The URL can be used to link to this page

2007-11-05 CC Packet"� A�Ibcrtvij]IE. smrr UWAS.09MYU. Clty of Albertville Council Agenda NOVEMBER 5, 2007 7:00 PM PUBLIC COMMENTS -The City of Albertville welcomes and encourages public input on issues listed on the agenda or of general community interest. Advertised public hearings are scheduled as such so that the public is afforded an opportunity to speak. Citizens wishing to address the Mayor and Council regarding specific agenda items, other than public hearings should indicate so and will be afforded an opportunity during the discussion of said item, Council willing and time permitting. Citizens wishing to speak on matters not listed on the agenda (or items on the agenda that did not include an opportunity to speak) are always afforded the opportunity to do so under the heading "Citizens Addressing the Council', usually scheduled at the beginning and end of the agenda. Presentations are limited to five (5) minutes. In any case, citizens are asked to complete a `Request to Speak Card'. 1. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER — ROLL CALL 3. RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS 4.1 CITIZENS OPEN FORUM — (time reserved 5 minutes) 5. AMENDMENTS TO AGENDA 6. MINUTES A. October 15, 2007 regular City Council minutes B. October 15, 2007 Committee of the Whole Workshop minutes C. October 22, 2007 Committee of the Whole Workshop minutes 7. N CONSENT AGENDA All items with an asterisk () are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. Items 8.C.1. Finance — Semi-monthly Payment of Claims (bills) 0 8.C.2. Finance — Donations to City of Albertville City Offices 8.C.3. Finance — Donations to Albertville Fire Department 8.C.4. Finance — Certification of Unpaid Utility Bills and Outstanding Invoices 0 8.C.9. Finance — Revisit - Mike Savitski and CJ's Laundromat, 11135 61st Street NE, Suite A, Albertville, Minnesota 0 8.D.2. City Clerk — Gambling Permit City of Albertville Council Agenda November 5, 2007 8. DEPARTMENT BUSINESS A. Public Works Department 1). Accept the Public Works (Parks) Monthly Update B. Utilities Department 1). Accept the Monthly Utilities (WWTF) Status Update Page 2 of 5 C. Finance Department 1). 0 Approve the Monday, November 5, 2007 Payment of Claims (bills) for check numbers 024883 to 024947 2). 0 Accept a Donation of Gambling Funds from the Albertville Lions in the amount of $2,000.00 and make a donation to the Albertville Administration Department in the amount of $2,000.00 for the purchase of dishes and flatware for the Albertville City Hall Kitchen 3). ## Accept a Donation of Gambling Funds from the Albertville Lions in the amount of $1,500.00 and make a donation to the Albertville Fire Department in the amount of $1,500.00 4). 0 Approve Resolution No. 2007-106 entitled a Resolution Certifying Uncollected Utility Bills and Outstanding Invoices to Wright County For Collection with Real Estate Taxes 5). Accept the Semi-monthly Financial Report(s) 6). Approve the 2007-2008 LMC Liability Coverage Insurance Quotes and Waiver Form(s) prepared by Middleton & Associates, Inc. (pgs. 53-54, plus attachment) 7). Accept Bonestroo's October 19, 2007 recommendation to make the twelfth and final payment on the Albertville City Hall Project to Breitbach Construction in the amount of $30,053.20 8). Terra General Contractor's Lachman Avenue NE Assessment Request (FYI - this will be completed with the upcoming assessment hearing to be held on November 19, 2007) 9). 0 Revisit - Mike Savitski and CJ's Laundry, 11135 61st Street NE, Suite A, Albertville, Minnesota D. City Clerk 1). Accept the Coin -Operated Amusement Device Report discussing the License Fee 2). 0 Approve the One -Day Application to Conduct Excluded Raffle for the St. Albert's Catholic Church to be held at the St. Albert's Parish Center on Sunday, November 11, 2007 M:\Public Data\City Council\Council Agendas\2007 Agendas\Agendas only\A 11-05-07 agenda (new layout).doc Meeting Date: November 5, 2007 City of Albertville Council Agenda November 5, 2007 E. Planning and Zoning Page 3 of 5 1). Approve Ordinance No. 2007-13 entitled an Ordinance Zoning Related Fees 2). Approve Resolution No. 2007-107 entitled a Resolution Approving the Conditional Use Permit for Geez Sports Bar & Grill (Curt Gentile Property) F. Engineering 1). Accept the Assistant City Engineer's Project Status Update 2). Approve 54th Street NE and Barthel Industrial Drive NE Flood Prone Stormwater System G. Legal 1). Approve Ordinance No. 2007-15 entitled an Ordinance Relating to Various Fees 2). Accept the City Attorney's Monthly Update H. Administration 1). Accept the City Administrator's Bi-monthly Written Report 2). Authorize purchasing kitchen dishes, flatware and equipment from Strategic Equipment in the amount of (Option No. 1 or Option No. 2) 9. CITIZENS OPEN FORUM - (continued if necessary) 10. ANNOUNCEMENTS and or UPCOMING MEETINGS November 12 all day City Offices closed in observation of Veteran's Day 13 6:00 p.m. STMA Ice Arena Board meeting (tentative) 13 7:00 p.m. Planning and Zoning Commission meeting 13 7:30 p.m. Parks and Recreation Committee meeting 19 7:00 p.m. City Council meeting 19 7:00 p.m. Lachman Avenue NE Special Assessment Hearing 19 9:45 p.m. Employee Performance Reviews 22 all day City Offices closed in observation of Thanksgiving Day 23 all day City Offices closed in observation of Thanksgiving Day 26 6:00 p.m. Joint Water Board meeting 26 7:00 p.m. Committee of the Whole Workshop (if necessary) December 3 6:30 p.m. Truth -in -Taxation Hearing 3 7:00 p.m. City Council meeting 10 6:00 p.m. STMA Ice Arena Board meeting 11 7:00 p.m. Planning and Zoning Commission meeting 17 7:00 p.m. City Council meeting M:\PublicData\CityCouncil\CouncilAgendas\2007 Agendas\Agendas only\A 11-05-07 agenda (new layout).doc Meeting Date: November 5, 2007 City of Albertville Council Agenda November 5, 2007 Page 4 of 5 11. ADJOURNMENT OF THE REGULAR COUNCIL MEETING TO A COMMITTEE MEETING OF THE WHOLE (five minute recess) 12. RECONVENE THE REGULAR COUNCIL MEETING (Employee Performance Reviews) 13. ADJOURNMENT M:\Public Data\City Council\Council Agendas\2007 Agendas\Agendas only\A 11-05-07 agenda (new layout).doc Meeting Date: November 5, 2007 City of Albertville Council Agenda November 5, 2007 AFFIDAVIT OF POSTING STATE OF MINNESOTA) SS. COUNTY OF WRIGHT ) Page 5 of 5 Tracey Nubbe, being first duly sworn, says that on the lst day November 2007 Tracey posted the documents as shown on the reverse side a true copy of each thereof at 11:35 a.m. at the Albertville City Offices in the window, at the City of Albertville, County of Wright, State of Minnesota. r Subscribed and sworn to before me this day of 1,-D4 e-2007. � j l Notary Pub � f BRITET MARIE MILLER NOTARY PUBLIC MINNESOTA 0My Commission Expires Jan. 3a, tOQB r MAPublic Data\City Council\Council Agendas\2007 Agendas\Agendas only\A 11-05-07 agenda (new layout).doc Meeting Date: November 5, 2007 Nbertvillc s.�r ems, u.�. eq �w u► SUBJECT: City Council Minutes Mayor and Council Communication October 31, 2007 RECOMMENDATION: It is respectfully requested that the Mayor and Council consider approval of the City Council minutes that have been prepared and submitted by the City Clerk. BACKGROUND: Space is reserved on the agenda to accommodate the Mayor and Council, should it be their desire to amend the minutes. KEY ISSUES: It is the City's policy to review and approve City Council minutes that have been taken, prepared and submitted by the City Clerk. POLICY CONSIDERATIONS: It is at the discretion of the Mayor and Council whether the City Council minutes that have been prepared and submitted should be amended. However, the contents of the minutes via the amendment process typically require Mayor and Council consideration thereof at the appropriate time during the meeting, in which such amendments that are made requires a motion and affirmative vote of the majority of the members present. FINANCIAL CONSIDERATIONS: There are no financial considerations as it relates to approval of the City Council minutes. LEGAL ISSUES: In accordance with Council procedures, the Mayor and Council possess the authority to amend the minutes. Respectfully submitted, Larry Wse City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: October 15, 2007 regular City Council minutes; October 15, 2007 Committee of the Whole Workshop minutes; October 22, 2007 Committee of the Whole Workshop minutes M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 6-A-B-C City Council minutes.doc Agenda Item No. 6. A. B. C. Meeting Date November 5, 2007 A,lbertville SUMN'Toum UWkM. Big city Ufa. ALBERTVILLE CITY COUNCIL October 15, 2007 MINUTES Albertville City Hall 7:00 PM PRESENT: Mayor Ron Klecker, Council members John Vetsch, LeRoy Berning, Dan Wagner, and Tom Fay, City Attorney Mike Couri, City Planner Al Brixius, Assistant City Engineer Adam Nafstad, City Administrator Larry Kruse, Public Works Supervisor Tim Guimont, Wastewater Treatment (Utilities) Superintendent John Middendorf, and City Clerk Bridget Miller. ABSENT: none Mayor Klecker called the Albertville City Council meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. RECOGNITIONS/PRESENTATIONS/INTRODUCTIONS Mayor Klecker noted there were no recognitions, presentations, or introductions for the Monday, October 15, 2007 Council meeting. MINUTES September 25, 2007 joint City of Albertville Council, City of Otsego Council, and Wright County Commissioners minutes -- September 25, 2007 Committee of the Whole Workshop minutes -- October 1, 2007 City Council minutes Mayor Klecker asked the Council if there were any changes to the September 25, 2007 joint City of Albertville Council, City of Otsego Council, and Wright County Commissioners minutes; September 25, 2007 Committee of the Whole Workshop minutes; or the October 1, 2007 City Council minutes. MOTION BY Council member Vetsch, seconded by Council member Berning to approve the Tuesday, September 25, 2007 joint City of Albertville Council, City of Otsego Council, and Wright County Commissioners minutes as presented and on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Fay, seconded by Council member Vetsch to approve the Tuesday, September 25, 2007 Committee of the Whole Workshop minutes and September 17, M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A. Meeting Date November 5, 2007 City of Albertville City Council Minutes October 15, 2007 Page 2 of 12 2007 City Council workshop minutes as presented and on file in the office of the City Clerk. Motion carried unanimously. MOTION BY Council member Berning, seconded by Mayor Klecker to approve the Monday, October 1, 2007 City Council minutes as amended and on file in the office of the City Clerk. Mayor Klecker, Council members Berning, Vetsch, and Wagner voted aye. Council member Fay abstained. Motion carried. CITIZEN FORUM Mayor Klecker asked the City Clerk if there was anyone present that wanted to speak to the Council regarding an issue that was not on the agenda. There was no one present to address the Council on an item that was not already on the agenda. AMENDMENTS TO AGENDA Mayor Klecker asked the Council members if there were any changes, additions, or removals to the Monday, October 15, 2007 City Council agenda. MOTION BY Council member Berning, seconded by Council member Wagner to approve the agenda as amended: Adding: 8.I.5. Lease Agreement for the Public Works Office Space (5964 Main Avenue) Motion carried unanimously. CONSENT AGENDA All items with an asterisk (0) are considered to be routine by the City Staff and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests. In such event, the item will be removed from the General Order of Business and considered in its normal sequence on the agenda. MOTION BY Council member Berning, seconded by Council member Wagner to approve the Consent Agenda items pulling 8.A.1. Accept Public Works Report, 8.A.2. Authorize staff to exercise Lano Equipment, Inc. "Bobcat Buy -Back Program" option to upgrade the 2006 Bobcat loader to a 2007 model at a cost of $1,320.67, 8.B.1. Approve Visu-Sewer Clean and Seal, Inc. Bid of $0.48 per foot to Televise Approximately 7,343 feet of Sanitary Sewer lines at an estimated cost of $3,524.64 with funds paid out of the Sewer Fund, 8.C.1. Approve the Monday, October 15, 2007 Payment of Claims (bills), 8.C.2. Approve the 2007 Overlay Final Payment MAPublic Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A.. Meeting Date November 5, 2007 10 City of Albertville City Council Minutes October 15, 2007 Page 3 of 12 Request, 8.C.3. Approve the Release in full Contractors Properties Development Company's (CPDC) Shoppes at Towne Lakes One Addition Letter of Credit No. 061005 from $40,560 to $0.00, 8.E.1. Accept City Planner's Monthly Report, 81.1. Accept the Assistant City Engineer's Project Status Update, in which a separate motion will be made. Motion carried unanimously. DEPARTMENT BUSINESS PUBLIC WORKS DEPARTMENT Accept Public Works Report Council inquired how the City determines what is painted yellow and what does not get painted yellow. Public Works Supervisor Guimont reported that the City typically paints about a car length near fire hydrants and other City facilities where it would be necessary for the Fire Department to access. MXOTION BY Council member Wagner, seconded by Council member Fay to accept the October 2007 Public Works Report as presented in the council packet and on file in the office of the City Clerk. Motion carried unanimously. 0 Authorize staff to exercise Lano Equipment, Inc. "Bobcat Buy -Back Program " option to upgrade the 2006 Bobcat loader to a 2007 model at a cost of $1, 320.67 Council discussed the option to exercise the Lano Equipment, Inc. Bobcat upgrade. Council asked who calculated the depreciation and if this was the most cost effective approach to new equipment. PW Supervisor Guimont reported that he calculated the depreciation and felt this was a cost- effective approach to obtaining new equipment. Should the City decide to wait another year or two, the cost would most likely double. MOTION BY Council member Vetsch, seconded by Council member Fay to exercise Lano Equipment, Inc. "Bobcat Buy -Back Program" option to upgrade the 2006 Bobcat loader to a 2007 model at a cost of $1,320.67. Motion carried unanimously. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A. Meeting Date November 5, 2007 5 City of Albertville City Council Minutes October 15, 2007 Page 4 of 12 UTILITIES DEPARTMENT Approve Visu-Sewer Clean and Seal, Inc. Bid of $0.48 per foot to Televise Approximately 7, 343 feet of Sanitary Sewer lines at an estimated cost of $3, 524.64 with funds paid out of the Sewer Fund Council inquired if the area staff wants to televise had been televised in previous years? Council went on to ask if was a one-time occurrence or will it be an on -going process. Wastewater Treatment Superintendent Middendorf informed the Council that televising sections of the storm sewer lines is an annual budget item. Staff has televised sections in previous years. This is the beginning process to discover what condition the lines are in and consider the best approach to repair. Staff is focusing on Main Avenue NE as it appears to be the older section of stormwater lines. PW Supervisor Guimont shared with the Council that some of the areas being televised are scheduled for future seal coating and or overlay; therefore it is beneficial to repair the storm sewer line prior to seal coating or overlaying. MOTION BY Council member Berning, seconded by Council member Fay to approve Visu- Sewer Clean and Seal, Inc. bid of $0.48 per foot to televise approximately 7,343 feet of sanitary sewer lines at an estimated cost of $3,524.64 with funds paid out of the Sewer Fund. Motion carried unanimously. FINANCE DEPARTMENT Approve the Monday, October 15, 2007 Payment of Claims (bills) Council wanted additional information on check number 024843 made payable to Donlar Construction in the amount of $2,038.82. City Administrator Kruse and Assistant City Engineer Nafstad reported this is part of the original agreement with Donlar for the Stormwater Pond that is located on the STMA School site in St. Michael. MOTION BY Council member Berning, seconded by Mayor Klecker authorizing the payment of the claims check numbers 024833 to 024848 and 024850 to 024873, and are on file in the office of the City Clerk. Motion carried unanimously. Council asked for an explanation as to what and why the City received an invoice from Inspectron. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridgeft Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A.. Meeting Date November 5, 2007. R City of Albertville City Council Minutes October 15, 2007 Page 5 of 12 City Administrator Kruse explained that the Building Official was away from the office on vacation; therefore Inspectron was contracted to conduct minimal inspections. Staff has done there best to limit the amount of time Inspectron is here. Kruse informed the Council that he even went out on a couple of footing inspections in the Building Official's absence. MOTION BY Council member Fay, seconded by Council member Vetsch authorizing the payment of the claim check number 024849 made payable to Inspectron in the amount of $2,500.00, and i on file in the office of the City Clerk. Motion carried unanimously. Approve the 2007 Overlay Final Payment Request Council asked the Assistant City Engineer if the Overlay was complete. Assistant City Engineer Nafstad stated that according to staff s inspection, the overlay was acceptable to -date. Nafstad informed the Council that he had been in contact with PW staff to review the project and complete their portion. MOTION BY Council member Vetsch, seconded by Council member Fay to approve the first and final payment to Mid -MN Hot Mix, Inc., Annandale, Minnesota in the amount of $127,369.74 for the 2007 Overlay Improvement Project as recommended by the Assistant City Engineer on October 5, 2007 subject to submitting final documentation. Motion carried unanimously. Approve the Release in full the Contractors Properties Development Company's (CPDC) Shoppes at Towne Lakes One Addition Letter of Credit No. 061005 from $40, 560 to $0.00 Council wanted to make sure that the punch list items were complete prior to releasing the Letter of Credit. Assistant City Engineer Nafstad reported that to the best of his knowledge and inspection of the development, all necessary punch list items appear to meet the majority requirements of the agreement. Council then inquired about the curb -cut off of CSAH 19 at the entrance of D. Michael B's and Country Inn & Suites. Assistant City Engineer Nafstad stated the curb -cuts on CSAH 19 at the entrance of D. Michael B's and Country Inn & Suite are built to the specs. It was not anticipated the amount of traffic going in and out of the site. MAPublic Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A• Meeting Date November 5, 2007 City of Albertville City Council Minutes October 15, 2007 Page 6 of 12 MOTION BY Council member Vetsch, seconded by Council member Beming to release in full Contractors Properties Development Company's (CPDC) Towne Lakes lst Addition Letter of Credit No. 061005 from $40,560 to $0.00. Motion carried unanimously. CITY CLERK Approve application for a 3.2 One -Day Malt Liquor License for the St. Michael Lions for an annual event to be held at the St. Albert's Parish Center on Thursday, March 4, 2008 from S: 00 p.m. to 11:00 p.m., in which the donations will be made to various community organizations or events MOTION BY Council member Berning, seconded by Council member Wagner to approve the St. Michael Lions Club 3.2 Malt Liquor application to sell on Saturday, March 4, 2008 from 3:00 p.m. to 11:00 p.m. for an event to be held at the St. Albert's Parish Center. Motion carried unanimously. 0 Approve application for a Minnesota Lawful Gambling LG220 Application for Exempt Permit for the St. Michael Lions Club to sell Raffle Tickets in conjunction with the annual event that will be held at the St. Albert's Parish Center on Thursday, March 4, 2008 from S: 00 p. m. to 11: 00 P. M. MOTION BY Council member Berning, seconded by Council member Wagner to approve the St. Michael Lions Club application to sell raffle tickets from December 2007 to Saturday, March 4, 2008 for an event to be held at the St. Albert's Parish Center. Motion carried unanimously. PLANNING AND ZONING Accept City Planner's Monthly Report City Planner Brixius noted that the applications for Zoning have slowed down some, yet other development that is in place continues to move along as scheduled. Brixius reported that at the request of Phil Morris, they have asked for an extension on the Site and Building Plan Review. It was scheduled for Council review at the November 5, 2007 Council meeting, which has been re -set for the November 19, 2007 meeting. Council and staff, discussed the Dominium Management proposed development, which should be coming before Council at a future meeting. Council wanted to make sure the rental units were not moving towards a "Section 8" housing development. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A.. Meeting Date November 5, 2007 N. City of Albertville City Council Minutes October 15, 2007 Page 7of12 City Attorney Couri reaffirmed the Council that to the best of his recollection the developer anticipated the clientele would be in the middle to higher level of income family renters. City Planner Brixius brought to Council's attention that some of the units will be 2 and 3 bedrooms, some for disability level renters. These attached homes will be of a nicer scale home. It was brought up that there appears to be a considerable amount of foreclosures and these families or individuals are looking for this type of temporary housing until they get their finances back in order. MOTION BY Council member Vetsch, seconded by Mayor Klecker to accept the October 2007 City Planner's monthly report as presented in the October 15, 2007 Albertville City Council packet. Motion carried unanimously. ENGINEERING Accept the Assistant City Engineer's Project Status Update Assistant City Engineer Nafstad gave a brief overview of the report that was included in the October 15, 2007 council packet. Nafstad asked if the Council had any questions or concerns. Council inquired about the 57t1' Street NE sidewalk project. Assistant City Engineer Nafstad reported the project is underway, but is slow due to the recent rain. MOTION BY Council member Vetsch, seconded by Mayor Klecker to accept the Assistant City Engineer's Project Status Update as presented in the October 15, 2007 Albertville City Council packet. Motion carried unanimously. Council then brought up the CSAH 19 South Improvement Project and the residents on the corner of CSAH 18 and 19. City Administrator Kruse informed the Council that the Building Official was out on inspections when he witnessed the Raines leaving their residence. The Building Official described it as a safety hazard as the homeowner slowed or stopped traffic to allow him or her to merge. Staff stated they will give an update at the next Council meeting. MOTION BY Council member Vetsch, seconded by Mayor Klecker authorizing City Administrator Kruse to carry the request to the Wright County Highway Department to allow a driveway access off of CSAH 18 (Jason Avenue NE) for Mr. and Mrs. Raines, since the CSAH M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A.. Meeting Date November 5, 2007 0J City of Albertville City Council Minutes October 15, 2007 Page 8of12 19 Improvement has caused a safety concern regarding access to their property. Motion carried unanimously. LEGAL Approve the Knechtl Purchase Agreement authorizing acquisition of a 48,106 square foot parcel of land for I-94 Right -of -Way from Dr. Gerhard Knechtl of Vienna, Austria in the amount of $625, 378; $22,150 for billboard relocation and other terms as noted in the Purchase Agreement on file in the Office of the City Clerk City Attorney Couri gave a brief history of the Knechtl purchase agreement, which has been in the process for a couple of years that included language dealing with the billboard re -location. Staff heard that Mr. Knechtl had a proposed billboard company to re -locate the billboard sign. Apparently the proposed billboard agreement fell through and basically. the City's purchase agreement is back to "square -one". MOTION BY Council member Berning, seconded by Council member Wagner to approve the Knechtl Purchase Agreement authorizing acquisition of a 48,106 square foot parcel of land for I- 94 Right -of -Way from Dr. Gerhard Knechtl of Vienna, Austria in the amount of $625,378; $22,150 for billboard relocation and other terms as noted in the Purchase Agreement on file in the Office of the City Clerk. Mayor Klecker, Council members Berning, Wagner, and Fay voted aye. Council member Vetsch voted nay. Motion carried. COUNCIL Discussion on Ordinance No. 2007-11 entitled an Ordinance Amending Title 4 Section 4-2-5 Relating to Coin Operated Amusement Devices, which was passed at the September 4, 2007 Council meeting City Attorney Couri began by stating the ordinance most likely dates back to the late 1980s. Couri could not recall what the original fee was at that time. City Planner Brixius added that the ordinance may have been put into place when arcades became more popular. At that time, is when the ordinance was put in place to monitor the establishments due to the juveniles that would hang-out at the arcades. Council directed City Clerk Miller to research the ordinance and what other communities are charging, then present to Council at the November 5, 2007 Council meeting. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A. Meeting Date November 5, 2007 10 City of Albertville City Council Minutes October 15, 2007 Page 9 of 12 ADMINISTRATION Accept the Quote to be announced at the October 15, 2007 Council meeting in the amount of $ to be announced to construct the City Hall South Parking Lot City Administrator Kruse asked Assistant City Engineer Nafstad to present the bid results. Assistant City Engineer Nafstad reported that he solicited for quotes from three companies and received two quotes, which one was a combination of two of the companies. Imholte Concrete Construction Inc. gave a quote of $40,917.90 for the construction of the City Hall South Parking lot. Dennis Fehn Gravel & Excavating Inc. submitted a quote of $43,944.50 for the construction of the City Hall South Parking lot. City Attorney Couri reported that staff prepared a QuitClaim Deed for Jamie and Krista Stevens to review. Staff is allowing Mr. Stevens time to consider the Deed before signing over the property. Council commented that the agreement only allows for a 10-year time frame for maintaining the parking lot. Council suggested amending the time to 20-years. Council inquired if it would be a public parking lot or private? Council was concerned with overnight parking. Staff responded stating it would be considered a public parking lot, because it would be considered part of the City Hall overflow parking. Council did not see the need for a sidewalk that went from the parking lot to the back entrance; therefore recommended removing it. Since the sidewalk would be removed, Council suggested placing the handicap parking stall to be located closer to Main Avenue NE. MOTION BY Council member Berning, seconded by Council member Vetsch to accept the Quote from Imholte Concrete Construction Inc. in the amount of $40,917.90 to construct the City Hall South Parking Lot contingent upon the City receiving a QuitClaim Deed Agreement with Jamie and Krista Stevens and the City will maintain the parking lot for a minimum of 20- years or the land converts back to Jamie and Krista Stevens. Motion carried unanimously. Accept the Assistant City Engineer's Update on the Stormwater Pond Berm Construction Bid Assistant City Engineer Nafstad reported he solicited for quotes for the stormwater pond inlet drainage way. City Attorney Couri recommended staff obtaining a second quote for legal aspects. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A. Meeting Date November 5, 2007 11 City of Albertville City Council Minutes October 15, 2007 Page 10 of 12 MOTION BY Council member Berning, seconded by Council member Fay to award a Construction Contract to Frattalone Companies for construction of the Albert Villas Pond Inlet, Drainage Way and Berm Project in the amount not to exceed $12,000, and directing staff to obtain a second quote. Motion carried unanimously. Approve the Release in full the Contractors Properties Development Company's (CPDC) Towne Lakes 3rd Addition Letter of Credit No. 061005-1 from $57, 900 to $0.00 Approve to Reduce the Contractors Properties Development Company's (CPDC) Towne Lakes 5rh Addition Letter of Credit No. 060913 from $113, 307 to $56, 650 MOTION BY Council member Berning, seconded by Council member Wagner to Approve the Release in full Contractors Properties Development Company's (CPDC) Towne Lakes 3rd Addition Letter of Credit No. 061005-1 from $57,900 to $0.00 and Approve to Reduce the Contractors Properties Development Company's (CPDC) Towne Lakes 5th Addition Letter of Credit No. 060913 from $113,307 to $56,650, which are on file in the office of the City Clerk. Motion carried unanimously. Lease Agreement of the Public Works Facility located at 5964 Main Avenue NE City Administrator Kruse informed the Council that Ashley and Josh Perisian dba Liv Music are interested in leasing the PW Facility located across the street from City Hall. This would be a month -to -month lease agreement. The City would be responsible for cleaning the carpet, replacing a few broken ceiling tiles and having the furnace inspected. The Lessee would like the City to waive the $500 per month rent for November and December to allow the Perisians time to paint and. get the building ready for occupancy. MOTION BY Council member Fay, seconded by Mayor Klecker to authorize staff to negotiate and execute a lease of the former Public Works Building office space to Ashley and Josh Perisian. dba Liv Music, for a music store/studio in the $500 per month net or $1,000 per month gross range with the Perisians, just paying the variable costs during November and December 2007. Upon executing a lease, the City will have the carpets cleaned, furnace serviced and a few ceiling tiles installed. Lessee is permitted to paint and make cosmetic improvements to the interior and install a sign on the front as per 2005 Albertville Municipal City Code. Motion carried unanimously. CITIZENS OPEN FORUM - (continued if necessary) There were no citizens present. M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A.. Meeting Date November 5, 2007 12 City of Albertville City Council Minutes October 15, 2007 Page 11 of 12 ANNOUNCEMENTS and or UPCOMING MEETINGS October 22 6:00 p.m. Joint Powers Water Board meeting 22 7:00 p.m. City Council Workshop to discuss fees 29 7:00 p.m. Jt. Albertville City Council, St. Michael City Council and STMA School Board meeting November 4 2:00 a.m. Daylight Savings — set your clock back 1-hour 5 7:00 p.m. City Council meeting 12 all day City Offices closed in observation of Veteran's Day 13 6:00 p.m. STMA Ice Arena Board meeting 13 7:00 p.m. Planning and Zoning Commission meeting 13 7:30 p.m. Parks and Recreation Committee meeting 19 7:00 p.m. City Council meeting 19 7:00 p.m. Lachman Avenue NE Special Assessment Hearing 22 all day City Offices closed in observation of Thanksgiving Day 23 all day City Offices closed in observation of Thanksgiving Day 26 6:00 p.m. Joint Water Board meeting 26 7:00 p.m. Council Workshop (if necessary) Council member Berning wanted to add to the October 22, 2007 Council Workshop or Committee of the Whole meeting the discussion of Performance Reviews, Building Department Budget and Expenses year-to-date. CLOSED SESSION (Update on Gold Key - Prairie Run Litigation) MOTION BY Council member Vetsch, seconded by Council member Wagner to close the regular City Council meeting at 8:55 p.m. to discuss the litigation between the City of Albertville and Gold Key Development and TC Homes. Motion carried unanimously. MOTION BY Council member Berning, seconded by Council member Wagner to reconvene the regular City Council meeting at 9:08 p.m. after receiving an update regarding the litigation between the City of Albertville and Gold Key Development and TC Homes. Motion carried unanimously. ADJOURNMENT OF THE REGULAR COUNCIL MEETING TO A COMMITTEE MEETING OF THE WHOLE (five minute recess) M:\Public Data\City Council\Council Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A.. Meeting Date November 5, 2007 13 City of Albertville City Council Minutes October 15, 2007 Page 12 of 12 MOTION BY Council member Berning, seconded by Council member Wagner to adjourn the regular October 15, 2007 City Council meeting at 9:09 p.m. Motion carried unanimously. M:\PublicData\CityCouncil\CounciI Minutes\2007 Minutes\Bridget's Drafts\M 10-15-07 B-drafts.doc Agenda Item No. 6.A. Meeting Date November 5, 2007 14 A,lbertville COMMITTEE OF THE WHOLE MEETING OCTOBER 15, 2007 MINUTES Albertville City Hall 9:14 PM PRESENT FROM ALBERTVILLE: Mayor Ron Klecker, Council members Dan Wagner, LeRoy Beming, Tom Fay and John Vetsch; City Administrator Larry Kruse, Assistant City Engineer Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius, and City Clerk Bridget Miller ABSENT: None DISCUSSION ON DESIGN SERVICES PROPOSAL FOR STREET LIGHTING ALONG MAIN AVENUE NE City Administrator Kruse reviewed the street lighting proposal from Design Services that would ruts along Main Avenue NE. Kruse commented that prior to the discussion this evening, the agenda and or development within Albertville appeared to be busy. Kruse informed the Council that the franchise contract needs to be renewed soon and felt this would be an appropriate opportunity to consider the street lighting design for Main Avenue NE. Council did not seem eager to enter into the Design Services Proposal for Street Lighting along Main Avenue NE at this time. Council stated that whether the Franchise needs to be renewed or not they directed staff to hold off until a future date that would coordinate with development, which can take the lead. Some Council members inquired if Tax Increment Finance (TIF) Funds could be used for a project such as the street lighting. Kruse responded by stating if there were sufficient re -development to incorporate into the street lighting proposal, the City could consider the use of TIF Funds. But, there is insufficient re- development to incorporate the street lighting proposal at this time. MICHAEL SAVITSKI / CJs LAUNDROMAT UTILITY BILL(s) City Administrator Kruse reviewed the CJs Laundromat Utility bills and updated the Council on Mr. Jones proposal, which is to pay the City the Joint Power's bill and the sales tax equaling $8,715.10. M:\Public Data\City Council\Council Minutes\2007 Minutes\Workshop\M 10-15-07 Committee of the Whole minutes.doc Agenda Item No. 6..B. Meeting Date November 5, 2007 15 City of Albertville City Council Minutes October 15, 2007 Page 2 of 3 City Attorney Couri brought to the Council's attention that it was an error that could have began with the original installation of the meter. The account was under Sunrise Plumbing and was entered into the utility software system by Joint Powers who took care of the billing for water within Albertville. It was in 1999 when the Albertville City Offices took over the billing of water within Albertville. Albertville staff would receive the meter reading, enter in the reading and noticed there must be an error in recording of the meter read as it was much higher than previous billings; therefore staff would drop the extra zero so that the billings would be consistent with the previous billings. City Administrator Kruse informed the Council that the owner of the establishment wanted the City to shut-off the water. City Attorney Couri recommended that the City not comply with the owner's request to shut-off the water as this would cause the business to go out of business. City Administrator Kruse and City Attorney Couri both suggested letting the outstanding debt, whatever the amount the Council agrees to, be certified to the property taxes. There was additional discussion between the Council and staff on how to handle the error bringing them all to an agreeable consensus. Couri suggested that the practical approach would be a three-way agreement between the City of Albertville, Jon Jones and Mike Savitski, which would be a Personal Note from Mr. Jones. Council seemed to be in somewhat of an agreement to cut the amount in half. City Administrator Kruse then shared the thought of eliminating the $11,993.93 Albertville sewer fees from the outstanding bill. Council agreed with City Administrator Kruse's suggestion and directed staff to present the revised amount to Mr. Jones. Staff was also instructed that the City would like a Personal Note from Mr. Jones, since this is a situation more so between the Laundromat and the City of Albertville. Obtaining the Personal Note from Mr. Jones would eliminate or leave Mr. Savitski out of the picture. DOWNTOWN LAND TRADE - UPDATE City Planner Brixius reviewed the outcome of a meeting staff had with the owners of the 152 Club and Geez Sports Bar and Grill. Curt Gentile of Geez Sports Bar and Grill did not appear to be interested in the parking lot; however Deb Holm of the 152 Club still appeared to be interested in pursuing the Downtown parking lot as she sees it as an asset to her business. M:\Public Data\City Council\Council Minutes\2007 Minutes\Workshop\M 10-15-07 Committee of the Whole minutes.doc Agenda Item No. 6.B. Meeting Date November 5, 2007 16 City of Albertville City Council Minutes October 15, 2007 Page 3 of 3 Brixius went on to review some estimated cost scenarios with the Council that were included in the memo dated October 12, 2007. Again, Brixius informed the Council that Mr. Gentile was not in favor of constructing the parking lot as it was not beneficial to his establishment. Brixius reported that Ms. Holm shared with staff that she is looking at the land acquisition, in which she could re -locate the volleyball courts and other building upgrades that would include the kitchen. Brixius stated that there is the consideration of the cross-easement(s). As noted with the proposed layout, there is a concern with patrons entering or exiting the 152 Club's side door as a safety concern. This is one reason why the cross -easement is needed to address the safety concerns. Council inquired about the possibility of assessing the properties for the construction of the parking lot. City Attorney Couri reviewed the potential of an assessment process, which may not be the best way to approach the construction of the parking lot. Council suggested entering into a number of agreements, which could consist of a trade with Mr. Gentile for land, the cross -easement agreement; then a land trade agreement with Ms. Holm. There was additional discussion where staff listened to the Council's recommendation of staff meeting with the property owners to come up with some type of solution. ADJOURNMENT MOTION BY Council member Vetsch, seconded by Council member Fay to adjourn at the October 15, 2007 Committee of the Whole meeting at 10:27 p.m. Motion carried unanimously. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Minutes\2001 Minutes\Workshop\M 10-15-07 Committee of the Whole minutes.doc Agenda Item No. 6. B. Meeting Date November 5, 2007 17 A�Ibcrtvillc seal 7oWn UVbM. et C+w uk. COMMITTEE OF THE WHOLE MEETING OCTOBER 22, 2007 MINUTES Albertville City Hall 7:00 PM PRESENT FROM ALBERTVILLE: Mayor Ron Klecker, Council members Dan Wagner, LeRoy Berning, Tom Fay and John Vetsch; City Administrator Larry Kruse, Assistant City Engineer Adam Nafstad, City Attorney Mike Couri, City Planner Al Brixius and Building Official Jon Sutherland ABSENT: None DISCUSSION ON FEE It was the consensus of the City Council to accept City Planner Brixius request to postpone the fee/escrow discussion until the next workshop. BUILDING DEPARTMENT YEAR TO DATE REVENUE AND EXPENSE UPDATE Building Official Sutherland presented an update to the City Council on building permit activity. Sutherland stated building permit activity is down considerably from previous years. Sutherland talked about zoning enforcement and suggested the City Council request the Planning Commission review the housing ordinances in an effort to head -off neighborhood deteriorating due largely to increased absentee ownership and rentals. Sutherland suggested the Council may want to someday look at a point of sale ordinance, which basically requires homes to be brought up to code before they can be sold. City Administrator Kruse reported that the year-to-date revenue in the Building Department was $142,534.66 and the expenses are at $136,816.89. Kruse noted that the expense amounts do not include a $100,871.87 journal entry to record the Building Department's share of administrative expenses. It was reported that although building permit activity is down staff continues to be very busy. Sutherland reported that one of his staff members has been out on unpaid medical leave for some time and one strategy to lower expenses has been not to replace the employee with temporary help. Kruse reported that since moving to the new building the staff is short about 16-20 hours per week taken up by building rental activities and thus staff has made little progress with document imaging and other planned activities. Finance Director Lannes has also been out on maternity leave adding to the shortage of help in the office. M:\Public Data\City Council\Council Minutes\2007 Minutes\Workshop\M 10-22-07 Committee of the Whole minutes (b's).doc Agenda Item No. 6.C. Meeting Date November 5, 2007 01K City of Albertville City Council Minutes October 22, 2007 Page 2 of 3 Sutherland reported that staff is managing Inspectron's consultant inspection time by scheduling. inspections on alternating days when there is a need for coverage due to vacations, training, and illness. The Council expressed a desire to review in more detail how building department revenue and expenses can be managed to prevent a cash problem later. Kruse suggested that when Finance Director Lannes returns to discuss this in more detail. CITY ADMINISTRATOR, CITY ATTORNEY, ASSISTANT CITY ENGINEER, and CITY PLANNER PERFORMANCE REVIEWS The City Administrator and City Attorney performance review shall be on Monday, November 5th following the regular city council meeting. The City Planner and Assistant City Engineer performance review shall be on Monday, November 19th following the regular council meeting. JOINT STMA MEETING (Albertville, St. Michael and the School) It was mentioned that the group should discuss the extension of the County Road 19 Trail. TINKLENBERG GROUP The Council discussed the Tinklenberg Groups I-94 lobbying effort. Tinklenberg and their staff have been doing a good job promoting funding and facilitating the I-94 Transportation Group. Some Council members expressed concern with Elwin running for Congress as a Democrat and at the same time seeking Republican support for funding our projects. The conflict could be detrimental to our efforts. City Administrator Kruse was asked to talk to Mr. Tinklenberg on the matter. ROAD IMPACT FEES City Attorney Mike Couri reviewed how Road Impact Fees work stating he believed that they are illegal and that the State does not give the City that authority. Court stated some Cities are imposing impact fees, but they fact the risk of those fees be contested in Court and then the Court making a decision that the City can not collect the fees after bonds have been already issued. Couri discouraged the Council pursuing road impact fees at this stage in Albertville development. M:\Public Data\City Council\Council Minutes\2007 Minutes\Workshop\M 10-22-07 Committee of the Whole minutes (b's).doc Agenda Item No. 6.C. Meeting Date November 5, 2007 20 City of Albertville City Council Minutes October 22, 2007 Page 3 of 3 ADJOURNMENT MOTION BY Council member Berning, seconded by Council member Vetsch to adjourn at the October 22, 2007 Committee of the Whole meeting at 9:17 p.m. Motion carried unanimously. Ron Klecker, Mayor Larry Kruse, City Administrator M:\Public Data\City Council\Council Minutes\2007 Minutes\Workshop\M 10-22-07 Committee of the Whole minutes (b's).doc Agenda Item No. 6.C. Meeting Date November 5. 2007 21 Albertville Small "cur, living. Big City We. TO: City Council FROM: Tim Guimont DATE: October 26, 2007 RE: Public Works Department Parks, I have two Boy scouts that are going to coordinate two projects at Winter Park to obtain their Eagle Scout status. The first project is to clear a trail through the woods and to place wood chips on it with the City of Albertville to supply the wood chips. I have a couple of sources for the wood chips so the cost for this part of the project should be minimal. The second project will be to build a board walk across a wetland to connect the new Winter Park with the older one. The Scout is working with the D.N.R to get the proper permits and for funding. He is also looking for funding elsewhere. The City of Albertville may have to pay for a portion of this project; I am not sure as to how much yet. Both of these projects are going to be done with the help of adult leaders using the power equipment. The scouts will be using only hand tools. The Parks committee is aware of this project. Midwest Landscapes donated sixteen large trees to the City of Albertville. We planted eleven at Villas Park, three at West Wind Park and two at the public works facility. These trees were an addition to the ten trees we planted earlier this month. We also made four planters in the playground area at West Wind Park and placed trees in them to help shade the playground. We have been having some trouble with vandalism at Central Park. The weekend of October 13th somebody broke off two of the wooden fence post that out line the parking lot and threw them on the roof of the park building .They were on the roof and broke off a roof vent.Sombody drove into the portable restroom and caused $550 worth of damage. Litter continues to be a huge problem at this park. A police report has been filed. Next year we may want to purchase insurance on these units at $8 per unit per month. These are covered under our policy but we have a $500 deductible. Compost Site, Environmental Wood Supply has ground up and hauled away our brush pile. It will be used to make electricity at a St. Paul power plant .It has been a great help to us not to have to burn the brush periodically. M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-A-1 Tim Guimont PW Report.doc Agenda Item No. 8.A. I. . Meeting Date November 5, 2007 23 �*�`"'�. lbcrtvilje Mayor and Council Communication October 26, 2007 SUBJECT: Utility (WWTF) Department Report RECOMMENDATION: No recommendation is being made and this space on the agenda is reserved for the City Council to ask questions related to Water and Wastewater Operations. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the Utility Department. WATER The radio water meter update program is progressing. We have over 1400 in service. That leaves us with about 950 left to convert over. This should take city staff two to three years to complete. • There was a water leak at Radiation Products located at 5218 Barthel Industrial Dr. NE. This was on their private line. Staff was called out after hours. WASTEWATER • All the fall maintenance at the Wastewater Treatment Plant has been completed. • This year's sewer cleaning (jetting) has been completed. • The Wastewater Treatment Plant upgrade has been completed. Including all paper work with the Minnesota Pollution Control Agency (MPCA). Effective October 26, 2007, Don Lumley resigned and has taken a job in Anoka. The City is advertising for a licensed operator to replace Sean Vold, who is out on medical leave. REED BED UPDATE • Although Reed beds 1 thru 6 have shown improvement, it is the consensus of City staff, Reed Bed Systems, and SCH to let them rest over the winter. • Reed bed 7 continues to mature. We have been applying sludge on a regular basis. M:\Public Data\City Council\Council Packet inform ation\200 7\ 1 1-05-07\1 1 05 2007 8-13-1 WWTF Utilities Report.doc Agenda Item No. 8. B.I . Meeting Date November 5, 2007 Mayor and Council Communication — November 5, 2007 Utilities (aka Wastewater Treatment) Report Page 2 of 3 POLICY CONSIDERATIONS: The Mayor and Council review the Utilities Department reports and operations. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all Utilities Department matters. Respectfully Submitted Larry ise City Administrator Department/Responsible Person: Utilities Department/ John Middendorf Utilities Superintendent Attachments: none M:\Public Data\City Council\Council Packet information\2007\1 I-05-07\11 05 2007 8-B-1 WWTF Utilities Report.doc Agenda Item No. 8.Bi. ] . Meeting Date November 5, 2007 Nbertville Mayor and Council Communication s� 7owr, udnp. 9iy UtU nl., October 31, 2007 SUBJECT: 0 Finance Department — Payment of Bills RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion authorizing the payment of the claims check numbers 024883 to 024947 as presented except the bills specifically pulled, which are passed by separate motion. BACKGROUND: The City process's claims on a semi-monthly bases. The bills are approved through their respective departments and administration and passed onto the City Council for approval. KEY ISSUES: • Check # 024892 Board of Water and Soil Resources is for purchase of wetland credits for Lachman Avenue NE Project. • Check # 024897 Charter Communications final payment for Fire Department services. This was held and not paid until they fixed our account correctly due to discontinuing service. • Check # 024934 Service Team bill was for 10141 49th St. This is billed to the owner and if not paid will be assessed to the property. • Check # 024937 Southbrook Development Co. is for purchase of wetland credits for Lachman Avenue NE Project. POLICY CONSIDERATIONS: It is the City's policy to review and approve payables on a semi-monthly basis. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of payments presented. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve all bills pursuant to Minnesota State Law which requires all bills to be paid in a timely manner, generally within 30days unless one party determines disputes the billing. Respectfully Submitted Larry Kruse City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Check Detail Register M:\Public Data\CityCouncil\Council Packet information\2007\11-05-07\11 05 2007 8-C-1 Finance Bills.doc Agenda Item No. 8.C.1. Meeting Date November 5, 2007 A,lbertville Small Town Uving. Blg City Ufa. City of Albertville Check Detail Register November 5, 2007 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024883 11/5/2007 ACTION RADIO & COMMUNICATIONS E 101-42000-404 Repair/Maint- Machinery/Equip $124.88 31734 Total ACTION RADIO & COMMUNICATIONS $124.88 Paid Chk# 024884 11/5/2007 AFLAC G 101-21710 Other Deducations $16.16 523785 Total AFLAC $16.16 Paid Chk# 024885 11/5/2007 ALBERTVILLE EXPRESS Fire Dept Pagers, Radios Insurance E 101-42000-212 Motor Fuels $50.00 30130 FD invoice 30130 E 101-42000-212 Motor Fuels $52.55 30266 FD invoice 30266 E 101-42000-212 Motor Fuels $68.19 30267 FD invoice 30267 E 101-42000-212 Motor Fuels $53.35 34719 FD invoice 34719 E 101-42000-212 Motor Fuels $42.00 34743 FD invoice 34743 Total ALBERTVILLE EXPRESS $266.09 Paid Chk# 024886 11/5/2007 ARAMARK UNIFORM SERVICES E 101-43100-417 Uniform Rentals $26.24 629-6335173 Public Works -Uniform Sery E 101-45100-417 Uniform Rentals $26.22 629-6335173 Parks Dept - Uniform Sery E 602-49400-417 Uniform Rentals $17.50 629-6335173 Water Dept - Uniform Sery E 601-49450-417 Uniform Rentals $17.50 629-6335173 Sewage Dept. - Uniform Sery E 602-49400-417 Uniform Rentals $12.17 629-6340025 Water Dept - Uniform Sery E 601-49450-417 Uniform Rentals $12.17 629-6340025 Sewage Dept. - Uniform Sery E 101-45100-417 Uniform Rentals $18.30 629-6340025 Parks Dept - Uniform Sery E 101-43100-417 Uniform Rentals $18.25 629-6340025 Public Works -Uniform Sery E 601-49450-417 Uniform Rentals $12.60 629-6340026 Sewage Dept. - Uniform Sery E 101-43100-417 Uniform Rentals $18.91 629-6340026 Public Works -Uniform Sery E 101-45100-417 Uniform Rentals $16.25 629-6340026 Parks Dept - Uniform Sery E 602-49400-417 Uniform Rentals $12.60 629-6340026 Water Dept - Uniform Sery E 101-45100-417 Uniform Rentals $18.92 629-6344803 Parks Dept - Uniform Sery E 601-49450-417 Uniform Rentals $12.60 629-6344803 Sewage Dept. - Uniform Sery E 602-49400-417 Uniform Rentals $12.60 629-6344803 Water Dept - Uniform Sery E 101-43100-417 Uniform Rentals $18.90 629-6344803 Public Works - Uniform Sery Total ARAMARK UNIFORM SERVICES $271.73 Paid Chk# 024887 11/5/2007 ASSOCIATION RESOURCE GROUP G 101-22900 Park Rental Deposit Escrow $100.00 11-2007 Refund Deposit - no longer mee Total ASSOCIATION RESOURCE GROUP $100.00 Paid Chk# 024888 11/5/2007 B & B MASONRY E 101-43100-402 Repair/Maint - Sidewalks $9,790.00 07OCT1 Sidewalk & curving work 2007 Total B & B MASONRY $9,790.00 W Check Detail Register November 5, 2007 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024889 11/5/2007 BARCO MUNICIPAL PRODUCTS E 101-42000-584 C/O -Turnout Gear $207.65 176152 Total BARCO MUNICIPAL PRODUCTS $207.65 Paid Chk# 024890 11/5/2007 BECKER, DARRELL G 101-22800 Landscaping Escrow $2,750.00 11-07 Total BECKER, DARRELL $2,750.00 Paid Chk# 024891 11/5/2007 BERRY COFFEE COMPANY E 101-41400-200 Office Supplies (GENERAL) $26.95 674067 Total BERRY COFFEE COMPANY $26.95 Page 2 of 9 Fire Dept Turnout Gear Escrow - 6824 LaSalle Circle N Berry Colmbian 32 CT Coffee Paid Chk# 024892 11/5/2007 BOARD OF WATER AND SOIL RESOUR E 499-49000-300 Professional Srvs (GENERAL) $1,696.50 Lachman Credits Total BOARD OF WATER AND SOIL RESOUR $1,696.50 Paid Chk# 024893 11/5/2007 BOLTON & MENK, INC E 468-49000-303 Engineering Fees $150.00 0087172 1-94 Drainage Ditch Issues wit E 101-41700-303 Engineering Fees $412.50 0087172 MN DOT Detour Agreement E 101-41700-303 Engineering Fees $187.50 0087172 Miscellaneous Issues with Wrig E 101-41700-303 Engineering Fees $390.00 0087172 WC SWCD Review & Memo E 101-41700-303 Engineering Fees $240.00 0087172 Staff Meeting E 101-41700-303 Engineering Fees $5,321.50 0091543 Waterpark Traffice Study prf E 101-41700-303 Engineering Fees $822.50 0091544 CSAH 37 Access Plan E 101-41700-303 Engineering Fees $453.50 0093290 Wetland Mitigation Bartherl Pa E 101-41700-303 Engineering Fees $2,710.00 0093889 Flood Study 2/25/06 - 3/24/06 E 101-41700-303 Engineering Fees $634.50 0093891 Wetland Mitigation Barthel Par E 482-49300-303 Engineering Fees $202.50 0093896 City Hall 2/25/06 - 3/24/06 E 492-49000-303 Engineering Fees $19,525.00 0093898 52nd Street Prelim Eng Rept 2/ E 499-49000-303 Engineering Fees $1,801.00 0093899 Lachman Ave Prelim Eng Rpt 2/2 E 101-42400-303 Engineering Fees $121.50 0093900 Model Home Review Process with E 101-41700-303 Engineering Fees $121.50 0093900 Street Sign Specifications E 101-41700-303 Engineering Fees $40.50 0093900 Spring Load Restrictions E 101-41700-303 Engineering Fees $876.50 0093900 Eull Concrete Site E 101-42400-303 Engineering Fees $81.00 0093900 Fire Code Requiremetns E 101-41700-303 Engineering Fees $1,560.00 0093900 Staff Meetings E 101-41700-303 Engineering Fees $243.00 0093900 Portable Generator Review E 101-41700-303 Engineering Fees $445.50 0093900 New STMA School E 468-49000-303 Engineering Fees $1,962.00 0093901 194 Study Report 1/28/06 - 3/ E 101-41710-303 Engineering Fees $168.00 0109111 Towne Lakes 4th LOC E 101-41700-303 Engineering Fees $294.00 0109111 Border Road Agreements E 101-41700-303 Engineering Fees $84.00 0109111 Meeting with School District E 101-41700-303 Engineering Fees $84.00 0109111 Otsego Creek Agreement E 101-41700-303 Engineering Fees $168.00 0109111 Drainage Issues E 101-41700-303 Engineering Fees $504.00 0109111 Staff Meetings E 468-49000-303 Engineering Fees $168.00 0109362 194 Study Report 6/30/07 - 7/ E 494-49000-303 Engineering Fees $1,134.00 0109364 CSAH 19 & 50th Street (CSAH 18 E 473-00000-303 Engineering Fees $3,004.00 0109365 Prairie Run 6/30/07 - 7/27/07 E 498-00000-303 Engineering Fees $6,292.50 0109366 Flood Mitigation Project 6/30/ E 501-49000-303 Engineering Fees $3,729.85 0109370 Phillip Morris Lift Station 6/ E 494-49000-303 Engineering Fees $2,290.50 0109372 CSAH 19 Feasibility Study 6/30 E 492-49000-303 Engineering Fees $1,277.00 0109373 52nd Street prelim Eng Report E 499-49000-303 Engineering Fees $420.00 0109374 Lachman Ave Prelim Eng Rpt 6/3 E 101-43100-303 Engineering Fees $168.00 0109789 57th Street Sidwalk 7/28 - 8/2 E 201-45200-303 Engineering Fees $732.00 0109794 Winter park Design & Survey 7/ E 101-43100-303 Engineering Fees $5,196.00 0109816 2007 Overlay 7/28/07 - 8/24/07 E 101-43100-303 Engineering Fees $1,014.00 0109817 2007 Seal Coat 7/28/07 - 8/24/ Total BOLTON & MENK, INC $65,029.85 M:\Public Data\City Council\Council Packet information\2007\11-05-07\1 105 2007 8-C-1 ap 11-05.doc Agenda Item No. 8.C. I. . Meeting Date November 5, 2007 W Check Detail Register November 5, 2007 Page 3 of 9 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024894 11/5/2007 BONESTROO ROSENE ADNERLIK E 482-49300-303 Engineering Fees $30,053.20 CH Final pmt Total BONESTROO ROSENE ADNERLIK $30,053.20 Paid Chk# 024895 11/5/2007 CARQUEST E 101-43100-404 Repair/Maint - Machinery/Equip $6.28 1536-32292 Fittings E 101-43100-215 Shop Supplies $2.17 1536-32579 electrical tape E 101-43100-404 Repair/Maint - Machinery/Equip $32.31 1536-32580 Coupler Body, CQO420 E 101-43100-404 Repair/Maint - Machinery/Equip $24.34 1536-32648 rubber mallet, mega cripm fitt Total CARQUEST $65.10 Paid Chk# 024896 11/5/2007 CENTER POINT ENERGY E 101-45100-383 Gas Utilities $6.92 11-07 5801 Lander Ave Ne E 101-41940-383 Gas Utilities $15.95 11-07 5975 Main Ave Ne E 101-42400-383 Gas Utilities $20.97 11-07 5964 Main Ave Ne E 101-42000-383 Gas Utilities $40.18 11-07 11350 57th Street Ne Total CENTER POINT ENERGY $84.02 Paid Chk# 024897 11/5/2007 CHARTER COMMUNICATIONS E 101-42000-321 Telephone $346.09 11-07 Fire Dept Final for Charter Total CHARTER COMMUNICATIONS $346.09 Paid Chk# 024898 11/5/2007 CITIES DIGITAL SOLUTIONS E 101-41000-300 Professional Srvs (GENERAL) $1,562.00 2341 Laserfishe support and updates Total CITIES DIGITAL SOLUTIONS $1,562.00 Paid Chk# 024899 11/5/2007 COBORN'S E 101-42000-200 Office Supplies (GENERAL) E 101-42000-200 Office Supplies (GENERAL) E 101-42000-200 Office Supplies (GENERAL) Total COBORN'S $77.06 11-07 Fire Dept 101670617 $24.95 11-07 Fire Dept 101665747 $9.35 11-07 Fire Dept 101660746 8/2/07 $111.36 Paid Chk# 024900 11/5/2007 CROW RIVER FARM EQUIPMENT E 101-42000-404 Repair/Maint - Machinery/Equip $92.02 127282 Fire Dept Repair Hurst Tools Total CROW RIVER FARM EQUIPMENT $92.02 Paid Chk# 024901 11/5/2007 CROW RIVER NEWS NORTH E 601-49450-300 Professional Srvs (GENERAL) $613.68 767546 767546 Utility operator E 101-41100-351 Legal Notices Publishing $24.60 779224 PuD chapter 2700 E 101-41100-351 Legal Notices Publishing $24.60 779225 Pylon Signs Total CROW RIVER NEWS NORTH $662.88 Paid Chk# 024902 11/5/2007 CUSTOM LINE PRODUCTS, INC. E 101-45100-405 Repair/Maint - Buildings $8.00 2323 Total CUSTOM LINE PRODUCTS, INC. $8.00 Paid Chk# 024903 11/5/2007 DXS TOTAL HOME CARE CENTER E 101-42000-200 Office Supplies (GENERAL) $18.47 25168 E 101-42000-200 Office Supplies (GENERAL) $55.93 25398 E 101-42000-200 Office Supplies (GENERAL) $37.92 25446 Total DXS TOTAL HOME CARE CENTER $112.32 M;\Public Data\City Council\Council Packet information\2007\11-05-07\1 105 2007 8-C-1 ap 11-05.doc Flushbolt in bronze Fire Dept 25168 phone cord an Fire Dept 25398 Oil dry Fire Dept 25446 Kitch utensil Agenda Item No. 8. C. I. . Meeting Date November 5, 2007 30 Check Detail Register November 5, 2007 Page 4 of 9 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024904 11/5/2007 DOCUMENT DESTRUCTION SERVICE E 101-41000-300 Professional Srvs (GENERAL) $30.00 117148 10/01/07 shredding Total DOCUMENT DESTRUCTION SERVICE $30.00 Paid Chk# 024905 11/5/2007 DON'S AUTO & REPAIR E 101-42000-212 Motor Fuels $51.83 48073 FD fuel E 101-42000-212 Motor Fuels $71.86 48191 FD fuel Total DON'S AUTO & REPAIR $123.69 Paid Chk# 024906 11/5/2007 EMBARQ - TX E 101-41940-321 Telephone $116.45 11-07 Taxes/Surcharges E 101-41940-321 Telephone $40.65 11-07 497-0261 E 101-42400-321 Telephone $36.69 11-07 497-3695 E 101-41940-321 Telephone $36.69 11-07 497-3486 E 101-45100-321 Telephone $16.11 11-07 497-2215 E 101-41940-321 Telephone $37.51 11-07 497-0452 E 101-43100-321 Telephone $37.51 11-07 497-0774 E 601-49450-321 Telephone $36.69 11-07 497-0269 E 601-49450-321 Telephone $16.11 11-07 497-1888 E 101-42400-321 Telephone $36.69 11-07 497-3704 E 101-42000-321 Telephone $38.96 11-2007 497-7474 E 101-42000-321 Telephone $31.02 11-2007 Service Taxes & Surcharges E 101-42400-321 Telephone $36.69 11-2007 497-1340 Total EMBARQ - TX $517.77 Paid Chk# 024907 11/5/2007 FLEXIBLE PIPE TOOL COMPANY E 601-49450-404 Repair/Maint -Machine ry/Equ ip $253.31 11247 footage counter, hose coupling E 601-49450-404 Repair/Maint - Machinery/Equip $319.50 11296 3003000 hose reel swivel 1 1/4 Total FLEXIBLE PIPE TOOL COMPANY $572.81 Paid Chk# 024908 11/5/2007 GOPHER E 601-49450-209 Locates $139.42 7090266 Locates - Sewer Dept E 601-49450-209 Locates $139.43 7090266 Locates - Sewer Dept Total GOPHER $278.85 Paid Chk# 024909 11/5/2007 HEALTH PARTNERS E 101-41300-131 Employer Paid Health $556.77 11-07 Emp Health & Dental Ins E 101-45100-130 Employer Paid Ins (GENERAL) $783.46 11-07 Emp health & Dental Ins E 101-41500-131 Employer Paid Health $1,211.56 11-07 Emp Health & Dental Ins E 101-41400-131 Employer Paid Health $1,560.15 11-07 Emp Health & Dental Ins E 101-42400-130 Employer Paid Ins (GENERAL) $2,075.89 11-07 Emp Hralth & Dental Ins E 602-49400-130 Employer Paid Ins (GENERAL) $576.37 11-07 Emp Health & Dental Ins G 101-21706 Group Insurance Payable $2,230.19 11-07 Emp Health & Dental Ins Emp Po E 601-49450-130 Employer Paid Ins (GENERAL) $1,081.39 11-07 Emp Health & Dental Ins E 101-43100-130 Employer Paid Ins (GENERAL) $1,546.22 11-07 Emp Health & Dental Ins Total HEALTH PARTNERS $11,622.00 Paid Chk# 024910 11/5/2007 JOHN DEERE COMPANY E 101-45100-210 Operating Supplies (GENERAL) $3.57 13061177 Service Charges Total JOHN DEERE COMPANY $3.57 M:\Public Data\City Council\Council Packet infonnation\2007\11-05-07\11 05 2007 8-C-1 ap 11-05.doc Agenda Item No. 8.C.I . Meeting Date November 5, 2007 31 Check Detail Register November 5, 2007 Page 5 of 9 10100 Premier Bank Paid Chk# 024911 11/5/2007 JOINT POWERS BOARD E 602-49400-373 JP Dist 11 Low E 602-49400-376 JP Fed Wtr Test E 602-49400-376 JP Fed Wtr Test E 602-49400-371 JPDIST COMBO E 602-49400-375 JP Access E 602-49400-372 JP Dist E 206-49400-378 JP WAC E 602-49400-374 JP Dist Pen Total JOINT POWERS BOARD Check Amt Invoice Comment $1,294.29 11-2007 $1,367.18 11-2007 $19.60 11-2007 $1,969.12 11-2007 $7.00 11-2007 $107,807.13 11-2007 $14,520.00 11-2007 $1,044.79 11-2007 $128,029.11 6 JP DIST 11 Low 1 Fed Wtr Test 1 Fed Wtr Test Pen 51 JPDIST Combo 4 JP ACESS 5 JP DIST WAC 5 JP DIST Pen Paid Chk# 024912 11/5/2007 LEAGUE OF MINNESOTA CITIES E 101-42000-208 Training and Instruction $75.00 1-000032156 Fire Dept Training Total LEAGUE OF MINNESOTA CITIES $75.00 Paid Chk# 024913 11/5/2007 LUBRICATION TECHNOLOGIES E 601-49450-404 Repair/Maint - Machinery/Equip $420.70 1455098 mobil SHC, Mobilgear 600 XP Total LUBRICATION TECHNOLOGIES $420.70 Paid Chk# 024914 11/5/2007 MENARDS - ELK RIVER E 101-45100-210 Operating Supplies (GENERAL) $28.37 4460 Tree wrap Total MENARDS - ELK RIVER $28.37 Paid Chk# 024915 11/5/2007 MIDWEST LANDSCAPES E 101-45100-530 Improvements $624.12 13559-001 Trees Total MIDWEST LANDSCAPES $624.12 Paid Chk# 024916 11/5/2007 MII LIFE E 101-42400-130 Employer Paid Ins (GENERAL) $20.55 11-07 Emp Life Ins E 101-45100-130 Employer Paid Ins (GENERAL) $5.40 11-07 Emp Life Ins G 101-21710 Other Deducations $7.50 11-07 Emp Life Ins Emp Port E 101-41400-131 Employer Paid Health $8.25 11-07 Emp Life Ins E 101-43100-130 Employer Paid Ins (GENERAL) $9.00 11-07 Emp Life Ins E 601-49450-130 Employer Paid Ins (GENERAL) $9.00 11-07 Emp Life Ins E 101-41300-131 Employer Paid Health $14.10 11-07 Emp Life Ins E 602-49400-130 Employer Paid Ins (GENERAL) $7.50 11-07 Emp Life Ins E 101-41500-131 Employer Paid Health $2.40 11-07 Emp Life Ins E 101-43100-130 Employer Paid Ins (GENERAL) $49.17 11-2007 Emp STDis Ins E 601-49450-130 Employer Paid Ins (GENERAL) $39.46 11-2007 Emp STDis Ins E 602-49400-130 Employer Paid Ins (GENERAL) $13.39 11-2007 Emp STDis Ins E 101-45100-130 Employer Paid Ins (GENERAL) $19.55 11-2007 Emp STDis Ins E 101-41300-131 Employer Paid Health $54.29 11-2007 Emp STDis Ins E 101-41500-131 Employer Paid Health $30.97 11-2007 Emp STDis Ins E 101-41400-131 Employer Paid Health $27.35 11-2007 Emp STIDis Ins E 101-42400-130 Employer Paid Ins (GENERAL) $67.95 11-2007 Emp STDis Ins Total Mil LIFE $385.83 Paid Chk# 024917 11/5/2007 MINNESOTA STATE TREASURER G 101-21705 Building Permit Surcharge $1,595.57 11-07 September 2007 Surcharge Total MINNESOTA STATE TREASURER $1,595.57 Paid Chk# 024918 11/5/2007 MN DEPT. OF TRADE/ECON. DEV. E 203-00000-310 Other Professional Services $594.04 11-2007 Fraser Loan Total MN DEPT. OF TRADE/ECON. DEV. $594.04 M:\Public Data\City Council\Council Packet information\2007\11-05-07\1 1 05 2007 8-C-1 ap 11-05.doc Agenda Item No. 8.C.I . Meeting Date November 5, 2007 32 Check Detail Register November 5, 2007 Page 6 of 9 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024919 11/5/2007 MONTICELLO ANIMAL CONTROL E 101-42700-309 Animal Control Contract $22.00 102 Dog pick up 9/9/07 Lab, Culver Total MONTICELLO ANIMAL CONTROL $22.00 Paid Chk# 024920 11/5/2007 MOON MOTORS E 101-45100-404 Repair/Maint - Machinery/Equip $46.96 4341357 2.6 oz engine oil and autocut Total MOON MOTORS $46.96 Paid Chk# 024921 11/5/2007 NEXTEL COMMUNICATIONS E 101-42000-321 Telephone $48.59 11-07 FD Nextel Phones E 101-41500-323 Nextel Radio Units $44.16 11-07 Nextel Phones E 101-41400-323 Nextel Radio Units $44.76 11-07 Nextel Phones E 601-49450-323 Nextel Radio Units $44.35 11-07 Nextel Phones E 101-43100-323 Nextel Radio Units $72.46 11-07 Nextel Phones E 101-45100-323 Nextel Radio Units $72.46 11-07 Nextel Phones E 101-42400-323 Nextel Radio Units $44.16 11-07 Nextel Phones E 602-49400-323 Nextel Radio Units $44.35 11-07 Nextel Phones E 101-41300-321 Telephone $44.16 11-07 Nextel Phones Total NEXTEL COMMUNICATIONS $459.45 Paid Chk# 024922 11/5/2007 NORTHERN TOOL & EQUIPMENT E 101-43100-582 C/O - Misc. Equipment $426.59 84921 Towable Spreader Total NORTHERN TOOL & EQUIPMENT $426.59 Paid Chk# 024923 11/5/2007 OMANN BROTHERS E 101-43100-402 Repair/Maint -Sidewalks $27.58 9122 Crushed Asphalt Con -bit 10/4/0 Total OMANN BROTHERS $27.58 Paid Chk# 024924 11/5/2007 ONVOY, INC. E 101-43100-321 Telephone $84.15 11-07 Phone/Data Network E 101-42400-321 Telephone $240.42 11-07 Phone/Data Network E 101-42000-321 Telephone $84.15 11-07 Phone/Data Network E 101-41940-321 Telephone $793.34 11-07 Phone/Data Network Total ONVOY, INC. $1,202.06 Paid Chk# 024925 11/5/2007 OXYGEN SERVICE COMPANY E 101-43100-215 Shop Supplies $60.55 07213676 Argon/Carbon Dioide Total OXYGEN SERVICE COMPANY $60.55 Paid Chk# 024926 11/5/2007 P & L AUTOMOTIVE INC E 101-43100-404 Repair/Maint - Machinery/Equip $380.00 176539 Spray on Fedliner - 06 Chev Si Total P & L AUTOMOTIVE INC $380.00 Paid Chk# 024927 11/5/2007 PINNACLE PRINTING, INC. E 101-42400-203 Printed Forms $111.83 7257 Inspection Notices Total PINNACLE PRINTING, INC. $111.83 Paid Chk# 024928 11/5/2007 PITNEY BOWES - MACHINE RENTAL E 101-41400-413 Office Equipment Rental $621.00 07871 50-OT07 copier machine Total PITNEY BOWES - MACHINE RENTAL $621.00 M:\Public Data\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-C-1 ap 11-05.doc Agenda Item No. 8.CA. Meeting Date November 5, 2007 33 Check Detail Register November 5, 2007 Check Amt Invoice Comment 10100 Premier Bank Page 7 of 9 Paid Chk# 024929 11/5/2007 PITNEY BOWES - POSTAGE E 101-41400-322 Postage $52.91 11-07 postage Total PITNEY BOWES - POSTAGE $52.91 Paid Chk# 024930 11/5/2007 PREMIER HOME BUILDERS G 101-22800 Landscaping Escrow $2,750.00 11-07 Escrow 10417 62nd Street NE G 101-22800 Landscaping Escrow $2,750.00 11-07 Escrow 6113 karmen Avenue NE Total PREMIER HOME BUILDERS $5,500.00 Paid Chk# 024931 11/5/2007 RED'S PORTABLE TOILETS E 101-45100-415 Other Equipment Rentals $646.99 10968 Regular Unit (9) Total RED'S PORTABLE TOILETS $646.99 Paid Chk# 024932 11/5/2007 S & T OFFICE PRODUCTS E 601-49450-210 Operating Supplies (GENERAL) $97.40 01MB4926 2008 calendars, paper Total S & T OFFICE PRODUCTS $97.40 Paid Chk# 024933 11/5/2007 SCHARBER & SONS E 101-45100-404 Repair/Maint -Mach inery/Eq u ip $6.54 01387221 John Deere parts Total SCHARBER & SONS $6.54 Paid Chk# 024934 11/5/2007 SERVICE TEAM OF PROFESSIONALS E 101-41000-300 Professional Srvs (GENERAL) $1,208.66 07-1481-V Vandalism Repairs 10149 49th S E 101-41000-300 Professional Srvs (GENERAL) $433.69 07-1482-M Water Damage Mitication 10149 Total SERVICE TEAM OF PROFESSIONALS $1,642.35 Paid Chk# 024935 11/5/2007 SHERWIN-WILLIAMS CO E 601-49450-404 Repair/Maint - Machinery/Equip $47.34 5016-6 black paint E 101-42000-405 Repair/Maint Buildings $36.85 5218-8 Highway White Paint Fire Hall E 101-42000-405 Repair/Maint Buildings $88.44 7016-2 Highway White paint for Fire H Total SHERWIN-WILLIAMS CO $172.63 Paid Chk# 024936 11/5/2007 SHORT ELLIOT HENDRICKSON E 601-49450-300 Professional Srvs (GENERAL) $7,007.40 0166466 WWTP Phase 2 expansion 8/1/07 Total SHORT ELLIOT HENDRICKSON $7,007.40 Paid Chk# 024937 11/5/2007 SOUTHBROOK DEVELOPMENT CO E 499-49000-300 Professional Srvs (GENERAL) $26,100.00 Lachman credits Total SOUTHBROOK DEVELOPMENT CO $26,100.00 Paid Chk# 024938 11/5/2007 TRI-ANIM HEALTH SERVICES E 101-42000-230 Medical Supplies $29.65 MMH72679501 Fire Dept - Medical supplies Total TRI-ANIM HEALTH SERVICES $29.65 Paid Chk# 024939 11/5/2007 UNITED RENTALS E 604-49660-300 Professional Srvs (GENERAL) E 604-49660-300 Professional Srvs (GENERAL) Total UNITED RENTALS ($43.44) 66796758-001 Credit - quoted different rate $165.30 66796758-001 Cored drill handheld & diamond $121.86 M:\Public Data\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-C-1 ap 11-05.doc Agenda Item No. +8.C. Z.. Meeting Date November 5, 2007 34 Check Detail Register November 5, 2007 10100 Premier Bank Paid Chk# 024940 11/5/2007 VANCE BROS INC. E 101-43100-402 Repair/Maint -Sidewalks Total VANCE BROS INC. Paid Chk# 024941 11/5/2007 W. S. DARLEY & CO E 101-42050-437 Misc. Donations E 101-42050-437 Misc. Donations Total W. S. DARLEY & CO Page 8 of 9 Check Amt Invoice Comment $397.78 36558 $397.78 $794.44 0000765531 $336.66 0000765541 $1,131.10 Paid Chk# 024942 11/5/2007 WATER LABORATORIES INC E 601-49450-218 Testing Expenses $991.00 197 Total WATER LABORATORIES INC $991.00 Paid Chk# 024943 11/5/2007 WRIGHT COUNTY TREASURER E 101-41400-300 Professional Srvs (GENERAL) $100.00 Total WRIGHT COUNTY TREASURER $100.00 Paid Chk# 024944 11/5/2007 WRIGHT RECYCLING E 101-43200-308 Recycling Contract Fee $3,710.70 11-07 Total WRIGHT RECYCLING $3,710.70 Direct Fine Fire Dept Hose Washer donatio Fire Dept Adapters donations Testing TN Notary 9/13 & 9/27/07 Paid Chk# 024945 11/5/2007 WRIGHT-HENNEPIN COOPERATIVE E 101-43160-381 Electric Utilities $339.32 35017498208 Electric street E 601-49450-381 Electric Utilities $83.36 35017498208 Electric lift stations E 101-45100-381 Electric Utilities $200.32 35017498208 Electric pks Total WRIGHT-HENNEPIN COOPERATIVE $623.00 Paid Chk# 024946 11/5/2007 XCEL ENERGY E 101-42000-381 Electric Utilities $218.63 11-07 11350 57th Street NE E 101-45100-381 Electric Utilities $8.52 11-07 11474 58th Street NE Park Shel E 101-45100-381 Electric Utilities $8.52 11-07 5801 Main Avenue NE Picnic She E 601-49450-381 Electric Utilities $33.54 11-07 4940 Kaiser Avenue NE unit sew E 101-43100-381 Electric Utilities $332.67 11-07 6461 MaclverAvenue NE E 601-49450-381 Electric Utilities $4,115.56 11-07 6451 MaclverAvenue NE Sewage E 101-41940-381 Electric Utilities $11 &25 11-07 Auto Protective Light E 101-45100-381 Electric Utilities $101.90 11-07 11401 58th Ste Rink/Ballfield E 601-49450-381 Electric Utilities $96.39 11-07 5900 County Road 18 unit sewer E 601-49450-381 Electric Utilities $302.77 11-07 11200 60th Street NE Sewer Lif E 101-41940-381 Electric Utilities $33.32 11-07 6002 Main Avenue NE E 101-41940-381 Electric Utilities $31.50 11-07 11060 61st Street NE E 101-42400-381 Electric Utilities $26.02 11-07 5964 Main Avenue NE Old PW Gar E 101-41940-381 Electric Utilities $24.09 11-07 5975 Main Avenue NE E 601-49450-381 Electric Utilities $81.27 11-07 11942 52nd Street NE Lift Stat E 101-43160-381 Electric Utilities $0.00 193246846 Street Lighting - 58-59-60 St. E 101-41940-381 Electric Utilities $4.02 193247571 10820 Kantar Court NE E 101-41940-381 Electric Utilities $57.96 193721862 9106107 - 10/04/07 service E 101-43160-381 Electric Utilities $3,841.14 193811235 9/6/07 - 10/04/07 Service E 101-41940-381 Electric Utilities $43.15 193840449 5998 Labeaux Ave Ne E 101-41940-381 Electric Utilities $23.57 194052251 11830 51st Street NE E 101-45100-381 Electric Utilities $3.29 194052379 5799 Lander Avenue NE Total XCEL ENERGY $9,506.08 M:\Public Data\City Council\Council Packet inform ation\200 7\ 11 -05-07\1 1 05 2007 8-C-1 ap 11-05.doc Agenda Item No. 8.C.l . Meeting Date November 5, 2007 35 Check Detail Register November 5, 2007 Check Amt Invoice Comment 10100 Premier Bank Paid Chk# 024947 11/5/2007 YOCUM OIL COMPANY, INC. E 101-43100-212 Motor Fuels $794.66 851438 Total YOCUM OIL COMPANY, INC. $794.66 $320,268,30 10100 Premier Bank Fund Summary 10100 Premier Bank 101 GENERAL FUND $74,264.82 201 PARK DEDICATION $732.00 203 REVOLVING LOAN $594.04 206 WAC FUND $14,520.00 468 CSAH 19 RAMPS/I 94 Project $2,280.00 473 PRAIRIE RUN $3,004.00 482 CITY HALL 2004-5 $30,255.70 492 52nd st Industrial Park $20,802.00 494 CSAH 19 & 50th St. (South 19) $3,424.50 498 Flood Mitigation Project $6,292.50 499 Lachman Ave $30,017.50 501 Phil Morris Lift Station $3,729.85 601 SEWER FUND $16,023.94 602 WATER FUND $114,205.59 604 STORM WATER $121.86 $320,268.30 M:APublic Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-C-1 ap-I1-05.doc ME Page 9 of 9 Agenda Item No. 8.C. I . Meeting Date November 5, 2007 91 �bertvi -11 Mayor and Council Communication jw i to. October 30, 2007 SUBJECT: 0 Finance Department — Approval of the 2007 Certification of Uncollected Utility Bills and Outstanding Invoices RECOMMENDATION: It is respectfully requested that the Mayor and Council consider the following motion: Motion to approve Resolution No. 2007-1.06 entitled a Resolution Certifying Uncollected Utility Bills and Outstanding Invoices to Wright County for Collection with Real Estate Taxes. BACKGROUND: On an annual basis, it is the City's procedure to send notification to residents, developers, and other business owners that there are outstanding utility bills or invoices, allowing them sufficient time to pay such fees owed to the City. If such outstanding debt has not paid before November 15, 2007 the City has the ability to certify such outstanding debt to the appropriate property that would be collected with the Real Estate Taxes. KEY ISSUES: The key issues regarding the outstanding debt is allowing the City to certify it to the property taxes ensuring collection. POLICY CONSIDERATIONS: It is the City's policy to review and authorize staff to certify uncollected utility bills and outstanding invoices to Wright County for Collection with Real Estate Taxes. FINANCIAL CONSIDERATIONS: City staff has reviewed and recommends approval of Certification list, which would be updated as payments are received up until November 15, 2007. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to authorize staff to certify pursuant to Minnesota State Law, which requires uncollected utility bills and invoices are paid in a timely manner, generally within 120days unless one party determines dispute the billing. Respectfully Submitted Larry R. ruse City Administrator Department/Responsible Person: Administration/Finance/Tina Lannes, Finance Director Attachments: Draft Resolution and uncollected utility bills and outstanding invoice spreadsheet M:\Public Data\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-C-4 Certification of Outstanding UBs & Invoices.doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO.2007-106 A RESOLUTION CERTIFYING UNCOLLECTED UTILITY BILLS AND OUTSTANDING INVOICES TO WRIGHT COUNTY FOR COLLECTION WITH REAL ESTATE TAXES WHEREAS, the City Council is desirous of collecting all charges for the use of the wastewater treatment facility, the storm water system, water department, and outstanding invoices; and WHEREAS, the City Council has determined that some sewer, storm water, water, and outstanding invoice accounts remain uncollected and delinquent. Exhibit A attached Exhibit B attached NOW, THERFORE, BE IT RESOLVED the City Council of Albertville, Wright County, Minnesota, hereby directs the Finance Director to certify all uncollected sewer, storm water, water, and outstanding invoice accounts that have not been paid to the City on Monday, November 5, 2007, to the Wright County Auditor for collection with real estate taxes. BE IT FURTHER RESOLVED, the City Council hereby orders that delinquent accounts certified to the tax rolls will be assessed a ten percent (10%) interest charge by the city and an eight percent (8%) interest charge by the County upon certification and the total assessment will be collectible along with the 2008 taxes. Adopted by the City Council of the City of Albertville this 5tn day of November 2007. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-C-4 R 2007-xx draft (Certification of Deliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 39 City of Albertville County of Wright Resolution No. 2007-106 Page 2 Exhibit A Balance Property Address PID Assessment $602.75 5564 MAIN AVENUE NE 101-015-001040 Dlq. W & S $246.71 6448 64TH STREET NE 101-104-001080 Dlq. W & S $249.52 6460 64TH STREET NE 101-104-001140 Dlq. W & S $246.71 6464 64TH STREET NE 101-104-001130 Dlq. W & S $95.16 10113 KARSTON COVE NE 101-056-001250 Dlq. W & S $172.79 10115 63RD STREET NE 101-053-001010 Dlq. W & S $1.36.52 10134 KARSTON AVENUE NE 101-058-002010 Dlq. W & S $251.52 10135 KARSTON COURT NE 101-090-001010 Dlq. W & S $337.18 10141 49TH STREET NE 101-085-002010 Dlq. W & S $790.88 10142 KARSTON AVENUE NE 101-058-002050 Dlq. W & S $62.90 10264 52ND STREET NE 101-071-001030 Dlq. W & S $IX5.56 10307 KARSTON AVENUE NE 101-053-007030 Dlq. W & S $232.98 10308 52ND STREET NE 101-071-001050 Dlq. W & S $105.72 10350 64TH STREET NE 101-069-001100 Dlq. W & S $300.21 10358 64TH STREET NE) 101-069-001090 Dlq. W & S $222.53 10374 61 ST STREET NE 101-048-001030 Dlq. W & S $655.29 10382 62ND STREET NE 101-097-001010 Dlq. W & S $111.78 10420 51ST COURT NE 101-071-003240 Dlq. W & S $148.47 10420 51 ST COURT NE 101-071-003240 Dlq. W & S $201.72 10450 KARSTON AVENUE NE 101-062-004100 Dlq. W & S $457.13 10452 KARSTON CIRCLE NE 101-068-001070 Dlq. W & S $229.89 10474 49TH STREET NE 101-085-004060 Dlq. W & S $125.36 10487 JASON LANE NE 101-084-001070 Dlq. W & S $970.40 10526 62ND STREET NE 101-097-002050 Dlq. W & S $213.22 10545 KARSTON AVENUE NE 101-062-005030 Dlq. W & S $524.28 10556 62ND STREET NE 101-097-002070 Dlq. W & S $439.86 10562 50TH COURT NE 101-071-006080 Dlq. W & S $107.63 10563 48TH STREET NE 101-096-003010 Dlq. W & S $248.23 10566 49TH STREET NE 101-096-001040 Dlq. W & S $129.54 10567 KARSTON AVENUE NE 101-054-001020 Dlq. W & S $507.40 10568 62ND STREET NE 101-097-002080 Dlq. W & S M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-C-4 R 2007-xx draft (Certification ofDeliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 City of Albertville County of Wright Resolution No. 2007-106 Page 3 Balance Property Address PID Assessment $849.70 10572 48TH STREET NE 101-096-007180 Dlq. W & S $125.36 10572 62ND STREET NE 101-097-002090 Dlq. W & S $283.61 10572 64TH LANE NE 101-087-001220 Dlq. W & S $126.40 10578 62ND STREET NE 101-097-002110 Dlq. W & S $482.07 10579 62ND STREET NE 101-097-004130 Dlq. W & S $345.86 10579 KARSTON AVENUE NE 101-054-001050 Dlq. W & S $146.98 10585 48TH STREET NE 101-096-003020 Dlq. W & S $327.96 10590 KARSTON AVENUE NE 101-054-002010 Dlq. W & S $301.92 10590 KARSTON AVENUE NE 101-054-002010 Dlq. W & S $62.06 10598 49TH STREET NE 101-096-001060 Dlq. W & S $200.05 10599 64TH LANE NE 101-087-001260 Dlq. W & S $108.37 10608 62ND STREET NE 101-040-001040 Dlq. W & S $13 8.81 10617 KAHLER CIRCLE NE 101-040-00215 0 Dlq. W & S $209.19 10630 62ND STREET NE 101-036-001180 Dlq. W & S $140.70 10632 58TH STREET NE 101-045-007120 Dlq. W & S $190.72 10635 KALLAND DRIVE NE 101-040-005040 Dlq. W & S $354.37 10641 61 ST STREET NE 101-040-003030 Dlq. W & S $532.02 10681 KALLAND DRIVE NE 101-040-005010 Dlq. W & S $242.71 10702 KARSTON AVENUE NE 101-051-003050 Dlq. W & S $56.41 10707 51ST STREET NE 101-103-002010 Dlq. W & S $127.47 10739 57TH STREET NE 101-045-005020 Dlq. W & S $483.72 10740 57TH STREET NE 101-045-008220 Dlq. W & S $204.96 10831 KANTAR COURT NE 101-051-005010 Dlq. W & S $118.71 10847 KANTAR COURT NE 101-079-004030 Dlq. W & S $220.28 10883 53RD STREET NE 101-079-002010 Dlq. W & S $79.48 11211 54 1/2 ST NE 101-044-003010 Dlq. W & S $211.93 11632 53RD STREET NE 101-041-001070 Dlq. W & S $131.55 11651 54TH STREET NE 101-022-005021 Dlq. W & S $147.95 11656 54TH STREET NE 101-022-003020 Dlq. W & S $163.58 11701 54TH STREET NE 101-022-005031 Dlq. W & S $135.10 11741 55TH STREET NE 101-022-003121 Dlq. W & S $57.09 11819 LASALLE CIRCLE NE 101-022-006060 Dlq. W & S $274.50 4883 KASSEL AVENUE NE 101-096-006110 Dlq. W & S $494.411 4890 KAMA LANE NE 101-096-006120 Dlq. W & S M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-C-4 R 2007-xx draft (Certification of Deliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C,.4. Meeting Date November 5, 2007 41 City of Albertville County of Wright Resolution No. 2007-106 Page 4 Balance -Property Address PID Assessment $378.84 4918 KAGAN AVENUE NE 101-085-003200 Dlq. W & S $922.61 4924 KAMA LANE NE 101-096-006150 Dlq. W & S $339.60 4932 KALENDA AVENUE NE 101-096-007210 Dlq. W & S $240.87 4973 KAMA AVENUE NE 101-096-007090 Dlq. W & S $270.01 4984 KAMA LANE NE 101-096-006210 Dlq. W & S $88.11 4991 KAMA LANE NE 101-096-007070 Dlq. W & S $727.18 4993 KASSEL AVENUE NE 101-096-006020 Dlq. W & S $406.18 5093 KAHL AVENUE NE 101-081-001070 Dlq. W & S $133.86 5093 KAHL AVENUE NE 101-081-001070 Dlq. W & S $177.86 5112 KAHL AVENUE NE 101-081-002040 Dlq. W & S $189.92 5139 KALI AVENUE NE 101-071-003340 Dlq. W & S $279.15 5193 KAHL AVENUE NE 101-071-002050 Dlq. W & S $228.67 5200 LANSING CIRCLE NE 101-035-002050 Dlq. W & S $100.88 5208 KALENDA COURT NE 101-103-002200 Dlq. W & S $122.15 5209 KALENDA COURT NE 101-103-002160 Dlq. W & S $100.88 5212 KALENDA COURT NE 101-103-002190 Dlq. W & S $100.88 5217 KALENDA COURT NE 101-103-002180 Dlq. W & S $782.18 5226 KALI COURT NE 101-103-002290 Dlq. W & S $104.86 5233 53RD CIRCLE NE 101-041-002050 Dlq. W & S $255.80 5390 KALLAND AVENUE NE 101-079-003100 Dlq. W & S $209.43 5397 JASON AVENUE NE 101-089-001010 Dlq. W & S $1,275.63 5417 KAHLER DRIVE NE 101-063-002040 Dlq. W & S $469.81 5417 KAHLER DRIVE NE 101-063-002040 Dlq. W & S $131.08 5418 KALENDA DRIVE NE 101-055-004030 Dlq. W & S $245.26 5426 LACHMAN AVENUE NE 101-044-001070 Dlq. W & S $275.43 5438 KALI AVENUE NE 101-079-002050 Dlq. W & S $497.36 5439 KALLAND AVENUE NE 101-079-002130 Dlq. W & S $393.72 5453 KALLAND AVENUE NE 101-079-002150 Dlq. W & S $1,250.39 5453 KALLAND AVENUE NE 101-079-002150 Dlq. W & S $190.37 5453 KALLAND AVENUE NE 101-079-002150 Dlq. W & S $432.38 5472 KAHL AVENUE NE 101-070-004020 Dlq. W & S $260.34 5473 LAMBERT AVENUE NE 101-027-001010 Dlq. W & S $51.27 5479 MAIN AVENUE NE 101-043-001020 Dlq. W & S $184.13 15481 KALI AVENUE NE 101-079-001090 Dlq. W & S M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-C-4 R 2007-xx draft (Certification ofDeliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 42 City of Albertville County of Wright Resolution No. 2007-106 Page 5 Balance Property Address PID Assessment $312.17 5488 LAMBERT AVENUE NE 101-065-007010 Dlq. W & S $488.64 5501 KAGAN AVENUE NE 101-070-002010 Dlq. W & S $103.12 5505 KALLAND AVENUE NE 101-051-006030 Dlq. W & S $150.26 5522 LAMBERT AVENUE NE 101-065-006010 Dlq. W & S $165.52 5526 LACHMAN AVENUE NE 101-066-004040 Dlq. W & S $465.99 5545 KAHLER DRIVE NE 101-063-001010 Dlq. W & S $119.38 5564 LANDER AVENUE NE 101-015-002070 Dlq. W & S $131.67 5569 KALENDA DRIVE NE 101-051-003100 Dlq. W & S $239.97 5584 LAMBERT AVENUE NE 101-065-006040 Dlq. W & S $307.87 5584 LAMBERT AVENUE NE 101-065-006040 Dlq. W & S $549.44 5587 LAMBERT AVENUE NE 101-065-005040 Dlq. W & S $413.92 5588 KALENDA DRIVE NE 101-051-004030 Dlq. W & S $84.70 5590 MAIN AVENUE NE 101-015-001020 Dlq. W & S $438.12 5590 MAIN AVENUE NE 101-015-001020 Dlq. W & S $2,013.89 5596 MAIN AVENUE NE 101-015-001020 Dlq. W & S $287.40 5624 LACHMAN AVENUE NE 101-066-002030 Dlq. W & S $150.25 5625 LAKE AVENUE NE 101-011-002040 Dlq. W & S $937.20 5642 LAMBERT AVENUE NE 101-065-006070 Dlq. W & S $248.64 5709 KAHLER DRIVE NE 101-045-007210 Dlq. W & S $171.01 5715 KALLAND AVENUE NE 101-045-004030 Dlq. W & S $126.33 5785 MAIN AVENUE NE 101-500-012108 Dlq. W & S $105.94 5869 KALLAND AVENUE NE 101-050-002060 Dlq. W & S $89.44 5940 LABEAUX AVENUE NE 101-038-002010 Dlq. W & S $201.64 5956 KALLAND CIRCLE NE 101-029-003180 Dlq. W & S $333.28 5987 KALLAND AVENUE NE 101-050-002020 Dlq. W & S $172.01 5990 KALLAND AVENUE NE 101-050-001030 Dlq. W & S $114.00 6013 KALLAND CIRCLE NE 101-029-004090 Dlq. W & S $223.40 6116 KALENDA LANE NE 101-036-003040 Dlq. W & S $142.97 6137 KARMEN AVENUE NE 101-097-006040 Dlq. W & S $180.89 6143 KAISER LANE NE 101-040-002040 Dlq. W & S $141.23 6144 KARMEN AVENUE NE 101-097-003020 Dlq. W & S $144.37 6151 KALLAND DRIVE NE 101-029-001090 Dlq. W & S $294.19 6169 KAITLIN AVENUE NE 101-097-005060 Dlq. W & S $126.89 6179 KARMEN AVENUE NE 101-097-006030 Dlq. W & S M:\Public Data\City Council\Council Packet information\2007\I 1-05-07\1 105 2007 8-C-4 R 2007-xx draft (Certification of Deliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 43 City of Albertville County of Wright Resolution No. 2007-106 Page 6 Balance Property Address PID Assessment $75.10 6203 KARMEN AVENUE NE 101-097-006010 Dlq. W & S $315.66 6221 KARSTON DRIVE NE 101-073-001080 Dlq. W & S $156.48 6226 KARSTON DRIVE NE 101-073-002070 Dlq. W & S $165.05 6229 KAHLER DRIVE NE 101-042-001170 Dlq. W & S $162.61 6237 KALENDA LANE NE 101-036-001060 Dlq. W & S $22.71 6249 KAHL AVENUE NE 101-097-003130 Dlq. W & S $546.68 6249 KAHL AVENUE NE 101-097-003130 Dlq. W & S $275.47 6256 KAITLIN AVENUE NE 101-097-004090 Dlq. W & S $298.16 6256 KAITLIN AVENUE NE 101-097-004090 Dlq. W & S $133.04 6269 KAHLER DRIVE NE 101-042-001120 Dlq. W & S $309.29 6283 KAHL AVENUE NE 101-097-003110 Dlq. W & S $249.52 6378 64TH WAY NE 101-069-002260 Dlq. W & S $402.42 6378 64TH WAY NE 101-069-002260 Dlq. W & S $690.73 6379 KAHLER DRIVE NE 101-042-001010 Dlq. W & S $119.40 6420 64TH STREET NE 101-104-001010 Dlq. W & S $227.28 6436 64TH STREET NE 101-104-001040 Dlq. W & S $146.17 6440 64TH STREET NE 101-104-001030 Dlq. W & S $229.39 6444 64TH STREET NE 101-104-001070 Dlq. W & S $150.81 6456 64TH STREET NE 101-104-001100 Dlq. W & S $250.00 6468 64TH STREET NE 101-104-001120 Dlq. W & S $169.22 6589 LAKETOWNE PLACE NE 101-099-001020 Dlq. W & S $232.29 6652 LINWOOD DRIVE NE 101-101-002050 Dlq. W & S $233.59 6684 LAMPLIGHT DRIVE NE 101-098-002070 Dlq. W & S $53.34 6807 67TH STREET NE 101-110-004050 Dlq. W & S $253.12 6874 LAKEWOOD DRIVE NE 101-102-007040 Dlq. W & S $46,286.20 total M:\Public Data\City Council\Council Packet inform ation\2 00 7\ 1 1-05-07\1 1 05 2007 8-C-4 R 2007-xx draft (Certification of Deliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 M, City of Albertville County of Wright Resolution No. 2007-106 Page 7 Exhibit B Due Property Assessment PID $60.00 5794 MAIN AVENUE Delq. Invoices 101-500-011206 $314.72 5193 Kahl Delq. Invoices 101-071-002050 $418.88 5642 Lambert Ave Delq. Invoices 101-065-006070 $418.04 5093 Kahl Delq. Invoices 101-081-001070 $109.00 10649 49th Ct Delq. Invoices $109.00 10734 49th Ct Delq. Invoices 101-096-005160 $109.00 10566 49th St Delq. Invoices 101-096-001040 $109.00 5001 Kama Lane Delq. Invoices $106.50 10585 48th St Delq. Invoices 101-096-003020 $3,553.33 Outlet Mall Delq. Invoices 101-060-001010 $1,041.00 101-500-023401 Delq. Invoices 101-500-023401 $222.29 10523 49th/4988 Kalenda Delq. Invoices $1,753.90 10548 49th Delq. Invoices 101-096-001030 $328.79 1055149th Delq. Invoices 101-096-007020 $823.07 10582 49th Delq. Invoices 101-096-001050 $106.50 10586 49th Delq. Invoices 101-096-007170 $323.07 10603 48th Delq. Invoices 101-096-003030 $323.07 10628 48th Delq. Invoices 101-096-001080 $323.07 10642 49th Delq. Invoices 101-096-001090 $328.79 10656 49th Delq. Invoices 101-096-001100 $328.79 10670 49th Delq. Invoices 101-096-001110 $623.07 10683 48th/4875 Kassel Delq. Invoices $323.07 10684 49th Delq. Invoices 101-096-001120 $317.23 4895 Kama Delq. Invoices $106.50 4906 Kaitlin Delq. Invoices $513.88 4906 Kalenda Delq. Invoices 101-096-007190 $1,686.49 4929 Kama Delq. Invoices 101-096-007130 $324.42 4939 Kalenda Delq. Invoices 101-096-002030 $106.50 4951 Kalenda Delq. Invoices 101-096-002020 $430.92 4956 Kalenda Delq. Invoices 101-096-007230 $214.35 4965 Kalenda Delq. Invoices 101-096-002010 $108.72 4985 Kalenda Delq. Invoices $433.87 4985 Kama Delq. Invoices 101-096-007080 $406.50 4988 Kalenda Delq. Invoices $106.50 Delq. Invoices $108.72 4998 Kama Delq. Invoices 101-096-006010 M:\Public Data\City Council\Council Packet inform ation\2007\ 1 1-05-07\1 105 2007 8-C-4 R 2007-xx draft (Certification of Deliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 w City of Albertville County of Wright Resolution No. 2007-106 Page 8 Due Property Assessment PID $315.55 4972 Kassel Delq. Invoices 101-096-005080 $119.19 4927 Kalenda Delq. Invoices 101-096-002040 $418.04 10563 48th St Delq. Invoices 101-096-003010 $150.00 5772 Main Avenue NE Delq. Invoices 101-013-001041 $90.00 Delq. Invoices $524.49 5696 Main Ave Delq. Invoices 101-013-002030 $410.66 5625 Lake Ave Delq. Invoices 101-011-002040 $204.99 4944 Kalenda Ave Delq. Invoices 101-096-007220 $107.39 10883 53rd ST Delq. Invoices $102.49 10883 53rd ST Delq. Invoices $387.52 6989 Lydia Circle Delq. Invoices 101-110-002110 $600.14 10740 57 St Delq. Invoices 101-045-008220 $214.18 4936 Kassel Delq. Invoices 101-096-005050 $104.17 4924 Kassel Delq. Invoices 101-096-005040 $208.84 4960 Kassel Delq. Invoices 101-096-005070 $104.17 4984 Kassel Delq. Invoices 101-096-005090 $104.17 4898 kassel Delq. Invoices 101-096-005020 $102.49 4972 Kassel Delq. Invoices 101-096-005080 $964.72 4993 Kassel Ave Delq. Invoices 101-096-006020 $311.49 10135 Karston Ct Delq. Invoices 101-058-001060 $208.99 10474 49th St Delq. Invoices 101-085-004060 $101.67 5234 Kali Ct Delq. Invoices 101-103-002270 $487.84 5204 Kalenda Ct Delq. Invoices 101-103-002210 $106.50 5223 Kali Ct Delq. Invoices 101-103-002230 $221.17 5227 Kali Ct Delq. Invoices 101-103-002240 $90.00 5651 LaCentre Ave Delq. Invoices $103.33 10762 49th Ct Delq. Invoices 101-096-005140 $618.15 5473 Lambert Delq. Invoices 101-027-001010 $413.98 5488 lambert Ave Delq. Invoices 101-065-007010 $106.50 6178 Kaitlin Ave Delq. Invoices 101-097-004060 $209.97 10572 62nd St Delq. Invoices 101-097-002090 $253.16 4935 Kassel Delq. Invoices 101-096-006080 $225.86 4937 Kama Delq. Invoices 101-096-007120 $106.67 10625 48th Delq. Invoices 101-096-003040 $107.50 4980 Kalenda Delq. Invoices 101-096-007250 $107.39 4978 Kama Delq. Invoices 101-096-006200 $77.51 11560 Laketown Drive Delq. Invoices 101-093-009020 $101.66 10530 49th St Delq. Invoices 101-096-001020 $209.88 5584 Lambert Delq. Invoices 101-065-006040 M:\Public Data\City Council\Council Packet infonnation\2007\1 1-05-07\1 105 2007 8-C-4 R 2007-xx draft (Certification of Deliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 W. City of Albertville County of Wright Resolution No. 2007-106 Page 9 Due Property Assessment PID $267.14 5491 Lambert Delq. Invoices 101-065-004020 $1,253.60 Albertville Marketplace Delq. Invoices $1,190.75 Parkside Commercial Delq. Invoices $329.51 5596 Main Delq. Invoices 101-015-001040 $327.01 5590 Main Delq. Invoices 101-015-001040 $326.18 5570 Main Delq. Invoices 101-015-001040 $323.67 5564 Main Delq. Invoices 101-015-001040 $314.72 5193 Kahl Delq. Invoices 101-071-002050 $106.50 10460 62nd St Delq. Invoices 101-097-002020 $204.15 5587 Lambert Delq. Invoices 101-065-005040 $213.89 4954 Kagan Ave Delq. Invoices 101-085-003220 $104.17 5243 Kalland Ct Delq, Invoices 101-103-002340 $241.57 5213 Kalenda Ct Delq. Invoices 101-103-002170 $217.17 5217 Kalenda Delq. Invoices 101-103-002180 $208.17 5212 Kalenda Ct Delq. Invoices 101-103-002190 $220.51 5208 Kalenda Ct Delq. Invoices 101-103-002200 $159.75 5231 Kalland Ct Delq. Invoices 101-103-002310 $106.50 5209 Kalenda Ct Delq. Invoices 101-103-002160 $213.00 5230 Kalland Ct Delq. Invoices 101-103-002380 $106.50 5208 Kalenda Ct Delq. Invoices 101-103-002200 $106.50 5230 Kalland Ct Delq. Invoices 101-103-002380 $10,747.98 Towne Lakes 7th addn Delq. Invoices 101-113-000020 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001010 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001020 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001030 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001040 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001050 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001060 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001070 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001080 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001090 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001100 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001110 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001120 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001130 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113001140 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001150 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001160 $71.90 Towne Lakes 6th addn Delq. Invoices 101-113-001170 M:\Public Data\City Council\Council Packet information \200 7\ 1 1-05-07\1 1 05 2007 8-C-4 R 2007-xx draft (Certification of Deliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 47 City of Albertville County of Wright Resolution No. 2007-106 Page 10 Due $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $71.90 $103.33 $106.50 $107.39 $1,692.35 Property Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn Towne Lakes 6th addn 5479 Main Ave 5584 Lambert Ave 4991 Kama 10141 49th St Assessment Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices Delq. Invoices PID 101-113-001180 101-113-001190 101-113-001200 101-113-001210 101-113-001220 101-113-001230 101-113-001240 101-113-001250 101-113-001260 101-113-001270 101-113-001280 101-113-001290 101-113-001300 101-113-001310 101-113-001320 101-113-001330 101-113-001340 101-113-001350 101-113-001360 101-113-001370 101-113-001380 101-113-001390 101-113-001400 101-113-001410 101-113-001420 101-113-001430 101-113-001440 101-113-002010 101-113-002020 101-113-002030 101-113-002040 101-113-002050 101-113-000020 101-043-001020 101-065-006040 101-096-007070 101-085-002010 M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-C-4 R 2007-xx draft (Certification ofDeliquent Utility Bills & Outstanding Invoices).doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 W i Nbertville Mayor and Council Communication October 30, 2007 SUBJECT: Finance Department Report RECOMMENDATION: This space on the agenda is reserved for the City Council to consider the Finance Department Accounts Receivable Report, Capital Projects Report and other Financial Matters. BACKGROUND: Space is reserved on the Council agenda to accommodate the Mayor and Council to review and ask questions about the Monthly Finance Reports. ACCOUNTS RECEIVABLE Total accounts receivable outstanding through October 30, 2007 is $77,921.71 The percentage of the total due based on the aging report is as follows: 0-30 days outstanding $5,593.61 7.18 % 30-60 days outstanding $31,169.36 40.00% 60=90 days outstanding $4,663.70 5.99% Over 90 days outstanding $36,405.04 46.84% The over 90 day's majority is for the CPG Partners (outlet mall), Towne Lake, Albertville Holdings, Edina Development, Gold Key and individual residential properties. If CPG Partners, residential properties and Towne Lakes don't pay by November 15, 2007 we will assess to the property. The majority of the 60-90 days outstanding is weed elimination and if payment doesn't occur again by November 15, 2007 these lots will be assessed. CAPITAL PROJECTS Fund 473 204 482 470 Project Total Contract Paid to Date Retains a Difference 2004 Prairie Run $1,595,233.53 $1,567,701.19 62,266.71 $27,532.34 CSAH 37 / 60th Street Storm Sewer $49,983.00 $47,941.00 2,042.00 $2,042.00 Hunter Pass Lift Station $127,600.00 $111,878.59 5,888.00 $15,721.41 City Hall $3,113,287.00 $2,969,824,45 $143,462.55 37 Trail $241,522.75 $226,608.96 $14,913.79 Total $5,127,626.28 $4,923,954.19 $70,196.71 $203,672.09 468 1194 Project $1,090,920.98 $1,090,920.98 M:\Public Data\City Council\Council Packet inform ation\2007\1 1-05-07\1 1 05 2007 8-C-5 Finance Report.doc Agenda Item No. 8.C.5. Meeting Date November 5, 2007 tjI Mayor and Council Communication — November 5, 2007 Finance Director — Monthly Financial Reports 494 493 492 499 Page 2 of 3 CSAH 19 South $1,180,431.25 $1,180,431.25 CSAH 19 North $6,798.50 $6,798.50 52nd Street/Industrial Park $799,559.17 $799,559.17 Lachman $15,903.54 $15,903.54 KEY ISSUES: • Gold Key and Edina Development outstanding bills may not be collectable • Albertville Holdings bill has been turned over to the city attorney for collection POLICY CONSIDERATIONS: The Mayor and Council review monthly financial reports. FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to review and direct staff to take action regarding all financial matters. Respectfully Submitted Larry use City A inistrator Department/Responsible Person: Administration/Finance Department/Tina Lannes, Finance Director Attachments: Accounts Receivable Report M:\PublieData\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-C-5 Finance Report.doc Agenda Item No. 8.C.5. Meeting Date November 5, 2007 A�Ibcrtvillcif City of Albertville Financial Report Accounts Receivable November 5, 2007 Vendor Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over 152 CLUB $60.00 $60.00 ALBERTVILLE HOLDINGS $2,268.89 $2,268.89 ALBERTVILLE MEDICAL $187.50 $187.50 AMERICA'S MATTRESS $547.31 $34.31 $513.00 ANDERSON, IAN $314.72 $213.89 $100.83 BAUER, CHRIS & KAREN $418.88 $320.39 $98.49 BECHTOLD, DIRK $418.04 $213.00 $100.83 $104.21 BRACK BUILDERS $413.50 $103.50 $310.00 JOE CARLSON $106.50 $106.50 COLLYARD GROUP $368.61 $368.61 GPG PARTNERS $3,721.33 $81.90 $42.35 $42.70 $3,554.38 EDINA DEVELOPMENT $11,523.33 $4,186.27 $1,728.36 $5,608.70 FRANCIS PROPERTIES $434.74 $213.00 $101.66 $120.08 FRANKE, DAVID $418.04 $213.89 $100.83 $103.32 FRASER STEEL $420.00 $420.00 FULL MOON SALOON $150.00 $150.00 GEEZS $90.00 $90.00 GOLD KEY DEVELOPMENT $7,117.58 $126.00 $240.74 $219.38 $6,531.46 GREATER MN HOMES $67.60 $67.60 GREENINGER, JOHN & BRENDA $524.49 $319.50 $101.66 $103.33 HOMECOMINGS FINANCIAL $410.66 $304.16 $106.50 J.T. CUSTOM HOMES $204.99 $101.66 $103.33 JB ENTERPRISES $107.39 $107.39 JP ENTERPRISES $102.49 $102.49 K. HOVNANIAN $183.75 $183.75 KARR, JEREMY $600.14 $213.89 $101.66 $284.59 KOTTKE TRUCKING $1,310.84 $1, 310.84 KRESAL CUSTOM HOMES $719.19 $719.19 KRESAL, DENNIS $102.49 $102.49 LENGSAVATH, SKIP $2,159.71 $2,159.71 M M HOMES $964.72 $964.72 MADISON HOMES $311.49 $106.50 $100.83 $104.16 MAGUIRE AGENCY INC $504.17 $504.17 MAIN ESTATES $208.99 $106.50 $102.49 M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-C-5 Accounts Receivable Report.doc Agenda Item No. 8.C.5. Meeting Date November 5, 2007 51 Mayor and Council Communication - November 5, 2007 Finance Director - Accounts Receivable Report Page 2 of 2 Vendor Amount Due 0-30 Days 30-60 days 60-90 days 90 days & Over MAJESTIC BLDRS $910.68 $704.13 $206.55 MARCHAND, JOSH & THERESA $103.33 $103.33 MCLAIN, MIKE $618.15 $106.50 $203.36 $308.29 MILLER, WILLIAM & ANGELA $413.98 $106.50 $100.83 $206.65 MINNESOTA DEVELOPMENT AGENCY $4,530.95 $259.00 $3,998.23 $85.40 $188.32 NATIONWIDE PROPERTIES $106.50 $106.50 NEARY, BRIAN $209.97 $100.83 $109.14 NORTHWOODS CUSTOM HOMES $893.51 $106.50 $787.01 OSFAR CONSTRUCTION $77.51 $77.51 PARAMONT HOMES $101.66 $101.66 PATHOUMTHONG, LISA $209.88 $107.39 $102.49 PEARSON, RUANNE $267.14 $267.14 PHILMORRIS $2,385.32 $1,131.72 $1,253.60 PREMIER DEVELEOPMENT GROUP $215.25 $215.25 RADKE, MICHELLE $504.17 $504.17 REIMENSCHNEIDE, RYAN $1,226.70 $407.49 $819.21 SALEM, JILL $314.72 $214.72 $100.00 SCHREIBER, LOREN $504.17 $504.17 SHOPPES AT TOWNE LAKES 2 $193.13 $193.13 SINGHARATH, VILAY & THAONE $204.15 $101.66 $102.49 SPACE ALIENS $540.00 $540.00 ST. MICHAEL, CITY OF $7,126.03 $7,126.03 STATE BANK LONG LAKE $168.00 $168.00 STIRENS, KIRK $213.89 $213.89 T C HOMES $1,405.60 $106.50 $585.75 $208.34 $505.01 TOWNE LAKES $14,618.67 $276.00 $2,466.00 $114.38 $11,762.29 VKS BUILDERS $1,692.35 $1,692.35 WARD, TOM $103.33 $103.33 WELLS FARGO $106.50 $106.50 WOODSIDE COMMUNITIES $447.00 $396.00 $51.00 ZAHLER, TRACEY $107.39 $107.39 Total $77,921.71 $5,593.61 $31,169.36 $4,663.70 $36,495.04 Current 0-30 days $5,593.61 7.18% 30-60 days $31,169.36 40.00% 60-90 days $4,663.70 5.99% over 90 day $36,495.04 46.84% M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-C-5 Accounts Receivable Report.doc Agenda Item No. 8.C'.5. Meeting Date November 5, 2007 52 .1� �bcrtvillc Mayor and Council Communication senor v uaw. ak aStu w.. October 25, 2007 SUBJECT: League of Minnesota Cities Insurance Policy Renewal RECOMMENDATION: It is respectfully requested that the Mayor and City Council adopt one of the following options: 1) Motion to approve the 2007-2008 Insurance proposal from the League of Minnesota Cities Insurance Trust as presented by Middleton & Associates, Inc. and on file in the office of the City Clerk with a $500 deductible. 2) Motion to approve the 2007-2008 Insurance proposal from the League of Minnesota Cities Insurance Trust as presented by Middleton & Associates, Inc. and on file in the office of the City Clerk with a $1,000 deductible. BACKGROUND: Annually, the City reviews and renews insurance coverage for property, inland marine, comprehensive general liability and public official's liability. The League of Minnesota Cities Insurance Trust was formed to provide insurance for cities across Minnesota. In the past, private insurance companies either pulled out of the municipal market or raised premiums so high; cities had to seek an alternative source of insuring themselves. According to Arlan Middleton, there are very few if any insurance companies that are competitive or even writing policies for municipal government. When they do, they do not cover public official's liability, no fault sewer backup; open meeting law or Land Use Regulation claims including legal costs. Under the program cities develop a loss rating and are paid a dividend when they have good experience and if they have significant losses their rating increases. In 2007, an appraiser from the League of Minnesota Cities Insurance Trust completed an appraisal of all City buildings to make insure adequate replacement coverage. The policy has gone through inter -departmental review for completeness and accuracy. In 2006, the City for the first time added a "no fault sewer backup coverage", that provides up to $10,000 of coverage if the City's sewer system has a backup which causes private property damage. The City had one sewer back-up claim on Main Avenue in 2007 that involved clean up and replacement of some carpeting. The City's no fault policy provides additional coverage after the individual homeowners exhaust their coverage with the City paying a $500 deductible for the event. The homeowner appreciated the City taking responsibility for something that was beyond their control. The premium cost for 2007 is proposed to be $2,164. Overall having this added coverage was well received. The City has in recent years waived our monetary limits on tort liability and purchases additional coverage up to the $1,000,000 per occurrence and in aggregate. The 2007-08 policy again reflects waiving the tort limit. M:\Public Data\City Council\Council Packet inform ation\200 7\ 1 1-05-07\1 1 05 2007 8-C-6 League of Minnesota Cities Insurance Policy Renewal.doc Agenda Item No. 8.C.6. Meeting Date November 5, 2007 Mayor and Council Communication — November 5, 2007 Finance - League of Minnesota Cities Insurance Trust Policy Renewal 2of2 The total insurance premium is going up from $83,997 to $95,561 and increase of 14.36% in premium. The overall premium for property and inland marine for all cities went up 10%. Other changes are noted as follows: • The property values (building, contents, property in the open) are $15,235,600 which compares with $13, 263,830 on last years renewal. The property rates have increased 10%. • Mobile property values are $501,884 which compares with $484,362 on last years renewal. • The municipal liability premium is up due to a significant deterioration in the experience mod from.923 to 1.038. The deterioration. is highly impacted by the losses in the 2005 year. It will be 3 years before these drop off the experience rating. • There's also some change in the ratable expenditures: GL $2,663,970 which compares with $2,132,387; EO expenditures are $10,839,089 which compares with $10,372,926 POLICY CONSIDERATIONS: The City does not have a policy on insurance and these issues are handled on a case by case basis. FINANCIAL CONSIDERATIONS: The 2006-07 premiums were $83,997 and the proposed premium for 2007-08 is $95,561 or a 14.36% increase. The City has budgeted $95,550 in our 2008 budget. In last three years Albertville has been averaging 3 to 5 claims per year. Going from a $500 deducible to a $1,000 deductible will save $4,800 in premium. Base on five claims, that would cost $2,000 additional deductible but would save $2,400. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to contract for insurance coverage including waiving the statutory tort liability limit. Respectfully Submitted, +f �iZG Larry se City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: League of Minnesota Cities Insurance Trust Insurance Quotation M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-C-6 League of Minnesota Cities Insurance Policy Renewal.doc Agenda Item No. 8. C .6. Meeting Date November 5, 2007 MIDDLETON & ASSOCIATES, INC. dba MIDDLETON INSURANCE AGENCY 106 Central Avenue East St. Michael, MN 55376 St. Michael: 763-497-4420 St, Michael Fax: 763-497-1568 INSURANCE QUOTATION •; CITY OF ALBERTVILLE FROM League of Minnesota Cities Insurance Trust Berkley Risk Services, Incorporated 920 Second Avenue South Minneapolis, Minnesota 55402 Policy Dates 10/01/2007 - 10/01/2008 SECTION #1 — PROPERTY $ 410,000. One story approved roof, frame metal Building occupied as Rental Buildings $ 5,748,000. Waste Water Treatment Facility Sewer Treatment Plants Clarifiers Generator Building Lift Stations on Site UV Disinfections Building Reed Beds Contents $ 100,000. Property in Open $ 545,000. One-story non-combustible building occupied as Rental Building including contents Main City Park (Central Park) $ 216,000. Picnic Shelter & Warming House including contents $ 30,500. Picnic Shelter $ 14,500. Gazebo $ 10,000. Baseball/Softball Dugouts $ 150,000. Property in Open Four Seasons Park $ 28,800. Picnic Shelter and Contents $ 105,000. Property in Open $ 8,000. Gazebo 'SECTION #1 - PROPERTY (CONT'D) Lions Park $ 53,800. Park Shelter and Contents $ 10,000. Property in Open Westwind Park $ 70,000. Property in the Open. 15,000 80,000 $ 16,000 $ 25,000 Oakside Park Gazebo Property in the Open. City Park 6470 Laketown View Picnic Shelter Property in Open Linwood Park 7500. Gazebo 45,000. Property in the Open. Villas Park 7500. Picnic Gazebo 75,000. Property in the Open $ 1,350,000. Fire Hall Building Including Contents $ 15,000. Property in the Open 500,000. Water Hydrants — City Wide 10,000. Street Signs — City Wide 33,000. Welcome To Albertville Marquee Signs '1,799,000. City Maintenance Facility including Contents 20,000. Property in the Open 90,000. Lift Station — Sunrise Commercial Park 80,000. Lift Station — Barthel Industrial Park 84,000. Lift Station — Jason Ave. & City 918 76,000. Lift Station — Hunters Pass 701h St. NE 60,000. Stationary Generator 11092 61" st Sunrise Commercial Development 2,614,000. New City Hall 487,000. Contents 6 90,000. Lift Station - West Lake Town Drive 84,000. Lift Station — Kaiser Ave 76,000. Lift Station — Kyler Ave. 30,000. Property in Open 15,273,600 'omprehensive Perils including Theft & Replacement Cost; $500 Deductible SECTION # II --- INLAND MARINE A.) Mobile Equipment: 1) 2008 Bobcat Front-end Loader Model 220 $ 40,000. 2) 2000 Case Wheel Loader, M4 621 $ 144,500. 3) 2006 Toro Mower $ 44,500. 4) 2002 Portable Generator $ 60,000. 5) 2006 Portable Generator $ 70,000. B.) Inland Marine Coverage: Automatically includes coverage for miscellaneous owned property up to $25,000 per item or piece of equipment. $142,884 Total Limit Comprehensive Perils —Including Theft; $500 deductible SECTION # III --- COMPREHENSIVE GENERAL LIABILITY & PUBLIC OFFICIALS LIABILITY Limits -- Per Person Limit $ 1,000,000. Products/Completed Operations Annual Aggregate Limit $ 1,000,000. Failure to Supply Annual Aggregate Limit $ 1,000,000. Fire Damage Limit $ 50,000. Land Use Regulation Annual Aggregate $ 1,000,000. Medical Expense Limit $ 1,000. Medical Expense Aggregate $ 10,000. Limited Pollution Liability Annual Aggregate $ 1,000,000. Lead or Asbestos Claim Annual Aggregate $ 200,000. EMF $1,500,000. Mold $1,500,000. Claims Made Forms: (prior Acts Coverage -Public Officials 12/1/85) $500 deductible -All Claims Land Use Regulation Claims including Legal Costs & Less Adjustment Costs 100% of the first 25,000 85% of the next 225,000 60% of the amount on excess up to 1,000,000 SECTION # IV --- COMPREHENSIVE AUTOMOBILE COVERAGE Limits: $1,000,000. Per Claimant (BI -PD) $1,000,000. Per Occurrence $1,000,000. Per Claimant (UM & UIM) $1,000,000. Per Occurrence $ Basic Personal Injury Protection $ 500. Comprehensive $ 500. Collision Vehicle Schedule: 1) 1985 Chevy Fire Truck 2) 1989 Chevy PU - Fleet side 3) 1995 Int'1 Fire Truck -Tanker 4) 1998 Chevy 1 Ton Dump 5) 1999 IHC Fire Truck * 6) 8) 2000 GMC Sierra* 7) 2001 Felling Trailer 8) 2001 Chev %2 Ton P/U 9) 2002 Sterling Snow Plowing Truck 10) 2002 Spartan Ladder Fire * 11) 2003 Chev Iton utility truck 2wd 12) 1975 Int'1 Jet Truck 13) 1987 Ford Bucket Truck 1 ton 14) 2005 Sterling L7500 Dump Truck* 15) 2006 Chevy '/2 Ton Pickup* 16) 2006 Spartan — Midship Pumper * Replacement Cost applies to Units # 3,4,5,3,8,9,10,11,14,15,16 SECTION #V --- COMMERCIAL MUNICIPAL EXCESS LIABILITY Limit: $ 1,000,000. Occurrence/Aggregate Retained Limit: $ 10,000. Coverage to follow, includes Public Officials liability -City "does waive" the monetary limits on tort liability established by Minnesota Statues 466.04, up to the Limits written by the policy. SECTION # VI --- OPEN MEETING LAW DEFENSE COVERAGE Limit: $ 20,000. Defense Costs Per Lawsuit / Per Official $ 20,000. Agreement Term Aggregate -Per Official SECTION # VII --- BOILER & MACHINERY Limit: $ 5,000,000. Limit per any "One Accident". Combined Property Damage & Business Interruption and Extra Expense $ 500. Deductible. SECTION # VIII --- BONDS Blanket Public Employee Faithful Performance & Employee Dishonesty Coverage Limit: $ 500,000. / $ 500 deductible. The proceeding has been a coverage overview, all parts are subject to policy conditions and terms. 1 RECAP OF PREMIUMS 2004-2005 2005-2006 2006-2007 2007-2008 SECTION # I ----Property $ 23,596.00 $25,187.00 $26,230.00 $33,271.00 SECTION # II ----Inland Marine $ 2,095.00 $ 2,168.00 $ 2,871.00 $ 3,199.00 SECTION # III ---General Liability $ 14,453.00 $18,762.00 $20,711.00 $25,461.00 SECTION #IV ---Comprehensive Auto $ 14,195.00 $15,367.00 $15,762.00 $17,963.00 SECTION # V ---Excess Liability $ 4,636.00 $ 6,748.00 $ 7,576.00 $ 9,568.00 SECTION#VI --- Open Meeting Law Defense $ 383.00 $ 383.00 $ 345.00 $ 345.00 SECTION#VII --- Boiler & Machinery $ 1,496.00 $ 1,973.00 $ 2,573.00 $ 2,956.00 SECTION# VIII ---Bonds $ 407.00 $ 503.00 $ 458.00 $ 634.00 SECTION# X --- No Fault Sewer (partial)$ 316.00 $ 1,722.00 $ 1760.00 $ 2,164.00 * TOTAL $61,518.00 $72,813.00 $ 78,286.00 $95,561.00 *Above doesn't include endorsing new City Hall & new Fire Truck to policy 2006 —2007 Premium was $5711.00 making the total $83,997.00 Property rates increased 10% for 2007-2008 over 2006-2007 Inland Marine rates increased 10% for 2007-2008 over 2006-2007 Nbertville Mayor and Council Communication smm 7- Wk g. ft nw ui.. October 31, 2007 SUBJECT: Breitbach City Hall Final Construction Contract Pay Request RECOMMENDATION: It is respectfully requested that the Mayor and City Council adopt the following motion: Motion to accept Bonestroo's October 19, 2007 recommendation to make the twelfth and final payment on the Albertville City Hall Project to Breitbach Construction in the amount of $30,053.20. BACKGROUND: The City has occupied the new City Hall for almost a year now. The contractor has completed the final corrective action punch list and Architect Justin Kubisiak is recommending the City make the twelfth and final payment closing out the project. POLICY CONSIDERATIONS: The construction project is governed by a construction contract. FINANCIAL CONSIDERATIONS: The $3,100,488.80 City Hall project was funded by a Lease Revenue Bond. The $30,053.20 is the final payment of this bond and is as per the construction budget. LEGAL CONSIDERATIONS: The Mayor and Council have the authority and obligation to make contract payments within a timely manner pursuant to the Construction Contract. Respectfully Submitted, Larry use City Administrator Department/Responsible Person: Finance/Tina Lannes, Finance Director Attachments: Bonestroo Final Payment Recommendation dated October 19, 2007 M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-C-7 Breitbach City Hall Payment Request.doc Agenda Item No. 8.C.7. Meeting Date November 5, 2007 >b£Y'tV1ll£ s.�,ar x u.�w. � aw ui.. Mayor and Council Communication October 30, 2007 SUBJECT: Revisit - Mike Savitski and CJ's Laundry, 11135 61St Street NE, Suite A, Albertville, Minnesota RECOMMENDATION: It is respectfully requested the Mayor and Council reconsider its October 30, 2007 Council Resolution as follows: To forgive CJ's Laundry past due billings beyond one year and allow CJ's Laundry (Mr. Savistski, property owner) to enter into an agreement and make payments over a two year period without penalty or interest. It is now recommended to make the following motion: Motion to move to write off or forgive the City of Albertville's entire $2,748.58 water bill and $11,993.93 sewer bill with Joint Powers assuming responsibility for collection of their water bill and related sales taxes. RECENT DEVELOPMENTS: Being the Albertville City Council is forgiving all of the City's water and sewer bill, it is recommended to have Joint Powers handle the collection efforts for their portion of the water bill. This recommended action relieves the City of Albertville from being involved with any future collection actions against CJ's Laundry or Mike Savitski regarding this past utility bill. BACKGROUND: When installing a new remote radio read water meter, the City discovered a meter reading error in CJ's Laundromat, (Andrew Savitski) Utility Bill. The reading was one decimal place off, thus the account was under billed for the past eleven years. Earlier, the council reviewed information that staff brought forward and tabled any decision on the account until after the Joint Powers Board took action. Historically Albertville's policy in cases like this is to go back one year and allow the account owner to make payments without interest or penalty. Prior balances would be forgiven. The City is installing new remote reading meters throughout the City and occasionally City staff deals with a limited number of accounts that have similar problems. As a matter of routine business. staff meets with customers and makes arrangement for payments. This account is unusual in that it is Albertville's largest account and the meter error is so large. On Monday, August 27, 2007, the Joint Powers Board met and our understanding is the Board was sympathetic to the situation but felt they were already waiving as much as $50,000 in water fees over the years. Legally, state statute says that for errors the statute of limitation applies (6 years). However, the Board is sympathetic to the situation and wants to be as fair as possible. They are requiring staff to go back one year for the Joint Powers portion and will allow the customer up to two full years to pay it without any penalties or interest. M:\Public Data\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-C-9 CTs Laundromat Andrew Savitski Utility Bill.doc Agenda Item No. R.C.9. Meeting Date November 5, 2007 Mayor and Council Communication —November 5, 2007 C J's Laundromat, 11135 61st St NE # A, Albertville Minnesota Page 2 of 2 The one year bill is as follows: Albertville Water $2,748.58 Albertville Sewer $11,993.93 JP Water $8,183.18 MN Sales Tax $531.92 Total bill $23,457.61 KEY ISSUES: • CJ's Laundromat owner John Jones has stated his business can not afford to pay any back billing and may not be able to stay in business with Albertville's current rate structure. • CJ's is a renter and the ultimate responsible party if Mr. Jones does not pay is the building owner Andrew Savitski. • According City Engineer Nafstad, wastewater from Laundromat operations that use large amounts of chemicals do place the highest demands on the City's municipal treatment systems. • The Joint Powers Water Board is in the process of comparing regional water rates and is in the process of completing a water rate study. It may be a while before this information is available. • Historically, the City has gone back and charged billings back one year. For example, when Heidi's car wash started, an error was made, and they were not charged for sewer. Similarly, the City made arrangements for payments without interest and penalty. POLICY CONSIDERATIONS: The City's current policy is to go back one year and allow the customer to make payments. FINANCIAL CONSIDERATIONS: Past practice would indicate CJ's Laundromat (Mr. Savitski) is responsible to make arrangement to pay the outstanding bill or have it assessed to the property taxes. LEGAL CONSIDERATIONS: The City has the legal authority to certify delinquent utility bills to the Wright County Auditor for collection through the property tax system. In November, City staff brings forward a list of delinquent accounts for certification and the Council holds a public hearing on the matter. Following the public hearing, the Council can make adjustments and/or certify the entire amount to be assessed against the property. Respectfully Submitted, Larry I se City Ad inistrator Department/Responsible Person: Finance Department/Tina Lannes, Finance Director Attachments: None M:\Public Data\City Council\Council Packet information\2007\11-05-07\1 105 2007 CTs Laundromat Andrew Savitski Utility Bill.doc Agenda Item No. 8.C.4. Meeting Date November 5, 2007 58 NIbertville Mayor and Council Communication Sma T n tMng. � Oty Ufa. October 26, 2007 SUBJECT: City Clerk - Approve Licenses and Bonds RECOMMENDATION: No recommendation is being made and this space on the agenda is reserved for the City Council to ask questions related to the City Clerk's report on Coin - Operated Amusement Devices. BACKGROUND: At the October 15, 2007 Council meeting, Council directed staff to research "Coin -Operated Amusement Devices" within the City of Albertville's records and find out what other cities charge. City staff has researched the Albertville records and discovered there was an Ordinance and fee charged for Coin -Operated Amusement Devices that dates back prior to December 15, 1986. What staff was unable to find out is when the City discontinued charging the fee. In 2005, Tom O'Brien submitted an application to build a restaurant that included a small game area. Upon review of the application, staff realized the City had a fee in place for Coin -Operated Amusement Devices. At the time, Space Aliens was the only establishment that was currently being charged for the coin -operated amusement devices. Since the opening of Space Aliens, staff has become more aware of other establishments within Albertville that have Coin -Operated Amusement Devices. Staff researched the 2005 Albertville Municipal City Code for a definition of "Coin -Operated Amusement Device" and discovered there was no definition. Staff presented a definition to the City Council, which was passed at the City Council held on September 4, 2007. Following approval, staff invoiced all establishments within Albertville that had Coin - Operated Amusement Device(s). Information from other cities: City of St. Michael follows Minnesota State Statute and charges $15.00 per machine. City of Buffalo charges $20.00 per machine and a maximum of $200.00 City of Rogers follows Minnesota State Statute and charges $15.00 per machine. POLICY CONSIDERATIONS: The City of Albertville, in accordance with the Albertville City Code, issues a variety of business licenses, which are renewed on an annual basis. These licenses/renewals are to be approved by the Mayor and City Council prior to issuance of such. FINANCIAL CONSIDERATIONS: The Finance Director budgeted $28,000 towards Business License and Permits; therefore eliminating the fee would have some effects on the Revenue. M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-D-1 City Clerk Coin -Operated Devices.doc Agenda Item No. 8.D. I . Meeting Date November 5, 2007 Mayor and Council Communication — November 5, 2007 City Clerk — Coin -Operated Amusement Devices Page 2 of 3 LEGAL CONSIDERATIONS: The Mayor and Council, in accordance to the Albertville City Code, possess the legal authority to approve issuance of City licenses. Respectfully submitted, C)Ict ti Larry use City Administrator Department/Responsible Person: Administration/Bridget Miller, City Clerk Attachments: Minnesota State Statutes ruling on License fees on Amusement Machines M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-D-1 City Clerk Coin -Operated Devices.doc Agenda Item No. 8..D.l. . Meeting Date November 5, 2007 449.15, Minnesota Statutes 2007 Page 1 of 1 Legislature Home I Links to the World I Help I Advanced Search T House I Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, Laws, and Rules MinnesotaS. tatutes_Table_.o..f Chapters.Chapte...r_449 Table of Contents.. 449.15, Minnesota Statutes 2007 Copyright © 2007 by the Office of Revisor of Statutes, State of Minnesota. 449.15 LIMITED LICENSE FEES ON AMUSEMENT MACHINES. A home rule charter or statutory city may impose by ordinance a license fee on amusement machines of no more than the demonstrated and verifiable actual cost of issuing the license or $15 per location plus $15 per machine. History: 1999 c 179 s I Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact page. GeneraLcc uestions or comments_ http://ros.leg.mn/bin/getpub.php?pubtype=STAT_CHAP_SEC&year=current&section=4... 10/30/2007 61 Minnesota Lawful Gambling Page 1 of 2 LG240B Application to Conduct Excluded Bingo (No fee) 11/04 Excluded bingo maybe conducted by an organization that conducts 4 or fewer bingo occasions in a calendar year, Orin connection with a county fair, the state fair, or a civic celebration if it is conducted on 12 or fewer consecutive days in a calendaryear. Ifyour organization has been licensed orexempted in the current calendaryear, you are not eligible to apply for excluded bingo. Organization Information Organization legal name " fi7f a Y1�L''' Previous license or permit number, if any 067 Street �CO"`j��-lL: City State Zip code County P11 �J ,3_7[1,;? Lk" r Type of nonprofit organization (check one): M Fraternal Religious Veterans Other nonprofit organization Type of proof of nonprofit - attach a copy (see instructions) Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office Internal Revenue Service Affiliate of parent nonprofit organization (charter) Excluded Bingo Activity Information Has your organization held a bingo event in the current year? NoYes If yes, list the dates that bingo was conducted The bingo event will be one of four fewer bingo events held this year. por Date(s) of bingo event(s) -OR- The bingo event will be conducted (up to 12 consecutive days) in connection with a: County Fair -------- Date(s) of bingo event State Fair ----------- Date(s) of bingo event Civic Celebration - Date(s) of bingo event A civic celebration is defined as an event conducted in Minnesota that is sponsored by a local unit of government having jurisdiction over the event. '1Ll.-c, Name of person in charge of the bingo event `ff1 (1 r-LL.� S' Daytime phone ' !� ' L4 CI T' Bingo equipment (hard cards, bingo paper, and bingo ball selection device) must be purchased from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000. _._.._.._.._..._.._.._-_..__._.__ Premises Where Excluded Bingo Will Be Conducted Name of premises -� � P--r I- S, i t b y &A (� Street address t �.�5-' S--77L '15- ACE` City ooar township Zip code Couun"ty� M 63 Page 2 of 2 LG240B Application to Conduct Excluded Bingo 11/04 Organization name iC�X uati t. �-G�t P'f S Gi. sf1 Chief Executive Officer's Signature The information provided pi`n�this �1a,pplication is complete and accurate to the best of my knowledge..] -7 �v Signature /Lx'L�V G Daytime phone number 16P 3 " zf / ' Sy Name (please print) Gil i7!r"[C �' Date/�_/ 7 Local Unit of Government Acknowledgment and Approval If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I hereby approve this application for excluded bingo activity at the premises located within the city's jurisdiction. Print name of city Signature of city personnel receiving application Title Date ! If the gambling premises is located in a township, both the county and township must sign this application. For the townsh On behalf of the township, I acknowledge that the organization is applying for excluded bingo activity within the township limits. Print name of township A township has no statutory authority to approve or Signature of township official acknowledging application deny an application (Minnesota Statute 349.213, subd.2). Title Date ! For the county: On behalf of the county, I hereby approve this application for excluded bingo activity at the premises located within the county's Print name of county jurisdiction. (Signature of county personnel receiving application) Title Date ! ! Mail application and attachment(s) Send the completed application and a copy of your proof of nonprofit status (see instructions) at least 30 days prior to the activity date to: Gambling Control Board Suite 300 South 1711 W. County Rd., B Roseville, MN 55113 This form will be made available in alternative format (i.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you an authorization. If you supply the information requested, the Board will be able to process your application. Your name and your organization's name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your authorization. When the Board issues your authorization, all of the information that you have provided to the Board in the process of applying for your authorization will become public. If the Board does not issue you an authorization, all the information you have provided in the process of applying for an authorization remains private, with the exception of your name and your organization's name and addresswhich will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies forwhich law or legal order authorizes a new use or sharing of information afterthis Notice was given, and anyone with your consent. 0 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com MEMORANDUM TO: Larry Kruse — City Administrator Albertville City Council FROM: Cassie Schumacher-Georgopoulos/Alan Brixius DATE: November 1, 2007 RE: Albertville — Zoning Fees Update NAC FILE: 163.05 — 07.22 At the October 1, 2007 City Council meeting, the Council directed Staff to review zoning fees in other communities and the total cost incurred for conditional use permit and preliminary plat projects. The direction came after the Council's concern for the changes in proposed zoning fees for the 2008 fiscal year. Staff has contacted several communities in Wright County in order to acquire their individual zoning fees and examples of what their cost have been for similar projects. The original fees were established by the City Finance department base on project costs through out 2007. In several cases, the review fees of the application exceeded the deposited fees and escrows, which lead several applicants contesting to make any further payments to the city for review cost. Unfortunately it seems as if the current fees and escrows do not cover the cost it takes to complete a review for many applications due to the number of changes of the projects and unforeseen complications. Staffs' goal with the increase in fees is to establish a system that would reduce the number of applicants needing to pay further escrow for their project costs. In order to compare Albertville's existing and proposed fees and escrows with other communities, Staff has prepared at table inventorying the applicable fees and escrows for conditional use permits, site and building plan review, and preliminary plats in other communities within Wright County. Comparing conditional use permits against other communities, Albertville falls in the middle with its proposed cost. Albertville's proposed escrow for the site and building plan review is higher than other communities. The preliminary plat escrow stated as a set amount is higher than other communities; however, several communities' structure their escrows based on a cost per lot and depending on the size of a plat could exceed the set cost Albertville is proposing. M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-E-1 Planning Zoning Fees Memo.doc Agenda Item No. 8.E.1. Meeting Date November 5, 2007 Mayor and Council Communication — November 5, 2007 Planning — Ordinance Zoning Fees Amendment Page 2 of 3 Community CUP Fees CUP SBPR SBPR Pre -Plat Pre -Plat Escrow Fees Escrow Fees Escrow Albertville* $300 $1,500 $300 $3,500 $450 + $12,500 ($1,000) ($1,000) $50/lot ($5,000) Buffalo $150 + N/A $150 + N/A $310 + N/A $350/hr fee $350/hr fee $250/hr Delano $200 $1,000 $200 $1,000 $350 $250/lot Monticello $200 $2,000 $200 $2,000 $300 $100- $150/unit Otsego $200 $800 $200 $800 $500 $2,800 Rockford $100 - N/A $200 N/A $500 or N/A $300 $10/acre Of IUWs upudleu fees Staff also sought information for surrounding communities in regards to actual cost of projects to see how the projects compare with the cities' fees and escrows. Comparing the actual cost of conditional use permits with the fees and escrows shows that the fees and escrows have typically cost less or equally to the funds received. However, comparing cost of plats to fees and escrow collect by the cities, we can see where in some cases the costs will be covered and others where the cost will greatly exceed the monies collected by the cities. Community CUP 1 CUP 2 Plat 1 Plat 2 Buffalo $450.36 $3,457.72 Monticello $500-$1,000 $5,000-$20,000 $2,000-$8,000 $10,000-$30,000 $5,000-$10,000 Otsego $525.85 $744.85 $6,585.20 $20,642.33 rsurralo rrojecis — UUr I — ureentieia Homes UUP for the placement of four manufactured homes Plat 1 — 20 lots, single family subdivision Monticello Projects — CUP 1 — Average of Small Scale CUP CUP 2 — Average of Large Scale CUP/PUD Plat 1 — Residential Plat (3-15 lots) Residential Plat (15-300 lots) Plat 2 — Commercial Plat Otsego Projects — CUP 1 — Building Relocation CUP 2 — Detached Accessory Structure Plat 1 — 5 Lot Commercial Subdivision Plat 2 — 15 Lot unsewered Residential Subdivision (Includes cost of preliminary plat and final plat) Staff to the best of their abilities has sought a solution to collect enough fees and escrows to cover the cost of reviews. At the same time, it is understood that the City should keep fees at a level that will not deter new development. As Staff, we strive to M:\Public Data\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-E-1 Planning Zoning Fees Memo.doc Agenda Item No. g..F.I . Meeting Date November 5, 2007 Mayor and Council Communication — November 5, 2007 Planning — Ordinance Zoning Fees Amendment Page 3 of 3 keep cost down with development application but in several cases over the last few years we have had many application exceed the received cost because of multiple revisions to plans and unforeseen complications. To keep the up front cost of development low while still having all cost covered we would like to present the Council with options to add to the development application and review procedures. Option One: Adopt a Deposit Agreement form (currently used by Delano) to be completed with all applications. This agreement provides an extra step of awareness to the applicant and is a notarized form the City can use to hold applicants responsible for all cost incurred with the review of their project. (Attached for review) The Deposit Agreement would be in addition to what is currently found within the application form. Currently the application form tells the applicant that in the case the review fees exceed the escrow he/she is responsible for all exceeding cost incurred. The applicant in signing the application forms agrees to pay the cost. Therefore, staff should be sure the applicant is aware of the clause when handing out or accepting an application for development review. Option Two: Change the Escrow amount for Preliminary Plat to a per lot basis. This would allow the City to take in more escrow on larger projects, which typically go through more revisions and have the potential to become more complex. Option Three: Add language to all Council Resolutions requiring the applicant to replenish the escrow or to pay all incurred charges prior to receiving sought permits (building, fence, etc). The options above can all be adopted or a combination of them may be suggested for use. We are seeking a recommendation from the Council on how to proceed with updating the zoning fees for the 2008 development year. M:\Public Data\City Council\Council Packet infonnation\2007\1 1-05-07\1 1 05 2007 8-E-1 Planning Zoning Fees Memo.doc Agenda Item No. 8.E.1. Meeting Date November 5, 2007 67 CITY OF DELANO DEPOSIT AGREEMENT THIS AGREEMENT is made and entered into on the 2 , by kmPpncant ivame) (Address) (City) (State, Zip) day of (Company Name) ("Applicant"); the City of Delano, a Minnesota Municipal Corporation; and the Delano Water, Light and Power Commission aka Delano Municipal Utility, a Statutory Commission ("City") WHEREAS, Applicant has applied to City for the following approval(s): a. b. C. d. (the "Requested Approval"); and WHEREAS, in conjunction with City's review of the Requested Approval, City may incur costs, including administrative, legal, planning, engineering, and other consulting costs, as are currently being charged by said consultants (Applicant may request a listing of current fees being charged) and City requires a guaranty that such costs will be paid by Applicant; and WHEREAS, Applicant acknowledges the receipt of a benefit from City's review of the Requested Approval and from City's Review Costs. NOW THEREFORE, Applicant and City agree as follows: 1. Deposit. Applicant has made, and City acknowledges receipt of, the following deposits required for the Requested Approvals, consistent with R-03-45 1 S'E' 169 (Resolution amending R-99-38 "Application Procedures and Fees") and R-01-34 (Resolution Adopting Policies for Annexation) attached. All such deposits hereafter collectively referred to as the "Deposit Funds"): Requested Approval Deposit Amount a. Non-refundable Base Fee a. $ b. b. $ C. C. $ d. d. $ 2. Use of Deposit Funds. City may, at any time, draw upon the Deposit Funds to pay Review Costs for the Requested Approvals. City shall determine the Review Costs based upon the rates listed in the most current fee schedule adopted by the Delano City Council and referred to on Page 1. The fee schedule is subject to change by the City Council, without notice to the Applicant. 3. Conditions of Deposit. The following conditions shall apply to the Deposit Funds: a. If not listed in the City fee schedule, administrative hourly rates for processing applications shall be determine by multiplying employee's hourly rate by a factor of 2.0 to cover all benefits and overhead incurred by the City. b. Payment shall be made to City consultants, including but not limited to, engineering, legal and planning, in the amounts actually billed to City, according to the customary consulting rates in effect at that time. Such consulting services or costs shall reasonably and necessarily relate to the 2 subject matter of the Requested Approval, as determine by City in its sole discretion. C. City shall not be responsible for paying any interest on the Deposit Funds. d. If in the discretion of City, there is deemed to be an inadequate balance in Applicant's deposit account to may for all the Review Costs incurred or to be incurred by City, City will notify Applicant of the need for additional Deposit Funds. Applicant agrees to make such additional deposits within ten (10) days of mailing of such notice. e. No Requested Approval will be acted upon or processed by any City personnel until all Deposit Funds due at the time of original submission, or which thereafter become due pursuant to subparagraph 3.d., have been paid in full. 4. Positive Balances in Account. In the event there is a positive balance in the deposit account and there is (a) completion of the development process, either in the form of final approval or final denial of the Requested Approvals, or (b) an application is withdrawn by Applicant, then the balance shall be paid to Applicant within ninety (90) days of receipt by City of a written request by Applicant for payment. 5. Accounting. Upon request by Applicant, City will provide an accounting of all expenses charged against the account, but in no event more often than once monthly. An accounting will be provided when City notifies Application of a requirement for additional deposits and when the account is closed. 3 S- E•710 6. Breach. In the event of breach of any terms of this Agreement by Applicant, City may, at its option, cease processing any Requested Approval that has been submitted by Applicant and order Applicant to cease any further development or work on any project to which the Requested Approval relates. Applicant shall be responsible for all costs and expenses, including attorney's and expert's fees and costs, incurred by City to enforce this Agreement or to collect any monies due to City from Applicant pursuant to this Agreement. 7. Validity. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Agreement. 8. Amendments. No amendment or change of any kind to this Agreement shall be valid unless made in writing and executed by the party to be bound. 9. Binding Agreement. Applicant recognizes and agrees that all terms and conditions of this Agreement shall be binding upon the heirs, successors, administrators, and assigns of Applicant. IN WITNESS WHEREOF, the parties to this Agreement have caused these presents to be executed as of the day and year aforesaid. APPLICANT By: Its By: Its (Applicants Signature must be notarized) In ®�®I72 CITY OF DELANO By: Its By: Its DELANO, WATER, LIGHT & POWER COMMISSION By: _ Its By: _ Its STATE OF MINNESOTA ) )ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this of 2 , by , the _ of a Minnesota on behalf of the Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF WRIGHT ) day The foregoing instrument was acknowledged before me this day of 1 , 2 by Joe McDonald, the Mayor of the City of Delano, a Minnesota municipal corporation, on behalf of said corporation. Notary Public 5 S' F'o !. 73 STATE OF MINNESOTA ) )ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2 by Marlene E. Kittock, the City Clerk of the City of Delano, a Minnesota municipal corporation, on behalf of said corporation. Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2 by Larry Bartels, the Chairman of the Delano Water, Light & Power Commission, a Statutory Commission, on behalf of said commission. Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF WRIGHT ) The foregoing instrument was acknowledged before me this day of , 2 by Sam Nelson, the Secretary of the Delano Water, Light & Power Commission, a Statutory Commission, on behalf of said commission. Notary Public on S.E'•I- 74 Draft Ordinance CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO.2007-13 AN ORDINANCE AMENDING SECTION 100.10 (FEES, CHARGES, AND EXPENSES) OF APPENDIX A OF THE 2005 ALBERTVILLE MUNICIPAL CITY CODE TO ESTABLISH FEES, CHARGES AND EXPENSES BY WAY OF A ZONING ORDINANCE THE CITY COUNCIL OF THE CITY OF ALBERTVILLE, MINNESOTA ORDAINS: SECTION 1. Section 100.10 of the 2005 Albertville Municipal City Code Zoning Ordinance Section is hereby amended to read as follows: 100 10 Fees Charges and Expenses. (a). Fees and charges, as well as expenses incurred by the City for engineering, planning, attorney and other services related to the processing of applications shall be established by this Zoning Ordinance and collected by the Zoning Administrator for deposit in the City's accounts. Fees shall be established as follows. The Council may establish charges for public hearings, special meetings, or other such Council or Planning Commission actions as are necessary to process applications. ZONING ORDINANCE CHANGES ARE IN BOLD Section I Subject 300.1 Rezoning 400.2.11 Conditional Use Permit 500.2.A.3.a Minor Variance 500.2.B.2.a Major Variance / Appeals 500.2.B.2.a Vacations 700.2 Certificate of Occupancy 1000.5.B Swimming Pool Permit 1000.23.A Temporary Outdoor Seasonal Sales MiTublic Data\Ordinances\2007 Ordinances\O 2007-13 (Amending Zoning Fees).doc Proposed Fee / Escrow $400 /$1000 $300 / $1,500 $100/$100 $300 / $650 $300 / $1,000 $50 Building Code Schedule $50 Agenda Item No. c8..E.1• Meeting Date November 5, 2007 75 ' and Council Communication — November 5, 2007 for Legal — Ordinance Text Amendment Section 1500.5.B 1 160 30 .A 11600.3•B 1800.2.A 1900.33 BOLD ZONING ORDINANCE CHANGES ARE IPee osed EscrowSubject / $3,500 Site and Building Plan Review Home Occupation Special Home Occupation Permit Land Filling Permit Land Excavation, Grading Permit 2100.3 Essential Service Permit 2700.4.C.2.b PUD Concept Plan PUD Rezoning or Conditional Use 2700.4.A.1 permit Administrative Subdivision Sketch Plan Preliminary Plat Final Plat Page 2 of 2 $30 $300 / $1,000 Residential Sin le Lot $25 Commercial/Ind % $1 00 serf acre atutional Sin le Lot $200 Residential Sin le Lot $25 Commercial/Industrialllnser, ac°e al Sin le Lot $200 / $1000 $300 / $1,000 + $50 per lot $300 / $1,500 + $50 per lot $400 + $50 per lot / $y0 $400 / $1,500 50 per lot $200 / $2,500 + $ p $450 + $50 per lot / $12 $400 / $5 Ron K ecker, Mayor Bridget Miller, City Clerk (Amending Zoning Agenda Item No 8•E`1. Meeting Date November 5, 2007 M:\public Data\Ordinances\2007 Ordinances\O 2007-13 Am Mayor and Council Communication — November 5, 2007 Planning — Geez Sports Bar & Grill CUP Approval Page 2 of 5 In September, City staff outlined a strategy to trade City -owned railroad land for private land held by the 152 Club and Geez. The City would then construct a gravel parking lot and assess the two businesses for the parking lot construction for the municipal lot. The terms of this option are outlined in attached Exhibit B. Within this same report, a direct land sale option was also offered along with a land lease. Upon review of these September options, the businesses offered the following comments: 1. The assessment costs for the parking lot were too high for the businesses. 2. The parking lot would be City -owned and open for public parking. The businesses felt it unfair not to have exclusive use of the parking lot if they were paying the bill. 3. At the end of the assessment period, the businesses would not own the parking lot. They expressed an interest in direct purchase of land with no municipal parking lot improvement. Parking lot improvements would become the responsibility of the property owner with future improvements. City staff outlined a land sale option in an October 12, 2007 memo (Exhibit C). This land sale strategy attempted to accomplish the following: 1. The City would break even on its expenditures for railroad land acquisition. 2. Make the land purchase price reasonable for the businesses and residential property owners acquiring the land. 3. Don't leave any unusable land locked parcels. In review of the October memo, the businesses offered the following comments: • Geez would like us to investigate if the 57th Avenue residents would purchase some of the land to reduce the amount of land that he would need to purchase. Staff indicated that we are willing to do this. He also wanted to explore a land trade that would swap his driveway for some land for parking to satisfy his parking for the pending CUP and an option to purchase additional land some time in the future. Staff indicated that the City would not want to own a land locked unbuildable parcel after this deal is concluded. The City would need some assurance that the land would all be sold. M:\Public Data\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-E-2 Geez Outdoor Dining CUP Memo.doc Agenda Item No. 8.E.2. Meeting Date November 5, 2007 Mayor and Council Communication — November 5, 2007 Planning.— Geez Sports Bar & Grill CUP Approval Page 3 of 5 The 152 Club expressed the following concerns: • The City lot has been expanded from 14,000 square feet to 20,000 square feet reducing the width of the 152 Club proposed lot. Staff explained that with this proposal in an attempt to reduce the land acquisition cost to the two businesses, staff expanded the City lot to increase its value. • The 152 Club does not want to purchase land that would be used for stormwater ponding. Staff explained that this is only a conceptual plan. No engineering has been done. As such, the size and location of any stormwater pond is not known. We may be able to resolve this issue with the City owned land to the east. The 152 Club does not like the configuration of the proposed lots. The Geez lot would be expanded over land that the 152 Club graded and improved for parking, while the land that the 152 Club would receive unimproved land that would require additional investment just to have gravel parking. The 152 Club does not believe that this value was adequately recognized in the City appraisal and they wish to pursue a second appraisal. • The 152 Club is only interested in acquiring usable land. The land area needed for driveway access, stormwater management, and screening the residential properties is viewed as unusable and they do not want to purchase this land. Staff explained that these land and improvement costs are typically borne by the private developer/business in other areas of the City, however, we may have some options to mitigate some of these concerns. The 152 Club has outlined a counter proposal (Exhibit D). The 152 Club is still very interested in pursuing the land trade and purchase of land for parking. Their proposal attempts to accomplish the City's and business' objectives. However, it is reliant on the residential property owners purchasing a portion of the property and Geez providing an easement for access and purchasing some of the property. Currently, Geez has explained that they are not in the position to invest in additional land or parking. The wish to trade land, the driveway area for land behind their lot for parking for the patio addition. If the City agrees to accommodate Geez and proceeds with the land trade and sale to the 152 Club, the City will have a lot remnant behind Geez that will have questionable size, access or frontage to make this a buildable lot on its own. M:\Public Data\City Council\Council Packet inform ation\200 7\ 1 1-05-07\1 105 2007 8-E-2 Geez Outdoor Dining CUP Memo.doc Agenda Item No. 8..E.2. Meeting Date November 5, 2007 79 Mayor and Council Communication — November 5, 2007 Planning — Geez Sports Bar & Grill CUP Approval Page 4 of 5 CONCLUSION The City Council needs to take action on the Geez conditional use permit. The Planning Commission recommended that Geez contribute to a municipal parking or provide its own parking. We estimate that the patio area would require 27 parking stalls exclusive of the indoor areas. The Geez site plan shows that 9 spaces can be provided along the north side of the building, leaving a deficit of 18 spaces and drive lanes. This would require approximately 5,400 square feet of land and drive access from Main Avenue. In considering the Geez conditional use permit, the following options are available to the City Council: 1. The City Council could require that Geez contribute to a downtown municipal parking lot. Based on the City's September memo, the cost per stall would range from $2,300 to $2,630 for gravel stalls to $4,000 to $4,500 for paved stalls. The City Council could charge a per stall cost against the 18 parking stalls. If the City applies $4,000 per stall, this would be $72,000 for Geez. 2. The City could mandate that Geez purchase the land outlined in the October planner's memo. This showed a cost of $42,416 to $29,856 to Geez, however, if the cost per square foot increases to $2,36, as illustrated in the 152 Club counter proposal, then the cost would increase between $55,304 to $38,928. 3. The City Council could proceed with the land trade with the 152 Club and simultaneously work a land trade with Geez to secure the joint access for Geez, 152 Club and the City to provide parking for the patio addition. This land trade could include an agreement for deferred purchase of the remainder of the City land east of the Geez lot. 4. The City Council could waive the parking requirements. 5. The City Council could deny the conditional use permit on the basis that the site is under -parked and the previous explored strategies cannot work for Geez. City staff does not have a specific recommendation. The land trades and land sales require the cooperation of both businesses. The City Council's directive to staff was to make the City whole on its land acquisition investment and make the property available to the businesses at a reasonable price. Staff has attempted to identify strategies that accomplish the City's goals and benefit the local businesses. M:\Public Data\City Council\Council Packet information2007\11-05-07\11 05 2007 8-E-2 Geez Outdoor Dining CUP Memo.doc Agenda Item No. 8..E.2. Meeting Date November 5, 2007 0 Mayor and Council Communication — November 5, 2007 Planning — Geez Sports Bar & Grill CUP Approval Page 5 of 5 Based on the information available, the City Council must make a decision on the Geez conditional use permit. PC: Mike Couri Adam Nafstad Jon Sutherland M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-E-2 Geez Outdoor Dining CUP Memo.doc Agenda Item No. 8..E.2. Meeting Date November 5, 2007 81 CITY OF ALBERTVILLE WRIGHT COUNTY, MINNESOTA RESOLUTION NO.: RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR GEEZ SPORTS BAR AND GRILL LOCATED AT 5788 MAIN AVENUE NE WITHIN THE CITY OF ALBERTVILLE WHEREAS, Geez Sports Bar has submitted an application for a conditional use permit for the properties legally described as follows; and N64FT OF S138FT OF W133FT OF N1/2 OF NE1/4 WHEREAS, City staff has reviewed submitted plans and prepared a planning report dated June 6, 2007; and WHEREAS, the Albertville City Council met on July 2, 2007 to consider the Geez Sports Bar Conditional Use Permit application; and WHEREAS, the Albertville City Council has received the Geez Sports Bar 'application, site plan, staff review documents, and the Planning Commission recommendation, and agrees with the findings and recommendation of the Planning Commission. NOW, THEREFORE BE IT RESOLVED, that the City Council of Albertville, Minnesota hereby approves the Conditional Use Permit for Geez Sports Bar and Grill subject to the attached Findings of Facts and Decision. Findings of Fact: Based on review of the evidence received, the City Council now makes the following finding of fact -and decision: A. The site legally described as N64FT OF S138FT OF W133FT OF N1/2 OF NE1A B. The planning report dated June 6, 2007 from Northwest Associated Consultants is incorporated herein. C. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. D. Traffic generated by the proposed use is within capabilities of streets serving the property as proposed. EXHIBIT A E. The requirements of the Albertville Zoning Ordinance have been reviewed in relation to the proposed use. F. The proposed actions have been considered in relation to the specific policies and provisions of and have been found to be consistent with the Comprehensive Plan. G. The subject site is zoned B-4, General Business District. The proposed use is consistent with permitted uses within the B-4 District and will be compatible with present and future land uses of the surrounding area. H. The proposed use conforms to applicable Zoning Ordinance performance standards and approved planned unit development standards. The proposed use will not tend to or actually depreciate the area in which it is proposed. Decision: Based on the foregoing information and applicable ordinances, the City Council hereby APPROVES the conditional use permit based on the most current plans provided in the June 6, 2007 planning report and information received to date, subject to the following conditions: 1. Geez shall meet all of the criteria established by the Zoning Text Amendment for outdoor dining facilities. 2. Geez shall enter into a development agreement with the City of Albertville to be financially responsible for it share of parking based on its shortage of parking stalls. Paving of the parking lot on Geez site in conjunction with future city parking lot pavement is required. 3. Geez shall apply for an outside liquor sales license with the City of Albertville. 4. The gates shall be labeled as emergency exit only from the interior and exterior of the fence. 5. The landscape area surrounding the patio shall be planted with tall shrubs and ornamental trees to screen the patio from the neighboring residential properties. Screening landscape shall be installed by September 2007. 6. Revaluation of the outdoor dining permit after one year to determine if operation is not producing nuisance issue. 2 •G o284 Adopted by the Albertville City Council this 2"d day of July, 2007. Attest: Bridget Miller, City Clerk City of Albertville Ron Klecker, Mayor 3 NORTHWEST ASSOCIATED CONSULTANTS, INC,. 4800 Olson Memorial Highway, suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@naeplanning.corn MEMORANDUM TO: Larry Kruse FROM: Alan Brixius DATE: September 11, 2007 RE: Albertville — Downtown Parking Standards — Land Trade FILE NO: 163.05 — 07.07 BACKGROUND The City of Albertville negotiated and purchased 1.8 acres of property west of Main Street from the Burlington Northern Railroad. The acquisition of the property is seen as an opportunity to promote redevelopment and reinvestment in Albertville's Historic Downtown area. The City has been working with the owners of the 152 Club and Geez Bar to address opportunities for business expansion, parking shortages, and site design. The City's involvement has been required due to the following existing conditions: 1. The commercial lots in the Downtown area are small and generally fully utilized. These sites lack the land area to provide the required off-street parking to meet City zoning requirements. The commercial uses that are located on the east side of Main Street, between 57th Street and the railroad, accumulatively need 161 parking spaces based on the City's Zoning Ordinance. An inventory of existing parking in this block reveals approximately 20 on -street parking stalls and 43 off-street parking stalls under the control of the existing property owners. This presents a discrepancy of 98 parking stalls. It should be noted that the local businesses also utilize St. Albert's Community Center parking lot to meet their needs. 2. The 152 Club site consists of two parcels that have a total land area of 30,658 square feet. The site's triangular configuration complicates the use of the property. The building occupies the front of the lot, providing only an 11 foot setback from the property to the south. EXHIBIT B M W � The 152 Club fence, volleyball courts and horseshoe pit are located outside of their lot on land purchased by the City from the railroad. The rear yard parking and the southern volleyball court is abutting single family lots. 3. The Geez site also consists of two parcels having a combined land area of 11,914 square feet. A conditional use permit is pending for outdoor dining. One of the recommended conditions for the conditional use permit is a contribution to a City parking area to address Geez parking needs. 4. A parking lot concept was prepared as part of a Downtown Parking Study that illustrates a 100+ stall parking lot could be fit into the land east of Geez and the 152 Club. This concept anticipated shared parking for the area businesses and an extensive landscape screen along the residential properties. 5. The railroad property acquired by the City exists as a rectangular configuration. The better development property lies along Main. Moving east, the land drops in elevation and has poor soil conditions. The City paid $2.60 per square foot for this property. The City Council is anticipating some return in their investment. 6. The City Council is willing staff to outline options for and property owners. OPTIONS Option 1 — Land Trade to look at assisting the local businesses and directed utilizing the land to the benefit of both the businesses Conversations have been held with the 152 Club involving a land trade. The following elements would be involved in the land trade: The City would trade land with the 152 Club. The 152 Club would receive approximately 18,000 square feet of land from the City in exchange for approximately 25,000 square feet from the 152 Club. The land exchange would give the 152 Club a rectangular shaped parcel of land area sufficient to accommodate their building and outdoor recreational activity. The configuration of the land given to the 152 Club must accommodate the dimensional requirements of the volleyball courts with safe out-of-bounds play. However, the subdivision of the railroad property must also produce a lot north of the 152 Club that is large enough to accommodate a contemporary building with parking. The City will maximize the size of this future parcel. The City has had the land exchange area appraised and the values of the parcels are near equal. The attached graphic illustrates the proposed land trade with the 152 Club. 2 The new 152 Club parcel is proposed to be 90 feet in width along Main Avenue, extending east approximately 223 feet. This dimension should provide lot area to accommodate the volleyball court with out-of-bounds setbacks, proposed building expansion, and trash enclosures. The City would receive that property currently owned by the 152 Club lying south of the existing building. This configuration would only provide approximately 10 feet of frontage on Main Avenue. This 10 foot lot width is not wide enough to provide adequate parking lot access. As such, any land trade will require the cooperation of Geez to provide land to access the rear parking lot. 2. Geez Land. To provide access to the parking lot, the City will require a driveway width of 24 feet. To achieve this driveway dimension and some driveway separation, the 152 Club building, approximately 17 feet along the north edge of the Geez lot, would need to be acquired by either fee title or easement. The City is not interested in buying more land. As such, the Geez contribution could be compensated through a land trade that would increase the lot depth of the Geez property. These aforementioned land trades would establish the new property ownership pattern and provide the necessary land areas for a public parking lot. If the land trades are acceptable, conveyance documents would be prepared and the City would prepare a plat that will include all affected properties and illustrate the new lot lines. Parking Lot Arrangement. The proposed land trades do not produce needed parking for the existing commercial properties. The commercial properties will be nearly fully developed without required parking. Geez will provide 10 on -site parking stalls, which falls below the parking required. To provide parking for area businesses, the development of a public parking lot is being considered. The City Council is hesitant to invest significant public funds in a public parking lot where only limited benefit is achieved. In this respect, the parking would be shared between the 152 Club and Geez. The City Council would expect that the cost of constructing the parking lot and a portion of the land acquisition would be the responsibility of the benefited businesses. To avoid upfront expense to either business, the City would construct the parking lot and assess the costs over a 15 year period. The City Council has directed City staff to investigate low cost options to providing parking. Attachment A presents costs for developing a parking lot in a paved and unpaved design. The table illustrated costs for parking lots containing 30, 50, and 70 parking stalls. To keep costs down, staff is suggested a gravel parking option containing 50 to 70 parking stalls. The larger parking lot is suggested based on site observation. The following costs per stall would be anticipated: 3 Construction Land Price $1.50 per square foot 50 Stalls $2,177.06 $450.00 $2,627.06 X 50 stalls $131,353.00 70 Stalls $1,851.10 $450.00 $2,301.10 X 70 stalls $161,077.00 If the cost is divided equally between the two businesses, the following annual assessments would be considered. 50 stalls = $131,353 _ 2 = $65,676 Special Assessment $65,676.00 $65,676.00 $65,676.00 Interest Rate 0% 4.5% 6.0% Term 15 years -------------- 15 years 15 years Annual Assessment $ 4,378.44 --------------- $ 6,115.34 --------------- $ 6,762.18 The gravel parking is viewed as an interim solution. Ultimately, this area would be upgraded to City standards as a paved parking lot. This would likely need to occur if the businesses continued to expand or the gravel surface becomes costly with required maintenance. 70 stalls = $161, 077 _ 2 = $80, 538 Special Assessment $80,538.00 $80,538.00 $80,538.00 Interest Rate 0% 4.5% 6.0% Term 15 years 15 years 15 years Annual Assessment -------------- $ 5,369.20 --------------- $ 7,499.19 --------------- $ 8,294.40 Option 2 — Direct Sale of Land to 152 Club and Geez A second option to be considered would be the direct sale of the land to the 152 Club and Geez. This would expand the individual lots to address both their business and parking needs. The following subdivision design shows the potential subdivision of land that would accommodate the two businesses and parking for 50+ automobiles. The lot lines are an extension of the past proposal that create larger individual lines. This option would require the cooperation of the City and both the two businesses in the exchange of land. 0 ■r, We would anticipate that the land would be all conveyed at the same land value as the City acquired the land at the railroad. The following land purchases would be anticipated: Lot Area Land Costs Purchase Gross Net 152 Club 54,246 $132,902 - $47,040 $85,862 Geez 22,376 $54,821 $54,821 Option 2 benefits include: 1. This option would increase the size of these two privately owned sites giving the property owners flexibility in the use of the site or options for future resale or redevelopment. 2. This option would remove the City from the parking lot businesses construction and/or maintenance. 3. The property owners would control their own parking lots. Option 2 disadvantages: 1. The property owners would incur upfront costs for land purchases and parking lot construction and other site improvements. Option 3 — Land Lease In the event that neither Option 1 or 2 is acceptable to the various parties, the City may entertain a lease agreement with the 152 Club for the land on which the current fence and volleyball courts are located. The lease would be season -by -season to allow for the continued operation of the existing outdoor recreation facilities. However, if a redevelopment opportunity for the City land was deemed appropriate, the City would terminate the lease to facilitate the redevelopment. The lease rate would be based on the City's average rate of return on investment, which has been approximately 5 percent. Five percent on City total land acquisition of $260,000 would be $13,000 annually. However, the City Council may consider reducing the lease amount to exclude the City parcel north of the 152 Club or just the land being used by the 152 Club. 5 CONCLUSION The aforementioned options are available for discussion with the 152 Club and Geez. It becomes apparent that all parties must agree to a course of action for the properties. Each party has both a contribution and responsibility. We must now identify which option serves both the businesses and the community. 2 +p fps t0 # qq :Ri �yy �V�pp 9 lu yMy}.�# A��w. iD o�j � A. G � pNNpyy.. LU shyy pOp�� esM MM MM�M NM NrF:M'1�M4K P»y d Q i? {ma�{yy f�i�t pp Qy Ap p� y� ggp8jj p�Ft$ 8$g 88pQppr�p O tp{g{�Q �j} - p4# $ Cp0pOpy pQ i¢ ; f/i M3 YRiW ujAM M OilgQ �- „�``,, � � p C1 CS al4 i? Q �'•. .° O �. 8; A. # tt Cab A oC�y G2A3��p pCtO pQcf Esp p �" ^.� a� p R I M�� M191 � F lit p �.p t^ ��yy �}+.. ♦♦ �. yy.., p pp pp pp ipQ fj pp p Q pp pp j� pp �qy �@ �"o, p� 9R �ps # M. e„ gyp, W } d tV Ms'sM isM �N �M :�+iR r.- Nr yrj O �s aw e9 ax R"' S CtttP.. IP yCsp C +��{i C�pry? �dqp?, ES py. 1* C pp� Cpgl `'py 'O p. A iM spy Ct 46 G! N T,. t .pFiy il4 �y i� yp Ni aw iUiiiaida"i iy�wa v a N �i�a b s� �$y '¢{ SS pOp�M y8 6 � L'i�$[ ��y i4 M i4 ��y tib M W a� M 14 M M ' tilt > izi zRi 66 uj �a v" a N � 4) Z � � G I qj�p{} pp� yy WW �y � J G � u �Cuc sit to ul >+� J /� W►�-7 W d� at ZFtG-- w�lca vzazziu NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 plan ners@nacplanning.cor-n MEMORANDUM TO: Larry Kruse FROM: Alan Brixius DATE: October 12, 2007 RE: Albertville — Downtown Land Trade FILE NO: 163.05 — 07.07 On October 2, 2007, City staff met with owners of 152 Club and Geez Sports Bar to discuss land trade and parking options. At that meeting, the 152 Club expressed a willingness to get a deal done. However, Geez informed City staff that they are not in a financial position at this point in time to take on additional business debt. This is due to the recent acquisition and demolition of the Roller Mill building and some exterior site improvements. At the end of the meeting, staff was considering alternative options for a direct sale of land to both the 152 Club and Geez and no . municipal parking lot improvements. Parking lot improvements would later become the responsibility of the property owner with any future improvements. The land sale is represented in two options for each of the property as illustrated in Exhibit D. The following land transactions are proposed: Step 1 — Land Trade The City would proceed with a land trade with the 152 Club. With this trade, the City would give up approximately 18,000 square feet of the newly acquired railroad property for approximately 25,000 square feet of land owned by 152 Club lying east of Geez. The City appraisal demonstrates that the value of the two parcels being traded are equal in value. EXHIBIT C ��E Step 2 — Subdivision Exhibit D illustrates a proposed subdivision design that produces three lots as Option #1. City Lot 20,700 square feet 152 Club 65,980 square feet Geez 34,290 square feet This subdivision and land sale would result in larger commercial lots that would be capable of accommodating future business expansions or redevelopment. Option #2 would down size the two commercial lots by selling land to the single famil�r homes along 57th Street. Option #2 is only viable if all the property owners along 57t Street purchase some of the land. Step 3 — Land Cost In staff discussion, we identified the goals of this exercise to be: 1. The City would break even on its expenditures for the railroad land acquisition. `2. Make the land purchase reasonable for the businesses and residential property owners acquiring the land. The City's total investment in acquiring the railroad property is $260,000. The following outlines the potential cost distribution. The new City -owned lot on the north side of the 152 Club (Exhibit D) is 20,720 square feet in area. The City will hold this property for future sale. Based on recent appraisals, the City will consider a sale price of $7 per square foot or approximately $140,000. If the subdivision proceeds, the City will work with the 152 Club on siting the volleyball courts in a manner that may allow the City lot to be as large as possible in size, thus reducing the lot size and land costs for the 152 Club and Geez. Total City Investment $260,000 Future City Low Value $140,000 $120,000 The total land to be sold is after the land trade with the 152 Club and is approximately 1.52 acres or 66,347 square feet. $120,000 _ 66,347 square feet = $1.81 / square foot 2 The future sale of the City lot leaves $120,000 of City investment to recover. The following options reveal the distribution of the costs based on the subdivision illustrated in Exhibit D. Option #1 Option #2 Geez Future Lot 34,290 square feet 34,290 square feet Geez Existing Lot - 10,856 square feet - 10,856 square feet Land Sale to Residential Properties 0 square feet - 6,939 square feet Total Land Area to Geez 23,434 square feet X $1.81 16,495 square feet X $1.81 Total Land Sale Costs $42,416.00 $29,856.00 152 Club Future Lot 65,983 square feet 65,983 square feet 152 Club Existing Lot - 23,070 square feet - 23,070 square feet 57 Street Homeowner 0 square feet - 8,261 square feet Total Land Area to 152 Club 42,913 square feet X $1.81 34,292 square feet X $1.81 Total Land Sale Costs $77,673.00 $62,069.00 City Lot Value $140,000 $140,000 Geez Land Sale $42,415 $29,856 152 Club Land Sale $77,673 $62,069 Residential Land Sale 0 $28,163 $260,088 $260,088 Step 4 - Payment Option The following annual payment options are presented assuming a 15 year term shown with variable interest rates. Interest Option #1 Option #2 Geez $42,416 $29,856 0% $2,830 $1,990 4.5% $3,895 $2,740 6.0% $4,295 $3,025 152 Club $77,673 $62,069 0% $5,184 $4,140 4.5% $7,140 $5,700 6.0% $7,860 $6,288 3 Sa6•097 The aforementioned payments outline the options for land sales to Geez and 152 Club. These options attempt to reduce up -front costs to the businesses. The land sale could be paid over time. If possible, it may be wise to set the payment schedule up as an assessment to secure the City financially in the event of default payments. If the land sale proceeds, the City would not construct any parking facilities, rather the provision of parking would be the responsibility of the landowners with any future site improvements. Pc: Mike Couri Adam Nafstad 4 �6_ .. Holm I= bBA 162 Club V94 Main Aw NE MH6MI n. M.4974WI After reviewing yax opbons and taking into c onsid n#w the cWs , I am -proposing a feasible plan that will ber"t us both. 2 Have, a sellable, btwith a sates price cf $7 per scluarefoot, as has been appraised 3. Make the land purchase reasonable for the businesses and residential property owners ONLI14ngft land '1'52 Club Goals: Toswapland of equal• purchawrerrlakftlarWat a reasonable price 3. Not to ovm andAor maintain storm water pording on Its property 1. The original lam trade appraLsml II W Beftendorf vA We places * 162 CluboAm 18,140 sqft 111111mi''I'l 1111-1 %lilig g 111, 11, 1 11 2 The remaining land Southeast of it* lot vA be reappratwi by an outside sour os and ft 182 C** vwS purchase 33,633 s(juare feet of A at a price not to 00*ed $2-lelso. This salevAll not Includeft23AU Sotobe soldto Geez, the 8,621 sqft dnt the dly vA ad back to reelderAs (r Me 7,720 s;* required for storm watet PondIng. E&7%W sit, o City has a,sellable M of 14,000,sqft I O's 77. 7 it o 152 Club bullds and mairtairis a 3 court volleyball field and a parking W 2 100 EBOL—TON & MINK, INC. Consulting Engineers & Surveyors 7533 Sunwood Drive • Suite 206 • Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 MEMORANDUM Date: November 1,2007 To: The Honorable Mayor and City Council Cc: Larry Kruse, Albertville City Administrator From: Adam Nafstad, P.E., Assistant City Engineer Subject: Project Status Update The following is a brief project status update as of November 1", 2007: 1. Flood Mitigation Project Approval of the wetland impact was received by the City of St. Michael at their October 23rd council meeting with minor conditions by St. Michael staff. The construction staking of the berm is complete and it is expected that the contractor (Frattalone Companies) will be beginning the work the week of November 51n 2. 57th Street Side Walk Project The majority of the concrete walk has been completed and it is expected that all concrete work will be completed by Monday the 5th. After approximately a week of cure time for the concrete, Public Works will begin backfilling and restoration. 3. Winter Park Improvements Project Work on the park improvements has resumed. Concrete work is scheduled to be complete the week of the 5th with paving of lot and trails the week following. 4. CSAH 19 Project (57th Street to Albertville Southerly Limits) Placement of the final lift of pavement is currently being placed on the northbound lanes with all lanes, including 501h Street, scheduled for completion by Tuesday the 6th. Following the final lift of pavement and striping, the two interior lanes will be closed for completion of the median at the north end of the project, as well as, completion of the median irrigation and landscaping. The County and Contractor are ready for the installation of the signal system and lighting and are waiting on the sub- contractor. Completion of trails and restoration of the boulevards is ongoing will likely continue for the next couple of weeks. The trail south of 501h Street on the east side of CSAH 19 has not been paved due to wet soil conditions. The Contractor will be working to dry the area in anticipation of completing the trail yet this year. Median Landscaping and Lighting Review (Discussion) M:\Public Data\City Council\Council Packet information\2007\1 1 -05-07\1 1 05 2007 8-F-1 Engineer's October 19, 2007.doc Agenda Item No. 8.F.1. Meeting Date November 5, 2007 101 BOL_TON 8#- M E=-: N K , 1 NC_ 5. 52nd Street Project Final grading of the project is complete and the site has been seeded and mulched. The improvements around the lift station, as well as, the final lift of pavement are scheduled for completion by Wednesday the 7th. There is currently useable material stockpiled on the lot adjacent to Fraser's lot, which will be removed this fall. 6. Lachman Avenue Extension Credits for the wetland impact are being purchased and the permit from the Army Corp. has been received. Utility work, grading and roadway construction with the exception of concrete and pavement will be completed this fall. Staff is working with the Contractor to incorporate a sliding hill on the park property behind the fire hall. Sliding Hill Review (Discussion) 7. Phil Morris Lift Station The Contractor is coordinating the work around the Marketplace improvements and has schedule a pre -construction meeting for Monday the 5th and plans to begin construction Wednesday the 7th. Installation of the structures and pipe will take approximately 2-weeks. Plumbing and wiring of the structure will follow and will take approximately 2-3 weeks. With the exception of the driveway and concrete pads, the lift station will be complete in early December. Start-up and testing of the lift station will occur once power has been supplied to the development. 8. Shoppes at Towne Lakes 2 The Developer is working to complete all outstanding punchlist items, including the required improvements to Laketowne Drive. 9. Albertville Market Place Utility (sewer, water, storm) installation is complete and work on the CSAH 37 turn lanes is scheduled to begin Monday the 51h. Concrete work on the public and private streets is also scheduled to begin on the 5tn 10. City Hall South Parking Lot It is expected that the Contractor will begin work on Monday the 51n 11. Karston Cove 3rd The Developer (Woodside) has indicated that the punchlist items, including the final lift of pavement on 641h Street, will be completed this fall. I will be at your November 5th City Council meeting to answer any questions concerning these and/or other projects taking place in town. M:\Public Data\City Council\Council Packet inform ation\2 00 7\ 1 1-05-07\1 105 2007 8-F-1 Engineer's October 19, 2007.doc Agenda Item No. 8XA. Meeting Date November 5, 2007 102 'yA� Ib ertvi l lc Mayor and Council Communication Smolt Town I.M.g. BIg City Uls. N October 25, 2007 SUBJECT: 541h Street NE and Barthel Industrial Drive NE Flood Prone Stormwater System RECOMMENDATION: It is respectfully requested that the Mayor and City Council consider one of the following options: Move to approve Bolton and Menk, Inc.'s Proposal for Professional Engineering Services to study the flood prone intersection located at 541h Street NE/Barthel Industrial Drive NE on an hourly basis with a not to exceed cost of $5,450.00 with funds coming from the City's Stormwater Fund. 2. Move to phursue discussion of an acquisition of the twin homes located at 11816 and 11810 54' Street NE with the goal to raise the twin homes to an acceptable elevation, replace the homes with one constructed at an adequate elevation or construct a storm - water pond there. 3. Accept Bolton and Menk, Inc.'s Engineering proposal and comments from the residents and continue to monitor as in the past. BACKGROUND: It is common knowledge that the 54th Street NE and Barthel Industrial Drive NE intersection experiences brief flooding following large, fast rain events. In researching the matter, Gary Fehn stated that twenty years ago this is the first place kids in the neighborhood would head to play in the flooded intersection. During the large flood in 2003, the water level at that intersection entered the garage and lower level of homes located at 11816 and 11810 54" Street NE. Again, during two fall large rain events in 2005, the water was deep enough to flood their garages. Twice in the summer of 2007, the water entered their garages. City employees, Fire Department and Sheriff's Department are familiar with the flooding situation there and respond there following larger rain events. Staff met with Sue Dixon and Bill Bistodeau to discuss the problem. Needless to say, the property owners are frustrated at the situation. At the meeting, staff suggested presenting the City Council with some additional information to see if the City is willing to invest some money in possible solutions. In the meantime, to mitigate any additional property damages, the property owners were receptive to the City dropping off a pallet of sand bags to be stored on -site. The storm shed is fully developed and it appears the storm sewer cannot handle large, fast events. It is not uncommon for cities to design street storm systems for 10-12 year events that flood for brief periods of time during larger events. Designing for these larger events is cost prohibitive. The problem here is the low opening, which is a tuck under garage that was built too low and is located at an elevation just modestly above the street level. The combination of the lack of storm sewer capacity and the low level of the tuck under garage results in flooding and property damage. M:\Public Data\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-F-2 Engineering 54th & Barthel Flood Prone Intersection Study.doc Agenda Item No. 8.F.2. Meeting Date November 5, 2007 103 Mayor and Council Communication — November 5, 2007 Engineering — 54th Street NE & Barthel Industrial Drive NE Flood Prone Intersection Study Page 2 of 3 Sue Dixon, the owner at 11816 54th Street NE has her home for sale, but cannot sell it because no one is interested in buying a home that has a history of flooding. Wright County has a value of $132,500 on her home and William Bistodeau has lived at 11810 54th Street NE and is valued at $13 8,000. Most likely, the reason the City has not fixed the problem before is the cost; probably several hundred thousand dollars and the cost to buy out the two affected homes is significant too. City staff has completed a maintenance inspection of the storm sewer system to insure everything is working at an optimum level. The ditch located below the outfall of the storm sewer system was clean in combination with our 2007 52nd Street NE Barthel Industrial Park Project. Completing B & M Inc. Stormwater Studying may identify a cost effective solution to reduce the problem, but most likely the study will tell us what we already know and that is the system is undersized for large, fast rain events. The cost to fix the situation is very expensive and benefits very few. It then becomes a public policy question regarding street safety and does the City spend a lot of money to fix one or two homes designed and built too low. POLICY CONSIDERATIONS: The City does not have a policy on these issues and matters are handled on a case by case basis. FINANCIAL CONSIDERATIONS: The not to exceed cost of $5,450 can be funded from the City's Stormwater Utility Fund which has a balance of $210,125 net of the Albert Villas Stormwater Ponding Project. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to contract for studies and evaluation of Stormwater systems as proposed by B & M, Inc. The City also has the legal discretion to not do anything knowing that there are no cost effective solutions the City can afford. Respectfully Submitted, 4LarrnyR. ese City Administrator Department/Responsible Person: Engineering/Adam Nafstad, Assistant City Engineer Attachments: Bolton and Menk Inc.'s 54th Street NE and Barthel Drive NE Stormwater Study Proposal dated October 17, 2007. M:\Public Data\City Council\Council Packet information\2007\11-05-07\1105 2007 8-F-2 Engineering 54th & Barthel Flood Prone Intersection Study.doc L- Agenda Item No. O.d' .2. Meeting Date November 5, 2007 104 Mayor and Council Communication — November 5, 2007 Engineering — 54th Street NE & Barthel Industrial Drive NE Flood Prone Intersection Study Page 3 of 3 M:\Public Data\City Council\Council Packet information\2007\11-05-07\1105 2007 8-F-2 Engineering 54th & Barthel Flood Prone Intersection Study.doc Agenda Item No. . Meeting Date November 5, 2007 �11✓ lbertvi 11£ Mayor and Council Communication s� Y � ft City Ufa. Y October 26, 2007 SUBJECT: Legal — 2005 Albertville Municipal City Code Text Amendment RECOMMENDATION: Following the discussion at the October 22, 2007 workshop, staff recommends the Mayor and City Council to consider the following motion: Motion to approve Ordinance No. 2007-15 entitled an Ordinance Modifying the 2005 Albertville Municipal City Code Sections 9-2-10 Rates and Charges; 9-2-11 Interruption, Discontinuance of Service; 9-3-3 Fees and Charges; 6-2-14 Redemption of Impounded Animals; 3-1-3 Certain City Service Fees and Rates set by Resolution; 10-2-3 Permits and Fees; and 3-5-2 Fire Protection and Emergency Response Fees. BACKGROUND: Every year staff reviews the actual costs incurred for various services provided to the general public. Some of the services provided would include items such as reviewing zoning applications, meeting with developers, and building permits. During the review process staff conducted a comparison of the amount(s) that were collected or escrowed and what the actual costs that were incurred for the service(s). Following the comparison of costs staff evaluates the need to increase or maintain the current charges. KEY ISSUES: • These ordinance changes generally conform our City Code to existing City policy as it has been carried out. • Section 9-2-10 Rates and Charges —institutes $35 water shut off and restoration fees and makes the landlord liable for unpaid tenant water and sewer bills. • Section 9-2-11 Interruption, Discontinuance of Service —provides a procedure to shut off water for delinquent accounts 60 days past due and authorizes special assessment of delinquent bills against the property. • Section 9-3-3 Fees and Charges —makes all unpaid City utility bills a lien against the property thus protecting the City's position in case of bankruptcy by the owner. • Section 6-2-14 Redemption of Impounded Animals —Requires animal owner to pay a progressive animal impoundment charge, all City animal boarding expenses and all City animal transportation expenses. • Section 3-1-3 Certain City Service Fees and Rates set by Resolution —authorizes the City Council to set several categories of fees by resolution rather than ordinance. • Section 10-2-3: Permits and Fees —adds $25 and $100 building permit surcharge fees in the same amount the County will be imposing on the City to initially value new buildings for tax assessment purposes. • Section 3-5-2: Fire Protection and Emergency Response Fees —requires the building owner to pay for the time City fire personnel must remain at the fire scene (after the fire is extinguished) to secure the building until the owner arrives. . POLICY CONSIDERATIONS: It is the City's policy to review, evaluate, and approve modifications to the 2005 Albertville Municipal City Code. M:\Public Data\City Council\Council Packet information\2007\I 1-05-07\1 105 2007 8-G-1 Legal Ordinance No 2007-15 Amendment.doc Agenda Item No. 8. G. j. . Meeting Date November 5, 2007 Mayor and Council Communication — October 1, 2007 Legal — Ordinance Amendment Page 2 of 3 FINANCIAL CONSIDERATIONS: The request for approval has financial affects on the City finances within the City of Albertville Budget. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to approve modifications to the 2005 Albertville Municipal City Code and accept staffs recommendation for fees, charges, and expenses the City charges for various services. Respectfully Submitted !LAv --y" Larr Y R. Yse City Administrator Department/Responsible Person: Administration/ Mike Couri, City Attorney Attachments: Draft Ordinance M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-G-1 Legal Ordinance No 2007-15 Amendment.doc Agenda Item No. 5.F.1. Meeting Date October 1, 2007 DRAFT ORDINANCE CITY OF ALBERTVILLE COUNTY OF WRIGHT STATE OF MINNESOTA ORDINANCE NO. 2007-15 AN ORDINANCE MODIFYING THE 2005 ALBERTVILLE MUNICIPAL CITY CODE SECTIONS 9-2-10 RATES AND CHARGES; 9-2-11 INTERRUPTION, DISCONTINUANCE OF SERVICE; 9-3-3 FEES AND CHARGES; 6-2-14 REDEMPTION OF IMPOUNDED ANIMALS; 3-1-3 CERTAIN CITY SERVICE FEES AND RATES SET BY RESOLUTION; 10-2-3 PERMITS AND FEES; AND 3-5-2 FIRE PROTECTION AND EMERGENCY RESPONSE FEES The City Council of the City of Albertville Ordains as Follows: Section 1. The following sections of the Albertville City Code are hereby amended to read as follows: 9-2-10: RATES AND CHARGES: C. A water shut off fee of $35 shall be imposed every time water service is shut off to a property. A water restoration fee of $35 shall be imposed every time water service is restored to a property. The City Council may change the water shut off and water restoration fees from time to time via City Council resolution. D. All charges authorized by this Title 9 of this Code shall be imposed against the owner of the premises or against the owner and occupant, jointly and severally, if the premises is not owner -occupied. The owner shall be responsible for monitoring and shall be liable for water supplied to the owner's property, whether the owner is occupying the property or not, and all charges shall be a lien upon the property until paid. All charges shall be due and payable as provided in this Title or as provided by separate resolution of the city council or by administrative billing statement, if not provided in this article. Any unpaid charges shall constitute a lien against the premises from and after the date they were due and unpaid and shall be certified to the county auditor for collection with taxes. 9-2-11: INTERRUPTION, DISCONTINUANCE OF SERVICE: A. If possible, notice of discontinued or disrupted service shall be given all water users, but the city may discontinue service to any water consumer without notice for necessary repairs, or upon notice as provided for nonpayment of charges pursuant to the procedures set out in this Chapter, or for violation of rules and regulations affecting utility service. M:\Public Data\City Council\Council Packet information\2007\I 1-05-07\1 105 2007 8-G-1 Legal Draft Ordinance No 2007-15 Amendment.doc Agenda Item No. 8.G.I . Meeting Date November 5, 2007 107 Mayor and Council Communication — November 5, 2007 Legal — Ordinance Text Amendment Page 2 of 5 B. The city shall endeavor to collect delinquent water and sewer accounts promptly. Where satisfactory arrangements for payment have not been made for either a water billing account or a sanitary sewer billing account 60 or more days past due, the City may cause a discontinuance of water service to the delinquent customer by shutting off the water at the curb stop after two weeks mailed notice to the tenant or owner sent to the address where water service is received and after posted notice upon the premises of the proposed water shut off at least 24 hours prior to such shut off. When water service to any premises has been discontinued, service shall not be restored except upon the payment of all delinquent water and sewer bills and the shut off and reconnection fees established by the city council from time to time by resolution. C. Delinquent accounts shall be certified by the finance director who shall periodically prepare an assessment roll each year providing for assessment of the delinquent amounts against the respective properties served. The assessment roll shall be delivered to the city council for adoption for certification to the county auditor for collection along with taxes. Such action is optional and may be subsequent or in addition to taking other legal action to collect delinquent accounts. 9-3-3: FEES AND CHARGES: D. All charges authorized by this Title 9 of this Code shall be imposed against the owner of the premises or against the owner and occupant, jointly and severally, if the premises is not owner -occupied. The owner shall be responsible for monitoring and shall be liable for sewer service supplied to the owner's property, whether the owner is occupying the property or not, and all charges shall be a lien upon the property until paid. All charges shall be due and payable as provided in this Title or as provided by separate resolution of the city council or by administrative billing statement, if not provided in this article. Any unpaid charges shall constitute a lien against the premises from and after the date they were due and unpaid and shall be certified to the county auditor for collection with real estate taxes, which shall be in addition to any other remedies available to the city. E. Delinquent accounts shall be certified by the finance director who shall periodically prepare an assessment roll each year providing for assessment of the delinquent amounts against the respective properties served. The assessment roll shall be delivered to the city council for adoption for certification to the county auditor for collection along with taxes. Such action is optional and may be subsequent or in addition to taking other legal action to collect delinquent accounts. F. The City may discontinue water service to any premises pursuant to Section 9-2-11B which has an outstanding delinquent sewer billing 60 or more days past due. 6-2-14: REDEMPTION OF IMPOUNDED ANIMALS: M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-G-1 Legal Draft Ordinance No 2007-15 Amendment.doc Agenda Item No. 0.G. L . Meeting Date November 5, 2007 Mayor and Council Communication — November 5, 2007 Legal — Ordinance Text Amendment Page 3 of 5 A. Fees: The owner or harborer of dogs, cats and other animals impounded shall be liable for all of the following fees: 1. Animal capture fee of $50 for the first impoundment of an owner's animal, $100 for the second impoundment of an owner's animal, and $200 for all additional impoundments of an owner's animal. 2. Impoundment fees incurred by the City for boarding and keeping the animal while impounded. 3. Charges and fees incurred by the City for transporting the animal to the animal impound facility. The animal capture fees, impoundment fees and charges for transporting, boarding and keeping an animal may be modified by resolution of the City Council from time to time. 3-1-3: CERTAIN CITY SERVICE FEES AND RATES SET BY RESOLUTION: B. Enumeration Of Fees And Rates Set By Resolution:. Fees are set for the following items by resolution of the city council: 1. Licenses: Dog License (new or replacement) Garbage Hauler License Sewer License Transient Merchant Peddler License (permit) Solicitor License (permit) Canvasser Coin Operated Amusement Device License Rental Dwelling License Dog Kennel Permit 2. Rentals: City Hall City Lions Park Shelter and ball field Softball leagues Softball tournament (3 day) 3. Services: Copies Faxes (send or receive) Fence permits Maps M:\Public Data\City Council\Council Packet information\2007\I1-05-07\11 05 2007 8-G-1 Legal Draft Ordinance No 2007-15 Amendment.doc Agenda Item No. O.G. i.. Meeting Date November 5, 2007 109 Mayor and Council Communication — November 5, 2007 Legal — Ordinance Text Amendment Page 4 of 5 Planning and Zoning 2005 Albertville Municipal City Code Comprehensive Plan 1996 Comprehensive Parks Plan 1997 Standard Detail Plates Zoning/Subdivision/Sign Ordinances Pop Recycling bins replacement Sign Permit Temporary Sign Permit Special Assessment Search Property Identification Description No. or Legal Description (PID or legal) Temporary Outdoor Seasonal Sales Permit 10-2-3: PERMITS AND FEES: A. Permit Fees: The following permit fees shall be assessed for work governed by this code based on valuation. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota statutes section 1613.70, and a surcharge fee shall be collected on all new building construction in addition to the fee based on Total Valuation as set out in this Section. Total Valuation Fee $1.00 to $500.00 $25.00 $501.00 to $2,000.00 $25.00 for the first $500.00, plus $3.25 for each additional $100.00 or a fraction thereof, to and including $2,000.00 $2,001.00 to $73.75 for the first $2,000.00, plus $14.75 for each additional $25,000.00 $1,000.00 or a fraction thereof, to and including $25,000.00 $25,001.00 to $413.00 for the first $25,000.00, plus $10.75 for each additional $50,000.00 $1,000.00 or a fraction thereof, to and including $50,000.00 $50,001.00 to $681.75 for the first $50,000.00, plus $7.50 for each additional $100,000.00 $1,000.00 or a fraction thereof, to and including $100,000.00 $100,001.00 to $1,056.75 for the first $100,000.00, plus $6.00 for each additional $500,000.00 $1,000.00 or a fraction thereof, to and including $500,000.00 $500,001.00 to $3,456.75 for the first $500,000.00, plus $5.00 for each additional $1,000,000.00 $1,000.00 or a fraction thereof, to and including $1,000,000.00 $1,000,001.00 and $5,956.75 for the first $1,000,000.00, plus $4.00 for each UP additional $1,000.00 or a fraction thereof New Building Surcharge Fee Residential, Valuation less than $500,000 $25.00 M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-G-1 Legal Draft Ordinance No 2007-15 Amendment.doe Agenda Item No. 8.G.1.. Meeting Date November 5, 2007 110 Mayor and Council Communication — November 5, 2007 Legal — Ordinance Text Amendment Pate 5 of 5 Residential, Valuation $500,000 or greater $100.00 Commercial, Industrial, Public/Institutional $100.00 3-5-2: FIRE PROTECTION AND EMERGENCY RESPONSE FEES: B. Fire Watch: Fees for personnel to stand by on fire watch due to unusual fire hazards, while waiting for the property owner or tenant to respond to the scene following a fire incident and/or fire alarm, may be billed to the owner of the property or the tenant, or both, on a per hour basis with a one hour minimum. One -fifth (1/5) of the fee shall be retained by the city for administrative costs, and four -fifths (4/5) of the fee shall be paid to fire personnel standing fire watch. If a fire watch is established at a property, the watch shall be maintained until the owner of the property, the tenant, or his/her designated representative arrives at the property and takes over responsibility for monitoring fire safety, or until the fire department personnel on the scene determine that such responsible person either cannot be located or is unwilling to take over responsibility for monitoring fire safety, or until the fire department personnel on the scene determine that a fire watch is no longer necessary. The City Council may set the hourly rate for fire watch by resolution and may modify the same by resolution from time to time. Separability. It is hereby declared to be the intention that the several provisions of this ordinance are separable in accordance with the following: if any court of competent jurisdiction shall adjudge any provision of this ordinance to be invalid, such judgment shall not affect any other provisions of this ordinance not specifically included in said judgment. Section 2. Effective Date. This ordinance shall take effect upon passage and publication. Adopted by the City Council of the City of Albertville this 5th day of November 2007. Ron Klecker, Mayor Bridget Miller, City Clerk M:\Public Data\City Council\Council Packet inform ation\2007\ 1 1-05-07\1 105 2007 8-G-1 Legal Draft Ordinance No 2007-15 Amendment.doc Agenda Item No. 8.G. I. . Meeting Date November 5, 2007 111 Memo To: Larry Kruse, City Administrator; Albertville City Council From: Mike Couri Date: October 30, 2007 Re: Attorney Report Below is an update of the projects our office has been working on for the City. • Highway 19 South Improvement. Three appeals have been filed (Psyk, Leuer/Munstenteiger and Crow 95 properties [also owned by Leuer]). We will be motioning the Court to consolidate all three appeals into one case. No further appeals can be filed as the 30 day appeal period has passed. I expect the Court to call a scheduling conference in the next 45 days or so, at which time we will have a better idea of when these cases will be heard by the Court. • Knechtl ROW Purchase. We closed on the Knechtl right of way on October 23rd. Hoey was not included in the purchase agreement, but the Hoey sign may stay in operation on the property until September 30, 2008 and must be removed by November 30, 2008. We anticipate that Knechtl will continue negotiating with Hoey to locate a new sign on the Knechtl property, but to date they have not reached an agreement. • Field Plaza 2"d Addition. The Developer is gathering the necessary materials to get the plat recorded. • Albertvillas Storm Water Pond Assessment. No one appealed the assessments and the time to appeal has closed. At this point, the City needs to send the M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-G-2 Attorney Report 3, November 5, 2007.doc Agenda Item No. 8.G.2. Meeting Date November 5, 2007 113 assessment roll to the County by November 30th and no further action need be taken regarding the assessment. • Utility Ordinance Changes. Included in this agenda packet are several miscellaneous changes to the City Code which will make it easier for the City to collect water and sewer billings from landlords and homes where the resident has filed bankruptcy. Also included are changes setting forth charges for water shut off, animal impoundment, and for fire watch duty. Although this ordinance was brought before the Council at the October I" meeting, it was not passed at that time. • XCEL Franchise Agreement. We are in the process of revising Xcel Energy's franchise agreement which expires next year. • Albertville Marketplace. We are in the process of preparing a modified purchase agreement and expect to have it before the City Council at the second meeting in November along with the Developer's requested changes to the site plan. • Eid Property Cleanup. Working with Jon Sutherland, we sent a letter to Mr. Eid, owner of the property adjacent to Oakwood Park, requesting that he clean up the property. Jon Sutherland confirmed that he has in fact cleaned it up. • Lachman Avenue. I have been working with Adam and Bridget to get the proper notices sent out for the Lachman Avenue assessment hearing on November 19th. M:APublic Data\City Council\Council Packet information\2007\1 1-05-07\1 1 05 2007 8-G-2 Attorney Report 3, November 5, 2007.doc Agenda Item No. 8.Ca.2. Meeting Date November 5, 2007 114 JOSSvio A,lbertville SnmM Toam uAbit. ft cap, Ufa. MEMORANDUM Date: November 1, 2007 To: City Council From: Larry R. Kruse, City Administrator 4W Re: General Update STAFFING We continue to advertise for temporary office staff and a Utility Operator's position. BOND REFUNDING Staff is exploring refinancing of the 1999 Lease Revenue Bonds originally issued for the fire station via the new G.O. CIP Bond legislation. The net savings is between $30,000 and $41,000. Additionally, the City's 2000 Sewer Bonds are callable and a refinancing of those would yield approximately $38,000 in savings. We will report back as more information is available. ANNUAL CERTIFICATION OF BILL TO TAXES On Monday, we will host a public hearing on delinquent bills being certified to the property taxes. This includes utility bills, developer bills and mowing bills. We may have some residents in attendance who disagree with their mowing bills. Staff will be prepared to explain any work that we have done. ARENA LAND APPRAISAL I anticipate receiving Bill Waytas's appraisal of the arena land in the next two to three weeks. CITY HALL PLAT AND CITY HALL SOUTH PARKING LOT We have completed the acceptance of the Jamie Steven's parcel and are reviewing the final plat of the City Hall site. We want to get the plat approved in 2007. Imholte Construction, Inc. will be starting construction of the south parking lot in the next week. M:\Public Data\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-H-1 City Adminstrator Report (b).doc Agenda Item No. t3..H. P . Meeting Date November 5, 2007 115 Mayor and Council Communication —November 5, 2007 Administration — Administrator's Semi-monthly Report Page 2 of 3 ALBERT VILLAS POND PROJECT Staff is working on the final documents and exhibits to complete the STMA land purchase for the ponds. We hope to finalize the deal in the next month. Construction of the berm and inlet should be started by the time you read this. KNECHTL LAND (I-94 RIGHT-OF-WAY) PURCHASE We closed on the Knechtl purchase last week. Staff will now focus on applying to receive our Federal reimbursement funds. OLD PUBLIC WORKS BUILDING The Persian's dba Liv Music have signed the lease and will begin occupying the building. The locks have been changed and keys given out to the Persians. They will be painting and getting ready to start their new business in the very near future. City staff is inspecting the status of furnace. 52nd STREET NE PROJECT The bituminous wear course should be installed by November 15th. The contractor has completed most of the punch list items. The marketing sign is on order and should be installed by November 151n CSAH 19 SOUTH PROJECT Construction continues on schedule for a fall completion. We received three assessment appeals from Leuer/Munstenteiger, Crow 95 Properties, and Doug Psyk. We will keep you informed as we go through that process. CSAH 19 NORTH PROJECT Mike Robertson, City Administrator for Otsego called and stated his Council has requested that Otsego start sending Albertville a bill for MacIver Avenue NE. Mayor Fournier had called me earlier asking if we could get that account settled. I suggested to Mike Robertson that if Otsego is willing to approve an agreement that they will invest up to the MacIver Avenue amount, the Albertville Council will most likely pay Otsego. Robertson suggested sending the agreement for them to review. We can talk about this more at the Committee of the Whole meeting after Monday's meeting. ALBERTVILLE PREMIUM OUTLETS BERM Staff continues to make this a priority to get moved yet this fall. M:\Public Data\City Council\Council Packet information\2007\1 1-05-07\1 105 2007 8-11-1 City Adminstrator Report (b).doc Agenda Item NAMA. MA . Meeting Date November 5, 2007 116 Mayor and Council Communication —November 5, 2007 Administration — Administrator's Semi-monthly Report Page 3 of 3 RENTAL OF OLD CITY HALL 5975 MAIN AVENUE NE I have not received much response to our ad in the Crow River News. The Council may want to consider lowering the lease price from $9.99 triple net to $8.99. Please think about if you want to lower the price again. Professional ,`• •. per • ` foot triple 2300 S. F. of Prime Downtown Office Space Professional looking building Great Main Avenue location. Great 1-94 access and easy to find 600 ft from 1-94 Within sight of the building) 700 ft from CSAH 37-1-94 Interchange 200 ft from Abertville Post Office Seconds away from restaurants & services Lots of well lighted secure parking Flexible terms on length of lease Includes multi line phone system Ready for occupancy with great neighbors (City Hale If you are looping for a location in the Albertville, Otsego, at. Michael, Monticello, Rogers area, then give us a call. Available for view 8:00 4:00 M - F or by appointment. Contact City of Albertvle Larry Kruse 5959 Main Avenue N.E. P.O. Box 9, Albertville, MN 65301 763.497.3384 ext. 4 For more specifics see our web site at www.ci.albertvilie.mn.us M:\Public Data\City Council\Council Packet information\2007\11-05-07\11 05 2007 8-H-1 City Adminstrator Report (b).doc Agenda Item No. 8.H.I . Meeting Date November 5, 2007 117 Nbertville Mayor and Council Communication rWk.Q.atVU1.. October 31, 2007 SUBJECT: Administration - Albertville City Hall Kitchen Flatware and Supplies RECOMMENDATION: It is respectfully requested that the Mayor and City Council adopt one of the following motions: Option #1 Motion to authorize purchasing kitchen dishes, flatware and equipment from Strategic Equipment in the amount of $4,722.92. Option #2 Motion to authorize purchasing kitchen dishes, flatware and equipment from Strategic Equipment in the amount of $2,975.21. BACKGROUND: The City has had plans on purchasing dishes, cookware and other essential for our Kitchen. Two options are being presented. Although, the lower cost option could be reduced further by elimination of the dish racks, dolly, cart, etc., staff recommends not eliminating these items, as it will result in more handling of dishes and increased breakage. The Lions have donated $2,000 towards this cause and want to have it available for their Wednesday, November 7th meeting. That can be achieved if approved at Monday, November 51h Council meeting. t1 tioit #81 Ultimate Quantities � Option ?#2 Minimum Order Description Price Extended Description Price Extended 14 Doz Plates L $40.75 $570.50 12 Doz Plates L $40.75 $489.00 3 14 Doz Plates SM $20.86 $292,04 12 Doz Plates SM $20.86 $250.32 14 Doz Bowl $27.20 $380.80 12 Doz Bowl $27.20 $326A0 14 Doz Cups $34.13 $477.82 12 Doz Cups $34.13 $409.66 i 14 Doz Forks $2.81 $39.34 12 Doz Forks $2.81 $33.72 14 Doz Knifes $5.75 $80.50 12 Doz Knifes $5.75 $69.00 14 Doz Spoons $1.97 $27.58 12 Doz Spoons $1.97 $23.64 14 Doz Spoons Sou $2.81 $39.34 12 Doz Spoons Sou $2.81 $33.72 14 Doz Forks Salad $2.81 $39.34 12 Doz Forks Salad $2.81 $33.72 14 Doz Glass $20.11 $281.54 12 Doz Glass $20.11 $241.32 12 Doz Knives Steak $5.16 $61.80 0 Doz Knives Steak $5:15 $0.00 3 each Flatware Holders $7.31 $21.93 3 each Flatware Holders $7.31 $21.93 12 each Pitchers $5.64 $67.68 12 each Pitchers $5.64 $67.68 15 each Coffee Pictures $17.52 $262.80 10 each Coffee Pictures $17,52 $175.20 48 each Salt/Pe er $1.72 $82.56 48 each Salt/Pe er $1.72 $82.56 1 each Dish Cart $467.54 $457.54 0 each Dish Cart $467.54 $0.00 1 each Dish Cart $715.71 $715.71 0 each Dish Cart $715.71 $0.00 1 each Dish Wash Doll $125.69 $1 55.69 1 each Dish Wash Doll $125.69 $126.69 8 each Dish Racks -7" $31.42 $251.31 8 each Dish Racks -7" $31.42 $251.36 8 each Dish Racks 5.5" $19.85 $158.80 8 each Dish Racks - 5.5" $19.85 $158.80 $4 ,434.67 $2,793.62 Sales Taxes $288.25 Sales Taxes $181.69 j Total ! $4 722.92 _._ _ _ .._ $2,975.21 MAPublic Data\City Council\Council Packet infonnation\2007\11-05-07\11 05 2007 8-H-2 Kitchen Flatware and Supplies.doc Agenda Item No. . .2. Meeting Date November 5, 2007 11y Mayor and Council Communication — November 5, 2007 Administration — Albertville City Hall Kitchen Flatware and Supplies Page 2 of 2 POLICY CONSIDERATIONS: The Policy of the City is to bring purchases to the City Council for approval. FINANCIAL CONSIDERATIONS: The $4,722.92 or $2975.21 cost would be off -set by the Albertville Lions Club contribution of $2,000. This is not a budgeted item. LEGAL CONSIDERATIONS: The Mayor and Council have the authority to make purchases. Respectfully Submitted, C Larry . Kruse City Administrator Department/Responsible Person: Administration/Larry Kruse City Administrator Attachments: Strategic Equipment's Proposal date October 31, 2007 M:\Public Data\City Council\Council Packet infonnation\2007\1 1-05-07\1 1 05 2007 8-H-2 Kitchen Flatware and Supplies.doc Agenda Item No. 8.H.2. Meeting Date November 5, 2007 Strategic www.strategicequipment.com To: CITY OF ALBERTVILLE Quote From: Strategic Equipment & Supply Jodi Schneider 100 Roosevelt Rd. St. Cloud, MN 56301 Phone: (320) 252-2977 2/1 /2006 Item Qty Description Sell Each Sell Total 1 15 dz PLATE, CHINA 20.86 312.90 Homer Laughlin Model No. 0000 0213-RR Packed: 3 dozen F5't q Plate, 7-1/4", narrow rim, UNDECORATED (Rapid Response Item; 5 Day Lead Time) Extended Total for Item No. 1: 312.90 2 14 dz PLATE, CHINA 40.75 570.50 Homer Laughlin Model No. 0000 0216-RR Packed: 2 dozen Plate, 9-3/8", narrow rim, UNDECORATED (Rapid Response Item; 5 Day Lead _ Time) 2 Extended Total for Item No. 2: 570.50 3 15 dz GRAPEFRUIT BOWL, CHINA 27.20 408.00 Homer Laughlin Model No. 0000 0170-RR Packed: 3 dozen Grapefruit Bowl, 9 oz., 6-3/4", narrow rim, UNDECORATED (Rapid Response Item,- 5 Day Lead Time) Extended Total for Item No. 3: 408.00 4 15 dz CHINA CUP 34.13 511.95 Homer Laughlin Model No. 0000 0049 Packed: 3 dozen Cup, 8 oz., Colonial, UNDECORATED Extended Total for Item No. 4: 511.95 5 15 dz DINNER FORK 2.81 42.15 flail Oneida Model No. B072FPLF Packed: 54 dozen Dinner Fork, 18/0 stainless, Econoline, MELINDA III, (must be purchased in master case only) (Delco) CITY OF ALBERTVILLE Strategic Equipment & Supply Page 1 of q4 �• I'e 121 Foodservice Equipment Solutions 2/1/2006 www.strategicequipment.com Extended Total for Item No. 5: 42.15 6 15 dz DINNER KNIFE 5.75 86.25 Oneida Model No. B072KPVF Packed: 24 dozen Dinner Knife, 1-pc., 18/0 stainless, Econoline, MELINDA 111, (must be purchased in master case only) (Delco) Extended Total for Item No. 6: 86.25 7 15 dz TEASPOON 1.97 29.55 Oneida Model No. B072STSF Packed: 54 dozen Teaspoon, 18/0 stainless, Econoline, MELINDA III, (must be purchased in master case only) (Delco) Extended Total for Item No. 7: 29.55 8 15 dz BOUILLON SPOON 2.81 42.15 Oneida Model No. B072SBLF Packed: 54 dozen Bouillon Spoon, 18/0 stainless, Econoline, MELINDA III, (must be purchased in master case only) (Delco) 4 Extended Total for Item No. 8: 42.15 9 15 dz SALAD FORK 2.81 42.15 Oneida Model No. B072FSLF Packed: 54 dozen Salad/Pastry Fork, 18/0 stainless, Econoline, MELINDA III, (must be purchased in master case only) (Delco) Extended Total for Item No. 9: 42.15 10 15 dz HI BALL GLASS 20.11 301.65 - Libbey Glass Inc. Model No. 15237 Packed: 3 dozen { Hi -Ball Glass, 10 oz., DuraTuff, GIBRALTAR, (Top diameter 3.125", bottom diameter t. 2.50") Extended Total for Item No. 10: 301.65 11 12 dz STEAK KNIFE 5.15 61.80 Vollrath Company L.L.C. Model No, 48143 Packed:2 dozen Steak knife, round tip, black plastic textured handle, hollow ground w/wave serration, 9" blade length, dishwasher safe, imported Extended Total for Item No. 11: 61.80 CITY OF ALBERTVILLE Strategic Equipment & Supply Page 2 of 4 122 Foodservice Equipment Solutions 2/1/2006 www.strategicequipment.com Item Qty Description Sell Each Sell Total 12 3 ea FLATWARE HOLDER 7.31 21.93 1BCambro Model No. 1120CBP-180 Packed: 12 pieces Cutlery Box, 4 compartment, 11-3/8"L x 20-7/16"W x 3-3/4"H, hi -gloss plastic, light gray Extended Total for Item No. 12: 21.93 13 12 ea PITCHER, PLASTIC 5.64 67.68 Rubbermaid Model No. 333800 CLR Packed: 6 pieces Bouncer@ Pitcher, 60 oz., drip -proof spout, light weight, dishwasher safe, polycarbonate, NSF, clear Extended Total for Item No. 13: 67.68 14 10 ea COFFEE SERVER, PLASTIC 17.52 175.20 Service Ideas Model No. PB101CB Packed: 6 pieces Thermo-ServTM Push -Button Server, 1 liter (33.8 oz.), retention: 2-3 hours, smooth body, welded seams, reinforced handle, double -wall, foam insulated, non -drip spout, dishwasher safe, copper w/black, 2 yr warranty 10 ea Welded Lid (NGLW) 10 ea Plain lid, std. Extended Total for Item No. 14: 175.20 15 48 ea SALT/PEPPER SHAKER 1.72 82.56 Traex Model No. 602-12 Packed: 12 pieces Dripcut@ Salt & Pepper Shaker, 2 oz., glass square bottom jar, chrome top, traditional, Nostalgic Extended Total for Item No. 15: 82.56 16 1 ea CART, DISH 457.54 457.54 sv, Cambro Model No. DC950-131 Packed: each Dish Caddies Cart, poker -chip design, non-adjustable, maximum dish size 9-1/2", 4 columns, polyethylene construction, 28-7/8"W x 23-3/4"L x 32"H, molded handles, (2) 5" swivel casters with brakes and (2) 10" easy wheels, includes vinyl dust cover, dark brown, NSF Extended Total for Item No. 16: 457.54 17 1 ea CART, DISH 715.71 715.71 Metro Model No. PCD11A Packed: each "Poker Chip" Dish Dolly, 26-5/8"W X 26-5/8"D X 31-7/8"H, adj., dish size 4-1/4" to 11-3/4", removable towers, two-handed access, chip -resistant polymer shell w/Microban antimicrobial protection, foam core, blue, vinyl dust cover, NSF Extended Total for Item No. 17: 715.71 CITY OF ALBERTVILLE Strategic Equipment & Supply Page 3 of 4 123 I s .../ a Foodservice Equipment Solutions 2/1/2006 www.strategicequipment.com Item Qty Description Sell Each Sell Total 18 1 ea DOLLY, DISHWASHER RACK 125.69 125.69 Cambro Model No. CDR202OH-151 Packed: each Camdolly@ for Camracks, 20-7/8" x 20-7/8", with handle, platform design, (4) swivel 3" casters, no brakes, lightweight, durable, soft gray polypropylene Extended Total for Item No. 18: 125.69 19 1 ea DISPENSER, PLATE DISH, ROUND 2,524.48 2,524.48 APW Wyott Model No. ML4-10 Packed: each Lowerator® Dispenser, Unheated Dish, cabinet style, enclosed base, mobile design, four self -elevating dish dispensing tubes, maximum dish size 10 1/8" diameter, stainless steel construction Extended Total for Item No. 19: 2,524.48 20 8 ea DISHWASHER RACK, GLASS COMPARTMENT 31.42 251.36 Vollrath Company L.L.C. Model No. 52711 Packed: 3 pieces ., Compartment Rack, 25 TALL, Full Size, 19 3/4" sq., polypropylene, overall ht. 7", ax inside comp. size 3 1/2"x3 1/2", inside ht. 5 11/16", specify color, USA made, NSF 8 ea Green - color #1 8 ea No imprinting Extended Total for Item No. 20: 251.36 21 8 ea DISHWASHER RACK, GLASS COMPARTMENT 19.85 158.80 Vollrath Company L.L.C. Model No. 52677 Packed: 4 pieces Cup Rack, 20 CUP MED, Full Size, 19 3/4" sq., polypropylene, overall ht. 5 1/2", inside 3 7/16"x4 comp. size 5/16", inside ht. 4 1/8", specify color, USA made, NSF 8 ea Green - color #1 8 ea No imprinting Extended Total for Item No. 21: 158.80 Total 6,990.00 Grand Total 6,990.00 CITY OF ALBERTVILLE Strategic Equipment & Supply Page 4 of 4 E30 L_TON a Mi== N K, I Nam. Consulting Engineers & Surveyors 7533 Sunwood Drive o Suite 206 . Ramsey, MN 55303 Phone (763) 433-2851 • FAX (763) 427-0833 October 17, 2007 Mr. Larry Kruse City Administrator City of Albertville 5959 Main Avenue NE, P.O. Box 9 Albertville, MN 55301 Re: Proposal for Professional Engineering Services 54`h St/Barthel Industrial Dr. Flood Prone Intersection Investigation Albertville, Minnesota Dear Mr. Kruse: Based on your request, Bolton & Menk is pleased to submit this proposal for professional services to investigate the flooding of the 54d' Street N.E. and Barthel Industrial Drive intersection. Scope of Services As discussed, Bolton & Menk will analyze the storm water conveyance system between the 54u' Street and Barthel Industrial Drive intersection and approximately 500-feet east of 53rd Street N.E. This segment of the City's system will be analyzed to determine 1) if flooding is related to inadequate capacity within the segment and 2) the type of improvement needed within the segment to avert flooding of the intersection. The following are the proposed tasks and their associated costs to complete the analysis and present our findings to the City for this project: Task 1 -Obtain Topographic Data Collect field survey data of intersection elevations, low opening elevations, culvert and catch basin rim and inverts. Create an electronic drawing to be used for design purposes...............................$1,400.00 Task 2 — Create StormCAD Model The contributing watershed areas will be verified along with the times of concentration. A StormCAD model will be created for the purposes of determining deficiencies in the existing storm water conveyance system draining the intersection. Existing topography maps and street as-builts will be used in determining elevations for input into the model....................................................................... $2,200.00 MANKATO, MN o FAIRMONT, MN o SLEEPY EYE, MN o BURNSVILLE, MN o WILLMAR, MN o RAMSEY, MN o CHASKA, MN o AMES, IA www.bolton-menk.com An Equal Opportunity Employer E9C > L_.TON 8L M F== N K , 1 NC_ Task 3 — Storm Sewer Pipe Sizing Various pipe designs will be analyzed in the StormCad model for the purposes of sizing a pipe conveyance system from the 54th St/Barthel Industrial Drive intersection to avert the intersection from flooding during a 10-year or larger storm event. The design goal will be to prevent low openings of adjacent homes from flooding during the design storm event........................................ ................................ $1,000.00 Task 4 — Memorandum Including the Preferred Option Derived in Task 3 Bolton & Menk will prepare a written memorandum/report describing the existing conditions of the storm sewer system as determined in Task 2. The report will describe the design approach and preliminary costs associated with the preferred option.....................................$350.00 Task 5 - Graphic Representation A graphic of the preferred improvements will be prepared for presentation purposes that will show potential improvements in relationship to the existingarea ................................. ................................$500.00 TOTAL PROPOSED ENGINEERING SERVICES (TASKS 1- 5) $5,450 We propose to complete the above listed tasks on an hourly basis with a not to exceed cost of $5,450. Thank you for the opportunity to present this proposal. Please contact me if you have any questions. Sincerely, BOLTON & MENK, INC. Adam Nganager P.E. Project Cc: Lani Leichty, P.E., BMI Mark Kasma, P.E., BMI Brad DeWolf, P.E., BMI MANKATO, MN • FAIRMONT, MN ♦ SLEEPY EYE, MN s BURNSVILLE, MN s WILLMAR, MN s RAMSEY, MN s CHASKA, MN s AMES, IA www.botton-menk.com An Equal Opportunity Employer