2007-10-15 CC PacketNIbertville City of Albertville Council Agenda
spa T UWAG. No 01V mg.
OCTOBER 15, 2007
7:00 PM
PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed
on the agenda or of general community interest. Advertised public hearings are scheduled as such so that
the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council
regarding specific agenda items, other than public hearings should indicate so and will be afforded an
opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to
speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to
speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council",
usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In
any case, citizens are asked to complete a `Request to Speak Card'.
1. PLEDGE OF ALLEGIANCE
2. CALL TO ORDER — ROLL CALL
3. RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS
4. MINUTES
A. September 25, 2007 joint City of Albertville Council, City of Otsego Council, and
Wright County Commissioners minutes (pgs. 2-4)
B. September 25, 2007 Committee of the Whole Workshop minutes (pgs. 5-6)
C. October 1, 2007 City Council minutes (pgs. 7-18)
5. CITIZENS OPEN FORUM — (time reserved 5 minutes)
6. AMENDMENTS TO AGENDA (pg. 19)
7. 0 CONSENT AGENDA
All items with an asterisk () are considered to be routine by the City Staff and will be
enacted by one motion. There will be no separate discussion of these items unless a
Council member so requests. In such event, the item will be removed from the General
Order of Business and considered in its normal sequence on the agenda.
Items
8.A.1.
Public Works — Report
8.A.2.
Public Works — Purchase Bobcat
8.13.1.
Utilities Department — Service Agreement to Televise Sanitary
Sewer Lines
8.C.1.
Finance — Semi-monthly Payment of Claims (bills)
8.C.2.
Finance — 2007 Overlay (Final Payment)
8.C.3.
Finance — Towne Lakes 1st Addition Letter of Credit Release
8.D.1.
City Clerk — One Day 3.2 Malt Liquor License
8.D.2.
City Clerk — One Day Gambling Permit
8.E.1.
Planning — Monthly Report
8.F.1.
Engineering — Semi-monthly Report
City of Albertville Council Agenda
Page 2 of 3
8.I.3. Administration — Towne Lakes 3'd Addition Letter of Credit Release
8.I.4. Administration — Towne Lakes 5th Addition Letter of Credit
Reduction
8. DEPARTMENT BUSINESS
A. Public Works Department
1). 0 Accept Public Works Report (pgs. 21-22)
2). 0 Authorize staff to exercise Lano Equipment, Inc. "Bobcat Buy -Back Program"
option to upgrade the 2006 Bobcat loader to a 2007 model at a cost of $1,320.67
(pgs. 23-26)
B. Utilities Department
1). 0 Approve Visu-Sewer Clean and Seal, Inc. Bid of $0.48 per foot to Televise
Approximately 7,343-feet of Sanitary Sewer lines at an estimated cost of
$3,524.64 with funds paid out of the Sewer Fund (pgs. 27-32)
C. Finance Department
1). 0 Approve the Monday, October 15, 2007 Payment of Claims (bills) (pgs. 33-39)
2). 0 Approve the 2007 Overlay Final Payment Request (pgs. 41-44)
3). 0 Approve the Release in full Contractors Properties Development Company's
(CPDC) Shoppes at Towne Lakes One Addition Letter of Credit No. 061005
from $40,560 to $0.00 (pgs. 45-46)
D. City Clerk
1). 0 Approve application for a 3.2 One -Day Malt Liquor License for the St. Michael
Lions for an annual event to be held at the St. Albert's Parish Center on Thursday,
March 4, 2008 from 5:00 p.m. to 11:00 p.m., in which the donations will be made
to various community organizations or events (pgs. 47-48)
2). 0 Approve application for a Minnesota Lawful Gambling LG220 Application for
Exempt Permit for the St. Michael Lions Club to sell Raffle Tickets in
conjunction with the annual event that will be held at the St. Albert's Parish
Center on Thursday, March 4, 2008 from 5:00 p.m. to 11:00 p.m. (pgs. 49-50)
E. Planning and Zoning
1). 0 Accept City Planners Monthly Report (pg. 51)
F. Engineering
1). 0 Accept the Assistant City Engineer's Project Status Update (pgs. 53-54)
G. Legal
1). Approve the Knechtl Purchase Agreement authorizing acquisition of a 48,106
square feet parcel of land for I-94 Right -of -Way from Dr. Gerhard Knechtl of
Vienna, Austria in the amount of $625,378; $22,150 for bill board relocation and
other terms as noted in the Purchase Agreement on file in the Office of the City
Clerk (pgs. 55-66)
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Meeting Date: October 15, 2007
City of Albertville Council Agenda
Page 3 of 3
H. Council
1). Discussion on Ordinance No. 2007-11 entitled an Ordinance Amending Title 4
Section 4-2-5 Relating to Coin Operated Amusement Devices, which was passed
at the September 4, 2007 Council meeting
I. Administration
1).
Accept the Quote to be announced at the October 15, 2007 Council meeting in
the amount of $ to Construct the City Hall South Parking Lot (pgs. 67-
68, plus site plan)
Accept the Assistant City Engineer's Update on the Stormwater Pond Berm
Construction Bid (pgs. 69-70)
Approve the Release in full Contractors Properties Development Company's
(CPDC) Towne Lakes 3rd Addition Letter of Credit No. 061005-1 from $57,900
to $0.00 (pgs. 71-72)
Approve the Reduce the Contractors Properties Development Company's
(CPDC) Towne Lakes 5d' Addition Letter of Credit No. 060913 from $113,307
to $56,650 (pgs. 73-74)
9. CITIZENS OPEN FORUM - (continued if necessary)
10. ANNOUNCEMENTS and or UPCOMING MEETINGS
October
22 6:00 p.m. Joint Powers Water Board meeting
22 7:00 p.m. City Council Workshop to discuss fees
29 7:00 p.m. Jt. Albertville City Council, St. Michael City Council
and STMA School Board meeting
November
4
2:00 a.m.
Daylight Savings — set your clock back 1-hour
5
7:00 p.m.
City Council meeting
12
all day
City Offices closed in observation of Veteran's Day
13
6:00 p.m.
STMA Ice Arena Board meeting
13
7:00 p.m.
Planning and Zoning Commission meeting
13
7:30 p.m.
Parks and Recreation Committee meeting
19
7:00 p.m.
City Council meeting
19
7:00 p.m.
Lachman Avenue NE Special Assessment Hearing
22
all day
City Offices closed in observation of Thanksgiving Day
23
all day
City Offices closed in observation of Thanksgiving Day
26
6:00 p.m.
Joint Water Board meeting
26
7:00 p.m.
Council Workshop (if necessary)
11. CLOSED SESSION (Update on Gold Key - Prairie Run Litigation)
12. ADJOURNMENT OF THE REGULAR COUNCIL MEETING TO A COMMITTEE
MEETING OF THE WHOLE (five minute recess)
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Meeting Date: October 15, 2007
City of Albertville Council Agenda
October 15, 2007
Page 4 of 4
AFFIDAVIT OF POSTING
STATE OF MINNESOTA)
SS.
COUNTY OF WRIGHT
Tracey Nubbe, being first duly sworn, says that on the 1 Ith day October 2007 Tracey
posted the documents as shown on the reverse side a true copy of each thereof at
4:05 p.m. at the Albertville City Offices in the window, at the City of Albertville, County
of Wright, State of Minnesota.
Subscribed and sworn to before me this1 f-"day of '��(- , 2007.
BRIDGET MARIE MILLER
NOTARY PUBLIC -MINNESOTA
My Commission Ezpues Jan 31. W
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r
> lbertvijle Mayor and Council Communication
October 4, 2007
SUBJECT: City Council Minutes
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
approval of the City Council minutes that have been prepared and submitted by the City Clerk.
BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council,
should it be their desire to amend the minutes.
KEY ISSUES: It is the City's policy to review and approve City Council minutes that have been
taken, prepared and submitted by the City Clerk.
POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the
City Council minutes that have been prepared and submitted should be amended. However, the
contents of the minutes via the amendment process typically require Mayor and Council
consideration thereof at the appropriate time during the meeting, in which such amendments that
are made requires a motion and affirmative vote of the majority of the members present.
FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to
approval of the City Council minutes.
LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the
authority to amend the minutes.
Respectfully submitted,
!Larryse
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: September 25, 2007 joint City of Albertville, City of Otsego, and Wright County
Commissioner minutes; September 25, 2007 Committee of the Whole Workshop minutes;
October 1, 2007 regular City Council minutes
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Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
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JOINT ALBERTVILLE CITY COUNCIL
AND OTSEGO CITY COUNCIL WORKSHOP
SEPTEMBER 25, 2007
MINUTES
Albertville City Hall
Page 2 of 18
7:00 PM
PRESENT FROM ALBERTVILLE: Mayor Ron Klecker, Council members Dan Wagner,
LeRoy Berning, Tom Fay and John Vetsch; City Administrator Larry Kruse and Assistant City
Engineer Adam Nafstad
ABSENT: None
PRESENT FROM OTSEGO: Mayor Larry Fournier, Council members Vern Heidner, Mark
Thorsted, Tom Darkenwald; City Administrator Mike Robertson and City Engineer Ron Wagner
ABSENT: Council member Jessica Stockamp,
OTHERS PRESENT: Wright County Commissioners Elmer Eichelberg and Patrick Sawatzke.
Mayor Klecker and Mayor Fournier called the Albertville/Otsego Joint City Council meeting to
order at 7:00 p.m.
In the fall of 2006, the Wright County Board appointed Commissioners Elmer Eichelberg and
Patrick Sawatzke to meet with the City of Albertville and the City of Otsego to explore funding
and an agreement to improve CSAH 19. The purpose of the joint meeting was to create a
common understanding of the need for the project. Further to identify how the three entities
could work together to fund the project.
CSAH 19 NORTH FEASIBILITY REPORT
Albertville Assistant Engineer Adam Nafstad presented a draft CSAH 19 North Feasibility
Report discussing the highway layout and costs. The total estimated cost of the project is
$2,700,534. Using the County's Funding Policy approximately $1,711,868 would be Wright
County's share; $935,223 would be Albertville's share and $53,443 would be Otsego's share.
The estimates do not include any right-of-way.
Nafstad summarized Albertville's desire to manage the high traffic volumes, improve pedestrian
safety and improved access. Currently, there are not large commercial project to drive
developer's paying for the improvement. Using CSAH 19 South Project, the City assessed
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Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 3 of 18
approximately 20% of the total project costs. Even at that rate, assessed properties threatened
contesting the assessment in District Court.
The following is a very generic summary of the Albertville Council, Otsego Council and the
Wright County Commissioner's comments.
ALBERTVILLE'S COMMENTS
Mayor Klecker stated the city is in favor of doing the project as soon as possible. The city is
willing to work with Wright County and Otsego with hopes to construct the project in 2010
at the latest. The Council stated they supported seeking Federal Funds and some method to
capture the taxes generated by new development to pay for construction bonds. The Council
stated they would like to have the County consider a temporary full access at 69r' Street.
OTSEGO'S COMMENTS
Mayor Fournier summarized that the improvement was a priority for the City of Otsego and
that it would greatly enhance Otsego's effort as they look towards a future Kadler
interchange. The Council strongly supported a Federal application for 2011 Federal funds.
The Council mentioned a concern about getting right-of-way dedicated prior to
development, but a 2010 date gives everyone some time to plan for the improvement.
Council member Heidner stated it is important to make sure the County was involved. The
Council noted a temporary access at 69t Street didn't matter to Otsego.
The Commissioners said they would rely on the County Engineer for direction on if CSAH
19 was a high enough priority to move it up on the Five Year Transportation Plan. The
Commissioners questioned why private development could not contribute more. The
Commissioners went on to state the County would participate, the question is just how much
of the project they would/could afford and when it would be scheduled. The two
Commissioners were supportive of seeking Federal Funds as long as it didn't compete
against another Wright County Project that had a higher priority. The Commissioners noted
they would rely on advice from the County Engineer before supporting a 691h Street
temporary access, but it is a possibility to pursue. It should be noted that the two
Commissioners provided their individual comments and do not speak for the County Board.
OUTCOMES
The following outcomes were identified going forward:
• Seek 2008 application for 2011 Federal Funds
• Evaluate/Study some type of formula to capture taxes on new development with a
portion being dedicated towards construction of CSAH 19 North whereby the
County could reimburse the cities for the project over a period of years.
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Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 4 of 18
• Evaluate allowing a temporary access at CSAH 19 North and 691b Street, which
would not involve a raised median in an effort to buy some time until the County is
ready to drive a larger four lane urban project..
The Mayors and Commissioners concluded the meeting by thanking everyone for their
participation and desire to work together.
ADJOURNMENT
Mayor Fournier and Mayor Klecker sincerely thanked everyone for the great meeting.
Meeting adjourned at 8:15 p.m.
Ron Klecker, Mayor
Larry Kruse, City Administrator
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Agenda Item No. 4.A..B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
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COMMITTEE OF THE WHOLE MEETING
SEPTEMBER 25, 2007
MINUTES
Albertville City Hall
Page 5 of 18
8:30 PM
PRESENT FROM ALBERTVILLE: Mayor Ron Klecker, Council members Dan Wagner,
LeRoy Berning, Tom Fay and John Vetsch; City Administrator Larry Kruse and Assistant City
Engineer Adam Nafstad
ABSENT: None
,FORMER CITY HALL BUILDING
Council and Staff discussed the former City Hall building at great length reviewing the return on
investment and amount of revenue the City expected to receive. The Council concluded the
discussion agreeing to reduce the lease rate significantly in an attempt to get the building
occupied as soon as possible.
FORMER PUBLIC WORKS BUILDING
The Public Works Building was discussed at great length. Conversation centered on whether to
let FYCC and Timber Bay, a non-profit occupy the building for little or no costs. The Council
concluded the discussion directing staff to try to lease the building to a new or expanding
business at a reduced rate. The Council suggested the possibility to lease the office area
separately from the garage area. The Council frowned on involving an architect, knowing the
building is near the end of its expected life.
OTHER RELATED BUSINESS
The Council requested the City Administrator contact the Post Office to pursue future space
needs.
FYCC
The Council directed staff to contact the STMA School Board to put FYCC on the STMA
School Board, City of Albertville and City of St. Michael joint meeting agenda at the end of
October to discuss FYCC funding and the future of the FYCC program.
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Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
ADJOURNMENT
Meeting adjourned at 10:15 p.m.
Ron Klecker, Mayor
Larry Kruse, City Administrator
Page 6 of 18
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Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
7of18
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ALBERTVILLE CITY COUNCIL
October 1, 2007
MINUTES
Albertville City Hall 7:00 PM
PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, and, Dan
Wagner, City Planner Al Brixius, Assistant City Engineer Adam Nafstad, City Attorney Mike
Couri, City Administrator Larry Kruse, Finance Director Tina Lannes, and City Clerk Bridget
Miller
ABSENT: Council member Tom Fay
Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the
Pledge of Allegiance.
ADOPT AGENDA
MOTION BY Council member Wagner, seconded by Council member Berning to approve the
agenda as presented. Motion carried unanimously.
CITIZEN FORUM
Mayor Klecker asked the City Clerk if there was anyone present that wanted to speak to the
Council regarding an issue that was not on the agenda.
John Hollermann of 5602 Kalenda Drive NE brought to the Council's attention that the farm
house located at 10831 Kantar Court NE is for sale. Mr. Hollermann asked if the City has
considered purchasing the house to expand Oakside Park.
Mayor Klecker responded by stating that the consideration of purchasing the house near Oakside
Park was discussed at the last meeting. Council has taken the potential of purchasing the house
into consideration, but is unable to identify what funds or where funds are available within the
budget to accomplish the purchase.
Council member Berning questioned whether the abutting property owners were in favor of
expanding Oakside Park. Berning informed Mr. Hollermann that the Parks and Recreation
Committee sent notices to the surrounding property owners asking their input towards the
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Agenda Item No. 4.A..B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 8 of 18
installation of a basketball court or a gazebo. The property owners did not seem all too in favor
of those items, which made the Council re -consider if they would be in favor of the expansion.
Mr. Hollermann presented to the Mayor and Council a petition of neighboring residents that
would be in favor of the expansion of Oakside Park.
Mayor Klecker thanked Mr. Hollermann for sharing his concerns regarding the possibility of
expanding Oakside Park.
0 CONSENT AGENDA
All items with an asterisk (I#) are considered to be routine by the City Staff and will be enacted
by one motion. There will be no separate discussion of these items unless a Council member so
requests. In such event, the item will be removed from the General Order of Business and
considered in its normal sequence on the agenda.
MOTION BY Council member Wagner, seconded by Mayor Klecker to approve the Consent
Agenda items pulling 5.11.1. Approve Resolution No. 2007-95 entitled a Resolution Authorizing
the Payment of Claims Check Numbers 024780 to 024828 Presented Except the Bills
Specifically Pulled which are Passed by a Separate Motion, 5.11.2 Accept Accounts Receivable
Update, Capital Project Status Report, and Quarterly Budget Report, 5.D.1. Approve Ordinance
No. 2007-1.2 entitled an Ordinance Amending Chapter 2700 of the 2005 Albertville Municipal
City Code Relating to Planned Unit Development, 5.D.2. Approve Ordinance No. 2007-13
entitled an Ordinance Amending Section 100.10 of Appendix A of the 2005 Albertville
Municipal City Code Relating to Establishment of Fees, Charges, and Expenses by way of a
Zoning Ordinance, and 5.G.3. Approve Resolution No. 2007-104 entitled a Resolution
Authorizing the City of Albertville to Authorize Bolton & Menk, Inc. to Complete a Simplified
Engineering Construction Plan and Seek Quotes for the 15 Stall City Hall South Parking Lot,
which Engineering Services are to be Performed on an Hourly Basis at a cost not to exceed
$2,500, in which a separate motion will be made, and on file in the office of the City Clerk.
Motion carried unanimously.
DEPARTMENT BUSINESS
PUBLIC WORKS DEPARTMENT
Approval Resolution No. 2007-93 entitled a Resolution Approving the Memorandum of
Understanding Between Wright County and the City of Albertville for the Purchase of Sand/Salt
for the 2007-2008 Snow and Ice Removal Season
Approve Resolution No.2007-94 entitled a Resolution Authorizing the City of Albertville to
Approve the Public Works Department to Work Collaboratively with Blaine Rentals, LLC.
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Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 9 of 18
(Developer) to Pave Approximately 60 feet of 62"d Street NE Serving the Albertville Park-n-
Ride at an Estimated Cost of $3, 600
MOTION BY Council member Wagner, seconded by Mayor Klecker to approve Resolution
No. 2007-93 entitled a Resolution Approving the Memorandum of Understanding Between
Wright County and the City of Albertville for the Purchase of Sand/Salt for the 2007-2008 Snow
and Ice Removal Season and Resolution No.2007-94 entitled a Resolution Authorizing the City
of Albertville to Approve the Public Works Department to Work Collaboratively with Blaine
Rentals, LLC. (Developer) to Pave Approximately 60-feet of 62nd Street NE Serving the
Albertville Park-n-Ride at an Estimated Cost of $3,600 as presented in the council packet and on
file in the office of the City Clerk. Motion carried unanimously.
FINANCE DEPARTMENT
0 Approve Resolution No. 2007-95 entitled a Resolution Authorizing the Payment of Claims
Check Numbers 024780 to 024828 Presented Except the Bills Specifically Pulled which are
Passed by a Separate Motion
Council had a question regarding check number 024787 payable to Coborn's in the amount of
$111.36. Council inquired as to whether the expense of $77.06 should be paid out of Fire
Department Donations instead of the general fund.
Finance Director Lannes noted the correction and would make the necessary journal entries.
Council had a concern with check number 024813 payable Shingobee Builders in the amount of
$3,035.00. Council asked why a builder was painting a ceiling at the Albertville Fire Hall.
Finance Director Lannes reported that Fire Chief Mills brought up the painting of the fire hall
ceiling during a Budget workshop asking for Council's approval, in which the expense would be
50150. The City would pay half and Shingobee Builders would pay the other half as part of the
original contract when it was built.
MOTION BY Council member Berning, seconded by Council member Vetsch to approve
Resolution No. 2007-95 entitled a Resolution Authorizing the Payment of Claims Check
Numbers 024780 to 024828 Presented Except the Bills Specifically Pulled, which are passed by
a separate motion and are on file in the office of the City Clerk. Motion carried unanimously.
Accept Accounts Receivable Update, Capital Project Status Report, and Quarterly Budget
Report
Council brought up the Budget Report and how does the City handle the budget overtures.
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Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 10 of 18
Finance Director Lannes stated the budget overtures would be absorbed through other funds
within the departments.
Council recommended staff to conduct and evaluate how much funds have been spent and
submit calculations of Building Department Revenues.
MOTION BY Council member Berning, seconded by Council member Wagner to accept the
Accounts Receivable Update, Capital Project Status Report, and Quarterly Budget Report, which
are on file in the office of the City Clerk. Motion carried unanimously.
CITY CLERK
Approve September 17, 2007 regular City Council minutes and September 17, 2007 City
Council workshop minutes
MOTION BY Council member Wagner, seconded by Mayor Klecker to approve the Monday,
September 17, 2007 regular City Council minutes and September 17, 2007 City Council
workshop minutes as presented and on file in the office of the City Clerk. Motion carried
unanimously.
PLANNING AND ZONING
0 Approve Ordinance No. 2007-12 entitled an Ordinance Amending Chapter 2700 of the 2005
Albertville Municipal City Code Relating to Planned Unit Development
Council asked for additional clarification regarding to Ordinance No. 2007-12 entitled an
Ordinance Amending Chapter 2700 of the 2005 Albertville Municipal City Code Relating to
Planned Unit Development.
City Planner Brixius informed the Council that City Attorney Couri brought up the point that
during the review of Planned Unit Development /Conditional Use Permit applications allowing a
planned unit development by a conditional use permit reduces the City's discretion in applying a
PUD and its flexibility. Following the comment, staff reviewed the 2005 Albertville Municipal
City Code and recommended removal of the text allowing a PUD by CUP, which would provide
for City more scrutiny over the PUD applications and keep the City from being cornered into
approving a PUD based on the 2005 Albertville Municipal City Code Zoning Ordinance
requirements for a CUP.
Brixius went on to report that removing the language would require that all PUDs go through a
rezoning application. This would mean that all PUD applications would go through the PUD
process found in Section 2700 of the 2005 Albertville Municipal City Code. This will allow the
City greater discretion with the PUD application and ensure flexibility of high quality and well
designed projects.
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Agenda Item No. 4.A..B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 11 of 18
Brixius stated that at the September 11, 2007 Planning and Zoning Commission meeting the text
amendment was presented for review and approval. Planning and Zoning Commission, along
with staff are recommending approval of Ordinance No. 2007-12 entitled an Ordinance
Amending Chapter 2700 of the 2005 Albertville Municipal City Code relating to Planned Unit
Development.
MOTION BY Council member Vetsch, seconded by Council member Wagner to approve
Ordinance No. 2007-12 entitled an Ordinance Amending Chapter 2700 of the 2005 Albertville
Municipal City Code Relating to Planned Unit Development, which are on file in the office of
the City Clerk. Motion carried unanimously.
0 Approve Ordinance No. 2007-13 entitled an Ordinance Amending Section 100.10 of
Appendix A of the 2005 Albertville Municipal City Code Relating to Establishment of Fees,
Charges, and Expenses by way of a Zoning Ordinance
City Planner Brixius began by stating staff reviews the fees collected by the City for various
Zoning Applications and other services. Upon review, Finance Director Lannes pointed out the
fees collected basically have been covering the City Planner's fees only. Lannes suggested
raising the fees and or escrows that are collected to cover costs associated with development
applications.
Council wanted to make sure the fees were not too high; therefore wanted staff to conduct a
comparison to other surrounding communities on fees that are charged.
There was discussion between the Council and staff rationalizing the increase in the fees.
Council noted that they hear what staff is saying, but at the same time Council hears what the
small business owners are telling them that Albertville is hard or tough to deal with.
Staff brought to the Council's attention that the fees are reflective of legal aspects.
MOTION BY Council member Berning, seconded by Council member Vetsch to table
Ordinance No. 2007-13 entitled an Ordinance Amending Section 100.10 of Appendix A of the
2005 Albertville Municipal City Code Relating to Establishment of Fees, Charges, and Expenses
by way of a Zoning Ordinance for further discussion at a workshop to be held later in October
and re -submitted in November 2007 for Council approval. Motion carried unanimously.
Approve Ordinance No. 2007-14 entitled an Ordinance Amending Section 10-7-8 of Chapter 7
of the 2005 Albertville Municipal City Code Relating to Permitted Business Signs
City Planner Brixius stated that Council, Planning and Zoning Commission and staff have been
reviewing the text amendment relating to permitted business signs for a couple of months.
Brixius reported that Ordinance No. 2007-14, to the best of staff ability, reflects the outcome of
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Agenda Item No. 4.A..B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 12 of 18
the concerns, conversations, and meeting between the Planning and Zoning and Council's
recommendations.
MOTION BY Council member Berning, seconded by Council member Wagner to approve
Ordinance No. 2007-1.4 entitled an Ordinance Amending Section 10-7-8 of Chapter 7 of the
2005 Albertville Municipal City Code Relating to Permitted Business Signs, which is on file in
the office of the City Clerk. Motion carried unanimously.
ENGINEERING
Approve Resolution No. 2007-96 entitled a Resolution Reducing Albertville — St. Michael
Medical Clinic (Building No. 2) Letter of Credit No. 201001306 from $49, 500 to $11, 875
Approve Resolution No. 2007-97 entitled a Resolution Approving the CSAH 19 North
Feasibility Study Prepared by Bolton & Menk, Inc.
Accept the Assistant City Engineer's Project Status Update
MOTION BY Council member Wagner, seconded by Mayor Klecker to approve Resolution
No. 2007-96 entitled a Resolution Reducing Albertville — St. Michael Medical Clinic (Building
No. 2) Letter of Credit No. 201001306 from $49,500 to $11,875, and Resolution No. 2007-97
entitled a Resolution Approving the CSAH 19 North Feasibility Study Prepared by Bolton &
Menk, Inc. and to accept the Assistant City Engineer's Project Status Update, which are on file
in the office of the City Clerk. Motion carried unanimously.
Lachman Avenue NE Street and Utility Improvement Related items
Approve Resolution No. 2007-98 entitled a Resolution Declaring Costs to be assessed
($385, 033.74) and Ordering Preparation of the Proposed Assessments and adoption of
Resolution No. 2007-99 entitled a Resolution Calling for a Special Assessment Hearing for
Lachman Avenue NE Improvements to be held on Monday, November 19, 2007 at the
Albertville City Offices at 7:00 p. m. or soon thereafter
Assistant City Engineer Nafstad reported that the City has been working on the Lachman
Avenue NE Improvement project for a couple of years. Staff has prepared the special
assessments for the Street and Utility Improvement project for Council review and approval.
The total cost estimate of the Lachman Avenue NE Street and Utility Improvement is
$385,033.74, which the City has bonded. The costs will be applied to all benefited property
owners, which involves two property owners. Nafstad informed the Council that special
assessments have been computed in accordance with the Minnesota Statutes Annotated
Chapter 429.
M:\Public Data\City Council\Council Packet information\2007\10-15-07\I0 15 2007 4-A-B-C City Council minutes.doc
Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 13 of 18
Nafstad informed the Council that staff is looking for approval to set the public hearing for
Monday, November 5, 2007, which is the first regular Council meeting.
Council questioned about the costs and what was the latest date the assessment hearing could
be held.
Staff reminded the Council that the City has bonded for the project; therefore payments will
be made soon if they haven't already begun. Council and staff has been discussing the
construction of Lachman Avenue NE for at least the past two (2) to three (3) years. There is
a portion of costs that will be a deferred payment to the bond. The City will be assessed a
percentage of the expenses to the affected property owners.
MOTION BY Council member Berning, seconded by Council member Vetsch to approve
Resolution No. 2007-98 entitled a Resolution Declaring Costs to be assessed ($385,033.74)
and Ordering Preparation of the Proposed Assessments and adoption of Resolution No.
2007-99 entitled a Resolution Calling for a Special Assessment Hearing for Lachman
Avenue NE Improvements to be held on Monday, November 19, 2007 at the Albertville City
Offices at 7:00 p.m. or soon thereafter, which are on file in the Office of the City Clerk.
Motion Carried Unanimously.
Approve Resolution No. 2007-100 entitled a Resolution Dedicating Right -of -Way from Don
Barthel to the City of Albertville for Lachman Avenue NE
Assistant City Engineer Nafstad went on to report that staff has been working with Don
Barthel to plat their 52.5 acre lot and provide for Lachman Avenue NE street right-of-way.
The platting process will not be completed prior to the awarding of the Lachman Avenue NE
construction contract; therefore it is necessary that the City have the Lachman Avenue NE
right -of way dedicated prior to awarding of the contract to Dennis Fehn gravel and
Excavating.
In order for the platting of the property for development, the property owners need to plan for
and make transportation improvements, which would mean to dedicate street right-of-way
through their property. Nafstad informed the Council that Don Barthel has agreed to the
easement and signed the Permanent and Temporary Easement prior to the City awarding the
bid.
MOTION BY Council member Berning, seconded by Mayor Klecker to approve
Resolution No. 2007-100 entitled a Resolution Dedicating Right -of -Way from Don Barthel
to the City of Albertville for Lachman Avenue NE, which is on file in the office of the City
Clerk. Motion carried unanimously.
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 4-A-B-C City Council minutes.doc
Agenda Item No. 4.A..B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 14 of 18
• Approve Resolution No. 2007-101 entitled a Resolution Providing for Purchase of Lachman
Avenue NE Street and Utility Project Wetland Mitigation Credits in the amount of
$27, 796.50
Assistant City Engineer Nafstad brought to the Council's attention that staff has been
working with the Technical Evaluation Panel (TEP) to determine if the wetland impacts are
justifiable. Following the determination of the wetland impacts the TEP then needs to
determine the mitigation requirements of the impacts and whether the replacement should
occur on -site or if wetland credits could be purchased.
Nafstad reported that after several meetings and discussions with the TEP members, it was
believed that the purchase of credits through a Board of Water and Soil Resources (BWSR)
approved bank would be the best method of replacement.
If desired by the City, as the Local Governmental Unit (LGU), to proceed with wetland
replacement by means of purchasing banked credits, the City needs to purchase 1.74 acres at
$15,000 per acre plus a 6.5% BWSR transaction fee for a total of $27,796.50. Following the
approval by Council, staff will send out the Notice of Decision as required and process the
BWSR withdrawal application.
Nafstad concluded by stating that upon completion of the purchasing of the banked credits
and receipt of the Army Corp Permit, construction of the project can commence.
There was discussion as to the pile of dirt that appears to be in the way of construction. The
question came up as to whether there is a chance that a portion of the dirt could be removed
and placed within Central -City Park to accommodate a potential sliding hill?
Staff confirmed there is a slight chance that the dirt could be removed and placed within the
Central -City Park at a minimal cost. Staff wanted to make sure that the Council was aware
that should a future Council decide to remove the sliding hill for whatever reason, the
removal of the dirt could be somewhat costly to remove.
MOTION BY Council member Berning, seconded by Council member Wagner to approve
Resolution No. 2007-1.01 entitled a Resolution Providing for Purchase of Lachman Avenue
NE Street and Utility Project Wetland Mitigation Credits in the amount of $27,796.50, which
is on file in the office of the City Clerk. Motion carried unanimously.
• Approve Resolution No. 2007402 entitled a Resolution Awarding Contractor's Low Bid for
Barthel Commercial Park 2" d Addition also known as Lachman Avenue NE Improvement
from Dennis Fehn Gravel and Excavating in the amount not to exceed $192,185.95
Assistant City Engineer Nafstad reported that approximately 1997 or before there have been
City plans noting the extension of Lachman Avenue NE from 57th Street NE north to 60th
Street NE. During the prior years there did not appear to be a need for the extension as there
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 4-A-B-C City Council minutes.doc
Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
15 of 18
was minimal traffic. In September 2005, LaBeaux Station was platted and one of the
requirements for developing was the construction of Lachman Avenue NE from 57t" Street
NE north to 60tb Street NE.
Nafstad stated that staff has been working with the abutting property owner, Don Barthel, to
the north who owns a large 11.07 acre parcel, which has significant wetlands located on the
parcel. Mr. Barthel is in favor of the Lachman Avenue NE improvement, which would
increase the mobility and safety of the school buses that use the street to access the bus
facility. Since 1997 the development in Albertville has increased the amount of traffic and
hinders bus operation. Nafstad noted that Mr. Barthel had signed an agreement dedicating
the right-of-way for the extension of Lachman Avenue NE, which was discussed earlier this
evening.
Nafstad went on to inform the Council that staff advertised for bids for the Lachman Avenue
NE Street and Utility Improvement Project. The City mailed out approximately 75 sets of
plans to various construction contractors to bid on the project. Of the 75 contractors who
requested the plans, the City received an excellent response. Listed below are the top seven
(7) bidders.
Dennis Fehn Gravel and Excavating of Albertville $192,185.95
Rum River Contracting of Princeton $225,775.46
Hennen Construction of Rogers $234,276.20
Knife River of Buffalo $247,673.75
Matt Bullock of St. Michael $255,277.85
W.B. Miller of Elk River $290,281.50
Veit of Rogers $303,050.75
Dennis Fehn Gravel and Excavating of Albertville is the apparent low bidder and is $110,814
below the engineer's estimate. Nafstad reported that Dennis Fehn Gravel and Excavating of
Albertville has worked with staff in previous construction projects, which were successful. It
is then staff s recommendation that the Albertville City Council approve Resolution No.
2007-1.02 entitled a Resolution Accepting Construction Bids for Lachman Avenue NE Street
and Utility Improvements and Award the Construction Contract to Dennis Fehn Gravel and
Excavation in the Amount of $192,185.95.
MOTION BY Council member Vetsch, seconded by Council member Wagner to approve
Resolution No. 2007-102 entitled a Resolution Awarding Contractor's Low Bid for Barthel
Commercial Park 2nd Addition also known as Lachman Avenue NE Improvement from
Dennis Fehn Gravel and Excavating in the amount not to exceed $192,185.95, which is on
file in the office of the City Clerk. Motion carried unanimously.
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 4-A-B-C City Council minutes.doc
Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 16 of 18
LEGAL
Approve Ordinance No. 2007-15 entitled an Ordinance Modifying Section 9-1-2-1, 9-1-2-2,
9-5-4, and 10-1-3 of the 2005 Albertville Municipal City Code Relating to Establishment of Fees,
Charges, and Expenses by way of a Zoning Ordinance
Council member Berning asked if it was the consensus of the Council to discuss the text
amendment of Ordinance No. 2007-15 regarding Permit Fees.
It was unanimous among the Council to discuss Ordinance No. 2007-15 Section 10-2-3 Permits
and Fees.
Council member Berning wanted additional clarification from staff on the calculation of the
permits and fees that are presented in the ordinance.
City Attorney Couri responded by stating the fees are based on Total Valuation that as set out in
this section are in accordance with Minnesota State Statute Section 1613.70. These are standard
charges that the City has been charging in prior years.
MOTION BY Council member Wagner, seconded by Mayor Klecker to table Ordinance No.
2007-15 entitled an Ordinance Modifying Section 9-1-2-1, 9-1-2-2, 9-5-4, and 10-1-3 of the
2005 Albertville Municipal City Code Relating to Establishment of Fees, Charges, and Expenses
by way of a Zoning Ordinance for further discussion at a workshop to be held later in October
and re -submitted in November 2007 for Council approval. Motion carried unanimously.
MR Accept the City Attorney's Update
MOTION BY Council member Wagner, seconded by Mayor Klecker to accept the City
Attorney's Update as presented and on file in the office of the City Clerk. Motion carried
unanimously.
ADMINISTRATION
Accept the City Administrator's Written Report
Approve Resolution No. 2007-103 entitled a Resolution Authorizing the City of Albertville to
Contract With Nagell Appraisal and Consulting to Appraise Approximately 1.6 Acres of Future
Ice Arena Land Abutting the STMA Ice Arena to the south, currently owned by Don Barthel For
a cost not to exceed $1, 200
MOTION BY Council member Wagner, seconded by Mayor Klecker to accept the City
Administrator's Written Report, and to approve Resolution No. 2007-103 entitled a Resolution
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 4-A-B-C City Council minutes.doc
Agenda Item No. 4.A..B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 17 of 18
Authorizing the City of Albertville to Contract With Nagell Appraisal and Consulting to
Appraise Approximately 1.6 Acres of Future Ice Arena Land Abutting the STMA Ice Arena to
the south, currently owned by Don Barthel For a cost not to exceed $1,200, currently owned by
Don Barthel, at a cost not to exceed $1,200, which are on file in the office of the City Clerk.
Motion carried unanimously.
Approve Resolution No. 2007-104 entitled a Resolution Authorizing the City of Albertville to
Authorize Bolton & Menk, Inc. to Complete a Simplified Engineering Construction Plan and
Seek Quotes for the 15 Stall City Hall South Parking Lot, which Engineering Services are to be
Performed on an Hourly Basis at a cost not to exceed $2,500
City Administrator Kruse informed the Council that staff is in the final stages of negotiating an
agreement with Jamie Stevens of Albertville Body Shop for the construction of the City Hall
South Parking Lot. As part of the agreement, the City is working with Mr. Stevens to donate
4,294 square -feet of land south of the new City Hall. In exchange, Mr. Stevens will receive a
credit towards the Albertville Body Shop's off -site parking requirements. Staff anticipates the
project costs will be under $50,000, which would require quotes instead of advertising for bids.
City Administrator Kruse brought to Council's attention that it is getting late in the season for
construction; therefore, would give the contractor until June 30, 2008 to complete the necessary
work. This would allow the City to take advantage of 2007 construction costs for a project that
would be completed in 2008.
Council questioned if this would be contingent on Mr. Stevens signing an agreement. Council
appeared to be somewhat hesitant to proceed with the construction of the parking lot with the
agreement or consent from Mr. Stevens.
City Attorney Couri noted that as far as the legal aspects, Mr. Stevens would need to deed land
over to the City in good faith the City will construct the parking lot.
Motion by Council member Berning, seconded by Council member Vetsch to approve
Resolution No. 2007-104 entitled a Resolution Authorizing the City of Albertville to Authorize
Bolton & Menk, Inc. to Complete a Simplified Engineering Construction Plan and Seek Quotes
for the 15 Stall City Hall South Parking Lot, which Engineering Services are to be performed on
an hourly basis at a cost not to exceed $2,500 and contingent upon dedication of 4,294 square -
feet of land from Jamie Stevens, current owner of Albertville Body Shop.
MOTION BY Council member Wagner, seconded by Mayor Klecker to approve Resolution
No. 2007-104 entitled a Resolution Authorizing the City of Albertville to Authorize Bolton &
Menk, Inc. to Complete a Simplified Engineering Construction Plan and Seek Quotes for the 15
Stall City Hall South Parking Lot, which Engineering Services are to be Performed on an Hourly
Basis at a cost not to exceed $2,500, which are on file in the office of the City Clerk. Motion
carried unanimously.
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 4-A-B-C City Council minutes.doc
Agenda Item No. 4.A..B.C.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Council Minutes
Page 18 of 18
UPCOMING MEETING AND EVENTS
October
8
all day
City Offices closed in observation of Columbus Day
9
6:00 p.m.
STMA Ice Arena Board meeting
9
7:00 p.m.
Planning and Zoning Commission meeting
15
7:00 p.m.
City Council meeting
22
6:00 p.m.
Joint Powers Water Board meeting
29
7:00 p.m.
Jt. Albertville City Council, St. Michael City Council
and STMA School Board meeting
Council member Berning made a recommendation to set Monday, October 22 at 7:00 p.m. to
hold a workshop for further discussion on fees and rates charged by the City for services. There
was a consensus of the Council to hold a workshop on Monday, October 22, 2007 at 7:00 p.m.
ADJOURNMENT
MOTION BY Council member Berning, seconded by Mayor Klecker to adjourn the regular
October 1, 2007 City Council meeting at 9:01 p.m. Motion carried unanimously.
Ron Klecker, Mayor
Bridget Miller, City Clerk
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 4-A-B-C City Council minutes.doc
Agenda Item No. 4.A.B.C.
Meeting Date October 15, 2007
NIbertville S� 4w�m 11YMp,. •b Chu Altw Mayor and Council Communication
October 4, 2007
SUBJECT: Agenda Amendments
RECOMMENDATION: This space is reserved on the agenda for the Mayor and Council to
amend the agenda, as deemed appropriate by the City Council.
BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council,
should it be their desire to amend the meeting agenda. The agenda notation merely serves as the
placeholder to facilitate action by the Mayor and Council, should it be the desire, to add to and/or
remove an item from the published agenda.
KEY ISSUES: The `Agenda Amendments' listing is included to facilitate any amendments, by
the Mayor and Council and on occasion by City staff to the published agenda. A motion and
affirmative vote of the majority of the members present are required for the published agenda to
be amended. Requests for such may be brought forward by the Mayor and/or Council, its City
staff, and occasionally, via a citizen request.
POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the
meeting agenda should be amended. However, items added to the agenda via the amendment
process typically require Mayor and Council consideration thereof at the appropriate time during
the meeting.
FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to
`Agenda Amendments'.
LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the
authority to amend the agenda.
Respectfully Submitted,
Larry R. Kruse
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: none
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 6 Agenda Amendment.doc
Agenda Item No. 6.
Meeting Date October 15, 2007
Mayor and Council Communication
lbertvil l e
October 5, 2007
SUBJECT: 0 Public Works Maintenance Report
RECOMMENDATION: No recommendation is being made and this space on the agenda is
reserved for the City Council to ask questions related to Public Works and Park Operations.
BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and
Council to review and ask questions about the Public Works and Parks Department.
PARKS
• The parks and ballfields have been aerated and fertilized along with the Wastewater
Treatment Plant and Public Works Facility.
• This year staff rented an air compressor to winterize the entire City owned sprinkler
systems, which was successful and appeared to be a cost savings to the City.
• Staff purchased ten large trees during the annual Midwest Landscapes tree sale and
planted them in various City parks.
STREETS
• We have done some sidewalk and curb repairs on 53rd Street NE south of Main Avenue
NE.
• Staff has also replaced a section of 4' sidewalk on Main Avenue NE south of 56th Street
NE with 5' sidewalk.
EQUIPMENT
• Staff has begun the process of preparing the trucks and equipment for the upcoming snow
and or ice removal season.
JETTING
• Mike Jenkins has been assisting the Wastewater Treatment Department with jetting the
sewer mains.
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-A-1 Tim Guimont PW Report.doc
Agenda Item No. 3.A. I .
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
Public Works Maintenance Report
Page 2 of 3
POLICY CONSIDERATIONS: The Mayor and Council review the Public Works Maintenance
reports and operations.
FINANCIAL CONSIDERATIONS: There are no financial considerations at this time.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all public works and parks maintenance matters.
Respectfully Submitted
dLarry
City Administrator
bepartment/Responsible Person: Public Works/Tim Guimont, Public Works Supervisor
Attachments: none
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-A-1 Tim Guimont PW Report.doc
Agenda Item No. 8.A.1.
Meeting Date October 15, 2007
A,lb£i" tVlll£ Mayor and Council Communication
s— L""k- ao ow ur.
October 4, 2007
SUBJECT: 0 Purchase of skid -steer loader through Lano Equipment, Inc. (Bobcat
Corp.) buy back program
RECOMMENDATION: Public Works Committee respectfully requests that the Mayor and
Council consider the following motion:
Motion to exercise Lano Equipment, Inc. "Bobcat Buy -Back Program" option to upgrade the
2006 Bobcat loader to a 2007 model at a cost of $1,320.67.
BACKGROUND: In November 2006, the City purchased a new Bobcat loader from Lano
Equipment, Inc. to replace a nine year old model. The new 2006 Bobcat has improved safety
features, ergonomics, and design and has been a great improvement over the old one. With the
purchase of a new brush mower, the Public Works Department has been using the machine a lot
more than in the past. In addition, our crews are doing more and more landscaping, street repair,
snow removal and other projects. The Bobcat Buy Back Program allows the City to have a new
Bobcat for $2,500 plus tax each year. When you factor in tires, cutting edges and other
maintenance, the annual outlay is almost the same, plus the City then has a warranty to protect
itself from a major repair bill. Further, updating annually under this program eliminates a large
future capital expenditure when the machine is worn out.
Public Works Supervisor Guimont recommends taking this opportunity to purchase a 2007
regular type loader, replacing the current high lift model. Since the high lift loader is more
expensive, the cost this year would only be $1,240 plus tax. There is no obligation to continue
this program in following years.
The depreciation cost to keep the old Bobcat for nine years was $1,947 a year plus $389 a year
for maintenance, not including our time. This brings the cost of owning the Bobcat for nine years
to $2,336 a year. The 2006 Bobcat is an extended lift model making it better for loading dump
trucks. However, the extended lift model drastically reduces visibility out the back and side
windows, making it difficult to operate in many situations. The regular style loader works just
fine for most of our uses. The majority of the loading of salt is now done with Wright County's
loader.
KEY ISSUES:
• The life cycle cost of purchasing a new Bobcat every ten years or annually using the
"Bobcat Buy -Back Program" are not significantly different.
• The machine is then covered under warranty at all times.
• The ergonomics and safety features usually improve with time.
• Small incremental installments, eliminates large future capital outlays.
• The City is not obligated to follow the program in future years.
M:\Public Data\City Council\Council Packet information\2007\1 0-1 5-07\10 15 2007 8-A-2 Public Works Bob Cat Committee
Recommendation. doc
Agenda Item No. 8.A..2.
Meeting Date October 15, 2007
i
Mayor and Council Communication — October 15, 2007
PW — Lano Equipment Option to Upgrade Bobcat
Page 2 of 2
POLICY CONSIDERATIONS: The City maintains a Five Year Capital Improvement Program
and upgrades equipment based on the need and ability to fund the purchase. The Bobcat Buy -
Back Program is just another strategy to maintain Albertville's fleet of equipment.
FINANCIAL CONSIDERATIONS: The city budgets $10,000 a year for loader replacement
with the majority for the larger pay loader replacement.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize
equipment purchases.
Respectfully Submitted,
Larry R. se
City Administrator
Department/Responsible Person: Public Works/ Tim Guimont, Public Works Supervisor
Attachments: Lano Equipment Inc. Product Quotation
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-A-2 Public Works Bob Cat Committee
Recommendation. doc
Agenda Item No. 8.A..2.
Meeting Date October 15, 2007
* Bobeato
Product Quota#ion
Qtwttttian Number: ADMIN-00342
Data: eWV2007
Attn. Tim Gu►tnont
6140 Highway 16 N W
M6: Tlrrt ak lmonl
5076 Main Ave NE
Ramsey MN 55903.020
5976 Main Ave NE
AlboMA119, MN 55301
Phone, (To 323-1720
Allert"K MM 55301
Phone: 812-490-OM
Pax: (783) 422.3M
Phona.02-480-933$
Fax. 703-497.0774
........
Fax: 763-497.0774
COMM., Scott Fahey
Rona: 763-329.1720
Fax, 789422-9949
C*Nulw,. 612-282.34M
_
E Mel: SMIFIlltuno4%t
tkoerlptiea
8220 Bobcat Skid -Meer Loader
A71 Option Package
Ctib anclaaure with Heat and AC
Deluxe Instrument Panel
Pwvex Bob"
Sound Reduction
Part 1% ety
M0013 1
MOOi3-Pi11,A71 $
Suapaaaion Seat
Amwhmez Control Kit
Cab Accessary Hu rAn
Price Too. Total
$21A5:00 $22,435.00
$3,429.00 $3,429,00
Backup Alarm and Ham
Mwl3 P42-COt
1
$203.00
$203.00
fkot�Wt, wwHydraos
MOW343rxfa
I
$1,183.00
$1,183.00
7
MOOt3.RO4=
I
S9t14.00
- SM-00
HyftulioBMW posidonft
tao013-1tt1<o2
1
3MI00
$294.00
74' Low Prof o $n"t
6731421
1
S00.00
$00.00
Deveriptiun
Part NO
qty
Prim TA.
Total
7/14 pin &W attachmaot control kit
1
$440.00
$440.00
strobe light
1
$249.00
$249,00
74' bolt on edg*
1
$220A0
$220.00
Toud of 11me Quotes
S30,097A
Tradc-in 2006 8250 with Bucket
{82ti M7A0}
Sales total before taxes
$11M.00
'faxes: MN Sala Tax
$80.67
Quote, Total • U5 dollars
$1,320.67
Notes: UN State contract #437462
-CusAli Pnaes pubject to change widtattt prior aotica or olsligatloo. 7tais Wim quote stq:ersed*s all yrevedirtg prig* qumv,
W w must ourclac his p aci aw oA M whbla 30 days
ffom qu ots do.
—
Customer Acceptance: Pardwe Order:
Autborized 8ignattt :
Print:.,.,,.. SIgnt Date:
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-A-2 Public Works Bob Cat Committee Supplement.doc
Agenda Item No. 8.A.2.
Meeting Date October 15, 2007
a.(c
A,lbertvlll£ Mayor and Council Communication
S—A -r— uvhm. eq Ckv W-
October 15, 2007
SUBJECT: 0 Purchase of service agreement to televise sanitary sewer lines to inspect the
integrity of the pipes, and determine appropriate course(s) of action
RECOMMENDATION: Utilities Department respectfully requests that the Mayor and Council
to consider the following motion:
Motion to approve Visu-Sewer Clean and Seal, Inc. bid of $0.48 per foot to televise
approximately 7,343 feet of sanitary sewer lines at an estimated cost of $3,524.64 with funds
paid out of the Sewer Fund.
BACKGROUND: In continuing efforts to maintain operational and efficient collection systems
as well as keeping in compliance with insurance mandates, the Public Works Department has a
preventative maintenance schedule for jetting sanitary sewer lines. This processes is completed
by a Hy -Power Jet Truck, and continues to provide a thorough cleaning and flushing of debris
from the sanitary sewer system.
While the jetting equipment is of great value to the continued successful operation of the
collection system, the additional use of televising equipment provides vital insight to assess areas
that may need additional repair and/or replacement either in the immediate, near or distant future.
This process provides a clear, recorded, and documented inspection, allowing appropriate
timelines to be set for repair/replacement, and funds to be allocated for said projects.
The Public Works Department identified approximately 7,343 feet of vitrified clay pipe that
continues to be utilized in the sanitary sewer system. This pipe represents the oldest sections of
the collection system in the City of Albertville, and would be the focal point of potential
replacement/repair due to deterioration of the pipe, document downtime due to blockages, and
visual inspection by the Public Works Department operators while conducting routine jetting on
said pipe.
With this information, bids were collected from three local sources to obtain estimates for work
to be completed. The following is a breakdown of the bids that were obtained, and are attached
for further review:
• Visu-Sewer Clean and Seal, Inc., Fridley, MN
o $.48 / L.F. x 7,343 feet = $3,524.64
• Veit Specialty Contracting and Waste Management, Rogers, MN
o $.50 / L.F. x 7,343 feet - $3,671.50
• Infratech Infrastructure Technologies, Rogers, MN\
o $.58 / L.F. x 7,343 feet = $4,258.94
MAPublic Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-13-1 WWTF Televising Recommendation. doc
Agenda Item No. 8.B.1..
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
Utilities Department — Request to Televise Sanitary Sewer Line
Page 2 of 2
KEY ISSUES:
• Visual inspection of sanitary sewer system provides documented information for repairs
and maintenance that may need to be scheduled.
• Sets timelines for proposed repairs that may need immediate attention or can be
postponed to coincide with future road repairs.
• Funding allocations for said projects can be created/earmarked.
• The City is not obligated to repeat the contract in future years.
POLICY CONSIDERATIONS: The City maintains an active preventative maintenance
program for the collection system relating to insurance mandates.
FINANCIAL CONSIDERATIONS: The city budgets $8,000 a year for Repair and
Maintenance of Collection Systems, with a current remaining balance of $7,630.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize repair,
and maintenance of infrastructure.
Respectfully Submitted,
Larry R se
City Administrator
Department/Responsible Person: Wastewater and Water Department/John Middendorf,
Wastewater Treatment Plant Superintendent
Attachments: Visu-Sewer Clean and Seal, Inc., Quotation
Veit Specialty Contracting and Waste Management Quotation
Infratech Infrastructure Technologies Quotation
M:\PublicData\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-13-1 WWTF Televising Recommendation.doc
Agenda Item No. 8.I3.1..
Meeting Date October 15, 2007
10/05/2007 07:41 7634970774
PAGE 04
VEVT
Specialty contrectrng s Wa$re Merrapggrenf
October 4, 2007
City of Albertville
Attn: Mr. John Middendorf
Phone:
Fax:
PROJECT: Televising approximately 7343, of Sanitary sewer
QUOTE: Utilities Una Price: S.SOILE
INCLUDES: -Mobilization
-Labor & Equipment
-One copy DVD video -log of sewers televised ($5 ea. add. for DVD)
-0tt ropy compAenzed written repon on televised lines
EXCLUDES: -Winter Conditions
-Perv*s, Fees, and Licenses
-Traffic Control
400 Vert Oke
Rogers, MN,1753744W
VPUSA.com
NOTE: Veit ass um lion to be clean erroagh for ellicient televising operaliomL
Veit assuares a map with pertimeot manhole su mberw1watiews to be provided
A21 questions pkase call 76342"758.
Respeetfully,
Al Jedneak
Project Manager/Bstimator
ajedneak@yeitusa.com
C-No e"
W-0 t �.s.�►.M
cormWM:
Ifulf. Off Comf:fN.y:'
nenx,frrrorr
commAcrIm S Oemaoo00 oewe rarwrerc
UfiNrigr
8&yomr o S Tfem. fez Foe.wr is
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F,rwrMrMRen(EII AemeAlerrpn
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Fir :53.416.9,74A
AnNm of" Action COW opovntmlrr fmoroyer
30
10/05/2007 07:41 7634970774 PAGE 05
4, 2�), C ;;:AV :INPRAT:',, ]634266489 IVY, ht9 r. 1
Infratech
Infrestnxture Technoiogles
21040 Commerce Blvd.
Rogers, MN 5W74-6341
Phone 763 425 64881 Fax 763 428 64M
Web Site wWM in atechcata LF-0M
October 4, 2007
To: John Middendorf
City of Albertville
RE: Quote
Project: Televising 2007
Bid Date: 8-20-O7
Infreteah is pleased to present this proposal for Televising as required ter tt e
above -mentioned project
Televising Approximately 7,000 LF of Sanitary Sewer Q $0.88 /LF
The above price includes mobilization, all equipment, labor, per diem and
material to perform televising for this project, The above price does not inolu ie
cleaning the pipe prior to televising. If cleaning Is required plersse contact
Infratech for a price.
Please phone with any questions or concerns. Thank you for oonsidering
Infratech.
SincerW,
Greg Rante
ProjW Adrnlnistrator
Infretech
Abenw le 10.4.07
8• be If
31
10/05/2007 07:41 7634970774 PAGE 03
10, 03i07 WED .13:34 FAX 763 L5i 110UH WLJU-bblvbK
Visu-Sewer Clean & Seal, Inc.
7905 Beech Street NE
Fridley, MN 55432.1762
763-2524X004
Proposal
Yo: John Middendorf From: Ronald Fenny
City of Al xv-, ille Visu- Sewer Clean & Seal, Inc.
:959 Mahn ,Ave - P.U. Box 9
IberlVille. MN Date: 10/3/2007
763-497-3145 fax763-497-0774
Project: 2007 San" Sewer TV lespectioa Proposal
Visu- Sewer will provide he personnel and equipment to perform the
TV inspection of approximately 7,300 L.F. of sanitary sewer at a
cost of
S 0.48 per L.F.
TWi will include mobilizr:tion end a typed Indexed report with video tape
of each tine televised.
The city will be responsible for suppt*g:
- access to all Wrs
- precleaning each line
- nar, y of the area to be televised
Project is based on a mirrimum footage of 6.500 L.F.
Linea Incomplete due to inadequate cleaMeg will be billed h6l to MH.
At this time our sdmdule would allow us to complete this next week but after that
we will have to we.
Should You have any questions or would like to schedule please call our office.
Acceptance of Proposal
The above prices, specifications and conditions are satisfactory and are hereby accepted. VSC&S,
Inc. is author zed to do the work as specified.
Please sign ond retum to sender
8. 6.
9 -
NJ �
A,lb£Y" tVlll£ Mayor and Council Communication
s.02 tom, u.rq. eb 01V Ulm.
October 9, 2007
SUBJECT: 0 Finance Department — Payment of Bills
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion authorizing the payment of the claims check numbers 024833 to 024873 as presented
except the bills specifically pulled, which are passed by separate motion.
BACKGROUND: The City process's claims on a semi-monthly bases. The bills are approved
through their respective departments and administration and passed onto the City Council for
approval.
KEY ISSUES: There are no key issues regarding the payment of claims.
POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a
sgmi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of
payments presented.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills
pursuant to Minnesota State Law which requires all bills to be paid in a timely manner, generally
within 30days unless one party determines disputes the billing.
Respectfully Submitted
Larry R. se
City Administrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Check Detail Register
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-1 Finance Bills.doc
Agenda Item No. 8.C...
Meeting Date October 15, 2007
Mayor and Council Communication - October 15, 2007
Finance - Semi -Monthly Payment of Claims
Page 2 of 8
City of Albertville
Check Detail Register
October 15, 2007
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 024833 10/15/2007 AFLAC
G 101-21710 Other
Deducations
$16.16 153375
AFLAC Insurance Prem
Total AFLAC
$16.16
Paid Chk# 024834 10/15/2007 ALBERTVILLE EXPRESS
E 101-45100-212
Motor Fuels
$6.20 31536
fuel
E 101-43100-212
Motor Fuels
$14.00 34624
fuel
Total ALBERTVILLE EXPRESS
$20.20
Paid Chk# 024835 10/15/2007 ARAMARK UNIFORM SERVICES
E 601-49450-417
Uniform Rentals
$12.05 629-6320468
Sewage Dept. - Uniform Sery
E 602-49400-417
Uniform Rentals
$12.05 629-6320468
Water Dept - Uniform Sery
E 101-43100-417
Uniform Rentals
$18.08 629-6320468
Public Works -Uniform Sery
E 101-45100-417
Uniform Rentals
$18.09 629-6320468
Parks Dept - Uniform Sery
E 101-41940-405
Repair/Maint - Buildings
$60.36 629-6320469
mats, mops, dish towels
E 101-43100-417
Uniform Rentals
$18:11 629-6325384
Public Works -Uniform Sery
E 602-49400-417
Uniform Rentals
$12.07 629-6325384
Water Dept - Uniform Sery
E 601-49450-417
Uniform Rentals
$12.07 629-6325384
Sewage Dept. - Uniform Sery
E 101-45100-417
Uniform Rentals
$18.12 629-6325384
Parks Dept - Uniform Sery
E 101-45100-417
Uniform Rentals
$18.21 629-6330242
Parks Dept - Uniform Sery
E 601-49450-417
Uniform Rentals
$12.14 629-6330242
Sewage Dept. - Uniform Sery
E 101-43100-417
Uniform Rentals
$18.19 629-6330242
Public Works - Uniform Sery
E 602-49400-417
Uniform Rentals
$12.14 629-6330242
Water Dept - Uniform Sery
E 60149450-417
Uniform Rentals
$12.07 629-6330243
Sewage Dept. - Uniform Sery
E 101-43100-417
Uniform Rentals
$18.11 629-6330243
Public Works -Uniform Sery
E 101-45100-417
Uniform Rentals
$18.11 629-6330243
Parks Dept - Uniform Sery
E 602-49400-417
Uniform Rentals
$12.07 629-6330243
Water Dept - Uniform Sery
E 101-42000-405
Repair/Maint - Buildings
$19.17 629-6330244
FD Mats
Total
ARAMARK UNIFORM SERVICES
$321.21
Paid Chk# 024836 10/15/2007 BEAUDRY, DENISE
G 101-22900 Park
Rental Deposit Escrow
$100.00 10-07
Damage Dep refund - Park Renta
Total BEAUDRY, DENISE
$100.00
Paid Chk# 024837 10/15/2007 BOLTON &-MENK, INC
E 494-49000-303
Engineering Fees
$3,020.50 0109781
CSAH 19 feasibility study
E 492-49000-303
Engineering Fees
$722.32 0109782
52nd St
E 499-49000-303
Engineering Fees
$4,510.50 0109783
Lachman
E 101-41710-303
Engineering Fees
$259.00 0109784
Hunter's Pass Plan & Plat 7/28
E 101-41710-303
Engineering Fees
$294.00 0109785
Phillip Morris Property 7/28/0
E 494-49000-303
Engineering Fees
$2,982.00 0109786
CSAH19 S
E 473-00000-303
Engineering Fees
$882.00 0109787
Prairie Run
E 497-00000-303
Engineering Fees
$627.00 0109788
70th St
E 498-00000-303
Engineering Fees
$4,179.00 0109790
Flood mitigation
E 101-41700-303
Engineering Fees
$126.00 0109791
St. Michael -Alb school
E 498-00000-303
Engineering Fees
$96.00 0109792
Flood Study
E 101-41710-303
Engineering Fees
$126.00 0109793
Towne Lakes 5th Add 7/28/07 -
E 501-49000-303
Engineering Fees
$2,615.15 0109795
Phil Morris lift station
E 601-49450-668
Sludge Removal
$168.00 0109796
Pond decommissioning
E 101-41710-303
Engineering Fees
$252.00 0109797
Fraser precision Tubular 7/28/
E 101-41710-303
Engineering Fees
$168.00 0109800
Long Lake Bank
E 101-41700-303
Engineering Fees
$84.00 0109800
Right of Way Ord
E 101-41700-303
Engineering Fees
$168.00 0109800
Border rd agreements
E 101-41710-303
Engineering Fees
$168.00 0109800
Development fees Fraser Steel
E 101-41710-303
Engineering Fees
$168.00 0109800
Outlet Mall stockpiles
E 101-41710-303
Engineering Fees
$252.00 0109800
Artisan Salon
E 101-41700-303
Engineering Fees
$490.00 0109800
Wetland monitoring
E 101-41700-303
Engineering Fees
$504.00 0109800
Staff mtgs
E 101-41710-303
Engineering Fees
$42.00 0109800
Karston Cove 3
E 101-41710-303
Engineering Fees
$168.00 0109800
Towne Lakes 4th
Total BOLTON & MENK, INC
$23,071.47
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-1 Finance Bills.doc
Agenda Item No. 8.C.1..
Meeting Date October 15, 2007
Mayor and Council Communication - October 15, 2007
Finance - Semi -Monthly Payment of Claims
Page 3 of 8
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 024838 10/15/2007 CARQUEST
E 101-43100-404
Repair/Maint - Machinery/Equip
$48.96 1536-30444 Hyd Fittings Special Back Orde
E 101-43100-404
Repair/Maint - Machinery/Equip
($48.96) 1536-31034 Credit Back Order
E 101-43100-404
Repair/Maint - Machinery/Equip
$109.79 1536-31297 Hyd Fittings, Hyd Hose
E 601-49450-404
Repair/Maint - Machinery/Equip
$7.73 1536-31424 Brake cleaner, crimp fitting
E 601-49450-404
Repair/Maint - Machinery/Equip
$10.64 1536-31725 Sealed Beam
E 601-49450-404
Repair/Maint - Machinery/Equip
$12.24 1536-31726 sealed beam
E 101-43100-404
Repair/Maint - Machinery/Equip
$17.00 1536-32011 CQ Trac hydfluid
Total CARQUEST
$157.40
Paid Chk# 024839 10/15/2007 CENTER POINT ENERGY
E 601-49450-383
Gas Utilities
$88.58 5407574-29076440 Maciver
E 101-43100-383
Gas Utilities
$49.72 5421442-49076461 Maciver
E 101-41940-383
Gas Utilities
$889.86 6759963-99075959 Main Ave
Total CENTER POINT ENERGY
$1,028.16
Paid Chk# 024840 10/15/2007 COURI &MACARTHUR
E 101-41610-304
Legal Fees
$33.75
K Hovnanian Vacation
E 101-41600-304
Legal Fees
$33.75
Liquor
E 101-41610-304
Legal Fees
$37.50
Towne Lakes
E 101-41600-304
Legal Fees
$67.50
10141 49th St
E 101-41610-304
Legal Fees
$187.50
Albertville Medical Clinic
E 101-41610-304
Legal Fees
$487.50
Karston Cove 3
E 101-41610-304
Legal Fees
$187.50
Niemeyer trailer sales
E 101-41610-304
Legal Fees
$337.50
Prairie Run - Gold Key
E 473-00000-304
Legal Fees
$67.50
Prairie Run Litigation
E 604-49660-300
Professional Srvs (GENERAL)
$641.25
Albert Villas Drainage
E 101-41600-304
Legal Fees
$3,780.00
council, staff mtgs, Otsego ag
E 101-41610-304
Legal Fees
$75.00
Phil Morris
E 101-41600-304
Legal Fees
$877.50
Xcel Franchise
E 468-49000-304
Legal Fees
$202.50
1 -94
E 493-49000-304
Legal Fees
$236.25
CSAH 19 N
E 494-49000-304
Legal Fees
$843.75
CSAH 19 S
E 499-49000-304
Legal Fees
$135.00
Lachman Ave
Total COURI & MACARTHUR
$8,231.25
Paid Chk# 024841 10/15/2007 CROW RIVER NEWS NORTH
E 101-41100-351
Legal Notices Publishing
$54.12 770220
Ordinance 2007-11
E 101-41100-351
Legal Notices Publishing
$29.52 770221
Ordinance 2007-8
E 101-41100-351
Legal Notices Publishing
$34.44 774410
Leuer-Munstertieger PHN
Total CROW RIVER NEWS NORTH
$118.08
Paid Chk# 024842 10/15/2007 DXS TOTAL HOME CARE CENTER
E 101-41940-405
Repair/Maint -Buildings
$6.38 24498
Bulbs CH
E 101-45100-404
Repair/Maint - Machinery/Equip
$24.48 25089
outdoor equip pwr jonsered to
E 101-45100-210
Operating Supplies (GENERAL)
$8.51 25233
paint
E 601-49450-210
Operating Supplies (GENERAL)
$46.76 25295
cartrdg, rollers, paint brush
E 101-45100-210
Operating Supplies (GENERAL)
$7.44 25325
cable ties
E 601-49450-210
Operating Supplies (GENERAL)
$9.02 25357
paint thinner, calbrated conta
E 101-43100-215
Shop Supplies
$1.70 25409
fasteners
E 101-43100-215
Shop Supplies
$0.64 25422
tension pins
E 101-45100-210
Operating Supplies (GENERAL)
$38.30 25498
concrete mix, mixing tub
E 601-49450-210
Operating Supplies (GENERAL)
$49.18 25791
adapter socker, mattck pick, h
Total DXS
TOTAL HOME CARE CENTER
$192.41
Paid Chk# 024843 10/15/2007 DONLAR CONSTRUCTION
E 498-00000-300 Professional Srvs (GENERAL) $2,038.82 99-1951-1 partPond
Total DONLAR CONSTRUCTION $2,038.82
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-1 Finance Bills.doc
Agenda Item No. 8.C.I I.
Meeting Date October 15, 2007
Mayor and Council Communication - October 15, 2007
Finance - Semi -Monthly Payment of Claims
Page 4 of 8
Check Amt
Invoice
Comment
10100 Premier Bank
Paid Chk# 024844 10/15/2007 EGGEN'S
DIRECT SERVICE, INC.
E 101-45100-212
Motor Fuels
$89.81
0115141
Fuel
E 101-43100-212
Motor Fuels
$47.04
0115145
Fuel
E 602-49400-212
Motor Fuels
$72.00
0115154
Fuel
E 601-49450-212
Motor Fuels
$33.10
0115157
Fuel
E 101-43100-212
Motor Fuels
$64.65
0115158
Fuel
E 101-42400-212
Motor Fuels
$34.03
0115162
Fuel
E 601-49450-212
Motor Fuels
$57.27
0115300
Fuel
E 101-43100-212
Motor Fuels
$74.00
0115312
Fuel
E 602-49400-212
Motor Fuels
$63.50
0115314
Fuel
E 101-43100-212
Motor Fuels
$66.50
0115316
Fuel
E 601-49450-212
Motor Fuels
$70.01
0115322
Fuel
Total
EGGEN'S DIRECT
SERVICE, INC. $671.91
Paid Chk# 024845 10/15/2007 EMBARQ - TX
E 101-41940-321
Telephone
$31.03
10-07
Taxes & Surcharges
E 101-42000-321
Telephone
$36.69
10-07
763-497-7474
E 101-42400-321
Telephone
$36.69
10-07
763-497-1340
E 101-42400-321
Telephone
$36.69
10-2007
763-497-3704
E 101-45100-321
Telephone
$16.11
10-2007
763-497-2215
E 101-41940-321
Telephone
$116.62
10-2007
Taxes and Surcharges
E 101-42400-321
Telephone
$36.69
10-2007
763-497-3695
E 10141940-321
Telephone
$37.51
10-2007
763-497-0452
E 101-43100-321
Telephone
$37.51
10-2007
763-497-0774
E 101-41940-321
Telephone
$38.68
10-2007
763-497-0261
E 601-49450-321
Telephone
$16.11
10-2007
763-497-1888
E 601-49450-321
Telephone
$36.69
10-2007
763497-0269
E 101-41940-321
Telephone
$36.69
10-2007
763-497-3486
Total EMBARQ - TX
$513.71
Paid Chk# 024846 10/15/2007 EMERGENCY APPARATUS MNTC
E 101-42000-404 Repair/Maint - Machinery/Equip $157.95 32534 monitors on platform FD
Total EMERGENCY APPARATUS MNTC $157.95
Paid Chk# 024847 10/15/2007 EMERGENCY AUTOMOTIVE TECHNOLOG
E 101-45100-404 Repair/Maint - Machinery/Equip $83.27 jer092807-1 permanent mount mirror (Truck
Total EMERGENCY AUTOMOTIVE TECHNOLOG $83.27
Paid Chk# 024848 10/15/2007 EMERGENCY MEDICAL PRODUCTS
E 101-42000-404 Repair/Maint - Machinery/Equip $31.36 INV990445 disposable ear plugs FD
Total EMERGENCY MEDICAL PRODUCTS $31.36
Paid Chk# 024849 10/15/2007 INSPECTRON INC.
E 101-42400-300 Professional Srvs (GENERAL) $2,500.00 10-07 August 2007 Inspections
Total INSPECTRON INC. $2,500.00
Paid Chk# 024850 10/15/2007 IVERSON REUVERS, LLC
E 498-00000-304 Legal Fees $772.50 4409 Albertville vs. S.E.H.
Total IVERSON REUVERS, LLC $772.50
Paid Chk# 024851 10/15/2007 MEZA, TIFFANY
R 601-00000-99999 UNALLOCATED UTILITY REVENUE $31.03 10-07 credit balance refund 6082 Kai
Total MEZA, TIFFANY $31.03
M:\Public Data\City Council\Council Packet information\2007\10-15-07\I0 15 2007 8-C-1 Finance Bills.doc
Agenda Item No. 8.C.1.
Meeting Date October 15, 2007
Mayor and Council Communication - October 15, 2007
Finance - Semi -Monthly Payment of Claims
Page 5 of 8
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 024852 10/15/2007 MINNESOTA COPY SYSTEMS
E 101-41400-413 Office Equipment Rental $24.32 162274 Copier Maintenance Contract 24
E 101-41400-413 Office Equipment Rental $324.54 162485 Copier Maintenance Agreement
Total MINNESOTA COPY SYSTEMS $348.86
Paid Chk# 024853 10/15/2007 MONTICELLO, CITY OF
E 101-42700-309
Animal Control Contract
$134.19 10573 Animal Control Service
Total MONTICELLO, CITY OF
$134.19
Paid Chk# 024854 10/15/2007 N. A. C.
E 101-41910-306
Planning Fees
$268.00 16798 LED signs/billboards
E 101-41910-306
Planning Fees
$766.10 16798 Dwontown Planning/Railroad
E 101-41910-306
Planning Fees
$45.00 16798 Sign Permit review
E 101-41910-306
Planning Fees
$162.90 16798 Planners checklist
E 494-49000-306
Planning Fees
$318.50 16798 CSAH 19 S
E 101-41910-306
Planning Fees
$813.90 16798 staff hours CH
E 101-41910-306
Planning Fees
$667.20 16798 packets, zoning, bus districts
E 101-41910-306
Planning Fees
$318.80 16798 Coin operated machine ordinanc
E 101-41910-306
Planning Fees
$242.00 16798 Freeway sign height amendment
E 101-41910-306
Planning Fees
$142.70 16798 P U D Ordinance
E 101-41910-306
Planning Fees
$74.20 16798 Knecht/Hoey Billboard height v
E 101-41910-306
Planning Fees
$625.00 16800 planning comm, council, staff
Total N. A. C.
$4,444.30
Paid Chk# 024855 10/15/2007 NEWMAN TRAFFIC SIGNS
E 101-43100-226
Sign Repair Materials
$34.79 TI-0181950 All Way Sign
Total NEWMAN TRAFFIC SIGNS
$34.79
Paid Chk# 024856 10/15/2007 NEXTEL COMMUNICATIONS
E 101-41400-323
Nextel Radio Units
$44.76 718183318-070 Nextel phones
E 601-49450-323
Nextel Radio Units
$44.35 718183318-070 Nextel phones
E 602-49400-323
Nextel Radio Units
$44.35 718183318-070 Nextel phones
E 101-45100-323
Nextel Radio Units
$72.46 718183318-070 Nextel phones
E 101-42000-321
Telephone
$45.07 718183318-070 Nextel phones
E 101-42400-323
Nextel Radio Units
$44.16 718183318-070 Nextel phones
E 101-41500-323
Nextel Radio Units
$44.16 718183318-070 Nextel phones
E 101-41300-321
Telephone
$44.16 718183318-070 Nextel phones
E 101-43100-323
Nextel Radio Units
$72.46 718183318-070 Nextel phones
Total NEXTEL COMMUNICATIONS
$455.93
Paid Chk# 024857 10/15/2007 NORTH AMERICAN CLEANING CORP
E 101-41940-405 Repair/Maint -Buildings $79.88 36613 Wax removal CH (taken from de
E 101-42000-405 Repair/Maint -Buildings $69.23 36618 FD services Sept
E 101-43100-405 Repair/Maint -Buildings $78.81 36618 PW services Sept
E 101-41940-405 Repair/Maint -Buildings $419.61 36618 CH services Sept
Total NORTH AMERICAN CLEANING CORP $647.53
Paid Chk# 024858 10/15/2007 NORTHERN TOOL & EQUIPMENT
E 101-43100-215 Shop Supplies $314.59 0191221739 20 ton shop press, wrench set,
Total NORTHERN TOOL & EQUIPMENT $314.59
Paid Chk# 024859 10/15/2007 NORTHERN WATERWORKS
E 602-49400-250 Meters for Resale $13,416.55 S01111002.001 Meters for Re -sale
Total NORTHERN WATERWORKS $13,416.55
Paid Chk# 024860 10/15/2007 NORTHWOOD CHURCH
R 101-00000-34780 Park Fees $60.00 room refund
Total NORTHWOOD CHURCH $60.00
M:\PublicData\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-1 Finance Bills. doc
Agenda Item No. 8.C.1.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
Finance - Semi -Monthly Payment of Claims
Page 6 of 8
Check Amt Invoice Comment
10100 Premier Bank
Paid Chk# 024861 10/15/2007 OFFICE OF SECRETARY OF STATE
E 101-41410-300 Professional Srvs (GENERAL) $40.00 10-07 Tracey Nubbe Notary Commission
Total OFFICE OF SECRETARY OF STATE $40.00
Paid Chk# 024862 10/15/2007 S & T OFFICE PRODUCTS
E 101-41100-200 Office Supplies (GENERAL) $194.14 01MA6614 white out, ppr, staple remover
Total S & T OFFICE PRODUCTS $194.14
Paid Chk# 024863 10/15/2007 SENTRY SYSTEMS, INC.
E 101-43100-405
Repair/Maint Buildings
$29.23
547964
6461 63rd Street NE
E 101-45100-405
Repair/Maint - Buildings
$30.96
547964
5801 Lander Avenue NE
E 101-42000-405
Repair/Maint Buildings
$4.21
547964
11350 57th Street NE
E 101-42000-405
Repair/Maint - Buildings
$28.38
547964
11350 57th Street NE
Total SENTRY SYSTEMS, INC.
$92.78
Paid
Chk# 024864 10/15/2007 SHERWIN-WILLIAMS CO
E 101-43100-400
Repair/Maint - Paved Rd
$88.44
4900-2
12 gallons highway yellow
E 101-45100-210
Operating Supplies (GENERAL)
$34.64
4902-8
Gallon SW7750 Olympic Range Ex
Total SHERWIN-WILLIAMS CO
$123.08
Paid
Chk# 024865 10/15/2007 TINKLENBERG GROUP
E 468-49000-300
Professional Srvs (GENERAL)
$1,329.10
1428
1-94
Total TINKLENBERG GROUP
$1,329.10
Paid
Chk# 024866 10/15/2007 TRYCO LEASING INC
E 101-41400-413
Office Equipment Rental
$689.62
3501
Copier lease 20068 1 Estudio 8
Total TRYCO LEASING INC
$689.62
Paid
Chk# 024867 10/15/2007 UNITED RENTALS
E 101-45100-415
Other Equipment Rentals
$123.69
862001
66796758-001 rental verbal
Total UNITED RENTALS
$123.69
Paid
Chk# 024868 10/15/2007 VACKER, INC
E 101-45100-530
Improvements
$1,043.70
515
sandblasted cedar sign panel
Total VACKER, INC
$1,043.70
Paid Chk# 024869 10/15/2007 WASTE MANAGEMENT
E 101-41940-384 Refuse/Garbage Disposal
$50.38 1701459-1593-7
Oct 2007 Service
E 601-49450-384 Refuse/Garbage Disposal
$51.89 1701459-1593-7
Oct 2007 Service
E 101-45100-384 Refuse/Garbage Disposal
$63.86 1701459-1593-7
Oct 2007 Service
E 101-41940-384 Refuse/Garbage Disposal
$18.63 1701460-1593-9
5959 Main Ave NE Garbage
Total WASTE MANAGEMENT
$184.76
Paid Chk# 024870 10/15/2007 WEIDNERS PLUMBING & HEATING CO
E 101-41940-405 Repair/Maint -Buildings
$246.00 222066 City
hall repair
Total WEIDNERS PLUMBING & HEATING CO
$246.00
Paid Chk# 024871 10/15/2007 WRIGHT COUNTY HIGHWAY DEPT.
E 494-49000-300 Professional Srvs (GENERAL)
$800,595.80 SAP 86-619-30 A
CSAH 19 SAP 86-619-30
Total WRIGHT COUNTY HIGHWAY DEPT.
$800,595.80
Paid Chk# 024872 10/15/2007 WRIGHT CTY SHERIFFS PATROL
E 101-42110-307 Police Contract Fees
$38,142.50 Patrol-07-10 Sheriff
Patrol 10/07
Total WRIGHT CTY SHERIFFS PATROL
$38,142.50
Paid Chk# 024873 10/15/2007 XCEL ENERGY
E 101-43160-381 Electric Utilities
$32.54 5141659807907
5700 Labeaux Signal
Total XCEL ENERGY
$32.54
10100 Premier Bank
$902,751.34
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-1 Finance Bills.doc
Agenda Item No. 8.C.1..
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
Finance - Semi -Monthly Payment of Claims
Page 7 of 8
Fund Summary
10100 Premier Bank
101 GENERAL FUND
$61,510.24
468 CSAH 19 RAMPS/I 94 Project
$1,531.60
473 PRAIRIE RUN
$949.50
492 52nd st Industrial Park
$722.32
493 CASH 19 & 57th Intersection
$236.25
494 CSAH 19 & 50th St. (South 19)
$807,760.55
497 70th Street/Maclver
$627.00
498 Flood Mitigation Project
$7,086.32
499 Lachman Ave
$4,645.50
501 Phil Morris Lift Station
$2,615.15
601 SEWER FUND
$780.93
602 WATER FUND
$13,644.73
604 STORM WATER
$641.25
$902,751.34
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-1 Finance Bills.doc
Agenda Item No. 8.C.L
Meeting Date October 15, 2007
J^Y�
A.1bertville Mayor and Council Communication
smog ram, u.*qj. No aw ur..
October 5, 2007
SUBJECT: 0 2007 Overlay Improvement Final Payment
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to approve the first and final payment to Mid -MN Hot Mix, Inc., Annandale, Minnesota
in the amount of $127,369.74 for the 2007 Overlay Improvement Project as recommended by the
City Engineer on October 5, 2007 subject to submitting final documentation.
BACKGROUND: Mid -MN Hot Mix, Inc. has fulfilled the City of Albertville's contract. The
City Engineer and Public Works Superintendent have review the project and recommend final
payment. The Payment is for all work completed through October 3rd, 2007, which includes the
additional work on Main Avenue.
KEY ISSUES:
• Final payment will be withheld until the Contractor submits all lien Waivers, IC-134
forms and consent of surety.
• Public Works has a few minor maintenance items that the City needs to perform in order
to complete the project.
POLICY CONSIDERATIONS: It is the City's policy to review and approve contracts payable
on a semi-monthly basis.
FINANCIAL CONSIDERATIONS: City staff has reviewed contract and recommend approval
of Mid -MN Hot Mix, Inc. contract payment.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve payment
of all contracts pursuant to Minnesota State Law which requires all bills to be paid in a timely
manner, generally within 30days unless one party disputes the billing.
Respectfully Submitted,
6
Larry R se
City Ad nistrator
Department/Responsible Person: Finance/Tina Lannes, Finance Director
Attachments: Engineer's Recommendation
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-2 Finance 2007 Overlay Improvement.doc
Agenda Item No. 8.C.2.
Meeting Date October 15, 2007
BOI_TON a. M r-==" K , I NC.
Consulting Engineers & Surveyors
7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303
Phone (763) 433-2851 • FAX (763) 427-0833
October 5, 2007
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P.O. Box 9
Albertville, MN 55301-0009
RE: 2007 Overlay Improvements
City of Albertville, MN
Contractor's Pay Estimate No. 1 & Final
BMI Project No. R13.39186
Dear Mr. Kruse:
Enclosed please find three (3) copies of Partial Pay Estimate No. 1 & Final for the above referenced
project. Payment No. 1 is for work completed through October 3`d, 2007, which includes the additional
work on Main Avenue.
We have reviewed Pay Estimate No. 1 & Final and recommend payment in the amount of $127,369.74 to
Mid -MN Hot Mix, Inc. For your information the original bid amount was $129,138.96 and the final
contract amount is $127,369.74.
If everything meets your approval, please sign all three (3) copies, retain one (1) copy, return one (1) copy
to our office, and submit one (1) copy along with payment to Mid -MN Hot Mix, Inc., 12128 State Hwy 55
NW, Annandale, MN 55302.
We have requested that the Contractor submit all lien waivers, IC-134 forms and consent of surety.
Please do not release payment until we have received these items.
Please contact me if you have any questions regarding this estimate.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P.E.
Assistant City Engineer
Enclosure
Cc: Tina Lannes — City of Albertville
Brian Yavarow - BMI
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-2 Supplements 2007 Overlay.doc
Agenda Item No. 8. C.2.
Meeting Date October 15, 2007
43
CONTRACTOR S PAY ESTIMATE
007 OVERLAY IMPROVEMENTS
CITY OF ALBERTVILLE, MN
IBMI PROJECT NO, R13.39186
i
i
1
MOBILIZATION
$3,000.00
LS
1
$ 3,000.00
0
$
1
$ 3PW.00
2
FEATHER MILL EXISTING BITUMINOUS
$0.80
SY
4502
$ 3,601.60
0
$
4502
$ 3b01.60
3
6% 9" PAVEMENT MILLING EXTRA DEPTH
$1.82
SY
1371
$ 2.495.22
0
$
0
$
4
2" BITUMINOUS OVERLAY
$5.27
SY
13282
$ 69996.14
1 0
$
13282
$ 69.996,14
5
IREMOVE CONCRETE CURB AND GUTTER 1
$4.50
LF
1493
$ 6,718.50
0
$
2119
$ 9,535.50
6
REMOVE CONCRETE PAVEMENT 1
$5.00
SF
306
$ 1.525.00
0
$
230
$ 1,147.50
7
8618 CONCRETE CURB AND GUTTER
$12.60
LF
1493
S 18 662 50
0
$
2138
$ 26 725.00
8
6" CONCRETE DRIVEWAY PAVEMENT
$4.00
SF
305
$ 1.220.00
0
$
371
$ 1,484.00
9
ADJUST CASTING
$150.00
EA
21
$ 3.150.00
0
$
23
$ 3 450.00
10
ADJUST VALVE BOX
$30.00
EA
9
$ 270.00
0
$
9
$ 270.00
11
REHABILITATE STORM SEWER STRUCTURE
$200,00
EA
2
$ 400.00
0
$
12
$ 2ADO 00
! 12
ADJUST SPRINKLER HEAD
$75.00
EA
3
$ 225.00
0
$
3
$ 225.00
BITUMINOUS PATCHING STREETS AND BIT. DRIVEWAYS
13
COMMON EXCAVATION E
$10.00
CY
200
$ 2,000.00
0
$
0
$
1 14
SUBGRADE EXCAVATION
$15.00
CY
10
$ 150.00
0
$
0
$
1 15
STABILIZING AGGREGATE C
$35.00
CY
10
$ 35&00
0
$
0
$
16
9" CLASS 5 AGGREGATE BASE 100 % CRUSHED
$40.00
TN
30
$ 1,200.00
0
$
0
$
17
4" BITUMINOUS WEAR COURSE
$45.00
TN
315
$ 14 175.00
0
$
123
$ 5,535.00
TOTALSI
$ 129.138.961
$ 127369.74
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-2 Supplements 2007 Overlay.doc
Agenda Item No. 8.C.2.
Meeting Date October 15, 2007
Wi
A,lbertville Mayor and Council Communication
u.rq e� aw u
October 4, 2007
SUBJECT: 0 Towne Lakes lst Addition Release of Letter of Credit
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to release in full Contractors Properties Development Company's (CPDC) Towne Lakes
1st Addition Letter of Credit No. 061005 from $40,560 to $0.
BACKGROUND: Contractors Property Development Company (CPDC) has requested a release
to Letter of Credit No. 061005, currently in the amount of $40,560. This Letter of Credit was
established as a 2-year warranty security for the municipal improvements of the Shoppes at Towne
Lake 1st Addition plat. Improvements were completed and accepted approximately 2 years ago.
To date all warranty repairs have been completed and staff did not notice additional items per an
October 4th walk-through.
KEY ISSUES: None
POLICY CONSIDERATIONS: The City has a Development Agreement which insures that the
work is completed pursuant to the plans and specifications. The Developer warranties the work for
a period of up to two years. A release of CPDC's Letter of Credit is justified at this time.
FINANCIAL CONSIDERATIONS: There are no financial considerations to release Letter's of
Credit where terms of the agreements have been met and work has been satisfactorily completed.
LEGAL CONSIDERATIONS: The City has the legal authority and obligation under the
Development Agreement to release Letter's of Credit when work has been performed and
approved by the City Engineer.
Respectfully Submitted
F4�11
Larry se
City Administrator
Department/Responsible Person: Administration/Tina Lannes, Financer Director
Attachments: Engineer's Recommendation
M:\Public Data\City Council\Council Packet information\2007\10-15-07\I0 15 2007 8-C-3 Towne Lakes I st Addition Letter of Credit Release.doc
Agenda Item No. 8.C.3.
Meeting Date October 15, 2007 a S
BO L.'i'ON cam. M r-== N K , I NC.
Consulting Engineers & Surveyors
7533 Sunwood Drive . Suite 206 • Ramsey, MN 55303
Phone (763) 433-2851 • FAX (763) 427-0833
October 5`h, 2007
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P. O. Box 9
Albertville, MN 55301
RE: Shoppes at Towne Lakes 1" Addition - Letter of Credit Release
Albertville, Minnesota
BMI Project No. T15.21660
Dear Mr. Kruse:
Contractors Property Development Company (CPDC) has requested a release to Letter of Credit No.
061005, currently in the amount of $40,560. This Letter of Credit was established as a 2-year warranty
security for the municipal improvements of the Shoppes at Towne Lake 1" Addition plat. Improvements
were completed and accepted approximately 2 years ago. To date all warranty repairs have been
completed and staff did not notice additional items per an October 4`h walk-through.
It is recommended that Letter of Credit No. 061005 be released in full, which is consistent with the terms
of development agreement.
Please let me know if you have any questions or would like additional information.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P. E.
Albertville Assistant City Engineer
cc: Tina Lannes - Albertville Finance Director
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-C-3 Towne Lakes 1st Supplements.doc
Agenda Item No. t8.C.J.
Meeting Date October 15, 2007
M
A,Ibertville
Mayor and Council Communication
October 4, 2007
SUBJECT: 0 City Clerk - Approve Licenses and Bonds
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to approve the St. Michael Lions Club 3.2 Malt Liquor application to sell on Saturday,
March 4, 2008 from 3:00 p.m. to 11:00 p.m. for an event to be held at the St. Albert's Parish
Center.
BACKGROUND: City businesses and non-profit organizations submit applications for various
business activities regulated by the City of Albertville, which applications are then reviewed by
appropriate staff to ensure compliance with applicable regulations/requirements. A list of the
current applications is prepared for the Mayor and Council consideration thereof and approval of
license issuance.
Prior to submission of license applications for Mayor and Council consideration, appropriate
staff review the information submitted to ensure the applicant has complied with all applicable
regulations. The receipt of bonds and/or approval of license issuance by the Mayor and Council
are as required by the 2005 Albertville Municipal City Code.
The City Ordinance allows the issuance of One -Day 3.2 Malt Liquor License subject to meeting
a number of requirements and approval by the Mayor and Council.
POLICY CONSIDERATIONS: The City of Albertville, in accordance with the Albertville
City Code, issues a variety of business licenses, which are renewed on an annual basis. These
licenses/renewals are to be approved by the Mayor and City Council prior to issuance of such.
FINANCIAL CONSIDERATIONS: There are no particular costs to the City as it relates to
receipt of a bond. Applicants are responsible for payment of the appropriate license fee prior to
issuance of the license.
LEGAL CONSIDERATIONS: The Mayor and Council, in accordance to the Albertville City
Code, posses the legal authority to approve issuance of City licenses.
Respectfully Submitted
Larry R se
City Ad inistrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: Licenses and Bond List
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-D-1 City Clerk Licenses and Bonds RCA.doc
Agenda Item No. 8.D.1.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Clerk — Licenses and Bonds
Page 2 of 3
LICENSES AND BONDS
St. Michael Lions Club to sell 3.2 Malt Liquor on Saturday, March 4, 2008 from 3:00 p.m. to
11:00 p.m. for an event to be held at the St. Albert's Parish Center.
Fee: $10.00
Note: St. Michael Lions Club has submitted applications for a One Day 3.2 Malt Liquor License
within the Albertville city limits in previous years.
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-D-1 City Clerk Licenses and Bonds RCA.doc
Agenda Item No. 8.D.I.
Meeting Date October 15, 2007
� Mayor and Council Communication
Nbertville
s� te..r. tMno. I% aw ur..
October 3, 2007
SUBJECT: 0 City Clerk — St. Michael Lions Club Gambling Permit
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to approve the St. Michael Lions Club application to sell raffle tickets from December
2007 to Saturday, March 4, 2008 for an event to be held at the St. Albert's Parish Center.
BACKGROUND: Non-profit organizations submit applications for Minnesota Lawful
Gambling Activities (raffle tickets, pull -tabs, tip -boards, paddlewheels, and bingo), which
applications are then reviewed by appropriate staff to ensure compliance with applicable
regulations/requirements and then presented to the Mayor and Council for approval.
Prior to submission of the gambling permit to the Minnesota State Lawful Gambling the non-
profit organization needs the Mayor and Council consideration, appropriate staff review the
information submitted to ensure the applicant has complied with all applicable regulations.
KEY ISSUES:
• St. Michael Lions Club has submitted previous applications for a One Day Gambling
Permit within the Albertville city limits
POLICY CONSIDERATIONS: It is the City's policy to review, evaluate, and approve
applications for from non-profit organizations for Minnesota Lawful Gambling Permit
applications for events that will take place within the Albertville city limits.
FINANCIAL CONSIDERATIONS: There are no financial considerations for the City.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct
staff to take action regarding all gambling permit applications received by the City of Albertville.
Respectfully Submitted
�M4_x
Larry R. se
City Administrator
Department/Responsible Person: Administration/Bridget Miller, City Clerk
Attachments: Bonds and License List
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-D-2 City Clerk RCA (St Michael Lions Gambling
Permit).doc
Agenda Item No. 8.D.2.
Meeting Date October 15, 2007
Mayor and Council Communication — October 15, 2007
City Clerk — Licenses and Bonds
Page 2 of 3
BONDS AND LICENSES
St. Michael Lions Club to sell Raffle Tickets from December 2007 to Saturday, March 4, 2008
within the Albertville city limits for an event that will be held from 3:00 p.m. to 11:00 p.m. for at
the St. Albert's Parish Center.
Fee -none
Note: St. Michael Lions Club has submitted applications for a Minnesota Gambling Permit to
sell raffle tickets within the Albertville city limits in previous years.
M:\PublicData\CityCouncil\CounciI Packet infonnation\2007\10-15-07\I0 15 2007 8-D-2 City Clerk RCA (St Michael Lions Gambling
Permit).doc
Agenda Item No. S.D.2.
Meeting Date October 15, 2007
NORTHWEST ASSOCIATED CONSULTANTS, INC.
4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422
Telephone: 763.231.2555 Facsimile: 763.231.2561 plan ners@nacplanning.com
774ll @i-►9 1l'.
TO: Albertville City Council
FROM: Alan Brixius
DATE: October 3, 2007
RE: Albertville — Project Status
NAC FILE: 163.05 — General
The following our upcoming and continuing planning items:
Dominium Towne Homes — Developers with Dominium have met with City Staff to
discuss development of a large parcel of land along CSAH 37. The
parcel in question is a piece of undeveloped land that is part of the
Windcrest PUD zoned for multiple family. Dominium is looking to
pursue a PUD Concept Plan for 38 town homes at the November or
December Planning Commission.
Lachman Avenue NE Plat — A City application for the completion of Lachman Avenue
NE and adjacent outlots. A preliminary and final plat prepared by
Bolton and Menk will be reviewed prior to the first of the year.
Downtown Land Trade — City Staff has met with Geez and the 152 Club and are
developing plans to keep cost downs for the City and the business
owners.
Floodplain Ordinance — Staff is in the process of reviewing the DNR requirements for
the City to participate in the National Floodplain Insurance
Program. Currently we are waiting for questions to be reviewed by
DNR Staff. We hope to have information to be reviewed by staff in
November.
We have seen a slow down in the number of planning related project, but are continuing
to progress on ongoing projects.
M:\Public Data\City Council\Council Packet infonnation\2007\I0-15-07\10 15 2007 8-E-1 Planning Oct 2007 Project Status.doc
Agenda Item No. 8.E.
Meeting Date October 15, 20
51
BO L_TON 80. M L= N K , I NC_
Consulting Engineers & Surveyors
7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303
Phone (763) 433-2851 • FAX (763) 427-0833
MEMORANDUM
Date: October 5, 2007
To: The Honorable Mayor and City Council
Cc: Larry Kruse, Albertville City Administrator
From: Adam Nafstad, P.E., Assistant City Engineer
Subject: Project Status Update
The following is a brief project status update as of October 5, 2007:
Flood Mitigation Project
Staff has received approval from the School Board to purchase wetland credits from
the School for the diversion berm related wetland impacts. Albertville will need to
purchase approximately 13,500 sq-ft of credits at a cost of $0.70 per sq-ft. Staff has
also requested a quote from the high school's grading contractor to construct the
berm. It is expected that approval of the wetland impact will be received at the
October 23rd St. Michael council meeting. It is staff s goal to have the berm
constructed this fall.
2. 2007 Overlay Project
All punchlist items have been completed. It is recommended that final payment be
made to the Contractor to commence the 2-year warranty period.
3. Winter Park Improvements Project
Work on the park as been delayed due to rain days and the wet conditions. All
improvements are still expected to be completed this year.
4. CSAH 19 Project (57th Street to Albertville Southerly Limits)
All utility work has been completed and concrete curb work has begun on the
northbound lanes (phase 2). The northbound lanes are expected to be paved the week
of the 8th and open to traffic shortly there after. Installation of the signal system at
the intersection of 50th Street and CSAH 19 is expected to begin the week of the 22na
5. 52na Street Project
Final grading of the project lots is now complete. There is currently useable material
stockpiled on the lot adjacent to Fraser's lot, which will be removed this fall.
Construction of the lift station driveway and placement of the final lift of bituminous
is scheduled for the end of October.
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-F-1 Engineering Project Status October 5, 2007.doc
Agenda Item No. 8. F. I
Meeting Date October 15, 201,
53
EBO L_TON 8L M EM N K, 1 N C_
6. Lachman Avenue Extension
Contracts for the project are being completed and staff will be arranging a meeting
with the wetland credit holder to purchase the necessary credits. Once all contract
work has been completed and the City has received the wetland permit from the
Army Corp, work will commence.
7. Phil Morris Lift Station
The contractor has scheduled work to begin the week of the 15tn
8. 57tn Street Sidewalk Project
Construction of the sidewalk is expected to begin the week of October 8tn
9. Shoppes at Towne Lakes 1 and Towne Lakes 3rd and 5th Additions
Staff is working with the Developer and Contractor to complete all outstanding
punchlist issues and to reduce or release the in place letters of credit.
10. Albertville Market Place
Sanitary sewer and watermain installation are well underway and it is anticipated that
both will be completed by the end of the month. Mass grading of the site and
roadwork is also underway.
11. City Hall South Parking Lot
Staff is completing the design of the parking lot and will be soliciting quotes from
local contractors. Staff plans to have a design and quotes for the Council to review at
the October 15th City Council meeting.
I will be at your October 15th City Council meeting to answer any questions concerning these
and/or other projects taking place in town.
M:\Public Data\City Council\Council Packet information\2007\I0-15-07\10 15 2007 8-F-1 Engineering Project Status October 5, 2007.doc
Agenda Item No. 8.F.1..
Meeting Date October 15, 2007
54
Afi Ibcrtvillc Mayor and Council Communication
S..A'F a Wbw a0 dW �•
October 4, 2007
SUBJECT: Revised Knechtl Purchase Agreement, I-94 Interchange Right -of -Way
RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider
the following motion:
Motion to approve the Knechtl Purchase Agreement authorizing acquisition of a 48,106 square
feet parcel of land for I-94 Right -of -Way from Dr. Gerhard Knechtl of Vienna, Austria in the
amount of $625,378; $22,150 for bill board relocation and other terms as noted in the Purchase
Agreement on file in the Office of the City Clerk.
BACKGROUND
In 2005, the City was approved to receive $800,000 of Federal High Priority Transportation
Earmark Funds for Albertville's I-94 interchange Project.
On April 17, 2006, the Albertville City Council approved entering into a Purchase Agreement
with Dr. Gerhard Knechtl for right-of-way for the I-94 Interchange Project as follows:
City of Albertville
City Council Minutes
April 17, 2006
Page 7 of 7
Knechtl Property Purchase Agreement:
City Attorney Couri informed the Council that included in the packet is a proposed
Commercial Purchase Agreement for the Knechtl Property. Mr. Knechtl rejected the
$10.50 per square foot price, plus the cost to relocate the sign. What staff is proposing
would be to pay $13.00 per square foot, which includes the cost to move the bill board
sign. Hoey Advertising is suggesting the need for a variance to raise the height of the bill
board, from 30 feet to 40 feet, to maintain the same visibility along 1-94. Staff will work
with Hoey to verify if the need is justified, and will report back to the Council. Mr.
Knechtl will be in Minnesota on April 25 to complete negotiations and hopefully sign a
Purchase Agreement
MOTION BY Mayor Peterson, seconded by Council member Klecker to approve the
Knechtl Property Purchase Agreement. Mayor Peterson, Council members Fay, Klecker,
and Berning voted aye. Council member Vetsch voted nay. Motion carried
On December 15, 2006, the City received an email from Kelvin Howieson, MnDOT's
representative at the State Aid Office stating we had completed all of the necessary requirements
and authorized us to proceed to make an offer pursuant to an Agreement between the City and
MnDot.
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-G-1 Legal -Approve Revised Knechtl Purchase
Agreement.doc Agenda Item No. Q.G. 1.
Meeting Date October 15, 2007
Mayor and Council Communication — October 4, 2007
Legal — Revised Knechtl Purchase Agreement
Page 2 of 3
KEY ISSUES:
• The City received an $800,000 Federal Appropriation for right-of-way acquisition and
certain other I-94 Interchange Project related expenses.
• An ALTA survey of the property has been completed.
• A Phase I and Phase II environmental Review has been completed with a finding of no
significant impacts.
• The City has followed all State and Federal purchasing regulations to qualify for State
and Federal Funding.
• An Environmental Findings of No Significant Impacts has been received and processed.
• The Minnesota Department of Transportation has authorized the City to proceed with the
acquisition.
POLICY CONSIDERATIONS: It is the City's Policy to follow State and Federal Purchasing
Requirements to insure that these funds can be used to finance the project.
FINANCIAL CONSIDERATIONS: The City received $800,000 in High Priority
Transportation Earmark Funds from the Federal Government to fund up to 80% of our I-94
improvements. Federal funds will be paid to the City over a 6 year period. To fund the $647,528
Knechtl purchase, the City will draw our 2005, 2006, 2007 Federal appropriation of $136,876,
$137,884 and $147,396 for a total of $422,156. The remaining $95,866 of Federal funds will be
carried by the City until Congress appropriates additional money. The City's 20% ($129,505)
share will come from the City's Transportation Fund.
LEGAL CONSIDERATIONS: The Mayor and Council have the authority to purchase right-of-
way for State and Federal Highway Project and get reimbursed pursuant to the Agreement
between the City and Minnesota Department of Transportation. The City has followed all of the
State and Federal procurement requirements. We have worked closely with Kelvin Howieson,
our MnDOT State Aid contact to insure we are in compliance with all acquisition regulations.
Respectfully Submitted,
Larry R se
City Administrator
Department/Responsible Person: Legal/ Mike Couri, City Attorney
Attachments: Certificate of Survey, Purchase Agreement
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-G-1 Legal -Approve Revised Knechtl Purchase
Agreement.doc Agenda Item No. 8.G.1. d
Meeting Date October 15, 2007
Mayor and Council Communication — October 4, 2007
Legal — Revised Knechtl Purchase Agreement
9
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Meeting Date October 15, 2007
DRAFT, September 6, 2007
COMMERCIAL PURCHASE AGREEMENT
THIS COMMERCIAL PURCHASE AGREEMENT ("Agreement") is made as of
, 2007, between DDr. Gerhard Knechtl ("Seller") and the City of
Albertville, a Municipal Corporation under the laws of the State of Minnesota (the "City"
or "Buyer").
In consideration of this Agreement, Seller and the City agree as follows:
WHEREAS, the City seeks to acquire the Property (defined below) from Seller
for highway right of way; and
WHEREAS, Seller currently leases a portion of the Property to Hoey Outdoor
Advertising, Inc. ("Leaee") for billboard sign purposes pursuant to a lease agreement
dated , 1998 ("Lease"); and
WHEREAS, said Lease expires on September 30, 2008; and
WHEREAS, the Seller has agreed to sell a portion of its Property to the City in
lieu of the City acquiring the property via the eminent domain process; and
WHEREAS, the City does not intend to acquire the Seller's rights in said Lease,
and intends to let Seller continue to accrue the benefits of said Lease until its
termination on September 30, 2008; and
NOW, THEREFORE, the Seller and City agree as follows:
1. Sale of Property. Seller agrees to sell to the City, and the City agrees to
buy from Seller, the following property:
The real property located in Wright County, Minnesota, described on the
attached Exhibit A ("Land") together with all easements and rights benefiting or
appurtenant to the Land (collectively the "Property"), except for the rights
contained in the Lease.
2. Purchase Price.
a. Total Compensation. The total purchase price ("Purchase Price") to
be paid by the City to Seller for the Property shall be $13.00 per square foot for a
total of $625,378.00 by check or wire transfer on the Closing Date based on a
defined square footage of the Property of 48,106 square feet.
3637760.4
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Agenda Item No. 8.G..1. oC
Meeting Date October 15, 2007
b. Compensation for Sign Relocation. The City agrees to pay Seller
$22,150.00 as relocation compensation for the ultimate relocation of the existing
billboard sign located on the Property. Lessee shall have the right to keep the
existing billboard in place and operate it through the current lease term of
September 30, 2008 and Seller shall have the right to collect all revenues due
from Lessee under the Lease through September 30, 2008. Seller shall have
until November 30, 2008 to cause the billboard to be removed from the Property.
c. License to Maintain Sign on the Property. The City hereby grants to
Seller and Lessee a license effective on the Closing Date relating to the existing
billboard sign on the Property as follows:
L To maintain and operate the existing billboard pursuant to
the Lease until September 30, 2008.
ii. To remove the existing billboard by November 30, 2008.
iii. If the billboard is not removed by November 30, 2008, the
City shall succeed to Seller's rights under the Lease to
remove the billboard from the Property.
Seller shall pay to the City all utility costs and real estate or other taxes incurred
by the City which are attributable to the presence or operation of the billboard
sign after the date of closing.
3.
Closing. The closing (the "Closing") shall occur on or before the later of
October 23, 2007 or 60 days after the contingencies have been satisfied
(the "Closing Date"). The Closing shall take place at the office of
(Seller's attorney) or at such other place and at
such time as may be agreed upon by Buyer and Seller.
4. Closing Documents.
a. Seller's Closing Documents. On the Closing Date, Seller shall
execute the following (collectively, "Seller's Closing Documents") and
deliver to the City:
(1) Deed. A Warranty Deed, in form reasonably satisfactory to
the City, conveying marketable title to the Property to the City, free
and clear of all encumbrances, except as set forth in the title
commitment prepared by Guaranty Title, Inc. with a commitment
date of August 8, 2006, and as set forth in the license provisions
granted herein.
3637760.4
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Agenda Item No. 8.GA e
Meeting Date October 15, 2007
.r
(2) Assignment of Lease Rights. Seller shall assign to the
City all rights it has in the Lease after September 30, 2008, except
the right to collect past due rent from the Lessee, which shall
remain with the Seller.
(3) Acknowledgement of Receipt of Notice of Relocation
Eligibility. An affidavit similar in form and content to that attached
hereto as Exhibit B.
(4) Closing Documents. An affidavit of Seller as may
reasonably be required by the City's title insurer.
(5) Well Certificate. A Well Certificate in the form required by
Minn. Stat. 1031.235.
(6) Storage Tanks. An affidavit with respect to storage tanks
pursuant to Minn. Stat. 116.48, if applicable.
(7) Other Documents. All other documents reasonably
determined by the City to be necessary to transfer the Property to
the City as set forth herein.
b. City's Closing Documents to Seller. On the Closing Date, the
City shall execute the following (collectively, 'City's Closing Documents")
and deliver to Seller:
(1) Payment. The City shall provide Seller with a check or wire
transfer for the amount of the purchase price adjusted for applicable
prorations.
5. Possession. Seller agrees to deliver possession of the Property to the
City on the Closing Date, subject to the license rights granted herein.
6. Closing Costs. The City will pay all closing fees, title insurance fees,
abstracts, deed tax, and recording costs. Seller must pay real estate taxes up to the
Closing Date, all levied special assessments, and all unpaid real estate taxes. All
operating costs (utilities, etc.) of the Property will be allocated between Seller and the
City as of the Closing Date.
7. Operation Prior to Closing. Until the Closing Date, Seller shall operate
and maintain the Property in the ordinary course of business, including the maintenance
of adequate liability insurance and property insurance.
3637760.4
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Agenda Item No.
Meeting Date October 15, 2007
61
8. Representations and Warranties by Seller. Seller represents and
warrants to the City as follows:
a. Title to Property. Seller owns the Property, free and clear of all
encumbrances, except the Lease between Lessee and Seller relating to
the existing billboard sign and except as set forth in the title commitment
prepared by Guaranty Title, Inc. with a commitment date of August 8,
2006.
b. Leases. There are no other leases or possessory rights of others
regarding the Property other than the existing Lease between Seller and
Lessee relating to the existing billboard sign.
C. Environmental Laws. To the best knowledge of Seller, and except as set
forth in any environmental reports with respect to the Property which are in
the City's possession, no toxic or hazardous substances or wastes,
pollutants or contaminants, petroleum products, any hazardous
substances or pollutants as defined by state or federal law, are located on
or in the Property. Seller shall not be released from any liability for any
environmental contamination of the Property for which Seller is a
responsible party.
To the best knowledge of Seller, and except as set forth in any
environmental reports with respect to the Property which are in the City's
possession, no above ground or underground tanks are located in or
about the Property, or have been located under, in or about the Property
and have subsequently been removed or filled. There are no known wells
within the meaning of Minn. Stat. §1031.005 on the Property. Seller has
disclosed to the City all environmental reports and studies with respect to
the Property which are in Seller's possession. There are no septic
systems located on the Property.
d. Relocation Benefits. Seller has received a notice of its eligibility for
relocation benefits pursuant to Minn. Stat. 117.52 and has satisfied itself,
after due inquiry, that the $22,150.00 in relocation assistance is a fair and
accurate estimate of all of relocation costs arising from the acquisition of
the Property by the City, including the costs of relocating the existing
billboard sign from the Property to another acceptable location on Seller's
remaining land upon the expiration of the Lease if Seller so chooses.
Seller understands that Seller may be eligible for relocation benefits under
Minnesota State Statute § 117.52, including payment of moving expenses,
replacement property search fees not to exceed $2,500.00, costs to
connect to nearby utilities, selected professional fees related to the lease
of a replacement site, reestablishment expenses not to exceed
$50,000.00, and relocation advisory assistance services provided by the
3637760.4
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Agenda Item No. 8.G..l. &
Meeting Date October 15, 2007
62
Buyer. Seller, with full understanding of the potential relocation benefits
available to it, and being represented by counsel, hereby agrees that the
$22,150.00 in relocation benefits set out herein is a fair estimate of all of
the eligible relocation costs that may be incurred by Seller in moving the
existing billboard sign from the Property onto Seller's remaining property,
and Seller accepts this amount in full settlement of relocation benefits
available to it.
9. Subdivision of Property. Seller shall cooperate with Buyer in complying
with the City of Albertville's subdivision requirements necessary to subdivide the
Property as a separate parcel for conveyance to Buyer. Buyer shall pay all application
and processing fees required by the City of Albertville to process the subdivision, unless
the subdivision of the Property occurs in the form of an outlot to a plat filed by the
purchaser of the remaining portion of Seller's property.
13. Right to Enter Property: Indemnification: Reports. The City shall
have access to the Property for purposes of performing surveys, engineering borings,
and other testing. The City will be responsible for any damage to Seller's personal
property and other claims resulting from the City's entry onto the Property.
14. Waiver of Appraisal Fees. Seller has been informed of his right to have
an appraisal of the Property performed on his behalf and be reimbursed by the City for
the cost of such appraisal up to a maximum of $5,000. Seller waives this right to be
reimbursed for appraisal costs. Seller acknowledges receipt of the appraisal of the
Property performed on behalf of the City in the amount of $518,000.00.
15. Survival and Supremacy. All of the terms conditions and obligations of
this Agreement shall survive the closing and shall be enforceable after the Closing.
16. Entire Agreement; Modification. This written Agreement constitutes the
complete agreement between the parties relating to the purchase of the Property and
the relocation of existing billboard sign and supersedes any prior oral or written
agreements between the parties regarding the Property and the relocation of said sign.
There are no verbal agreements that change this Agreement and no waiver of any of its
terms will be effective unless in writing executed by the parties. This agreement binds
and benefits the parties and their successors and assigns. This Agreement has been
made under the laws of the State of Minnesota and such laws will control its
interpretation.
Seller and the City have executed this Agreement as of the date first written
above.
DDR. GERHARD KNECHTL, Seller
3637760.4
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Agenda Item No. 8.G. J.
Meeting Date October 15, 2007
63
CITY OF ALBERTVILLE, MINNESOTA
Buyer
By
ATTEST:
Bridget Miller
City Clerk
THIS INSTRUMENT DRAFTED BY:
Couri, MacArthur & Ruppe, P.L.L.P.
P.O. Box 369
St. Michael, MN 55376
763-497-1930
3637760.4
Ron Klecker
Its Mayor
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Agenda Item No. 8.G.1.
Meeting Date October 15, 2007
W
EXHIBIT A
PROPERTY DESCRIPTION
Also known as Parcel #1 of the 1-94 Ramp Project.
3637760.4
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Agenda Item No. 8.GA r
Meeting Date October 15, 2007
65
EXHIBIT B
Affidavit of Receipt of Notice of Relocation Costs
3637760.4
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Agenda Item No. 8.G. I. r
Meeting Date October 15, 2007
A,lbertville Mayor and Council Communication
sir Toum u�. ft My w..
October 5, 2007
SUBJECT: Administration - City Hall South Parking Lot Project Bid Award
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Quotes have been solicited and will be presented at the meeting.
Motion to award a Construction Contract to for construction of the City Hall
South Parking Lot in the amount of $ as on file in the Office of the City Clerk.
BACKGROUND: In 2007, the City purchased a 50 foot wide parcel of land from the BNSF
Railroad located north of the railroad tracks and south of Albertville's City Hall. Mr. Jamie
Stevens, owner of Albertville Body Shop, donated approximately 4,200 square feet of land to the
City; thus providing ample land for the parking lot project. It is now the City's plan to construct
a 15 stall public parking lot and then landscape the remaining portion of the lot. The new parking
lot will provide public parking for adjacent businesses and City Hall.
Included in the project is installation of an underground conduit for utilities along Main Avenue.
KEY ISSUES:
• Construction of the parking lot may start this fall with a deadline to complete the project
by June 30, 2008.
• The Public Works Department will assume responsibility to landscape, plant trees and
shrubs, and seed the remainder of the lot.
• Installation of an irrigation system remains to be done. The existing irrigation system has
been planned to accommodate the additional area.
• To coincide with this parking lot construction activity, the City will complete the
preliminary and final plat of City Hall property.
POLICY CONSIDERATIONS: It is the City's Policy to award bids to the lowest responsible
bidder.
FINANCIAL CONSIDERATIONS: Bids received for the project are summarized below:
Dennis Fehn Gravel and Excavating $
Oman Brothers Construction $
Imholte Concrete Construction, Inc. $
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-1-1 Administration City Hall South Parking Lot
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Agenda Item No. 8.I.1'.
Meeting Date October 15, 2007, 2007
Mayor and Council Communication —October 15, 2007
Administration - City Hall South Parking Lot Project Bid Award
Page 2 of 2
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to approve a
contract to the low bidder. Quotes have been taken as prescribed by Minnesota Statute for
projects under $50,000. The project will be awarded to the lowest responsible bidder.
Respectful Submitted,
Larry se
City A nistrator
Department/Responsible Person. Administration/Larry Kruse, City Administrator
Attachments: Layout
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Quotes.doc
Agenda Item No.8.I.1..
Meeting Date October 15, 2007, 2007
o�
A\1bcrtvi11c Mayor and Council Communication
uww- ao aw uh.
October 5, 2007
SUBJECT: Administration - Albert Villas Pond Inlet, Drainage Way and Berm Bid
Award
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider
making the following motion:
Quotes have been solicited and will be presented at the meeting
Motion to award a Construction Contract to Frattalone Companies for construction of the Albert
Villas Pond Inlet, Drainage Way and Berm Project in the amount of $
BACKGROUND: Frattalone Companies completed excavation of the Albert Villas Stormwater
Pond. All of the work has been completed with the exception of construction of the inlet,
drainage way and berm to direct the water into the pond. Other items to be completed include
installation of trees and shrubs.
City Attorney Couri is finalizing the purchase of the land from the School District 885. Staff will
present the Council with a Request for Council Action on this matter when all the details are
known.
The City was negotiating or exploring a simple Inlet project with Sam Montgomery, owner of
the property to the south. Mr. Montgomery's terms and conditions for an easement were too
onerous for the City, and we are now pursuing construction of an inlet, drainage way and berm to
be located to the west of the pond on School District 885's land. At the October 1st meeting, the
City Council approved purchasing excess wetland credits from the School for this purpose.
Frattalone Companies work will complete the storm water pond construction with the exception
of the tree planting.
I1 .31HIA--3
• Only one bid is being sought at this time, which is from the contractor on site.
• The scope of work is fairly minimal and will be completed yet this year.
• The area where this work is to be done is wet right now and may require some additional
seeding in the spring.
POLICY CONSIDERATIONS: It is the City's Policy to award bids to the lowest responsible
bidder. Being the scope of this project is quite small only one quote is being sought from the
School's grading contractor who has equipment on site to complete the work.
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Agenda Item No. 8.1.2.
Meeting Date October 15, 2007, 2007
Mayor and Council Communication —October 15, 2007
Administration - City Hall South Parking Lot Project Bid Award
Page 2 of 2
FINANCIAL CONSIDERATIONS: Frattalone Companies bid in the amount of $ is a
competitive price for the work. The proposed work was anticipated, budgeted for and will be
funded via the bond proceeds.
LEGAL CONSIDERATIONS: The Mayor and Council possess the authority to approve a
contract with Frattalone Companies as prescribed by Minnesota Statute for projects under
$50,000.
Respectfujily Submitted,
Larry R. use
City Ad nistrator
Department/Responsible Person: Administration/Larry Kruse, City Administrator
Attachments: (Engineer's Recommendation to be presented at the meeting)
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Agenda Item No. 8.1.2.
Meeting Date October 15, 2007, 2007
Abe tville Mayor and Council Communication
October 12, 2007
SUBJECT: 0 Administration - Towne Lakes 3rd Addition Release of Letter of Credit
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to release in full Contractors Properties Development Company's (CPDC) Towne Lakes
3rd Addition Letter of Credit No. 061005-1 from $57,900 to $0.00.
BACKGROUND: Contractors Property Development Company (CPDC) has requested a release
to Letter of Credit No. 061005-1, currently in the amount of $57,900. This Letter of Credit was
established as a 2-year warranty security for the municipal improvements for the Towne Lakes 3rd
Addition plat. Improvements were completed and accepted approximately 2 years ago. To date
all warranty repairs identified on an October 4d' review have been completed.
KEY ISSUES: None
POLICY CONSIDERATIONS: The City has a Development Agreement which insures that the
work is completed pursuant to the plans and specifications. The Developer warranties the work for
a period of up to two years. A release of CPDC's Letter of Credit is justified at this time.
FINANCIAL CONSIDERATIONS: There are no financial considerations to release Letter's of
Credit where terms of the agreements have been met and work has been satisfactorily completed.
LEGAL CONSIDERATIONS: The City has the legal authority and obligation under the
Development Agreement to release Letter's of Credit when work has been performed and
approved by the City Engineer.
Respectfully Submitted
Larry R. Kruse
City Administrator
Department/Responsible Person: Administration/Larry Kruse, City Administrator
Attachments: Engineer's Recommendation date October 5t1,
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-I-3 Towne Lakes 3rd Addition Letter of Credit Release.doc
Agenda Item No. 8.1.3.
Meeting Date October 15, 2007
7-1
BOLTON & MINK, INC_
Consulting Engineers & Surveyors
7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303
Phone (763) 433-2851 • FAX (763) 427-0833
October 5, 2007
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P. O. Box 9
Albertville, MN 55301
RE: Towne Lakes 3`d Addition - Letter of Credit Release
Albertville, Minnesota
BMI Project No. T15.21660
Dear Mr. Kruse:
Contractors Property Development Company (CPDC) has requested a release to Letter of Credit No. 061005-1,
currently in the amount of $57,900. This Letter of Credit was established as a 2-year warranty security for the
municipal improvements of the Towne Lake 3`d Addition plat. Improvements were completed and accepted
approximately 2 years ago. Upon an October 4`h walk-through, staff identified several warranty repair type
items. CPDC has arranged to have all identified repair items completed the week of October 81h and prior to the
City Council meeting on the 15th
Assuming that the Developer is current with all fees owed to the City and that the repair items will be completed
the week of the 8`h, it is recommended that Letter of Credit No. 061005-1 be released in full.
At the request of the Developer and consistent with the development agreement, please include this
recommendation on the October 15`h Council Agenda. Should the repairs/warranty work not be completed prior
to the scheduled Council meeting, I will notify you and request that the item be pulled from the agenda.
Please let me know if you have any questions or would like additional information.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P. E.
Albertville Assistant City Engineer
cc: Tina Lannes - Albertville Finance Director
Bridget Miller — Albertville City Clerk
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 84-3 Towne Lakes 3rd Supplements.doc
Agenda Item No. 8.1.3.
Meeting Date October 15, 2007
72
NIberMfle Mayor and Council Communication
seer Tw Lh*W sto Mq Utt.
October 12, 2007
SUBJECT: 0 Administration - Towne Lakes 5th Addition Reduction of Letter of Credit
RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the
following motion:
Motion to release Contractors Properties Development Company's (CPDC) Towne Lakes 5tn
Addition Letter of Credit No. 060913 from $113,307 to $56,650.
BACKGROUND: Contractors Property Development Company (CPDC) has requested a release
of Letter of Credit No. 060913, currently in the amount of $113,307. This Letter of Credit was
established as a 2-year warranty security for the municipal improvements of the plat and
represents 10% of the municipal improvements. The Development Agreement allows for a
reduction to 5% after one year. The $56,650 Letter of Credit is believed to be a sufficient
performance security for the remainder of the warranty period.
The City has been working with CPDC on an ongoing basis to repair/correct issues as they arise.
The City will continue to work with CPDC throughout the next year to manage issues as they arise
and will conduct another thorough review prior to next October's final release.
KEY ISSUES: None
POLICY CONSIDERATIONS: The City has a Development Agreement which insures that the
work is completed pursuant to the plans and specifications. The Developer warranties the work for
a period of up to two years. A release of CPDC's Letter of Credit is justified at this time.
FINANCIAL CONSIDERATIONS: There are no financial considerations to release Letter's of
Credit where terms of the agreements have been met and work has been satisfactorily completed.
LEGAL CONSIDERATIONS: The City has the legal authority and obligation under the
Development Agreement to release Letter's of Credit when work has been performed and
approved by the City Engineer.
Respectfully Submitted
Larry R. Kruse
City Administrator
Department/Responsible Person: Administration/Larry Kruse, City Administrator
Attachments: Engineer's Recommendation dated October 5th
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Agenda Item No. 8.1.4.
Meeting Date October 15, 2007
BO LL.TON & M r-== N K , I NC_
Consulting Engineers & Surveyors
7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303
Phone (763) 433-2851 • FAX (763) 427-0833
October 5, 2007
Mr. Larry Kruse, City Administrator
City of Albertville
5959 Main Avenue NE, P. O. Box 9
Albertville, MN 55301
RE: Towne Lakes 5th Addition - Letter of Credit Reduction
BMI Project No. T15.21677
Dear Mr. Kruse:
Contractor Property Developers Company (CPDC) has requested a reduction to Letter of Credit No.
060913, currently in the amount of $113,307. This Letter of Credit was established as a 2-year warranty
security for the municipal improvements of the plat and represents 10% of the cost of municipal
improvements.
To date, the warranty period has reached its 1-yr anniversary and we are unaware of any major items in
need of repair. Assuming the Developer is current with all fees owed to the City, it is recommended that
the Letter of Credit be reduced from $113,307 to no less than $56,650. This reduced balance represents
5% of the cost of municipal improvements, is consistent with the development agreement and is believed
to sufficient performance security for the remainder of the warranty period.
The City has been working with CPDC on an ongoing basis to repair/correct issues as they arise. It is
recommended that prior to the final release of the security (scheduled for October of 2008), the City
perform a final review of all improvements to ensure no repairs are needed.
Please let me know if you have any questions or would like additional information.
Sincerely,
BOLTON & MENK, INC.
Adam Nafstad, P. E.
Albertville Assistant City Engineer
cc: Tina Lannes - Albertville Finance Director
Bridget Miller — Albertville City Clerk
M:\Public Data\City Council\Council Packet information\2007\10-15-07\10 15 2007 8-I-4 Towne Lakes 5th Supplements.doc
Agenda Item No. 8.1.4.
Meeting Date October 15, 2007
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