATING IN THE AMOUNT OF $192,185.95 WHEREAS, plans and specifications for improvements and construction of Lachman Avenue N.E., between 60th Street N.E. and 571h Street N.E. have been prepared by Bolton & Menk, Inc. and such plans and specification have been presented and approved by the Albertville City ,Council; and WHEREAS, pursuant to an advertisement for bids for the proposed improvements, bids were received, opened and tabulated according to law; and the following bids were received complying with the advertisement: Dennis Fehn Gravel and Excavating $192,185.95 Rum River Contracting of Princeton $225,775.46 Hennen Construction of Rogers $234,276.20 Knife River of Buffalo $247,673.75 Matt Bullock of St. Michael $255,277.85 W.B. Miller of Elk River $290,281.50 Veit of Rogers $303,050.75 WHEREAS, it appears that Dennis Fehn Gravel and Excavating of Albertville, Minnesota is the lowest responsible bidder for the proposed improvements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Albertville, Minnesota, as follows: The bid of Dennis Fehn Gravel and Excavating, said "Low Bidder" in the amount of $192,185.95 for the construction of the proposed improvements, in accordance with the plans and specifications and advertisement for bids, is the lowest responsible bid. 2. Said bid of said Low Bidder is accepted. M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Bid Award.doc Agenda Item No.5.E.4.d. Meeting Date October 1, 2007, 2007 Mayor and Council Communication —October 1, 2007 Lachman Avenue N.E. Street and Utility Improvement Bid Award Page 9 of 9 3. The City Administrator and City Clerk are hereby authorized and directed to enter into a contract with said "Low Bidder" for the construction of said improvements for and on behalf of the City of Albertville. 4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contact is signed. Approved by the City Council of the City Albertville this 0 day of October 2007. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\Lachman Avenue Bid Award.doc Agenda Item No.5.E.4.d. Meeting Date October 1, 2007, 2007 1bcrtvi11£ Mayor and Council Communication SHMM 7wun UVhW ft 0b) Ufa. September 26, 2007 SUBJECT: 0 Legal — 2005 Albertville Municipal City Code Text Amendment RECOMMENDATION: It is staffs recommendation to approve Ordinance No. 2007-15 entitled an Ordinance Modifying the 2005 Albertville Municipal City Code Sections 9-2-10 Rates and Charges; 9-2-11 Interruption, Discontinuance of Service; 9-3-3 Fees and Charges; 6-2-14 Redemption of Impounded Animals; 3-1-3 Certain City Service Fees and Rates set by Resolution; 10-2-3 Permits and Fees; and 3-5-2 Fire Protection and Emergency Response Fees. BACKGROUND: Every year staff reviews the actual costs incurred for various services provided to the general public. Some of the services provided would include items such as reviewing zoning applications, meeting with developers, and building permits. During the review process staff conducted a comparison of the amount(s) that were collected or escrowed and what the actual costs that were incurred for the service(s). Following the comparison of costs staff evaluates the need to increase or maintain the current charges. KEY ISSUES: Staff noticed the City was charging for such fees that were not noted in the City Code, below are the sections affected: Section 9-2-10 Rates and Charges, 9-2-11 Interruption, Discontinuance of Service, 9-3-3 Fees and Charges, 6-2-14 Redemption of Impounded Animals, 3-1-3 Certain City Service Fees and Rates set by Resolution, and 3-5-2: Fire Protection and Emergency Response Fees and 10-2-3: Permits and Fees that are being amended. POLICY CONSIDERATIONS: It is the City's policy to review, evaluate, and approve modifications to the 2005 Albertville Municipal City Code. FINANCIAL CONSIDERATIONS: The request for approval has a financial affect on the City financials. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve modifications to the 2005 Albertville Municipal City Code and accept staffs recommendation for fees, charges, and expenses the City charges for various services. Respectfully Submitted Larry R. se City Administrator Department/Responsible Person: Administration/ Mike Couri, City Attorney Attachments: Draft Ordinance M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 012007 Legal (Ordinance Amendment).doc Agenda Item No. 5.F.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Legal — Ordinance Amendment Page 2 of (0 DRAFT RESOLUTION CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO.2007-15 AN ORDINANCE MODIFYING THE 2005 ALBERTVILLE MUNICIPAL CITY CODE SECTIONS 9-2-10 RATES AND CHARGES; 9-2-11 INTERRUPTION, DISCONTINUANCE OF SERVICE; 9-3-3 FEES AND CHARGES; 6-2-14 REDEMPTION OF IMPOUNDED ANIMALS; 3-1-3 CERTAIN CITY SERVICE FEES AND RATES SET BY RESOLUTION; 10-2-3 PERMITS AND FEES; AND 3-5-2 FIRE PROTECTION AND EMERGENCY RESPONSE FEES The City Council of the City of Albertville Ordains as Follows: Section 1. The following sections of the Albertville City Code are hereby amended to read as follows: 9-2-10: RATES AND CHARGES: C. A water shut off fee of $35 shall be imposed every time water service is shut off to a property. A water restoration fee of $35 shall be imposed every time water service is restored to a property. The City Council may change the water shut off and water restoration fees from time to time via City Council resolution. D. All charges authorized by this Title 9 of this Code shall be imposed against the owner of the premises or against the owner and occupant, jointly and severally, if the premises is not owner -occupied. The owner shall be responsible for monitoring and shall be liable for water supplied to the owner's property, whether the owner is occupying the property or not, and all charges shall be a lien upon the property until paid. All charges shall be due and payable as provided in this Title or as provided by separate resolution of the city council or by administrative billing statement, if not provided in this article. Any unpaid charges shall constitute a lien against the premises from and after the date they were due and unpaid and shall be certified to the county auditor for collection with taxes. M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 012007 Legal (Ordinance Amendment).doc Agenda Item No. 5.F.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Legal — Ordinance Amendment Page 3 of (V 9-2-11: INTERRUPTION, DISCONTINUANCE OF SERVICE: A. If possible, notice of discontinued or disrupted service shall be given all water users, but the city may discontinue service to any water consumer without notice for necessary repairs, or upon notice as provided for nonpayment of charges pursuant to the procedures set out in this Chapter, or for violation of rules and regulations affecting utility service. B. The city shall endeavor to collect delinquent water and sewer accounts promptly. Where satisfactory arrangements for payment have not been made for either a water billing account or a sanitary sewer billing account 60 or more days past due, the City may cause a discontinuance of water service to the delinquent customer by shutting off the water at the curb stop after two weeks mailed notice to the tenant or owner sent to the address where water service is received and after posted notice upon the premises of the proposed water shut off at least 24 hours prior to such shut off. When water service to any premises has been discontinued, service shall not be restored except upon the payment of all delinquent water and sewer bills and the shut off and reconnection fees established by the city council from time to time by resolution. C. Delinquent accounts shall be certified by the finance director who shall periodically prepare an assessment roll each year providing for assessment of the delinquent amounts against the respective properties served. The assessment roll shall be delivered to the city council for adoption for certification to the county auditor for collection along with taxes. Such action is optional and may be subsequent or in addition to taking other legal action to collect delinquent accounts. 9-3-3: FEES AND CHARGES: D. All charges authorized by this Title 9 of this Code shall be imposed against the owner of the premises or against the owner and occupant, jointly and severally, if the premises is not owner -occupied. The owner shall be responsible for monitoring and shall be liable for sewer service supplied to the owner's property, whether the owner is occupying the property or not, and all charges shall be a lien upon the property until paid. All charges shall be due and payable as provided in this Title or as provided by separate resolution of the city council or by administrative billing statement, if not provided in this article. Any unpaid charges shall constitute a lien against the premises from and after the date they were due and unpaid and shall be certified to the county auditor for collection with real estate taxes, which shall be in addition to any other remedies available to the city. E. Delinquent accounts shall be certified by the finance director who shall periodically prepare an assessment roll each year providing for assessment of the delinquent amounts against the respective properties served. The assessment roll shall be delivered to the city council for adoption for certification to the county auditor for collection along with taxes. Such action is optional and may be subsequent or in addition to taking other legal action to collect delinquent accounts. M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 012007 Legal (Ordinance Amendment).doc Agenda Item No. 5.F.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Legal — Ordinance Amendment Page 4 of F. The City may discontinue water service to any premises pursuant to Section 9-2-11 B which has an outstanding delinquent sewer billing 60 or more days past due. 6-2-14: REDEMPTION OF IMPOUNDED ANIMALS: A. Fees: The owner or harborer of dogs, cats and other animals impounded shall be liable for all of the following fees: 1. Animal capture fee of $ 5 0 for the first impoundment of an owner's animal, $100 for the second impoundment of an owner's animal, and $200 for all additional impoundments of an owner's animal. 2. Impoundment fees incurred by the City for boarding and keeping the animal while impounded. 3. Charges and fees incurred by the City for transporting the animal to the animal impound facility. The animal capture fees, impoundment fees and charges for transporting, boarding and keeping an animal may be modified by resolution of the City Council from time to time. 3-1-3: CERTAIN CITY SERVICE FEES AND RATES SET BY RESOLUTION: B. Enumeration Of Fees And Rates Set By Resolution: Fees are set for the following items by resolution of the city council: 1. Licenses: Dog License (new or replacement) Garbage Hauler License Sewer License Transient Merchant Peddler License (permit) Solicitor License (permit) Canvasser Coin Operated Amusement Device License Rental Dwelling License Dog Kennel Permit 2. Rentals: City Hall City Lions Park Shelter and ball field Softball leagues Softball tournament (3 day) M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 012007 Legal (Ordinance Amendment).doc Agenda Item No. 5.F.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Legal — Ordinance Amendment Page 5 of (O 3. Services: Copies Faxes (send or receive) Fence permits Maps Planning and Zoning 2005 Albertville Municipal City Code Comprehensive Plan 1996 Comprehensive Parks Plan 1997 Standard Detail Plates Zoning/Subdivision/Sign Ordinances Pop Recycling bins replacement Sign Permit Temporary Sign Permit Special Assessment Search Property Identification Description No. (PID or legal) Temporary Outdoor Seasonal Sales 10-2-3: PERMITS AND FEES: A. Permit Fees: The following permit fees shall be assessed for work governed by this code based on valuation. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota statutes section 16B.70, and a surcharge fee shall be collected on all new building construction in addition to the fee based on Total Valuation as set out in this Section. Total Valuation Fee $1.00 to $500.00 $25.00 $501.00 to $2,000.00 $25.00 for the first $500.00, plus $3.25 for each additional $100.00 or a fraction thereof, to and including $2,000.00 $2,001.00 to $73.75 for the first $2,000.00, plus $14.75 for each additional $25,000.00 $1,000.00 or a fraction thereof, to and including $25,000.00 $25,001.00 to $413.00 for the first $25,000.00, plus $10.75 for each additional $50,000.00 $1,000.00 or a fraction thereof, to and including $50,000.00 $50,001.00 to $681.75 for the first $50,000.00, plus $7.50 for each additional $100,000.00 $1,000.00 or a fraction thereof, to and including $100,000.00 $100,001.00 to $1,056.75 for the first $100,000.00, plus $6.00 for each additional $500,000.00 $1,000.00 or a fraction thereof, to and including $500,000.00 $500,001.00 to $3,456.75 for the first $500,000.00, plus $5.00 for each additional $1,000,000.00 $1,000.00 or a fraction thereof, to and including $1,000,000.00 M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 012007 Legal (Ordinance Amendment).doc Agenda Item No. 5.F.1. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 Legal — Ordinance Amendment Page 6 of (41 $1,000,001.00 and $5,956.75 for the first $1,000,000.00, plus $4.00 for each UP additional $1,000.00 or a fraction thereof New Building Surcharge Fee Residential, Valuation less than $500,000 $25.00 Residential, Valuation $500,000 or greater $100.00 Commercial, Industrial, Public/Institutional $100.00 3-5-2: FIRE PROTECTION AND EMERGENCY RESPONSE FEES: B. Fire Watch: Fees for personnel to stand by on fire watch due to unusual fire hazards, while waiting for the property owner or tenant to respond to the scene following a fire incident and/or fire alarm, may be billed to the owner of the property or the tenant, or both, on a per hour basis with a one hour minimum. One -fifth (115) of the fee shall be retained by the city for administrative costs, and four -fifths (4/5) of the fee shall be paid to fire personnel standing fire watch. If a fire watch is established at a property, the watch shall be maintained until the owner of the property, the tenant, or his/her designated representative arrives at the property and takes over responsibility for monitoring fire safety, or until the fire department personnel on the scene determine that such responsible person either cannot be located or is unwilling to take over responsibility for monitoring fire safety, or until the fire department personnel on the scene determine that a fire watch is no longer necessary. The City Council may set the hourly rate for fire watch by resolution and may modify the same by resolution from time to time. Separability. It is hereby declared to be the intention that the several provisions of this ordinance are separable in accordance with the following: if any court of competent jurisdiction shall adjudge any provision of this ordinance to be invalid, such judgment shall not affect any other provisions of this ordinance not specifically included in said judgment. Section 2. Effective Date. This ordinance shall take effect upon passage and publication. Adopted by the City Council of the City of Albertville this 1't day of October 2007. Ron Klecker, Mayor Bridget Miller, City Clerk M:\PublicData\CityCouncil\CounciI Packet information\2007\1 0-0 1 -07\1 0 01 2007 Legal (Ordinance Amendment). doe Agenda Item No. 5.F.1. Meeting Date October 1, 2007 Memo To: Larry Kruse, City Administrator; Albertville City Council From: Mike Couri Date: September 21, 2007 Re: Attorney Report Below is an update of the projects our office has been working on for the City. • Highway 19 South Improvement. No appeals have been filed as of this writing, but I have been contacted by one attorney seeking additional information on behalf of one property owner who filed an objection. • Knechtl ROW Purchase. We have scheduled a tentative closing date between October 22nd and 24th, when Mr. Knechtl will be in town. Apparently Knechtl is still negotiating with Hoey Sign Company for the relocation of the Hoey sign currently on Knechtl's property. If they reach an agreement, the City will enter into a three party agreement with Knechtl and Hoey. If no agreement is reached between Knechtl and Hoey, then Knechtl and the City will enter into an agreement and Hoey's sign would remain on the property the City purchases until its current lease expires in September, 2008. • Prairie Run Litigation. The City's attorneys are requesting additional information from the Developer regarding the Developer's alleged damages. Paul Reuvers and Jason Kuboushek will likely discuss the status of the case at a closed meeting on October 15t1i. • Field Plaza 2"d Addition. I sent comments back to the Developer's attorney several weeks ago and have heard nothing back to date. MAPublic Data\City Council\Council Packet information\2007\10-01-07\Anomey Report 2, October 1, 2007.doc Agenda Item No.5.F.2. Meeting Date October 1, 2007, 2007 95 • Albert Villas Stormwater Pond Assessment. September 21" was the last day to serve notice of appeal on the City. At the time of this writing, no appeals had been served. • Utility Ordinance Changes. Included in this agenda packet are several miscellaneous changes to the City Code which will make it easier for the City to collect water and sewer billings from landlords and homes where the resident has filed bankruptcy. Also included are changes setting forth charges for water shut off, animal impoundment, and for fire watch duty. • XCEL Franchise Agreement. We are in the process of revising Xcel Energy's franchise agreement which expires next year. MAPublic Data\City Council\Council Packet information\2007\10-01-07\Attomey Report 2, October 1, 2007.doc Agenda Item No.5.F.2. Meeting Date October 1, 2007, 2007 0 4P� A,lbertville Sind TO lMq MY d4! lUs. Date: September 27, 2007 To: City Council From: Larry R. Kruse, City Administrator, Re: General Update STAFFING • City Hall: With two office employees out on medical leave it is quite busy at City Hall. I am exploring some options to backfill one of the positions with temporary help. This should not have an affect on the budget since the one Building Department employee is on non -paid status. • Utilities: Don Lumley is filling in temporarily for Sean Vold in his absence. Mr. Lumley is a licensed operator who is currently finishing up a temporary position in Sauk Center. DOWNTOWN PARKING / LAND EXCHANGE Alan Brixius and I have a meeting with the 152 Club and Geez owners on Tuesday, October 2, 2007 to continue negotiations on a viable plan. CONFERENCE I will be out of the office Monday October 8th through Wednesday October 101h at my annual City/County Managers Association. I usually carry my cell phone and keep in touch with the office should the need arise. MICHAEL SAVITSKI / CJ LAUNDROMAT Staff has a meeting scheduled for Thursday, October 4th with Mr. Savitski and Mr. Jones to get an agreement before the property tax certification period lapses in November. CITY HALL PLAT AND CITY HALL SOUTH PARKING LOT Staff is in the process of drafting up an agreement between the City and Mr. Stevens whereby he donates the land to the City and then receives a credit towards his off -site parking requirements. Hopefully at the October 15th Council meeting we can act on an agreement and possibly construct the parking lot this fall while the bidding environment M:\PublicData\City Council\Council Packet information\2007\10-01-07\10-01-2007 City Administrator Report.doc I Agenda Item No.5.G.1. Meeting Date October 1, 2007, 2007 97 is very competitive. We would most likely allow the contractor until June 30, 2008 to complete the project. ALBERT VILLAS POND PROJECT Assistant City Engineer Adam Nafstad and I met with School Superintendent Marcia Ziegler to request that the City purchase some of their excess wetland mitigation credits for our pond inlet requirements. Mr. Nafstad will be attending the STMA October 1, 2007 School Board meeting. The City needs just a fraction of an acre and the costs are estimated to be $5,000 to $12,000 for those credits. OLD PUBLIC WORKS BUILDING Sporadic inquiries, but no serious takers yet. 52ND STREET NE PROJECT Getting closer .... Fehns are now completing the Industrial Park Project and installation of the bituminous wear course. CSAH 19 SOUTH PROJECT Construction is on schedule and we have a few people paying off their assessments. Traffic signals should be installed about mid October. At our October 15`h meeting we will have a recommendation to pay Wright County a major portion of our share of the project. CSAH 19 NORTH PROJECT Staff will draft minutes of our meeting and send them around to provide a historical record of the meeting. ALBERTVILLE PREMIUM OUTLETS BERM City Engineer Nafstad and I are meeting with Chelsea's engineer to resolve the dirt pile. As earlier reported, Wright County Soil and Water and the Department of Natural Resources (DNR) have directed Chelsea to bring the site into compliance with the approved grading plan. Several concepts are being discussed including completing the mass grading of the City owned Outlot E and utilizing their material to complete that effort. I-94 IMPLEMENTATION TASK FORCE MEETING S.E.H. continues to work on the MNDOT Staff Approved Layout. This work will be substantially completed and a report will be given at our 5:30 p.m., October 17th Task Force meeting. M:\Public Data\City Council\Council Packet information\2007\10-01-07\10-01-2007 City Administrator Report.doc 2 Agenda Item No.5.G.1. Meeting Date October 1, 2007, 2007 0 REED BED UPDATE The Utility Department has been diverting effluent from the newly planted reed beds to the holding ponds, thus allowing the new reeds a chance to become established. Growth has been very slow, but we are making progress. We are regularly in touch with our consulting engineer and the reed bed supplier monitoring its progress. CITY HALL CONSTRUCTION The General Contractor has completed all of the remaining punch list items. RENTAL OF OLD CITY HALL 5975 MAIN AVENUE NE A new ad will be in the next issue of the Crow River News. A number of folks earlier expressed interest in the property, so it is a good idea to publish our discounted price so everyone can take advantage of a new opportunity. Once the ad is published we can email or notify all interested parties. Professional Office Space for Lease, Albertville $9.99 per square foot triple net lease 2300 S. F. of Prime Downtown Office Space Professional looking building Great Main Avenue location Great 1-94 access and easy to find 600 ft from 1-94 (within sight of the building) 700 ft from CSAH 37-1-94 Interchange 200 ft from Albertville Post Office Seconds away from restaurants & services Lots of well lighted secure parking Flexible terms on length of lease Includes multi line phone system Ready for occupancy with great neighbors (City Nail) If you are looking for a location in the Albertville, Otsego, St. Michael, Monticello, Rogers area, then give us a call. Available for view 8:00 - 4:00 M - F or by appointment. Contact City of Albertville Larry Kruse 5959 Main Avenue N.E. - P.O. Box 9, Albertville, MN 55301 763497-3384 at. 4 For more specifics see our web site at www.ci.albertville.mn.us M:\Public Data\City Council\Council Packet information\2007\10-01-07\10-01-2007 City Administrator Report.doc 3 Agenda Item No.5.G.1. Meeting Date October 1, 2007, 2007 E NIbertville Mayor and Council Communication Smd Teuen IM�p. ft September 25, 2007 SUBJECT: 0 Administration - STMA Ice Arena Land Appraisal — Don G. Barthel Property RECOMMENDATION: It is respectfully requested the Mayor and Council consider approving Draft Resolution No.2007-1.03 entitled a Resolution Authorizing the City to contract with Nagell Appraisal & Consulting to appraise approximately 1.9 acres of future arena land south of the STMA Ice Arena, currently owned by the Barthel Family at a cost not to exceed $1,200. BACKGROUND: The STMA Ice Arena Board has a desire to purchase 1.9 acres (82,570 s.f.) of land south of the ice arena to accommodate a second sheet of ice. The parcel has a net buildable area of 1.69 acres (73,554 s.f.) with the balance 0.21 acres (9.016 s.f.) being wetland. Northwest Associated Consultants (NAC) has completed a site and building plan showing the expanded building and parking lot (attached) can accommodate the expansion. School District 885 has secured approximately $500,000 of bond proceeds for land acquisition. The City is in the process of constructing Lachman Avenue NE from 571h Street NE to 60th Street NE serving this property. The City is working with the Barthel Family to plat their property and construct the Lachman Avenue NE Street Improvements. Construction of Lachman Avenue NE includes the installation of water and sewer utilities serving this lot. With the STMA Ice Arena located in Albertville, the City may consider taking a lead in securing this land for the STMA Ice Arena Board. The property would be valued in a post street construction condition. KEY ISSUES: • There is not a Purchase Agreement with the Barthel Family to purchase this lot. The City has secured an Appraisal Agreement to access the property for appraisal purposes. The City is hopeful the appraisal will be a tool that leads to a Purchase Agreement. • The City has taken soil borings and identified major soil correction issues for this lot. • Preliminary assessment in the amount of $162,830 would also be provided to the appraiser to determine the post project construction value of the lot. POLICY CONSIDERATIONS: It is the policy of the City to appraise property prior to purchasing. School District 885 may also require an appraisal in order to use their bond proceeds. M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 STMA Arena -Barthel Land Appraisal (new layout).doc Agenda Item No. 5.G.2. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 STMA Arena/Barthel Land Appraisal Page 2 of/7 FINANCIAL CONSIDERATIONS: The $1,200 to appraise this property is not a budgeted item. The City's goal would be to add the appraisal cost to the purchase price of the land should School District 885 or the STMA Ice Arena Board purchase the lot. In the event the City of Albertville is not able to have either of them accept the appraisal costs, funds to pay the bill would need to come out of Albertville's Park Dedication Fund. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to enter into contracts for property appraisals. Respectfully Submitted, Larr7se City Administrator Department/Responsible Person: Administration/Larry Kruse, City Administrator Attachments: Don Barthel Appraisal Agreement, Nagell Appraisal & Consulting; Consulting Proposal, Barthel Commercial Park 3`d Addition Plat, Site and Building Plan, and Draft Resolution M:\Public Data\City Council\Council Packet inform ation\2007\10-01-07\10 0107 STMA Arena -Barthel Land Appraisal (new layout).doc Agenda Item No. 5.G.2. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 STMA Arena/Barthel Land Appraisal Page 3 of APPRAISAL AGREENWNT September 25, 2007 Right of Access Agreement for a Real Estate Appraisal between Mr. Don Barthel and the City of Albertville. Don B arthel hereby grants the City or its agents the right to enter my property (PID t# 101052000010) Oudot A, Barthel Commercial Park Second Addition, Albertville, Minnesota for the purpose to complete. a Real Estate Appraisal. More specifically, the Barthel Family is in the process of platting the property to facilitate the installation of Lachman Avenue N.E. The City also has an interest in purchasing a lit from Mr. Barthel approximately 1.16 acres in size for expansion of the STMA arena (Figure 1). The purpose of the appraisal is to form the foundation for a negotiated purchase. The outcome of this appraisal is not binding in any way on either party, but rather to serve as a tool to see if a Purchase Agreement can be reached. THE APPRAISAL The intent is to appraise approximately 1.6 acres as a separate platted lot in a post street construction condition with utilities, zoned B2A. THE APP'RAiI" ER Bill VWaytas, Nagelle Appraisal and Consulting will perform the appraisal. Mr. waytas recently +completed seven other appraisals in the neighborhood to identify the value of CSAH 19 properties for assessment purposes. The cost of Mr. Waytas's service is TM FRAME The appraisal will be completed within 30 days of contracting with Nagelle Appraisal and Consulting. The City warrants that the appraisal will not result in any expense for Mr. Barthel and the lr?p7W s condition will not be impacted in any way. Dotib. Barthel Ron Mocker, Mayor M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 STMA Arena -Barthel Land Appraisal (new layout).doc Agenda Item No. 5.G.2. Meeting Date October 1, 2007 10 Mayor and Council Communication — October 1, 2007 STMA Arena/Barthel Land Appraisal Page 4 of'� NAGELL APPRAISAL & CONSULTING 7515 Wayzata Blvd. #115 Minneapolis: 952-544-8966 Minneapolis, MN 65426 St. Paul 651-209-6159 Established in 1968 Central Fax 952-544-8969 Couri, MacArthur & Ruppe August 8, 2007 Attn: Michael Couri, Attorney 705 Central Avenue East St. Michael, MN 55376-0369 RE: Appraisal of land Lot 1, Block 1, Barthel Commercial Park Third Addition Albertville, MN Dear Mr. Couri: Thank you for your interest in obtaining appraisal services regarding the property above. Per our conversation, you indicated an appraisal report with the following research and analysis is needed. Report Use/Value Type: The report use is for negotiation purposes by the City of Albertville with the current owner for the potential purchase of the above referenced property. Appraiser is to assume the road is already constructed and sewer and water are installed. Current market value reflecting highest and best use per Uniform Standards of Professional Appraisal Practice will be provided. Property Description: A provide if necessary here _ 6 acre parcel of land. Contact for access: Michael Couri to Scope of Report: (1) An inspection of the property and view the neighborhood. (2) Report the physical and/or economic factors that could affect the property. (3) Complete research and analysis of pertinent market data. The sales comparison approach to value will be applied. (4) Where appropriate, comparables will be adjusted on a grid. (5) Report findings and conclusions. Report Format: A Summary Report (Standard from report) will be used. It has a summary of statements of the data, analysis and conclusions. Appropriate photos, maps and exhibits are included. Two hard copies of the report provided. Fee: The fee is $1,200. Client named above is responsible for payment. Any litigation proceedings/preparation is extra and would be billed at $100 per hour. Due Date: Report can be completed in 4 weeks from signed confirmation. Information needed by the appraiser at inspection: Already provided. Our company has 10 employees and has been in business since 1968 and has sufficient experience, education and resources to competently complete this assignment. Neither the employment to make the appraisal, nor the compensation for it, is contingent upon the appraised value , ti _ -operty. If you agree to the abofie terms, please sign below and return by fax or mail. If you haft my additional questions, please do not hesitate to contact me. M:\PublicData\CityCouncii\CounciI Packet information\2007\10-01-07\10 01 07 S1D4A Arena -Barthel Land Appraisal (new layout).doc Agenda Item No. 5.G.2. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 STMA Arena/Barthel Land Appraisal I LACI AA i ! tz Ii I r CZ S5;.Jeu.l VE Z A ro a d y O t4 ;i p li:,.,stNl�t [' i,, :I! d`li '��aRl 1�� lli �► N "tt ° j� R• Page 5 of I M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 STMA Arena -Barthel Land Appraisal (new layout).doc Agenda Item No. 5.G.2. Meeting Date October I, 2007 10 Mayor and Council Communication — October 1, 2007 STMA Arena/Barthel Land Appraisal Page 6 of 17 Y M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 STMA Arena -Barthel Land Appraisal (new layout).doc Agenda Item No. 5.G.2. Meeting Date October 1, 2007 10 Mayor and Council Communication — October 1, 2007 STMA Arena/Barthel Land Appraisal Page 7 of 7 Draft Resolution CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-103 RESOLUTION AUTHORIZING THE CITY OF ALBERTVILLE TO CONTRACT WITH NAGELL APPRAISAL AND CONSULTING TO APPRAISE APPROXIMATELY 1.6 ACRES OF FUTURE ARENA LAND ABUTTING THE STMA ARENA TO THE SOUTH, CURRENTLY OWNED BY DON BARTHEL FOR A COST NOT TO EXCEED $1,200 WHEREAS, the Albertville City Council desires to facilitate the purchase of land to expand the STMA Arena, and WHEREAS, the Mayor and Council have reviewed Bill Waytas of Nagell Appraisal & Consulting's appraisal proposal, and WHEREAS, the STMA Ice Arena Board has expressed interest in acquiring land abutting the arena to the south, and WHEREAS, School District 885 has approximately $500,000 of bond proceeds to acquire arena land. NOW, THEREFORE be it resolved by the City Council of the City of Albertville, County of Wright, State of Minnesota: To authorize the Mayor and City Administrator to enter into a contract with Nagell Appraisal & Consulting to appraise Don Barthel's approximately 1.6 acres of land south of the arena in a post street construction condition for a cost not to exceed $1,200. Adopted by the Albertville City Council this lst day of October, 2007 Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 STMA Arena -Barthel Land Appraisal (new layout).doc Agenda Item No. 5.G.2. Meeting Date October 1, 2007 �\ lbertville Mayor and Council Communication SnmM r� Udna. ft a cu ws. September 26, 2007 SUBJECT: 0 Administration - Authorization to have Bolton and Menk Inc. (BMI) to proceed with City Hall South Parking Lot Construction Plan RECOMMENDATION: It is respectfully requested the Mayor and Council consider approving Draft Resolution No. 2007-104 entitled a Resolution Authorizing the City of Albertville to Authorize Bolton And Menk, Inc. to Complete a Simplified Engineering Construction Plan and Seek Quotes for the 15 Stall City Hall South Parking Lot, which Engineering Services are to be Performed on an Hourly Basis at a cost not to exceed $2,500. BACKGROUND: The City is in the final stages of negotiating an agreement with Mr. Jamie Stevens to donate 4,294 square feet of land south of City Hall. In return, Mr. Stevens will receive a credit towards the Albertville Body Shop's off -site parking requirements. It is anticipated the project will be under $50,000 and require quotes instead of a formal bid. If the City completes the engineering now, the City may still be able to complete construction this fall. The bidding environment has been really good, and should result in some very competitive quotes. KEY ISSUES: • We will be completing final negotiation on a land transfer/parking lot agreement with Mr. Stevens and incurring engineering costs at the same time. We are limiting the scope of work BMI will perform and rely on the contractor to perform more of a design build scenario. Engineering for this project is not a large amount of money, but be aware there is always the possibility that we won't get an agreement. • To coincide with this parking lot construction activity, we will be completing the preliminary and final plat of City Hall property. With the City owning all of the land north of the railroad tracks, we will likely now combine all these parcels into one lot. It is getting late in the 2007 construction season, so if the contract is awarded, we will likely give the contractor until June 30, 2008 to complete the work. In this way, we get the advantage of good prices this fall and prevent cold weather costs. POLICY CONSIDERATIONS: It is the policy to approve agreements and contracts for service on Capital Projects. FINANCIAL CONSIDERATIONS: The estimated cost of the City Hall South Parking Lot is under $50,000. It is estimated that BMI can put together a simple plan adequate to get a quote and perform those services on an hourly rate not to exceed $2,500. The financing for the South Parking Lot will come out of the City Hall Bond proceeds and/or funds dedicated toward repayment of the bonds from other funds. There will be no financial impact on the 2007 annual budget. M:\PublieData\CityCouncil\CounciI Packet information\2007\10-01-07\10 01 07 City Hall South Parking Lot Engineering Plan.doc Agenda Item No. 5.G.3. Meeting Date October 1, 2007 10 Mayor and Council Communication — October 1, 2007 City Hall South Parking Lot Construction Plan Engineering Page 2 of LEGAL CONSIDERATIONS: The Mayor and Council have the authority to enter into contracts for property appraisals. Respectfully Submitted, iLarryvzEse City Administrator Department/Responsible Person: Administration/ Larry Kruse, City Administrator Attachments: Draft Resolution M:\PublicData\City Council\Council Packet information\2007\10-01-07\10 01 07 City Hall South Parking Lot Engineering Plan.doc Agenda Item No. 5.G.3. Meeting Date October 1, 2007 Mayor and Council Communication — October 1, 2007 City Hall South Parking Lot Construction Plan Engineering Page 3 of 3 Draft Resolution CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-104 RESOLUTION AUTHORIZING THE CITY OF ALBERTVILLE TO AUTHORIZE BOLTON AND MENK, INC. TO COMPLETE A SIMPLIFIED ENGINEERING CONSTRUCTION PLAN AND SEEK QUOTES FOR THE 15 STALL CITY HALL SOUTH PARKING LOT, WHICH ENGINEERING SERVICES ARE TO BE PERFORMED ON AN HOURLY BASIS AT A COST NOT TO EXCEED $2,500 WHEREAS, the Albertville City Council desires to construct a public parking lot south of City Hall, and WHEREAS, the Albertville Body Shop intends to donate 4,294 square feet of land and receive a credit towards required off -site parking requirements, and WHEREAS, it is the hope of the City that such land donation will be consummated in 2007, and NOW, THEREFORE be it resolved by the City Council of the City of Albertville, County of Wright, State of Minnesota: To authorize the Engineering Firm of Bolton and Menk Inc. to proceed to complete a simplified Engineering Plan and obtain quotes for construction of a 15 stall Parking lot south of City Hall. Engineering services are to be performed on an hourly basis not to exceed $2,500. Adopted by the Albertville City Council this 1st day of October, 2007 Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\10-01-07\10 0107 City Hall South Parking Lot Engineering Plan.doc Agenda Item No. 5. G.3. Meeting Date October 1, 2007